HOW TO DO WITH DHS of the Chief Officer

1 ABOUT DHS

2 Mission With honor and integrity we will safeguard the American people, our homeland, and our values

Vision To ensure a homeland that is safe, secure, and resilient against terrorism and other hazards

Delivering flexible and innovative mission-driven solutions 33 The Department of Homeland Security

Mission: • Enforce and Administer Our Immigration Laws • Ensure Resilience to Disasters • Prevent Terrorism and Enhance Security • Safeguard and Secure Cyberspace • Secure and Manage Our Borders • Mature and Strengthen the Homeland Security Enterprise

Organization: • 7 Operational Components • 3 Directorates • 14 Headquarters Office

Delivering flexible and innovative mission-driven solutions 4 DHS Procurement

Chief Procurement Officer to Deputy Reports to Under Secretary Chief of Staff Secretary for

Office of Small and Office of Program Deputy Chief Procurement Officer Disadvantaged Business Accountability and Risk Procurement Utilization Management Innovation Lab

Strategic Programs Division Office of Procurement Oversight Systems and Support Office of Selective Policy and Acquisition Workforce Category Management/ Operations Acquisition Systems Acquisitions Policy and Legislation Strategic Sourcing Oversight and Pricing (Supports Headquarters Homeland Security Acquisition Institute Industry Liaison (Supports Classified Component Acquisition and Audit Directorates and , Acquisition Professional Career Program Communications Acquisitions) Support USCIS, and CISA) Strategic Planning

Federal U.S. Coast Transportation Customs and Immigration and Federal Law Emergency U.S. Secret Guard Security Border Customs Enforcement Management Service Administration Protection Enforcement Training Centers Agency

Contracting Activity Office OCPO Division Direct Oversight Indirect Oversight

Delivering flexible and innovative mission-driven solutions 5 WHAT DHS BUYS

6 DHS Acquires a Variety of Goods and Services

Logistics Operations & Package Delivery Services $4.16B $198M

Travel & Lodging Professional FY2017 $298M Services Office Management & spending Misc Products 66% $816M $3.98B Annual through contracts on goods and $16B Spending IT & Telecom services across eight categories. Facilities & Construction $1.72B

Industrial & Medical $2.49B Products $2.35B Security

Delivering flexible and innovative mission-driven solutions 7 DHS Needs and Spend Breakdown

Mission: Secure the nation from the many threats we face

Office of • Security Guard Services Procurement • Management Advisory and Analytic Operations Services/Research and Development Total FY 2017 • IT Maintenance, Operations and Spend = $4.4B Support

Mission: Enforce federal immigration and customs laws

ICE • Security Guard Services Total FY 2017 • Management Advisory and Analytic Spend = Service $4.0B • Translation and Interpretation Services

Delivering flexible and innovative mission-driven solutions 8 DHS Needs and Spend Breakdown

Mission: Safeguard America’s borders

• IT Maintenance, Operations, Support CBP (OneNet Infrastructure) Total FY • Aircraft, Engines, and Equipment and 2017 Spend Related Maintenance = • Engineering/Technical Support for Air $3.5B Transportation

Mission: Maritime safety, security and stewardship

USCG • Ship Building and Repair Total FY • Construction and Maintenance of 2017 Spend Facilities = • Aircraft, Equipment and Associated $3.4B Maintenance

Delivering flexible and innovative mission-driven solutions 9 DHS Needs and Spend Breakdown

Mission: Prepare for, protect against, respond to, recover from, and mitigate all hazards FEMA Total FY • Building Inspection and Facility Services 2017 • Prefabricated and Portable Spend = Buildings/Homes $3.4B • Prepared Food and Beverages

Mission: Protect the nation’s transportation systems

TSA • Detection Equipment and Related Total FY Maintenance 2017 • Security Guard Services Spend = • IT Maintenance, Operations, Support $1.8B

Delivering flexible and innovative mission-driven solutions 10 DHS Needs and Spend Breakdown

Mission: Protect senior and investigate financial infrastructure crimes

USSS • IT Maintenance, Operations, Support – Total FY Including Data Centers 2017 • Communications Equipment Spend = • Vehicles $314M

Mission: Train law enforcement

FLETC • Facilities Construction, Maintenance, and Total FY Services 2017 • Security Guard Services Spend = • Lodging and Travel Services $173M

Delivering flexible and innovative mission-driven solutions 11 HOW DHS BUYS

12 Procurement Highway

Strategic Sourcing, Government-wide Agency Contract (GWAC) and Multi-Agency Contracts (MACs) Vendors must be on the contract vehicle to compete for orders. (www.dhs.gov/department-wide-contract-vehicles)

