City of Orillia a G E N

CITY OF ORILLIA Regular Council Meeting Monday, November 9, 2020 - 4:00 p.m.

A G E N D A

Notice: This meeting will be held electronically. Residents are encouraged to watch the meeting on Rogers TV or online. Page

Call to Order

O Canada

Moment of Silence

Approval of Agenda

Disclosure of Interest

Presentation

Deputations

9 - 69 1. Max Eisen, public speaker, Holocaust educator and Auschwitz survivor, will be present to discuss his experiences during the Holocaust. (Please note: The deputation materials contain disturbing details and images)

a) Letter dated October 29, 2020 from the Am Shalom Congregation.

Minutes

- October 26, 2020 Public Meeting re Planning Matters - October 26, 2020 Regular Council

Correspondence

Reports

71 - 74 1. Report Number 2020-14 of Council Committee.

Page 1 of 104 Page

1. THAT confidential Report CAW-20-01 dated October 15, 2020 from the Commemorative Awards Committee regarding the selected 2020 recipients for the Order of Orillia be received as information.

2. THAT confidential Report HR-20-2 dated October 26, 2020 from the Human Resources and Environment and Infrastructure Services Departments regarding the collective bargaining with the IBEW Environment and Infrastructure Services bargaining unit be received as information.

AND THAT staff be authorized to continue negotiations with interested parties;

AND THAT staff bring forward a report on December 7, 2020 detailing the results of any negotiations.

4. THAT, further to Report CSR-20-05 dated October 27, 2020 from the Community Services Department, the request to install a memorial and undertake site improvements at the Huronia Regional Centre Cemetery be referred to the 2021 Budget deliberations.

5. THAT as recommended in Report CSLD-20-03 dated October 27, 2020 from the Corporate Services/Legal Department and Chief Administrative Office, the 2021 Council Meeting Schedule be adopted as set out in Schedule "A" of the report;

AND THAT Chapters 12 and 22 of the City of Orillia Municipal Code - Council and Committee Procedure be amended to provide that Council Committee and Council meetings begin at 4:00 p.m.

6. THAT as recommended in Report EIS-20-17 dated October 28, 2020 from the Environment and Infrastructure Services Department, Policy 9.3.1.1. - Waste Diversion Site Hours of Operation be amended as set out in Schedule "A" of the report effective December 1, 2020.

AND THAT a letter of appreciation be provided for the leadership shown by the Couchiching Conservancy in working with the City's Environmental Advisory Committee, staff and other local partners for the protection and rehabilitation of natural water sources and wetlands in the Orillia area;

Page 2 of 104 Page

AND THAT staff be authorized to continue working with the various community stakeholders investigating Sundial Creek remediation.

8. THAT as recommended in Report EIS-20-19 dated October 19, 2020 from the Environment and Infrastructure Services Department, Policy 2.1.4.1. - Winter Control be amended as set out in Schedule "A" of the report to reference the level of service outlined in Ontario Regulation 239/02, Minimum Maintenance Standards for Municipal Highways.

9. THAT as recommended in Report DSE-20-26 dated October 28, 2020 from the Development Services and Engineering Department, Policy 4.2.1.4. - Guidelines for Affordable Housing Incentives be adopted as set out in Schedule "A" of the report;

AND THAT Policy 1.7.1.1. - Real Property be amended by adding the following to Section 2.3.4:

"e) Land to be conveyed for Affordable Housing in accordance with Policy 4.2.1.4."

AND THAT staff be directed to move forward with a detailed design based on the first four levels, Level -1, Ground Level, Level 2, and Level 3 from the functional design presented in the Transit Terminal and Parking Structure Study, subject to budget approval.

11. THAT as recommended in Report ERTF-20-04 dated October 28, 2020 from the Economic Recovery Task Force, the 2021 See You on the Patio Program be approved;

AND THAT up to $55,000 be authorized from the Social Assistance and Economic Recovery COVID-19 Emergency Relief Reserve for program marketing, road closed signs, barriers, and a City-wide animation program;

AND THAT a downtown road closure program be supported in principle for the 2021 patio season, pending support from the Downtown Orillia Management Board through the allocation of Downtown Orillia Management Board staff to implement the closure;

AND THAT Chapter 675 of the City of Orillia Municipal Code - Use of Sidewalks - Business Improvement Area be temporarily amended to revoke the authority of the Downtown Orillia Management Board to approve "tables" and "chairs" on municipal sidewalks in the Business Improvement Area between April 15 and November 15, 2021.

Page 3 of 104 Page

12. THAT as recommended in Report EIS-20-18 dated October 28, 2020 from the Environment and Infrastructure Services Department, Policy 9.3.2.3. - Locations be amended as set out in Schedule "A" of the report to remove reference to the waste collection depot at Forest Avenue South;

AND THAT all residents of Grape Island be directed to drop off waste at the Waste Diversion Site at this time.

13. THAT staff be directed to prepare a report with respect to the following:

The feasibility of reducing the speed limit on all local roads, as defined in the City of Orillia Official Plan, to 40 kilometres per hour to enhance pedestrian safety and encourage active transportation.

14. THAT staff be directed to prepare a report with respect to the following:

The feasibility and costs to operate an outdoor skating rink at J.B. Tudhope Memorial Park.

THAT Report Number 2020-14 of Council Committee, now before Council, be adopted.

75 - 78 2. Mayor Clarke - re Council Appointments. File: C13-APP

THAT as recommended in Report MC-20-08 dated November 3, 2020 from Mayor Clarke, the appointments of Council members to Agencies, Boards and Committees be approved for a two-year term from November 15, 2020 to November 14, 2022 as set out in Schedule “A” of the report.

Motions

79 - 83 1. Development Services and Engineering Department - re Supplementary Memo to Planning Report DSE-20-28 - Application for Zoning By-law Amendment (Joe and Betty Trombly - 69 Albert Street South). File: C01-2020-89

a) Email dated November 3, 2020 from Michele Nowick.

THAT, further to the Public Meeting of Council held on October 26, 2020, Council approve Zoning By-law Amendment Application No. D14-889 (Joe and Betty Trombly, 69 Albert Street South) in accordance with the Zoning By- law Amendment set out in the Supplementary Memo dated November 3, 2020 from the Development Services and Engineering Department.

85 - 86 2. Development Services and Engineering Department - re Supplementary Memo to Planning Report DSE-20-30 - Application for Zoning By-law Amendment (Kelly Clune - 325 Peter Street North). File: C01-2020-90

Page 4 of 104 Page

THAT, further to the Public Meeting of Council held on October 26, 2020, Council approve Zoning By-law Amendment Application No. D14-891 (Kelly Clune, 325 Peter Street North) in accordance with the Zoning By-law Amendment set out in the Supplementary Memo dated November 2, 2020 from the Development Services and Engineering Department.

87 3. Development Services and Engineering Department - re Supplementary Memo to Planning Report DSE-20-29 - Housekeeping Amendment Number 6 to Zoning By-law 2014-44. File: C01-2020-91

THAT, further to the Public Meeting of Council held on October 26, 2020, Council approve Zoning By-law Amendment Application No. D14-890 (City of Orillia - Housekeeping Amendment Number 6) in accordance with the Zoning By-law Amendment set out in the Supplementary Memo dated October 30, 2020 from the Development Services and Engineering Department.

