HILLSDALE BOARD OF EDUCATION HILLSDALE, NEW JERSEY
WORK SESSION/ REGULAR MEETING
MONDAY, MAY 7, 2018 GEORGE G. WHITE SCHOOL 6:30 P.M. CLOSED EXECUTIVE SESSION CAFETORIUM 7:00 P.M. OPEN TO PUBLIC
AGENDA
1. CALL TO ORDER
Mrs. Kathleen O'Flynn, President and Presiding Officer.
2. SALUTE TO THE FLAG
3. OPENING STATEMENT
The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, the Hillsdale Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Hillsdale Borough Hall, Hillsdale Avenue, Hillsdale; the Hillsdale Public Library, 509 Hillsdale Avenue, Hillsdale; the Hillsdale Board of Education Office, 32 Ruckman Road, Hillsdale; and sent to the Board's designated newspapers: The Record on April28, 2018 and the Ridgewood News on May 4, 2018. This meeting's agenda has been posted and sent to The Ridgewood News and The Record on May 4, 2018.
4. ROLL CALL
Mrs. Krista Mrs. Shane Mr. Sal Mrs. Christina Mrs. Kathleen Flinn Svorec Sileo Jennings O'Flynn PRESENT ABSENT 2
WORK SESSION/ AGENDA MAY7,2018 REGULAR MEETING
5. MOTION TO MOVE TO EXECUTIVE SESSION
Moved by seconded by to motion to move to Executive Session to discuss exempt matters pertaining to HIB, personnel and contracts.
6. MOTION TO ADJOURN THE EXECUTIVE SESSION
Moved by______-J seconded by______to adjourn the Executive Session.
Mrs. Krista Mrs. Shane Mr. Sal Mrs. Christina Mrs. Kathleen Flinn Svorec Sileo Jennings O'Flynn AYE NAY ABSENT ABSTAINED
7. BOARD OF EDUCATION TO HONOR RECIPIENTS OF THE BERGEN COUNTY TEACHER I EDUCATIONAL SERVICES PROFESSIONALS RECOGNITION PROGRAM AWARDS
Melanie Fraiman-Siegel - Meadowbrook School Janice Colagreco- Ann Blanche Smith School Anne Marie Garrett- George G. White School
8. HEARING OF CITIZENS AND DELEGATIONS CONCERNING ITEMS ON AGENDA A person wishing to be heard by the Board shall be recognized by the chairperson. He/ she shall then identify himself/herself and proceed with his/her comments as briefly as the subject permits. The chairperson is responsible for the orderly conduct of the meeting and shall rule on such matters as the speaker's right to address the Board, the time to be allowed for public discussion, the appropriateness of the subject being presented, and the suitability of the time for such a presentation. The Board, as a whole, shall have the final decision in determining the appropriateness of all such rulings. The Board wishes to remind all attendees at its meetings that while it subscribes, without reservation, to the principle of keeping the community completely informed, by policy and law, it cannot allow public discussion of personnel matters. If a matter concerning the staff of the Hillsdale School District is of interest or concern to a resident, the matter should be referred to the responsible Building Principal, Superintendent of Schools or the Board of Education, by either telephone or letter.
9. REPORTS BY BUILDING ADMINISTRATORS I INTERIM SUPERINTENDENT'S REPORT 3
WORK SESSION/ AGENDA MAY7,2018 REGULAR MEETING
10. CORRESPONDENCE TO BOARD
Board Secretary New Jersey School Vol. XLI No. 36 Board Notes (Archives) Dated: April 24, 2018 Vol. XLI No. 35 Dated: April17, 2018 Vol. XLI No. 34 Dated: April10, 2018 Vol. XLI No. 33 Dated: April 3, 2018
11. APPROVAL OF BOARD MINUTES It is recommended that the Board approve the following Board Minutes:
April25, 2018 Work Session / Regular Meeting April25, 2018 Executive Session Meeting (1) April 25, 2018 Executive Session Meeting (2)
Moved by______J seconded by______
Mrs. Krista Mrs. Shane Mr. Sal Mrs. Christina Mrs. Kathleen Flinn Svorec Sileo Jennings O'Flynn AYE NAY ABSENT ABSTAINED 4
WORK SESSION/ AGENDA MAY7,2018 REGULAR MEETING
12. INTERIM SUPERINTENDENT'S RECOMMENDATIONS
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON; KRISTA FLINN, MEMBER
1E. APPROVAL OF BERGEN COUNTY TEACHER/ EDUCATIONAL SERVICES PROFESSIONALS RECOGNITION AWARD; 2017-2018
It is recommended that the Board approve the following resolution indicating the selections for the Bergen County Teacher /Educational Services Professionals Recognition Award for school year 2017-2018:
WHEREAS, the Bergen County Association of School Administrators, in conjunction with the Bergen County Education Association, are sponsoring the Bergen County Teacher/Educational Services Professionals Recognition Program in order to recognize dedicated, top quality staff members throughout Bergen County; and
WHEREAS, professional staff selected for this recognition will be acknowledged, and honored at the county level; and
WHEREAS, at this meeting each teacher /educational services professional selected will receive a certificate of commendation and the Board of Education will make available $250 to be used for an educational purpose designated by the teacher/ educational services professional; and
WHEREAS, the Hillsdale Public School District has participated in this program for this school year through a nomination process and formulation of a selection committee of administrators, teachers/ educational services professionals, and parents;
THEREFORE, BE IT RESOLVED, that Melanie Fraiman-Siegel- Meadowbrook School, Janice Colagreco - Ann Blanche Smith School, and Anne Marie Garrett - George G. White School, be recognized for their outstanding teacher/ educational services professional performance, dedication, and commitment to the children of Hillsdale as recipients of the 2017-2018 Bergen County Teacher /Educational Services Professionals Recognition Award.
