Format - D SHIVAJI UNIVERSITY, KOLHAPUR
REPORT OF THE LOCAL INQUIRY COMMITTEE VISIT FOR CONTINUATION / EXTENSION OF AFFILIATION OR RECOGNITION AND / OR PERMANENT AFFILIATION AND RECOGNITION OF COURSES AT LEVELS CONDUCTED BY
FACULTY OF ENGINEERING
SHIVAJI UNIVERSITY, VIDYANAGAR KOLHAPUR – 416 004
Phone No. : 091-0231-2609146, 2609091, 2609092, 2609135, 2609136, 2609089, Fax No. : 0091-0231-2692333 Web Site : www.unishivaji.ac.in
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Outward No. Dt:
To,
The Registrar Shivaji University, Kolhapur.
Sub: Local Inquiry Committee Report of natural growth/continuation of Affiliation/Permanent Affiliation of Faculty of Engineering course.
Ref:
Respected Sir,
As per the above referred letter a Local Inquiry Committee under my chairmanship was constituted for inspecting ……………………………………...... ’s ………………… ……………………………………….. , ………………………, Tal: ……………………….. Dist: ………………………… . Our Committee visited this college/institute on the …………………… . Kindly accept the report of our committee along with the documents and files provided to us by the concerned college and the TA-DA bills of the committee members.
Yours faithfully,
Chairman Local Inquiry Committee
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(College Stamp) Note : 1) The Proposal is to be submitted in 10 Hard copies (Paper A 4 size) . 2) Also soft copy of proposal on CD is to be submitted along with. 1) Registered Name and Address of the Applicant Institution : Name : Address :
Pin : Phone No. with STD Code : Fax No : E-mail : Website :
2) Details of The Management / Sponsoring Society / Trust : Name : Address :
Pin : Phone No. with STD Code : Fax No : E-mail : Website : Details of Registration : (Date, Place, Number, Act etc.)
3) Name and Designation of the Head of the Institution (Principal/Director) : Name : Designation : Qualification : Total Experience : Date of Birth : Phone No. with STD Code (Office) : Phone No. with STD Code (Resi.) : Mobile No. : E-mail : a) Whether Regular Eligible Principal is Appointed as per AICTE Norms : Yes / No. b) If Principal is Incharge Principal then whether University approval is taken ? : Yes / No. If Yes, attach copy of letter.
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4) Type of Institution (Type Yes or No) as applicable : a) Central / State Government : b) Government Aided : c) Self-financing / Not Aided : d) Minority : e) Partially Aided : f) Any other (Specify) :
5) Year of Establishment :
6) Details of the Existing Courses :
a) Enter branchwise details in following table - Sr. No. Courses Existing Approved Year of Starting Full Time Or Intake Part Time U.G. P. G. Total
b) Whether all mentioned courses and intake are approved by - (Yes / No) i) AICTE : ii) University : iii) DTE :
7) Land Availability :
Land Category Area required as Total Area Shortfall, if any (Rural /District) per Land Available (Acres) Area in Acres Percentage Category (Acres)
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8) Building :
a) Total Built up Area for the existing programmes
Particulars Area Building Building with Sheet Total Area Shortfall, if any required with RCC Roof (If suitable for Available Area in Percentage as per Roof Educational (Sq.m) (Sq.m) norms (Sq.m.) Institution) (Sq.m) (Sq.m.) Instructional Area (Carpet Area) Administrative Area (Carpet Area) Amenities (Carpet Area) Circulation & Others (*) Total
Circulation and other areas include corridor, toilets, staircases, common area etc.
