Socorro ISD Regular Meeting Tuesday, December 6, 2011 6:30 PM Agenda of Regular Meeting

The Board of Trustees Socorro ISD

A Regular meeting of the Board of Trustees of Socorro ISD will be held December 6, 2011, beginning at 6:30 PM in the District Service Center Board Room, 12440 Rojas Drive, El Paso, Texas 79928.

The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the order shown on this meeting notice.

All items on the consent agenda shall be acted upon by one vote without separate discussion, unless a Board member requests that an item be withdrawn for individual consideration. Any Board member can request an item to be withdrawn for individual consideration.

1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. SUPERINTENDENT'S COMMENTS 6 4. BOARD HONORS 7 Presenter: Daniel Escobar A. A Montwood High School Student will be recognized for qualifying for the state cross country meet B. Students will be recognized for having their artwork selected for the 2011-12 Peter Piper Pizza School Year Calendar C. Students will be recognized for receiving awards in the 10th Annual El Paso Community College K-12 Art Contest D. Students will be recognized for winning their respective categories in the 2011 SISD Holiday Art Contest 5. OPEN FORUM 6. DISTRICT REPORTS A. Dual Credit Education 1300 8 INFO: **The Board of Trustees will be provided with a brief report regarding the opportunity available to SISD high school students to receive college credit through dual course enrollment in Education 1300. Presenter: Holly Fields 7. BOARD OF TRUSTEES BUSINESS A. Report and announcement of Board Member Continuing Education Credit 15 Hours INFO: **As required by the Texas Administrative Code Chapter 61.1, the Board President will announce the completed, deficient and exceeding Board training continuing education hours for each Trustee. Presenter: Board President Tony Ayub 8. CONSENT AGENDA A. Consider approval of Board Meeting Minutes of November 14, 2011 Board 16 Workshop; and November 15, 2011 Regular Meeting B. Consider approval of Employment of Personnel 23 INFO: **New employment contracts require Board of Trustees approval. C. Consider approval of Requests for the Use of School Facilities 1. Ekklesia United Methodist Church for the use of John Drugan School 25 2. Fred Loya Insurance for the use of Montwood High School 27 D. Consider approval of Budget Amendments 29 E. Consider approval of Awarding of Bids 1. Audio Visual Equipment - CSP No. 199-1101-E1213 35 INFO: **Favorable prices and terms secured to procure audio visual equipment as needed district-wide. (Maximum $85,000) 2. Backflow Preventers - CSP No. 199-102-E1226 39 INFO: **Favorable prices and terms secured to procure backflow preventers and supplies as needed district-wide. (Maximum $80,000) 3. Chemicals for the Aquatic Center - CSP No. 199-1027-E1236 42 INFO: **Favorable prices and terms secured to procure chemical supplies and materials as needed for the Aquatic Center. (Maximum $50,000) F. Consider approval of Contracts 1. National Joint Powers Alliance (NJPA) - Purchasing Cooperative 45 INFO: **Utilization of the purchasing cooperative contract #1220209-PBI for the acquisition of multiple cafeteria equipment from Pasco Inc. (Maximum $111,915) 2. Army Youth Programs in Your Neighborhood (AYPYN) 49 INFO: **The program is designed to earn funding through Army- connected (active and civilian) student attendance to after school program offerings. For each filled space, the school will earn $2,000 in a school year. G. Consider approval of Submission of Grants 1. Partnership with University of Texas at El Paso for UTEP Discovery Grant 52 (A National Science Foundation Grant) INFO: **The focus of the grant endeavor is to expand the use of iPads in the K-12 instructional arena. SISD will sign on as a partner for the deployment of the applications and technology tools built specifically for SISD students and their STEM-related classes. H. Consider approval of TASB's Update 91 60 INFO: **Administration recommends Board approval of the revisions to the following local policies as endorsed by TASB's Update 91: CDA (LOCAL); CV (LOCAL); DFBB (LOCAL); FFH (LOCAL); and FO (LOCAL). 9. NEW BUSINESS A. Consider approval of naming the school gymnasium at Desert Wind after Mr. 83 Jose I. Pedroza INFO: **School administration seeks the Board of Trustees' approval in naming the school gymnasium after Mr. Pedroza and to place a plaque with an inscription at the entrance of the gymnasium. Presenter: Dr. Xavier De La Torre B. Consider approval of final contract payment for eight (8) projects for the 2004 85 Bond Program INFO: **Administration recommends that the Board of Trustees accept eight (8) completed projects for the 2004 Bond Program and approve the final contract payment. Presenter: Tom Eyeington C. Consider approval of Student and Finance Software System - CSP No. 199- 86 0224-E1175 INFO: **Favorable prices and terms secured to procure a student and finance software system. (Maximum $1,927,045) Presenter: Tony Reza D. Discussion and possible action to consider and adjust proposed redistricting 90 plan(s) Presenter: Cindy Crosby and Larry Baskind E. Discussion and possible action to approve a resolution to adopt a final 94 redistricting plan establishing new trustee district boundaries for use in future elections, exercising the option to allow trustees to remain in office to serve the remainder of their term after redistricting, and authorizing redistricting legal counsel to seek Voting Rights Act Section 5 preclearance of the adopted plan Presenter: Cindy Crosby and Larry Baskind 10. EXECUTIVE SESSION The meeting is to be closed for consultation with the school district's attorney, to discuss personnel matters, to discuss real estate matters, to discuss appeal of Level III Grievance of Jorge Carrasco, to discuss Superintendent's evaluation instrument and evaluation timelines, to receive advice from legal counsel regarding the Board's redistricting obligations, and to consider administrative recommendations for Director of Bilingual Education; Assistant Director of Fine Arts; and Assistant Principals for Desert Wind School, Dr. Sue Shook Elementary School, Helen Ball Elementary School, and O'Shea Keleher Elementary School under Texas Government Code Sections 551.071, 551.072 and 551.074. 11. NEW BUSINESS (CONTINUED) A. Appeal of Level III Grievance of Jorge Carrasco 98 Presenter: Larry Baskind B. Consider approval of Superintendent's Evaluation Instrument and Evaluation 99 Timelines Presenter: Dr. Xavier De La Torre C. Consider approval of administrative recommendations Presenter: Dr. Xavier De La Torre 1. Director of Bilingual Education 100 2. Assistant Director of Fine Arts 101 3. Assistant Principals 102 a. Desert Wind School b. Dr. Sue Shook Elementary School c. Helen Ball Elementary School d. O'Shea Keleher Elementary School

If, during the course of the meeting, discussion of any items on the agenda is required to be held in a closed meeting, the Board shall conduct a closed meeting as to that item in accordance with Chapter 551, Subchapters D and E, Texas Government Code, the Texas Open Meetings Act. BOARD AGENDA ITEM Topic: Superintendent’s Comments Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: 5 minutes Requested By: Discussion: N/A Division Approval: (Cabinet Member) Reading Material: Attached N/A Not Necessary Action Requested: Action Needed by: N/A N/A Information Only: Yes

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members):

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed?

Cost To District: None Summary of Topic (Need, Program Description, Recommendation, Timeline)

Dr. De La Torre will provide the Board of Trustees with an update relative to the District.

Attachments (List): N/A

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days before Board Meeting 6 BOARD AGENDA ITEM Topic: Board Honors Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: 5 minutes Requested By: Daniel Escobar, Senior Public Relations Discussion: N/A Specialist Reading Material: Attached N/A Division Approval: Dr. Xavier De La Torre, Not Necessary Superintendent of Schools Action Requested: Action Needed by: N/A N/A Information Only: Yes

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Students will be invited to receive a certificate.

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed?

Cost To District: None Summary of Topic (Need, Program Description, Recommendation, Timeline)

Board Honors allow the Board of Trustees and Superintendent to formally recognize students for academic, artistic or athletic achievements. The following honors are recommended:

A Montwood High School Student will be recognized for qualifying for the state cross country meet.

Students will be recognized for having their artwork selected for the 2011-12 Peter Piper Pizza School Year Calendar.

Students will be recognized for receiving awards in the 10th Annual El Paso Community College K-12 Art Contest.

Students will be recognized for winning their respective categories in the 2011 SISD Holiday Art Contest.

Attachments (List): N/A

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days before Board Meeting 7 BOARD AGENDA ITEM Topic: Dual Credit Education 1300 Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: 15 min Requested By: Holly Fields, Asst. Superintendent for 21st Discussion: Century Learning Reading Material: Attached Division Approval: Dr. Xavier De La Torre, Not Necessary Superintendent of Schools Action Requested: Action Needed by: Report only Information Only:

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Holly Fields, Assistant Superintendent

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? SISD will increase student performance in all assessed areas to ensure that they are provided the opportunity to graduate college and career ready. Cost To District: Textbook Costs

Summary of Topic (Need, Program Description, Recommendation, Timeline)

The Board of Trustees will be provided with a brief report regarding the opportunity available to SISD high school students to receive college credit through dual course enrollment in Education 1300.

Attachments (List): Presentation

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting 8 Education 1300 December 6, 2011

9 Course Details

• Partnership with EPCC

• Three (3) credit hour course

• College skills course • Designed to prepare students to manage their professional life • Institutionally designated course

• Required Text – Peak Performance

Education 1300 10 SISD Campus Participation

2011-2012: El Dorado High School* Mission Early College High School Montwood High School

2012-2013: Americas High School* Eastlake High School* El Dorado High School* Mission Early College High School Montwood High School Socorro High School*

* AVID campuses

Education 1300 11 About Education 1300

• Course correlates to Education 1300 at EPCC and to University Studies 1301 at UTEP. • Course is mandatory for all students attending either EPCC or UTEP. • Course transfers to all public universities in Texas, most of which require a “university studies” course. • Course is matched with Independent Studies English or AVID Level IV for AVID campuses.

Education 1300 12 About Education 1300 • Greatest value - ease transition from high school to college • Students discover own learning style • Demonstrates how students adapt to different teaching styles at the college/university level • Teaches effective study habits and skills • Teaches life skills, critical thinking skills • Helps students learn about career choices • Requires research

Education 1300 13 Sample Syllabus

Week 1: Introduction, Syllabus, Course Overview, Questions and Answer; Overflow; “Preface” Week 2: Chapter 1 “Be a Lifelong Learner” Week 3: Chapter 2 “Expand Your Emotional Intelligence” Week 4: Chapter 3 “Manage Your Time” Week 5: Chapter 4 “Maximize Your Resources” Week 6: Chapter 5 “Listen and Take Effective Notes”; Chapter 6 “Actively Read” Week 7: Career Cruising; Career Exploration Project; Online Library Training Week 8: Chapter 7 “Improve Your Memory Skills”; Chapter 8 “Excel at taking Tests” Week 9: Chapter 9 “Express Yourself in Writing and Speech” Week 10: Chapter 10 “Critical Thinker and Creative Problem Solver” Week 11: Chapter 11 “Create a Healthy Body, Mind and Spirit” Week 12: Chapter 12 “Build Supportive and Diverse Relationships”; Chapter 13 “Develop Positive Habits” Week 13: Chapter 14 “Explore Majors and Careers” Week 14: Career Research Project Oral Presentations Week 15: Review for Final (Career Portfolio Due)

Education 1300 14 BOARD AGENDA ITEM Topic: Board Member Continuing Education Credit Hours Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: Requested By: Board President, Tony Ayub Discussion: Division Approval: Reading Material: Attached Not Necessary Action Requested: Action Needed by: For information only Information Only: December 6, 2011

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members):

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed?

Cost To District: Summary of Topic (Need, Program Description, Recommendation, Timeline)

As required by the Texas Administrative Code Chapter 61.1, Board President, Tony Ayub, will announce the completed, deficient and exceeding Board training continuing education hours for each Trustee. This information is required to be reflected in the minutes and made available to the local media.