Approved, this 7th day of May, 2018. 5
WORK SESSION/ AGENDA MAY7,2018 REGULAR MEETING
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON; KRISTA FLINN, MEMBER (continued)
2E. APPROVAL OF RESOLUTION CELEBRATING TEACHER APPRECIATION WEEK; 2017-2018
It is recommended that the Board approve the following resolution in honor of teacher appreciation week.
WHEREAS, the Hillsdale School District employs more than 140 teachers;
WHEREAS, teachers mold children through guidance and education;
WHEREAS, teachers encounter students of widely differing backgrounds and who face myriad daily challenges;
WHEREAS, the future of Hillsdale, the State of New Jersey, and the United States depends on providing quality education to all students, regardless of background or challenges;
WHEREAS, teachers spend untold hours and resources preparing lessons, evaluating progress, counseling and coaching students, educating, and performing service to our community;
WHEREAS, teachers work tirelessly to open children's minds to ideas, knowledge, and dreams;
WHEREAS, teachers fill roles as listeners, explorers, role models, motivators, and mentors;
WHEREAS, teachers continue to influence students long after school days are completed;
WHEREAS, teachers are to be afforded high public esteem, reflecting the value our community places on public education;
and WHEREAS, it is paramount teachers be recognized for their dedication and commitment to educating our students.
NOW, THEREFORE, BE IT RESOLVED BY THE HILLSDALE BOARD OF EDUCATION that we celebrate May 7-11,2018, as National Teacher appreciation Week and Tuesday, May 8th as Teacher Appreciation Day, and that we express our gratitude for the untiring efforts and actions of Hillsdale teachers in educating and guiding our children 6
WORK SESSION/ AGENDA MAY 7, 2018 REGULAR MEETING
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON; KRISTA FLINN, MEMBER (continued)
3E. APPROVAL OF ESEA PURCHASES; 2017-2018
It is recommended that the Board approve the following Elementary & Secondary Education Act (ESEA) supply purchases.
Vendor Item Description Title Amount Heinemann Fountas and Pinnell Leveled Literacy I $4,076.70 Intervention (LLI) Kit Heinemann Fountas and Pinnell Leveled Literacy I $1,318.80 Intervention (LLI) Kit Stenhouse Professional Development Books for Staff II $348.00 Zensational Kids Wellness and Mindfulness Activity Cards IV $3,100.00 and Teacher Training Manuals
4E. APPROVAL OF INSTRUMENTAL MUSIC PROGRAM; SUMMER 2018
It is recommended that the Board approve the 2018 summer instrumental music program which will be held at George G. White School from June 26,2018 through July 17, 2018.
SE. APPROVAL OF REVISED FIELD TRIP LIST; 2017-2018 (attachment)
It is recommended that the Board approve the revised field trip list to include Bow Tie Warner Theater in Ridgewood, NJ.
6E. APPROVAL OF MATHEMATICS CONSULTANT; 2017-2018
It is recommended that the Board approve MaryJo Wieland, as a Mathematics Consultant for Ann Blanche Smith School and George White School. Compensation amount, which will not exceed $4,600.00, will be paid by Elementary and Secondary Education Act (ESEA) Title I funds.
7E. APPROVAL OF MATHEMATICS CONSULTANT; 2017-2018
It is recommended that the Board approve MaryJo Wieland, as a Mathematics Consultant for Meadowbrook School. Compensation amount, which will not exceed $1,551.00, will be paid by Elementary and Secondary Education Act (ESEA) Title II funds. 7
WORK SESSION/ AGENDA MAY7,2018 REGULAR MEETING
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON; KRISTA FLINN, MEMBER (continued)
8E. APPROVAL OF READING CONSULTANT; 2017-2018
It is recommended that the Board approve Christina Nestory, as a Reading Consultant at Ann Blanche Smith School. Compensation amount, which will not exceed $4,600.00, will be paid by Elementary and Secondary Education Act (ESEA) Title I funds.
9E. APPROVAL OF MINDFULNESS PROGRAM; 2017-2018
It is recommended that the Board approve Zensational Kids, as a Mindfulness Program, at Ann Blanche Smith School and Meadowbrook School. Compensation amount, which will not exceed $5,059.00, will be paid by Elementary and Secondary Education Act (ESEA) Title IV funds.
10E. APPROVAL TO AFFIRM INTERIM SUPERINTENDENT'S DECISION W1718-3; 2017-2018
It is recommended that the Board affirm the Interim Superintendent's decision regarding W1718-3 as a non HIB incident.
This action is a result of the April 25, 2018 Executive Session.
