Toronto Southeast Presbytery - 2010-2011 Index by Decision-Making Body EXECUTIVE September 14, 2010

Toronto Southeast Presbytery - 2010-2011 Index by Decision-Making Body EXECUTIVE September 14, 2010 ...... 47-54 October 12, 2010 ...... 63-68 October 26, 2010 Conference Call ...... 87-90 November 9, 2010 ...... 111-118 December 14, 2010 ...... 151-160 January 11, 2011 ...... 165-168 February 8, 2011 ...... 183-188 March 1, 2011 ...... 201-204 April 12, 2011 ...... 243-248 May 10, 2011 ...... 265-270 May 17, 2011 ...... 273-274 May 19, 2011 ...... 283-290

PLENARY September 21, 2010 ...... 55-62 November 16, 2010 ...... 119-124 January 18, 2010 ...... 171-176 March 15, 2010 ...... 217-226 May 17, 2010 (unapproved) ...... 275-282

EDUCATION & STUDENTS September 14, 2010 ...... 45-46 October 19, 2010 ...... 85-86 November 23, 2010 ...... 125-126 December 13, 2010 – Phone Poll ...... 133-134 January 11, 2011 ...... 169-170 February 15, 2011 ...... 199-200 March 22, 2011 ...... 227-228 April 12, 2011 ...... 249-250 May 3, 2011 ...... 251-254 May 31, 2011 ...... 291-292

FINANCE & PROPERTY July 29, 2010 ...... 3-18 September 14, 2010 ...... 31-44 October 18, 2010 ...... 69-84 November 8, 2010 ...... 99-110 December 8, 2010 ...... 135-150 January 10, 2011 ...... 161-164 February 14, 2011 ...... 189-198 March 14, 2011 ...... 211-216 April 11, 2011 ...... 235-242 May 9, 2011 ...... 261-265

PASTORAL RELATIONS July 19, 2010 – Phone Poll ...... 1-2 July 29, 2010 – Phone Poll ...... 19-20 Sept 7, 2010 ...... 21-30 October 26, 2010 ...... 91-96 November 4, 2010- Phone Poll ...... 97-98 November 30, 2010 ...... 127-130 December 8, 2010 – Phone Poll ...... 131-132 February 1, 2011 ...... 177-182 March 1, 2011 ...... 205-210 April 5, 2011 ...... 229-234 May 3, 2011 ...... 255-260 May 11, 2011 – Phone Poll ...... 271-272 TSP Pastoral Relations – July 19, 2010 10/11-1

TORONTO SOUTH EAST PASTORAL RELATIONS COMMISSION Telephone Poll July 19, 2010 Minutes

Members: Larry Beech, Doug Bellamy, Harvey Bride, John Brown, Teresa Burnett-Cole (staff), Jean Day, Johmann Kwong, Cheryl-Lynn MacPherson, John Joseph Mastandrea, Peter McNaughton, Rob Metcalf, Sue Metcalf, Beth Moore, Mary Ethel Morton, Edith-Ann Shantz, Malcolm Sinclair, Susan Smith, David Wood

MOTION: by Johmann Kwong Seconded by Larry Beech:

That the Pastoral Relations Commission of Toronto Southeast Presbytery:

1. Approve the request from Fairlawn Avenue United Church to call the Reverend Christopher White to the full time position of Minister of Word, Sacrament and Pastoral Care, effective November 1, 2010 with the following terms:

Salary $54,000 /year Category F Housing Allowance $24,000 /year Basic Telephone $ 600 /year Support for Study $ 1,500/year

Other terms as required by the Manual

And in this regard, APPROVED the transfer of Rev. White from Oshawa Presbytery, Bay of Quinte Conference to Toronto Southeast Presbytery, Toronto Conference, effective November 1, 2010

2. Disband the JSC effective July 18, 2010 as per Sept 7, 2010 Pastoral Relations minutes.

CARRIED.

------John Joseph Mastandrea, Chair Peter McNaughton, Secretary

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TSP PR 2010 07 19 Minutes - Finance and Property Team July 29, 2010 10/11 - 3

THE UNITED CHURCH OF CANADA TORONTO SOUTHEAST PRESBYTERY FINANCE AND PROPERTY TEAM

Minutes of the meeting of the Finance and Property Team of Toronto Southeast Presbytery, held on Thursday, July 29, 2010 at 9:15 a.m. by Conference Call.

PRESENT: Thomas Clarke (Chair), Winston Roach, Abigail Johnson, Hyacinth Robinson-Powell, Nick Walker, Joan Chinnery, Clyde Harris, Wayne White, Anne Shirley Sutherland (Staff Support)

GUEST: Douglas Crozier, Trustee, Fairlawn Avenue United Church

REGRETS: Al Morson

CALL TO ORDER Tom Clarke called the meeting to order followed by a brief prayer.

1. Appointment of Secretary In the absence of a permanent secretary the Chair undertook to provide minutes for this meeting.

2. Agenda MOVED by Joan Chinnery and SECONDED by Hyacinth Robinson Powell that the agenda be approved as circulated. MOTION CARRIED

3. It was agreed that consideration of the minutes of the meeting of June 14, 2010 be deferred to September 13, 2010.

4. Approval of Sale of Fairlawn Avenue United Church Manse at 277 Brookdale Avenue. Tom Clarke declared a Conflict of Interest as a Trustee of Fairlawn Avenue United Church and relinquished the chair of meeting to Anne Shirley Sutherland.

The Team had previously received documentation from the Trustees of Fairlawn Avenue United consisting of: a. Agreement of Purchase and Sale for 277 Brookdale Avenue attached to these minutes as Appendix “A”. b. A letter and a copy of the resolution of the Trustees of the Fairlawn Avenue Congregation for Presbytery approval of the Agreement of Purchase and Sale and providing background and rationale for the request attached to these minutes as Appendix “B”.

Anne Shirley Sutherland invited Douglas Crozier to make any comments regarding the sale. He provided a brief summary of the request noting that the manse was no longer required with the retirement of Rev David Lander and the call of a new minister who will not require a manse. The offer was less than 1% below asking, provided a very short closing (August 24, 2010) thus relieving the congregation of continuing carrying cost and care, and was unconditional except for the approval of Toronto Southeast Presbytery. The Team was invited to ask questions of which there were none.

MOTION RE SALE OF FAIRLAWN AVENUE MANSE AT 277 BROOKDALE AVENUE

WHEREAS the Executive Council of Fairlawn Avenue Congregation at its meeting of April 27, 2010 has directed the Trustees of the congregation to list the manse at 277

TSP 2010 07 29 FP Minutes - Finance and Property Team 10/11 -4 July 29, 2010

Brookdale Avenue for sale and complete a sale, and

WHEREAS the Finance and Property Team at its meeting of June 14, 2010 has consented to the request of the Trustees of Fairlawn Avenue Congregation for the listing for sale of said property, and

WHEREAS the Trustees of Fairlawn Avenue Congregation have requested the consent of Toronto Southeast Presbytery for acceptance of an offer of Purchase and Sale of said property, and

WHEREAS the Finance and Property Team has received and reviewed documentation in support of this request, and

WHEREAS the Finance and Property Team has the authority to act for Toronto Southeast Presbytery in matters of congregational property as set in Manual (2007) section 335

IT IS MOVED by Abigail Johnson and SECONDED by Hyacinth Robinson-Powell that a. Toronto Southeast Presbytery consents to the sale of the Fairlawn Avenue United Church manse located at 277 Brookdale Avenue being legally described as the westerly 25 feet of Lot 435 according to Plan 1501 York, for a price of $625,000 and closing date of August 24, 2010 and other terms in accordance to the Agreement of Purchase and Sale dated July 24, 2010 and appended to these minutes (Appendix “A”), and

b. The proceeds of sale will be applied in part to augment the Housing Allowance Support Fund already held by the Congregation in the amount of $800,000 and in part to provide current and future capital subject to the exact amounts of disposition being provided in a further request to Toronto Southeast Presbytery, and

c. Until such time as the Finance and Property Team receives and approves a proposed distribution of the proceeds of sale, those proceeds will remain in trust with the seller’s solicitor and the principal and interest will not be accessed until that approval is obtained, and

d. A copy of the statement of settlement on closing will be provided to the Finance and Property Team of Toronto Southeast Presbytery within 30 days of closing.

MOTION CARRIED Tom Clarke resumed chairing the meeting

5. There being no further business the Chair declared the meeting terminated at 9:25 a.m.

______Thomas Clarke/Anne Shirley Sutherland Thomas Clarke Chair Secretary Protem

Next Meetings Monday, September 13, 2010 4:00 pm to 6:30 pm Devotion by Tom Clarke Monday, October 18, 2010 4:00 pm to 6:30 pm

TSP 2010 07 29 FP Minutes – F&P July 29, 2010 Appendix A: 10/11 - 5 Agreement of Purchase and Sale – 277 Brookdale Avenue

TSP 2010 07 29 FP 10/11 -6 Appendix A: Minutes – F&P July 29, 2010 Agreement of Purchase and Sale – 277 Brookdale Avenue

TSP 2010 07 29 FP Minutes – F&P July 29, 2010 Appendix A: 10/11 - 7 Agreement of Purchase and Sale – 277 Brookdale Avenue

TSP 2010 07 29 FP 10/11 -8 Appendix A: Minutes – F&P July 29, 2010 Agreement of Purchase and Sale – 277 Brookdale Avenue

TSP 2010 07 29 FP Minutes – F&P July 29, 2010 Appendix A: 10/11 - 9 Agreement of Purchase and Sale – 277 Brookdale Avenue

TSP 2010 07 29 FP 10/11 -10 Appendix A: Minutes – F&P July 29, 2010 Agreement of Purchase and Sale – 277 Brookdale Avenue

TSP 2010 07 29 FP Minutes – F&P July 29, 2010 Appendix A: 10/11 - 11 Agreement of Purchase and Sale – 277 Brookdale Avenue

TSP 2010 07 29 FP 10/11 -12 Appendix A: Minutes – F&P July 29, 2010 Agreement of Purchase and Sale – 277 Brookdale Avenue

TSP 2010 07 29 FP Minutes – F&P July 29, 2010 Appendix B 10/11 -13 FAIRLAWN AVENUE TRUSTEES LETTER AND RESOLUTION

TSP 2010 07 29 FP 10/11 - 14 Appendix B Minutes – F&P July 29, 2010 FAIRLAWN AVENUE TRUSTEES LETTER AND RESOLUTION

TSP 2010 07 29 FP Minutes – F&P July 29, 2010 Appendix B 10/11 -15 FAIRLAWN AVENUE TRUSTEES LETTER AND RESOLUTION

TSP 2010 07 29 FP 10/11 - 16 Appendix B Minutes – F&P July 29, 2010 FAIRLAWN AVENUE TRUSTEES LETTER AND RESOLUTION

TSP 2010 07 29 FP Minutes – F&P July 29, 2010 Appendix B 10/11 -17 FAIRLAWN AVENUE TRUSTEES LETTER AND RESOLUTION

TSP 2010 07 29 FP 10/11 - 18 Appendix B Minutes – F&P July 29, 2010 FAIRLAWN AVENUE TRUSTEES LETTER AND RESOLUTION

TSP 2010 07 29 FP

TS Pastoral Relations July 29, 2010 10/11 - 19

TORONTO SOUTHEAST PASTORAL RELATIONS COMMISSION Telephone Poll July 29, 2010

MOVED by Beth Moore Seconded by Peter McNaughton

That the Pastoral Relations Commission of Toronto Southeast Presbytery:

1. Approve the request from Church of the Master United Church to appoint the Reverend Tamara Leigh Olsen to the half time (20 hours per week) position of Minister of Word, Sacrament and Pastoral Care, for the period September 7, 2010 to June 30, 2011 with the following terms:

Salary $19,701 /year Category F Housing Allowance $ 9,100 /year Basic Telephone $ 720 /year Support for Study $ 625/year

Other terms as required by the Manual

And in this regard, APPROVED the transfer Rev. Olsen from Toronto Southwest Presbytery, Toronto Conference, effective September 7, 2010

CARRIED.

------John Joseph Mastandrea, Chair Peter McNaughton, Secretary

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TS 2010 07 29 PR TSP Pastoral Relations Sept 7, 2010 10/11 - 21

TORONTO SOUTHEAST PASTORAL RELATIONS COMMISSION Tuesday September 7, 2010 6 :00 pm Potluck Dinner Meeting at Presbytery Office Minutes

ATTENDING: John Joseph Mastandrea, Chair, Larry Beech, Doug Bellamy, Harvey Bride, John Brown, Jean Day, Johmann Kwong, Cheryl-Lynn MacPherson, Peter McNaughton, Rob Metcalf, Sue Metcalf, Beth Moore, EdithAnn Shantz, Teresa Burnett-Cole

REGRETS: Malcolm Sinclair

1. WELCOME John Joseph convened the meeting at 6:15 p.m. with a reflection on Thomas Gladwell’s book Outliers. Commission members shared highlights of their summer.

2. NOTE TAKER – Peter McNaughton agreed to take notes

3. APPROVAL OF AGENDA MOTION Peter McNaughton/John Brown:

That the agenda be approved as circulated. CARRIED

4. REVIEW AND APPROVAL OF MINUTES a. Meeting of June 30, 2010 MOTION Peter McNaughton/Johmann Kwong: That the minutes of June 30, 2010 be approved with the following amendment: Douglas du Charme re-appointment at Hope—housing allowance $1,000/month/ basic telephone $25/month. CARRIED

b. Phone Poll July 19, 2010 MOTION Peter McNaughton/ Rob Metcalfe: That the minutes of the telephone poll of July 19, 2010 be adopted with the following correction: Item 2 (disband JSC) to be removed CARRIED

c. Phone Poll July 29, 2010 MOTION Peter McNaughton/Beth Moore That the minutes of the telephone poll conducted July 29, 2010 be approved as circulated.

CARRIED

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5. Discussion Items a. Role of Pastoral Charge Supervisor - material previously distributed Beth Moore will consolidate the material gathered by Cheryl Lynn MacPherson to produce a draft handbook outlining roles, duties and expectations for individuals serving as pastoral charge supervisors.

b. Presbytery-Recognized Ministries There are currently no criteria upon which Presbyteries can decide whether to recognize ministries in non-congregational settings. With the establishment of the All Native Circle Conference, the former wording in the Manual of ‘within the bounds of a Presbytery’ no longer matters in the way it used to. The practice has been to recognize a non- congregational ministry if a member of Presbytery is serving in it.

MOTION Larry Beech/EdithAnn Shantz:

That the Pastoral Relations Commission of Toronto Southeast Presbytery recognize the ministries of Marc Doucet at Toronto Western Hospital, and Joan Silcox-Smith at North York General Hospital, and as such request that marriage licenses be granted to these individuals.

CARRIED MOTION: Rob Metcalfe/Jean Day

That the Pastoral Relations Commission of Toronto Southeast Presbytery as a matter of policy recognize ministries in non-congregational settings if they are served by members of Toronto Southeast Presbytery, and that said members be given consideration, where appropriate, for requests for marriage licenses. CARRIED

c. Role of Staff in pastoral relations matters This issue was brought forward due to the limited time available in the job description of the Conference Personnel Minister. Members of the Commission agreed that the Conference Personnel Minister assigned to Toronto Southeast Presbytery should attend meetings of the Commission. It was further agreed that a ‘trouble-shooting’ role by the incumbent is needed in order to ensure consistency in approach to individual situations.

d. Racial justice/sexual abuse training policy The Commission discussed the intent of ‘mandatory for all’ to attend these workshops. It was noted, particularly in reference to the Sexual Abuse policy, that there is always a power imbalance in favour of Ministry Personnel, whether actively serving or not. It was further noted that the current policy does not protect Ministry Personnel from sexual abuse initiated by congregants, but that Bill 168, passed by the Ontario Legislature, does afford some measure of protection. Its provisions will be incorporated into the UCC Sexual Abuse Policy.

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MOTION: Doug Bellamy/ Beth Moore:

That all ministry personnel, including retired, be issued invitations to attend the workshops on Sexual Abuse and Racial Justice Training. CARRIED

6. Staff Items a. ADP David Shearman, Chair of Settlement for Toronto Conference is refusing to sign the Covenant to Warrant for Rev. David McMaster as Timothy Eaton Memorial Church is not using the ADP Payroll system as required by General Council Office. General Council Executive has ruled that no new appointments can be made unless the church is on the ADP System. PRC and POC representatives need to meet with Timothy Eaton Church Board to discuss the situation.

Eglinton St. George’s is in a similar situation, but is participating in a trial program ‘Pay at Work’. A meeting will also need to be held with Eglinton St. George’s.

MOTION: Larry Beech/Johmann Kwong: That Malcolm Sinclair will be asked to be our representative, to meet with Timothy Eaton, and that another individual be appointed to serve as PRC representative for the meeting with Eglinton St. George’s,

And

that Pastoral Oversight be contacted for participation as well.

CARRIED

The Commission noted that this ruling from GCE needs to be incorporated in all future JNAC/JSC processes.

b. Remit 3 This remit has passed overwhelmingly, and the results will be incorporated in time for the 2011 graduating class.

c. PLAR for DLMs This is an assessment tool to determine what further training is needed for individuals seeking to be recognized as Designated Lay Ministers. Jennifer Janzen-Ball is coordinating this initiative, which is administered by General Council Office.

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7. In Camera Items

It was duly moved and seconded that the meeting move in camera.

It was duly moved and seconded that the meeting move into committee of the whole.

8. Pastoral Charges requiring action a. Presteign-Woodbine MOTION Beth Moore/John Brown That the Pastoral Relations Commission of Toronto Southeast Presbytery approve the request of Presteign-Woodbine United church to appoint Rev. Cheryl-Lynn MacPherson as United Supply (full time) for the period September 1, 2010 to August 31, 2011, with the following terms: Salary $35,059/year (Category C) Housing Allowance $20,000/year Basic Telephone $ 640/year (maximum) Support for Study $ 1,250/year (based on submitted documentation) Other - Travel $ 1,300/year (at approved rates, based on submitted documentation)

Other Terms as required by the Manual CARRIED Rev. Cheryl-Lynn MacPherson ABSTAINED from voting.

It was noted that a JNAC had been established, with David Wood and Jean Day as Presbytery Representatives

a. Deutsche Evangeliums Kirche - MOTION EdithAnn Shantz/Doug Bellamy That the Pastoral Relations Commission of Toronto Southeast Presbytery approve the request of Deutsche Evangeliums Kirche to re-appoint Matthias E. Hartwig as full time student supply (40 hours per week) for the period July 1, 2010 to June 30, 2011, with the following terms: . Salary $33,000/year (Category B) Housing Allowance $25,800/year Basic Telephone $ reimbursement of cell phone costs to a maximum of $720/year Support for Study $ 7,200/year Other (Book Allowance) $ 1,200/year

Other Terms as required by the Manual CARRIED

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b. Fairlawn MOTION EdithAnn Shantz/Doug Bellamy That the Pastoral Relations Commission of Toronto Southeast Presbytery approve the request of Fairlawn Avenue United church to appoint Rev. Dr. Katherine Edmison as full time supply (40 hours per week) for the period September 1, 2010 to October 31, 2010, with the following terms: Salary $3,958/month (Category F) Housing Allowance $2,000/month Basic Telephone $ 50/month Support for Study $ 104/month

Other Terms as required by the Manual With the following caveat (Revision of Item 4): The appointment may be terminated by 60 days notice by ministry personnel or pastoral charge, subject to approval or abridgement by presbytery/district.

And That the marriage license be extended. CARRIED

c. Rosedale MOTION: Beth Moore/Doug Bellamy That the Pastoral Relations Commission of Toronto Southeast Presbytery approve the request of Rosedale United church to re-appoint Karen Bowles as part time student supply ( 24 hours per week) for the period July 1, 2010 to June 30, 2011, with the following terms:

Salary $36,165/year Housing Allowance $16,690/year Basic Telephone $ 720/year Support for Study $ 750/year Other (Book Allowance) $ 1,200/year

Other Terms as required by the Manual CARRIED d. West Ellesmere - James Wetherall MOTION John Brown/Doug Bellamy

That the Pastoral Relations Commission of Toronto Southeast Presbytery DEFER, pending resolution of the status of Rev. Wetherall, and the need for West Ellesmere to continue with the ADP Payroll System, consideration of the request of West Ellesmere United church to re-appoint Rev. James Wetherall as full time retired supply (40 hours per week) for the period July 1, 2010 to June 30, 2011, with the following terms:

TSP PR 2010 09 07 10/11 - 26 TSP Pastoral Relations Sept 7, 2010

Salary $39,400/year (Category F) Housing Allowance $21,600/year Basic Telephone and Support for Study $ 2,000/year

Travel and Other Terms as required by the Manual MOTION DEFERRED Peter McNaughton will follow up with West Ellesmere regarding ADP and James Wetherall’s “retired” status.

e. Victoria Park – MOTION: John Brown/EdithAnn Shantz:

That the Pastoral Relations Commission of Toronto Southeast Presbytery approve the request of Victoria Park United church to appoint Rev. Scott Boughner as full time (40 hrs) supply for the period November 1, 2010 to October 31, 2011 with the following terms: Salary $39, 401 per annum (Category F, ) Housing allowance $18,200 per annum), Basic telephone $ 600 per annum, Financial support for studies $1,500 per annum travel-TTC pass as needed and all other terms according to The Manual.

and,

that Toronto Southeast Presbytery request that Rev. Scott Boughner be transferred from Oshawa Bay of Quinte Conference, effective November 1, 2010

f. Eastminster – MOTION: Doug Bellamy/Jean Day That the Pastoral Relations Commission of Toronto Southeast Presbytery approve the request of the Rev. Daniel Bogert-O-Brien for a change in pastoral relations Nov. 1, 2010. In this regard, the Commission noted that a request for transfer would be forthcoming, and that a JNAC will be needed.

CARRIED

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g. Glen Rhodes MOTION: Rob Metcalfe/Doug Bellamy That the Pastoral Relations Commission of Toronto Southeast Presbytery approve the proposed terms of appointment requested by Glen Rhodes United church for Rev. Jong Bok Kim as full time supply (Intentional Interim) effective September 1, 2010:

salary $36, 025 per annum (Category C, ) housing allowance $21,000 per annum), basic telephone $ 581.80 per annum, financial support for studies $1,500 per annum (reimbursement, with receipts) travel and all other terms according to The Manual, and, that Toronto Southeast Presbytery request that Rev. Jong Bok Kim be transferred from South West Presbytery, Toronto Conference, effective September 1, 2010

The Commission REQUESTED that the proposed term of appointment be extended for a further year to August 31, 2012. CARRIED h. Dewi Sant – Eilert Frerichs terms of appointment This item was DEFERRED. Rob Metcalfe will talk to the Board of the congregation regarding the need for full-time Intentional Interim Ministry. It was further noted that an exit interview will need to be conducted prior to September 27, 2010.

i. Glen Ayr – MOTION: Doug Bellamy/Jean Day That the Pastoral Relations Commission of Toronto Southeast Presbytery approve the request of the Rev. Fran Ota for a change in pastoral relations Nov. 12, 2010. In this regard, the Commission noted that a request for transfer to Newfoundland and Labrador Conference would be forthcoming.

j. Cosburn United MOTION: Larry Beech/Beth Moore That the Pastoral Relations Commission of Toronto Southeast Presbytery approve the request of Cosburn United church to extend the appointment of Rev. Katherine Irwin as three-quarter time (30 hours) Interim Supply for the period August 31, 2010 to January 31,2011 with the following terms: salary $30,481 per annum (Category F, ) housing allowance $15,750 per annum), basic telephone $ financial support for studies $900 per annum

and all other terms according to The Manual, CARRIED

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k. Lawrence Park Community MOTION: Doug Bellamy/Larry Beech That the Pastoral Relations Commission of Toronto Southeast Presbytery approve the request of Lawrence Park Community Church to appoint Alison Mock as three-quarter time DLM unrecognized (30 hours/week) for the period July 1, 2010 to June 30, 2011 with the following terms: Salary $23,858/year (Category B) Housing Allowance $20,417/year Basic Telephone $ 1,178/year Financial support for study $ 1,767/year

And all other terms as required by The Manual CARRIED

l. Beach United- MOTION Doug Bellamy/John Brown That the Pastoral Relations Commission of Toronto Southeast Presbytery approve, pending receipt of police check, the request of Beach United Church to appoint Marc Doucet as VAM effective June 29, 2010 with responsibility for weddings, coverage for incumbent, Christian Education and Funerals, CARRIED

9. Retained on Roll

MOTION: John Brown/Beth Moore: that the following be retained on the roll as indicated: Rob Oliphant July 1, 2010 to June 30 2011—Other Employment Marc Doucet July 1, 2010 to June 30, 2011 – Other Employment* Anne Simmonds—July 1, 2010 to June 30 2011—Other Employment* Sung Hwang Park – July 1, 2010 to June 30 2011 - Other Employment PC USA* Judith MacGillivary – July 1, 2010 to June 30, 2011 – In Search ** Jennifer Janzen-Ball – July 1, 2010 to June 30, 2011 - Other Employment*

*contingent upon receipt of police records check ** contingent upon receipt of required documentation and police records check CARRIED MOTION: Beth Moore/EdithAnn Shantz: that the following be retained on the roll as indicated:

Rob Oliphant July 1, 2009 to June 30 2010—Other Employment CARRIED

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10. Update on JSC’s Malvern-Emmanuel - Cheryl Lynn reported, and expressed frustration, that the church has interviewed four candidates. The church’s favoured candidate has withdrawn; the church does not want any of the others. Steven Wickett, DLM, was mentioned as a possibility. Cheryl Lynn will follow up.

Cosburn – Edith Ann reported that the JSC is in discussions with a candidate.

11. Update on JNAC’s It was noted that, in due course, a JNAC will need to be established for Lawrence Park Community Church, Glen Ayr, and Eastminister. A lay representative is still needed for the College Street JNAC.

12. Transfers a. Don Matheson – Living Waters July 1, 2010 MOTION: Cheryl Lynn MacPherson/Rob Metcalfe: that the Pastoral Relations Commission of Toronto Southeast Presbytery transfer Rev. Don Matheson, effective July 1, 2010 from Toronto Southeast Presbytery to Living Waters Presbytery both within Toronto Conference.

And

RECEIVE, for information, the terms of call for Rev. Matheson to Knox United Church, Sutton, as follows:

Salary $14,204/yr. (Category F; Part time, 14 hours/week) Housing Allowance $ 6,148/year Basic Telephone $ 210/year Support for Study $ 438/year

And all other terms as required by The Manual CARRIED

13. Other a. Paul Logan voluntary DSL MOTION Cheryl Lynn MacPherson/Doug Bellamy

That the request of Rev. Paul Logan to be placed on the Discontinued Service List (Voluntary) has been reviewed by the Toronto Southeast Presbytery Pastoral Relations Commission, and that the Commission makes this recommendation to Toronto Conference. CARRIED

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b. Resignation of Barb White from PRC MOTION Rob Metcalfe/Harvey Bride: That the Commission accept, with regret, the resignation of Barb White from the Commission, due to the time pressures of other commitments, and extend its thanks to Barb for her dedicated service in the past year. CARRIED

c. New Admittand

Yung Jung Kim has been accepted as a Candidate for Admission by MEPS. She is currently working on her Th.D. at Emmanuel, and is looking for a ministry position.

d. Exit Interviews

Edith Ann Shantz will write up the results from the Victoria Park exit interviews.

Teresa Burnett-Cole will prepare a list of Exit Interview questions and circulate them to Commission members.

The exit interview for Dewi Sant needs to be conducted by September 27.

The Commission agreed that a representative from Pastoral Oversight Commission should be included in exit interviews.

e. Police Record Checks

A new handbook is available on the UCC website

f. Next meeting TUESDAY OCTOBER 26, 2010 6:00 p.m. Presbytery Office The Commission will revert back to meeting on the last Tuesday of the month.

Peter McNaughton noted that he will be travelling out of the country for the last two weeks of October and November, and asked that his regrets be recorded for both meetings, and noted that he will not be able to prepare materials for the October or November meetings.

------John Joseph Mastandrea, Chair Peter McNaughton, Secretary

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THE UNITED CHURCH OF CANADA TORONTO SOUTHEAST PRESBYTERY FINANCE AND PROPERTY TEAM

Minutes of the meeting of the Finance and Property Team of Toronto Southeast Presbytery, held on Monday, September 13, 2010 at 4:00 p.m. at Toronto Southeast Presbytery Offices, 963 Pharmacy Ave., Scarborough, Ontario, with Thomas Clarke, Chair, presiding.

PRESENT: Thomas Clarke (Chair), Winston Roach, Al Morson, Hyacinth Robinson-Powell, Joan Chinnery, Clyde Harris, Wayne White, Anne Shirley Sutherland (Staff Support)

REGRETS: Nick Walker, Abigail Johnson

GUESTS FOR ORDER OF DAY: Brian Elcombe and Elma Todkill from Centennial-Rouge Pastoral Charge

CALL TO ORDER Tom Clarke called the meeting to order followed by a brief devotion.

1. Appointment of Secretary In the absence of a permanent secretary the Chair undertook to provide minutes for this meeting.

2. Agenda MOVED by Wayne White and SECONDED by Al Morson that the agenda be approved as circulated. MOTION CARRIED

3. Approval of Minutes: MOVED by Winston Roach and SECONDED by Clyde Harris that the minutes of June 14, 2010 and July 29, 2010 be approved as circulated. MOTION CARRIED

4. Business Arising i. Don Mills Property Redevelopment: The Chair noted that there had been no further contact from the Don Mills Pastoral Charge. Anne Shirley Sutherland advised that a pastoral oversight visit was scheduled for the following Monday.

ii. Beach – Confidentiality Period: There has been no communication from Beach regarding confidentiality period but Chair noted that the agreement was now part of the official record of minutes.

iii. Ina Grafton Gage Chaplaincy Payment for 2009: Toronto Conference has paid this outstanding amount which should have been covered by Don Valley Presbytery from the accrued assets of presbyteries received on restructuring.

iv. Valuation and Insurance: The letters to the five congregations whose insurance is significantly less than the valuation of buildings have been signed and are going out today. They ask for a response by the end of October.

v. Lake Scugog Camp Extra Appeal: The approval of Lake Scugog Camp’s included the requirement that the Camp “will advise the Finance and Property Team how they are coordinating with Toronto United Church Council Camping Opportunities Fund.” This remains outstanding. ACTION: Chair will follow up with Chair of Board

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vi. Priorities – Funding Sources for Missions and Outreach 2011: Because of the uncertain timing of transition to the Presbyteries of Toronto Conference Corporation (PTCC) it is not clear whether the usual funding from Tri-Presbytery Corporation will be available. ACTION: Chair will make inquiries of Tri-Presbytery through Nick Walker

5. Briefing re Centennial Rouge The Chair briefed the team on his meetings and conversations with representatives of Centennial-Rouge congregation. In addition to the matters in his report on a July 14, 2010 meeting which had been previously circulated, the congregation had been trying to find a tenant for the manse and had undertaken minor repairs.

6. Order of the Day – Request from Centennial-Rouge Brian Elcombe, Candidate Supply, Centennial-Rouge and Elma Todkill, Trustee and Church Treasurer, Centennial-Rouge joined the meeting.

Elma Todkill described the current financial difficulties of the congregation whose expenses since January have exceeded revenues by about $1,000 per month. Their accumulated surplus of $12,000 in January is fast being depleted. This situation was exacerbated by the loss of a tenant in the manse and the condition in which the manse was left. The manse also needs work done to be more attractive to a tenant including replacing windows. A potential tenancy fell through when the deposit cheque was NSF but their realtor expects to find another in short order. There had also been an encouraging inquiry from a day care operator about the use of the assembly hall.

Centennial-Rouge has held a trust fund since 1971, the Rouge Hills Trust which they understand to be monies, originally $46,000 from the sale of the Rouge Hills United Church property and which was not to be used without presbytery approval. When they did use it for putting in sewers they were required to reimburse the fund which they have been doing but have yet to pay all the monies back. The current value (December 31, 2009) is $42,110.54.

Their request to presbytery is that the use of the Rouge Hills Trust Fund be clarified and consistent with uses of other capital funds in the presbytery, that they have use of the accrued interest and future interest to help their operating difficulties and that some portion of the capital be used to make repairs and upgrades to the manse. A draft letter to that effect from the Board and Trustees of Centennial Rouge is attached as Appendix “A” to these minutes. (Note added: A letter on letterhead with signatures has subsequently been received.)

Member of the team had a number of questions for clarification. Advice was also offered regarding day care rentals. The guests left the meeting and brief discussion followed focussed on a draft motion.

Motion re Centennial-Rouge request Whereas, Centennial–Rouge United Church acquired a fund (Rouge Hills Church Trust) in the amount of $46,000 resulting from the 1971 amalgamation with Rouge Hills United Church and subsequent sale of the Rouge Hills property, and

Whereas, the Trustees of Centennial-Rouge Congregation have maintained the capital as they believe was the direction of the Presbytery except for one major project in 1992 approved by Toronto Scarborough Presbytery in the amount of $23,750 on the condition that it be repaid which repayment is continuing, and

TS 2010 09 13 FP TSP Finance and Property September 13, 2010 10/11 - 33

Whereas, the Centennial-Rouge Congregation is facing financial difficulties in funding its operating budget and undertaking necessary repairs and upgrades to its property, and

Whereas, the Trustees of Centennial-Rouge Congregation have requested that Toronto Southeast Presbytery clarify the restrictions on the uses of the Rouge Hills Church Trust and seek to use accrued and future interest on this fund for operating purposes and a portion of the vested capital to repair and upgrade the manse for more viable rental, and

Whereas, the Finance and Property Team of Toronto Southeast Presbytery exercises Presbytery responsibilities and approvals regarding congregational property and matters under section 335 [Manual 2010}

IT IS MOVED BY Al Morson and SECONDED BY Wayne White, that not withstanding any previous decision of Toronto East Presbytery and Toronto Scarborough Presbytery in regard the use of the Rouge Hills Church Trust (THE FUND) held by Centennial-Rouge United Church and in the interest of clarity of the use of said fund,

1. THAT the Trustees of Centennial-Rouge Congregation (THE TRUSTEES) are directed to designate THE FUND as a Presbytery Restricted Fund held by THE TRUSTEES a. to generate annual income to support the operating budget of the congregation, and b. a portion of the vested capital may be used from time to time to address the capital needs of the congregation including but not limited to major repair and upgrading of property and subject to the limits set by Presbytery for major renovations,

2. AND that any future re-payment of the 1992 expense is no longer required by Presbytery,

3. AND that the accrued interest earned by THE FUND but not yet added to the current capital be transferred to the operating funds of the congregation to meet current and future needs.

4. AND that the new status of THE FUND and balances, transactions and transfers resulting from this motion be fully set out in the accounts of THE TRUSTEES and Congregation, including the 2010 annual report.

5. AND that those accounts be shared with the Finance & Property Team of Toronto Southeast Presbytery in a timely manner.

MOTION CARRIED

7. Treasurers Report i. Current Year (January 1/10 – Dec 31/10): The Treasurer distributed a financial report for the period ending August 31, 2010 which is attached as Appendix “B”. He noted that there had not been a lot of change since the end of May, likely because of the lower level of activity through the summer.

$1,796.41 designated Formal Hearings had been accrued to Pastoral Relations. It was noted that this type of item had not been budgeted there and perhaps belonged elsewhere, possibly under the Legal and Conflict Mitigation Fund.

TS 2010 09 13 FP 10/11 - 34 TSP Finance and Property Sept.13, 2010

NOTE ADDED: The Chair subsequently determined from the budget worksheets and shared with the Treasurer that $2,000 for this type of expense had been budgeted under Executive.

ii. Budget Process 2011: The Treasurer will be sending out another reminder to Chairs that their budget submissions should be sent to him by the end of September.

iii. Assessment Arrears: The Treasurer reported that there are still $3,400 in assessments outstanding from 2009. For 2010, 12 pastoral charges are at least one quarter behind in remitting their assessment. There have been regular reminders sent. There was a brief but inconclusive discussion on what further action may be required. Chair noted that Toronto Conference Executive has yet to decide what action it needs to take recover the

iv.

v. arrears from Presbyteries.

8. Trinity-St. Paul’s Letter re Assessment Trinity-St Paul’s has written a letter to the Secretary of Presbytery dated June 9, 2010 as follow up to February 28, 2010 letter to Rose Cambourne to which thy had not received a reply. The letters question the increased assessment of $13,993 to Trinity-St. Paul’s and advise that Trinity-St Paul’s will only be paying $10,500. As the letter is in the hands of the Executive, Finance & Property will take no action at this time.

9. Accountability Report to Presbytery The Chair apologizes for not having a draft outline but briefly described the format of the report. He will circulate a report prior to next weeks plenary. The Treasurer will speak to the financial work of the Team.

10. Preparation of Material for Congregations The Chair hopes to have some material for the Team at its next meeting.

11. Update on Other Property Matters i. Manor Road Manse Sale: Anne Shirley Sutherland advises that there has been no response from Manor Road Trustees.

ii. Presbyteries of Toronto Conference Corporation: In the absence of Nick Walker there was no update but the Executive will be dealing with the Operating Agreement that requires Presbytery approval.

iii. Dentonia Park – Request to relocate: Dentonia Park has officially asked to move from their building. Executive may refer this to Finance & Property or to Task Group

iv. Hope: During the summer the Chair was briefed by Douglas duCharme on several matters. Hope has undertaken significant restoration work on their stone work in the amount of $97,000, just under our threshold, by utilizing virtually all of their invested funds. Secondly Hope has been in conversation with Neighbourhood Centre who utilized a grant for a feasibility study titled “the Hope Project” It explores the possibility of establishing self- sustaining social enterprise in renovated space within Hope’s lower level. Several potential partners have been identified and conversations continue. Any partnership would see the groups take up and renovate the lower level of Hope using grant monies

TS 2010 09 13 FP TSP Finance and Property September 13, 2010 10/11 - 35

that they can access. He also mentioned the possibility of Dentonia Park using space at Hope.

The Chair has a hard copy of “The Hope Project – Feasibility Study: October 2009” which will be made available to the Team on request.

v. Deer Park Sale –Statement of Adjustments on Closing and Current Disposition of Funds from Sale. Deer Park has provided a Statement of Adjustments at the close of sale and a Schedule of Assets Disbursement. They advised that they have disbursed $32,000 more than funds received and this will be made up in the final disbursement when the take-back mortgage matures. The Financial Statement on Closing of Sale of 1219 St. Clair Avenue West and the Disposition of Funds from Sale are attached as Appendices “C” and “D” respectively.

MOVED BY WINSTON ROACH AND SECONDED BY JOAN CHINNERY that the Finance and Property Team receive the Deer Park United Church Statement of Adjustments on Closing of sale of 129 St. Clair Ave West and the Statement of Disbursements from Sale. MOTION CARRIED

vi. Iondale Heights Pastoral Charge: Iondale had previously reported that they were experiencing financial difficulties following the loss of a significant tenant. Anne Shirley Sutherland reported that current information is that they are meeting their payroll and paying bills. Chair reported that he had reviewed the financial report in their 2009 Annual Report and they appeared to have minimal reserves and to have already used their designated funds. This needs to be clarified with their Treasurer.

12. There being no further business the Chair declared the meeting terminated at 6:45 pm

______Thomas Clarke Thomas Clarke Chair Secretary Protem

Next Meetings Monday, October 18, 2010 4:00 pm to 6:30 pm Devotion by Al Morson Monday, November 8, 2010 4:00 pm to 6:30 pm Monday, December 13, 2010 4:00 pm to 6:30 pm

TS 2010 09 13 FP 10/11 - 36 APPENDIX A: Minutes – F&P Sept 13, 2010 Draft Letter from Centennial-Rouge Board and Trustees

September 11, 2010

Finance and Property Committee

Centennial-Rouge United Church Board and Trustees request that Toronto Southeast Presbytery clarify restrictions on the uses of the Rouge Hills Trust Fund to be consistent with current presbytery practices on the use of funds from sale of property pursuant to an amalgamation.

Centennial-Rouge seeks to transfer accrued interest earned by the fund to the operating account and annual interest in any future years.

Centennial-Rouge asks to be allowed to use a portion of the vested capital to make repairs and upgrades to the manse in order that it be a more viable rental property.

Thank you for considering this.