b) Instructional Area for the existing programmes :
Particulars Number of rooms Carpet area of each room Require- Available Shortfall, if any Requirement Available Shortfall, if any ment as per in the Number Percen- as per norms in the norms Institution tage each Institution Area in Percen (sq.m.) (Sq.m.) -tage Class Rooms Tutorial Hall
Drawing Hall Computer Centre Library
Total Number and area for all laboratories and workshops
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9) Details of Laboratory & Workshop for the existing courses : Sr. Name of the Laboratory Requirement Carpet Area Shortfall, if any No. /Workshop as per available Area in Percentage norms (Sq.mt.) (Sq.ft.) (Carpet Area in sq.mt.) WORKSHOP
1 Machine Shop 2 Welding 3 Fitting 4 Carpentry / Pattern Making 5 Smithy 6 Plumbing 7 Sheet Metal Civil Engineering
1 Applied Mechanics 2 Environmental Engg. 3 Transportation Engg. 4 Geology 5 Fluid Mechanics 6 Strength of Material 7 Concrete Technology 8 Geotechnical Engg. 9 Survey 10 Computer Electronics Engineering 1 Electronics Devices & Ckt 2 Linear Integrated Ckt. 3 Electrical Engineering 4 Microprocessor Lab. 5 Computer Lab. - 1 6 Video Engineering 7 Power Elect. & Control Sy 8 V.L.S.I. Lab. 9 D.S.P. Digital Comm.Lab 10 Computer Lab. – 2 Production / Mechanical Engineering 1 M/C Drawing 2 Tool Engineering 3 CAD / CAM 4 Metrology 5 Metallurgy 6 Theory of Machines 7 Basic Mech. Engg. 8 Heat Transfer 9 Fluid Mechanics 10 I/C Engine
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11 Steam Power 12 Engg. Drawing 13 RAC 14 MMC 15 Tooling Centre 16 Energy Engineering 17 Experimental Stree Ana.1 Computer Engineering 1 Network Lab. 2 Programming Lab. 3 Systems Lab. 4 Microprocessor Lab. 5 Advanced Computing Lab. 6 Project Lab. General Engineering 1 Physics 2 Chemistry OTHER 1 Computer Centre 2 Training & Placement Cell 3 Gymkhana 4 Alumini 5 Watchman Cabin 6 Xerox 7 Ladies waiting room (staff) 8 Students waiting room 9 Canteen 10 Generator room 11 Girls waiting room
10) Whether the Institution is sharing its facilities / premises with any other Institution? - Yes / No.
If Yes, give details 1. Name of the other Institution, which is sharing the facilities
11) Faculty available for existing courses : Faculty Position for the existing programmes (Department Wise) Name of the Sanctioned Total Details of Faculty Nature of Appointment Programme Intake number Professors Assistant Lectures Others / Total number Total of Professors visiting of faculty number of Faculty / Readers faculty Permanent & faculty on Approved by adhoc basis University
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12) Faculty Details (Information to be provided in the below mentioned format) : Proforma : C a) Type branchwise details in the following table - Sr. Name of Name of Designation Qualification Date of Date of Gross Nature of University No. Course Faculty Birth Joining total appointment Approval salary & (Permanent / No. / Date present Adhoc / CHB basic / visiting pay scale
b) Whether any Faculty having PG Teacher Approval If yes, Give details. c) Whether Faculty : student ratio is maintained according to AICTE Norms. If Not then mention the branchwise shortfall and vacancies to be filled very clearly.
13) Details of Non Teaching Staff : i) Administrative Staff : ii) Technical Supporting Staff : iii) Library Staff : iv) Non Technical Supporting Staff : (Give the cadrewise details in table form similar to faculty details)
14) Library for the existing programmes : Sr. Particulars Requiremen Availability Addition Shortfall, if any No. t as per Every Number Percen- norms year as tage per Norms 1 No. of Titles of the Books
2 No. of Volumes of the Books
3 No. of Technical / Professional Journals (National + International) 4 Stacking / Seating Capacity
5 Reprographic Facility Xerox, CD Writer, Scanner
Whether regular Librarian is appointed ? Yes / No
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15) Hostels : Give separate details of boys and girls hostels. Give the Report of Rectors and / or Wardens along with names, signatures for present academic year. a) Intake - b) Rent (with all charges) - c) Mess - d) Other specific details (If any) -
16) Gymkhana : i) Whether regular Physical Director is appointed ? ii) Attach Physical Directors Report of last years special achievements of the Degree students in sports.
17) Computer Facilities for the existing programmes :
Sr. Particulars Requirements Availability Shortfall, if any No. as per Norms Number Percentage 1 No. of Computer Terminals 2 Hardware Specification
3 No. of terminals of LAN/WAN 4 Relevant Legal Software Application stem 5 Peripheral(s) / Printers
6 Internet Accessibility (in Mbps & hrs)
18) Result of last 3 years : (Mention special achievements / Rank / Prices won if any) Sr. Course Class Appeared Passed Failed Percentage of No. With Clear Passing ATKT Pass
19) Financial Data of Institution : a) Fee Structure of the Institution : Sr. Fixed by the State Fee Committee and Being CET quota Management No. charged by the Institution quota 1 Admission Fee 2 Tuition Fee 3 University fee (Examination fee, Registration fee etc.) 4 Hostel fee (Rent etc.) 5 Laboratory fee 6 Library fee 7 Any other Total Fee
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b) Financial Position : Whether applicant has opened a bank account in the name of the Institution / Society / Trust for the existing institution Yes No in Nationalised Bank ?