Attachments (List): N/A

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting

15 BOARD AGENDA ITEM Topic: Board Meeting Minutes Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: Requested By: Claudia Maldonado, Executive Assistant Discussion: Division Approval: Dr. Xavier De La Torre, Reading Material: Attached √ Superintendent of Schools Not Necessary Action Requested: Action Needed by: Board approval Information Only:

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members):

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed?

Cost To District: None Summary of Topic (Need, Program Description, Recommendation, Timeline)

Administration recommends consideration and approval of the November 14, 2011 Board Workshop minutes and the November 15, 2011 Regular Board Meeting minutes as presented under the Consent Agenda.

Attachments (List): Draft meeting minutes

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting

MINUTES BOARD OF TRUSTEES WORKSHOP Socorro Independent School District District Service Center – Board Room November 14, 2011 – 5:30 p.m.

MEMBERS PRESENT Antonio “Tony” Ayub, Board President; Angelica Rodriguez, Board Secretary; Craig A. Patton; Gary Gandara who arrived at 6:00 p.m.; Cynthia Ann Najera; Paul Guerra; and Dr. Xavier De La Torre, Superintendent of Schools

MEMBERS ABSENT Michael A. Najera, Board Vice President

CALL TO ORDER The meeting was called to order at 5:35 p.m. by Board President Tony Ayub. A quorum was established.

BOARD BOOK SOFTWARE TRAINING The Department of Technology Services provided training on Board Book software for the Board of Trustees in attendance. No action was taken on this agenda item.

DEVELOPMENT OF BOARD/SUPERINTENDENT PERFORMANCE GOALS FY 2012 The workshop provided the Board of Trustees with an opportunity to articulate to the superintendent those individual and/or collective interests, priorities, expectations, and performance goals that will become the core of the work and foundation for the 2012 Superintendent’s Evaluation Instrument. No action was taken on this agenda item.

The Board of Trustees received 2.0 Tier 3 Continuing Education Credit Hours for their participation.

ADJOURNMENT The meeting adjourned at 7:37 p.m.

______Antonio “Tony” Ayub, Board President

______Angelica Rodriguez, Board Secretary

Presented for Board approval on 12/06/2011 17

MINUTES REGULAR BOARD OF TRUSTEES MEETING Socorro Independent School District District Service Center – Board Room November 15, 2011 – 6:00 PM

MEMBERS PRESENT Antonio “Tony” Ayub, Board President ; Michael A. Najera, Board Vice President; Angelica Rodriguez, Board Secretary; Craig A. Patton; Gary Gandara; Cynthia Ann Najera; Paul Guerra; and Dr. Xavier De La Torre, Superintendent of Schools

MEMBERS ABSENT None

CALL TO ORDER The meeting was called to order at 6:07 p.m. by Board President Tony Ayub. All members were present and a quorum was established.

PLEDGE OF ALLEGIANCE

SUPERINTENDENT’S COMMENTS Dr. De La Torre reported on the following: Camp Bliss; National Blue Ribbon Award; Education Support Professional Day; White Coat Ceremony at Socorro High School; DSC Thanksgiving Luncheon; Thanksgiving Break November 21-25; Promises Made, Promises Kept Update; and introduced new principal of Benito Martinez Elementary School, Angela Strong.

BOARD HONORS . Socorro ISD students were recognized for being selected as 2011-12 National Hispanic Recognition Program Scholars.

PUBLIC HEARING At this time, the public was invited to provide comments regarding the proposed redistricting Illustrative Plan concerning new boundaries for Socorro ISD trustee districts.

There being no comments, the Board proceeded to Open Forum.

OPEN FORUM There were no requests to address the Board of Trustees during Open Forum.

COMPETITIVE SEALED PROPOSAL (CSP) FOR A NEW STUDENT AND FINANCE SOFTWARE Tony Reza, Chief Financial Officer, provided an overview of the competitive sealed proposal process for the acquisition of a new student and finance software system, as well as the recommended replacement software. Four (4) companies submitted responses for both systems and were selected for additional presentations: Prologic (TEAM®); Skyward®; SunGard Pentamation®; and Tyler Munis®. The Evaluation Committee ranked Tyler Munis® as the preferred proposal.

Presented for Board approval on 12/06/2011 18 Regular Meeting – Board of Trustees District Service Center November 15, 2011 Page 2

A brief discussion followed regarding the software’s maintenance fees and specifications; on-site visits and agendas; and overall cost.

FACILITIES REPORT Tom Eyeington, Chief Operations Officer for Facilities & Planning, reported on pending and/or complete construction projects with an emphasis on Americas High School’s weight and training room; hail damage 2009 roof repairs; Eastlake High School Phase III; new combination school; HVAC upgrades for Robert R. Rojas, Myrtle Cooper, O’Shea Keleher, Campestre, Hueco and Benito Martinez Elementary Schools.

A brief discussion followed regarding feasibility studies; HVAC upgrades; and air conditioning systems.

HIGHLY QUALIFIED STAFF REPORT Juan Martinez, Chief Human Resources Officer, provided a report detailing the status of all instructional employees in relation to Highly Qualified standards as outlined in Public Law 107-110, also known as No Child Left Behind (NCLB). Currently, Socorro ISD continues to maintain 100% highly qualified teachers and paraprofessionals. (Copy of report attached)

PERFORMANCE BASED MONITORING AND ANALYSIS SYSTEM (PBMAS) REPORT Holly Fields, Assistant Superintendent for 21st Century Learning and Special Programs directors and coordinators reported on the District’s performance levels in regards to the Performance Based Monitoring (PBMAS) as well as campus level plans to improve the performance levels of identified student groups.

A discussion followed regarding the program staging historical data for Bilingual/ESL; No Child Left Behind; Special Education; Residential Facilities; and Career and Technical Education.

CONSENT AGENDA A motion was made by Michael Najera and seconded by Cynthia Najera to approve all items under the Consent Agenda with the exception of 8C-Budget Amendments; 8D1-ATM Services CSP No. 199-1031- E1255; and 8F-Policy DBAA (LOCAL). The motion carried unanimously.

Items approved under the Consent Agenda: . Board Meeting Minutes of October 18, 2011 Redistricting Workshop; October 18, 2011 Regular Meeting; and November 1, 2011 Special Meeting . Employment of Personnel (EXHIBIT A) New Hire contracts require Board of Trustees approval. . Awarding of Bids (EXHIBIT C) o Audio Visual Media – CSP No. 199-0930-E1244 Favorable prices and terms secured to procure audio visual media supplies as needed district- wide. (Maximum $50,000) o District Technology-Computers – CSP No. 199-0930-E1221 Favorable prices and terms secured to procure standardized desktops, laptops, tablets, servers, and related technology equipment as needed district-wide. (Maximum $4,000,000) o Fire Extinguisher Inspections and Maintenance – CSP no. 199-1017-E1223 Favorable prices and terms secured to procure fire extinguisher equipment, supplies, inspections and maintenance as needed district-wide. (Maximum $68,259)

19 Regular Meeting – Board of Trustees District Service Center November 15, 2011 Page 3

o Football Equipment Repair – CSP No. 199-0930-E1202 Favorable prices and terms secured to procure football equipment repair as needed district- wide. (Maximum $50,000) o Library Supplies – CSP No. 199-0930-E1215 Favorable prices and terms secured to procure library supplies as needed district-wide. (Maximum $50,000) o Locksmith Supplies – CSP No. 199-1017-E1225 Favorable prices and terms secured to procure locksmith equipment, supplies and materials as needed district-wide. (Maximum $92,189) . Submission of Grants o Inspiration Award from the College Board The College Board has announced the availability of the 2012 Inspiration Awards for high schools. Schools are judged on their college preparation programs and partnerships among teachers, parents and community organizations. . Local Policies Administration recommended approval of the revisions to the following policies: AE (LOCAL); BBB (LOCAL); and DCE (LOCAL).

BUDGET AMENDMENTS This item was pulled from the Consent Agenda for discussion. Mr. Najera asked questions relevant to budget amendment line item 23. Administration responded that the budget amendment sets up the budget of a contribution made by Wal-Mart for the Department of Human Resources to provide internal staff development supplies. (EXHIBIT B)

A motion was made by Michael Najera and seconded by Gary Gandara to approve the item as presented. The motion carried unanimously.

ATM SERVICES – CSP NO. 199-1031-E1255 This item was pulled from the Consent Agenda for discussion. Mr. Najera asked questions relevant to the services associated with the ATM services and transaction fees. Administration responded that district employees will be informed about the transaction fees associated with the Pay Card system; pay period payment transactions will be at no cost to the employee; additional transactions will involve fees; there will not be a limit for any transaction, employees will be able to withdraw entire paycheck amount; and two (2) ATM machines will be installed; one at the District Service Center and the second one at the Support Services Building on Tanton Road.

A motion was made by Michael Najera and seconded by Paul Guerra to approve the item as presented. The motion carried unanimously.

POLICY BDAA (LOCAL) This item was pulled from the Consent Agenda for discussion. A discussion followed regarding the election of officers which needs to be adjusted accordingly with the new election dates and terms; officers’ duties; and process in place to fill Board President vacancy at any time. Consensus was reached to postpone this item until the January 17, 2012 Regular Board meeting.

A motion was made by Gary Gandara and seconded by Michael Najera to postpone the item until the January 17, 2012 Regular Board meeting. The motion carried unanimously.

20 Regular Meeting – Board of Trustees District Service Center November 15, 2011 Page 4

PUBLIC HEARING ON TAXATION OF GOODS-IN-TRANSIT At this time, the public was invited to provide comments regarding Taxation of Goods-In-Transit. The goods-in-transit are primarily inventory that are stored under contract of bailment by a public warehouse operator at a public warehouse facility that is in no way owned or controlled by the owner of the goods and such property is moved to another location in this state or out of state within 175 days after the goods were acquired in Texas or imported into Texas.

There being no comments, the Board proceeded to the next item.

RESOLUTION AUTHORIZING TAXATION OF GOODS-IN-TRANSIT Pursuant to Section 11.253, Texas Tax Code, Mr. Reza presented a resolution authorizing Taxation of Goods-in-Transit commencing January 1, 2012, for the Board’s consideration. The governing body of a taxing entity must take affirmative action to tax goods-in-transit that reside in the District.

A motion was made by Michael Najera and seconded by Cynthia Najera to approve the item as presented. The motion carried unanimously.

AUDIT REPORT FOR FISCAL YEAR 2010-2011 Mr. Craig Gibson, managing partner for the accounting firm of Gibson, Ruddock, and Patterson LLC, and Ms. Thania D. Gonzalez, the engagement “in-charge”, presented the audit report with minimal findings for the Board’s consideration.

A motion was made by Michael Najera and seconded Cynthia Najera to approve the item as presented. The motion carried unanimously.

PROFESSIONAL SERVICES CONTRACT FOR THE HIGH SCHOOL SCIENCE LABS UPGRADES Mr. Eyeington reported that on October 18, 2011, during the Regular Board meeting, the high school science labs upgrades project was awarded to Alvidrez Architecture, Inc. After negotiating a fee for the project, Alvidrez Architecture, Inc. proposed a fixed fee of $476,000, which includes engineering consultant’s civil, structural, mechanical and electrical engineering; and a landscape architect as well as the review sets and TAS fees for the four (4) campuses. Administration presented the proposed contract for the Board’s consideration.

A motion was made by Paul Guerra and seconded by Michael Najera to approve the item as presented. The motion carried unanimously.