Ingrid Kimball, Board Chair

Blair Anderson, Trustee

Barbara Hussey, Trustee

Priscella McMullen, Trustee

Elma Todkill, Trustee

TS 2010 09 13 FP Minutes – F&P Sept 13, 2010 APPENDIX B 10/11 - 37 Financial Statement to Aug 31, 010

TS 2010 09 13 FP 10/11 - 38 APPENDIX C Minutes – F&P Sept. 13, 2010 Financial Statement on Closing of sale of 129 St. Clair Avenue West

TS 2010 09 13 FP TSP – F&P Sept. 13, 2010 APPENDIX D 10/11 - 39 Deer Park Disposition of Assets from Sale

TS 2010 09 13 FP 10/11 - 40 APPENDIX D TSP – F&P Sept. 13, 2010 Deer Park Disposition of Assets from Sale

TS 2010 09 13 FP TSP – F&P Sept. 13, 2010 APPENDIX D 10/11 - 41 Deer Park Disposition of Assets from Sale

TS 2010 09 13 FP 10/11 - 42 APPENDIX D TSP – F&P Sept. 13, 2010 Deer Park Disposition of Assets from Sale

TS 2010 09 13 FP TSP – F&P Sept. 13, 2010 APPENDIX D 10/11 - 43 Deer Park Disposition of Assets from Sale

TS 2010 09 13 FP 10/11 - 44 APPENDIX D TSP – F&P Sept. 13, 2010 Deer Park Disposition of Assets from Sale

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TS 2010 09 13 FP

TSP Admissions Sept 14, 2010 10/11-45

TORONTO CONFERENCE Toronto Southeast Presbytery Admissions Commission – September 14, 2010

Present: Bruce Galbraith (chair), Ila Vaculik, June Cavers, Ann Howes, Ella Taylor-Walsh, Pam Lock (note-taker), Teresa Burnett-Cole Regrets: Karl Lam, Darren Liepold, Chris Miller, Norm Seli, Paul Stott

Opening: Reading by Pam about discerning one’s way in ministry. Prayer by Bruce.

Minutes from June 8th, 2010. o Received and reviewed.

Staff Report – Teresa Burnett-Cole o Settlement will be optional in 2011. A package will be offered to encourage candidates to choose settlement. Details will be available in October. o Admissions program(National): Abiel Khalema is on sabbatical until Christmas. Pat Lawson-Paul taking over. o Two new candidates will be interviewed by Conference in October. o Basil Coward cleared for admission in 2011. o ADP codes are required on Call / Appointment paperwork. o Matthias Hartwig – discernment has been waived so he can become a candidate and be interviewed on October 20th at CIB. We must interview him ASAP. (Teresa has worked with Michael Bourgeois at Emmanuel about Matthias’ course of studies). o Karen Bowles: marriage license she had will be withdrawn because of ineligibility.

Learning Sites o NYGH: In the summer, Bruce and Pam visited Joan Silcox-Smith at NYGH to approve the site and its learning opportunities for interns. o Leaside: Ann Howes and Chris Miller visited Leaside United Church to approve it as a learning site. o With these two sites approved, Jeff Bacon, from Kingsway-Lambton in South West presbytery, can begin his split-site internship. We have no responsibility for him, but the sites are in our presbytery, so we had to approve them.

Candidate/Inquirer/Admittands - Updates

o Karen Bowles: summertime application for internship. A letter will be sent to recapitulate our decisions from our interview with Karen in the spring. o We updated our Admissions chart – see attached. o Check on status of Alcris Limongi from Toronto South

TSP 2010 09 14 AD 10/11-46 TSP Admissions Sept 14, 2010

.PLAR Workshop o Ila Vaculik agreed to attend the PLAR workshop on behalf of TS

Next Meeting Tuesday October 19th – 1-4pm; Apps Room at the Presbytery Offices.

______Bruce Galbraith, Co-Chair Pam Lock, Note-taker

TSP 2010 09 14 AD TS Executive Minutes – September 14, 2010 10/11-47

The Vision of Toronto Southeast Presbytery is to enable and support good, faithful and healthy communities of faith within our member Pastoral Charges and to provide opportunities for cross-congregational initiatives where individuals from Congregations with shared calls to specific ministries

TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY MINUTES OF THE EXECUTIVE MEETING

Date: Tuesday, September 14th, 2010

Time: 4:00 pm – 7:30 pm

Place: Apps Room, 963 Pharmacy Avenue, Scarborough, Ontario.

Present: Rev. John Lee (Chair), Rev. Mark MacLean (Secretary), Clyde Harris (Treasurer), Lynella Reid-James (Agenda Planning), Harry Brown (Member-at-Large), Paget Blaza (Member-at-Large), Jim McKnight (Chair Elect, representative for Pastoral Oversight), John Smith (Nominations)

Staff: TSP: Anne Shirley Sutherland, Rev. Teresa Burnett-Cole

Regrets: Lynda McCowan (Communications),

Quorum was achieved.

Call to Order 4:00 pm – Rev. John Lee

Agenda Review It was moved that the agenda be accepted as presented …

Moved: Clyde Harris Seconded: Paget Blaza Carried.

Worship: Rev. Mark MacLean

Check-In

Approval of Minutes of June 8th:

It was moved that the minutes of the June 8th Executive meeting be approved as amended.

As amended motion below related to the Circle of Accountability:

Motion: It is moved that the requirement to create a Circle of Accountability (as passed forward from Toronto South to Toronto Southeast) was fulfilled (see October 13th, 2009 Toronto Southeast Executive minutes) and the terms of reference of the Circle of Accountability are hereby considered to have been fulfilled by the participant, as required.

Moved: Mark MacLean Seconded: Jim McKnight Carried.

TS 2010 09 14 EM 10/11-48 TS Executive Minutes – September 14, 2010 Correspondence:

Complaint Received – September 10, 2010. No conflicts were declared in the body of the Executive.

MOTION to move in camera.

Moved: Mark MacLean Seconded: Lynella Reid-James Carried. MOTION to return to Committee of The Whole.

Moved: John Smith Seconded: Jim McKnight Carried.

MOTION that the content of the discussion in “Committee of The Whole” remained anonymous without names being shared or complaint content reviewed. The Executive of TSP moves to forward the complaint as received by correspondence under section 329 of The Manuel 2010 to Toronto Conference for review.

Moved: John Smith Seconded: Jim McKnight Carried.

5:10 PM – Moved to Order of the Day presentation from Toronto Conference Corporation – see below.

6:20 pm Date Topic Action June 18 Bulletin re bill 168 – Occupational Health & Already circulated to pastoral charges – Safety workshop planned for M & P Chairs – no further action required June 17 Presbyteries of Toronto Conference Presentation already planned, Nominations Corporation – email and attachments from working on Members but suggestions are David Allen brought forward from previous welcome meeting

June 11 Planning for a Future Grounded in Faith and For information Action (GCO email)

June 7 Truth and Reconciliation: An Invitation to Date past Prayer on June 13, 2010 (GCO email)

June 16 property, assets and ministry up-date – email See other attachments re. Corporation. Will and memo from David Allen be dealt with at 5 pm agenda item

June 9th Email from Trinity St. Paul’s re: follow-up of Refer to Finance & Property to respond to the Feb 28th assessment inquiry congregation seeking a year-end solution.

June 9th/ Letter from Lawrence Pushee re Bathurst This is related to the letter from Beth Moore June 10th Street UC Corporation to the June meeting which was tabled. This may be reconsidered but we may wish to consider the wisdom in doing so. Remains on the Table.

July 21 Email from David Allen re availability of The Executive needs to concur or not that it Conference visitors to Presbytery meetings wishes to grant agenda time to the Conference visitors. Cannot act until Plenary confirms amount of time for meeting.

TS 2010 09 14 EM TS Executive Minutes – September 14, 2010 10/11-49

July 26 Letter from TUCC & Press Releases & Camp Letter re. Long Census Form is asking for us Fundraiser Marathon Brochure to make a statement also. TSP Executive supports the action of the National UCC.

Aug 31 Letter from Admissions/E&S requesting a Refer the Commission to the full plenary to name change to E&S. accept the change of name – secretary will communicate with Co-Chairs to present to plenary directly for approval as it is a change to the governance document. *Letter from Dentonia Park UC requesting Referred to Finance & Property (see motion permission to relocate. below) Sept 8 E-mail from Shelley Roberts re. Conference Respond to letter with questions for Oversight visit clarification. What is the proposed process for the visit and who would be expected to represent the presbytery?

Request timeline shift for Jan/Feb 2011 to more adequately prepare once conference visit process is clarified.

*Jim McKnight assumed the Chair while the Executive received the letter from Dentonia Park requesting permission to relocate.

MOTION to refer application to Finance & Property for review and recommendation. Moved – Paget Blaza Seconded – John Smith Carried

John Lee resumed Chairing the meeting.

MOTION that the correspondence be accepted for information and action as indicated.

Moved: Jim McKnight Seconded: Paget Blaza Carried.

5:10 – Business:

Corporation Presentation (Nick Walker and Don McInnes)

1. MOTION re the operating agreement

MOVED by Jim McKnight & John Smith that Toronto Southeast Presbytery give its assent to the Presbyteries of Toronto Conference Operating Agreement dated June 9, 2010 (Appendix A ), and authorize Nick Walker and Marni Whitaker to sign the agreement on behalf of Toronto Southeast Presbytery.

(Note that the agreement should be included as an Appendix to the Presbytery's minutes.)

Carried.

2. MOTION re members and directors

MOVED by Lynella Reid-James & Paget Blaza that Toronto Southeast Presbytery designate for admission as members of the Presbyteries of Toronto Conference Corporation three persons to TS 2010 09 14 EM 10/11-50 TS Executive Minutes – September 14, 2010 be named to serve an initial three-year term as members of the Corporation; and that Nick Walker be designated for election as a Director for an initial one-year term; and Marni Whitaker be designated for election as a Director for an initial two-year term.

Carried.

5:55 PM – Agenda Planning Report (Lynella Reid-James) 1) Outline of the September Plenary was presented 2) Motion re. Plenary dates for 2010-2011 was passed as below.

Motion From Southeast Presbytery Agenda Planning Committee Re. Meeting Times

Whereas The Governance handbook A-2 says the purpose of the presbytery will be to: • Spend time in worship, and • Spend time in community building

Whereas The primary intention of the plenary meetings in the new structure was designed to be for:

• Educational opportunities, and • Time for congregations to share

Whereas The Agenda Planning Committee heard in evaluations from members of presbytery that presbyters want more time for both business and education opportunities

Whereas The presbytery needs and wants to hear about the work of the Teams

Whereas The current 10-12 hours a year does not allow sufficient time to exercise our responsibilities as well as experience time together in worship, study, reflection and planning

Therefore, the Agenda Planning Committee recommends to the executive that in the 2010 – 2011 Presbytery year two meetings of Presbytery, the November 13th, 2010 and January 29th, 2011 meetings of presbytery be held on Saturdays in order to provide time to a) focus on education, b) provide an opportunity to focus on community.

MOTION that the Executive of TSP accept the recommendation of the Agenda Planning Committee and refer it to the next meeting of the full plenary of TSP for approval.

Moved – Lynella Reid-James Seconded – Clyde Harris Carried.

MOTION to extend 30 mins (to 7:00 pm):

Moved Clyde Harris Seconded Paget Blaza Carried.

6:53 pm: Finance Report & Budgeting Process: (Clyde Harris)

It was moved that the financial report (Appendix A) be accepted as presented.

Moved: Clyde Harris Seconded: Mark MacLean Carried.

TS 2010 09 14 EM TS Executive Minutes – September 14, 2010 10/11-51

6:59 pm Nominations Report (Appendix B) : (John Smith)

It was moved that the nominations report be accepted as presented.

Moved: Mark MacLean Seconded: Jim McKnight Carried. Seconded: Lynda McCowan Carried. corrected 10/10/12

No new Business.

7:00 pm Adjournment

NEXT MEETING: Tuesday, October 12th, 4-6:30pm at 963 Pharmacy Ave. Jim McKnight to lead worship.

______Rev. John Lee Rev. Mark MacLean Chair: Toronto Southeast Presbytery Secretary: Toronto Southeast Presbyter

TS 2010 09 14 EM 10/11-52 TS Executive Minutes – September 14, 2010 Appendix A – Financial Report

TS 2010 09 14 EM TS Executive Minutes – September 14, 2010 10/11-53 Appendix B – Nominations Slate

Nominations Report to TSP Executive Sept 14, 2010

Mission Strategy Team: Adding new members: Roger Hutchinson, Leigh Olson and Jim McKibbin. Creating new co-chair team: Douglas duCharme and Malcolm Spencer

Nominations Chair: John Smith

Agenda Planning: Adding new member: Peter Wyatt

Executive – Member at Large Adding new member: Abigail Johnson

Mission and Outreach: Adding new members: Randy Naylor, Won Hur

Congregational Life and Youth: Adding new member: Paul Neary, Susan McAllister

TUCC Representative Adding new rep: Wendy Jarvis

PTCC Members Adding new member: Evelyn Hill (from Church of the Master)

Nominations Filled by Inter-church Inter-faith and Mission & Outreach Team (for information)

Multifaith Alliance to End Homelessness - Margaret Mooney Toronto Area Interfaith Council - John Joseph Mastandrea Christian –Jewish Dialogue of Toronto - Cynthia Scott Mission Support Task Group (Conference Committee) - Liz Tinker & Deborah Hart

TS 2010 09 14 EM 10/11-54 TS Executive Minutes – September 14, 2010 Appendix B

Nominations Report to TSP Executive Sept 14, 2010

Mission Strategy Team: Adding new members: Roger Hutchinson, Leigh Olson and Jim McKibbin. Creating new co-chair team: Douglas duCharme and Malcolm Spencer

Nominations Chair: John Smith

Agenda Planning: Adding new member: Peter Wyatt

Executive – Member at Large Adding new member: Abigail Johnson

Mission and Outreach: Adding new members: Randy Naylor, Won Hur

Congregational Life and Youth: Adding new member: Paul Neary, Susan McAllister

TUCC Representative Adding new rep: Wendy Jarvis

PTCC Members Adding new member: Evelyn Hill (from Church of the Master)

Nominations Filled by Inter-church Inter-faith and Mission & Outreach Team (for information)

TS 2010 09 14 EM TS Plenary Minutes – Sept 21, 2010 10/11-55

Toronto Conference Toronto Southeast Presbytery Plenary Meeting September 21, 2010 –Presbytery Offices – 963 Pharmacy Ave.

Retired Ministry Personnel (not in appointments or VAMs)/: Marion Current, Eilert Frerichs, Johmann Kwong, Wenh-In Ng, Mike Skibinski, Zenovia Skibinski, Malcolm Spencer, Ella Taylor-Walsh. (8)

Lay Presbyters: George Bartlett, Doug Bellamy, Daniel Benson, Brent Bittner, Nicole Bourassa-Burke, Harvey Bride, Joan Chinnery, James Chong, Pat Clark, Tom Clarke, Lorraine Cowley, Lea Elcombe, Bruce Galbraith, Inglis Gray, Glen Greenwood, Clyde Harris, Michael Henville, Roger Hutchinson, Ian Johnston, Manley James, Jean Lee, John Lloyd, Pam Lock, Peggie MacKenzie, Gordon MacNeil, Jim Marshall, Lynda McCowan, Ken McEvoy, Sue Metcalf, Beth Moore, Alan Morson, Flo Morson, Bob Nelson, Lynella Reid-James, Winston Roach, Hyacinth Robinson-Powell, Genie Roth, Ron Scott (alternate), Sue Sisam, Vicki Smith, Liz Tinker, Marg Walker, Wayne White, David Wood, Dieter Wutherich (45)

Other – Non-Voting (Staff, Candidates, Visitors): Ian Kellogg (candidate), Margaret Mooney (candidate), Henry Poutiainen (candidate), Wendy Miller(staff), Anne Shirley Sutherland (staff), Randy Naylor (incoming presbytery – Oct 1st) (6)

Regrets Ministry: Lee-Ann Ahlstrom, Vince Alfano, Connie Capes-Leslie, Mary Collins *, Karen Dale, Mary Davis, Ron Ewart, Marie Goodyear, Karl Lam, Chris Levan, Janet MacPherson, Peter McNaughton, Marion Pope, Alan Rush, Judith Shand, John Smith, Andrew Stirling, John Taylor, Gretta Vosper, Ralph Wushke, Joan Wyatt (19) Lay: Paget Blaza, Ross Boden, June Cavers, Mary Collins *, Sue Comish, Alex Langford, John MacLennan, Jim McKibbin, Mary Ethel Morton, Aubrey Peterson, Bill Scott, Sandy Seary McKinstry, Paul Stott, Amy Thornton, Evelyn Turner, Ila Vaculik (14) * corrected as per Nov 16th minutes. Other: Carmen Palmer (candidate)

Roll Category Roll Present Regrets Ministry Personnel (retained/appointed/called, 113 47 19 including DLM’s) - 1/3 for quorum … 38 Retired Ministry Personnel 66 8 Lay Presbyters (1/3 for quorum) … 32 94 45 14 Other (Staff, Candidates, Visitors) ---- 6 2 Totals 273

Quorum: A quorum was present at the start, but was NOT maintained throughout the meeting .

TS PM 2010 09 21 10/11-56 TS Plenary Minutes – Sept 21, 2010

6pm Refreshments/ dinner - Ate in the APPS room and the Courtyard of Wilmar Court, Thanks to Chris Burry for catering.

Call to Order: Chair John Lee called the meeting to order.

Welcome and Introductions: 1) Welcome – John Lee 2) New Presbyters: Brent Bittner (Lay rep -The Donway Covenant), Leigh Olson (OM- Church of the Master), Chris Levan (OM - Eglinton St. George’s), Christopher White (OM – Fairlawn), Scott Boughner (OM – Victoria Park), Jeffrey Dale (DLM – St. Mark’s), Jong Bok Kim (OM - Glen Rhodes), Randy Naylor (Parkwoods), George Bartlett & Dan Benson (Bloor St.) 3) Visitors: Henry Poutiainen (candidate and intern at St. Andrew’s United) 4) Farewells – Fran Ota to Humber United, Cornerbrook, NLFD; Deian Evans; Dewi Sant) 5) B-Day – Marion Current

Agenda Review: It is moved that Toronto Southeast Presbytery accept the agenda as circulated and presented. Moved: Mark MacLean /Seconded: Marg Walker Carried.

Governance Motion: It is moved that Toronto Southeast Presbytery:

1) grant the privileges of corresponding membership to all visitors to this meeting 2) empower the Executive from the rise of this meeting until the next regular meeting to act on behalf of Toronto Southeast Presbytery with a recommendation from the appropriate standing committee wherever possible. 3) receive for information the minutes of the TS Executive Meetings of May 11, 2010 and May 25, 2010.

Moved: Mark Maclean / Seconded: Liz Tinker Carried.

Minutes of Previous Plenary: That the minutes of the May 18, 2010 Plenary be accepted as circulated.

Moved: Mark MacLean /Seconded: Tom Clarke Carried.

Worship - led by Mark MacLean and Mark Ruhnke • Hymns: Lord, Listen To Your Children Praying Don’t Be Afraid • Reading: 1 Timothy 6:11-13 • Theme: Reduce, Reuse & Recycle – Leadership For Life

Business Arising • Responding to What We’ve Heard (Lynella Reid-James - Agenda Planning)

(Analysis of) Plenary Meetings Evaluation Results (see Appendix A)

Review of Governance – John Lee and Tom Clarke: • Tom shared the principles and history of TSP from the “Governance Document” as per the presentation offered.

TS PM 2010 09 21 TS Plenary Minutes – Sept 21, 2010 10/11-57

OVERVIEW OF TSP STRUCTURE & GOVERNANCE

Engaging the Work of the Teams

Executive Report – introductions by John Lee

Administrative Teams (Admissions, Pastoral Relations, Finance & Property)

Program Teams (Mission Strategy, Pastoral Oversight, Mission and Outreach, Congregational Life and Youth, Interchurch – Interfaith, Justice and Global Issues)

Summaries of the work of the Teams were provided in hardcopy for the full body of the court for information and review.

Table Group Time 1. What are your questions about our governance? 2. What do you appreciate about the new presbytery? 3. What are your concerns?

Table Group Reports

• Issues of communication, meeting process and inter-connectedness of the respective teams were raised. • The point of a lack of connectedness from presbytery to the congregation was named. • How do we bring the mandate of the presbytery forward to support congregations even though positive steps have been taken? • Issues appreciated were increased efficiency related to communication and meeting process. • The work of Mission Strategy was asked to be held up for vision of the presbytery going forward.

TS PM 2010 09 21 10/11-58 TS Plenary Minutes – Sept 21, 2010

• Questions of Pensioner visitation were raised as it has been downloaded from the Conference Committee. • Question of quorum related to order of ministry was raised. How does the weak attendance of the clergy affect the overall health of the presbytery? • Bringing the practical work of the Mission work of the church into the presbytery level is seen as positive and informative. • Staffing concerns were raised given the increased work of the commissions and court.

Nominations – Anne Shirley Sutherland filled in for Nominations to offer slate of spaces. • Appeal for committee members

Accountability Report from Finance and Property – Tom Clarke • Copies were made available to attendees as presented.

MOVED by Mark MacLean and SECONDED by Winston Roach that Toronto Southeast Presbytery;

a) receive with thanks the accountability report of the Finance and Property Team, b) confirm the mandate and responsibilities of the Team as set out in the Governance Handbook (2009), c) constitute its members as a commission to act with the authority of a Presbytery Commission in the exercise of its duties and responsibility as set out in the Governance Handbook for; • Extra-appeals (A– 4.3.1.2 above) and Manual 2007 383 • Congregational Property (A- 4.3.1.3 (i), (ii), (vi) • Recommendations to Pastoral Charges re its manses (A- 4.3.1.4 (xiv & xv) and Manual 2007 386. Carried

Meeting Schedule - Agenda Planning; a lack of quorum was recorded. The Secretary indicated a significant lack of satisfaction with the lack of participation of the membership of the court that a basic expectation of quorum could not be maintained within the existing body of the court.

Motion From the Executive of Toronto Southeast Presbytery Re. Meeting Times

Whereas; the Governance handbook A-2 says the purpose of the presbytery will be to: • spend time in worship, • spend time in community building

Whereas; the primary intention of the plenary meetings in the new structure was designed to support: • Educational opportunities, and • Time for congregations to share

Whereas; the Agenda Planning Committee heard in evaluations from members of presbytery that presbyters want more time for both business and education opportunities

Whereas; the presbytery needs and wants to hear about the work of the Teams

Whereas; the current 10-12 hours a year does not allow sufficient time to exercise our responsibilities as well as experience time together in worship, study, reflection and planning

Therefore, the Executive recommends to Toronto Southeast Presbytery that in the 2010 – 2011 Presbytery year two meetings of Presbytery, the November 13th, 2010 and January 29th, 2011 meetings of presbytery be held on Saturdays in order to provide time and an opportunity to a) focus on education,

TS PM 2010 09 21 TS Plenary Minutes – Sept 21, 2010 10/11-59

b) and focus on community.

It is moved that Toronto Southeast Presbytery accept the recommendation of the Executive Committee regarding Presbytery meeting times and dates for 2010-2011.

Moved – Lynella Reid-James Seconded – Mark MacLean

With the lack of quorum the motion was tabled. A straw (informal poll) was taken for the information of the executive. It was clear by a show of hands that the motion would have in fact been defeated by the plenary. This will be taken under consideration by the executive as to its lifting (or not) form the table at a future plenary meeting.

Conversation with Marg Walker, President of Conference – Marg presented to the court the work of the Toronto Conference Executive asking the following questions which could be used to inform the work of the Conference Executive;

1) What are some of the barriers to strengthening the bodies named in the mission statement?

2) What barriers prevent the church from strengthening those bodies?

New Business

Admissions / E&S – Name Change • The Admissions / Education and Students Commission made a motion at their June 8th meeting to request Toronto Southeast Presbytery change the name of their commission to Education and Students Commission. This change will bring consistency throughout Toronto Conference and will clarify for all presbyters our areas of responsibility, especially with the national office of the UCC taking responsibility for candidates seeking admission from other denominations to ordered ministry in the UCC.

that Toronto Southeast Admission / Education and Students commission be renamed “Education and Students”.

With the lack of quorum the motion was tabled. The motion was then lifted as a “Notice of Motion” for the plenary to ratify at the next plenary meeting as a change to the Governance Document.

Thanks: The Chair, John Lee thanked Mark and the Worship team for the worship.

Benediction: Chair, John Lee

Adjournment 9:35 pm

Next Meetings: Tuesday November 16th, 2010 – location TBA Tuesday January

______Rev. John Lee Mark MacLean Chair: Toronto Southeast Presbytery Secretary: Toronto Southeast Presbytery

TS PM 2010 09 21 10/11-60 APPENDIX A – Plenary Evaluations TS Plenary Minutes – Sept 21, 2010

Question 1 - Meeting Balance (Too Much / Too Little Business; Too Much / Too Little Education) 72 responses were recorded - 35 indicated Good Balance - 4 indicated Too Much Education; 14 indicated Too Little Education - 10 indicated Too Little Business; 9 indicated Too Much Business - ratio and distribution of Lay to Ordered Ministry quite constant and even “across the board”; ratio likely reflected the overall ratio among the pool of respondents; exception was in Too Much or Too Little Business: for Lay, too little business; for OM, completely the opposite

The results indicate a general satisfaction with the balance between business and education in the meetings. Also, the results could be interpreted to indicate a particular appreciation for the educational aspects of the meetings.

Question 2 - Meetings this year enhanced TSP’s Ministry and Mission? (range from 1, Least Helpful, to 5, Most Helpful) 64 responses were recorded - bulk of responses split evenly between 3 and 4 (26 in 3; 27 in 4), with a smattering on either side (3 in 5; 8 in 2)

- again, distribution and ratio of responses quite even between Lay and Ordered Ministry The results indicate overall satisfaction that meetings enhanced TSP’s Ministry and Mission

Question 3 - Meetings Build Community (range from 1, Least Helpful, to 5, Most Helpful) 63 responses recorded - again, bulk of responses split evenly between 3 and 4 (26 in 3; 25 in 4), with a smattering o neither side (7 in 5; 5 in 2)

- even distribution of responses Lay and OM The results indicate overall satisfaction that the meetings helped build community. Question 4 - Upcoming Year (More Worship / More Table Group / More PC Initiatives / More Commission/Committee Reporting)

105 responses recorded - a significant bulk (41) of the responses indicated More PC Initiatives - 27 responses indicated More Table Group - 26 responses indicated More Commission/Committee Reporting - 11 (i.e.) 10% of the responses indicated a wish for More Worship - distribution and ratio of Lay and OM, again, quite even The results indicate a fairly clear wish by the presbyters to hear more about what initiatives are being taken by the different pastoral charges in the presbytery. In addition, the results indicate an appreciation for table group discussion and hearing about the work of the Commissions and Committees of Presbytery

TS PM 2010 09 21 APPENDIX A – Plenary Evaluations TS Plenary Minutes – Sept 21, 2010 10/11-61

Question 5 - Theme Meetings (Very Helpful / Helpful / Not Helpful) 61 responses were recorded - the bulk of the responses (37) indicated Helpful - 20 responses indicated Very Helpful; only 4 responses indicated Not Helpful - ratio and distribution of responses, Lay to OM, again, quite even The results indicate a fairly strong affirmation of Theme Meetings. Question 6 - Special Meeting for Congregational Renewal/Mission Strategies (Yes / No / Worth Exploring) 61 responses were recorded - 25 indicated Yes; 31 indicated Worth Exploring; only 5 indicated No - increase in ratio OM to Lay in Yes category The results indicate quite a strong interest in exploring congregational renewal/mission strategies. The results could be interpreted as an expression of need by the congregations for help, for leadership and support in the area of church growth.

Question 7 - Appropriate Amount of Meeting Time? (range from 1, Least Appropriate, to 5, Most Appropriate) 55 responses were recorded - responses clustered and evenly distributed in the 3-4 range (22 in each); 2 responses in the 5 category, 4 in the 2 category and 1 in the 1 category

- Lay / OM distribution and ratio, again, quite even The results indicate a general satisfaction with the amount of meeting time.

Question 8 - Satisfied with the Direction of Meetings? (Excellent / Good / Fair / Poor) 65 responses were recorded - the bulk of the responses was distributed between Good and Fair (38, Good; 19 Fair); 7 responses were recorded in the Excellent category, and 1 in the Poor category - Lay / OM distribution and ratio, again, quite even The results indicate a general satisfaction with the direction of the presbytery meetings. Comments Section The comments provided were very useful. The following general emphases were observed:

a) There was lots of similarity between lay and clergy responses b) Many presbyters seemed disempowered; not part of decision making c) Re: community - respondents appreciated what was done, but want more d) People want to know what is happening in other congregations. This could include showcasing , best practices, etc.

e) Size of the presbytery is a problem for some. If we look at this as a parallel to a large church, Sunday worship is similar to plenary; community comes in small groups. Need to provide for people to get to know each other better.

TS PM 2010 09 21 10/11-62 APPENDIX A – Plenary Evaluations TS Plenary Minutes – Sept 21, 2010

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TS PM 2010 09 21 TS Executive Minutes – October 12, 2010 10/11-63

TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY MINUTES OF THE EXECUTIVE MEETING

Date: Tuesday, October 12th , 2010

Time: 4:00 pm – 7:30 pm

Place: Apps Room, 963 Pharmacy Avenue, Scarborough, Ontario.

Present: Rev. John Lee (Chair), Rev. Peter McNaughton (Secretary, Lynella Reid-James (Agenda Planning), Harry Brown (Member-at-Large), Paget Blaza (Member-at-Large), Jim McKnight (Chair Elect), John Smith (Nominations), Abigail Johnson (Member at Large), Eilert Frerichs(Member at Large), Lynda McCowan (Communications)

Staff: TSP: Anne Shirley Sutherland

Regrets: Clyde Harris (Treasurer)

Quorum was achieved.

Call to Order Rev. John Lee

Agenda Review

The agenda was accepted as presented

Worship: Rev. Jim McKnight

Check-In Members introduced themselves and shared items for which they were thankful. Next month members will be asked to reflect upon ‘what is my gift to Presbytery/Executive?’

Approval of Minutes of Sept 14, 2010

It was moved that the minutes of the Sept 14th Executive meeting be approved as amended. (Correction: Jim McKnight, not Lynda McCowan) seconded the item on the last page)

Moved: Lynda McCowan Seconded: Paget Blaza Carried.

Nominations Report (John Smith)

The following nominations were presented:

a. Secretary Resignation Mark MacLean Addition: Peter McNaughton

b. Conference Executive Representative Resignation Joan Silcox-Smith Addition: John Brown (3yr)

TS 2010 10 12 EM 10/11- 64 TS Executive Minutes – October 12, 2010

c. Executive Member at Large Eilert Frerichs

d. Ecuhome Representative Eilert Frerichs

e. Presbyteries of Toronto Corporation Randy Naylor (3 year term) David Hughes

f. Education and Students (Admissions) Re-adding Joan Silcox-Smith

g. Coordinating Committee on Sexual Abuse John Brown Co-Chair

MOTION to accept the Nominations Report as presented: Moved: John Smith Seconded: Jim McKnight Carried.

It was noted that Most Teams also looking for additional members and that Nominations is endeavouring to meet their needs, within reason.

Business: Staff Reports—Anne Shirley Sutherland Staff have not been doing staff reports per se and want guidance as to what we want to hear/how often/in what form, etc. In discussion, it was noted that staff are accountable to Conference; but take guidance from presbytery

Executive felt that it needs to hear about issues that are important to presbytery as a whole and that it is important to know how teams are working; difficulties; etc.—as Executive has oversight responsibility.

Staff Position descriptions will be reviewed when structure is reviewed. Harry Brown indicated the Presbytery Governance structure was created at same time as positions were created. There has not been the time to evaluate. The original intent for staff was not to have them doing the work; but teach others how to do the work

Does presbytery have a role in reviewing position descriptions; goal setting for staff from time to time?

Anne Shirley was asked where she been spending her time and how does it line up with job description? She responded that Pastoral oversight takes up a lot of time; not spending time in justice work/committee

The Congregational life/youth Team has had difficulties with minutes this past year and very low attendance at meetings. Executive agreed that Anne Shirley will arrange a meeting with members; talk issues; strategize—what part of mandate do they want to begin with?

Anne Shirley indicated that it is difficult for her to represent exec to those with whom she talks. If we thought we were doing really well—what would we look like? This led into a discussion of the role of Executive.

TS 2010 10 12 EM TS Executive Minutes – October 12, 2010 10/11-65

Executive Role

Harry Brown handed out the Presbytery Governance document. In it Executive is mandated with oversight/empowerment/visioning responsibilities, and that it was not envisioned that it would be an administrative body that ‘does it all’.

Each team has a statement of purpose. The question was asked how we connect with the Teams and support their work.

With its oversight role, Executive needs to know where the issues/problems are.

Some members felt that in some ways this discussion was premature—we haven’t lived into the model long enough yet not have teams had sufficient time to refine their roles and how they work and that we don’t have the experience to say which is ‘more important’.

Executive should clarify the vision as opposed to develop specific plan.

Make specific order of day at a specific meeting—have extra hour/bring team chairs in

MOTION That Executive set ‘order of the day’ at next meeting to meet with Chairs/team leaders to discuss role/issues/’pre-governance review’

Moved Harry Brown Seconded Abigail Johnson Carried.

Correspondence

Date Topic Action Oct 12 Conference Request for 4 Trainers for Refer to nominations Ontario Access for Disabilities Act Oct 12 Presbyteries of Toronto Grant Requests To be sent to congregations in Newsbundle

Oct 12 Ghana Calvary Methodist United To be sent to congregations in Newsbundle Church—invitation to annual harvest/fundraising dinner Oct 12 Bedford UC—request to move out of Refer to Pastoral Oversight ask them to set current premises while renovations take up transition team as per Deer Park example. place--refer to property and finance? Sept 28 Liz Tinker email requesting Exec meeting Do by conference call/computer conference to consider mission support grant call (iMeeting)—Ron Ewart knows how to do requests. (noted that email was sent in it-- Anne Shirley to set up for 26th—4 mid September—secretary to forward as p.m.—material must be circulated in advance soon as received not sit on things)

Executive agreed that the correspondence be accepted for information and action taken as indicated.

TS 2010 10 12 EM 10/11- 66 TS Executive Minutes – October 12, 2010

Report from Conference Representative-Paget Blaza Paget referred members to the Conference website to find out what is happening

Conference Executive met for eight hours and conducted an in depth study of Governance and Ministry book by Hotchkiss.

Four teams have been set up to talk to presbytery execs. – oversight visit in which Presbyteries will be asked what they are looking for/what support is needed

Conference is looking at three year cycle for annual meetings—coincide with General Council

A lot of time was spent on budgets/money.

Agenda Planning

Reviewing September Plenary and Proposed plan

Presbyters indicated they want more information sharing/success stories/best practices/ workshops, and that meetings should be no longer than two hours.

This limitation makes it difficult to reconcile with all identified needs

A proposal re presbytery meetings for the balance of this year was discussed:

The objectives are to: Plan Revitalize meetings Provide 5 events Offer spiritual nourishment

Keep business to a minimum

Abigail suggested that the meal/social time at beginning be kept, and that Presbyters be offered a choice of activities-worship; business; educational and then conclude as a plenary with final blessing. Lynella will take these thoughts to agenda planning for discussion.

If we never had another presbytery meeting; what would we be missing?

It was noted that there are some decisions that plenary must make—and that quorum is needed for this to happen.

Do people know what they want to get out of the meetings?

Executive should identify for presbyters in advance what the plan for the meetings is.

MOTION to accept the proposal from Agenda Planning: Moved Harry Brown Seconded Paget Blaza Carried.

November –keep to time commitment no matter what

TS 2010 10 12 EM TS Executive Minutes – October 12, 2010 10/11-67

Finance Report

MOTION that the Financial Report to September 30 from Clyde Harris be received for information

Moved Harry Brown Seconded Lynda McCowan Carried.

New Business

1. Conference Visitors – TSP Team needed to meet with them

Executive agreed that the Conference Oversight Team should come to one of the executive meetings and also to a plenary meeting. The Chair will invite them to the November meeting and alot 20 – 30 minutes for this item. The Team will be asked to send ahead of time their questions/areas of interest

2. Date for Executive/Team/Commission/Chairs Retreat

John Lee, Harry Brown, Lynda McCowan, Anne Shirley Sutherland plus one Team Chair will plan the retreat, Its purpose is to discuss our roles/responsibilities and how to make things work better. This ties in with the earlier discussion/reflection on governance, etc.

A January date was suggested.

3. Secretary Logistics

The Secretary indicated a new email account has been set up ([email protected]), and that he will be away for the November Executive and Plenary Sessions. In his absence, Wendy Miller is to have access to email account

4. Covenanting Services

The Covenanting Service for Randy Naylor will be held on October 24th 7pm, at Parkwoods United Church.

Adjournment 6:20 p.m.

NEXT MEETING: Tuesday November 9th , 4-6:30pm at 963 Pharmacy Ave. ** Send agenda items to Wendy by Wed. November 3rd at [email protected]

______Rev. John Lee Rev. Peter McNaughton Chair: Toronto Southeast Presbytery Secretary: Toronto Southeast Presbyter

TS 2010 10 12 EM 10/11- 68 TS Executive Minutes – October 12, 2010

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TS 2010 10 12 EM TS Finance & Property Oct 18, 2010 10/11 - 69

THE UNITED CHURCH OF CANADA TORONTO SOUTHEAST PRESBYTERY FINANCE AND PROPERTY TEAM

Minutes of the meeting of the Finance and Property Team of Toronto Southeast Presbytery, held on Monday, October 18, 2010 at 4:00 p.m. at Toronto Southeast Presbytery Offices, 963 Pharmacy Ave., Scarborough, Ontario, with Thomas Clarke, Chair, presiding.

PRESENT: Thomas Clarke (Chair), Winston Roach, Al Morson, Joan Chinnery, Clyde Harris, Wayne White, Nick Walker, Anne Shirley Sutherland (Staff Support)

REGRETS: Hyacinth Robinson-Powell,

GUESTS FOR ORDER OF DAY: Paul Mills, Chair of Trustees, Fairlawn Avenue United Church

CALL TO ORDER Tom Clarke called the meeting to order.

DEVOTION Al Morson provided a brief reflection based on a published interview with the Dali Lama.

1. Appointment of Secretary In the absence of a permanent secretary the Chair undertook to provide minutes for this meeting.

2. Agenda The Chair proposed two additional items to the circulated agenda under Item 7. Updates in regard to Metropolitan United Church and Trinity-St. Paul’s

MOVED by Nick Walker and SECONDED by Joan Chinnery that the agenda be approved as amended. MOTION CARRIED

3. Approval of Minutes: A number of editorial errors were identified.

MOVED by Al Morson and SECONDED by Winston Roach that the minutes of September 13, 2010 be approved as corrected. MOTION CARRIED

4. Business Arising i. Don Mills Property Redevelopment: Anne Shirley Sutherland advised that the pastoral oversight visit had determined that Don Mills is no longer actively engaged in considering redevelopment of their property in part because of the problems of the cemeteries and in part because they feel they are doing alright. The Chair advised that this item was now closed.

ii. Valuation and Insurance – Response from Iondale Heights United Church: Chair shared the letter from Rosemary Dennis, a Trustees of Iondale Heights regarding our inquiry about the discrepancy between the value of the Church buildings and the amount of insurance. Iondale reported that they had consulted with their insurer who confirmed that the current (2010/11) insured value of approximately $1.5 million was the estimated value of the building. It is likely that the reported value of $1.7 million was in error. In his response the Chair assured them their response dealt with the issue and they should check the numbers reported in the next set of statistical forms.

TS 2010 10 18 FP 10/11 - 70 TS Finance & Property Oct 18, 2010

iii. Lake Scugog Camp Extra Appeal: The Chair shared a response from Kim Spence, Chair of Lake Scugog Camp Board regarding the follow up from our June 14, 2010 approval of their Extra Appeal in respect to “how they are coordinating with Toronto United Church Council Camping Opportunities Fund.” She reported that representatives from the Board meet regularly with TUCC and representatives of Boards of the other three camps and that at their June gathering it was agreed that “the camps would coordinate their own fundraising campaigns in a fashion that did not conflict with the timing and direct audience of the COF” (Camping Opportunities Fund.”

