CULTURE, ECONOMY AND SUSTAINABILITY SCRUTINY AND POLICY DEVELOPMENT BOARD

Meeting held 2 nd March 2010 , at the Crucible Theatre

PRESENT: Councillors Martin Brelsford (Chair), Sylvia Anginotti, Trevor Bagshaw, Janet Bragg, Jack Clarkson, Roger Davison, Jackie Drayton, Gill Furniss, Ibrar Hussain, Pat Midgley, Mike Pye, Joe Taylor and Alan Whitehouse

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1. APOLOGIES FOR ABSENCE FROM MEMBERS OF THE BOARD Apology Substitute Councillor Bryan Lodge - Councillor Janet Bragg Councillor Ray Satur - Councillor Pat Midgley

2. DECLARATIONS OF INTEREST AND PARTY WHIPPING There were no declarations of interest or party whipping.

3. PUBLIC QUESTIONS AND PETITIONS There were none received.

4. TOUR OF FACILITIES Dan Bates, Chief Executive, Theatres, provided Members with a tour of the newly refurbished Crucible Theatre, explaining that approximately £15m had been spent on the refurbishment. Members wished to know what efforts were being made to reduce the carbon footprint of the Crucible, and it was agreed that Dan Bates would provide this information. RESOLVED: That the Chief Executive, , be requested to provide information upon measures being taken to improve the environmental impact of the newly refurbished Crucible Theatre.

5. SHEFFIELD THEATRES TRUST Members considered a report of the Director of Culture, Sheffield City Council, summarising the recent development of the Crucible Theatre and looking ahead to the new programme. Paul Billington, Director of Culture, and Dan Bates, Chief Executive, Sheffield Theatres, were in attendance for this item. Members considered the report and made a number of comments and asked questions as follows:-

• The management structure in place at Sheffield Theatres was relatively new, with Daniel Evans, the new Artistic Director, working closely with Sheffield City Council and other key partners. Dan Bates explained that he himself had been in post for 5 months, and Daniel Evans in post for 10 months and that the new management team were hoping to continue to work with local schools, the Off The Shelf Festival and the Children’s Festival.

• Dan Bates provided statistical information for Members upon where the Culture, Economy and Sustainability Scrutiny and Page 2 Policy Development Board

ticket bookings were made in terms of postcodes within Sheffield and . There were noticeably more bookings in the South West of the City, and Dan Bates stated that one of his key objectives was to improve booking numbers in the areas of the City which had a low take-up at present.

• 110 new members of staff had been employed, which meant there were approximately 250 people currently on the Sheffield Theatres payroll, of which many were casual staff working only at the performances. Staff now had more flexible contracts which meant they worked across all three sites (the Crucible, the Studio and the Lyceum).

• There had been a royal opening of the Crucible Theatre held in February 2010, which had been a great success.

• The Crucible Theatre had reopened with the Ibsen play ‘An Enemy of the People’ which was proving to be extremely popular.

• The investment to the Crucible was seen as an investment for the City as a whole and that the Crucible had a number of events which many Sheffield people participated in such as the World Championships and the ‘Music in the Round’ events at the Studio. Members were extremely keen that Sheffield maintained the World Snooker Championships.

• The Crucible Theatre undertook educational work in schools as well as inviting young people to come and watch shows at discounted prices, and it was hoped the Youth Theatre would be re-established within the next few months.

• It was hoped that the developments in outside the Crucible Theatre would be finished by Summer 2010, with part of the long-term plan for the Crucible being to deliver outdoor theatre in the newly refurbished Tudor Square.

• Members welcomed the report and thanked Dan Bates for the hard work and complimented him upon the improvements to the Crucible Theatre.

• Members were complimentary of the programming of the play ‘Sisters’ which would hopefully attract a more diverse and young audience to the theatre.

• Some Members expressed regret that the ‘Eat’ restaurant which had been at the front of the Crucible Theatre had been replaced with the new box office, to which Dan Bates replied that the Crucible had acquired the Ruskin’s Bar which was opposite the Crucible Theatre which was now called Crucible Corner and it was hoped they would provide a food and drink services through this establishment instead. Dan added that the Jazz events would be continuing at the Crucible Corner in due course with the first one on 10 th June 2010. Culture, Economy and Sustainability Scrutiny and Page 3 Policy Development Board

• It was often hard for the Crucible to take education work into schools, as schools’ curriculums were already very full, but Members were keen that this line of work was pursued, as often challenging schools could benefit from a visit by a drama company or a trip to the theatre, and many Members commented that their first trips to the theatre had been through a school visit.

