Michigan Breast and Cervical Cancer Control Program Billing Manual

Fiscal Year 2010

Table of Contents

12/14/2009 Intentionally left blank Table of Contents History and Overview ………………………………………………………………1 Residency Requirement……………………………………………………..1 Age Requirement...... 2 Income Level Requirement………………………………………………….2 Insurance Requirement-uninsured………………………………………..…2 Insurance Requirement-underinsured……………………………………….2 Women enrolled in the following are not eligible for the program…………3 Services available-Screening………………………………………………..3 Services available-Diagnostic……………………………………………….3 Cancer Treatment……………………………………………………………3 Medicaid Eligibility……………………………………………………...….3 Illegal Aliens………………………………………………………………...4 MI BCCCP Goal…………………………………………………………….4 Provider information………………………………………………………………...5 Contracting with Local Coordinating Agency………………………………5 Client Enrollment……………………………………………………………6 Client Services………………………………………………………………7 Claim Submission…………………………………………………………...8 Adjudication Process………………………………………………………..9 Non-reimbursable Procedures………………………………………………10 Providing Screening and/or Diagnostic Services…………………………...10 Billing BCCCP……………………………………………………………...10 Clients with Insurance………………………………………………………11 Clients with No Insurance…………………………………………………..11 Claims will be paid if……………………………………………………….12 Why are claims Pended……………………………………………………..13 Why would my claims be rejected………………………………………….13 Who should I contact if I have a question about my claim…………………13 What information is required to check the status of a claim………………..13 Health Insurance Portability and Accountability Act (HIPAA)…………….14 Electronic Billing (EDI)…………………………………………………….14 BCCCP Web Site…………………………………………………………...17 Billing/Clinical Algorithms…………………………………………………18 Pap Billing Date……………………………………………………………..27 Claim Forms…………………………………………………………………………28 “BCCCP” must be placed on all claim forms……………………………….28 Provider Payment Report……………………………………………………31 Check………………………………………………………………………..32 Billing Information………………………………………………………………….33 Claims will be reject if……………………………………………………...34 Hold codes…………………………………………………………………..35 BCCCP and County Health Plan (CHP)…………………………………….41 Facility Charges and Fees…………………………………………………...41 Common Billing Issues……………………………………………………...41 Claim Return Letters...... 44 Fiscal Year End Information………………………………………………………..51 Frequently Asked Questions………………………………………………………...52 Paper and EDI claim submission Information………………………………52 What is needed for a claim to be PAID……………………………………..52 What happens if a client does not have a SSN……………………………...52 Who can a provider contact regarding CLAIM issues……………………...52 Where can a provider go online for BCCCP information…………………..52 Why do claims pend (for up to 30 days)…………………………………….53 Contact Information…………………………………………………………………54 Figures Figure 1 - MI BCCCP Goal…………………………………………...…….4 Figure 2 - Client Enrollment………………………………………………...6 Figure 3 – Client Services…………………………………………………...7 Figure 4 – Claim Submission………………………………………………..8 Figure 5 – Adjudication Process………………………………………….....9 Figure 6 – Explanation of Benefits Payment Example……………………..11 Figure 7 – Data entry and Billing Authorization of File……………………12 Figure 8 – Data Entry and Billing No Authorization on file………………..13 Figure 9 – UB-04……………………………………………………………29 Figure 10 – HCFA 1500…………………………………………………….30 Figure 11 – Health Advantage Provider Payment Report…………………..31 Figure 12 – BCCCP Check………………………………………………….32 Figure 13 – Example of Unit billing………………………………………...33 Figure 14 – How claims are authorized……………………………………..37 Figure 14 – Example of Unit Billing………………………………………..38 Figure 15 – Provider Payment Report………………………………………40 Figure 16 – BCCCP Logo…………………………………………………...40 Figure 17 – HCFA-1500 example…………………………………………...41 Figure 18 – UB-04 example…………………………………………………42 Figure 19 – Example of a missing ICD-9 code……………………………...43 Figure 20 –Example of a claim being sent to Nationwide…………………..43 Figure 21 –Claim does not indicate number of units………………………..44 Figure 22 – Not billed with “BCCCP” min the correct location…………….45 Figure 23 – Claim not on file………………………………………………...46 Figure 24 – Invalid CPT Code……………………………………………….47 Figure 25 – Claim billed to Nationwide Health plan………………………...48 Figure 26 – Social Security Number does not match member file…………..49 Figure 27 – Invalid Anesthesia CPT code(s) and/or Modifier(s)……………50 Appendixes Appendix A-BCCCP Documents BCCCP Unit Cost Reimbursement Rate Schedule Family Planning Unit Cost Reimbursement Rate Schedule BCCCP Approved ICD-9 Codes BCCCP Approved Revenue Code List BCCCP Approve Place of Service Codes Hold Codes BCCCP Procedure Code Reference Chart

Appendix B-WISEWOMAN Documents WISEWOMAN Unit Cost Reimbursement Rate Schedule WISEWOMAN Approved ICD-9 Codes WISEWOMAN Approved Revenue Code List WISEWOMAN Approve Place of Service Codes Hold Codes WISEWOMAN Procedure Code Reference Chart

Appendix C-CRC Documents CRC Unit Cost Reimbursement Rate Schedule CRC Approved ICD-9 Codes CRC Approved Revenue Code List CRC Approve Place of Service Codes Hold Codes CRC Procedure Code Reference Chart 2010 Billing Manual History and Overview

Congress passed the Breast and Cervical Cancer Mortality Prevention Act in 1990. Centers for Disease Control and Preventation (CDC) National Breast and Cervical Cancer Early Detection Program (NBCCEDP) provides access to breast and cervical cancer screening services to underserved women in all 50 states, the District of Columbia, five U.S. territories, and 12 tribes.

Since 1991, the Michigan Department of Community Health (MDCH) has implemented a comprehensive Breast and Cervical Cancer Control Program (BCCCP) through a multi- year grant from the CDC. With these funds, low income women can receive access to life-saving cancer screening services and follow-up care, including cancer treatment if that should be needed.

BCCCP services are coordinated through 21 Local Coordinating Agencies (LCA). These agencies partner with physicians, hospitals, and other health care organizations in their communities to provide all necessary follow-up services. LCAs are required to provide or arrange for basic screening services. This includes clinical breast exams (CBE), screening mammograms, pelvic exams, Pap smears, and patient education.

To be enrolled in the BCCC Program, women must meet the following criteria: • Residency Requirement • Age Requirement • Income Level Requirement • Insurance Requirement – Uninsured, or – Underinsured

Residency Requirement: 1. Michigan resident with a verifiable current address (e.g. driver’s license, voter ID, etc.) 2. EXCEPTIONS: • Migrant workers - is a worker moving from one region of the country to another to find employment. Migrant workers are used extensively for crop harvesting. This requires that they follow the harvest seasons. • Women living near the border of a neighboring state (Indiana, Ohio, and Wisconsin) who plan to receive all screening and diagnostic services in Michigan.

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Age Requirement: 1. Age 40 – 64 are eligible to receive: • Breast and/or cervical cancer screening, and/or • Diagnostic services; or 2. Age 18-39: • Must be referred to BCCCP from a Family Planning (FP) program provider. • ONLY eligible to receive cervical diagnostic services for follow-up of a cervical abnormality.

Income Level Requirement: 1. Determining Income Level: The woman’s income level must be < 250% of the current year’s federal poverty level (FPL). 2. Poverty level is determined based on a woman’s verbal responses to the following two questions. (No written verification or review of tax documents is required.) • What is your yearly household family income? • How many people live in your family? (Family consists of married persons or a single individual with or without dependent children) 3. The following link is to Poverty Guidelines, Research, and Measurement http://aspe.hhs.gov/poverty/.

Insurance Requirement - uninsured: At the discretion of the LCA, women with insurance are eligible for the program if: 1. Her insurance plans will not reimburse nurse practitioner services because a physician may not be “on site” when the service(s) were performed, these women are considered “uninsured” and are eligible to enroll in BCCCP. Information regarding non-coverage of nurse practitioner services MUST be documented in the client’s chart.

Insurance Requirement – underinsured: 1. BCCCP funds must pay for partial or all of a breast or cervical cancer screening and/or diagnostic service for the woman to meet the eligibility requirements for the program. 2. A large deductible (determine by the LCA) must be paid prior to the woman receiving program covered services. Inability to pay the deductible would be considered a financial hardship for the woman and would prevent her from receiving breast/cervical cancer screening and/or diagnostic services. 3. The woman’s insurance plan does not reimburse OR only partially reimburses for breast and/or cervical cancer screening and/or diagnostic services. 4. Prior authorization to determine eligibility of underinsured women is NOT required by MDCH staff. 5. The woman must be notified at the time of enrollment (informed consent) that IF it is discovered she either has insurance or inaccurately reported her deductible she will be responsible for the costs incurred in providing BCCCP screening and/or diagnostic services.

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Women enrolled in the following are not eligible for the program: • Managed Care Program • Health Maintenance Organization (HMO) • Medicare Part B

Services Available – Screening, women aged 40-64 can receive screening services such as: • Clinical Breast Exams • Pap smears • Pelvic exams • Screening mammograms

Services Available – Diagnostic: If a breast and/or cervical abnormality are identified from the screening test/exam, the woman will be referred to community providers for follow-up. Over 70 diagnostic services are provided free of cost through the BCCCP. Some of these include: • Diagnostic mammograms • Ultrasounds • Breast Biopsy • Colposcopy services • Colposcopy-directed biopsy services • Selected anesthesia services (19120 & 19125) Family Planning women enrolled in the BCCCP are ONLY eligible to receive cervical diagnostic services.

Cancer Treatment: In the event of a diagnosis of breast and/or cervical cancer through the BCCCP, a woman may be eligible for Medicaid coverage. If eligible, Medicaid will pay for all of her medical expenses for as long as she is being treated for the cancer.

Once treatment is no longer needed, the woman is then potentially eligible (once again, based upon age and income) for continued annual screening services through the BCCC Program.

A woman remains eligible for Medicaid until: Her health professional deems the woman is free from cancer and will not require continued cancer therapy, OR

She no longer meets the eligibility criteria for this program: • Obtained creditable insurance coverage, • Reached the age of 65 and has Medicare Part B, or • An income that exceeds 250 percent of the federal poverty level.

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Illegal aliens: • Note: Women, who are illegal aliens, although eligible for BCCCP services, cannot receive Medicaid coverage. Federal law limits Medicaid coverage to citizens and legal aliens.

MI BCCCP Goal: Provide timely/appropriate, cost effective, care to eligible Michigan women: • Timely/appropriate care – Care provided according to BCCCP Medical Protocol • Cost Effective Care – Provision of care within BCCCP budget constraints: “Balancing quality of care delivery with cost” • Evaluation of Data Quality – Documentation of care according to CDC requirements

Figure 1 – MI BCCCP Goal diagram

Timely/Appropriate Reimbursement Data Quality Clinical Care for Care/Cost of Evaluation Care

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Provider Information

Contracting with Local Coordinating Agencies: • Sign a contract or letter of agreement with the LCA agreeing to provide screening and/or diagnostic services for BCCCP women according to program requirements and rates. • Send the following information to the LCA to enroll as a provider in the BCCC Program: – Provider’s Federal Tax ID Number and NPI Number – Provider’s Mailing Address – Billing Agency’s Name, Federal Tax ID Number, and NPI Number (if different from the provider) – Billing Agency’s address to receive payments (Payment will be sent to the Provider’s mailing address if no billing agency is specified.) • Any change in provider or billing information must be communicated to the LCA as soon as possible to avoid delays in provider reimbursement.

NOTE: Providers cannot be paid until enrollment information is received by the LCA and forwarded to the State.

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Client Enrollment: • A client can fill out enrollment paperwork at either her provider’s office or the LCA. . • If she enrolled at a provider’s office, they must fax the paperwork immediately to the LCA. • The paperwork will then have to be entered into the BCCCP database. • Fail to send enrollment paperwork to the LCA can cause your claim(s) to be rejected. In other words, your claim(s) reach Health Advantage (HA) before the client has been enrolled into the program resulting in a rejection.

Figure 2 – Client Enrollment

Client

Client fills out Client fills out Enrollment Enrollment Paperwork at Paperwork at Enrollment Paperwork Provider LCA and sends to LCA

Enrollment information entered into database

LCA – Local Coordinating Agency

BCCCP Database

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Client Services: • Client screening service(s) can be preformed at either the LCA or provider’s office. • Screening paperwork is then sent to the LCA if services were performed at a provider’s office. • This information must be data entered into the BCCCP database and authorized in order for the service(s) to be paid.

Figure 3 – Client Services

Client goes to LCA and Provider for screening service

Local Agency Provider (screening (screening Screening Paperwork services) services)

Screening Service information entered into database

BCCCP Database

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Claim Submission: • Providers/LCAs will submit their claims to HA for processing. • Paper claims are mailed to Lansing and electronic claims are submitted via Netwerkes or one of its affiliated clearinghouses. • A file will be sent to MDCH for claims adjudication (payment or rejection) nightly by HA.

Figure 4 – Claim Submission

Loacal Agencies/ Providers

Paper Claims Electronic Claims

Electronic claims Paper claims received at received at Clearinghouse MDCH and then and then sent to sent to HA HA

HA receives claims

All Claims

MDCH receives claims via electronic file

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Adjudication Process: • Every evening, MDCH receives a claim file from HA and adjudicates these claims nightly. • Weekly a file is sent to HA of all adjudicated claims to be processed for payment. • Weekly HA send MDCH an invoice. • Weekly MDCH reimburses HA and the provider checks are released.

Figure 5 – Adjudication Process

MDCH Receives MDCH approves claims file from invoice and send Health Advantage payment to HA (HA)

HA receives funds and pays Adjudication providers Program

Adjudication process

Providers BCCCP Database

HA Receives final claims file and send invoice to MDCH

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Non-reimbursable Procedures: CDC does not allow reimbursement of the following procedures: • CAD (Computer Assisted Device) • MRI (Magnetic Resonance Imaging) • Screening Ultrasound: Not reimbursed as a screening examination for either normal or high risk women.

Providing Screening and/or Diagnostic Services: • If authorized by the LCA, enroll the client in the BCCC Program. – The BCCCP Client Enrollment form must be faxed or mailed to the LCA within 72 HOURS TO AVOID DELAY IN REIMBURSEMENT. • Provide the appropriate screening and/or diagnostic services to BCCCP women or refer for appropriate services. • Review the screening and/or diagnostic services results. Contact the LCA to arrange for further follow-up care if needed. • Send breast and/or cervical screening results and diagnostic service information to the LCA as soon as services are completed.

The LCA must receive this information prior to approving payment for services rendered.

Billing BCCCP: • Providers must bill BCCCP on an HCFA 1500 or UB-04 form at their USUAL AND CUSTOMARY RATE, not the BCCCP/FP reimbursement rate.

• Paper claims should be mailed to: BCCCP Claims 109 Michigan Ave WSB – 5th Floor Lansing, MI 48913

• Electronic billing is possible using a HIPAA-required format through Netwerkes. Payer ID #: BCCCP

• Only CPT codes listed on the current fiscal year BCCCP/FP Reimbursement Rate Schedules will be reimbursed. http://www.michigancancer.org/bcccp/ProviderInformation/RateSchedules.cfm

• A BCCCP/FP approved ICD-9 code is required. http://www.michigancancer.org/bcccp/LocalAgencyInformation/ICD9Codes.cfm

• An approved Revenue codes (UB-04) is required. http://www.michigancancer.org/bcccp/PDFs/RevenueCodes/FY10BCCCPRevenu eCodes.pdf

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• All other codes will be rejected. See Appendices in the back of the manual for all billing/reimbursement documents.

• Providers cannot bill clients for any BCCCP/FP - approved procedures.

For clients WITH insurance: • Bill all applicable insurance companies for approved services provided prior to submitting claims to BCCCP. • Obtain the Explanation of Benefits (EOB) from the insurance company. In all cases of insurance billing, the EOB form must accompany the claim to BCCCP or it will be rejected. • For insurance payments AT OR ABOVE the BCCCP/FP rate - the provider will send results of the screening and/or diagnostic services provided to the LCA and WILL NOT BILL BCCCP or the client. • For insurance payments that are denied or LESS THAN the BCCCP rate - the provider may bill BCCCP for the difference between the insurance payment and the BCCCP/FP approved rate.

Figure 6 – Example of an Explanation of Benefits Payment

For clients with NO insurance: • Providers must bill for BCCCP/FP - approved services for uninsured clients directly to BCCCP at their usual and customary rate. • Reimbursement will be paid for the BCCCP/FP approved CPT codes at the rates for that fiscal year.

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Claims will be paid by BCCCP if: • All required claim information for the BCCCP client is submitted on either the HCFA 1500 or UB-04 form. • The claim contains approved BCCCP/FP CPT, ICD-9, Revenue and Place of Service codes. • All screening exam results and/or diagnostic service information has been sent to the LCA to be entered into the BCCCP data system

Figure 7 – Data entry and Billing Authorization on file

Data Entry & Billing Authorization on file:

Claim is sent through Claim is received at Health BCCCP database to check Advantage (HA) validity of ICD-9/CPT codes and AUTHORIZATION (Auth)

$$$ is processed and If Auth IS present – Claim has been checks are the claim is sent back fully adjudicated issued to the to HA provider

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Why would my claims be pended? • Provider/Billing Entity not enrolled in BCCCP database. • Client screening and/or diagnostic data not sent to the LCA. – The LCA will approve payment of the claim once data is received. – Claims will be rejected after 30 days if data is not received during that time period. – Claims will then need to be resubmitted for payment.