AGREEMENT WITH THE LAW FIRM OF WALSH, ANDERSON, BROWN, GALLEGOS & GREEN, PC Rebecca O’Neill, Assistant Superintendent for Elementary Education, presented the agreement for the Board’s consideration. The Benefits of the Walsh Anderson Retainer Program include: unlimited free telephone consultation; reduced rates for legal work; reduced fees for in-services; reduced rates for practical Walsh Anderson products; a free subscription to their bimonthly newsletters; and e-mail updates about latest developments in education laws.

A motion was made by Gary Gandara and seconded by Michael Najera to approve the item as presented. The motion carried with a 6-1 vote. Angelica Rodriguez abstained.

21 Regular Meeting – Board of Trustees District Service Center November 15, 2011 Page 5

LEGISLATIVE TASK FORCE ON SCHOOL BOARD TRANSPARENCY Board President Tony Ayub reported that State Representative Marissa Marquez is establishing a task force comprised of one (1) Board Member from all School Boards in order to provide input relative to the upcoming legislative session to include funding.

A motion was made by Gary Gandara and seconded by Paul Guerra to appoint Trustee Tony Ayub to serve in that capacity. The motion carried with a 6-1 vote. Tony Ayub abstained.

EXECUTIVE SESSION The meeting was closed at 8:20 p.m. for consultation with the school district’s attorney to discuss personnel matters, to discuss real estate matters, to discuss appeal of Level III Grievance of Jorge Carrasco, to hear report on Senate Bill 18 relating to eminent domain power and consider granting administration authorization to give notice of Comptroller of Public Accounts that School District intends to retain eminent domain power, and to consider administrative recommendation for Assistant Principal, Americas High School under Texas Government Code Sections 551.071, 551.072, and 551.074.

The meeting reconvened at 8:43 p.m.

APPEAL OF LEVEL III GRIEVANCE OF JORGE CARRASCO Mr. Baskind reported that the Board of Trustees received the information packet for their review and the item would be brought back next month according to normal procedure. No action was taken on this item.

AUTHORIZATION TO GIVE NOTICE OF COMPTROLLER OF PUBLIC ACCOUNTS THAT SCHOOL DISTRICT INTENDS TO RETAIN EMINENT DOMAIN POWER IN ACCORDANCE WITH SENATE BILL 18 A motion was made by Michael Najera and seconded by Paul Guerra to approve the item as presented. The motion carried unanimously.

ADMINISTRATIVE RECOMMENDATION Dr. De La Torre recommended Michelle Romero to assume all roles and responsibilities as Assistant Principal at Americas High School. A motion was made by Gary Gandara and seconded by Michael Najera to approve the item as presented. The motion carried unanimously.

ADJOURNMENT The meeting adjourned at 8:51 p.m.

______Antonio “Tony” Ayub, Board President

______Angelica Rodriguez, Board Secretary

22 BOARD AGENDA ITEM Topic: Employment of Personnel Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: Requested By: Juan Martinez, Discussion: Chief Human Resources Officer Reading Material: Attached √ Division Approval: Dr. Xavier De La Torre, Not Necessary Superintendent of Schools Action Requested: Action Needed by: December 6, 2011 Board approval Information Only:

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Campus and Department administrators

Summary of Topic (Need, Program Description, Recommendation, Timeline)

Administration recommends consideration and approval of the New Hire contracts as presented under the Consent Agenda.

Attachments (List): List of New Hire contracts.

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting 23 New Hires for December 6, 2011 Board Meeting

Elementary Schools Last Name First Name Position Campus Stopyra Ana B. Special Education Teacher Jane Hambric

Middle Schools Last Name First Name Position Campus

High Schools Last Name First Name Position Campus

Professional Last Name First Name Position Campus Aragon Cecilia Y. TIPS Coordinator Curriculum & Instruction Contreras Marisela O. Nurse Campestre

24 BOARD AGENDA ITEM Topic Request for The Use of School Facilities for the use Board Meeting Date Requested: December 6, 2011 of John Drugan School Approximate Time For: Presentation: Requested By: Ekklesia United Methodist Church Discussion: Division Approval: Pat O’Neill, Asst. Superintendent Reading Material: Attached √ for Administrative Services Not Necessary Action Requested: Action Needed by: December 6, 2011 Board approval Information Only:

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Susan Cook, Principal-John Drugan Caryn León, Administrative Specialist

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? The organization will be charged $190.00/Sunday for the use of facilities.

Cost To District: Summary of Topic (Need, Program Description, Recommendation, Timeline)

This organization is requesting the use of the cafeteria & the Parent Center at John Drugan School every Sunday beginning January 1, 2012 until July 28, 2012 from 7:30 a.m. – 12:30 p.m. for worship services. Facilities have been used in the past for this purpose with no conflict.

Administration recommends consideration and approval of this request as presented under the Consent Agenda.

Attachments (List): Request for the Use of School Facilities Form

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting

25 26 BOARD AGENDA ITEM Topic Request for The Use of School Facilities for the use Board Meeting Date Requested: December 6, 2011 of Montwood High School Approximate Time For: Presentation: Requested By: Fred Loya Insurance Discussion: Division Approval: Pat O’Neill, Asst. Superintendent Reading Material: Attached √ for Administrative Services Not Necessary Action Requested: Action Needed by: December 6, 2011 Board approval Information Only:

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Rosa Mireles-Menchaca, Montwood High School Principal; and Caryn León, Administrative Specialist

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? The organization will be charged $2,160.00 to cover the over-time cost for three (3) SISD Security Officers.

Cost To District: Summary of Topic (Need, Program Description, Recommendation, Timeline)

Fred Loya is requesting the use of both parking lots at Montwood High School to provide additional space for the people attending the Fred Loya Christmas Light Show. Facilities have been used in the past for this purpose with no conflict.

Fred Loya has asked SISD to provide three (3) Security Officers to assist with traffic control.

Administration recommends consideration and approval of this request as presented under the Consent Agenda.

Attachments (List): Request for the Use of School Facilities Form

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting

27 28 BOARD AGENDA ITEM Topic: Budget Amendments for December 6, 2011 Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: Requested By: Tony Reza, Chief Financial Officer Discussion: Division Approval: Dr. Xavier De La Torre, Reading Material: Attached √ Superintendent of Schools Not Necessary Action Requested: Action Needed by: December 6, 2011 Board approval Information Only:

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): For Amendments: Campus Administrators Grant Accountants Department Directors How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? We will provide a fiscally responsible, safe and highly efficient District\Campus environment supportive of student Cost To District: learning. Summary of Topic (Need, Program Description, Recommendation, Timeline)

Administration recommends consideration and approval for seventeen (17) budget amendments as presented under the Consent Agenda.

Amendments 1-15 reallocate funds to areas of need.

Amendment 16 is to record final payment for FY 2008-2009 for Impact Aid.

Amendment 17 is to set up the budget for the Textbook & Kindergarten Materials Program for FY 2011-2012.

Attachments (List): Budget Amendments

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting 29 Budget Amendments December 6, 2011 Increase Decrease Current New Approp Approp Approp Approp or Decrease or Increase or Estimated or Estimated Revenue Revenue Revenue Revenue

1 Montwood HS 1992 11 002 11 00 000 6119 Instructional Svcs Professional Salaries 11,625.00 5,395,767.08 5,384,142.08 1992 36 002 99 00 000 6299 Co Curr/Extra Curr Contracted Services 11,625.00 ‐ 11,625.00 To reallocate funds to areas of need 2Keys Academy 1992 31 003 28 00 000 6411 Guidance/Counseling Employee Travel 1,200.00 1,200.00 ‐ 1992 23 003 28 00 000 6399 School Leadership General Supplies 1,200.00 10,104.00 11,304.00 To reallocate funds to areas of need 3Americas HS 1992 11 004 11 00 000 6269 Instructional Svcs Rentals ‐ Operating Leases 2,000.00 39,896.97 37,896.97 1992 23 004 99 00 000 6269 School Leadership Rentals ‐ Operating Leases 2,000.00 18,068.89 20,068.89 To reallocate funds to areas of need 4 William D. Slider MS 1992 11 043 23 02 000 6395 Special Ed Technology/Audio‐Visual Equip under $5k 735.00 2,200.00 1,465.00 1992 13 043 23 02 000 6411 Special Ed Employee Travel 735.00 ‐ 735.00 2112 11 043 24 00 000 6399 Title I General Supplies 1,825.20 33,292.97 31,467.77 2112 13 043 24 00 000 6399 Title I General Supplies 1,825.20 ‐ 1,825.20 To reallocate funds to areas of need 5 Montwood MS 1992 11 045 11 00 000 6399 Instructional Svcs General Supplies 89.90 41,664.72 41,574.82 1992 36 045 99 00 000 6399 Co Curr/Extra Curr General Supplies 89.90 221.80 311.70 To reallocate funds to areas of need 6Col. John O. Ensor MS 1992 11 046 11 00 000 6499 Instructional Svcs Miscellaneous Operating Expense 400.00 2,000.00 1,600.00 1992 12 046 99 00 000 6299 Library Miscellaneous Contracted Services 400.00 ‐ 400.00 1992 11 046 11 00 000 6399 Instructional Svcs General Supplies 325.00 18,202.37 17,877.37 1992 12 046 99 00 000 6399 Library General Supplies 325.00 1,000.00 1,325.00 To reallocate funds to areas of need 7Jane A. Hambric School 1992 11 116 21 00 000 6412 GT Student Travel/Subsistence 216.00 500.00 284.00 1992 36 116 21 00 000 6494 GT Transportation Expense 216.00 434.00 650.00 1992 13 116 99 00 000 6411 Staff Development Employee Travel 100.00 4,041.00 3,941.00 1992 61 116 99 00 000 6411 Community Svcs Employee Travel 100.00 ‐ 100.00 To reallocate funds to areas of need 8 Desert Wind School 2112 11 120 24 00 000 6399 Title I General Supplies 71.53 19,980.59 19,909.06 2112 13 120 24 00 000 6112 Title I Substitutes 66.00 ‐ 66.00 2112 13 120 24 00 000 6141 Title I Social Security/Medicare 5.04 ‐ 5.04 2112 13 120 24 00 000 6143 Title I Workers' Compensation 0.49 ‐ 0.49 To reallocate funds to areas of need 9 Bill Sybert School 1992 11 122 23 99 000 6399 Special Ed General Supplies 125.00 3,000.00 2,875.00 1992 13 122 23 02 000 6411 Special Ed Employee Travel 125.00 ‐ 125.00 To reallocate funds to areas of need 10 Sgt. Roberto Ituarte ES 1992 11 127 11 00 000 6395 Instructional Svcs Technology/Audio‐Visual Equip under $5k 8,000.00 11,000.00 3,000.00 1992 23 127 99 00 000 6395 School Leadership Technology/Audio‐Visual Equip under $5k 3,000.00 1,900.00 4,900.00 1992 23 127 99 00 000 6399 School Leadership General Supplies 3,000.00 2,000.00 5,000.00 1992 23 127 99 00 000 6499 School Leadership Miscellaneous Operating Expense 2,000.00 1,500.00 3,500.00 To reallocate funds to areas of need 11 District Wide Services / Sgt. Roberto Ituarte E

30 Budget Amendments December 6, 2011 Increase Decrease Current New Approp Approp Approp Approp or Decrease or Increase or Estimated or Estimated Revenue Revenue Revenue Revenue

