Chickasaw Council Cub Scout Day Camp 2021 Leader's Guide

Chickasaw Council Cub Scout Day Camp 2021 Leader’s Guide

Chickasaw Council Cub Scout Day Camp 2021

Scouters,

Are you ready for Camp “Under the Big Top?”

If, so, Welcome to the 2021 Chickasaw Council “Under the Big Top!!” Cub Scout Day Camp. Included in this guide is all the information you need to accomplish that task! A Day Camp Leader Orientations will be held via ZOOM on May 27th, 7:00 pm – 8:30 pm, and on June 17th, 7:00 pm – 8:30 pm.

This year our theme is “Under the Big Top” and your Tigers, Wolves, Bears, and Webelos can anticipate five days filled with fun and adventure. There are some things you will find the same as in previous years and there are some things that will be different.

We are continuing the initiative by the Council to provide engaging and educational programs for our Scout families. S.T.E.M., or Science, Technology, Engineering and Mathematics, will be incorporated into the 2021 Chickasaw Council Cub Scout Day Camp.

What can you expect? Various enriching programs to support S.T.E.M., while earning the NOVA award with accompanying medals.

We have an AWESOME program set up for your scout and look forward to seeing you at camp. BB Guns, Archery, Fishing, Water Event and Mud Pit, are all BACK and bigger and better than ever.

Recruiting the right parents or leaders to help out and attend camp will ensure that your Cubs Scouts have a better camp experience.

Please join us at the 2021 Chickasaw Council “Under the Big Top” Day Camp, June 21st – 25th at St. Columba Retreat Center located at 4577 Billy Maher Road from 8:30 to 3:45 daily.

Per BSA policy, LIONS are NOT allowed to attend Day Camp.

We look forward to meeting you personally and sharing our vision and meeting your objectives for the 2021 Chickasaw Council Cub Scout Day Camp.

In the meantime, feel free to contact us with your questions!

Yours in Scouting, Lawrence Ellis Ryan McDonald Camp Director Programs Email: [email protected] [email protected]

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Chickasaw Council Cub Scout Day Camp:

Location: St. Columba Episcopal Retreat Center 4577 Billy Maher Road Bartlett, TN Phone: 901-377-9284

Dates: Monday, June 21st – 25th, 2021 Camp will run rain or shine each day! Hours: Day Camp: Monday – Friday 8:30 am to 3:45pm Daily There will be NO before/after care due to COVID-19 Restrictions

The Nova Award; S.T.E.M. 2021 will continue the initiative by the Council to provide engaging and educational programs for our Scout families. S.T.E.M., or Science, Technology, Engineering and Mathematics. Note: Tiger cubs are not eligible to participate in the STEM/NOVA award.

What can you expect? Various enriching programs to support S.T.E.M., while earning the NOVA award with accompanying medals. S.T.E.M. is not meant to replace parts of the Scouting program but rather to provide a new experience for dens throughout the year. What better way to kick off S.T.E.M., than at 2021 Chickasaw Council Day Camp!

Introduction: Page | 2

Chickasaw Council Cub Scout Camp is an accredited Day Camp. The staff is made up of volunteers who are kid-oriented, creative individuals who have been working for twelve months to bring your Cub Scout meaningful memories that will last a lifetime.

Why Cub Day Camp?

A boy/girl joins Scouting because somewhere he/she saw or heard that Scouting provides the excitement and adventure of camping in the great outdoors. He/she wants to share that excitement with the members of their den and with their parents as a member of their own Cub Scout Pack. Cub Scout Camp meets all of those expectations! Cub Scout Camp also reinforces the Aims of Scouting: build character, learn citizenship, and develop personal fitness.

Cub Scout Camp:

• Has a primary goal of helping packs succeed. • Strengthens den/pack organization for better year-round operation. • Is a valuable aid in the progression from Tiger Cubs to Cub Scouting to Boy Scouting. • Provides continuation of the Cub Scout program during the summer, participation in an activity meeting one of the requirements for the National Summertime Pack Award, the Cub Scout Outdoor Activity Award, the NOVA Award, and the start of working toward qualifying for the Journey to Excellence. • Meets individual boys’ and girls’ needs and interests by offering a meaningful and educational Scouting program. • Can be used as a perfect summertime recruiting tool for the Pack. • Provides a method of recruiting, training, and inspiring present and future Cub Scout leadership and, most importantly, Cub Scout Camp promotes FUN and adventure with a purpose — the reasons why Cub Scouts join and why they remain Cub Scouts.

Registration & Fees:

ü Fees for Camp this year are $90.00 per Scout and are transferable to another scout but are NONREFUNDABLE. $95.00 per Scout if a SportTek Wicking Shirt is ordered instead of cotton shirt ü Packs must also pay for any extra shirts that they wish to order at that same time. Packs must register as a Cub Scout Camp Units. ü Fees include camp T-shirt, Hat, patch, insurance, facility rental fees and program rental fees and supplies. o Additional t-shirts will be available for purchase for $7.50/cotton OR $12.50/Wicking each and must be purchased with original order. We highly recommend purchasing a second t-shirt. Once shirt order has been placed no other shirt orders will be made! ü Adult applications for non-registered leaders must be turned in with their unit’s registration. Units must also turn in any application fees at that same time for those who wish to be adult leaders in your pack after day camp is over. Youth Protection training is required for ALL registered and non-registered leaders.

