THE CORPORATION OF THE CITY OF NELSON Regular Meeting AGENDA
Monday, January 9, 2017 at 7:00 PM in Council Chambers, 2nd Floor, 310 Ward Street, Nelson, BC 2nd Floor, 310 Ward Street, Nelson, B.C.
Page
. 1 Aboriginal Acknowledgement The City of Nelson acknowledges all Aboriginal peoples on whose traditional territories we stand. We honour their connection to the land and rivers and respect the importance of the environment to our strength as a community. . 2 Call to Order . 3 Introduction of Late Items . 4 Adoption of the Agenda . 5 Adoption of Minutes of Previous Meetings . (a) Special Regular Council Meeting - October 3, 2016 . (b) Regular Council Meeting - October 3, 2016 . (c) Special Regular Meeting - October 17, 2016 . (d) Committee of the Whole Meeting - October 17, 2016 . (e) Special Committee of the Whole (Budget) Meeting - October 31, 2016 . (f) Special Regular Council Meeting - November 7, 2016 . (g) Regular Council Meeting - November 7, 2016 . (h) Public Hearing - November 7, 2016 . (i) Special Committee of the Whole (Budget) - November 9, 2016 . 6 Recommendations from Committee of the Whole Meetings . 7 Requests . (a) West Kootenay Regional Airport Registered Navigation Proposal 4 - 17
. (b) Development Variance Permit Application: 801 Victoria Street 18 - 27
. (c) Letter of Support for Bill C-323 (re: Rehabilitation of Historic 28 - 30 Properties)
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8 Delegations . 9 Bylaws . (a) Five Year Financial Plan (2016-2020) Amendment Bylaw No. 3360, 31 - 36 2016 Adoption
. (b) Waste Management and Wildlife Attractant Amendment Bylaw No. 37 - 41 3361, 2016 Adoption
. (c) Fees and Charges Amending (Waste) Bylaw No. 3362, 2016 42 - 45 Adoption
. (d) Electrical Utility Amendment (2016 Rates) Bylaw No. 3364, 2017 46 - 66 Introduction and first three readings
. (e) Fees and Charges Amendment (2017 Water & Sewer Rates) Bylaw 67 - 81 No. 3366, 2017 Introduction and first three readings
. (f) Cultural Development Committee Amendment Bylaw No. 3367, 2017 82 - 111 Introduction and first three readings
. 10 Recommendations from Staff . (a) Nelson Commons - Restricted Resale Program Policy No. 6410.00.005 112 - 118 Adoption of New Policy
. (b) Nelson & District Chamber of Commerce Request regarding Short 119 - 124 Term Rentals
. 11 Information Items (includes Correspondence and Minutes of Committee and Commission Meetings) . (a) Reports and Correspondence 125 - 135
. (b) Minutes of Commissions and Committees 136 - 162
. (c) Action Items Listing 163 - 168
. 12 Notice of Motion . 13 Late Items . 14 Council Reports . 15 In-Camera Items Released to the Public .
16 Resolution to Adjourn
THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISON
DATE: January 9, 2017 Regular TOPIC: West Kootenay Regional Airport PROPOSAL: City of Nelson’s participation in Jeppesen Aviation’s Registered Navigation Procedure Analysis for the WK Regional Airport PROPOSED BY: Staff ______ANALYSIS SUMMARY: At the October 17th Committee of the Whole meeting, Mayor Chernoff presented Jeppesen Aviation’s Registered Navigation Proposal (RNP) Feasibility Study for the West Kootenay (WK) Regional Airport. Approximately $90,000 - 100,000 of the total cost of $270,000 for the feasibility study is being funded by the City of Castlegar. The City of Nelson has been asked to join other regional members to participate in funding the RNP analysis.
BACKGROUND: The reliability of air transportation into the West Kootenays has long been identified as a barrier to economic development in the region. The City of Castlegar has been working with the airlines and Federal Government over a number of years to look for a solution that would improve reliability.
They have recently contracted with Jeppesen Aviation to complete a Registered Navigation Proposal (RNP) analysis (both landing and departure) for the WK Regional Airport. The presentation by Mayor Chernoff is attached. The proposal includes the review of the airport’s runway configuration to determine whether physical improvement to the airfield could improve landing and departure reliability.
The terrain and weather in the West Kootenays makes air transportation particularly challenging in the winter and there are no easy solutions. An article from Jim Gouk regarding the RNP is attached which identifies the rationale and process in getting an approved RNP in Canada.
BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS: Reliability of air transportation is one of largest barriers to economic development in the region. Reduced landing limits through an approved RNP for landing and departures has the opportunity to substantially increased reliability at the West Kootenay Regional Airport.
The contract deliverables include a final report reviewing runway alignment/position and runway realignment for Runways 15 and 33 and a RNP Approach and Departure analysis for both runways. In addition, the consultants will provide a final presentation to debrief and discuss the procedures considered. The contact term is about 9 months.
There is no guarantee that a new RNP can be developed and approved by Transport Canada.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: It is within Council’s authority to provide a contribution in support of the Jeppeson Aviation RNP study.
COSTS AND BUDGET IMPACT - REVENUE GENERATION: Currently the Columbia Basin Trust has contributed $150,000 and the two adjacent area Directors of Regional District of Central Kootenay have contributed $10,000 each for a total confirmed support of $170,000. The City of Castlegar has approved the contract and will fund the remaining $90,000-$100,000 from its Airport Reserves unless further contributions or grants become available.
The City of Nelson has approximately $200,000 in its airport reserve fund which could be used to contribute to this project.
IMPACT ON SUSTAINABILITY OBJECTIVES AND STAFF RESOURCES: N/A
COMMUNICATION: An official letter to the City of Castlegar will convey Council’s decision in writing. The City of Nelson will also put out a media release to announce its contribution if approved by Council.
OPTIONS AND ALTERNATIVES: 1. Contribute towards Jeppesen Aviation’s Registered Navigation Procedure Analysis 2. Do not contribute towards Jeppesen Aviation’s Registered Navigation Procedure Analysis 3. Refer matter to staff with other direction/s
ATTACHMENTS: • Article by Jim Gouk • WK Regional Airport RNP
RECOMMENDATION: THAT Council passes the following resolution:
THAT Council contributes $10,000 to the City of Castlegar towards Jeppesen Aviation’s Registered Navigation Procedure Analysis for the WK Regional Airport from the airport reserve fund and this amount be included in the 2017-2021 financial plan.
AUTHOR: REVIEWED BY:
______DEPUTY CORPORATE OFFICER CITY MANAGER
An article published in the Nelson Star on November 28 and a subsequent letter from a former Jazz pilot are challenging the wisdom of the study the City of Castlegar is having done by Jeppesen. To answer that, one first must explain just how new technology approaches work.
If an aircraft is flying into West Kootenay Region Airport (WKRA) on a clear day, they will fly through the valleys flying a curved approach that will allow them to arrive at the airport at an appropriate altitude and position to continue in and land. By contrast, conventional approaches to WKRA rely on either ground based equipment or global positioning satellites (GPS) to set the aircraft on a fixed track, then through a series of ground based references or satellite way points, allow the aircraft to descend in stages to progressively lower altitudes until they either become visual and fly the rest of the landing operating with reference to the ground or to carry out a missed approach procedure if they have not obtained visual reference with the ground. There are two distinct disadvantages to this type of approach. First, the straight track takes the aircraft over obstacles that require higher altitudes to be maintained that a pilot would fly around if they were visual. Second, the nature of the approach at Castlegar often takes the aircraft south of the airport on a southbound heading before the pilot acquires visual reference to the ground. That means that the pilot now has to manoeuvre the aircraft in a narrow valley in marginal weather to return to the airport to land. That is why the limits are so high and sometimes people on the ground see the aircraft on approach but it does not land.
By contrast, an RNP approach uses GPS, combined with on board equipment to actually fly the aircraft on a curved approach which removes both disadvantages of a conventional approach. By flying a curved approach, the aircraft flies between, rather than over obstacles just as a pilot flying visually does. That allows the aircraft to maintain a consistent descent and arrive at the airport at a lower altitude. It also allows the aircraft to reach the minimum point at which the pilot has to switch to visual reference to the ground with the airport still in front of the aircraft, avoiding much of the maneuvering required by a conventional approach.
Both the article and the letter suggest that there is no new technology since 2014 that would justify undertaking the study by Jeppesen. In actual fact the solution for improved approaches at Castlegar lies not in even newer technology, but rather by adoption of technology now in use in the rest of the world. RNP was originally developed by Alaska Airlines for flights into challenging terrain like Castlegar’s. For years, it was used in many American airports and other locations in the world, but not in Canada. Then WestJet obtained exemptions from Transport Canada and started developing RNP approaches at Canadian airports. Transport Canada has adopted a policy of approving criteria already approved by the FAA (Federal Administration Authority) in the USA, provided it has been developed by qualified design specialists and can be demonstrated to follow the same criteria approved by the FAA. Special RNP departures have been developed around the world that utilizes the lower RNP levels. These departures are all based on criteria developed by the companies that have designed the departures. Jeppesen has developed their own RNP AR departure criteria that have been approved by the FAA for use in designing Special RNP AR departure procedures.
The article and letter imply that the study is a “waste of money”. To be sure, there is no guarantee of the outcome. It is a calculated risk undertaken by the City of Castlegar, but with huge benefits if successful. It is not about one-upsmanship implied in the letter. It is about the immense economic benefit to the entire region if they can have a reliable, low limit airport. Castlegar already has the figures to back this up. This might bring a question of why not get Transport approval before spending all that money on a study. Unfortunately the system just doesn’t work that way. To get Transport Canada approval, you have to be able to demonstrate the design and show that it follows the criteria already established and approved by the FAA. Castlegar is taking a bold initiative and the residents of the entire region should be pleased that they are. If successful, the benefits will affect nearly everyone, even those that never fly.
Jim Gouk’s Bio:
Jim Gouk was the MP for the region for 4 terms. During that time he was the national transport critic and vice chair of the Standing Committee on Transport. Prior to that Jim worked for Transport Canada in Air Traffic Services division. Since retiring from politics, he spent 10 years as a member of the Board of Directors of Nav. Canada. He is now an aviation consultant and working with the City of Castlegar.
THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISION
DATE: January 9, 2017 Regular TOPIC: Development Variance Permit Application – 801 Victoria St PROPOSAL: To vary requirements for parking for a Short-Term Rental PROPOSED BY: Staff ______ANALYSIS SUMMARY: Development Services has received an application to vary Off-Street Parking and Landscape Bylaw 3274, 2013 to:
1. To reduce the required parking for an Existing Dwelling Unit used as a Short- Term Rental Guest Home from 1 stall to 0 (zero) stalls.
The proposed variance will allow the owner to make an application for an annual Guest Home Short-Term Rental Business Licence.
BACKGROUND: • The applicant wishes to apply for the Business Licence to operate a Short-Term Rental in his home however he is unable to provide the required parking stall on his site. • The property is located in the R3 zone, where short-term rentals are a permitted use. • In accordance with Off-Street Parking and Landscape Bylaw 3274, 2013 the owner is required to provide one parking space for a Short-Term Rental Guest Home. • The owner currently parks in a lane in front of his house. It is a dead-end lane that runs parallel to Victoria St. and functions as a driveway for the residents living on this side (the north side) of Victoria St. • When the house is rented to a short-term rental guest, the owner does not stay on site and he does not use the parking space in the lane. Instead the space is used by the rental guest. The required parking, whether it be for the owner or the guest remains the same, thus there is no negative impact on the parking in this neighbourhood.
BENEFITS OR DISADVANTAGES AND NEGATIVE IMPACTS: The variance being requested is not expected to interfere with the neighbouring properties. It will not change the requirements for parking for the existing home.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: A Variance application is required for variance to the provisions of Off-Street Parking and Landscape Bylaw 3274, 2013. Council approval is required for development variance permits.
COSTS AND BUDGET IMPACT - REVENUE GENERATION: The cost of a Development Variance Permit is covered by the fees charged to the applicant.
IMPACT ON SUSTAINABILITY OBJECTIVES AND STAFF RESOURCES: The proposed development is anticipated to have a positive impact on the City’s sustainability objectives, as it is creating local economic development opportunities through entrepreneurism, home-based business and tourism. The property is walkable from downtown, encouraging tourists to leave their vehicle (if they have one) parked in front of the house and walk. This will also mean less impact on downtown parking.
This variance will not impact staff resources.
COMMUNICATION: Neighbours located within 60m of the subject property have been notified of the application pursuant to the Local Government Act and the Development Applications Procedures Bylaw.
The application was circulated to City Staff in Nelson Fire and Rescue Services, Nelson Police Department, Engineering and Public Works, Building Inspection and Nelson Hydro. It was also circulated to the Ministry of Transportation and Infrastructure. No issues were noted.
OPTIONS AND ALTERNATIVES: • Approve the request for a Development Variance Permit • Deny the request for a Development Variance Permit • Refer the application back to staff for further information
ATTACHMENTS: 1. Staff Memo 2. Location Map 3. Proposal Summary 4. Site Photos
RECOMMENDATION: That Council passes the following resolution:
THAT the application for a development variance permit to vary the requirements of Off- Street Parking and Landscape Bylaw 3274, 2013 to allow for application to be made for an annual Guest Home Short-Term Rental Business Licence on the subject property be APPROVED for Lot A, Plan NEP20640, District Lot 95, Kootenay Land District (801 Victoria St.) as follows: Off-Street Parking and Landscape Bylaw 3274, 2013, Section 7.3 (1) To reduce the required parking for a Short-Term Rental Guest Home from one space per dwelling unit to zero spaces per dwelling unit.
AUTHOR: REVIEWED BY:
______MANAGER OF DEVELOPMENT CITY MANAGER SERVICES Page 1 THE CORPORATION OF THE CITY OF NELSON MEMORANDUM
TO: Pamela Mierau, Manager of Development Services FROM: Krista Webb, Planning and Building Analyst DATE: January 3, 2017 SUBJECT: Development Variance Permit Application 801 Victoria Street
The owner has completed a development variance permit application to relax the requirements of the City of Nelson Zoning Bylaw 3199, 2013 as follows:
Applicant Michael Collier Property LOT A PLAN NEP20640 DISTRICT LOT 95 KOOTENAY LAND DISTRICT - 801 Victoria Street Off-Street Parking and Landscape Bylaw No. 3274, 2013, Section 7.3(1) Relaxation To reduce the required parking for an Existing Dwelling Unit used as a Short-Term Rental Guest Requested Home from 1 stall to 0 (zero) stalls. Purpose To allow the owner to make an application for a short-term rental Business License.
BACKGROUND:
Variance Request The variance will allow the applicant to apply for a Business Licence for an annual short-term-rental (STR). The variance will not vary the requirement for parking for the dwelling.
History This is a registered heritage home with a detailed Statement of Significance, constructed in 1898. The Applicant has run thevacation rental for a number of years. No complaints were noted by Nelson Police Deartment. The Applicant uses the home as his primary residence and rents the home to guests when he is away. The Applicant and his guests use the on-street parking stall directly in front of the home.
Site Information The current zoning for the property is R3, Downtown Residential. The land designation, as articulated in the Official Community Plan (OCP) is Multi-Unit Residential. The proposed use is permitted under the current zoning and it is consistent with the land use designation as an existing single dwelling unit. The property is approximately 443m2 in area. The property currently has no off-street parking stalls. One stall would be required for construction of a new dwelling, however, as the home existed prior to any parking requirements, there is no requirement to install parking at this time unless there is new development. A licence for STR would trigger the need for new parking. This section (800 block) of Victoria Street was terraced to adapt to the severe slope. The terracing created a dead-end lane in which the City paved individual parking stalls in front of each residence. The houses are positioned very close to the front property line, which is spoken to in the Victoria Street Heritage SOS as an important feature. Because of this, parking can not be constructed in the front yard. Page 2 ANALYSIS:
Staff believe the variance does not unduly interfere with the amenities of the area or materially interfere with, or affect the use, enjoyment, safety, aesthetics, or value of neighbouring properties. There are no changes proposed on the property.
The lane created by the City when terracing the street is a dead-end and is generally perceived as a driveway lane for use by the residents of the homes fronting the lane. Individual parking spots have been created by the City which appear to be for the use of each home. While parking is limited in the downtown residential neighbourhoods, this 'parking' lane allows this property the unusual advantage of having what appears to be a private parking spot. The Applicant has indicated that the neighbours use the spots in front of their homes as their own and generally do not park in front of neighbouring homes. Generally the neighbourhood/public do not use the parking area the applicant uses therefore, in theory this should mean there would be no negative affect by varying the required parking stall and using this space.
Staff notes that long-term development of parking in the rear of the property could be possible, though it may be difficult and costly, and due to weather could not be done in the timeframe the owner wishes to obtain the STR Business Licence.
While there is enough area in the rear of the property for a stall to be created off of Herridge Lane, the topography is very limiting: it is very steep (an approximate 7.5m drop to the lane) and poses accessibility issues for guests (to get from the stall to the house is approx 22m of steep terrain). Therefore, the on-street parking stall would always be used in preference.
If the applicant was able to develop a stall off Herridge Lane with access to the building instead of applying for variance, he would be required to wait to make his STR application until it was complete and therefore may lose the ability to obtain the licence due to the caps (3 per block, 110 city-wide.)
This STR scenario presents an ideal use of the licence as recently studied and implemented by City Staff. - The property owner uses this home as his primary residence and leaves it when he travels or visits his cottage, which leaves both the home and the on-street parking he would otherwise use, vacant. - The Applicant states that at no time will this home be part of the long-term rental housing stock. - As a registered heritage home, the upkeep is valuable to Nelson's heritage stock. Allowing tourists to experience one of these homes may contribute to Nelson's celebration of its heritage buildings. The owner has indicated that the income from the STR helps him maintain the heritage home. - The property is within easy walking distance of Downtown which encourages tourists to walk rather that impacting parking in the downtown core.
3. If Council does not approve the variance, the Applicant will not be able to apply for a licence for short-term rental unless he can provide parking in another location.
5. Pursuant to the Local Government Act , owners and tenants of parcels within 60m of the subject property have been notified of this application. At the time of writing this memo, no written response have been received.
6. The application was circulated to city staff in Nelson Fire and Rescue Services, Nelson Police Department, Engineering and Public Works, Building Inspection and Nelson Hydro. No concerns were noted.
The application was also circulated to the Ministry of Transportation and Infrastructure and Fortis BC. No concerns were noted. Page 3
RECOMMENDATION:
That Council passes the following resolution:
That the application for a development variance permit to vary the requirements of Off-Street Parking and Landscape Bylaw 3274, 2013 to allow for application to be made for an annual Guest Home Short-Term Rental Business Licence on the subject property be APPROVED for Lot A, Plan NEP20640, District Lot 95, Kootenay Land District (801 Victoria St.) as follows:
Off-Street Parking and Landscape Bylaw 3274, 2013, Section 7.3 (1) To reduce the required parking for an Existing Dwelling Unit used as a Short-Term Rental Guest Home from 1 stall to 0 (zero) stalls.
Regards,
Krista Webb, B.Env.D Planning & Building Analyst
Attachments: 1. Orthophoto 2. Proposal 3. Site Photos ! 802
802 ! 507
NE LA E G ! ID ! 512 RR HE
! 811
702
! 514
! 805 ! 516 ! 803
! 801 812 ! 802 ! 810
! 723 ! 806 ! 721
! 719 VICTORIA ST ! 802
! 715
702
! 724
! 720
City of Nelson Map Scale: 1:500 Suite 101 - 310 Ward Street, Nelson, BC V1L 5S4 0 4.25 8.5 17 Phone: 250-352-8260 m Fax: 250-352-2131 801 Victoria Street Internet: www.nelson.ca
LOT A PLAN NEP20640 DISTRICT LOT 95 KOOTENAY LAND DISTRICT The mapping information shown are approximate representations and should 4 Development Variance Application only be used for reference purposes. Map Projection: UTM Zone 11 The City of Nelson is not responsible for Map Datum: NAD83 any errors or ommissions on this map. Date: 12/12/2016 Page 1 of 2
Applicant’s Proposal letter - December 7, 2016.
To whom it may concern. Good day , my name is MICHAEL COLLIER and my primary residence is 801VICTORIA ST ,and i would like to submit a proposal to be granted a Year Round license to operate my home as a short term vacation rental. I have been fortunate enough to have lived in Nelson for 41 years ,and know and love the area well. I feel that my love and history here make me a very good ambassador for the town. I have a lovely old three bedroom heritage home, close to downtown that I have renovated and decorated beautifully.
It is ideally situated for visitors to town, enabling them to walk everywhere, enjoy the views, and all that nelson has to offer ….on foot!
I have hosted skiers , and foreign exchange students for many years as a way of supporting myself and maintaining my home here in Nelson ,and recently have rented to summer tourists from all over the World. Now as I enter my 64th year and soon enter retirement , the cost of owning a home here is going to become more of a challenge !!
However , if I am allowed a business license to offer my home as a vacation option year round, it will enable me to continue to live in my home and be a contributing member of the community for many years to come.... The income generated enables me to pay my taxes, water and sewer , insurance, and to continually upgrade and beautify my property to the benefit of all who walk by this quiet end of Victoria st… All of the homes here on the lower side of the 800 block have a parking spot in front of the house and if that is acceptable to the By law ,i would not need to request a variance for another parking spot ,However should this not be acceptable then i would like to apply for a permit to park across from the house . Having spoken to the neighbours ,none of them have any issues with my operating the house as a vacation rental, and all appreciate the beauty my garden and its produce bring to the neighbourhood. I would be most happy to offer a tour of my home to any of you and can be reached at 250 551 6452 should you have any questions i could answer further wishing you wisdom and vision in your decision making process all the best Mick
Updated Proposal letter - December 29, 2016.
Dear Mayor and Councillors. My name is Michael Collier and i live at 801 VICTORIA ST. I am applying to you for a possible parking variance for my home so that i can offer it as a short term vacation rental .I have lived there for 13 years and there is a spot in front of my house that I have always parked at , as do ALL of the tenants in the lower portion of the 800 block, many of whom have used these spots since the 60’s!!!! .The street is a DEAD END , with the steep one way Cedar st marking the other usurps these spots as they directly and obviously relate to the house alongside. That being said I have been informed that actually these spots are street parking open to any one!!!!!However if it is necessary to provide additional parking for my proposed rental ,my lot goes down to Herridge lane and if it WERE necessary in order to be granted a business licence , I would be able to excavate a spot to accommodate a vehicle. HOWEVER this would hardly make a good first impression of Nelson !!!!!!.The steep walk up the stairs would be most inhospitable for the young ,elderly ,or just plain travel weary and tired !!!!land that would be in fine weather !!!!!Of course they could always Page 2 of 2
unload and park below. However if they were obliged to do this ,the spot in front of the house would sit empty as i would not be using it!!!
It makes no sense financially or environmentally to open up a raw bank on an alley for the few times a year that the house would be open to vacationers.
I am enclosing a couple of photos that i hope show the current parking situation, in the hopes that you can see the already existing parking spot . That being said , I leave it up to your vision and wisdom in determining if I need to realize a new spot .
All the best and heres to a Healthy , Prosperous and Happy 2017 for Us All. Mick Collier
Site Photos ‐ 801 Victoria – Variance Application (1 parking stall)
801 Victoria dead end separate lane
Victoria Street separate lane
Victoria Street
801 Victoria Street
parking in front of 801 Victoria Street THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISION
DATE: January 9, 2017 Regular TOPIC: Letter of Support PROPOSAL: Letter expressing Council support for Bill C-323 – An Act to Amend the Income Tax Act - Rehabilitation of Historic Property PROPOSED BY: Councillor Warmington ______ANALYSIS SUMMARY: Councillor Warmington has requested that Council consider the National Trust of Canada’s call for letters of support for a new Heritage Tax Credit Bill (Federal) that has the potential to encourage rehabilitation of properties in the Canadian Register of Historic Places.
BACKGROUND: Heritage BC explains that in December 2016 the Conservative Critic for Canadian Heritage and National Historic Sites introduced Bill C-323 ‘An Act to Amend the Income Tax Act (Rehabilitation of Historic Property)’. The new Federal Bill is based on the US’ success story in providing tax credits to owners of heritage buildings and seeks to provide some support for the citizens who undertake the considerable cost and burden to restore heritage properties for the benefit of all British Columbians. The National Trust for Canada’s website explains that the bill “presents an historic opportunity to tell elected officials from every political party that Canada’s historic places matter and that federal action can help save and renew them”. For the past 40 years the US has provided tax credits to encourage owners to restore rather than demolish heritage buildings which have been “critical to preservation, rehabilitation and adaptive re-use of historic buildings there” (Heritage BC Director, 2016). Two web links are provided for further information:
• Heritage BC • Information about Bill C-323 - National Trust for Canada
BENEFITS OR DISADVANTAGES AND NEGATIVE IMPACTS: Providing a letter of support will convey Council’s support for the Bill to Federal MP Wayne Stetski and Federal Minister of the Environment, Catherine McKenna.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: It is within Council’s authority to provide the requested letter of support.
COSTS AND BUDGET IMPACT - REVENUE GENERATION: There is no cost associated with this request.
COMMUNICATION: An official letter conveying Nelson City Council’s support for Bill C-323 ‘An Act to Amend the Income Tax Act (Rehabilitation of Historic Property) will be sent to Federal MP Wayne Stetski and Federal Minister of the Environment, Catherine McKenna.
ATTACHMENTS: • Letter of support template
OPTIONS AND ALTERNATIVES: 1. Provide a letter of support 2. Do not provide letter of support
STAFF RECOMMENDATION: That Council passes the following resolution:
THAT Council supports the National Trust of Canada’s call for letters of support for Bill C-323 ‘An Act to Amend the Income Tax Act (Rehabilitation of Historic Property) that encourages rehabilitation of properties in the Canadian Register of Historic Places; and THAT staff be directed to send the template letter of support on behalf of the City of Nelson to Federal MP Wayne Stetski and Federal Minister of the Environment, Catherine McKenna.
AUTHOR: REVIEWED BY:
______DEPUTY CORPORATE OFFICER CITY MANAGER
DATE
YOUR MP INSIDE ADDRESS
Dear YOUR MP,
We are writing to express our support for Bill C-323: An Act to Amend the Income Tax Act (Rehabilitation of Historic Property).
This private members Bill, tabled on December 1, 2016, is inspired by the successful US Federal Historic Tax Credit Program, the outcome of which resulted in hundreds of thousands of housing units, many for low/moderate income families.
In Canada, Bill C-323 has the potential of achieving the same success, widely affecting property owners and developers, the construction industry, and positively impacting the economy, job creation and environmental issues.
Bill C-323 includes the creation of: - A 20% tax credit on eligible costs for rehabilitation work done to designated historic places (commercial & owner-occupied residential); - An accelerated Capital Cost Allowance (25%/50%/25%) for eligible capitalized costs incurred under the same conditions of the tax credit (commercial only).
These two tax measures would transform the economic fundamentals for renewing historic places, and will encourage building conservation of every size and type, from landmark commercial buildings to modest homes. Examples in your constituency include: 1. (INSERT NAMES AND LOCATIONS OF BUILDINGS IN YOUR CONSTITUENCY THAT COULD BENEFIT FROM THE NEW TAX CREDIT.) 2. 3.
There are many examples of the significant financial impact of heritage conservation: - Studies show building rehabilitation generates upwards of 21% more jobs, including skilled jobs, then the same investment in new construction. - Building renewal and re-use capitalizes on materials and energy already invested, reduces construction and demolition waste, and avoids environmental impact associated with new development. A recent study shows that it takes from 10 to 80 years for a new “green” building to make up for the negative climate change impacts of its construction. - The Commercial Heritage Properties Incentive Fund (CHPIF), a Canada-wide pilot program (2003 - 2008), was designed to test the benefit of a heritage tax credit. The results were impressive: federal contributions of $21.5 million supporting 49 projects leveraged over 8 times more in private sector investment ($177.2 million). - The new tax credit program will be supported with tools already in place, such as the Canadian Register of Historic Places, which continues to be populated with designated heritage properties, and nationally-adopted heritage conservation standards.
As the significant impact of this Bill will be felt in our own community, as well as nationally, we urge you to support Bill C-323: An Act to Amend the Income Tax Act (Rehabilitation of Historic Property).
Thank you for your consideration of this important issue.
Sincerely,
YOUR NAME
cc National Trust of Canada, Ottawa THE CORPORATION OF THE CITY OF NELSON REQUEST FOR COUNCIL DECISION
DATE: January 9, 2017 Regular TOPIC: Five Year Financial Plan (2016 -2020) Amendment Bylaw No. 3360, 2016 PROPOSAL: Adopt bylaw PROPOSED BY: Staff
ANALYSIS SUMMARY: On December 5, 2016 Council passed first three readings of the Five Year Financial Plan (2016-2020) Amendment Bylaw No. 3360, 2016 which is now presented for final adoption.
BACKGROUND: As the Five year Financial Plan is adopted early in a fiscal year it is common for opportunities or changes in what had been planned to arise as the year progresses. To allow staff to act on opportunities that arise or make significant changes/revisions to projects in the current year, and remain in compliance with the Community Charter approval from Council is required. This approval is sought by amending the previously approved Five Year Financial Plan to include the new requests and must be presented and approved by Council.
The Five Year Financial Plan Bylaw No. 3333, 2016 for the years 2016-2020 was adopted by Council on April 4, 2016. Since adoption a couple of unbudgeted capital projects have arisen, reported and authorized by Council. These significant changes need to be reflected in an amendment to the Five Year Financial Plan. As previously reported to Council, the changes to amend the City’s 2016-2020 Five Year Financial Plan are as follows:
1. On July 18, 2016, at a special council meeting, Council approved staffs request to accept the offer from Ministry of Transportation and Infrastructure (MOTI) to add segments of Granite road to the local summer paving project that the Ministry of Highways was undertaking. MOTI offered to include 2.55 km of the City owned Granite road that needed paving into their contract and allow the City to benefit from the preferential pricing they received from doing such large paving projects in the area. The final cost on this project was $120,000 which is higher than the estimated $113,000. This project is funded from the $400,000 in the bridge reserve.
2. At the August 8, 2016, regular meeting Council approved the request from staff to move forward on the required structural repairs at the City owned parkade. The need for these repairs became apparent as a result of the structural inspection that occurred in the late spring of 2016. The restoration work has been completed and cost $227,887, which is slightly higher than the $225,000 budgeted, however, this overage is offset by $7,000 savings on the originally budgeted inspection costs. The building reserve funded this project.
BENEFITS OR DISADVANTAGES AND NEGATIVE IMPACTS: The City will be in compliance with the Community Charter.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: Under section 165 of the Community Charter, Council must have a financial plan that is adopted annually, by bylaw, before the annual property tax bylaw is adopted. All proposed expenditures, funding sources and transfers to or between funds must be included in the plan. Part (2) of section 165 states “For certainty, the financial plan may be amended by bylaw at any time”.