• Members were keen that the Community Assemblies were used to promote activities and plays at the Crucible and encourage new users to visit the theatre.

• There was no permanent theatre company of actors to go out to schools based at the Crucible.

• Looked After Children should be encouraged to attend the theatre to increase their achievement levels.

• Members were pleased that the Crucible had been acknowledged as a national asset in the national papers, and complimented Dan’s delivery of focussed activities.

RESOLVED: That the Board (a) notes the report and (b) welcomes the return of the Crucible Theatre and wishes the team all the best for the future with the new programme.

6. WORLD CUP BID UPDATE 2018/2022 Members considered a report of the Director of Culture summarising the recent developments in Sheffield’s contribution to the England bid to become Host Nation for the 2018/2022 FIFA Word Cup. Paul Billington, Director of Culture, was in attendance for this item. He explained that Sheffield had been selected as a Candidate City for the 2018 World Cup Bid, and that the Hillsborough Football Ground had been selected as part of the bid, but the Football Ground had not . He explained that the main reason Hillsborough had been selected had been because of the ‘overlay’ which meant that Hillsborough had more room around the stadium for pre-match entertainments, VIPs and parking in areas such as . It was noted that a representative from the Federation of International Football Associations (FIFA) would be visiting England on 14 th May 2010 to look at candidate stadia, but it was not clear at this stage whether Sheffield would be visited. Members asked a number of questions and made comments upon the report as follows:-

• Concerns were expressed that traffic would increase around the Hillsborough area and Paul Billington replied that both Football Clubs when presenting their reports to FIFA had been cross-examined about both the traffic situation and also funding future stadium developments and both had delivered very strong answers. It had been explained that due to the proximity of the dual carriageway, and the Supertram route to Hillsborough S tadium this was extremely beneficial in terms of travel. Culture, Economy and Sustainability Scrutiny and Page 4 Policy Development Board

Sheffield also had an excellent track record for delivering major events. The Public Finance Initiative (PFI) commitment to improve highways in Sheffield had also worked in their favour.

• Sheffield Wednesday Football Club had confirmed that they believed that they could meet the financial demands through their own funding to extend the stadium as required although they were looking to potentially explore additional funding through grants in the future.

• Members were keen to involve local community groups in Hillsborough with developing the bid, such as the Hillsborough Forum and the Hillsborough In Bloom groups.

• It was clarified that if England were selected to be the Host Nation for the World Cup but Sheffield were not selected as a Host City, Sheffield could still be used as a training ground and for accommodation.

• The business plan Sheffield Wednesday Football Club had put forward was based on attendance figures rising throughout the next three years, and concerns were expressed that the club would need to seek additional funding support from the Council.

• Paul Billington clarified that other businesses were involved in supporting the bid, such as Creative Sheffield, the Universities and Sheffield International Venues.

• FIFA would decide in 2010 upon the Host Nation but the Host Cities and stadia selected would not be decided until 2013 in order to ensure effective delivery and allow more time to ensure the stadia and surrounding areas were fit for purpose.

• Following concerns expressed by Members that citizens would be deprived of the opportunity to attend matches at the expense of VIP’s, it was confirmed that a maximum of 12% of seats would be allocated to VIPs.

• Some Members raised concerns over the increase of domestic violence during World Cups.

• FIFA had been made aware that Sheffield United Football Club were making a legal challenge to the decision of the City Council to grant planning permission for the ground improvements to and had not expressed any concerns over this issue at present.

RESOLVED: That (a) the report be noted and (b) further reports be submitted to the Board on an ongoing basis.

7. PUBLIC HEALTH REP ORT – PLACE PORTFOLIO Members considered a report of the Director of Health Improvement outlining the Council’s commitment to improve health and tackle health Culture, Economy and Sustainability Scrutiny and Page 5 Policy Development Board

inequalities in Sheffield. Chris Shaw, Director of Health Improvement, was in attendance for this item. Members considered the report and made a number of questions and comments which were as follows:-

• It appeared that the Health Statement from the Place Portfolio did not encompass actions taken by other directorates which linked into the ones outlined in the report.