c) Source of Income & expenditure during the last year :
Sr. Source of Income Rs. (in Expenditure during the last Rs. No. Lakhs) year (In lakhs) 1 Central Government Salary of Full-Time Faculty
2 State Government Salary for Visiting / Adjunct faculty 3 University Grants Commission Salary of Non-Teaching Staff
4 Other Central /State Govt. Library Bodies 5 Loans
6 Private Trust Computer Centre
7 Donations Equipments Labs and Workshops 8 Student Fees Building
9 Internal Revenue Generation Other (Please specify)
10 Other (Please specify) Bank Interest and Other Total
d) Details of Operational Funds :
Sr. Name of Bank with Account No. Cash Balance FDR, If any Total Amount No. Branch and Full (in lakhs) (In lakhs) Address
e) Details of Debts / Loans :
f) Expenses incurred in Infrastructure and equipments (separately) :
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20) Details of Members of the Management , Faculty, Students : Name of the Institution :
Name of the Society / Trust :
a) Members of the management
Sr. Name of the Members Designation in the Society / Trust / Institution No.
b) Members of LMC of the Institution : only Yes / No i) Listing of LMC members according to University Act, 1994 (Attach Copy)/
c) Student Council of the Institution : only Yes / No
Sr. Name Class Signature No.
21) a) Total no. of students placed by the Institution through its Placement Cell (Discipline wise) :
Year Discipline Total No. of students Total no. of students passed out placed through placement cell
b) Provide details of companies / industries visited the institute for campus placement during last year :
Sr. Year Name of the Company / Industry Number of Students placed No.
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22) Whether following statutory committees are formed in the Institution for smooth working of other activities yearly : Sr. Name of the committee Formed Remarks No. Yes No 1 Local Management Committee 2 Students Council 3 Special cell standing committee for welfare of BC candidates 4 Purchase Committee 5 Library committee 6 Gymkhana committee 7 Grievance Redressal and Coordination 8 Internal Quality Assurance Cell 9 Right to Information – Information Officer / Appeal Officer 10 Industrial /Educational Tours, Visits, Excursions, Nature Club 11 Hostels and Health Care 12 Parent / Teacher 13 Anti Ragging & Student’s Discipline 14 Cultural Activities, Youth Festival, Art Circle. 15 ISTE Chapter 16 Staff Academy / Staff Welfare 17 Sexual Harassment Prevention Committee 18 Training and Placement 19 Alumni Association and Career, vocational and competitive exam guidance. 20 Academic Calendar 21 Disaster Management
23) a) Latest Affiliation / Permission Granted by University. Letter Number, Date, etc. (Attach copy) b) Proforma – A (For the earlier affiliated other courses) : Sr. Course / Branch Class Sanctioned Govt. Approval University No. Intake Letter Affiliation Letter No. / Date
c) Proforma - B Details of the course for which Affiliation is sought for : Sr. Couse / Branch Class Last Govt. Last University No. Approval Letter Affiliation Letter No. / Date
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24) Details of the last / earlier LIC Committee Visit : a) Date of the visit : Sr. No. Names Designation (Chairman / Member)
b) State Conditions laid down by the earlier committee under which affiliation was granted and the fulfillment status : Status of compliance of specific conditions of last extension of affiliation Sr. No. Specific Condition Compliance Report
25) Availability of the facilities for the following parameters :
Sr. Parameter Availability No. 1 College Office 2 Principal’s Cabin 3 Confidential / Rest Room 4 Strong Room for Examination 5 Study Room for Students 6 N.S.S. / N. C. C. Room 7 All Weather Approach Road 8 Potable Water Supply System 9 Electrical Generator 10 Students’ Canteen 11 Students’ Common Room 12 Principal’s Quarters 13 Digital Library 14 Quarters for Faculty 15 Guest House 16 Parking facility 17 Medical Facility / Health Care (Part time Doctors etc.) 18 Insurance Facility 19 Telephone Booth 20 Bank Facility 21 Play Ground 22 Auditorium 23 Hostels Boys Girls 24 Toilets Boys Girls
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26) OBSERVATIONS OF THE LIC COMMITTEE : 1. BUILDING & INFRASTRUCTURE : Whether the Built-up space available in the Institute in terms of Yes / No Classrooms, Tutorial Rooms, Library, Laboratories, Amenities, Administrative area for the existing courses is as per the Norms.