COSTS AND BUDGET IMPACT - REVENUE GENERATION: This amendment to the Five Year Financial Plan includes the cost of the additional planned expenditures and their funding source.
COMMUNICATION: The amended 2016-2020 Five Year Financial Plan will be posted on the City’s website.
OPTIONS AND ALTERNATIVES: 1. Amend the 2016-2020 Financial Plan Bylaw as presented 2. Do not amend the 2016-2020 Five Year Financial Plan Bylaw 3. Refer the matter back to staff for further review and recommendations
ATTACHMENTS: • Financial Plan (2016 -2020) Amendment Bylaw No. 3360, 2016 • Schedule A – Amended 2016-2020 Five Year Financial Plan
RECOMMENDATIONS: The Council passes the following resolution:
That the “Five Year Financial Plan (2016 -2020) Amendment Bylaw No. 3360, 2016” be finally adopted.
AUTHOR: REVIEWED BY:
______CHIEF FINANCIAL OFFICER CITY MANAGER
THE CORPORATION OF THE CITY OF NELSON
BYLAW NO. 3360 BEING A BYLAW TO AMEND “THE CORPORATION OF THE CITY OF NELSON FIVE-YEAR FINANCIAL PLAN FOR THE YEARS 2016-2020, 3333” ______
WHEREAS the Council of the City of Nelson has adopted Bylaw No. 3333 being City of Nelson Five Year Financial Plan for the years 2016-2020;
AND WHEREAS it is necessary to amend the said bylaw to provide for adjusted revenues and expenditures;
NOW THEREFORE the Council of The Corporation of the City of Nelson in open meeting assembled enacts as follows:
1. Schedule “A” of the said bylaw is hereby rescinded in its entirety and Schedule “A” attached hereto is substituted.
2. This Bylaw may be cited as the City of Nelson “Five Year Financial Plan (2016-2020) Amendment Bylaw No. 3360, 2016.”
3. This Bylaw shall come into force and effect upon its adoption.
READ A FIRST TIME the 5th day of December, 2016 READ A SECOND TIME the 5th day of December, 2016 READ A THIRD TIME the 5th day of December, 2016
FINALLY PASSED AND ADOPTED the day of , 2016 .
______Mayor
______Corporate Officer
AMENDED 2016-2020 FIVE YEAR FINANCIAL PLAN SCHEDULE A
Plan Plan Plan Plan Plan Plan REVENUES 2015 2016 2017 2018 2019 2020
Property Taxation: Operations & Debt 9,151,641 9,389,838 9,543,784 9,700,808 9,860,973 10,024,341
Sale of services 2,943,662 3,282,943 3,033,374 2,947,423 2,901,553 2,905,766 Other revenue own sources 4,117,894 3,837,061 3,740,969 3,755,277 3,769,921 3,784,984 Investment income 421,900 401,600 390,700 405,500 437,900 449,700 Grants - unconditional 800,000 782,865 802,865 802,865 802,865 802,865 Grants - conditional 2,532,846 1,936,345 5,487,402 1,531,146 5,374,654 4,384,931 Collections for Other Agencies 13,370,831 13,504,539 13,639,584 13,775,980 13,913,740 14,052,877 Total General 33,338,774 33,135,191 36,638,678 32,918,999 37,061,606 36,405,464
Water: User Fees 3,276,500 3,392,955 3,494,743 3,621,228 3,758,650 3,871,409 Sewer User Fees 2,856,745 2,932,656 2,991,310 3,070,171 3,156,892 3,220,029 Transit User Fees 226,448 234,276 236,619 238,985 241,375 243,789 Nelson Hydro: Sales 16,578,954 17,085,000 17,464,383 17,920,113 18,404,354 18,807,145 Total Consolidated Revenues 56,277,421 56,780,078 60,825,733 57,769,496 62,622,877 62,547,836 AMENDED 2016-2020 FIVE YEAR FINANCIAL PLAN SCHEDULE A
Plan Plan Plan Plan Plan Plan EXPENSES 2015 2016 2017 2018 2019 2020
General Government 3,532,521 3,621,095 3,511,441 3,566,858 3,600,495 3,634,829 Protective Services 5,706,419 5,704,411 5,699,985 5,768,788 5,850,705 5,934,341 Transportation Services 3,475,692 3,476,201 3,528,479 3,568,669 3,616,765 3,665,823 Environmental health services 264,984 270,169 275,225 280,376 285,625 290,972 Public health and welfare 183,904 187,231 190,885 194,610 198,408 202,280 Recreation and cultural services 2,934,339 2,912,215 2,930,384 2,956,350 2,986,802 3,017,674 Interest and other debt charges 936,600 915,400 915,400 915,400 915,400 961,400 Payments to Other Agencies 13,370,831 13,504,539 13,639,584 13,775,980 13,913,740 14,052,877 Total General Operations 30,405,290 30,591,261 30,691,383 31,027,031 31,367,940 31,760,196
Nelson Hydro Operations 11,122,873 11,501,462 11,667,330 12,035,786 12,408,595 12,804,322 Water Operations 1,172,516 1,245,535 1,317,332 1,340,385 1,373,896 1,408,242 Sewer Operations 1,654,969 1,683,931 1,713,399 1,743,383 1,786,968 1,831,643 Transit Operations 1,492,069 1,537,863 1,566,686 1,596,051 1,625,970 1,656,452 Total Operations 45,847,717 46,560,052 46,956,130 47,742,636 48,563,369 49,460,855
Amortization 5,145,396 5,125,725 5,253,868 5,385,215 5,519,845 5,657,841
Surplus (deficit) 5,284,308 5,094,301 8,615,735 4,641,645 8,539,663 7,429,140
Add back: Amortization 5,145,396 5,125,725 5,253,868 5,385,215 5,519,845 5,657,841
Principal payments on Municipal Debt 1,075,188 1,076,382 1,076,382 1,076,382 1,076,382 1,204,094
Capital Expenditures General 6,807,224 5,993,626 6,806,896 2,411,850 4,227,800 7,476,550 Nelson Hydro 3,781,346 3,053,218 2,786,188 1,911,432 3,068,996 2,175,216 Water 3,175,000 2,530,000 3,391,500 2,174,436 5,942,765 5,520,404 Sewer 1,225,000 1,543,000 1,887,000 1,560,600 371,423 1,515,405 Total Capital Expenditures 14,988,570 13,119,844 14,871,584 8,058,318 13,610,984 16,687,575
Proceeds from Borrowing - 25,000 586,000 - 2,033,333 4,000,000
Transfer to / from Reserves Transfer to General Reserves 2,212,655 2,318,867 2,336,500 2,348,230 2,360,195 2,372,398 Transfer to Utility Reserves 206,968 171,600 178,967 912,448 2,143,618 557,232 Transfer from General Reserves (4,130,910) (4,377,485) (3,226,565) (2,141,850) (2,607,800) (3,356,550) Transfer from Utility Reserves (2,419,471) (1,443,741) (799,539) (270,889) (561,980) (391,906) Total Transfer to (from) Reserves (4,130,758) (3,330,759) (1,510,637) 847,939 1,334,033 (818,826)
Transfers to (from) operating surplus (1,503,296) (620,441) 18,274 44,221 71,442 14,138
Financial Plan Balance ------AMENDED 2016-2020 FIVE YEAR FINANCIAL PLAN SCHEDULE A
CAPITAL FUNDS Plan Plan Plan Plan Plan Plan COMPONENTS 2015 2016 2017 2018 2018 2018 Sources of Funds Parcel tax & General Operating 60,000 60,000 60,000 60,000 60,000 60,000 Community Works Grant 1,080,314 305,000 - 100,000 200,000 200,000 Water Operating fund 2,310,598 2,204,034 2,236,467 2,174,436 1,476,099 2,356,054 Sewer Operating fund 1,275,000 1,258,539 1,271,000 1,339,711 421,423 1,404,516 Nelson Hydro Operating fund 2,226,277 2,269,904 2,475,683 1,911,432 2,507,016 2,175,216 Utility Reserves 2,419,471 1,443,741 799,539 270,889 561,980 391,906 Other Reserves 4,070,910 4,317,485 3,166,565 2,081,850 2,547,800 3,296,550 Allocation from Surplus 1,443,000 640,211 70,000 70,000 70,000 70,000 Borrowing - 25,000 586,000 - 2,033,333 4,000,000 Contribution from ARES (310 Ward) ------Other revenue/donations 103,000 395,680 140,000 50,000 - - Government Grants - 200,250 4,066,330 - 3,733,333 2,733,333 Total Sources 14,988,570 13,119,844 14,871,584 8,058,318 13,610,984 16,687,575
Expenditures General 6,807,224 5,993,626 6,806,896 2,411,850 4,227,800 7,476,550 Nelson Hydro 3,781,346 3,053,218 2,786,188 1,911,432 3,068,996 2,175,216 Water 3,175,000 2,530,000 3,391,500 2,174,436 5,942,765 5,520,404 Sewer 1,225,000 1,543,000 1,887,000 1,560,600 371,423 1,515,405 Total Expenditures 14,988,570 13,119,844 14,871,584 8,058,318 13,610,984 16,687,575 THE CORPORATION OF THE CITY OF NELSON REQUEST FOR COUNCIL DECISION
DATE: January 9, 2017 Regular TOPIC: Waste Management and Wildlife Attractant Amendment Bylaw No. 3361, 2016 PROPOSAL: Adoption of bylaw PROPOSED BY: Staff ______ANALYSIS SUMMARY: At the December 19, 2016 Special Council meeting, staff presented amendments to the City’s Waste Management and Wildlife Attractant Bylaw following an internal Occupational Health and Safety review, conducted to investigate injuries sustained by staff while collecting garbage. The amending bylaw received first three readings and is now presented for final adoption.
BACKGROUND: Since 2012, there have been 13 reported injuries for individuals involved in Garbage Collection duties. The balance of the incidents resulted in musculoskeletal injuries mainly to the upper and lower backs of employees. The injury reports have indicated that injuries were a result of Administrative Controls and a concern that that the large garbage truck required replacement.
Due to the number of injuries, a review of the incidents was undertaken by Corporate Safety to determine the root causes of the injuries. The outcome of the study revealed that: 1. The majority of injuries were a result of garbage bags being too heavy; 2. The use of improper body mechanics while loading bags into the truck resulted in injury; 3. Injuries occurred through use of a long reach to deposit garbage in the truck; 4. Injuries occurred through twisting while lifting; 5. Icy or slippery conditions contributed to incidents; 6. The majority of the incidents happened while staff were assigned to the smaller truck; and 7. The majority, if not all of the incidents could have been prevented.
Upon review of the incidents, it is evident that the majority, if not all of the incidents could have been prevented. It is also evident that the injuries were not as a result of a faulty truck.
An evaluation of the findings has indicated that there is not an isolated corrective measure that could be employed to prevent future injuries. Instead, it appears that a number of approaches, used in tandem, will be required to prevent future injuries. The review of the findings has resulted in the following recommendations: 1. That staff engaged in the collection of garbage and recyclables be provided with an in-service regarding appropriate stretching before starting the work day; 2. That staff engaged in the collection of garbage and recyclables be further educated on the need to be physically fit; 3. That a change in the current employee position/rotation be made to provide additional coverage and less wear and tear on employees bodies;
4. That staff ensure to pick up garbage as per the City of Nelson Waste Management and Wildlife Attractant Bylaw; specifically; a. do not lift bags heavier than agreed to amount identified in the bylaw b. do not pick up garbage that has become saturated c. do not collect garbage that has not been left ‘as close as possible to the edge of the travelled way serving the property’ 5. That the maximum garbage bag weight be changed from 50 lbs. (23 kg) to 44 lbs. (20 kg) in the City of Nelson Waste Management and Wildlife Attractant Bylaw and that the new maximum weight and requirements apply also to recycling bags; 6. That garbage bags must be removed from their storage containers by the resident and placed appropriately for pick up, prior to collection by City staff; 7. That a public education process be undertaken through social media regarding the requirements for appropriate garbage collection as per the City of Nelson Waste Management and Wildlife Attractant Bylaw, including consequences of a failure to comply; 8. That staff place a sticker on garbage that is not being collected due to the garbage not complying with the City of Nelson Waste Management and Wildlife Attractant Bylaw, and that staff make a notation of the address of where the garbage originates so that a list can be provided to the Secretary Receptionist at each break. 9. That the Secretary Receptionist and those staff who may receive a call or complaint, be educated as to why the changes have been made so that they can assist in providing education to members of the public that inquire about their garbage not being picked up.
The above are reflected in the City of Nelson Waste Management and Wildlife Attractant Amending Bylaw No. 3361, 2016 attached to this report.
BENEFITS OR DISADVANTAGES AND NEGATIVE IMPACTS: Benefits: • Making the recommended changes are believed to be beneficial in order to safeguard our staff from injury while collecting garbage.
Disadvantages: • Changing the maximum garbage bag weight and requiring residents to remove the bags from their storage containers requires a change in the way that the Public utilizes this service. It is anticipated that these changes could be received negatively by the public as the recommended changes represent a change in the service level.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: Amendments to City of Nelson Waste Management and Wildlife Attractant Bylaw are required to implement the full scope of the recommendations identified in the background section of the report.
COSTS AND BUDGET IMPACTS - REVENUE GENERATION: 1. Changes to the current employee position/rotation to reduce the physical wear and tear of the employees are being handled through the reorganization of internal resources.
2. A reduction in the maximum garbage bag weight while maintaining the same cost for the garbage bag tag could represent a price increase to the resident.
IMPACT ON SUSTAINABILITY OBJECTIVES AND STAFF RESOURCES: • Making the changes intended to reduce staff injuries are believed to aid in the sustainability of staff resources
COMMUNICATION: Staff: • That staff engaged in the collection of garbage and recyclables be provided with an in-service regarding appropriate stretching. • That staff engaged in the collection of garbage and recyclables be further educated on the need to be physically fit. • That staff engaged in the collection of garbage and recyclables be provided with further training regarding the amendments to the Waste Management and Wildlife Attractant Amendment Bylaw. • That the Secretary Receptionist and those staff who may receive a call or complaint, be educated as to why the changes have been made so that they can assist in providing education to members of the public that inquire about their garbage not being picked up
Public: • That a public education process be undertaken regarding the requirements for appropriate garbage collection as per City of Nelson Waste Management and Wildlife Attractant Bylaw, including consequences of a failure to comply
OPTIONS AND ALTERNATIVES: 1. Adopt the bylaw 2. Do not adopt the bylaw 3. Refer to staff with other direction
ATTACHMENTS: Waste Management and Wildlife Attractant Amendment Bylaw No. 3361, 2016
RECOMMENDATION: That Council passes the following resolution:
That the “City of Nelson Waste Management and Wildlife Attractant Amendment Bylaw No. 3361, 2016” be finally adopted.
AUTHOR: REVIEWED BY:
______DEPUTY CORPORATE OFFICER CITY MANAGER
THE CORPORATION OF THE CITY OF NELSON
BYLAW NO. 3361
BEING A BYLAW TO AMEND THE "WASTE MANAGEMENT AND WILDLIFE ATTRACTANT BYLAW NO. 3198, 2011" ______
WHEREAS Council deems it necessary to amend "The Corporation of the City of Nelson Waste Management and Wildlife Attractant Bylaw No. 3198, 2011” (hereinafter referred to as the "said Bylaw”);
NOW THEREFORE the Council of The Corporation of the City of Nelson, in open meeting assembled, enacts as follows:
1. That the definition for “Container” be deleted in its entirety from the said Bylaw.
2. That section 10 of the said Bylaw be deleted in its entirety and replaced with the following:
10. No person shall leave garbage or other wildlife attractants outside a wildlife resistant container unless otherwise stated in this bylaw.
3. That section 18 of the said Bylaw be deleted in its entirety and replaced with the following:
18. Every residential customer shall: a) On the day designated by the City for garbage and recycling collection: i. place all garbage in a plastic disposable garbage bag of a size of 66 cm by 97 cm (26" by 38"), the contents not exceeding 20 kilograms (44 pounds) in weight; and ii. place all recyclable materials in a transparent plastic recycling bag of a size of 66 cm by 97 cm (26" by 38"), the contents not exceeding 20 kilograms (44 pounds) in weight. c) Place the garbage and recycling bags in full view and as close as possible to the edge of the travelled way serving the property, without obstructing traffic by 7:00 a.m. on the day designated by the City for garbage collection; d) No person shall place any garbage or recycling bags out for collection before 5:00 a.m. on the day designated by the City for garbage collection; f) Where the property is served by lane collection, place the garbage and recycling bags so that they are accessible from the lane so that the garbage and recycling collector will not be required to enter upon the private property, open gates, access garbage structures, climb or descent stairs, or lift bags over fences or vegetation; g) Tie or otherwise seal garbage and recycling bags placed for collection to prevent spillage or entry of water;
h) Purchase garbage disposal tags in accordance with the City’s Fees and Charges Bylaw and affix garbage disposal tags onto all garbage bags placed for collection so that they are clearly visible to the garbage and recycling collector.
4. That the said Bylaw be amended by renumbering sections 19 through to section 28 as sections 20 through to 29.
5. That the said Bylaw be amended by adding a new section 19 as follows:
19. That the City shall only collect garbage and recycling bags that i. are securely fastened; ii. do not exceed the weight stipulated in this bylaw; iii. are placed at the required location at the stipulated time; iv. have the required garbage disposal tag securely affixed to garbage bags and visible to the garbage and recycling collector.
6. That section 22 of the said Bylaw be deleted in its entirety and replaced with the following:
22. Fees for collection and disposal of garbage shall be in accordance with the City’s Fees and Charges Bylaw.
7. That Schedule ‘A’ of the said bylaw be deleted in its entirety.
8. This Bylaw may be cited as “The Corporation of the City of Nelson Waste Management and Wildlife Attractant Amendment Bylaw No. 3361, 2016”.
READ A FIRST TIME the 19th day of December , 2016 READ A SECOND TIME the 19th day of December, 2016 READ A THIRD TIME the 19th day of December, 2016
FINALLY PASSED AND ADOPTED the day of , 2016
______Mayor
______Corporate Officer
THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISION
DATE: January 9, 2017 Regular TOPIC: Fees & Charges Amending (Waste Management and Wildlife Attractant) Bylaw No. 3362, 2016 PROPOSAL: Adoption PROPOSED BY: Staff ______ANALYSIS SUMMARY: The City’s Waste Management and Wildlife Attractant Amendment Bylaw No. 3361, 2016 was presented for adoption earlier on this meeting agenda. The associated Fees and Charges Amendment (Waste Management and Wildlife Attractant) Bylaw No. 3362, 2016 is also presented for final adoption
BACKGROUND: The bylaw amendment is purely to move the Fee Schedule for Residential Customer Garbage Collection and Disposal into the City’s Fees and Charges Bylaw (new Schedule ‘P’). No changes to the annual fees have been proposed at this time.
BENEFITS OR DISADVANTAGES AND NEGATIVE IMPACTS: In recent years staff has steadily been moving all fees and charges levied for services provided by the City of Nelson into one Fees and Charges Bylaw. The benefit of this initiative is that the City’s fees are conveniently contained within one bylaw and can be accessed more readily than if they were dispersed among many different regulatory bylaws.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: Section 194 of the Community Charter states: “A council may, by bylaw, impose a fee payable in respect of all or part of a service of the municipality”. A fee for the use of local government services must be related to the cost of providing the service and it must be levied only on the party that uses the service.
COSTS AND BUDGET IMPACT - REVENUE GENERATION: No changes are anticipated as a result of this bylaw amendment.
IMPACT ON SUSTAINABILITY OBJECTIVES AND STAFF RESOURCES: N/A
COMMUNICATION: Residents would be made aware on the new program through the City newsletter, press release, website and social media.
The City’s Fees and Charges Bylaw is consolidated as amended and the current version is made available on the City’s website.
OPTIONS AND ALTERNATIVES: 1. Adopt the bylaw 2. Do not pass any readings of the bylaws and refer to staff with other direction
ATTACHMENTS: • Fees and Charges Amendment (Waste Management and Wildlife Attractant) Bylaw No. 3362, 2016
RECOMMENDATION: That Council passes the following resolution/s:
THAT the “Fees and Charges Amendment (Waste Management and Wildlife Attractant) Bylaw No. 3362, 2016" be finally adopted.
AUTHOR: REVIEWED BY:
______DEPUTY CORPORATE OFFICER CITY MANAGER
THE CORPORATION OF THE CITY OF NELSON
BYLAW NO. 3362
BEING A BYLAW TO AMEND “THE CORPORATION OF THE CITY OF NELSON FEES AND CHARGES BYLAW NO. 3092, 2008” ______
WHEREAS it is deemed necessary to amend “The Corporation of the City of Nelson Fees and Charges Bylaw No. 3092, 2008” (hereinafter called “the said Bylaw”);
NOW THEREFORE the Council of The Corporation of the City of Nelson, in open meeting assembled enacts as follows:
1. That Schedule “P” be added to the said bylaw.
2. This bylaw comes into force and effect upon its adoption.
3. This bylaw shall be cited as the "Corporation of the City of Nelson Fees and Charges Amendment (Waste Management and Wildlife Attractant) Bylaw No. 3362, 2016".
READ A FIRST TIME the 19th day of December, 2016 READ A SECOND TIME the 19th day of December, 2016 READ A THIRD TIME the 19th day of December, 2016
FINALLY PASSED AND ADOPTED the day of 2017
______Mayor
______Corporate Officer SCHEDULE "P" TO FEES AND CHARGES BYLAW NO. 3092, 2008
being a schedule of RESIDENTIAL CUSTOMER GARBAGE COLLECTION AND DISPOSAL FEES
The following shall be the rates charged for collection and disposal of residential garbage in accordance with the City’s Waste Management and Wildlife Attractant Bylaw
Description Annual Fee
Single Family Collection $40.00 Dwelling Units Disposal Garbage disposal tag on each bag
Two-Family Dwelling Unit Collection $80.00 Disposal Garbage disposal tag on each bag
Legal secondary suite within a Collection $40.00 single family dwelling unit Disposal Garbage disposal tag on each bag
Multi-Family Dwelling Unit Collection $32.00 (properties with up to 10 units) Disposal Garbage disposal tag on each bag
Residential Garbage Disposal Disposal $1.50 per tag Tags
THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISON
DATE: January 9th, 2017 Regular Council TOPIC: Electrical Utility Amendment Bylaw No.3364, 2017 (2017 Electrical Rates) PROPOSAL: Introduction and first three readings PROPOSED Staff BY:
ANALYSIS SUMMARY: At the December 14th, 2016 Council meeting, Council was provided with with background information on the 2017 electrical rate changes for the utility. At the December 19th, 2016 Council meeting, Council was provided with further information on several rate increase options including the advantages and disadvantages.
The utility rate amendment bylaw is being brought forward to Council for consideration prior to the completion of the 2017-2021 Financial Plan. This will allow Nelson Hydro to communicate these changes to customers prior to the rates going into effect April 2017. Also, the BC Utilities Commission must approve any increase for the rural customers before adoption of the amendment.
General Rate Increase: Staff recommends a 4.28% general rate increase in Nelson Hydro electrical rates for all classes effective April 1, 2017. This rate increase is comprised of inflationary increases in the operating budget (ex: wages and materials) and increased power purchase costs; it is prudent that these increased costs be recovered through a general rate increase. This rate increase will also help fund the longer term capital requirements and an increase to the water license reserve. A 4.28% general rate increase effective April 01, 2016 will result in a revenue increase of about 2.96% to the utility for 2017.
BACKGROUND: General Rate Increase: In January 2017, FortisBC implemented an interim general rate increase of 2.76% to all rates including the Nelson Wholesale and FortisBC residential rates.
BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS: After the 2017 rate increases, Nelson Hydro will continue to have the lowest residential rates of FortisBC and the other Municipal hydro utilities.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: It is within Council’s authority to review rate changes and increase Hydro rates when necessary. Prior to adoption, this increase must also be approved by the BC Utilities Commission for the rural customers
OPTIONS AND ALTERNATIVES: 1. Proceed with the bylaw and increase the electrical utility rates by 4.28% for all classes. 2. Refer the matter back to staff with direction to look at higher rates for further review and report. 3. Refer the matter back to staff with direction to look at lower rates for further review and report.
COSTS AND BUDGET IMPACT - REVENUE GENERATION: The increase will cover Nelson Hydro’s projected revenue requirement as well as fund the long term capital requirements and dividend to the City of Nelson. STAFF RECOMMENDATION: That Council pass the following resolutions:
1. That the "Electrical Utility Amendment Bylaw (Hydro Rates 2017) No.3364, 2017" be introduced and read a first time and a second time by title only.
2. That the "Electrical Utility Amendment Bylaw (Hydro Rates 2017) No.3364, 2017" be read a third time.
AUTHOR: REVIEWED BY:
______CITY MANAGER NELSON HYDRO
MEMORANDUM Suite 101, 310 Ward St. Nelson, BC V1l 5S4 Tel (250) 352-8214 Fax (250) 352-6417
DATE: January 04, 2017
TO: Kevin Cormack, CAO Council
FROM: Alex Love, Nelson Hydro General Manager
SUBJECT: Nelson Hydro 2017 Draft Budget
Attached please find a summary of the draft 2017 Budget for Nelson Hydro. With minor changes this is the draft budget underlying the business plan and rate changes as presented to council on Dec 14 and 19th, 2016. It is planned that this draft budget would be included as part of the city 5-year financial for Council approval in March of this year.
Operating Budget Notes:
Operating Expenses Operating expenses 2017 / 2016 are $4.826 / $4.647 million. In 2017 there is an increase of $204,000 for the Regional Energy Efficiency program proposed to the RDCK. As this would be funded by the RDCK there is an offsetting contribution of $204,000 which shows near the bottom of the worksheet. The Utility base operating expenses (before the REE proposal) are decreasing by 0.5%
Power Purchase Power Purchase costs are expected to decrease slightly compared to 2016 budget even though there are wholesale rate increases. This is because we forecast a lower volume of energy purchase and demand charges from the wholesale supplier in the 2017 budget as compared to the 2016 budget.
2017-01-04 Nelson Hydro 2017 Draft Budget.docx1 of 2 MEMORANDUM
Capital Budget Notes:
Solar Garden The Solar Garden shows a 017 budget of -$ 84,520. This is because the customer contribution will be recognized in 2017 when production starts and those contributions are $84,520 greater than the expected remaining construction costs yet to come in 2017.
New Generation The draft budget includes $55,000 in 2017 for studying water flow at possible new hydro generation sites (Grohman Cr.) and $126,000 in 2018 for install of PRV station generation unit. These projects align with strategic goals of developing new renewable local generation.