• Chris Shaw reassured Members that a health and equalities plan was being produced and Members wished to see it presented to Scrutiny Board as soon as possible.

• Chris Shaw reassured Members that the treatment of vermin including rats and mice was part of the public health programme.

• Members were keen that the use of public parks and countryside open spaces was increased.

RESOLVED: That the Board (a) notes the contents of the report and (b) requests that the Scrutiny Management Board give consideration to inviting Executive Director’s to the next Scrutiny Council meeting considering the Annual Director of Health Public Report to answer questions on how their individual portfolio’s were contributing to the wider Public Health agenda.

8. WAVERLEY LINK ROAD – CABINET HIGHWAYS RESPONSE TO CALL-IN The Scrutiny Policy Officer reported in the decision of the Cabinet Highways Committee on 11 th February 2010 following the call-in referral from the Scrutiny Board on 2nd February 2010 related to the Waverley Link Road.. The concerns of the Board were noted by the Highways Cabinet Committee and they therefore resolved:- That (a) the decision of the Culture, Economy and Sustainability Scrutiny and Policy Development Board of 2 nd February, 2010, be noted (b) the numerous concerns expressed generally by locally Elected Members and local residents concerning consultation over the various proposed alignments of the Waverley Link Road, be noted; (c) the South East and East Community Assemblies jointly be requested to hold a further round of consultation meetings over the next three months and then report back to a future meeting of this Cabinet Highways Committee with their recommendations; (d) Rotherham Metropolitan Borough Council (MBC) be requested to engage with this process at a senior political and officer level; (e) the petition received at the meeting of the City Council on 3 rd February, 2010, objecting to the Waverley Link Road passing through the playing fields at Woodhouse Mill, and now presented to this meeting, be noted and referred to the East and South East Community Assemblies for consideration in connection with the aforementioned consultation meetings; (f) further consideration of this matter be held once the outcome of the further consultation now proposed is known; and (g) Rotherham MBC be advised accordingly. Culture, Economy and Sustainability Scrutiny and Page 6 Policy Development Board

9. WORK PROGRAMME 2009/10 The Scrutiny Policy Officer reported upon the Work Programme for the Board for 2009/10 including a referral from the North East Community Assembly which was as follows:- “The North East Community Assembly asks that (a) the Cabinet notes its opposition to the proposed cuts to the Parks and Countryside Services budget and expresses concerns as to the impact this may have on a number of schemes within its boundaries, and (b) the Culture, Economy and Sustainability Scrutiny and Policy Development Board to examine this issue.” He reported that at present there was no guidelines in the Constitution in relation to how Scrutiny Boards should consider referrals from Community Assemblies. This would be examined at the next meeting of the Scrutiny Management Board to be held in April 2010. The Chair of the Strategic Resources Scrutiny and Policy Development Board had requested that the issue of Community Assembly referrals to Scrutiny Boards be discussed at the Scrutiny Management Board to establish a clear process. RESOLVED: That the Work Programme for 2009/10, now submitted, be approved.

10. MINUTES The minutes of the meeting of the Board held on 19th January 2010 and 2 nd February 2010 were approved as a correct record, subject to the amendment of the line ‘Concern had been expressed through the consultation at having further recycling bins and the blue box was a compromise’, to read ‘Although 62% of respondents expressed a willingness to take extra bins, some concerns had been expressed through the consultation at having further recycling bins, and due to other factors, including cost, a blue bin was a compromise’, as well as the inclusion of Councillor Alan Whitehouse in the list of apologies for the minutes of the meeting held 19 th January 2010.

11. SCRUTINY ITEMS FOR COUNCIL RESOLVED: That the Scrutiny Management Board be requested to give consideration to inviting Executive Directors to the Scrutiny Council considering the Director of Public Health’s Annual Report.

12. FORWARD PLAN AND KEY DECISIONS No items were identified for the future work programme at this stage.

13. MINUT ES FOR INFORMATION RESOLVED: That the Board (a) received and noted the minutes of the meeting of the Environmental Performance Working Party held on 15 th January 2010, and (b) received and noted the minutes of the meeting of the Sheffield First for Environment Partnership Board held on 25 th November 2009.