Tot-Lot:

There will be NO childcare available to accommodate children of leaders or staff members. If you would like your child may travel with you and your den during the day. However, we would ask that you limit this to 2 siblings per parent unless other arrangements have been made with camp director.

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Leader Orientation:

A Day Camp Leader Orientations will be held via ZOOM on May 27th, 7:00 pm – 8:30 pm, and on June 17th, 7:00 pm – 8:30 pm

• Attendance at one of the ZOOM meetings is highly recommended for Pack Leaders. • Leaders are required to turn in medical forms and any other required paperwork prior to camp so medical staff can review them. • Pack leaders will receive t-shirts for their Packs before camp. • We will go over what to expect the week of camp. • These meetings are very important steps in preparing your youth and adult leaders for the Cub Scout Camp experience. • Email reminders will also be sent prior to the Leader Orientation. • All adult leaders and parents are invited to attend the ZOOM meetings. • First day times and procedures will also be reviewed to make sure your first day goes as smooth as possible. • If you have any questions which were not answered at this meeting feel free to contact the Camp Director at any time.

Camp Policies and Information:

General Camp Policies: St. Columba Episcopal Retreat Center 4577 Billy Maher Road Bartlett, TN Phone: 901-377-9284

1. The camp telephone is used for camp business only. It is not available for personal calls. Cell phone coverage is limited but attainable at some locations in camp. 2. No private vehicles are allowed to drive in or around the grounds of St. Columba during Cub Scout Camp. All vehicles must be parked in the main parking lot or in the designated areas. 3. Smoking cigarettes, E-cigarettes, chewing tobaccos is prohibited in all buildings and program areas at St. Columba with the exception of the parking lot. If you must take a smoke break, you may do so in an area not visible to Scouts – yours or any others. Be mindful of other groups and dispose of all trash in appropriate containers. The ground is not an appropriate container. 4. Personal firearms, ammunition and archery equipment are not permitted at camp. Anyone caught bringing personal firearms onto camp property will be asked to leave camp immediately. All program equipment necessary for activities is provided by the Chickasaw Council and camp staff. 5. Alcohol and illegal drugs of any type are prohibited on camp property. Possession or use of them on camp property will be cause for immediate removal from camp by staff or the appropriate police authorities. There will be no refund of unused fees.

Medical Forms & First Aid:

• An Annual Health and Medical Form are required for each Scout, sibling, guest and adult attending camp. Forms are available at the Chickasaw Council and online at the following website: http://www.scouting.org/scoutsource/Media/forms. • Parts A and B are required for Day Camp. National Health and Safety Guidelines state that anyone who does not have appropriate medical information on their medical form may not attend camp. • If a Scout, sibling, guest or adult arrives at camp without a complete medical form (Parts A and B), the parent will be responsible for obtaining all necessary information before the individual is allowed to stay in camp. Page | 4

• A First Aid Station is located immediately upon entering Gates Pavilion with a qualified Health Officer on duty. In addition, Chickasaw Council Cub Scout Day Camp has an agreement with a local physician and Methodist North (7 min from camp) in the event that additional medical treatment is deemed necessary. In the case of non-life-threatening injury, the pack leadership will be asked to provide transportation to the hospital or elsewhere as directed with accompanying staff member. Emergency services will be called in the case of accidents of a more critical nature.

Medication:

ü If a camper is bringing medication to camp, it should be in the original container and have the camper’s name and specific dosage instructions. Parents should complete the Routine Drug Administration Record prior to camp. ü Parents must turn medication into the Camp First Aid Station, located in Gates Pavilion, first thing in the morning and give the Den Leader specific, written instructions as to when the child should take his medications. ü Unit Leaders should send any camper taking medication to the Camp Nurse with a “Buddy” when it is time for the child to take the medication. ü Asthma inhalers and Epi-pens may remain with camper but leader must notify Camp Nurse after either one has been used. Medications MUST BE labeled, on Ziploc bag, if needed to be refrigerated. ü A small, locked refrigerator WILL be available for medications which need to be kept refrigerated. Camp Nurse will keep key to dispense medications.

• In compliance with Tennessee State Health and Safety Codes, no dogs (other than service animals) or other pets are permitted in camp during the Cub Scout Camp session.

Personal Safety at Camp:

Packs are required to have 2-deep leadership in attendance at Camp at all times.

All registered campers will be required to wear their Day Camp T-Shirts during their stay at camp. These will be distributed to Pack leadership at the “Leader Orientation meeting” for distribution to camp attendees.

The use of the buddy system throughout camp is required – not just recommended. “Loose” campers will be collected by staff and returned to their groups immediately.

Suspected child abuse - whether physical, mental, emotional, or sexual - should be reported to the Camp Director immediately.