2017-01-04 Nelson Hydro 2017 Draft Budget.docx2 of 2 Nelson Hydro 2017 Budget 1/5/2017
Data Sum of Merged 2017 Type Type 1 Function Description WO# Description 2010 Act 2011 Act 2012 YTD Act. 2013 YTD Act 2014 YTD Act. 2015 YTD Act. Draft 2016 Budget Budget Draft 2018 Budget Draft 2019 Budget Draft 2020 Budget Draft 2021 Budget Expense Debt Serv. Electrical Debt Charges $1,022,656 $931,698 $161,774 $499,248 $499,363 $499,363 $499,364 $499,364 $499,364 $499,364 $499,364 $499,364 Debt Serv. Total $1,022,656 $931,698 $161,774 $499,248 $499,363 $499,363 $499,364 $499,364 $499,364 $499,364 $499,364 $499,364
Op Exp. Distribution $547,863 $866,647 $1,142,603 $1,122,776 $1,534,330 $2,015,939 $1,343,100 $1,336,667 $1,377,963 $1,420,676 $1,464,857 $1,510,558 Electrical Administration $839,243 $997,666 $928,014 $1,087,249 $1,144,875 $1,095,556 $1,110,000 $1,319,563 $1,140,115 $1,165,339 $1,191,256 $1,217,886 Electrical Billing & Collections $573,775 $594,808 $599,150 $631,569 $626,994 $677,510 $688,699 $706,030 $725,588 $745,729 $766,470 $787,829 Electrical Debt Charges $0 $36,000 $0 $0 $0 $0 $0 $0 $0 $0 Electrical Supply $413,357 $440,213 $711,974 $471,385 $460,605 $496,193 $437,857 $454,080 $457,107 $475,582 $494,838 $514,910 Electrical Transmission $20,296 $3,238 $43,766 $130,035 $115,296 $118,972 $128,500 $99,369 $102,215 $105,146 $108,166 $111,277 Metering $109,649 $88,264 $79,672 $86,849 $78,526 $93,045 $97,700 $97,454 $100,567 $103,787 $107,117 $110,561 Operation $400,315 $439,934 $610,345 $543,987 $647,120 $605,522 $472,810 $500,450 $514,609 $529,196 $544,225 $559,710 Share of General Administration $82,919 $92,533 $94,546 $106,210 $118,363 $102,514 $113,871 $117,857 $121,982 $126,251 $130,670 $135,243 Substations $135,591 $110,502 $123,448 $42,468 $127,396 $110,491 $245,189 $185,084 $76,673 $78,830 $81,058 $83,358 Transfers Allow-Small Acct Write-off $5,367 $18,321 $8,453 $6,406 $48,793 $2,131 $10,000 $10,000 $10,300 $10,609 $10,927 $11,255 Op Exp. Total $3,128,375 $3,652,126 $4,377,970 $4,228,933 $4,902,298 $5,317,873 $4,647,726 $4,826,552 $4,627,118 $4,761,146 $4,899,584 $5,042,587
Power Purch. Electrical Supply $5,024,736 $5,522,562 $4,667,026 $5,642,517 $5,976,276 $5,925,459 $6,774,683 $6,756,716 $6,993,201 $7,237,963 $7,491,292 $7,753,487 Power Purch. Total $5,024,736 $5,522,562 $4,667,026 $5,642,517 $5,976,276 $5,925,459 $6,774,683 $6,756,716 $6,993,201 $7,237,963 $7,491,292 $7,753,487
Transfers Transfers Transfer - Dividend Pymt. $2,100,000 $2,225,000 $2,275,000 $2,400,000 $2,500,000 $2,600,000 $2,700,000 $2,700,000 $2,754,000 $2,809,080 $2,865,262 $2,922,567 Transfer - Water Licence Reserve $475,000 $475,000 $0 $0 $533,000 $551,654 $568,867 $658,266 $671,431 $684,860 $698,557 $712,528 Contribution to Community Complex $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 Transfers Total $2,665,000 $2,790,000 $2,365,000 $2,490,000 $3,123,000 $3,241,654 $3,358,867 $3,448,266 $3,515,431 $3,583,940 $3,653,819 $3,725,095
Op Exp. - DES District Heating Operations $9,956 $7,361 $5,639 $5,780 $7,803 $7,959 $8,118 $8,281 $8,446 $8,615 Op Exp. - DES Total $9,956 $7,361 $5,639 $5,780 $7,803 $7,959 $8,118 $8,281 $8,446 $8,615
Expense Total $11,840,766 $12,896,387 $11,581,726 $12,868,059 $14,506,575 $14,990,129 $15,288,442 $15,538,857 $15,643,232 $16,090,693 $16,552,504 $17,029,148
Revenue Energy Exports $0 $0 $0 $0 $0 $0 $0
Revenue - Other -$393,837 -$841,773 -$407,809 -$367,927 -$597,511 -$450,979 -$445,753 -$468,475 -$478,508 -$488,861 -$499,545 -$510,571
Revenue - Rates Electrical Sale of Services Electrical Rates-Taxable -$4,342,914 -$4,747,350 -$4,771,055 -$5,356,864 -$5,464,325 -$5,185,174 -$5,753,441 -$5,775,000 -$5,977,125 -$6,186,324 -$6,402,846 -$6,626,945 Sale of Service - Tax Demand -$436,202 -$483,109 -$455,854 -$520,805 -$563,209 -$476,216 -$593,294 -$595,555 -$616,399 -$637,973 -$660,302 -$683,413 Electrical Rates - Non Taxable -$7,868,213 -$8,775,796 -$9,234,275 -$9,701,571 -$10,075,210 -$10,303,482 -$10,738,265 -$10,780,000 -$11,157,300 -$11,547,806 -$11,951,979 -$12,370,298 Revenue - Rates Total -$12,647,329 -$14,006,255 -$14,461,184 -$15,579,240 -$16,102,744 -$15,964,873 -$17,085,000 -$17,150,555 -$17,750,824 -$18,372,103 -$19,015,127 -$19,680,656
Contributions Electrical Administration -$15,500 $0 -$204,000 $0 $0 $0 $0 Contributions Total -$15,500 $0 -$204,000 $0 $0 $0 $0
Revenue - DES District heating Revenues Tenth Street Dorm Revenues -$8,130 -$6,344 -$6,549 -$8,843 -$9,020 -$9,201 -$9,385 -$9,572 -$9,764 Revenue - DES Total -$8,130 -$6,344 -$6,549 -$8,843 -$9,020 -$9,201 -$9,385 -$9,572 -$9,764
Revenue Total -$13,041,166 -$14,848,028 -$14,868,993 -$15,970,797 -$16,706,598 -$16,422,401 -$17,539,597 -$17,832,050 -$18,238,533 -$18,870,349 -$19,524,244 -$20,200,991
Grand Total -$1,200,399 -$1,951,642 -$3,287,267 -$3,102,738 -$2,200,023 -$1,432,272 -$2,251,154 -$2,293,194 -$2,595,300 -$2,779,656 -$2,971,740 -$3,171,843
P 1 of 3 NH 2016 Budget Rev34 Q3 Report.xlsx Nelson Hydro 2017 Budget 1/5/2017
Type Capital
Data Project Descripti Sum of Merged on WO# WO# Description 2010 Act 2011 Act 2012 YTD Act. 2013 YTD Act 2014 YTD Act. 2015 YTD Act. Draft 2016 Budget 2017 Budget Draft 2018 Budget Draft 2019 Budget Draft 2020 Budget Draft 2021 Budget Bonnington Falls Upgrades 6950 G4 Rewind & Automation $268,945 $47,867 $46,542 $1,910 $0 $0 6951 G3 Rewind $49 $16,775 $168,759 $0 6952 Vibration Monitoring Upgrade $31,713 $216 $288 $0 $0 6953 Forebay Gate Upgrade $191 $0 $6,902 $10,000 $133,200 6961 G5 P&C Upgrade $560 $0 $0 $120,000 $5,000 New WO G5 Auxillairy Systems Upgrade $90,000 Power Plant Water Intake Repairs $0 $37,865 $47,364 Dam Seepage Monitoring $30,000 Wooden Decking Replacment $0 $80,000 $120,000 Penstock Condition Assessment $0 $176,000 Hall St PRV Micro Hydro install $0 $126,500 6947 Rock Scaling and Stabilization $0 $130,500 6916 Dam Safety Study $0 $25,000 $0 $0 $0 $0 $0 Bonnington Falls Upgrades Sum $300,658 $48,083 $47,631 $18,685 $175,661 $155,000 $388,700 $206,500 $213,865 $120,000 $47,364
Distribution Upgrades 6901 Pole Replacement - City $44,488 $33,469 $17,965 $177,866 $496,209 $280,363 $95,000 $125,000 $250,000 $258,750 $267,806 $277,179 6902 Pole Replacement - SS $15,324 $106,938 $27,424 $51,831 $21,960 $97,911 $105,000 $107,500 $107,500 $111,263 $115,157 $119,187 6903 Pole Replacement - N/S $138,453 $269,875 $52,056 $137,060 $241,232 $214,223 $225,000 $125,000 $250,000 $258,750 $267,806 $277,179 6930 Harrop/Procter Submarine Cable $0 $15,550 $18,634 $75,942 $834,693 $0 $0 $0 $0 $0 6956 1/0 Reclose Installs (4) $11,534 $123,688 $26,163 $80,224 $32,288 $15,000 $0 $0 $0 $0 $0 6957 25F71 Re-Conductor $0 $0 $984 $241 $355,000 $0 $0 $0 $0 6962 3 Phase Gang Disconnect Switch $0 $22,556 $28,758 $15,000 $5,000 $5,000 $5,000 $5,000 $5,000 6900 Cutouts & Arrestors - Replace Porcelain with Poly $0 $43,053 $233,569 $82,800 $80,000 $82,800 $85,698 $0 $0 6929 F51/52 Bridge Duct $0 $0 $0 $0 $75,000 $0 $0 $414,500 New WO Ymir Rd Rebuild and V-Conv $0 $110,000 Grohman Rebuild and V-Conv $0 $425,000 Harrop / Proctor Line Upgrades $0 $120,000 North Shore Volt-VAR Optimize $20,000 $150,000 $20,000 6914 Downtown Loop Feed $0 7418 Hall St Primary U/G Upgrade $0 $30,000 $100,000 6915 FBC Crossings $100,000 $50,000 $50,000 $50,000 $50,000 $50,000 6964 ShasheenKennel/BlewettRelocate $0 $60,000 Distribution Upgrades Sum $198,266 $421,816 $236,682 $411,554 $982,160 $1,722,046 $667,800 $967,500 $970,300 $909,461 $875,769 $1,568,046
District Energy System 6970 District Heating System Prelim Est. $63,034 $25,379 $2,348 $75,801 $45,505 -$3,828 $100,000 $75,000 $0 $0 $0 $0 6971 Co-Gen System $1,476 $25,000 $25,000 $0 $0 $0 $0 District Energy System Sum $63,034 $25,379 $2,348 $75,801 $45,505 -$2,351 $125,000 $100,000 $0 $0 $0 $0
Hydro Meters 6940 Meters Replacement $24,318 $12,384 $95,569 $6,436 $8,434 $12,959 $30,000 $15,000 $15,000 $15,000 $15,000 $15,000 Hydro Meters Sum $24,318 $12,384 $95,569 $6,436 $8,434 $12,959 $30,000 $15,000 $15,000 $15,000 $15,000 $15,000
New Customer Services 6416 New Services - Flat Rate $117,917 $131,865 $98,449 $120,823 $51,189 $162,584 $133,903 $138,590 $143,440 $148,461 $153,657 $159,035 6426 New Services - Flat Rate $80,064 $44,066 $55,053 $46,126 $26,047 $50,694 $61,060 $63,197 $65,409 $67,698 $70,068 $72,520 6436 New Services - Flat Rate $141,581 $109,758 $87,090 $66,164 $96,284 $79,253 $101,766 $105,328 $109,015 $112,830 $116,779 $120,867 New Customer Services Sum $339,563 $285,690 $240,591 $233,112 $173,520 $292,531 $296,729 $307,115 $317,864 $328,989 $340,504 $352,421
Substation Upgrades 6924 27L Breaker $1,104 $387 $74 $0 6931 Rosemont Substation $45,863 $175,989 $470,832 $2,059,347 $362,512 $5,948 $0 6943 Lakeside Terminal Switchgear $0 $250,000 $250,000 6958 Mill St Sub Upgrade $0 $1,500,000 6959 Bonnington Sub P&C Upgrade $300 $162,500 6960 Coffee Creek Transformer $0 $500,000 $0 New WO Bonnington 60CB10 Replacment $20,000 $112,000 Six Mile Sub - V-regs Replacement $0 $100,000 Substation Upgrades Sum $45,863 $175,989 $470,832 $2,060,451 $363,200 $6,022 $182,500 $212,000 $1,500,000 $750,000 $250,000
Transmission Upgrades 6920 60L1 Rebuild $20,588 $738 $0 $4,821 $9,610 $5,000 $0 $275,000 6921 60L2 Rebuild $1,188 $227,810 $604,930 $29,583 $0 $371,000 6922 60L3 Rebuild $253,168 $40,902 $0 $10,556 $368,000 $0 $375,000 6923 60L3 YMIR Hwy Crossing $130,335 $13,277 $89 $0 $0 Transmission Upgrades Sum $273,756 $132,261 $281,989 $609,840 $49,749 $373,000 $0 $746,000 $275,000
Voltage Conversions 6909 Voltage Conv. - Gyro (4F29) $0 $131 $0 $346,000 $0 6910 Voltage Conv. - Uphill (4F21, 4F22) $50,210 $59,169 $231,669 $190,846 $80,989 $658,075 $190,000 $0 6911 Voltage Conv. - Downtown (4F25 & 4F21) $728,239 $2,591,648 $127,933 $773,368 $573,795 $31,562 $0 6912 Voltage Conv. - Southshore $3,919 -$224 $85,124 $0 6913 Voltage Conv. - City (4kV) $393 $150,000 $763,000 Voltage Conversions Sum $778,449 $2,650,816 $359,603 $968,133 $654,691 $775,154 $686,000 $763,000
P 2 of 3 NH 2016 Budget Rev34 Q3 Report.xlsx Capital Summary Nelson Hydro 2017 Budget 1/5/2017
Project Descripti Sum of Merged on WO# WO# Description 2010 Act 2011 Act 2012 YTD Act. 2013 YTD Act 2014 YTD Act. 2015 YTD Act. Draft 2016 Budget 2017 Budget Draft 2018 Budget Draft 2019 Budget Draft 2020 Budget Draft 2021 Budget
Equipment Capital 6942 Infrared Camera $0 $0 $0 $0 $0 $0 $0 6954 Rubber Truck Tools $0 $3,899 $2,624 $90,000 $0 $0 $0 $0 $0 Equipment Capital Sum $0 $3,899 $2,624 $90,000 $0 $0 $0 $0 $0
System General 6722 Hydro Generation Studies $0 $0 $75,000 $55,000 6941 CIS E-Billing Module $55,000 6955 SCADA Upgrade $15,831 $0 $0 $326 $84,482 $40,000 $0 6963 Electric Vehicle Charging Station $0 $12,573 $10,000 $0 7326 Solar Garden (2014) Design $0 $2,000 $0 6946 Office Reno Hydro $133,142 $0 7330 Solar Garden - new -$5,139 $192,689 -$84,520 $2,000 $2,000 $2,000 $2,000 System General Sum $15,831 $0 $0 $326 $225,058 $319,689 $25,480 $2,000 $2,000 $2,000 $2,000
Grand Total $1,723,248 $3,888,563 $1,585,968 $4,085,107 $2,860,259 $3,259,453 $2,743,218 $2,749,295 $2,469,664 $3,244,315 $2,103,273 $2,234,831
P 3 of 3 NH 2016 Budget Rev34 Q3 Report.xlsx Capital Summary 2017 BP 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Actual Actual Actual Actual Actual Actual Projected Budget Budget Budget Budget Budget Opening Bal. (Capital & FP Res) $3,084,843 $2,077,161 $2,183,439 $7,228,089 $5,490,871 $4,994,860 $2,986,124 $2,557,460 $2,161,159 $2,361,395 $1,962,936 $2,914,503
Contributions $1,167,253 $2,195,482 $3,178,899 $2,316,819 $2,197,581 $1,419,445 $2,251,154 $2,293,194 $2,595,300 $2,779,656 $2,971,740 $3,171,843 Borrowing $1,544,736 $4,455,264 Future Power Purchase Res. Expenditures ($2,296,303) ($3,740,218) ($2,672,399) ($4,196,304) ($2,914,246) ($3,589,305) ($2,743,218) ($2,749,295) ($2,469,664) ($3,244,315) ($2,103,273) ($2,234,831) Interest Income $121,368 $106,278 $82,887 $142,269 $220,654 $161,124 $63,400 $59,800 $74,600 $66,200 $83,100 $85,000 Closing Bal. Act. $2,077,161 $2,183,439 $7,228,089 $5,490,871 $4,994,860 $2,986,124 Closing Bal. Fcst. $2,557,460 $2,161,159 $2,361,395 $1,962,936 $2,914,503 $3,936,514
Nelson Hydro 2017 Bus Plan Capital Reserve Forecast $10,000,000 $9,000,000 $8,000,000 Closing Bal. Act. $7,000,000 Closing Bal. Fcst. $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
THE CORPORATION OF THE CITY OF NELSON
BYLAW NO. 3364
A BYLAW TO AMEND “THE CORPORATION OF THE CITY OF NELSON HYDRO SERVICES BYLAW NO. 3196, 2012” ______
WHEREAS it is deemed desirable and expedient to amend “The Corporation of the City of Nelson Hydro Services Bylaw No. 3196, 2012” to increase rates to cover the costs of operating the City of Nelson’s hydro system;
NOW THEREFORE the Council of the Corporation of the City of Nelson, in open meeting assembled, enacts as follows:
1. Schedule “B” of “The Corporation of the City of Nelson Hydro Services Bylaw No. 3196, 2012” is hereby rescinded and Schedule “B” attached hereto and forming part of this Bylaw is hereby substituted.
2. This Bylaw shall receive the approval of the British Columbia Utilities Commission prior to adoption.
3. This Bylaw may be cited as the “Electrical Utility Amendment (Hydro Rates 2017) Bylaw No. 3364, 2017.”
4. This Bylaw shall come into force and effect on April 1, 2017.
READ A FIRST TIME the day of , 2017 READ A SECOND TIME the day of , 2017 READ A THIRD TIME the day of , 2017
RECEIVED approval of the British Columbia Utilities Commission on The day of , 2017 per Order No.
FINALLY PASSED AND ADOPTED the day of , 2017
______Mayor
______Corporate Officer
Page 1
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATES & CHARGES
RATE A-1 Residential Service Rates - Urban
Applicable to Urban Customers Applicable to residential or domestic use Applicable to domestic water systems with connected load of 5HP or less
Rate: Energy Charge – Bi- Monthly
Basic Charge $15.63 per period All kWh per period @ 10.13 cents per kWh
Demand Charge
First 20 kW - nil Each additional kW per period @ $7.10 per kW
Minimum Charge
The minimum charge per period shall be $15.63
______
Rate A-1 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 2
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATE A-3 Residential Service Rates - Rural
Applicable to Rural Customers Applicable to residential or domestic use Applicable to common residential use Applicable to domestic water systems with connected load of 5HP or less
Rate: Energy Charge - Bi-monthly
Basic Charge $15.63 per period All kWh per period @ 10.13 cents per kWh
Demand Charge
First 20 kW - nil All additional kW @ $7.10 per kW
Minimum Charge
The minimum charge per period shall be $15.63
______
Rate A-3 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 3
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATE B-1 Small Commercial Service Rates - Urban
Applicable to Urban Customers Applicable to small non-residential customers of loads up to 25 KVA where no Demand Meter is installed
Rate: Energy Charge - Bi-monthly
Basic Charge $ 35.82 per period. All kWh per period @ 11.54 cents per kWh
Minimum Charge
The minimum charge per period shall be $ 35.82
______
Rate B-1 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 4
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATE B-4 Commercial Service Rates - Rural
Applicable to Rural Customers Applicable to small non-residential customers of loads up to 25 KVA where no Demand Meter is installed
Rate: Energy Charge - Bi-monthly
Basic Charge $ 36.92 per period All kWh per period @ 11.89 cents per kWh
Minimum Charge
The minimum charge per period shall be $ 36.92
______
Rate B-4 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 5
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATE C-1 General Service Rates - Urban
Rate: Energy Charge – Monthly
Basic Charge $ 35.82 per month First 15,000 kWh per month @ 10.34 cents per kWh All additional kWh per month over 15,000 @ 10.34 cents per kWh
Demand Charge $ 7.59 per KVA of billing demand above 25 KVA
Minimum Charge The minimum charge per period shall be the greater of: a) $ 35.82 per month, or b) the demand charge
Billing Demand The greatest of: a) The maximum demand in KVA the current billing month, or b) Seventy-five percent (75%) of the maximum demand in KVA registered during the months in the previous eleven month period
Discounts a) If service under this rate is metered at Primary Voltage, a metering discount of 1.5% shall apply b) If the Customer supplies the necessary step down transformers and transmission line voltage protective equipment and installs the same on his premises, a further discount of 62.24 cents per KVA of Billing Demand shall apply
______
Rate C-1 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 6
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATE C-4 General Service Rates - Rural
Rate: Energy Charge – Monthly
Basic Charge $ 36.92 per month First 15,000 kWh per month @ 10.66 cents per kWh All additional kWh per month over 15,000 @ 10.66 cents per kWh
Demand Charge $7.81 per KVA. of billing demand above 25 KVA
Minimum Charge a) $ 36.92 per month, or b) the demand charge
Billing Demand The greatest of: a) The maximum demand in KVA the current billing month, or b) Seventy-five percent (75%) of the maximum demand in KVA registered during the months in the previous eleven month period
Discounts a) If service under this rate is metered at Primary Voltage, a metering discount of 1.5% shall apply
b) If the Customer supplies the necessary step down transformers and transmission line voltage protective equipment and installs the same on his premises, a further discount of 62.24 cents per KVA of Billing Demand shall apply
______
Rate C-4 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 7
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATE E-1 City of Nelson Service Rate
Applicable for all City of Nelson (company) accounts for electrical consumption billed bi-monthly
Rate: Energy Charge - Monthly
All kWh per month @ 9.73 cents per kWh
______
Rate E-1 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 8
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATE F-1 Commercial Flat Service Rates - Urban
Applicable to Urban Customers
Applicable to Commercial Utilities with usage of energy estimated to be less than 400 kWh per billing period
Rate: $54.23 bi-monthly
______
Rate F-1 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 9
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATE F-2 Commercial Flat Service Rates - Rural
Applicable to Rural Customers Applicable to Commercial Utilities with usage of energy estimated to be less than 400 kWh per billing period
Rate: $59.69 bi-monthly
.
______
Rate F-2 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 10
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATE G-3 Street or Outdoor Lighting - Urban
Applicable to Urban Customers where the City owns, installs and maintains the lamps.
Applicable only to high intensity distribution lamps as may be approved by the City.
A surcharge of $ 8.52 per Month will apply if the City installs a pole for the above lighting.
For fixtures with lamp rates different from those above, the Monthly rate shall be 1.5% of the installed cost of the fixtures plus 2.67 cents per watt of the rating of the lamp and ballast.
Maintenance will be conducted by City crews during regular working hours. The customer will be responsible for any willful damage caused by any person or thing.
The original term of the contract shall be for three years and may be renewed for periods of one year until terminated by written notice of at least 30 days by the City or the customer.
Rate: Lamp Size in Watts Monthly Charge
150 $22.01 250 $27.59
______
Rate G-3 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 11
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATE G-4 Street or Outdoor Lighting - Rural
Applicable to Rural Customers where the City owns, installs and maintains the lamps.
Applicable only to high intensity distribution lamps as may be approved by the City.
A surcharge of $ 8.52 per Month will apply if the City installs a pole for the above lighting.
For fixtures with lamp rates different from those above, the Monthly rate shall be 1.5% of the installed cost of the fixtures plus 3.16 cents per watt of the rating of the lamp and ballast.
Maintenance will be conducted by City crews during regular working hours. The customer will be responsible for any willful damage caused by any person or thing.
The original term of the contract shall be for three years and may be renewed for periods of one year until terminated by written notice of at least 30 days by the City or the customer.
Deposit
The minimum deposit shall be an amount equal to 2 1/2 times the average monthly invoice.
Rate: Lamp Size in Watts Monthly Charge 150 $24.22 250 $30.31
______
Rate G-4 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 12
SCHEDULE “B” SERVICE DESCRIPTIONS AND RATES
RATES & CHARGES
RATE M-1 Manual Meter Reading
Applicable to Urban Residential Customers Applicable to Rural Residential Customers
An optional service is offered to those customers who prefer not to have a radio read meter at their service entrance. A digital non-radio read meter will be installed as an alternate to the standard digital radio read meter.
The customer will be required to pay a onetime “Setup Charge”. For each billing cycle thereafter, the customer will be required to pay a “Manual Read Charge” along with the regular residential service rates applicable under Schedule A-1 or Schedule A-3 of this bylaw.
This service may be discontinued if it is not compatible with the Technology, Practices, Procedures or Capacity of the Electric Utility. In the event of program cancellation a refund of the setup fee will be made to any customer who subscribed to the service less than two years prior.
Rate: Setup Charge
Each electric meter $174.49
Manual Read Charge
Manual Read for each billing cycle $24.06
______
Rate M-1 The Corporation of the City of Nelson April 1, 2017
Accepted for filing on [DATE]
Page 13 THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISION
DATE: January 9, 2017 Regular TOPIC: 2017 Water and Sewer Rates PROPOSAL: Introduction and first three readings of the Nelson Fees and Charges Amendment (2017 Sewer and Water Rates) Bylaw No. 3366, 2017 PROPOSED BY: Staff ______ANALYSIS SUMMARY: Annually, the City reviews the long-term operating and capital plan for the Water and Sewer utilities. The purpose is to ensure that rates are set at a level that ensures sufficient funds are available to cover the annual operating, capital expenses and provides for adequate reserves to fund future capital expenditures. The City of Nelson Fees and Charges Amendment (2017 Water and Sewer Rates) Bylaw No. 3366, 2017 is introduced and presented for first three readings.
BACKGROUND: On October 31st, November 9th & December 9th of 2016, the City of Nelson Council held budget working sessions to review 2017 Water and Sewer utilities rate options. Staff presented an overview of the actual and projected 2016 operating and capital results of the two utilities. Furthermore, the potential 2017 rates in conjunction with the proposed operating and capital plan for the next 15 years were reviewed.
Based on council direction after the October 31st meeting, four options were developed for review at the November 9th meeting. All options included a revision of projected operating and capital expenditures for 2017 to 2032. Under the first option the annual percentage rate increases were unchanged from those that had been projected and approved last year for the 2016 to 2031 period. The second option proposed a decrease in the water from 3% to 2% and a drop in the sewer rate increase from 2% to 1.5% for the years 2017 to 2032. The third option presented to Council proposed a decrease in the water from 3% to 1.5% and a drop in the sewer rate increase from 2% to 1% for the years 2017 to 2032. The final option for Council to consider was a 0% increase for both Water and Sewer from 2017 to 2022 and then increases of 2% & 1.5% for the next 10 years for Water and Sewer.
What became clear to Council was that not having any increases in rates for 5 years put significant pressure on the utility reserve balances into the future. In addition, Council could see that with the positive results in infrastructure upgrades over the past number of years that reducing the rates from what had been proposed last year was prudent. After deliberating the options Council confirmed that option 2 was their preference for 2017. Therefore, the City of Nelson Fees and Charges Amendment (2017 Water and Sewer Rates) Bylaw has been prepared to lower the rates from what had been planned in the prior year. Council noted that the proposed rate increases will ensure that the water & sewer utilities are sustainable and will allow the City to keep on target with implementing the Capital upgrades as outlined in the Water and Sewer Master Plans while maintaining an appropriate balance in the respective utility reserve accounts.
Some highlights from reviewing the operations and the completed and recommended capital upgrades for 2016 and 2017 is as follows:
Water System • Urban systems is in the process of reviewing secondary water sources and providing an update to and a report on the implementation of the 2006 Water Master Plan. A final report is expected in the late spring of 2017. • The City was successful in replacing 1.15 km in water lines in 2016 with the plan in 2017 to replace 2 km • Mt. Station UV disinfection system was completed and is operating as expected. • ICI metering installation occurred late in the fall of 2016 which did not allow for the data collection staff were hoping for. Data collection from the new meter installations will be compiled with the other metered locations data and will be reviewed for the 2018 rate and capital upgrade discussion. • During 2016, Phase 2 of the Hall Street water main and line replacements was being designed. If the City is able to secure significant grant funding the plan is for the work to commence in 2017
Sewer System • Upgrades to the HVAC and ventilations system at the sewage treatment plant (STP) were completed in 2016. • A specialist of the vendor who sold the City the STP digester system analyzed and assessed this fall and noted that they are working effectively and with continued maintenance they will not need to be upgraded for 5 years later than the replacement had been budgeted. • The City replaced or relined 2.9 km of sewer lines in 2016 with the plan to replace or reline 3.5km in 2017. One of the major factors in the City being able to renew sewer lines at a greater distance than was first planned is due to the significant drop in the cost of relining which has allowed more pipe to be replaced within the same amount of budgeted dollars. • Phase 2 of the Hall Street sewer upgrades was in the design stage for 2016 and if the City is successful on grant funding applications work will commence in 2017.
Based on the discussions with Council and the review of the Sewer and Water Master Plans, Staff is recommending the following changes to 2017 rates, discounts and potential future capital expenditures: • A 2% increase in Water rates and a 1.5% increase in Sewer rates. • Increase the discount of conforming suites from 50% to 75% • Phase 2 of the utility upgrades for Hall Street have been budgeted for but will only proceed if grant funding is secured. • The Stanly Street water system pressure reducing station is to be upgraded. • Preparation for using the lake as an emergency water source will be undertaken. • Continue the strategic ICI/residential metering installation and data collection project and analyze the data collected for the 2015-2017 period. • Put the implementation of Phase 2 of the meter rate increase on hold until further meter data information has been collected. The meter rate is to only be increased by the normal increases to the other water and sewer rates. Implementation of the 33% meter rate increase is scheduled for 2019 & 2020.
With these increases, rates for a Single Family Dwelling (SFD) will be:
2016 Rate 2017 Rate Net SFD (after discount) (after discount) change WATER $527.40 $538.20 $10.80 SEWER $454.50 $461.70 $7.20 ANNUAL TOTAL $981.90 $999.90 $18.00 PER MONTH $81.83 $83.33 $1.50
BENEFITS OR DISADVANTAGES AND NEGATIVE IMPACTS: The Water and Sewer utilities are based on a fee for service model. The rates charged for water and sewer must pay for operating and capital costs as well as build adequate reserves to fund future capital expenditures. Water and sewer are core services of the City and must be properly managed to ensure that these services can be provided into the future. The proposed options are provided to help Council determine how best to align water and sewer rates with Council priorities.
Nelson is one of the few communities across Canada where water and sewer rates are sufficient to fund both projected capital upgrades and build reserves.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: It is within Council’s authority to set the rates for the sewer and water utilities.
COSTS AND BUDGET IMPACT - REVENUE GENERATION: The overall revenues will cover the projected cost increases for water and sewer operating and capital costs over the next year.
IMPACT ON SUSTAINABILITY OBJECTIVES AND STAFF RESOURCES: N/A
COMMUNICATION: Once the amended bylaws are approved by Council invoices with the new rates will be sent out to residents late January to early February 2017.
OPTIONS AND ALTERNATIVES: 1. The bylaws are given first three readings 2. Refer the matter back to staff for further review
ATTACHMENTS: • Bylaw 3366, 2017 • Final 2017 Option 2 Water and Sewer Capital Reserve spreadsheets • 2017 Water and Sewer main upgrade maps
RECOMMENDATION: That Council passes the following resolutions:
1. That the “The Corporation of the City of Nelson Fees and Charges Amendment (2017 Water and Sewer Rates) Bylaw No. 3366, 2017" be introduced and read a first time and read a second time by title only. 2. That the “The Corporation of the City of Nelson Fees and Charges Amendment (2017 Water and Sewer Rates) Bylaw No. 3366, 2017" be read a third time by title only.
