MINUTES OF A MEETING OF THE FULL COUNCIL OF THE COMMUNITY COUNCIL HELD ON WEDNESDAY THE 23 rd . MAY 2018 at 6.30pm AT PRICES LANE COMMUNITY CENTRE

PRESENT:- Councillors Mrs M Beresford, Mrs L Lewis, Mrs L Lynch, Mrs. W O' Grady, Miss B Roberts, Mrs J Ryan, Mrs J A Smith, B Chowdhury, S Gittins, M Jones, and A Williams, together with the Clerk.

1 APOLOGIES Apologies for absence were received on behalf of Cllr. I D Bithell, MBE.

2 MINUTES The Minutes of the Full Council Meeting held on the 25th. April 2018, and the Minutes of the Planning Committee Meeting held on the 25th. April 2018, were confirmed by the Council and signed by the Chairman as a correct record.

3 MATTERS ARISING The following arose:-

(a) Minute 3 – Site Meeting for CCTV location – RESOLVED that the Clerk meet with Cllr. Mrs Beresford on site following the Council Meeting.

(b) Minute 10(e) – Youth Club – The Clerk reported that he had asked Youth Team for a report on the Youth Club they had run at the Community Centre.

(c) Minute 12(d) – Donation for Fun Day – Thanks were received for the £100 donation towards the Fun Day to be held on the John Jones Recreation Ground.

4 COMMUNITY POLICING There was no Police presence. A brief Report from the Police was circulated to Members.

5 COMMUNIT Y AGENT The Clerk reported that the Community Agent proposed giving a presentation to the June Council Meeting.

The Clerk also reported that the Council had taken back the management of the Community Agent Scheme from AVOW.

RESOLVED noted.

6 DATA PROTECTION (a) The Clerk presented his First Report concerning Data Protection, which included an initial proposed Retention Policy for Documents and destruction of those Documents not to be retained.

It was RESOLVED that the Council adopt the Clerk's proposals as the Council's Retention Policy.

(b) The Clerk reported that under the new Data Regulations persons were required to signify their wishes regarding their personal data.

It was RESOLVED that Members of the Council should be prepared to have their details available to the Clerk and to members of the public, and on the Council's Web Site, although the decision was down to individual Members.

(Members completed Forms to signify their wishes) Page 1 7 PROPOSED ROAD TRAFFIC REGULATION ORDER The Clerk reported that the Wrexham Council proposed introducing no waiting areas on parts of the following roads, as depicted on plans supplied:- Grosvenor Gardens; Spring Road and Acton Road; Colliery Road; and Egerton Walk.

RESOLVED that the Council approve of the proposals.

8 HOUSING CONSULTATION The Clerk reported that the Wrexham Council was consulting on a proposed Local Housing Strategy. A summary of the proposals were circulated.

It was RESOLVED that the Council approve of the proposals.

9 LICENSING APPLICATION The Clerk reported receipt of a consultation on an application for the Tourist Information Centre to sell alcohol from 10.00 to 16.00 Monday to Saturday. RESOLVED no objection to the proposal.

10 GRANTS AND DONATIONS The Clerk reported receipt of letters requesting donations from:- ◦ Home Start Wrexham ◦ Garden Village Bowling Club RESOLVED that Application Forms be forwarded to both groups.

11 AVOW AGM The Clerk reported receipt of an invitation to AVOW's AGM on the 20th.July 2018. RESOLVED that the Council kindly accept the invitation.

12 NIGHTINGALE HOUSE The Clerk reported receipt of an invitation to Nightingale House's 'Thank You Event' on Thursday 7th June from 4.30 to 6.30 at Caffi Cwtch. RESOLVED that Members attend if available, and that the invitation be kindly noted

13 FINANCIA L MATTERS (a) The Clerk reported receipt of the following invoices:-

• Dee Valley Water – Water & Sewerage for Community Centre £230.29 • One Voice – Training for Members £ 60.00

RESOLVED that the above invoices be paid by the Council.

(b) The Clerk reported that expenditure had been incurred on behalf of the Council:-

• Clerk's Expenses – Mobile Phone Top Up for Community Agent £20.00 Stationery £ 4.75

RESOLVED that the Clerk be reimbursed in the sum of £24.75

(c) The Clerk reported that payment to Mr Lynch for caretaking duties was still due. At a previous Meeting it had been agreed, subject to the approval of the Audit Committee as to number of hirings, that the Council pay Mr Lynch at the rate of £10 per hiring of the Centre from the 1st July 2017. 63 Hirings had taken place from the 1st July to the 31st December 2017. (Hirings from 1st January were yet to be approved by the Audit Committee)

RESOLVED that the Council pay Mr Lynch the sum of £630 as set out above, via AVOW Payroll, and that a cheque in favour of AVOW for £630 be approved for this purpose. Page 2 (d) The following payments were noted:-

CHEQUE PAYEE PURPOSE AMOUNT

1802# AVOW Donation (Fun Day) £100.00

1803* Dee Valley Water Community Centre – Utilities £230.29

1804* One Voice Wales Training for Members £60.00

1805* E N Hodges Clerk's Expenses (May) £24.75

1806* AVOW Community Centre – Caretaking £630.00

# = Resolution April Council Meeting * = Resolution this Meeting.

14 CORRESPONDENCE The following correspondence was noted-

Kingdom Reports on Fixed Penalty Notices Issued - Members of the Wrexham Council were concerned that most fines issued were for discarded cigarettes, and that little was being done to combat dog fouling, discarded food containers, and areas of the County outside the Town Centre.

