Stapleton & Cleasby Parish Council Minutes – 2017/18

10 May 2017 (Annual General Meeting)

10 May 2017

14 June 2017

2 August 2017

18 October 2017

29 November 2017

10 January 2018

21 February 2018

4 April 2018

MINUTES OF STAPLETON & CLEASBY PARISH COUNCIL AGM HELD ON WEDNESDAY 10TH MAY 2017 AT 7PM IN STAPLETON & CLEASBY VILLAGE HALL.

Present: J Blueman, P Crack, C Vigors, I McTrusty, C Mitchell, C Glass, J Dodd. K Proudfoot (Clerk) Apologies: K Sleightholme, District Cllr C Dawson, County Cllr A Thompson. MOP: J & J Smith. MS Rooney, Mr Day, Mr Pettler. A G E N D A

1. ELECTION OF CHAIRMAN- Cllr C Mitchell proposes Cllr J Blueman. Seconded by Cllr C Vigors. Unanimously agreed. 2. ELECTION OF VICE CHAIR- Cllr C Mitchell propose Cllr I McTrusty. Seconded by Cllr P Crack. Unanimously agreed. 3. DECLARATION OF ACCEPTANCE OF OFFICE TO BE SIGNED BY NEW CHAIR. Done 4. TO RECEIVE REPORTS FROM: CHAIR-See attachment. Agreed letter of thanks be sent to PC Wilbor. Chair thanked everyone for their time & support. FINANCIAL REPORT- See attachment and unanimously agreed & ratified. DISTRICT CLLR DAWSON- Clerk read out report on District Cllr C Dawson’s behalf -see attachment. 5. TO FIX DATES FOR PC MEETINGS- Agreed that dates fixed up to August- Wednesday 14th June @7.30pm, Wednesday 2nd August @7.30pm. 6. CLOSE OF MEETING. - Meeting closed @7.15pm.

Minutes approved by Chair………………………………. Date…………………… Clerk……………………….

THIS MEETING WILL BE FOLLOWED BY AN ORDINARY MEETING OF THE PARISH COUNCIL.

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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PCHELD ON WEDNESDAY 10th MAY 2017 IN STAPLETON & CLEASBY VILLAGE HALL FOLLOWING ON FROM AGM.

The Chair invited the members of public to speak; - Ms Rooney asked why the 2 trees in the shrubbery had been removed – the chair replied that though they had done no damage to property one tree was partially dead and needed removing, the other was in dire need of cutting back, but as the tree had been left unchecked for many years the height could not be reduced by more than a meter, so it was decided to remove both trees to improve appearance of the area. Next the issue of the proposed removal of the Yew tree in the grounds of the VH was addressed by several MOP’s who had been at the Village Hall meeting. There followed a heated exchange by a resident, but the Chair pointed out that it had been an awkward subject, and a decision had already been taken, as it had been discussed twice at PC meetings and not one resident had attended the meetings to voice their concerns. The RDC had asked the PC if it had any objections to the tree being removed and a vote was taken-the result being that PC were agreeable to removal of the Yew, and a replacement tree would be planted on VG. Mrs Smith pointed out that at VH AGM a vote of 18 to 4 was taken in favour of keeping the Yew Tree & a petition used had not been legal. It was said that the tree was not unhealthy so there was no reason to remove it & had the PC been in the full knowledge of the facts their decision would perhaps have been different. Dr Sagoo had played a significant part in the meeting of the VH and had stepped in to try and calm things down and prevent further bad feeling in the village and he had asked for a vote re the tree & it was minuted that the villagers voted in favour of tree staying. Cllr Glass who had attended meeting as PC representative said that there was a lot of animosity at the meeting & had been unaware of the passion the issue raised & because of the amount of voices wanting tree to stay then perhaps it would be best if it did stay. It was also noted by the Chair that the Chair of VH and his wife, who have put a lot of hard work into the hall renovation project, had been treated disgracefully by some residents & any vendettas by such people should finish now. A discussion then ensued as to whether the Yew tree had a TPO. The Chair stipulated that there was no TPO on the Yew, and such trees are now of least concern to authorities. Finally, the Chair gave one reason for tree to come down, this being concern over number of berries it shed & were then trodden into hall carpet and floors, where upon the Chair asked for volunteers to clear berries from car park if the tree were to remain-Mr John Pettler volunteered to carry out this task.

1 Apologies. -See AGM Minutes. Note 7.45 County Cllr A Thompson arrived. 7.20pm Ms Rooney left the meeting. 2 Declaration of Interest by councillors on any of the agenda items below. -None 3 Minutes of the meeting of the PC held on Wed 29th March 2017 were agreed & signed as a true record. Proposed by C Mitchell, seconded by P Crack. 4 Clerks Report- Matters Arising from previous minutes. 4.1 To note any further information re site visit Teesside Farm. -none as to date. 4.2 To discuss works required cherry tree and other tree Cleasby-awaiting report from arborist. - Chair reported back that arborist still very busy but he will contact them. 4.3 4.3 To discuss response from RDC re new dog bin at old site. -Clerk had contacted RDC & no more bins allowed until further notice. 4.4 To note n/b cleaned. -Thanks given to C Vigors & P Crack for cleaning boards. 4.5 To note if rubbish along Moor Lane & Cleasby Stapleton road cleared. -Done. 5. To Consider following planning applications. 5.1 Full planning permission for new steel frame storage shed @Russett Knowle Moor Lane Cleasby-Circulated by email- this was discussed & mat ob. made re building not to be too high -restrictions adhered to. 5 | Page