11E. RETROAPPROVAL OF THE SPECIAL LAW ENFORCEMENT OFFICERS-III (SLEO-III) SHARED SERVICES AGREEMENT BETWEEN HILLSDALE BOARD OF EDUCATION AND BOROUGH OF HILLSDALE
It is recommended that the Board retroactively approve the Special Law Enforcement Officers-III (SLEO-III) Shared Services Agreement between the Hillsdale Board of Education and the Borough of Hillsdale from May 1, 2018 through June 30,2019.
12E. APPROVAL OF ACE PROGRAM: 2018-2019
It is recommended that the Board approve the A.C.E. Before and After School Program, between the River Vale Educational Fund, Inc. and the Hillsdale Board of Education for the 2018-2019 school year.
The Hillsdale Board of Education also authorizes the Business Administrator/Board Secretary to execute a contract and any other documents necessary to effectuate the terms of this resolution. 8
WORK SESSION/ AGENDA MAY 7,2018 REGULAR MEETING
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON; KRISTA FLINN, MEMBER (continued)
13E. APPROVAL OF REGION V JOINT PURCHASING AGREEMENT; 2018-2019
It is recommended that the Board approve a Joint Purchasing Agreement with Region V for the 2018-2019 school year
Moved by______J seconded by______
Mrs. Krista Mrs. Shane Mr. Sal Mrs. Christina Mrs. Kathleen Flinn Svorec Sileo Jennings O'Flynn AYE NAY ABSENT ABSTAINED 9
WORK SESSION/ AGENDA MAY 7, 2018 REGULAR MEETING
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON; KRISTA FLINN, MEMBER
1P. APPROVAL OF HIGH SCHOOL VOLUNTEERS; 2017-2018
It is recommended that the Board approve the following Pascack Valley High School students to assist at the George G, White Spirit Day field day on Wednesday June 13th, 2018 (rain date Friday, June 15, 2018).
Volunteer Names Volunteer Names Nicole Arden Jenny LaRocca Jamie Bader Hannah Linton Madeleine Carrullo Domonique Perini Shannon Donnely Elizabeth Ralph Rebecca Fonatana Emily Sinisi
2P. APPROVAL OF HIGH SCHOOL SERVICE HOURS; 2017-2018
It is recommended that the Board approve the following Pascack Valley High School student to complete twenty-five (25) service hours at the George G. White School starting on Friday, May 11, 2018.
High School Student N arne Sanjel Jani
3P. APPROVAL OF SCHOOL SAFETY SPECIALIST; 2017-2018
It is recommended that the Board approve Christopher Bell as the School Safety Specialist for the 2017-2018 school year pursuant to P.L. 2017 c. 162. 10
WORK SESSION I AGENDA MAY 7, 2018 REGULAR MEETING
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON; KRISTA FLINN, MEMBER (continued)
4P. APPROVAL OF CO-CURRICULAR STIPEND LIST REVISION; 2017-2018
It is recommended that the Board approve the following adjustment to the Co Curricular Stipend List.
School Position From: To: Faculty Members I Faculty Member I Stipends Stipend George G. White Graduation Christopher Hutter I Jacqueline Leiva I Music Director $172 Step III $265.00 Step I Jacqueline Leiva I $132.50 Step I
5P. APPROVAL OF SUBSTITUTES; 2017-2018
It is recommended that the Board approve the following substitutes as noted.
Name Substitute Amanda Quinn Teacher Brigid McEvoy Nurse* *This appointment subject to a criminal background check N.J.S.A. 18A:6- 7.1; 18A:30-17 and 18A:6-4.13 for Emergent hiring with applicant attestation.
6P. APPROVAL OF PERSONNEL; 2018-2019
It is recommended that the Board approve the following personnel for the 2018-2019 school year:
NAME POSITION SCHOOL START STEP/ SALARY DATE Christina Nestory Reading Ann Blanche 9/112018 MA Step 4 I $57,381* Specialist Smith (With the understanding that health and dental benefits will be waived and waiver will be reimbursed accordingly) Brigid McEvoy School Meadowbrook 91112018** BA +15 Step 1 I $5l326* Nurse *Provided official transcripts are received by September 1, 2018. **This appointment subject to a criminal background check N.J.S.A. 18A:6-7.1; 18A:30-17 and 18A:6-4.13 for Emergent hiring with applicant attestation. 11
WORK SESSION/ AGENDA MAY 7,2018 REGULAR MEETING
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON; KRISTA FLINN, MEMBER (continued)
7P. APPROVAL OF PROFESSIONAL DEVELOPMENT DAYS; 2017-2018
It is recommended that the Board approve the following Professional Development Days and estimated costs/ reimbursements:
NAME CONFERENCE I WORKSHOP I ESTIMATED COSTS DATE Lirca Garcia NJASBO Spring Conference $275.00 Registration Atlantic City, NJ 250 miles @ .31 I mile June 6-8, 2018*** plus lodging and tolls Marisol Leal ESL Roundtable Discussion $0 Montvale, NJ June 5, 2018 Dominique Paladino Tomorrow's Classroom Today $89.00 Registration* Lawrenceville, NJ 70 miles@ .311 mile May 18,2018 plus tolls Dominique Paladino Coogle Certified Educator $185.00 Registration* Level 2 Bootcamp Paramus, NJ May 8, 2018 Nancy Sakalosky Destination Imagination 73 miles at .31 mile Appraiser Training plus tolls Basking Ridge, NJ February 24, 2018** Nancy Sakalosky Destination Imagination 72 miles at .31 mile Tournament plus tolls Basking Ridge, NJ March 24, 2018** Karen Santos Coogle Certified Educator $185.00 Registration* Level2 Bootcamp Paramus, NJ May 8, 2018
* Paid through Elementary & Secondary Education Act (ESEA) Title II Funds ** Retroactive *** Dates revised from April 25, 2018 Board Meeting 12
WORK SESSION/ AGENDA MAY7,2018 REGULAR MEETING
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON; KRISTA FLINN, MEMBER (continued)
8P. APPROVAL OF SUMMER INSTRUMENTAL PERSONNEL; SUMMER 2018
It is recommended that the Board approve Christopher Hutter to teach the Summer Instrumental Music Program at a stipend of $1717.