If you suspect unauthorized persons have intruded onto camp property (i.e., adults not wearing a camp T- shirt), notify the Camp Director or Program Director immediately.

Daily attendance sheets will be provided to each camp den. The attendance sheets must be completed and turned in at the opening ceremony each morning.

Adult leaders will sign in and sign out when entering and leaving camp or anytime during camp. Sign in/out sheets will be located at Gates Pavilion.

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Scout Behavior & Scout Spirit:

All adult leaders, Scouts and staff must follow the Scout Oath and Law at all times while at camp. Those individuals that cause vandalism, intimidation of others, theft, etc.… will be sent home immediately. We must work together to ensure that summer camp is a safe haven for Scouts to enjoy the great outdoors and the Scouting program.

Hazing is strictly prohibited. Camp is intended to help Scouts grow. There is no room for hazing. Knowledge of any abuse should be reported to the Camp Director immediately.

For an in-depth look at BSA policy on Youth Protection, visit the following website:

https://www.scouting.org/training/youth-protection/

Cub Scout Camp Activities:

Each den will be given a schedule to follow and will travel to each program area throughout the day. Some of the activities your Cub Scouts will enjoy throughout the week are listed below. If you have a specific question or require special assistance with a certain activity or area, please contact us prior to camp to discuss your situation.

• Archery • BB Guns • Fishing • Nature • STEM • Mud Pit

Special Needs:

ü If you have a Scout with Special Needs please inform the Camp Director and Program Director at least two weeks prior to camp. Our trained staff wants to work with you to assist the Scout in completing as much of the program as he can. Specials needs Scouts may be required to bring a parent or adult with them to camp. This parent or guardian must be familiar with the Scouts' needs and must be trained in Youth Protection. ü The scope of the special needs of the Scout may be determined by Scout parent, Camp Director, and Program Director.

Cereal for Kids Food Drive

Our goal is 40,000 servings for Chickasaw Council Day Camp ALONE!!!

• Beginning Monday each den will have a chance to compete in the cereal for kid’s campaign. • Campers may bring any non-perishable breakfast items, such as cereal, granola bars, rice, oatmeal, grits, etc. each morning to Gates Pavilion. • Items should be placed under the dens bench and labeled which den it is from. • Cereal will then be tallied each day while dens are at opening ceremonies. • Running totals will be announced each day at closing so dens will know where they stand. • The den with the highest total of servings brought to camp will win a prize at the closing ceremonies on Friday. • Participants bringing in at least 20 servings will receive a commemorative 2021 Cereal for Kids Patch. •

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Individual Activity Participation:

• If there is an activity that the parent does not permit the Scout to participate in, the Pack Coordinator should make a record of it and let the Program Director know at the first day of camp. A Scout will NEVER be forced to participate in an activity he is uncomfortable with. A Scout may choose not to participate on his own during an activity; however, he will still be required to stay with the group until the group’s station time is finished.

Staff – Easily Recognized & Properly Trained:

COVID- 19 Precautions: It is ‘highly encouraged’ for each unit that provides an adult leader that leader will attend camp all 5 days with their den. Camp standards are limiting exposure by requiring the same leader assigned to the same den each day.

• The Cub Scout Camp administration has organized a staff based on the number of pre-registered Scouts. The staff attends various training sessions before camp. • Cub Camp staff members are volunteers, not paid employees. • Many of our staff are senior Scouts LEARNING leadership, so be patient and allow them to enjoy growing and learning along with your Cub Scout. • Staff members will be easily recognized at each activity station and throughout camp. Staff, volunteers, den chiefs will have different colored T-shirts than youth participants. • If you encounter a situation with any of the staff members, please bring concerns to the Camp Director or Program Director before that day of camp ends. • Unless addressing a safety concern, please allow the Camp Administration to discuss your concerns for areas of growth with the staff.

• Our goal is to be pro-active in dealing with issues of any kind.

Serving on Staff:

Ø Anyone (adult leaders, parents, Boy Scouts age 14 & older) interested in serving on Cub Scout Camp Staff should contact the Program Director.

Ø Applications are available on the council website at http://www.scouting.org/filestore/pdf/524-501.pdf

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Getting Started:

Adult Leadership:

You will need a few key leaders to get your Pack to camp in a safe and fun manner:

Pack Cub Scout Camp Coordinator: This person is responsible for distributing the information about Cub Scout Camp to the Pack; conducting parents’ meetings; collecting registration information and fees; registering the Pack online; submitting payment to the Chickasaw Council or at April Roundtable; and recruiting adults to attend camp with the Cub Scout.

Cub Camp Den Leader: (May or may not be the same person as the Cub Scout Camp Coordinator) This person attends Cub Scout Camp with the Cub Scouts; is responsible for daily attendance records; and coordinates the rest of the adults attending with the Cub Scouts. It is strongly recommended that your Den Leader be present for the entire week, although the Den Leader may recruit a substitute if not able to attend all days.

