Basic Facts You Will Want to Understand as Adult Employee Manager and Employee:

 Salaried (Exempt) Employees: Pay day is on the 25th of every month for work performed for the entire month. If a pay date falls on a weekend, the paycheck will be issued on the previous Friday. If a pay date falls on a holiday (i.e. Dec 25th), the paycheck will be issued on the last day in the business work week before the holiday (Dec. 23rd).  Hourly/Semi-monthly paid “non-exempt” employees:  The work week is from Sunday – Saturday. Over-time must be approved by Dept head.  is based on a 40 hour work week – not per day.  There are 2 pay periods 1. 19th – 3rd – which gets paid on 10th of each month (unless falls on weekend or holiday) 2. 4th – 19th – which gets paid on 25th of each month (unless falls on weekend or holiday)  Managers will get pay period reminders to alert them when their employee’s edits are due. Please try not to wait until the last minute to make your edits. It is best to keep current so missed punches and paid time off accruals can be easily added.  Rounding – hourly staff whom have chosen to have their time rounded, are rounded to the nearest 1/10 of an hour.  (PTO) Paid Time off: For 12 month, benefit eligible employees we have 3 types of PTO, , health & personal. For 12 month, benefit eligible service employees we have 2 types of PTO, vacation & health. For less than 12 month benefit eligible employees there are 2 types, health & personal. Please refer to the Human Resources web-site in the section to view the definitions and parameters of each type of PTO. It is very important as a manager that you understand when each type can and can’t be applied. 1. Vacation – 160 hours per year, or pro-rated to FTE if less than full time. employees earn 13.34 hours per month (pay period) awarded on the 1st of each month. For new hires this is pro-rated to first day of hire and for terms to the last day of work. Hourly employees earn 6.68 hours per pay period awarded on the 4th & 19th of each month. This is the only benefit that is paid out when an employee’s terms. Employees can roll over 1 year of unused vacation on 7/1. Anything left unused over that one year as of midnight on 6/30 will be lost. (See H.R. Handbook). 2. Health – 240 hours per year. This is awarded in 1 lump sum on July 1st of each year. This is also pro-rated if employee is less than 12 months or less than full time. For C.S. Staff this accrual does not roll over to the new fiscal year. Service employees earn 40 hours on July 1st and can roll over up to 200 hours, giving them never more than 240 hours. 3. Personal – 32 hours per year. This is also awarded in 1 lump sum on July first, as well as pro-rated if new hire. This does not roll over nor is paid out when employment terminates. The H.R. Handbook states that Personal time is for Association, Funerals and unforeseen family emergencies. If not one of those, employee needs to either use vacation or flex their work time if at all possible, and with permission from their . Service employees have dedicated earnings codes for Bereavement, Association, etc. 4. Holiday – see HR Handbook 5. Closed Campus – available only to benefit eligible employees when inclement weather or other circumstances closes their campus. These hours are not to take an employee over their normal work day, UNLESS they are considered by HR to be “essential services”. If a non-essential employee works on a snow day, weather hours can only be added to bring them to their normal work day, as scheduled. These hours should not take an employee over their 40 hour work week. 6. School Events – see HR Policy. 7. THERE IS NO COMP TIME at Principia. If a non-exempt employee works over 40 hours in a work week, they must be paid OT. It is the responsibility of Managers to avoid OT as much as possible. Please try to use flex time as much as possible if long hours are needed during certain parts of the week.  PTO adjustments: PTO Benefit Accruals are not intended to take an employee over their 40 hour work week, only to make them whole for their normally scheduled work week. Managers must make adjustments to employee’s time off entered into Time&Attendance if employee’s actual work hours + PTO takes them over 40 hours.  PTO –Benefit Accruals DO NOT COUNT towards an employee’s over-time calculations. If extra time is needed and an employee has PTO hours in the week, OT will only be calculated on the actual hours worked, no PTO hours are used.