Figure 8 – Data Entry and Billing No Authorization on file Data Entry & Billing No Authorization on file:

Claim is received at Health Claim is sent through Advantage (HA) MBCIS to check validity of ICD-9/CPT codes and AUTHORIZATION

If Auth IS NOT present Claim rejects – PB - After 30 days – – the claim continues and an EOP is sent the claim is sent on a nightly cycle to to the provider back to HA check for Auth

Why would my claim be rejected? • Information needed for processing the claim is missing from HCFA1500 / UB-04. • Claim does not contain approved BCCCP/FP CPT, ICD-9, Revenue codes or Place of Service codes. • Client is not enrolled in the BCCCP. • An EOB does not accompany the claim of an insured client.

Who should I contact if I have a question about my claim? • All inquiries related to claims processing should be directed to the BCCCP Claims Hotline at 866-930-6324. • Inquiries related to patient care or results of clinical services should be directed to the LCA.

What information is required to check the status of a claim? • Client MBCIS # / Social Security Number (SSN) • Procedure code (CPT code) • Date of Service (DOS) • Provider Federal ID • CLAIMS WILL NOT BE STATUSED WITHOUT THIS INFORMATION!!

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Health Insurance Portability and Accountability Act (HIPAA): • We receive a very large number of claims that the envelopes are barely sealed or not sealed at all. These will be sent back to you to correct. • DO NOT email client sensitive data (SS#, Name, DOB) • Before sending claims to MDCH, ask yourself this question - Is this how I would like my medical claims/records handled/mailed?

Electronic Billing (EDI):

BILLING PROVIDER - 85 Billing Provider Name

Individual Providers – Enter each part of name in separate fields: Use format: LASTNAME FIRSTNAME MIDDLEINITIAL (not required) Title (not recommended) - so the provider name is not all in the last name field. No punctuation Example EDI: NM1*85*1*SMITH*JOHN*A** -If your software does not allow name separation, please contact HA Provider Services to discuss options.

Companies/Groups – Enter as much of full name as possible in last name field

Use format: GROUPNAME No punctuation Example EDI: NM1*85*2*SMITH RADIOLOGY GR****

Billing Provider Street Address

All Providers – 999 S ANYWHERE ST or PO BOX 999 No punctuation. N, E, S, W, NE, SW, etc. Standard USPO street-type abbreviations. No additional address information required or processed for street.

Billing Provider City, State, Zip

Full city name as space allows and standard USPS 2-digit state abbreviation. Important: 5-digit Zip Code Each in a separate field.

Member Group Number must be filled. (BCCCP)

MEMBER – IL (same for QC dependent as applicable) Member Name – Enter each part of name in separate fields:

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Use format: LASTNAME FIRSTNAME MIDDLEINITIAL NOTE: Incorrect spelling of name can cause rejection.

Member Identification # - MI - All must be exactly 7-digits or will be REJECTED

Member Street, City, State, Zip

All Members - 999 S ANYWHERE ST or PO BOX 999 No punctuation. N, E, S, W, NE, SW etc. Standard USPO street-type abbreviations. No additional address information required or processed for street.

Member Date of Birth (and any other date)

CCYYMMDD – no punctuation Example: 20030114

CLAIMS DETAIL Units – Units value cannot be 0.

ALTERNATE PROVIDERS INFO Alternate Provider Name

Companies/Groups – Enter as much of full name as possible in last name field

Alternate Provider Street Address – where applicable

All Providers – 999 S ANYWHERE ST or PO BOX 999 No punctuation. N, E, S, W, NE, SW, etc. Standard USPO street-type abbreviations. No additional address information required or processed for street.

Alternate Provider City, State, and Zip – where applicable

Full city name as space allows and standard USPS 2-digit state abbreviation. Important: 5-digit Zip Code Each in a separate field

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• PLEASE NOTE: BCCCP is not able to track electronic claims. We have no access to the claims until they have been received by Health Advantage, Inc. • Claims must be billed correctly (“BCCCP” in the proper loop) in order to be uploaded to BCCCP’s daily file. • If you have questions about the status of an electronic claim submission, contact:

Netwerkes Customer Service (888) 327-0671

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BCCCP Web Site:

This site contains useful information for providers to access at any time, http://michigancancer.org/bcccp/

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Billing/Clinical Algorithms: • The next 8 pages depict different clinical scenarios and what the BCCCP program can pay. • As a reminder, this is a federally funded program which dictates what procedures we are allowed to pay for and the amount that is paid out.

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BREAST Immediate Follow-up: Abnormal Clinical Breast Finding BCCCP Decision Making Algorithms Clinical Data Documentation/Reimbursement Guidelines

CLINICAL FINDING CLINICAL FINDING Abnormal Clinical Breast Exam Refer for diagnostic follow-up (Includes nipple discharge, lump/mass, asymmetrical thickening, (IN ADDITION TO THE DIAGNOSTIC MAMMOGRAM). nodularity or skin changes regardless of normal mammogram result) Follow-up may include any/all of the following: BCCCP $ BCCCP $ Breast consult, Ultrasound, Breast biopsy, (anesthesia for Full Office visit (CBE/Pelvic performed) excisional biopsies), pathology, immediate post biopsy Partial Office Visit (CBE only) mammogram, 6 month f/u mammogram/US post biopsy

Continued F/U Post Diagnosis BCCCP $ - 6 month f/u mammogram and/or US NOTE: BCCCP CANNOT - Post bx consult/office visit reimburse for Breast MRI, MRI Note: additional consults > 3 Guided Biopsy or Ductogram months require MDCH approval

If Cancer Diagnosed: Contact BCCCP Coordinator to enroll in MTA

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Breast Immediate Follow-up: Abnormal Mammogram/Ultrasound Results ACR 4 - Suspicious Abnormality, ACR 5 - Highly Suggestive of Malignancy BCCCP Decision Making Algorithms Clinical Data Documentation/Reimbursement Guidelines

CLINICAL FINDING: Abnormal Mammogram/Ultrasound CLINICAL FINDING ACR 4 -Suspicious Abnormality, ACR 5- Highly Suggestive of Refer for diagnostic follow-up Malignancy (May include any/all of the following)

BCCCP $ BCCCP $ Breast consult (pre/post biopsy, if applicable) Mammogram, Ultrasound Ultrasound, Breast biopsy, (anesthesia for excisional biopsies), pathology, immediate post biopsy mammogram, 6 month f/u mammogram/US post biopsy

Continued F/U Post Diagnosis

BCCCP $ - 6 month f/u mammogram and/or US - Post bx consult/office visit

Note: additional consults > 3 NOTE: BCCCP CANNOT months require MDCH approval reimburse for Breast MRI, MRI If Cancer Diagnosed: Contact BCCCP Coordinator to guided biopsy or Ductogram enroll in MTA

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BREAST Immediate Follow-up: Abnormal Mammogram Result - ACR 0 - Assessment is Incomplete BCCCP Decision Making Algorithms Clinical Data Documentation/Reimbursement Guidelines

ACR 0 - Assessment is Incomplete 2 Options

CLINICAL FINDING CLINICAL FINDING OPTION # 1 OPTION # 2 Radiologist requests previous mammogram Radiologist recommends films for comparison additional diagnostic follow-up

NO BCCCP $ for review BCCCP $: of comparison films) Ultrasound, Breast consult (pre/post biopsy), FNA’s, Breast biopsy(s), Anesthesia (for excisional biopsies), specimen pathology(s) CLINICAL FINDING Radiologist reviews Comparison films - final result reported on addendum to first mammogram report Continued F/U Post Diagnosis BCCCP $ - 6 month f/u mammogram and/or US - If biopsy performed, post bx consult/ office visit ACR 1 or ACR 2 ACR 3 Note: additional consults > 3 Resume annual 6 month follow- months require MDCH approval screening up mammogram ACR 4 OR 5 If Cancer Diagnosed: Contact BCCCP Coordinator to enroll in MTA

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CERVICAL Immediate/Short-term Follow-up: PAP TEST RESULT: ASC-US BCCCP Decision Making Algorithms Clinical Data Documentation/Reimbursement Guidelines CLINICAL FINDING: Abnormal Pap Test Result: ASC-US 3 Diagnostic Follow-up Options BCCCP $ Full Office visit (CBE/Pelvic performed) ; Partial Office Visit (Pelvic only), Pap Test

OR OR OPTION # 2 OPTION # 1 Refer for: Colposcopy/Biopsy, ECC, HPV OPTION # 3 Repeat Pap test at 6 HPV Test BCCCP $ and 12 months (BCCCP ONLY) Colposcopy/Biopsy, ECC, HPV BCCCP $ Both Paps BCCCP $ HPV Test No BCCCP $ for pre/post-colposcopy consults (unless cancer diagnosed from biopsy)

CLINICAL FINDING CLINICAL FINDING Colp/Bx HPV Positive HPV NEGATIVE Continued F/U Post Diagnosis Results Pap@ 6 mos and 12 mos NO CIN 2, 3 CIN 2, 3 BCCCP $ Both Pap tests BCCCP $ Pap test at 12 months Both Tests negative > ASC on Resume screening either result Enroll in MTA per per BCCCP gls) BCCCP policy

Continued F/U Post Diagnosis

HPV Positive HPV Unknown BCCCP $ BCCCP $ Pap at 6 and 12 months OR Pap at 12 months HPV ONLY at 12 months

> ASC or HPV + Negative Pap test BCCCP $ Resume screening Repeat Colposcopy per BCCCP gls)

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CERVICAL Immediate Follow-up: PAP TEST RESULTS: ASC-H, LSIL BCCCP Decision Making Algorithms Clinical Data Documentation/Reimbursement Guidelines

CLINICAL FINDING: Abnormal Pap Test Result: ASC-H OR LSIL

BCCCP $ Full Office visit (CBE/Pelvic performed) ; Partial Office Visit (Pelvic only), Pap Test (Conventional or LBC)

CLINICAL FINDING Refer for diagnostic follow-up BCCCP $ Colposcopy/Biopsy, ECC

No BCCCP $ for pre/post-colposcopy consults (unless cancer diagnosed from biopsy)

Continued F/U Post Diagnosis NO CIN 2, 3 CIN 2, 3

BCCCP $ Pap @ 6 and 12 mos OR HR HPV at 12 mos

Enroll in MTA as per BCCCP policy

>/= ASC or HPV + Negative

Routine Screening as per Refer for BCCCP Pap Guidelines Colposcopy/Bx BCCCP $ BCCCP $ Screening Pap tests per guidelines

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CERVICAL Immediate Follow-up: PAP TEST RESULT: HSIL BCCCP Decision Making Algorithms Clinical Data Documentation/Reimbursement Guidelines

CLINICAL FINDING: Abnormal Pap Test of HSIL (2 Diagnostic Follow-up Options BCCCP $ Full Office visit (CBE/Pelvic performed) ; Partial Office Visit (Pelvic only), Pap Test (Conventional or LBC)

DATA Work-Up Plan = IMMEDIATE (Follow-up within 60 days)

OPTION # 2 - Refer for Colp/biopsy, ECC OPTION # 1 Immediate LEEP OR BCCCP $ MDCH Pre-approval required Colposcopy/Biopsy, ECC (case by case basis) No BCCCP $ for pre/post-colposcopy consults (unless cancer diagnosed from biopsy)

NO CIN 2, 3 CIN 2, 3

CLINICAL FINDING CLINICAL FINDING Unsatisfactory Colp Satisfactory Colp BCCCP $ Enroll in MTA as per BCCCP $ Colposcopy/Biopsy BCCCP policy Colposcopy/Biopsy OR 2 acceptable approaches Continued F/U Post Diagnosis Diagnostic LEEP or CONE Pap/Colp @ 6 mos and 12 mos MDCH pre-approval required BCCCP $ Pap/Colp

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CERVICAL Immediate Follow-up: PAP TEST RESULT: AGC BCCCP Decision Making Algorithms Clinical Data Documentation/Reimbursement Guidelines

CLINICAL FINDING: AGC

BCCCP $ Full Office visit (CBE/Pelvic) Partial Office Visit (Pelvic only), Pap Test

Refer for Colposcopy/Biopsy, ECC, HR-HPV Test, AND Endometrial Biopsy BCCCP $ (all above)

EMB, HR-HPV Test (MDCH pre-approval)

NO CIN and > CIN 2 but NO NO CIN but Endometrial NO Endometrial Cancer Endometrial Cancer Cancer

Continued F/U Post Diagnosis Enroll in MTA as per BCCCP policy

HPV Status HPV (+) HPV (-) NOT eligible for Unknown BCCCP MTA Contact MDCH Nurse Repeat Pap Test Repeat Pap test AND Repeat Pap test AND Consultants for treatment q 6 months X 4 HR HPV @ 6 months HR HPV @ 12 months resources

BCCCP $ BCCCP $ BCCCP $ All F/U Pap tests Pap test/HPV test Pap test/HPV test

CLINICAL FINDING CLINICAL FINDING Results: > ASC or HPV +: Results: BOTH tests (-) Refer Colposcopy/Bx OR Routine screening - 1 year BCCCP $ post date of last Pap test Colposcopy/Biopsy

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BREAST Short-term Follow-up: Mammogram RESULT: ACR 3 - Probably Benign Finding BCCCP Decision Making Algorithms Clinical Data Documentation/Reimbursement Guidelines

CLINICAL FINDING Mammogram Result: ACR 3 - Probably Benign Finding Schedule for Short-term follow-up per radiologist’s recommendations

BCCCP $ Mammogram, Ultrasound (per provider, radiologist recommendation)

Short-term Follow-up Monitoring

BCCCP $ - 6 month f/u mammogram and/or f/u US post screening

MDCH pre-approval for > 2 mammograms/Ultrasounds within 12 month time period

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Pap Billing Date:

• Remember when submitting claims that the general rule is that the date of service is the date the specimen is collected.

• Where a specimen is collected over a period that spans two calendar days, the date of service is the date the collection period ended.

• To read this article in full, please go to: http://www.cms.hhs.gov/MLNMattersArticles/downloads/MM5573.pdf

27 Intentionally left blank 2010 Billing Manual

Claim Forms

“BCCCP” must be placed on all claim forms: Paper Claims: • HCFA 1500 in Box 11 (Group Number) • UB-04 in Box 62 (Group Number)

Electronic claims: • HCFA 1500 (professional) x098A1 – Loop 2000B, SBR03 (Insured Group Number) • UB-04 (institutional) x096A1 – Loop 2000B, SBR03 (Insured Group Number)

Figure 9: UB-04 – notice the high-lighted areas which are required fields

Figure 10: HCFA 1500 – notice the high-lighted areas which are required fields

28 2010 Billing Manual

Figure 9 – UB-04

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Figure 10 – HCFA 1500

30 2010 Billing Manual

Provider Payment Report

The BCCCP logo must be present on the Provider Payment Report, if it is not then the program did not pay for any services on that particular report.

The BCCCP Hotline is on the Provider Payment Report. This phone line is staffed by BCCCP employees.

Payee details – who received the check, check date, check number, and check amount.

Also present is detailed information for each client that services were paid and/or rejected.

Figure 11 – Health Advantage Provider Payment Report

31 2010 Billing Manual

Check The BCCCP logo must be present on the check. If it is not, then the services were not paid for my BCCCP.

Figure 12 – BCCCP Check

32 2010 Billing Manual

Billing Information

Bill all applicable insurance companies for approved services BEFORE billing BCCCP. The BCCC Program is the payer of last resort.

Claims will be reject if: The client is not enrolled in BCCCP.

Information required for processing the claims is missing on the HCFA 1500 or UB-04 claim forms.

Claims contain non-approved BCCCP CPT, ICD-9, POS, and/or Revenue codes.

An EOB does not accompany the claim if the client has a primary insurance.

If when billing for multiple services with the same CPT code for the DOS – the claim need to be billed as UNITS not listed separately out on the claim form.

Figure 13 – Example of Unit billing

33 2010 Billing Manual

Hold codes A hold code is an explanation for how the claim was processed.

1) I9 – ICD-9 code not in contract Claim will reject

Problem: ICD-9 code used is not a program approved code.

Solution: Re-submit claim with program approved ICD-9 code.

2) IC – Insurance Payment Claim will reject

Problem: Primary Insurance paid more than the BCCCP rate.

Solution: Claim is considered paid in full and the client can not be balance billed the remainder.

3) IP – Insurance Partial Payment Claim will pay

Problem: Primary Insurance paid less than the BCCCP rate.

Solution: BCCCP will pay the difference between the insurance payment and the BCCCP approved rate. The client can not be balanced billed the remainder.

4) JL – Revenue code not in contract Claim will reject

Problem: Revenue code billed is not a program approved code.

Solution: Re-submit claim with program approved revenue code.

34 2010 Billing Manual

5) JM – CPT code not in contract Claim will reject

Problem: CPT code billed is not a program approved code.

Solution: Re-submit claim with program approved revenue code.

6) JU – No related service on file Claim will reject

Problem: Example, anesthesia billed before the surgeon billed.

Solution: Re-submit claim payment.

**Anesthesia cannot be paid until the surgeon bills**

7) N5 - Prior Fiscal Year Claim will reject

Problem: CPT code billed is not a program approved code.

Solution: Re-submit claim with program approved revenue code.

**Fiscal year runs October 1st 20XX to September 30th 20XX**

8) N8 - Provider not enrolled Claim will reject

Problem: Provider not enrolled in the program.

Solution: The provider needs to contact the LCA in their area about becoming a BCCCP Provider. ¾ OR visit www.michigancancer.org/bcccp ¾ If you are an approved provider, contract the LCA you have a contract with

35 2010 Billing Manual

9) N9 - Service Partially/Fully done by another Provider Claim will reject

Problem: Two providers have billed for the same CPT on the same DOS for the same client.

Solution: Contact the BCCCP Hotline (1-866-930-632) for additional help.

10) ND – Duplicate claim Claim will reject

Problem: This is a duplicate claim that has already been adjudicated under a different claim number.