2. LABORATORY & EQUIPMENTS :
Whether laboratory facilities available in the department for conducting Yes / No relevant course are as per Syllabus of the University. Whether relevant labs are well equipped. Yes / No
3. LIBRARY :
Whether title of Books & Journals available in the library are as per Yes / No Norms. Whether sufficient provision has been made in the budget for Yes / No procurement of additional no. of books.
4. COMPUTER FACILITIES :
Whether sufficient no. of computers with required software as per Yes / No Norms are available for free access of the students.
5. FACULTY :
Whether the existing faculty has been recruited as per procedure, Yes / No experience and qualifications prescribed by University / AICTE. Whether Ph.D. qualified faculty is available. Yes / No
Whether sufficient documentary evidences have been produced for Yes / No checking correctness of salary drawn by faculty. Whether any consultancy works are being undertaken by the faculty Yes / No members.
6. FINANCES :
Whether sufficient provisions are made to meet out the expenses against Yes / No this programme. Whether last two years expenditure shows developmental attitude of the Yes / No. institution.
7. ACADEMIC PERFORMANCE :
Whether the academic performance of the students is satisfactory. Yes / No
8. PLACEMENT :
Whether sufficient job opportunities are made available for the students. Yes / No
Signatures of the Expert Committee Members
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27) CHECK LIST :
All below mentioned documents must be checked from the Institution. 1) Copies of the first approval by AICTE and University. 2) Copies of subsequent extension of approval letters. 3) Latest Affiliation of University. 4) Original Land document. 5) Approved Plan of the building with total area of built up space. 6) Details of proposed / under construction area. (if any) 7) Audited Statement of accounts of the institution. 8) Latest bank statement, funds available in the FDR and Saving Account / Current Account. 9) Purchase register – all the equipment / books / furniture etc., 10) A copy of fee receipts with details of fee being charged from the students. 11) Stock Register of Library Books. 12) Usage register of books. 13) Computer, equipment. 14) Internet facility. 15) Copies of Cover page of all Journals. 16) Copies of appointment letters of the Faculty and staff. 17) List of Paper published in National / International Conferences / Journals by Faculty Members. 18) List of Faculty Members attended Summer /Winter School. 19) List of R & D, Consultancy Project undertaken by Faculty. 20) Salary register of faculty / proof of salary paid to the staff alongwith TDS records. 21) Number of Students admitted during previous year – coursewise.
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28) DECLARATION (I) : It is certified that : a) Existing Courses are being conducted as per norms, standards and guidelines of the University / AICTE. b) All the physical deficiencies stated in the last approval letter have been complied with. c) The AICTE / University pay scales are being paid to the faculty members. d) The admissions are made on merit and no capitation fee or donation of any kind is charged for admission. e) The teaching faculty has been recruited as per qualifications and experience laid down by AICTE / University. f) The tuition and the other fees are being charged as prescribed by the Shikshan Shulk Samiti.
I solemnly declare that no information has been withheld and all the information provided in this application form is correct. If any information is found to be incorrect or false, I understand that proposal shall be liable for rejection.
Date : Head of the Institution Place :
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29) DECLARATION (II) :
The report is unbiased based purely on factual information as provided by the Institution and cross checked by the Committee through physical inspection.
The Committee has not been extended hospitality beyond working lunch, tea and snacks and local transport. No gifts / momentos / souveniour etc. have been given and / or accepted.
Signature of the Head of the Institution. Signature of Expert Committee Chairman
Date :
Place :
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30) a) Name of Courses : Sr. No. Courses Class
b) Conditions laid down by this committee are as follows and conditions are to be fulfill within one year of time. Essential conditions i) ------ii) ------iii) ------Desirable conditions i) ------ii) ------iii) ------
c) Recommendation for the permanent affiliation should necessarily be without any condition. d) Report on any specific issues that may be referred to the University by the committee for being looked into be specified here. e) Sr. Names of committee Designation Contact No. / Dated No. members (Chairman / Mobile No. Signatures Member)
Day and Date of Visit :
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Visit Guidelines :-
1) The committee should spent maximum time in the applicant institution preferably from 09.00 A.M. to 06.00 PM. 2) The information to be entered in the report can be pre-typed by the applicant institution before the committee visit by Chairman and Principal discussion. 3) Institution has to provide a dedicated computer typist to the committee on the day of the visit. 4) Four committee members are expected to distribute the total work according to their convenience. Then each members can separately work out part of the assignment given to him by the Chairman. 5) The final recommendations of the Expert Committee are not to be disclosed to any employee of the applicant institution. 6) A clear and completed report be submitted to University Office within seven days time from the date of visit.
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