AUTHOR: REVIEWED BY:
______CHIEF FINANCIAL OFFICER CITY MANAGER E K A L
Y A N E T O O T A R M O F K E S W
Sewer Main Construction E K A L
Y A N E T O O T A R M O F K E S W
Water Main Construction City of Nelson Sewer Utility Capital Reserve Projections 2017-2032
A AC AD AE AF AG AH AI AJ AK AL AM AN AO AP AQ AR AS AT AU 1 Sewer Utility Budget - Option 2 - Final 2 ● 1.5% annual rate increase 3 ● Going from 50% to 75% discount on secondary suites 4 ● Hall St sewer upgrade design in 2016 & install in 2017 dependent on Gov't funding 5 ● Includes 33% increase in metered rate each year for 2019 & 2020 6 7 Wastewater Capital Reserve 8 9 Estimated Replacement Cost 10 Sanitary Features 11,961,908 13,586,908 13,652,908 14,289,268 14,388,234 15,062,423 15,582,116 20,124,615 20,236,129 20,346,210 20,612,038 23,115,726 20,794,569 23,196,198 23,416,403 23,292,042 23,455,599 11 Sanitary Mains 43,501,251 44,153,769 44,816,076 45,488,317 46,170,642 46,863,201 47,566,149 48,279,642 49,003,836 49,738,894 50,484,977 51,242,252 51,242,252 52,010,886 52,791,049 52,791,049 52,791,049 12 Total Water System assets 55,463,159 57,740,677 58,468,984 59,777,585 60,558,876 61,925,625 63,148,266 68,404,256 69,239,965 70,085,104 71,097,016 74,357,978 72,036,821 75,207,084 76,207,452 76,083,091 76,246,648 13 Percentage of Reserve 5.7% 6.2% 6.8% 7.2% 7.9% 8.2% 8.2% 8.6% 9.1% 10.1% 10.3% 7.8% 8.2% 8.8% 8.8% 9.8% 9.9% 14 Projected 2016 Year 15 Var% End Actuals 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 16 Opening Reserve Balance $ 3,409,735 $ 3,409,735 $ 4,018,017 $ 3,573,701 $ 3,985,281 $ 4,307,698 $ 4,757,465 $ 5,093,776 $ 5,193,076 $ 5,904,572 $ 6,271,475 $ 7,109,638 $ 7,349,697 $ 5,773,436 $ 5,899,162 $ 6,589,959 $ 6,734,029 $ 7,465,153 17 18 Contributions 111% 1,337,392 1,208,539 1,130,584 1,149,480 1,174,278 1,205,433 1,210,600 1,267,193 1,271,527 1,105,418 1,108,844 1,111,787 1,114,226 942,557 942,069 982,275 980,568 978,215 19 Community Works Grant 20 Recovery 21 Government Grants 0% 10,000 830,000 - 2,666,667 ------22 Borrowing - 1,500,000 23 Expenditures 53% (815,587) (1,543,000) (2,475,000) (816,000) (936,360) (848,966) (974,189) (1,269,693) (4,842,498) (861,514) (410,081) (1,015,829) (2,803,687) (932,531) (380,473) (970,205) (395,844) (1,009,401) 24 Interest Income/recovery 124% 76,478 61,500 70,100 78,100 84,500 93,300 99,900 101,800 115,800 123,000 139,400 144,100 113,200 115,700 129,200 132,000 146,400 148,700 25 Closing Reserve Balance 128% $ 4,018,017 $ 3,136,774 $ 3,573,701 $ 3,985,281 $ 4,307,698 $ 4,757,465 $ 5,093,776 $ 5,193,076 $ 5,904,572 $ 6,271,475 $ 7,109,638 $ 7,349,697 $ 5,773,436 $ 5,899,162 $ 6,589,959 $ 6,734,029 $ 7,465,153 $ 7,582,667 26 27 Capital Plan 29 STP Upgrades - HVAC/ventilation 77% 130,000 168,000 30 - Headworks 31 - RBC 50,000 100,000 2,000,000 32 Lift Stations 19% 51,703 275,000 175,000 50,000 600,000 50,000 600,000 ------33 Grit chamber & Surge tank 9% 13,793 150,000 350,000 ------34 CIPP Relining 78% 470,091 600,000 600,000 600,000 - 600,000 - 600,000 - 600,000 - 600,000 - 600,000 600,000 600,000 35 Sewer Main Upgrades 33% 50,000 150,000 250,000 150,000 300,000 150,000 300,000 150,000 300,000 150,000 300,000 150,000 300,000 150,000 300,000 150,000 300,000 150,000 36 Forcemains ------400,000 4,000,000 ------38 Sewer upgrades -Hall St Project 50% 100,000 200,000 1,100,000 39 Inflation consideration at 2% 16,000 36,360 48,966 74,189 119,693 542,498 111,514 60,081 165,829 503,687 182,531 80,473 220,205 95,844 259,401 40 2.00% 4.04% 6.12% 8.24% 10.41% 12.62% 14.87% 17.17% 19.51% 21.90% 24.34% 26.82% 29.36% 31.95% 34.59% 41 Annual Capital Expenditures 53% $ 815,587 $ 1,543,000 $ 2,475,000 $ 816,000 $ 936,360 $ 848,966 $ 974,189 $ 1,269,693 $ 4,842,498 $ 861,514 $ 410,081 $ 1,015,829 $ 2,803,687 $ 932,531 $ 380,473 $ 970,205 $ 395,844 $ 1,009,401 42 49 50 Operational plan 2.00% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 51 Revenue from fees 99% 2,840,489 2,872,456 2,921,523 2,969,670 3,018,539 3,068,141 3,118,487 3,169,588 3,221,456 3,274,102 3,327,538 3,381,775 3,436,825 3,492,702 3,549,416 3,606,981 3,665,410 3,724,715 52 Metered revenue 54,704 60,200 61,103 62,020 82,486 109,706 111,352 113,022 114,718 116,438 118,185 119,958 121,757 123,583 125,437 127,319 129,229 131,167 53 54 Other revenues 71% 73,000 102,937 104,481 106,048 107,639 109,254 110,892 112,556 114,244 115,958 117,697 119,463 121,255 123,073 124,919 126,793 128,695 130,626 55 56 Operating Expenditures 88% 1,487,678 1,683,931 1,813,399 1,845,134 1,891,262 1,938,544 1,987,007 2,036,683 2,087,600 2,139,790 2,193,284 2,248,116 2,304,319 2,361,927 2,420,976 2,481,500 2,543,537 2,607,126 Operating Expenditures (1.75% 57 2014 to 2018 then 2.5% >) 89% 1,472,678 1,652,024 1,780,934 1,812,100 1,857,403 1,903,838 1,951,434 2,000,220 2,050,225 2,101,481 2,154,018 2,207,868 2,263,065 2,319,642 2,377,633 2,437,074 2,498,001 2,560,451 58 New Services/renewals 47% 15,000 31,907 32,465 33,033 33,859 34,706 35,573 36,463 37,374 38,309 39,266 40,248 41,254 42,286 43,343 44,426 45,537 46,675 60 Contribution to Gen. Operating (catch 61 basin redirect) 100% 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 62 Debt Service (per schedule) 100% 93,124 93,124 93,124 93,124 93,124 93,124 93,124 41,291 41,291 211,291 211,291 211,291 211,291 211,291 211,291 170,000 170,000 170,000 64 65 Net Available for Capital 111% 1,337,392 1,208,539 1,130,584 1,149,480 1,174,278 1,205,433 1,210,600 1,267,193 1,271,527 1,105,418 1,108,844 1,111,787 1,114,226 1,116,140 1,117,506 1,159,593 1,159,796 1,159,382 66 46.19% 41.21% 37.91% 37.92% 37.87% 37.93% 37.48% 38.60% 38.11% 32.60% 32.18% 31.75% 31.31% 31.96% 31.48% 32.15% 31.64% 31.13% 67 68 Sewer Rates - Single Family 69 Annual Rate 505.00 513.00 521.00 529.00 537.00 545.00 553.00 561.00 569.00 578.00 587.00 596.00 605.00 614.00 623.00 632.00 641.00 70 Less Discount 50.50 51.30 52.10 52.90 53.70 54.50 55.30 56.10 56.90 57.80 58.70 59.60 60.50 61.40 62.30 63.20 64.10 71 Net 454.50 461.70 468.90 476.10 483.30 490.50 497.70 504.90 512.10 520.20 528.30 536.40 544.50 552.60 560.70 568.80 576.90
Sewer 4:13 PM 2017 Water Sewer Rates - Option 2 - Final 1/4/2017 City of Nelson Water Utility Capital Reserve Projections 2017-2032
A AB AC AD AE AF AG AH AI AJ AK AL AM AN AO AP AQ AR AS AT 1 Water Utility Budget - Option 2 - Final 2 ● 2% annual rate increase 3 ● Going from 50% to 75% discount on secondary suites 4 ● Includes additional $800k watermain work if grant funding received 5 ● Includes secondary source study to determine suitable options and establishing an emergency water source 6 ● Includes Hall St watermain & line replacement design in 2016 & install in 2017 dependent of Gov't funding 7 ● Includes 33% increase in metered rate for 2019 & 2020 8 ● Continuation of ICI metering and data collection; phased in approach in 2018 & 2019 9 ● Includes Residential Metering phased in from 2020 to 2022 if Govt funding is available 12 13 Water Capital Reserve 14 15 Estimated Replacement Cost 16 Water Features 13,178,083 15,578,083 16,388,583 17,563,019 22,505,784 27,026,188 28,344,758 30,160,164 30,883,192 31,054,851 31,847,490 36,332,965 37,198,027 37,466,268 38,406,678 38,719,689 39,718,748 17 Water Mains 80,357,550 81,562,913 82,786,357 84,028,152 85,288,575 86,567,903 87,866,422 89,184,418 90,522,184 91,880,017 93,258,217 94,657,091 96,076,947 97,518,101 98,980,873 100,465,586 101,972,570 18 Total Water System replacement cost 93,535,633 97,140,996 99,174,940 101,591,171 107,794,358 113,594,091 116,211,179 119,344,582 121,405,376 122,934,869 125,105,708 130,990,056 133,274,974 134,984,370 137,387,551 139,185,275 141,691,318 19 Percentage of Reserve 3.0% 3.1% 3.6% 3.7% 4.3% 3.9% 4.4% 4.0% 4.6% 5.8% 6.4% 5.4% 6.0% 7.1% 7.8% 9.0% 9.7% 20 Projected 2016 Year 21 Var% End Actuals 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 22 Opening Reserve Balance $ 3,098,722 $ 3,098,722 $ 3,496,496 $ 3,024,170 $ 3,545,301 $ 3,774,412 $ 4,620,784 $ 4,399,214 $ 5,108,132 $ 4,786,223 $ 5,622,825 $ 7,089,920 $ 8,005,260 $ 7,010,299 $ 7,957,109 $ 9,586,431 $ 10,702,602 $ 12,537,465 23 24 Contributions 96% 2,119,257 2,204,033 2,208,374 2,262,132 2,329,546 2,231,871 2,279,200 2,327,288 2,399,697 2,449,331 2,499,755 2,550,979 2,603,014 2,655,872 2,709,563 2,846,681 2,902,074 2,958,333 25 Community Works Grant 200,000 200,000 200,000 26 Gov't Grant 1,660,000 2,733,333 2,733,333 400,000 1,750,000 - - - 27 Borrowing 1,533,333 ------28 Expenditures 71% (1,798,656) (2,530,000) (4,400,000) (1,810,500) (2,174,436) (5,942,765) (5,520,404) (2,318,570) (2,815,406) (1,723,029) (1,171,659) (1,792,639) (5,485,475) (1,865,061) (1,268,242) (1,940,410) (1,313,011) (1,999,059) 29 Interest Income 139% 77,173 55,500 59,300 69,500 74,000 90,600 86,300 100,200 93,800 110,300 139,000 157,000 137,500 156,000 188,000 209,900 245,800 269,900 30 Ending Reserve Balance 124% $ 3,496,496 $ 2,828,255 $ 3,024,170 $ 3,545,301 $ 3,774,412 $ 4,620,784 $ 4,399,214 $ 5,108,132 $ 4,786,223 $ 5,622,825 $ 7,089,920 $ 8,005,260 $ 7,010,299 $ 7,957,109 $ 9,586,431 $ 10,702,602 $ 12,537,465 $ 13,766,639 31 33 Capital Plan 34 Source/Supply 20% 125,000 640,000 900,000 500,000 800,000 4,000,000 3,500,000 500,000 1,500,000 500,000 - 500,000 3,500,000 500,000 - 500,000 - 500,000 37 Secondary source & feasibility study 79% 95,000 120,000 50,000 300,000 3,500,000 3,500,000 39 Emergency source 6% 30,000 500,000 700,000 40 Five Mile Supply 75% 15,000 20,000 150,000 41 Pipeline replacement 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 42 Reservoir - treated water 500,000 1,500,000 43 Reservoir - fresh water 3,500,000 44 45 Water Distribution 86% 1,247,156 1,450,000 3,500,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 46 PRV upgrades 94% 47,156 50,000 400,000 48 Watermain replacement 92% 1,100,000 1,200,000 2,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 49 Watermain & line replacement - Hall St 50% 100,000 200,000 1,100,000 51 52 Water Treatment 426,500 440,000 - 275,000 290,000 600,000 600,000 600,000 ------53 UV disinfection 95% 276,500 290,000 57 Strategic ICI metering & data collection 100% 150,000 150,000 58 Phased in ICI metering 275,000 290,000 59 Residential metering 600,000 600,000 600,000 60 Inflation consideration at 2% 35,500 84,436 342,765 420,404 218,570 315,406 223,029 171,659 292,639 985,475 365,061 268,242 440,410 313,011 499,059 61 2.00% 4.04% 6.12% 8.24% 10.41% 12.62% 14.87% 17.17% 19.51% 21.90% 24.34% 26.82% 29.36% 31.30% 33.27% 62 63 Annual Capital Expenditures 71% $ 1,798,656 $ 2,530,000 $ 4,400,000 $ 1,810,500 $ 2,174,436 $ 5,942,765 $ 5,520,404 $ 2,318,570 $ 2,815,406 $ 1,723,029 $ 1,171,659 $ 1,792,639 $ 5,485,475 $ 1,865,061 $ 1,268,242 $ 1,940,410 $ 1,313,011 $ 1,999,059 64 71 76 Operational Plan 3.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 77 Revenue from fees 98% 3,325,353 3,322,915 3,395,210 3,468,114 3,542,476 3,618,326 3,695,693 3,774,606 3,855,099 3,937,200 4,020,944 4,106,363 4,193,491 4,282,360 4,373,008 4,465,468 4,559,777 4,655,973 78 Metered revenue 65,513 70,040 71,441 72,870 96,917 128,899 131,477 134,107 136,789 139,524 142,315 145,161 148,065 151,026 154,046 157,127 160,270 163,475
80 Other revenues (connec fees etc 1.5%>) 90% 145,931 162,750 165,191 167,669 170,184 172,737 175,328 177,958 180,627 183,337 186,087 188,878 191,711 194,587 197,506 200,468 203,475 206,527 81 82 Operating Expenditures 105% 1,311,404 1,245,535 1,317,332 1,340,385 1,373,895 1,408,242 1,443,448 1,479,535 1,516,523 1,554,436 1,593,297 1,633,129 1,673,958 1,715,807 1,758,702 1,802,669 1,847,736 1,893,929 Operating Expenditures (1.75% 2014 to 2018 83 then 2.5% >) 105% 1,260,300 1,201,020 1,272,038 1,294,298 1,326,656 1,359,822 1,393,818 1,428,663 1,464,380 1,500,989 1,538,514 1,576,977 1,616,401 1,656,811 1,698,232 1,740,687 1,784,205 1,828,810 84 New Services/renewals 115% 51,104 44,515 45,294 46,087 47,239 48,420 49,631 50,871 52,143 53,447 54,783 56,152 57,556 58,995 60,470 61,982 63,531 65,120 86 88 Debt Service (per schedule) 100% 106,136 106,136 106,136 106,136 106,136 279,849 279,849 279,849 256,295 256,295 256,295 256,295 256,295 256,295 256,295 173,713 173,713 173,713 89 90 Net Revenue Available for Capital 96% 2,119,257 2,204,033 2,208,374 2,262,132 2,329,546 2,231,871 2,279,200 2,327,288 2,399,697 2,449,331 2,499,755 2,550,979 2,603,014 2,655,872 2,709,563 2,846,681 2,902,074 2,958,333 91 62.50% 64.96% 63.70% 63.88% 64.01% 59.56% 59.55% 59.54% 60.11% 60.08% 60.04% 60.00% 59.96% 59.91% 59.85% 61.58% 61.48% 61.38% 92 98 Water Rates - Single Family 99 Annual Rate 586.00 598.00 610.00 622.00 634.00 647.00 660.00 673.00 686.00 700.00 714.00 728.00 743.00 758.00 773.00 788.00 804.00 100 Less Discount 58.60 59.80 61.00 62.20 63.40 64.70 66.00 67.30 68.60 70.00 71.40 72.80 74.30 75.80 77.30 78.80 80.40 101 Net 527.40 538.20 549.00 559.80 570.60 582.30 594.00 605.70 617.40 630.00 642.60 655.20 668.70 682.20 695.70 709.20 723.60
Water 4:13 PM 2017 Water Sewer Rates - Option 2 - Final 1/4/2017
THE CORPORATION OF THE CITY OF NELSON
BYLAW NO. 3366
BEING A BYLAW TO AMEND “THE CORPORATION OF THE CITY OF NELSON FEES AND CHARGES BYLAW NO. 3092, 2008” ______
WHEREAS it is deemed necessary to amend “The Corporation of the City of Nelson Fees and Charges Bylaw No. 3092, 2008” (hereinafter called “the said Bylaw”); NOW THEREFORE the Council of The Corporation of the City of Nelson, in open meeting assembled enacts as follows:
1. That the said Bylaw be amended by deleting in entirety: Schedule “H” – Water Rates and Charges; and Schedule “I” – Sewer Rates and Charges;
and replaced with Schedule “H” – 2017 Water Rates and Charges; and Schedule “I” – 2017 Sewer Rates and Charges
attached hereto.
2. This bylaw shall take effect immediately.
3. This bylaw shall be cited as "The Corporation of the City of Nelson Fees and Charges Amendment (2017 Water and Sewer Rates) Bylaw No. 3366, 2017".
READ A FIRST TIME the day of , 2017 READ A SECOND TIME the day of , 2017 READ A THIRD TIME the day of , 2017
FINALLY PASSED AND ADOPTED the day of , 2017.
______Mayor
______Corporate Officer
SCHEDULE "H" TO FEES AND CHARGES BYLAW NO. 3092, 2008 2017 Water User Rates and Charges
DEFINITIONS FOR THIS SCHEDULE
DETACHED SECONDARY DWELLING UNIT is as defined in the Zoning Bylaw No. 3199, 2013, including all amendments and replacements thereto.
DUPLEX RESIDENTIAL UNIT is as defined in the City of Nelson Zoning Bylaw No. 3199, 2013, including all amendments and replacements thereto.
MULTI-UNIT RESIDENTIAL UNIT is as defined in the City of Nelson Zoning Bylaw No. 3199, 2013, including all amendments and replacements thereto; including apartment housing; and is not a residential strata unit.
RESIDENTIAL STRATA means a dwelling unit that is classified as a residential strata lot as defined by the Strata Property Act.
ROW-HOUSING means any detached building divided into three or more dwelling units separated by common party walls each with its own separate entrance and exit with private space at grade level.
SECONDARY SUITE (CONFORMING) means either a dwelling unit within a Single Detached Residential Unit or a Detached Secondary Dwelling Unit: • that complies with the requirements of Zoning Bylaw 3199, 2013, including all amendments and replacements thereto; • that complies with the requirements of the Off-Street Parking and Landscape Bylaw No. 2374, 2013, including all amendments and replacements thereto; • that has received an approved final inspection by the City of Nelson Building Inspector; • that is not used as a Short-Term Rental.
SECONDARY SUITE (NON-CONFORMING) means a dwelling unit within a Single Detached Residential Unit, or a Detached Secondary Dwelling Unit; • that does not conform to the requirements of the Secondary Suite (Conforming).
SHORT-TERM RENTAL is as defined in the Zoning Bylaw No. 3199, 2013, including all amendments and replacements thereto.
SINGLE RESIDENTIAL DWELLING UNIT means a single detached, Residential Strata or Row-Housing dwelling unit which is occupied or intended to be occupied as the home or residence of one household.
SCHEDULE OF WATER USER RATES 2017
Annual Quarterly Charge Charge SCHEDULE 1, RESIDENTIAL USE:
(1) Each Single Residential Dwelling Unit $ 598.00 $ 149.50 (2) Each Duplex Residential Unit $1,194.00 $ 298.50 (3) Each Secondary Suite (Conforming) $ 149.00 $ 37.25 (4) Each Secondary Suite (Non-Conforming) $ 598.00 $ 149.50 (5) Multi-Unit Residential Units -a- Each self-contained dwelling unit $ 478.00 $ 119.50 -b- Each additional room sharing bath $ 92.00 $ 23.00 (6) Each Manufactured Home in a Manufactured Home Park $ 478.00 $ 119.50
SCHEDULE 2, COMMERCIAL & INDUSTRIAL USES:
(1) Offices, Retail, Shops, Community Halls, Theatres, Clubs, Bakeries, Beauty Salons, Barber Shops, Banks, Garages, Service Stations, Warehouses and any other unclassified business or institutional use that does not have a water meter installed: -a-First Two Fixtures $ 743.00 $ 185.75 -b-Next Six Fixtures $ 266.00 ea $ 66.50 ea -c-Any Additional Fixtures $ 180.00 ea $ 45.00 ea
(2) Laundromats (without water meters) -a-First Washing Machine $ 503.00 $ 125.75 -b-Each Additional Washing Machine $ 213.00 ea $ 53.25 ea
(3) Restaurants, Cafes and Lunch Counters (without water meters) -a-Seating 30 persons or less $1,260.00 $ 315.00 -b-Each additional 10 Seats or Part Thereof $ 266.00 $ 66.50
(4) Tourist Accomodation (without water meters) -a-Each unit with bath $ 213.00 $ 53.25 -b-Each unit sharing bath $ 85.00 $ 21.25 -c-Each unit having kitchen facility $ 336.00 $ 84.00 -d-Beer Parlour/Public House $1,052.00 $ 263.00 -e-Lounges $ 546.00 $ 136.50 -f-Restaurant (see restaurants) -g-Banquet Room $ 741.00 $ 185.25
(5) Licensed Clubs (without water meters) $1,052.00 $ 263.00
SCHEDULE OF WATER USER RATES 2017
Annual Quarterly Charge Charge SCHEDULE 3, INSTITUTIONAL USE:
(1) Schools/Colleges/Universities (without water meters) -a-First 1 to 5 classrooms $ 462.00 ea $115.50 ea -b-Next 6 to 10 Classrooms $ 325.00 ea $ 81.25 ea -c-Over 10 Classrooms $ 140.00 ea $ 35.00 ea
(2) Churches/Chapels (without water meters) $ 699.00 $ 174.75
(3) Daycare (without water meters) $ 598.00 $ 149.50
SCHEDULE 4, WATER METERING:
(1) Commercial, Manufacturing, Institutional or Industrial uses with a water meter: basic charge of $79.75 per quarter, plus $.0321/cubic foot or $1.1393/cubic meter.
THE CITY RESERVES THE RIGHT TO METER ANY WATER SERVICE AT ITS SOLE DISCRETION
SCHEDULE "I" TO FEES AND CHARGES BYLAW NO. 3092, 2008 2017 Sewer Rates and Charges
DEFINITIONS FOR THIS SCHEDULE
DETACHED SECONDARY DWELLING UNIT is as defined in the Zoning Bylaw No. 3199, 2013, including all amendments and replacements thereto.
DUPLEX RESIDENTIAL UNIT is as defined in the City of Nelson Zoning Bylaw No. 3199, 2013, including all amendments and replacements thereto.
MULTI-UNIT RESIDENTIAL is as defined in the City of Nelson Zoning Bylaw No. 3199, 2013, including all amendments and replacements thereto, including apartment housing and is not a residential strata unit.
RESIDENTIAL STRATA means a dwelling unit that is classified as a residential strata lot as defined by the Strata Property Act.
ROW-HOUSING means any detached building divided into three or more dwelling units separated by common party walls each with its own separate entrance and exit with private space at grade level.
SECONDARY SUITE (CONFORMING) means either a dwelling unit within a Single Detached Residential Unit or a Detached Secondary Dwelling Unit: • that complies with the requirements of Zoning Bylaw 3199, 2013, including all amendments and replacements thereto; • that complies with the requirements of the Off-Street Parking and Landscape Bylaw No. 2374, 2013, including all amendments and replacements thereto; • that has received an approved final inspection by the City of Nelson Building Inspector; • that is not used as a Short-Term Rental.
SECONDARY SUITE (NON-CONFORMING) means a dwelling unit within a Single Detached Residential Unit, or a Detached Secondary Dwelling Unit; • that does not conform to the requirements of the Secondary Suite (Conforming).
SHORT-TERM RENTAL is as defined in the Zoning Bylaw No. 3199, 2013, including all amendments and replacements thereto.
SINGLE RESIDENTIAL DWELLING UNIT means a single detached, Residential Strata or Row-Housing dwelling unit which is occupied or intended to be occupied as the home or residence of one household.
SCHEDULE OF SEWER USER RATES 2017
Annual Quarterly Charge Charge SCHEDULE 1, RESIDENTIAL USE:
(1) Each Single Residential Dwelling Unit $ 513.00 $ 128.25 (2) Each Duplex Residential Unit $1,024.00 $ 256.00 (3) Each Secondary Suite (Conforming) $ 128.00 $ 32.00 (4) Each Secondary Suite (Non-Conforming) $ 513.00 $ 128.25 (5) Multi-Unit Residential Units -a- Each self-contained dwelling unit $ 410.00 $ 102.50 -b- Each additional room sharing bath $ 94.00 $ 23.50 (6) Each Manufactured Home in a Manufactured Home Park $ 410.00 $ 102.50
SCHEDULE 2, COMMERCIAL & INDUSTRIAL USES:
(1) Offices, Retail, Shops, Community Halls, Theatres, Clubs, Bakeries, Beauty Salons, Barber Shops, Banks, Garages, Service Stations, Warehouses and any other unclassified business or institutional use that does not have a water meter installed: -a-First Two Fixtures $ 589.00 $ 147.25 -b-Next Six Fixtures $ 220.00 ea $ 55.00 ea -c-Any Additional Fixtures $ 140.00 ea $ 35.00 ea
(2) Laundromats (without water meters) -a-First Washing Machine $ 446.00 $ 111.50 -b-Each Additional Washing Machine $ 190.00 ea $ 47.50 ea
(3) Restaurants, Cafes and Lunch Counters (without water meters) -a-Seating 30 persons or less $1,093.00 $273.25 -b-Each additional 10 Seats or Part Thereof $ 220.00 $ 55.00
(4) Tourist Accomodation (without water meters) -a-Each unit with bath $ 190.00 $ 47.50 -b-Each unit sharing bath $ 90.00 $ 22.50 -c-Each unit having kitchen facility $ 281.00 $ 70.25 -d-Beer Parlour/Public House $ 945.00 $ 236.25 -e-Lounges $ 465.00 $ 116.25 -f-Restaurant (see restaurants) -g-Banquet Room $ 590.00 $ 147.50
(5) Licensed Clubs $ 945.00 $ 236.25
SCHEDULE OF SEWER USER RATES 2017
Annual Quarterly Charge Charge
SCHEDULE 3, INSTITUTIONAL USE
(1) Schools/Colleges/Universities -a-First 1 to 5 classrooms $ 435.00 ea $108.75 ea -b-Next 6 to 10 Classrooms $ 276.00 ea $ 69.00 ea -c-Over 10 Classrooms $ 145.00 ea $ 36.25 ea
(2)Churches/Chapels $ 629.00 $ 157.25
(3)Daycare $ 513.00 $ 128.25
SCHEDULE 4, WATER METERING:
(1) Commercial, Manufacturing, Institutional or Industrial uses with a water meter: basic charge of $73.50 per quarter, plus $.0265/cubic foot or $.9431/cubic meter.
THE CITY RESERVES THE RIGHT TO METER ANY WATER SERVICE AT ITS SOLE DISCRETION
THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISON
DATE: January 9, 2017 Regular TOPIC: Cultural Development Committee Bylaw Amendment No. 3367, 2017 PROPOSAL: Introduction and first three readings of bylaw amendment PROPOSED BY: Staff ______ANALYSIS SUMMARY: The present member representation of Council’s Cultural Development Committee (CDC) was altered in accordance with the Cultural Collaborative Plan as reported to Council in September 2014. Administrative housekeeping changes to the current bylaw are being proposed to clarify language pertaining to the categories of members and the terms served. The amending bylaw is presented for first three readings.
BACKGROUND: A Cultural Collaborative Initiative was undertaken in 2014 and subsequent to presentation of the Cultural Collaborative Plan to Council in September 2014 (see attached report), the composition of the CDC was amended to meet the priorities and goals of the Plan. Two administrative housekeeping changes to the CDC bylaw are proposed as follows:
1. In section 2.3 of the CDC Bylaw re: Member Representation (attached to this report) currently provides that members in Categories 1 to 3 be appointed for 3- year terms. However, since organizations represented are well established in Nelson’s cultural sector and continue to operate under the expertise and leadership of their Executive Directors; the requirement for a 3-year term creates confusion as well as unnecessary red tape (e.g. requiring the new E.D. of Touchstones to go through the application and appointment process). Given that Executive Director positions are continuous, the 3-year term has been removed from the bylaw. In addition, section 2.3.2 now clarifies that members in Categories 1 to 3 are automatically appointed by virtue of their office.
2. Category 4 members are appointed from the general public in accordance with Council Policy. Section 2.4 of the bylaw provides that returning members may be appointed for 2-year terms with new/incoming members appointed for 1-year terms to ensure best fit and availability.
BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS: The proposed bylaw amendments clarify the appointment of members and reduce administrative red tape.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: It is within Council’s mandate to adopt and amend bylaws pertaining to Council Committees and Commissions.
COSTS AND BUDGET IMPACT - REVENUE GENERATION: N/A
IMPACT ON SUSTAINABILITY OBJECTIVES AND STAFF RESOURCES: N/A
COMMUNICATION: The amended CDC Bylaw will be posted on the City’s website.
OPTIONS AND ALTERNATIVES: 1. Give first three readings to the bylaw 2. Give first two readings to the bylaw and amend 3. Do not give any readings to the bylaw 4. Refer bylaw to staff with other direction
ATTACHMENTS: • CDC Amending Bylaw No. 3367, 2017 • Existing CDC Bylaw No. 3245, 2012 (consolidated) • RFD dated September 15, 2014 re: Restructure of CDC per Cultural Collaborative Initiative
STAFF RECOMMENDATION: That Council passes the following resolutions:
1. THAT the “City of Nelson Cultural Development Committee Amendment Bylaw No. 3367, 2017” be introduced and read a first and second time by title only.
2. THAT the “City of Nelson Cultural Development Committee Amendment Bylaw No. 3367, 2017” be introduced and read a third time by title only.
AUTHOR: REVIEWED BY:
______DEPUTY CORPORATE OFFICER CITY MANAGER
THE CORPORATION OF THE CITY OF NELSON
BYLAW NO. 3367
BEING A BYLAW TO AMEND “THE CORPORATION OF THE CITY OF NELSON CULTURAL DEVELOPMENT COMMITTEE BYLAW NO. 3245, 2012” ______
The Council of the Corporation of the City of Nelson considers it desirable and expedient to amend “The Corporation of the City of Nelson Cultural Development Committee Bylaw No. 3245, 2012” (hereinafter called “the said bylaw”);
The Council of the Corporation of the City of Nelson, in open meeting assembled enacts as follows: 1. That the said bylaw be and is hereby amended by deleting section 2.3 in entirety and replacing with the following:
2.3 MEMBER REPRESENTATION 2.3.1 The Committee shall be composed of a maximum of thirteen (13) voting members as follows: a) CATEGORY 1 (City Supported Organizations) 1) Executive Director of the Capitol Theatre Restoration Society 2) Executive Director of Touchstones Nelson: Museum of Art and History 3) Executive Director of Nelson Civic Theatre Society 4) Executive Director of the Nelson & District Arts Council b) CATEGORY 2 (Community Arts Organizations) 5) Executive Director of Oxygen Art Centre (aka Nelson Fine Art Centre Society) 6) Selkirk College/Kootenay Studio Arts c) CATEGORY 3 (Regional Affiliated Support Organizations) 7) Executive Director of Nelson Kootenay Lake Tourism 8) Executive Director of the West Kootenay Regional Arts Council d) CATEGORY 4 (General Public Representatives; 1 or 2 Year Terms as appointed by Council) 9) Literature 10) Music 11) Dance 12) Aboriginal e) CATEGORY 5 1) One member of City Council, plus alternate 2.3.2 Members in Categories 1 to 3 are automatically appointed by Council by virtue of the position held with the organisations they represent per section 2.3.1.