1992 11 999 11 00 999 6399 Instructional Svcs General Supplies 3,055.00 64,964.59 61,909.59 1992 13 127 99 00 000 6395 Staff Development Technology/Audio‐Visual Equip under $5k 1,055.00 2,000.00 3,055.00 1992 13 127 99 00 000 6399 Staff Development General Supplies 1,000.00 5,055.00 6,055.00 1992 13 127 99 00 000 6499 Staff Development Miscellaneous Operating Expense 1,000.00 3,000.00 4,000.00 To set up budget with FY 2011‐2012 ADA Adjustment 12 Special Ed 1992 13 999 99 00 830 6499 Miscellaneous Operating Expense 700.00 3,068.00 2,368.00 1992 11 999 11 00 830 6499 Miscellaneous Operating Expense 700.00 2,500.00 3,200.00 1992 11 999 11 10 830 6321 Textbooks 1,000.00 30,623.00 29,623.00 1992 21 999 99 01 830 6399 General Supplies 1,000.00 28,500.00 29,500.00 1992 21 999 99 10 830 6269 Rentals ‐ Operating Leases 200.00 6,000.00 5,800.00 1992 13 999 99 00 830 6499 Miscellaneous Operating Expense 200.00 3,068.00 3,268.00 To reallocate funds to areas of need 13 Special Ed / IDEA ‐ Part B Formula 2242 11 999 23 00 830 6399 General Supplies 1,321.00 29,329.00 28,008.00 2242 13 999 23 00 830 6399 General Supplies 1,321.00 ‐ 1,321.00 2242 11 999 23 00 830 6399 General Supplies 3,500.00 29,329.00 25,829.00 2242 33 999 23 00 830 6219 Professional Services 3,500.00 15,000.00 18,500.00 To reallocate funds to areas of need 14 District Wide Services 1992 31 126 99 00 000 6119 Professional Salaries 52,534.00 53,219.00 105,753.00 1992 31 126 99 00 000 6141 Social Security/Medicare 762.00 772.00 1,534.00 1992 31 126 99 00 000 6142 Group Health & Life Insurance 6,621.00 6,621.00 13,242.00 1992 31 126 99 00 000 6143 Workers' Compensation 443.00 449.00 892.00 1992 31 126 99 00 000 6146 Teacher Retirement/TRS Care 4,305.00 1,020.00 5,325.00 1992 31 123 99 00 000 6119 Professional Salaries 52,534.00 104,724.00 157,258.00 1992 31 123 99 00 000 6141 Social Security/Medicare 762.00 1,519.00 2,281.00 1992 31 123 99 00 000 6142 Group Health & Life Insurance 6,621.00 13,242.00 19,863.00 1992 31 123 99 00 000 6143 Workers' Compensation 443.00 883.00 1,326.00 1992 31 123 99 00 000 6146 Teacher Retirement/TRS Care 4,305.00 2,310.00 6,615.00 1992 33 999 99 99 999 6119 Professional Salaries 129,330.00 639,216.17 509,886.17 1992 21 999 99 00 595 6119 Professional Salaries 81,733.00 199,557.00 281,290.00 1992 21 999 99 00 595 6141 Social Security/Medicare 734.00 3,953.00 4,687.00 1992 21 999 99 00 595 6143 Workers' Compensation 607.00 1,883.00 2,490.00 1992 21 999 99 00 595 6146 Teacher Retirement/TRS Care 1,825.00 6,964.00 8,789.00 1992 21 999 25 00 690 6119 Professional Salaries 65,514.28 333,348.00 398,862.28 1992 21 999 25 00 690 6141 Social Security/Medicare 949.96 5,834.00 6,783.96 1992 21 999 25 00 690 6142 Group Health & Life Insurance 6,620.76 52,966.00 59,586.76 1992 21 999 25 00 690 6143 Workers' Compensation 552.42 3,062.00 3,614.42 1992 21 999 25 00 690 6146 Teacher Retirement/TRS Care 5,368.24 8,570.00 13,938.24 1992 41 720 99 00 780 6129 Salaries / Wages for Support Personnel 20,585.00 24,103.00 44,688.00 1992 41 720 99 00 780 6141 Social Security/Medicare 299.00 5,967.00 6,266.00 1992 41 720 99 00 780 6142 Group Health & Life Insurance 6,621.00 46,345.00 52,966.00 1992 41 720 99 00 780 6143 Workers' Compensation 114.00 3,334.00 3,448.00 1992 41 720 99 00 780 6146 Teacher Retirement/TRS Care 114.00 3,293.00 3,407.00 1992 13 999 30 00 790 6119 Professional Salaries 64,779.00 ‐ 64,779.00 1992 13 999 30 00 790 6141 Social Security/Medicare 939.30 ‐ 939.30 1992 13 999 30 00 790 6142 Group Health & Life Insurance 6,620.76 ‐ 6,620.76 1992 13 999 30 00 790 6143 Workers' Compensation 546.22 ‐ 546.22 1992 13 999 30 00 790 6146 Teacher Retirement/TRS Care 5,307.99 ‐ 5,307.99 1992 33 999 99 99 999 6119 Professional Salaries 269,830.93 639,216.17 369,385.24

31 Budget Amendments December 6, 2011 Increase Decrease Current New Approp Approp Approp Approp or Decrease or Increase or Estimated or Estimated Revenue Revenue Revenue Revenue

1992 13 999 25 00 690 6119 Professional Salaries 49,657.00 49,657.00 ‐ 1992 13 999 25 00 690 6141 Social Security/Medicare 720.03 801.00 80.97 1992 13 999 25 00 690 6142 Group Health & Life Insurance 6,620.76 6,621.00 0.24 1992 13 999 25 00 690 6143 Workers' Compensation 418.71 466.00 47.29 1992 13 999 25 00 690 6146 Teacher Retirement/TRS Care 1,217.64 1,218.00 0.36 1992 21 999 25 00 690 6119 Professional Salaries 49,657.00 333,348.00 383,005.00 1992 21 999 25 00 690 6141 Social Security/Medicare 720.03 5,834.00 6,554.03 1992 21 999 25 00 690 6142 Group Health & Life Insurance 6,620.76 52,966.00 59,586.76 1992 21 999 25 00 690 6143 Workers' Compensation 418.71 3,062.00 3,480.71 1992 21 999 25 00 690 6146 Teacher Retirement/TRS Care 1,217.64 8,570.00 9,787.64 1992 51 999 99 00 600 6129 Salaries / Wages for Support Personnel 35,000.00 334,710.00 299,710.00 1992 51 999 99 00 600 6141 Social Security/Medicare 434.52 9,087.00 8,652.48 1992 51 999 99 00 600 6142 Group Health & Life Insurance 6,620.76 92,691.00 86,070.24 1992 51 999 99 00 600 6143 Workers' Compensation 83.40 1,780.00 1,696.60 1992 51 999 99 00 600 6146 Teacher Retirement/TRS Care 164.82 3,412.00 3,247.18 1992 21 999 99 00 810 6129 Salaries / Wages for Support Personnel 35,000.00 31,385.00 66,385.00 1992 21 999 99 00 810 6141 Social Security/Medicare 434.52 3,677.00 4,111.52 1992 21 999 99 00 810 6142 Group Health & Life Insurance 6,620.76 26,483.00 33,103.76 1992 21 999 99 00 810 6143 Workers' Compensation 83.40 1,961.00 2,044.40 1992 21 999 99 00 810 6146 Teacher Retirement/TRS Care 164.82 1,361.00 1,525.82 1992 23 002 99 00 000 6129 Salaries / Wages for Support Personnel 35,159.17 431,239.00 396,079.83 1992 23 002 99 00 000 6141 Social Security/Medicare 509.81 7,739.00 7,229.19 1992 23 002 99 00 000 6142 Group Health & Life Insurance 6,620.76 119,174.00 112,553.24 1992 23 002 99 00 000 6143 Workers' Compensation 97.85 2,065.00 1,967.15 1992 23 002 99 00 000 6146 Teacher Retirement/TRS Care 193.38 4,353.00 4,159.62 1992 41 720 99 00 900 6129 Salaries / Wages for Support Personnel 35,159.17 60,136.00 95,295.17 1992 41 720 99 00 900 6141 Social Security/Medicare 509.81 2,809.00 3,318.81 1992 41 720 99 00 900 6142 Group Health & Life Insurance 6,620.76 26,483.00 33,103.76 1992 41 720 99 00 900 6143 Workers' Compensation 97.85 1,763.00 1,860.85 1992 41 720 99 00 900 6146 Teacher Retirement/TRS Care 193.38 5,020.00 5,213.38 1992 52 999 99 00 990 6129 Salaries / Wages for Support Personnel 35,000.00 2,130,150.00 2,095,150.00 1992 52 999 99 00 990 6141 Social Security/Medicare 508.00 33,160.00 32,652.00 1992 52 999 99 00 990 6142 Group Health & Life Insurance 6,620.00 576,007.00 569,387.00 1992 52 999 99 00 990 6143 Workers' Compensation 2,007.00 126,187.00 124,180.00 1992 52 999 99 00 990 6146 Teacher Retirement/TRS Care 186.00 13,903.00 13,717.00 1992 32 999 99 00 990 6129 Salaries / Wages for Support Personnel 35,000.00 217,054.00 252,054.00 1992 32 999 99 00 990 6141 Social Security/Medicare 508.00 3,147.00 3,655.00 1992 32 999 99 00 990 6142 Group Health & Life Insurance 6,620.00 52,966.00 59,586.00 1992 32 999 99 00 990 6143 Workers' Compensation 2,007.00 12,901.00 14,908.00 1992 32 999 99 00 990 6146 Teacher Retirement/TRS Care 186.00 1,194.00 1,380.00 1992 21 999 99 00 690 6129 Salaries / Wages for Support Personnel 17,529.00 17,529.00 ‐ 1992 21 999 99 00 690 6141 Social Security/Medicare 254.17 274.00 19.83 1992 21 999 99 00 690 6142 Group Health & Life Insurance 6,620.76 6,621.00 0.24 1992 21 999 99 00 690 6143 Workers' Compensation 48.78 61.00 12.22 1992 21 999 99 00 690 6146 Teacher Retirement/TRS Care 96.00 96.00 ‐ 1992 41 750 99 00 890 6129 Salaries / Wages for Support Personnel 17,529.00 446,778.00 464,307.00 1992 41 750 99 00 890 6141 Social Security/Medicare 254.17 13,772.00 14,026.17 1992 41 750 99 00 890 6142 Group Health & Life Insurance 6,620.76 165,519.00 172,139.76 1992 41 750 99 00 890 6143 Workers' Compensation 48.78 6,800.00 6,848.78 1992 41 750 99 00 890 6146 Teacher Retirement/TRS Care 96.00 12,059.00 12,155.00 1992 31 999 23 12 830 6119 Professional Salaries 59,141.00 59,141.00 ‐

32 Budget Amendments December 6, 2011 Increase Decrease Current New Approp Approp Approp Approp or Decrease or Increase or Estimated or Estimated Revenue Revenue Revenue Revenue