Also request made for Clerk to contact planning asking to return to hard copies as not socially inclusive. 5.2 Notice of intention to remove 1 No. Yew tree subject to TPO 5/2003 -see above. 6. To consider financial matters. 6.1 Balance-£6174.11 bus acc £1343.59 Small project funding Cleasby -£625.66 best kept village monies inc. Stapleton £0. Capital £450 -noted. 6.2 To agree & ratify clerk’s expenses for year ending 31st March 17.- £92.11-agreed & ratified. 6.3 To agree & ratify auditors invoice-£35-agreed & ratified, 6.4 To note payment of invoice Grange Garden services-£2033-noted 6.5 To note payment sign invoice -£5.38- noted 6.6 To note payment of invoice plants for shrubbery- £430.58 Vat pd £7.50- noted 6.7 To note payment invoice Holstein tree -£250-noted 6.8 To note receipt precept-£2000 & receipt RDC grant £500.-noted. 6.9 To approve annual governance statement &accounting statements. -Approved & signed 6.91 To approve asset register & Risk management – Approved & signed 6.92 To note Vat return completed-Noted. 6.93 To agree & ratify grass cutting invoice-£370.80 vat element- £61.80 7. Cleasby Matters 8. Stapleton Matters 8.1 To note response from Highways re pot holes Hillside entrance and Cleasby Lane. - Potholes Hillside repaired, but potholes along Cleasby Lane couldn’t be inspected so Clerk to ask them to check again & Cllr Mitchell to ask vehicle owner not to park in that area. 8.2 Chair asked Clerk to contact Highways who in the past when repairing footpath when shrubbery was overgrown had had covered over a drain manhole-Clerk to contact Highways. 8.3 To query with County Council who had put up signpost for Teesdale Way on VG without our permission 9. Correspondence. 9.1 To note letter from NYCC re Area Committee Vacancies-Circulated. 9.2 Crime bulletin -Circulated 9.3 To note ‘Best Kept Village’ judging will take place in first 2 weeks in July- Circulated by email. 9.4 Richmondshire Area Newsletter -circulated by email. The Chair congratulated County Cllr Thompson on his success in the elections and invited him to speak: County Cllr Thompsons points made were: Main thrust A66 duelling; liaises with Police re speeding issues in the area & explained that as yet the initiative re training of civilians to use speed guns and the possibility of using matrix signage. He would like to see the 40mph signs moved back towards Stapleton Manor & the Blackwell Bridge. County Cllr Thompson has for some years been cutting grass along Stapleton Bank for which the PC are most grateful but no longer does land by end of Cleasby Lane. He also stated that he could be contacted at any time. The Chair thanked County Cllr Thompson for his time. 10 Other Matters 10.1 Cllr Mc Trusty asked if he could put notice from & district RSPCA in n/b- Agreed. 10.2 Cllr Mitchell informed the meeting that he had been in contact with Highways re motorway gutter/run offs to be cleaned as PC had requested this 3 yrs. ago- they now agree that they are blocked. 10.3 Chair noted that surveyors had been surveying land next to Mr McGuigan’s.

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10.4 North Permit Scheme Consultation- Cllr Sleightholme asked for hard copy Agreed to hand over consultation to him to complete. 10.5 North Richmondshire Area Committee meeting wed 17th May. -Noted 11. To note the date & time of next meeting Wednesday 14th June @7.30pm.

Meeting closed at 8.20pm.

Minutes approved by Chair…………………………………Date…………………. Clerk……………………....

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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PC HELD ON WEDNESDAY 14th JUNE 2017 IN STAPLETON & CLEASBY VILLAGE HALL AT 7.30PM. Present: J Blueman, C Glass, P Crack, C Mitchell Sleightholme, C Vigors. District Cllr C Dawson, County Cllr A Thompson. K Proudfoot (Clerk) MOP’s- Mr Smith, Mr Day, Mr & Mrs Ward, Mrs S Harris, Mr Dockrees., Mrs Evans. Mr Harris

Chair opens meeting and explains that he expects an orderly meeting with 10mins only for public to speak & not to speak unless invited by the Chair.

Mr Smith (Trustee of VH) speaks- at AGM vote was carried for Yew Tree to stay 14-4, so surprised still on agenda for discussion by PC tonight. The Chair spoke saying at end of last meeting Mr day had asked what was to be done & since then the Chair has done various research in his own time re the rules and regulations of VH meeting voting rights etc. He will read a statement out to the PC re facts & figures from Charites Commission. Initially the VH Committee had agreed that the tree would come down – the meeting was hijacked by group of people who wanted their way& facts & figures were not adhered to. The Chair said that the PC would discuss this under item 7.1

Mr Smith then spoke explaining that the Trustees meeting prior to AGM had not been attended by all Trustees as not all of them were informed about meeting, only those in favour or removal of Yew Tree. The chair spoke saying that this was an ongoing issue from 2004 & the PC’s involvement stemmed from RDC asking the PC as to whether they had any objections to a standard English tree replacement for the Yew to be sited on the Village Green and in what position to which the PC replied they had no objection. RDC had asked for decision and PC voted and gave their decision as a joint council of both Stapleton & Cleasby Village. At this point Cllr Sleightholme raised issue of number of Cllrs per village to which the Chair explained the rules that applied on basis of electoral register. The Chair went on to say that the PC prided itself on being a fair PC who take an interest in each village not just the one they live in, and they are volunteers who do not get paid and do it in their own time & if anyone is unhappy with the PC then at the next election they should speak up and vote the Cllrs off. Each meeting is open to the public & yet in general no person attends the meetings except when they have a complaint.