Notice of Motion

Deputation Motions

1. The following motion was postponed from the October 26, 2020 Council Meeting:

WHEREAS a healthy environment provides the foundation for healthy communities, healthy people, and a healthy economy;

AND WHEREAS the passage of the Lake Simcoe Protection Act received unanimous, all party support in the Ontario legislature in 2008;

NOW THEREFORE BE IT RESOLVED, that the City of Orillia calls on the Ontario Government to demonstrate its commitment to clean water and protecting what matters most in the provincial statutory review of the Lake Simcoe Protection Plan, by ensuring that provisions in the Lake Simcoe Protection Plan that protect water quality are not weakened and that policies protecting natural heritage be strengthened, in order to meet the targets of the Lake Simcoe Protection Plan;

AND THAT the Ontario Government be requested to work collaboratively with affected Provincial Ministries and all levels of government, including First Nations and Métis, to achieve the goals and targets of the Lake Simcoe Protection Plan and to resource the programs that improve Lake Simcoe's water quality during the provincial statutory review of the Lake Simcoe Protection Plan;

AND THAT copies of this resolution be provided to Ontario Premier Doug Ford, Official Opposition Leader Andrea Horvath, MPP Jill

Page 5 of 104 Page

Dunlop, MPP John Fraser, MPP Mike Schreiner, MPP Carolyn Mulroney, and MPP Jeff Yurek, Minister of the Environment, Conservation and Parks.

Consent Agenda

89 - 96 1. Orillia Museum of Art and History - re 3rd Quarterly Report for 2020. File: A01- MUS

Recommendation: Receive as information. Copy to Corporate Services/Legal Department, Finance Division.

97 2. Association of Municipalities of Ontario - re LAS Natural Gas Program - 2018-2019 Period Reserve Fund Rebate and Updated Agreement. File: A01-AMO

Recommendation: Receive as information. Copy to Corporate Services/Legal Department. Copy to Environment Services and Infrastructure Department.

99 3. Samantha Vessios - re Resignation from the Farmers' Market Advisory Committee. File: C13-APP

Recommendation: That the following resolution be passed:

"THAT the resignation of Samantha Vessios as a member of the Farmers’ Market Advisory Committee is hereby accepted and the Mayor be instructed to thank Ms. Vessios for her valuable contribution to the municipality while serving as a member of the Committee;

AND THAT the matter of a replacement be referred to the Boards and Committees Selection Panel."

101 4. Karen Wood - re Resignation from the Municipal Heritage Committee. File: C13- APP

Recommendation: That the following resolution be passed:

"THAT the resignation of Karen Wood as a member of the Municipal Heritage Committee is hereby accepted and the Mayor be instructed to thank Ms. Wood for her valuable contribution to the municipality while serving as a member of the Committee;

AND THAT the matter of a replacement be referred to the Boards and Committees Selection Panel."

Page 6 of 104 Page

103 - 104 5. The Cellar Singers - re Requesting financial assistance. File: C12-GNT

Recommendation: Refer to Grants Committee.

By-laws

2020-89 Amendment Number 83 to By-law Number 2014-44, the Zoning By- law for the City of Orillia (69 Albert Street South).

This by-law amends Zoning By-law Number 2014-44 as set out in Report DSE-20-28 dated October 20, 2020 and the Supplementary Memo dated November 3, 2020 from the Development Services and Engineering Department.

2020-90 Amendment Number 84 to By-law Number 2014-44, the Zoning By- law for the City of Orillia (325 Peter Street North).

This by-law amends Zoning By-law Number 2014-44 as set out in Report DSE-20-30 dated October 20, 2020 and the Supplementary Memo dated November 2, 2020 from the Development Services and Engineering Department.

2020-91 Amendment Number 82 to By-law Number 2014-44, the Zoning By- law for the City of Orillia (Housekeeping Amendments).

This by-law amends Zoning By-law Number 2014-44 to incorporate housekeeping amendments that affect lands within the City of Orillia, as set out in Report DSE-20-29 dated October 14, 2020 and the Supplementary Memo dated October 30, 2020 from the Development Services and Engineering Department.

2020-92 A By-law to amend Chapter 832 of the City of Orillia Municipal Code - Signs.

This by-law amends Chapter 832 to permit Children at Play safety signs and exempt such signs from a sign permit as authorized by Council.

2020-93 A By-law to amend Chapters 12 and 22 of the City of Orillia Municipal Code - Council Committee and Council Procedure.

This by-law amends Chapters 12 and 22 to provide that regular Council Committee and Council meetings begin at 4:00 p.m. as recommended by Council Committee.

2020-94 A By-law to confirm the proceedings of Council at its meeting held on November 9, 2020.

Page 7 of 104 Page

Announcements

Open Public Forum

Members of the public wishing to speak during Open Public Forum must pre-register by Monday, November 9, 2020 at 12:00 p.m. To pre-register, please contact the Corporate Services/Legal Department, Clerk's Division, at 705-325-1311 or at [email protected].

Please note that the Open Public Forum period is limited to a maximum of 30 minutes, with each speaker allotted a maximum of 5 minutes. The first six registrants will be guaranteed the opportunity to speak.

Adjournment

Page 8 of 104

September 30, 2020

His Worship Steve Clarke Mayor of City of Orillia City of Orillia 50 Andrew Street South, Suite 300 Orillia, ON L3V 7T5

Dear Mayor Clarke,

Hope all is well. Thank you for all the work you and your council members have done thus far for our community during the COVID-19 crisis. I am reaching out today with regards to having City of Orillia adopt the International Holocaust Remembrance Alliance (IHRA) definition on antisemitism. More information on the definition can be found here https://cija.ca/ihra/.

As we have seen over the past few months in Barrie, Toronto and Mississauga, there has been a dramatic increase in incidents of antisemitism across Canada of recent, and the IHRA definition is a great practical tool for authorities – from police and prosecutors, to school principals and campus officials – as they work to tackle antisemitism on the ground across Canada. Your leadership on this issue would mean a lot to the seasonal and residential Jewish community in Orillia.

If you have any further questions or if I can provide you and or your staff with any further information, then please let me know.

Best regards,

Jason Grossman Senior Manager Public Affairs Centre for Israel and Jewish Affairs (CIJA) 647 326 8369 [email protected]

The Centre for Israel and Jewish Affairs is the advocacy agent of the Jewish Federations of Canada cija.ca Page 9 of 104 Page 10 of 104

Content Warning: The following pages contain disturbing details and images.

Page 11 of 104 Page 12 of 104 It starts with words…. Page 13 of 104 Americans are… Tutsis are cockroaches. Women are… Jews are thieves. Muslims are …. Jews are communists. Rohingya are …. Yazidis are devil worshippers.

Page 14 of 104 Democrats are… Jews are… Intellectuals are the enemy. Republicans are… Jews are… It starts with words….