There was some discussion as to how such coordination would actually happen and the potential from the donor view point of confusion but there was general agreement in the Team that the Lake Scugog Board had met the requirement of the June 14, 2010 motion.

iv. Priorities – Funding Sources for Missions and Outreach 2011: The Chair had between meetings engaged in conversation with Nick Walker regarding how Tri- Presbytery monies might flow during the coming transition to PTCC particularly in respect to the $45,000 of the current year and a similar sum for 2011. Nick Walker now confirms that the Tri-Presbytery Board has met and passed a motion granting $45,000 for the coming year which is likely to come in a one time lump sum. With the $5,000 from TUCC in lieu of St. Enoch’s income, $50,000 will be available for Outreach grants. This information has been conveyed to Liz Tinker, Chair of Mission support and Outreach Ministries.

Nick Walker also advised that in the next funding cycle, there needs to be considerable thought and planning as the PTCC would have different processes for accessing funds and the same income may not be available. The Chair noted that use of the income from Tri-Presbytery Fund for Outreach was a past practice of Toronto South and Toronto Scarborough Presbyteries which should be reviewed by the new presbytery as we move through this period of transition.

5. Treasurers Report i. Current Year (Jan 1/10 – Dec 31/10): The Treasurer had previously circulated the September 30, 2010 statement which is attached as Appendix “A”. He commented that - There had been little change since the previous month with significant under spending on the part of the Program and Public Witness Teams and Executive. As was raised in plenary, this should be a concern because it represents lost opportunities for ministry; - He would be surprised if year end expenses exceed $15,000 - $16,000. It was noted that there had been organizational difficulties in Congregational Life and Youth which probably prevented some intentions from being executed.

6. Order of the Day – 4:30 PM – Budget 2011 The Treasurer had previously circulated the Budget 2011 Worksheet. Not all Teams had submitted budget requests by the time the sheet was compiled. In those cases the Treasurer used numbers based on last year or his best guess.

Taking out the Outreach Grants which are funded outside the Operating Budget, there are requests for $39,075 and $30,000 available from the Toronto Conference Grant. Discussion followed and it was noted that • Agenda Planning: $6,000 was net of funds received at meetings for food

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• Interchurch Inter Faith: $6,200 request was to take up memberships and partnerships with organizations no longer associated with and funded by Toronto Conference, including some First Peoples initiatives. Questions were raised and possible adjustments noted regarding • Need for contingency – delete $800 now that we have set up a contingency fund • Reducing Executive $1,000 given both Retreat line & Workshops • Communications $2,000 item re workshops – Mandate of Communications is the communications of presbytery – should they be doing workshops for congregations? • Agenda Planning – what are Presbytery events – can total of $6,000 be reduced by up to $1,000 • Education and Students – do they need $1,500 in honorariums in addition to monies in Education and Student Fund which is $1,537 and likely to grow with Covenanting services and allocation of next surplus. – reduce b 50%? • Finance & Property – could reduce by 50% • Justice & Global Issues – look for up to $1,000 reduction between workshops and Presbytery events • Inter-Church Inter Faith – questions about $6,200 for partnering. May be picking up those that Toronto Conference dropped and includes $1,750 for Christian Jewish Dialogue? Of Toronto – has there been any discussion with South West around what we might share or avoid duplication. Suggestion that it includes $2,000 for Toronto Urban Native Ministries but that mandate falls to Justice & Global Issues– can we find $2,000 reduction. • Pastoral Oversight – discussion around workshops ($800) and resource material ($1,000). Apparently PO are looking to engage someone to help with preparing materials • Congregational Life and Youth – this is same request as last year from a Team which has yet to generate any activity. Look to reduce until they show some ability to do something – look at least $1,000 reduction

Treasurer will rework the figures for our November meeting and there may need to be consultation with some of the Chairs.

Team members expressed concern with the lack of a narrative or supporting information for the larger items. As a consequence they had no sense of the program or context in which the funding was required.

7. Assessment Arrears: The Treasurer had previously circulated a report of assessments paid and due listing all pastoral charges. He reported that had been some progress in regard to the assessment arrears but that there were still amounts outstanding. Toronto Conference Executive may be considering the issue at its November meeting

8. Trinity-St. Paul’s Letter re Assessment At its October meeting the Executive referred this matter to Finance and Property. Trinity-St Paul’s has written a letter to the Secretary of Presbytery dated June 9, 2010 as follow up to February 28, 2010 letter to Rose Cambourne, to which thy had not received a reply from the Executive. The letters question the increased assessment of $13,993 to Trinity-St. Paul’s and advise that Trinity-St Paul’s will only be paying $10,500. The Chair noted that the Treasurer had provided Trinity - St. Paul’s a detailed explanation of how the new assessment formula came to be and how it worked. It was also noted that Trinity - St. Paul’s did not have the largest increase, either by percentage or absolute dollars.

ACTION: The chair will contact Bob Fugere, Chair of Finance, Trinity - St. Paul’s

TS 2010 10 18 FP 10/11 - 72 TS Finance & Property Oct 18, 2010

9. Order of the Day – 5:30 PM – Fairlawn Avenue United Church Trustees Request re Use of Funds from Sale of Manse Tom Clarke declared a conflict of interest by virtue of being a Trustee of the Fairlawn Avenue Congregation and relinquished the Chair to Anne Shirley Sutherland and did not participate in the discussion or decision.

Paul Mills, Chair of the Board of Trustees of Fairlawn Avenue United Church was welcomed to the meeting. He made a brief presentation based on the background material and resolution of the Trustees that had been previously distributed to the Team and which is attached to these minutes as Appendix “B”. It sets out the rationale for increasing the Housing (Manse) Fund by $200,000 to $1,000,000 to produce additional income, net of savings of manse operating costs, at the current rate of investment return equivalent to 2.1 ministry housing allowances based on the 2012 annual housing allowance rate of $25,000. It also provides a statement of the net proceeds of sale.

Questions were invited from the Team of which there were several. • The proposed allocation of $200,000 from the $576,000 proceeds of sale to bring the Housing Fund to $1,000,000 was determined using an income projection of 4.7%. This lead to questions from Al Morson and discussion of income vs. capital gains and losses and how this applies to Housing Fund. Paul Mills replied that at Fairlawn the Housing Fund is maintained at the capital amount specified by the Presbytery when it restricted the fund and unrealized gains and losses are not applied. • Winston Roach asked if consideration had been given to applying any part of the sale proceeds to outreach purposes. In response Paul Mills reviewed the social justice funding that Fairlawn had and is providing out of other funds including o $2,300,000 approx from the sale of the St. James-Bond building to social housing, including CRC – 40 Oaks project ($1.5 million), St. Clair East Housing, Massey Centre. The St. Clair East Housing funding was in the form of a potentially forgivable loan which is being repaid and so there will be some additional funds available for a second round. o Approximately $440,000 of St. James-Bond Trust funds have been designated for social justice work and in the past month a portion of these have been approved for funding a social advocacy position at CRC which will also work with Fairlawn’s Social Justice Team

A draft motion was presented and there being no further discussion adopted

Motion re Use of Funds from Sale of Fairlawn Avenue United Church Manse

WHEREAS the Finance and Property Team of Toronto Southeast Presbytery at its meeting of July 29, 2010 consented to the request of the Trustees of Fairlawn Avenue United Church to approve an offer of sale and purchase of 277 Brookdale Ave, and

WHEREAS said consent included a proviso that the Trustees provide more detail regarding the disposition of the proceeds of sale for further approval of Toronto Southeast Presbytery and that the proceeds be remain in trust with the congregation’s solicitor until such approval was obtained, and

WHEREAS the Trustees of Fairlawn Avenue United Church in a letter of October 15, 2010 (attached to these minutes a Appendix “B “) have provided detail of the net proceeds of sale by motion in their meeting of October 14, 2010 requested approval of the disposition of proceeds, and

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WHEREAS the Finance and Property Team has the authority to act for Toronto Southeast Presbytery in matters of congregational property as set out in Manual (2010) section 335,

IT IS MOVED BY Nick Walker AND SECONDED BY Winston Roach that Toronto Southeast Presbytery approve the disposition of the net proceeds of the sale of 277 Brookdale as follows:

(1) $200,000 to be added to the existing presbytery restricted Housing Support Fund bringing the total fund to $1,000,000, such Fund to provide income to pay for housing allowances with any excess income being available for the general operating expenses of the Congregation and capital amount of $1,000,000 in the Fund to be maintained except as expenditures of the capital require the prior written approval of Toronto Southeast presbytery.

(2) The remaining net proceeds of sale of approximately$376,000 to be added to the unrestricted funds of the Congregation to provide additional income for operating expenses and, where appropriate, funds for capital repairs.

(3) The proceeds of sale held by the Congregations solicitor to be released to the Trustees of Fairlawn Avenue Congregation.

MOTION CARRIED

Tom Clarke resumed the chair.

10. Preparation of Material for Congregations The Chair reported some progress and expects to have a draft for the next meeting

11. Request to Relocate – Dentonia Park Executive has referred the request from Dentonia Park to relocate to Finance and Property. In acting under Manual 2010 Section 334, Presbytery must first meet with the pastoral charge. The intention of the congregation is to leave and sell the building and take up rented space yet to be determined. They have empowered their Council to speak for them in any discussions with Presbytery and asked their Trustees to begin actions to sell the building. The Chair has communicated by email with the Chair of Council and Chair of the Trustees, the former in terms of setting up a meeting and consultation and the latter to offer a briefing of the processes the Trustees will be dealing with. He will be meeting with the Trustees on the evening of October 27, 2010. He has also emailed the Chairs of Pastoral Oversight and Mission Strategy to ask them to name representatives to the consultation. He asked for a member of Finance & Property Team to join him in the consultation and Nick Walker agreed to serve. The Consultative Group meeting with the Dentonia Park Council will be: Tom Clarke, Nick Walker, Roger Hutchinson from Mission Strategy and Bob Nelson from Pastoral Oversight.

In requesting the involvement of the other Teams and establishing the Consultative Group, Tom has defined its task as being to: 1. Hear the reasons for the request 2. Help the congregation clarify where necessary their vision and plan for this move and future ministry 3. Make recommendations to the Executive for their decision on the request 4. Advise and support the congregation through the decision process and transition

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Finance & Property would provide guidance and approvals around any property related decisions.

12. Request to Relocate – Bedford Park Anne Shirley Sutherland confirmed that the Executive had referred this request to Pastoral Oversight.

13. Update on Other Property Matters i. Presbyteries of Toronto Conference Corporation: Nick Walker reported that Toronto Southeast has named/nominated its two directors and three members. He had previously forwarded a written update dated October 12, 2010 which is attached as Appendix “C.”

ii. Manor Road Pastoral Charge Manse Sale: Anne Shirley Sutherland advises that contact has been made at Manor Road but as yet no information received regarding the financial statement on closing of the sale of their manse or the distribution of monies from the sale.

iii. Iondale Heights Pastoral Charge: No further developments reported

iv. Metropolitan Pastoral Charge (MET) Development Project: Bruce Peckover has forwarded a brief email update as follows:

“MET's situation with the developer (Lancer) is very much like a duck sitting motionless in a flowing river - lots of activity going on below the surface, but absolutely nothing being accomplished in the way of progress.

For the past six months they have been trying to get MET to reopen the agreement, and the Trustees have been resisting. Lancer is current in its financial obligations to MET. Their Land Rent payments are be held in escrow in anticipation of their need to either (a) discharge the interest-free loan Lancer gave MET in 2008 to discharge the mortgage from TUCC - should the Agreement lapse, or (b) sustain the operating budget of MET at its current levels during the construction period - should the project proceed.

The recently passed City Zoning By-law could have impacts on this or any future development. MET is launching an appeal to the Ontario Municipal Board to protect the Site Plan Approvals already negotiated and agreed between the City and MET.”

v. Trinity-St. Paul’s Pastoral Charge – Heating System Update: Bob Fugere who had met with Finance & Property Team earlier in the year provided the following brief email update:

“I just realized that we haven't kept your committee informed about our boiler developments.

In April-May, we had Cordell Heating take apart our leaking boiler and do a temporary rebuild. They discovered that most of the innards were still in very good shape; what had occurred was that paint thinner fumes draining into the boiler area from a nearby workshop had reacted to the boiler heat to eat away the rubber gaskets of the boiler from the outside. Their rebuild (for $7,000) has bought us anywhere from 5 to 15 years further usage. It has also taken the urgent pressure off of its replacement.

The Trustees & Property Committee nonetheless have decided to proactively study the condition of our whole steam system with a view to getting a more solid estimate of the costs of upgrading the steam system significantly vis-a-vis installing a new hot-water

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system. We hope to have those data by this February, allowing us to make a more informed decision. “

vi. City of Toronto Harmonized Zoning Bylaws – Appeal to Ontario Municipal Board The General Council Property Unit (Erik Mathieson) filed a formal appeal of the newly adopted bylaws on behalf of Toronto Southeast Presbytery and South West Presbytery and of the United Churches of Toronto as “beneficial owners.” This was undertaken with the consent of the Chairs of “property commissions” of both presbyteries, Tom Clarke and Michael Fraser. In initiating this action General Council joins the Anglicans and Roman Catholics who have also appealed. The grounds for appeal offered in our appeal are: 1. The elimination of a place of worship as an as-of-right use in a variety of zones - leading to potentially unnecessary planning applications for alterations and additions to existing churches. 2. The institution of a city-wide parking standard of 23 spaces per 100 sm of floor area. This standard replaces the former City of Toronto standard which did not require any parking for places of worship. The standard is both inappropriate and inflexible, not recognizing the existing situation and the variety of urban contexts in which church properties are found. 3. The various regulations and use permissions are not in conformity with the City’s Official Plan policies which contemplate places of worship being an integral part of residential neighborhoods.

The Chair outlined some of the more detailed reasons in the Roman Catholic Archdiocese appeal.

We are aware that Bedford Park and Metropolitan have appealed because of the potential impact on their development projects.

vii. Accessibility Trainers: There was brief discussion regarding Finance & Property having some one of our number as a trainer but this seems not necessary to our mandate because much of the accessibility requirements are not property or physical facility related.

14. There being no further business the Chair declared the meeting terminated at 6:50 pm

______Thomas Clarke Chair & Secretary Protem

Next Meetings Monday, November 8, 2010 4:00 pm to 6:30 pm Devotion by Winston Roach Monday, December 13, 2010 4:00 pm to 6:30 pm

TS 2010 10 18 FP 10/11 - 76 TS F&P Oct 18, 2010 APPENDIX A: Financial Statement to September 30, 2010

TS 2010 10 18 FP TS F&P Oct 18, 2010 APPENDIX B: 10/11 - 77 Fairlawn Avenue Trustees Request re Use of Funds from Sale of Manse

TS 2010 10 18 FP TS F&P Oct 18, 2010 APPENDIX B: 10/11 - 78 Fairlawn Avenue Trustees Request re Use of Funds from Sale of Manse

TS 2010 10 18 FP TS F&P Oct 18, 2010 APPENDIX B: 10/11 - 79 Fairlawn Avenue Trustees Request re Use of Funds from Sale of Manse

TS 2010 10 18 FP TS F&P Oct 18, 2010 APPENDIX B: 10/11 - 80 Fairlawn Avenue Trustees Request re Use of Funds from Sale of Manse

TS 2010 10 18 FP TS F&P Oct 18, 2010 APPENDIX B: 10/11 - 81 Fairlawn Avenue Trustees Request re Use of Funds from Sale of Manse

TS 2010 10 18 FP TS F&P Oct 18, 2010 APPENDIX B: 10/11 - 82 Fairlawn Avenue Trustees Request re Use of Funds from Sale of Manse

TS 2010 10 18 FP TS F&P Oct 18, 2010 APPENDIX C: 10/11 - 83 Update on Status of PTCC – October 12, 2010

Update on the Formation of The Presbyteries of Toronto Conference Corporation (PTCC) Updated October 12, 2010

1. PTCC Ontario Government Approvals received June 30, 2010: The Ontario Government approved the name change of TWPC to PTCC and the Supplementary Letters Patent as of June 30, 2010

2. Formation of PTCC – October 5, 2010 Meeting of the “existing” PTCC Board of Directors: With the Government approvals in place, TWPC, now PTCC, met on October 5, 2010: • to acknowledge the receipt of the Supplementary Letters Patent, • to approve and adopt By law 1A, and • to approve and adopt the Operating Agreement with the Presbyteries. All these actions were achieved and the next steps will take place on November 25, 2010.

3. Formation of PTCC – November 25, 2010 Meeting of the existing PTCC Members followed by organizing meeting of new PTCC Board Members:

Meeting of Existing Members of PTCC The next meeting on November 25, 2010 will be for the “existing “members of PTCC who will do the following: • Ratify and confirm By Law 1A, approved by the Directors on October 5, 2010, • Elect the new PTCC board members from the slate of nominees from the four Presbyteries.

Meeting of New Directors of PTCC The final meeting on November 25, 2010 will be for the “new” directors of PTCC who will do the following: • Elect a President and appoint the officers of PTCC • Admit the twelve (12) new members from the slate of nominees from the Presbyteries, effective at the termination of the meeting. • Conduct “housekeeping” business: appoint signing officers; appoint Board Committees and an Investment Officer Etc.

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TS 2010 10 18 FP

TSP Admissions Oct. 19, 2010 10/11-85

TORONTO CONFERENCE Toronto Southeast Presbytery Admissions Commission – October 19, 2010

Present: Bruce Galbraith (chair), Ila Vaculik, June Cavers, Ann Howes, Chris Miller, Paul Stott, Ella Taylor-Walsh, Pam Lock (note-taker), Teresa Burnett-Cole (staff) Regrets: Karl Lam, Darren Liepold, Norm Seli, Joan Silcox-Smith

Opening: o Bruce welcomed everyone and read an article on ‘affirming ourselves’. o Pam read the prayer from the General Council 2006 ‘Call to Purpose’. o Bruce asked people to consider giving opening readings and prayers at future meetings.

Minutes from September 14th o Received and reviewed.

Staff Report – Teresa Burnett-Cole Information about settlement was shared o th o PLAR workshop was held Oct 13 led by Tom McIllwraith o E&S will receive paperwork from Lee-Ann Ahlstrom so she can begin candidacy for DLM o Ila attended on our behalf. She will copy pages for the team. o Record is being kept in Toronto Conference of ministry personnel who have taken the sexual abuse workshop. We were reminded of our team’s responsibility in keeping our candidates aware of the UCC policies around sexual abuse training and policies.

Interview with Matthias Hartwig o Paul, Norm, Ann and Bruce interviewed Matthias as a precursor to his Conference Interview to be received as a candidate for ordained ministry o Michael Bourgeois at Emmanuel has suggested courses of study for Matthias

Verifying CIB Interviews for October 20th o Paul will accompany Elizabeth Kiff o Pam will accompany Brian Elcombe o Bruce will accompany Matthias Hartwig

Discernment Committee for Karen Rodman (Beach UC) o Joan Silcox-Smith and Darren Liepold will be our reps to the committee

CAN 206 – Alydia Smith o Agreed to put in the CAN 206 form that Alydia is now a full-time student at AST

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Interview with Ian Kellogg o Chris, Ila, June and Pam interview Ian o Paul will be Ian liaison if Andrew Cassidy is not available

MOTION: Ila Vaculik / June Cavers

that, having reviewed the Candidate’s reports and evaluations, current Police record Check (Level 2), and having interviewed the Candidate to discern readiness and general fitness for ministry, this committee recommends Ian Kellogg to Toronto Conference for Ordination at its annual meeting in May 2011.

CARRIED.

Tentative Interview Schedule for Candidates o November: Brian Elcombe, Elizabeth Kiff o January: Karen Bowles, Marg Mooney o February: Susan Evans o March: Lorrie Daly-Price o April: Alison Mock o May: Henry Poutiainen, Alydia Smith

Tentative Schedule of Next Meetings All at the Presbytery Offices from 1-4 unless indicated Tuesday November 23, 2010 Tuesday January 11, 2011 Tuesday Feb 15, 2011 Tuesday March 22, 2011 Tuesday April 12, 2011 Tuesday May 10, 2011 Tuesday June 14, 2011 4pm and dinner at Ila’s

.Future Meeting Discussion o Guidelines for using our budget

Adjournment: 4:10pm

______Bruce Galbraith, Co-Chair Pam Lock, Note-taker

TSP 2010 10 19 AD TS Executive Minutes – October 26, 2010 10/11-87

TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY MINUTES OF THE EXECUTIVE MEETING Conference Call

Date: Tuesday, October 26th , 2010

Time: 4:00 pm

Place: Apps Room, 963 Pharmacy Avenue, Scarborough, Ontario.

Present: John Lee (Chair), Lynella Reid-James (Agenda Planning), Harry Brown (Member-at-Large), Paget Blaza (Member-at-Large), Jim McKnight (Chair Elect), Abigail Johnson (Member at Large), Lynda McCowan (Communications) Guest: Liz Tinker (Chair, Mission & Outreach) Staff: Wendy Miller (secretary, pro tem) Regrets: Peter McNaughton (Secretary), Eilert Frerichs (Member at Large), John Smith (Nominations), Clyde Harris (Treasurer)

Quorum was achieved.

Call to Order John Lee Initial Motions:

Designation of Secretary John Lee asked that Wendy Miller be designated as the secretary for the meeting. Agreement by consensus.

Appointment of John Lee as Signing Authority for Mission Grant Applications

MOTION that Chair John Lee be authorized to sign in place of the Toronto Southeast Presbytery secretary for this meeting, in the absence of Peter McNaughton.

Moved: Jim McKnight Seconded: Paget Blaza Carried.

Mission and Outreach Report

Liz Tinker, the chair of the Mission and Outreach Team, made a presentation on the recommendation of Mission & Outreach Grant Applications (Appendix A) followed by questions and clarifications.

The Executive indicated its concern regarding Malvern’s request for money when they did not currently have a staff person and almost all of their programs were on hold. It was agreed that this concern could be dealt with by making the funding for Malvern contingent on the hiring and action of a new staff person. It was also agreed that this corrective measure could be put into practice by requiring Malvern to provide confirmation to M & O that they had hired a staff person, prior to M & O sending cheque requisitions to Conference. If Malvern does not hire a staff person and put programs in place, the money granted by Conference could be returned at the end of the year.

MOTION that the Mission & Outreach Grant Applications be approved as presented.

Moved: Lynda McCowan Seconded: Abigail Johnston Carried. Appreciation was expressed for the excellent work of the Mission and Outreach team.

TS 2010 10 26 EM 10/11- 88 TS Executive Minutes – October 26, 2010

Adjournment 4:50 p.m.

______John Lee Wendy Miller Chair: Toronto Southeast Presbytery Secretary, pro tem

TS 2010 10 26 EM TS Executive Minutes – October 26, 2010 10/11-89 Appendix A – Table of Grant Applicants

Name of Organization Recommendation Description of Program

Malvern Community Malvern received a MSG Malvern has offered a number of community Outreach Ministry (including TUCC) of $20,000 support programs in the past (including an after 25 Sewells Road for 2010. They requested school youth program and a healthy cooking $30,000 for 2011 and M & O program) but because of the resignation of their recommends $20,000. staff person much of their programming is on hold. The requested funding would be used primarily for a new staff person’s salary. Massey Centre for Women Massey Centre received a Massey works with needy mothers and children 1102 Broadview Avenue MSG (including TUCC) of and in 2002 was accredited as a Children’s $9,500 for 2010. They Mental Health Centre. The requested funding requested $25,000 for 2011 would be used for an enriched early childhood and M & O recommends development program. $15,000. Regent Part United Regent Park received a MSG This pastoral charge operates in partnership Church of $7,000 for 2010. They with the CRC in a large culturally diverse and 40 Oak Street requested $12,500 for 2011 economically depressed area, which is currently and M & O recommends undergoing significant redevelopment. The $8,500. requested funding would be used primarily for the minister’s salary.

Toronto Christian CRC received a MSG CRC, in partnership with Regent Park United Resource Centre (including TUCC) of $35,000 Church, provides a wide variety of social service (CRC also known as 40 for 2010. They requested and community support programs to a large Oaks) $80,000 for 2011 and M & O culturally diverse and economically depressed 40 Oak Street recommends $40,000. area, which is currently undergoing significant redevelopment. The requested funding would assist CRC to support its ongoing programming. Toronto Urban Native TUNM received a MSG of TUNM provides worship, pastoral care and links Ministry (TUNM) $45,000 for 2010. They to social services to at risk natives in the city, 439 Dundas Street E. requested $43,000 for 2011 particularly those who are homeless. The and M & O recommends requested funding would be used for the UCC $49,000. M & O is minister’s salary. recommending more than the requested amount because TUNM’s application does not reflect the full amount needed to cover the costs of their staff person. Ecumenical Chaplaincy at ECUT received a MSG of ECUT provides pastoral care, fellowship and the University of Toronto $9,800 for 2010. They education to U of T students. The requested (ECUT) requested $9,800 for 2011 and funding would be used to support chaplain 59 St. George Street M & O recommends $9,800. salaries and programming.

St. Matthew’s Bracondale St. Matthew’s Bracondale St. Matthew’s Brancondale provides support to House received a MSG of $1,000 for seniors, including the provision of meals and 707 St. Clair Ave. W. 2010. They requested $1,000 wellness programs. The requested funding for 2011and M & O would be used for these services and would recommends $1,000. also maintain the historic connection with the UCC. Rouge Valley Health Rouge Valley received a MSG Rouge Valley provides chaplaincy services to System of $12,000 for 2010. They patients, families and staff. The requested 2867 Ellesmere Rd. requested $20,953.12 for 2011 funding would be used for the salary of a and M & O recommends part-time chaplain. $15,000.

TS 2010 10 26 EM 10/11- 90 TS Executive Minutes – October 26, 2010 Appendix A – Table of Grant Applicants

Toronto East General Toronto East received a MSG Toronto East General provides chaplaincy Hospital of $7,500 for 2010. They services to staff. The requested funding would 825 Coxwell Ave. requested $6,500 for 2011 and be used for the salary of a part-time chaplain. M & O is recommending $6,500. Anglican United Refugee AURA received a MSG of AURA provides support and education to Alliance (AURA) $34,172 in 2010. They churches in Toronto Conference who wish to 2723 St. Clair Ave. E. requested $40,000 for 2011 sponsor refugees or otherwise engage in and M & O is recommending refugee issues. It also advocates for refugees $36,000. nationally. The requested funding would be used primarily for staff salaries. Mount Sinai Hospital Mount Sinai received a MSG of Mt. Sinai provides chaplaincy services to 600 University Ave. $11,604 for 2010. They patients, families and staff as well as providing requested $12,337 for 2011 feedback on spiritual and ethical issues to and M & O recommends medical staff. The requested funding would be $10,000. used for the salary of the ecumenical chaplain.

TS 2010 10 26 EM TSP Pastoral Relations October 26, 2010 10/11 - 91

TORONTO SOUTHEAST PASTORAL RELATIONS COMMISSION Tuesday October 26, 2010 6 :00 pm Potluck Dinner Meeting at Presbytery Office Minutes

ATTENDING: Larry Beech, Doug Bellamy, Harvey Bride, John Brown, Teresa Burnett-Cole, Jean Day, Johmann Kwong, John Joseph Mastandrea, Chair, Rob Metcalf, Beth Moore, Mary Ethel Morton, Edith-Ann Shantz, Susan Smith (Secretary), David Wood

REGRETS: Cheryl-Lynn MacPherson, Malcolm Sinclair, Sue Metcalf, Peter McNaughton

1. WELCOME John Joseph convened the meeting at 6:30 p.m. with an opening prayer

2. APPROVAL OF AGENDA

MOTION: Johmann/Edith-Ann

That the agenda be approved as circulated. CARRIED.

3. REVIEW AND APPROVAL OF MINUTES a. Minutes of September 7th, 2010

MOTION: David/Mary Ethel

That the minutes of September 7th, 2010 be approved as circulated CARRIED.

4. DISCUSSION ITEMS a. Clarification of Clergy Ministerial Housing Allowance • Gone to congregations in preparation for their 2011 budget process b. Racial justice/sexual abuse training policy • Online workshops are currently full. More to be added. News within 10 days. c. Role of Pastoral Charge Supervisor – Materials were prepared by Beth and previously distributed. The committee thanked her for preparing such a concise document. Teresa will send to Pastoral Oversight

MOTION: Larry/Jean To receive the Pastoral Charge Supervisor document with thanks. CARRIED.

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5. Staff Items a. ADP Update Timothy Eaton Memorial Church now working with ADP

b. PLAR for DLMs Workshop for DLM NRs occurred Wed. October 13th. DLM NRs in attendance: Lee-Ann Ahlstrom (TS), Joy Wagler, Catherine Hions, Kara McCluskie, Jeffrey Dale (TS)

6. In Camera Items MOTION Mary Ethel/Jean that the meeting move in camera. CARRIED. MOTION Susan/John B that the meeting move back into committee of the whole. CARRIED. 7. CORRESPONDENCE a. Retirement Letter from Lorna Joblin – effective June 30, 2011.

8. Pastoral Charges requiring action a. Bloor St. – Job Description for CDM or DLM motion to approve the job description Doug/Edith Ann b. College St. – Presently utilizing pulpit supply. Still searching c. Cosburn – Call of Linda Petrides. • Awaiting paperwork for the call d. Glen Ayr United A letter was received from Glen Ayr United requesting Pastoral Relations to name a representative to a Glen Ayr - JNAC, to begin its work in early 2011.

MOTION Jean/Johmann

That the Toronto Southeast Pastoral Relations Commission appoint Margaret Collard as a representative to a Glen Ayr United Church Joint Needs Assessment Committee to begin in early 2011. CARRIED.

MOTION Beth/David

That the Toronto Southeast Pastoral Relations Commission appoint Randy Naylor as a Pastoral Charge supervisor for Glen Ayr United Church effective October 26th, 2010 CARRIED

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e. Eastminster- Clergy Rep for JNAC, Norm Seli MOTION: Edith Ann/Larry

That the Toronto Southeast Pastoral Relations Commission appoint Norm Seli as a representative to a Eastminster United Church Joint Needs Assessment Committee. CARRIED.

• There is a candidate for the half time CDM position, and Pastoral Relations is awaiting a position description for approval.

f. Hope – Pastoral Charge Supervisor, David McMaster MOTION Beth/Doug

That the Toronto Southeast Pastoral Relations Commission appoint David McMaster as a Pastoral Charge supervisor for Hope United Church effective October 26th, 2010 CARRIED g. Iondale Heights- Clergy Rep for JNAC Chris Miller MOTION: Edith Ann/Jean

That the Toronto Southeast Pastoral Relations Commission appoint Chris Miller as a representative to a Iondale Heights United Church Joint Needs Assessment Committee. CARRIED.

h. Rosedale United – Kristin Philipson

MOTION: Doug/Mary Ethel

that the Toronto Southeast Presbytery Pastoral Relations Commission accede to the request of Rosedale United Church and appoint Kristin Philipson, Supply from August 17, 2010 to August 16, 2011 part-time at 24 hours per week, with the following terms for category A: Salary $23,020.00, housing allowance $16,690, basic telephone $720, financial support for study $750, and all other terms according to The Manual.

CARRIED. 9. Retained on Roll MOTION: Susan/John B

that the following be retained on the roll as indicated: Mary Davis - July 1, 2010 to June 30 2011—Other Employment

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Anne-Louise Jannaway - July 1, 2010 to June 30, 2011 – Continuing Education

CARRIED. 10. Update on JNAC’s (not mentioned above a. Church of the Master still searching b. College Street – need lay rep. c. Bloor Street United – ongoing

11. Transfers:

MOTION: David/John

that the Toronto Southeast Presbytery Pastoral Relations Commission transfer Rev. Valerie Noakes effective July 1, 2010 from Living Waters Presbytery to Toronto Southeast Presbytery both within Toronto Conference. CARRIED. MOTION: John/David

that the Toronto Southeast Presbytery Pastoral Relations Commission transfer Rev. Katherine Irwin effective September 1, 2010 from Toronto Southeast Presbytery to South West Presbytery both within Toronto Conference. CARRIED. MOTION: Mary/John

that the Toronto Southeast Presbytery Pastoral Relations Commission transfer Rev. Daniel Bogert-O’Brien effective November 1, 2010 from Toronto Southeast Presbytery in Toronto Conference to Fraser Presbytery in British Columbia Conference. CARRIED. MOTION: Susan/David

Transfer Reversed: The Transfer motion made in the September 7th minutes for Don Matheson to Living Waters presbytery has been deleted, as Don’s appointment did not happen. Don will remain part of Toronto Southeast Presbytery. CARRIED.

12. Continued Designations as an Interim Minister a. Jong Bok Kim b. John Brown will not continue with this designation during his retirement c. Presbytery will be sorting out over the next month those that have the certification and those that are available to work in this area

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13. Other Business a. Invite Pastoral Oversight to meet with us for the first hour at 6:00 pm on Nov 30th, 2010. b. Discussion in respect to possibly meeting with other Pastoral Relation Committees in our Conference c. Retired Ministers as Chaplains – Theresa offered to send out a letter asking Retired Ministers their level of interest in being Chaplains d. Classification of Bloor Street Position e. Exit Interviews • Victoria Park (Edith-Ann) • Dewi Sant • St. John’s (did not happen) • Bloor Street United (did not happen)

14. NEXT MEETINGS –

Tuesday November 30th , 2010 6:00 p.m. at the Presbytery Office --- No meeting in December Tuesday January 25th, 2011

------John Joseph Mastandrea, Chair Susan Smith, Secretary

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TSP PR 2010 09 07 TS Pastoral Relations – Nov 4, 2010 10/11-97

TORONTO SOUTHEAST PASTORAL RELATIONS COMMISSION Telephone Poll November 4, 2010

Members: Larry Beech, Doug Bellamy, Harvey Bride, John Brown, Teresa Burnett- Cole (staff), Jean Day, Johmann Kwong, Cheryl-Lynn MacPherson, John Joseph Mastandrea, Peter McNaughton, Rob Metcalf, Sue Metcalf, Beth Moore, Mary Ethel Morton, Edith-Ann Shantz, Malcolm Sinclair, Susan Smith, David Wood

MOTION confirming that Jong Bok Kim is in good standing within the Toronto Southeast Presbytery and the United Church of Canada and requesting the Conference Interview Board interview Jong Bok Kim for suitability to serve as an Interim Minister and recommend his designation as such to the Toronto Conference Executive. “

MOVED by Susan Smith Seconded by Peter McNaughton. CARRIED.

______John Joseph Mastandrea, Chair Wendy Miller, vote counter

TS 2010 11 04 PR 10/11-98 TS Pastoral Relations – Nov 4, 2010

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Finance and Property Team – Nov 8, 2010 10/11 - 99

THE UNITED CHURCH OF CANADA TORONTO SOUTHEAST PRESBYTERY FINANCE AND PROPERTY TEAM

Minutes of the meeting of the Finance and Property Team of Toronto Southeast Presbytery, held on Monday, November 8, 2010 at 4:00 p.m. at Toronto Southeast Presbytery Offices, 963 Pharmacy Ave., Scarborough, Ontario, with Thomas Clarke, Chair, presiding.

PRESENT: Thomas Clarke (Chair), Winston Roach, Hyacinth Robinson-Powell, Joan Chinnery, Clyde Harris, Wayne White, Nick Walker, Anne Shirley Sutherland (Staff Support)

REGRETS: Al Morson,

CALL TO ORDER Tom Clarke called the meeting to order.

DEVOTION Winston Roach provided a reflection using the words of the hymn: “Creator God we give you thanks, that this our World is incomplete” and that God’s unfinished business is our work.

1. Appointment of Secretary In the absence of a permanent secretary the Chair undertook to provide minutes for this meeting.

2. Agenda

MOVED by Hyacinth Robinson-Powell and SECONDED by Nick Walker that the agenda be approved as circulated. MOTION CARRIED

3. Approval of Minutes: One editorial error was identified.

MOVED by Wayne White and SECONDED by Joan Chinnery that the minutes of October 18, 2010 be approved as corrected. MOTION CARRIED

4. Business Arising i. Valuation and Insurance: So far there has been one written response from Iondale Heights (See October 18m 2010 minutes). Subsequently the Chair received a phone call from the Treasurer of Don Mills – Thorncliffe Park and there was some discussion of the numbers but he was going to have to check some of his documentation. Being a two point charge, each congregation has Trustees but the Treasurer of the charge is responsible for the reporting. So far there has been no response from the Trustees of three pastoral charges: Bedford Park, Knob Hill and Saint Luke’s

ii. Trinity-St. Paul’s re assessments: The Chair reported briefly on his November 2nd meeting with Bob Fugere, Paul Stott and Hans van Nie regarding their letters and concern about their 2010 assessment. It was a good meeting with that allowed the concerns to be aired and a presbytery point of view to be put. The Chair will be drafting a full report and recommendations.

iii. Dentonia Park Request to Move: The Chair had met with the Trustees of Dentonia Park Pastoral Charge on October 27, 2010 to brief them on their responsibilities and the process involved should they move and sell the church property. He was able to use as a

TS FP 2010 11 08 10/11 - 100 Finance and Property Team – Nov 8, 2010

briefing guide the draft property guidelines which were relatively complete (8 pages) for listing and sale. Copies were distributed as a handout. He was surprised to see Brice Hemphill, former Mission strategist of Toronto Don Valley Presbytery, at the meeting. Bruce was introduced as a Congregational Advisor. The Consultative Group: Tom Clarke, Nick Walker, Roger Hutchinson from Mission Strategy and Bob Nelson from Pastoral Oversight are meeting with the Dentonia Park Church Council on November 10th. The Chair shared some early observations from his reading of the 2009 annual report and financial statement.

5. Order of the Day – 4:30 PM – Budget 2011 Clyde Harris reported that he had adjusted the budget requests as per the discussion in the October 18th meeting to produce a balanced budget as shown in the right columns of the statement template attached as Appendix “A”. He also shared an updated budget 2011 Worksheet. The adjusted figures had been shared with the Chairs of the Teams and there had been only one response from Inter Church Inter Faith to the effect that they would live into the revised budget. For the budget presentation at plenary he will pull the $50,000 in non- operating funding from Mission and Outreach Ministries and show it below the line. From the information from Liz Tinker the allocation of that $50,000 will not be available for November 16th as the Team had to first deal with the Mission Support Grants before it could see where the unmet needs would be. The Chair noted that this expectation in our Governance would need to be addressed in a more realistic process.

It was suggested that the Budget 2011 Worksheet would be available to the plenary for information but the document for approval show the totals by organizational unit only.

Motion Re 2011 Budget

MOVED BY Clyde Harris and SECONDED by Winston Roach that the 2011 operating budget be recommended to Toronto Southeast Presbytery. MOTION CARRIED

6. Treasurers Report i. Current Year (Jan 1/10 – Dec 31/10): The Treasurer distributed the statement to October 31, 2010, attached as Appendix “B”, noting that there had been no change since that previous month.

ii. Assessments: The Treasurer noted that there had been some progress since last month in dealing with the arrears but further reminders were being sent out.

7. Preparation of Material for Congregations – Property Guidelines A draft had been circulated a few days earlier. Some initial comments from the Team were • Pleased with its completeness • Would benefit by a table of contents which Tom confirmed would be there for next draft • Might consider a glossary of terms – perhaps Team members in their review could start making a list. • Might consider moving the Major Renovations and Capital Improvements section ahead of Sale of Property because it may be what congregations deal with more frequently than sales of real property • Tom noted that the section at the end dealing with redevelopment still needed to be completed. Also under redevelopment there needs to be reference to the Request for Proposal (RFP) process.

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• Question raised whether we needed legal advice on the document but consensus was that congregations needed to get legal advice in some aspects of property transactions but that the document was based on UCC polity as set out in the Manual. Tom briefly reviewed the document noting a number of places were the Team’s attention and consideration would be particularly helpful.

ACTION: 1. Team members will review document and pass on comments and changes to Tom who will incorporate into next draft using track changes feature of WORD. 2. Anne Shirley Sutherland will share with David Allen for his comments

8. Bedford Park Project: The Chair noted that recent posting of a rezoning application and the preparation of the Guidelines, brought to mind that although both Toronto South Presbytery and this Team were kept informed of Bedford Park’s plans and progress and had provided encouragement and support, there had never been a formal approval other than for the grant and loan. That seems to be confirmed by some former members of the Toronto South Finance and Property Committee. The Trustees application for zoning was a matter that in hindsight should have come to Finance and Property for consent. The last section of the Guidelines, once drafted, will provide the necessary guidance in redevelopment matters. In the meantime the Chair has spoken to Rev Barb White asking that the Chair of Bedford Park Trustees contact him so that we can “make things right.”