Mr day then speaks saying that he sorted out the water on the VG. Re the Yew tree it was done and dusted surely and the cost of its removal would be great & will do more damage than good Mr Dockree spoke saying that he had not been consulted in the poll & other residents hadn’t been consulted.

Mrs Harris from Stapleton then raised an issue about a planning application at Stapleton that was not on the Agenda. The Chair explained that it had been received after the agenda had gone out but would be discussed under item 5.1 should they wish to stay.

1 Apologies. I McTrusty, J Dodds 2 Declaration of Interest by councillors on any of the agenda items below. -none 3 Minutes of the meeting of the Agm and ordinary meeting of the PC held on Wed 25th May 2017 were agreed & signed as a true record. Proposed C Mitchell, seconded C Vigors. 8 | Page

The Chair welcomed County Cllr Thompson & invited him to speak: - He explained he had his own views re Yew tree which he was not going into but moral was to use your PC as you as residents pay for them and they do a good job. As for plans (item 5.1) he would voice his opinions to RDC as resident. He explained one of his chief concerns was speeding & he has pushed for the use of voluntary residents to be trained by Police in usage of speed gun to try &get message through to motorists who speed through our villages. He suggests that one is set up for Stapleton & Cleasby that he is quite happy to front it, the PC agree to this unanimously so County Cllr Thompson will complete forms. The Chair asks how system works and County Cllr Thompson explains need a minimum of 3 people- 1 for camera, one to take down car reg & one to note make & colour of vehicle. The front person completes the form and sends it off – in excess of 36mph motorist will receive formal letter from Police, if caught 2nd time a stiffer letter is sent, 3rd time visit from Police with warning if caught again could lose licence. Volunteers are insured by Police as long as have signed declaration & obey rules re siting of speed gun etc. He then went on to say that at the moment NYCC don’t allow matrix boards to be put up by parishes; hire costs £3800+vat, & he is going to take this issue up with NYCC highways & put forward possibility in future of several villages raising money for matrix boards in share scheme, possibility raising money by increase in Precept for a year. Finally, a change in law is needed to enable extension of 40mph limits & he will do utmost to see this through. The Chair thanks him & County Cllr Thompson leaves the meeting at 8.05pm. Matrix issue to be put on next agenda. 4 Clerks Report- Matters Arising from previous minutes. 4.1 To note any further information re site visit Teesside Farm. -none 4.2 To discuss works required cherry tree and other tree Cleasby-awaiting report from arborist. -works been carried out & awaiting invoice- Note cherry tree rotten. 4.3 To note response re request for hard copy of planning applications. -Noted that Chair had asked Clerk to speak with Peter Featherstone re hard copy of contentious applications -to be invoiced on monthly basis. 4.4 To note response re pothole Cleasby Lane-added to programme of works 4.5 To note response re drain manhole Strawgate grove shrubbery-doesn’t meet criteria. 4.6 To note response re Teesdale Way signage. -no response 5. To Consider following planning applications. 5.1 Full planning permission for erection of one new dwelling with detached double garage at plot1 land off Cleasby Lane Stapleton, . 5.2 Full planning permission for proposed new dwelling on vacant land at plot 2 land off Cleasby Lane Stapleton North Yorkshire. The above 2 applications were discussed & the following mat obs made by PC- concerns re access for site & height of elevated properties. Concerns were raised & noted by some Stapleton residents re access & height & Chair emphasised that they must also put forward their concerns to RDC 6. To consider financial matters. 6.1 Balance-£5956.20 bus acc £1343.59 Small project funding Cleasby -£625.66 best kept village monies inc. Stapleton £0. Capital £450 -noted 6.2 To agree & ratify clerk’s salary -£400 – Agreed & ratified 6.3 To agree & ratify grass cutting invoice-£247.20 Vat element-£41.20 -agreed & ratified 6.4 To note receipt of Precept- £2000 - noted 6.5 To note receipt of Vat return-£280 - noted 6.6 To note grass cutting payment for Stapleton from NYCC- £107.50; Cleasby- £112.98 – noted.

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7. Cleasby Matters 7.1 To discuss replacement tree for Yew- Chair reads out statement (see attachments) & throws it open to PC members; Cllr Glass Thanks Chair & remains with previous vote; Cllr Mitchell -vote taken & strongly believe can’t revisit decision; Cllr Crack- supports David carter & tree should go to complete refurbishment but was unaware of strong feeling in Cleasby; Cllr Vigors strongly opposes removal of tree as ends don’t justify means; Cllr Sleightholme- doesn’t know all facts & personally can’t see why caused such trouble. Cllr Vigors asks Chair if meeting of VH Committee was minuted when decision made to take tree down. Chair allows Mr Smith to speak: - states that minutes of meeting should have been read out at next meeting which they were not. He asks where the PC got their information from -was the arborist correct that tree didn’t need to go? so have PC made decision on shaky ground. The Chair spoke-RDC asked the PC if we had any objections, which we then discussed & took a vote on providing space on Vg for replacement tree. The PC responded to a request from RDC not VH Committee. The Chair then went on to say that he will get minutes from Agm & ordinary meetings & in his own time will go through them & at next meeting will inform PC if been minuted & if so decision will stand. Mr smith said discussion of Yew tree arose because Mr Carter asked for comments on his Chairman’s report & Yew tree was mentioned in that report. Chair said it should have been put on agenda for next meeting & he should have asked for Repot to be verified – not go to open discussion. Mr Smith thanked The Chair for his effort & fairness. 8. Stapleton Matters 8.1 Bus shelters tidied out by Cllr Glass & husband in time for Best village competition judging. -Chair thanks them for their efforts. District Cllr Dawson leaves the meeting @8.45, & 3 MOP’s leave. 8.2 Bushes near n/b need trimming-Noted 9. Correspondence. 9.1 Crime bulletin April- circulated – noted also that fish had been stolen from Cleasby lake. 10 Other Matters 10.1 To note Monitoring form for Locality Grant completed and sent off. -Noted & noted that email received saying everything was in order. 11. To note the date & time of next meeting Wednesday 2nd August 2017 @7.30pm