Page 15 of 104 and ends in a horrible place Page 16 of 104 Page 17 of 104

A sophisticated machine SLATE Academy, Mar 14, 2017 Be careful what you buy

Truth Lies Page 18 of 104 Be careful what you buy

Truth Lies Page 19 of 104 Page 20 of 104 Page 21 of 104

Anti-AntiSemitic-Semitic film Naziproduced-produced by the film Nazis Seen bySeen over by over20 20million million people people “Germans! Defend yourselves! Do not buy from Jews!” Page 22 of 104 BDS EEE Boycott Excommunication Divestment = Expulsion Sanctions Extermination Page 23 of 104 Special SS Killing Units Page 24 of 104 Page 25 of 104

After liberation by Russian troops Page 26 of 104

Captured SS soldier with victims Page 27 of 104 My message? Be responsible:

Be careful what you buy. Page 28 of 104 Think for yourself. Be an UPstander, not a BYstander. MAX EISEN: MY LIFE STORY Page 29 of 104 Page 30 of 104 My brothers & I Eugene & Alfred Page 31 of 104 1938 My Family 1940 Page 32 of 104 Cattlecars Page 33 of 104 Birkenau Page 34 of 104 Page 35 of 104 Deportation/Arrival/Selection May 1944 - Auschwitz-Birkenau Page 36 of 104 Page 37 of 104 Documents listing those selected for Medical Experiments Auschwitz

July 9 1944 Page 38 of 104 Page 39 of 104 Page 40 of 104 Sonderkommandos Page 41 of 104 Page 42 of 104 Page 43 of 104 Page 44 of 104 Page 45 of 104 On my own The Polish Doctor who Saved My Life Page 46 of 104

Reunion with Dr. Orzeszko’s family in Warsaw, Poland in 2010

In Commemoration of Dr. Tadeusz Orszeszko Barrack 21, surgery/operating room Auschwitz I

Operating Room Page 47 of 104 Preparation Room Russian tanks - January 1945 Page 48 of 104 DEATH MARCH 600 km 13 days

Start

Page 49 of 104 January 1945

End My Liberation in Ebensee May 6, 1945 Page 50 of 104 Majdanek Crematorium Page 51 of 104 Majdanek Mausoleum “From us to you, beware.” Page 52 of 104 Page 53 of 104

Me and my liberator: Johnny Stevens 761ST Black Panther Tank Battalion Liberated, but not free….

Where do I go? Page 54 of 104 My Family Home Moldava, Czechoslovakia 1945 Page 55 of 104 My Journey to Canada Page 56 of 104

Immigration to Canada on SS Samaria in 1949 1949 Oh Canada! Page 57 of 104 An amazing country! Oscar Groening Page 58 of 104 Reinhold Hanning Page 59 of 104 Page 60 of 104 Page 61 of 104 Our great-granddaughters Yehudit & Elisheva Our Great-grandchildren Page 62 of 104 Launched April 2016 Page 63 of 104 My great-grandfather, Jakub Eisen Page 64 of 104 My message? Be responsible: Be careful what you buy.

Page 65 of 104 Think for yourself. Be an UPstander, not a BYstander. Page 66 of 104

We stand on guard for thee? International Holocaust Remembrance Alliance (IHRA) working definition of antisemitism

 Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and Page 67 of 104 religious facilities  11 examples of how antisemitism can appear today How IHRA Helps Page 68 of 104 October 29, 2020

Dear Mayor Clarke and members of the Orillia City Council :

On behalf of Am Shalom Congregation, I would like to thank you for moving forward with the International Holocaust Remembrance Alliance (IHRA) motion which is currently before council. We are delighted that just last month, Mayor Lehman and the Barrie City Council were receptive to our voices and proved their commitment to safeguarding the Jewish community of Barrie.

Our Am Shalom community is comprised of members from the Simcoe County area including Orillia. For this reason, I feel a responsibility to write this letter to you on behalf of our Orillia congregants.

Our Jewish community is deeply concerned about the alarming rise of antisemitism. Knowing that we have the support and solidarity of our elected representatives in combating hate is meaningful and greatly appreciated by Jewish communities from across the region. Accepting the IHRA definition of antisemitism is proof to all of us that this age-old hatred of Jews will not be tolerated and that the municipal government will do its utmost in keeping the local Jewish community safe.

We cannot properly counter antisemitism without defining it. That is why it is crucial for your council to use the internationally recognized definition of antisemitism. The impact of the IHRA antisemitism motion will extend far beyond the Orillia community- it is an indication to the community of efforts taken to take a stand against all forms of prejudice, racism and discrimination regardless of one's race, creed or religion. By supporting this motion, you will help insulate all Canadians from the growing threat of hate.

We applaud your leadership and look forward to your continued support.

Rabbi Audrey fman Am Shalom Congregation Barrie, Ontario

767 Huronia Road , Barrie, Ontario, L4N 9H2 Tel. (705)792-3949 Fax (705)792-3982 www.amshalom.ca [email protected]

Page 69 of 104 Page 70 of 104 CITY OF ORILLIA

TO: The Mayor and Members of Council FROM: Council Committee DATE: November 3, 2020 SUBJECT: Report Number 2020-14 (From meeting of November 2, 2020)

Your Committee is pleased to report and recommend as follows:

1. THAT confidential Report CAW-20-01 dated October 15, 2020 from the Commemorative Awards Committee regarding the selected 2020 recipients for the Order of Orillia be received as information.

3. THAT confidential Report CSLD-20-02 dated October 27, 2020 from the Corporate Services/Legal Department regarding the offers presented in response to the listing of 2 Hunter Valley Road be received as information; AND THAT staff be authorized to continue negotiations with interested parties; AND THAT staff bring forward a report on December 7, 2020 detailing the results of any negotiations.

Page 71 of 104 5. THAT as recommended in Report CSLD-20-03 dated October 27, 2020 from the Corporate Services/Legal Department and Chief Administrative Office, the 2021 Council Meeting Schedule be adopted as set out in Schedule "A" of the report; AND THAT Chapters 12 and 22 of the City of Orillia Municipal Code - Council and Committee Procedure be amended to provide that Council Committee and Council meetings begin at 4:00 p.m.

7. THAT Report EAC-20-01 dated October 14, 2020 from the Environmental Advisory Committee regarding an update on the high nitrate readings in the Grant Wetlands and Sundial Creek area be received as information; AND THAT a letter of appreciation be provided for the leadership shown by the Couchiching Conservancy in working with the City's Environmental Advisory Committee, staff and other local partners for the protection and rehabilitation of natural water sources and wetlands in the Orillia area; AND THAT staff be authorized to continue working with the various community stakeholders investigating Sundial Creek remediation.

Page 72 of 104 9. THAT as recommended in Report DSE-20-26 dated October 28, 2020 from the Development Services and Engineering Department, Policy 4.2.1.4. - Guidelines for Affordable Housing Incentives be adopted as set out in Schedule "A" of the report; AND THAT Policy 1.7.1.1. - Real Property be amended by adding the following to Section 2.3.4: "e) Land to be conveyed for Affordable Housing in accordance with Policy 4.2.1.4."

10. THAT, further to Report DSE-20-32 dated October 27, 2020 from the Development Services and Engineering Department, the Transit Terminal Parking Structure Study attached as Schedule "A" to the report be received; AND THAT staff be directed to move forward with a detailed design based on the first four levels, Level -1, Ground Level, Level 2, and Level 3 from the functional design presented in the Transit Terminal and Parking Structure Study, subject to budget approval.