Adult Helpers: • These are parents, aunts, uncles, grandparents, older siblings (over age 18), who volunteer to attend Cub Scout Camp with the Cub Scouts for one day or all five. The number of Adult Helpers needed is based on the number of Cub Scouts you have attending camp each day. These adults can rotate and be a different set of adults each day! • All volunteers must attend a training session prior to the beginning of camp. • All volunteers must be a registered BSA leader or agree to a criminal background check, if requested. • All volunteers must go through or have gone through BSA Youth Protection Training at www.myscouting.org. YPT training will be available at each of the training sessions prior to camp. • Proof of training must be on file at camp. • Each unit must have 1 leader per 5 registered participants. • One leader must be at least 21, the other at least 14 and a registered Scout or over 16 and a non-registered Scout. • If the volunteer is under 19 and a non-scout, they must be the son or daughter of the primary leader or a staff member on sight. • Boy Scouts under 14 can be a Den Leader if the boy is a trained Den Chief. • Many packs combine their regular dens to create Cub Scout Day Camp Units. Cub Scout Day Camp Unit Leaders do not have to be school year Den Leaders

Two-Deep Leadership is REQUIRED:

BSA policy on Two-Deep Leadership is as follows “At least two adults supervise all Scouting activities. One-on-one contact between adults and youth members is not permitted. In compliance with the BSA's "two deep" leadership policy, two registered adult leaders or one registered leader and a parent of a participant, or other adult, one of whom must be 21 years of age or older, are required on all trips and outings. In situations requiring a personal conference, such as a Scoutmaster's conference, the meeting is to be conducted in view of other adults and youth”.

For more information about Two-Deep Leadership and Youth Protection; go to: http://www.scouting.org/BSAYouthProtection/Media_Center/KnowtheFacts.aspx

All adults must be 18 (or older) and at least one adult age 21 (or older) must be present at all times. For example: 1-5 Cub Scouts= 2 adult leaders (minimum) 6-10 Cub Scouts = 3 adult leaders (minimum) 11-15 Cub Scouts = 4 adult leaders (minimum) 16-20 Cub Scouts = 5 adult leaders (minimum) 21-25 Cub Scouts = 6 adult leaders (minimum) Page | 8

26-30 Cub Scouts = 7 adult leaders (minimum), etc…

Tiger Cub Scouts & Two-Deep Leadership:

All Tiger Cub Scouts are required by BSA policy to have a parent (or parent appointed adult guardian age 21 or older) attend Cub Scout Camp with them. These adults can be included as part of your two-deep leadership numbers.

However, for example, if you have 10 kids attending Cub Scout Camp from your Pack and 6 of them are Tiger Cub Scouts you will need to have 6 adults (minimum) with you at camp instead of the 3 shown in the chart above.

Tiger Cubs are new Cub Scouts just entering 1st grade in September 2021. Cub Scouts who have just finished 1st grade and are entering 2nd grade in September of 2021 are Wolves for Chickasaw Council Cub Scout Camp purposes, whether or not they have crossed over in the pack. It is strongly recommended that your Den Leader be present for the entire week, although the Den Leader may recruit a substitute if not able to attend all days. All other adults can rotate and be a different set of adults each day!

Key Duties of a Cub Scout Camp Den Leader:

• Attend the Leader Orientation. • Sign in each Scout each day (attendance). • Follow the camp schedule. • All medications used by Scouts are the responsibility of the Den Leaders. • Remain in camp with your den all day long. Den leaders must be sure that all youth are with their proper ride home before they may leave camp. • Help the scouts at each program station. • Serve in the capacity of parent, mentor, teacher, referee, cheerleader and several other roles that will make camp a safe, meaningful and enjoyable experience. • Observe advancement opportunities and report this information back to the Pack Advancement Chair. • Encourage scouts to “Do Their Best.” • Make sure no Cub Scout leaves camp after check-in without a written release from his parents or Scout leaders. He must sign out at the camp office before departing. Scouts will only be released into the custody of an authorized adult.

The Cub Scout Camp Den Leader & Adult Helpers Are to Make Sure:

• Scouts wear Chickasaw Council Cub Scout Day Camp t-shirts and closed-toe shoes at all times (no sandals). • Scouts use the “buddy system” at all times. • There is no chopping of trees, destruction, defacing of woods or buildings, digging of traps or holes or rock throwing • Follow the principles of Leave No Trace. • Scouts know and abide by camp boundaries.

The Cub Scout Camp Den Leader & Adult Helpers Are Also Asked to:

• Smoke only in designated areas and out of the sight of Scouts. • Set the example by taking care of litter/trash. (Leave No Trace) • Maintain cleanliness of all food and campers. • Report all hazards and problems to the Camp Director. • Make sure all camp participants stay hydrated. Page | 9

o Water will be available at each station • Report ALL injuries and illnesses to the Health Officer.

Adult Leader Dress Code:

• Adults must wear official Cub Scout Camp T-shirt during Chickasaw Council Day Camp for security purposes. • Close-toed shoes must be worn at all times while in camp—no crocs, clogs, flip flops or sandals. • No revealing, or inappropriate clothing or swimming attire for all personnel. Inappropriate attire may result in an adult being asked to turn a shirt inside out, change their clothing or put a t-shirt on over an inappropriate swimsuit. o No bikini swimsuits please.