2.3.3 Category 4 members shall be appointed in accordance with the policy adopted by Council for appointing all public representatives to Council Committees and in accordance with section 2.4 of this bylaw. 2.3.4 Members of Council may attend and participate in Committee meetings as permitted by the City’s current Council Procedure Bylaw. 2 This bylaw shall be cited as "The Corporation of the City of Nelson Cultural Development Committee Amendment Bylaw No. 3367, 2017".
READ A FIRST TIME the day of , 2017 READ A SECOND TIME the day of , 2017 READ A THIRD TIME the day of , 2017
FINALLY PASSED AND ADOPTED the day of , 2017
______Mayor
______Corporate Officer
THIS IS THE CITY’S CURRENT CDC BYLAW
SUMMARY The Cultural Development Committee Bylaw is to establish a cultural development committee for the City of Nelson.
This Bylaw is a “consolidated” version and includes amendments up to the date listed in the bylaw heading. It is placed on the Internet for convenience only, is not the official or legal version, and should not be used in place of certified copies which can be obtained through the Administration office at City Hall. Plans pictures, other graphics or text in the legal version may be missing or altered in this electronic version.
Cultural Development Committee Bylaw No. 3245, 2012 Page 1
THE CORPORATION OF THE CITY OF NELSON Cultural Development Committee Bylaw No. 3245, 2012 REVISED: November 17, 2014
Consolidated for Convenience to Include Bylaw No. 3297
BEING A BYLAW TO ESTABLISH A CULTURAL DEVELOPMENT COMMITTEE FOR THE CITY OF NELSON ______
WHEREAS Council may establish Committees to advise or consider a matter and report its findings to Council;
NOW THEREFORE the Council of the Corporation of the City of Nelson, in open meeting assembled, enacts as follows:
1. DEFINITIONS City means the Corporation of the City of Nelson Committee means the Cultural Development Committee Council means the duly elected Council for the Corporation of the City of Nelson Member means a member of Council’s Cultural Development Committee
2. GENERAL REGULATIONS 2.1 The Cultural Development Committee (hereinafter called the “Committee”) Pursuant to the provisions of the Community Charter is hereby established.
2.2 The work of the Committee shall be guided by the City of Nelson Comprehensive Cultural Sector Policy.
2.3 MEMBER REPRESENTATION (Amended by Bylaw No. 3297, 2014) 2.3.1 The Committee shall be composed of a maximum of thirteen (13) voting members, all of whom shall be appointed by Council and where possible to be selected as follows: a) CATEGORY 1 (City Supported Organizations, 3-year term) 1) Capitol Theatre Restoration Society (E.D.) 2) Touchstones Nelson: Museum of Art and History (E.D.) 3) Nelson Civic Theatre Society (E.D.) 4) Nelson & District Arts Council (E.D)
Cultural Development Committee Bylaw No. 3245, 2012 Page 2
b) CATEGORY 2 (Community Arts Organizations, 3-year term) 5) Oxygen Art Centre (aka Nelson Fine Art Centre Society) (E.D.) 6) Selkirk College/Kootenay Studio Arts c) CATEGORY 3 (Regional Affiliated Support Organizations, 3-year term) 7) Nelson Kootenay Lake Tourism (E.D.) 8) West Kootenay Regional Arts Council (E.D.) d) CATEGORY 4 (General Representatives, 2 Year Terms) 9) Literature 10) Music 11) Dance 12) Aboriginal e) CATEGORY 5 1) One member of City Council, plus alternate 2.3.2 Members shall be proposed to Council for appointment by the organisations they represent per section 2.2.1. 2.3.3 Category 4 members shall be appointed using the policy adopted by Council for appointing public representatives to Council Committees. 2.3.4 Members of Council may attend and participate in Committee meetings as permitted by the City’s current Council Procedure Bylaw. 2.4 TERM OF APPOINTMENT 2.4.1 Each member renewing appointment shall hold office for a term of two (2) years commencing January 1st. 2.4.2 Council shall appoint new Committee members for a one-year term to allow a staggered term in office to allow for a combination of continuity and fresh input. 2.5 ATTENDANCE 2.5.1 Where a member is absent without notification to the Presiding Officer or delegated authority for three (3) consecutive meetings of the Committee, such members shall be deemed to have resigned from the Committee. 2.6 VACANCIES AND RESIGNATIONS 2.6.1 In the event of a vacancy occurring among the members of the Committee, the Committee may request the appointment of a person to fill such vacancy for the remainder of the term. 2.6.2 Council may, by affirmative vote of not less than two-thirds (2/3) of all members, remove any member of the Committee from office at any time.
Cultural Development Committee Bylaw No. 3245, 2012 Page 3
2.6.3 Council may, at any time, remove any member of the Committee by notice in writing. 2.6.4 Members may resign at any time by giving written notice to the Committee. 2.7 REMUNERATION 2.7.1 Members shall serve on the Committee without remuneration except for reimbursement of actual expenses necessarily incurred in the discharge of their duties as a member of the Committee. 2.7.2 The Council shall include in its annual budget, such sums of money as are necessary to defray the expenses of the Committee. 2.8 QUORUM 2.8.1 For the purposes of holding meetings, a quorum shall be 50% of the appointed members plus one shall be required for the transaction of business. (Amended by Bylaw No. 3297, 2014) 2.8.2 If a quorum is not present within fifteen minutes following the scheduled start time, the meeting shall adjourn. 2.8.3 Members shall advise the Chair one week prior to the meeting of their intent to be absent from meetings. Should a quorum appear to be unattainable, the Chair shall reschedule the meeting. 2.9 MANDATE 2.9.1 The Committee mandate shall be to: a) Lead Council of the City of Nelson in the strategic planning and development of the community's cultural sector in collaboration with all sectors of the economy. b) Recommend a 3-year action plan on policy implementation for approval by Council. c) Regularly review, monitor and evaluate the implementation and effectiveness of Council’s Comprehensive Cultural Sector Policy; and make recommendations to Council for modifications when necessary. d) Report annually to Council on the implementation of the policy. e) Secure funding for policy implementation and lead relevant hiring and contracting processes. f) Provide ongoing advice to persons taking action to aid the implementation of the Comprehensive Cultural Sector Policy and other relevant plans and initiatives. g) Oversee the implementation of Council’s Art in Public Places policy.
Cultural Development Committee Bylaw No. 3245, 2012 Page 4 h) Be available to review, at Council’s request, criteria for the annual disbursement of project funding for the cultural sector. i) Provide input on cultural initiatives and new cultural developments to Council, community groups and individuals. j) Make recommendations on the addition of additional heritage resources to the City of Nelson Heritage Register. k) Make recommendations on initiating updates to heritage policy within the City of Nelson. l) Promotion of heritage. m) Have representation on relevant community bodies, as appropriate; n) Help to promote a high level of creativity, diversity and excellence in the cultural life of Nelson. o) Collaborate and work cooperatively with existing cultural organisations and groups where required. 2.10 COMMITTEE CHAIR
2.10.1 Voting members shall elect from their own ranks a Chair. The term of this position shall be two years. A Chair shall serve no more than three consecutive terms in that office. (Amended by Bylaw No. 3297, 2014) 2.10.2 In the event of the Chair’s absence, an Acting Chair shall be chosen from among the Committee’s ranks to assume the role of Chair for either a specific meeting or for a period of time. 2.11 COMMITTEE MEETINGS 2.11.1 The Committee shall meet on a regular, monthly basis, if necessary, and may call additional meetings on an as-needed basis. 2.11.2 A calendar of monthly meeting dates shall be set at the beginning of each calendar year. 2.11.3 The Committee may be called to meet by special request of City staff and/or Council. 2.11.4 The Chair shall ensure that the agenda is provided to Committee members in advance of the meeting date. 2.11.5 All meetings shall be held in open session and in a location accessible to the public except for those related to a public art jury process, in which case those meetings shall be held “in camera”. 2.11.6 The Chair shall preside over Committee meetings, preserve order at all meetings and decide all points of order which arise; ensuring that meetings begin and end at scheduled times.
Cultural Development Committee Bylaw No. 3245, 2012 Page 5
2.11.7 The Presiding Officer shall ensure that a Committee member (or City staff) is appointed to record the minutes of the meetings and proceedings of the Committee, and after the adoption of such minutes by the Committee, shall deliver them to the Corporate Officer. 2.12 VOTING 2.12.1 All questions before any meeting of the Committee shall be decided by a majority vote of the members present, including the Chair. 2.12.2 All members, including the Chair, shall have one vote. 2.12.3 Any question that has the same number of votes for and against shall be defeated. 2.13 ESTABLISHMENT OF WORKING GROUPS 2.13.1 The Committee may, when necessary, establish working groups provided that the Committee does not delegate its mandate or responsibilities as set out in this document. 2.13.2 Working groups shall be of a temporary nature to provide research and/or advisory assistance, or to carry out specific tasks in support of Committee initiatives. 2.13.3 The Committee shall be responsible for appointing the Chair of any working group. 2.13.4 Despite subsection 2.12.1 and 2.12.2, the Committee shall establish an ongoing and permanent Heritage Working Group responsible for recommending heritage policy to the Committee and subsequently Council. 2.13.5 The responsibilities of Working Group Chairs shall be as follows: a) Develop and circulate agendas for each working group meeting; b) Preside over meetings, and ensure that meetings begin and end at scheduled times; c) Ensure that a working group member is appointed to record minutes and that minutes are circulated to working group and Committee members within one working week of each meeting; d) Ensure that recommendations to the Cultural Development Committee are made clearly and explicitly, and that Committee members have the information needed to make effective decisions.
Cultural Development Committee Bylaw No. 3245, 2012 Page 6
2.13.6 Working Group Terms of Reference
a) A minimum of one Committee member shall participate actively on any working group of the Committee and act as a liaison between the working group and the Committee. b) Working group membership shall not be limited to Cultural Development Committee members but rather the Committee shall seek to engage appropriately skilled and experienced community members. c) All working groups shall develop a Terms of Reference to be approved by the Cultural Development Committee prior to commencing their work. Terms of Reference shall include purposes of the working group, a statement of the roles and responsibilities of working group members, a timeframe within which to operate, a mechanism for reporting to the Committee, and a budget (if relevant). 2.13.7 Working Group Procedures
a) Working groups shall generally follow the procedures of the Cultural Development Committee unless otherwise approved in the working group Terms of Reference. b) The members of a working group may meet and adjourn as they deem necessary. c) Working groups shall report directly to the Cultural Development Committee and may make recommendations in writing to it. d) Working groups may not make decisions on behalf of the Committee unless authorized to do so. Any recommendations that must go forward to City Council will be made through the Cultural Development Committee. 2.13.8 The expectations of working group members are to:
a) Regularly attend working group meetings. If unable to attend, advise the Chair in a timely fashion; b) Read agenda and associated material prior to the meeting; request additional information needed to make well-informed recommendations at least 3 days prior to the meeting, whenever possible; c) Arrive on time for the meeting and remain until the scheduled time for adjournment; d) Participate fully in discussions and encourage others to do the same;
Cultural Development Committee Bylaw No. 3245, 2012 Page 7 e) Listen with an open mind to the opinions of others, seek common ground and shared solutions in the best interests of the cultural sector and community. f) Adhere to the Committee's Conflict of Interest policy; g) Request additional advice or information if needed. 2.14 PUBLIC ART JURY 2.14.1 The Committee shall appoint as needed temporary, project-specific Public Art Juries whose responsibility shall be to implement procedures laid out in the City's Art in Public Places policy. 2.14.2 Each Jury shall be charged with making recommendations on art works to the Cultural Development Committee which shall in turn make relevant recommendations to City Council. 2.14.3 A Public Art Jury shall follow the policies outlined in this document governing working groups unless otherwise noted in the City's Art in Public Places policy.
3. STAFF SUPPORT
A Staff liaison will act as Secretary for the purpose of recording minutes of meetings. Additional staff supports will be available upon approval of the City Manager. (Amended by Bylaw No. 3297, 2014)
4. SEVERABILITY If any portion of this bylaw is held to be invalid by a court of competent jurisdiction, such invalidity shall not affect the remaining portions of the Bylaw.
5. CITATION
This Bylaw may be cited as "The Corporation of the City of Nelson Cultural Development Committee Bylaw No. 3245, 2012."
Cultural Development Committee Bylaw No. 3245, 2012 Page 8 6. EFFECTIVE DATE
This Bylaw shall take effect upon adoption thereof by City Council.
READ A FIRST TIME the 9th day of July, 2012 READ A SECOND TIME the 9th day of July, 2012 READ A THIRD TIME the 9th day of July, 2012
FINALLY PASSED AND ADOPTED the 13th day of August, 2012
John Dooley Mayor
Frances Long Corporate Officer
CERTIFIED A TRUE AND CORRECT COPY OF THE “Cultural Development Committee Bylaw No. 3245, 2012”
_Frances Long______Manager of Legislative and Administrative Services
Cultural Development Committee Bylaw No. 3245, 2012 Page 9 THE CORPORATION OF THE CITY OF NELSON REQUEST FOR COUNCIL DECISION
DATE: September 15, 2014 Special TOPIC: Restructure of Cultural Development Committee (CDC) per Cultural Collaborative Initiative PROPOSAL: Review the existing structure of the CDC PROPOSED BY: Staff ______ANALYSIS SUMMARY: Council requested the Councillors responsible for the arts & culture portfolio bring together key members of the cultural sector to explore stronger collaboration between the organizations. This review has been completed and a plan developed which included a number of recommendations. A key recommendation was to determine whether CDC was the right body to move forward the recommendations. CDC established a working group to determine if the CDC had the capacity to move this initiative forward. The working group has now reported out to the CDC with its recommendations.
BACKGROUND: A number of arts, culture and heritage organizations met in May and June 2014 to discuss what increased collaboration in Nelson’s cultural sector might look like and explore what could be accomplished within this already vibrant sector of Nelson’s community. The initial conversations identified various priorities which are laid out in a plan (attached) which was forwarded to the CDC for recommendation on ways to move things forwards.
BENEFITS OR DISADVANTAGES AND NEGATIVE IMPACTS: The participants in the cultural collaboration project felt that there was opportunity to improve the delivery of cultural activities in the city that would enhance both the presence of the cultural sector and could also result in finding efficiencies.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: The CDC is a Council committee and was established by bylaw. The City also has adopted a cultural policy which guides the work of the committee. It is within Council’s authority to make amendments to both the bylaw and the policy if so desired.
COSTS AND BUDGET IMPACT - REVENUE GENERATION: There is no cost to consider a restructuring of the committee to better meet the goals as established in cultural policy and the cultural collaboration plan.
IMPACT ON SUSTAINABILITY OBJECTIVES AND STAFF RESOURCES: Culture is one of the pillars of sustainability in the City’s Path to 2040 Sustainability Plan. The culture sector is an important economic and social driver in the City of Nelson.
COMMUNICATION: A media release will be developed to communicate the results of the cultural collaboration project and the next steps, as approved by Council. This will be published on the City’s website, newsletter and Facebook page as well as the employee intranet site. The CDC will also share this information with the cultural sector.
OPTIONS AND ALTERNATIVES: 1. Approve the cultural collaboration plan and the recommendations from the CDC to explore a restructuring of the CDC 2. Refer back to staff
ATTACHMENTS: • Cultural Collaboration Initiative Plan • Cultural Collaboration Working Group Report • CDC Bylaw No. 3245
RECOMMENDATION: That Council passes the following resolution/s:
1. THAT Council receives the cultural collaboration plan and the Cultural Collaboration Working Group report. 2. THAT Council request that the CDC explore a restructuring of the CDC that would allow the CDC to most effectively deliver on the current City arts & culture initiatives (as currently detailed in the CDC’s Action Plan) and initiatives put forward within the Cultural Collaboration Initiative plan (put forward in July 2014).
AUTHOR: REVIEWED BY:
______CITY MANAGER DEPUTY CORPORATE OFFICER Cultural Collaboration Working Group: Stephanie Fischer, Jocelyn Carver & Joy Barrett
The CCWG met twice (and worked via email) to discuss the CDC’s role in moving forward the Cultural Collaboration Plan, as developed by consultant Gary Ockenden in partnership with the City of Nelson and selected participants from the cultural sector.
This plan put forward three priorities:
Priority One: Backstage Goal 1. To identity or create an entity to support the ongoing development of the cultural sector in Nelson. Consider the Cultural Development Committee first.
Priority Two: Front Stage Goal 2. To develop shared identity, marketing & advertising for Nelson culture. 3. To create a downtown hub for culture – with a physical presence (in several locations) and easy access to: a Cultural Development Officer, an events calendar, ticketing for a range of events and information on the culture scene in Nelson.
Priority Three: On Stage 4. To develop an Edinburgh-style festival – a 1 to 2 week period of rich and varied cultural activities on multiple stages (an ‘umbrella’ festival event that welcomes any and all participation – with a wide range of activities).
The CCWG discussed all three priorities, though the main focus was on Backstage, as this is the foundation for the entire plan. Backstage identifies the need for a strong cultural ‘table’ that supports networking, planning, and communication, with a connection to the City and a way to keep track of and share expertise among organizations. It also identifies the need for shared capacity building, shared infrastructure, and a group effort seeking multi-year operational funding.
With these desired outcomes in mind, it became apparent to the CCWG that the only organization that could take this on would be the CDC and that to form an additional, external group to this would create another layer of administration and organization that would likely hamper progress in achieving the goals.
This cultural table would need to be composed of the Executive Directors or Chief Administrators from the cultural organizations for the following reasons:
1. They are primarily responsible for planning & management functions, and therefor have the most complete and up-to-date information about opportunities for collaboration and support in their sector. 2. They also have the authority to allocate staff/volunteer hours, funds and other resources in a timely fashion.
3. They are aware of larger opportunities for funding and innovation that directly affect the cultural economic development opportunities the CDC could consider as part of their action planning.
4. They have a vested interest in participating in a second-tier committee including: the benefits of regular sector networking/updates; opportunities to further their organization's capacity and profile; a more direct and regular relationship with the City.
Additional advisory working groups could be composed of members of the restructured CDC and general representatives from the arts, heritage and cultural sector, thus ensuring full representation from the community’s arts & culture organizations and creative professionals. Once the restructured CDC is in place, priorities and a work plan would be discussed. This work plan would encompass current City arts & culture initiatives (as currently detailed in the CDC’s Action Plan) and initiatives put forward within the Cultural Collaboration Initiative document (put forward in July 2014).
Next steps: 1. City approval to restructure the CDC. 2. Engagement of EDs and Administrators from the cultural sector to form a restructured CDC. 3. Recommendations of new members to Council for appointment to the restructured CDC. 4. Development of Action Plan for approval by Council.
Respectfully submitted on September 10, 2014
Cultural Collaboration - A Way Forward A plan created in June 2014
What is this plan? This plan was developed through meetings held with a number of arts, culture and heritage organizations in Nelson in May and June 2014. These conversations were sponsored by the City of Nelson with the intention of answering the question: “What might increased collaboration in the cultural sector in Nelson look like and what could it accomplish?” This is intended as a starting point for working together in new ways to accomplish even more in this vibrant and successful sector. It is understood that the goals in this plan will not move forward without involving others in the work. That’s one of the next steps.
Participants This initial stage of discussion and planning was limited to about 20 participants, recognizing that any resulting plans would then go to a broader group for involvement and adjustment as needed. This was the beginning, not the end. Organizations which participated include:
Capitol Theatre Oxygen Art Centre City of Nelson Selkirk College (Digital Media, Contemporary Civic Theatre Music and Studio Arts) Cultural Development Committee Shambhala Music Festival Nelson and District Arts Council Touchstones Nelson
The Plan It’s clear that after two meetings, interviews and an online survey, three areas emerged to define a way forward. Below are those three strategic priorities, as well as goals, outcomes, start up activities and recommended leadership for each.
Priority 1: Backstage: Create ways for arts, culture and heritage organizations and groups to communicate, network, plan, and share resources together. Develop the capacity of groups and of the sector as a whole. Goal Desired Outcomes Start up – short term activities Lead role(s)
1. To identify or There is a strong cultural Start Up A re-aligned create an entity ‘table’ that supports Approach the CDC to seek Cultural to support the networking, planning, support as a host/sponsor to Development ongoing communications; a get this off the ground. Committee development of connection to the City and a could take Convene the (expanded) the cultural way to keep track of and the lead in group. sector in Nelson. share expertise between supporting organizations is in place. Develop a 2-3 year plan to the start-up Consider the achieve the desired of this. Cultural There is shared capacity outcomes. Development building for this sector: (contracted Goal Desired Outcomes Start up – short term activities Lead role(s) Committee training, planning, Seek funding support from assistance) (CDC) first. governance, human Columbia Basin Trust (CBT) resources, sharing staff and others to implement the services, bookkeeping and IT plan. etc. Initial Project Work (for example) Infrastructure is shared - venues, storage, equipment, Build an economic case to buildings. use to engage businesses, government and residents Sources are in place for (building on the work done multi-year, operational about 10 years ago). funding, rather than just project-by-project. Start with an inventory of existing resources in the sector.
Priority 2: Front Stage: Build on Nelson’s already rich identity as a cultural centre and promote this in ways that increase the benefits this brings to the community. Goal Desired Outcomes Start up – short term activities Lead role(s)
2. To develop Increased civic Determine a lead role for CDC in CDC and shared identity, engagement in arts, this and seek needed resources expanded marketing and culture and heritage. for the work required. working advertising for group More people through Bring in other needed Nelson culture. more doors (locals and stakeholders (tourism, business, (contracted visitors) etc.) assistance)
Marketing and Research other community promotion is coordinated approaches to this.
Increase funding from Research and choose a method private and other sources for developing and articulating a to culture cultural identity.
A clear and compelling Test an increase in joint external identity marketing/advertising (medium term activity).
3. To create a A fixed, visible location Explore interest in this with CDC and downtown hub for locals and visitors to stakeholders (local government, working for culture – find out about ‘all things cultural non-profits, business group (same with a physical culture’ (feeding in to sector). as above) presence (in other sites). Create a shortlist of hub venues. several A visible place to link locations) and Test some ‘specials’, such as arts, culture and heritage easy access to: a coordinated events or joint
Cultural Collaboration Plan 2014 2 Goal Desired Outcomes Start up – short term activities Lead role(s) Cultural groups and activities. ticket/membership deals Development A digital place to link arts, Officer, an culture and heritage events calendar, groups and activities. ticketing for a range of events and information on the culture scene in Nelson.
Priority 3: On-Stage: Develop a significant new event in Nelson as a platform to attract residents and visitors, to grow the ‘culture business’, and to build on our culture-rich identity. Goal Desired Outcomes Start up – short term activities Lead role(s)
4. To develop an There will be local buy-in Find or create a legal entity, Needs an Edinburgh-style and support for a small, and get a coordinator and existing or festival – a 1 to 2 high-quality event. (“Start working group in place new legal week period of small and grow it.”) entity (could Learn more about the rich and varied be a private A small first event will be structure that supports the cultural activities and non- held in 2015 – with Edinburgh festival. on multiple profit sponsored (free admission) stages (an Research other similar partnership). marquis acts to open and ‘umbrella’ events. close. Needs a festival event Reach out to arts groups, coordinator, that welcomes The festival will bring in artists and beyond to ‘light possibly any and all visitors and attract long the fuse’! contracted participation – term residents and help us by the City. with a wide to appreciate our ‘culture Engage the Chamber, NKLT, range of industry’. schools, Eco Society, Selkirk A Working activities). College, CBT, Regional District Group to The capacity to coordinate Central Kootenay (RDCK), support this. this will be in place Kootenay Association of (permitting, promotion etc.) Science and Technology (KAST), business sponsors etc.
Cultural Collaboration Plan 2014 3 Cultural Collaboration - A Way Forward (A plan created in June 2014) The Short Version This page summarizes the main elements of the plan and the start-up activities required to ‘keep the ball rolling’. Priority 1: Backstage: Create ways for arts, culture and heritage organizations and groups to communicate, network, plan, and share resources together. Develop the capacity of groups and of the sector as a whole. Goal 1: To create an entity that supports the ongoing development of the cultural sector. (This entity will coordinate networking, communication, shared structures and services, capacity building, seek funding etc.)
Priority 2: Front Stage: Build on Nelson’s already rich identity as a cultural centre and promote this in ways that increase the benefits this brings to the community. Goal 2: To develop shared identity, marketing and advertising for Nelson culture. Goal 3: To create a downtown hub for culture – with a physical presence and easy access to: a Cultural Development Officer, an events calendar, ticketing for a range of events and information on the culture scene in Nelson.
Priority 3: On Stage: Develop a significant new event in Nelson as a platform to attract residents and visitors, to grow the ‘culture business’, and to build on our culture-rich identity. Goal 4: To develop an Edinburgh-style festival – a 1 to 2 week period of rich and varied cultural activities on multiple stages (an ‘umbrella’ festival event that welcomes any and all participation – with a wide range of activities).
Start Up – first steps to keep the ball rolling
Activities Led by Time 1. Reorient the Cultural Development Committee to focus on providing leadership and The City By Oct. support for the three priority areas to move forward. Engage others in the sector and 2014 seek the resources to support this - budget and personnel (as in #5 below). 2. Meet with the Cultural Collaboration discussion group for an update and further The City On Sept. action planning. 11 2014 3. Report to City Council (Committee of the Whole) on progress on this initiative. Council On Sept. members 15 2014
4. Get a group of those interested together to initially explore the idea (and CDC led By Sept. commitment) to run a small 2015 festival in Nelson. 2014
5. Develop a 2 to 3 year detailed plan and funding proposal incorporating back, front and CDC- led By Nov. on-stage plans. Approach funders/partners to invest in the plan. Working 2014 Group
Cultural Collaboration Plan 2014 4 SUMMARY The Cultural Development Committee Bylaw is to establish a cultural development committee for the city of nelson.
This Bylaw is a “consolidated” version and includes amendments up to the date listed in the bylaw heading. It is placed on the Internet for convenience only, is not the official or legal version, and should not be used in place of certified copies which can be obtained though the Administration office at City Hall. Plans pictures, other graphics or text in the legal version may be missing or altered in this electronic version.
THE CORPORATION OF THE CITY OF NELSON
Cultural Development Committee Bylaw No. 3245, 2012 Page 1
Cultural Development Committee Bylaw No. 3245, 2012
BEING A BYLAW TO ESTABLISH A CULTURAL DEVELOPMENT COMMITTEE FOR THE CITY OF NELSON ______
WHEREAS Council may establish Committees to advise or consider a matter and report its findings to Council;
NOW THEREFORE the Council of the Corporation of the City of Nelson, in open meeting assembled, enacts as follows:
1. DEFINITIONS City means the Corporation of the City of Nelson Committee means the Cultural Development Committee Council means the duly elected council for the Corporation of the City of Nelson Member means a member of Council’s Cultural Development Committee
2. GENERAL REGULATIONS 2.1 The Cultural Development Committee (hereinafter called the “Committee”) Pursuant to the provisions of the Community Charter is hereby established. 2.2 The work of the Committee shall be guided by the City of Nelson Comprehensive Cultural Sector Policy. 2.3 MEMBER REPRESENTATION 2.3.1 The Committee shall be composed of a maximum of eleven (11) voting members, primarily from organizations directly supported by the City of Nelson, all of whom shall be appointed by Council and where possible be selected as follows: a) One member of City Council, plus alternate; b) One member from Touchstones Nelson, Museum of Art and History; c) One member from the Nelson and Area Economic Development Partnership or other economic development function supported by the City; d) One member from The Capitol Theatre; e) One member from the Nelson & District Arts Council; f) One member from the Advisory Planning Commission; g) One member representing the preservation of heritage buildings; h) Four members from the ‘Community-at-Large’ with preference for at least one member representing the Business Community.
Cultural Development Committee Bylaw No. 3245, 2012 Page 2 2.3.2 Members shall be proposed to Council for appointment by the organisations they represent per section 2.2.1. 2.3.3 Community at Large members shall be appointed using the policy adopted by Council for appointing public representatives to Council Committees. 2.3.4 An alternate shall mean a member that may attend meetings and have all the same rights as a member of the Committee in the absence of the appointed member only. 2.3.5 Members of Council may attend and participate in Committee meetings as permitted by the Council Procedure Bylaw. 2.4 TERM OF APPOINTMENT 2.4.1 Each member renewing appointment shall hold office for a term of two (2) years commencing January 1st. 2.3.2 Council shall appoint new Committee members for a one-year term to allow a staggered term in office to allow for a combination of continuity and fresh input. 2.4 ATTENDANCE 2.4.1 Where a member is absent without notification to the Presiding Officer or delegated authority for three (3) consecutive meetings of the Committee, such members shall be deemed to have resigned from the Committee. 2.5 VACANCIES AND RESIGNATIONS 2.5.1 In the event of a vacancy occurring among the members of the Committee, the Committee may request the appointment of a person to fill such vacancy for the remainder of the term. 2.5.2 Council may, by affirmative vote of not less than two-thirds (2/3) of all members, remove any member of the Committee from office at any time 2.5.3 Council may, at any time, remove any member of the Committee by notice in writing. 2.5.4 Members may resign at any time by giving written notice to the Committee.
Cultural Development Committee Bylaw No. 3245, 2012 Page 3
2.6 REMUNERATION 2.6.1 Members shall serve on the Committee without remuneration except for reimbursement of actual expenses necessarily incurred in the discharge of their duties as a member of the Committee. 2.6.2 The Council shall include in its annual budget, such sums of money as are necessary to defray the expenses of the Committee. 2.7 QUORUM 2.7.1 For the purposes of holding meetings, a quorum shall be five of the appointed members and shall be required for the transaction of business. 2.7.2 If a quorum is not present within fifteen minutes following the scheduled start time, the meeting shall adjourn. 2.7.3 Members shall advise the Chair one week prior to the meeting of their intent to be absent from meetings. Should a quorum appear to be unattainable, the Chair shall reschedule the meeting. 2.8 MANDATE 2.8.1 The Committee mandate shall be to: a) Lead Council of the City of Nelson in the strategic planning and development of the community's cultural sector in collaboration with all sectors of the economy. b) Recommend a 3-year action plan on policy implementation for approval by Council. c) Regularly review, monitor and evaluate the implementation and effectiveness of Council’s Comprehensive Cultural Sector Policy; and make recommendations to Council for modifications when necessary. d) Report annually to Council on the implementation of the policy. e) Secure funding for policy implementation and lead relevant hiring and contracting processes. f) Provide ongoing advice to persons taking action to aid the implementation of the Comprehensive Cultural Sector Policy and other relevant plans and initiatives. g) Oversee the implementation of Council’s Art in Public Places policy. h) Be available to review, at Council’s request, criteria for the annual disbursement of project funding for the cultural sector. i) Provide input on cultural initiatives and new cultural developments to Council, community groups and individuals.