The Chair thanked everyone and the meeting closed at 8.55pm.

Minutes approved by Chair…………………..Date………………….. Clerk…………………………..

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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PC HELD WEDNESDAY 2nd AUGUST 2017 IN STAPLETON & CLEASBY VILLAGE HALL AT 7.30PM. Present: J Blueman, P Crack, C Vigors, I McTrusty, K Sleightholme, J Dodd, C Mitchell, District Cllr C Dawson, County Cllr A Thompson. K Proudfoot(Clerk). MOP’s: Mr & Mrs Smith, Mr & Mrs Webster, J Seymour.

1 Apologies. -C Glass. The Chair spoke explaining he had spoken to David Carter on the phone re the Village hall committee meeting last night & at end of night nothing had been decided re the removal of the Yew therefore as far as the PC were concerned item 4.2 on the agenda did not need to be discussed further & so will be removed from agenda.

The Chair then asked if any MOP’s had anything they wished to say: Mr Smith spoke saying that meeting had gone well & decided not to tarmac carpark. He said Mr Carter seemed to have taken on board that he has Trustees to help take on ‘pain of battle’ & that there had been lack of communication. Mr Smith said public had not been consulted & as Charity they must abide by Charity Commissioners rules that all Trustees must be in accord. With regards to RDC planning & Mr Featherstone they were not aware of the full facts as was PC because of misinformation. Mr Smith said he’d challenged Mr carter as to where he got instructions re removal of Yew & he had replied from minuted 2003 minutes- Mr Smith had pointed out that some of those Trustees were no longer here. Mr Smith said that the trustees would work together with Mr carter & go forward together. Mr carter over the years had done a fantastic job. Cllr Crack who had also been at the meeting spoke to say that that Mr carter had backed down and agreed to have tree pruned to stop the aggravation. Mrs Smith asks Cllr Crack for a copy of the minutes of last night’s meeting when completed to which she agrees. The trustees will keep RDC informed of the situation. A letter had been distrusted to Cllrs by Mr Smith & this was read out, the Chair then closed meeting with Trustees (MOP) & as far as PC concerned matter closed. Mr Smith thanked the Chair & the PC for their help & support. 2 Declaration of Interest by councillors on any of the agenda items below. -None 3 Minutes of the meeting of the PC held on Wed 14th June 2017 were agreed & signed as a true record. Proposed by C Vigors, seconded by C Mitchell. Note item 8.2 Clerk should have contacted Andy Glass re trimming. 4 Clerks Report- Matters Arising from previous minutes. 4.1 To discuss matrix/ speed issues- County Cllr Thompson explains that he is going to put a motion to Richmondshire Area Partnership that PC’s should be allowed to buy own matrix boards. The chair asks whether any surveys re the success of matrix board usage has been carried out to which he replies that he doesn’t know. 4.2 To note the Chairs findings re on minutes re Yew tree removal. -see above. 5. To Consider following planning applications. 5.1 Application for prior approval determination under part 16 of the general permitted development order for installation of a 17.5metre lattice mask supporting3 no. antennas, 2 no.300mm diameter transmission dishes, 2 no. equipment cabinets & ancillary development @ Manfield Rd off Moor Lane Cleasby north Yorkshire-circulated by email & file. This was discussed in depth – mat obs were made -if old mask is at end of shelve life why not

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replace in same position as infra structure is present; new location it will be eyesore as very prominent; & had any other sites been considered.