Wayne White distributed for information a report prepared for CMHC of activities undertaken to date in support of the project.

9. PTCC – Process re Application For Funds for 2011 Two pieces of correspondence had been received related to PTCC funding for next year and had been previously circulated to the Team. One from David Allen (Appendix “C”) conveys information from Nick Walker on behalf of PTCC that the Operating Agreement “requires Presbyteries to submit grant requests by September 30th of each year, a date that has been missed this year,” but in that circumstance should be sent as soon after November 25th s possible.” When PTCC is up and running, they may apply for the income generated from the funds held in their name and up to 5% of the capital.

The other is a letter (Appendix “D”) from John Lloyd and John Joseph Mastandrea on behalf of the Lake Scugog Camp Board noting that Toronto Conference had in the past given $15,000 to each camp asking for clarification on how they might with the new arrangements for Presbytery and Conference assets apply for funding.

It was noted that in a letter to Toronto Southeast Presbytery dated November 6th and attached as Appendix “E”, the Toronto Tri-Presbytery Corporation advises that in its meeting of October 13, 2010 had decided to set aside $56,250 to cover the last quarter of the 2010 grant and provide $45,000 for future commitments of Toronto Southeast Presbytery. This would cover the 2011 Outreach grants at the 2010 Tri-Presbytery contribution as per the earlier budget discussion. The funds would be conveyed before the end of 2010. This means that we would not need to apply this year to maintain that granting program. There may be value in allowing the income to accumulate through 2011 with the intent to using it in 2012. In any case at this time Toronto Southeast Presbytery has yet to articulate any plan for the use monies available through PTCC and Finance and Property should take the lead in defining a process and working through the mission and priorities around this funding source.

In respect to the Lake Scugog Camp inquiry, the Chair made some inquiries for clarification and determined that the Toronto Conference grant was $10,000 for one time only as part dealing with the reorganization of assets. The balance of $5,000 is likely in whole or part the

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Toronto Southeast Presbytery Grant ($3,300 for 2010) which being issued on a Toronto Conference cheque may appear on the Lake Scugog Camp books as Toronto Conference funds. After brief discussion in which it was noted that Bathurst Corporation may be source of funds for Lake Scugog Camp, the Chair was directed to prepare letter of response.

ACTION: F&P in future meetings need to address how PTCC funding applications will be handled. The chair will prepare a letter of response to Lake Scugog Camp Board

10. Update on Other Property Matters i. Presbyteries of Toronto Conference Corporation: Nick Walker advised that all the pieces were in place for PTCC to role out as had been hoped - all presbyteries had agreed to Operating Agreement - members and directors of the corporation had been nominated - Toronto Tri-Presbytery Corporation to transfer its assets and dissolve. (See letter Appendix “E” as referenced in earlier discussion)

ii. Manor Road Pastoral Charge Manse Sale: Anne Shirley reported that there had been no information forthcoming as yet.

iii. Cosborn Pastoral Charge - Redevelopment: The Chair reported on a telephone call from Rev Judith Irwin who has been in communication with Anne Shirley Sutherland on Cosborn matters but could not reach her. She advised that the Community Centre was about to send Cosborn an offer, apparently by letter, and that there was an Official Board meeting, perhaps as early as the next week. The Chair advised Rev Irwin that Cosborn not respond to the letter or meet with the Community Centre regarding it, other than to perhaps acknowledge it for a number of reasons: - Cosborn does not have presbytery consent to offer the property for sale - hence they have no authority to consider formal offers - Any discussion with those making the offer can create a reasonable expectation that they (Cosborn) are considering the offer. - Board/congregation needed to be clear on their future and expectations of a partnership, if indeed, that is what they want. The Chair also reported that he had also assured Rev Irwin that F&P would work with the congregation regarding a possible partnership outcome and should talk with the Board at an early date. Rev Irwin wanted to be sure we were up-to-date on developments, as she had been doing in conversations with Anne Shirley Sutherland.

iv. Glen Ayr Pastoral Charge– Questions about Re-location: The Chair had dealt with an inquiry from Fran Ota regarding relocation for material she was preparing for the congregation as it begins to consider options for the future. Fran has now departed for Newfoundland. A copy of the email exchange was shared with the Team.

v. St. John’s Pastoral Charge – Inquiry about use of Capital Funds: The Chair dealt with an email inquiry from the Chair of the JNAC at St. John’s (Scarborough) in the context of their five year financial plan asking if there was a United Church resource about Capital Funds and specifically about the use of capital from a manse fund. In his response he pointed them to the Trustees Handbook and the congregational trustees in terms of types of funds and restrictions on them. In regards to a manse fund he advised that they would have to get presbytery approval to encroach on capital and the answer might be “no” but that they might make a case in the context of a plan for revitalized sustaining ministry.

TS FP 2010 11 08 Finance and Property Team – Nov 8, 2010 10/11 - 103

vi. Church of the Master: The Chair advised the Team of an email inquiry from the minister of the Church of the Master and asked for any background information the Team could provide before he spoke to her.

vii. Inquiry from Eglinton – St. George’s Pastoral Charge re Wedding Policy: Anne Shirley Sutherland had dealt with a phone inquiry asking if we could confirm that it was not allowed for a congregational wedding policy to offer one rate for members and another rate for non members. Their wedding policy did not have a preferential rate. Clyde Harris confirmed that this was indeed a Revenue Canada regulation or ruling based on the principle that members receive a tax receipt for their support and a two tiered wedding policy conveys a benefit of membership which is not allowed. If there is a benefit it should be deducted from the donation.

There was a brief discussion about how this and possibly other “nuggets of information” might be brought to the attention of congregations

11. There being no further business the Chair declared the meeting terminated at 6:40 pm

______Thomas Clarke Chair and Secretary Protem

Next Meetings Monday, December 13, 2010 4:00 pm to 6:30 pm Devotion by Hyacinth Robinson-Powell Monday, January 10, 2011 4:00 pm to 6:30 pm

TS FP 2010 11 08 10/11 - 104 Finance and Property Team – Nov 8, 2010 APPENDIX A: 2011 Budget Recommendation

TS FP 2010 11 08 Finance and Property Team – Nov 8, 2010 10/11 - 105 APPENDIX B: Financial Statement to October 31, 2010

TS FP 2010 11 08 10/11 - 106 Finance and Property Team – Nov 8, 2010 APPENDIX C: David Allen Letter re PTCC Funding Application

PRESBYTERIES OF TORONTO CONFERENCE CORPORATION INFO on FUNDING REQUESTS

To: Presbytery chairs, secretaries, treasurers

c.c. Nick Walker, Conference staff

The finishing touches are now being put on the Presbyteries of Toronto Conference Corporation. Each Presbytery will be asked to sign the final documents which will be sent to you by the corporation's lawyer. A meeting of the new members and directors will take place November 25.

You may be wondering what money can be available to your Presbytery in 2011. Nick Walker, chair of the task group that has overseen this project, has provided some direction on this, and is encouraging the Presbyteries to do some homework now so decisions can be made shortly after November 25. I quote:

"The Operating Agreement requires Presbyteries to submit grant requests by September 30 of each year, a date that has been missed this year. However, I believe that applications should be prepared by Presbyteries now and ratified by the appropriate body for submission to PTCC for 2011 funding, as soon after November 25 as possible.

"The Treasurer and the Board of PTCC will have to decide how much “income” might be available and what a 5% drawdown of capital might look like, soon after November 25."

It's likely that you will have questions that can't be answered until after November 25, including the specific amount of money that is available to you for 2011. In the meantime, you can prepare your requests for 2011, keeping in mind that you're dealing with "hoped for" funds. Nick says, "Previously the starting balance in each Presbytery Fund was estimated at $1 million, so it is expected that at least the 5% draw down of capital, as permitted under the Operating Agreement will be available in 2011, or an amount of $50,000; however, the amount might be higher after the Director’s of PTCC review the funds available and the income flow in 2011." The process will be well established for 2012, but for now there will be a certain amount of raggedness about the 2011 grants.

If you have any specific questions that require an answer before PTCC gets running, you could contact Nick at [email protected].

David

David W. Allen (Rev.) Executive Secretary, Toronto Conference The United Church of Canada

TS FP 2010 11 08 Finance and Property Team – Nov 8, 2010 10/11 - 107 APPENDIX D: Lake Scugog Camp Letter – Oct 22, 2010

TS FP 2010 11 08 10/11 - 108 Finance and Property Team – Nov 8, 2010 APPENDIX E: Toronto Tri-Presbytery Letter – Nov 6, 2010

TS FP 2010 11 08 Finance and Property Team – Nov 8, 2010 10/11 - 109 APPENDIX E: Toronto Tri-Presbytery Letter – Nov 6, 2010

TS FP 2010 11 08 10/11 - 110 Finance and Property Team – Nov 8, 2010

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TS FP 2010 11 08

TS Executive Minutes – Nov. 9th, 2010 10/11-111

TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY MINUTES OF THE EXECUTIVE MEETING

Date: Tuesday, November 9th, 2010

Time: 4:00 pm – 6:30 pm

Place: Apps Room, 963 Pharmacy Avenue, Scarborough, Ontario.

Present: John Lee (Chair), Peter McNaughton (Secretary), Clyde Harris (Treasurer), Lynella Reid-James (Agenda Planning), Harry Brown (Member-at-Large), Paget Blaza (Member-at-Large), Abigail Johnson (Member-at-Large), Jim McKnight (Chair Elect), Lynda McCowan (Communications), Eilert Frerichs (Member-at-Large), Harry Brown (Member-at-Large)

Staff: Anne Shirley Sutherland

Conference Guests: Shelley Roberts, Linda Parsons, Don Laing, (Oversight Visit Team) John Brown (Member, Conference Executive)

Regrets: John Smith (Nominations)

Quorum was achieved.

Call to Order John Lee, Presbytery Chair, convened the meeting with prayer at 4:05 p.m. Visitors to the meeting were welcomed.

Agenda Review It was moved that the agenda be accepted with additions. Moved: Peter McNaughton Seconded: Lynda McCowan Carried.

Worship: none

Check-In: Members shared their reflections on ‘what is my gift to Presbytery/Executive’

Approval of Minutes of October 12, 2010, October 26, 2010 – Conference Call:

It was moved that the minutes of the October 12th, 2010 Executive meeting be approved as presented. Moved: Peter McNaughton Seconded: Eilert Frerichs Carried.

It was moved that the minutes of the October 26th, 2010 Executive Conference Call meeting be approved as presented. Moved: Paget Blaza Seconded: Harry Brown Carried.

TS 2010 11 09 EM 10/11-112 TS Executive Minutes – Nov 9, 2010

4:45 Oversight Visit

The Chair turned the meeting over to Shelley Roberts and Oversight Visit Team

Members of the Team introduced themselves and shared their gifts with Executive. Team members noted that they have reviewed Executive minutes; survey results, etc.. and suggested that we ask Linda Gray for copies of Conference Survey results—did not reflect Presbytery survey results which may have reflected more the opinions of those not active in Presbytery.

It is the intention of the Team to have their report for consideration by Executive at its December meeting.

The purpose of Oversight Visit is, in part, to fulfill Conference’s Oversight Role, but it is also a way to ‘check in’ with Presbyteries about how things are going. It is a listening process to help ensure we don’t fall back to the old ways of doing things.

If we’re not doing business at Presbytery—have we freed up time to talk about the things that matter/life giving things?

Members of the Team noted that Presbyters can forward further comments to the Team via Wendy Miller

Following the questions and discussions, it was noted that there are many commonalities among Presbyteries. Executive members thanked the Team for the opportunity to share and participate in the discussion.

Jim McKnight, on behalf of Executive, expressed appreciation to the Team.

5:45 Order of the Day

The Financial report for October was presented. We are in good shape, financially, but concern was expressed that we are not spending the money we should be, and that this may reflect that we are not doing the things we said we would do. No expenses were incurred in October.

A question was raised about travel claims and equity between Ministers in Pastoral Charges vs. those who are not and lay representatives. There have not been many claims for travel costs to date.

MOTION That the Finance and Property Team be directed to consider compensation for travel expenses and other necessary costs (Child/Elder Care costs, etc.) for those Presbyters/Committee members who cannot charge these costs to their Pastoral Charge. Moved Eilert Frerichs Seconded Lynella Reid-James Carried. MOTION That the October financial report be received for information Moved Clyde Harris Seconded Harry Brown Carried. 2011 Budget Clyde Harris presented the proposed 2011 Budget. The budget for $50,000 for Outreach Grants was highlighted. This is different from Mission Support, and will hopefully continue for subsequent years.

Concern was expressed about the lack of rationale from some Teams for their budget

TS 2010 11 09 EM TS Executive Minutes – Nov. 9th, 2010 10/11-113 requests and thus how the budget supports the vision of Presbytery. What story does the Budget tell? The budget needs to be tied into the overall Mission/Strategy for Presbytery and this will be worked on over the next few years.

Harry Brown, in response to a question related to including Adherents in Assessments, indicated there was no plan to review Assessments

MOTION that the 2011 budget be accepted as presented and recommended for presentation to Plenary at the November meeting for discussion and approval. Moved: Clyde Harris Seconded: Paget Blaza Carried.

MOTION That the meeting be extended to 6:45 Moved Eilert Frerichs Seconded Paget Blaza Carried.

Correspondence

Date Topic Action Oct 15 Letter from Fairlawn re Sale of Manse – Already dealt with by Finance & Property Proposed Use of Sale Proceeds for action. Oct 23 Letter from Five Oaks requesting a grant Refer to Conference for 2011 to the Five Oaks Education and Retreat Centre. Oct 25 Letter from David Peter Thomson re Letter to be sent from Executive Receiving Presbytery Mailings indicating issue will be dealt with at Governance Review Oct 26 Email from Lee Corlett to TSP Chair, For executive information. Refer to Correction from Dec Secretary, Pastoral Oversight Chair: Pastoral Relations and Pastoral Oversight th Pastoral Charges NOT on ADP. 14 for information. Executive

Minutes. Oct 26 Letter from Betty Ward (UCW) re donation Refer to Admissions/E&S for to 40th Anniversary Award recommendation/action. Nov 5 Email from Rose Cambourne re: Information going out in next Newsbundle Applications to Learning Fund, Revenue to all presbyters/pastoral charges. Generation Fund or the Conference Technology Fund

It was moved that the correspondence be accepted for information and action taken as indicated. Moved: Peter McNaughton Seconded: Lynella Reid James

Carried. Other Business: a) Nominations Report (Anne Shirley Sutherland for John Smith)

Rev. Scott Boughner to Congregational Life and Youth Team.

MOTION That the nominations report be accepted as presented. Moved Harry Brown Seconded Clyde Harris Carried. TS 2010 11 09 EM 10/11-114 TS Executive Minutes – Nov 9, 2010

b) Quorum for Presbytery Meetings The Chair outlined the two options as outlined in the Manual for determining Quorum for Presbytery.

MOTION That Option 2 be recommended to the November Plenary for adoption for the balance of this pastoral year (to June 30, 2011) Moved Harry Brown Seconded Abigail Johnson Carried.

c) Agenda Planning (Lynella Reid-James)

Outline of the November Plenary There was a discussion about the necessity of announcements at Plenary, given that Newsbundles are going out electronically. It should be the responsibility of Ministers to circulate this information to Presbyters who cannot receive materials electronically.

Discussion continued on the Agenda Planning proposal presented at the last meeting, noting that Executive did not make a decision about which of the five potential themes could be dropped.

MOTION That the proposal from Agenda Planning for the remaining Plenary meetings be accepted, with the amendment that JGER and ICIF be combined into one meeting. Moved Lynda McCowan Seconded Eilert Frerichs Carried.

d) Retreat Date • This item will be dealt with via email to Executive members

e) Presbyteries of Toronto Conference Corporation (PTCC)

MOTION That the minute from the September 14, 2010 dealing with this item be rescinded, and the following substituted:

That Toronto Southeast Presbytery give its assent to the Presbyteries of Toronto Conference Corporation Operating Agreement dated June 9, 2010, (|Appended to the minutes of September 14, 2010) and authorize the Chair and Secretary to sign the agreement on behalf of Toronto Southeast Presbytery.

Moved Peter McNaughton Seconded Eilert Frerichs Carried.

f) Minute Taker for November Plenary In the Secretary’s absence for this meeting, Wendy Miller will be asked to take minutes.

g) Communications

A Bulletin on Committee Activities will be circulated.

Adjournment: Following a reflection by John Brown at the end of meeting, the meeting was adjourned at 6:50 p.m.

TS 2010 11 09 EM TS Executive Minutes – Nov. 9th, 2010 10/11-115

NEXT MEETING:

Tuesday, December 14th , 4-6:30pm at 963 Pharmacy Ave.

Eilert to lead worship.

** Send agenda items to Wendy by Wed. December 8th at [email protected]

______John Lee Peter McNaughton Chair: Toronto Southeast Presbytery Secretary: Toronto Southeast Presbytery

TS 2010 11 09 EM 10/11-116 APPENDIX A: Oversight Questions/AnswersTS Executive Minutes – Nov 9, 2010

Summary of Questions/Discussion with Conference Oversight Visit Team

Where are we with respect to the issue of quorum; involvement of Ministers in Presbytery Responses— • is quorum important; not needed as no decisions; presbytery needs to transform itself; • is it different from old structure? • a number of people stepped back at time of restructuring ’I’ve done my part’ this is common to all Presbyteries • grieving for old • energy level is high One comment in survey—not many clergy on committees—(although acknowledged to be one person’s impression) Response- • many ministers losing energy—I’ve done enough • Pastoral Relations okay; clergy needed on others • Only two committees with no clergy—nominations looking at it • Not intentionally created to have balance—may not be out of whack • Issue of increasing demands on Minister’s time • Presbytery seen by some congregations as ‘volunteer’ time; not part of job • Do we always know who are clergy? • ‘half time’ Ministers’ work often not reduced • We also need to recognize that lay members have jobs—and presbytery work is not part of their job descriptions • We no longer have sense that we are ‘connectional’ church in UCC—silo mentalities prevail

The oversight team has looked at our Website and commented that it is out of date—most recent minutes are May; executive members not current—was ‘less than helpful’

Have we developed our Mission Strategy?—need to be mindful of June 30 deadline Response: Team is working on it; has not come to Executive

What’s working well; what’s our biggest challenge? (Are we responding as Executive; or as individuals—both)

Response • challenges--hard to please everyone; not enough time to do everything; people are impatient • Plenary needs to be rethought; what are we trying to achieve; many attend out of a sense of duty/obligation, not because of enrichment • Need to improve willingness/recognition from Commissions to look outside their bounds to find people to participate • Intentional absence by Ministers regrettable • Presentations need to be done properly/professional • Still in ‘learning mode’ • Do we have criteria for participation—Handbook covers this well • Presbytery size a big challenge—haven’t developed a sense of knowing each other • Sometimes hard to find competent lay people to work/serve • This ties in to larger question that many churches are asking—‘what is church today and how is it relevant?’ • Priorities of Presbyters have changed • Need to learn at Presbytery to say that its legitimate to have concerns—a role of Presbytery may be to create connections/provide opportunities for conversation values, history, current environment—cultural, social, etc.—role of presbytery to raise questions and legitimize this for people.

But—do we romanticize the ‘wilderness experience?’ TS 2010 11 09 EM TS Executive Minutes – Nov. 9th, 2010 APPENDIX A: Oversight Questions/Answers 10/11-117

Are there ways for Presbyteries to address the deeper and broader concerns of church members? • The process cannot be hurried—we need to take time to ponder and talk • Need to take time to worship—for many does not happen on Sundays because too much ‘busy-ness’ that day;

What is working well— • Staff support a ‘strong plus’ • Quality of Worship at plenary • Food/time for meals/fellowship—helps with cohesiveness of courts

How do we keep in touch with retired Ministers?

TS 2010 11 09 EM 10/11-118 APPENDIX A: Oversight Questions/AnswersTS Executive Minutes – Nov 9, 2010

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TS 2010 11 09 EM TS Plenary Minutes – Nov 16, 2010 10/11-119

Toronto Conference Toronto Southeast Presbytery Plenary Meeting November 16, 2010 –Presbytery Offices – 963 Pharmacy Ave.

The hoped-for-outcomes for our meeting are: 1. To share information about justice and global issues 2. To engage the presbyters in discussions around local, national and international challenges faced by the church 3. To create opportunities for community building 4. To have the smallest portion of the meeting about business. 5. Maximize opportunities to learn, network, support one another and to work together. PRESENT Ministry Personnel (retained/appointed/called, including DLM’s): Scott Boughner, Teresa Burnett-Cole, Sarah Bourcier-Miller, Margaret Collard, Karen Dale, Brian Elcombe, Bruce Ervin, Eilert Frerichs, Bill Ford, Deborah Hart, Matthias Hartwig, Ann Howes, Jennifer Janzen-Ball, Lorna Joblin, Hae Bin Jung, Jong Bok Kim, John Lee, Chris Levan, Cheryl-Lynn MacPherson, Chris Miller, Randy Naylor, Paul Neary, Vicki Obedkoff, Cynthia Scott, Norm Seli, Ambury Stuart, Martha ter Kuile, Gretta Vosper, Ralph Wushke. (30) Retired Ministry Personnel: John Brown, Richard Cammidge, Marion Current, Jean Day, Johmann Kwong, Rob Metcalf, Wenh-In Ng, Marion Pope, Walter Ridley, Mike Skibinski, Zenovia Skibinski, correction from Malcolm Spencer, Ella Taylor-Walsh. Jan 18/11 minutes Lay Presbyters: George Bartlett, Doug Bellamy, Beverley Bennett, Paget Blaza, Ross Boden, Harvey Bride, Harry Brown, June Cavers, Joan Chinnery, Pat Clark, Tom Clarke, Sue Comish, Jamir dela Paz, Barbara Edwards, Lea Elcombe, Bruce Galbraith, Glen Greenwood, Clyde Harris, Manley James, Ian Johnston, Michael Kennedy, Jean Lee, John Lloyd, Pam Lock, Gordon MacNeill, Lynda McCowan, Jim McKibbin, Sue Metcalf, Beth Moore, Mary Ethel Morton, Aubrey Peterson, Lynella Reid-James, Winston Roach, Bill Scott, Vicki Smith, Paul Stott, Clarice Terry, Amy Thornton, Marg Walker, Marni Whitaker, Wayne White Other (Staff, Candidates, Visitors): Anne Shirley Sutherland (staff), Wendy Miller (staff), Alison Campbell (Glebe Guest), Chris Malcolm (Inquirer), Margaret Mooney (Candidate), Cynthia O’Connell (Guest), Carmen Palmer (Candidate), Henry Poutiainen (Candidate), Pamela Sen (Knox Guest), Sameer Sen (Knox Guest), Catherine Stuart (Guest), Francisco Venegas (CDM – Bloor St), Richard Wang (Knox Guest)

REGRETS: Presbyters Lee-Ann Ahlstrom, Nicole Bourassa-Bourke, Katherine Brittain, Connie Capes-Leslie, Andrew Cassidy, Mary Collins, Tina Conlon, Michael Cottrell, Lorraine Cowley, Marc Doucet, Kathy Edmison, Sandra Evan-Jones, Frank Gabourel, Michael Henville, Won Hur, Roger Hutchinson, Anne-Louise Jannaway, Abigail Johnson, Joyce Kelly, David Lander, Alex Langford, Darren Liepold, Peggy MacKenzie, Mark MacLean, Janet MacPherson, John Joseph Mastandrea, Susan McAllister, Jim McKnight, Bruce McLeod, Peter McNaughton, Jean Mosher, Wenh-In Ng, Ron Nickle, Leigh Olson, Kristin Philipson, Lawrence Pushee, Judith Shand, Edith-Ann Shantz, Joan Silcox-Smith, Malcolm Sinclair, Sue Sisam, John Smith, Susan Smith, Andrew Stirling, John Taylor, Peter Thompson, Evelyn Turner, Hans van Nie, David Watson, Barbara White, Dieter Wutherich, Joan Wyatt, Peter Wyatt

REGRETS: Others David Allan (Inquirer), Murray Campbell (M&O rep to Malvern Community Ministries), Karen Croxall (Inquirer), Lorrie Daly-Price (Candidate), Allan Parker (rep to “Canadians Concerned about Sri Lanka”), Jean Porter (rep to Conference Settlement Committee), Jeremy Schaub (Admittand), Roma Scott (rep to Pastoral Oversight), Nick Walker (Finance rep, PTCC Director)

Roll Category Roll Present Ministry Personnel (retained/appointed/called, including DLM’s) 102 30 Retired Ministry Personnel 81 13 Lay Presbyters 89 41 Other (Staff, Candidates, Visitors) ---- 11 Total 272 95

1st Definition Quorum: 1/3 of 102 = 34 Ministry / 1/3 of 89 = 30 Lay 2nd Definition Quorum: 102 plus 81 plus 89 = 272 ; 1/5 of 272 = 55 (1/3 M = 19 / 1/3 lay = 19)

TS 2010 11 16 PM 10/11-120 TS Plenary Minutes – Nov 16, 2010

Quorum (2nd definition) : A quorum was present and maintained throughout the meeting

6pm Refreshments/ dinner - Ate in the lower hall. Thanks to Pi-Tom’s for the dinner.

Call to Order: Chair John Lee called the meeting to order.

Welcome and Introductions: 1) Welcome – John Lee 2) New Presbyters: Beverley Bennet (lay rep from College Street), Mr. Jamir dela Paza (lay rep from Knob Hill ), Rev. Yun Jung Kim (new admittand), Peggy MacKenzie (lay rep from St. Matthew’s), Jennifer McPhee (lay rep from Manor Road) and Rev. Jeremy Schaub (new admittand). 3) Visitors: Cynthia O’Connell (Glebe Road), Alison Campbell (Glebe Road), Catherine Stuart (River John, Nova Scotia), Richard Want (Knox), Sameer Sen (Knox), Pamela Sen (Knox) 4) THANK YOU’s – to Retiring Presbyters: Stan Bradley (Knob Hill), George Lee (College St.), Edith Smith (St. Andrew’s), Marian Stinson (Glen Rhodes) and to Mark MacLean for his time as Presbytery Secretary 5) We Remember: John shared some words and led a moment of silence and prayer in memory of Gary Redcliffe and others who have lost dear ones – we especially think of Connie Capes-Leslie – sympathy for her sister, Judy who died and others known to us.

Quorum Motion

The Chair outlined the two options as outlined in the Manual for determining Quorum for Presbytery. Tom Clarke spoke to the background of the new option.

MOTION

that for the current Pastoral Year, Toronto Southeast Presbytery adopt the following definition of Quorum as outlined in The Manual (b-ii pg 40) –

Not less than one-fifth (1/5) of those entitled to vote, of whom at least one-third (1/3) shall be members of the Order of Ministry or Designated Lay Ministers, and at least one-third (1/3) shall be lay members on the roll of Presbytery except those appointed as Designated Lay Ministers.

Moved: Paget Blaza Seconded: Tom Clarke Carried.

Agenda Review: It is moved that Toronto Southeast Presbytery accept the agenda as circulated and presented. Moved: Lynella Reid-James Seconded: Marg Walker Carried.

Governance Motion: It is moved that Toronto Southeast Presbytery:

Moved: Harry Brown / Seconded: Michael Kennedy Carried.

TS 2010 11 16 PM TS Plenary Minutes – Nov 16, 2010 10/11-121

Minutes of Previous Plenary: That the minutes of the September 21st , 2010 Plenary be accepted /as circulated, with the following correction: under Regrets, Mary Collins should appear under Ministry Personnel rather than Lay.

Moved: Tom Clarke Seconded: Pam Lock Carried.

TSP Matters – Communications Announcement – Lynda McCowan • a goal for TSP was to ensure that all presbyters had the info they need to carry out their duties. Electronic or online. No more announcements at plenary, due to the weekly Newsbundles that are being sent out. Items are to be forwarded to Wendy Miller by Wednesday in order to go out on Thursday. • Committee / Commission minutes are being generated and put on the website. Minutes are lengthy, and the Communications Committee is proposing to work with the committees to create a digest of the team minutes monthly, which will be sent out to presbyters electronically. As representatives of your pastoral charges, please take time to read the minutes and digests and share what is happening with your communities. • Any feedback – please contact a TSP Communication team members.

Thanks to Gretta for bringing some shawls to share the warmth.

Martha ter Kuile introduced Francisco Venegas

Lynella Reid-James introduced the November Worship team and asked for time leniency due to the lateness of the dinner.

Worship – November Worship Team (Norm, Chris, Basil, Carmen, Martha)

• Bilingual Prayer – led by Carmen Palmer & Norm Seli • Hymn 154 “Deep in our Hearts” from More Voices

Budget 2011 Presentation – Clyde - Appendix “A” – Budget 2011

Clyde led us through the 2011 budget Update plenary voluntary expenses to $3000 for 2010. Question about why we need such a big budget if we didn’t use all of this year’s. The assessment might not need to be as high if we aren’t using the funds. Answer: we were just growing into our presbytery. Concern that we aren’t doing the work we should (and not spending as we should). Some funds set aside for litigation.

MOTION: That the 2011 Budget be accepted as presented.

Moved: Clyde Harris Seconded: Tom Clarke Carried.

TS 2010 11 16 PM 10/11-122 TS Plenary Minutes – Nov 16, 2010

ASSESSMENT

Clarification – Toronto Southeast has decided not to bill an assessment in addition to the Toronto Conference assessment, but the assessment that Toronto Conference makes is actually requested on behalf of the Presbytery, as per The Manual.

The 2010 calculation is as follows:

Total number of members in pastoral charge/total number of members in Toronto Conference x 50% of Conference’s budget + total operating expenses of pastoral charge/total operating expenses of Toronto Conference x 50% of Conference’s budget.

MOTION: that the Toronto Southeast Presbytery assessment of its pastoral charges be the amount of the Toronto Conference Assessment only calculated for each pastoral charge in accordance with the Toronto Conference Assessment formula and that Toronto Southeast Presbytery requests that Toronto Conference invoice its pastoral charges directly on behalf of the presbytery.

Moved: Clyde Harris / Seconded: Tom Clarke Carried.

MOTION: that Toronto Southeast Admission / Education and Students commission be renamed “Education and Students”.

Moved - Pam Lock Seconded - Bruce Galbraith CARRIED.

Worshipful Time – Norm Seli • Hymn #92 Like a Rock from More Voices • Norm told a couple of stories (‘Sabbath Club’ at Jubilee – one day a week, ‘Faith Reboot’ – well- planned, but didn’t take off). Shared some ‘disasters’ at table group time.

Stories - Carmen Palmer • Theme was to have been Pastoral Oversight – still think about the question : • PO – give a 3rd party perspective to the pastoral charge • Walter Wink ? – 7 angels of the churches are the corporate personality. What are the angels of our churches ? Be our own educators as we share our stories.

Stories of Celebration (Knox, Glebe)

Knox Presentation – Bruce Ervin, Richard Wang, Pamela Sen • Snapshot of life together as an intercultural congregation. Bruce, Richard and Pamela gave us a taste of intercultural worship as we enjoyed pictures of life at Knox. This Advent, Knox is highlighting different customs and food and cultures. Some years Knox has said the Lord’s Prayer in many different languages. We said the Lord’s Prayer in our language of choice. • Having a future in Agincourt meant being an Intercultural community. 25 nations represented at Knox.

TS 2010 11 16 PM TS Plenary Minutes – Nov 16, 2010 10/11-123

Glebe Presentation – Ambury Stuart • Pastoral Oversight visited last spring and were pleasantly surprised at what they found. • 1992 should have died – attendance & finances were falling ; presbytery stepped in and transferred the property to the German church and Glebe Rd. became the tenants. Candidate Shirley Dyck stayed to help with the ‘end’. BUT people had become comfortable with the new smallness, and no one was talking about closing. Hi rises started to come into the neighbourhood. New young people lived in the area. Needed a new website. In 2004 – Ambury was settled at Glebe Rd. 11 new members last spring. Half the new members are under 35. With 3 other churches, hosted an Eco-Fair that attracted 200 people. A great strength is the music program – with a composer musician on board. Many hymns are home-grown. (Maria assembling a book of her compositions). • A hopeful story. Losing your building is not the end of the world – it might be a blessing in disguise. Being written off by the rest of the church is not the end. The world is hungering for what we have.

Table Groups to Share Own Stories (10 minutes) – Strength through Challenge • Starting to see an image of our congregations forming. Start to see the ‘divine potential’ • Sharing from Glebe: what Glebe does – age doesn’t matter – having your ideas count matters. No tokenism. • St. Mark’s: first time attending, was in a school because the church had burned down and was going thru some difficult times. Decided to only rebuild if they could do it debt-free. Sold off some of the property to rebuild. Even thru other adversity – lost their tenant – people started to contribute more. Money is no longer a focus. • Glebe: why a 20-something stays: People like the music director lets others get involved. Contributions are welcomed. We have a place and are appreciated – feel like family.

Worshipful Time - Chris Miller • Planning team figuring out the evening – sense of conclusion: What does it mean to pray for each other. A sense of trust and prayer. Jesus prayed for the people God had given to him. We are prayed for on high – whether or not we always realize it. (Romans 8 – the Holy Spirit prays for us – our groanings are too deep for words). Richard Foster – Quaker (writer) – “Prayers from the Heart”. Talks about his life being an experiment in being a portable sanctuary. (in the strains and stresses of our lives). Chris used Foster’s Prayer for Spiritual Leaders.

Reflection / Pulling the Evening Together – Marg Walker (if time allows) • Marg talked about Gary Redcliffe, and what she had heard shared about him this evening. Stories of his care and support for others. • Thank you for all the sharing this evening.

Praying for Your Neighbour - Norm • People spoke with their neighbour and asked for their prayers until the next time we meet.

Thanks – John Lee The Chair, John Lee thanked Agenda Planning and Norm and the Worship team for the worship and everyone who participated and declared the meeting adjourned.

Sending out with Song ! - Know that God is Good ! Mungu ni mwema ! C’est vrai: Dieu est bon!

Adjournment 9:10 pm

Next Meetings: Tues January 18th, 2011 – at the TS Presbytery offices. Tues. March 15th, 2011 – at the TS Presbytery offices. Tues. May 17h, 2011 – at the TS Presbytery offices ??

______Rev. John Lee Wendy Miller Chair: Toronto Southeast Presbytery Secretary pro tem

TS 2010 11 16 PM TS Plenary Minutes – Nov 16, 2010 APPENDIX A - BUDGET 2011 10/11-124

TS 2010 11 16 PM TSP Education & Students Nov 23, 2010 10/11-125

TORONTO CONFERENCE Toronto Southeast Presbytery Admissions Commission – November 23, 2010

Present: Bruce Galbraith (chair), Ila Vaculik, June Cavers, Ann Howes, Chris Miller, Joan Silcox-Smith , Paul Stott, Ella Taylor-Walsh, Pam Lock (note-taker) Regrets: Karl Lam, Darren Liepold, Norm Seli, Teresa Burnett-Cole (staff)

Opening: o Bruce welcomed everyone o Chris led everyone in a devotion based on Colossians I o Paul offered to prepare a devotion for the January meeting

Minutes from October 19th o Received and reviewed. Accepted by consensus.

Outstanding Business o Name of the commission was officially changed to Education & Students at the last Toronto Southeast Plenary of November 16th. (A vote was required, as this was a change to the Governance Handbook).

Report on Toronto Conference Interviews of October 20th o Elizabeth Kiff and Matthias Hartwig were recommended as candidates for ordered ministry, Ordination stream o Brian Elcombe was re-interviewed because of his request to transfer from DLM to Diaconal Ministry. He was recommended for candidacy. o It was agreed that if our team interviewed individuals and deemed them suitable for continuing the process (interview at Conference), a second interview might not be necessary before we approve them as candidates.

MOTION: Paul Stott / Ila Vaculik That Toronto Southeast Presbytery receive Elizabeth Kiff as a candidate for ordered ministry / Ordination stream. CARRIED.

MOTION: Ann Howes / Chris Miller That Toronto Southeast Presbytery receive Matthias Hartwig as a candidate for ordered ministry / Ordination stream (with special educational requirements). CARRIED. MOTION: Pam Lock / Ann Howes That Toronto Southeast Presbytery receive Brian Elcombe as a candidate for ordered ministry / Diaconal stream. CARRIED.

TSP 2010 11 23 ES 10/11-126 TSP E&S, Nov 23, 2010

Karen Bowles Proposal for Internship o Having reviewed the material that Karen submitted for an internship to begin in January 2011, we agreed that the entire committee would interview her. o At the interview we re-affirmed that her CPE credit could not be recognized retroactively as part of the internship. o We will send Karen a letter immediately, summarizing the comments and decisions from the interview. o Possible ordination for Karen will be 2012.

Updates on Inquirers o Karen Croxall – June Cavers reported that Karl Lam’s health prevents him from serving on the Discernment Committee at this time. Chris Miller offered to replace Karl. o Karen Rodman – Joan Silcox-Smith and Darren Liepold are our representatives. They have not set a meeting date yet. o Meriel Simpson – Ella Taylor-Walsh and Ila Vaculik offered to be her reps on the discernment.

Paperwork for Ordination and Admission o Bruce and Pam will coordinate the forms for Ian Kellogg, Basil Coward and Douglas duCharme for their January interviews.

Tentative Schedule of Next Meetings All at the Presbytery Offices from 1-4 unless indicated Tuesday January 11, 2011 Tuesday Feb 15, 2011 Tuesday March 22, 2011 Tuesday April 12, 2011 Tuesday May 10, 2011 Tuesday June 14, 2011 4pm and dinner at Ila’s

Adjournment: 4:20pm

______Bruce Galbraith, Co-Chair Pam Lock, Note-taker

TSP 2010 11 23 ES TS Pastoral Relations Nov 30, 2010 10/11-127

TORONTO SOUTHEAST PASTORAL RELATIONS COMMISSION Tuesday November 30th, 2010 6:00 pm Potluck Dinner Meeting at Presbytery Office Minutes

ATTENDING: John Joseph Mastandrea, Chair, Larry Beech, Doug Bellamy, Harvey Bride, John Brown, Jean Day, Johmann Kwong, David Wood, Cheryl-Lynn MacPherson, Peter McNaughton, Rob Metcalfe, Sue Metcalfe, Beth Moore, Edith Ann Shantz, Mary Ethel Morton, Susan Smith, Teresa Burnett-Cole

1. WELCOME and opening prayers 2. NOTE TAKER – Susan Smith 3. APPROVAL OF AGENDA as amended MOTION Mary Ethel Morton /Beth Moore CARRIED 4. REVIEW AND APPROVAL OF MINUTES a. Meeting of October 26th, 2010 MOTION: John Brown/ Johmann Kwong

That the minutes of October 26th, 2010 be approved with the following amendment … add regrets for Peter McNaughton CARRIED.

5. Action Arising from Previous Minutes/Discussion Items a. Racial justice/sexual abuse training policy i. Discussion continues waiting for information from National b. Retired Ministers as Chaplains to Presbytery – follow-up in respect to letter i. outstanding

6. In Camera Items MOTION Peter McNaughton/David Wood that the meeting move in camera. CARRIED. MOTION Rob Metcalfe/Doug Bellamy that the meeting move back into committee of the whole. CARRIED.

TS PR 2010 11 30 10/11-128 TS Pastoral Relations Nov 30, 2010

7. Pastoral Charges requiring action a. College St. – Presently utilizing pulpit supply will continue to monitor b. Cosburn – Call of Linda Petrides –approval of appointment, all of the paperwork is still outstanding. Edith Ann Shantz will follow-up c. Glen Rhodes – appointment of transition team MOTION Larry Beech/Beth Moore

To appoint Rob Metcalf and Ella Taylor Walsh as the presbytery reps to the transition team CARRIED d. Knox United Church – change in Pastoral Relations MOTION John Brown/ Johmann Kwong

that the Pastoral Relations Commission of the Southeast Presbytery accept with regret, the request of Rev. Bruce Ervin for a change in pastoral relations effective February 1st, 2011 and give thanks for his ministry among us. CARRIED.