Emergencies during Camp:

If, at any time, you hear sirens or see or hear a camp vehicle with sirens running:

• All campers and staff will report to the Gates Pavilion, IMMEDIATELY. • If Gates Pavilion is on fire or damaged go to the closing ceremony area (Lake). • The Unit leader will take a head count and report to the Camp Director, Program Director, or Health Safety Officer. Fire: If a fire occurs in your activity area, do not try to fight it. 1) Move to a safe area and report the fire to any staff member. 2) If you discover a fire in camp, report it to any staff member.

Lost Camper:

Report a lost camper immediately to any staff member. 1) Have a full description including age and clothing 2) If possible, determine where the camper was last seen. 3) Stay with your den, keeping them calm until contacted by staff.

Severe Weather: In the event of a severe thunderstorm warning: 1) Lake Front sports will shut down immediately. 2) All campers and staff will report to the Gates Pavilion. 3) Unit leader will take a head count and report to the Camp Director or Program Directors.

Tornado Watch Page | 10

1) All campers and staff will report to the Gates Pavilion 2) Unit leader will take a head count and report to the Camp Director or Program Directors.

Tornado Warning: 1) Under the direction of staff, in the Gates Pavilion. 2) If time permits, take a head count of your unit. 3) Assume the “duck and cover” position.

Heat Emergency:

In the event of a heat emergency, the Camp Director, Program Directors, and Health Officer will determine if activities should be limited. The announcement will be made at morning flag. 1) Remind campers to drink plenty of water. a. Water will be provided at each station. 2) Remind Scouts to watch each other for symptoms of heat exhaustion or dehydration.

Injury:

1.) Notify Camp Director, Program Director, and Health Safety Officer. Golf carts will be available for non-life-threatening transportation.

a.) Apply first aid as needed.

What the Pack Should Bring:

o The Cub Scout Camp program requires you to be mobile and move around most of the camp throughout the day. The paths are not paved – they are gravel, mulch and/or grass and, depending on weather, they may be very muddy. Many Packs have found bringing a “Pack Wagon” to be helpful during Cub Scout Camp. At the end of each day, wagons may be left under Gates Pavilion by the den’s bench. o Personal vehicles are not permitted in camp areas and should be parked in parking lot. o Pack light and bring only the recommended items each day. Keep in mind, if you bring it you have to carry it! This pertains to both youth and adults.

Food:

o A lunch break of about 30 minutes is scheduled each day. After eating, Dens may want to avail themselves of some quiet time to re-energize before continuing with their afternoon stations. o Camp does not provide meals, with the exception of a light snack, mid – afternoon. Everyone (boys, adults, siblings and anyone attending camp) needs to provide his or her own lunch and beverage at Day Camp. Please do not send glass containers. o Do not use foods that are prone to spoilage. Your den may want to bring a cooler to store lunches and haul the cooler in their Pack Wagon. At the lunch break, dens may be a considerable walk from the parking lot, so coolers left in the parking lot may not be readily accessible. o Please have your Cub Scouts bring fruit juice, sports drinks or water with their lunches. We strongly discourage soda as it contributes to dehydration. o Den Leaders may also bring snacks to help round out lunch, or re-energize throughout the day. Apples, oranges and trail mix are great examples. Water jugs will also be provided at the activity stations around camp and filled with fresh water and ice throughout the day. Page | 11

Cub Scouts Should Bring / Wear:

• Camp T-shirt and shorts • Comfortable shoes and socks. Socks prevent blisters! Close-toed shoes must be worn at all times while in camp. For safety reasons open-toed sandals, clogs, crocs, and flip-flops are not permitted • Swimsuit & towel, you will be notified on ‘water days’ to have your camper bring/wear swimsuit. Please, NO ‘jean shorts, as they cause rash/itching if/when walking in wet clothes. • Sack lunch and drink (non-perishable) • Re-usable water bottle or canteen • Insect repellent and SUNSCREEN • Money each day for the Trading Post (optional) • All items should be placed in an easily carried book bag or string bag. Duffle bags, wheeled luggage or large packs are difficult (if not impossible) for children to lug around all day. • Please remind parents to have all personal gear clearly marked with their Scout’s name and Den #. Each Scout and adult needs to take care of and safeguard their own personal property. The Chickasaw Council and the Chickasaw Council Cub Scout Camp administration and staff are not responsible for lost, stolen or damaged items. • Items not claimed within 30 days of the close of camp will either be disposed of, or donated to local charities.

What Cub Scouts should NOT Bring:

• Electronics of any kind, i.e., games/iPods/radios, etc. Cub Scouts should NOT bring cell phones. • Pocket knives • Cub Scouts and other youth do not need to bring chairs or stools of any kind. • Cub Scout Camp staff reserves the right to confiscate any dangerous or inappropriate items and return them to unit leaders or parents at the end of the activity session or the end of the day.