9P. APPROVAL OF 2018 SUMMER EMPLOYMENT OF MIDDLE SCHOOL COUNSELORS
That the Board approve the following summer workdays. The daily rate is set by contract; the employee's contractual daily rate up to a maximum of $320 per diem for the first ten (10) days and $345 per diem beyond ten (10) days.
Jennifer Reese 20 days Jennifer Pizzo 20 days
lOP. APPROVAL OF TRANSFERS AND CHANGES TO EMPLOYMENT STATUS; 2018-2019
It is recommended that the Board approve the following personnel transfers and changes for the 2018-2019 school year:
Name From To Janemarie Milito Meadow Pre-K/LLD Meadow Kindergarten Audra Davis MeadowLLD Meadow Pre-K Stacey Gatsonis Smith Kindergarten Smith Grade 1 Michelle Coombs Smith Grade 1 Smith Grade 2 Abby Quaranti Smith Grade 1 Smith Grade 2 Jenna Santana Smith Grade 1 Smith Resource Center Angelica Hernandez Smith Resource Center Smith Kindergarten Christine Barnhart Smith Grade 2 Smith Grade 1 Kristen Conroy White Grade 5 Meadow .5, Smith .5 Basic Skills Kathleen Eriksson White Resource Center White Grade 5 Darren Vaniskhian Meadow/Smith Meadow .5/Smith .5 .4 KQ,.6 Basic Skills KQ Tracey Mastice District LDTC .7 District LDTC 1.0 13
WORK SESSION/ AGENDA MAY 7, 2018 REGULAR MEETING
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON; KRISTA FLINN, MEMBER (continued)
11P. APPROVAL OF SALARY ADJUSTMENTS; 2018-2019
It is recommended that the Board approve the salary adjustments for the following personnel effective September 1, 2018.
Name From To Reason Jamie Bianco $0 $600 Course Credits Christine Dam BA+30 MA Degree status change Sally Leara $2400 $2900 Longevity Karen Santos $2400 $2900 Longevity Ellen Davis $1900 $2400 Longevity Marisa Lo Monte $980 $1330 Longevity (.70) Janet Tashji $1400 $1900 Longevity
12P. APPROVAL OF ADMINISTRATORS AND SALARIES; 2018-2019
It is recommended that the Board approve the Administrators and salaries for the 2018-2019 school year.
13P. APPROVAL OF ADMINISTRATORS AND SALARIES- NON TENURED; 2018-2019
It is recommended that the Board approve the Non Tenured Administrators and salaries for the 2018-2019 school year.
14P. APPROVAL OF DISTRICT STAFF AND SALARIES- NON TENURED; 2018-2019
It is recommended that the Board approve Non Tenured District Staff and Salaries for the 2018-2019 school year.
15P. APPROVAL OF DISTRICT STAFF AND SALARIES -TENURED; 2018-2019
It is recommended that the Board approve Tenured District Staff and Salaries for the 2018-2019 school year. 14
WORK SESSION/ AGENDA MAY 7, 2018 REGULAR MEETING
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON; KRISTA FLINN, MEMBER (continued)
16P. APPROVAL OF SCHOOL I CST SECRETARIES AND SALARIES; 2018-2019
It is recommended that the Board approve School /CST Secretaries and Salaries for the 2018-2019 school year.
17P. APPROVAL OF SCHOOL I CST SECRETARIES AND SALARIES -NON TENURED; 2018-2019
It is recommended that the Board approve Non Tenured School /CST Secretaries and Salaries for the 2018-2019 school year.
18P. APPROVAL OF CUSTODIAL I MAINTENANCE STAFF AND SALARY; 2018-2019
It is recommended that the Board approve Custodial/Maintenance Staff and Salary for the 2018-2019 school year.
19P. APPROVAL OF SCHOOL FACILITY SUPERVISORS AND SUPERVISOR OF MAINTENANCE & BUILDING AND GROUNDS AND SALARIES; 2018-2019
It is recommended that the Board approve School Facility Supervisors and Supervisor of Maintenance & Building and Grounds staff and salaries for the 2018-2019 school year.
20P. APPROVAL OF TECHNOLOGY COORDINATOR AND SALARY; 2018-2019
It is recommended that the Board approve Michael Ulshoefer as Technology Coordinator and salary for the 2018-2019 school year.