MOTION Mary Ethel Morton/David Wood Motion rescinded that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs by Feb 2011 PR with the request of Bruce Ervin of the Order of Ministry to be Retained on the Roll Minutes. of Presbytery for the Pastoral Year, Feb 2, 2011 to June 30, 2011 for the reason of Awaiting Other Employment. paperwork. CARRIED.

e. Malvern Community Outreach – Transfer and Appointment MOTION Cheryl-Lynn Macpherson/Jean Day

that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Malvern Community Outreach and appoint Eiko Hosaka, United Corrected as per Feb 2011 Supply category E, from Nov. 15, 2010 to June 30, 2011, part-time at 20 hours per PR Minutes. week with the following terms for category (E): Salary $19,034 per annum, housing allowance $11,250 per annum, basic telephone $600 per annum, Continuing Education and Learning Amount $625 per annum, and all other terms according to The Manual and,

that in accordance with The Manual section 058(d), 058(e) this appointment does not require an act of covenant and, that Toronto Southeast Presbytery request that Eiko Hosaka be transferred from Living Waters Presbytery, both within Toronto Conference, effective November 15, 2010. CARRIED.

TS PR 2010 11 30 TS Pastoral Relations Nov 30, 2010 10/11-129

MOTION Mary Ethel Morton/ Rob Metcalfe

that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Malvern Emmanuel Pastoral Charge and appoint Eiko Hosaka, Corrected as per Feb 2011 United Supply category E, from January 1, 2011 to June 30, 2011, part-time at 20 PR Minutes. hours per week with the following terms for category (E): Salary $19,050 per annum, housing allowance $11,250 per annum, basic telephone $600 per annum, Continuing Education and Learning Amount $625 per annum, and all other terms according to The Manual

that in accordance with The Manual section 058(d), 058(e) this appointment does require an act of covenant CARRIED. f. Trinity-St. Paul’s – VAM appointment MOTION Doug Bellamy/Cheryl Lynn MacPherson

that the Pastoral Relations Commission of Toronto Southeast Presbytery appoint Jennifer Janzen-Ball, member of the Order of Ministry, as a Voluntary Associate Minister to Trinity-St. Paul’s Pastoral Charge. CARRIED.

g. Dewi Sant Welsh United Church – Interim Ministry MOTION Rob Metcalfe/John Brown

that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Dewi Sant Welsh United Church or Pastoral Charge and declare that an Interim Ministry position be established for the congregation beginning November 1, 2010 and

that the Pastoral Relations Commission of Toronto Southeast Presbytery appoint Larry Beech and TBD lay person as the Presbytery representatives to the Interim Ministry Transition Team. CARRIED. Appointment – Eilert Frerichs

MOTION Doug Bellamy/Susan Smith

that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Dewi Sant Welsh United Church and appoint Eilert Frerichs, Interim Supply, from November 1, 2010 to October 31, 2011 part-time at 20 hours per week, with the following terms for category F: Salary $21,710 per annum, housing allowance $11,250 per annum, basic telephone $600 per annum, Continuing Education and Learning Amount $625 per annum, and all other terms according to The Manual and,

TS PR 2010 11 30 10/11-130 TS Pastoral Relations Nov 30, 2010

that in accordance with The Manual section 058(d), 058(e) this appointment does require an act of covenant. CARRIED. 8. Update on JSC’s 9. Update on JNAC’s a. Eastminster – waiting on job description to decide whether it is CDM or DLM position. Process to set-up JNAC is still underway. Still need a lay person. Norm Seli is the presbytery rep b. Glen Ayr – ongoing. Peter McNaughton will take the idea of an extended JNAC covering several congregations under the same umbrella to the Executive c. Iondale Heights – explore the possibility of including them in the group with Glen Ayr. Doug will contact Iondale with support from Peter d. Lawrence Park – moving forward hopefully will be finished by April e. College Street – need lay rep. f. Bloor Street – hope to bring it forward in January/February g. Birchcliff Bluffs – JNAC not yet started h. Presteign-Woodbine - ongoing i. St John’s – ongoing j. Knox United MOTION: Cheryl Lynn MacPherson/David Wood To appoint Johmann Kwong and Mary Ethel Morton as the Presbytery Reps for the Knox United Joint Needs Assessment Committee CARRIED Both Johmann & Mary Ethel will arrange the exit interview 10. Retirements – Peter Wyatt to be recognized at Conference 11. Letter to be drafted to Susan Thompson concerning her change in Pastoral Relationship with Glen Rhodes

12. MOTION: David Wood/Johmann Kwong to request Toronto Conference grant Matthias Hartwig a marriage license effective immediately CARRIED 13. Next Meeting February 1st, 6:00 pm at the Presbytery Office. Subsequent meetings to be held on March 1st, 2011 and April 5th, 2011 14. The meeting closed just before 9:00 with prayer

------John Joseph Mastandrea, Chair Susan Smith, Secretary

TS PR 2010 11 30 TS Pastoral Relations – Dec 8, 2010 10/11-131

TORONTO SOUTHEAST PASTORAL RELATIONS COMMISSION Telephone Poll December 8, 2010

Request for License to Administer Sacraments for Candidate Supply See The Manual Section 343(c)ii

MOTION by Mary Ethel Morton /Beth Moore that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Deutsche Evangeliums Pastoral Charge and requests Toronto Conference to grant sacramental privileges in accordance with Section 343(c) of The Manual, to Matthias Hartwig, Candidate Supply, during his/her time of appointment at Deutsche Evangeliums Pastoral Charge and,

that he be granted sacramental privileges within the jurisdiction of Toronto Southeast Presbytery during the time of appointment.

CARRIED.

______John Joseph Mastandrea, Chair Wendy Miller, vote counter

TS 2010 12 08 PR 10/11-132 TS Pastoral Relations – Dec 8, 2010

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TS 2010 12 13 E&S Phone Poll 10/11-133

TORONTO CONFERENCE Toronto Southeast Presbytery Education & Students Commission – December 13, 2010 Phone Poll

Members: Teresa Burnett-Cole (staff) June Cavers, Bruce Galbraith (co-chair), Ann Howes, Win Koneri, Karl Lam, Darren Liepold, Pam Lock (co-chair), Chris Miller, Norm Seli, Joan Silcox-Smith, Paul Stott, Ella Taylor-Walsh, Ila Vaculik.

MOTION: June Cavers / Ann Howes

that, having reviewed the Candidate’s reports and evaluations, current Police record Check (Level 2), and having interviewed the Candidate to discern readiness and general fitness for ministry, this committee recommends Kristin Philipson to Toronto Conference for Ordination at its annual meeting in May 2011.

CARRIED.

______Bruce Galbraith, Co-Chair Wendy Miller, Vote recorder

TS ES 2010 12 13 Phone Poll 10/11-134 TS 2010 12 13 E&S Phone Poll

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TS ES 2010 12 13 Phone Poll Dec 13, 2010 Finance and Property ` 10/11 -135

THE UNITED CHURCH OF CANADA TORONTO SOUTHEAST PRESBYTERY FINANCE AND PROPERTY TEAM

Minutes of the meeting of the Finance and Property Team of Toronto Southeast Presbytery, held on Monday, December 13, 2010 at 4:00 p.m. at Toronto Southeast Presbytery Offices, 963 Pharmacy Ave., Scarborough, Ontario, with Thomas Clarke, Chair, presiding.

PRESENT: Thomas Clarke (Chair), Winston Roach, Hyacinth Robinson-Powell, Joan Chinnery, Clyde Harris, Wayne White, Al Morson, Anne Shirley Sutherland (Staff Support)

REGRETS: Aubrey Petersen, Nick Walker

GUESTS: Rev John Lee and Barbara Edwards of Dentonia Park Pastoral Charge

CALL TO ORDER Tom Clarke called the meeting to order.

DEVOTION Hyacinth Robinson-Powell provided a reflection and prayers on the themes of truth, righteousness, peace, faith and salvation.

1. Appointment of Secretary In the absence of a permanent secretary the Chair undertook to provide minutes for this meeting.

2. Agenda

MOVED by Clyde Harris and SECONDED by Winston Roach that the agenda be approved as circulated with the addition of an item of correspondence from Metropolitan United Church. MOTION CARRIED

3. Approval of Minutes: One editorial error was identified.

MOVED by Winston Roach and SECONDED by Hyacinth Robinson-Powell that the minutes of November 8, 2010 be approved as corrected. MOTION CARRIED

4. Business Arising i. Valuation and Insurance: There has been a second response in the form of a letter from the Trustees of Bedford Park United Church explaining that the insured value of the church building as reported in the Yearbook correspondence with the insurer’s valuation and that the property value reported was in error. In respect to the three congregational Boards of Trustees who have not responded it was agreed that no follow up action would be taken until we had an opportunity to review the data in the 2010 Yearbook which is expected to be available shortly

ii. Trinity-St. Paul’s re assessments: A report of a November 2nd meeting with Bob Fugere, Rev Hans van Nie, and Paul Stott had been previously circulated to the Team together with a draft letter in response to Bob Fugere’s earlier letters. The Team agreed that the letter was appropriate and should be forwarded to the parties with a copy to the Executive. ACTION: Chair to forward letter in final form

TS FP 2010 12 13 10/11 -136 Dec 13, 2010 Finance and Property

5. Order of the Day – 4:25 PM – Dentonia Park Pastoral Charge – Request to Relocate to Hope United Church Rev John Lee and Barbara Edwards of Dentonia Park Pastoral Charge had joined the meeting for this item. The Team had previously received the report of the consultative team that had met with the Church Council of Dentonia Park and their recommendations. John Lee and Barb Evans were invited to provide additional comments and information. The two-page executive summary of the report with recommendations is attached as Appendix “A” to these minutes. A copy of the full report will be filed in the Presbytery Office.

Rev Lee spoke of the struggle of the Dentonia Park congregation to survive, particularly over the past three years, while maintaining a vision of ministry. During this time they had explored various options including the redevelopment of the site but that was not supported by Don Valley Presbytery. Relocation was a final choice. His image was of the Dentonia Park congregation as a plant and Hope as a pot where the two congregations might grow and flourish. He thanked the consultative team for their report and expressed his hope for continuing support from the Finance and Property Team and Toronto Southeast Presbytery.

Barb Edwards spoke of wanting to help new mission that results from the move, a mission that is both Youth oriented and Intercultural.

The team was invited ask questions of the guests and the report. • Al Morson asked if Hope United Church had the same passion for the Intercultural Youth Mission. John Lee advised that the mission priorities of the congregations were not aligned but over time it is hoped that there would be some convergence. The Chair also shared some of the conversation he had with Rev Douglas duCharme in August regarding the next steps at Hope and a team within Hope that is working on new directions. • Joan Chinnery inquired about how Hope and Dentonia Park would deal with worship space and time. John Lee confirmed that this had been worked out with Dentonia Park worshipping 9:30 am to 10:30 am and then moving to the lower level for fellowship. Hope would worship from 11:00 am to noon. The congregations have a history of joint services and that should continue. John Lee speculated that in time and with creativity the Dentonia Park service might evolve to a different style. • Winston Roach asked of the 31 resident members in the Dentonia Park congregation how many are students. John Lee responded that of the 2001 project, not many students are active now. Barb Edwards advised that already there are some African student connections.

Motion re Dentonia Park Relocation:

MOVED by Wayne White and SECONDED by Winston Roach that the Finance and Property Team approve the Report, “Dentonia Park Request to Relocate,” and the recommendations to the Executive therein. MOTION CARRIED

Following the approval of the motion the Chair provided Rev Lee with two copies of a report from Petrus Commercial Realty Corp, (Pierre Gagné, Broker) that he had used for financial planning purposes to establish a likely minimum sale price for the church property.

6. 5:15 Order of the Day – Bedford Park United Church Trustees Request for Consent for Redevelopment Application As no correspondence has been received from the Bedford Park Trustees in regard to this request, this item is deferred.

TS FP 2010 12 13 Dec 13, 2010 Finance and Property ` 10/11 -137

For the information of members, the Chair reviewed the background to this item. Although Bedford Park has kept both Toronto South Presbytery and Toronto Southeast Presbytery well informed of their plans for and progress toward redevelopment of the Church property and both presbyteries have provided encouragement, it appears that at no time was there a formal motion of approval. In the development of the Property Guidelines the Chair came to realize that there should be points of approval and this was brought home by the sign on the property advising of an application for approval. The chair has spoken with the Chair of Trustees and provided a detailed explanation of why an approval was required and suggested a resolution of the Trustees. Although he was advised that the Trustees could act quickly on this, there has been no further contact from the Chair of Trustees.

7. Treasurers Report i. Current Year (Jan 1/10 – Dec 31/10): The Treasurer had previously distributed the statement to November 30, 2010, attached as Appendix “B”, noting that there had been little change in the spending of teams from that of the previous month. It was noted that the item “Unallocated Expenses” refers to refreshments provided by the Presbytery Office for team, Executive and committees meetings at the office.

ii. Assessments: There had been some further progress in receipt of 2010 payments. Notice of the 2011 Assessment and the first quarter 2011 invoices have gone to congregational Treasurers. The total assessment for the Conference and Toronto Southeast Presbytery was less than 2010 but for individual pastoral charges the amount of increase or decrease would depend on changes to their total membership (Column 16) and Operating expenses (Column 40).

iii. Assessments 2011 - West Hill Pastoral Charge: The Treasurer of West Hill Pastoral Charge has sent an email to the Treasurer requesting an appeal and reduction of their 2011 assessment which is 7% or 8% higher than 2010. The Treasurer noted that West Hill operating expenses reported in the 2010 Yearbook statistics was about 20% higher than that reported in 2009 and that increase was what caused an increase in 2011 assessment. It was also noted that the dollar amount of increase ($350 approximately) was vey small compared to West Hill’s $190,000 operating costs in 2009.

ACTION: The Treasurer will respond to the email to explain that there will be no reduction.

8. Preparation of Material for Congregations – Property Guidelines A second draft had been distributed prior to the meeting incorporating suggested changes, editorial corrections, and additional material related to redevelopment. Team members noted that attention needed to be given to several parts of the document: • Bottom of page 5 in respect to wording around inflation and income from such a fund, • Page 7, 3rd bullet from bottom – question was raised as to why the legal advisor and/or person doing the legal work could not be a member of the sale committee and what the conflict of interest might be. Perhaps this needs to be explored and additional explanation provided. • Page 8 Section iv. – it was suggested that there be some additional rationale provided for listing agents being at arms length from the congregation. • Page 12, Section 4. a. iii – it was suggested that for clarity and consistency with other parts of the document, the relevant wording from Manual 271 (b) be added.

ACTION: The Chair will consider and provide changes for next meeting at which time it is hoped that the document can be adopted.

TS FP 2010 12 13 10/11 -138 Dec 13, 2010 Finance and Property

9. Referral from Executive re Payment of Personal Expenses At the Nov 9/10 meeting of Executive there was discussion of reimbursement of travel expenses as per the following from their draft minutes. A question was raised about travel claims and equity between Ministers in Pastoral Charges vs. those who are not and lay representatives. There have not been many claims for travel costs to date.

It was noted that in May 2010 the plenary of Presbytery adopted a policy specifically excluding reimbursing travel costs to meetings of the plenary. That policy passed without question or dissent. Finance & Property as well as the Executive is bound by the policy. In developing and recommending that policy the Chair and Treasurer had estimated that costs could be very high (up to $4,000 - $5,000) if every lay presbyter claimed travel costs. In hindsight it would be expected that child/elder care costs would have a much lower rate of claim and cost. The policy was to be reviewed after year 1 and 2 and so May 2011 would be an appropriate time to take the matter to the full court again.

ACTION: Chair will convey to the Executive the substance of our discussion that no change can be made without a change of policy and that the policy be reviewed in May 2011.

10. At 6 pm approximately Clyde Harris and Joan Chinnery left the meeting to go to another engagement.

11. Presbyteries of Toronto Conference Corporation (PTCC) – Update and Next Steps The Team received and noted a letter of November 30th from Nick Walker reporting on the November 25, 2010 inaugural meeting of the PTCC and the actions taken. The letter is attached as Appendix “C”. Also of interest and import to future sources of funding was a November 15, 2010 letter (Appendix “D”) from Vince Alfano to the Presbyteries in Toronto Conference, setting out the new role of Toronto United Church Council (TUCC) resulting from the changes in its relationship to Toronto Conference. In particular significant Conference mandated church development activities will no longer be in place but new forms of support for Presbytery initiated church development/redevelopment will be maintained.

Following from our team mandate, Finance & Property will be expected to assist the Presbytery in developing procedures and processes for accessing our PTCC funds, advising congregations of funding sources and approving certain loans and grants. To do this we will need to understand both the PTCC and TUCC requirements.

ACTION: Finance & Property to begin development in January of procedures to recommend to Executive. Chair to forward copy of PTCC Operating agreement to Team for information and resource for this process.

12. Update on Other Property Matters i. Manor Road Pastoral Charge Manse Sale: Anne Shirley reported that there had been

TS FP 2010 12 13 Dec 13, 2010 Finance and Property ` 10/11 -139

no information forthcoming as yet.

ii. Cosborn Pastoral Charge - Redevelopment: Anne Shirley will request an early January meeting with Chair of Board and/or Board to determine exactly what is happening and ensure they understand our expectations.

iii. Glen Ayr Pastoral Charge: The Chair of the Board of Glen Ayr has forwarded a letter to the Executive suggesting that Presbytery “seek funding for resources of consultants, facilitators, and printed material to aid congregations in discerning their mission and their viability as congregations in their neighbourhoods. This is being dealt with by the Executive.

iv. Church of the Master: The Chair has had a conversation with the minister of Church of the Master regarding concerns about the relationship between the congregation and the Board of the adjacent residence. The concerns relate to shared costs of common space and some other amenities such as parking lot lighting which the residence seeks to recover from the church. In that conversation the Chair noted: • That Presbytery did not have any oversight of corporations as in past and that the oversight was now exercised by Toronto Conference. Consequently a discussion with David Allen might be useful particularly around Conference having to approve the membership of the Board of the corporation. • The example of Fairlawn Avenue United Church and Fairlawn Neighbourhood Centre (a UCC Corporation) who share space and utilize a Memorandum of Understanding (MOU), which is reviewed and renewed annually, to set out how they work together.

v. Metropolitan United Church Redevelopment: Bruce Peckover has provided a current update via email (which was shared with the Team) on the progress and lack thereof in respect to the redevelopment of the north end of their property. The Trustees are exploring various options to overcome the current impasse.

13. There being no further business the Chair declared the meeting terminated at 6:30 pm

______Thomas Clarke Chair and Secretary Protem

Next Meetings Monday, January 10, 2011 4:00 pm to 6:30 pm Devotion by Tom Clarke Monday, February 14, 2011 4:00 pm to 6:30 pm

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TS FP 2010 12 13 Dec 13, 2010 Finance and Property ` 10/11 - 141 APPENDIX A: Executive Summary Dentonia Park Relocation: Report and Recommendations DENTONIA PARK REQUEST TO RELOCATE REPORT OF CONSULTATION WITH CONGREGATION AND RECOMMENDATIONS TO EXECUTIVE OF TORONTO SOUTHEAST PRESBYTERY

December 13, 2010

EXECUTIVE SUMMARY

Dentonia Park United Church (DPUC) has requested that it be allowed to move out of and sell its church property and relocate, most likely to Hope United Church (HUC). Executive of Toronto Southeast Presbytery referred the request to Finance and Property for review and recommendations. This report summarizes the work of a consultative team of members of Finance and Property, Pastoral Oversight, and Mission Strategy who met with the Church Council of DPUC and under took other related inquiries. This consultation was intended to meet the requirements of Manual 2010 Section 334 (a) which requires Presbytery to consult prior to relocating a congregation.

We have heard and understood the desire of DPUC to continue as a congregation and seek a new mission supported by the proceeds of the sale in the form of a small part of the capital to underwrite the start up costs of an Intercultural Youth Ministry initiative and in the form of investment income to carry the congregational ministry. That initiative as described in the document attached is based on real experience from a program initiative and is consistent with the mission aims of the United Church of Canada.

We have confirmed that HUC by action of its Board has stated is support for a move and substantive discussions have resulted in an agreement that defines the parameters by which DPUC would use space at HUC. There is a reasonable expectation that both congregations would benefit by increased interaction and sharing that would come from being in the same building. There would also be a financial benefit to HUC.

We have professional advice that the church property will achieve a sale price in the $2.6-2.8 million dollars as a minimum at current zoning and could go much higher if a developer wishes to push the density a bit.

With a $2,600,000 sale and currently available investment returns, our financial analysis projects that the congregational finances could be stable and a small portion of the capital ($210,000) be made available to fund the start up over 5 years of a Intercultural Youth ministry initiative as a new ministry of DPUC. The financial model, which anticipates a plan of disposal that rightly falls under Finance & Property, identifies a Transition Fund for moving costs and operating budget support, a Manse or Ministry Housing Fund to generate monthly investment income, a Mission Fund to support the proposed mission initiative, and a Capital Fund to preserve the balance and generate further investment income.

There are reasonable concerns that DPUC will be challenged by the processes involved in the property sale and managing a very significant investment. There will need to be continuing support, evaluation, expert advice and, in some cases, hands on assistance from Presbytery as these changes unfold.

Reflection Rev Christopher White on page 16 of his book “Seismic Shifts” calls attention to a favourite passage, Deuteronomy 30:19 (RSV)”…… I have set before you life and death, blessing and curse; therefore choose life, that you and your descendants may live.”

TS FP 2010 12 13 10/11 - 142 Dec 13, 2010 Finance and Property APPENDIX A: Executive Summary Dentonia Park Relocation: Report and Recommendations

In considering how we respond to Dentonia Park congregation we seek to choose the possibility of renewal and life.

Recommendations This report and the following recommendations have been reviewed and approved by the Finance and Property Team at its meeting on December 13, 2010.

1. That the Executive of Toronto Southeast Presbytery in accordance with Section 334 (Manual 2010) agrees to the relocation of the Dentonia Park Pastoral Charge to the premises of Hope United Church at 2550 Danforth Avenue, Toronto, Ontario on such terms of use and sharing as they may mutually agree and shall provide in final form to the Pastoral Oversight Team, and

2. That this relocation be effective February 28, 2011 or such date as Dentonia Park United Church may subsequently determine, provided that a. said date shall be at least one month prior to any closing of the sale of the property, and b. the date shall be communicated in a timely manner to the Executive of Toronto Southeast Presbytery, and c. Dentonia Park congregation will continue to be responsible for and ensure oversight, maintenance and payment of all costs of ownership of the 107 Dawes Road site after the relocation and until the sale closes, and

3. That a reasonable portion of the proceeds of the sale of property may be used to finance the start up of a new mission strategy as set out in the consultation report and any subsequent consultation with the appropriate teams of Toronto Southeast Presbytery and such portion will be determined according to the plan of disposition of proceeds of sale which falls under the approvals of the Finance and Property Team, and

4. That the Church Council of Dentonia Park Pastoral Charge obtain any necessary final approvals of the congregation as quickly as possible and, having obtained such approvals, direct the Trustees of Dentonia Park Congregation to undertake the listing and sale of the property as quickly as possible as set out in the provisions of the United Church Manual and under the guidance and approval of the Finance and Property Team of the Presbytery, and

5. That Executive has a reasonable expectation that the Finance and Property Team, in conveying any consent or approvals related to the sale of property, will give due consideration to the need for monitoring the progress of the new mission initiative, the investment and use of assets following the disposition from the proposed sale.

TS FP 2010 12 13 Dec 13, 2010 Finance and Property 10/11 - 143 APPENDIX B: Financial Statement to November 30, 2010

TS FP 2010 12 13 10/11 - 144 Dec 13, 2010 Finance and Property APPENDIX C Letter - Nick Walker: PTCC Inaugural Meeting Recommendations The Presbyteries of Toronto Conference Corporation

On November 25th 2010 the current Members of the Presbyteries of Toronto Conference Corporation (“PTCC”) met and elected the slate of Directors proposed by the Founding Presbyteries. Immediately following, the inaugural meeting of the Board of Directors took place. The four Presbyteries were fully represented. There are 20 Members of PTCC - five Members from each Presbytery (two of which are Directors from each Presbytery).

The Board elected Donald MacInnes as President and the following officers for one year terms:

Vice-President Marni Whittaker Secretary Nick Walker Treasurer Harry Ramsaran Investment Officer Brian Traquair

The Corporation’s assets are held to support the founding presbyteries. Following requests by presbyteries to and approval by PTCC, Board grants will be made based on the formula in the Operating Agreements which presbyteries signed with PTCC. The South West Presbytery Community Ministries will also receive annual support from additional money set aside for that purpose.

The main source of assets held by PTCC came from the former Toronto West Presbytery Corporation, with additional assets expected from the Toronto Tri-Presbytery Corporation, Toronto Conference, and the former nine presbyteries. As of November 1st each presbytery had an allocation of $1,378,890. On December 1st Toronto Conference is expected to transfer an additional $585,000 to PTCC and the Toronto Tri-Presbytery Corporation should transfer approximately $875,000 by year-end. These assets will be nominally divided equally among the “accounts” of the four presbyteries, raising the capital amount of each presbytery to approximately $1,750,000. PTCC has and will invest its assets to earn income while maintaining the capacity to fund expected grants.

It is anticipated that additional capital will come mainly from the sale of surplus property, whether under Sec. 268 or Sec. 270 of the Manual. All funds received will be divided equally among the four presbyteries according to the Operating Agreements.

Interest and dividends earned by PTCC will be credited respectively quarterly and annually to the presbytery “accounts”. Such amounts will be available for grants in the subsequent year without affecting Capital amounts. Also, the Operating Agreements permit a yearly presbytery grant request of up to 5% of their then current capital amount for such purposes as a presbytery itself decides. Subject to the Operation Agreements terms each presbytery will, in effect, determine what proportion of yearly income it wishes to use and in addition, through the 5% mechanism the degree of capital encroachment, if any, it deems appropriate. The combined effects of income allocation and “income” and “capital” funded grants, will decrease or increase the capital amount. This will directly affect the level of future earnings available to support the work of a Presbytery.

TS FP 2010 12 13 Dec 13, 2010 Finance and Property 10/11 - 145 APPENDIX C Letter - Nick Walker: PTCC Inaugural Meeting Recommendations

It was noted that the intended use of capital must be approved by the full court of a Founding Presbytery prior to the grant request being presented to the Corporation for consideration

The Operating Agreements between PTCC and the presbyteries outlines the circumstances by which presbyteries may access additional funds for development and redevelopment projects. In his remarks, President MacInnes reminded the Board that these funds were not intended to repair church roofs, dig new wells, or fund accessibility projects. He noted that the Board will use the Toronto Conference definition of what constitutes a development/redevelopment project as their guide when considering grant applications. That definition is as follows:

“Church development/redevelopment refers to the work of any congregation or congregations working together to redevelop property or programs to meet the needs of the community they serve. This could include but not be limited to amalgamation, specialized ministries such as youth, seniors and community ministries, and may or may not involve property”.

The Operating Agreement also sets out the advance notice requirements which presbyteries must give when applying for a grant – some are 3 months in advance, while a major request must be made 6 months in advance in order that cash can be made available for the project. The assets of PTCC are held in investment instruments and not in cash, and as a result take longer to liquidate without suffering or at least minimizing a loss.

At present there are no application forms to use when applying for a grant. Presbyteries should submit a hard copy application, plus an electronic version, to facilitate distribution to the directors. The application should outline the various steps which were taken prior to the approval by presbytery. All applications should be sent to:

Secretary of the Corporation at 19 Pebblehill Square Scarborough, ON M1S 2P8

The Corporation is a not-for-profit corporation registered under the laws of Ontario. As such, it is a legal entity entitled to make decisions according to its letters patent and by-laws. Its relationship with Toronto Conference is laid out in the provisions of Section 429 of The Manual which describes the supervision responsibilities which Conference has in respect to all incorporated ministries within its jurisdiction.” As a consequence in addition to the grant mechanisms outlined above the corporate powers of PTCC; to hold real and personal property, make loans, and enter into contracts with other organizations (i.e. grant applications with third party funders) can facilitate the work of presbyteries, congregations and UC missions. Whether these capabilities are actually used will be up to the Board in response

This is a unique opportunity that presents itself at a critical time in the history of our church. Never before has there been a greater need and never before have such assets been available to presbyteries to employ to meet the challenges of our changing society and changing demographics within their boundaries. All we need now are people of vision and dedication to address, propose, and implement new solutions to these challenges.

TS FP 2010 12 13 10/11 - 146 Dec 13, 2010 Finance and Property APPENDIX C Letter - Nick Walker: PTCC Inaugural Meeting Recommendations

The next Board meeting on Friday January 14th, 2011 will consider grant requests for 2011.Should you have any questions, or wish to seek clarification on any matter relating to the corporation, please contact Don MacInnes ([email protected]) or Nick Walker ([email protected]) November 30, 2010

TS FP 2010 12 13 Dec 13, 2010 Finance and Property 10/11 - 147 APPENDIX D: Toronto United Church Council Letter – Nov 15, 2010

TS FP 2010 12 13 10/11 - 148 Dec 13, 2010 Finance and Property APPENDIX D: Toronto United Church Council Letter – Nov 15, 2010

TS FP 2010 12 13 Dec 13, 2010 Finance and Property 10/11 - 149 APPENDIX D: Toronto United Church Council Letter – Nov 15, 2010

TS FP 2010 12 13 10/11 - 150 Dec 13, 2010 Finance and Property APPENDIX D: Toronto United Church Council Letter – Nov 15, 2010

TS FP 2010 12 13

TS Executive Minutes – Dec 14th , 2010 10/11-151

TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY MINUTES OF THE EXECUTIVE MEETING

Date: Tuesday, December 14th, 2010

Time: 4:00 pm – 7:30 pm

Place: Apps Room, 963 Pharmacy Avenue, Scarborough, Ontario.

Absent: John Smith (Nominations)

Staff: Anne Shirley Sutherland

Guests Tom Clarke—Dentonia Relocation Proposal

Regrets: none received

Quorum was achieved.

Call to Order The Chair, John Lee, called the meeting to order at 4:10 p.m.

Agenda Review It was moved that the agenda be accepted as presented.

Moved: Peter McNaughton Seconded: Paget Blaza Carried.

Worship: Eilert Frerichs

Check-In Members shared joys of the season. Lynda McCowan relayed news of the death of the infant daughter of the Sarah Fanning.

Approval of Minutes of November 9th –

It was moved that the minutes of the November 9th Executive meeting be approved with the correction that the correspondence from Lee Corlett did not go to Pastoral Oversight as was printed.

Moved: Peter McNaughton Seconded: Harry Brown Carried.

TS 2010 12 14 EM 10/11-152 TS Executive Minutes – Dec 14th , 2010 Correspondence

Date Topic Action Oct 26 Email from Glen Rhodes – request for 2 2 reps assigned by Pastoral Relations presbytery reps for Transition team Commission Oct 28 Email from Knob Hill re – new presbytery Welcomed at November Plenary rep Jamir dela Paza to replace Stan Bradley Nov 23 Letter from Glen Ayr - asking presbytery Refer to Pastoral Relations, Pastoral for help for congregations facing Outreach and Mission Strategy to form challenges of leadership – modified JNAC task group ? Nov 24 Email from Christian Resource Centre Refer to Mission and Outreach; Plenary time offered by Agenda Planning; Nov 30 Moderator’s Advent Message For information Nov 30 Receipt of Membership payment from For information Toronto Area Interfaith Council November Toronto United Church Council—activities Refer to Mission Strategy and Finance and 15, 2010 to be reassigned to Presbyteries and other Property church bodies. Discuss at future executive meeting once MS and FP have reviewed

John Joseph Mastandrea is our representative is on the Toronto Area Interfaith Council

It was moved that the correspondence be accepted for information and action taken as indicated.

Moved: Peter McNaughton Seconded: Clyde Harris Carried.

Finance Report: Clyde Harris

No major changes in the financial position are expected for the balance of the year. The Treasurer expressed hope that Presbytery Teams and Commissions will in future years be able to fully spend their budget, as it may be indicative that activities are not happening as they should. A number of pastoral charges have not fully paid their 2010 assessments; one has not paid its 2009 assessment, although this is an oversight.

Moved Clyde Harris Seconded Lynda McCowan

That the Financial Report be received for information

Carried. Business:

a) Items arising from Team Minutes

The following items were noted:

Pastoral Relations Commission— Page 2 Malvern motion incomplete—need status—supply? Last page Dewi Sant-Interim Supply incorrect designation

Mission and Outreach point 2 Page 1—different sources of funding; congregations may not be aware—should be clarified for congregations

TS 2010 11 09 EM TS Executive Minutes – Dec 14th , 2010 10/11-153

b) Dentonia Park request for re-location (see Appendix A – Report to Executive)

John Lee passed the Chair to Jim McKnight for discussion of this item, remained to provide clarification as required, and abstained from voting.

Tom Clarke noted that the recommendations have the support of Finance and Property. He reviewed, for members of Executive, the process that had been followed.

Subsequent to this report, a consultant has provided a valuation of $2.6 million based on current residential zoning. At this level, the numbers ‘work’. The proposal is seen as having a five year funding timeframe, after which decisions will have to be made regarding the future direction.

Dentonia will pay rent to Hope for the use of the premises. Dentonia and Hope have formed a team to work together on the details of how this proposal will work for both congregations.

Dentonia does not with to amalgamate as the mindsets and cultures of the two congregations are different; Dentonia has a strong sense of its identity and mission which is not synonymous with that of Hope. It was noted that amalgamation is not always the answer for all congregations.

A question was raised as to how this proposal relates to the Presbytery’s Mission Strategy that is being formulated. Dentonia’s focus is on youth and intercultural ministry. Tom Clark felt there would be no conflict with what is being developed. A member of Executive indicated that the mission of the church is to make disciples, change lives and worship God, and that this language should be a part of the Mission Strategy that is developed.

A member asked what care will be taken to ensure that the property itself will continue, in some sense, that mission? We should not alienate the immediate community.

Moved: Eilert Frerich Seconded: Clyde Harris

That the following recommendations be adopted

TS 2010 12 14 EM 10/11-154 TS Executive Minutes – Dec 14th , 2010 5. That Executive has a reasonable expectation that the Finance and Property Team, in conveying any consent or approvals related to the sale of property, will give due consideration to the need for monitoring the progress of the new mission initiative, the investment and use of assets following the disposition from the proposed sale.

Carried. Executive thanked all involved for their work

John Lee re-assumed the Chair

c) Nominations Report Anne Shirley Sutherland reported on behalf of John Smith

MOTION: that Aubrey Peterson (Lay Representative Eglinton St. George’s) be added to the Finance and Property Commission.

Moved: Lynda McCowan Seconded: Harry Brown Carried. d) Request re Riverdale

Anne Shirley Sutherland introduced this item by outlining the background to this proposal. Although the proposal is clear, it is not clear how much funding will actually be required.

The Treasurer indicated that this request was not included in the 2011 budget, but that funding could come from 2010 surplus. Concern was expressed that this may set a precedent.

A member or Executive asked to what degree will this hook in with the nascent East End Conversation Process. Executive also felt that the consultant should not be engaged on an hourly basis, but rather on a lump-sum ‘fee for service’ basis.

Moved: Harry Brown Seconded Jim McKnight

That the Executive approve the request from Mission Strategy for an allocation of $6,000, to come from the 2010 surplus, in order to engage a consultant to prepare a Community Feasibility Study, by June 30, 2011, related to the future use of the property formerly occupied by Riverdale United Church. In this regard, the Executive recognized that this request is contrary to normal budgetary process, and is not to be considered a precedent.

Carried. e) Agenda Planning (Lynella Reid-James)

Agenda Planning is continuing to review the meetings and how to improve matters such as timing and integrating themes. Executive indicated that Agenda Planning could send out materials for Plenary Sessions earlier.

The theme for the January meeting is Justice/Global issues. The Christian Resource Centre will be invited to participate. f) Retreat Date

A date of February 19 was suggested. Wendy Miller will be asked to canvass members of Executive and Corresponding Members regarding their availability for that date or others in early March.

TS 2010 11 09 EM TS Executive Minutes – Dec 14th , 2010 10/11-155

MOTION TO EXTEND Moved Harry Brown Seconded Jim McKnight

That the meeting be extended for fifteen minutes Carried. e) Discussion and planning re. Glen Ayr letter (See Appendix B)

A number of other congregations in the former Scarborough Presbytery have, or will be initiating Needs Assessment processes. The option of potential linkages was discussed.

Executive noted that there are likely resources currently available in congregations, and that trained teams would be desirable. Anne Shirley indicated that another Presbytery in Toronto Conference has trained a team to work with congregations in circumstances similar to that of Glen Ayr. She was asked to get further information on this, so it can be discussed at the January Executive meeting

Executive noted that there has now been considerable experience in dealing with congregations in challenging financial circumstances. A consistent, rather than an ad hoc approach, would be preferable. Executive mandated that Pastoral Oversight, Pastoral Relations, and Mission Strategy work together to develop a process for responding to congregations facing challenges, and to develop a response to the letter from Glen Ayr.

Announcements

There were no announcements

Adjournment

The meeting adjourned at 6:50 p.m.

NEXT MEETING:

Tuesday, January 11th, 2011, 4-6:30pm at 963 Pharmacy Ave.

Paget Blaza will lead worship.

January Check in: Dreams/hopes for the new year

** Send agenda items to Wendy by Wed. January 5th at [email protected]

______John Lee Peter McNaughton Chair: Toronto Southeast Presbytery Secretary: Toronto Southeast Presbytery

TS 2010 12 14 EM 10/11-156 APPENDIX A TS Executive Minutes – Dec 14th , 2010 Dentonia Park Report DENTONIA PARK REQUEST TO RELOCATE REPORT OF CONSULTATION WITH CONGREGATION AND RECOMMENDATIONS TO EXECUTIVE OF TORONTO SOUTHEAST PRESBYTERY

December 13, 2010

EXECUTIVE SUMMARY

In considering how we respond to Dentonia Park congregation we seek to choose the possibility of renewal and life.

TS 2010 11 09 EM TS Executive Minutes – Dec 14th , 2010 APPENDIX A 10/11-157 Dentonia Park Report Recommendations This report and the following recommendations have been reviewed and approved by the Finance and Property Team at its meeting on December 13, 2010.

2. That the Executive of Toronto Southeast Presbytery in accordance with Section 334 (Manual 2010) agrees to the relocation of the Dentonia Park Pastoral Charge to the premises of Hope United Church at 2550 Danforth Avenue, Toronto, Ontario on such terms of use and sharing as they may mutually agree and shall provide in final form to the Pastoral Oversight Team, and

3. That this relocation be effective February 28, 2011 or such date as Dentonia Park United Church may subsequently determine, provided that a. said date shall be at least one month prior to any closing of the sale of the property, and b. the date shall be communicated in a timely manner to the Executive of Toronto Southeast Presbytery, and c. Dentonia Park congregation will continue to be responsible for and ensure oversight, maintenance and payment of all costs of ownership of the 107 Dawes Road site after the relocation and until the sale closes, and

4. That a reasonable portion of the proceeds of the sale of property may be used to finance the start up of a new mission strategy as set out in the consultation report and any subsequent consultation with the appropriate teams of Toronto Southeast Presbytery and such portion will be determined according to the plan of disposition of proceeds of sale which falls under the approvals of the Finance and Property Team, and

5. That the Church Council of Dentonia Park Pastoral Charge obtain any necessary final approvals of the congregation as quickly as possible and, having obtained such approvals, direct the Trustees of Dentonia Park Congregation to undertake the listing and sale of the property as quickly as possible as set out in the provisions of the United Church Manual and under the guidance and approval of the Finance and Property Team of the Presbytery, and

6. That Executive has a reasonable expectation that the Finance and Property Team, in conveying any consent or approvals related to the sale of property, will give due consideration to the need for monitoring the progress of the new mission initiative, the investment and use of assets following the disposition from the proposed sale.

TS 2010 12 14 EM 10/11-158 APPENDIX B TS Executive Minutes – Dec 14th , 2010 Glen Ayr Letter

TS 2010 11 09 EM TS Executive Minutes – Dec 14th , 2010 APPENDIX B 10/11-159 Glen Ayr Letter

TS 2010 12 14 EM 10/11-160 TS Executive Minutes – Dec 14th , 2010

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TS 2010 11 09 EM Finance and Property Team – Jan 10, 2011 ` 10/11 - 161

THE UNITED CHURCH OF CANADA TORONTO SOUTHEAST PRESBYTERY FINANCE AND PROPERTY TEAM

Minutes of the meeting of the Finance and Property Team of Toronto Southeast Presbytery, held on Monday, January 10, 2011 at 4:00 p.m. at Toronto Southeast Presbytery Offices, 963 Pharmacy Ave., Scarborough, Ontario, with Thomas Clarke, Chair, presiding.

