Regina High Schools Athletic Association #1- 575 Park Street Regina, SK S4N 5B2 Phone: (306) 522-5572 [email protected]
“ATHLETICS IN EDUCATION” RHSAA Council Meeting J.A. Burnett Education Centre Ron Mitchell Centre Tuesday, April 19, 2016
MINUTES
1. Adoption of Minutes from Wednesday, February 24, 2016 Motion: Mark Zacharias Second: Geoff Glasspell CARRIED
2. That the agenda be adopted as prepared Motion: Nancy Buisson Second: Darcy Olynyk CARRIED
3. RHSAA President’s Report – Armand Jeannot 1. SHSAA Resolution deadline is today, Tuesday, April 19, 2016. 2. RHSAA/SHSAA Merit Awards are due April 29th, 2016. RHSAA policy for extra banquet tickets is as follows: Student award winners will receive a ticket for themselves plus two for the parents. All extra tickets will be billed to the school on yearend billing. Coaches’ award winners will receive a ticket for themselves plus one for a guest. Schools will coordinate acquiring a payment of extra tickets. 3. Motion: That the Regina High School Athletic Association will discontinue All Stars in all activities. Motion: Angela Mallory Second: Lance Ford CARRIED 4. Motion: High School spring camp may be conducted on any five consecutive days between April 21 to June 17, 2016. Motion: John Foord Second: Troy Casper CARRIED 5. Motion: To approve the University of Regina Volleyball Senior Boys Tournament as a pre-season tournament for all Regina High Schools for the 2016 season and therefore be exempt from the RHSAA tournament rule. LeBoldus High School will be the hosting school for the University of Regina tournament. Motion: John Foord Second: Russ Cushway CARRIED
6. 2016-2017 Rural School Participation JUNIOR SPORTS Motion: That Lumsden and Greenall participate in RHSAA league in regular season and no city playoffs in the following Junior Sports. Junior Girls Tier 2 Basketball Junior Boys Tier 2 Basketball Junior Girls Tier 1 Volleyball Junior Boys Volleyball Junior Curling DEFEATED Motion: That Lumsden and Greenall participate in RHSAA league in regular season and city playoffs in the following Junior Sports. Junior Girls Tier 2 Basketball Junior Boys Tier 2 Basketball Junior Girls Tier 1 Volleyball Junior Boys Volleyball Junior Curling CARRIED Junior Girls’ Tier 2 Basketball Motion: That Notre Dame participates in RHSAA league in regular season and city playoffs. DEFEATED Junior Boys’ Tier 2 Basketball Motion: That Notre Dame participates in RHSAA league in regular season and city playoffs. DEFEATED Junior Girls’ Volleyball Motion: That Notre Dame participates in RHSAA league in regular season and city playoffs. CARRIED
SENIOR SPORTS Senior Girl’s Tier 2 Basketball Motion: That Lumsden and Greenall participates in RHSAA league in regular season and city playoffs. CARRIED Senior Boy’s Tier 2 Basketball Motion: That Lumsden and Greenall participates in RHSAA league in regular season and city playoffs. CARRIED Senior Girl’s Tier 1 Basketball Motion: That Notre Dame participates in RHSAA league in regular season and city playoffs. DEFEATED Senior Boy’s Tier 2 Basketball Motion: That Notre Dame participates in RHSAA league in regular season and city playoffs. DEFEATED
Senior Girls’ Tier 1 Volleyball Motion: That Lumsden and Greenall participates in RHSAA league in regular season only. Points don’t count in standings. CARRIED Senior Boys’ Volleyball Motion: That Lumsden and Greenall participates in RHSAA league in regular season only. Points don’t count in standings. CARRIED Boys’ and Girls’ Curling Motion: That Lumsden and Greenall participates in RHSAA league in regular season only. Points don’t count in standings. CARRIED Girl’s Small School Soccer Motion: That Greenall participates in RHSAA league in regular season only. Points don’t count in standings. CARRIED Boy’s Large School Soccer Motion: That Greenall participates in RHSAA league in regular season only. Points don’t count in standings. CARRIED Girl’s Large School Soccer Motion: That Notre Dame participates in RHSAA league in regular season only. Points don’t count in standings. CARRIED Boy’s Small School Soccer Motion: That Notre Dame participates in RHSAA league in regular season only. Points don’t count in standings. CARRIED Spring Golf Motion: That Greenall participates in RHSAA league in regular season only. CARRIED Boys’ & Girls’ Wrestling Motion: That Notre Dame and Greenall participates in RHSAA league in regular season only. Points don’t count in standings. CARRIED 3A Football Motion: That Notre Dame and Greenall participates in RHSAA league in regular season and city playoffs. Points count in standings. CARRIED
Badminton Motion: That Lumsden participates in RHSAA league in regular season only. CARRIED