15 ANY OTHER BUSINESS (a) Cllr Williams reported that local residents were proposing to provide a floral display on the pavement of Chester Road adjacent to the entrance to Plas Acton Close, and had requested financial assistance towards the provision of concrete planters and soil. The cost would be about £50. Cllr Williams proposed utilising the Environment Fund.

RESOLVED that the Council approve the expenditure of approximately £50 from the Environment Fund for the Garden Village Ward.

(b) Governor of Ysgol Plas Coch – The Clerk reported that the Secretariat for the School Governors had omitted to inform Cllr Mrs O'Grady of several Governors Meetings. The Secretariat had now included Cllr Mrs O'Grady on the list of Governors to be notified.

(c) Thanks were expressed to Cllr Marc Jones for speaking up at the Wrexham Planning Committee regarding the proliferation of HMO's in the Community.

CHAIRMAN

Page 3 MINUTES OF A MEETING OF THE PLANNING COMMITTEE OF THE RHOS DDU COMMUNITY COUNCIL HELD ON WEDNESDAY THE 23 rd . MAY 2018 AT PRICES LANE COMMUNITY CENTRE

PRESENT:- Councillors Mrs M Beresford, Mrs L Lewis, Mrs L Lynch, Mrs. W O' Grady, Miss B Roberts, Mrs J Ryan, Mrs J A Smith, B Chowdhury, and S Gittins, together with the Clerk.

NOTE: Cllrs I D Bithell MBE, M Jones, and A Williams are Members of the Wrexham Council Planning Committee and, as a result, have limited opportunity to comment and vote upon Planning Applications in this Meeting.

1 APOLOGIES Apologies for absence were received on behalf of Cllr. I D Bithell, MBE, M Jones, and A Williams.

2 PLANNING MATTERS The following Planning Applications were considered:-

(a) 62, Regent Street, Wrexham – Conversion of Office to Residential (1 Flat) (P/2018/0326) RESOLVED no objections.

(b) 9, Sussex Gardens, Wrexham – Demolition of existing Bungalow and erection of new Two-Storey Dwelling. (P/2018/0354)

RESOLVED that the Community Council object to the proposals on the following grounds:- 1 The Ty Gwyn Estate is predominately bungalows and a 2 storey dwelling at this location would be out of character, and would cause an imbalance. 2 The windows of the proposed dwelling would overlook the adjacent properties. 3 The proposal would be an over development of a small plot. 4 It is believed that the Planning Authority may have had a Local Planning Policy, or Planning brief, at the time the original Estate was developed, and any future development should comply with that Policy or Brief.

(c) The Plas Coch, Plas Coch Retail Park, Wrexham – Erection of proposed Visitor Accommodation (24 Bedroom Lodge) with associated Car Parking and Landscaping. (P/2018/0357) - RESOLVED no objections.

(d) 24, Sandringham Road, Wrexham – Front Porch Extension and First Floor Extension to Side (P/2018/0386) RESOLVED no objections.

(e) Epworth Lodge, 13, Grove Road, Wrexham – Demolition of 20th Century Conservatory and Side Porch Extension. Erection of new Traditionally Detailed Extension. Fabric Alterations to interior and rear elevation of Main House, and Conversion of existing Residential Garage and Store into ancillary Residential Accommodation to Main House. (P/2018/0396) Also Listed Building Consent for the same works (P/2018/0395)

RESOLVED no objections to the Demolition of the Conservatory, and the proposed Extension, although consideration might be given to a S106 Agreement to tie the Conversion to the Main House as one Unit. The overall development should retain the character of the original building. Page 4 (f) 48, Hope Street, Wrexham – Listed Building Consent for refurbishments and repairs, new replacement LCD Screen within shop front, and New Signage. RESOLVED no objection.

(g) The Elms, Rhosddu Road, Wrexham – Application for Works to Beech Tree subject to a Tree Preservation Order:-

• Removal of branch stubs, deadwood, hung up branches and climbers, removal of sucker growth, removal of epicormic growth to a height of 2.5 metres • Crown lifting to a maximum height of 4.5 metres, through end reduction of minor branches. • Selective reduction of branches on north side of Crown by a maximum of 2 metres, to provide around 2 metres of clearance from south elevation of building, and 0.5 metres clearance of overhead cable. • Crown to be reshaped to give a natural appearance • Root Pruning.

RESOLVED no objections.

3 WREXHAM LOCAL DEVELOPMENT PLAN No further comments on the proposals.

CHAIRMAN

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