1992 31 999 23 12 830 6141 Social Security/Medicare 857.55 858.00 0.45 1992 31 999 23 12 830 6142 Group Health & Life Insurance 6,620.76 6,621.00 0.24 1992 31 999 23 12 830 6143 Workers' Compensation 498.68 499.00 0.32 1992 31 999 23 12 830 6146 Teacher Retirement/TRS Care 1,082.72 1,083.00 0.28 1992 11 999 23 02 830 6119 Professional Salaries 59,141.00 229,108.00 288,249.00 1992 11 999 23 02 830 6141 Social Security/Medicare 857.55 5,253.00 6,110.55 1992 11 999 23 02 830 6142 Group Health & Life Insurance 6,620.76 39,725.00 46,345.76 1992 11 999 23 02 830 6143 Workers' Compensation 498.68 2,821.00 3,319.68 1992 11 999 23 02 830 6146 Teacher Retirement/TRS Care 1,082.72 4,755.00 5,837.72 1992 11 005 23 02 830 6129 Salaries / Wages for Support Personnel 16,487.20 212,613.00 196,125.80 1992 11 005 23 02 830 6141 Social Security/Medicare 239.06 16,169.00 15,929.94 1992 11 005 23 02 830 6142 Group Health & Life Insurance 6,620.76 205,244.00 198,623.24 1992 11 005 23 02 830 6143 Workers' Compensation 45.88 8,202.00 8,156.12 1992 11 005 23 02 830 6146 Teacher Retirement/TRS Care 90.68 19,165.00 19,074.32 1992 32 005 23 12 830 6129 Salaries / Wages for Support Personnel 8,243.60 ‐ 8,243.60 1992 32 005 23 12 830 6141 Social Security/Medicare 119.53 25.00 144.53 1992 32 005 23 12 830 6142 Group Health & Life Insurance 3,310.38 ‐ 3,310.38 1992 32 005 23 12 830 6143 Workers' Compensation 22.94 15.00 37.94 1992 32 005 23 12 830 6146 Teacher Retirement/TRS Care 45.34 ‐ 45.34 1992 32 010 23 12 830 6129 Salaries / Wages for Support Personnel 8,243.60 ‐ 8,243.60 1992 32 010 23 12 830 6141 Social Security/Medicare 119.53 ‐ 119.53 1992 32 010 23 12 830 6142 Group Health & Life Insurance 3,310.38 ‐ 3,310.38 1992 32 010 23 12 830 6143 Workers' Compensation 22.94 ‐ 22.94 1992 32 010 23 12 830 6146 Teacher Retirement/TRS Care 45.34 ‐ 45.34 To reallocate funds to areas of need 15 Education Jobs Fund 2872 33 001 99 00 000 6119 Professional Salaries 59,825.84 ‐ 59,825.84 2872 33 001 99 00 000 6141 Social Security/Medicare 867.47 ‐ 867.47 2872 33 001 99 00 000 6142 Group Health & Life Insurance 6,621.00 ‐ 6,621.00 2872 33 001 99 00 000 6143 Workers' Compensation 504.45 ‐ 504.45 2872 33 001 99 00 000 6146 Teacher Retirement/TRS Care 329.04 ‐ 329.04 2872 33 002 99 00 000 6119 Professional Salaries 58,393.12 ‐ 58,393.12 2872 33 002 99 00 000 6141 Social Security/Medicare 846.70 ‐ 846.70 2872 33 002 99 00 000 6142 Group Health & Life Insurance 6,621.00 ‐ 6,621.00 2872 33 002 99 00 000 6143 Workers' Compensation 492.37 ‐ 492.37 2872 33 002 99 00 000 6146 Teacher Retirement/TRS Care 321.16 ‐ 321.16 2872 33 005 99 00 000 6119 Professional Salaries 47,742.48 ‐ 47,742.48 2872 33 005 99 00 000 6141 Social Security/Medicare 692.27 ‐ 692.27 2872 33 005 99 00 000 6142 Group Health & Life Insurance 6,621.00 ‐ 6,621.00 2872 33 005 99 00 000 6143 Workers' Compensation 402.56 ‐ 402.56 2872 33 005 99 00 000 6146 Teacher Retirement/TRS Care 262.58 ‐ 262.58 2872 33 008 99 00 000 6119 Professional Salaries 46,715.34 ‐ 46,715.34 2872 33 008 99 00 000 6141 Social Security/Medicare 677.37 ‐ 677.37 2872 33 008 99 00 000 6142 Group Health & Life Insurance 6,621.00 ‐ 6,621.00 2872 33 008 99 00 000 6143 Workers' Compensation 393.90 ‐ 393.90 2872 33 008 99 00 000 6146 Teacher Retirement/TRS Care 256.93 ‐ 256.93 2872 33 010 99 00 000 6119 Professional Salaries 56,244.03 ‐ 56,244.03 2872 33 010 99 00 000 6141 Social Security/Medicare 815.54 ‐ 815.54 2872 33 010 99 00 000 6142 Group Health & Life Insurance 6,621.00 ‐ 6,621.00 2872 33 010 99 00 000 6143 Workers' Compensation 474.25 ‐ 474.25 2872 33 010 99 00 000 6146 Teacher Retirement/TRS Care 309.34 ‐ 309.34

33 Budget Amendments December 6, 2011 Increase Decrease Current New Approp Approp Approp Approp or Decrease or Increase or Estimated or Estimated Revenue Revenue Revenue Revenue

2872 33 102 99 00 000 6149 Other Employee Benefits 731.81 ‐ 731.81 2872 33 113 99 00 000 6149 Other Employee Benefits 742.55 ‐ 742.55 2872 33 120 99 00 000 6149 Other Employee Benefits 757.67 ‐ 757.67 2872 33 122 99 00 000 6119 Professional Salaries 54,817.00 ‐ 54,817.00 2872 33 122 99 00 000 6141 Social Security/Medicare 795.00 ‐ 795.00 2872 33 122 99 00 000 6142 Group Health & Life Insurance 6,621.00 ‐ 6,621.00 2872 33 122 99 00 000 6143 Workers' Compensation 463.00 ‐ 463.00 2872 33 122 99 00 000 6146 Teacher Retirement/TRS Care 301.49 ‐ 301.49 2872 33 999 99 00 999 6119 Professional Salaries 10,785.12 760.53 11,545.65 2872 12 999 99 00 999 6119 Professional Salaries 164,457.17 164,457.17 ‐ 2872 23 999 99 00 999 6119 Professional Salaries 200,854.40 200,854.40 ‐ 2872 32 999 99 00 999 6119 Professional Salaries 20,374.81 20,374.81 ‐ To reallocate funds to areas of need 16 Impact Aid 1992 41 720 99 89 900 6499 Miscellaneous Operating Expense 691.17 2,500.00 3,191.17 1992 00 000 00 00 000 R5941 Revenue 691.17 ‐ 691.17 To record final payment for FY 2008‐2009 17 Textbook & Kindergarten Materials Program 4102 11 999 11 00 595 6299 Contracted Services 42,569.43 ‐ 42,569.43 4102 00 000 00 00 000 R5829 Revenue 42,569.43 271.00 42,840.43 To set up budget for FY 2011‐2012

34 BOARD AGENDA ITEM Topic: Audio Visual Equipment Board Meeting Date Requested: December 6, 2011 CSP No. 199-1101-E1213 Approximate Time For: Presentation: Discussion: Requested By: Mark W. Vechione, Director of Purchasing Reading Material: Attached √ Division Approval: Tony Reza, Chief Financial Officer Not Necessary Action Requested: Action Needed by: December 6, 2011 Approval of this bid as presented under the Consent Information Only: Agenda. People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): George Cordova, Media Technician; Grace Wallace, Purchasing Agent ; Mark W. Vechione, Director of Mark W. Vechione, Director of Purchasing Purchasing; Debbie Mora, Purchasing Agent. How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? 11/12 General Fund Goal III: Develop systems to increase organizational Budget effectiveness, efficiency and accountability. Cost To District: $85,000.00 Summary of Topic (Need, Program Description, Recommendation, Timeline)

Scope: Favorable prices and terms secured to procure audio visual equipment as needed district-wide.

Administrative Recommendation: The administration recommends that the bid be awarded to the responsible, responsive bidder(s) whose bid(s) is (are) most advantageous to the District, and is the overall low price bid, as follows:

Audio Visual Equipment (projector screens, projector carts, overhead projectors, laminating machines, lecterns, cd players, televisions, TV carts, camcorders, microphones and related accessories): Item by Item

AFP Industries, Inc. Aves Audio Visual Systems, Inc. B & H Photo Video Pro-Audio CDWG Dell Marketing, L.P. H.B. Electronics, Inc. Pyramid School Products Quill Corporation Troxell Communications, Inc. Valiant IMC

Discount from Catalog

H.B. Electronics, Inc. Troxell Communications, Inc. Valiant IMC

Total………………………………………………………………………………..…………… $85,000.00

Term of Bid ……………………………………………………………………………..1 year with 1 year extension option

Attachments (List): Bid award recommendation memorandum, vendor summary

Action Taken:

Follow-up Responsibility: Purchasing Department

Submit Ten (10) Days Before Board Meeting 35 36 37 38 BOARD AGENDA ITEM Topic: Backflow Preventers Board Meeting Date Requested: December 6, 2011 CSP No. 199-1027-E1226 Approximate Time For: Presentation: Discussion: Requested By: Mark W. Vechione Reading Material: Attached √ Division Approval: Tony Reza, Chief Financial Officer Not Necessary Action Requested: Action Needed by: December 6, 2011 Approval of this bid as presented under the Consent Information Only: Agenda. People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Jose Covarrubias, Maintenance Coordinator; Ruben Aldez, Maintenance Manager/Foreman; Robert Kassner, Fire Alarm Mark W. Vechione, Director of Purchasing Electrical Technician Supervisor; Brandon Aguilar, Warehouse Parts Specialist; Georgina Ronquillo, Warehouse Parts Specialist; Mark W. Vechione, Director of Purchasing; Maria R. Morales, Purchasing Agent. How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? 11/12 General Fund Goal III: Develop systems to increase organizational Budget effectiveness, efficiency and accountability. Cost To District: $ 80,000.00 Summary of Topic (Need, Program Description, Recommendation, Timeline)

Scope: Favorable prices and terms secured to procure backflow preventers and supplies as needed district-wide.

Section I: Backflow preventers and supplies to include relief valves, check assembly, gate valves, backflows, repair kits, and accessories necessary to install and repair backflows.

American Backflow Bavco Dale Boren Service Supply Sun City Winnelson Test Gauge & Backflow

Total…...... $ 80,000.00

Term of Bid…...... 1 year with 1 year extension option

Attachments (List): Bid award recommendation memorandum, vendor summary

Action Taken:

Follow-up Responsibility: Purchasing Department

Submit Ten (10) Days Before Board Meeting 39 40 41 BOARD AGENDA ITEM Topic: Chemicals for the Aquatic Center Board Meeting Date Requested: December 6, 2011 CSP No. 199-1027-E1236 Approximate Time For: Presentation: Discussion: Requested By: Mark W. Vechione, Director of Purchasing Reading Material: Attached √ Division Approval: Tony Reza, Chief Financial Officer Not Necessary Action Requested: Action Needed by: December 6, 2011 Approval of this bid as presented under the Consent Information Only: Agenda. People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Dan Ferguson, Assistant Athletic Director; Jaime F. Escalera, Aquatic Technician; Andy Nuñez, Aquatic Technician; Mark Mark W. Vechione, Director of Purchasing W. Vechione, Director of Purchasing; Maria R. Morales, Purchasing Agent How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? 11/12 General Fund Goal III: Develop systems to increase organizational Budget effectiveness, efficiency and accountability. Cost To District: $ 50,000.00 Summary of Topic (Need, Program Description, Recommendation, Timeline)

Scope: Favorable prices and terms secured to procure chemical supplies and materials as needed for the Aquatic Center.

Section I: Chemicals to include chlorine, soda ash, muriatic acid, carbon dioxide, non-chlorine shock oxidizer, chlorine neutralizer, algae killer, chlorinator briquettes.

Arsa Industries, Inc. Aquatic Environmental Systems, Inc. Leslie’s Swimming Pool Supplies

Section II: Discount from catalog/price list for chemicals, water treatment supplies, water test reagents and water test kits.