Solution: Call the BCCCP Claims Hotline to request a manual over-ride. You cannot simply keep rebilling because the system will view the historical line as paid and keep rejecting your claim.

11) NE – Place of Service not covered Claim will reject

Problem: BCCCP does not cover the Place of Service code used

Solution: Re-submit claim with a program approved POS code.

12) PB – Authorization required Claim will reject after 30 days

Problem: The service has not been authorized by the LCA

Solution: Service information needs to be sent to the LCA immediately; and/or the service information needs to be entered into the BCCCP database. Follow up with the LCA.

**If the service is not entered and authorized with in 30 days of the claim getting into the system, it will then reject.**

See figure 14

36 2010 Billing Manual

Figure 14 – How claims are authorized

13) UN – Number of units Mismatch Claim will reject

Problem: (1) The provider has billed for multiple units and only 1 unit has been authorized by the LCA. (2) The provider billed multiple services with the same CPT code and date of service each on a separate line instead of all on 1 line with the number of units indicated on the claim form.

Solution: (1) Contact the LCA, as there will need to be additional data entry performed. (2) Re-bill utilizing units

See Figure 14

37 2010 Billing Manual

Figure 14 – Example of Unit Billing

14) WC – Client is not a WISEWOMAN Claim will reject

Problem: (1) Client is not a WISEWOMAN client; (2) Provider is billing for a BCCCP service using a WW ICD-9 code.

Solution: (1) Call the LCA you have a contract with and verify whether or not the client is in the WISEWOMAN Program; (2) Re-bill the claim with the appropriate ICD-9 code.

15) XA – Denied claim paid Claim will be paid

Problem: Claim was denied in error

Solution: Payment will be manually processed by BCCCP employees

16) XB – Payment error Payment will be taken back or provider will need to refund the Program

Problem: Claim paid in error

Solution: (1) Tack back/recovery has been requested for the billing service and will appear as a negative amount on future remittance (2) Provider can send a check back directly to Health Advantage

38 2010 Billing Manual

Send check to: Health Advantage BCCCP Claims G3245 Beecher Road, Ste 200 Flint, MI 48532 Attn: Vicky Laney Make check out to: Health Advantage

17) E2 – Primary carrier’s EOB not included with claim: Claim will reject

Problem: Client has insurance and an EOB is necessary to complete the processing of the claim.

Solution: (1) Re-submit claim with EOB; OR (2) If the client does not have insurance, contact the agency you work with

18) N9 – Service fully/partially paid by another provider Claim will reject

Problem: If a Radiologist receives a rejection for N9, the hospital may have been paid in error and that payment will need to be reversed and re-processed for payment to the radiologist.

Solution: Contact the BCCCP hotline (1-866-930-6324)

19) ZMM – Claims rejected by an entity other than BCCCP BCCCP has NO record of this claim

Problem: The client is new to BCCCP and there may have been a time lag from the time the provider billed services to the time the client’s enrollment was entered into the BCCCP database; OR

The clients social security number, date of birth, or spelling of the name entered into the BCCCP database is different than what the providers are billing with.

Solution: Please contact you agency you work with and verify that all the information is correct both in the BCCCP database and on the claim form. Then you will need to RE-BILL.

See figure 15

39 2010 Billing Manual

Figure 15 – Provider Payment Report

Claims paid by entities other than BCCCP When the provider receives an Explanation of Payment (EOP) and a check for services billed, please ensure that both the EOP and the check have our BCCCP logo on them.

Figure 16 – BCCCP Logo

If there is any other logo or name, please DO NOT cash the check(s). These check(s) came from an incorrect funding source. Please return the check(s), along with the EOP to the address indicated on the statement with a note saying: “Incorrect payment issued. Claims submitted are to be paid by MI BCCCP”.

Reminder: You will then need to re-bill all claims to BCCCP with “BCCCP” in the correct box on the claim form(s).

40 2010 Billing Manual

BCCCP and County Health Plan (CHP): BCCCP and the various CHPs of Michigan serve many of the same women. BCCCP is the primary for CHP for reimbursement of services provided by both BCCCP and CHP. If a provider receives payment for a service that can be paid by BCCCP – please refund the County Health Plan (CHP) and bill the services to BCCCP.

Facility Charges and Fees: These charges ARE NOT PAYABLE by the BCCC Program!

What are facility fees? Hospital charges associated with Biopsies, Fine Needle Aspirations (FNA)

Who charges for facility fees? Hospitals and Ambulatory Surgical Care centers

Common Billing Issues: 1. BCCCP not on the claim ¾ No BCCCP in box 11 on professional claim forms (HCFA1500) ¾ No BCCCP in box 62 on hospital claim forms (UB04) ¾ BCCP on claim rather than BCCCP ¾ Title XV on claim rather than BCCCP ¾ BCCCP in box 11c, rather than box 11 (HCFA1500) ¾ BCCCP in box 61, rather than box 62 (UB04)

Figure 17 – HCFA-1500 example

Figure 10 – UB-04 example

41 2010 Billing Manual

Figure 18 – UB-04 example

2. Client ID – should be the clients social security number ¾ Client ID field is empty ¾ Client ID is BCCCP ¾ Client ID is 00000 ¾ Client ID is 5555 ¾ Client ID is 999-99-9999 ¾ Client ID is HPMS# ¾ Client ID does not match what is entered in BCCCP database

3. CPT/HCPCS Codes – not reimbursed by BCCCP ¾ G0123 / G0145 ¾ 77052/77051 ¾ Drugs and other supplies (bandages) used during Breast Bx ¾ FACILITY fees

4. Client not on file ¾ Claims billed prior to client enrollment at LCA ¾ Claims billed for MEN ¾ Claims billed for clients that are inactive in our system 5. Not Unit Billing

6. Claim for DOS in prior fiscal year

42 2010 Billing Manual

7. Claim is missing an ICD-9 code

Figure 19 – Example of a missing ICD-9 code

8. Claims still being sent to Nationwide (former Third Party Administrator)

Figure 20 –-- Example of a claim being sent to Nationwide and BCCCP missing

43 2010 Billing Manual

Claim return letters The letter will tell you exactly why the claim was returned. In this case, claims have not entered the adjudication process. If a claim is returned, you must correct the problem and re-bill.

Figure 21 –- Claim does not indicate number of units

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Figure 22 – Not billed with “BCCCP” min the correct location

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Figure 23 – Claim not on file

46 2010 Billing Manual

Figure 24 – Invalid CPT Code

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Figure 25 – Claim billed to Nationwide Health plan

48 2010 Billing Manual

Figure 26 – Social Security Number does not match member file

49 2010 Billing Manual

Figure 27 – Invalid Anesthesia CPT code(s) and/or Modifier(s)

50 Intentionally left blank 2010 Billing Manual Fiscal Year End Information

Fiscal year ends September 30th of every year (FY ’XX runs 10/1/20XX to 9/30/20XX.)

Original fiscal year claims MUST be received by Health Advantage by December 31st of any fiscal year. For example, fiscal year 09 ends on September 30, 2009 and fiscal year 10 starts on October 10, 2009. All original claims for fiscal year 2009 must be received no later that December 31, 2009. Any original fiscal year 09 claim received by Health Advantage after 12/31/2009 WILL BE rejected with N5 – prior fiscal year. Original claims include claims waiting for EOBs. Corrections for fiscal year 09 must be received by Health Advantage by close of business middle of March each year.

A couple items to note. Some of the end of year dates change annually, the agency you work with will provide an end of year timeline to you each year. Claims submitted late WILL NOT be paid.

51 Intentionally left blank 2010 Billing Manual

Frequently Asked Questions

Paper and EDI claim submission Information. 1. PAPER Claims MI BCCCP ~ Attn: Claims 109 Michigan Ave ~ WSB - 5th Floor Lansing, MI 48913

2. EDI Claims Netwerkes ONLY Payer ID is “BCCCP”

What is needed for a claim to be PAID? Provider must have a contract with a BCCCP LCA and Provider Enrollment form must be on file

All required info for the Client’s service(s) has been submitted to the LCA for data entry into MBCIS (State database)

The claim contains all approved codes (CPT, ICD-9, Place of Service, and Revenue)

All screening results and/or diagnostic svc info has been entered into BCCCP database and the Pay Box has been checked

What happens if a client does not have a SSN? Contact the LCA with whom you have a contract to see if one is on file OR call the BCCCP Claim Hotline – 866-930-6324. State staff will assign a number to be used for billing purposes

Who can a provider contact regarding CLAIM issues? • BCCCP Claims Hotline • 866-930-6324 – phone • 517-335-8752 – fax

The BCCCP Claims Hotline will be answered by BCCCP Employees

Where can a provider go (online) to obtain information regarding the BCCCP? www.michigancancer.org/bcccp

52 2010 Billing Manual

Why do claims pend (for up to 30 days)? The Provider/Billing entity is not enrolled (No Federal Tax ID or NPI Number on file) • LCA must fill out a provider enrollment form and fax it to BCCCP State staff at 517-335-8752

The LCA has not authorized payment because the screening and/or diagnostic data has NOT been sent to the LCA • Information needs to be sent to the LCA for data entry into MBCIS (State of MI database)

Anesthesia bills before the surgeon

53 2010 Billing Manual

Contact Information

BCCCP Claim Hotline: 866-930-6324 – phone 517-335-8752 – fax

This line will be answered by BCCCP staff not Health Advantage

Address and Web Site MI BCCCP 109 Michigan Ave WSB – 5th Floor Lansing, MI 48913

www.michigancancer.org/bcccp

Tory Phelps Program Technical Analyst [email protected] 517-335-8854 – phone 866-930-6324 – toll-free 517-335-8752 – fax

Sam Burke Program Technical Analyst [email protected] 517-241-6913 – phone 866-930-6324 – toll-free 517-335-8752 – fax

Any questions regarding this manual please contact: Cathy Blaze Reimbursement Coordinator [email protected]

54 Intentionally left blank

APPENDIX A – BCCCP Documents

FY2010 BCCCP Unit Cost Reimbursement Rate Schedule

BCCCP Approved Services FY2010 Rate

1. Screening Mammogram (Bilateral) a. Global 77057 79.79 b. Technical/Facility Only 77057 - TC 46.27 c. Professional Only 77057 - 26 33.52

2. Diagnostic Mammogram (Unilateral) a. Global 77055 80.69 b. Technical/Facility Only 77055 - TC 45.62 c. Professional Only 77055 - 26 35.07

3. Diagnostic Mammogram (Bilateral) a. Global 77056 102.25 b. Technical/Facility Only 77056 - TC 58.66 c. Professional Only 77056 - 26 43.59

4. Digital Screening Mammogram (Bilateral) a. Global G0202 79.79 b. Technical/Facility Only G0202 - TC 46.27 c. Professional Only G0202 - 26 33.52

5. Digital Diagnostic Mammogram (Unilateral) a. Global G0206 80.69 b. Technical/Facility Only G0206 - TC 45.62 c. Professional Only G0206 - 26 35.07

6. Digital Diagnostic Mammogram (Bilateral) a. Global G0204 102.25 b. Technical/Facility Only G0204 - TC 58.66 c. Professional Only G0204 - 26 43.59

7. Pap Test, Lab Component (in Bethesda System) - Read by Technician 88164 15.42

8. Pap Test – Re-screening, Lab Component (in Bethesda System) - Read by Technician 88165 15.42

9. Pap Test, Lab Component - Read by Pathologist 88141 15.42

10. Pap Test, Automated Thin Layer Preparation (Thin Prep) – Manual Screening 88142 29.58

11. Pap Test – Re-screening, Automated Thin Layer Preparation (Thin Prep) – Manual Screening 88143 29.58

12. Pap Test, Automated Thin Layer Preparation (Thin Prep) – Automated Screening 88174 29.58 * Surgical Procedure Only - payable as a PROFESSIONAL fee. No payments to Hospitals for facility fees *

BCCCP 6/25/2009 Page 1 of 6 FY2010 BCCCP Unit Cost Reimbursement Rate Schedule

BCCCP Approved Services FY2010 Rate

13. Pap Test – Re-screening, Automated Thin Layer Preparation (Thin Prep) – Automated Screening with Manual Re-screening 88175 29.58

14. HPV Typing 87621 51.25 15. Office Visit, New Patient Full Exam 99203 98.27 99204 98.27 99386 98.27 99387 98.27 16. Office Visit, New Patient Partial Exam 99201 39.13 99202 39.13 17. Office Visit, Established Patient Full Exam 99213 64.57 99214 64.57 99396 64.57 99397 64.57 18. Office Visit, Established Patient Partial Exam 99211 19.79 99212 19.79

19. Breast or Cervical Consultation 99241 52.11 99242 52.11 99243 133.57 99244 133.57

20. Colposcopy ** Cannot be billed with pathology – 88305/88307/88325** *57452 102.29

21. Colposcopy with Biopsy of the Cervix and Endocervical Curettage (Colp Bx & ECC) 145.94 ** Cannot be billed in conjunction with 57505** *57454 ** Cannot be billed with Level V pathology – 88307**

22. Colposcopy with Biopsy of the Cervix (Colp w/ Bx) ** Cannot be billed in conjunction with 57505** *57455 134.95 ** Cannot be billed with Level V pathology – 88307**

23. Colposcopy with Endocervical Curettage (Colp w/ ECC)

** Cannot be billed in conjunction with 57505** *57456 127.30 ** Cannot be billed with Level V pathology – 88307**

24. Endocervical Curettage (not part of D&C) *57505 94.52

25. Fine Needle Aspiration of Superficial Breast Tissue, Not Using Imaging Guidance *10021 123.76

* Surgical Procedure Only - payable as a PROFESSIONAL fee. No payments to Hospitals for facility fees *

BCCCP 6/25/2009 Page 2 of 6 FY2010 BCCCP Unit Cost Reimbursement Rate Schedule

BCCCP Approved Services FY2010 Rate

26. Fine Needle Aspiration of Superficial Breast Tissue, Using Imaging Guidance *10022 129.10

27. Fine Needle Aspiration (FNA), Breast Cyst *19000 100.58

28. Fine Needle Aspiration (FNA), Each Additional Cyst *19001 25.40

29. Breast Biopsy, Needle Core, Not Using Imaging Guidance *19100 123.54

30. Breast Biopsy, Incisional *19101 282.44

31. Breast Biopsy, Excisional, Needle Core, Using Imaging Guidance *19102 202.07

32. Breast Biopsy, Excisional, Automated Vacuum Assisted or Rotating Biopsy Device, Using Imaging Guidance *19103 517.74

33. Breast Biopsy, Excisional *19120 404.59

a. Anesthesia services performed personally by anesthesiologist 00400-AA 104.40

b. Medical supervision by a physician: more than four concurrent anesthesia procedures 00400-AD 62.64

c. Medical direction of 2, 3, or 4 concurrent

anesthesia procedures involving qualified individuals 00400-QK 52.20

d. CRNA service: with medical direction by a physician 00400-QX 52.20

e. Anesthesiologist medically directs one CRNA 00400-QY 52.20

f. CRNA service: (supervised) without medical direction by a physician 00400-QZ 104.40

* Surgical Procedure Only - payable as a PROFESSIONAL fee. No payments to Hospitals for facility fees *

BCCCP 6/25/2009 Page 3 of 6 FY2010 BCCCP Unit Cost Reimbursement Rate Schedule

BCCCP Approved Services FY2010 Rate

34. Breast Biopsy, Excision of Single Lesion Identified by Radiological Marker *19125 448.02

a. Anesthesia services performed personally by anesthesiologist 00400-AA 104.40

b. Medical supervision by a physician: more than four concurrent anesthesia procedures 00400-AD 62.64

c. Medical direction of 2, 3, or 4 concurrent

anesthesia procedures involving qualified individuals 00400-QK 52.20

d. CRNA service: with medical direction by a physician 00400-QX 52.20

e. Anesthesiologist medically directs one CRNA 00400-QY 52.20

f. CRNA service: (supervised) without medical direction by a physician 00400-QZ 104.40

35. Breast Biopsy, Excision of Each Additional Lesion *19126 151.30

36. Pre-op Placement, Needle Localization Wire *19290 146.87

37. Pre-op Placement, Needle Localization Wire, Each Additional Lesion *19291 64.75

38. Image Guided Placement of Metallic Localization Clip, During Breast Biopsy *19295 87.93

39. Stereotactic Localization of Breast Biopsy Radiologic Supervision/Interpretation a. Global 77031 216.69 b. Technical Component 77031 - TC 129.71 c. Professional Component 77031 - 26 86.89

40. Needle Localization, Radiologic Supervision Interpretation a. Global 77032 65.00 b. Technical Component 77032 - TC 34.82 c. Professional Component 77032 - 26 30.18

41. Radiological Examination, Surgical Specimen a. Global 76098 21.54 b. Technical Component 76098-TC 12.63 c. Professional Component 76098-26 8.91

* Surgical Procedure Only - payable as a PROFESSIONAL fee. No payments to Hospitals for facility fees *

BCCCP 6/25/2009 Page 4 of 6 FY2010 BCCCP Unit Cost Reimbursement Rate Schedule

BCCCP Approved Services FY2010 Rate

42. Magnetic Resonance Guidance for Needle Placement, Radiologic Supervision Interpretation a. Global 77021 457.74 b. Technical Component 77021 - TC 385.15 c. Professional Component 77021 - 26 72.59

43. Breast Ultrasound, Radiologic Supervision Interpretation a. Global 76645 84.85 b. Technical Component 76645-TC 57.93 c. Professional Component 76645-26 26.92

44. Ultrasonic Guidance/Breast Needle Biopsy, Radiologic Supervision/Interpretation a. Global 76942 172.39 b. Technical Component 76942-TC 138.73 c. Professional Component 76942-26 33.66