• Optional Items:

• Light-weight, portable camp chair (for adults only) o – remember, you have to carry it. • Camera (clearly labeled with name and Den #)

Check-in Procedures:

Leader Training:

• All adult/youth volunteers will attend at least one training session before the start of camp.

Check-in:

• During check-in each morning you will receive a bag consisting of attendance sheets, an overall schedule, medication lists, emergency procedures, den roster, and any pertinent information needed for the day’s events.

Daily Attendance:

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• The Den Leader will be responsible for filling out and turning in an attendance sheet each morning during the opening flag ceremony. Everyone attending camp – youth and adults – must be accounted for on the attendance sheet. • If you have a Scout or parent who is unable to attend (for any reason) please note that on the attendance sheet as well. During Camp:

Feedback: ü There will be a feedback form for each day of camp included with your schedule packet. Please take the time each day to discuss that day’s activities with your Cub Scout and adults and fill out the form as completely and honestly as possible. ü It is best to comment on these throughout the day during down time or while eating lunch. We review these forms each evening with the staff to both encourage and instruct them. ü We rely on this feedback to help make your Cub Scout experiences at camp the best they can possibly be. ü Please address all complaints, concerns, and suggestions to the Camp Director or the Camp Program Directors.

All of our staff is volunteers, not paid employees, so please be patient with them while they learn. If you do have any concerns, please address them with the Camp Director or Programs Directors. .

Visitors at Camp:

ü All visitors must register and pick up a visitor’s pass at the check-in station or see the Camp Director. If you plan to stay more than just a few hours you will need to provide a completed medical form. If you have any questions regarding this policy please contact the Cub Scout Camp Director or Program Directors

ü If you suspect unauthorized persons have intruded onto camp property, notify the Camp Director or Program Directors immediately.

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The Chickasaw Council Day Camp 2021 COVID -19 Safety Pledge

This pledge represents our shared commitment to containing the spread of the COVID-19 virus. This pledge must be completed by every participant at 2021 Chickasaw Council Day Camp.

Parents or guardians must sign this pledge for any participant under the age of eighteen.

As a participant at the 2021 Chickasaw Council Day Camp, I will: (please initial by each item):

______arrive at camp having completed this Day Camp COVID-19 Safety Pledge (only 1 Pledge required for the entire week). ______commit to having my temperature taken each day I am at Chickasaw Council Day Camp.

______wear my personal protective equipment (P.P.E.), including a mask or face covering, at all required times in common areas; I will expect other participants and staff members to do the same;

______do my best to maintain a physical distance of about six feet from anyone who does not live in my household;

______frequently wash and/or sanitize my hands after using the restroom, handling equipment, and when in common areas;

______cough or sneeze into my elbow or sleeve, without a mask and away from other participants;

______alert a unit leader and the camp health officer immediately if I have any symptom(s) associated with COVID-19 (including cough, new loss of smell or taste, headache, chills, sore throat, shortness of breath, nausea, or vomiting);

______do not share personal items (like water bottles, snacks, etc.);

______report any practices that seem unsafe or improper to the Program Director or the Camp Director;

______support and encourage other participants in my den to make every effort to be part of the solution and to be prepared!

Scout/Scouter Name: ______Unit Number: ______

Parents or guardians must sign this form for any participants under the age of eighteen. Parent/Guardian: ______Name: ______Date: ______

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Chickasaw Council Cub Scout Day Camp Camper Individual Registration Form To be completed by Campers, turn into your Pack Camp Coordinator

Scout’s NAME Nickname PACK

ADDRESS CITY ZIP GRADE/RANK Next Year in HOME PHONE FALL 2022 BIRTHDATE (USE ONE FORM PER PERSON - THIS FORM MAY BE REPRODUCED)

CHECK ONE T-SHIRTS

Cub Scout ($90.00) ® Each Cub Scout registered receives a camp T-shirt included in the ____ Wicking shirt ($95.00.) fee. ® If you would like to order an additional T-shirt, please do so at this Webelos Scout ($90) time. Extra shirts are $7.50 each. AXXL or AXXXL, add $2.50 each. ____Wicking Shirt ($95.00) ® WICKING SHIRTS AVAILABLE $12.50 EACH. AXXL or

AXXXL, add $2.50 each. Extra wicking shirt is $12.50 Extra T-shirts ($7.50) ______Wicking Shirt CHECK SIZE OR INDICATE # OF SHIRTS: (ONLY FOR PERSON ($12.50) WHO IS BEING REGISTERED ON THIS FORM)

YS AM YM_ AL YL AXL AS AXXL

MOTHER’S NAME PHONE

FATHER’S NAME PHONE

Submission of this application acknowledges that the person listed is a member of the Boy Scouts of America, agrees to comply with the rules thereof. This consent also grants permission to use event photographs for publicity purposes without additional consent.

Signature of Parent or Guardian Date

Please list 2 people to contact in case neither parent can be reached in an emergency. These persons should be available during camp hours and aware that you have listed their names.