21P. APPROVAL OF COMPUTER NETWORK TECHNICIAN AND SALARY; 2018-2019
It is recommended that the Board approve Joseph Addonizio as Computer Network Technician and salary for the 2018-2019 school year. 15
WORK SESSION/ AGENDA MAY7,2018 REGULAR MEETING
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON; KRISTA FLINN, MEMBER (continued)
22P. APPROVAL OF EXECUTIVE SECRETARY TO THE SUPERINTENDENT AND SALARY; 2018-2019
It is recommended that the Board approve Lisa Tarabocchia as Executive Secretary to the Superintendent and salary for the 2018-2019 school year.
23P. APPROVAL OF SECRETARY TO THE SUPERINTENDENTAND SALARY; 2018-2019
It is recommended that the Board approve Christine Zeller as Secretary to the Superintendent and salary for the 2018-2019 school year.
24P. APPROVAL OF ACCOUNTS PAYABLE CLERK/BOOKKEEPER AND SALARY; 2018-2019
It is recommended that the Board approve Catherine Siskas as Accounts Payable Clerk/Bookkeeper and salary for the 2018-2019 school year.
25P. APPROVAL OF INTERN PLACEMENT; 2018-2019
It is recommended that the Board approve placement for Montclair State University student, Cynthia Perez, with guidance counselor, Deanna Nelsen-De Falco at Meadowbrook School to complete her graduate school counselor intern requirements of one hundred (100) hours for the 2018-2019 school year. Dates are to be determined.
26P. APPROVAL OF STUDENT TEACHING PLACEMENTS; 2018-2019
It is recommended that the Board approve the following student teaching placements:
Student School Teacher Grade/ Approximate Dates Teacher N arne Subject Adam Tonner Ann Blanche Michael Physical September 6, 2018- Smith Goodell Education October 25, 2018 Jonathan Infeld Ann Blanche Michael Physical October 29, 2018 - Smith Goodell Education December 13, 2018 Jennifer Gerull Ann Blanche Jennifer Art September 6, 2018 - Smith Harris December 13, 2018 Daniela Mejia Ann Blanche Valerie Grade 3 September 6, 2018- Smith Picinich December 13, 2018 16
WORK SESSION/ AGENDA MAY7,2018 REGULAR MEETING
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON; KRISTA FLINN, MEMBER (continued)
27P. APPROVAL OF SCHOOL SAFETY SPECIALISTS; 2018-2019
It is recommended that the Board approve Christopher Bell and Robert Lombardy Jr. as the School Safety Specialists for the 2018-2019 school year pursuant to P.L. 2017 c. 162.
Moved by______J seconded by______
Mrs. Krista Mrs. Shane Mr. Sal Mrs. Christina Mrs. Kathleen Flinn Svorec Sileo Jennings O'Flynn AYE NAY ABSENT ABSTAINED 17
WORK SESSION/ AGENDA MAY 7, 2018 REGULAR MEETING
13. BUSINESS ADMINISTRATOR/BOARD SECRETARY'S RECOMMENDATIONS
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON; SAL SILEO, MEMBER
1F. APPROVAL OF SERVICES AGREEMENT; CHAPTER 192 AND CHAPTER 193
It is recommended that the Board approve the Services Agreement for non-public schools 192/193 for the 2018-2019 school year.
The Hillsdale Board of Education also authorizes the Business Administrator/Board Secretary to execute a contract and any other documents necessary to effectuate the terms of this resolution.
2F. APPROVAL OF ADDENDUM TO RAYMOND BROTHERS CONTRACT AGREEMENT
WHEREAS, the Hillsdale Board of Education (hereinafter referred to as the "the Board") and Raymond Brothers Landscaping, Inc. (hereinafter referred to as "Raymond Brothers Landscaping") are parties to an Agreement for snow plowing and salting services from August 1, 2017 through July 31, 2018 (hereinafter referred to as the" Agreement"); and
WHEREAS, the Agreement specifically provides that the Board may renew the Agreement for an additional one (1) year period in accordance with N.J.S.A. 18A:18A-42; and
WHEREAS, the Board desires to extend the Agreement for one (1) one year, from August 1, 2018 through July 31, 2019; and
WHEREAS, the Board has determined that Raymond Brothers Landscaping has been rendering the services in an effective and efficient manner.
NOW, THEREFORE, BE IT RESOLVED that the Board hereby extends the Agreement with Raymond Brothers Landscaping for one (1) year, from August 1, 2018 through July 31, 2019.
BE IT FURTHER RESOLVED that the Board President and the Board Secretary are hereby authorized to execute and any and all documents necessary to effectuate the terms of this Resolution. 18
WORK SESSION/ AGENDA MAY 7, 2018 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON; SAL SILEO, MEMBER (continued)
3F. APPROVAL OF CERTIFICATION OF SCHOOL TAXES; 2018-2019
It is recommended that the Hillsdale Board of Education approve the Certificate and Report of School Taxes (A4F) and adopt the Requisition Schedule for the Local Tax Levy as attached.
4F. APPROVAL OF HOLD HARMLESS AGREEMENTS WITH PASCACK VALLEY REGIONAL HIGH SCHOOL DISTRICT AND THE BOROUGH OF HILLSDALE
It is recommended that the Hillsdale Board of Education approve the following Hold Harmless Agreements with the Pascack Valley Regional High School District and the Borough of Hillsdale:
For and in consideration of the use of the school buildings, school grounds, playfields, and other facilities and property at the Pascack Valley Regional Board of Education in the Borough of Hillsdale from September 1, 2018 to August 31,2019 by the Hillsdale Board of Education, County of Bergen, and State of New Jersey. The Hillsdale Board of Education agrees to save and hold harmless its agents, servants and administrators from any and all liability arising out of the use of said school buildings, school grounds, playfields, and other facilities and property.