45. Surgical Pathology, Breast or Cervical Biopsy - Level IV a. Global 88305 98.36 b. Technical/Facility Only 88305-TC 61.82 c. Professional Only 88305-26 36.54 **Cannot bill in conjunction with 88307**

46. Surgical Pathology, Breast or Cervical Biopsy - Level V a. Global 88307 196.86 b. Technical/Facility Only 88307-TC 119.19 c. Professional Only 88307-26 77.67 **Cannot bill in conjunction with 88305**

47. Cytopathology, Evaluation of Fine Needle Aspirate to determine Specimen Adequacy a. Global 88172 49.83 b. Technical Component 88172-TC 20.75 c. Professional Component 88172-26 29.08

48. Cytopathology, Interpretation and Report a. Global 88173 125.77 b. Technical Component 88173-TC 58.70 c. Professional Component 88173-26 67.07

* Surgical Procedure Only - payable as a PROFESSIONAL fee. No payments to Hospitals for facility fees *

BCCCP 6/25/2009 Page 5 of 6 FY2010 BCCCP Unit Cost Reimbursement Rate Schedule

BCCCP Approved Services FY2010 Rate

49. Cytopathology, Selective Cellular Enhancement Technique with Interpretation (e.g., Liquid Based Slide Preparation Method), except Cervical or Vaginal a. Global 88112 101.97 b. Technical Component 88112-TC 47.14 c. Professional Component 88112-26 54.83 **Cannot bill in conjunction with 88173**

50. Case Management 99499 50.00

Anesthesia Required Modifiers and Payment Calculation (Each claim line billing for anesthesia services must include one of the following modifiers. The modifier used will generate a calculated fee screen as described under “Payment Rate”) Payment Rate

AA - (3 ABUs + 2 Time Units) X $20.88 100%

Flat rate of 3 AD - (3 ABUs) X $20.88 ABUs, no time units

QK - (3 ABUs + 2 Time Units) X $20.88 50%

QX - (3 ABUs + 2 Time Units) X $20.88 50%

QY - (3 ABUs + 2 Time Units) X $20.88 50%

QZ - (3 ABUs + 2 Time Units) X $20.88 100% *2009 Medicare Conversion Factor = $20.88

* Surgical Procedure Only - payable as a PROFESSIONAL fee. No payments to Hospitals for facility fees *

BCCCP 6/25/2009 Page 6 of 6 FY2010 BCCCP Unit Cost Reimbursement Rate Schedule Codes Requiring Nurse Consultant Approval

CPT Description FY2010 Rate

Cone - Conization of cervix, with or without fulguration, with *57520 or without dilation and curettage, with or without repair; cold $298.50 knife or laser **Cannot bill in conjunction with 57522 Cone - Conization of cervix, with or without fulguration, with *57522 or without dilation and curettage, with or without repair; cold $253.33 knife or laser; loop electrode excision **Cannot bill in conjunction with 57520

EMB - Endometrial sampling (biopsy) with or without *58100 endocervical sampling (biopsy), without cervical dilation, any $103.33 method **Cannot bill in conjunction with 58110

EMB - Endometrial sampling (biopsy) performed in conjunction with a colposcopy *58110 (List separately in addition to code for primary procedure ~ $49.07 (Colposcopy 57452, 57454, 57455, 57456)) **Cannot bill in conjunction with 58100

LEEP - Colposcopy of the cervix including upper/adjacent *57460 vagina; with loop electrode biopsy(s) of the cervix $302.81 **Cannot bill in conjunction with 57461 LEEP - Colposcopy of the cervix including upper/adjacent *57461 vagina; with loop electrode conization of the cervix $331.51 **Cannot bill in conjunction with 57460

* Surgical Procedure Only - payable as a PROFESSIONAL fee. No payments to Hospitals for facility fees *

BCCCP 6/25/2009 Page 1 of 1

FY 2010 Family Planning/BCCCP Joint Project Unit Cost Reimbursement Rate Schedule

for Services Eligible to Family Planning Clients Under Age 40 with Abnormal Cervical Screenings

Abnormal Cervical Screening Follow-up Services FY2010 Rate

1. Pap Test, Lab Component (in Bethesda System) - Read by Technician 88164 15.42

2. Pap Test – Re-screening, Lab Component (in Bethesda System) - Read by Technician 88165 15.42

3. Pap Test, Lab Component - Read by Pathologist 88141 15.42

4. Pap Test, Automated Thin Layer Preparation (Thin Prep) – Manual Screening 88142 29.58

5. Pap Test – Re-screening, Automated Thin Layer Preparation (Thin Prep) – Manual Screening 88143 29.58

6. Pap Test, Automated Thin Layer Preparation (Thin Prep) – Automated Screening 88174 29.58

7. Pap Test – Re-screening, Automated Thin Layer Preparation (Thin Prep) – Automated Screening with Manual Re-screening 88175 29.58

8. HPV Typing 87621 51.25 9. Office Visit, New Patient Partial Exam 99201 39.13 99202 39.13 10. Office Visit, Established Patient Partial Exam 99211 19.79 99212 19.79

11. Breast or Cervical Consultation 99241 52.11 99242 52.11 99243 133.57 99244 133.57

12. Colposcopy ** Cannot be billed with pathology – 88305/88307** *57452 102.29

13. Colposcopy with Biopsy of the Cervix and Endocervical Curettage (Colp Bx & ECC) 145.94 ** Cannot be billed in conjunction with 57505** *57454 ** Cannot be billed with Level V pathology – 88307**

14. Colposcopy with Biopsy of the Cervix (Colp w/ Bx) ** Cannot be billed in conjunction with 57505** *57455 134.95 ** Cannot be billed with Level V pathology – 88307**

* Surgical Procedure Only - payable as a PROFESSIONAL fee. No payments to Hospitals for facility fees *

BCCCP 6/25/2009 Page 1 of 2 FY 2010 Family Planning/BCCCP Joint Project Unit Cost Reimbursement Rate Schedule

for Services Eligible to Family Planning Clients Under Age 40 with Abnormal Cervical Screenings

Abnormal Cervical Screening Follow-up Services FY2010 Rate

15. Colposcopy with Endocervical Curettage (Colp w/ ECC)

** Cannot be billed in conjunction with 57505** *57456 127.30 ** Cannot be billed with Level V pathology – 88307**

16. ECC - Endocervical Curettage (not part of D&C) *57505 94.52

17. Surgical Pathology, Breast or Cervical Biopsy - Level IV a. Global 88305 98.36 b. Technical/Facility Only 88305-TC 61.82 c. Professional Only 88305-26 36.54 **Cannot bill in conjunction with 88307**

18. Surgical Pathology, Breast or Cervical Biopsy - Level V a. Global 88307 196.86 b. Technical/Facility Only 88307-TC 119.19 c. Professional Only 88307-26 77.67 **Cannot bill in conjunction with 88305**

19. Case Management 99499 50.00

* Surgical Procedure Only - payable as a PROFESSIONAL fee. No payments to Hospitals for facility fees *

BCCCP 6/25/2009 Page 2 of 2 BCCCP Approved ICD-9 Code List Fiscal Year 2010 ICD9 Diagnosis Code Description Code 174.0 Malignant neoplasm of female breast; Nipple and areola

174.1 Malignant neoplasm of female breast; Central portion

174.2 Malignant neoplasm of female breast; Upper-inner quadrant

174.3 Malignant neoplasm of female breast; Lower-inner quadrant

174.4 Malignant neoplasm of female breast; Upper-outer quadrant

174.5 Malignant neoplasm of female breast; Lower-outer quadrant

174.6 Malignant neoplasm of female breast; Axillary tail

174.8 Malignant neoplasm of female breast; Other specified sites of female breast

174.9 Malignant neoplasm of female breast; Breast (female), unspecified

180.0 Malignant neoplasm of cervix uteri; Endocervix

180.1 Malignant neoplasm of cervix uteri; Exocervix

180.8 Malignant neoplasm of cervix uteri; Other specified sites of cervix

180.9 Malignant neoplasm of cervix uteri; Cervix uteri, unspecified

182.0 Malignant neoplasm of body of uterus; Corpus uteri, except isthmus

199.1 Malignant neoplasm without specification of site; Other

216.5 Benign neoplasm of skin; skin of trunk, (includes breast and chest wall)

217 Benign neoplasm of breast

221.8 Benign neoplasm of other female genital organs; Other specified sites of female genital organs

221.9 Benign neoplasm of other female genital organs; Female genital organ, site unspecified

229.0 Benign neoplasm of other and unspecified sites; lymph nodes

233.0 Carcinoma in situ of breast and genitourinary system; Breast

233.1 Carcinoma in situ of breast and genitourinary system; Cervix uteri

233.3 Carcinoma in situ of breast and genitourinary system; Other and unspecified female genital organs 236.3 Neoplasm of uncertain behavior of genitourinary organs; Other and unspecified female genital organs

7/2009

1 BCCCP Approved ICD-9 Code List Fiscal Year 2010 ICD9 Diagnosis Code Description Code 238.3 Neoplasm of uncertain behavior of other and unspecified sites and tissues; Breast

Neoplasm of unspecified nature; Breast

610.0 Benign mammary dysplasias; Solitary cyst of breast

610.1 Benign mammary dysplasias; Diffuse cystic mastopathy

610.2 Benign mammary dysplasias; Fibroadenosis of breast

610.3 Benign mammary dysplasias; Fibrosclerosis of breast

610.4 Benign mammary dysplasias; Mammary duct ectasia

610.8 Benign mammary dysplasias; Other specified benign mammary dysplasias

610.9 Benign mammary dysplasias; Benign mammary dysplasias, unspecified

611.0 Other disorders of breast; Inflammatory disease of breast

611.1 Other disorders of breast; Hypertrophy of breast

611.3 Other disorders of breast; Fat necrosis of breast

611.6 Other disorders of breast; Galactorrhea not associated with childbirth

611.71 Other disorders of breast; Signs and symptoms in breast; Mastodynia

611.72 Other disorders of breast; Signs and symptoms in breast; Lump or mass in breast

611.79 Other disorders of breast; Signs and symptoms in breast; Other

611.8 Other disorders of breast; Other specified disorders of breast

611.9 Other disorders of breast; Unspecified breast disorder

616.0 Inflammatory disease of cervix, vagina, and vulva; Cervicitis and endocervicitis

616.10 Inflammatory disease of cervix, vagina, and vulva; Vaginitis and vulvovaginitis; Vaginitis and vulvovaginitis, unspecified 616.2 Inflammatory disease of cervix, vagina, and vulva; Cyst of Bartholin's gland

616.51 Inflammatory disease of cervix, vagina, and vulva; Ulceration of vulva; Ulceration of vulva in diseases classified elsewhere 616.89 Other inflammatory disease of cervix, vagina, and vulva 622.0 Noninflammatory disorders of cervix; Erosion and ectropion of cervix

7/2009

2 BCCCP Approved ICD-9 Code List Fiscal Year 2010 ICD9 Diagnosis Code Description Code 622.10 Noninflammatory disorders of cervix; Dysplasia of cervix (uteri); Dysplasia of cervix, unspecified 622.11 Noninflammatory disorders of cervix; Dysplasia of cervix (uteri); Mild dysplasia of cervix

622.12 Noninflammatory disorders of cervix; Dysplasia of cervix (uteri); Moderate dysplasia of cervix

622.2 Noninflammatory disorders of cervix; Leukoplakia of cervix (uteri)

622.4 Noninflammatory disorders of cervix; Stricture and stenosis of cervix

622.6 Noninflammatory disorders of cervix; Hypertrophic elongation of cervix

622.7 Noninflammatory disorders of cervix; Mucous polyp of cervix

622.8 Noninflammatory disorders of cervix; Other specified noninflammatory disorders of cervix

622.9 Noninflammatory disorders of cervix; Unspecified noninflammatory disorder of cervix

625.8 Pain and other symptoms associated with female genital organs; Other specified symptoms associated with female genital organs 625.9 Pain and other symptoms associated with female genital organs; Unspecified symptom associated with female genital organs 626.2 Disorders of menstruation and other abnormal bleeding from female genital tract; Excessive or frequent menstruation 626.6 Disorders of menstruation and other abnormal bleeding from female genital tract; Metrorrhagia

626.7 Disorders of menstruation and other abnormal bleeding from female genital tract; Postcoital bleeding 627.1 Menopausal and postmenopausal disorders; Postmenopausal bleeding

752.49 Congenital anomalies of genital organs; Anomalies of cervix, vagina, and external female genitalia; Other anomalies of cervix, vagina, and external female genitalia 793.80 Nonspecific abnormal findings on radiological and other examination of body structure; Breast; Abnormal mammogram, unspecified 793.81 Nonspecific abnormal findings on radiological and other examination of body structure; Breast; Mammographic microcalcification 793.82 Inconculsive mammogram

793.89 Other (abnormal) findings on radiological examination of breast

795.00 Other and nonspecific abnormal cytological, histological, immunological and DNA test findings; Abnormal Papanicolaou smear of cervix and cervical HPV; Abnormal glandular Papanicolaou smear of cervix

7/2009

3 BCCCP Approved ICD-9 Code List Fiscal Year 2010 ICD9 Diagnosis Code Description Code 795.01 Other and nonspecific abnormal cytological, histological, immunological and DNA test findings; Abnormal Papanicolaou smear of cervix and cervical HPV; Papanicolaou smear of cervix with atypical squamous cells of undetermined significance (ASC-US) 795.02 Other and nonspecific abnormal cytological, histological, immunological and DNA test findings; Abnormal Papanicolaou smear of cervix and cervical HPV; Papanicolaou smear of cervix with atypical sqamous cells cannot exclude high grade squamous intraepithel

795.03 Other and nonspecific abnormal cytological, histological, immunological and DNA test findings; Abnormal Papanicolaou smear of cervix and cervical HPV; Papanicolaou smear of cervix with low grade squamous intraepithelial lesion (LGSIL) 795.04 Other and nonspecific abnormal cytological, histological, immunological and DNA test findings; Abnormal Papanicolaou smear of cervix and cervical HPV; Papanicolaou smear of cervix with high grade lesion (HGSIL) 795.05 Other and nonspecific abnormal cytological, histological, immunological and DNA test findings; Abnormal Papanicolaou smear of cervix and cervical HPV; Cervical high risk human papillomavirus (HPV) DNA test positive 795.08 Other and nonspecific abnormal cytological, histological, immunological and DNA test findings; Abnormal Papanicolaou smear of cervix and cervical HPV; Unsatisfactory smear

795.09 Other and nonspecific abnormal cytological, histological, immunological and DNA test findings; Abnormal Papanicolaou smear of cervix and cervical HPV; Other abnormal Papanicolaou smear of cervix and cervical HPV 795.1 Other and nonspecific abnormal cytological, histological, immunological an DNA test findings; Nonspecific abnormal Papanicolaou smear of other site 922.0 Contusion of trunk; Breast

V10.3 Personal history of malignant neoplasm; Breast

V10.41 Personal history of malignant neoplasm; Genital organs; Cervix uteri

V10.42 Personal history of malignant neoplasm; Genital organs; Other parts of uterus

V10.43 Personal history of malignant neoplasm; Genital organs; Ovary

V10.44 Personal history of malignant neoplasm; Genital organs; Other female genital organs

V13.22 Other genital system and obstetric disorders; Personal history of cervical dysplasia

V15.89 Other personal history presenting hazards to health; Other specified personal history presenting hazards to health; Other V16.3 Family history of malignant neoplasm; Breast

V45.71 Acquired absence of organ; Acquired absence of breast

7/2009

4 BCCCP Approved ICD-9 Code List Fiscal Year 2010 ICD9 Diagnosis Code Description Code V67.00 Follow-up examination; Following surgery; Following surgery, unspecified

V67.01 Follow-up examination; Following surgery; Follow-up vaginal pap smear

V67.09 Follow-up examination; Following surgery; Following other surgery

V69.2 Problems related to lifestyle; High-risk sexual behavior

V71.1 Observation and evaluation for suspected conditions not found; Observation for suspected malignant neoplasm V72.31 Special investigations and examinations; Gynecological examination; Routine gynecological examination V72.32 Special investigations and examinations; Gynecological examination; Encounter for Papanicolaou cervical smear to confirm findings of recent normal smear following initial abnormal smear V72.5 Special investigations and examinations; Radiological examination, not elsewhere classified

V72.84 Special investigations and examinations;Pre-operative examination, unspecified

V76.10 Special screening for malignant neoplasms; Breast; Breast screening, unspecified

V76.11 Special screening for malignant neoplasms; Breast; Screening mammogram for high-risk patient V76.12 Special screening for malignant neoplasms; Breast; Other screening mammogram

V76.19 Special screening for malignant neoplasms; Breast; Other screening breast examination

V76.2 Special screening for malignant neoplasms; Cervix

V87.43 Personal history of estrogen therapy

V87.45 Personal history of systemic steriod therapy

V87.46 Personal history of immunosuppressive therapy

7/2009

5 BCCCP Approved Revenue Code List Fiscal Year 2010

Revenue Code Description 0001 Total charge 0300 General classification laboratory or lab 0301 Chemistry lab 0306 Immunology lab 0309 Other laboratory 0310 General classification pathology lab 0311 Cytology pathology 0312 Histology pathology 0314 Biopsy pathology 0319 Other pathology 0320 General classification diagnostic x-ray 0370 General classification anesthesia 0372 Anesthesia incident to other diagnostic services 0379 Other anesthesia 0400 General classification imaging service 0401 Diagnostic mammography 0402 Ultrasound 0403 Screening mammography 0409 Other imaging services 0510 General classification clinic 0514 OB-GYN clinic 0517 Family practice clinic 0519 Other clinic 0520 General classification free-standing clinic 0521 Rural health clinic 0523 Family practice clinic 0529 Other free-standing clinic 0920 General classification - other diagnostic services 0923 Pap smear