PRESENT: Thomas Clarke (Chair), Winston Roach, Aubrey Petersen, Nick Walker, Wayne White, Al Morson, Anne Shirley Sutherland (Staff Support)

REGRETS: Hyacinth Robinson-Powell, Joan Chinnery, Clyde Harris. It was noted with sadness that Clyde and Joan were absent to attend to the funeral of Clyde’s mother.

GUESTS: Charles Stafford and Rev Katherine Irwin of Cosburn Pastoral Charge

CALL TO ORDER Tom Clarke called the meeting to order.

NEW MEMBER Aubrey Petersen, Lay Presbyter from Eglinton-St. George’s United Church was welcomed and introduced to the Team.

DEVOTION Tom Clarke provided the devotion and prayers on the theme of new beginnings.

1. Appointment of Secretary In the absence of a permanent secretary the Chair undertook to provide minutes for this meeting.

2. Agenda MOVED by Wayne White and SECONDED by Nick Walker that the agenda be approved as circulated. MOTION CARRIED

3. Approval of Minutes: A number of editorial errors were identified.

MOVED by Al Morson and SECONDED by Winston Roach that the minutes of December 13, 2010 be approved as corrected. MOTION CARRIED

4. Business Arising i. Valuation and Insurance: No action as 2010 Yearbook data is not yet available

ii. Dentonia Park Request to Move: The Executive adopted our recommendations in approving the request to relocate. The Chair has been in conversation with Rev John Lee regarding the next steps in selling the property.

iii. Bedford Park Redevelopment Approval: The Chair reported on his conversation with the Chair of Trustees regarding the necessary actions of the Trustees of Bedford Park Congregation but to date the necessary request and letter has not been forwarded.

iv. 2011 Assessment Request – West Hill: In the absence of the Treasurer, there was no report of his response. This item is deferred to the February meeting.

TS 2011 01 10 FP 10/11 - 162 Finance and Property Team – Jan 10, 2011

5. Order of the Day – 4:30 PM – Cosburn Pastoral Charge – Discussion re Development Plans Rev Katherine Irwin, Minister and Charles Stafford, Co-Chair of the Official Board of Cosburn United Church (CUC) joined the meeting for this item. The Team had had several reports of a possible redevelopment of the church property and/or interest being expressed by others in acquiring and/or redeveloping the property. Most recently Rev Irwin advised the Chair of a possible offer coming forward and was advised by the Chair that it would not be appropriate for the Board to respond to such an offer except by cursory acknowledgement until there had been discussion with presbytery. The visitors were invited to provide whatever background and current information they felt was relevant.

Charles Stafford, Co-Chair of Board advised that CUC had a long relationship with Community Care East York (CCEY) who utilize space in the building for their senior’s programs • On November 25, 2010 CUC received an Expression of Interest (EOI) from Justin Dupas of Collier International on behalf of CCEY. The EOI was not strong on details but would open discussions about CCEY developing the property for some kind of shared use. • The Trustees and Church Board were advised • The Cosburn Board has - setup a committee with a mandate to look at EOI and other options re capital and financial restructuring - brought in Bruce Hemphill to advise • Expect Committee to report back to January Board although their work may take longer

Rev Katherine Irwin had been Interim Minister at Cosburn for 3.5 years and is leaving Cosburn at the end of January at which time Linda Petrides will take up a call to ministry position there. She provided considerable back ground to Cosburn’s ministry, particularly the more recent developments in congregational life. • CCEY has been in the Cosburn building for 25 years and through CCEY Cosburn has been able to reach out to the community • Cosburn has been engaged in strengthen itself internally thorough a variety of means - review and revision of its governance - intentional Bible Study - use of Environics data and tools • With the assistance of Rob Dalgleish (General Council), the Environics Tool was used to define the impact of Cosburn in the local community. - The area around Cosburn is/has been changing in terms of demographics becoming less Greek and more gentrified with the influx of young families - They are advised that Cosburn is in an ideal area for renewal - Have already been a resource for the local City Councillor • Cosburn has not yet focussed on financial development • Among the recent initiatives are - Reaching out to Toronto Urban Native Ministries (TUNM) through Rev Alan Sinclair - Developing a lay ministry - Looking a youth ministry • Congregation now has a broader vision than it’s earlier focus on survival • Earlier planning and drawings regarding physical accessibility are now being looked at

Team Members had a number of questions which resulted in the following responses • CCEY is looking for a place to own but Cosburn is currently not looking to sell. Rather they may wish to look at some means of sharing the building • Revenue provided by CCEY is estimated at 25% of total revenue though there was some uncertainty of this number

TS 2011 01 10 FP Finance and Property Team – Jan 10, 2011 ` 10/11 - 163

• Strengths of congregation were stated - as sitting in heart of a community described as a “village within the city.” - established relationship with seniors & youth • Challenge is to reach out to new communities • The mind set before the EOI appeared was described as optimistic and forward looking, of a congregation with challenges but viable.

The Team expressed their appreciation for the briefing and the Cosburn representatives thanked the Team for the opportunity. It was agreed that approach of the Board to look first at all its options and decide what it saw as its best future was a sound one. There was discussion that when that discernment was complete, there might be a further approach to the Team regarding plans for its property. In the meantime the Property Guidelines and Procedures would be forwarded as soon as they were finalized.

7. Property Guidelines Document – Team Feedback A number of additional editorial corrections were noted to be corrected in the final vesion of the document.

MOTION MOVED by Al Morson and SECONDED by Winston Roach that the document “Property Guidelines and Procedures, Toronto Southeast Presbytery” be adopted. MOTION CARRIED

The document will be distributed to the presbytery in a number of ways: • E-mail with covering letter and document to Chairs of Official Boards or equivalent and Chairs of Trustees • Inclusion in a Presbytery News bundle • Posting on Toronto Southeast website • Announcement at January Presbytery meeting

8. Treasurers Report In the absence of the Treasurer, there was no report.

9. Payment of Outstanding Assessments Toronto Conference Executive has asked the Presbyteries for their advice on how to deal with unpaid congregational assessments. It seems appropriate that Finance and Property make a recommendation to Toronto Southeast Executive in this regard. After a brief discussion it was agreed that the Chair would draft and send a recommendation to the Executive in time for their next meeting to the effect that: • Any assessment unpaid from 2009 be reimbursed to Toronto Conference from the 2010 operating surplus prior to any allocation of that surplus • If the debt is eventually paid the funds will accrue to the Presbytery and be allocated as the operating surplus would have been allocated. • Regardless of any reimbursement to Toronto Conference the obligation of the congregation is not removed and the liability for the debt remains.

TS 2011 01 10 FP 10/11 - 164 Finance and Property Team – Jan 10, 2011

10. Presbyteries of Toronto Conference Corporation (PTCC) – Process re Applying for Funds Item deferred to February meeting.

11. Update on Other Property Matters i. Manor Road Pastoral Charge Manse Sale: Anne Shirley reported that she expected too have something in the next meeting

ii. Metropolitan United Church Redevelopment: The Chair reported on a phone call from Bruce Peckover regarding a proposal from the Metropolitan United Trustees to the developer to get started on a part of the project.

12. Other i. Property Consultation: Toronto Conference is holding a consultation on property matters on the morning of January 28th for staff and interested parties. Tom Clarke will attend. Nick Walker will participate in his role with the PTCC. Other members of the Team could also participate but none were available.

ii. Leaside United Church: Nick Walker advised that the Leaside was moving forward with a report to their Board and Congregation and that he would have more to report at the next meeting

13. There being no further business the Chair declared the meeting terminated at about 6:30 pm

______Thomas Clarke Chair and Secretary Protem

Next Meetings

Monday, February 14, 2011 4:00 pm to 6:30 pm Devotion by Wayne White Monday, March 14, 2011 4:00 pm to 6:30 pm

TS 2011 01 10 FP TS Executive Minutes – January 11, 2011 10/11-165

TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY MINUTES OF THE EXECUTIVE MEETING

Date: Tuesday, January 11th, 2011

Time: 4:00 pm – 7:30 pm

Place: Apps Room, 963 Pharmacy Avenue, Scarborough, Ontario.

Present: John Lee (Chair), Peter McNaughton (Secretary), Lynella Reid-James (Agenda Planning), Harry Brown (Member-at-Large), Paget Blaza (Member-at-Large), Abigail Johnson (Member-at-Large), Jim McKnight (Chair Elect), Lynda McCowan (Communications), Eilert Frerichs (Member-at-Large) Absent: Staff: Anne Shirley Sutherland Regrets: Clyde Harris (Treasurer),John Smith (Nominations)

Quorum was achieved.

Call to Order The Chair, John Lee, called the meeting to order at 4:10 p.m.

Worship: Paget Blaza led worship with reflections on light, darkness and new beginnings.

Agenda Review It was moved that the agenda be accepted as presented, with the following changes: no Finance Report; add Matters Arising.

Moved: Peter McNaughton Seconded: Eilert Frerichs Carried.

Check-In Members reflected on their dreams and hopes for Presbytery in the coming year

Approval of Minutes of December 14, 2010 –

It was moved that the minutes of the December 14th Executive meeting be approved as circulated.

Moved: Peter McNaughton Seconded: Jim McKnight Carried.

Matters Arising Correspondence from Glen Ayr: Anne Shirley reported that the three teams have had preliminary discussions. Their intent is to split the task in two. They will meet next week with Glen Ayr—to initially develop a finite/practical response to the correspondence, and then move to broader issues contained in the correspondence at a later date.

Anne Shirley is following up on finding better models for assisting congregations and will report next month. It was suggested that TUCC material could also be referenced

Executive noted that there is a need to pay attention to processes/develop new TS 2011 01 11 EM 10/11-166 TS Executive Minutes – January 11, 2011 models/ways of doing things, and that although we may need to lower expectations that there are always clear answers/’fixes’ to concerns, we must also be sensitive to the fact that congregations may be feeling desperate and we need to reinforce that they are not in this by themselves. They may need more than talk—active support—in some way. We need to ensure that Presbyters know that we have heard and have acted

This discussion is not inconsistent with our ‘dreams’ earlier in the meeting Our retreat should continue this conversation—how we can walk with congregations when there are not fixed answers and the old solutions no longer work

Correspondence

Date Topic Action Jan 7, 2011 David Allen – Conference Visitors To be addressed by Agenda Planning Jan 7, 2011 Letter from Toronto Police Services and Include in Newsbundle brochure re “Commit to Kids” program – helping prevent child sexual abuse. Jan 7, 2011 Report from the Toronto Conference To be dealt with later in the agenda. Oversight Visit to TSP (Appendix A) Jan 7, 2011 Letter from Finance & Property re Referral Refer to next Exec—need research on from Executive re payment of Personal Governance/process for changing policy. Expense

It was moved that the correspondence be accepted for information and action taken as indicated.

Moved: Peter McNaughton Seconded: Paget Blaza Carried.

Finance Report: There was no finance report as the Treasurer, Clyde Harris was absent.

Business: Correction as per Feb 8 Exec Minutes a) Items arising from Team Minutes Finance and Property—page 10—question about TUCC PTCC/Toronto Conference definition of redevelopment—is it reported in Conference Guidelines. Request to see financial statements of TUCC. PTCC. Anne Shirley will get copy for Executive.

November 8 minutes of Finance and Property— re Cosburn United should be Katherine, not Judith Irwin. b) Agenda Planning a. Possible date change of March plenary

Lynella Reid-James reported on items discussed at the last Agenda Planning meeting. Of particular note was whether the date of the March meeting should be moved to March 22 as the 15th would conflict with March break

Moved Lynella Reid-James Seconded Eilert Frerichs

That Executive recommend to Plenary that the date of the March Plenary meeting to March 22, 2011 because of March break, in accordance with the provisions of the Governance Document.

Amendment—Abigail Johnson/Lynda McCowan

That we test out with plenary whether moving the date is desirable; if so, that a formal motion, in

TS 2011 01 11 EM TS Executive Minutes – January 11, 2011 10/11-167 accordance with the provisions of our Governance Document, be presented. Carried c) Retreat Date/ Planning Date: March 5 9:30 to 3 (approx.); at Presbytery Office Harry Brown spoke on the first round of planning. The intent is to include time for worship; for team building; for focusing on what we’ve learnt and for looking forward. Most of the time is to be spent on how we support the work of presbytery and the work of the Commissions/Teams. A facilitator will be engaged for the retreat, and worship will be woven throughout the agenda.

Suggestions/comments from executive: Correction -Robin Crawley McGauley as facilitator – reach through 5 Oaks as per Feb 8 Exec -need to ensure we’re not wasting people’s time/time spent is useful Minutes -make the general outline known to Executive/Team Chairs—ask for specific input -Worship—inclusive language; themes not generally used -Don’t overload the agenda -Time for team building -have options for the day—breakout groups/open space process?? d) Response from Oversight Visit – Appendix A

The draft report from the Conference Oversight Visit was reviewed. Paget Blaza noted that the purpose of Oversight Visits is to provide Conference Executive with a sense of what is/what is not working in Presbyteries, in order to assist Conference in learning how to better support Presbyteries. With this context, Executive expressed concern about the process used in conducting the Visit and felt that the Report does not adequately comment on the health and well being of the Presbytery. Paget Blaza will take the concerns of Presbytery Executive to the February meeting of Conference Executive.

Moved: Harry Brown Seconded: Paget Blaza

That the Draft Report from the Conference Oversight Visit be received

Carried Adjournment On motion of Lynella Reid-James, the meeting adjourned at 6:10 p.m.

NEXT MEETING: Tuesday February 8th , 4-6:30 pm at 963 Pharmacy Ave. ** Send agenda items to Wendy by Wed. February 2nd at [email protected]

Lynella agenda item -- look at Presbytery pulpit exchanges—in context of our visiting congregations

Abigail will lead worship at the next meeting

______John Lee Peter McNaughton Chair: Toronto Southeast Presbytery Secretary: Toronto Southeast Presbytery

TS 2011 01 11 EM 10/11-168 TS Executive Minutes – January 11, 2011 Appendix A – Oversight Report from Toronto Conference

OVERSIGHT VISIT OF TORONTO SOUTHEAST PRESBYTERY - Tuesday November 9, 2010 Conference Visitors: Shelley Roberts (NW), Linda Parsons (LW), Don Laing (SW)

The oversight visit by Toronto Conference found a spirit of guarded optimism among the members of the Toronto Southeast Presbytery Executive. They acknowledged that it is early days yet for oversight as they are living into the new presbytery structure and well aware that they are not yet at the place that they hope to be while at the same time feeling that they are moving in the right direction. They also acknowledged the grieving that is still evident in some members who no longer see friends and colleagues from former presbyteries within the court. There was also acknowledgement that they are just getting to know the current presbytery membership and a little bit about the location and activities within the local congregations now joined together. This transition time was likened to a “wilderness” time where people have every right to complain as they leave behind the old for the yet to be and struggle with what is essential for their faith journey.

The Oversight team suggested that the Executive members might find it useful to look at the responses gathered from their presbytery in the Conference Oversight survey. Team members also noted that the conference survey results bore little resemblance to either the presbytery’s report to the 2010 conference annual general meeting nor to the much larger number of responses to a Toronto Southeast Presbytery survey of its membership that were recorded in the presbytery minutes of September 21, 2010 (appendix A). The team then gave more credence to the later two documents named, feeling that perhaps the conference survey was the less useful documentation. The conference team members noted that the presbytery web sight was out of date (last minutes posted were May rather than September) and the executive list had not been updated and this was mentioned for information.

General Questions & Comments: Quorum (number of clergy present in the court) was a concern at one meeting of the last six but it was noted that as most business is enacted by another body (teams), there are few motions that would actually impede the day to day operation of the presbytery were quorum not achieved.

The presbytery has a vision statement (see handbook) and a committee is working on the mission strategy required for financial purposes.

Having the Conference staff working in the Presbytery is a great benefit and the current staff members are much appreciated by all.

Worship has been a significant part of each of the presbytery meetings and that emphasis has been appreciated. Eating together before the meeting of the full court has helped bring people together. There is a high energy level and most people will participate in the discussions. Overall, communication has been done well and there is a good spirit of team work, trust, and cooperation. People have done a good job of responding when concerns have arisen and good ideas have been offered to improve the working of the presbytery.

Some discussion time was spent around changing times—more clergy working less that full time hours and reluctant to spend significant time on presbytery work, some congregations do not see presbytery work as part of the clergy job description, lay people do not receive paid work time “off” for presbytery and must juggle very busy lives with many demands on their time. A number of very active presbyters found the change to the new structure gave them a chance to “retire” from previous presbytery commitments and this was not anticipated when the restructuring was taking place. On the positive side, some participants suggested that the most important part of the new structure was the constant attempt to diagnose problems, then moving to modify or correct these.

Even with the changes in structure, the meeting of presbytery offers few answers to the questions that are close to the heart of those in our congregations. Congregational revival and mission strategy garnered a high response in the presbytery survey as areas of interest. The presbytery is moving from doing to becoming and making, to being enablers, but you cannot rush the end production. Overall, the members with whom we met were hopeful and willing to work hard to develop this new presbytery.

Shelley Roberts, Team Chairperson / Don Laing, Linda Parsons

TS 2011 01 11 EM TSP Education & Students Jan 11, 2011 10/11-169

TORONTO CONFERENCE Toronto Southeast Presbytery Education & Students Commission – January 11, 2011

Present: Bruce Galbraith (chair), June Cavers, Ann Howes, Chris Miller, Joan Silcox-Smith , Paul Stott, Ella Taylor-Walsh, Pam Lock (note-taker), Win Koneri, Norm Seli Regrets: Karl Lam, Darren Liepold, Ila Vaculik, Teresa Burnett-Cole (staff)

Opening: o Bruce welcomed everyone, especially new member Win Koneri o Paul gave a reflection for the season of Epiphany based on Psalm 40 and a hymn by Shirley Murray.

Minutes from November 23 and Dec 13 Telephone Poll o Received and reviewed. Accepted by consensus.

Review of Candidates o Dan Benson will attend Conference Interviews in early March o David Gillingham (Cosburn) wants to be a candidate for Licensed Lay Worship Leader (LLWL) We will check on courses available. o Susan Evans (St. John’s) discernment has finished o David Allan (Manor Rd) discernment meetings resume in February o Meriel Simpson – two meetings of the discernment committee have been held.

Companions for the Conference Interviews – Jan 26 o Ian Kellogg (ordination): Andrew Cassidy will accompany o Kristin Philipson (ordination): Chris Miller o Basil Coward (admission): Michael Cottrell o Douglas duCharme (admission): Chris Miller

Internships o Henry Poutiainen: we will receive the mid-term evaluation from St. Andrew’s and discuss at the February meeting. St. Andrew’s has submitted a new application to be a learning site for 2011-2012. Paul and June will visit the site in April. o Karen Bowles: paperwork is incomplete. A small team will meet with her to clarify the learning goals for her 4 months at St. John’s Alliston and to discuss her request that we waive the last 4 months of the internship requirement.

TS 2011 01 11 ES 10/11-170 TSP E&S, Jan 11, 2011

Interview with Douglas duCharme o The team prepared for the 2:30pm interview with Douglas. The interview was then held. Eilert Frerichs attended as his support person.

MOTION: Moved by Ella Taylor-Walsh, seconded by Joan Silcox-Smith that having reviewed all reports and recommendations and having interviewed the applicant, this Education and Students commission recommends the Rev. Douglas duCharme to Toronto Conference for admission to the Order of Ministry in the United Church of Canada at its annual meeting in May 2011. CARRIED. (Norm declared an interest, and abstained from voting).

Other: o Budget Items will be discussed at the February meeting.

Adjournment: 3:40pm

Tentative Schedule of Interviews o Add to 2011 list – Brian Elcombe and Elizabeth Kiff o January 2011: Marg Mooney – reschedule, Karen Bowles o February 2011: Susan Evans – reschedule for spring o March 2011: Lorrie Daly-Price o April 2011: Alison Mock o May 2011: Henry Poutiainen ? Alydia Smith ?

Tentative Schedule of Next Meetings All at the Presbytery Offices from 1-4 unless indicated Tuesday Feb 15, 2011 Tuesday March 22, 2011 Tuesday April 12, 2011 Tuesday May 10, 2011 Tuesday June 14, 2011 4pm and dinner at Ila’s

______Bruce Galbraith, Co-Chair Pam Lock, Note-taker

TS 2011 01 11 ES TS Plenary Minutes – Jan 18, 2011 10/11-171 Toronto Conference Toronto Southeast Presbytery Plenary Meeting January 18, 2011 –Presbytery Offices – 963 Pharmacy Ave.

The hoped-for-outcomes for our meeting are: 1. To share information about justice and global issues 2. To engage the presbyters in discussions around local, national and international challenges faced by the church 3. To create opportunities for community building 4. To have the smallest portion of the meeting about business. 5. Maximize opportunities to learn, network, support one another and to work together. PRESENT Ministry Personnel (retained/appointed/called, including DLM’s): Scott Boughner, Teresa Burnett-Cole, Sarah Bourcier-Miller, Katherine Brittain, Richard Choe, Margaret Collard, Jeffrey Dale, Karen Dale, Marc Doucet, Brian Elcombe, Bruce Ervin, Sandra Evan-Jones, Eilert Frerichs, Bill Ford, Eiko Hosaka, Ann Howes, Won Hur, Paul Hutchison, Lorna Joblin, Abigail Johnson, Hae Bin Jung, Jong Bok Kim, John Lee, Mark MacLean, Jim McKnight, Peter McNaughton, Chris Miller, Randy Naylor, Vicki Obedkoff, Jennifer Palin, Leigh Olson, Ellen Redcliffe, Alan Rush, Debra Schneider, Cynthia Scott, Norm Seli, Edith-Ann Shantz, Ambury Stuart, Martha ter Kuile, Hans van Nie, Jim Wetherall, Christopher White (42) Retired Ministry Personnel: Larry Beech, John Brown, Richard Cammidge, Mary Collins, Jean Day, Johmann Kwong, Rob Metcalf, Wenh-In Ng, Marion Pope, Walter Ridley, Malcolm Spencer, Ella Taylor- Walsh, Lois Wilson, Peter Wyatt (14). Lay Presbyters: Fred Angus, George Bartlett, Doug Bellamy, Beverley Bennett, Daniel Benson, Paget Blaza, Ross Boden, Rosalie Bradley, Harvey Bride, Harry Brown, Joan Chinnery, Young-Ha Cho, James Chong, Pat Clark, Tom Clarke, Sue Comish, Tina Conlon, Jamir dela Paz, Debra Dineen, Bruce Galbraith, Inglis Gray, Glen Greenwood, Clyde Harris, Michael Hilliard, Roger Hutchinson, Jeff Ince, Manley James, Jean Lee, Pam Lock, Peggy MacKenzie, John MacLennan, Jim McKibbin, Sue Metcalf, Beth Moore, Alan Morson, Flo Morson, Mary Ethel Morton, Cynthia O’Connell, Lynella Reid-James, Winston Roach, Bill Scott, Vicki Smith, David Thomson, Amy Thornton, Liz Tinker, Evelyn Turner, Marg Walker, Marni Whitaker, Wayne White, Karen Whitewood (50) Other (Staff, Candidates, Visitors): Carmen Palmer (Candidate), Henry Poutiainen (Candidate), Wendy Miller (staff), Anne Shirley Sutherland (staff), David Allen (Toronto Conference), Bern Jagunos (JGER- UCC), Erich Weingartner (Guest speaker), Miranda Weingartner, Tom McCauley (CRC Board)

REGRETS: Presbyters Connie Capes-Leslie, Michael Cottrell, Marion Current, Frank Gabourel, Deborah Hart, Michael Henville, Roger Hutchinson, Anne-Louise Jannaway, Jennifer Janzen-Ball, Hoon Kim, John Lloyd, Gordon MacNeill, Bob Nelson, Cheryl-Lynn MacPherson, John Joseph Mastandrea, Susan McAllister, Lynda McCowan, Paul Stott, John Taylor, Clarice Terry, Ralph Wushke, Joan Wyatt.

Roll Category Roll Present Ministry Personnel (retained/appointed/called, including DLM’s) 98 42 Retired Ministry Personnel 79 14 Lay Presbyters 90 50 Other (Staff, Candidates, Visitors) ---- 9 Total 267 115

At it’s November 2010 meeting, Toronto Southeast Presbytery adopted the 2nd Definition Quorum as given in the Manual: Total Presbyters: 98 plus 79 plus 90 = 267 ; Total Required: 1/5 of 267 = 54 of which 1/3 are Ministry and 1/3 are Lay (1/3 of 54 = 18)

6 p.m. Dinner –Thanks to Makkal Chon Restaurant for the meal and for those who arranged for it

Constitution of the court – John Lee, Chair constituted the court and welcomed all at 7:05 p.m.

Quorum: A quorum was present and maintained throughout the meeting

TS 2011 01 18 PM 10/11-172 TS Plenary Minutes – Jan 18, 2011 Introductions, etc. John Lee Chair, introduced: New Presbyters— Fred Angus, Lay Representative, Glen Rhodes Scott Boughner- OM Victoria Park Eiko Hossaka—OM, Malvern Emmanuel United; Malvern Outreach Ministry Cynthia O’Connell-Lay Rep Glebe Road Christopher White – OM, Fairlawn

Visitors Bern Jagunos—JGER, UCC Tom McCauley CRC Board Erich Weingartner—guest speaker Miranda Weingartner-daughter/assistant David Allen Executive Secretary, Toronto Conference

Peter McNaughton, Secretary extended Thank you’s to -- retiring Presbyter Sandy Seary McKinstry – Fairlawn and to Bruce Ervin - - Knox Agincourt who will be retained on our roll, but is moving to a Correction: At first ministry position in Chicago, to be closer to family. Christian Church in Mooresville Indiana

In Remembrance- The Secretary, Peter McNaughton shared some words and led a moment of prayer and silence in memory of Richard Davidson, Arthur Dayfoot, Donald Ray, Roma Scott, and others who have lost dear ones—thinking especially of Clyde Harris and Joan Chinnery on the death of Clyde’s mother, Connie Capes-Leslie on the death of her sister, Ken Gallinger on the death of his father, the Ted Davey family on the passing of Ted and the Donald Fairweather family on the passing of Donald.

The Court also held in its prayers John Hamilton, father of Karen Hamilton who is recovering from surgery, Marian Currant also recovering from surgery, and others known to members of Presbytery and who are held in our hearts and our prayers.

Agenda Review: MOTION: It is moved that Toronto Southeast Presbytery accept the agenda as circulated and presented. Moved: Peter McNaughton Seconded: Lynella Reid-James Carried.

Governance Motion: MOTION: that Toronto Southeast Presbytery: 1) grant the privileges of corresponding membership to all visitors to this meeting 2) empower the Executive from the rise of this meeting until the next regular meeting to act on behalf of Toronto Southeast Presbytery with a recommendation from the appropriate standing committee wherever possible. 3) receive for information the minutes of the TSP Executive Meetings of November 9, and December 14, 2010 .

Moved: Peter McNaughton Seconded: Beth Moore Carried.

The Secretary noted that the Executive has decided to provide the opportunity at each Plenary for Presbyters to question the Executive on matters contained in the minutes. If questions are known in advance, it would be useful to have them before the meeting.

TS 2011 01 18 PM TS Plenary Minutes – Jan 18, 2011 10/11-173 Minutes of Previous Meeting

MOTION: that the minutes of the plenary session of November 16, 2010 be approved with the following corrections: a couple of typos noted—will be corrected before the final book Wenh-In Ng’s name should appear under regrets & not attending

MOVED: Paget Blaza Seconded: Peter McNaughton Carried.

TSP Matters Property Guidelines Tom Clarke announced that new Property guidelines have been prepared and will be sent to Chairs of Official Boards or equivalents within the next few days. He noted that feedback and suggestions for improvement will be welcomed.

March meeting date The Chair noted that the Governance handbook permits changing the date of the March Plenary meeting if it conflicts with the March Break. After testing the will of court, it was decided to keep the March 15 date for the next meeting.

Accountability time re: Executive.

There were no questions from Presbyters for Executive.

Peter Wyatt introduced members of the Worship Team and program leaders for tonight’s plenary.

Norm Seli led the worship time and time of prayer

Carmen Palmer Norm Seli and Chris Miller led a reflection on the question “What is biblical justice?” Among the themes explored arising from the Scriptural examples were the need for community/kin/social networks, the struggle we have to understand God’s justice, the challenge to share what we don’t need and that we care for ourselves so that the word might spread. The Isaiah and Acts readings provided a counterpoint to each other—in Isaiah the critique was of too much ritual; in Acts we are reminded that prayer is equally important—the two go hand in hand.

In the time for Table Group Discussion, Presbyters were invited to reflect upon what we think Biblical justice is.

Young-Ha Cho, from the Justice and Global Issues Committee introduced our guest speaker Erich Weingartner. In his introduction Young-Ha noted that Korea is one focus of the committee’s work and that the aim is to continue the tradition of involvement in Korea in whatever way we can.

Erich noted that he had recently returned from North Korea where he had been part of a team evaluating agricultural conditions there. He noted that North Korea continues to be a country of contradictions, citing the many appearances of prosperity in the Capital, but also that poverty and conditions in the rural areas of the country, and even in parts of the capital city, a few blocks away from the main roads, seem to worsen. A shortage of food is forecast—there will be a requirement to import some 860,000 tons of cereal, but there is a plan to purchase less than half that amount with a forecast shortage 500,000 tons, meaning that some 5 million people will go hungry

During the time of his visit, military tensions between North and South Korea were heightened. The triangle created in the area between the Northern Limit Line and the Military Demarcation Line in the Yellow (or West) Sea provided a perfect ‘recipe’ for hostilities as both countries fight over the contents of the lucrative fishing grounds. Erich commented that after so many years of hostilities, both sides appear to have run out of ideas as to what to do next.

TS 2011 01 18 PM 10/11-174 TS Plenary Minutes – Jan 18, 2011 The DPRK has learnt to continue in spite of the many sanctions levied against it, and new ones do not appear to have any ‘bite’; indeed the university in North Korea’s capital has Hewlett Packard computers! Despite the protestations that sanctions are not aimed at the people of the country, they are the ones that feel their effects. Erich’s view is that experience has shown that sanctions only serve to increase the government’s control over the people.

In the larger context, China‘s interest is to provide whatever support it needs to keep the DPRK functioning with a stable government without letting it thrive. Canada does not seem likely to intervene or assist, although because it is not seen as a world leader, may be in a unique position to provide a leadership role in this part of the world.

Opening all possible doors to North Korea is the only rational option/way of proceeding. There can be no peace without communication and mutual understanding. Churches fulfilled this role and there is a need to play this role once again. Material on CanKor, a resource focussed on North Korea, and which is based on the premise that there is a crucial role to be played in northeast Asia by Canada, Australia and the European Union was distributed. More information on North Korea can be found on the CanKor website www.CanKor.ca

Due to time constraints, the Question and Answer session with Erich was deferred.

CRC presentation (Debra Dineen)

Debra updated the Court on the work of the Christian Resource Centre in the midst of the redevelopment of Regent Park. The Centre is simultaneously working to meet the needs of the current clients as well as planning for the future in the centre of a radically changed neighbourhood; to develop a community that is inclusive and cohesive. CRC’s mission is to help people help themselves and to enable people to use their energies to change themselves. Its vision is to be a thriving model of community development. Although much of the focus has been on the physical redevelopment of Regent Park, a social development plan was also needed and CRC played a critical role in this.

Noting that housing is a first step to self-reliance, the CRC is providing 87 units of housing in its 40 Oaks building, and is inviting others to share space in the building, working to ensure social justice is in the forefront. As food is a great social convener, Debra also outlined the progress that has been made in providing gardening/food opportunities for residents of Regent Park.

Debra noted that the Christian Resource Centre is willing to come and speak to congregations, and that congregations are welcome to visit the CRC.

For the table group time, two questions were posed: What does it take to ensure no one ever needs to use a Food Bank again? How do we intend to inform our congregation of work done at CRC?

Justice-Making Project (Liz Tinker)

Liz Tinker updated the Court on the status of this project, which is using funds made available from the amalgamation of St. James Bond with Fairlawn Avenue for a two year contract position to assist congregations to be more actively engaged in social justice work. The steering committee is next meeting on January 27, 2011 and hopes to hire the worker by late spring.

The role of the staff person is to help congregations build capacity and work together to be more effective in social justice work. This is a function that cannot be done solely by a staff person; congregational participation and involvement is needed.

Liz asked Presbyters to consider, with their congregation, what each congregation wants to do in the area of social justice; possibly with other congregations.

Further information on this initiative can be obtained by contacting Anne Shirley Sutherland at Presbytery Office

TS 2011 01 18 PM TS Plenary Minutes – Jan 18, 2011 10/11-175 Closure

Vickie Obedkoff, on behalf of JGI, provided a summation and appreciation to Erich for his presentation.

In the closing prayer, led by the worship team, Presbyters were invited to pray for each other and our sense of justice.

David Allen brought greetings on behalf of other conference staff and provided a reflection on the work of Presbyteries; challenging us to be grateful for the people around us; for those who make difficult decisions and who do all the wonderful things that Presbyteries do. He then reflected on the Lectionary reading for this Sunday -- the calling of the disciples -- wondering if the disciples, after their call would have wondered ‘what the heck just happened?’ What struck David was the tremendous change the disciples made in their lives. Presbyters were challenged to consider whether they, in those circumstances, would have responded in the same way. We were invited to go forth from the meeting considering ourselves as grateful, and challenged, people.

. Adjournment 9:00 pm with a benediction from David Allen.

Next Meetings: Tues. March 15th, 2011 – at the TS Presbytery offices. Tues. May 17h, 2011 – at the TS Presbytery offices

______Rev. John Lee Rev. Peter McNaughton Chair: Toronto Southeast Presbytery Secretary: Toronto Southeast Presbyter

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TS 2011 01 18 PM TS Pastoral Relations – Feb 1, 2011 10/11-177

TORONTO SOUTH EAST PASTORAL RELATIONS COMMISSION Tuesday , February 1st, 2011 6 :00 pm Potluck Dinner Meeting at Presbytery Office Draft Agenda

1) ATTENDING John Joseph Mastandrea, Chair, Larry Beech, Doug Bellamy, Harvey Bride, John Brown, Jean Day, Johmann Kwong, David Wood, Cheryl-Lynn MacPherson, Rob Metcalfe, Sue Metcalfe, Beth Moore, Edith Ann Shantz, Mary Ethel Morton, Susan Smith, Teresa Burnett-Cole Guest: Peter McNaughton; Regrets: Rob Metcalfe, Sue Metcalfe, Edith Ann Shantz, Malcolm Sinclair

2) WELCOME and opening prayers 3) NOTE TAKER – Susan Smith 4) APPROVAL OF AGENDA as amended MOTION Beth Moore/Mary Ethel Morton CARRIED. 5) REVIEW AND APPROVAL OF MINUTES MOTION: by John Brown/David Wood That the minutes of November 30th be approved with the following amendments: o On page 2 and 3, the appointment of Eiko Hosaka to Malvern Community Outreach and Malvern Emmanuel should include “United Supply” in place of the first occurrence of ‘Category E’. o On page 2 rescind the Retained on Roll motion for Bruce Ervin. (Awaiting paperwork).

CARRIED. 6) Action Arising from Previous Minutes/Discussion Items a. Exit Interview i. Johmann from Pastoral Relations, Rep from Pastoral Oversight and Chair of Council met with Bruce met for the exit interview b. Racial Justice Training continues and sexual abuse training workshops will continue

c. Cosburn – Call of Linda Petrides

Record of Call & Transfer - Linda Petrides

MOTION by John Brown/ Jean Day that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Cosburn United Church or Pastoral Charge and approve the call to Linda Petrides, Ordained Minister, beginning February 1, 2011, full-time with the following terms for Category D: Salary $37,617 per annum, housing allowance

TS 2011 02 01 PR 10/11 - 178 TS Pastoral Relations – Feb 1, 2011

$24,000 per annum, basic telephone $300 per annum, Continuing Education and Learning Amount $1250 per annum and all other terms according to The Manual and, that Toronto Southeast Presbytery request that Linda Petrides be transferred from South West Presbytery, both within Toronto Conference, effective February 1, 2011

The committee recommended that the telephone allowance be increased to $600 from $300 as part of this motion CARRIED.

7) In Camera Items ( TBD) MOTION by Cheryl Ann/Mary Ethel Morton that the meeting move in camera. CARRIED. MOTION by Mary Ethel Morton/David Wood that the meeting move back into committee of the whole. CARRIED.

8) Knox/Wanstead- Paul Neary MOTION by John Brown/Beth Moore that Paul Neary is asked to provide a valid SIN before February 28th, 2011 and if he fails to comply the pastoral relation will be severed. CARRIED.

A letter will be drafted by Teresa and sent to Paul. Copies of the letter will be distributed to the committee

9) Pastoral Charges requiring action a. Manor Road Record of Appointment - Vivian Yarwood See The Manual Sections 041.1(d), 058(d), 058(e), 062, 315, 340-345, 350, 389(b) v., 389(b) xii

MOTION by Larry Beech/John Brown

that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Manor Road United Church or Pastoral Charge and appoint Vivian Yarwood, Retired Supply, from November 1, 2010 to December 31, 2010 part-time at 20 hours per week, with the following terms for category F Salary $21,670.50 per annum, housing allowance $13,937.50 per annum, basic telephone $180.00 per annum, and all other terms according to The Manual and, that in accordance with The Manual section 058(d), 058(e) this appointment does not require an act of covenant.

TS 2011 02 01 PR TS Pastoral Relations – Feb 1, 2011 10/11-179

CARRIED. b. Glen Ayr Record of Appointment MOTION by Mary Ethel Morton/Johmann Kwong

that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Glen Ayr United and appoint Darren Liepold, category supply, from February 1, 2011 to June 30, 2011, part-time at 20 hours per week with the following terms for category (F): Salary $19759.50 per annum, housing allowance $ 11,250 per annum, basic telephone $300 per annum, Continuing Education and Learning Amount $625 per annum, and all other terms according to The Manual and

that in accordance with The Manual section 058(d), 058(e) this appointment does require an act of covenant CARRIED. c. St John’s United Appointment of Representatives to JNAC

MOTION by Larry Beech/John Brown To appoint Beth Moore/Edith Ann Shantz as the Presbytery Reps for the St John’s United Joint Needs Assessment Committee CARRIED. d. Eastminster United Appointment of Representatives to JNAC

MOTION by John Brown/David Wood To appoint Rev. John Lee/ Susan S as the Presbytery Reps for the Eastminster United Joint Needs Assessment Committee CARRIED. e. Knox United Appointment of Pastoral Charge Supervisor

MOTION: Mary Ethel Morton/Larry Beech To appoint Rev John Brown as the Pastoral Charge Supervisor for Knox United Church effective February 1st, 2011 CARRIED. f. Centennial Rouge Appointment of Pastoral Charge Supervisor

g. Dewi Sant Walsh Debbie Bristow /Larry Beech are the presbytery reps for Dewi Sant Walsh. The congregation will begin its JNAC process

TS 2011 02 01 PR 10/11 - 180 TS Pastoral Relations – Feb 1, 2011

10) Record of Transfer (PR 451 TR) – Fran Ota

MOTION by Mary Ethel Morton/David Wood that the Pastoral Relations Commission of Toronto Southeast Presbytery transfer Fran Ota from Toronto Southeast Presbytery in Toronto Conference to West District in Newfoundland and Labrador Conference effective November 14, 2010.

CARRIED. 11) Record of Transfer (PR 451 TR) Mary Joseph

MOTION by Doug Bellamy/Susan Smith that the Pastoral Relations Commission of Toronto Southeast Presbytery transfer Mary Joseph from Living Waters Presbytery to Toronto Southeast Presbytery both within Toronto Conference effective October 1, 2010. CARRIED.

12) REQUEST FOR CONFERENCE INTERVIEW – Interim Ministry

MOTION by Mary Ethel Morton/Cheryl Lynn Macpherson that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Darren Liepold and does hereby confirm that the above named applicant is in good standing within the Presbytery and The United Church of Canada, and requests that the Interview Committee of Toronto Conference interview the applicant for suitability to serve as an Interim Minister, and make recommendations regarding designation as such to the Conference Executive.