11. THAT as recommended in Report ERTF-20-04 dated October 28, 2020 from the Economic Recovery Task Force, the 2021 See You on the Patio Program be approved; AND THAT up to $55,000 be authorized from the Social Assistance and Economic Recovery COVID-19 Emergency Relief Reserve for program marketing, road closed signs, barriers, and a City-wide animation program; AND THAT a downtown road closure program be supported in principle for the 2021 patio season, pending support from the Downtown Orillia Management Board through the allocation of Downtown Orillia Management Board staff to implement the closure; AND THAT Chapter 675 of the City of Orillia Municipal Code - Use of Sidewalks - Business Improvement Area be temporarily amended to revoke the authority of the Downtown Orillia Management Board to approve "tables" and "chairs" on municipal sidewalks in the Business Improvement Area between April 15 and November 15, 2021.

Page 73 of 104 12. THAT as recommended in Report EIS-20-18 dated October 28, 2020 from the Environment and Infrastructure Services Department, Policy 9.3.2.3. - Locations be amended as set out in Schedule "A" of the report to remove reference to the waste collection depot at Forest Avenue South; AND THAT all residents of Grape Island be directed to drop off waste at the Waste Diversion Site, at this time.

13. THAT staff be directed to prepare a report with respect to the following: The feasibility of reducing the speed limit on all local roads, as defined in the City of Orillia Official Plan, to 40 kilometres per hour to enhance pedestrian safety and encourage active transportation.

14. THAT staff be directed to prepare a report with respect to the following: The feasibility and costs to operate an outdoor skating rink at J.B. Tudhope Memorial Park.

S. Clarke, Chair.

Page 74 of 104 CITY OF ORILLIA

TO: Council - November 9, 2020 FROM: Mayor Steve Clarke DATE: November 3, 2020 REPORT NO: MC-20-08

SUBJECT: Council Appointments

Recommended Motion

THAT the appointments of Council members to Agencies, Boards and Committees for a two-year term from November 15, 2020 to November 14, 2022, as attached in Schedule “A”, be approved.

Purpose

The purpose of this report is to appoint Council members to various City Boards and Committees and outside agencies.

Background and Key Facts

 Policy 1.2.1.1. - Councillor Appointments states:

“It shall be the responsibility of the Mayor at the beginning of each Council term to present to Council a recommended list of Council member appointments to Committees and agencies, following consultation with Councillors regarding their interests.”

 Policy 1.3.1.2. - Statement of Rights and Responsibilities for Council Appointees to Volunteer Boards and Committees states:

“Council appointees must keep in mind that while the committee on which they serve will have specific goals and objectives, the committee’s function is advisory in nature and the final decision on recommendations made by the committee rests with Council. Council’s responsibility is to the broad public good and, as such, Council must often take into account other matters beyond those considered by the committee when making its final decision on a matter.”

 Policy 1.3.1.3. - Selection Panel Guidelines states:

1. “At the commencement and mid-point of each Council term the Mayor, in consultation with the Councillors, shall recommend the appointment of three members of Council for the purpose of creating a Selection Panel.

2. All members of Council including the Mayor shall be eligible to serve as members. The Mayor shall serve as an alternate for the panel when required due to declared conflicts of interest.”

H:\COUNSERV\TOMRMS DIRECTORY\C - Council, Boards and By-laws\C11 - Reports to Council\2020Page Drafts 75\Nov9 of - 104Mayor re Council Appointments.doc - File:

 Past practice has been to appoint Council members for an initial two-year term and then to review the appointments at that time prior to a further two-year appointment.

 The remaining two-year appointment will end on November 14, 2022 at which time the 2018-2022 Council term ends as stated in Section 6 (1.1) of the Municipal Elections Act.

 Boards and Committees may require up to four Council representatives each.

 With the exception of July and December, Boards and Committees generally meet monthly; the Selection Panel meets as required.

Options & Analysis

There is one recommendation for Council’s consideration:

THAT the appointments of Council members to Agencies, Boards and Committees for a two-year term from November 15, 2020 to November 14, 2022, as attached in Schedule “A”, be approved.

This option provides Council representatives on various Boards and Committees established by Council for a two-year term from November 15, 2020 to November 14, 2022 (See a complete summary on Schedule “A” attached).

The schedule also includes any requests received from outside agencies for Council representatives. As further requests are received from other outside agencies, they will be placed on future Council agendas for consideration.

Financial Impact

Clauses 5 and 8 of Schedule “A” in Chapter 493 - Remuneration - Expenses states:

“5. There shall be no per diems paid by the municipality to the Mayor or Councillors for attendance at any meetings, conferences or seminars.

8. If any Council member, including the Mayor, receives any remuneration for attendance at meetings resulting from the member’s appointment by City Council to an outside agency, or resulting from the member’s appointment by that outside agency to another position, such amounts shall be reported to the Treasurer and handed over to the municipality.”

Consultation

Consultation requirements have not been identified at this time.

Economic Development Impact

There is no direct economic development impact associated with the recommended motion.

H:\COUNSERV\TOMRMS DIRECTORY\C - Council, Boards and By-laws\C11 - Reports to Council\2020Page Drafts 76\Nov9 of - 104Mayor re Council Appointments.doc - File:

Communications Plan

Communication requirements have not been identified at this time.

Relation to Formal Plans, City of Orillia Policy Manual and/or Guiding Legislation

The recommendation included in this report supports the following goal identified in Council’s Strategic Plan:

• People First - Improving Communications, Cooperation and Community Engagement

Conclusion

Pursuant to Policy 1.2.1.1., Council approve the Council appointments as set out in Schedule “A”.

Schedules

 Schedule “A” - Proposed Council Appointments

Prepared by & Key Contact: Steve Clarke, Mayor

H:\COUNSERV\TOMRMS DIRECTORY\C - Council, Boards and By-laws\C11 - Reports to Council\2020Page Drafts 77\Nov9 of - 104Mayor re Council Appointments.doc - File:

Schedule "A" - COUNCIL APPOINTMENTS TO AGENCIES, BOARDS & COMMITTEES

Mayor Clarke Orillia Police Services Board County of Simcoe Human Services (Soc-Com-Amb) County of Simcoe Human Services (Long Term Care) Emergency Management Program Committee Orillia Soldiers' Memorial Hospital Board *Samuel de Champlain Monument and Indigenous Education Working Group

Ward 1 Councillor Ted Emond Councillor David Campbell Boards & Committees Selection Panel Dougall Canal Management Board County of Simcoe Human Services (Soc-Com-Amb) Downtown Orillia Management Board County of Simcoe Human Services (Long Term Care) Farmers' Market Advisory Committee Committee of Adjustment (alternate) Grants Committee Orillia Museum of Art and History Orillia Food Committee Property Standards Committee (alternate) Sustainable Orillia *Future Hospital Steering Committee Transit Advisory Committee *Ontario Couchiching Health Team

Ward 2 Councillor Ralph Cipolla Councillor Rob Kloostra Affordable Housing Committee Affordable Housing Committee Grants Committee Boards & Committees Selection Panel Licensing Appeals Tribunal (alternate) Orillia Police Services Board Recreation Advisory Committee Orillia District Chamber of Commerce Simcoe Muskoka District Health Unit Transit Advisory Committee Town and Gown Committee *YMCA Youth-Centered Services Hub