1 7/2009 FY 10 Approved PLACE OF SERVICE for the BCCCP, WISEWOMAN and MCRCSP Programs

Code Place of Service Name Place of Service Description 05 Indian Health Service A facility or location, owned and operated by the Indian Health Service, which Free Standing Facility provides diagnostic, therapeutic (surgical and non-surgical), and rehabilitation services to American Indians and Alaska Natives who do not require hospitalization. 06 Indian Health Service A facility or location, owned and operated by the Indian Health Service, which Provider Based Facility provides diagnostic, therapeutic (surgical and non-surgical), and rehabilitation services rendered by, or under the supervision of, physicians to American Indians and Alaska Natives admitted as inpatients or outpatients. 07 Tribal 638 Free Standing A facility or location owned and operated by a federally recognized American Facility Indian or Alaska Native tribe or tribal organization under a 638 agreement, which provides diagnostic, therapeutic (surgical and non-surgical), and rehabilitation services to tribal members who do not require hospitalization. 08 Tribal 638 Provider A facility or location owned and operated by a federally recognized American Based Facility Indian or Alaska Native tribe or tribal organization under a 638 agreement, which provides diagnostic, therapeutic (surgical and non-surgical), and rehabilitation services rendered by, or under the supervision of, physicians to tribal members admitted as inpatients or outpatients. 11 Office Location, other than a hospital, skilled nursing facility (SNF), military treatment facility, community health center, State or local public health, or intermediate care facility (ICF), where the health professional routinely provides health examinations, diagnosis, and treatment of illness or injury on a ambulatory basis. 15 Mobile Unit A facility/unit that moves from place-to-place equipped to provide preventative, screening, diagnostic, and/or treatment services. 21 Inpatient Hospital A facility, other than a psychiatric, which primarily provides diagnostic, therapeutic (surgical and non-surgical), and rehabilitation services by, or under, the supervision of a physician to patients admitted for a variety of medical conditions. 22 Outpatient Hospital A portion of the hospital which provides diagnostic, therapeutic (surgical and non-surgical), and rehabilitation services to sick or injured persons who do not require hospitalization or institutionalization. 24 Ambulatory Surgical A freestanding facility, other than a physician’s office, where surgical and Center diagnostic services are provided on an ambulatory basis. 49 Independent Clinic A location, not part of a hospital and not described by any other Place of Service code, that is organized and operated to provide preventative, diagnostic, therapeutic, rehabilitative, or palliative services to outpatients only. 50 Federally Qualified A facility located in a medically underserved area that provides Medicare Health Center beneficiaries preventive primary care under the general direction of a physician. 71 Public Health Clinic A facility maintained by either State of local health departments that provides ambulatory primary medical care under the general direction of a physician. 72 Rural Health Clinic A certified clinic which is located in a rural medically underserved area that provides ambulatory primary medical care under the general direction of a physician. 81 Independent Laboratory A laboratory certified to perform diagnostic and/or clinical tests independent of an institution or a physician’s office. 99 Other Place of Service Other Place of Service not identified above.

CPT / Procedure Code Description BCCCP Service Billable with CPT / HCPCS Code HCPCS (BCCCP Definition) Code 77057 Screening mammography, bilateral (two view film study of each breast) Screening mammogram -TC Technical/Facility Component • Two views of each breast -26 Professional Component • Performed on an asymptomatic woman 77055 Mammography; unilateral Diagnostic mammogram -TC Technical/Facility Component • Two or more views of one breast -26 Professional Component • Performed on a symptomatic woman 77056 Mammography; bilateral Diagnostic mammogram -TC Technical/Facility Component • Two or more views of each breast -26 Professional Component • Performed on a symptomatic woman G0202 Screening mammography producing direct digital image, bilateral, all views Digital screening mammogram -TC Technical/Facility Component • Two views of each breast -26 Professional Component • Performed on an asymptomatic woman G0206 Diagnostic mammography, producing direct digital image, unilateral, all views Digital diagnostic mammogram -TC Technical/Facility Component • Two or more views of one breast -26 Professional Component • Performed on a symptomatic woman G0204 Diagnostic mammography, producing direct digital image, bilateral, all views Digital diagnostic mammogram -TC Technical/Facility Component • Two or more views of each breast -26 Professional Component • Performed on a symptomatic woman 88164 Cytopathology, slides, cervical or vaginal (the Bethesda System); manual Conventional Pap test screening under physician supervision • Laboratory technical services • Professional component indicated by 88141 when physician interpretation required 88165 Cytopathology, slides, cervical or vaginal (the Bethesda System); with manual Conventional Pap test – Rescreening screening and rescreening under physician supervision • Laboratory technical services • Professional component indicated by 88141 when physician interpretation required 88141 Cytopathology, cervical or vaginal (any reporting system); requiring Pap test interpretation by physician (List separately in addition to code for technical • Laboratory professional services service) • Use in conjunction with codes 88142, 88143, 88164, 88165 when physician interpretation of Pap test is required 1 7/2009 FY10 BCCCP Procedure Code Reference Chart

CPT / Procedure Code Description BCCCP Service Billable with CPT / HCPCS Code HCPCS (BCCCP Definition) Code 88142 Cytopathology, cervical or vaginal (any reporting system), collected in Thin Prep Pap test preservative fluid, automated thin layer preparation; manual screening under • Laboratory technical services physician supervision • Manual screening • Professional component indicated by 88141 when physician interpretation required 88143 Cytopathology, cervical or vaginal (any reporting system), collected in Thin Prep Pap test - Rescreening preservative fluid, automated thin layer preparation; with manual screening • Laboratory technical services and rescreening under physician supervision • Manual screening • Professional component indicted by 88141 when physician interpretation required 88174 Cytopathology, cervical or vaginal (any reporting system), collected in Thin Prep Pap test preservative fluid, automated thin layer preparation; screening by automated • Laboratory technical services system, under physician supervision • Automated screening 88175 Cytopathology, cervical or vaginal (any reporting system), collected in Thin Prep Pap test - Rescreening preservative fluid, automated thin layer preparation; with screening by • Laboratory technical services automated system and manual rescreening, under physician supervision • Automated screening with manual rescreening 99203 Office or other outpatient visit for the evaluation and management of a new Full annual clinical exam patient, which requires these three key components: • CBE AND pelvic/Pap (if due for Pap test) • a detailed history; • Symptomatic or diagnosed new patient • a detailed examination; and • medical decision making of low complexity. Counseling and/or coordination of care with other providers or agencies are provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually the presenting problem(s) are of moderate severity. Providers typically spend 30 minutes face-to-face with the patient and/or family.

2 7/2009 FY10 BCCCP Procedure Code Reference Chart

CPT / Procedure Code Description BCCCP Service Billable with CPT / HCPCS Code HCPCS (BCCCP Definition) Code 99204 Office or other outpatient visit for the evaluation and management of a new Full annual clinical exam patient, which requires these three key components: • CBE AND pelvic/Pap (if due for Pap test) • a comprehensive history; • Symptomatic or diagnosed new patient • a comprehensive examination; and • medical decision making of moderate complexity. Counseling and/or coordination of care with other providers or agencies are provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually the presenting problem(s) are of moderate to high severity. Providers typically spend 45 minutes face-to-face with the patient and/or family. 99386 Initial comprehensive preventive medicine evaluation and management of an Full annual clinical exam individual including an age and gender appropriate history, examination, • CBE AND pelvic/Pap (if due for Pap test) counseling/anticipatory guidance/risk factor reduction interventions, and the • Asymptomatic new patient between the ages of ordering of appropriate immunizations(s), laboratory/diagnostic procedures, 40 and 64 new patient; 40-64 years 99387 Initial comprehensive preventive medicine evaluation and management of an Full annual clinical exam individual including an age and gender appropriate history, examination, • CBE AND pelvic/Pap (if due for Pap test) counseling/anticipatory guidance/risk factor reduction interventions, and the • Asymptomatic new patient age 65 and older ordering of appropriate immunizations(s), laboratory/diagnostic procedures, new patient; 65 years and over 99201 Office or other outpatient visit for the evaluation and management of a new Partial annual clinical exam patient, which requires these three key components: • Either CBE only OR pelvic/Pap only • a problem focused history; • Symptomatic or diagnosed new patient • a problem focused examination; and • straight forward medical decision making. Counseling and/or coordination of care with other providers or agencies are provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually, the presenting problems are self limited or minor. Providers typically spend 10 minutes face-to-face with the patient and/or family.

3 7/2009 FY10 BCCCP Procedure Code Reference Chart

CPT / Procedure Code Description BCCCP Service Billable with CPT / HCPCS Code HCPCS (BCCCP Definition) Code 99202 Office or other outpatient visit for the evaluation and management of a new Partial annual clinical exam patient, which requires these three key components: • Either CBE only OR pelvic/Pap only • an expanded problem focused history; • Symptomatic or diagnosed new patient OR • an expanded problem focused examination; and colposcopy office visit • straight forward medical decision making. Counseling and/or coordination of care with other providers or agencies are provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually, the presenting problem(s) are of low to moderate severity. Providers typically spend 20 minutes face-to-face with the patient and/or family. 99213 Office or other outpatient visit for the evaluation and management of an Full annual clinical exam established patient, which requires at least two of these three key components: • CBE AND pelvic/Pap (if due for Pap test) • an expanded problem focused history; • Symptomatic or diagnosed established patient • an expanded problem focused examination; • medical decision making of low complexity. Counseling and coordination of care with other providers or agencies are provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually, the presenting problem(s) are of low to moderate severity. Providers typically spend 15 minutes face-to-face with the patient and/or family. 99214 Office or other outpatient visit for the evaluation and management of an Full annual clinical exam established patient, which requires at least two of these three key components: • CBE AND pelvic/Pap (if due for Pap test) • a detailed history; • Symptomatic or diagnosed established patient • a detailed examination; • medical decision making of moderate complexity. Counseling and/or coordination of care with other providers or agencies are provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually the presenting problem(s) are of moderate to high severity. Providers typically spend 25 minutes face-to-face with the patient and/or family.

4 7/2009 FY10 BCCCP Procedure Code Reference Chart

CPT / Procedure Code Description BCCCP Service Billable with CPT / HCPCS Code HCPCS (BCCCP Definition) Code 99396 Periodic comprehensive preventive medicine reevaluation and management of Full annual clinical exam an individual including an age and gender appropriate history, examination, • CBE AND pelvic/Pap (if due for Pap test) counseling/anticipatory guidance/risk factor reduction interventions, and the • Asymptomatic established patient between the ordering of appropriate immunization(s), laboratory/diagnostic procedures, ages of 40 and 64 established patient; 40-64 years 99397 Periodic comprehensive preventive medicine reevaluation and management of Full annual clinical exam an individual including an age and gender appropriate history, examination, • CBE AND pelvic/Pap(if due for Pap test) counseling/anticipatory guidance/risk factor reduction interventions, and the • ordering of appropriate immunization(s), laboratory/diagnostic procedures, • Asymptomatic established patient age 65 and established patient; 65 years and over older 99211 Office or other outpatient visit for the evaluation and management of an Partial annual clinical exam established patient that may not require the presence of a physician. Usually, • Either CBE only OR pelvic/Pap only (including the presenting problem(s) are minimal. Typically, 5 minutes are spent repeat Paps) performing or supervising these services. 99212 Office or other outpatient visit for the evaluation and management of an Partial annual clinical exam established patient, which requires at least two of these three components: • Either CBE only OR pelvic/pap only (includes • a problem focused history; repeat Paps) • a problem focused examination; • straight forward medical decision making. Counseling and/or coordination of care with other providers or agencies are provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually, the presenting problem(s) are self limited or minor. Providers typically spend 10 minutes face-to-face with the patient and/or family.

5 7/2009 FY10 BCCCP Procedure Code Reference Chart

CPT / Procedure Code Description BCCCP Service Billable with CPT / HCPCS Code HCPCS (BCCCP Definition) Code 99241 Office consultation for a new or established patient, which requires these three Breast or cervical consultation key components: • Referral for follow-up problem(s) identified • a problem focused history; during screening • a problem focused examination; and • New or established patient • straight forward medical decision making. Counseling and/or coordination of care with other providers or agencies are provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually, the presenting problem(s) are self limited or minor. Providers typically spend 15 minutes face-to-face with the patient and/or family. 99242 Office consultation for a new or established patient, which requires these three Breast or cervical consultation key components: • Referral for follow-up of problem(s) identified • an expanded problem focused history; during screening • an expanded problem focused examination; and • New or established patient • straight forward medical decision making. Counseling and/or coordination of care with other providers or agencies are provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually, the presenting problem(s) are of low severity. Providers typically spend 30 minutes face-to-face with the patient and/or family. 99243 Office consultation for a new or established patient, which requires these three Breast or cervical consultation key components: • Referral for follow-up of problem(s) identified • a detailed history; during screening • a detailed examination; and • New or established patient • medical decision making of low complexity. Counseling and/or coordination of care with other providers or agencies are provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually, the presenting problem(s) are of moderate severity. Providers typically spend 40 minutes face-to-face with the patient and/or family.

6 7/2009 FY10 BCCCP Procedure Code Reference Chart

CPT / Procedure Code Description BCCCP Service Billable with CPT / HCPCS Code HCPCS (BCCCP Definition) Code 99244 Office consultation for a new or established patient, which requires these three Breast or cervical consultation key component: • Referral for follow-up of problem(s) identified • a comprehensive history; during screening • a comprehensive examination; and • New or established patient • medical decision making of moderate complexity. Counseling and/or coordination of care with other providers or agencies are provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually, the presenting problem(s) are of moderate to high severity. Providers typically spend 60 minutes face-to-face with the patient and/or family. 57452 Colposcopy of the cervix including upper/adjacent vagina; Service includes Colposcopy surgical procedure only • Surgical procedure only • Office visit billed separately 57454 Colposcopy of the cervix including upper/adjacent vagina; with biopsy(s) of Colposcopy with biopsy of the cervix and endocervical the cervix and endocervical curettage; Service includes surgical procedure curettage only • Surgical procedure only • Office visit billed separately 57455 Colposcopy of the cervix including upper/adjacent vagina; with biopsy(s) of Colposcopy with biopsy of the cervix the cervix • Office visit billed separately 57456 Colposcopy of the cervix including upper/adjacent vagina; with endocervical Colposcopy with endocervical curettage curettage • Office visit billed separately 87621 Infectious agent detection by nucleic acid (DNA or RNA); papillomavirus, HPV typing of high-risk strain human, amplified probe technique 88305 Level IV – Surgical pathology, gross and microscopic examination; Breast, Breast or cervical biopsy, laboratory evaluation of biopsy, not requiring microscopic evaluation of surgical margins; Cervix, tissue sample biopsy • Level IV -TC Technical/Facility Component -26 Professional Component

7 7/2009 FY10 BCCCP Procedure Code Reference Chart

CPT / Procedure Code Description BCCCP Service Billable with CPT / HCPCS Code HCPCS (BCCCP Definition) Code 88307 Level V – Surgical pathology; gross and microscopic examination; Breast, Breast or cervical biopsy, laboratory evaluation of excision of lesion, requiring microscopic evaluation of surgical margins; tissue sample Cervix, conization • Level V -TC Technical/Facility Component -26 Professional Component 10021 Fine needle aspiration; without imaging guidance Fine needle aspiration of superficial breast tissue • Not using imaging guidance 10022 Fine needle aspiration; with imaging guidance Fine needle aspiration of superficial breast tissue • Using imaging guidance 19000 Puncture aspiration of cyst of breast; Service includes surgical procedure only Puncture aspiration, breast cyst • Surgical procedure only 19001 Puncture aspiration of cyst of breast; each additional cyst (List separately in Puncture aspiration, breast cyst addition to code for primary procedure); (Use 19001 in conjunction with code • Each additional cyst 19000) 19100 Biopsy of breast; percutaneous, needle core, not using imaging guidance Breast biopsy, needle core separate procedure); Service includes surgical procedure only • Not using imaging guidance • Surgical procedure only 19101 Biopsy of breast; open, incisional Breast biopsy, incisional 19102 Biopsy of breast; percutaneous, needle core, using imaging guidance Breast biopsy, excisional • Needle core • Using imaging guidance 19103 Biopsy of breast; percutaneous, automated vacuum assisted or rotating biopsy Breast biopsy, excisional device, using imaging guidance • Automated vacuum assisted or rotating biopsy device • Using imaging guidance 19120 Excision of cyst, fibroadenoma, or other benign or malignant tumor, aberrant Breast biopsy, excisional breast tissue, duct lesion, nipple or areolar lesion, open, male or female, one or more lesions