7.55pmMr & Mrs Smith left the meeting. 5.2 Ref 17/00256 FULL planning Permission plot 2 Cleasby Lane Stapleton 5.3 Ref:17/00254 FULL planning permission plot1 Cleasby Lane Stapleton. The above 2 amended applications were discussed together & because of the quality of the plans provided the Clerk was to write to Ian Nesbitt stating that it was impossible to make informed mat obs on the quality of info provided, a covering note with a list of changes would have helped greatly. The Chair would speak to residents in Cleasby Lane to find out their concerns/objections. 6. To consider financial matters. 6.1 Balance-£5529.78 bus acc £1343.59 Small project funding Cleasby -£625.66 best kept village monies inc. Stapleton £0. Capital £450 -noted. 6.1 To note payment of RDC invoice re 2x planning apps -£16-noted 6.2 To note receipt of grass cutting payment NYCC-£220.48-noted 6.3 To note External auditors report & discuss price of copies if requested. - Discussed & noted &agreed to charge £5 per copy of auditor’s report. 6.4 to agree & ratify grass cutting invoice-£247.20 Vat element £41.20 -Note 2nd invoice had been received today for £247.20 vat element £41.20 & both invoices were agreed & ratified. 6.5 To agree & ratify invoice for tree works Cleasby. -Not received yet defer to next meeting. 7. Cleasby Matters 7.1 To note correspondence from Cleasby farm re Horse Chestnut tree-this was discussed in depth as Cllr Vigors explained the situation which appears to have now been resolved with the help of County Cllr Thompson. 7.2 To discuss email from RDC re tree issue Cleasby &BT lines- Clerk to contact BT re lines chaffed by tree branches. 7.3 Noted that commemorative apple tree listing to side-agreed to monitor situation. 7.4 Road lines Cleasby Corner- Clerk to contact Highways again. 8. Stapleton Matters 8.1 Clerk to contact Andy Glass re trimming of bushes n/b and post box. 9. Correspondence. 9.1 To note newsletter Julia Mulligan- Circulated by email & file- noted 9.2 To note letter from highways England re local access rd.- circulated by email & file 9.3 Crime bulletin June- circulated. -noted 9.4 To note email from County Cllr Thompson re road closure -Circulated by email & file- County Cllr Thompson explained situation. 9.5 To note letter from NYCC re consultation re disposal of hazardous household waste- circulated- Noted 9.6 To note email from NYPCC re ‘working better together’- circulated- This was discussed & agreed that the PC should write voicing their concerns against this as system in situ now does not appear to work. 9.7 Local homes for local people newsletter-circulated & noted 9.8 Richmondshire Area P’ship funding & grants available-circulated & noted.

District Cllr Dawson leaves the meeting @ 8.45pm.

9.9 Electoral review of Richmondshire: warding arrangements- circulated noted County Cllr Thompson explains our boundary remain unchanged for Barton, Stapleton & Cleasby but Croft on Tees & Eryholme tagged onto our ward.

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9.91 To note information from NYCC -Richmondshire area committee- election to fill vacancy for co-opted member- circulated. Noted 9.92 To note Mineral & Waste Joint plan consultation from NYCC circulated by email- Noted 9.93 To note results of ‘Best kept village’ competition. -Noted neither village won. 9.94To note letter from RDC re draft Statement of Community involvement. - circulated by email & file. - Noted 10. Other Matters. 10.1 The Chair raised the motion of purchasing 2 planters to go at the end of the opening into the village hall using Cleasby’s pot of money-This was discussed & agreed that Chair go ahead and find 2 planters. 11. To agree time & date of next meetings. -Wed 6th September 2017 @7.30pm, Wed 18th October @7.30pm, & Wed 29th November 2017 @ 7.30pm. The Chair thanked everyone for their time and the meeting closed @ 9.15pm.

Minutes of the meeting approved by Chair…………………………….Date……………… Clerk………………………………

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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PC HELD ON WEDNESDAY 18TH OCTOBER 2017 IN STAPLETON & CLEASBY VILLAGE HALL AT 7.30PM. Present: J Blueman, P Crack, I McTrusty, C Vigors, K Sleightholme, County Cllr A Thompson. 1 Apologies. -C Glass, C Mitchell, J Dodd, District Cllr C Dawson. 2 Declaration of Interest by councillors on any of the agenda items below. -None 3 Minutes of the meeting of the PC held on Wed 6th September 2017 were agreed & signed as a true record. -Proposed C Vigors, seconded P Crack. The Chair asked if all Cllrs had seen and read Mr Carters letter forwarded by the Clerk. This was affirmative & it was noted that a letter from his solicitor stated that Mr Carter had acted appropriately as Trustee of VH & not lying as was suggested by other trustee members. Hard copy to be placed in PC records. 4 Clerks Report- Matters Arising from previous minutes. 4.1 To discuss planters for village hall. -Cllr Vigors had been to Great Smeaton and looked at Planters and showed PC pictures of them. It was suggested that wooden planters have maintenance issues & perhaps clay pots more viable as long as frost proof. Cllr Vigors to look at clay pots at Sam Turners & ascertain volume cost etc. agreed no rush as can wait till Spring. 4.2 To discuss most recent crime bulletin- noted & omission of burnt out vehicle Moor Lane discussed – more serious crime. The Chair invited County Cllr Thompson to speak & he made the following points: • He had spoken to Mark Woods who has been assigned to Kirby Misperton at moment to help deal with fracking protesters. His assistant Helen Sutherland has been visiting village communities re identity marking on lawn mowers strimmer’s etc. think about asking her to our communities. • Great deal of criticism re 101 number & advised that if crime has been committed and 101 doesn’t work dial 999. • Speeding issues still looking for 5th volunteer. • He has raised issue of Matrix boards in area & asks that NYCC ruling be changed- going before Scrutiny Committee mid-November. • RDC in line with all other rural district councils- the planning Committee is asking all PC’s if know of any person who has land to put ¾ house on. Chronic shortage of land for houses & need 180 houses to be built per yr. (excluding Colburn etc) • Predecessors, M Heseltine’s ‘Pot of Gold’ - £5000 applications to be in by 31st March only to applications so far. Chair to think about it.