Ward 3 Councillor Mason Ainsworth Councillor Jay Fallis Accessibility Advisory Committee Affordable Housing Committee Active Transportation Committee County of Simcoe Affordable Housing Committee Grants Committee Orillia Centre for Arts and Culture (Formerly Huronia Cultural Campus Foundation) Recreation Advisory Committee Orillia Sunshine Youth Senate (Liaison/Mentor) Orillia Public Library Board Simcoe County Alliance to End Homelessness - Orillia Chapter SCATEH 2020 Homeless Enumeration Planning Committee Transit Advisory Committee Waste Management Advisory Committee *YMCA Youth-Centered Services Hub

Ward 4 Councillor Pat Hehn Councillor Tim Lauer Age Friendly Community Advisory Committee Atherley Narrows Bridge Committee (if required) Boards & Committees Selection Panel Emergency Management Program Committee County of Simcoe Human Services (Soc-Com-Amb) Environmental Advisory Committee County of Simcoe Human Services (Long Term Care) LSRCA: Lake Simcoe & Couchiching/Black River Source Protection Authority County of Simcoe Housing Corporation Board of Directors Municipal Heritage Committee Grants Committee Parking Advisory Committee Orillia Public Library Board The Lighthouse Building Hope Initiative Orillia & Area Physician Recruitment & Retention Committee Transit Advisory Committee St. James' Anglican Church - Christmas Market Committee *Samuel de Champlain Monument and Indigenous Education Working Simcoe County Alliance to End Homelessness - Orillia Chapter Group SCATEH 2020 Homeless Enumeration Planning Committee *YMCA Youth-Centered Services Hub

*Other appointments Note: WorkingPage Groups 78 of are 104 not Committees of Council From: Michele To: Megan Williams Subject: Re: Planning meeting call in Date: November-03-20 9:13:50 AM

Hello Megan - I was able to log in but could not hear as I was not at home - is there a possibility to pass along my concern?

I am familiar with the house - I used to live in a larger one and it was pretty miserable as each person could hear the other and so it was hard to find someone good to share the place with and I eventually moved. The house should not be used for two dwellings and definitely not three - that is what happened next door - are you familiar with the assault that occurred at 114 Albert? We were home at the time and called it in - it is a third apartment and no one with much self-respect or good job would live there if they had an alternative as it is not large and no entrance is nice. The landlord is more careful now, but who knows about this house ...

The home across the road was changed to a duplex and there was already a domestic dispute - smaller spaces cause more interactions and are linked to more violence and drugs. I oppose any use other than a one dwelling unit or two if done right. We have enough to contend with the drug house at 91 - check how many times the house next door has been sold - good people won't stay. Every added person adds a risk.

-Michele Nowick Albert St S

Page 79 of 104 Page 80 of 104 City of Orillia

TO: Council – November 9, 2020

FROM: Development Services and Engineering Department

DATE: November 3, 2020

RE: SUPPLEMENTARY MEMO TO PLANNING REPORT DSE-20-28 Application for a Zoning By-law Amendment Applicant: Joe and Betty Trombly Address: 69 Albert Street South File No.: D14-889

On Monday, October 26, 2020, the Statutory Public Planning Meeting of Council was held regarding Zoning By-law Amendment Application No. D14-888 (69 Albert Street South).

No letters were received from the public prior to the Public Planning Meeting. Two members of the public registered with the Deputy Clerk to speak. Although Ms. Michele Nowich logged into the meeting, technical difficulties prevented her from being able to communicate. Ms. Kaitlyn Marney did not attend the meeting. Neither registrant has provided written correspondence.

A question and answer session followed a presentation by staff and the applicant’s agent, Mr. Joshua Morgan (Morgan Planning and Development Inc.). During the question and answer session, Council inquired of the applicant if the two mature trees would need to be removed because of the proposed construction. The applicant’s agent indicated that the southerly tree would likely need to be removed due to the proposed driveway and parking area. Although support for the application was expressed, Council noted concern with regard to the removal of a mature tree located in the front yard of the subject property and inquired of staff what mechanism could be used to ensure an appropriate replacement of trees to compensate for the loss.

Staff responded that Zoning By-law Amendments cannot be conditional as the ability to impose conditions would need to be enshrined within the City’s Official Plan. However, as the development would be subject to Site Plan Control, staff could look to ensure appropriate and enhanced landscaping was incorporated into the development plans as per the City’s Official Plan and Tree Conservation By-law. Staff further noted that as a result of the required road widening, the existing trees would be located within the municipal right of way and as such, a monetary contribution to the City’s Tree Planting Program would be required should a tree located on municipal property be removed as a result of development. This process is outlined in Chapter 370 – Tree Conservation in the City’s Municipal Code as follows:

Page 81 of 104 1. Trees on the Municipal Right-of-Way larger than 150mm are assessed as part of the Site Plan Control process. 2. An assessment prepared by a certified landscape architect or arborist shall be undertaken and provided to the Development Services and Engineering Department and the Community Services Department for review and comment. 3. If the tree(s) proposed to be removed are determined to be undesirable, the developer would be responsible for removal costs only. 4. If the tree(s) are determined to be desirable, alternatives to removal shall be investigated. 5. If no viable alternatives are available, the developer would be responsible for a cash contribution to the City for a Caliper Replacement Value. (Note: The Caliper Replacement Value is the cost of supplying and installing any number of new trees which cumulatively equal the DBH (Diameter at Breast Height) of the tree(s) to be removed. 6. The cost of the new trees would be determined by the price supply and install cost for the current year’s tree stock for the Tree Planting Program. 7. The new tree caliper size requirement would be determined by the City’s Tree Planting Guidelines. 8. The revenue would be allocated to the City’s Tree Planting Program. The options provided to Council included deferring the application until a Site Plan Agreement had been executed with the City in which case Council would have the opportunity to review and provide comment on the proposed landscaping components. However, as this process can take several months to complete, the delay in making a decision on the Zoning Amendment application would have the effect of providing the applicant the opportunity to appeal a non-decision of Council to the Local Planning Appeal Tribunal (LPAT).

The alternative option would be for the applicant to work with staff on a landscaping plan that incorporated the requirements of Chapter 370 – Tree Conservation, which includes a cash contribution to the City for a Caliper Replacement Value (CRV) of the removed tree should the tree be determined to be desirable. In addition, and as directed by the Official Plan, staff would ensure that new tree plantings would be incorporated into the landscape plan as a component of the proposed development and take securities to ensure their establishment. The applicant has indicated that they have no objections to this approach. As Council did not defer the application, the second option is being pursued.

It is also important to note that had the applicant not applied for a third unit and had instead elected to simply renovate the existing dwelling, Site Plan Control would not have been triggered and the City’s ability to receive compensation for the removal of a tree and the ability to require enhanced landscaping would not have presented itself.

At the conclusion of the Public Planning Meeting, Council adopted the following recommendation:

Page 82 of 104 “THAT as recommended in Report DSE-20-28 dated October 20, 2020 from the Development Services and Engineering Department, the Draft Zoning By-law Amendment for Application No. D14-889 (Joe and Betty Trombly, 69 Albert Street South) be presented to Council for consideration at the next available meeting”.

Further to the Public Meeting of Council held October 26, 2020 staff hereby recommends that Council approve Zoning By-law Amendment Application No. D14-889 (Joe and Betty Trombly), in accordance with the By-law available for Council’s consideration at the November 9, 2020 meeting.