6. Commissioner’s Report – Angela Tillier a) Financial Report The financial report for September 2015 to March 2016 is attached. Angela reviewed the financial report with council members. Recommendations will be made to the executive for the following sport fee increases. Cross Country - $43.00 to $75.00 Curling - $75.00 to $100.00
Possible increase to soccer. There will be a decrease in fees for volleyball. Council will have a breakdown of sport costs for the June meeting. Motion: RHSAA financial report be accepted as prepared and presented. Motion: Justin Eisworth Second: Mark Anderson CARRIED b) Sport Specifics Basketball Thank you to Regina Christian School, Campbell Collegiate and Luther College for hosting the City Championships. Overall it was a success and well attended. Hosting schools have received payment. Fan behavior at the end of the season continues to be an issue much to do with the length of season and familiarity of officials. Regina is hosting Hoopla next year. Schools that have agreed to host are Luther College, O’Neill High School and Martin Collegiate. We are in need one more school to host. c) Wrestling City Championships are at Balfour Collegiate. A protocol is being developed to weigh- ins and final matches to be placed on the website. Provincials were held in Saskatoon. Next year Provincials will be in Warman. Midseason Pool Tournament was a success. It is a half City Tournament which was held at O’Neill High School and Johnson Collegiate. d) Scholarships Forms are on the RHSAA website and are due May 15th. Ensure that reference letters speak to why the candidate is suited for this award not just a list of student accomplishments. If a student is compassionate give an example of he/she is compassionate. Also include semester 2 marks of 2016. o Pettigrew o Schwann o Aston o Kiwanis Football o Walt Yeo e) Awards due April 29, 2016 Merit and Service awards Coaching awards f) Track & Field Mini Meets/Clinic dates are set. City Championships: May 25, 26, with rain day May 27. Angela will be requesting supervision coverage in early May. Regina will be hosting Provincials on June 3 and 4. If you are interested in volunteering at the track meet please notify Angela. g) Badminton City Championships are April 30th at LeBoldus High School and Campbell Collegiate. Entries are due Thursday, April 21st. Regional Badminton - May 7 at Kipling Provincial Badminton - May 14 Humboldt
h) Golf New Format/Approach Beginners and Novice will be every Monday and Tuesday at the Goulet. Schools have been split over two days. Elite Golf will be every Thursday in May beginning at 4:00 pm. Schools have been divided into two conferences for the purpose of team competitions. These are listed on the RHSAA website under the Activity of Golf. The Royal Regina will host and has a policy to decline the use of membership fees as payment for High School golf. The Green Fee charge is $35.00. City Championship is May 30th at the Murray Golf Course. i) Football – schedule attached The schedule is in place after much speculation. Thank you for allowing a triple-header on September 7th. Regina will not host a Regional or Provincial Final. j) Volleyball – League Structure proposal attached Changes have been made to the 5A Playoff structure to accommodate the statuary holiday. Quarterfinals will occur Thursday, November 10th. A city tournament for boys and girls will take place on November 12th at Campbell Collegiate. The Tournament will be a round robin pool play. The top 2 teams make the City Final. Girls at 7:00 pm. and Boys at 8:30 pm. Next year finals will be in reverse. Access Communications has been secured to cover the games. Campbell Collegiate (Girls) and Miller Comprehensive High School (Boys) are both hosting Provincial 5A Championships. k) Curling Numbers continue to decline. l) Soccer and Volleyball League Projections Volleyball - will have a Tier 2 in Jr. and Sr. Girls based on competitive pockets. Those decisions were approved via email last week. Tier 2 has no provincial advancement so Sr. Teams that are 5A by population will have seasons end in this payoff. Remember to check no to provincial playoffs. Soccer - Teams are divided according to school population. It has worked out to be balanced number of teams in each league. Hockey - There is a need for a school to host the final year-end tournament. Cochrane no longer does it. Presently the RHSAA does not endorse a City Championship in Hockey. m) Decision Making Sport Specific Meetings Recommend that ratification by Principals and Athletic Directors be made when Sport Specific Meeting decisions affect finances and time out of school.