The Chair raised the question re the 2 applications made for 2 large properties at Stapleton, why did they not have put any starter homes on plot & why if no starter homes on plot does developer have to pay RDC ? £17k. County Cllr Thompson explained that this is known as a CIL which is a levy but he will look into situation which would also apply to Teesside farm site. The Chair Thanks County Cllr Thompson for his time 5. To Consider following planning applications. 6. To consider financial matters. 6.1 Balance-£6150.58 bus acc £1343.59 6.2 To agree & ratify invoice for tree works Cleasby. -noted 6.2 To agree & ratify invoice for tree work Cleasby—noted still no invoice received. 6.3 To note int audit to be performed by K Sleightholme & I McTrusty. -Noted, documents given to them. 6.4 To note receipt of precept payment -£2000.-Noted 6.5 To discuss precept correspondence 18/19 -circulated. Noted & Clerk to produce budget for next meeting to discuss. 15 | Page

6.6 To agree & ratify invoice for grass cutting -£247.20 Vat element- £41.20- Agreed &ratified, also Clerk to ask them not to do final cut of beacon as too wet. 7. Cleasby Matters 7.1 To discuss purchase of planters for VH entrance. See earlier item. 8. Stapleton Matters 9. Correspondence. 9.1 Clerks & Councils Direct-see pg. 24 interesting article-circulated 9.2 To discuss complaint re parking on VG Stapleton -Circulated-this was discussed in depth & agreed that PC had tried all ways to prevent this from occurring to no avail- agreed letter to be sent to Mrs O’Flynn explaining situation. 10. Other Matters 11. To agree time & date of next meeting Wednesday 29th November 2017 @ 7.30pm.- Agreed.

Meeting closed @ 8.25pm.

Minutes approved by Chair…………………. Date…………………… Clerk………………………….

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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PC HELD ON WEDNESDAY 29TH NOVEMBER 2017 IN STAPLETON & CLEASBY VILLAGE HALL AT 7.30PM. Present: I McTrusty, P Crack, J Blueman, J Dodd, C Mitchell, K Sleightholme (7.35pm) District Cllr C Dawson. K Proudfoot (Clerk). 1 Apologies. – C Vigors. 2 Declaration of Interest by councillors on any of the agenda items below. -None 3 Minutes of the meeting of the PC held on Wed 18th October 2017 were agreed & signed as a true record. -Proposed- I McTrusty, seconded P Crack. 4 Clerks Report- Matters Arising from previous minutes. 4.1 To note response from County Cllr Thompson re CIL with regards to Teesside Farm etc- this was read out and discussed in detail & agreed to note the PC’s objections to the system. Re ‘pot of gold’ agreed that this go on next agenda ideas such as fencing round Stapleton VG. 4.2 To discuss email from Peter Featherstone Richmondshire Planning re site visit Teesside Farm- this was discussed &agreed any date after second week of January 2018. Clerk to contact Mr Featherstone. 5. To Consider following planning applications. 5.1 Full planning permission for lean to extension on side of existing building at High Bank Farm, Cleasby Rd Stapleton- Circulated no mat obs made. 6. To consider financial matters. 6.1 Balance-£5903.38bus acc £1343.59 6.2 To agree & ratify invoice for tree works Cleasby. 6.2 To agree & ratify annual donation to Village Hall- £150-Agreed & ratified 6.3 To agree & ratify invoice for grass cutting -£247.20 Vat element- £41.20-Agreed & ratified. 6.4 To discuss budget and agree and ratify Precept for next financial year. -circulated. This was discussed in depth & agreed & ratified to keep Precept at £4000. 6.5 To note information re changes to banking-ring fenced-Circulated. - Noted 6.6 To note any findings of internal audit. - after clarifications re year end timings this was agreed & ratified all procedures etc in place. 7. Cleasby Matters 7.1. To discuss ‘Village Hall Access Road- Resurfacing’- this was discussed & agreed that PC had no objections if it was ensured that no run off onto any neighbour’s land, Clerk to send letter to Village Hall stating this. 8. Stapleton Matters 8.1 To note & discuss vehicular tyre marks on VG Stapleton around Bonfire Night. -this was discussed & unfortunately no one had seen anything- Noted. 9. Correspondence. 9.1 To note press release for Friarage Hospital event -Circulated. 9.2 Clerks & Councils Direct- Circulated 9.3 To discuss letter from NYCC re Street light improvement. -Circulated. 10. Other Matters 10.1 To discuss possibility of increasing lighting in streets due to increase in crime. - this was rendered ineffective due to item 9.3. 10.2 Street light No.8 Stapleton Bank off-Clerk to report fault. 11. To agree time & date of next meetings. This was discussed and agreed the following dates: Wed 10th Jan 2018, Wed 21st Feb 2018, Wed 4th April 2018 all @7.30pm, Wed 16th May 2018 AGM followed by Ordinary meeting of Council to start at 7pm.

Meeting closed at 7.55pm.

Minutes approved by Chair…………………………. Date………………………... Clerk……………………………………………………………...