Leslie’s Swimming Pool Supplies

Total...... $ 50,000.00

Term of Bid…...... 1 year with 1 year extension option

Attachments (List): Bid award recommendation memorandum, vendor summary

Action Taken:

Follow-up Responsibility: Purchasing Department

Submit Ten (10) Days Before Board Meeting 42 43 44 BOARD AGENDA ITEM Topic: National Joint Powers Alliance (NJPA) – Purchasing Board Meeting Date Requested: December 6, 2011 Cooperative Approximate Time For: Presentation: Discussion: Requested By: Mark W. Vechione, Director of Purchasing Reading Material: Attached √ Division Approval: Tony Reza, Chief Financial Officer Not Necessary Action Requested: Action Needed by: December 6, 2011 Administration recommends consideration and Information Only: approval of this item as presented under the Consent Agenda. People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Mark W. Vechione, Director of Purchasing; and Shelley Mark W. Vechione, Director of Purchasing Chenausky, Coordinator for Child Nutrition Services How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? Child Nutrition Services Goal III: Develop systems to increase organizational Funds effectiveness, efficiency and accountability. Cost To District: $111,915.00 Summary of Topic (Need, Program Description, Recommendation, Timeline)

Utilization of the National Joint Powers Alliance (NJPA) Purchasing Cooperative, Contract #1220209-PBI, for the acquisition of multiple cafeteria equipment to include: ice machine, convection oven, convection steamer, heated cabinet, braising pan, and refrigerators from Pasco Inc. This equipment will be used at Socorro High School; Ernesto Serna School; Horizon Heights, Hueco, O’Shea Keleher and Benito Martinez elementary schools. The total cost of equipment will be $111,915.00.

Attachments (List): Quotation

Action Taken:

Follow-up Responsibility: Purchasing Department

Submit Ten (10) Days before Board Meeting 45 46 47 48 BOARD AGENDA ITEM Topic: Army Youth Programs in Your Neighborhood Board Meeting Date Requested: December 6, 2011 (AYPYN) Approximate Time For: Presentation: Discussion: Requested By: Pat O’Neill, Asst. Superintendent for Reading Material: Attached √ Administrative Services Not Necessary Division Approval: Dr. Xavier De La Torre, Superintendent of Schools Action Requested: Action Needed by: Administration recommends consideration and Information Only: approval of this item as presented under the Consent Agenda. People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Kari L. Rockwell, Military Student Transition Consultant Kari L. Rockwell

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? Army Funded

This Army contract provides funding for after school academic, artistic, athletic and social skills programs. Cost To District: N/A

Summary of Topic (Need, Program Description, Recommendation, Timeline)

The goal of the AYPYN program in SISD will be to adhere to Excellence by Design. This will occur through after school program offerings such as Credit Recovery, Student 2 Student (S2S), and existing after school programs such as JROTC, Honor Society, and academic tutoring.

The program is designed to earn funding through Army-connected (active and civilian) student attendance; however programming can and will be offered to all students in grades 6th-12th, at administrator discretion. For each filled space, the school will earn $2,000 in a school year.

Note: the term space is used as the same student may not attend every day. It may take more than one student to fill a space. Funding is based on space as opposed to by student.

Earned funding can be used for the programs which kept attendance or allotted to any program that the district chooses. These funds can also be held over and used to create a summer program or to cover expenses in the upcoming fiscal year.

Attendance is of the highest importance. It will be mandated that each school/program supervisor submit weekly attendance by the Monday following each completed week of programming. This will allow time to compile our district-wide attendance to be submitted to program headquarters at Fort Sam Houston. Kari Rockwell will prepare all attendance and activity reports due to headquarters.

Measuring Program Success % of students maintaining or increasing attendance % of students completing Credit Recovery course work % of students maintaining or improving grades % of students scoring proficient or advanced on TAKS and/or STAAR Testing

Attachments (List): Contract

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting 49 DEPARTMENT OF THE ARMY US ARMY INSTALLATION MANAGEMENT COMMAND 2405 GUN SHED ROAD FORT SAM HOUSTON, TEXAS 78234-1223 REPLY TO REPLY TO ATTENTION OF

Non Appropriated Fund Contracting Branch

Socorro Independent School District Attn. Patrick O’Neill 12440 Rojas Drive El Paso, TX 79928

Dear Mr. O’Neill,

The United States Army IMCOM G-9, Family and MWR Programs, on behalf of the Army Morale, Welfare and Recreation Fund (“Fund”), a Nonappropriated Fund Instrumentality of the United States, desires to enter into a Letter Contract, NAFBA1-12-C-0004, with Socorro ISD, herein after referred to as “Contractor” under the terms of which the Contractor will deliver 65 Army Youth Programs in Your Neighborhood (AYPYN) daily spaces.

This letter contract authorizes the Contractor to provide a total of 65 AYPYN daily spaces. The relationship between the Fund and the Contractor will be governed by the terms of this letter (“Letter Contract”). In consideration of the mutual promises set forth below, the Fund and the Contractor hereby agree as follows:

1. Scope of Services: This is a firm fixed price contract in support of the Army IMCOM G-9, Family and MWR-Child, Youth, and School Services for 65 AYPYN committed daily spaces in accordance with the operational guidance at Attachment A.

2. Time of Performance: Under this letter contract, the Contractor shall commence the services on October 19, 2011 and shall complete by June 30, 2012.

3. Contractor’s Fees:

Contract Line Item Number (CLIN) 0001: For the performance of the services, the Fund shall pay the Contractor $2,000.00 for each daily space.

Number of Spaces Payment per Space Total Payment 65 $ 2,000.00 $130,000.00

No other amounts shall become payable by the Fund for or in connection with the services unless modified by this letter contract.

4. Payment to the Contractor: Invoices for payments to the Contractor shall be submitted to the Fund upon execution of this letter contract. The contractor is authorized a fifty percent (50%) payment for the total number of committed daily spaces within 30 days of having a signed letter contract and an approved AYPYN Budget as outlined in the Operational Guidance. The remaining 50% shall be invoiced based on the first six months’ daily attendance growth pattern and satisfactory performance by the Boys and Girls Clubs of San Antonio in meeting the requirements outlined in the Operational Guidance.

5. Termination: This Letter Contract terminates on June 30, 2012, unless, the parties hereto have agreed to extend the term of this Letter Contract in writing. In the event of termination, the Fund will only pay for cost incurred up to the effective date of termination. Thereafter, the parties have no further obligation of liability to each other.

50 6. Governing Law: Applicable federal law and Army Regulation AR 215-4 shall govern this letter contract. This letter contract is not subject to the Contract Disputes Act.

7. Entire Agreement: This Letter Contract, including the Army Youth Program in Your Neighborhood (AYPYN) Operational Guidance, represents the entire and integrated agreement between the parties.

Please indicate concurrence with the above by signing in the space below and returning the signed original to: US Army IMCOM G-9 Family and MWR NAF Contracting Branch. Any questions regarding this letter contract should be directed to Ms. Jacky Hingleton at (210) 466-1435.

______Signature Contractor Date Signature IMCOM G-9 Family and MWR NAF Contracting Date

______Jennifer Rohler, Contracting Officer Print Name Title

NOTE FOR ACCOUNTING PURPOSES ONLY: Payment will be made by NAF Financial Services, PO Box 6111, Texarkana, TX 75505.

CLIN 0001: Purchase Request: PRBA1-CY-11-0006/00001 Accounting Information: IB1-JG-686-GL

Contracting Officer Representative (COR) at Child & Youth School Services (CYSS): Larry Dixon (AYPYN); telephone (210) 466-1076.

List of Attachments:

A – AYPYN Operational Guidance

51 BOARD AGENDA ITEM Topic: Partnership with University of Texas at El Paso for Board Meeting Date Requested: December 6, 2011 UTEP Discovery Grant (A National Science Approximate Time For: Presentation: Foundation Grant) Discussion: Reading Material: Attached Requested By: Holly Fields, Asst. Superintendent for 21st Not Necessary Century Learning Division Approval: Dr. Xavier De La Torre, Superintendent of Schools Action Requested: Action Needed by: December 8, 2011 Board approval of Partnership and Support Letter as Information Only: presented under the Consent Agenda.

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Holly Fields, Assistant Superintendent for 21st Century Learning; Peter Golding, UTEP, Associate Dean, College of Engineering; Michael Pitcher, UTEP, Director, Instructional Support Services; Jo Ann Houchin, Grant Writer How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? Federal Funds This grant will provide resources to assist the district in meeting the goals as outlined in the District Improvement Plan under Goal 1. Cost To District: $0

Summary of Topic (Need, Program Description, Recommendation, Timeline)

1. The University of Texas at El Paso – Departments of Engineering and Instructional Support Services will be responding to a call for proposals from the National Science Foundation (NSF) for the Discovery Research K-12 Grant program. This project seeks to significantly enhance the learning and teaching of Science, Technology, Engineering and Mathematics (STEM) by preK-12 students, teachers, administrators and parents. 2. The focus of the grant endeavor is to expand the use of iPads in the K-12 instructional arena. The Undergraduate Learning Center Technical Operations office will lead the activities of the grant in conjunction with the College of Engineering. SISD will sign on as a partner for the deployment of the applications and technology tools built specifically for SISD students and their STEM-related classes. 3. The dimensions of this partnership will be extensively and thoroughly discussed to ensure that the applications will meet SISD’s common goals and contribute positively to meeting the needs as outlined in the strategic plan. The grant application is due by January 10, 2012; therefore, these discussions must begin immediately to give full consideration to SISD’s role. 4. It is recommended that the grant partnership be approved.

Attachments (List):

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting 52

MEMORANDUM OF UNDERSTANDING (MOU) EL PASO PATHWAYS INITIATIVE

This Memorandum of Understanding is made and entered into by and between El Paso Community College (EPCC), The University of Texas at El Paso (UTEP) and independent school districts (ISDs) (herein collectively “educational institutions”) that agree to participate in the El Paso Pathways Initiative and who elect to accept its term pursuant to Section 10 herein. This Memorandum of Understanding will be herein referred to as “MOU.”

PREAMBLE 3 The Texas Higher Education Coordinating Board (THECB) collects, analyzes, and shares student data in order to track performance and improve student success from eighth grade through university. To that end, THECB will coordinate the process of consortium member educational institutions sharing academic performance data concerning students who have attended or who are attending their institutions by facilitating the transfer of data from the member educational institutions, ensuring the confidentiality of records and their consistency with FERPA (Family Education Rights and Privacy Act) guidelines, and providing technical assistance to member educational institutions.

The educational institutions who choose to participate in this MOU desire to evaluate and improve their respective educational programs through the analysis of academic performance data concerning students who have attended or who are now attending a consortium member institution. It is necessary, therefore, for the educational institutions to share student data on a reciprocal basis so that they may evaluate and analyze their respective educational programs.

This El Paso Pathways Initiative is designed to improve transitions and success across educational segments. The educational institution members in the El Paso area will use El Paso Pathways Initiative data to develop, implement, and assess interventions to improve instruction. The preferred means for participation is for institutional faculty to engage in the P-16, Within-Discipline (core) Faculty Teams.

THEREFORE, the educational institutions agree to the following terms of this MOU:

1. Data Sharing Participating educational institutions approve that data pertaining to this MOU shall be Public Education Information Management System PEIMS data extracted by the THECB from the education research center (ERC). The educational institutions shall have access to this data as set forth in the executed Data Sharing Educational Institutions form. The data shall be used only for conducting studies for the purpose of improving instruction. All El Paso Pathways partners agree to allow institutional (district and Page 1

campus) level data to be reported to the El Paso Pathways vertical alignment faculty team members and other El Paso Pathways partners in a manner consistent with FERPA. The educational institution shall appoint a liaison to the El Paso Pathways Project. The educational institution can request data from the El Paso Pathways project through the liaison. Liaison will request and receive said data and distribute to the educational institution. Any data received pursuant to this Memorandum shall be destroyed when it is no longer needed for the studies and no later than seventeen years from the date the data is first received. The storage and destruction of the data transferred pursuant to this agreement shall be in compliance with Texas Local Government Code, Chapter 205, Electronic Storage of Records, and Title 13, Texas Administrative Code, Chapter 7, Electronic Standards and Procedures. THECB may, from time to time at its discretion and in compliance with all applicable state and federal laws, rules and regulations, provide student data from its members in an anonymous form to recognized educational research institutions for analysis in research concerning the improvement of instruction.