Page 83 of 104 Page 84 of 104 City of Orillia

TO: Council – November 9, 2020

FROM: Development Services and Engineering Department

DATE: November 2, 2020

RE: SUPPLEMENTARY MEMO TO PLANNING REPORT DSE-20-30 Application for a Zoning By-law Amendment Applicant: Kelly Clune Address: 325 Peter Street North File No.: D14-891

On Monday, October 26, 2020, the Statutory Public Planning Meeting of Council was held regarding Zoning By-law Amendment Application No. D14-891 (325 Peter Street North).

One letter of support and one letter of concern was provided prior to the Public Planning Meeting. Two (2) members of the public were in attendance at the Public Meeting and both members of the public addressed Council on the planning matter. One member of the public supported the application, while the other member of the public expressed various concerns related to the application.

A member of the public whose property at 28 North Street East abuts the subject property expressed concern regarding the lack of landscaping and the lack of privacy fence along the Rear Lot Line. The applicant Mr. Joshua Morgan has provided the following response:

I spoke with Ms. Clune today and she is willing to commit to the following:

1) To repair the existing fence which extends across the rear property boundary; 2) To plant two mature trees on the subject property. Note that the location of the tree plantings and the species of trees have not yet been determined, rather we proposed that this detail be illustrated on the site plan. We would also like to note that a significant amount of landscaping was completed in the front yard in the spring/summer of 2020. The grasses and shrubs planted in the front yard have not yet matured but will certainly do so over time. 3) It is understood that the City will secure for the fencing and the

Page 85 of 104 tree planting via the site plan approval process. At the conclusion of the Public Planning Meeting, Council adopted the following recommendation:

“THAT as recommended in Report DSE-20-30 dated October 20, 2020 from the Development Services and Engineering Department, the Draft Zoning By-law Amendment for Application No. D14-891 (Kelly Clune-325 Peter Street North), be presented to Council for consideration at the next available meeting.”

Further to the Public Meeting of Council held October 26, 2020 staff hereby recommends that Council approve Zoning By-law Amendment Application No. D14-891 (Kelly Clune-325 Peter Street North) , in accordance with the By-law available for Council’s consideration at the November 9, 2020 meeting.

Page 86 of 104 City of Orillia

TO: Mayor and Members of Council – November 9, 2020 FROM: Development Services and Engineering Department DATE: October 30, 2020 RE: SUPPLEMENTARY MEMO to PLANNING REPORT (DSE-20-29) Housekeeping Amendment #6 to Zoning By-law 2014-44 File No.: D14-890

On Monday, October 26, 2020, the Statutory Public Meeting of Council was held to consider Housekeeping Amendment #6 to the City’s Zoning By-law 2014-44.

There were no members of the public present at the Public Meeting.

At the conclusion of the Public Meeting, Council adopted the following recommendation:

THAT Council exempt the Zoning By-law Amendment with respect to a City-owned property at 2 Hunter Valley Road from City of Orillia Policy 8.3.1.3 thereby eliminating the minimum 14 day “cooling off period” prior to Council making a decision on the amendment;

AND THAT the draft Zoning By-law Amendment (Housekeeping Amendment No. 6 - File No. D14-890) as set out in Schedule “B” to Report DSE-20-29 be considered by Council at its meeting on October 26, 2020;

AND THAT the draft Zoning By-law Amendment (Housekeeping Amendment No. 6 - File No. D14-890) as set out in Schedule “C” to Report DSE-20-29 be considered by Council at its next available meeting.

The Zoning Amendment for 2 Hunter Valley Road was passed by Council on October 26, 2020. The By-law being considered at the November 9, 2020 Council meeting contains the balance of the housekeeping amendments to the Zoning By-law.

Staff recommends that Application for Zoning By-law Amendment D14-890 (City of Orillia – Housekeeping Amendment #6) be approved.

Page 87 of 104 Page 88 of 104

DATE: October 20, 2020

TO: City of Orillia

FROM: Orillia Museum of Art & History (OMAH)

RE: 3rd Quarter Report for 2020 as per Council’s request

This written report is supplementary to the third quarter financial report.

As per the City of Orillia’s approval, which grants the Orillia Museum of Art & History an annual sum of $150,000 towards the operating costs of the museum subject to the submission of quarterly financial reports, OMAH presents this written summary report to accompany the third quarter financial report.

Community

The Orillia Museum of Art & History is the anchor for the arts, local history and cultural community in Orillia and surrounding area by designing and developing exhibitions, events, educational and community programs that reach out and engage members, residents, and visitors.

Over 230 visitors came through OMAH’s doors this quarter. Two exhibitions were on view, including, Hunter Games: Sadko Hadzihasanovic and Summer in Orillia.

Community programming launched with OMAH’s popular Life Drawing. Planning for additional adult onsite and virtual programmes for October was undertaken.

OMAH’s AGM was held virtually on September 16th.

OMAH From Home is the museum’s digital engagement campaign that helps our members and the community stay connected through our local arts, heritage and culture. Posts to social media are almost daily and showcase a balance of art and history. Analytics have been conducted in this quarter and posts related to Orillia’s history and with archival materials from OMAH’s permanent collection to continue to garner a consistently high number of engagements.

Fundraising continues with the virtual fundraiser, OMAH quarARTine: Isolation Creation. Modelled after past in-person fundraisers, the event involves working with our local arts community to create and offer original works of art at affordable prices.

Page 89 of 104

Staffing

In this quarter, OMAH employed 2 full-time employees: Executive Director and Administrative Assistant. The Executive Director is responsible for the overall strategic direction of the museum and enhancing community engagement. The Administrative Assistant is responsible for ensuring the efficient and effective operation of the administrative functions of the museum as well as providing administrative support to the Executive Director and/or staff. In this quarter, there were on average 10 volunteers working at OMAH to support the staff in the areas of administration, exhibitions, and collections and research. In September, a co-op student from Patrick Fogarty joined the team.

______

The Orillia Museum of Art & History is governed by a Board of Directors made up of dedicated members of the community. OMAH has developed a new three-year strategic plan: OMAH Horizon 2020. OMAH’s mission is “to inspire creativity and celebrate local history by expanding the awareness and appreciation of art, local history and culture in the Orillia community and surrounding area.”

We trust that with this submission, we have fulfilled the required obligations of the quarterly report and that we may anticipate the release to OMAH of the 3rd quarter installment for the fiscal year 2020 of the annual commitment of funds from the City of Orillia.

Any further enquiries may be directed to the Board of Directors directly or through Doug Frost, Treasurer, Board of Directors. Email: [email protected], telephone 705-487- 5723.

Respectfully,

Ninette Gyorody Executive Director Orillia Museum of Art & History cc: Ted Duncan, President

Page 90 of 104

Doug Frost, Treasurer Liz Kernaghan, Vice-President Jim Cotnam, Secretary Councillor Ted Emond, City of Orillia Representative

Treasurer’s Discussion on the fourth quarter ending September 30, 2020 The attached financial statements are the fourth quarter of our year ending September 30, 2020. • Consolidated revenue is below last year and budget reflecting the negative impact of the Covid 19 shutdown partially offset by strong financial support from our members and grant providers. • Consolidated expenses are below last year and budget reflecting cost reductions and reorganization steps taken over the last seven months. • The consolidated deficit is just slightly negative and much reduced from prior years.