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MINUTES OFMEETING OF STAPLETON AND CLEASBY PC HELD ON WEDNESDAY 10TH JANUARY 2018 IN STAPLETON & CLEASBY VILLAGE HALL AT 7.30PM. Present: P Crack, J Blueman, C Glass, J Dodd, C Vigors, K Sleightholme, C Mitchell 1 Apologies. I McTrusty, County Cllr Thompson, Dist Cllr C Dawson. 2 Declaration of Interest by councillors on any of the agenda items below.-None 3 Minutes of the meeting of the PC held on Wed 29th November 2017 were agreed & signed as a true record. Proposed-C Mitchell, seconded P Crack. 4 Clerks Report- Matters Arising from previous minutes. 4.1 To discuss any ideas for ‘Pot of Gold’ deferred from last meeting.- this was discussed & Clerk to contact Cllr Thompson. 4.2 To note date of site visit Teesside Farm is Thursday 11th January @2pm meet in front of Teesside Farm.-Noted 4.3 To note Clerk reported street lights Stapleton Bank.- Noted Cllr Crack to check lights not gone off again. 5. To Consider following planning applications. 5.1 Application for approval of reserved matters following outline Approval of planning permission 15/00157/OUT at Fitzharding house, The Green Cleasby, Darlington, DL2 2QZ- Circulated by email 8/12/17 & mat obs made re windows, rear glass feature & not in keeping with property in village sent in. 6. To consider financial matters. 6.1 Balance-£5506.18 bus acc £1343.83.-Noted 6.2 To note receipt of Northern powergrid way leave-£13.36 (not incl. in balance)- Noted 6.3 To agree & ratify clerk’s salary (oct- Dec) -£400.-Agreed & ratified. 6.4 To note calculation of council tax base rate for Stapleton & Cleasby-Noted 6.5 To note receipt of cheque for £123.60 for overpayment grass cutting, not shown in spreadsheet-noted 7. Cleasby Matters 7.1 Complaint received from resident about dog fouling and rubbish around Manor Cottage, Church Lane-Cllr Vigors called on property & explained the problem, residents leaving. Agreed to monitor situation. 8. Stapleton Matters 8.1 Brought to PC’s attention concerns re building of house behind Hillside-noted but agreed rumours only. 8.2 Chair read out letter from residents of Manor Cottages Stargate Lane re parking issues caused by yellow lines outside properties & suggests that they are removed or moved to other side of road, have written to NYCC.-this was discussed in depth by PC & agreed that it would not be possible to move lines from No.14 up over to the other side of road as could cause more problems than it would solve. Agreed letter to be sent to Highways & resident re PC’s decision. 9. Correspondence. 9.1 To note correspondence from Sam Hutchinson Community mapping project Officer NYP and discuss any issues to be raised with her on Thursday 25th Jan @7pm BVI. -Circulated. Cllr Mitchell asked Clerk to bring up issue of cross border cooperation. 9.2 To note Notice of joint commissioning of Primary Care Committee meeting Tuesday 9th Jan 3.15-5pm NHS Boardroom2 Hambleton, R’shire & Whitby CCG, Civic Centre, Stone Cross Northallerton- Circulated. Noted 9.3 Crime bulletin -November 17- circulated- noted 9.4 To note grass cutting payments 2018/19- Cleasby £112.98, Stapleton-£107.50- Noted 10. Other Matters 10.1 Clerk to prepare new Data protection information for next meeting-Noted. 11. To agree time & date of next meeting on Wednesday 21st February 2018 @7.30pm.- Noted. Meeting closed @8.20pm.

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Minutes approved by Chair ……………….Date……….Clerk…………………

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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PC HELD ON WEDNESDAY 21st FEBRUARY 2018 IN STAPLETON & CLEASBY VILLAGE HALL AT 7.30PM. Present: J Blueman, P Crack, I McTrusty, C Mitchell, C Vigors, District Cllr C Dawson, County Cllr A Thompson (7.55pm) 1 Apologies. -K Sleightholme, C Glass, J Dodd. 2 Declaration of Interest by councillors on any of the agenda items below. -none 3 Minutes of the meeting of the PC held on Wednesday 0th January 2018 were agreed & signed as a true record. Proposed C Mitchell, seconded P Crack. 4 Clerks Report- Matters Arising from previous minutes. 4.1 To discuss any ideas for ‘Pot of Gold’ quote obtained? - The Chair explained he had researched cost of matrix boards on line and found cost of 2 boards in euros cheaper than cost of British sourced ones, solar powered or battery, to put forward to County Cllr Thompson. 4.2 To note if Stapleton Bank lights working. No. 10 light off again clerk to report this & also light outside Manor Farm next to permanently on light. 4.3 To note response from Highways re ownership land where parking problems. -this was discussed and due to changed circumstances situation appears to have resolved itself. 4.4 To note Clerk raised issue of cross border cooperation for Police. - this was noted, and clerk explained about email re local Policing questions Tuesday27th February 2018- can watch live webcast. 5. To Consider following planning applications. 5.1 Full planning permission for two storey and single storey rear extension at Thorncroft, The Green, Stapleton- this was discussed and Clerk to say no mat obs made unless neighbours have objections to plans. Clerk also to again put forward the frustration s of the PC over the on-line system now used and the poor quality of plans because of size etc. 6. To consider financial matters. 6.1 Balance-£5243.74 bus acc £1343.83.- noted. 7. Cleasby Matters 7.1 Resident brought to our attention blocked drain/gulley by post box -Clerk to contact Highways. 7.2 Complaints received re rubbish/soil on Russett Knowles land against hedge – this was discussed & agreed on private land, not in village and not concern of PC. 7.3 Cllr Vigors had contacted RDC re rubbish up Wild Duck Lane-resolved. 8. Stapleton Matters 8.1 To discuss state of road markings coming into Stapleton from Darlington. - Clerk to contact Highways & also mention again lack road markings on Cleasby Corner. 8.2 To note NW tarmacked entrance to works on Strawgate Lane. -noted.

The Chair invited County Cllr Thompson to speak- He explained about 4 vehicles crashes at bottom of his drive within 30 mins & felt due to speeding – spoken with Highways and application to go forward to change to P1 road which will be gritted. Ice signs to remain for duration of Winter. Need support of PC and District Cllr, County Cllr Thompson to contact Clerk Local MP – pressure to move 40mph signs back to motorway bridge. Matrix board issues- working party within Council looking into possibility of villages buying own boards- Cllr Thompson putting forward a submission. At this point the Chair explains his research into purchasing boards & asks re Pot of Gold- 3 days left but explains in April it will start again & there will be pot of gold for Highways issues. -agreed to wait until then.