CARRIED. 13) Update on JSC’s a. Church of the Masters in process

14) Update on JNAC’s a. Eastminster starting Susan Smith/John Lee (Presbytery Reps) b. Glen Ayr starting Mary Ethel Morton/ Margaret C (Presbytery Reps) c. Iondale Heights Doug Bellamy/Chris Miller (Presbytery Reps) d. Lawrence Park Chris Levan/Roger H(Presbytery Reps) e. College Street .Malcolm Sinclair/ Nicole Bourassa-Burke (Presbytery Reps) (Peter is the Pastoral Charge Supervisor) f. Bloor Street/ Susan Smith/John Smith (Presbytery Reps) g. Birchcliff Bluffs - not yet started – anticipate a Fall start Leslee Alfano (need a lay person) is the Presbytery Rep h. Presteign-Woodbine - Jean Day and David Wood (Presbytery Reps) in progress i. St John’s Beth Moore /Edith Ann (Presbytery Reps) almost completed will bring forward to our next meeting j. Knox United

TS 2011 02 01 PR TS Pastoral Relations – Feb 1, 2011 10/11-181

15) Other a. Review of Reps assigned to Pastoral Charges – in progress b. A reminder to the committee that JNAC’s can no longer be approved unless ADP is in place

16) Closure

17) Next Meeting March 1st, 2011 , 6:00 pm at the Presbytery Office

------John Joseph Mastandrea, Chair Susan Smith, Secretary

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TS 2011 02 01 PR TS Executive Minutes – Feb 8, 2011 10/11 - 183

TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY EXECUTIVE

Tuesday, Feb 8th, 2011

Apps Room, 963 Pharmacy Avenue, Scarborough, Ontario.

Attending John Lee, Chair, Jim McKnight, Paget Blaza, Harry Brown, Eilert Frerichs, Lynella Reid-James, Lynda McCowan, Peter McNaughton, Secretary

Regrets: Abigail Johnson, Clyde Harris, John Smith; Anne Shirley Sutherland

Guests: James Ramesbottom (AODA Training); Margaret Collard (M & O Grant Proposals)

Call to Order & Agenda Review

John Lee, Chair, called the meeting to order at 4:00 p.m.

MOTION: Peter McNaughton/Eilert Frerichs That the agenda be approved as circulated. CARRIED

Worship

Jim McKnight led worship with a reflection on Canadian values which are, in essence, Christian values.

Check-in

Members shared reflections on the new things they want to see or experience in our Presbytery.

Approval of Minutes from January 2011

MOTION: Peter McNaughton/Eilert Frerichs That the minutes of the Executive meeting of January 11, 2011 be approved with the following corrections: • pg 3 Retreat Planning : facilitator name should be Robin McGauley • Matters arising from Team Minutes - Page 10 of F & P reference should be to definitions of PTCC; not TUCC (refer to Page 4 of November letter) also we want PTCC Financials, not TUCC

CARRIED Matters Arising from Previous Minutes o Glen Ayr Glen Ayr has begun its JNAC; two Presbytery Reps appointed

The Team Leaders of Pastoral Relations, Pastoral Oversight and Mission Strategy have met and will continue to meet to develop response for Glen Ayr and how it links into larger issue; Pastoral Oversight has established a paid position to investigate circumstances that apply to number of congregations within Presbytery and how the concerns raised by Glen Ayr apply to the larger church.

The Secretary will contact Anne Shirley/Teresa to ascertain whether the congregation is satisfied with Presbytery’s response to its letter and what status of ‘search for new future is’ – where are they at?

TS 2011 02 08 EM 10/11 - 184 TS Executive Minutes – Feb 8, 2011

o PTCC Financial Statements In the absence of Anne Shirley, this matter was deferred.

Correspondence

Executive requested that, in future, items received after the Friday cut off be deferred to the next meeting.

Date Topic Action Dec 16, Email from Glen Rhodes re new lay For information 2010 presbyter – Fred Angus Jan 11, Letter from TUCC re Annual Meeting etc. Request for Corporation members on 2011 Agenda – see below. Jan 21, News from the United Church of Canada Receive for information/check out funding 2011 Foundation on website -- send out to presbytery Jan 25, Letter from Emmanuel College requesting Send letter to Presbytery in Newsbundle 2011 assistance in finding low cost accommodation for exchange students John to communicate with Mark for further details as necessary.

Feb 2, 2011 Advice to Executive re Assessment Defer to next meeting Arrears Feb 2, 2011 Email from Clyde Harris re Assessment Defer to next meeting Arrears Feb 6, 2011 Email letter from Liz Tinker re M&O Agenda Item – see below; Funding Feb 8, 2011 Letter from St. Andrew’s re new lay For information presbyter – Michael Locey Feb 8, 2011 Letter from Barb White re Tamil Ministry Barb White, Peggy Hall, Alan Parker to be Initiative named as members of Steering Committee; for Tamil Ministry initiative Steering Committee has power to recruit other members; report to Presbytery through Mission Strategy;

Anne Shirley to continue to work with Steering Committee;

Jan 27, cc of letter to David Allen from South Secretary to write to Executive Secretary 2011 West re PTCC and TUCC that Executive acknowledges the concerns raised and that PTCC/TUCC/Conference should provide a joint response.

A member of Executive also expressed concern about camps appealing directly to Presbyteries for funds

Email to John Lee re: ‘White Privilege John to send email to Exec; for further Conference’ in April – request for financial discussion; potential attendees to support from Executive; also invitation to conference on April 13-16 send someone to this conference

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Other Business a) James Ramesbottom, Property Manager Wilmar Court – re Accessibility Training James began by providing a brief overview/update on activities and issues at Wilmar Court

James briefly reviewed requirements under the Access for Ontarians with Disabilities Act (AODA).

James and John Smith have been certified as Trainers, and on April 2 a training program will be held at Wilmar Heights. An invitation will go out to all congregations in Southeast Presbytery to send a representative to take the course and become an instructor for their congregations. A training template will be put together for their use.

Under the United Church of Canada structure each church is a ‘corporate entity’, and as a corporate entity no one is exempt from legislative requirements. All corporate entities that have one or more employees must comply with AODA by January 1, 2012. Under the Act, anyone in congregations who has interplay with anyone – clergy, volunteers, must undertake AODA training.

AODA also has implications for renovations/church structures—need to ensure that what is being provided is accessible and meets guidelines/requirements

MOTION: EILERT Frerichs/Paget Blaza: That Toronto Southeast Presbytery directs the Pastoral Oversight Commission to ensure congregations in Southeast Presbytery prepare a Customer Service Policy that meets the requirements of the Accessibility for Ontarians with Disabilites Act (429/07) and ensure that all requirements for training as per the Act are completed before January 1, 2012. The Pastoral Oversight Commission is charged with responsibility for ensuring the policy is in place and that training is confirmed during the Triennial Pastoral Charge Oversight Visits.

CARRIED.

b) 2011 Grants to Outreach Ministries – Margaret Collard

Margaret reviewed recommendations for grant funding from the Mission and Outreach Committee. Presbytery has received a total of $50,000 for disbursement, $45,000 from PTCC, and $5,000 from St. Enoch’s Fund.

MOTION: Eilert Frerichs/ Harry Brown: That Executive, approve recommendations from M & O as detailed below:

CARRIED.

Name of Organization Recommendation Description of Program

Malvern Community M & O recommends they The requested funding would be used primarily Outreach Ministry receive $9,000 contingent on for staff remuneration. 25 Sewells Road Malvern demonstrating its need for additional funding in 2011.

Massey Centre for Women M & O recommends they The requested funding would be used for 1102 Broadview Avenue receive $5,000. Massey’s Early Learning Centre Program.

Regent Part United M & O recommends they The requested funding would be used primarily Church receive $2,000. for staff remuneration and a bereavement fund. 14 Blevins Place (#16)

TS 2011 02 08 EM 10/11 - 186 TS Executive Minutes – Feb 8, 2011

Toronto Christian M & O recommends they The requested funding would be used primarily Resource Centre receive $7,000. for staff remuneration. (CRC also known as 40 Oaks) 14 Blevins Place (#14) Debra Dineen 416-363-4234 Toronto Urban Native M & O recommends they The requested funding would be used for Ministry (TUNM) receive $10,000. church services, a Christmas program and 439 Dundas Street E. programs for women and children.

Ecumenical Chaplaincy at M & O recommends they The requested funding would be used for the University of Toronto receive $1,500. programming. (ECUT) 59 St. George Street

Lake Scugog Camp M & O recommends they The requested funding would be used for 1-398 Brunswick Ave. receive $5,000. operational expenses such as food and electricity.

Fred Victor Centre M & O recommends they The requested funding would be used for the 145 Queens St. E. receive $5,000. Centre’s Food Access Program.

Ina Grafton Gage Home M & O recommends they The requested funding will assist with the (Ina Grafton) receive $4,000. chaplaincy program. 40 Bell Estate Road

Moorelands Community M & O recommends they The requested funding would be used for Services receive $1,500. Mooreland’s Youth Leadership Program. 250 Merton Ave., Suite 501

Executive thanked Margaret and the Team for all the work done to prepare these recommendations

c) Items arising from Team Minutes The Secretary briefed Executive on one matter that is included in the Pastoral Relations Commission minutes of February 1, 2011.

d) Nominations – Ron Nickle to join E&S

MOTION: Eilert Frerichs/Lynella Reid James That Wendy Jarvis, John Joseph Mastandrea be named as members of TUCC Corporation CARRIED. e) Agenda Planning

Lynella reported that some Presbyters expressed their disappointment that the date of meeting was not changed. It was agreed that due to time constraints, the proposed M & O grants would not be discussed at the next Plenary.

Executive requested that Agenda Planning consider time for Plenary to begin discussions on the letter that the Chair of Conference sent out. The May meeting, which will consider the Mission Strategy for Presbytery, was suggested.

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f) Retreat – March 5, 2010

Harry Brown, on behalf of the Planning Team, distributed a report on the Planning Team’s progress. There have been good discussions with Robin/Abigail/Anne Shirley, and Executive members and Team Chairs are urged to attend. Harry will send out reminders to all. It was noted that the Chair or Secretary will need to sign the cheque requisition for this event.

g) Pulpit Exchanges

Executive agreed that it was not feasible to do these in this church year, but they should be done in the next church year. Exchanges should be organized with a purpose other than entertainment, and members of the congregation should accompany their Minister to give a chance for congregations to learn more about each other. Lynella/Jim will be the organizers.

h) Toronto Conference Executive

Paget noted that Conference Executive will be meeting on March 9 to discuss the Reports from the Oversight Visits. He will carry forth Executive’s concerns on the Visit and Report.

i) Next meeting

The scheduled date for the next meeting (March 8) is Shrove Tuesday.

MOTION: Eilert Frerichs/Jim McKnight That the date and time of the next Executive meeting be changed to March 1 at 4:30

CARRIED.

Adjournment 6:45

NEXT MEETING: March 1st, 4:30-6:30 pm at 963 Pharmacy Ave. Lynda to lead worship

** Send agenda items to Wendy by noon February 25th at [email protected]

ITEMS RECEIVED AFTER NOON FEBRUARY 25 WILL BE NOT BE CONSIDERED AT EXEC BUT WILL BE DEFERRED TO NEXT MEETING

______John Lee Peter McNaughton Chair, Toronto Southeast Presbytery Secretary, Toronto Southeast Presbytery

TS 2011 02 08 EM 10/11 - 188 TS Executive Minutes – Feb 8, 2011

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TS 2011 02 08 EM TS Finance and Property – Feb 14, 2011 10/11 - 189

THE UNITED CHURCH OF CANADA TORONTO SOUTHEAST PRESBYTERY FINANCE AND PROPERTY TEAM

Minutes of the meeting of the Finance and Property Team of Toronto Southeast Presbytery, held on Monday, February 14, 2011 at 4:00 p.m. at Toronto Southeast Presbytery Offices, 963 Pharmacy Ave., Scarborough, Ontario, with Thomas Clarke, Chair, presiding.

PRESENT: Thomas Clarke (Chair), Winston Roach, Aubrey Petersen, Nick Walker, Wayne White, Joan Chinnery, Clyde Harris, Anne Shirley Sutherland (Staff Support).

REGRETS: Hyacinth Robinson-Powell, Al Morson

CALL TO ORDER Tom Clarke called the meeting to order.

DEVOTION Wayne White provided the devotion with a prayer and reflection on Karen Armstrong’s Charter for Compassion.

1. Appointment of Secretary In the absence of a permanent secretary the Chair undertook to provide minutes for this meeting.

2. Agenda MOVED by Nick Walker and SECONDED by Joan Chinnery that the agenda be approved with the addition of two information items under Item 8. – Other and the removal of the Order of the Day for Bedford Park. MOTION CARRIED

3. Approval of Minutes: The secretary noted that Cosburn had been corrected throughout

MOVED by Aubrey Petersen and SECONDED by Winston Roach that the minutes of January 10, 2011 be approved as corrected. MOTION CARRIED

4. Business Arising i. 2011 Assessment Request from West Hill: Deferred until next meeting when the Treasurer will report on action taken.

ii. Payment to Toronto Conference of Assessment Arrears: Following the last meeting the Chair had conveyed to the Executive the results of the discussion in the Team. However, additional information in the Toronto Conference Executive Agenda for February, the absence of a request received from Toronto Conference and the Treasurer not being able to attend the Executive, resulted in the Executive deferring any discussion of our recommendation. It now appears that the arrears situation is less urgent.

The Treasurer provided a current report of assessments in arrears advising that: For 2009 – All assessment arrears had been cleared up For 2010 - Total in arrears: $9,714.50 - 1 pastoral charge had not paid any assessment and the Treasurer now acknowledges the oversight

TS FP 2011 02 14 10/11 - 190 TS Finance and Property – Feb 14, 2011

- 3 pastoral charges have not paid the 4th quarter or a significant part of a quarter. - 2 pastoral charges have overpaid - 2 pastoral charges underpaid by very small amounts

As the recommendation to the Executive would be applicable to any 2010 arrears not cleared up by the fall, the Treasurer will ask the Executive to give consideration to what was proposed.

5. Treasurers Report i. Previous Year (Jan 1/10 – Dec 31/10) The Treasurer presented a report for 2010 which is attached as Appendix “A”. It was noted that the under spending by Teams continued through 2010 and this represents lost opportunities for ministry. Also noted was that the Executive committed $6,000 from the 2010 surplus to cover the engagement of a consultant for the future of the Riverdale building. This needs to be shown as a fund set aside “below the line” in the 2011 statements.

ii. Current Year (Jan 1/11 – Dec 31/11) The Treasurer provided a statement for expenses for 2011 to end of January 31/11 which is attached as Appendix “B”. It was noted that the allocation of 2010 surplus will need to be redone once the $6,000 for Riverdale project is set aside.

iii. Other The Treasurer reported briefly on two Presbytery organized events which were well attended and demonstrate a positive response to these initiatives - The Treasurers’ Workshop on Feb 1/11 had 18 in attendance - The Ministry and Personnel Workshop on Saturday February 12/11 had over 70 in attendance representing 42 congregations, almost 66% of the total.

6. Bedford Park United Church Trustees Request for Consent for Redevelopment Application The Chair of Trustees of Bedford Park Congregation had been advised that representatives could attend forth this item but they did not take up the invitation. The Team had received and reviewed the request and resolution of the Bedford Park Congregation attached as Appendix “C” as well as the background information and drawings on file with the City Planning Department in respect to the application for approval and rezoning.

Motion Re Bedford Park Project And Rezoning

WHEREAS Bedford Park Pastoral Charge has been engaged in study and planning for the redevelopment of the congregational property at 100 Ranleigh Avenue, and

WHEREAS Toronto South Presbytery and Toronto Southeast Presbytery have been apprised of the progress of the redevelopment plans over a number of years, and

WHEREAS the Trustees of Bedford Park Congregation have been directed by the Bedford Park Church Council to make the necessary applications to the City of Toronto, and

WHEREAS the Trustees of Bedford Park Congregation have requested the consent of Toronto Southeast Presbytery for the redevelopment plan and the necessary applications to the Municipality of Toronto, and

TS FP 2011 02 14 TS Finance and Property – Feb 14, 2011 10/11 - 191

WHEREAS the Finance and Property Team of Toronto Southeast Presbytery is empowered to act as a Commission of the Presbytery in matters falling under Manual (2010) section 335,

IT IS MOVED BY Clyde Harris and SECONDED BY Winston Roach that Toronto Southeast Presbytery consent to the redevelopment proposal of Bedford Park Pastoral Charge and the application by the Trustees of Bedford Park Congregation for a revised redevelopment proposal and rezoning of the church property at 100 Ranleigh Avenue for a 5-story multi-use building consisting of a multi-purpose place of worship, community/programme space on the ground floor and 57 residential units for seniors on the upper four floors,

And further directs the Trustees that such further steps in the redevelopment including but not limited to 1. Any sale or transfer of title of the congregational property, 2. Loans and mortgages secured against the property held by the Trustees. 3. Financial plans and agreements, 4. Acceptance of construction contracts are subject to the prior written approval of the Finance and Property Team acting for the Presbytery and that condition will be included in any such agreements executed by or on behalf of the Trustees. MOTION CARRIED

Wayne White declared a conflict of interest and did not vote.

7. Presbyteries of Toronto Conference Corporation (PTCC) – Process re Application of Funds The Team considered a discussion document prepared by the Chair setting out what we know of the non operating source of funds available to congregations and the Presbytery, the operating parameters for PTCC funding and a preliminary outline of process. Many points were discussed and a number of points were clarified. The Chair will use the document as the basis for a more complete procedure. He noted that he had advised the Secretary of Presbytery that a recommended process would be forthcoming by June. There was general agreement that the Executive might appreciate a preliminary report or briefing before that date and the completion of the document.

8. Analysis of 2010 Yearbook Data (December 31, 2009 Statistical Forms and Insurance vs Property Value) Although Al Morson had provided an analysis which had been shared with the Team it was agreed to defer further discussion to the next meeting when Al could be present.

9. Update on Other Property Matters i. Manor Road Pastoral Charge Manse Sale: A document was received from Manor Road Pastoral Charge showing the final results of the sale of the manse and disposition of the proceeds which is attached as Appendix “D”. The sale which closed November 30, 2009 was approved by Toronto South Presbytery on June 29, 2009 (with correction by Finance and Property on November 9, 2009) had a requirement of a final reporting.

Motion To Receive MOVED BY Nick Walker and SECONDED BY Wayne White that Finance and Property Team receive the statement from the Trustees of Manor Road United Church setting out the funds received on closing from the sale of their manse and the disposition of those funds.

TS FP 2011 02 14 10/11 - 192 TS Finance and Property – Feb 14, 2011

MOTION CARRIED

ii. Metropolitan United Church Redevelopment: The Chair reported on a contact with John Lloyd, the incoming Chair of the Metropolitan United Church Board, and an email inquiry from Bruce Peckover regarding clarification of a belief that in the event of a property sale, Presbytery would have a claim on the proceeds. The Chair assured both parties that such was not the case. In clarifying the Guidelines in response to Bruce Peckover’s questions he advised to the effect that any sale would require a plan of disposition of proceeds which Presbytery (F&P) must approve but that the first call on the proceeds would be the needs of the congregation.

iii. Dentonia Park United Church: The Chair advised that he had been in contact with the Chair of the Board regarding any progress on their move and sale of property. There had been none but a meeting of the Board was scheduled. The Chair has begun looking for people of experience who might be willing to join a sales committee to assist.

iv. Leaside United Church: Nick Walker provided a brief summary of Leaside’s discernment to date. Since November 2009, an Ad Hoc Capital Needs Committee has been looking at options for improving the Leaside Building. An initial architectural report suggested improvements of about $1,000,000 would be required. They have also engaged in a study to identify the core values of the congregation as critical to the planning and decision making. A further architectural report identified what redevelopment of the building and site might be possible. They are also going to look at other options including consultations with other congregations. The results of this planning will be going forward to the congregation. Nick has been encouraging them to brief our Team at the earliest opportunity.

v. Appeal of Harmonized Bylaws: The Chair reported that he will be contacting his counterpart in Toronto South West Presbytery preliminary to discussions with Erik Mathieson in the Property Unit of the General Council Office regarding the appeal and preparations that may be required. Some funding will likely have to be found.

10. Other i. Centennial-Rouge United Church: Anne Shirley Sutherland advised that the congregation is considering its options but appears not to have followed up on possibilities discussed in earlier meetings. At their request Paget Blaza has provided some facilitation. A decision may be forthcoming at their Annual General meeting.

ii. Purchase of a Church: Anne Shirley Sutherland was contacted by a REMAX agent who is looking to purchase a church in Scarborough for a Seventh Day Adventist Congregation who might then rent back to the United Church congregation. There was a brief discussion of where in the Presbytery such an idea may have traction.

11. There being no further business the Chair declared the meeting terminated at about 6:40 pm

______Thomas Clarke Chair and Secretary Protem

Next Meetings

Monday, March 14, 2011 4:00 pm to 6:30 pm Devotion by Joan Chinnery Monday, April 11, 2011 4:00 pm to 6:30 pm

TS FP 2011 02 14 TS Finance and Property – Feb 14, 2011 10/11 - 193 APPENDIX A – Financial Statement - December 31, 2010

TS FP 2011 02 14 10/11 - 194 TS Finance and Property – Feb 14, 2011 APPENDIX “B” – Financial Statement – January 31, 2011

TS FP 2011 02 14 TS Finance and Property – Feb 14, 2011 10/11 - 195 APPENDIX C – Correspondence and Request from Trustees of Bedford Park United Church

TS FP 2011 02 14 10/11 - 196 TS Finance and Property – Feb 14, 2011 APPENDIX C – Correspondence and Request from Trustees of Bedford Park United Church

TS FP 2011 02 14 TS Finance and Property – Feb 14, 2011 10/11 - 197 APPENDIX D – Manor Road United Church – Manse Sale Closing Statements and Disposition of Funds

Manor Road Pastoral Charge Manse Proceeds

Manse. The Manse has now been sold. The sale price was $1,095,200.00. Net of expenses, MRUC received $1,037,448.88 ($43,123.50 real estate commission, $1,456.95 legal fees and disbursements, $13,690.00 minus $519.33 closing adjustments). $700,000 has been set aside to pay the Minister’s housing allowance, leaving $337,448.88. 10% of this amount was donated to the four charities approved by the congregation as follows:,

Ø Green Phoenix Project (King and Dunn Streets) - $8,437.22

Ø United Church of Canada Mission and Service Fund - $8,437.22

Ø Christian Resource Centre (Regent Park) - $8,437.22

Ø Sleeping Children Around the World - $8,437.22.

The remainder has been paid into the Manor Road Special Gifts Fund

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TS FP 2011 02 14

TSP Education & Students Feb 15, 2011 10/11-199

TORONTO CONFERENCE Toronto Southeast Presbytery Education & Students Commission – February 15, 2011

Present: Teresa Burnett-Cole (staff), June Cavers, Bruce Galbraith (chair), Ann Howes, Darren Liepold, Pam Lock (note-taker), Chris Miller, Ron Nickle, Norm Seli, Ella Taylor-Walsh, Ila Vaculik Regrets: Win Koneri, Karl Lam, Joan Silcox-Smith, Paul Stott,

Opening: o Bruce welcomed everyone, and introduced our new member, Ron Nickle o Pam gave a reflection on leadership styles (Moses and Aaron), reading from Holy Conversations by Gil Rendle and Alice Mann. Norm kindly offered to do the opening reflection on March 22nd.

Announcements o At the March plenary meeting of Presbytery, the Education & Students Commission will be giving an Accountability Report. Teresa has recruited three candidates to lead worship at this meeting – Margaret Mooney, Lorrie Daly-Price and Henry Poutiainen. Ian Kellogg and Kristin Philipson, our ordinands, will speak – (Conference dry run !). The inquirers will be invited to attend this meeting. Earlier that day Teresa will be conducting a workshop for all ordinands of Toronto Conference. o Teresa announced that in September E&S teams from all four presbyteries will be invited to a workshop on inter-presbytery communication.

Minutes from January 11, 2011

MOTION: Norm Seli / Ella Taylor-Walsh that we approve the minutes of January 11, 2011 as circulated. CARRIED.

Business Arising o Bruce, Ella and Norm reported on their meeting last week with Karen Bowles about her internship.

MOTION: Chris Miller / June Cavers that the E&S Commission approves the four- month internship of Karen Bowles at St. John’s Alliston. CARRIED. New Business Correspondence with Conference Interview Committee Pam and Bruce received a letter from David Allen in late January that the Conference Interview Committee had been informed of a letter of concern about a candidate who was to be interviewed. Legal advice had been sought and the CIC agreed that no names should be used and the letter should go to the presbytery involved. Three questions were to be addressed:

TS 2011 02 15 ES 10/11-200 TSP E&S,Feb 15, 2011

1. Is there any new information that has not been dealt with by the E&S process? 2. Does it relate directly to the candidate’s fitness for ministry? 3. Does it relate directly to the recommendation to be ordered/admitted?

After discussion of the letters, the following motion was made:

MOTION: Norm Seli / Ella Taylor-Walsh that E&S, having considered the correspondence, are satisfied that the three conditions/questions have been met and the matter is concluded. CARRIED.

Upcoming Action Items o We will interview Henry Poutiainen at the March meeting regarding his mid-term evaluation th o Bruce will accompany Darren Liepold to the March 9 interview at CIC for Interim accreditation. th o Ila will likely accompany Dan Benson to his interview on March 9 to be accepted as a candidate. o Bruce, Pam and Teresa will be in touch with Alydia Smith about internship plans. o Alcris Limongi: We will review her file before we contact her about re-activating her candidacy.

Scheduled Interviews for March 22nd o Henry Poutiainen o Susan Evans

Items Deferred to March o Detailed review of candidates on our Master List o Budget

Adjournment: 4:00pm

Tentative Schedule of Meetings (1-4pm at the Presbytery Offices except June 14)

Tuesday March 22, 2011 Tuesday April 12, 2011 Tuesday May 10, 2011 Tuesday June 14, 2011 4pm and dinner at Ila’s

______Bruce Galbraith, Co-Chair Pam Lock, Note-taker

TS 2011 02 15 ES TS Executive Minutes – March 1, 2011 10/11 - 201

TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY Tuesday, March 1st, 4:30 pm – 7:00 pm

MINUTES OF THE EXECUTIVE MEETING

Attending: John Lee (Chair), Paget Blaza, Harry Brown, Eilert Frerichs, Clyde Harris, Abigail Johnson, Lynda McCowan, Jim McKnight, Peter McNaughton (Secretary), Lynella Reid-James, Anne Shirley Sutherland (Staff). Absent: John Smith

Call to Order & Agenda Review John Lee, Chair, called the meeting to order at 4:30 p.m.

MOTION: Peter McNaughton/Clyde Harris that the agenda be approved with the following changes: Add Centennial Rouge; discussion around process re: Admittands Defer: Staffing; Assessment Arrears policy CARRIED. Worship Lynda McCowan led worship with reflections on Christian leadership

Check-in Members reflected on their expectations when they were asked to participate on Executive and whether those expectations have changed over time.

Approval of Minutes from February 8, 2011

MOTION Peter McNaughton/Lynella Reid James that the minutes of the executive meeting of February 8, 2011 be approved as written. CARRIED. Business Arising from Previous Minutes o Glen Ayr The letter from John Joseph Mastandrea on the MOR Group was briefly discussed, noting that the Group is raising a much larger question. Is the role less what Presbytery is doing but more a sharing of what we are each doing? A series of workshops for congregations to explore together/develop bank of ideas could be considered.

Executive asked that consideration be given to changing the title of the document commissioned by Pastoral Oversight (Between a Rock and Hard Pace) to something more positive and more line with our mission/vision statement.

o PTCC Financial Statements

Finance and Property Team will keep Executive briefed on the PTCC

o Tamil Community Steering Committee

The Group have set a time for their first service, which will be held in the Presbytery Office Sanctuary. The hope is that they will ultimately become a congregation,

TS 2011 03 01 EM 10/11 - 202 TS Executive Minutes – March 1, 2011

Correspondence

Date Topic Action Dec 10, 2010 Letter from David Allen re Conference Agenda Item, see below AGM Letter from Marg Walker re Conference Referred to Agenda Planning Theme Feb 14, 2010 Letter from Knox (John Chantler) re Referred to Finance and Property; Assessments ; requesting information response from Tom Clarke has been given Feb 17, 2010 Email : David Allen reply re: PTCC/TUCC For information Feb 18, 2010 Email: GCO – re draft Statement on Has been circulated to Ministry personnel Ministry by National Office Feb 21, 2010 CanKor donation receipt ($500) Receive for information Feb 24, 2010 Email from Church of the Master re Referred to Pastoral Relations CALL February 25 Letter from John Joseph Mastandrea re See Matters Arising above MOR Group

In discussion concerning the Knox Agincourt letter, it was noted that there may be need to produce something explaining what Presbytery does and who the contact people are. PRC/POT have developed such a list. Anne Shirley will circulate this to members of Executive. The Secretary will ask the Chairs to provide some feedback on how this process is working. Some training on the roles and responsibilities of lay Presbytery reps from congregations may be desirable.

MOTION- Peter McNaughton/Eilert Frerichs That the correspondence be received with actions as noted CARRIED. The Secretary will send a copy of Tom Clarke’s response to John Chantler; and David Allen’s response to our letter regarding PTCC/TUCC to Jim McKnight

Financial Report

The Treasurer noted that financial statements dating to the end of February will be available by end of week.

Regarding Assessments for 2010 – as of the end of January approximately $10,000 is outstanding; one church accounts for about half this amount, but this is probably an oversight on the part of that church. One church has overpaid by $900 which will be applied to 2011.

The 2010 Financial Statements will reflect the $6,000 set aside by Executive for the preparation of a Community Feasibility Study as requested by the Mission Strategy Group.

Other Business

1) Centennial Rouge

Correspondence has been received stating that at their Annual Meeting a motion was passed stating that worship services will cease and they will close their doors on June 30, 2011. It was noted that this motion does not specify whether the congregation wishes to disband or cease to exist. Finance and Property Team was asked to clarify the intention of Centennial Rouge in this regard and to prepare the necessary motions for presentation at a future Executive meeting. It was noted that Presbytery needs to be visible and present at the final service.

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MOTION: Clyde Harris/Harry Brown That Pastoral Oversight and Finance and Property form a consultation group to oversee the process. Paget Blaza is to be included in this group.

CARRIED.

2) Assessment Arrears policy

This item was deferred pending receipt of a formal request from Conference Executive.

3) Report from Conference Executive

Paget Blaza noted that Michael Blair had a made a good presentation on “hearing other voices/diversity” in the church. The Conference website should be referenced for complete minutes.

The Secretary will distribute the letter from the Chair of Conference re: oversight visits to members of Executive.

4) Conference AGM

a) Delegates to Conference

Re-done MOTION: Paget Blaza/Lynda McCowan that in accordance with Section 410(e) of The at March Manual, 2010, Toronto Southeast Presbytery names the duly elected lay 15 plenary representatives of each congregation to Presbytery as persons eligible to attend the meeting. 87th annual meeting of Toronto Conference (2011) as voting members. See list of names, Appendix A. In this regard, Executive noted that any pastoral charge lay representatives elected between now and May 27th may be added as voting members to this year’s Annual Meeting. CARRIED.

Executive referred the selection of youth delegates to Congregational Life and Youth and also asked that the letter from Marg Walker regarding Youth at Conference be sent to congregations as a separate Newsbundle with a request to forward potential nominations to Presbytery Office as soon as possible.

b) Presbytery Report

The Chair and Secretary are drafting the report and will circulate it for comments.

c) Other

MOTION: Harry Brown/Jim McKnight That Executive authorizes establishing a Commission pursuant to Section 31 of the Manual. CARRIED.

The following retirees will be recognized at this year's AGM: Chris Miller, Lorna Joblin, Mary Collins, Peter Wyatt

AND the following deceased members will be remembered: Ronald Arkwright, Richard Davidson, Arthur Dayfoot, Donald Ray

MOTION Jim McKnight/Harry Brown That the time for this meeting be extended to 7:00 p.m. CARRIED.

TS 2011 03 01 EM 10/11 - 204 TS Executive Minutes – March 1, 2011

5) Items arising from Team Minutes No minutes have been received

6) Nominations No report

7) Retreat Harry will ensure that a reminder email on time and location is sent to participants.

8) Agenda Planning The format for the March plenary was outlined. Executive delegated to the Secretary discretion in the process regarding the reading of names of Admittands. subject to the requirements in The Manual 2010.,

9) White Privilege Conference

MOTION Abigail Johnson/Jim McKnight That Peter McNaughton plus one other individual be approved to attend this conference at an estimated cost of approximately $2,000. Anne Shirley will assist in finding the second suitable candidate. CARRIED.

10) Staffing – Harry Brown This item was deferred.

Adjournment On motion of Abigail Johnson, the meeting adjourned at 7:00 p.m.

NEXT MEETING: Tuesday April 12th, 4-6:30 pm at 963 Pharmacy Ave. ** Send agenda items to Wendy by close of day, Thursday April 7 at [email protected]

Abigail has volunteered to lead worship

______John Lee Peter McNaughton Chair, Toronto Southeast Presbytery Secretary, Toronto Southeast Presbytery

TS 2011 03 01 EM TS Pastoral Relations March 1, 2011 10/11-205

TORONTO SOUTH EAST PASTORAL RELATIONS COMMISSION Tuesday, March 1st, 2011 6 :00 pm Potluck Dinner Meeting at Presbytery Office Minutes ATTENDING John Joseph Mastandrea, Chair, Larry Beech, Doug Bellamy, Harvey Bride, Jean Day, Johmann Kwong, David Wood, Cheryl-Lynn MacPherson, Beth Moore, Mary Ethel Morton, Edith Ann Shantz, Susan Smith, Teresa Burnett-Cole GUEST: Peter McNaughton; REGRETS: John Brown, Malcolm Sinclair

1. WELCOME and opening prayers 2. NOTE TAKER – Susan Smith 3. APPROVAL OF AGENDA as amended

MOTION by: Cheryl-Lynn Macpherson/Mary Ethel Morton CARRIED. 4. REVIEW AND APPROVAL OF MINUTES

MOTION by: Doug Bellamy/Cheryl-Lynn Macpherson That the minutes of February 1st AND December 8 (phone poll) be approved as circulated. CARRIED. 5. CORRESPONDENCE a. Pastoral Charge Supervisor’s Report at Glen Ayr

MOTION by: Mary Ethel Morton/David Wood that the report be noted as received. CARRIED b. Glen Rhodes Interim Minister report received for information c. Mission Oversight Relations Steering Group discussed. d. Metcalfs resigning as connection to the retirees. Need to discuss who will take on these responsibilities at the next meeting. e. Informal lunch on March 15th at Eglinton St Georges

6. ACTION ARISING from Previous Minutes/Discussion Items . Paul Neary – was a valid SIN received prior to Feb 28th, 2011? SIN card has been received.

7. IN CAMERA ITEMS

MOTION by: Beth Moore/Doug Bellamy that the meeting move in camera. CARRIED. MOTION by: Edith Ann Shantz/David Wood that the meeting move back into committee of the whole. CARRIED.

TS 2011 03 01 PR 10/11-206 TS Pastoral Relations March 1, 2011

8. PASTORAL CHARGES REQUIRING ACTION a. Bedford Park - change in Ministry Position Description – can they postpone a JNAC? - yes. This is received for information purposes only. b. Rosedale United – not currently on ADP and still in discussion but they are committed to making it work c. Eastminster Job Categorization

(MEPS 462 RC) PASTORAL CHARGE REQUEST FOR CATEGORIZATION See The Manual Sections 345, 363, 364, 368 MOTION by: Cheryl-Lynn Macpherson/Mary Ethel Morton that the Pastoral Relations Commission of Toronto Southeast Presbytery accept the Job Description from Eastminster United Church and that upon recommendation of Eastminster Pastoral Charge approve the categorization of the job description for a Designated Lay Minister Pending motion for appointment CARRIED.

d. Knox United – appointment of David Bruce and Peter Wyatt

Appointment - PETER WYATT See The Manual Sections 041.1(d), 058(d), 058(e), 062, 315, 340-345, 350, 389(b) v., 389(b) xii MOTION by Johmann Kwong/Edith Ann Shantz that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Knox Pastoral Charge and appoint Peter Wyatt , supply, from March 1, 2011, to April 30, 2011 part-time at 20 hours per week, with the following terms for category F: Salary 25,164 per annum, housing allowance 11,250 per annum, basic telephone 600 per annum, Continuing Education and Learning Amount 1080 per annum, and all other terms according to The Manual and, that in accordance with The Manual section 058(d), 058(e) this appointment does not require an act of covenant. CARRIED. Appointment - David Bruce See The Manual Sections 041.1(d), 058(d), 058(e), 062, 315, 340-345, 350, 389(b) v., 389(b) xii MOTION by Mary Ethel Morton/ Doug Bellamy that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Knox Pastoral Charge and appoint David Bruce , intentional interim, from May 1, 2011, to June 30, 2012 full-time, with the following terms for category F: Salary 50,328 per annum, housing allowance 22,500 per annum, basic telephone 600 per annum, Continuing Education and Learning Amount 2160 per annum, and all other terms according to The Manual and, that in accordance with The Manual section 058(d), 058(e) this appointment does require an act of covenant. CARRIED.

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e. Bloor Street United – approval of JNAC report

MOTION by: Susan Smith / Beth Moore that the Pastoral Relations Commission of Toronto Southeast Presbytery approve the Joint Needs Assessment report from Bloor Street United Church or Pastoral Charge, and that a Vacancy be declared for two part-time positions (Community Builder and Pastoral Care Coordinator) at Bloor Street United Church, effective February 16th, 2011 based on the recommendations approved by the Official Board and Pastoral Charge and that the Pastoral Relations Commission of Toronto Southeast Presbytery establish a Joint Search Committee at Bloor Street United Church and appoint Michael Cottrell and Susan Smith as the Presbytery representatives CARRIED. f. St. John’s – approval of JNAC report

MOTION by Larry Beech/Edith Ann Shantz that the Pastoral Relations Commission of Toronto Southeast Presbytery, receive the Joint Needs Assessment Report dated February 20, 2011 from St. John’s United Church and declare a vacancy for a full time Minister of Word, Sacrament and Pastoral Care based on the recommendations approved by the Official Board and Pastoral Charge.

that the Pastoral Relations Commission of Toronto Southeast Presbytery establish a Joint Search Committee at St John’s United Church and appoint Beth Moore and Edith Ann Shantz as the Presbytery representatives CARRIED. g. Presteign-Woodbine – approval of JNAC report

MOTION by Beth Moore/ Doug Bellamy that the Pastoral Relations Commission of Toronto Southeast Presbytery, receive the Joint Needs Assessment Report dated February 27, 2011 from Presteign-Woodbine Pastoral Charge and declare a vacancy for a full time Minister of Word, Sacrament and Pastoral Care based on the recommendations approved by the Official Board and Pastoral Charge. that the Pastoral Relations Commission of Toronto Southeast Presbytery establish a Joint Search Committee and appoint Jean Day and David Wood as the Presbytery representatives CARRIED.

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9. RETAINED ON ROLL

(PR 442 RR) RETAINED ON THE ROLL - Bruce Ervin See The Manual Section 314(d) MOTION by Johmann Kwong/Beth Moore that the Pastoral Relations Commission of Toronto Southeast Presbytery concurs with the request of Bruce Ervin of the Order of Ministry to be Retained on the Roll of Presbytery for the Pastoral Year, Feb 1, 2011 to June 30, 2011 for the reason of “In search of a call/appointment”. CARRIED.