2. Participation Each participating institution will appoint a representative to the El Paso Pathways Initiative who will attend meetings regularly and meaningfully participate in the work of the Initiative. This person is responsible for coordinating the vertical curriculum alignment process at your institution. Their role will be to facilitate data access for cross-entity activities as outlined in this MOU. In addition, this person will recruit faculty/staff members from their institution to participate on faculty teams. The representative is responsible for all aspects of communication between the Initiative, the specific consortium or council and the institutions of higher education (IHEs), the THECB, and ISDs, including the development of vertical curriculum alignment plans. Contributing faculty/staff members form a participating institution shall receive a $25 per hour stipend for their attendance and participation at faculty team meetings, or until the grant monies are exhausted.

3. Confidentiality The educational institutions will maintain the confidentiality of any and all student data exchanged by each as a part of this MOU. The confidentiality requirements under this paragraph shall survive the termination or expiration of this MOU or any subsequent agreement intended to supersede this MOU. To ensure the continued confidentiality and security of the student data processed, stored, or transmitted under this MOU, educational institutions shall establish a system of safeguards that will at minimum include the following:

a. Procedures and systems that ensure all student records are kept in secured facilities and access to such records is limited to personnel who are authorized to have access to said data under this section of the MOU.

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b. All designated consortium members and staff and faculty at consortium educational institutions involved in the handling, transmittal, and/or processing of data provided under this MOU will be required to execute a confidentiality agreement requiring said personnel to maintain the confidentiality of all student related personally identifiable information. c. Procedures and systems that shall require the use of secured passwords to access computer databases used to process, store, or transmit data provided under this MOU. d. Procedures and systems, such as good practices for assigning passwords, shall be developed and implemented to maintain the integrity of the systems used to secure computer databases used to process, store, or transmit data provided under this MOU. e. Procedures and systems that ensure that all confidential student data processed, stored, and/or transmitted under the provisions of this MOU shall be maintained in a secure manner that prevents the interception, diversion, or other unauthorized access to said data. f. The procedures and systems developed and implemented to process, store, or transmit data provided under this MOU shall ensure that any and all disclosures of confidential student data comply with all provisions of the “Family Educational Rights and Privacy Act” and Texas law relating to the privacy rights of students, such as but not limited to, the Public Information Act insofar as such laws are applicable to the parties to this MOU.

4. Entire Agreement This document states the entire agreement between the educational institutions with respect to its subject matter and supersedes any previous and contemporaneous or oral representations, statements, negotiations, or agreements.

5. Execution Each of the persons signing this MOU on behalf of a party or entity other than a natural person represents that he or she has authority to sign on behalf and to bind such party. 6. Assignment None of the signatories to this MOU may assign their rights, duties, or obligations under this MOU, either in whole or in part, without the prior written consent of the other signatories to this MOU.

7. Severability

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If any provision of this MOU is held to be illegal, invalid, or unenforceable under present or future laws effective during the term of this MOU such provision shall be fully severable. This MOU shall remain in full force and effect unaffected by such severance, provided that the severed provision(s) are not material to the overall purpose and operation of this MOU.

8. Waiver Waiver by any signatory to this MOU of any breach of any provision of this MOU or warranty of representation set forth herein shall not be construed as a waiver of any subsequent breach of the same or any other provision. The failure to exercise any right under this MOU shall not operate as a waiver of such right. All rights and remedies provided for in this MOU are cumulative.

9. Modification and Amendments This MOU may be amended or modified at any time by mutual agreement of the authorized representatives of the signatories to this MOU. Such amendment or modification shall require a written document executed by all parties to the MOU. The educational institutions further agree to amend this MOU to the extent amendments are required by an applicable law or policy issued by an appropriate regulatory authority if the amendment does not materially affect the provisions of this MOU. However, if new laws, policies, or regulations applicable to the educational institutions are implemented which materially affect the intent of the provision of this MOU, the authorized representatives of the signatories to this MOU shall meet within a reasonable period of time, e.g. 20 business days from the date of notice of such change of law, policy, or regulations, to confer regarding how and/or if those laws, policies, or regulations will be applied or excepted.

10. Term of this MOU This MOU shall be in effect for any institution for the period commencing from the effective date MOU is signed until August 31, 2015. Any participant (s) listed as a party to this MOU may terminate its participation by delivering written notice of its intent to terminate said participation to the Commissioner of Higher Education at the Texas Higher Education Coordinating Board. However, termination by any participant(s) listed as a party will have no force or effect on the rights and responsibilities as to the remaining participants.

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Please complete the following THECB contact information for your institution/district. You may submit it along with your signed MOU or email it to [email protected] .

Designation of Contacts for THECB

Name of Institution/District: El Paso Community College Project Name: _El Paso Pathways Initiative ______

Program Contact: This person is responsible for coordinating the Vertical Curriculum Alignment process at your institution. This is the person who will receive the User ID and Password, which are required to access data and performance reports on the web site. Security is a very high priority, and to that end we will only issue the User ID and Password to the Program Contact, who in turn may identify other authorized users. Name: Cynthia Aguilar Title: Director College Readiness Phone Number: (915) 831-6652 Email Address: (915) 831-6329

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DATA SHARING EDUCATIONAL INSTITUTIONS

EL PASO PATHWAYS INITIATIVE

THECB

Return the following two documents: 1. The Memorandum Of Understanding, signed by an authorized officer of the institution, 2. This DATA SHARING EDUCATIONAL INSTITUTIONS form.

Return documents to: Janet Beinke Texas Higher Education Coordinating Board P. O. Box 12788 Austin, Texas 78711

These are the institutions with which you wish to share data.

Universities:

The University of Texas at El Paso

Community Colleges:

El Paso Community College

School Districts: ______

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I certify the information above is correct:

Signed: ______Date: ______

Print Name and Title:______

Phone Number:

Name of Institution: ______

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59 BOARD AGENDA ITEM Topic: TASB’s Update 91 Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: Requested By: Pat O’Neill, Asst. Superintendent for Discussion: Administrative Services Reading Material: Attached √ Division Approval: Dr. Xavier De La Torre, Not Necessary Superintendent of Schools Action Requested: Action Needed by: December 6, 2011 Board approval of this item as presented under the Information Only: Consent Agenda.

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Board Policy Committee

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed?

Cost To District:

Summary of Topic (Need, Program Description, Recommendation, Timeline)

Administration recommends consideration and approval of the revisions to the following local policies as recommended by TASB’s Update 91:

CDA CV DFBB FFH FO

Attachments (List): Attached, please find the above mentioned policies.

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 BOARD AGENDA ITEM Topic: Desert Wind School – school gymnasium Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: Requested By: David G. Solis, Desert Wind School Discussion: Principal Reading Material: Attached √ Division Approval: Dr. Xavier De La Torre, Not Necessary Superintendent of Schools Action Requested: Action Needed by: Board approval to name the school gymnasium after Information Only: Mr. Jose I. Pedroza and to place a plaque with an inscription at the entrance of the gymnasium People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members):

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed?

Cost To District: Summary of Topic (Need, Program Description, Recommendation, Timeline)

Mr. David G. Solis, Desert Wind School Principal, and his faculty are requesting Board approval to name the school gymnasium after Mr. Jose I. Pedroza honoring his legacy.

Attachments (List): Letter from Desert Wind School

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days before Board Meeting 83 84 BOARD AGENDA ITEM Topic: Final contract payment for eight (8) projects for the Board Meeting Date Requested: December 6, 2011 2004 Bond Program Approximate Time For: Presentation: Requested By: Thomas A. Eyeington, R.A. Discussion: Chief Operations Officer Reading Material: Attached Division Approval: Dr. Xavier De La Torre, Not Necessary Superintendent of Schools Action Requested: Action Needed by: December 6, 2011 Board approval Information Only:

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Thomas A. Eyeington, Chief Operations Officer; and Gabriel J. Crespo, Director of Facilities/Construction

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? Financed through the 2004 Bond Program Goal 2: Manage District Growth Cost To District: Summary of Topic (Need, Program Description, Recommendation, Timeline)

With the conclusion of the 2004 Bond Program and as per Policy CV (LOCAL) Facilities Construction, the Department of Facilities and Planning has accepted the construction as complete per the contractual agreement for the eight (8) projects listed below. Administration recommends that the Board of Trustees accept the completed 2004 Bond Program projects and approve the final contract payment as presented.

Original Contract Executed Deductive Final Contract Executed Project Amount Change Order Payment Date 1. Options H.S. Project I $4,530,000.00 $255,082.88 $4,274,917.12 11/29/2010 2. Options H.S. Project II $3,595,863.00 $229,800.94 $3,366,062.06 11/29/2010 3. Eastlake H.S. Phase I $33,779,715.00 $880,128.32 $32,899,586.68 05/18/2011 4. Dr. Sue Shook $11,011,443.51 $14,796.38 $10,996,647.13 08/23/2011 5. ED9 Phase I & II $27,964,454.00 $545,917.53 $27,418,536.47 10/04/2011 6. ED9 Phase III $9,456,000.00 $156,588.73 $9,299,411.27 11/03/2011 7. Dr. Sue Shook Addition (10 classrooms) $930,800.00 $59,628.00 $871,172.00 11/14/2011 8. Chester Jordan Addition (4 classrooms) $352,982.00 $62,051.50 $290,930.50 11/14/2011

The following projects are pending close out documentation.

Chester E. Jordan Elementary School Eastlake High School Phase II Americas High School Weight & Training Room

Attachments (List):

Action Taken: Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting 85 BOARD AGENDA ITEM Topic: Student and Finance Software System Board Meeting Date Requested: December 6, 2011 CSP No. 199-0224-E1175 Approximate Time For: Presentation: Discussion: Requested By: Mark W. Vechione, Director of Purchasing Reading Material: Attached √ Division Approval: Tony Reza, Chief Financial Officer Not Necessary Action Requested: Action Needed by: December 6, 2011 Approval of this item as presented. Information Only:

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Phillip Acosta, Team Leader - DB Administrator; Estella Aguirre, Purchasing Agent; John Alarcon, Director of District Tony Reza, Chief Financial Services Operations; Troy Byrne, Principal – El Dorado 9th Grade Hector Reyna, Director of Technology Services Academy; Rudy Campoya, Director of Human Resources – Mark W. Vechione, Director of Purchasing Personnel Administration; Oscar Dominguez, Team Leader – Systems Administrator; Ivonne Munoz, Team Leader – Student Systems; Renee O’Donnell, Director of Secondary Certified Personnel; Susan Olson, Director of Budget – Finance and Business; Hector Reyna; Director of Technology Services; Tony Reza, Chief Financial Services – Finance and Business; Lorena Rios, Director of Employee Benefits – Human Resources; Manny Rubio, Director of Transportation; Mark W. Vechione, Director of Purchasing; Manny Verduzco, Payroll Supervisor; Michelle Wyndham; Team Leader Finance – Information Services How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? 11/12 General Fund Goal III: Develop systems to increase organizational Budget effectiveness, efficiency and accountability. Cost To District: $ 1,927,045.00 Initial Cost Summary of Topic (Need, Program Description, Recommendation, Timeline)

Scope: Favorable prices and terms secured to procure a Student and Finance Software System.

Tyler Technologies - Munis Student Administration Section $ 563,005.00 Financial Management Section $ 1,364,040.00

Total initial cost for year one $ 1,927,045.00

Attachments (List): Bid award recommendation memorandum, vendor summary

Action Taken:

Follow-up Responsibility: Purchasing Department

Submit Ten (10) Days Before Board Meeting

86 87 88 89 BOARD AGENDA ITEM Topic: Proposed Redistricting Plan(s) Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: Requested By: Larry Baskind, School District Attorney Discussion: Division Approval: Dr. Xavier De La Torre, Reading Material: Attached √ Superintendent of Schools Not Necessary Action Requested: Action Needed by: December 6, 2011 Discussion and possible action to consider and adjust Information Only: proposed redistricting plan(s).