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Re present pot of gold Chair asked about 2 planters for VH entrance, Cllr Vigors has some information & Chair will investigate it also and be in touch with County Cllr Thompson. 9. Correspondence. 9.1 To note Crime bulletin Dec- circulated 9.2To discuss grass cutting contract Mr Walker & Mr Skelton- this was discussed & agreed to keep with Mr Walker as cheaper, letter of thanks to be sent to Mr Skelton. 9.3 Clerks & Councils Direct- Circulated 9.4 Community Police visit dates- Circulated. 9.5 Community messaging- NYP-Circulated. 9.6 Richmondshire funding and grants newsletter-Circulated by email. 10. Other Matters 10.1 To discuss new GDPA coming into effect 25 May 2018 – Data protection officer. - Clerk explained situation but seems to be lack of clarity over how/who provides service. Monitor situation. 11. To agree time & date of next meeting on Wednesday 4th April 2018 @7.30pm.

Meeting closed at 8.27pm.

Minutes approved by Chair…………………………….Date……………………… Clerk………………..

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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PC WEDNESDAY HELD ON 4TH APRIL 2018 IN STAPLETON & CLEASBY VILLAGE HALL AT 7.30PM. Present: J Blueman, P Crack, K Sleightholme, C Vigors, I McTrusty, C Mitchell, K Proudfoot (clerk)

1 Apologies. -C Glass, District Cllr C Dawson, County Cllr A Thompson. 2 Declaration of Interest by councillors on any of the agenda items below. -C Mitchell item 7.2. 3 Minutes of the meeting of the PC held on Wednesday 21st February 2018 were agreed & signed as a true record. -proposed by C Mitchell, seconded by P Crack. 4 Clerks Report- Matters Arising from previous minutes. 4.1 To note ‘Pot of Gold’ grant. - it was noted that PC had been awarded £305.50 for 2 planters +plants, Clerk to complete forms and return to NYCC. 4.2 To note clerk attending training session re GDPA in April-Noted. 4.3 To note no response from RDC planning re concerns over quality of plans. -noted no response received. 4.4 To note clerk reported blocked gulley by post box & up Wild Duck Lane. -Noted blocked gulley by post box resolved, Wild duck Lane did not meet criteria. 4.5 To note clerk reported road marking issues-Noted received email that these ‘service request completed’ 5. To Consider following planning applications. 5.1 16/00630/OUT -outline application with all matters reserved for erection of 5 dwellings (as amended) at barn at Teesside Farm Stapleton-circulated- this was discussed in detail mat obs s made- no one seen amended plans as not on website, query any affordable homes, noted that demolition of roof barn begun but no new entrance made as PC had earlier stipulated no access for demolition/construction across vg. 6. To consider financial matters. 6.1 Balance-£4991.04 bus acc £1343.83.-Noted 6.2 To note payment invoice Ray subs- £35-Noted 6.3 To note payment insurance -£218-Noted 6.4 To agree &ratify clerks salary (Jan-Mar)-£400-Agreed & ratified. Noted that Chair proposes rise for clerk to be discussed at next meeting of PC following AGM. Also, to discuss amalgamation of monies. 6.5 To agree & ratify internal auditor Mrs C Dawson & agree letter of engagement- budget Vat, risk assessment. -Agreed & ratified 6.6 To agree & ratify clerks annual expenses-£87.90- Agreed & ratified. 7. Cleasby Matters 7.1 Cllr Vigors spoke about County Cllr Thompson & matrix board issues & discussed. 7.2 Letter received from resident re parking in Cleasby on vg apologising for damage to grass which he will make good once weather improves. Agreed Cllr Vigors to speak with him re using another resident ‘pathway’ & parking in front of his garage. 8. Stapleton Matters. 8.1 Query was raised as to who had put up clamping sign-discussed, not PC agreed to leave in abeyance if illegal Police will inform PC. 8.2 Cllr McTrusty raised issue re damage to track in front of properties on vg suggesting perhaps residents club together to buy hardcore to fill in holes -this was discussed & agreed to wait until Teesside Farm issues resolved 9. Correspondence. 9.1 Crime bulletin Feb-circulated 9.2 To note email NYPCC re policing in Richmondshire next meeting 27 March 2018- circulated. 9.3 Clerks & Councils direct -Circulated 9.4 To note information on parish survey on VAS or SID’s -circulated. This was discussed & agreed Cllr Vigors to complete survey. 22 | Page

9.5 To note invitation to enter Rotary club ‘Best kept village’ competition. Agreed both villages to enter. 9.6 Notice of joint commissioning of primary care committee meeting- tues 3 April 3.15-5pm civic centre Northallerton-circulated 9.7Community First Yorkshire-rural news -circulated 10. Other Matters 10.1 Cllr McTrusty explained he may have to resign in near future-Noted 10.2 Noted that Cllr Dodd has moved from area -Clerk to contact RDC re casual vacancy. 11. To agree time & date of next meeting in May for AGM and followed by ordinary meeting of PC. -agreed 16th May @7pm followed by Ordinary meeting of PC.

Meeting closed at 8.10pm.

Minutes approved by Chair………………………………Date…………………….. Clerk………………….

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