Cultural Development Committee Bylaw No. 3245, 2012 Page 4 j) Make recommendations on the addition of additional heritage resources to the City of Nelson Heritage Register. k) Make recommendations on initiating updates to heritage policy within the City of Nelson. l) Promotion of heritage. m) Have representation on relevant community bodies, as appropriate; n) Help to promote a high level of creativity, diversity and excellence in the cultural life of Nelson. o) Collaborate and work cooperatively with existing cultural organisations and groups where required. 2.9 COMMITTEE CHAIR
2.9.1 Voting members shall elect from their own ranks a Chair. The term of this position shall be one year. A Chair shall serve no more than three consecutive terms in that office. 2.9.2 In the event of the Chair’s absence, an Acting Chair shall be chosen from among the Committee’s ranks to assume the role of Chair for either a specific meeting or for a period of time. 2.10 COMMITTEE MEETINGS 2.10.1 The Committee shall meet on a regular, monthly basis, if necessary, and may call additional meetings on an as-needed basis. 2.10.2 A calendar of monthly meeting dates shall be set at the beginning of each calendar year. 2.10.3 The Committee may be called to meet by special request of City staff and/or Council. 2.10.4 The Chair shall ensure that the agenda is provided to Committee members in advance of the meeting date. 2.10.5 All meetings shall be held in open session and in a location accessible to the public except for those related to a public art jury process, in which case those meetings shall be held “in camera”. 2.10.6 The Chair shall preside over Committee meetings, preserve order at all meetings and decide all points of order which arise; ensuring that meetings begin and end at scheduled times.
Cultural Development Committee Bylaw No. 3245, 2012 Page 5
2.10.7 The Presiding Officer shall ensure that a Committee member (or City staff) is appointed to record the minutes of the meetings and proceedings of the Committee, and after the adoption of such minutes by the Committee, shall deliver them to the Corporate Officer. 2.11 VOTING 2.11.1 All questions before any meeting of the Committee shall be decided by a majority vote of the members present, including the Chair. 2.11.2 All members, including the Chair, shall have one vote. 2.11.3 Any question that has the same number of votes for and against shall be defeated. 2.12 ESTABLISHMENT OF WORKING GROUPS 2.12.1 The Committee may, when necessary, establish working groups provided that the Committee does not delegate its mandate or responsibilities as set out in this document. 2.12.2 Working groups shall be of a temporary nature to provide research and/or advisory assistance, or to carry out specific tasks in support of Committee initiatives. 2.12.3 The Committee shall be responsible for appointing the Chair of any working group. 2.12.4 Despite subsection 2.12.1 and 2.12.2, the Committee shall establish an ongoing and permanent Heritage Working Group responsible for recommending heritage policy to the Committee and subsequently Council. 2.12.5 The responsibilities of Working Group Chairs shall be as follows: a) Develop and circulate agendas for each working group meeting; b) Preside over meetings, and ensure that meetings begin and end at scheduled times; c) Ensure that a working group member is appointed to record minutes and that minutes are circulated to working group and Committee members within one working week of each meeting; d) Ensure that recommendations to the Cultural Development Committee are made clearly and explicitly, and that Committee members have the information needed to make effective decisions.
Cultural Development Committee Bylaw No. 3245, 2012 Page 6
2.12.6 Working Group Terms of Reference
a) A minimum of one Committee member shall participate actively on any working group of the Committee and act as a liaison between the working group and the Committee. b) Working group membership shall not be limited to Cultural Development Committee members but rather the Committee shall seek to engage appropriately skilled and experienced community members. c) All working groups shall develop a Terms of Reference to be approved by the Cultural Development Committee prior to commencing their work. Terms of Reference shall include purposes of the working group, a statement of the roles and responsibilities of working group members, a timeframe within which to operate, a mechanism for reporting to the Committee, and a budget (if relevant). 2.12.7 Working Group Procedures
a) Working groups shall generally follow the procedures of the Cultural Development Committee unless otherwise approved in the working group Terms of Reference. b) The members of a working group may meet and adjourn as they deem necessary. c) Working groups shall report directly to the Cultural Development Committee and may make recommendations in writing to it. d) Working groups may not make decisions on behalf of the Committee unless authorized to do so. Any recommendations that must go forward to City Council will be made through the Cultural Development Committee. 2.12.8 The expectations of working group members are to:
a) Regularly attend working group meetings. If unable to attend, advise the Chair in a timely fashion; b) Read agenda and associated material prior to the meeting; request additional information needed to make well-informed recommendations at least 3 days prior to the meeting, whenever possible; c) Arrive on time for the meeting and remain until the scheduled time for adjournment; d) Participate fully in discussions and encourage others to do the same;
Cultural Development Committee Bylaw No. 3245, 2012 Page 7 e) Listen with an open mind to the opinions of others, seek common ground and shared solutions in the best interests of the cultural sector and community. f) Adhere to the Committee's Conflict of Interest policy; g) Request additional advice or information if needed. 2.13 PUBLIC ART JURY 2.13.1 The Committee shall appoint as needed temporary, project-specific Public Art Juries whose responsibility shall be to implement procedures laid out in the City's Art in Public Places policy. 2.13.2 Each Jury shall be charged with making recommendations on art works to the Cultural Development Committee which shall in turn make relevant recommendations to City Council. 2.13.3 A Public Art Jury shall follow the policies outlined in this document governing working groups unless otherwise noted in the City's Art in Public Places policy.
3. STAFF SUPPORT A Staff liaison will act as Secretary for the purpose of recording minutes of meetings. Additional staff support towards the development of policy will be available upon approval of the City Manager.
4. SEVERABILITY If any portion of this bylaw is held to be invalid by a court of competent jurisdiction, such invalidity shall not affect the remaining portions of the Bylaw.
5. CITATION
This Bylaw may be cited as "The Corporation of the City of Nelson Cultural Development Committee Bylaw No. 3245, 2012."
Cultural Development Committee Bylaw No. 3245, 2012 Page 8 6. EFFECTIVE DATE
This Bylaw shall take effect upon adoption thereof by City Council.
READ A FIRST TIME the 9th day of July, 2012 READ A SECOND TIME the 9th day of July, 2012 READ A THIRD TIME the 9th day of July, 2012
FINALLY PASSED AND ADOPTED the 13th day of August, 2012
John Dooley Mayor
Frances Long Corporate Officer
CERTIFIED A TRUE AND CORRECT COPY OF THE “Cultural Development Committee Bylaw No. 3245, 2012”
_Frances Long______Manager of Legislative and Administrative Services
Cultural Development Committee Bylaw No. 3245, 2012 Page 9 THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISON
DATE: January 9, 2017 Regular TOPIC: Nelson Commons Restricted Resale Criteria PROPOSAL: Adoption of Restricted Resale Criteria Policy PROPOSED BY: Staff ______ANALYSIS SUMMARY: At the request of Council, staff has provided changes to the criteria for the restricted resale units relative to maximum household income, maximum household assets and the disposal of real estate. In addition, the criterion for the Restricted Resale Program has been converted into Council Policy format; the policy is presented for Council’s approval.
BACKGROUND: At the October 17, 2016 Committee of the Whole, it was requested that staff revise the criteria for the restricted resale units to reflect a maximum household income that would result in home ownership costs being 30% or higher of household income. This change will account for those carrying mortgages as well as for those who are not. As well, in the criteria, maximum household assets have been revised to $100,000, and that all real estate must be sold as a condition of purchase.
BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS: The proposed changes will allow for a more comprehensive and fair assessment of the financial capacity of prospective applicants.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: N/A
COSTS AND BUDGET IMPACT - REVENUE GENERATION: There are no impacts to the budget.
IMPACT ON SUSTAINABILITY OBJECTIVES AND STAFF RESOURCES: There is no impact on staff resources.
COMMUNICATION: The policy will be provided to the public when required (during the sales process for one of the restricted resale units) and will be made available on the City’s website.
OPTIONS AND ALTERNATIVES: 1. Approval of the policy. 2. Do not approve the policy. 3. Refer back to staff for further review & report.
ATTACHMENTS: 1. Nelson Commons Restricted Resale Policy
STAFF RECOMMENDATION: That Council passes the following resolution:
That Council adopts the Nelson Commons Restricted Resale Program Policy Number 6410-00-005 as presented on January 9, 2017.
AUTHOR: REVIEWED BY:
______MANAGER OF DEVELOPMENT CITY MANAGER SERVICES
THE CORPORATION OF THE CITY OF NELSON
POLICY TITLE: Nelson Commons - POLICY NO: 6410-00-005 Restricted Resale Program Policy
EFFECTIVE DATE: January 9, 2017 SUPERSEDES: None
APPROVAL: Council PAGE: 1 of 4 pages
POLICY: The City has established a Restricted Resale Condominium Program with Nelson Commons and Kootenay Country Store Cooperative to provide three (3) affordable housing units at the Nelson Commons.
PURPOSE: To provide the overview and criteria for the Restricted Resale Condominium Program at Nelson Commons. The purchaser will receive a price reduction of 25% below the selling price. Upon resale, the unit will be appraised and the resale price will be reduced by 25% of the appraised value. All restricted resale units must be owner-occupied and will remain in the restricted resale program in perpetuity.
General Information for Applicants 1. All Restricted Resale owners must abide by the terms and conditions set out in the Nelson Commons Disclosure Statement, including payment of monthly strata fees, City of Nelson annual property taxes and water & sewer, and utilities.
2. The Restricted Resale Units are subject to a Housing Agreement and Section 219 Covenant in favour of the City of Nelson.
3. A minimum 5% deposit is required for the down payment on a Restricted Resale unit. This deposit is paid upon the acceptance of the Agreement of Purchase and Sale by the Vendor. This deposit is held in trust by the Vendor’s attorney.
Responsibilities of Restricted Resale Owner 1. Abide by all bylaws set out by the Nelson Commons Strata Corporation.
2. Ensure owner occupancy of the restricted resale unit. In the event a Restricted Resale owner must relocate, the unit must be listed for sale within 30 days of their notification to the City of Nelson Development Services Department.
3. Upon resale, the owner must bear the costs of the appraisal used to determine the restricted re-sale price.
4. Within 30 days of any change, advise the City of Nelson Development Services Department of any changes to residency.
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Criteria for Applicants 1. The applicant and all household members may not be a member of the Kootenay Country Store Cooperative Board of Directors or the senior management team of the Co-op or any of their immediate relatives (parent, grandparent, child, spouse, former spouse).
2. Eligible applicants for restricted resale units for a one-bedroom unit consist of a family maximum of 2 adults.
3. Eligible applicants for restricted resale units for a two-bedroom unit consist of a family of a minimum of 2 people, one of whom is an eligible dependent (please see Attachment A for definitions).
4. Home ownership costs must be a minimum of 30% of maximum gross household income. Home ownership costs include payments of principal and interest (if applicable), property taxes, heating costs, municipal utility costs and strata fees. See Attachment “B” of this agreement for sample calculation.
5. The applicant must provide proof of mortgage pre-approval.
6. That the applicant and all household members do not (excluding their current primary residence) have total household assets exceeding $100,000. Interest income will be attributed to any assets over $50,000 and will be calculated using the Bank of Canada prime interest rate minus 2%. This interest income will be added to the household income in calculating eligibility (e.g. Assets $100,000; Bank of Canada interest rate 5%: Interest income would be $50,000 x (5%-2%) or $1,500). Where an applicant (or household member) owns other real estate either personally, jointly or indirectly through business assets, this real estate must be sold as a condition of purchase of a restricted resale unit. Household assets and homeownership costs will be calculated based on the appraised selling price of the applicant’s primary residence. The proceeds from the sale of the primary residence must first be used to pay for the purchase of the restricted resale unit; any additional value will be considered household assets.
7. The applicant has been a resident of the City of Nelson or Regional District of Central Kootenay for a minimum of 2 years as an adult prior to their application to the Restricted Resale Condominium Program.
8. A request for special consideration may be made to Development Services, with final approval from City Council.
The following information is required to complete the application: 1. Notices of Assessment from the Revenue Canada Agency for all household members 18 years and over, for the most recent fiscal year.
2. Mortgage pre-approval documentation.
3. Proof of residency for the past two years.
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4. Landlord references from the past five years.
5. Two local personal references.
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Attachment A to Policy No. 6410-00-005 Definitions for Nelson Commons Restricted Resale Program
1. Eligible Dependent An eligible dependent can fit one of the following two categories: i. cohabitating, unmarried children under 18 years of age; or ii. cohabitating, unmarried children, siblings, parents or spouse who are physically or mentally incapable of self-support (i.e. they fit the definition of permanent mobility impairment or disability, outlined below)
2. Mobility Impairment or Disability A mobility impairment or disability can be defined as a permanent condition, which features: i. total or partial loss of the person’s bodily or mental functions; or ii. total or partial loss of a part of the body; or iii. the presence in the body of organisms causing disease or illness; or iv. the malfunction, malformation or disfigurement of a part of the person’s body; or v. a disorder or malfunction that results in the person learning differently from a person without the disorder or malfunction.
3. Immediate Family Member Immediate family members include (married and common law) spouses, parents, brothers, sisters, children, father-in-law, mother-in-law, sister-in-law, and/or brother-in-law.
4. Child(ren) The definition of children can include natural children, legally adopted children and step-children, but does not include temporary foster children or children that do not reside with the applicant more than 75% of the year.
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Attachment B to Policy No. 6410-00-005 Sample Calculation for Gross Income Requirement
Purchase Price $ 276,750 $369,000 Beacon <680 Beacon >680
Net Elec Total Minimum Max Minimum Max Down Prop Trans CMHC Loan W&S Housing Income Other Debt Income Other Debt Payment and GST* Fee Total Loan Payment Strata Fee Prop Tax Heat Costs Req'd Payments Req'd Payments
5% $ - 8,856 278.96 $ 9,134.96 $52.03 258.35 $ 211.47 245 $766.85 $30,674 $ 552 $ 23,595 $ 343
10% $ - 8,856 212.54 $ 9,068.54 $51.65 258.35 $ 211.47 245 $766.47 $30,659 $ 552 $ 23,584 $ 343
15% $ - 8,856 159.41 $ 9,015.41 $51.35 258.35 $ 211.47 245 $766.17 $30,647 $ 551 $ 23,574 $ 343
20% $ - 8,856 0 $ 8,856.00 $50.44 258.35 $ 211.47 245 $765.26 $30,610 $ 551 $ 23,546 $ 343
100% 8,856 0 0 0 258.35 $ 211.47 245 $714.82 $ 28,593
4.74% Amortization in years 25 30.00% 42.00% 39.00% 44.00%
Maximum Amort 25 years Must be occupied by borrower Permanent resident of Canada No existing CMHC-insured homeowner financing Assumes First Time Homebuyer has exemption from Property Transfer Tax THE CORPORATION OF THE CITY OF NELSON REQUEST FOR COUNCIL DECISION
DATE: January 9, 2017 Regular TOPIC: Request from Nelson & District Chamber of Commerce PROPOSAL: Request to rescind Provincial Sales Tax Regulation 78 (1)(b) PROPOSED BY: Staff ______ANALYSIS SUMMARY: The Executive Director of the Nelson & District Chamber of Commerce has submitted the attached letter to Council requesting that the City of Nelson write to the Minister of Finance with respect to eliminating Section 78(1) (b) of BC’s Provincial Sales Tax Exemption and Refund Regulation. A Council resolution is required to direct staff accordingly.
BACKGROUND: The Chamber of Commerce explains that British Columbians all over the province have embraced online short-term rental operators such as Airbnb and VRBO (Vacation Rental by Owner). On the one hand, while these online platforms have seen increased tourism spending in BC; on the other hand they are negatively impacting the affordability and availability of monthly rental accommodations.
The Chamber notes that Airbnb, VRBO and other such agencies are not subject to the same regulatory, legal, taxation, health and safety or insurance laws as traditional accommodation providers. One such disparity is that renters with less than four rooms are currently exempted from collecting sales tax when renting out those rooms. This exemption is creating an unclear business environment, not only locally but all across BC. Further, there is potential for the Province to benefit from the increased revenue generation were sales tax collected on these room rentals. The Chamber is therefore asking the City to write to the Minister of Finance to officially request that the exemption (as per S. 78(1) (b) of BC’s Provincial Sales Tax Exemption and Refund Regulation) be removed/amended.
BENEFITS OR DISADVANTAGES AND NEGATIVE IMPACTS: The Chamber anticipates that removal of Section 78(1)(b) of Provincial Sales Tax Exemption and Refund Regulation will encourage local renters to register their business income fairly; enhance the City’s enforcement regimes while increasing voluntary compliance among landlords. The Chamber believes that given the significant renters operating through Airbnb and VRBO (not only in Nelson and Kootenay region; but throughout the whole province) significant revenues could be generated by the Province; benefitting all British Columbians.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: Exemptions for the collection of sales tax in relation to accommodation are provided in Section 78 of the Provincial Sales Tax Exemption and Refund Regulation 97/2013. Currently, persons offering fewer than 4 units of accommodation are exempted from collecting sales tax. If this section were rescinded or amended, there would be potential for significant income generation by the Province.
COSTS AND BUDGET IMPACTS - REVENUE GENERATION: There is no associated cost with this request.
IMPACT ON SUSTAINABILITY OBJECTIVES AND STAFF RESOURCES: Should the Minister of Finance respond favorably to the request to remove/amend Section 78 (1) (b); the outcome would assist the City’s enforcement of short term rentals and help to create a more level business environment in Nelson’s local economy.
COMMUNICATION: Pending Council’s approval, a letter will be sent to the Minister of Finance as requested by the Chamber of Commerce.
OPTIONS AND ALTERNATIVES: 1. Write a letter to the Minister of Finance 2. Decline the request 3. Refer to staff with other direction
ATTACHMENTS: • Nelson & District Chamber of Commerce letter received during December 2016 • Section 78 (1) (b) of the Provincial Sales Tax Exemption and Refund Regulation 97/2013.
RECOMMENDATION: That Council passes the following resolution/s:
1. THAT staff be directed to send a letter on behalf of the City of Nelson to the Minister of Finance formally requesting that Section 78(1)(b) of the Provincial Sales Tax Exemption and Refund Regulation 97/2013 be rescinded as soon as possible to mitigate the uncertain business environment that is being seen across British Columbian communities as a result of the surge in short-term rental accommodations (resulting from the prolific use of online operators such as Airbnb and Vacation Rental by Owner) whereby property owners renting less than four rooms are exempt from collecting sales tax which is negatively impacting the availability and affordability of monthly rental accommodations throughout the Province;
AND / OR
2. THAT Council directs staff to prepare Resolution 1 above for consideration at the 2017 AKBLG Conference where support from other Kootenay Boundary Local Governments may result in the resolution reaching the 2017 UBCM Convention.
AUTHOR: REVIEWED BY:
______DEPUTY CORPORATE OFFICER CITY MANAGER
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PROVINCIAL SALES TAX EXEMPTION AND REFUND REGULATION 97/2013
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Printed on: Jan. 4, 2017, 3:21pm
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B.C. Reg. 97/2013 Go to http://www.quickscribe.bc.ca/TermsOfUse/ to view the Terms of Use. PROVINCIAL SALES TAX EXEMPTION AND REFUND REGULATION 97/2013
PROVINCIAL SALES TAX EXEMPTION AND REFUND REGULATION 97/2013 B.C. Reg. 97/2013
[includes B.C. Reg. 211/2015 amendments (effective November 18, 2016)]
Exemptions in relation to accommodation (AM) 78. (1) The following accommodation is exempt from tax imposed under Division 3 of Part 5 Oct 25/13 of the Act: (a) accommodation for which the charge for the unit of accommodation is $30 or less per day, or $210 or less per week; (b) accommodation that is provided by a person who offers fewer than 4 units of accommodation; (c) accommodation that is provided in a unit of accommodation to (i) an individual, other than a tourism agent, if the unit is occupied for a continuous period of more than one month by (A) the individual, (B) the individual's employees, (C) members of the individual's family, or (D) members of the individual's employees' families, (ii) a person, other than an individual or a tourism agent, if the unit is occupied for a continuous period of more than one month by (A) the person's employees, or (B) members of the person's employees' families, or (iii) a tourism agent, if the unit is occupied for a continuous period of more than one month by the same customer of the tourism agent; (d) accommodation that is (i) purchased by a First Nation individual or a band, and (ii) provided wholly on First Nation land; (e) accommodation that is provided in premises normally operated by or on behalf of an employer to provide lodging to the employer's employees, if the accommodation is purchased by an employee of the employer; (f) accommodation that is provided (i) to an employee of an employer or another person engaged by the employer, and (ii) in a bunk house, trailer or other dwelling that is operated at an industrial camp (A) by or on behalf of the employer or under a contract with the employer, and (B) solely for the purpose of providing lodging substantially to the employees of the employer or other persons engaged by the employer during periods when those employees or persons are performing work or services for the employer (g) accommodation that is provided (i) by a religious or charitable organization, and (ii) at a summer camp or similar place;
B.C. Reg. 97/2013 Page 2 of 3 Quickscribe Services Ltd. PROVINCIAL SALES TAX EXEMPTION AND REFUND REGULATION 97/2013
(h) accommodation that is provided without any of the following: (i) bed linen; (ii) heat, other than a wood-burning fireplace or wood-burning stove; (iii) electricity; (iv) indoor plumbing; (i) accommodation that is provided in tents. (ADD) (2) Subsection (1) (d) of this section is prescribed for the purposes of section 145 (2) Oct 25/13 [evidence required to claim certain exemptions in relation to taxable services] of the Act. [am. B.C. Reg. 216/2013, App. 2.]
B.C. Reg. 97/2013 Page 3 of 3 Quickscribe Services Ltd. THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISON
DATE: January 9, 2017 Regular TOPIC: INFORMATION ITEMS PROPOSAL: Correspondence and Reports PROPOSED BY: Staff ______ITEMS SUMMARY: The following items of correspondence and interest have been received since the last meeting of Council.
Item From Subject Action
City of Nelson Items
1. Finance Department Accounts Payable List to Receive for December 31, 2016 information
2. Building Department Building Statistics for Receive for December, 2016 information
STAFF RECOMMENDATION: Unless items listed are dealt with specifically by Council, staff will respond to requests, referrals and issues where appropriate and as outlined by City policy and as indicated on each item.