Open Market Open to all vendors. (www.fbo.gov). GSA Schedules Vendors must be on a GSA Schedule to participate. Unsolicited Proposals (www.fbo.gov). Can be submitted by all vendors. www.dhs.gov/unsolicited-proposals Determine Your Other Transaction Authority (OTA) Information may be found at www.dhs.gov/science-and-technology/svip Exit DHS buys through a variety of ways

Delivering flexible and innovative mission-driven solutions 13 Where Should Vendors Go? Step 1

apfs.dhs.gov/forecast

Welcome The Department of Homeland Security Acquisition Planning Forecast System is a portal for vendors to view anticipated contract actions above $250,000

First place to check. Components post potential up to a year in advance

Vendors have the option to search by NAICS code, Component, and many other fields

Ability to track opportunities and be notified

Delivering flexible and innovative mission-driven solutions 14 Where Should Vendors Go? Step 2

www.fbo.gov/

Home Getting Started General Info Opportunities Agencies Privacy

Search more than 26,500 active federal opportunities

Agencies are required to post all Federal procurement opportunities over $25,000 on FedBizOpps

Vendors can search for opportunities by NAICS Code

Postings include Requests for Information, Requests for Proposals, and other information

DHS also posts special notices that offer information on DHS-hosted industry events

Delivering flexible and innovative mission-driven solutions 15 FedBizOpps – Why is it Important to You?

www.fbo.gov/

Home Getting Started General Info Opportunities Agencies Privacy

Request for Information (RFI) Broad Agency Announcement Your opportunity to tell the government about what you offer. Your opportunity to secure research and development (R&D) funding from the government.

Draft Request for Proposal/Request for Quotation Sources Sought Notice Your opportunity to provide feedback on the government’s Your opportunity to inform the government about planned direction. interests and capabilities within a specific market.

Request for Quotation (RFQ)/Request for Proposal (RFP) Your opportunity to offer the government your goods or services.

Delivering flexible and innovative mission-driven solutions 16 Getting Started

Learn about DHS budget priorities and how Congress has allocated the budget DHS Budget – www.dhs.gov/dhs-budget

Register to do business with the government System for Award Management (SAM) – www.sam.gov

Image from sam.gov

Delivering flexible and innovative mission-driven solutions 17 KEY PROGRAMS

18 What is Category Management and Strategic Sourcing?

Category Management

• An approach the Federal Government is applying to buy smarter and more like a Category Management single enterprise • Enables the Government to eliminate redundancies, increase efficiency, and deliver more value and savings from the Government’s acquisition programs • Involves identifying core areas of spend; collectively developing heightened levels of expertise; leveraging shared best practices; and providing acquisition, supply and demand management solutions Strategic Sourcing • A structured and collaborative process of critically analyzing DHS spend using an “enterprise approach” to make business decisions about acquiring and managing and services more effectively and efficiently • A Strategic Sourcing Contract Vehicle is a DHS-wide contract or agreement that has been established for use by multiple DHS Components

Delivering flexible and innovative mission-driven solutions 19 What Drives Category Management at DHS? President’s Management Agenda (PMA), Cross Agency Priority Goal (CAP): Leveraging Common Contracts and Best Practices to Drive Savings and Efficiencies

• Agencies will implement four key actions: • Establish annual goals to leverage common contract solutions while meeting small business and other statutory socio-economic goals; • Develop effective vendor management strategies to improve communication with vendors, especially those that support mission-critical functions; • Implement best practices to eliminate inefficient and consumption behaviors; and • Share transactional data across the Federal Government, including prices paid, terms and conditions, and other important factors that can differentiate quality and value of products and services.

www.performance.gov/PMA/

Delivering flexible and innovative mission-driven solutions 20 Value Delivered through Strategic Sourcing Fiscal Year 2017 DHS spent $8.1 billion on goods and services available through strategic sourcing contracts Using strategic sourcing vehicles, DHS saved $514 million

on average, strategic sourcing saved 12.2% of every dollar spent

Of the total spent on common goods and services, $3.7 billion, or 45%, was through DHS’s 78 strategic sourcing contract vehicles Those savings are reallocated to serve the mission

prevent border immigration cybersecurity disaster terrorism security relief On those contracts, small business prime contractors received 47% of the strategically sourced dollars STRATEGIC SOURCING SAVINGS = $4 billion cumulative savings since FY05

Delivering flexible and innovative mission-driven solutions 21 Key Resources for Strategic Sourcing

DHS uses strategic sourcing to increase acquisition efficiency, enhance mission performance, and optimize management.

Department-wide Contract Vehicles: www.dhs.gov/department-wide-contract-vehicles

DHS Strategic Sourcing In-Process Contract Vehicles: www.dhs.gov/process-initiatives

To contact us regarding current and in-process Department-wide contract vehicles, please email: [email protected]

For additional information, please visit: www.dhs.gov/dhs-strategic-sourcing

Delivering flexible and innovative mission-driven solutions 22 Silicon Valley Innovation Program Science and Technology Directorate Silicon Valley Innovation Program (SVIP) Engages with innovation communities across the nation and around the world to harness the commercial R&D ecosystem for technologies with government applications and to co-invest in and accelerate technology transition-to-market.