For and in consideration of the use of the municipal buildings, parks, garage, and other facilities and property of the Borough of Hillsdale from September 1, 2018 to August 31,2019 by the Hillsdale Board of Education. The said Board of Education covenants and agrees to save and hold harmless the Borough of Hillsdale in the County of Bergen, its agents, servants and administrators from any all liability arising out of the use of said facilities and property. 19
WORK SESSION/ AGENDA MAY 7,2018 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON; SAL SILEO, MEMBER (continued)
SF. APPROVAL TO ADD SERVICE ORGANIZATIONS TO THE HILLSDALE BOARD OF EDUCATION'S LIABILITY POLICY FOR THE 2018-2019 SCHOOL YEAR
It is recommended that the following service organizations be added to the Hillsdale Board of Education's liability policy for the 2018-2019 school year at no additional cost and further that these organizations be exempted from providing certificates of insurance for all uses of the Board's facilities: George G. White Teen Center George G. White School FF A Ann Blanche Smith School PTA Meadowbrook School FF A Hillsdale K-8 Education Foundation
6F. APPROVAL OF FLEXIBLE SPENDING ACCOUNT (FSA) WITH HORIZON BCBS; 2018-2019
It is recommended that the Board approve a Flexible Spending Account (FSA) with Horizon BCBS for the period of July 1, 2018 through June 30, 2019; and that the Board also agrees to all the fees associated with the Horizon BCBS Flexible Spending Account (FSA) Agreement.
The Board of Education also authorizes the Business Administrator/Board Secretary to execute any and all documents necessary to effectuate the terms of this resolution. 20
WORK SESSION/ AGENDA MAY 7,2018 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON; SAL SILEO, MEMBER (continued)
7F. APPROVAL OF CASH INCENTIVE OPTION TO WAIVE HEALTH BENEFITS; 2018-2019
It is recommended that the Board approve the following resolution:
WHEREAS, N.J.S.A. 52:14-17.31a, in conjunction with N.J.S.A. 52:14-17.46.11, permits employers participating in the School Employees Health Benefits Program to unilaterally establish an amount to be paid to employees who agree to waive their health benefits coverage in exchange for a cash payment; and
WHEREAS, the Board has decided that it would be beneficial for both the Board and its employees to offer this incentive to all of its employees; and
NOW THEREFORE BE IT RESOLVED, that effective immediately, the cash incentive for each employee to waive his/her medical insurance shall receive 25% of the amount saved by the Board or Five Thousand Dollars ($5,000), whichever is less, which amounts are consistent with the limitations imposed by N.J.S.A. 52:14- 17.31a(c); and
BE IT FURTHER RESOLVED that the amount saved by the Board is the premium due for the employee's coverage minus the contribution the employee would have made if he or she did not waive coverage, currently a specified percentage of the cost of coverage for health care benefits for the employee's salary range, but not less than 1.5% of the employee's annual base salary, as required by N.J.S.A. 18A:16-17, as may be amended by the legislature; and
BE IT FURTHER RESOLVED, that if an employee does not waive his/her coverage for an entire year, he/ she shall receive a prorated amount of money based on the number of months for which he/ she waived their medical coverage.
BE IT FURTHER RESOLVED, that the Association members shall receive the medical insurance waiver payment in two equal installments to be paid on January 30 and June 30 of the school year in which coverage is waived. 21
WORK SESSION/ AGENDA MAY7,2018 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON; SAL SILEO, MEMBER (continued)
SF. APPROVAL OF AMENDMENT TO CONTRACT FOR CUSTODIAL MONITORING WITH EDVOCATE, INC.; 2018-2019
It is recommended that the Board approve the amendment to contract for Custodial Monitoring Services with Edvocate, Inc. in the amount of $10,104.00.
9F. APPROVAL OF TUITION RATE FOR THE 2018-2019 INTEGRATED PRESCHOOL PROGRAM
It is recommended that the Board approve the tuition rate of $2,000.00 per student for the 2018-2019 Integrated Preschool Program.