8 7/2009 FY10 BCCCP Procedure Code Reference Chart

CPT / Procedure Code Description BCCCP Service Billable with CPT / HCPCS Code HCPCS (BCCCP Definition) Code 00400 Anesthesia for procedures on the integumentary system on the extremities, Anesthesia CPT code used when billing for Breast anterior trunk and perineum; not otherwise specified biopsy, excisional (19120) -AA Anesthesia service performed personally by anesthesiologist Anesthesia service performed personally by anesthesiologist -AD Medical supervision by a physician: more than four concurrent anesthesia Medical supervision by a physician: more than four procedures concurrent anesthesia procedures -QK Medical direction of 2, 3, or 4 concurrent anesthesia procedures involving Medical direction of 2, 3, or 4 concurrent anesthesia qualified individuals procedures involving qualified individuals -QX CRNA service: with medical direction by a physician CRNA service: with medical direction by a physician -QY Anesthesiologist medically directs one CRNA Anesthesiologist medically directs one CRNA -QZ CRNA service: (supervised) without medical direction by a physician CRNA service: (supervised) without medical direction by a physician 19125 Excision of breast lesion identified by preoperative placement of Breast biopsy, excision of single lesion identified by radiological marker, open; single lesion radiological marker 00400 Anesthesia for procedures on the integumentary system on the extremities, Anesthesia CPT code used when billing for Breast anterior trunk and perineum; not otherwise specified biopsy, excision of single lesion identified by radiological marker (19125) -AA Anesthesia service performed personally by anesthesiologist Anesthesia service performed personally by anesthesiologist -AD Medical supervision by a physician: more than four concurrent anesthesia Medical supervision by a physician: more than four procedures concurrent anesthesia procedures -QK Medical direction of 2, 3, or 4 concurrent anesthesia procedures involving Medical direction of 2, 3, or 4 concurrent anesthesia qualified individuals procedures involving qualified individuals -QX CRNA service: with medical direction by a physician CRNA service: with medical direction by a physician -QY Anesthesiologist medically directs one CRNA Anesthesiologist medically directs one CRNA -QZ CRNA service: (supervised) without medical direction by a physician CRNA service: (supervised) without medical direction by a physician 19126 Excision of breast lesion identified by preoperative placement of radiological Breast biopsy, excision of lesion identified by marker, open; each additional lesion separately identified by a preoperative radiological marker radiological marker (List separately in addition to code for primary procedure); • Each additional lesion (Use in conjunction with code 19125) 19290 Preoperative placement of needle localization wire, breast Preoperative placement of needle localization wire 9 7/2009 FY10 BCCCP Procedure Code Reference Chart

CPT / Procedure Code Description BCCCP Service Billable with CPT / HCPCS Code HCPCS (BCCCP Definition) Code 19291 Preoperative placement of needle localization wire, breast; each additional Preoperative placement of needle localization wire lesion (List separately in addition to code for primary procedure); (Use 19291 • Each additional lesion in conjunction with code 19290) 19295 Image guided placement, metallic localization clip, percutaneous, during Image guided placement of metallic localization clip breast biopsy (List separately in addition to code for primary procedure); (Use during breast biopsy in conjunction with codes 19102, 19103) 57505 Endocervical curettage (not done as part of a dilation and curettage) ECC – Endocervical curettage • Not part of D & C 77031 Sterotactic localization guidance for breast biopsy or needle placement (eg, for Stereotactic localization guidance for breast biopsy or wire localization or for injection), each lesion, radiological supervision and needle placement interpretation • Radiological supervision/interpretation -TC Technical/Facility Component -26 Professional Component 77032 Mammographic guidance for needle placement, breast (eg, for wire Mammographic guidance for needle placement, breast localization or for injection), each lesion, radiological supervision and • Each lesion interpretation • Radiological supervision/interpretation -TC Technical/Facility Component -26 Professional Component 76098 Radiological examination, surgical specimen Radiological examination, surgical specimen -TC Technical/Facility Component -26 Professional Component 77021 Magnetic resonance guidance for needle placement (eg, for biopsy, needle Magnetic resonance guidance for needle placement aspiration, injection, or placement of localization device) radiological • Radiological supervision/interpretation supervision and interpretation -TC Technical/Facility Component -26 Professional Component 76645 Ultrasound, breast(s) (unilateral or bilateral), B-scan and/or real time with Breast ultrasound image documentation • Radiological supervision/interpretation -TC Technical Component -26 Professional Component

10 7/2009 FY10 BCCCP Procedure Code Reference Chart

CPT / Procedure Code Description BCCCP Service Billable with CPT / HCPCS Code HCPCS (BCCCP Definition) Code 76942 Ultrasonic guidance for needle placement (e.g., biopsy, aspiration, injection, Ultrasonic guidance of breast needle placement localization device), imaging supervision and interpretation • Imaging supervision and interpretation -TC Technical/Facility Component -26 Professional Component 88172 Cytopathology, evaluation of fine needle aspirate; immediate cytohistologic Cytopathology, evaluation of fine needle aspirate to study to determine adequacy of specimen(s) determine specimen adequacy -TC Technical/Facility Component -26 Professional Component 88173 Cytopathology, evaluation of fine needle aspirate; interpretation and report Cytopathology, evaluation of fine needle aspirate -TC Technical/Facility Component • Interpretation and report -26 Professional Component 88112 Cytopathology, Selective Cellular Enhancement Technique with Cytopathology, Selective Cellular Enhancement Interpretation (e.g., Liquid Based Slide Preparation Method), except Cervical Technique with Interpretation or Vaginal **Cannot bill in conjunction with 88173** • Interpretation and reports 99499 Unlisted evaluation and management Case Management

11 7/2009 Intentionally left blank

APPENDIX B – WISEWOMAN Documents

FY 2010 WISEWOMAN Unit Cost Reimbursement Rate Schedule

WISEWOMAN Screening Services FY 2010 Rate

1. Office Visit, New Patient Full Exam 99203 98.27 99204 98.27 99386 98.27 99387 98.27

2. Office Visit, New Patient Partial Exam 99201 39.13 99202 39.13

3. Office Visit, Established Patient Full Exam 99213 64.57 99214 64.57 99396 64.57 99397 64.57

4. Office Visit, Established Patient Partial Exam 99211 19.79 99212 19.79

5. Cholesterol, Serum or Whole Blood, Total 82465, 82465 QW 6.36

6. High Density Cholesterol (HDL) 83718, 83718 QW 11.96

7. Lipid Panel (TC, HDL, triglycerides) 80061, 80061 QW 18.66

8. Venipuncture 36415 3.00

9. Plasma Glucose (Fasting or Casual) 82947, 82947 QW 5.48

10. Oral Glucose Tolerance Test (OGTT) 82951 18.80

11. Hemoglobin A1C (HbA1c) 83036, 83036 QW 14.17

12. Preventative medicine counseling, individual

(15 minutes, face-to-face or telephone) 99401 16.50

13. Preventative medicine counseling, individual

(30 minutes, face-to-face or telephone) 99402 33.00

14. Preventative medicine counseling, individual

(45 minutes, face-to-face or telephone) 99403 49.50

15. Preventative medicine counseling, individual

(60 minutes, face-to-face or telephone) 99404 66.00

16. Preventative medicine counseling

(30 minutes, face-to-face, in group setting) 99411 16.50

17. Preventative medicine counseling

(60 minutes, face-to-face, in group setting) 99412 33.00

18. Administration and interpretation of health risk assessment

instrument 99420 5.00

19. Medical Care Case Management 99429 50.00

QW = Test Performed with Cholestech 1 WISEWOMAN 06/25/2009 FY 2010 WISEWOMAN Approved ICD-9 Code List

ICD-9 Diagnosis Code Description Code 243 Congenital hypothyroidism 245.0 Thyroiditis; Acute thyroiditis 245.1 Thyroiditis; Subacute thyroiditis 245.2 Thyroiditis; Chronic lymphocytic thyroiditis 245.3 Thyroiditis; Chronic fibrous thyroiditis 245.4 Thyroiditis; Iatrogenic thyroiditis 245.8 Thyroiditis; Other and unspecified chronic thyroiditis 245.9 Thyroiditis; Thryroiditis, unspecified 250.00 Diabetes mellitus; Diabetes mellitus without mention of complication; Type II or unspecified type, not stated as uncontrolled 250.01 Diabetes mellitus; Diabetes mellitus without mention of complication; Type I; (juvenile type), not stated as uncontrolled 250.02 Diabetes mellitus; Diabetes mellitus without mention of complication; Type II or unspecified type, uncontrolled 250.03 Diabetes mellitus; Diabetes mellitus without mention of complication; Type I (juvenile type), uncontrolled 250.10 Diabetes mellitus; Diabetes with ketoacidosis; Type II or unspecified type, not stated as uncontrolled 250.11 Diabetes mellitus; Diabetes with ketoacidosis; Type I; (juvenile type), not stated as tlld 250.12 Diabetes mellitus; Diabetes with ketoacidosis; Type II or unspecified type, 250.13 Diabetestlld mellitus; Diabetes with ketoacidosis; Type I (juvenile type), uncontrolled 250.20 Diabetes mellitus; Diabetes with hyperosmolarity; Type II or unspecified type, not stated as uncontrolled 250.21 Diabetes mellitus; Diabetes with hyperosmolarity; Type I; (juvenile type), not stated as uncontrolled 250.22 Diabetes mellitus; Diabetes with hyperosmolarity; Type II or unspecified type, 250.23 Diabetes llmellitus; d Diabetes with hyperosmolarity; Type I (juvenile type), uncontrolled 250.30 Diabetes mellitus; Diabetes with other coma; Type II or unspecified type, not stated as uncontrolled 250.31 Diabetes mellitus; Diabetes with other coma; Type I; (juvenile type), not stated as tlld 250.32 Diabetes mellitus; Diabetes with other coma; Type II or unspecified type, uncontrolled 250.33 Diabetes mellitus; Diabetes with other coma; Type I (juvenile type), uncontrolled 250.40 Diabetes mellitus; Diabetes with renal manifestations; Type II or unspecified type, not stated as uncontrolled

Page 1 of 6

12/18/2009 FY 2010 WISEWOMAN Approved ICD-9 Code List

ICD-9 Diagnosis Code Description Code 250.41 Diabetes mellitus; Diabetes with renal manifestations; Type I; (juvenile type), not stated as uncontrolled 250.42 Diabetes mellitus; Diabetes with renal manifestations; Type II or unspecified type, uncontrolled 250.43 Diabetes mellitus; Diabetes with renal manifestations; Type I (juvenile type), 250.50 Diabetestlld mellitus; Diabetes with ophthalmic manifestations; Type II or unspecified type, not stated as uncontrolled 250.51 Diabetes mellitus; Diabetes with ophthalmic manifestations; Type I; (juvenile type), not stated as uncontrolled 250.52 Diabetes mellitus; Diabetes with ophthalmic manifestations; Type II or unspecified type, not stated as uncontrolled 250.53 Diabetes mellitus; Diabetes with ophthalmic manifestations; Type I; (juvenile type), not stated as uncontrolled 250.60 Diabetes mellitus; Diabetes with neurological manifestations; Type II or unspecified type, not stated as uncontrolled 250.61 Diabetes mellitus; Diabetes with neurological manifestations; Type I; (juvenile type), not stated as uncontrolled 250.62 Diabetes mellitus; Diabetes with neurological manifestations; Type II or unspecified type, not stated as uncontrolled 250.63 Diabetes mellitus; Diabetes with neurological manifestations; Type I; (juvenile type), not stated as uncontrolled 250.70 Diabetes mellitus; Diabetes with peripheral circulatory disorders; Type II or unspecified type, not stated as uncontrolled 250.71 Diabetes mellitus; Diabetes with peripheral circulatory disorders; Type I; (juvenile type), not stated as uncontrolled 250.72 Diabetes mellitus; Diabetes with peripheral circulatory disorders; Type II or unspecified type, not stated as uncontrolled 250.73 Diabetes mellitus; Diabetes with peripheral circulatory disorders; Type I; (juvenile type), not stated as uncontrolled 250.80 Diabetes mellitus; Diabetes with other specified manifestations; Type II or unspecified type, not stated as uncontrolled 250.81 Diabetes mellitus; Diabetes with other specified manifestations; Type I; (juvenile type), not stated as uncontrolled 250.82 Diabetes mellitus; Diabetes with other specified manifestations; Type II or unspecified type, not stated as uncontrolled 250.83 Diabetes mellitus; Diabetes with other specified manifestations; Type I; (juvenile type), not stated as uncontrolled 250.90 Diabetes mellitus; Diabetes with unspecified complication; Type II or unspecified type, not stated as uncontrolled

Page 2 of 6

12/18/2009 FY 2010 WISEWOMAN Approved ICD-9 Code List

ICD-9 Diagnosis Code Description Code 250.91 Diabetes mellitus; Diabetes with unspecified complication; Type I; (juvenile type), not stated as uncontrolled 250.92 Diabetes mellitus; Diabetes with unspecified complication; Type II or unspecified type, not stated as uncontrolled 250.93 Diabetes mellitus; Diabetes with unspecified complication; Type I; (juvenile type), not stated as uncontrolled 271.3 Disorders of carbohydrate transport and metabolism; Intestinal disaccharidase deficiencies and disaccharide malabsorption 272.0 Disorders of lipoid metabolism; Pure hypercholesterolemia 272.1 Disorders of lipoid metabolism; Pure hyperglyceridemia 272.2 Disorders of lipoid metabolism; Mixed hyperlipidemia 272.3 Disorders of lipoid metabolism; Hyperchylomicronemia 272.4 Disorders of lipoid metabolism; Other and unspecified hyperlipidemia 272.5 Disorders of lipoid metabolism; Lipoprotein deficiencies 272.6 Disorders of lipoid metabolism; Lipodystrophy 272.7 Disorders of lipoid metabolism; Lipidoses 272.8 Disorders of lipoid metabolism; Other disorders of lipoid metabolism 272.9 Disorders of lipoid metabolism; Unspecified disorder of lipoid metabolism 278.00 Obesity and other hyperalimentation; Obesity; Obesity, unspecified

278.01 Obesity and other hyperalimentation; Obesity; Morbid Obesity 278.02 Overweight 278.1 Localized adiposity 401.0 Essential hypertension; Malignant 401.1 Essential hypertension; Benign 401.9 Essential hypertension; Unspecified 402.00 Hypertensive heart disease; Malignant; Without heart failure 402.01 Hypertensive heart disease; Malignant; With heart failure 402.10 Hypertensive heart disease; Benign; Without heart failure 402.11 Hypertensive heart disease; Benign; With heart failure

402.90 Hypertensive heart disease; Unspecified; Without heart failure

Page 3 of 6

12/18/2009 FY 2010 WISEWOMAN Approved ICD-9 Code List

ICD-9 Diagnosis Code Description Code 402.91 Hypertensive heart disease; Unspecified; With heart failure 403.00 Hypertensive kidney disease; Malignant; Without chronic kidney disease

403.01 Hypertensive kidney disease; Malignant; With chronic kidney disease 403.10 Hypertensive kidney disease; Benign; Without chronic kidney disease 403.11 Hypertensive kidney disease; Benign; With chronic kidney disease 403.90 Hypertensive kidney disease; Unspecified; Without chronic kidney disease

403.91 Hypertensive kidney disease; Unspecified; With chronic kidney disease 404.00 Hypertensive heart and kidney disease; Malignant; Without heart failure or chronic kidney disease 404.01 Hypertensive heart and kidney disease; Malignant; With heart failure

404.02 Hypertensive heart and kidney disease; Malignant; With chronic kidney disease 404.03 Hypertensive heart and kidney disease; Malignant; With heart failure and chronic kidney disease 404.10 Hypertensive heart and kidney disease; Benign; Without heart failure or chronic kidney disease 404.11 Hypertensive heart and kidney disease; Benign; With heart failure 404.12 Hypertensive heart and kidney disease; Benign; With chronic kidney disease 404.13 Hypertensive heart and kidney disease; Benign; With heart failure and chronic kidney di 404.90 Hypertensive heart and kidney disease; Unspecified; Without heart failure or chronic kidney disease 404.91 Hypertensive heart and kidney disease; Unspecified; With heart failure 404.92 Hypertensive heart and kidney disease; Unspecified; With chronic kidney disease 404.93 Hypertensive heart and kidney disease; Unspecified; With heart failure and chronic kidney disease 405.01 Secondary hypertension; Malignant; Renovascular 405.09 Secondary hypertension; Malignant; Other 405.11 Secondary hypertension; Benign; Renovascular 405.19 Secondary hypertension; Benign; Other 405.91 Secondary hypertension; Unspecified; Renovascular 405.99 Secondary hypertension; Unspecified; Other 412 Old myocardial infarction

Page 4 of 6

12/18/2009 FY 2010 WISEWOMAN Approved ICD-9 Code List

ICD-9 Diagnosis Code Description Code 413 Angina pectoris; Angina decubitus

413.1 Angina pectoris; Prinzmetal angina

413.9 Angina pectoris; Other and unspecified angina pectoris 414.00 Other forms of chronic ischemic heart disease; Coronary atherosclerosis; Of unspecified type of vessel, native or graft 414.01 Other forms of chronic ischemic heart disease; Coronary atherosclerosis; Of native coronary artery 414.02 Other forms of chronic ischemic heart disease; Coronary atherosclerosis; Of autologous vein bypass graft 414.03 Other forms of chronic ischemic heart disease; Coronary atherosclerosis; Of nonautologous biological bypass graft 425.5 Alcoholic cardiomyopathy (Heart disease as a result of excess alcohol consumption)

428.0 Heart failure; Congestive heart failure; Unspecified 428.1 Heart failure; Left heart failure 429.2 Ill-defined descriptions and complications of heart disease; Cardiovascular disease, unspecified 440.0 Atherosclerosis; Of aorta 440.1 Atherosclerosis; Of renal artery 440.20 Atherosclerosis; Of native arteries of the extremities; Atherosclerosis of the extremities, unspecified 440.21 Atherosclerosis; Of native arteries of the extremities; Atherosclerosis of the extremities with intermittent claudication 440.22 Atherosclerosis; Of native arteries of the extremities; Atherosclerosis of the extremities with rest pain 440.23 Atherosclerosis; Of native arteries of the extremities; Atherosclerosis of the extremities with ulceration 440.24 Atherosclerosis; Of native arteries of the extremities; Atherosclerosis of the extremities with gangrene 440.29 Atherosclerosis; Of native arteries of the extremities; Other 440.8 Atherosclerosis; Of other specified arteries 440.9 Atherosclerosis; Generalized and unspecified and unspecified atherosclerosis 785.6 Symptoms involving cardiovascular system; Enlargement of lymph nodes 790.2 Abnormal Glucose 790.21 Impaired fasting glucose