Who is eligible for award? Companies that are:

• U.S. and internationally based • F ewer than 200 employees • Not a party to any FAR-based contracts and/or federally awarded grants over $1,000,000 in the Four phases of funding ($50 - $200K) past 12 months, whether as a prime contractor Other Transaction 3 to 6 months or subcontractor. Authority – not FAR- based More information and open solicitations may be 15 minute found on the SVIP web site. pitch/same day decision process www.dhs.gov/science-and-technology/svip

Delivering flexible and innovative mission-driven solutions 23 Small Business Innovation Research Program Small Business Innovation Research program HOW TO APPLY The goal of the DHS SBIR program is to increase the participation of innovative and creative U.S. small – those with fewer than 500 employees – in federal research and development programs and challenge industry to bring innovative homeland security solutions Step-by-step guide to help you apply to reality.

The three-phase program is focused on near-term commercialization and delivery of operational prototypes. Each phase = $50-$200K and 3-6 months

Information about the program and on how to apply to may be found on the S&T SBIR web site.

www.dhs.gov/science-and-technology/sbir

Delivering flexible and innovative mission-driven solutions 24 Unsolicited Proposals According to FAR Subpart 15.6: A valid Unsolicited Proposal must:

Include sufficient Be prepared Not be an Be independently detail to Not address a without advance proposal Be innovative and originated and determine that previously Government for a known unique developed by the Government published agency supervision, agency offeror support could be requirement endorsement, requirement that worthwhile and direction, or can be acquired the proposed direct by competitive work could Government methods benefit the involvement agency

Delivering flexible and innovative mission-driven solutions 25 Unsolicited Proposals An unsolicited proposal is not:

“Advertising material” – Material designed to acquaint the Government with a prospective contractor’s present products, services, or potential capabilities, or designed to stimulate the Government’s interest ADS in buying such products or services.

“Commercial item offer” – Offer of a commercial item that the vendor wishes to see introduced in the Government’s supply system as an alternate or a replacement for an existing supply item. This term does not include innovative or unique configurations or uses of commercial items that are being offered for further development and that may be submitted as an unsolicited proposal.

“Contribution” – Concept, suggestion, or idea presented to the Government for its use with no indication that the source intends to devote any further effort to it on the Government’s behalf.

DHS Components points of contact for unsolicited proposals are located at www.dhs.gov/unsolicited-proposals

Delivering flexible and innovative mission-driven solutions 26 DHS Creates Opportunities for Small Businesses

DHS is the largest federal agency to have achieved nine ‘A’s’ and ‘A+’s’ in a row for exceeding its small business goals Our small business accomplishments are a great example of DHS’ Unity of Effort in action. Through the of the contracting officials, small business experts, and program officials across DHS, we are able to continually identify the right small businesses to support the DHS mission. In FY 2017, DHS awarded 34.75 percent of total contracting dollars to small businesses, greatly exceeding the government-wide goal of 23 percent.

12,500 DHS prime contracts awarded in FY 2017 – 4,000 were 68% of total 14% Of the small business contracts awarded to large businesses contracts to st awarded, 1,700 or 14%, were first 1 time time DHS contracts small contracts 8,500 were awarded to small business businesses.

DHS Spend by Socio-Economic

Type $1,467 $1,329 $1,251 $953 $921 FY 2017 $601

NON 8(A) SDB WOMEN OWNED VETERAL OWNED SERVICE DISABLED 8(A) HUB ZONE SMALL BUSINESS SMALL BUSINESS VET OWNED

Delivering flexible and innovative mission-driven solutions 27 Key Resources for Small Businesses

Office of Small and Disadvantaged Business Utilization (OSDBU)

DHS OSDBU Email: [email protected] DHS OSDBU Staff: www.dhs.gov/office-small-and-disadvantaged-business-utilization-staff DHS Component Small Business Specialists: www.dhs.gov/small-business-specialists

Vendor Outreach Sessions: Series of pre-arranged 15-minute meetings with Small Business Specialists from DHS Components and with prime contractors who currently hold DHS contracts. Provide small businesses opportunities to discuss their capabilities and learn about potential business and teaming opportunities. www.dhs.gov/small-business-vendor-outreach-sessions

Large Business Prime Contractors with Subcontracting Opportunities: For information about teaming, please visit: www.dhs.gov/prime-contractors

For additional information, please visit: www.dhs.gov/small-business-assistance

Delivering flexible and innovative mission-driven solutions 28 Post Award Teaming Opportunities

Where to Look for Subcontracting Opportunities

DHS website - www.dhs.gov/prime-contractors Identifies prime contractors interested in sub-contracting with small businesses.