AUTHOR: REVIEWED BY:
______DEPUTY CORPORATE OFFICER CITY MANAGER
Accounts Payable Listing Dec 1 ‐ 31, 2016
Cheque # Vendor # Vendor Name Paid Amount 525621 A0009 A & A Painting Ltd 3,743.25 525622 A0020 A.C.E. Courier Services 658.88 525546 A0090 A‐3 Plumbing, Heating & Gas Fitting Ltd. 339.05 103147 A0129 Advanced Utility Systems 38,009.36 525419 A0175 Air Liquide Canada Inc. 471.65 525547 A0175 Air Liquide Canada Inc. 166.32 525623 A0175 Air Liquide Canada Inc. 48.11 525624 A0206 Aldo's Eco Cleaners 612.94 525420 A0259 Alligator Pie Catering 311.85 525482 A0259 Alligator Pie Catering 518.70 525625 A0262 Alpine Interior 1,391.25 525626 A0360 Andrew Sheret Limited 128.27 103181 A0368 Antrix Enterprises Inc. 123.75 525473 W0357 Arcright Plumbing & Heating Ltd 3,500.14 525614 W0357 Arcright Plumbing & Heating Ltd 1,592.85 525421 A0420 Asplundh Canada ULC 5,859.00 525483 A0420 Asplundh Canada ULC 42,617.40 525548 A0420 Asplundh Canada ULC 56,809.20 525627 A0420 Asplundh Canada ULC 45,684.45 525628 A0461 Atomic Crayon 519.75 525629 A0472 Austin Engineering Ltd. 1,951.97 103102 A0080 AVERY DEBOER‐SMITH 1,150.00 103105 A0080 AYBARS SAVAT 100.00 525632 B0125 B & L Security Patrol (1981) Ltd. 1,308.76 525631 B0043 B.A. Blackwell and Associates Ltd. 15,765.75 MC Nov/16 B0220 Bank of Montreal 26,939.83 103170 P0010 BARB BRANDEL 194.25 525630 B0007 BC Air Filter Ltd. 1,537.52 525422 B0053 BC Libraries Cooperative 1,243.99 103183 B0157 BC Police Association 1,859.05 103182 B0085 BC Transit 51,886.00 525634 B0265 Bee‐Clean Building Maintenance Inc 288.75 103194 K0200 Bell Media Radio GP 551.25 525635 B0288 Ben‐Lor Cast Iron Works 27,321.72 103184 B0335 Best Western Plus Baker Street Inn 20.00 103242 B0335 Best Western Plus Baker Street Inn 20.00 525484 B0352 Big Cranium Design Inc. 251.47 103148 B0360 Bill's Heavy Duty Enterprises (2004) Ltd 74.49 103208 B0360 Bill's Heavy Duty Enterprises (2004) Ltd 767.58 103243 B0360 Bill's Heavy Duty Enterprises (2004) Ltd 138.69 525424 B0383 Black Press Group Ltd. 4,652.43 Cheque # Vendor # Vendor Name Paid Amount 525636 B0383 Black Press Group Ltd. 313.18 525549 B0401 Blue Sparkle Cleaning 2,284.75 525425 B0439 Brandt Tractor Ltd 1,005.81 525550 B0439 Brandt Tractor Ltd 2,800.24 103112 B0496 Brodart Canada Company 763.61 525637 B0484 Brown Crawshaw Inc. 836.39 103241 B0120 BRYAN WEBB DESIGN 126.00 525551 B0500 Bull, Housser & Tupper LLP 33,939.92 103211 C0127 Calgon Carbon UV Technologies 35,753.40 525485 C0070 Canadian Pacific Railway Company 210.00 525552 C0070 Canadian Pacific Railway Company 587.50 103245 C0040 CANWEST PROPANE PARTNERSHIP 224.00 103115 C0313 Capri Insurance 2,215.00 103099 A0080 CARMINA BOLINAO 100.00 525640 C0342 Caro Analytical Services Ltd. 153.30 103212 C0380 Cascade Wear BC Ltd. 522.06 525427 C0461 Charter Telecom Inc 14,644.09 525643 C0461 Charter Telecom Inc 653.86 525428 C0464 Chevron Canada Limited 6,587.13 525487 C0464 Chevron Canada Limited 7,472.48 525555 C0464 Chevron Canada Limited 5,067.48 525644 C0464 Chevron Canada Limited 9,608.85 103232 P0010 CHRIS HOPKYNS 149.53 103235 P0010 CHRYSTAL WIGG 172.10 525426 C0439 Cintas Location 889 96.51 525486 C0439 Cintas Location 889 96.51 525554 C0439 Cintas Location 889 96.51 525641 C0439 Cintas Location 889 96.51 525642 C0459 City Green Solutions Society 472.50 525645 C0517 ClearTech Industries Inc 268.62 103246 C0519 Climate Change Disruptors Inc. 1,175.93 103244 C0040 COLUMBIA BASIN ALLIANCE FOR LITERACY 200.00 525488 C0568 Columbia Basin Broadband Corporation 1,680.00 525556 C0566 Columbia Fuels 1,213.41 103213 C0572 Columbia Wireless Inc 1,548.96 103210 C0040 COMMISSIONAIRES BC 404.25 103214 C0621 Cookson Motors ‐ A Division of 136,564.51 525489 C0620 Cooper Industries Electrical Inc. 10,898.88 103215 C0628 Corcan Sales Office 3,268.81 525423 B0099 Corix Control Solutions LP 2,675.28 525429 C0640 Cowan's Office Supplies Ltd 179.03 525490 C0640 Cowan's Office Supplies Ltd 879.23 525557 C0640 Cowan's Office Supplies Ltd 699.15 Cheque # Vendor # Vendor Name Paid Amount 525646 C0640 Cowan's Office Supplies Ltd 1,417.82 525638 C0236 CP Automation Ltd. 17,965.50 103117 C0653 Creighton, Zoe 75.00 525559 D0090 DavTech Analytical Services (Canada) Inc 870.70 525430 D0013 DDC Excavating Ltd 288.75 525558 D0013 DDC Excavating Ltd 462.00 525560 D0095 DHC Communications Inc 7,932.21 525647 D0095 DHC Communications Inc 1,366.54 103233 P0010 DIANE RILEY 146.80 525431 D0217 Dominion Cafe 37.17 525491 D0217 Dominion Cafe 37.17 525561 D0217 Dominion Cafe 86.73 103132 M0010 DOUG MCBRIDE 20.00 525649 D0119 Drop Manufacturing Inc 755.73 525648 D0096 DS Tactical Ltd. 71.39 525432 E0046 Ebsco Canada Ltd. 59.78 525562 E0074 Edge Roofing Ltd 66,622.33 525492 E0073 EffiStruc Consulting Inc. 1,638.00 103104 A0080 EILEEN DELEHANTY PEARKES 1,000.00 103122 E0166 Environmental Operators Certification 1,029.00 103159 E0201 Evergreen Building Maintenance Inc. 2,147.72 525563 E0197 ExpressLane Deliveries 15.75 103123 F0020 Fairbank Architects Ltd 1,470.00 EFT DEC 30/16 F0118 FortisBC ‐ Electricity 596,497.19 525528 T0079 FortisBC ‐ Natural Gas 4,921.30 525608 T0079 FortisBC ‐ Natural Gas 1,250.62 103124 F0129 Francyne's Cuisine 466.50 103191 F0129 Francyne's Cuisine 187.00 103217 F0129 Francyne's Cuisine 307.50 525433 F0130 Fred Surridge Ltd. 295.58 525494 F0130 Fred Surridge Ltd. 1,281.72 525564 F0130 Fred Surridge Ltd. 4,904.02 525650 F0130 Fred Surridge Ltd. 3,797.66 525495 G0031 Gall Legge Grant & Munroe LLP 560.00 103218 G0001 GARAVENTA (CANADA) LTD 370.00 103162 G0108 Gilnockie Inspection Ltd 26,887.35 525496 G0150 Glendale Tire Ltd 1,246.05 103125 G0161 Gloria Clark Ltd. (Greyhound) 210.00 103247 G0161 Gloria Clark Ltd. (Greyhound) 220.50 103126 G0172 Glo‐Tech Innovations 351.13 103248 G0170 Goodyear Canada Inc 842.24 103161 G0001 GOWLING WLG (CANADA) LLP 1,686.96 103171 P0010 GRAHAM TURNER 199.10 Cheque # Vendor # Vendor Name Paid Amount 525498 G0240 Greyhound Courier Express 238.43 525652 G0240 Greyhound Courier Express 160.54 525434 G0190 Guillevin International Co. 767.68 525497 G0190 Guillevin International Co. 448.90 525565 G0190 Guillevin International Co. 3,380.32 525651 G0190 Guillevin International Co. 2,785.68 525566 H0020 Hall Printing 90.20 103163 H0026 Hannah Environmental Equipment Inc 22,422.40 525435 H0141 High Five Maintenance Services 1,585.47 525567 H0141 High Five Maintenance Services 4,599.12 525653 H0141 High Five Maintenance Services 20,973.49 525568 H0146 Hil‐Tech Contracting Ltd 2,012.85 525654 H0150 Hilti (Canada) Corporation 173.12 103219 H0160 Hipperson Hardware Ltd 119.12 103164 H0090 Hume Hotel 544.98 525436 H0211 Hywood Truck & Equipment Ltd 26,215.97 525569 H0211 Hywood Truck & Equipment Ltd 78.23 525655 I0056 Impatient Cultural Consultants Ltd 3,265.75 525474 Z0020 Inland Allcare 256.96 525539 Z0020 Inland Allcare 72.67 525615 Z0020 Inland Allcare 65.52 525705 Z0020 Inland Allcare 46.95 525656 I0095 Insituform Technologies Ltd 147,077.72 103220 I0160 International Brotherhood 946.55 103127 I0010 INTERNATIONAL PRESS PUBLICATIONS INC 55.56 525437 J0069 Jackson's Hole & Grill 260.00 525657 J0069 Jackson's Hole & Grill 60.00 103193 J0010 JAGUAR MEDIA INC 866.25 103234 P0010 JANET SOMMERVILLE 172.10 103133 M0010 JOY MCADAMS 125.00 525500 K0040 Kal‐Tire 134.71 103192 H0010 KATY HUTCHISON 32.70 525501 K0180 Kon Kast Products (2005) Ltd 16,320.95 525502 K0207 Kootenay Career Development Society 59.09 525438 K0213 Kootenay Coffee Company 135.50 525570 K0213 Kootenay Coffee Company 217.00 525439 K0221 Kootenay Containers 198.45 525658 K0221 Kootenay Containers 198.45 525440 K0240 Kootenay Glass and Mirror Ltd 685.64 525503 K0240 Kootenay Glass and Mirror Ltd 28.26 525571 K0240 Kootenay Glass and Mirror Ltd 42.84 525441 K0250 Kootenay Industrial Supply Ltd 43.90 525504 K0250 Kootenay Industrial Supply Ltd 1,162.04 Cheque # Vendor # Vendor Name Paid Amount 525572 K0250 Kootenay Industrial Supply Ltd 624.36 525659 K0250 Kootenay Industrial Supply Ltd 487.04 103129 K0264 Kootenay Library Federation 172.50 525573 K0335 Kootenay Valley Petroleum Services Ltd. 629.22 103195 L0010 LAKESIDE TAKEAWAY 763.24 525574 L0050 Lang Business Systems 1,625.06 103252 P0010 LAURA ADAMS 200.00 103166 L0083 Leo's Pizza 180.00 525661 L0101 Lidstone & Company 2,251.27 525442 L0092 LineStar Utility Supply Inc. 577.50 525660 L0098 LNJ Enterprises Ltd. 605.39 525443 L0110 Loomis Express 268.43 525575 L0110 Loomis Express 207.77 525662 L0110 Loomis Express 123.03 525444 L0125 Lordco Auto Parts 1,019.74 525506 L0125 Lordco Auto Parts 951.42 525576 L0125 Lordco Auto Parts 645.76 525663 L0125 Lordco Auto Parts 722.37 525445 M0070 Maglio Building Centre Ltd 10,925.47 525507 M0070 Maglio Building Centre Ltd 445.00 525577 M0070 Maglio Building Centre Ltd 40.77 525446 M0081 Main Jet Motorsports Inc. 369.62 525508 M0081 Main Jet Motorsports Inc. 375.79 525578 M0081 Main Jet Motorsports Inc. 285.83 525664 M0081 Main Jet Motorsports Inc. 518.84 103167 M0085 Main Street Diner 360.00 EFT DEC 10,2016 M0109 Manulife Financial 25,242.82 EFT DEC 10/16 M0109 Manulife Financial 36,328.51 525579 M0150 Martech Electrical Systems Ltd 12,920.31 525665 M0150 Martech Electrical Systems Ltd 1,715.70 525447 M0160 Martech Motor Winding Ltd 63.62 525509 M0160 Martech Motor Winding Ltd 150.52 103222 M0211 Matrix Consultants 864.50 525580 M0186 Max Seams ‐ Maxine Moreira 140.00 525666 M0260 McNally Excavating Inc. 7,770.00 EFT DEC 15,2016 M0280 Medical Services Plan of B C 225.00 EFT DEC 15/16 M0280 Medical Services Plan of B C 19,034.00 525581 M0287 Mega‐Tech 7,953.37 525633 B0143 Minister of Finance 6,566.88 103131 L0044 Minister of Finance 525.00 103249 M0371 Minister of Finance 857.70 103223 M0420 Minister of Finance 4,662.14 525510 M0544 Mircom Distribution (Kelowna) 187.32 Cheque # Vendor # Vendor Name Paid Amount 525582 M0580 Morfco Supplies Ltd 2,204.13 525448 N0026 Napa Auto Parts 8.55 525511 N0026 Napa Auto Parts 137.31 525584 N0026 Napa Auto Parts 239.61 525667 N0026 Napa Auto Parts 70.06 525512 N0150 Nelson & District Chamber of Commerce 105.00 525587 N0150 Nelson & District Chamber of Commerce 84.00 525669 N0150 Nelson & District Chamber of Commerce 4,000.00 103197 N0110 Nelson & District Community Complex 24,536.40 103250 N0110 Nelson & District Community Complex 9,202.61 103100 A0080 NELSON AND DISTRICT CHAMBER OF COMMERCE 1,000.00 103101 A0080 NELSON AND DISTRICT CHAMBER OF COMMERCE 1,150.00 525453 N0209 Nelson Building Centre Limited 177.12 525515 N0209 Nelson Building Centre Limited 213.05 525590 N0209 Nelson Building Centre Limited 2,060.34 525672 N0209 Nelson Building Centre Limited 1,020.83 525450 N0111 Nelson CARES Society 75.60 525668 N0111 Nelson CARES Society 75.60 525588 N0160 Nelson Chrysler 718.60 525670 N0160 Nelson Chrysler 817.15 525553 C0163 Nelson Civic Theatre Society 105.00 525451 N0190 Nelson Farmers Supply Ltd. 157.18 525513 N0190 Nelson Farmers Supply Ltd. 119.47 525589 N0190 Nelson Farmers Supply Ltd. 725.31 525671 N0190 Nelson Farmers Supply Ltd. 832.19 103224 N0010 NELSON FOOD CUPBOARD 144.70 525452 N0195 Nelson Ford Sales (2003) Inc. 24.86 525514 N0195 Nelson Ford Sales (2003) Inc. 97,932.68 525673 N0230 Nelson Managerial Association 300.00 103175 T0155 Nelson Medical Clinic Inc. 42.00 525516 N0257 Nelson Pilots Association 345.66 525674 N0257 Nelson Pilots Association 345.66 525675 N0260 Nelson Police Association 1,723.16 525454 N0270 Nelson Ready‐Mix 834.66 525517 N0270 Nelson Ready‐Mix 1,847.96 525591 N0270 Nelson Ready‐Mix 2,009.97 525677 N0270 Nelson Ready‐Mix 1,233.03 103196 N0010 NELSON REMEDY'S RX 21.94 103226 N0010 NELSON SKATING CLUB 500.00 103160 F0001 NELSON VINEYARD CHURCH 100.00 103135 N0157 Nelson's Chocofellar 624.75 103227 N0157 Nelson's Chocofellar 231.53 525676 N0263 Neptune Technology Group (Canada) Ltd 74,750.44 Cheque # Vendor # Vendor Name Paid Amount 525678 N0281 Noramco 14,245.60 525592 N0293 Noratek Solutions Inc 3,920.00 103229 P0010 NOREEN CLAYTON 200.00 103134 N0010 NORTH CENTRAL LIBRARY FEDERATION 62.38 525679 N0326 NSC Minerals Ltd. 140.00 103103 A0080 OSPREY COMMUNITY FOUNDATION 1,150.00 103136 O0092 Otter Books Inc. 16.02 103169 O0092 Otter Books Inc. 29.01 103251 O0092 Otter Books Inc. 17.84 525680 O0210 Overland West Freight Lines Ltd 65.51 103228 O0220 Owen Bird Law Corporation 3,437.19 EFT DEC 1/16 P0012 Pacific Blue Cross 654.24 103198 P0035 Pacific Powertech Inc. 24,411.45 525593 P0100 Pennywise 215.04 525681 P0116 PetroValue Products Canada Inc. 42,337.93 525682 P0160 Pharmasave #148 136.29 103237 P0171 Physio‐Control Canada Sales Ltd. 1,018.08 525518 P0214 Planetworks Consulting Corporation 16,525.96 103199 P0285 Prestige Lakeside Resort 5,415.69 525594 P0284 PRIMECorp Police Records Information 59.00 525684 P0321 Prism Engineering 6,671.44 525519 P0308 Progressive Sealing Inc. 17,664.98 525455 P0320 Purolator Inc. 66.09 525520 P0320 Purolator Inc. 251.89 525595 P0320 Purolator Inc. 66.42 525683 P0320 Purolator Inc. 142.06 103130 L0010 RAYYA LIEBICH 200.00 103151 D0001 REBECCA DALE 250.00 525251 R0215 Regional District of Central Kootenay 158,837.16 525456 R0215 Regional District of Central Kootenay 2,910.50 525521 R0215 Regional District of Central Kootenay 68,857.95 525596 R0215 Regional District of Central Kootenay 2,998.80 525685 R0215 Regional District of Central Kootenay 5,957.10 525687 R0261 Reliance Office Services Ltd. 2,073.75 EFT DEC 9/16 N0266 Renwick Ventures 544.69 525686 R0256 Right Way Acquisition Service Ltd. 826.67 525457 R0257 Rising Edge Technologies Limited 18,963.15 103201 R0285 Rogers Wireless 334.97 103140 R0330 Royal Canadian Legion 672.00 103203 S0115 Secret Garden Toys 720.44 525465 T0150 Secure by Design 26.25 525609 T0150 Secure by Design 26.25 103202 S0098 SEL Schweitzer Laboratories Inc 9,056.81 Cheque # Vendor # Vendor Name Paid Amount 525459 S0130 Selkirk Paving 784.40 525598 S0130 Selkirk Paving 57,610.40 525689 S0130 Selkirk Paving 30,881.69 103204 S0200 Shoppers Drug Mart 113.86 525524 S0226 Sigma Safety Corp. 183.13 525460 S0233 Silverking Contracting 73.50 525691 S0233 Silverking Contracting 420.00 525523 S0216 Sitkum IT Ltd 61,251.89 525599 S0216 Sitkum IT Ltd 6,204.80 525458 S0030 SK Electronics Ltd. 212.75 525597 S0030 SK Electronics Ltd. 656.16 525688 S0030 SK Electronics Ltd. 402.47 103141 S0239 SK Fire Equipment Inc. 110.26 525461 S0257 SNT Engineering Ltd 4,581.25 525525 S0261 Sobie, Gerry 308.22 525462 S0290 Speedpro Signs 116.97 525692 S0290 Speedpro Signs 116.17 525602 S0345 Starlight Tool Services Ltd 429.80 525601 S0327 Stella‐Jones Inc 59,782.25 525693 S0327 Stella‐Jones Inc 51,428.16 103231 P0010 STEVE HEYNEN 193.20 103257 S0444 Summit Canada Distributors 278.08 525603 S0424 Superior Lighting and Bath Inc. 96.30 525694 S0425 Superior Propane Inc. 206.85 103165 I0166 Swyrich Corporation 4,194.96 525604 T0042 Tactical Advantage 195.67 525463 T0060 Taylor‐Wilton Nelson Ltd 1,665.09 525526 T0060 Taylor‐Wilton Nelson Ltd 1,398.20 525605 T0060 Taylor‐Wilton Nelson Ltd 2,893.32 525695 T0060 Taylor‐Wilton Nelson Ltd 1,242.35 103258 T0065 Ted Allen's Jewellery (1977) Ltd. 56.00 525464 T0075 Telus Communications (B.C.) Inc. 94.64 EFT DEC 19/16 T0075 Telus Communications (B.C.) Inc. 500.64 525606 T0071 Telus Communications Company 504.00 525527 T0077 Telus Mobility (BC) 2,718.19 525607 T0077 Telus Mobility (BC) 253.61 525696 T0073 Temple Consulting Group Ltd. 2,822.40 525690 S0151 The Nelson Daily 498.75 103225 N0010 THE NEW ORPHIC REVIEW 35.00 525585 N0061 TNW Networks 235.99 525610 T0230 Trainor Mechanical Contractors Ltd 5,973.45 525697 T0281 Treen Safety (Worksafe) Inc. 2,170.54 103106 A0080 TREVOR UNRUH 100.00 Cheque # Vendor # Vendor Name Paid Amount 525529 T0310 Trydor Industries (Canada) Ltd 1,583.24 525611 T0310 Trydor Industries (Canada) Ltd 1,055.04 525698 T0310 Trydor Industries (Canada) Ltd 3,507.69 525466 T0320 Tu‐Dor Lock & Security 1,104.96 525530 U0039 United Library Services Inc 2,216.64 525612 U0039 United Library Services Inc 447.93 525531 U0053 Univar Canada Ltd. 12,027.19 103142 U0015 UPS Canada 218.30 103205 U0015 UPS Canada 94.07 525467 U0070 Urban Systems Ltd 422.42 525468 V0031 Valhalla Timberwrights 6,846.00 103143 V0010 VALLEY VOICE LTD 54.60 525469 V0040 Van Kam Freightways Ltd 251.58 103144 V0059 Vancouver Public Library 12.00 525470 V0120 Vimar Equipment Ltd 64.82 525532 V0120 Vimar Equipment Ltd 565.06 525699 V0130 Vince Devito's Specialty Footwear 858.90 103168 M0601 Vista Radio Ltd 275.63 103238 V0075 VMS Comfort Plus Inc 1,618.46 103206 W0020 Wait's News Stand 598.40 525472 W0028 Walgren Soils Testing 210.00 103176 W0030 Walmart Canada 89.97 103239 W0030 Walmart Canada 149.10 103259 W0030 Walmart Canada 223.85 525701 W0059 Waste Management of Canada Corporation 16.38 525533 W0060 Water Pure & Simple 64.00 525534 W0073 Waterhouse Environmental Services Corp. 6,720.00 525535 W0096 Welcome Wagon Ltd 12.60 525536 W0097 Werner, Anita 250.00 525702 W0097 Werner, Anita 1,290.17 525703 W0194 Wesco Distribution Canada LP 47.46 103207 W0210 Western Auto Wreckers Ltd 89.25 103240 W0210 Western Auto Wreckers Ltd 131.25 103260 W0210 Western Auto Wreckers Ltd 157.50 525471 V0184 Westerra Equipment LP 324.29 525700 V0184 Westerra Equipment LP 272.20 525613 W0111 Westkey Graphics Ltd 1,333.78 103230 P0010 YAN CUI 183.75 525537 Y0150 Yellow Pages Group 19.01 525704 Y0150 Yellow Pages Group 30.66 525538 Y0300 YRB ‐ Yellowhead Road & Bridge 7,140.00
Total 2,793,141.55 City of Nelson BUILDING PERMIT STATISTICS
Printed Wed Jan 04 14:02:17 EST 2017 Statistics From 29-Nov-2016 to 30-Dec-2016
PERMITS
2015 2016
Description # of Permits Estimated Value($) # of Permits Estimated Value($)
NEW CONSTRUCTION
Single Unit Dwellings 0 0
Multi-Unit Dwelling Building 0 0
Commercial & Industrial 0 0
Government & Institutional 0 0
RENOVATIONS & ADDITIONS TO EXISTING BUILDING
Single Unit Dwellings (incl. garages & carports) 5 $132,303.00 4 $62,000.00
Multi-Unit Dwelling Building 0 1 $56,000.00
Commercial & Industrial 1 $1,940,000.00 6 $237,000.00
Government & Institutional 1 $22,871.00 0
DEMOLITIONS (Removal of a building) 0 0 TOTAL FOR THIS PERIOD 7 $2,095,174.00 11 $355,000.00
YEAR TO DATE 186 $33,548,332.00* 173 $15,064,439.00
DWELLING UNITS
For this period Year to date 2015 2016 2015 2016 Description # of Dwelling Units # of Dwelling Units # of Dwelling Units # of Dwelling Units
NEW DWELLING UNITS Single Dwelling Units (incl. single family homes, laneway homes and sec. suites*) 0 0 38 18 Multi-Unit Dwellings 0 0 19 12 DWELLING UNITS REMOVED 0 0 1 0
TOTAL 0 0 56 30
*Secondary Suites 0 0 21 10
PLUMBING PERMITS
2015 2016
TOTAL FOR THIS PERIOD 9 10
YEAR TO DATE 143 112
Page 1 of 1 THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISON
DATE: January 9, 2017 Regular TOPIC: INFORMATION ITEMS PROPOSAL: Minutes of Council Committees and Commissions PROPOSED BY: Staff ______ANALYSIS SUMMARY: Please find attached the following minutes of Council Commission, Committee and Board meetings for Council’s Information. Motions passed at these meeting are recommendations submitted to Council for final approval or action.
Item From Subject Action
1. Cultural Development Meeting held on Receive for information Committee November 9, 2016
2. Nelson Housing Meeting held on Receive for information Committee November 22, 2016
3. NAEDP Coordinating Meetings held on Receive for information Committee October 12, 2016 and November 10, 2016
BACKGROUND: Boards, Commissions and Committees meet monthly. The 2016 Council Meeting Schedule is posted on the City website and the meetings are held in accordance with relevant bylaws, policies and Terms of Reference.
BENEFITS, ADVANTAGES, DISADVANTAGES AND NEGATIVE IMPACTS: The Council Commissions, Committees and Boards deal with these during their deliberations. Please see the attached record of meeting proceedings.
LEGISLATIVE IMPACTS, PRECENDENTS, POLICIES: Council Boards, Committees and Commissions are set up by legislation, bylaw or resolution. The Library Board is set by Provincial Statute.
COSTS AND BUDGET IMPACT – REVENUE GENERATION: N/A
IMPACT ON SUSTAINABILITY OBJECTIVES AND STAFF RESOURCES: N/A
COMMUNICATION: Following Council approval, minutes of meetings held are posted on the City’s website.
OPTIONS AND ALTERNATIVES: N/A
ATTACHMENTS: • CDC Minutes • NHC Minutes • NAEDP Minutes
STAFF RECOMMENDATION: That Council passes the following resolution/s:
THAT Council receives the minutes of the Cultural Development Committee meeting held on November 9, 2016; the Nelson Housing Committee meeting held on November 22, 2016; the Nelson and Area Economic Development Partnership Coordinating Committee meetings on October 12 and November 10, 2016 for information.
AUTHOR: REVIEWED BY:
______DEPUTY CORPORATE OFFICER CITY MANAGER
THE CORPORATION OF THE CITY OF NELSON Minutes of Council Committee Meeting
A MEETING OF THE CULTURAL DEVELOPMENT COMMITTEE was held on Wednesday November 9, 2016 at 11:30 am in the Administration Meeting Room Second Floor, City Hall, 310 Ward Street, Nelson, B.C ______
MEMBERS PRESENT: Stephanie Fischer (Chair) Miriam Needoba Brian Kalbfleisch Krista Patterson Slava Doval Will Johnson Dianna Ducs Eleanor Stacey Sydney Black Daryl Jolly ALSO PRESENT: Joy Barrett (CDO) Jo Caldecott (City staff)
1) Adoption of Agenda MOTION Moved by Miriam Needoba Seconded by Krista Patterson THAT the agenda be adopted after amending it to add ‘This Place Matters’. CARRIED
2) Adoption of Minutes MOTION Moved by Sydney Black Seconded by Krista Patterson THAT the minutes of the meeting held on October 5, 2016 be adopted. CARRIED
The meeting went In Camera at 11:36 a.m. The meeting came out of In Camera at 12:31 p.m.
Will Johnson left the meeting at 12:32 p.m.
3) CDO Report Cultural Development Officer, Joy Barrett, provided highlights of her November report. Discussion included:
Minutes of the meeting held on November 9, 2016 Page 1
• The Economusee Project is 80% ‘dead’. • Columbia Basin Trust funding priorities and challenges.
Action: Bring forward to December meeting agenda for further discussion. • Joy to provide summary highlights of Creative Cities Summit at the December meeting.
5) Canada 150 Celebrations No funding has been received by any local organizations as yet.
6) Heritage Working Group (HWG) Report The Heritage Working Group minutes of the meeting held on October 6, 2016 were circulated.
7) Public Art Working Group (PAWG) Report No updates; next meeting will be held on November 14, 2016.
8) Festivals Working Group (FWG) Updates Discussions with business owners in the downtown seems to indicate there is appetite to find other options for festivals / events in 2017. This may require further outreach / review with recommendations to the City.
Action: Bring forward to December meeting agenda for further discussion.
9) Cultural Spaces Working Group (CSWG) Updates No meeting; no updates.
10) ‘This Place Matters’ Eleanor advised that the Civic Theatre’s ‘Help us Restore and Reanimate The Civic Theatre’s Historic Stage’ project is currently in first place in the ‘This Place Matters Competition’ online fundraiser however the information needs to be spread further and more donors are needed. Members were encouraged to spread the word to all contacts in the sector. Tuesday November 15th is the deadline for voting/donations.
11) Next Meeting Wednesday, December 7, 2016, at 11:30 am
11) Adjournment The meeting adjourned at 1:05 p.m.
Minutes of the meeting held on November 9, 2016 Page 2
CULTURAL DEVELOPMENT OFFICER REPORT for November 2016
ART RENTAL PROGRAM Last year we piloted the Art Rental Program, which had a very positive response from artists, the community, and Council/staff. I have attached the original background/guidelines document for reference. Our call for applications went out in early January, and we received 175 applications from 50 artists. The entries were adjudicated by the Public Art Working Group, and 16 works were chosen and installed in April. The total cost of the program was app. $7,000, including installation/materials. Our recommendations for 2017 were: a) limiting the amount of entries per artist (likely to just one) b) putting an upper limit on the annual art rental fee (likely $500) There is the potential for the City to act as a sales agent (taking a percentage commission on sales of the pieces), however this would require new terms & conditions, contracts, etc. We will need to discuss/approve the continuation of this program in 2017.
CDC CULTURAL PRESENTATIONS Glacier Harmonies, a local choral group, sang for Council on November 21st. We will need to divvy up the spots for 2017.
CREATIVE CITIES SUMMIT I have attached notes I took from the presentation on Public Art Master Plans by Jane Perdue, Public Art Coordinator from the City of Toronto (note: I transcribed these from images I took of their Powerpoint). Her presentation focused on the City of Hamilton’s plan, and though on a larger scale than Nelson, these steps will be very helpful in working towards our own Public Art Master Plan, which would include potential future sites for public art. I have also attached the Creative Cities notes on two of the Public Art Roundtables I attended: Conservation, Care & Maintenance, and Canada 150 Public Art Initiatives.
CULTURAL AMBASSADOR & HERITAGE AWARD The 2017 Cultural Ambassador and 2016 Heritage Award will be given out at the City’s Annual Reception on December 12th. Stephanie and I will present the Cultural Ambassador Award, and Greg Nesteroff the Heritage Award. The winners have been notified, as have the unsuccessful applicants/nominees. I will do up the framed award certificates, and have ordered the Cultural Ambassador Sash. There was a good suggestion from Donna Macdonald to have a local artist create a “Nelson Cultural Ambassador” pin, which could be worn by recipients. I can look into this. Note: this is confidential until formally announced at the reception, at which point I will send out press releases/images.
ECONOMUSEE PROJECT This project isn’t necessarily dead – I checked with the Francophone Affairs Program who said they could give us an extension on the $25K matching funding until December 20th, and Kelvin Saldern from the CBT has said he is willing to re-approach the powers-that-be at CBT. North Kootenay Lake Tourism and the Nelson & Area Economic Development have both committed $2,500 each. I had a conference call with the French Economic Development Society and the Canadian head of the Economusée Society (Carl-Eric Guertin) to update them on the status of the project. Carl-Eric is looking to make a trip to Nelson to meet with the stakeholders.
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PUBLIC ART WORKING GROUP The Public Art Working Group met on November 14th to review the potential sculpture rentals for 2017 (these would be installed in April).
Recommendations (from left to right): 1. “Flower Power” by Illarion Gallant (Victoria, BC) Location: Railtown 2. “No Room for Doubt” by Robert Brubaker Location: Still Eagle amenity area 3. “White Sturgeon” by Kevin Kratz (Pass Creek, BC) Location: El Cantina planter 4. “Wind Suite #1” by John McKinnon (Nelson, BC) Location: CIBC amenity area 5. “All Strings Attached” by Kate Tupper (Nakusp, BC) Location: KC amenity planter
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PUBLIC ART RESERVE FUND: Balance as of November 1, 2016: $13,711
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CITY OF NELSON ART RENTAL PROGRAM Background, Submission Guidelines & Rental Conditions
The City of Nelson and its Cultural Development Committee is dedicated to the development, promotion and enhancement of Nelson’s arts, culture and heritage sector. In alignment with the City of Nelson’s Public Art Policy, the City is embarking upon an Art Rental program, whereby the City’s indoor public spaces will reflect the creative nature of the City, displaying curated artwork and heritage objects.
As a background, the City’s Art in Public Places Policy is intended to: • Increase the livability and attractiveness of the urban environment • Increase awareness, understanding and enjoyment of art as part of everyday life in Nelson • Increase the visibility of and pride in local and regional artists and art production • Promote excellence in the visual arts • Increase the engagement of residents and visitors with Nelson’s public spaces • Promote aesthetic enhancement of Nelson’s public spaces and capital projects • Enhance cultural tourism assets • Increase economic development and business opportunities for artists and artisans, and the community at large
The Cultural Development Committee will annually advertise a call for artists to submit their work to the Art Rental Program. Artist submissions will be adjudicated by the Cultural Development Committee’s Public Art Working Group.
Artist Guidelines for Submission • Applicants must submit a hi-res digital image of the art, along with the medium, dimensions, and market value. • Applicants must submit a brief (1 paragraph) biography, headshot & full contact details • The artwork must be suitably framed and ready for hanging. • For 3D work a plinths and appropriate mounting has to be supplied by the artist. • Appropriate screening devices (monitor, TV, etc.) have to be supplied for digital work. • If requested, the artist will be responsible to assist in the installation of the art.
Rental Conditions • Monthly rental fees are based on 3% of the estimated sales value of the piece (estimated sale value must fit within market norms), i.e. a painting with a sales value of $1000 will rent for $30/month. • The rental period is a minimum of 6 months and may be renewed by the lessee. • Should the lessee wish to purchase the artwork at the end of the rental period, the rental fees will be applied towards the purchase price. • Artists are responsible for submitting a formal invoice to the City. • Copyright remains with the artist during this time and in perpetuity. • Artwork will be insured under the cover of the City of Nelson Insurance.
JB notes on creating/implementing a Public Art Master Plan (Creative Cities Summit, Oct 2016) - notes taken from Hamilton, Ontario presentation on their PAMP
PUBLIC ART MASTER PLAN • Implementation, budget and conservation strategy • Approach for phasing, identifying hierarchy of priority locations • Appropriate budget range • Potential funding strategies • Art selection method, composition of selection committees • Identification of triggers (size, value, public investment…) • Requirements for public art • Branding • Maintenance and conservation program
GOALS • Inform citizens, staff and council about commissioning, funding & implementing public art • Develop a framework to select and prioritize public art sites and projects • Identify priority public art projects across the city including recommendation for type, scale and budget
PUBLIC ART MASTER PLAN PRINCIPLES 1. Public Art strengthens an individual’s soul and the collective soul of the city 2. Public Art will encourage new ideas and reflect a variety of artistic expression 3. Public Art will demonstrate excellence in creativity and design 4. Public Art will enhance and be reflective of our community 5. Public Art will take into account public security 6. Public Art will retain the artist’s original intent through appropriate conservation and maintenance practices 7. Public Art will retain the moral rights of the artist 8. Public Art evolves openly through approved municipal policies, procedures and processes
CONSULTATION • A steering committee including local arts, community and staff stakeholders • The Mayor and City Council • Interviews with key stakeholders • The public via an online survey and community workshops
CONSULTATION QUESTIONS 1. What does Public Art mean to you? 2. How has public art affected you and what has been your most profound public art experience? 3. Have you had any direct experience with public art in this city or elsewhere? 4. What are the opportunities for public art here – locations, destinations, opportunities to shape the image of the city, etc.? 5. What are the challenges for implementing public art in the city? 6. How should sites be identified and do you have any particular sites that warrant consideration? 7. How should priorities for public art be established (i.e. funding, types, location, visibility, etc.)? 8. How can we improve the public art process?
PRIORITIZING SITES Overarching site selection principles: • Maximize the potential visibility of the art piece through site selection and placement; • Maximize the public benefit; • Maximize the implementation potential; Primary Criteria yes/no pass/fail • On City owned property • Site is visible/accessible • Site capacity Secondary Criteria Scores 1, 2 or 3 • Located in one or more locales; downtown, neighborhood/rural settlement or special character area • Identified in planning documents • Identified in Public Works Capital budget • Site identified by the community • Visibility • Public access • High use/publicly active area
RECOMMENDATIONS FOR EACH SITE (produce document which utilizes site photos)
STRENGTHS • Serves as an excellent tool to keep council and staff focused on priority projects and a high quality public art process • Provides a framework to demonstrate the need for ongoing funding • Encourages involvement of other departments in allowing for and providing funding for public art in specific capital projects • Provides a set of criteria to evaluate new public art proposals WHAT TO CHANGE • Develop policies and guidelines to address the growing demand for art in public places that does not require the full public art process such as; § Community art § Temporary art § Art integrated in the design of new capital projects § Art on private property • Develop policies and guidelines for the adjudication of public art projects memorializing an individual or group • Curatorial goals as the collection grows
HOW TO BEGIN? • Determine objectives and goals • Develop work plan • Organize staff committee (include planning, transportation, public works, parks, recreation, finance….) • Internal/external resources? • Plan for the future Recommendations for 10-15 new priority public art projects and any other policy revisions or additions will be developed by staff in consultation with the internal and external steering committees.
- 2016 PUBLIC ART PRE-CONFERENCE SURREY, BC ROUND TABLE NOTES
Conservation Care and Maintenance Round table – CCNC Summit 2016 Facilitator: Shawne McIntyre Note Takers: Michael, Bhav, Kyla
Session 1 (9 attendees) Session 2 (5 attendees) Session 3 (5 attendees)
Why did people select this table/topic: Have questions around what is permanent and what is temporary? Does cost value mean more than cultural value? How long do you keep investing in a mural and when do you choose something new? Cities don’t like to fu d ai te a ce…ho do other cities do it? Ho do you secure fu di g? Some cities do not see public art as a public asset. How do you decide on your priorities when it comes to maintenance?