Page 5 of 6

12/18/2009 FY 2010 WISEWOMAN Approved ICD-9 Code List

ICD-9 Diagnosis Code Description Code 790.22 Impaired fasting glucose test (oral) 790.29 Other abnormal glucose 796.2 Other specific abnormal findings; Elevated blood pressure reading without diagnosis of hypertension V12.50 Personal history of certain other diseases; Diseases of circulatory system; Unspecified circulatory disease V12.59 Personal history of certain other diseases; Diseases of circulatory system; Other V15.82 Other personal history presenting hazards to health; Other specified personal history presenting hazards to health; History of tobacco use V17.1 Family history of certain chronic disabling diseases; Stroke (cerebrovascular) V17.3 Family history of certain chronic disabling diseases; Ischemic heart disease V17.4 Family history of certain chronic disabling diseases; Other cardiovascular diseases V18.0 Family history of certain other specific conditions; Diabetes mellitus V65.40 Other persons seeking consultation without complaint or sickness; Counseling NOS V67.59 Follow-up examination; Following other treatment; Other V69.0 Problems related to lifestyle; Lack of physical exercise V69.1 Problems related to lifestyle; Inappropriate diet and eating habits V70.0 General medical examination; Routine general medical examination at a health care V71.7 Observationf ilit and evaluation for suspected conditions not found; Observation for suspected cardiovascular disease V72.60 Laboratory examination, unspecified V72.62 Laboratory examination ordered as part of a routine general medical examination V77.1 Screening for Diabetes Mellitus V77.8 Special screening for endocrine, nutritional, metabolic, and immunity disorders; Obesity V77.91 Other and unspecified endocrine, nutritional, metabolic, and immunity disorders; Screening for lipoid disorders V81.1 Special screening for cardiovascular, respiratory, and genitourinary diseases; Hypertension V81.2 Special screening for cardiovascular, respiratory, and genitourinary diseases; Other and unspecified cardiovascular conditions

Page 6 of 6

12/18/2009 BCCCP Approved Revenue Code List Fiscal Year 2010

1 7/2009 FY 10 Approved PLACE OF SERVICE for the BCCCP, WISEWOMAN and MCRCSP Programs

1 11/2009 FY10 BCCCP, WISEWOMAN and MCRCSP ~ Hold Codes 11/2009 Hold Code Descriptor as it appears on Hold BCCCP, WISEWOMAN and MCRCSP Health Advantage's Status Code Hold Code Description Explanation of Payments (EOP) AB Benefit not covered for age Services inappropriate for age of client REJECT CH Charge less than zero Amount charged for service is less than zero REJECT Primary insurance EOB missing. Must accompany a paper E2 Requesting Primary Carrier's EOB REJECT claim for clients with primary insurance. I9 ICD-9 Code Not In Contract Non-Program ICD-9 code REJECT Primary insurance paid more than the BCCCP rate - claim IC Insurance Payment REJECT paid in full IP Insurance Partial Payment Primary insurance is less than the BCCCP rate PAID IV Code No longer valid No longer a valid CPT/HCPCS or ICD-9 code REJECT JL Revenue Code Not In Contract Non-Program Revenue Code REJECT JM CPT/HCPCS Code Not In Contract Non-Program CPT/HCPCS code REJECT Claim line rejected for no related service (e.g. anesthesia JU No Related Service On File REJECT billed, with no related surgery) N5 Prior fiscal year Service date for prior fiscal year REJECT N6 State Override State (Nurse consultant) approved payment PAID Provider/Billing Agency not enrolled in MBCIS. Contact your Local Coordinating Agency (LCA), or visit N8 Provider not enrolled REJECT www.michigancancer.org/bcccp, for additional information on becoming a program provider Service Partially / Fully Done By Another N9 Service performed and paid to another provider REJECT Provider Duplicate claim. Claim has already been paid or is currently ND Duplicate Claim REJECT processing for payment. NE Place of Service not covered Inappropriate site for care given REJECT PB Authorization Required Claim requires authorization by LCA REJECT Not a COLORECTAL Client (Possible BCCCP claim being RC Client is not a COLORECTAL client REJECT billed w/ incorrect ICD-9 code) RE Refund Provider sent a refund check to Health Advantage (-) Pay TB Take Backs (recovery of funds) BCCCP has requested funds back from a provider (-) Pay UN Number of Units Mismatch Number of units on claim does not match MBCIS units REJECT VR Void & Replace New claim number issued (for various reasons) REJECT Not a WISEWOMAN Client (Possible BCCCP claim being WC Client is not a WISEWOMAN client REJECT billed w/ incorrect ICD-9 code) XA Denied Claim Paid Claim denied in error. Denied claim now paid PAID Claim paid in error. TPA reversed payment made in error. XB Payment Error REJECT (Take Back or recovery) Claim rejected for various reasons. Client not found - billing error. (EOP will PLEASE FAX EOP AND CLAIMS TO TORY OR SAM ZMM be from McLaren Health Plan/Health REJECT FOR RE-PROCESSING Advantage, rather than BCCCP) Fax # (517) 335-8752 FY10 WISEWOMAN Procedure Code Reference Chart August 2009 CPT Code Procedure Description WISEWOMAN Service Billable with CPT Code (WISEWOMAN Definition) 99203 Office or other outpatient visit for the evaluation and management of a new Full clinical exam patient, which requires these three key components: • Patient is new to clinician • a detailed history; • Straightforward problem of moderate severity • a detailed examination; and • Detailed history and P/E needed • medical decision making of low complexity. • Example: Referred to provider for evaluation Counseling and/or coordination of care with other providers or agencies are and treatment of high cholesterol/low HDL, provided consistent with the nature of the problem(s) and the patient’s and/or high glucose, or high blood pressure (“Alert” or family’s needs. “Emergency” values) Usually the presenting problem(s) are of moderate severity. Physicians typically spend 30 minutes face-to-face with the patient and/or family. 99204 Office or other outpatient visit for the evaluation and management of a new Full clinical exam patient, which requires these three key components: • Patient is new to clinician • a comprehensive history; • Complex problem of moderate to high severity • a comprehensive examination; and • Comprehensive history and P/E needed • medical decision making of moderate complexity. • Example: Referred to provider for evaluation Counseling and/or coordination of care with other providers or agencies are and treatment of high cholesterol/low HDL, provided consistent with the nature of the problem(s) and the patient’s and/or high glucose, and high blood pressure family’s needs. Usually the presenting problem(s) are of moderate to high severity. Physicians typically spend 45 minutes face-to-face with the patient and/or family. 99386 Initial comprehensive preventive medicine evaluation and management of an Full clinical exam individual including an age and gender appropriate history, examination, • New patient between the ages of 40 and 64 counseling/anticipatory guidance/risk factor reduction interventions, and the • Health maintenance exam, anticipatory ordering of appropriate immunizations(s), laboratory/diagnostic procedures, guidance new patient; 40-64 years 99387 Initial comprehensive preventive medicine evaluation and management of an Full clinical exam individual including an age and gender appropriate history, examination, • New patient age 65 and older counseling/anticipatory guidance/risk factor reduction interventions, and the • Health maintenance exam, anticipatory ordering of appropriate immunizations(s), laboratory/diagnostic procedures, guidance new patient; 65 years and over

1 FY10 WISEWOMAN Procedure Code Reference Chart August 2009 CPT Code Procedure Description WISEWOMAN Service Billable with CPT Code (WISEWOMAN Definition) 99201 Office or other outpatient visit for the evaluation and management of a new Partial clinical exam patient, which requires these three key components: • Patient is new to clinician • a problem focused history; • Minor problem • a problem focused examination; and • Problem-focused history and P/E needed • straightforward medical decision-making. • Example: Referred to provider for evaluation Counseling and/or coordination of care with other providers or agencies are and treatment of borderline cholesterol. provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually, the presenting problems are self limited or minor. Physicians typically spend 10 minutes face-to-face with the patient and/or family. 99202 Office or other outpatient visit for the evaluation and management of a new Partial clinical exam patient, which requires these three key components: • Patient is new to clinician • an expanded problem focused history; • Straightforward problem of low/moderate • an expanded problem focused examination; and severity • straightforward medical decision-making. • Problem focused history and P/E needed Counseling and/or coordination of care with other providers or agencies are • Example: Referred to provider for evaluation provided consistent with the nature of the problem(s) and the patient’s and/or and treatment of high cholesterol/low HDL, family’s needs. high glucose, or high blood pressure (not Usually, the presenting problem(s) are of low to moderate severity. “Alert” values) Physicians typically spend 20 minutes face-to-face with the patient and/or family. 99213 Office or other outpatient visit for the evaluation and management of an Full clinical exam established patient, which requires at least two of these three key components: • Patient is known to clinician • an expanded problem focused history; • Straightforward problem of low/moderate • an expanded problem focused examination; severity • medical decision making of low complexity. • Problem focused history and P/E needed Counseling and coordination of care with other providers or agencies are • Example: Referred to provider for evaluation provided consistent with the nature of the problem(s) and the patient’s and/or and treatment of high cholesterol/low HDL, family’s needs. high glucose, or high blood pressure Usually, the presenting problem(s) are of low to moderate severity. Physicians typically spend 15 minutes face-to-face with the patient and/or family.

2 FY10 WISEWOMAN Procedure Code Reference Chart August 2009 CPT Code Procedure Description WISEWOMAN Service Billable with CPT Code (WISEWOMAN Definition) 99214 Office or other outpatient visit for the evaluation and management of an Full clinical exam established patient, which requires at least two of these three key • Patient is known to clinician components: • Complex problem of moderate to high severity • a detailed history; • Comprehensive history and P/E needed • a detailed examination; • Example: Referred to provider for evaluation • medical decision making of moderate complexity. and treatment of high cholesterol/low HDL, Counseling and/or coordination of care with other providers or agencies are high glucose, and high blood pressure provided consistent with the nature of the problem(s) and the patient’s and/or family’s needs. Usually the presenting problem(s) are of moderate to high severity. Physicians typically spend 25 minutes face-to-face with the patient and/or family. 99396 Periodic comprehensive preventive medicine reevaluation and management Full clinical exam of an individual including an age and gender appropriate history, • Established patient between the ages of 40 and examination, counseling/anticipatory guidance/risk factor reduction 64 interventions, and the ordering of appropriate immunization(s), • Health maintenance exam, anticipatory laboratory/diagnostic procedures, established patient; 40-64 years guidance 99397 Periodic comprehensive preventive medicine reevaluation and management Full clinical exam of an individual including an age and gender appropriate history, • Established patient age 65 and older examination, counseling/anticipatory guidance/risk factor reduction • Health maintenance exam, anticipatory interventions, and the ordering of appropriate immunization(s), guidance laboratory/diagnostic procedures, established patient; 65 years and over 99211 Office or other outpatient visit for the evaluation and management of an Partial clinical exam established patient, that may not require the presence of a physician. • Patient is known to clinician Usually, the presenting problem(s) are minimal. Typically, 5 minutes are • Example: Referred to provider for evaluation spent performing or supervising these services. and treatment of borderline cholesterol.

3 FY10 WISEWOMAN Procedure Code Reference Chart August 2009 CPT Code Procedure Description WISEWOMAN Service Billable with CPT Code (WISEWOMAN Definition) 99212 Office or other outpatient visit for the evaluation and management of an Partial clinical exam established patient, which requires at least two of these three components: • Patient is known to clinician • a problem focused history; • Minor problem • a problem focused examination; • Example: Referred to provider for evaluation • straightforward medical decision-making. and treatment of high cholesterol/low HDL, Counseling and/or coordination of care with other providers or agencies are high glucose, or high blood pressure (not provided consistent with the nature of the problem(s) and the patient’s and/or “Alert” values) family’s needs. Usually, the presenting problem(s) are self limited or minor. Physicians typically spend 10 minutes face-to-face with the patient and/or family. 82465 Cholesterol, serum or whole blood, total Cholesterol, serum or whole blood, total • Test performed by venipuncture 82465 QW Cholesterol, serum or whole blood, total (CLIA waived) Cholesterol, serum or whole blood, total • Test performed with Cholestech 83718 Lipoprotein, direct measurement; high density cholesterol (HDL cholesterol) High density cholesterol (HDL) • Test performed by venipuncture 83718 QW Lipoprotein, direct measurement; high density cholesterol (HDL cholesterol) High density cholesterol (HDL) (CLIA waived) • Test performed with Cholestech 80061 Lipid panel. This panel must include the following: Lipid panel (TC, HDL, triglycerides) • Cholesterol, serum, total • Test performed by venipuncture • Lipoprotein, direct measurement, high density cholesterol (HDL Cholesterol) • Triglycerides 80061 QW Lipid panel. This panel must include the following: Lipid panel (TC, HDL, triglycerides) • Cholesterol, serum, total • Test performed with Cholestech • Lipoprotein, direct measurement, high density cholesterol (HDL Cholesterol) • Triglycerides (CLIA waived) 36415 Collection of venous blood by venipuncture Venipuncture 82947 Glucose; quantitative, blood (except reagent strip) Plasma Glucose • Test performed by venipuncture 4 FY10 WISEWOMAN Procedure Code Reference Chart August 2009 CPT Code Procedure Description WISEWOMAN Service Billable with CPT Code (WISEWOMAN Definition) 82947 QW Glucose; quantitative, blood (except reagent strip) (CLIA waived) Plasma Glucose • Test performed with Cholestech 82951 Glucose; tolerance test (GTT), three specimens (includes glucose) Oral Glucose Tolerance Test • Performed in provider’s office 83036 Hemoglobin; glycosylated (A1C) Hemoglobin A1C • Test performed by venipuncture 83036 QW Hemoglobin; glycosylated (A1C) (CLIA waived) Hemoglobin A1C • Performed with DCA 2000+ or Cholestech GDX 99401 Preventive medicine counseling and/or risk factor reduction intervention(s) Preventive medicine counseling provided to an individual (separate procedure); approximately 15 minutes • Individual • Face-to-face OR telephone • 15 minutes 99402 Preventive medicine counseling and/or risk factor reduction intervention(s) Preventive medicine counseling provided to an individual (separate procedure); approximately 30 minutes • Individual • Face-to-face OR telephone • 30 minutes 99403 Preventive medicine counseling and/or risk factor reduction intervention(s) Preventive medicine counseling provided to an individual (separate procedure); approximately 45 minutes • Individual • Face-to-face OR telephone • 45 minutes 99404 Preventive medicine counseling and/or risk factor reduction intervention(s) Preventive medicine counseling provided to an individual (separate procedure); approximately 60 minutes • Individual • Face-to-face OR telephone • 60 minutes 99411 Preventive medicine counseling and/or risk factor reduction intervention(s) Preventive medicine counseling provided to individuals in a group setting (separate procedure); • In group setting approximately 30 minutes • Face-to-face • 30 minutes • Example: Nutrition education session

5 FY10 WISEWOMAN Procedure Code Reference Chart August 2009 CPT Code Procedure Description WISEWOMAN Service Billable with CPT Code (WISEWOMAN Definition) 99412 Preventive medicine counseling and/or risk factor reduction intervention(s) Preventive medicine counseling provided to individuals in a group setting (separate procedure); • In group setting approximately 60 minutes • Face-to-face • 60 minutes • Example: Nutrition education session 99420 Administration and interpretation of health risk assessment instrument (e.g., Administration of WISEWOMAN Health History health hazard appraisal) and Healthy Lifestyle Assessment form. Clients may receive this service once (1) per year 99429 Unlisted preventive and medicine service Medical care case management

6 WISEWOMAN Program Billing and Reimbursement Policy

Only Current Procedural Terminology (CPT) Codes included in the Current Fiscal Year WISEWOMAN Unit Cost Reimbursement Rate Schedule are eligible for reimbursement. The most current Rate Schedule information is available online at: http://www.michigancancer.org/bcccp/wisewomanprogram.

WISEWOMAN Organizations/ Providers can bill for the following services for each program participant during each one-year cycle:

1. Administration and Interpretation of Health Risk Assessment Instrument. 2. One Total Cholesterol Screening. 3. One High Density Lipoprotein Cholesterol Screening. 4. A second Total Cholesterol Screening if the first measurement is >400. Note that two units should be billed if a second measurement is necessary. 5. One Glucose Screening for participants who have not previously been diagnosed with diabetes. 6. One Glycated Hemoglobin (HbA1c) Test for participants who have previously been diagnosed with diabetes. 7. One Diagnostic Exam if screening results for blood pressure, cholesterol, and/or glucose warrant a referral. Note: In the past, a second Diagnostic Exam was eligible for reimbursement under certain circumstances. There are now no circumstances under which MDCH will reimburse for a second diagnostic exam. 8. One fasting lipoprotein panel (lipid panel) if cholesterol screening results warrant a referral. Lab results must be entered into the MBCIS WISEWOMAN module. 9. One follow-up fasting plasma glucose (FPG) and/or one oral glucose tolerance test (OGTT) if glucose screening results warrant a referral. Lab results must be entered into the MBCIS WISEWOMAN module. (If participant requires both a fasting lipoprotein panel and a fasting plasma glucose, both tests should be conducted at the same time.) 10. One venipuncture charge for the blood draw associated with the fasting lipoprotein panel (lipid panel) and/or the fasting plasma glucose (FPG) when the lipid panel and/or FPG is NOT performed on the Cholestech Machine. 11. One 30, 45 or 60 minute face-to-face Preventative Medicine Counseling contact for development of goals using the Healthy Lifestyle Goals form for Intervention Level 3 program participants. (See Lifestyle Counseling Protocols for description of intervention levels and Healthy Lifestyle Goals development.) 12. Up to four Preventative Medicine Counseling contacts for Intervention Level 3 program participants. (See Lifestyle Counseling Protocols for description of intervention levels and Lifestyle Counseling Contacts.) NOTE: WISEWOMAN funds may not be used to reimburse for smoking cessation classes or for diabetes self-management training. 13. Up to two Preventative Medicine Counseling contacts for Intervention Level 2 program participants. (See Lifestyle Counseling Protocols for description of intervention levels

10/2008 Billing and Reimbursement Page 2

and Lifestyle Counseling Contacts.) NOTE: WISEWOMAN funds may not be used to reimburse for smoking cessation classes or for diabetes self-management training. 14. Medical Care Case Management for all program participants with Alert values for Blood Pressure or Cholesterol (one time per participant per annual cycle). When billing for Medical Care Case Management, the date of service should be the same as the screening date. MDCH will enter the data and authorization related to Medical Care Case Management.