NAME PHONE

PLEASE RETURN REGISTRATION FORM, MEDICAL RELEASE FORM, AND FEES TO YOUR PACK CUBMASTER OR CUB CAMP COORDINATOR.

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Chickasaw Council Cub Scout Day Camp Youth Volunteer Individual Registration Form To be completed by Volunteers, turn into your Pack Camp Coordinator

V olunteer’s NAME NICKNAME UNIT

ADDRESS CITY ZIP

HOME PHONE RANK BIRTHDATE (USE ONE FORM PER PERSON - THIS FORM MAY BE REPRODUCED)

CHECK ONE T-SHIRTS

® Each Volunteer registered receives a camp T-shirt included in the fee. Volunteer ($17.50) ® If you would like to order an additional T-shirt, please do so at this Wicking Shirt time. Extra shirts are $7.50 each. $(12.50) ® WICKING SHIRTS AVAILABLE $12.50 EACH. AXXL or AXXXL, add $2.50 each. Extra wicking shirt is $12.50

Extra T-shirts ($7.50) Wicking Shirt CHECK SIZE OR INDICATE # OF SHIRTS: (ONLY FOR PERSON ($12.50) WHO IS BEING REGISTERED ON THIS FORM)

AS AL AM AXL

(Required for all volunteers under the age of 18)

MOTHER’S NAME PHONE

FATHER’S NAME PHONE

PARENT OR GUARDIAN PERMISSION

Submission of this application acknowledges that the person listed agrees to comply with the rules of the Boy Scouts of America. This consent also grants permission to use event photographs for publicity purposes without additional consent.

Signature of Volunteer Date

Please list 2 people to contact in case of emergency. These persons should be available during camp hours and aware that you have listed their names.

NAME PHONE NAME PHONE

****MAKE CHECKS PAYABLE TO Your Unit**** PLEASE RETURN REGISTRATION FORM, MEDICAL RELEASE FORM, AND FEES TO YOUR PACK CUBMASTER OR CUB CAMP COORDINATOR. Volunteer information:

COVID- 19 Precautions: It is ‘highly encouraged’ for each unit that provides a Youth Leader, that leader will attend camp all 5 days with their den. Camp standards are limiting exposure by requiring the same leader assigned to the same den each day. I am available to work on (circle all that apply) M T W Th F, all day that Page | 16

Chickasaw Council Cub Scout Day Camp Adult Volunteer Individual Registration Form To be completed by Volunteers, turn into your Pack Camp Coordinator

Volunteer’s NAME NICKNAME UNIT

ADDRESS CITY ZIP

HOME PHONE EMAIL

(USE ONE FORM PER PERSON - THIS FORM MAY BE REPRODUCED) CHECK ONE

_____Adult Partner ($17.50) Wicking Shirt ($12.50) ______Volunteer ($17.50) Wicking Shirt ($12.50) ______Staff ($15) Wicking Shirt ($15.00) ______Extra T-shirts ($7.50) Wicking Shirt ($12.50) ______*AXXL or AXXXL ($2.50) T-SHIRTS

® Each Volunteer registered receives a camp T-shirt included in the fee. ® If you would like to order an additional T-shirt, please do so at this time. Extra shirts are $7.50 each. *AXXL or AXXXL, add $2.50 each. WICKING SHIRTS AVAILABLE $12.50 EACH. AXXL or AXXXL, add $2.50 each. Extra wicking shirt is $12.50

CHECK SIZE OR INDICATE # OF SHIRTS: (ONLY FOR PERSON WHO IS BEING REGISTERED ON THIS FORM) AS AXL

AM AXXL* AL AXXXL*

Please list 2 people to contact in case of emergency. These persons should be available during camp hours and aware that you have listed their names.

NAME PHONE

NAME PHONE ****MAKE CHECKS PAYABLE TO Your Unit**** PLEASE RETURN REGISTRATION FORM, MEDICAL RELEASE FORM, AND FEES TO YOUR PACK CUBMASTER OR CUB CAMP COORDINATOR.

Volunteer information:

I am available to work on (circle all that apply) M T W Th F, all day.

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ACTIVITY CONSENT FORM AND APPROVAL BY PARENTS OR LEGAL GUARDIAN FORMULARIO DE CONSENTIMIENTO Y APROBACIÓN DE ACTIVIDAD POR PARTE DE LOS PADRES DE FAMILIA O TUTORES The recommended use of this form is for the consent and approval El uso recomendado de este formulario es para obtener el for Cub Scouts, Boy Scouts, Varsity Scouts, Venturers, and guests consentimiento y aprobación para Cub Scouts, Boy Scouts, Varsity to participate in a trip, expedition, or activity. It is required for use Scouts, Venturers, e invitados para participar en un viaje, expedición with flying plans. o actividad. Es obligatorio para su uso con planes de vuelo.