10F. APPROVAL TO RENEW THE AGREEMENT WITH THE CONSULTANT FOR PAYROLL AND PAYROLL RELATED SERVICES FOR 2018-2019 SCHOOL YEAR
It is recommended that the Board approve to renew the agreement with KCB Payroll Consulting LLC as a consultant for payroll and payroll related services for the 2018-2019 school year at an amount not to exceed $31,000.00. 22
WORK SESSION/ AGENDA MAY7,2018 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON; SAL SILEO, MEMBER (continued)
11F. APPROVAL OF THE 2018-2019 PAYROLL DATE SCHEDULE
It is recommended that upon recommendation of the Business Administrator/Board Secretary that the Board approve the following 2018-2019 payroll date schedule:
FRIDAY JULY 13 FRIDAY JULY 27
WEDNESDAY AUGUST15 THURSDAY AUGUST30
FRIDAY SEPTEMBER 14 FRIDAY SEPTEMBER 28
FRIDAY OCTOBER 12 TUESDAY OCTOBER30
THURSDAY NOVEMBER15 FRIDAY NOVEMBER30
FRIDAY DECEMBER14 THURSDAY DECEMBER20
TUESDAY JANUARY15 WEDNESDAY JANUARY30
FRIDAY FEBRUARY15 THURSDAY FEBRUARY28
FRIDAY MARCH15 FRIDAY MARCH29
FRIDAY APRIL 12 TUESDAY APRIL30
WEDNESDAY MAY15 THURSDAY MAY30
FRIDAY JUNE 14 FRIDAY JUNE21 * FRIDAY JUNE28
*Subject to change with school calendar revisions. 23
WORK SESSION/ AGENDA MAY 7,2018 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON; SAL SILEO, MEMBER (continued)
Moved by______, seconded by______
Mrs. Krista Mrs. Shane Mr. Sal Mrs. Christina Mrs. Kathleen Flinn Svorec Sileo Jennings O'Flynn AYE NAY ABSENT ABSTAINED 24
WORK SESSION/ AGENDA MAY 7, 2018 REGULAR MEETING
TRANSPORTATION COMMITTEE: SAL SILEO, CHAIRPERSON CHRISTINA JENNINGS, MEMBER
1T. INFORMATIONAL PURPOSES ONLY: REPORT FOR SCHOOL BUS EMERGENCY EVACUATION DRILLS FOR MEADOWBROOK AND ANN BLANCHE SMITH SCHOOLS
The Following School Bus Emergency Evacuation Drills took place as follows:
Smith School 04/19/2018 front of the building yellow, blue, orange, M. Goodell, and red bus students only and R. Catton
Meadowbrook School 03/26/2018 parking area in front all students B. Phillips, and of the school D. DeFalco
14. OLD BUSINESS
15. NEW BUSINESS
16. SECOND HEARING OF CITIZENS ON ANY TOPIC OF CONCERN
17. MOTION TO CONVENE TO EXECUTIVE SESSION (if necessary)
WHEREAS, the Open Public Meetings Act and the Hillsdale Board of Education reserve the right within the constraints of State Law to sit in Executive Session, and
WHEREAS, there now exists a need for this Board of Education to meet in Executive Session, now therefore
BE IT RESOLVED that the Hillsdale Board of Education recess into Executive Session to discuss exempt matters pertaining to personnel matters, and
BE IT FURTHER RESOLVED that the public will be informed 1. When the Board reconvenes to the Regular Meeting business portion of this meeting this evening; or 2. At a later date, undetermined at this time. 25
WORK SESSION/ AGENDA MAY7,2018 REGULAR MEETING
Moved by______J seconded by______that the Board move to an Executive Session at p.m.
Mrs. Krista Mrs. Shane Mr. Sal Mrs. Christina Mrs. Kathleen Flinn Svorec Sileo Jennings O'Flynn AYE NAY ABSENT ABSTAINED
18. MOTION TO ADJOURN EXECUTIVE SESSION (if necessary)
Moved by______, seconded by______that the Board adjourn the Executive Session at p.m.
Mrs. Krista Mrs. Shane Mr. Sal Mrs. Christina Mrs. Kathleen Flinn Svorec Sileo Jennings O'Flynn AYE NAY ABSENT ABSTAINED
19. ADJOURN MEETING
Moved by seconded by ______that the May 7, 2018 Work Session/ Regular Meeting be adjourned at _____ p.m.
Mrs. Krista Mrs. Shane Mr. Sal Mrs. Christina Mrs. Kathleen Flinn Svorec Sileo Jennings O'Flynn AYE NAY ABSENT ABSTAINED HILLSDALE PUBLIC SCHOOLS HILLSDALE, NEW JERSEY
FIELD TRIP LIST 2017-2018
Atrium Senior Care Facility, Park Ridge, NJ Beechwood Park Bergen Community College Bergen County Museum Bergen County Playhouse Bergen County Technical High School Boston, MA Botanical Gardens Botto House (Amer. Labor Museum) Haledon, NJ Bow Tie Warner Theater, Ridgewood, NJ* Brain Buster Competition Locations Broadway Show/ Opera Performance (NY) Bronx Zoo Buehler Challenger & Science Museum, Paramus Campgaw Reservation Castle Shakespeare Repertory Company, Budd Lake, NJ Children's Museum of the Native American Dave and Busters, West Nyack, NY Demarest Farms, Hillsdale, NJ DePiero Farms, Montvale, NJ Dwight Englewood School, Englewood, NJ Edison Historical Site Ellis Island/Statue of Liberty Encore Performing Group, Tarrytown, NY Fairy Tale Forest Fairleigh Dickinson Univ., Teaneck, NJ Flat Rock Brook Nature Association, Englewood, NJ Ford Mansion, Morristown, NJ Fort Lee Historical Park Franklin Mineral Dump Friendly's, Hillsdale, NJ Garfield Middle School Great Swamp Outdoor Education Center, Chatham, NJ Greenkill Environmental Center Green Meadow Farms Hackensack Court House, NJ Hamburg Castle, NJ Harrington Park School District