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Board of Trustees; Larry Baskind, School District Attorney; Cindy Crosby, Redistricting Counsel; and the Department of Administrative Services

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed?

Cost To District:

Summary of Topic (Need, Program Description, Recommendation, Timeline)

Mr. Baskind will facilitate the discussion for this agenda item.

Attachments (List): Proposed plan(s)

Action Taken:

Follow-up Responsibility:

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d R 1 2 3 4 5 d SocorroISD_SMD_Blue_IllustrativeDraft

0 0.375 0.75 1.5 © 2011 Bickerstaff Heath Delgado Acosta LLP E Miles Socorro ISD Data Source: Roads, Water and other Coordinate System: GCS North American 1983; features obtained from the 2010 Datum: North American 1983; Created: 11/3/2011 Illustrative Plan 1 Tiger/line files, U.S. Census Bureau 91 Socorro ISD Illustrative Plan 1 Detailed 2010 Census Total and Voting Age Population

% of Total % of Total % of Total % of Total % of Total % of Total Hawaiian- Hawaiian % of Total % of Total American American Two or Hispanic Anglo Black Asian Pacific Other Two or More District Persons Ideal Size Deviation Hispanic Anglo Black Indian Asian Pacific Other Population Population Population Indian Population Islander Population More Population Population Islander Population

1 36,034 35,982 0.14% 31,619 87.75% 3,260 9.05% 545 1.51% 68 0.19% 329 0.91% 31 0.09% 14 0.04% 168 0.47% 2 36,343 35,982 1.00% 30,496 83.91% 3,857 10.61% 1,212 3.33% 69 0.19% 382 1.05% 36 0.10% 36 0.10% 255 0.70% 3 36,320 35,982 0.94% 31,961 88.00% 2,915 8.03% 952 2.62% 47 0.13% 209 0.58% 28 0.08% 26 0.07% 182 0.50% 4 36,647 35,982 1.85% 34,081 93.00% 1,549 4.23% 506 1.38% 242 0.66% 125 0.34% 15 0.04% 18 0.05% 111 0.30% 5 34,566 35,982 -3.94% 32,159 93.04% 1,683 4.87% 316 0.91% 86 0.25% 215 0.62% 7 0.02% 15 0.04% 85 0.25% Totals 179,910 160,316 89.11% 13,264 7.37% 3,531 1.96% 512 0.28% 1,260 0.70% 117 0.07% 109 0.06% 801 0.45%

Ideal Size = 179,910 / 5 = 35,982 per district.

Some percentages may be subject to rounding error.

Hawaiian- % of Total % of Total % of Total Two or % of Total Hispanic % of Total % of Total American % of Total Pacific Hawaiian- % of Total Total VAP* Hispanic Anglo VAP Black VAP American Asian VAP Other VAP More Two or More District VAP Anglo VAP Black VAP Indian VAP Asian VAP Islander Pacific Other VAP VAP Indian VAP VAP VAP VAP Islander VAP

1 25,200 21,724 86.21% 2,628 10.43% 397 1.58% 48 0.19% 262 1.04% 25 0.10% 13 0.05% 103 0.41% 2 22,366 18,307 81.85% 2,850 12.74% 752 3.36% 43 0.19% 264 1.18% 24 0.11% 20 0.09% 106 0.47% 3 24,495 21,029 85.85% 2,326 9.50% 804 3.28% 37 0.15% 168 0.69% 12 0.05% 16 0.07% 103 0.42% 4 23,913 22,024 92.10% 1,218 5.09% 375 1.57% 126 0.53% 95 0.40% 8 0.03% 6 0.03% 61 0.26% 5 23,035 21,234 92.18% 1,289 5.60% 229 0.99% 61 0.26% 158 0.69% 6 0.03% 9 0.04% 49 0.21% Totals 119,009 104,318 87.66% 10,311 8.66% 2,557 2.15% 315 0.26% 947 0.80% 75 0.06% 64 0.05% 422 0.35%

*Voting Age Population

Some percentages may be subject to rounding error.

11/3/2011

92 Socorro ISD Illustrative Plan 1

Summary 2010 Census Total and Voting Age Population

Non-Hispanic Non-Hispanic Non-Hispanic Non-Hispanic Hispanic % Anglo % Black % Asian % Other % Persons Deviation of Total District of Total of Total of Total of Total Population Population Population Population Population

1 36,034 0.14% 87.75% 9.05% 1.51% 0.91% 0.78% 2 36,343 1.00% 83.91% 10.61% 3.33% 1.05% 1.09% 3 36,320 0.94% 88.00% 8.03% 2.62% 0.58% 0.78% 4 36,647 1.85% 93.00% 4.23% 1.38% 0.34% 1.05% 5 34,566 -3.94% 93.04% 4.87% 0.91% 0.62% 0.56% Totals 179,910 89.11% 7.37% 1.96% 0.70% 0.86%

Ideal Size = 179,910 / 5 = 35,982 per district. Total Maximum Deviation = 1.85% - (-3.94%) = 5.78%

Some percentages may be subject to rounding error.

Non-Hispanic Non-Hispanic Non-Hispanic Non-Hispanic Hispanic % Total VAP* Anglo % Black % Asian % Other % District of Total VAP of Total VAP of Total VAP of Total VAP of Total VAP

1 25,200 86.21% 10.43% 1.58% 1.04% 0.75% 2 22,366 81.85% 12.74% 3.36% 1.18% 0.86% 3 24,495 85.85% 9.50% 3.28% 0.69% 0.69% 4 23,913 92.10% 5.09% 1.57% 0.40% 0.84% 5 23,035 92.18% 5.60% 0.99% 0.69% 0.54% Totals 119,009 87.66% 8.66% 2.15% 0.80% 0.74%

*Voting Age Population

Some percentages may be subject to rounding error.

11/3/2011

93 BOARD AGENDA ITEM Topic: Resolution to adopt a final Redistricting Plan Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: Requested By: Larry Baskind, School District Attorney Discussion: Division Approval: Dr. Xavier De La Torre, Reading Material: Attached √ Superintendent of Schools Not Necessary Action Requested: Action Needed by: December 6, 2011 Discussion and possible action to approve a Information Only: resolution to adopt a final redistricting plan.

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed?

Cost To District:

Summary of Topic (Need, Program Description, Recommendation, Timeline)

A resolution to adopt a final redistricting plan establishing new trustee district boundaries for use in future elections, exercising the option to allow trustees to remain in office to serve the remainder of their term after redistricting, and authorizing redistricting legal counsel to seek Voting Rights Act Section 5 preclearance of the adopted plan will be presented for the Board’s consideration.

Attachments (List): Resolution

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting 94 95 96 97 BOARD AGENDA ITEM Topic: Appeal of Level III Grievance of Jorge Carrasco Board Meeting Date Requested: December 6, 2011 Approximate Time For: Presentation: Requested By: Larry Baskind, School District Attorney Discussion: Division Approval: Dr. Xavier De La Torre, Reading Material: Attached Superintendent of Schools Not Necessary Action Requested: Action Needed by: December 6, 2011 This agenda item will be discussed in Executive Information Only: Session.

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Mr. Baskind Mr. Larry Baskind Human Resources

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed?

Cost To District: Summary of Topic (Need, Program Description, Recommendation, Timeline)

Mr. Baskind will facilitate the discussion for this agenda item.

Attachments (List):

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting

98 BOARD AGENDA ITEM Topic: Superintendent’s Evaluation Instrument and Board Meeting Date Requested: December 6, 2011 evaluation timelines Approximate Time For: Presentation: Discussion: Requested By: Dr. Xavier De La Torre, Reading Material: Attached Superintendent of Schools Not Necessary Division Approval: Board of Trustees Action Requested: Action Needed by: December 6, 2011 Board approval of the Superintendent’s Evaluation Information Only: Instrument and evaluation timeline

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Board of Trustees

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed?

Cost To District: None Summary of Topic (Need, Program Description, Recommendation, Timeline)

On November 14, 2011, during the SISD Board of Trustees Board Workshop, the Superintendent received input regarding the Superintendent’s Evaluation Instrument and evaluation timelines.

Administration recommends Board consideration and approval of the revised document as presented.

Attachments (List): Superintendent’s Evaluation Instrument (under separate cover)

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days before Board Meeting 99 BOARD AGENDA ITEM Topic: Replacement Position: Director for Bilingual Board Meeting Date Requested: December 6, 2011 Education Approximate Time For: Presentation: Discussion: Requested By: Reading Material: Attached Division Approval: Dr. Xavier De La Torre, Not Necessary Superintendent of Schools Action Requested: Action Needed by: December 6, 2011 Administration requests approval of the Information Only: recommendation as presented.

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Screening Process/Panel

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? General Funds Goal 3: We will attract, retain, and provide growth opportunities for highly qualified staff. Cost To District: P-7 Salary Range: $71,395.66 to $99,955.28 Annual Salary Summary of Topic (Need, Program Description, Recommendation, Timeline)

A recommendation will be presented to the Board of Trustees by Dr. Xavier De La Torre, Superintendent of Schools, during Executive Session of the December 6, 2011 regularly scheduled Board of Trustees meeting.

Attachments (List):

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting 100 BOARD AGENDA ITEM Topic: Replacement Position: Assistant Director of Fine Board Meeting Date Requested: December 6, 2011 Arts Approximate Time For: Presentation: Requested By: Juan I. Martinez, Discussion: Chief Human Resources Officer Reading Material: Attached Division Approval: Dr. Xavier De La Torre, Not Necessary Superintendent of Schools Action Requested: Action Needed by: December 6, 2011 Administration requests approval of the Information Only: recommendation as presented.

People Participating In Presentation Who Has Been Involved? (List) (If Other Than Cabinet Members): Screening Process/Panel Facilitated by Joyce Zarowski, Director of Human Resources; and Patsy Giron, HR Specialists

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? General Funds Goal 3: We will attract, retain, and provide growth opportunities for highly qualified staff. Cost To District: P-5 Salary Range: $60,775.95 to $85,086.74 Annual Salary Summary of Topic (Need, Program Description, Recommendation, Timeline)

Interviews were held on Wednesday, November 30, 2011. A recommendation will be presented to the Board of Trustees by Dr. Xavier De La Torre, Superintendent of Schools, during Executive Session of the December 6, 2011 regularly scheduled Board of Trustees meeting.

Attachments (List):

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting

101 BOARD AGENDA ITEM Topic: Replacement Position: Assistant Principals for Board Meeting Date Requested: December 6, 2011 Desert Wind School; Dr. Sue Shook Elementary Approximate Time For: Presentation: School; Helen Ball Elementary School; and O’Shea Discussion: Keleher Elementary School Reading Material: Attached Requested By: Juan I. Martinez, Not Necessary Chief Human Resources Officer Division Approval: Dr. Xavier De La Torre, Superintendent of Schools Action Requested: Action Needed by: December 6, 2011 Administration requests approval of the Information Only: recommendations as presented.

How Will It Benefit The District's Mission/Goals? How Will Request Be Financed? General Funds Goal 3: We will attract, retain, and provide growth opportunities for highly qualified staff. Cost To District: P-5 Salary Range: $60,775.95 to $85,086.74 Annual Salary Summary of Topic (Need, Program Description, Recommendation, Timeline)

Interviews were held on Tuesday, November 29, 2011. Recommendations will be presented to the Board of Trustees by Dr. Xavier De La Torre, Superintendent of Schools, during Executive Session of the December 6, 2011 regularly scheduled Board of Trustees meeting.

Attachments (List):

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days Before Board Meeting 102