We are grateful for the City Grant which provides us consistent revenue during these difficult times.

Following approval from the Canada Revenue Agency, OMAH has changed its year end from September 30 to December 31.

Respectively submitted Doug Frost, CPA

Page 91 of 104 The Orillia Museum of Art and History Balance Sheet 30 September 2020

Operating Endowment Fund Capital Fund Fund Consolidated ASSETS Current Cash $ 80,493 $ 10,492 $ 2,880 $ 93,864 Accounts receivable 45,663 - - 45,663 Interfund amounts 32,630 (35,357) 2,727 - Inventory 58,445 - - 58,445 Prepaid expenses 7,275 - - 7,275 224,506 (24,865) 5,607 205,248

Investments - - 214,498 214,498 Collection - 379,863 - 379,863 Property, plant & equipment - 1,846,119 - 1,846,119 TOTAL ASSETS $ 224,506 $ 2,201,117 $ 220,105 $ 2,645,728

LIABILITIES AND FUND BALANCES Current liabilities Accounts payable and accrued liabilities $ 21,626 $ - $ - $ 21,626 Bank overdraft - - - - Deferred contributions 65,376 - - 65,376 TOTAL LIABILITIES 87,002 - - 87,002

FUND BALANCES Restricted - 2,201,117 - 2,201,117 Externally restricted - - 220,105 220,105 Unrestricted 137,504 - - 137,504 TOTAL FUND BALANCES 137,504 2,201,117 220,105 2,558,726 TOTAL LIABILITIES AND FUND BALANCES $ 224,506 $ 2,201,117 $ 220,105 $ 2,645,728

INTERNALLY PREPARED UNAUDITED Page 92 of 104 The Orillia Museum of Art and History Statement of Revenue and Expenditures - Operating Fund For The Year Ended September 30, 2020

Month Year To Date Last Year Actual Budget Last Year Actual Budget REVENUES Donations $ 2,576 $ 3,965 $ 5,350 $ 67,980 $ 79,284 $ 87,600 Sponsorships - - - 1,100 950 3,000 Fundraising events - 111 1,500 44,317 30,394 59,825 Admission 424 9 500 7,157 2,169 8,000 Memberships 1,325 505 1,385 14,870 9,305 18,345 Grants (schedule 1) 41,620 37,500 84,765 247,375 244,658 314,399 Programmes 12,880 (381) 10,065 58,773 28,170 84,071 Exhibition submission fees 70 2,730 1,500 6,276 2,730 6,300 Facilities rental 861 - 800 2,847 3,150 8,000 Shop sales 5,852 170 3,100 51,491 18,448 34,300 Investment income - - - - - 4,000

TOTAL REVENUES 65,608 44,609 108,965 502,186 419,258 627,840

EXPENSES Advertising and promotion 558 - 210 10,068 3,333 11,145 Bank charges 695 450 458 5,100 5,692 5,246 Bookkeeping 500 200 500 4,120 4,020 6,300 Conservation 935 730 260 14,007 7,293 18,830 Cost of goods sold 673 (30) 1,860 43,646 14,221 23,700 Exhibitions 2,110 100 150 29,611 17,269 20,200 CARFAC fees 2,189 2,100 - 8,382 9,177 13,800 Fundraising and special events 1,930 - - 23,113 7,874 20,240 Insurance - - - 8,446 8,996 10,000 Office and general 1,760 924 1,125 6,564 17,844 17,975 Programmes 2,608 90 4,000 50,802 25,057 53,560 Professional fees - - 15,526 4,000 4,500 Professional development and travel 460 - 100 1,900 1,998 2,900 Scholarships and awards - - - 2,500 500 7,600 Telephone 68 - 225 1,511 683 2,699 Utilities 2,813 2,309 2,500 36,873 33,819 30,000 Repairs and maintenance 3,383 954 5,150 20,179 13,668 26,450 Wages 22,055 8,769 41,413 275,271 178,172 350,221

TOTAL EXPENSES 42,737 16,596 57,951 557,619 353,616 625,366 SURPLUS / (DEFICIT) $ 22,871 $ 28,013 $ 51,014 $ (55,433) $ 65,642 $ 2,474

INTERNALLY PREPARED UNAUDITED Page 93 of 104 The Orillia Museum of Art and History Grants Revenue - Operating Fund For The Year Ended September 30, 2020 Schedule 1 Month Year To Date Last Year Actual Budget Last Year Actual Budget City of Orillia $ 37,500 $ 37,500 $ 37,500 $ 150,000 $ 150,000 $ 150,000 Employment related 3,220 - 29,459 43,122 7,396 34,609 Operation/Project related 900 - 17,806 54,253 87,262 129,790

Total Grants $ 41,620 $ 37,500 $ 84,765 $ 247,375 $ 244,658 $ 314,399

INTERNALLY PREPARED UNAUDITED Page 94 of 104 The Orillia Museum of Art and History Statement of Revenue and Expenditures - Capital Fund For The Year Ended September 30, 2020

Month Year To Date Last Year Actual Budget Last Year Actual Budget REVENUES Donations $ 5,000 $ - $ 1,000 $ 6,880 $ 13,900 $ 12,000 Grants ------

TOTAL REVENUES 5,000 - 1,000 6,880 13,900 12,000

EXPENSES Advertising and promotion ------Amortization 11,500 11,500 11,500 134,542 135,638 138,000 Bank charges 446 27 25 1,166 4,348 300 Fundraising and special events ------(Gain)/loss on disposal of assets ------TOTAL EXPENSES 11,946 11,527 11,525 135,708 139,986 138,300 SURPLUS / (DEFICIT) $ (6,946) $ (11,527) $ (10,525) $ (128,828) $ (126,086) $ (126,300)

The Orillia Museum of Art and History Statement of Revenue and Expenditures - Endowment Fund For The Year Ended September 30, 2020

Month Year To Date Last Year Actual Budget Last Year Actual Budget REVENUES Investment income $ - $ - $ 5,000 $ 11,992 $ 10,093 $ 8,600 Donations - - - 1,000 1,800 243 TOTAL REVENUES - - 5,000 12,992 11,893 8,843

EXPENSES Distributed to Operating Fund - - - - 6,027 3,600 Scholarships and awards - - 2,000 1,150 1,600 2,000 TOTAL EXPENSES - - 2,000 1,150 7,627 5,600 SURPLUS / (DEFICIT) $ - $ - $ 3,000 $ 11,842 $ 4,266 $ 3,243

INTERNALLY PREPARED UNAUDITED Page 95 of 104 The Orillia Museum of Art and History Statement of Consolidated Revenue and Expenditures For The Year Ended September 30, 2020

Month Year To Date Last Year Actual Budget Last Year Actual Budget REVENUES Donations $ 7,576 $ 3,965 $ 6,350 $ 75,860 $ 94,984 $ 99,843 Sponsorships - - - 1,100 950 3,000 Fundraising events - 111 1,500 44,317 30,394 59,825 Admission 424 9 500 7,157 2,169 8,000 Memberships 1,325 505 1,385 14,870 9,305 18,345 Grants 41,620 37,500 84,765 247,375 244,658 314,399 Programmes 12,880 (381) 10,065 58,773 28,170 84,071 Exhibition submission fees 70 2,730 1,500 6,276 2,730 6,300 Facilities rental 861 - 800 2,847 3,150 8,000 Shop sales 5,852 170 3,100 51,491 18,448 34,300 Investment income - - 5,000 11,992 10,093 12,600