Main Ideas: O ce a project is do e it’s ery i portant that someone takes care of it. There needs to be a budget that allows maintenance for it. Each project requires different care. Some are affected by wind, others by graffiti. Kids climb on projects, buildings come down. Circumstances are not always predictable but planning should be part of the strategy. Are cities insuring their artworks? No (majority at the table). If something gets stolen, it is gone. Consider art infrastructure not a capital asset in some cities.
How do you fund maintenance? Less than half of participants at the table have a maintenance budget. Introduce it into the budget as part of the public art program. Separate it out within the project budget (percentage removed from each project along with administration fee). Needs to be structured and recorded for future knowledge. Consider who does typical maintenance verses conservation (e.g. graffiti verses 20 year wear on a sculpture). Needs someone who has the skills to identify when something needs maintenance other than just the obvious e.g. vandalism.
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2016 PUBLIC ART PRE-CONFERENCE SURREY, BC ROUND TABLE NOTES
Lifespan Consider longevity of a piece and who is responsible for taking care of it (developers for private developments or City can maintain and charge money or fee to the strata). Determine when an art piece becomes obsolete – give a lifespan to murals, have this written into the artist’s contract. More detail in a mural = more respect (less graffiti). More cost effective to create a new mural than to restore. Circumstances occur – buildings come down. Some cities look to have a 50-year lifespan, others the lifespan of the infrastructure, many do ’t defi e this. In Surrey, Artists are paid a deaccession fee if it is taken down. Or they have the option of taking it back (if possible).
Maintenance is a big issue Have an artist provide a maintenance plan, think of maintenance as part of the initial project. Need more than just relying on conservators. Work with the existing municipal operations staff. Costly to get a conservator when you have a large collection. 1 artwork can require 6-7 contractors. Consider artists rights when possibly changing or altering work. Hire (the) artist to do maintenance. Recognize copyright and moral rights of artists (build into contracts). If you have a piece that requires casts or molds, who keeps these? Do you buy them from the artist? Do you pay the artist to keep it? A 14-year-old mural in Burnaby was painted over. It was not noticed until the artist contacted the city. She was involved in creating a newer mural.
Deciding on value – depends on purpose or who is asking Ho do you decide o alue if you ca ’t see it? Ha e a appraisal. Consider what the cost to recreate a work actually is. Some cities have a review every year of what works need to be prioritized for care. Someone with specialized knowledge of the art (medium) needs to be brought in to check the condition/ provide an appraisal.
New media and technologies – is it difficult to maintain it? Several were interested in exploring new media ides like auditory or digital experiences. Some cities have successfully done this (Surrey – Urban Screens, Calgary – Chinook Arc) They can be tricky and very high maintenance.
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2016 PUBLIC ART PRE-CONFERENCE SURREY, BC ROUND TABLE NOTES
Consider the environment it would be placed into. Sound projects can be permanent. The structure is an actual sculpture but it may stop making noise and often needs more maintenance. Artists are often more flexible around future changes when it comes to new media (advancement in technology can be a good thing).
Municipal collection management is important Not just percent for art but also consider funding for donations maintenance – who is expected to pay for that, the donor or the City? Several noted they revise their appraised value every 5 years. This needs to be planned and budgeted for. Services can be contracted out. Prioritize projects that need work – have experts assist with determining that priority. Some have staff such as cultural asset managers, collections managers and conservators.
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2016 PUBLIC ART PRE-CONFERENCE SURREY, BC ROUND TABLE NOTES
Canada 150 Public Art Initiatives – CCNC Summit 2016 Facilitator: Judy Robertson Note Takers: Airi, Emily, Alejandro
Session 1 (11 attendees) Session 2 (12 attendees) Session 3 (6 attendees)
Why are you interested in this table/subject?:
Participants were split, some were throwing Canada 150 parties others providing incentives for 150 initiatives through grants. A few already have public art projects underway.
Some cities were struggling with trying to determine how to celebrate Canada 150 within the context of their it ’s e isti g progra s progra i g .
Support:
Many have a lot of support from their council or advisory councils. One has hired a project manager to facilitate the experience (shape the initiative). Some are collaborating with community groups. Community groups and Ad hoc committees are leading the charge in other communities.
Funding:
A few have tried to fund their own initiatives (internally driven and community driven). Some are providing municipal support through an in-kind exchange. Dept of Canadian Heritage indicated the uptake has been good (over subscribed by 6 times!) despite challenges around the timing of federal election. Not everyone received a grant, but how to support the interest at a local level? Where are people finding their funds?
Types of public art being produced:
Ba ers, urals, e orial/lega proje ts, e ouragi g ot just artists ut reati e’s , orkshops, events, performances, music, community initiatives, temporary installations, social engagement practices, artistic animation of spaces.
Overarching themes:
What can public art be? What are the granting definitions? (idea- speak to a Heritage Canada officer for clarity. Ask what other cities are doing.) Some are turning to more event based initiatives to secure funding.
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2016 PUBLIC ART PRE-CONFERENCE SURREY, BC ROUND TABLE NOTES
The conversation around reconciliation is strong in many areas; commemorating rather than celebrating Indigenous culture. Recognizing history, know what we are tied to.
There is a bigger shift towards integrating art in a more practical manner Easier to get developers on board and funding Huge movement towards practicality Incorporating art in everyday projects o Unbelievably popular o Engaging with local artists o Brining in the younger generation Temporary art Working collaboratively with the community and with the right people
Creativity – cities are recognizing the desire to participate in public art Public art that is interactive o Feel like they are part of the art and not just looking at the art
Public art needs community input o Commemorating something, how, what, who defines o Celebrating something . Has to be at the right place at the right time
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THE CORPORATION OF THE CITY OF NELSON Minutes of Council Committee Meeting
A meeting of the NELSON HOUSING COMMITTEE (NHC) was held on Tuesday November 22, 2016 at 12:45 pm in the Administration Meeting Room Second Floor, City Hall, 310 Ward Street, Nelson, BC
MEMBERS PRESENT: Robin Cherbo (Acting Chair) Ann Harvey Edward Olthof John Paolozzi John Alton Jim Reimer Rona Park Qadesh Markowski Kathy Fair Sharmaine Gray
1) Adoption of the Agenda MOTION Moved by Ed Olthof Seconded by John Alton THAT the agenda be adopted as presented. CARRIED
2) Adoption of Minutes MOTION Moved by Kathy Fair Seconded by John Paolozzi THAT the October 18, 2016 meeting minutes be adopted after being amended to state that Habitat for Humanity will build 4 not 5 houses. CARRIED
3) 2017 Appointments Robin thanked NHC members who have indicated their availability to stand for re- appointment for another 2-year term. Without Michael or Jo present, the current status was not clear but it was assumed those eligible for re-appointment had provided emails.
4) Round Table Updates: Habitat for Humanity SEBC - Kathy Fair • Currently selecting family for the Castlegar house. • Getting documentation ready for construction • Moving forward on the Carter build.
Minutes of NHC meeting held on November 22, 2016 Page 1 of 3
• Looking to work with City of Nelson to be given a piece of land large enough to build a 4-plex. HfH was concerned they were not on agenda for most recent City meeting, but hoping to settle issue at Dec 5 meeting or before end of this year in order to move forward with funding bodies.
Nelson Street Culture Collaborative - Rona Park • Inquired about moving forward on space above Youth Centre. • Talked about new street outreach program, which is now under way. As the program develops, the message they are getting from the street is that the lack of housing is biggest issue for our at risk population.
Kootenay Christian Fellowship - Jim Reimer • Told the meeting that BC Housing has announced that Nelson has been approved for 48 units. No information on what organization will be receiving this funding at this time. • Reiterated Rona’s concern that regardless of what we do on the issue of mental health and drug use; housing will ultimately be one of the biggest challenges to overcome those issues, because if you are on the street, you are probably using drugs to cope. • Also talked about the move of SHARE Nelson to the new location. Total cost was $250,000. To date, SHARE Nelson has donated 240K to people in need over last 12 years, including Our Daily Bread, women fleeing abusive relationships, and people who have lost homes in fires. Also explained that SHARE Nelson willing to negotiate lower prices for those unable to pay sticker prices.
John Alton • Talked about his visit to the temporary tent city that popped up a few weeks ago. Also put up his own tent a few weeks ago to protest the emerging crisis in town. Would like to see a housing forum take place to allow people to talk about their concerns. • Expressed disappointment that the city council appears to not understand how the campground can work as a stop-gap for those in search of housing.
Anderson Gardens - Qadesh Markowski • Talked about organization’s new build in Cranbrook which provides more housing units, and office space. • Also mentioned that they are in the very early stages of discussing another build in Nelson.
Links Housing Co-op - Sharmaine Gray • Announced an upcoming vacancy at the coop, and applications process and challenge of making a decision considering the massive level of need in our community.
Minutes of NHC meeting held on November 22, 2016 Page 2 of 3
Councillor Robin Cherbo • Talked about previous night’s Council meeting which covered 2nd reading on bylaws pertaining to short term rentals. Mentioned that an open house will be held for the public on December 6th.
Committee on Homelessness - Ann Harvey • Shared details on the previous weekend’s Community Connect Day which was the organization’s biggest event yet. Huge praise for local businesses that came forward with donations, services, etc.
5) John Paolozzi Proposal Review – Affordable Housing Incentives At the last NHC meeting John presented a proposal for simplifying bylaws governing secondary suites. The idea being that if we make it easier for homeowners to build a suite in their home, more suites will appear on the market, boosting vacancy rates, and possibly lowering, or slowing the pace of rent increases. Committee members were asked to review and recommend changes.
With no significant changes recommended, John will convert the document into a PowerPoint presentation to be reviewed by the NHC before approving it to go before Council in 2017. Some of the discussion around this issue involved issues that where outside of the scope of this document, such as: - The perception that becoming a landlord is more work than it’s worth. - That an organization or company could help landlords find and screen tenants.
6) Adjournment The meeting adjourned at 1:00 p.m.
Minutes of NHC meeting held on November 22, 2016 Page 3 of 3
COORDINATING COMMITTEE
MINUTES
Wednesday, October 12, 2016, 9:30 a.m.
In Attendance: Tom Thomson Andrea Wilkey Colin McClure Anna Purcell Bob Wright Erin Handy (guest) Sarah Albertson (minutes)
Regrets: Justin Pelant Kevin Cormack Lisa Cannady
1. Guest Speaker – Nelson Innovation Centre Feasibility Study Presentation (Angela Tu Weissenberger)
The feasibility study, funded through the BC Rural Dividend Fund, was to determine local interest in an innovation centre and if it could be a sustainable and financially viable project. It was determined that Nelson has the assets in place for the Innovation Centre to be viable. The next steps include determining a location, anchor tenants and funding. See report attached.
Next steps: Identify leadership; Build a proof of concept model that can be scaled up – find out what entrepreneurs need; Determine timeline: two years was suggested; Write a grant application for the next round of funding from BC Rural Dividend. Secure matching and in-kind funding. Erin Handy noted that KAST has virtual programming which can be applied as cash dollars. Matching funds cannot come from other Provincial agencies. If approved, funds will be dispersed in March; Visit city-owned building in Railtown and determine whether it would be a good space for an Innovation Centre; Reach out to Thoughtexchange and Retreat Guru as potential Anchor tenants; Develop a financial model that will ensure the projects sustainability: Offer market rates.
2. Erin Handy: KAST Project Update
KAST is focusing on only three projects at a time moving forward: 1. one project in execution (MIDAS) 2. one in development (Nelson Innovation Centre) 3. one in concept.
In-concept projects include:
KAST is submitting a Start-Up Canada application. Cost is $1,000, but you receive $800 back in workshops and marketing. KAST is asking NAEDP to contribute $500.
Erin noted that housing is the biggest barrier to attracting the tech sector, as there is little to buy and nothing to rent. Suggested having an apartment that was used as a hotel for tech workers on submersive tech sabbaticals. Kamloops did this with great success.
Erin is promoting Imagine Kootenay as the go-to-place for tech workers looking for opportunities.
Actions: NAEDP to contribute $500 to Start-up Canada application. Erin & Andrea to discuss hiring a Nelson tech blogger as a partnership through NAEDP & KAST to promote digital nomad culture. Rose Hoeher hired to connect and promote.
3. Review Agenda – no new items
4. Review action items from previous meeting
3. Strategic Plan Updates
a. Business Retention & Expansion
Business Walks October 18
Tom has invited City Council, media, Chamber Directors and CF staff to attend. Seven people will participate, including a representative from the Ministry of Jobs, Tourism and Skills Training.
b. Broadband – Technology Adoption
i. City of Nelson update
It’s hard to find real numbers for the #’s of businesses using the fibre, because some were sharing it, against the Bylaws. Our fibre audit will give us better actual numbers. We are working on the audit over the coming months, as time permits
In the meantime, we are busy working on: RDCK, SD8 and Selkirk College - finalizing their fibre construction and direct customer configuration; 3 new building applications or interested; 1 new customer – Hume Hotel; 1 new Multi-tenant tower (Nelson Commons) with potential for 54 residential customers and 5-7 new commercial spaces; 2 new theatres; marketing and Sales - 3 Community presentations (rotary daybreak, rotary lunch, Chamber of Commerce board, broadband communication with Andi); Responding to inquiries and a stimulating new interest; Direct customer communications and rebranding; Updated website; Working with service providers on pricing and special introductory offers; and Working on City Of Nelson’s Smart City “story”.
II. Broadband Tech Adoption Update
Andi Gabb (Mosaic Consulting) will deliver “Broadband for Business in Nelson” workshop and coaching program – a program to help businesses in the Nelson area improve their business performance using technology enabled by broadband communications. The program will consist of a 1 hour workshop explaining what broadband is, how companies around the world are using broadband to expand and improve their business performance, and what broadband services and options are available in the local Nelson area; and a confidential technology coaching engagement. The Broadband for Business in Nelson workshop will be held twice at Community Futures office at 514 Vernon Street in Nelson at 12:00 on Oct 18 and 25. For the one-on-one technology coaching engagements, up to 8 businesses will be selected from applicants. Businesses who attend the seminar will be given preference for the coaching engagement. There will be a fee of $100 for the technology coaching engagements (over $500 value). Andi expects to see long-term results, not short-term, so suggests we manage expectations. CBT and Trail have expressed interest in a similar concept.
c. Intelligent Community
i. Application Update
The Intelligent Communities Forum will be naming its Smart21 Communities of 2017 next Wednesday, October 19 during an announcement taking place at the end of Think Canada’s Economic Development Forum in Niagara Falls. Nelson has submitted an application.
II. Tech & Knowledge Sector Update
We are in the process of signing an MOU with Ladies Learning Code for the Nelson Chapter. Also bringing Lighthouse Labs for Coding Bootcamp, linking with Selkirk College. 21 people attended the Tech Meet Up at the Royal. The next meeting will take place at MIDAS in Trail. NAEDP members are welcome to attend.
d. Downtown Urban Design
The City of Nelson has asked the consultants to come back with a revised report.
New Business
a) NAEDP Strategic Planning
No decisions made on date for strategic planning.
Other Business
a) Imagine Kootenay update
IK held its strategic planning session October 6 in Kimberley. IK is applying for BC Rural Dividend funds. Potential to bring in partners such as KAST.
a) NAEDP Advisory Committee Membership
Suggestions for new members include Eleanor Stacey from Civic Theatre, Sydney Black from Nelson District Arts Council and Robert Bleier from Sutco Transport.
Action: Lisa to create grid of members to show what sectors are represented and to identify gaps.
Upcoming Events
b) Nelson Business Walks October 18 1- 4pm
c) Business After Business October 19 5-7pm Community Futures
Adjournment of Meeting
Next meeting: Coordinating Committee Meeting November 9, 2016, 9:30 – 11:30 am
Adjourned: 11:00 am
COORDINATING COMMITTEE MEETING Thursday, November 10, 2016, 9:30 – 11:30 Location – Community Futures Office, Nelson, BC
MINUTES
1. Guest Speakers – Rona Park & Valerie Warmington - Nelson at its Best The aim of Nelson at its Best (NaB) is to help residents, businesses and community leaders develop a long-term strategy to reduce poverty and make our community the best place it can be. NaB was able to view the tax filer demographic data and discovered that one in five Nelson residents live in poverty. The group wants to be the foundation to form a strategy and to build a framework for poverty reduction. The 3 primary project initiatives are: 1. Sustainable livelihoods, employment, living wage; 2. Children living in poverty- working with physicians and educators. Improve social determinants; and 3. Youth – kids leaving high school, provide financial literacy, connect to employers.
NaB is currently funded under Healthy Communities and Columbia Basin Trust (CBT). CBT does not intend to fund NaB again, as they believe poverty-reduction is a municipal priority. NaB expects that while the City supports poverty reduction in theory, they are not likely to fund programming. Discussion: It was discussed whether there is value, for both parties, in aligning NaB with NAEDP? The discussion and idea of alignment could be brought forward at an NAEDP strategic planning session. Likely the relationship would be project-based. The NAEDP could provide support to NaB through event sponsorships, partnering on relevant workshops or project–based partnerships. NAEDP could also look for opportunities to support NaB objectives through NAEDP projects. The opportunity for linkages could be in the NAEDP’s strategic priorities under projects that help to achieve economic goals - such as sponsor forum, subsidized workshops or a project similar to the “Ladies Learning Code” project in partnership with KCDS that helps women in the workforce and tech sector. Action items: Propose to outreach workers to help organize temporary work program; Potential alignment to be on the agenda at the December NAEDP meeting; and Rona suggested NAEDP alignment will be on the radar of Nelson at its Best.
2. Review Agenda
3. Review Action Items from Previous Meeting
4. Strategic Plan Updates a) Business Retention & Expansion o Business Walks Follow-up Tom provided a paper copy of the summary. 40 to 60 people were formally surveyed by ten volunteer interviewers. The results were favourable, with most businesses stating that they were doing well. Business challenges and opportunities: marketing, including opportunities for collaborative inbound marketing; property taxes; depending on the sector, availability of talent; Parking; Street culture; and 12/43 businesses plan to sell or retire, which shows a need for succession planning.
Discussion: Andrea requested a follow-up list of businesses that are interested in tech training to provide to Mosaic Consulting. At the last Business Connect meeting Ari Phillips presented, and he has a proposal for working with businesses wanting to upgrade their tech/marketing skills. A 1-hour succession planning workshop is available through the Basin Business Advisors Program.
b) Broadband-Technology Adoption
Mosaic Consulting has been engaged to provide “Broadband for Business in Nelson” a program to help businesses in the Nelson area improve their business performance using technology enabled by broadband communications. Attendance at the workshops was lower than hoped for and produced few candidates for subsequent coaching engagements. Of the three potential candidates that were identified, none have responded to follow up calls and emails. To date only one client has signed up to participate. We have identified a short-list of potential businesses for Mosaic to contact as well as looking at a new name for the pilot. The time-frame for the pilot has been extended to the end of March 2017. Action: Andi to update content and Tom to send out to Chamber members
c) City of Nelson Update Tabled. d) Intelligent Community o Application Update Nelson has achieved status at one of the Smart21 communities in the world, and will now proceed to the next level, which is Top 7. Lisa will complete the application, which is due January 3, 2016. e) Tech & Knowledge Sector Update Two Tech Meet Ups took place in September and October at MIDAS, with a turnout of 20-30 for each. The Retreat Guru co-work space was damaged due to fire, so the group was forced to move. They have signed a lease at the Chinese Medical School for the new co-work space The Nelson Tech Workers facebook page has over 300 members An MOU was signed with Ladies Learning Code and the event will kick off in the new year Tech and knowledge workers are able to find the Tech Community within about a week of moving to the area Disruptive Innovation Festival (From London UK) will be live streamed at the Civic Theatre next Tuesday and Wednesday morning Continue to network, research and create a strong tech sector in Nelson
f) Nelson Innovation Centre Update The feasibility study and the grant application to Rural Dividend Fund for $100k has been completed. The Nelson Innovation Centre (NIC) Concept is an entrepreneurship-focused business incubator with a subset focus on the technology sector. The funding will enable Community Futures and the NAEDP to carefully develop the necessary long-term sustainability business model and partnerships, and establish a robust platform for Proof of Concept testing and implementation. This funding request is for Phase II, the development and initial implementation of Nelson Innovation Centre Proof of Concept. Funds will be used for a project manager, design and engineering and sustainability plan development and tenant identification and needs analysis.
Andrea discussed a city-owned building in Railtown as a location option. The hope is that while the Innovation Space would charge market rates to renters, the city would not charge for untenanted desks while the project grows.
g) Downtown Urban Design The consultants will present an updated report to City Council in January.
5. New Business i. Start Up Canada Application This application to recognize Nelson as a start-up community is completed, but can only proceed if NAEDP pays $500 of the $1,000 fee.
Action: NAEDP to fund $500 for Start Up Canada application
ii. Nelson Blogger KAST would like to hire a Nelson Tech Scene blogger on a pilot basis from December to March 31. KAST asked that the NAEDP help support this financially with a $2,000 donation over four months. NAEDP provided feedback that is they were to provide support they’d like to see the content be entrepreneurial in focus as opposed to just tech sector focused and would also like to see a formal quote on the work and would expect reporting to be included.
Action: Andrea to follow up with KAST with feedback on pilotting a blogger.
iii. Economusée Artisans at Work Project Joy Barrett reported that the Economusée project risks folding unless CBT commits $25,000 to help it continue. CBT is looking for other community funds as a sign of support for the project.
Action: If asked, NAEDP will support Economusée with $2,500
6. Other Business i. Business Connect Update The first meeting was held in October, with Avi Phillips as guest speaker. Members from local businesses including; Mountain Waters, Nelson Brewing, Columbia Wireless, Dancing Bear Inn, Ambler Hats and Wharfhouse Business Services.
ii. NAEDP Advisory Committee Membership There is still a need for more advisory committee members from the business community. Suggestions include reps from Selkirk College, RDCK Areas E & F, the manufacturing sector. Individuals include Eleanor Stacy, Michael Graham, Ian Johnston and Don Johnston. Andrea suggested a matrix of skills first be developed. Action: Lisa to organize a matrix of skills of NAEDP members.
iii. NAEDP Strategic Planning To be discussed at December Advisory Committee meeting.
7. Upcoming Events i. Business after Business, Thursday Nov 24 from 5-7 pm 8. Other: i. Pot legalization will be discussed at the December Advisory Committee meeting. 9. Adjournment
Next meeting: Advisory Committee Meeting Monday December 12th, 2016, 11:30-1:30.
THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISON
DATE: January 9, 2017 Regular TOPIC: INFORMATION ITEMS PROPOSAL: Council Action Item Listing PROPOSED BY: Staff ______ITEMS SUMMARY: The attached list reflects the accumulation of Council resolutions passed to date that require further action. Staff updates the current status of action items to reflect the progress made on each Council resolution.
Schedules: Item # Schedule Action
1. Council Action Item Listing : Receive for information January 9, 2017
STAFF RECOMMENDATION: That Council passes the following resolution:
THAT the Council Action Item List presented on January 9, 2017 be received for information.
AUTHOR: REVIEWED BY:
______DEPUTY CORPORATE OFFICER CITY MANAGER
Action Item Listing – January 9, 2017
Staff Meeting Due Status Description Resolution Status Update Responsible Date Date THAT staff informs Golden Life Management that the Covenant to retain 13 affordable housing units in perpetuity at the Lake View Village seniors facility must be registered on No action was taken on this title not later than December 31, matter by Golden Life 2016 in order to receive the refund of Management by the required 30 Affordable Housing Frances 07 Jun Finalized $22,500; and FURTHER THAT if the deadline therefore the $22,500 Dec Reserve Funds Long 2016 covenant to retain 13 affordable held in reserve for them will be 2016 housing units in perpetuity at the released for general use in the Lake View Village Seniors facility is Affordable Housing Reserve. not registered against the title by December 31, 2016, the $22,500 be released to the Affordable Housing Reserve for general use. THAT Council directs staff to investigate the possible establishment of a pilot project that would see the Nelson Tourist Clarification was provided to Campground remain open during the staff that the report will provide winter; and THAT staff provides a full information regarding costs to report to Council that includes how Nelson Housing keep the Tourist Park open for other municipalities operate their 16 Committee the purpose of providing 03 Oct Assigned campground during the winter with Colin Innes Dec Recommendation recreational camping to tourists. 2016 possible options for Council 2016 re: Campground Colin Innes will provide an consideration; and FURTHER THAT, update at the December COW since the timeframe for changes in meeting during his presentation 2016 is very short, that a potential to Council. pilot project be investigated for 2017 with a report presented to Council in time for the 2017 budget deliberations. Assigned Recommendation THAT staff provide a report to Frances Work on this has not 05 Dec 31 Action Item Listing – January 9, 2017
Staff Meeting Due Status Description Resolution Status Update Responsible Date Date from November 21st Council on storage and future Long commenced. 2016 Mar Committee of the disposition of the David Thompson 2017 Whole-Davis library collection. Thompson Collection Panhandling Bylaw Staff reviewing the broad No. 3321, 2015 and THAT adoption of the Panhandling regulation of activity on public 01 04 Jul Assigned Bylaw Enforcement Bylaw be postponed until September Jo Caldecott streets and roads (including Sep 2016 Guiding Policy No. 2017. sidewalks) in the Traffic Control 2017 4000.00.010 Bylaw. THAT Council direct staff to investigate the provision of free transit service to guests of Work on this will commence 31 08 Aug Assigned Short Term Rentals municipally-licenced accommodators Jo Caldecott upon completion of the STR Mar 2016 or as an opt-in program for bylaw work. 2017 municipally-licenced accommodators. Staff have communicated with the proponents of the initiative Recommendation THAT Council direct staff to report to indicating they need to receive from June 20, 2016 30 Council regarding the Silver King Kevin input from the rural area 04 Jul Assigned Committee of the Nov Skyride initiative at the August Cormack regional directors before 2016 Whole Meeting re: 2016 Regular Council meeting. consideration for funding Silver King Skyride towards a feasibility study can be considered. THAT Council direct staff to determine the full scope of the At the November 28, 2016 monitoring and reporting Strategic Priority review 29 Megan 01 Feb Assigned Blue Dot Campaign commitments under the Blue Dot session, this was identified as Dec Squires 2016 Campaign Municipal Declaration, as an un-resourced project for 2017 well as their ‘fit’ with the monitoring Development Services. and reporting commitments that the Action Item Listing – January 9, 2017
Staff Meeting Due Status Description Resolution Status Update Responsible Date Date City has approved as part of Official Community Plan Bylaw 3247, 2013. Dev Services identified that this plan will be included in their That staff prepare a Work Implementation/Monitoring Programme and proposed budget to Strategy for key policy Active 29 move forward with the documents. At the November 12 Apr Assigned Transportation Pam Mierau Dec recommendations in the final report 28, 2016 Strategic Priority 2010 Report 2017 prepared by Opus International review session, this was Consultants. identified as an un-resourced project for Development Services. THAT Council direct staff to At the November 28, 2016 undertake further policy work and Strategic Priority review 29 SHARE Housing 07 Jun Assigned investigate the viability of incentives Pam Mierau session, this was identified as Dec Initiative 2016 to support affordable housing. an un-resourced project for 2017 CARRIED Development Services. THAT the recommendation from the Nelson Housing Committee to task At the November 28, 2016 staff with investigating other Minutes of Strategic Priority review 29 Affordable Housing Fund models and 04 Jul Assigned Committees and Pam Mierau session, this was identified as Dec how housing funds have been 2016 Commissions an un-resourced project for 2017 developed in communities of a Development Services. similar size to Nelson be referred to staff for further information. THAT Council direct staff to investigate waiving fees levied on rental housing providers and the Work on this project has not 28 08 Aug Assigned Short Term Rentals developers of purpose-built rental Pam Mierau commenced, it is expected work Dec 2016 housing and secondary suites with on this will commence in 2018. 2018 the goal of incentivizing long-term rental housing. Action Item Listing – January 9, 2017
Staff Meeting Due Status Description Resolution Status Update Responsible Date Date THAT Council direct staff to review staffing for Bylaw Enforcement and Discussion on this matter will 31 08 Aug Assigned Short Term Rentals Business Licencing and consider Pam Mierau occur during the 2017 budget Mar 2016 increasing staffing levels in time for meetings. 2017 the preparation of the 2017 budget. THAT Council direct staff to review parking requirements for all 31 Work on this project has not 08 Aug Assigned Short Term Rentals secondary suites and detached Pam Mierau Mar commenced. 2016 Accessory Dwelling Units and report 2017 back to Council by March 31, 2017. THAT Council direct staff to provide 29 Work on this will not commence 08 Aug Assigned Short Term Rentals a report on Short-Term Rental Pam Mierau Jun until first quarter 2018. 2016 regulations by June 30, 2018. 2018 THAT Council direct staff to provide a report to Council on providing a Recommendation one-time grant of $25,000 to A report on this is anticipated to 30 from September 19, Touchstones Nelson Museum of Art Colin 03 Oct Active be provided at the December Nov 2016 Committee of and History for the purpose of McClure 2016 Meeting 2016 the Whole Meeting relocating the archives from 402 Anderson Street to 514 Vernon Street. Recommendations THAT the motion to contribute from October 17, $10,000 to the Registered Navigation Staff has requested further 31 Kevin 07 Nov Active 2016 Meeting-West Procedure analysis for the West information from the City of Mar Cormack 2016 Kootenay Regional Kootenay Regional Airport be Castlegar. 2017 Airport referred to staff for more information. That staff bring a report back to This item will be addressed in Outdoor Cafes and council regarding permanent the Development Services 29 Use of Sidewalk & structures for outdoor cafes and Downtown Urban Design 06 Dec Active Pam Mierau Sep Parking Spaces how they fit within the Outdoor cafes Strategy project in 2016. Work 2010 2017 Policy and Use of Sidewalk & Parking on this project is anticipated to Spaces policy (5400.00.010). be commence in the second Action Item Listing – January 9, 2017
Staff Meeting Due Status Description Resolution Status Update Responsible Date Date quarter of 2017. This item will be addressed in the Development Services THAT staff develop a policy to Downtown Urban Design 29 Public Amenity 06 Aug Active provide balance between public and Pam Mierau Strategy project. Sep Space 2013 private use of public amenities. Implementation of the strategy 2017 is anticipated to commence in the second quarter of 2017. That Staff investigate hiring a consultant to develop a holistic This item will be addressed in streetscape improvement guideline, the Development Services which includes developing a lighting Downtown Urban Design 29 Christmas Lights on plan, for Nelson’s downtown. 07 Jul Active Pam Mierau Strategy project. Sep Baker Street Macdonald/Kozak CARRIED That 2014 Implementation of the strategy 2017 Staff provide a report on the is anticipated to commence in expected cost and scope of work for the second quarter of 2017. the consultant by November 2014. Batycki/Kiss CARRIED