10/2008 Third Party Administrator Procedures for WISEWOMAN Program Services

Responsibilities of Provider Provider of Diagnostic Examination • Complete the bottom half of the Referral for Diagnostic Exam Form including the date of the diagnostic exam and the plan of care. • On the bottom of the Referral for Diagnostic Exam Form, check the box of the Office Visit CPT Code for which you plan to bill. • Submit the completed Referral for Diagnostic Exam Form to the referring agency. • Bill the Third Party Administrator (TPA) for the Office Visit CPT Code at the Usual And Customary Rate on a HCFA 1500 or UB-92 claim form. Billing should follow the same procedures as for BCCCP. (See BCCCP website for most current billing manual: http://www.michigancancer.org/bcccp/PDFs/Manuals/BillingServiceManual.pdf ) o It is important that the service date and CPT code on the claim match the date of diagnostic exam and Office Visit CPT code checked on the Referral for Diagnostic Exam Form.

Provider of Laboratory Services • Submit the results of the Lipid Panel, Fasting Plasma Glucose, or Hemoglobin A1C to the referring agency. • Bill the TPA for all reimbursable lab services provided at the Usual and Customary Rate on a HCFA 1500 or UB-92 claim form. (See the current fiscal year WISEWOMAN Unit Cost Reimbursement Rate Schedule for a list of allowable CPT codes.) Billing should follow the same procedures as for BCCCP. (See Section II of the Third Party Administrator Provider Manual 2005.) o It is important that the service date on the claim matches the service date on the Laboratory Results submitted to MDCH. MDCH will use the “date collected” as the authorization date for all laboratory procedures.

Responsibilities of WISEWOMAN Program Implementation Site • Enter WISEWOMAN data into the WISEWOMAN module of the Michigan Breast and Cervical Cancer Information System (MBCIS). o Failure to enter data in a timely manner will delay payment to the agency or service provider. • Bill the TPA for all WISEWOMAN services at the Usual And Customary Rate on a HCFA 1500 claim form. Billing should follow the same procedures as for BCCCP. (See BCCCP website for most current billing manual: http://www.michigancancer.org/bcccp/PDFs/Manuals/BillingServiceManual.pdf) ⇒ See the current fiscal year WISEWOMAN Unit Cost Reimbursement Rate Schedule for a list of allowable CPT Codes and reimbursement rates for the WISEWOMAN program. ⇒ When billing for Case Management, CPT Code 99429, the service date on the claim must match the Screening Date.

10/2008 Third Party Administrator Procedure Page 4

Note: The TPA matches claims to authorizations based on the participant MBCIS number, service date and CPT code. In order to avoid delays in payment, it is important that the participant information, service date and CPT code on the claim match the paperwork submitted to MDCH.

10/2008 Intentionally left blank

APPENDIX C – Colorectal Cancer Documents

FY 2010 MI Colorectal Cancer Screening Program Unit Cost Reimbursement Rate Schedule

MCRCSP Screening Services FY 2010 Rate

1. Colonoscopy, flexible, proximal to splenic flexure; diagnostic, with

or without collection of specimen(s) by brushing or washing, with or without colon decompression 45378 285.53 45378-53 97.08 45378-SG 320.00

2. Colonoscopy, flexible, proximal to splenic flexure; with biopsy, single or multiple 45380 340.64 45380-SG 320.00

3. Colonoscopy, flexible, proximal to splenic flexure; with control of bleeding, any method 45382 451.10 45382-SG 320.00

4. Colonoscopy, flexible, proximal to splenic flexure; with ablation of

tumor(s), polyp(s), or other lesion(s) not amenable to removal by hot biopsy forceps, bipolar cautery or snare technique 45383 404.26 45383-SG 320.00

5. Colonoscopy, flexible, proximal to splenic flexure; with removal of

tumor(s), polyp(s), or other lesion(s) by hot biopsy forceps or bipolar cautery 45384 336.51 45384-SG 320.00

6. Colonoscopy, flexible, proximal to splenic flexure; with removal of tumor(s), polyp(s), or other lesion(s) by snare technique 45385 384.86 45385-SG 320.00

7. Evaluation of surgical specimens: Gross and Microscopic Anatomy;

Level IV – surgical pathology, gross and microscopic examination; polyp:

colorectal

a. Global 88305 98.36 b. Technical/Facility Only 88305-TC 61.82 c. Professional Only 88305-26 36.54

Revenue Code 0750 = General classification – gastro-intestinal services - $320.00

-53 = A discontinued procedure due to extenuating circumstances or those that threaten the well being of the patient. Not to report elective cancellation.

-SG = Ambulatory surgical center (ASC) facility service MCRCSP 11/2009 MCRCSP Approved ICD-9 Code List Fiscal Year 2010

ICD9 Code Diagnosis Code Description 153 Malignant neoplasm of colon 153.0 Malignant neoplasm of colon; Hepatic flexure 153.1 Malignant neoplasm of colon; Transverse colon 153.2 Malignant neoplasm of colon; Decending colon 153.3 Malignant neoplasm of colon; Sigmoid colon 153.4 Malignant neoplasm of colon; Cecum 153.5 Malignant neoplasm of colon; Appendix 153.6 Malignant neoplasm of colon; Ascending colon 153.7 Malignant neoplasm of colon; Splenic flexure 153.8 Malignant neoplasm of colon; Other specified sites of large intestine 153.9 Malignant neoplasm of colon; Colon, unspecified 154 Malignant neoplasm of rectum, rectosigmoid junction, and anus 154.1 Malignant neoplasm of rectum, rectosigmoid junction, and anus; Rectum 154.8 Malignant neoplasm of rectum, rectosigmoid junction, and anus; Other 197.5 Secondary malignant neoplasm of respiratory and digestive systems; Large intestine and 209.10 Malignant carcinoid tumors of the appendix, large intestine, and rectum 209.11 Malignant carcinoid tumors of the appendix, large intestine, and rectum; Appendix 209.12 Malignant carcinoid tumors of the appendix, large intestine, and rectum; Cecum 209.13 Malignant carcinoid tumors of the appendix, large intestine, and rectum; Ascending colon 209.14 Malignant carcinoid tumors of the appendix, large intestine, and rectum; Transverse colon 209.15 Malignant carcinoid tumors of the appendix, large intestine, and rectum; Descending colon 209.16 Malignant carcinoid tumors of the appendix, large intestine, and rectum; Sigmoid colon 209.17 Malignant carcinoid tumors of the appendix, large intestine, and rectum; Rectum 209.50 Benign carcinoid tumors of the large intestine, unspecified portion 209.51 Benign carcinoid tumors of the large intestine, Appendix 209.52 Benign carcinoid tumors of the large intestine, Cecum 209.53 Benign carcinoid tumors of the large intestine, Ascending colon 209.54 Benign carcinoid tumors of the large intestine, Transverse colon 209.55 Benign carcinoid tumors of the large intestine, Descending colon 209.56 Benign carcinoid tumors of the large intestine, Sigmoid colon 209.57 Benign carcinoid tumors of the large intestine, Rectum 211.1 Benign neoplasm of other parts of the digestive system; Stomach 211.3 Benign neoplasm of other parts of the digestive system; Colon 211.4 Benign neoplasm of other parts of the digestive system; Rectum and anal canal 230.3 Carcinoma in-situ of digestive organs; Colon 230.4 Carcinoma in situ of digestive organs; Rectum 235.2 Neoplasm of uncertain behavior of digestive and respiratory systems; Stomach, intestines, and rectum 239.0 Neoplasm of unspecified nature; Digestive system 455.0 Hemorrhoids; Internal hemorrhoids without mention of complication

1 11/2009 MCRCSP Approved ICD-9 Code List Fiscal Year 2010

ICD9 Code Diagnosis Code Description 455.3 Hemorrhoids; External hemorrhoids without mention of complication 538 Gastointestinal mucositis (ulerative) 555.9 Regional enteritis: Unspecified site (Crohn's Disease) 556.2 Ulcerative colitis; Ulcerative (chronic) proctitis 556.5 Ulcerative colitis; Left sided ulcerative (chronic) colitis 556.6 Ulcerative colitis; Universal ulcerative (chronic) colitis 556.9 Ulcerative colitis; Ulcerative colitis, unspecified 557.0 Vascular insufficiency of intestine; Acute vascular insufficiency of the intestine 557.1 Vascular insufficiency of intestine; Chronic vascular insufficiency of intestine 557.9 Vascular insufficiency of intestine; Unspecified vascular insufficiency of intestine 558.4 Other and unspecified noninfectious gastroenteritis and colitis; Eosinophilic gastroenteritis and colitis 558.42 Other and unspecified noninfectious gastroenteritis and colitis; Eosinophilic gastroenteritis and colitis; Eosinophilic colitis 558.9 Other and unspecified noninfectious gastroenteritis and colitis; Other and unspecified noninfectious gastroenteritis and colitis 560.2 Intestinal obstruction without mention of hernia; Volvulus 560.39 Intestinal obstruction without mention of hernia; Impaction of intestine; Other 560.89 Intestinal obstruction without mention of hernia; Other specified intestinal obstruction; Other 560.9 Intestinal obstruction without mention of hernia; Unspecified intestinal obstruction 562.10 Diverticula of intestine; Colon; Diverticulosis of colon (without mention of hemorrhage) 562.11 Diverticula of intestine; Colon; Diverticulitis of colon (without mention of hemorrhage) 564.0 Functional digestive disorders, not elsewhere classified; Constipation 564.1 Functional digestive disorders, not elsewhere classified; Irritable bowel syndrome 564.5 Functional digestive disorders, not elsewhere classified; Functional diarrhea 564.89 Functional digestive disorders, not elsewhere classified; Other functional disorders of the intestine 565.0 Anal fissure and fistula; Anal fissure 566 Abcess of anal and rectal regions 568.0 Other disorders of peritoneum; Peritoneal adhesions (postoperative) (postinfection) 569.0 Other disorders of intestine; Anal and rectal polyp 569.2 Other disorders of intestine; Stenosis of rectum and anus 569.3 Other disorders of intestine; Hemorrhage of rectum and anus 569.42 Other disorders of intestine; Other specified disorders of rectum and anus; Anal or rectal pain 569.49 Other disorders of intestine; Other specified disorders of rectum and anus; Other 569.84 Other disorders of intestine; Other specified disorders of intestine; Angiodysplasia of intestine (without mention of hemorrhage) 569.85 Other disorders of intestine; Other specified disorders of intestine; Angiodysplasia of intestine with hemorrhage 578.0 Gastrointestinal hemorrhage; Hematemesis

2 11/2009 MCRCSP Approved ICD-9 Code List Fiscal Year 2010

ICD9 Code Diagnosis Code Description 578.1 Gastrointestinal hemorrhage; Blood in stool (hematochezia) 578.9 Gastrointestinal hemorrhage; Homorrhage of gastrointestinal tract, unspecified 579.9 Intestinal malabsorption; Unspecified intestinal malabsorption 698.0 Pruritus and related conditions; Pruritus ani 787.2 Symptoms involving digestive system; Dysphagia 787.3 Symptoms involving digestive system; Flatulence, eructation, and gas pain 787.9 Symptoms involving digestive system; Other symptoms involving digestive system 787.91 Symptoms involving digestive system; Other symptoms involving digestive system; Diarrhea 787.99 Symptoms involving digestive system; Other symptoms involving digestive system; Other 789.1 Other symptoms involving abdomen and pelvis; Hepatomegaly 789.5 Other symptoms involving abdomen and pelvis; Ascites 792.1 Nonspecific abnormal findings in other body substances; Stool contents 936 Foreign body in intestine and colon 937 Foreign body in anus and rectum V76.51 Special screening for malignant neoplasms; Intestine; Colon

3 11/2009 MCRCSP Approved REVENUE Code List Fiscal Year 2010

REVENUE Code Description 0001 Total charge 0310 General classification pathology lab 0312 Histology pathology 0314 Biopsy pathology 0319 Other pathology 0750 General classification - gastro-intestinal services 0920 General classification - other diagnostic services

1 11/2009 FY 10 Approved PLACE OF SERVICE for the BCCCP, WISEWOMAN and MCRCSP Programs

CRC Service Billable with CPT Code CPT Code Procedure Description (CRC Definition) 45378 Flexible and Rigid Colonoscopy Procedures; Colonoscopy, flexible, proximal Flexible and Rigid Colonoscopy Procedures to splenic flexure; diagnostic, with or without collection of specimen(s) • Colonoscopy, flexible, proximal to splenic flexure; by brushing or washing, with or without colon decompression (separate • Diagnostic, with or without collection of specimen(s) procedure) by brushing or washing, with or without colon -53 A discontinued procedure due to extenuating circumstances or those that decompression (separate procedure) threaten the well being of the patient. -SG Ambulatory surgical center (ACS) facility fee 45380 Flexible and Rigid Colonoscopy Procedures; with biopsy, single or multiple Flexible and Rigid Colonoscopy Procedures -SG Ambulatory surgical center (ACS) facility fee • With biopsy, single or multiple 45382 Flexible and Rigid Colonoscopy Procedures; with control of bleeding (eg, Flexible and Rigid Colonoscopy Procedures injection, bipolar cautery, unipolar cautery, laser, heater probe, stapler, • With control of bleeding (eg, injection, bipolar cautery, plasma coagulator) unipolar cautery, laser, heater probe, stapler, plasma -SG Ambulatory surgical center (ACS) facility fee coagulator) 45383 Flexible and Rigid Colonoscopy Procedures; with ablation of tumor(s), Flexible and Rigid Colonoscopy Procedures polyp(s), or other lesion(s) not amendable to removal by hot biopsy • With ablation of tumor(s), polyp(s), or other lesion(s) forceps, bipolar cautery or snare technique not amendable to removal by hot biopsy forceps, -SG Ambulatory surgical center (ACS) facility fee bipolar cautery or snare technique 45384 Flexible and Rigid Colonoscopy Procedures; with removal of tumor(s), Flexible and Rigid Colonoscopy Procedures polyp(s), or other lesion(s) by hot biopsy forceps or bipolar cautery. • With removal of tumor(s), polyp(s), or other lesion(s) -SG Ambulatory surgical center (ACS) facility fee by hot biopsy forceps or bipolar cautery. 45385 Flexible and Rigid Colonoscopy Procedures; with removal of tumor(s), Flexible and Rigid Colonoscopy Procedures polyp(s), or other lesion(s) by snare technique • With removal of tumor(s), polyp(s), or other lesion(s) -SG Ambulatory surgical center (ACS) facility fee by snare technique 88305 Evaluation of surgical specimens: Gross and Microscopic Anatomy; Level IV Evaluation of surgical specimens: Gross and Microscopic – surgical pathology, gross and microscopic examination; polyp: colorectal Anatomy -TC Technical/Facility Component • Level IV – surgical pathology, gross and microscopic -26 Professional Component examination • polyp: colorectal

Updated on October 10, 2007

www.wpsmedicare.com Modifier 53 Fact Sheet

Definition: • Indicates the physician elected to terminate a surgical or diagnostic procedure due to the patient’s well-being.

Appropriate Usage: • A discontinued procedure after induction of anesthesia • Report modifier 53 in the first modifier field when appended to procedure code 45378, G0105 and G0121 • Bill modifier 53 with the CPT code for the service furnished

Inappropriate Usage: • On an Evaluation and Management Procedure Code • Discontinued surgeries prior to the anesthesia being induced • When appended to an E/M procedure code • Do not use on time-based procedure codes (i.e. critical care and psychotherapy)

Facts: Procedure codes 45378-53, G0105-53, and G0121-53 have their own fee schedule amounts. All other services billed with 53 are subject to carrier medical review and priced by individual consideration.

Supporting documentation should: • be available upon request • state the procedure was started • why the procedure was discontinued • state the percentage of the procedure was performed

1 Updated on October 10, 2007

www.wpsmedicare.com

Example:

The physician is reporting that this is a discontinued colonoscopy.

Additional documentation available upon request

5563

12 04 06 22 45378 53 1 650.00 001 1234567890

Do not report an E/M code with Modifier 53

Additional Information available upon request

5963

12 04 06 11 99214 53 1 55.00 001 1234567890

2 Updated on April 21, 2008

www.wpsmedicare.com Modifier SG Fact Sheet

Definition: • Services Performed at an Ambulatory Surgery Center* (ASC) facility

Appropriate Use: • Do not use for dates of service January 1, 2008 and after. • Use on claims for the ASC facility services. • Claims must be submitted as assigned claims. • Place of service must be 24. • Report the appropriate CPT/HCPCS code for the procedure(s) performed. • Use the appropriate modifier. Modifiers direct prompt and correct payment of the claims submitted. Bill documentation modifiers in the first modifier field. • List the specialty 49 provider number in item 33 or the electronic equivalent.

*An ASC is a distinct entity that operates exclusively for the purpose of furnishing outpatient surgical services to patients. It enters into an agreement with CMS to do so. Payment is made under Part B for facility services furnished by ASCs in connection with certain surgical procedures. The law ties coverage of ASC services under Part B to specified surgical procedures, which are contained in a list, developed and periodically revised. The list governs coverage of facility services furnished by ASCs. With respect to facility services, payment is made for a procedure performed on a Medicare beneficiary only if it is on the list.