Approved: August 30, 2017 Revised: February 28,2018 Revised: May 7, 2018 HILLSDALE PUBLIC SCHOOLS HILLSDALE, NEW JERSEY
FIELD TRIP LIST 2017-2018
Hayden Planetarium Hillsdale Ambulance Corps Hillsdale Borough Hall Hillsdale Fire House Hillsdale House Hillsdale Police Station Hillsdale Post Office (Washington Township location) Hillsdale Public Library Hillsdale Railroad Station Hudson Valley Historical Area Hyde Park Intrepid, New York City Iron Horse Restaurant, Westwood, NJ Jensen Farm, Woodcliff Lake John Harms Theater Kean University, Union NJ Kings Supermarket Lambert Castle, Paterson Land of Make Believe, Hope, NJ Lenni Lenape Park, Parsippany, NJ Leonia Middle School, Leonia NJ Liberty State Park Science Center Madison Square Garden, NY Maragliano Farm Maritime Center, Norwalk, CT Meadowlands Environmental Center Meadowlands Sports Arena & Convention Ctr. (Giant Stadium) Metropolitan Museum of Art Middlesex County Fire Academy, Sayreville, NJ Montclair State College Morris County Museum Morristown Museum Mountain House Restaurant, Westwood, NJ Museum of Natural History Museum Village, Monroe, NY NJN (New Jersey News) Television NJP AC, Newark, NJ New Jersey Law Center, New Brunswick, NJ
Approved: August 30,2017 2 Revised: February 28,2018 Revised: May 7, 2018 HILLSDALE PUBLIC SCHOOLS HILLSDALE, NEW JERSEY
FIELD TRIP LIST 2017-2018
Newark Museum New England Historical Sites New Jersey Bell, Oradell New York Aquarium New York Stock Exchange 911 Memorial, NYC Noches de Colombia Restaurant, Hackensack, NJ One World Observatory, NYC Paramus Park Mall Park Ridge Nursing Home, Park Ridge, NJ Pascack Hills H.S., Montvale Pascack Historical Society Museum Pascack Movie Theater, Westwood, NJ Pascack Valley H.S. Paterson Falls Performing Arts Repertory Theater Philadelphia, PA Ramapo College Ramapo Reservation Raritan Valley Comm. College Theater Ridge High School, Basking Ridge, NJ Ringwood State Park River Vale Library Robbinsville High School, Robbinsville, NJ Roseland-Green Meadows Farm Saddle River Valley Cultural Center, Upper Saddle River Seton Hall University, S. Orange, NJ South Street Seaport, New York City State Line Lookout, Alpine Sterling Mine Museum, Ogdensburg, NJ Stokes State Forest Museum Stonybrook Pool Tarrytown, New York The Ridge Diner, Park Ridge, NJ Trenton: State Museum/Planetarium/Old Barracks Turtle Back Zoo United Water Purification Plant, Haworth/Ho-Ho-Kus Valley Nursing Home
Approved: August 30, 2017 3 Revised: February 28,2018 Revised: May 7, 2018 HILLSDALE PUBLIC SCHOOLS HILLSDALE, NEW JERSEY
FIELD TRIP LIST 2017-2018
Van Saun Park Van Steuben Home Washington Township Post Office Washington, D.C. Westchester Museum WestPoint Wood Dale Park Woodrow Wilson Middle School, Edison Wyckoff Abma Farm Market Wyckoff Wildlife Center
Approved: August 30,2017 4 Revised: February 28,2018 Revised: May 7, 2018 NJDOE BUDGET O~~INE
2180-HILLSDALE BORO Date: 04/24/2018 Time: 08:36:12 2018-19 School District Budget Statement- Tax Levy Certification - Form A
It is hereby certified that the above figures are true figures setting forth the total It is hereby certified that the sum of 21 ,209,256 is required to be levied for local amount required for school purpose in the school district of HILLSDALE BORO County of district school taxes for the calendar year 2018. BERGEN for the 2018-19 school year and that the sum of 21,209,256 is required to be levied for local school district purposes for the calendar year.
Board of Education of,____ l_-/_1 _L_L-_"7_·_O_I_q_L_t::_-=_. ------N.J.
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BOARD SECRETARY DATE
Page 1/1 Hillsdale Board of Education Hillsdale, New Jersey
Schedule of Local Tax Levy Requisitions For the 2018-2019 School Year
Date Debt Service General Fund Total
2018 7/3 $38,667.00 $1,754,310.00 $1,792,977.00 8/2 $38,667.00 $1,754,310.00 $1,792,977.00 9/4 $38,667.00 $1,754,310.00 $1,792,977.00 10/2 $38,667.00 $1,754,310.00 $1,792,977.00 11/2 $38,667.00 $1,754,310.00 $1,792,977.00 12/3 $38,653.00 $1,754,306.00 $1,792,959.00
Sub Total $231,988.00 $10,525,856.00 $10,757,844.00
2019 1/2 $38,667.00 $1,754,310.00 $1,792,977.00 2/1 $38,667.00 $1,754,310.00 $1,792,977.00 3/1 $38,667.00 $1,754,310.00 $1,792,977.00 4/2 $38,667.00 $1,754,310.00 $1,792,977.00 5/2 $38,667.00 $1,7 54,310.00 $1,792,977.00 6/3 $38,652.00 $1,754,305.00 $1,792,957.00
Sub Total $231,987.00 $10,525,855.00 $10,757,842.00
TOTALS $463,975.00 $21,051,711.00 $21,515,686.00