First name of participant Middle initial Last name Nombre del participante Inicial del segundo nombre Apellido

Birth date (month/day/year) / / Age during activity Fecha de nacimiento (mes/día/año) Edad al momento de realizar la actividad

Address Domicilio

City State Zip Ciudad Estado Código postal

Has approval to participate in (name of activity, orientation flight, outing trip, etc.) From to Tiene la aprobación para participar en (nombre de la actividad, vuelo de orientación, excursión, etc.) De (Date) a (Date) (fecha) (fecha)

INFORMED CONSENT, RELEASE AGREEMENT, AND AUTHORIZATION CONSENTIMIENTO INFORMADO, CONVENIO DE EXONERACIÓN Y AUTORIZACIÓN

I understand that participation in Scouting activities involves the risk of personal injury, including Entiendo que la participación en actividades Scouting implica el riesgo de lesiones personales, incluyendo la death, due to the physical, mental, and emotional challenges in the activities offered. Information muerte, debido a los retos físicos, mentales y emocionales en las actividades que se ofrecen. Se puede obtener about those activities may be obtained from the venue, activity coordinators, or local council. I also información sobre dichas actividades en la sede, con los coordinadores de la actividad o el concilio local. understand that participation in these activities is entirely voluntary and requires participants to follow También entiendo que la participación en estas actividades es totalmente voluntaria y requiere que los instructions and abide by all applicable rules and the standards of conduct. participantes sigan instrucciones y acaten todas las reglas y normas de conducta pertinentes.

In case of an emergency involving my child, I understand that efforts will be made to contact me. En caso de que mi hijo se vea involucrado en una emergencia, entiendo que se realizarán esfuerzos para In the event I cannot be reached, permission is hereby given to the medical provider to secure proper contactarme. En caso de que yo no pueda ser localizado, por este medio otorgo permiso al proveedor de treatment, including hospitalization, anesthesia, surgery, or injections of medication for my child. servicios médicos para garantizar el tratamiento adecuado, incluyendo hospitalización, anestesia, cirugía o Medical providers are authorized to disclose protected health information to the adult in charge and/ inyecciones de medicamentos para mi hijo. Los proveedores de servicios médicos están autorizados a revelar or any physician or health care provider involved in providing medical care to the participant. información médica protegida al adulto a cargo, médico o proveedor de servicios médicos involucrado en la Protected Health Information/Confidential Health Information (PHI/CHI) under the Standards for prestación de atención médica para el participante. La Información de salud protegida/Información médica confidencial (PHI/CHI, por sus siglas en inglés) bajo los Estándares de privacidad de información médica Privacy of Individually Identifiable Health Information, 45 C.F.R. §§160.103, 164.501, etc. seq., as individualmente identificable, 45 C.F.R. §§ 160.103, 164.501, etc., y siguientes, como se enmiendan de vez en amended from time to time, includes examination findings, test results, and treatment provided cuando, incluyen resultados de reconocimientos médicos, resultados de pruebas y el tratamiento for purposes of medical evaluation of the participant, follow-up and communication with the proporcionado para fines de evaluación médica del participante, seguimiento y comunicación con los padres participant’s parents or guardian, and/or determination of the participant’s ability to continue in the o tutor legal del participante, o determinación de la capacidad del participante para continuar en las program activities. actividades del programa.

With appreciation of the dangers and risks associated with programs and activities including Con reconocimiento de los peligros y riesgos asociados con los programas y actividades incluyendo preparations for and transportation to and from the activity, on my own behalf and/or on behalf of my preparativos y transportación hacia y desde la actividad, en mi propio nombre o en nombre de mi hijo, por child, I hereby fully and completely release and waive any and all claims for personal injury, death, este conducto eximo total y completamente, y renuncio a cualquiera y toda reclamación por lesiones or loss that may arise against the Boy Scouts of America, the local council, the activity coordinators, personales, muerte o pérdidas que puedan surgir, a la organización Boy Scouts of America, el concilio local, and all employees, volunteers, related parties, or other organizations associated with any program los coordinadores de la actividad y todos los empleados, voluntarios, grupos involucrados, u otras or activity. organizaciones asociadas con cualquier programa o actividad.

NOTE: The Boy Scouts of America and local councils cannot continually monitor compliance of NOTA: La organización Boy Scouts of America y los concilios locales no pueden vigilar continuamente el program participants or any limitations imposed upon them by parents or medical providers. List any cumplimiento de los participantes del programa o cualquier limitación impuesta sobre ellos por los padres o restrictions imposed on a child participant in connection with programs or activities below and proveedores de servicios médicos. Enumerar más abajo las restricciones impuestas a un niño participante counsel your child to comply with those restrictions. en relación con los programas o actividades.

List participant restrictions, if any: Restricciones del participante, si existen: None Ninguna

Participant’s signature Date Firma del participante Fecha

Parent/guardian printed name Parent/guardian signature Date Nombre con letra de molde del padre de familia/tutor Firma del padre de familia/tutor Fecha

Area code and telephone number (best contact and emergency contact) Email (for use in sharing more details about the trip or activity) Código de área y NÚMERO telefónico (primer contacto y contacto de emergencia) Correo electrónico (para informar más detalles sobre el viaje o actividad)

Contact the adult leader with any questions: Póngase en contacto con el líder adulto si es que tiene preguntas:

Name Phone Email

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