7. SHSAA Report – Lyle McKellar/Lance Ford 1. Review of March Championships. a. Thank you for your efforts in administering, hosting, coaching, and officiating the district, conference, and regional championships b. Curling i. Good reviews on Assiniboia on hosting a great boys’ championship ii. Meadow Lake did a very good job of hosting girls and mixed iii. Next year in Moose Jaw (Girls and Mixed) and Assiniboia (Boys) c. Wrestling i. Regional hosted at PA St. Mary - entries were up this year
ii. Provincial championship was hosted by SSSAD at Holy Cross High School – another successful event iii. Next year Regional is at Moose Jaw Peacock and Provincial in Warman – there may be discussion about moving the championship one week later – presently scheduled for March 10 – 11, 2017 which is same weekend as provincial curling and only gives wrestlers a couple of days back from break before going into city and regional championships. d. Basketball / Hoopla i. Conference and Regional tournaments – good travel, well hosted ii. Rural 5A teams involved in regional format to determine qualifiers to HOOPLA iii. HOOPLA was well hosted by MJHSAA and South Central iv. Regina hosting in 2017 2. Upcoming Activities a. SIAAA conference in Saskatoon i. April 22 – 24, 2016 b. Regional Badminton i. May 7, 2016 1. A @ Rosetown – SW, SC, CV WC 2. B @ Kipling – SE, QV, EC, RG 3. C @ Humboldt – NE, NC, HC 4. D @ Unity – BW, NW, ST c. Provincial Badminton i. May 14, 2016 – Humboldt d. Executive Meeting i. May 15 – 16, 2016 1. Resolution deadline is May 11, 2016 2. 2A Boys Volleyball 2016 remains open 3. Provincial Golf 2016 is now open e. Provincial Track i. June 3 – 4, 2016 – Regina ii. Entries due by Monday, May 30, 2016 f. Youth Officials Conference i. June 10 – 11, 2016 – Saskatoon (U of S) g. CIAAA Athletic Directors Conference i. June 16 – 18, 2016 (Edmonton) h. SHSAA AGM – Saskatoon i. June 22 – 24, 2016 i. SHSAA Coaching Symposium i. August 23 – 24, 2016 – Saskatoon Walter Murray ii. District financial help available 3. Miscellaneous information and reminders a. Sask Tel information b. Officials initiative continues i. Graduate letters – please pick up and distribute to your students ii. YOC – cooperation with provincial officiating associations and sask sport officials’ development. c. Proposed conferences for 2016 – 2017 i. check web site activity pages posted after April Executive meeting d. School Sport Week i. October 9 – 15, 2016
e. Update of School information by June 30th or sooner f. Coach Education – RiS, Concussion, Fundamentals of Coaching g. SAG i. looking for feedback ii. hopefully have next year’s SAG in place at June AGM h. Policy for Interschool sport has went through the second year of existence – continuing to look for feedback and improvements i. Start dates for 2016 football, volleyball, and soccer 4. Provincial Projections for 2016 – 17 (see web site) a. Some championships still open for bid as mentioned earlier b. Changes since handbook production i. Cross Country – Delisle ii. Girls Curling – Moose Jaw iii. Mixed Curling – Moose Jaw iv. 2A Boys Soccer – Se Se Wa Hum (hosted in PA) v. 1A Girls Volleyball - Rose Valley vi. 2A Girls Volleyball - Muenster vii. 1A Boys Volleyball - Chief Kahkewistahaw viii. 5A Boys Volleyball - Regina Miller ix. 1A Girls Soccer - Maymont x. 3A Girls Soccer - PA Carlton c. Regina assignments i. HOOPLA ii. 3A Boys Soccer iii. 5A Girls Volleyball iv. 5A Boys Volleyball 5. AGM – June 22 – 24 (Saskatoon) a. Business i. Provincial Projections for 2017 – 18 1. HOOPLA - Saskatoon / North Central bid 2. Provincial Curling – OPEN 3. 4A 12-man Football - Regina 4. Provincial Golf – OPEN 5. 1A Boys Soccer - Regina 6. 1A Girls Volleyball - Regina 7. Provincial Wrestling - Regina ii. Positions Open on SHSAA Executive: 1. Section 1 – SC, WC, SW – Jeff Kitts eligible to run for another term 2. Section 3 – NE, NC, HC – Barry Croshaw eligible to run for another term 3. Regina – Lance Ford eligible to run for another term 4. Officials’ Rep – Scott Cory eligible to run for another term 5. Returning – Val Gordon (President), Kevin Kitchen (Section 2), Syd Laskowski (Section 4), Trevor Mirtle (Saskatoon), Kendra Paramchuk (Women’s Rep), Donna Bank (SSBA), New LEADS member likely to be named replacing Kyle McIntyre iii. Resolutions 1. Activities / Policies – Executive – look for assistance and input from SAG, Districts, and School Divisions – must keep in mind that the Executive is elected to oversee the SHSAA and keep the best interests of the Association at the forefront of their decisions.
2. Constitution / Bylaws – District, Executive, or School Boards 3. Should be motion in District Meeting Minutes 4. Submitted by May 11 (Exec. Meeting May 15 – 16) 5. Please ensure that coaches / school personnel have had a chance to look over the resolutions going to the AGM and they have a chance to have their voice heard through their school reps and districts b. Awards i. Merit and Service Award – submitted by April 30th ii.SHSAA Outstanding Coach (2) Award (District) – April 30th iii. SHSAA Outstanding Official (1) Award (District) – April 30th 1. These two awards (by Exec. Motion Sept. ’04) are to be presented at a District meeting or other suitable time. iv. Delegates – May 20th deadline (forms will be out shortly). 1. There should be a motion on the District books indicating the slate of voting delegates. 2. Delegate attire – casual but business attire expected for Merit Banquet
8. RHSAA General Council Meetings Wednesday, June 1, 2016, Executive Royal Hotel at 8:30 a.m. with Awards Luncheon to follow. RHSAA Executive Nominations o President o Vice President o Member at Large o SHSAA representative
9. Other Business
10. Adjournment. Motion to Adjourn – Nancy Buisson Time of meeting: 1:00 p.m. – 3:00 p.m.