DHS strategic sourcing website - www.dhs.gov/dhs-strategic- sourcing Provides information on existing department-wide contracts and post-award teaming.

FedBizOpps - www.fbo.gov Allows users to search for award notices that identify prime contractors (including DUNS number).

Delivering flexible and innovative mission-driven solutions 29 SBA All Small Mentor-Protégé Program (ASMPP)

U.S. Small (SBA) ASMPP offers an opportunity for small businesses to learn from an experienced government contractor.

Additional information on ASMPP can be found at: www.sba.gov/federal-contracting/contracting-assistance-programs/all- small-mentor-protege-program

Additional information can be found at: www.sba.gov

You’ve got a great idea. Turn your business into a Run your business like a When business is good, Now, make a plan to turn reality. Register, file, and boss. Master day-to-day it’s time to expand. Find it into a great business. start doing business. operations and prepare new funding, locations, for success. and customers. Graphic courtesy of Small Business Administration

Delivering flexible and innovative mission-driven solutions 30 DHS Mentor-Protégé Program

Purpose: • Motivate and encourage large DHS vs. SBA business prime contractor firms to provide developmental DHS MPP SBA All Small MPP assistance to small business, 68 FR 67871, December 4, 2003 amended as Small Business Jobs Act 2010 and veteran-owned small business, 71 FR 25775, May 2, 2006 NDAA 2013 (FY13) service-disabled veteran-owned small business, HUBZone small • Protégé’s Eligibility iaw FAR Part 19 • Protégé’s Eligibility based on business, small disadvantaged • Mentor must be large NAICS Code business, and women-owned • Mentor may be large or small small business concerns • No JV feature • Online Application; open-ended • JV feature • Improve the performance of submission • Online Application and training DHS contracts and subcontracts • Unlimited MPAs for mentor or module required; currently open-ended submission • Foster the establishment of protégé long-term business • Mentors (no more than 3 relationships protégé’s in aggregate) • Strengthen subcontracting opportunities and accomplishments Additional information can be found at: www.dhs.gov/mentor-protege-program

Delivering flexible and innovative mission-driven solutions 31 INTERACT WITH DHS

32 Promote Meaningful Communications

The Chief Procurement Officer has Meaningful communications four Strategic Priorities between DHS and industry improves the DHS acquisition • Inspire & Motivate People • Deliver Exceptional Results environment • Enhance Mission Capabilities • Acquisition Innovation Roundtables • Promote Meaningful • Strategic Industry Conversations Communications • Reverse Industry Days • Learning Cafes and Webinars • Procurement Innovation Lab • Small Business Vendor Outreach

Delivering flexible and innovative mission-driven solutions 33 Industry Liaisons Industry Liaisons help implement Acquisition Innovations in Motion (AIiM) across DHS. AIiM is a framework focused on embracing innovation and promoting meaningful communications. Through AIiM, we introduce strategies, practices, and technologies that strengthen the acquisition environment.

Industry Liaisons are one of the entry points into the Department.

Industry Liaisons accept capabilities briefings, forge program connections, answer questions, and resolve problems.

For more information, contact:

DHS Headquarters Industry Liaison: DHS Industry Liaisons [email protected]

DHS Components Industry Liaisons: Contact information for DHS Component Industry Liaisons may be found at www.dhs.gov/aiim

Delivering flexible and innovative mission-driven solutions 34 Entry Points into DHS

One-on-One Meetings: Meet with DHS and Component Industry Liaisons, program offices, and Small Business Specialists

Industry Days – Attend a DHS Component Industry Day focused on specific programs and requirements www.fbo.gov

Annual Strategic Industry Conversation – Attend this annual event featuring discussions on DHS programs spanning multiple Components www.dhs.gov/aiim

Requests for Information (RFI) – Respond to RFIs on FedBizOpps and share information about your capabilities www.fbo.gov

Industry-Government Activity Calendar – Monitor to learn about DHS- sponsored activities designed to promote meaningful communications between DHS and industry www.dhs.gov/dhs-industry-government- activity-calendar

Delivering flexible and innovative mission-driven solutions 35 Key Takeaways for Doing Business with DHS

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Understand the Ensure that your When meeting with DHS Threats are constantly Utilize the core missions and website and officials, know who you evolving — be a partner resources available needs of each capability statements are meeting with and to help us fill our to navigate DHS Component and clearly articulate their role so that you can capability gaps by opportunities target your efforts your organization’s explain the relevancy of listening to our needs and to a few, at most key offerings your offerings the direction we are going

Delivering flexible and innovative mission-driven solutions 36 Questions

Delivering flexible and innovative mission-driven solutions 37