TOTAL REVENUES $ 70,608 $ 44,609 $ 114,965 $ 522,058 $ 445,051 $ 648,683

EXPENSES Advertising and promotion 558 - 210 10,068 3,333 11,145 Amortization 11,500 11,500 11,500 134,542 135,638 138,000 Bank charges 1,141 477 483 6,266 10,040 5,546 Bookkeeping 500 200 500 4,120 4,020 6,300 Conservation 935 730 260 14,007 7,293 18,830 Cost of Goods sold 673 (30) 1,860 43,646 14,221 23,700 Exhibitions 2,110 100 150 29,611 17,269 20,200 CARFAC fees 2,189 2,100 - 8,382 9,177 13,800 Fundraising and special events 1,930 - - 23,113 7,874 20,240 (Gain)/loss on disposal of assets ------Insurance - - - 8,446 8,996 10,000 Office and general 1,760 924 1,125 6,564 17,844 17,975 Programmes 2,608 90 4,000 50,802 25,057 53,560 Professional fees - - - 15,526 4,000 4,500 Professional development and travel 460 - 100 1,900 1,998 2,900 Scholarships and awards - - 2,000 3,650 8,127 13,200 Telephone 68 - 225 1,511 683 2,699 Utilities 2,813 2,309 2,500 36,873 33,819 30,000 Repairs and maintenance 3,383 954 5,150 20,179 13,668 26,450 Wages 22,055 8,769 41,413 275,271 178,172 350,221

TOTAL EXPENSES 54,683 28,123 71,476 694,477 501,229 769,266 SURPLUS / (DEFICIT) $ 15,925 $ 16,486 $ 43,489 $ (172,419) $ (56,178) $ (120,583)

INTERNALLY PREPARED UNAUDITED Page 96 of 104 RECEIVED OCT 2 8 2020 AMO Business Services Mayor's LAS Office

October 22, 2020

Mayor Steve Clarke City of Orillia 50 Andrew St. South, Orillia, ON L3V 7T5

Dear Mayor Clarke:

RE: LAS Natural Gas Program - 2018-19 Period Reserve Fund Rebate and Updated Agreement

LAS is pleased to announce a rebate to all LAS Natural Gas Program members. The amount being rebated back to your municipality is $4,625.37.

This amount represents your municipality's share of the $750 million reserve fund surplus being returned to members enrolled in the LAS Natural Gas Program during the 2018-2019 program year (November 1, 2018 - October 31, 2019). The rebate is based on actual consumption data and is being shared proportionately amongst all program members.

In addition to the rebate, LAS has updated the Agency Agreement (Legal) for the program. The original contract had not been updated in 15 years and was quite general. The new agreement provides greater detail on the program, LAS' responsibilities and fees, better protecting both our members and LAS. It does not change the way the program operates, and our fees remain the same.

A copy of this letter, the updated agreement, and the cheque for your municipality have been sent to the designated LAS program contact (see CC below). This contact person will be responsible for finalizing the updated agreement for the program.

We look forward to your continued involvement in this valuable program. Should you have any questions please contact Eleonore Schneider, LAS Program Manager at ext. 320 or at [email protected].

Sincerely,

Judy Dezell Director

CC: Jim Lang, City Treasurer

Page 97 of 104 Page 98 of 104

From: Samantha Vessios Sent: October-27-20 2:07 PM To: Robin Cadeau Subject: Farmers’ Market Committee Resignation

Mayor and Council,

I, Samantha Vessios, will be resigning from the City of Orillia’s Farmers’ Market Advisory Committee effective October 27, 2020 . Although my time on the Committee was short-lived through Covid, I appreciate the opportunity.

All the best, Samantha Vessios

Page 99 of 104 Page 100 of 104 From : Ka ren Wood Sent: October-23-20 3:29 PM To: Robin Cadeau Subject: Re : OMHC

Mayor and Members of Counci l: Please be advised that effective immediately, I submit my resignation as a Member of t he Ori Ilia Municipa l Heritage Committee. I t horoughly enjoyed the few meetings that I was able t o attend and wish the Committee and members success in their vision for the fut ure.

Yours truly

Karen Wood

Page 101 of 104 Page 102 of 104 File Number ___ (!titv nf ·®rillut

1 -OR~I-LI.-IA-C-ITY_C_E_HTRE-. - . - - - --~Ji------TE-LE-PH-O-NE

60 ANDREW STFlliET SOUlH (706) 326-2144 ORll.UA. ONTARIO FACSIMILE L.3V716 (706)82~178 APPLICATION FOR GRANT

PlefAA fttls:h the following:. , :. ·· ...... , . L/a}: Financial statementfrom previous yeat'(f3alanceSheet. Income ... Stater:ner-t, and explanation regarding .any significant surplus or deficit.) b) Budget for the next operating year {Balance forwarded from previous year, revenues & expenditures}· ·· · · · c) List of Executive Officers including names, addresses, and telephone numbers. d) Minutes from the last annual general meeting. e) (Optional) Other explanatory information • limited to five pages maximum. Grant Request Amount PART A - Organization Name & Address Information Organization . • Name Th.; <:. e..\\u~ c;>H,j-e..CS Address {). O, BQ'b ~ ~ 0.- \ · Postal Cify Qt"\ \.\, a-. Prov. __O_N ____ Code Contact u · ~ e Phone E-mail Fax

PART B w Organization General Information Number of Out of Town • Membership Fee 4- Members lf-c Residents /B If Applicable · 3.-90., co Geographic Area (l lK Date Served '"'::)~ M(.Oe..,. nu..c:!.ok Formed __,q_'3_S ____ _ Outline the mission, purpose and objectives of your organization.·

Your Organization's Efforts Within the City of OrJIHa are Appreciated

Page 103 of 104 File Number ___ Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable.

Other Sources of Revenue (Include amounts that have been received or that are anticipated- other grants, private funding, etc.)

Purpose for which the current grant, if approved, would be used. Give complete details - i.e. Project or Event Description, Time Frame, Community Benefits} S:.e.e. t\~~~a.i;f A

Do you currently receive other grants or subsidies from the City? (Facility subsidization, photocopying, secretarial, etc.)

Previous Grants From the City?

Amount Requested _$"'---'""'S""o__ 9 ___ Year of Request AmountApproved $ 1{";,c;, Year of Approval PART C - Signature of Authorized Official(s)

Date ---'--'-'-'~"=t3oa...... ~..,.N""',1r-11,.;::;~.;.eos-;ilion:,..~~__ g____ _

For Office Use Only Approved ______Denied

Amount $ Date Comments: ------

Note: Peroonal inftlmlatioo COl'lhllned on lhlr:;foon is~ undertha auUM>rity aftt1e Munl<;ipal ~ R.S.O. 1900, c.45, as mnended and 'Ifill bit used bdetermlne ellglblityV grants. QueGHons abOutlbb cdledbl process should be dllettedto: 'the Di!putJ City Treasurer. atyor er.a, $J Andrew Sftet .swtt. Odla, Ontario. L3V m-(700) 325--2144. H:/GmnlS/GAF'P.XlS Your Organization's Efforts Within the City of Orillia are Appreciated

3 Page 104 of 104