10. UPDATE ON JSC’S a. Church of the Master in the interviewing stage. Will be bringing forward a recommendation shortly. Beth Moore and Ron Ewitt Presbytery Reps b. Bloor Street United just started. Susan Smith and Michael Cottrell Presbytery Reps c. Presteign-Woodbine starting this month. Jean Day and David Wood Presbytery Reps d. St John’s starting this month. Beth Moore and Edith Ann Shantz Presbytery Reps

11. Update on JNAC’s . a. Eastminster starting - Susan Smith/ Rev John Lee/ Rev Hans Van Nie (Presbytery Reps) b. Glen Ayr in progress- Mary Ethel Morton/ Margaret Collard (Presbytery Reps) c. Iondale Heights is getting started- Doug Bellamy/Chris Miller (Presbytery Reps) d. Lawrence Park is in progress - Chris Levan/Roger Hutchinson(Presbytery Reps) e. College Street to be approved by the Board - Malcolm Sinclair/ Nicole Bourassa-Burke (Presbytery Reps) (Peter is the Pastoral Charge Supervisor) f. Birchcliff Bluffs - not yet started – anticipate a Fall start. Leslee Alfano (need a lay person) is the Presbytery Rep g. Knox United is getting started. Johmann Kwong /Mary Ethel Morton (Presbytery Reps) h. Wexford Heights - starting with a pre JNAC. Brent Bittner /John Gregory Smith (Presbytery Reps)

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12. OTHER BUSINESS 1. Protocols for Supply positions to be developed and discussed at the next meeting. Cheryl-Lynn MacPherson will draft for discussion. 2. Centennial Rouge announced at their last annual meeting that they will be closing effective June 30th, 2011. Finance and Property will be working with Pastoral Oversight to determine next steps. 3. The pastoral care charge sheet has been updated

13. CLOSURE

14. NEXT MEETING, April 5th 6:00 pm at the Presbytery Office

------John Joseph Mastandrea, Chair Susan Smith, Secretary TSP Pastoral Relations TSP Pastoral Relations

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THE UNITED CHURCH OF CANADA TORONTO SOUTHEAST PRESBYTERY FINANCE AND PROPERTY TEAM

Minutes of the meeting of the Finance and Property Team of Toronto Southeast Presbytery, held on Monday, March 14, 2011 at 4:00 p.m. at Toronto Southeast Presbytery Offices, 963 Pharmacy Ave., Scarborough, Ontario, with Thomas Clarke, Chair, presiding.

PRESENT: Thomas Clarke (Chair), Winston Roach, Al Morson, Nick Walker, Wayne White, Joan Chinnery, Clyde Harris, Anne Shirley Sutherland (Staff Support).

REGRETS: Hyacinth Robinson-Powell, Aubrey Petersen

CALL TO ORDER Tom Clarke called the meeting to order at 4:00 pm.

DEVOTION Joan Chinnery provided a reflection on getting older and fulfilment of the hopes of younger years in the form of a story about three trees.

1. Appointment of Secretary In the absence of a permanent secretary the Chair undertook to provide minutes for this meeting.

2. Agenda MOVED by Al Morson and SECONDED by Joan Chinnery that the agenda be approved with the addition of two items under correspondence. MOTION CARRIED

3. Approval of Minutes: MOVED by Nick Walker and SECONDED by Wayne White that the minutes of February 14, 2011 be approved as corrected. MOTION CARRIED

4. Business Arising i. 2011 Assessment Request from West Hill: The Chair will respond to this using the content in the response to John Chantler as a guide.

ii. Payment to Toronto Conference of Assessment Arrears: Because no action will be required until October, Executive has deferred dealing with what Finance and Property proposed. This will give an opportunity to clarify the expectations of Toronto Conference Executive as well.

5. Treasurers Report i. Current Year (Jan 1/11 – Dec 31/11) The Treasurer provided a statement for expenses for 2011 to end of February 2011 (Note error in Actuals heading) which is attached as Appendix “A”. It was noted that - Agenda Planning looks low given the likely cost of the January Plenary. - Outreach should be budgeted at $45,000 not $50,000 because the current year grants of $5,000 from the St. Enoch’s fund are paid directly by Toronto United Church Council.

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- The quarterly Outreach Grants of $9,000 are less than ¼ of the budget because the Malvern Community Outreach grant is being held pending clarification of their current budget and staffing costs.

ACTION: Treasurer will check out status of bills from January plenary.

ii. Assessment Update The Treasurer noted that for 2010 most of the large outstanding balances had been cleared but that there was approximately $2,200 outstanding including $1,800 owed by Trinity – St. Paul’s.

iii. Other The Chair had previously shared the letter in response to a concern from John Chantler of Knox United. The Team expressed its pleasure at the scope and clarity of the letter. It was noted by Nick Walker that the response had been positively received.

6. Presbyteries of Toronto Conference Corporation (PTCC) – Process re Application of Funds The Team reviewed a Draft Practice “Grant Application Process – Presbyteries of Toronto Conference Corporation (PTCC).” A number of corrections and clarifications were made. The Chair will make changes to the draft including putting information about other sources of grants and loans into an appendix. The intention is to send the revised draft to the Executive for discussion at its April meeting.

7. Analysis of 2010 Yearbook Data (December 31, 2009 Statistical Forms and Insurance vs. Property Value) The analysis of the data that Al Morson had undertaken had been previously distributed to the Team. An initial spreadsheet looked at Columns 25 (Value of Building and Contents), 29 (Value of Land) and 30 (Insurance carried on Building and Contents). Nine pastoral charges were identified as being insured for less than 90% of value of building and contents including the five noted last year. Two of these Bedford Park United Church and Iondale United Church had responded and identified an erroneous evaluation which has yet to be corrected in the reporting. In some cases the estimated value has increased significantly from a year ago but not the insurance. Those congregations requiring follow up are:

CONGREGATION BUILDING & INSURED RATIO RATIO CONTENTS VALUE 2010 2010 2009 EVALUATION 2010 College Street $ 2,500,000 $ 2,146,700 86% 105% Don Mills – Thorncliffe Park $ 4,728,000 $ 3,596,635 76% 65% Hope $ 8,793,262 $ 3,793,262 56% 100% Knob Hill $ 2,000,000 $ 1,300,000 65% 65% Lawrence Park Community $ 6,760,000 $ 4,760,000 70% 100% Parkwoods $ 3,001,358 $ 2,600,000 87% 92% Saint Luke’s $ 13,000,000 $ 4,000,000 31% 31%

There was discussion on whether the MPAC assessment would be a useful source of information on the building evaluation or whether there is a current insurer’s valuation. This needs to be checked out by Team members who have access to their church’s recent MPAC report. It was agreed that the Chair would prepare a letter as per last year to go out to the Trustees of the above listed congregations. The letter will provide an explanation of why Trustees should be concerned, particularly that in the event of a partial loss insurers will pay only partially based on the percent of coverage.

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ACTION: Chair to prepare and circulate draft letter and arrange for sending out. ALL to check on their church’s most recent MPAC report.

8. Analysis of 2010 Yearbook Data Al Morson had extracted and distributed Yearbook data for all Toronto Southeast Presbytery congregations focussing on membership, attendance, givings, total raised, total expenses, endowment funds and liabilities. From these he determined givings per identified giver, amount raised per member, expenses per member, amount raised – expenses, and an “activity measure” of the sum of baptisms, marriages and funerals. There followed a wide ranging discussion on the significance and accuracy of the statistical data, particularly what represented givings in support of church operations and what might be a true operating deficit. There was agreement that the data could/should be useful as an indicator of congregational health and a need for more detailed follow-up. Changes from year to year may be a more potent indicator, particularly a growing deficit and/or draw down on investments. Al Morson indicated that he would be prepared to talk to Tom Broadhurst of the General Council Office to clarify what goes into the data and how it might be useful. ACTION: Al Morson to talk to Tom Broadhurst about Yearbook data

9. Update on Other Property Matters i. Metropolitan United Church Redevelopment: The Chair reported on further conversations with Bruce Peckover about Metropolitan United Church strategy for trying to get the development unstuck. It was agreed that at some point when the discussions are well advanced or complete they would have to bring the changes back to Finance and Property.

ii. Dentonia Park United Church: The Chair reported that there had been no significant progress on the move and sale but that he understood that a congregational meeting had been scheduled.

iii. Leaside United Church: A letter had been received and distributed from Fraser Holman, Chair, Capital Needs Committee of Leaside United Church, conveying a report of the committee’s work for the congregational annual report. The Chair and Fraser had discussed that Leaside would provide a briefing to the Finance and Property Team at our June meeting.

iv. Centennial-Rouge United Church: The Executive has received the request from Centennial-Rouge that they close as of June 30th and has directed that Finance and Property and Pastoral Oversight form a consultation group to oversee the process. The material from Centennial-Rouge including their motion and 2010 annual report had been distributed to the Team. The process would include meeting with the Board of Centennial- Rouge to hear of any plans they may wish to propose for the disposition of assets. It was noted and there was some discussion of the Wesleyan Cemetery and its relation to the congregation and need to clarify this. Wayne White and Tom Clarke will represent Finance and Property Team in the consultation.

v. Appeal of Harmonized Bylaws: The Chair had shared with the Team email correspondence with Erik Mathieson in the Property Unit of the General Council Office regarding the appeal and preparations that may be required. The Chair will clarify the amount of funding required and prepare a proposal for approval of the Executive at its next meeting. The source of funds will be a variance in the current operating budget which may have to be covered by the contingency fund. It was noted that the cost would be small compared to the future benefit to congregations who may be renovating and dealing with zoning requirements ACTION: Chair to prepare funding proposal for approval of Executive

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vi. Bloor Street United Church: The Chair reported on a conversation with Michael Hilliard regarding their redevelopment plans which have evolved to the issuing of an request for expression of interest (EOI) document which was shared with the Team. He has agreed to attend our April meeting to provide an update briefing.

vii. Saint Luke’s United Church: The Chair has had a conversation with Bob Keel of Saint Luke’s who was stirred by reading the guidelines document to advise that they had begun to think about their building. As a first step they have engaged an architect in the person of Charles Rosenberg (Hildich Architects) to provide a study of the building.

10. Correspondence A letter was received from Douglas duCharme, Chair, Mission Strategy Team seeking input to the Presbytery Mission Strategy Discussion. Specifically we are asked to consider two questions through the lens of our work 1. What questions should a Presbytery mission strategy be seeking to answer from our perspective? 2. What would this document need to consist of, or look like to be useful to our work? In a too brief discussion the following points were made • Priority questions are  how to handle change  how to identify and encourage healthy sustainable congregations  what are the new models for congregations  how do buildings service mission/vision of congregations • Other questions  Congregational Viability – how to determine  Rationalization of resources to service the church  Future role of church buildings As the response date is April 15th we can review these at our next meeting.

11. There being no further business the Chair declared the meeting terminated at about

______Thomas Clarke Chair and Secretary Protem

Next Meetings

Monday, April 11, 2011 4:00 pm to 6:30 pm Monday, May 9, 2011 4:00 pm to 6:30 pm

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Toronto Conference Toronto Southeast Presbytery Plenary Meeting

March 15, 2011 –Presbytery Offices – 963 Pharmacy Ave.

PRESENT Ministry Personnel (retained/appointed/called, including DLM’s): Scott Boughner, Sarah Bourcier-Miller, Margaret Collard, Douglas duCharme, Brian Elcombe, Ron Ewart, Eilert Frerichs, Alan Hall, Deborah Hart, Eiko Hosaka, Ann Howes, Won Hur, Lorna Joblin, Hae Bin Jung, Hoon Kim, Jong Bok Kim, John Lee, Darren Liepold, Cheryl-Lynn MacPherson, John Joseph Mastandrea, Jim McKnight, Peter McNaughton, Randy Naylor, Vicki Obedkoff, Jennifer Palin, Linda Petrides, Ellen Redcliffe, Alan Rush, Debra Schneider, Cynthia Scott, Edith-Ann Shantz, Malcolm Sinclair, Ambury Stuart, Martha ter Kuile, Hans van Nie, Barbara White, Ralph Wushke, Peter Wyatt (38) Retired Ministry Personnel: Larry Beech, John Brown, Richard Cammidge, Johmann Kwong, Rob Metcalf, Marion Pope, Walter Ridley, Ella Taylor-Walsh, Peter Wyatt (9). Lay Presbyters: Fred Angus, George Bartlett, Beverley Bennett, Paget Blaza, Ross Boden, Harvey Bride, Harry Brown, Joan Chinnery, Young-Ha Cho, James Chong, Pat Clark, Tom Clarke, Tina Conlon, Jamir dela Paz, Barbara Edwards, Lea Elcombe, Lorie Fairburn, Bruce Galbraith, David Gillingham, Clyde Harris, Manley James, Michael Kennedy, Jean Lee, John Lloyd, Michael Locey, Pam Lock, Donna Lockhart, Lynda McCowan, Ken McEvoy, Jim McKibbin, Sue Metcalf, Beth Moore, Alan Morson, Flo Morson, Mary Ethel Morton, Cynthia O’Connell, Lynella Reid-James, Winston Roach, Bill Scott, Ron Scott (Northlea Alt Lay Rep), Vicki Smith, Paul Stott, Amy Thornton, Ila Vaculik, Marg Walker, Marni Whitaker, Wayne White, Enid Wilson, David Wood (47) Other (Staff, Candidates, Visitors): David Grant Allan (Inquirer-Manor Rd.), Doreen Burton (Centennial), Karen Croxall (Inquirer-Leaside), Lorrie Daly-Price (Candidate), Alexa Gilmour (Ordinand - SW), Emily Gordon (CDM – Bloor St.), Ian Kellogg (Ordinand – TS), Carmen Palmer (Candidate), Henry Poutiainen (Candidate), Wendy Miller (staff), Anne Shirley Sutherland (staff), Jackie Van’t Voort (Candidate) (12)

REGRETS: Presbyters: Doug Bellamy, Daniel Benson, Marie Blasioli, Rosalie Bradley, Barry Brooks, Teresa Burnett-Cole, Mary Collins, Sue Comish, Lorraine Cowley, Marion Current, Karen Dale, Kathy Edmison, Sandra Evan-Jones, Frank Gabourel, Roger Hutchinson, Paul Hutchison, Anne-Louise Jannaway, Jennifer Janzen-Ball, Abigail Johnson, Janet MacPherson, Susan McAllister, Wenh-In Ng, Doug Norris, Leigh Olson, Aubrey Peterson, Kristin Philipson, Norm Seli, John Taylor, Clarice Terry, Dieter Wutherich, Joan Wyatt. (31)

Roll Category Roll Present Ministry Personnel (retained/appointed/called, including 100 38 DLM’s) Retired Ministry Personnel 78 9 Lay Presbyters 94 47 Other (Staff, Candidates, Visitors) ---- 12 Total 272 106

At its November 2010 meeting, Toronto Southeast Presbytery adopted the 2nd Definition Quorum as given in the Manual: Total Presbyters: 100 plus 78 plus 94 = 272 Total Required: 1/5 of 272 = 55 of which 1/3 are Ministry and 1/3 are Lay (1/3 of 55 = 19)

5:45 p.m. Dinner – was Irish Stew, catered by Chris Burry.

Constitution of the court – John Lee, Chair constituted the court and welcomed all at 7: p.m.

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Quorum: A quorum was present and maintained throughout the meeting

Introductions, etc. John Lee Chair, introduced: New Presbyters— Michael Locey (lay rep. St. Andrew’s) David Gillingham, (lay rep Cosburn Rev. Linda Petrides OM, Cosburn Enid Wilson (lay rep. Eastminster) (Eva Chung (lay rep-Toronto Chinese UC) and Marie Blasioli (lay rep Hope) were absent) Visitors David Allan guest Manor Road UC Doreen Burton Centennial Rouge UC Emily Gordon Bloor Street UC Jackie Van’t Voort student

Peter McNaughton, Secretary extended thank you’s to the following retiring Presbyters Andrew Cassidy, Eastminster Evelyn Turner, Cosburn Ingrid Kimball, Centennial-Rouge

In Remembrance- The Secretary, Peter McNaughton shared some words and led a moment of prayer and silence for Rev. Susan and Rev. Peter Thompson, on the death of their father; Leigh Olsen on the death of her father in the United States, and Basil Coward, on the death of his father this past Wednesday in Barbados

The Court also held in its prayers Frank Gabourel, recovering from surgery, all those affected, throughout the world, by civil unrest, by earthquakes and tsunamis, those who have lost what they hold dear, all those who suffer in any way and the people of Centennial-Rouge who have voted to close at the end of June, and others known to members of Presbytery and who are held in our hearts and our prayers.

Agenda Review:

MOTION: Lynella Reid-James Seconded: Peter McNaughton That Toronto Southeast Presbytery accept the agenda as presented. Carried.

Governance Motion:

MOTION Peter McNaughton Seconded: Michael Kennedy That Toronto Southeast Presbytery: 1) grant the privileges of corresponding membership to all visitors to this meeting 2) empower the Executive from the rise of this meeting until the next regular meeting to act on behalf of Toronto Southeast Presbytery with a recommendation from the appropriate standing committee wherever possible. 3) receive for information the minutes of the TS Executive Meetings of February 18, 2011— noting that there will be a correction to the minute regarding Mission Outreach grants--one funding source is Toronto Tri-Presbytery Corporation, not PTCC as minuted. Carried.

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Minutes of Previous Meeting

MOTION: Peter McNaughton Seconded: John Brown that the minutes of the plenary session of January 18, 2010 be approved with the following correction: Bruce Ervin has moved to Mooresville Indiana, and is serving at First Christian Church. His father, whom Bruce moved to be closer to, is in Chicago. Carried

Members to Toronto Conference Annual Meeting MOTION Peter McNaughton/Tom Clarke

That in accordance with Section 410(e) of the Manual, 2010, Toronto Southeast Presbytery names the duly elected lay representatives of each congregation as persons eligible to attend the 87th Annual Meeting of Toronto Conference, 2011 as voting members. The list of names will appear as an appendix to this meeting. Any pastoral charge lay representatives elected and youth representatives selected between now and May 27th may be added as voting members to this year’s Annual Meeting Carried.

2011 List of Applicants for Admission and Readmission The Secretary read for information, pursuant to Section 31 of the Manual, the list of applicants for Admission and Re-Admission to the United Church of Canada.

For admission Basil Coward, Moravian Church, Toronto Southeast Chang Han Kim Presbyterian Church in the Republic of Korea, Calgary Craig Stephen Miller Presbyterian Church USA, Assiniboine Presbytery Douglas duCharme Presbyterian Church in Canada, Toronto Southeast Erasmus Johannes van Zyl Presbyterian Congregational Church of South Africa, South Alberta Eun-Joo Park Presbyterian Church in Canada, London Conference John e. Porter United Church of Christ, USA, London Conference Kathleen Ann Petrie Baptist Convention of Ontario and Quebec, Seaway Valley LeAnn Blackert The United Church of Christ, USA, Kamloops-Okanagan Margaret Roberts Evangelical Lutheran Church of Guyana, Toronto Southwest Mathias M. Ross Church of North India, Saskatchewan Conference Rose Ann Vita Evangelical Lutheran Church in America, Niagara Scott Douglas Gale Roman Catholic Church, Cambrian Therese Descamp The United Church of Christ, Kootenay

For readmission Edward Firmin Barbezat

Any person wishing to raise an objection to any individual on the list is asked to send their objection, with supporting documentation as soon as possible, to the Secretary at the email address [email protected], or care of Presbytery Office. The nature of the objection should be stated.

Accountability Reports Presbytery received the following Accountability Reports: i. General Council Executive, Barbara White

Barbara White outlined the United Church approach to earthquake and tsunami, and indicated that more information is available on the UCC website. All people with whom we link are safe and we thank God for that. She asked that congregations and

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Presbyters include people of Japan in our prayers, send messages of support via Wondercafe, and donate funds. The precise use of funds donated at this time is not known, but it is known that funds will be needed.

Barbara also reported on the Initiative to begin Tamil ministry within bounds of Southeast Presbytery and noted that there would be more information on this initiative forthcoming.

There is a new initiative from General Council – $1 million has been allocated to start new ministries.

ii. Pastoral Relations, John Joseph Mastandrea

John Joseph, Chair, extended thanks to the Presbytery staff for their support in work of Pastoral Relations Commission, and introduced the members of the Commission: Wendy—please insert names)

Each member has approximately 5 churches/Ministers with whom to liaise with the intent of providing a periodic ‘check-in’.

There are currently 9 JNACs and 3 JSCs underway. All who have assisted in this process were thanked.

The newly-formed MORGroup, a joint venture of Mission Oversight Relations, is looking at new ways to avoid closing, such as clustering, etc. Their work would be a prelude to JNACs.

In response to a question from a member of the Court regarding conversations with non- United Churches regarding amalgamations, John Joseph referenced the Inter-church interfaith-Muslim Christian dialogue in our communities, and noted that there are ecumenical shared ministries such as Calvin Presbyterian- Deer Park United.

iii. Education and Students, Pam Lock and Bruce Galbraith

Bruce Galbraith, Co-Chair reported as follows: The Education and Students Commission is currently journeying with and supporting approximately 30 candidates for ministry. They are at every stage, from Inquirers just beginning their journey to those who are almost ready for ordination or admission.

Much of the work of the E & S Commission is confidential, but all motions and relevant information from our monthly meetings is available to all Presbyters. An enormous amount of paperwork is required for each candidate, and Wendy Miller provides invaluable assistance to our commission in keeping track of all the necessary forms. Interviews are held when necessary with all of our candidates, and those going for Conference Interview Board interviews are always supported by someone from our team. We support our candidates in whatever ways we can—occasionally financially, always with moral support, advice and encouragement. The situation of every candidate is different, and we try always to respond to each case with helpfulness, sensitivity and common sense.

Pam Lock, Co-Chair, reported: Members of E&S: Co-chairs Bruce Galbraith and Pam Lock; June Cavers, Ann Howes, Winifred Koneri, Karl Lam, Darren Liepold, Chris Miller, Ron Nickle, Norm Seli, Joan Silcox-Smith, Paul Stott, Ella Taylor-Walsh, and Ila Vaculik. And noted that more volunteers are welcome

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Inquirers (in discernment process): David Allan, Karen Croxall, Susan Evans, Karen Rodman, and Meriel Simpson.

Candidates (recommended by Toronto Conference): Lee-Ann Ahlstrom, Daniel Benson, Nicole Bourassa-Burke, Karen Bowles, Lorrie Daly-Price, Brian Elcombe, Elizabeth Kiff, Alcris Limongi, Alison Mock, Margaret Mooney, Carmen Palmer, Henry Poutiainen, and Alydia Smith.

Ordinands: Ian Kellogg and Kristin Philipson

Admittands: Basil Coward and Douglas duCharme

There were no questions from members of the Court.

Worship The worship team, Marg Mooney, Henry Poutiainen and Lorrie Daly-Price led the court in a Responsive Prayer

Introduction to Catherine (Marg Walker) Marg Walker, Chair of Conference, introduced the guest speaker, the Rev. Dr. Catherine Maclean.

Catherine MacLean Presentation Catherine MacLean discussed why ministry matters; why bother with it?

She noted that at the beginning of each Plenary, and in countless other times, we sit together and break bread. We share stories of what happening in our congregations and our lives, and this is part of our Christian heritage. In the preaching, pastoral life that we have, we have the privilege and responsibility of visiting people at any time—to break bread; to share tea, etc. and we are the only profession who asks `how is it with your spirit; what is going on in your soul’?

Members of the Court were asked to reflect upon the stories of Samuel; Elijah, and particularly Samson. His enemies were the Philistines, and Delilah was in cahoots with them. In the end, he tore down the Temple. But what if Samson had been a faithful follower, instead of selfish and self-absorbed? What if Samson had got it right; what if we did?—or maybe we do.

We bother with Presbytery, with interfaith dialogue, etc because it makes all the difference in the world—it makes a change in the world around us.

Unlike Samson, we can love wildly—and that makes a difference -- to not be scared; to risk everything because we can—because we have a cross above us; that shadows us; that has gone before. We are not doing this all by ourselves—we do it together. Therefore we take courage—it will be all right because there is the shadow of the cross leading us on over us all.

Catherine read a passage from HOLY THE FIRM by Annie Dillard

“Who shall ascend the hill of the Lord? or who shall stand in his holy place? There is no one but us. There is no one to send, nor a clean hand, nor a pure heart on the face of the earth, nor in the earth, but only us, a generation comforting ourselves with the notion that we have come at an awkward time, that our innocent fathers are all dead--as if innocence had ever been--and our children busy and troubled, and we ourselves unfit, not yet ready, having each of us chosen wrongly, made a false start, failed, yielded to impulse and the tangled comfort of pleasures, and grown exhausted, unable to seek the thread, weak, and involved. But there is no one but us. There never has been. There have been generations which remembered and generations which forgot; there has never been a generation of whole men and women who lived well for even one day. Yet some have imagined well, with honesty and art, the detail of such a life, and have

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described it with such grace, that we mistake vision for history, dream for description, and fancy that life has devolved. So. You learn this studying any history at all, especially the lives of artists and visionaries; you learn it from Emerson, who noticed that the meanness of our days is itself worth our thought; and you learn it, fitful in your pew, in church.”

We have each of us chosen wrongly; failed; But—there is no one but us; there never has been— that is why ministry matters—because there is an ‘us’. And for the sake of the cross that shadows over all of us.

Ministry will change our life; it will transform the world— but do we believe this?

Samson got more and more selfish and self-involved; using his gifts for himself. It is tempting to wonder if we in church view our gifts for own purposes; rather than what God wants. Maybe God not calling us in the way we think`; we need to discover God`s call

It matters critically what we believe—whether we talk about it—not whether it is right

We as ministry personnel seldom talk about why we are in ministry—how do those who are ‘long in the tooth’ refresh that sense of call; excitement; and passion? We need to work on it; to pay attention; to take a sabbatical as example, because when things become rote they become dull. Note that there is a difference between ‘day off’ and ‘Sabbath’; Sabbath is within our heart as well. Also, let others care for us because when we do, we`re not so isolated.

Discussion

Catherine invited the plenary to move to table groups to discuss “what if you told me what you were passionate about in your call”

Catherine concluded her presentation with the poem by Gerard Manley Hopkins— The Grandeur of God:

The world is charged with the grandeur of God. It will flame out, like shining from shook foil; It gathers to a greatness, like the ooze of oil Crushed. Why do men then now not reck his rod? Generations have trod, have trod, have trod; And all is seared with trade; Bleared, smeared with toil; And wears man's smudge and shares man's smell: the soil Is bare now, nor can foot feel, being shod.

And for all this, nature is never spent; There lives the dearest freshness deep down things; And though the last lights off the black West went Oh, morning, at the brown brink eastward, springs — Because the Holy Ghost over the bent World broods with warm breast and with ah! bright wings.

Ian Kellogg – ordinand, on behalf of the Court, thanked Catherine for her presentation, and presented her with a small gift.

TS 2011 03 15 PM TS Plenary Minutes – March 15, 2011 10/11-223

Adjournment Following the closing prayer led by Marg Mooney, and a Commissioning from the Chair, the meeting adjourned at 8:55 p.m.

Next Meeting: Tues. May 17h, 2011 – at the TS Presbytery offices

______Rev. John Lee Rev. Peter McNaughton Chair: Toronto Southeast Presbytery Secretary: Toronto Southeast Presbytery

TS 2011 03 15 PM 10/11-224 TS Plenary Minutes – March 15, 2011 Appendix A – Lay Reps to Conference

Last Name First Name Member Status Representing: Alexander Harold Lay West Ellesmere Angus Fred Lay Glen Rhodes Bartlett George Lay Bloor Street Bellamy Doug Lay Birchcliff Bluffs Bennett Beverley Lay College Street Benson Daniel Lay Bloor Street Bittner Brent Lay The Donway Covenant Blasioli Marie Lay Hope Blaza Paget Lay Wexford Heights Boden Ross Lay St. John's, Scarborough Bourassa-Burke Nicole Lay Kimbourne Park Bradley Rosalie Lay Beach Bride Harvey Lay Jubilee Brown Harry Lay Member at Toronto Southeast Presbytery Large Burt Marion Lay Hope Cavers June Lay Northlea Chinnery Joan Lay Ebenezer Cho Young-Ha Lay Alpha Korean Chong James Lay Alpha Korean Chung Eva Lay Toronto Chinese Clark Pat Lay Victoria Park Clarke Tom Lay Fairlawn Avenue Comish Sue Lay Lawrence Park Community Church Conlon Tina Lay Toronto Southeast Presbytery Cowley Lorraine Lay St. Matthew's dela Paza Jamir Lay Knob Hill Dineen Debra Lay Toronto Christian Resource Centre Dorotheo Anita Lay Saint Luke's Edwards Barbara Lay Dentonia Park Elcombe Lea Lay Wanstead Fairburn Lorie Lay Eastminster Galbraith Bruce Lay Scarborough Bluffs Gillingham David Lay Cosburn Gray Inglis Lay St. Paul's, Scarborough Green Carol-Anne Lay Deer Park Greenwood Glen Lay St. Mark's Harris Clyde Lay Member at Toronto Southeast Presbytery Large Henville Michael Lay St. John's, Scarborough Hilliard Michael Lay Bloor Street Horney Roy Lay Wexford Heights Huang Kitty Lay Toronto Chinese Hutchinson Roger Lay Trinity-St. Paul's Ince Jeff Lay Metropolitan James Manley Lay Member at Toronto Southeast Presbytery Large

TS 2011 03 15 PM TS Plenary Minutes – March 15, 2011 10/11-225

Last Name First Name Member Status Representing: Jarvis Wendy Lay Church of the Master Johnston Ian Lay Kingston Road Kennedy Michael Lay St. Andrew's Langford Alex Lay Timothy Eaton Memorial Lee Jean Lay Metropolitan Lloyd John Lay Metropolitan Locey Michael Lay St. Andrew's Lock Pam Lay Glen Ayr Lockhart Donna Lay West Hill MacKenzie Peggy Lay St. Matthew's MacLennan John Lay Scarborough Bluffs MacNeill Gordon Lay Trinity-St. Paul's Marshall Jim Lay Presteign-Woodbine McCowan Lynda Lay Parkwoods McEvoy Ken Lay Bathurst Street McKibbin Jim Lay Toronto, As One That Serves (AOTS) McPhee Jennifer Lay Manor Road Metcalf Sue Lay Fairlawn Avenue Moore Beth Lay Birchcliff Bluffs Morson Alan Lay Eglinton St. George's Morson Flo Lay Eglinton St. George's Morton Mary Ethel Lay St. Mark's Nelson Bob Lay The Donway Covenant O'Connell Cynthia Lay Glebe Road Peters Irene Lay Hope Peterson Aubrey Lay Eglinton St. George's Pfaff Juanita Lay Oriole-York Mills Reid-James Lynella Lay Knox Agincourt Roach Winston Lay Eastminster Robinson- Hyacinth Lay Malvern-Emmanuel Powell Roth Genie Lay Presteign-Woodbine Scott Bill Lay Don Mills-Thorncliffe Park Sisam Sue Lay Lawrence Park Community Church Smith Susan Lay Leaside Smith Vicki Lay Church of the Master Stott Paul Lay Trinity-St. Paul's Terry Clarice Lay Eglwys Dewi Sant Thomson David Peter Lay St. Paul's, Scarborough Thornton Amy Lay Iondale Heights Tinker Liz Lay Bloor Street Vaculik Ila Lay Beach Walker Marg Lay Knox Agincourt Whitaker Marni Lay Timothy Eaton Memorial White Wayne Lay Bedford Park Whitewood Karen Lay Leaside Wilson Enid Lay Scarborough Bluffs

TS 2011 03 15 PM 10/11-226 TS Plenary Minutes – March 15, 2011 Appendix A – Lay Reps to Conference

Last Name First Name Member Status Representing: Wong Mabel Lay Toronto Chinese Wood David Lay Rosedale Wutherich Dieter Lay Deutsche Evangeliums Kirche

TS 2011 03 15 PM TSP Education & Students Mar 22, 2011 10/11-227

TORONTO CONFERENCE Toronto Southeast Presbytery Education & Students Commission – March 22, 2011

Present: Bruce Galbraith (chair), Ann Howes, Win Koneri, Darren Liepold, Pam Lock (note-taker), Ron Nickle, Norm Seli, Paul Stott, Ella Taylor-Walsh, Ila Vaculik Regrets: June Cavers, Karl Lam, Chris Miller, Joan Silcox-Smith,

Opening: o After Bruce welcomed everyone to the meeting, Norm offered a reflection based on the Genesis reading about Abraham receiving God’s message to go to another land. o Darren offered to give the opening reflection at our next meeting.

Minutes from February 15, 2011

The minutes of February 15, 2011 were approved, by consensus and as circulated.

Announcements o Darren is still a member of E&S but will be in the presbytery office on Thursdays as acting personnel minister while Teresa is on medical leave. th o At the conference interviews on March 9 , Darren was approved as an Intentional Interim minister. o On that same day, Dan Benson was recommended as a candidate for ordained ministry.

MOTION: Ila Vaculik / Ella Taylor-Walsh that the Education and Students commission. on behalf of Toronto Southeast Presbytery receive Daniel Benson as a candidate for Ordained Ministry. CARRIED

o E&S is no longer responsible for Admittands, however, we have some names in our files for information purposes. th o The new date of November 9 , 2011 for Conference Interviews for candidates for ordination in 2012 was discussed. Concern was expressed about this change for candidates doing self-designed internships. Darren was going to check with David Allen about this complication. rd o The date of the May meeting has been changed from May 10 to May 3 .

Report o Bruce and Pam gave the Accountability report for E&S at the plenary meeting on March 15th. Some concern was expressed that not enough time is given to accountability reports at these meetings. It was suggested that individual presbyters should write to the Agenda Planning team to express their concerns.

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Interview with Henry Poutiainen (re: mid-term internship evaluation) o Interviewed at 2:45pm by Ella Taylor-Walsh, Ila Vaculik, Ron Nickle and Win Koneri. Norm sat in as Henry’s support person. o th o We will interview him in September and complete the forms for the Nov 9 , 2011 Conference Interview.

Updating our Master List o Updating was completed

Scheduled Interviews for April 12th o Lee-Ann Ahlstrom o Susan Evans o Alcris Limongi

Adjournment: 4:10pm

Tentative Schedule of Meetings (1-4pm at the Presbytery Offices except June 14)

Tuesday April 12, 2011 Tuesday May 3, 2011 Tuesday June 14, 2011 4pm and dinner at Ila’s

______Bruce Galbraith, Co-Chair Pam Lock, Note-taker

TS 2011 03 22 ES TS Pastoral Relations – Apr 5, 2011 10/11-229

TORONTO SOUTH EAST PASTORAL RELATIONS COMMISSION/Pastoral Oversight Commission Tuesday, April 5th, 2011 6:00 pm Potluck Dinner Meeting at Presbytery Office Minutes

Joint meeting with the Pastoral Oversight Committee

ATTENDING (Pastoral Relations Commission) John Joseph Mastandrea, Chair, Larry Beech, Doug Bellamy, Harvey Bride, Jean Day, Johmann Kwong, David Wood, Cheryl-Lynn MacPherson, Beth Moore, John Brown, Edith Ann Shantz, Susan Smith, GUEST: Peter McNaughton; REGRETS: Mary Ethel Morton, Malcolm Sinclair; Teresa Burnett-Cole

1. WELCOME and opening prayers with remembrance of Carol Gierak

2. In Camera Items review of Pastoral Charges

MOTION by: Michael Cottrell/David Wood that the meeting move in camera. CARRIED. MOTION by: John Brown/David Wood the meeting move back into committee of the whole. CARRIED. 3. Joint Meeting Ends

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PASTORAL RELATIONS COMMISSION

1. Separate meetings resume 2. NOTE TAKER – Susan Smith 3. APPROVAL OF AGENDA

MOTION by: Cheryl-Lynn Macpherson/Beth Moore that the agenda be approved. CARRIED.

4. REVIEW AND APPROVAL OF MINUTES

MOTION by: Beth Moore/ Johmann Kwong that the minutes of March 1st, 2011 be approved as circulated. CARRIED. 5. Correspondence a. Finding our way in the JNAC b. Letter re: Mission Strategy c. Margaret Collard – Personnel reconfiguration

6. Action Arising from Previous Minutes/Discussion Items a. Rosedale United ADP – letter received b. Protocols for Supply positions – Cheryl-Lynn in process

7. In Camera Items MOTION: Larry Beech/Doug Bellamy that the meeting move in camera. CARRIED. MOTION: Larry Beech/Doug Bellamy that the meeting move back into committee of the whole. CARRIED. Pastoral Charges requiring action a. Birchcliff Bluffs United Church

(PR 433 AP) Record of Appointment See The Manual Sections 041.1(d), 058(d), 058(e), 062, 315, 340-345, 350, 389(b) v., 389(b) xii MOTION: David Wood/Cheryl-Lynn Macpherson that the Pastoral Relations Commission of Southeast Presbytery concurs with the request of Birchcliff Bluffs United Church and re-appoint Cynthia Scott, from July 1st, 2011 to June 30th, 2012 with the following terms for category (F): Salary 53,500 per annum, housing allowance 22,500 per annum, basic telephone 600.00 per annum, Continuing Education and Learning Amount 1,250.00 per annum, and all other terms according to The Manual and, that in accordance with The Manual section 058(d), 058(e) this appointment does not require an act of covenant CARRIED.

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b. Church of the Master (PR 435 RC) RECORD OF CALL See The Manual Section 060

MOTION: Beth Moore/Doug Bellamy

that the Pastoral Relations Commission of Southeast Presbytery concurs with the request of Church of the Masters United Church and approve the call to T.Leigh Olson Ordained Minister, beginning July 1st, 2011 part time at 20 hours per week, with the following terms for Category (F): Salary 19,159.50 per annum, housing allowance 11,250 per annum, basic telephone 720.00 per annum, Continuing Education and Learning Amount 625.00 per annum and all other terms according to The Manual.

c. Appointment of Representatives to JNAC

MOTION: Cheryl-Lynn Macpherson/Edith Ann Shantz

To appoint Daniel Benson and Gordon Winch as the Presbytery Reps to the Glen Rhodes United Church Joint Needs Assessment Committee CARRIED.

MOTION: Edith Ann Shantz/Doug Bellany Correction - McEvoy - as To appoint Malcolm Spence and Ken Evoy McEvoy as the Presbytery Reps toper theMay 3/11 PR minutes Malvern Emmanuel United Church Joint Needs Assessment Committee CARRIED.

MOTION: Larry Beech/Susan Smith To appoint Ross Boden and Leslee Alfano/ as the Presbytery Reps to the Birchcliff Bluffs United Church Joint Needs Assessment Committee CARRIED.

8. Change in Presbytery MOTION: Doug Bellamy/Edith Ann Shantz

that the Pastoral Relations Commission of Southeast Presbytery transfer Stephen Iverson from Toronto Southeast Presbytery in Toronto Conference to Erie Presbytery in Hamilton Conference effective September 1st, 2010 CARRIED.

MOTION: Edith Ann Shantz/Cheryl-Lynn Macpherson

that the Pastoral Relations Commission of Toronto Southeast Presbytery transfer David Bruce from Living Waters Presbytery in Toronto Conference to Toronto Southeast in Toronto Conference effective May 1st, 2011 CARRIED.

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9. Request for Retirement MOTION: Larry Beech/Beth Moore That the pastoral Relations Commission of Toronto Southeast Presbytery recognize the retirement of Rev. Judith Shand effective July 1st, 2011. CARRIED. 10. Update on JSC’s a. Church of the Master-Beth Moore/Ron Ewart (completed) b. Bloor Street United- Susan Smith/Michael Cottrell c. Presteign-Woodbine-Jean Day/David Wood d. St John’s-Beth Moore/Edith Ann Shantz

11. Update on JNAC’s

a. Eastminster starting - Susan Smith/ Rev John Lee/ Rev Hans Van Nie (Presbytery Reps) b. Glen Ayr starting - Mary Ethel Morton/ Margaret Collard (Presbytery Reps) c. Iondale Heights - Doug Bellamy/Chris Miller (Presbytery Reps) d. Lawrence Park - Chris Levan/Roger Hutchinson(Presbytery Reps) e. College Street - Malcolm Sinclair/ Nicole Bourassa-Burke (Presbytery Reps) (Peter is the Pastoral Charge Supervisor) f. Birchcliff Bluffs - anticipate a Fall start. Leslee Alfano/Ross Boden g. Knox United- Johmann Kwong /Mary Ethel Morton (Presbytery Reps) h. Wexford Heights - Brent Bittner /John Gregory Smith (Presbytery Reps) i. Malvern Emmanuel United Church – Malcolm Spence/ Ken McEvoy j. Glen Rhodes United Church – Daniel Benson/Gordon Winch k. Dewi Sant Welsh - Larry Beech/Debbie Bristow moving to a Joint Search

12. Other – Marc Doucet at University Hospital (Beach United) - marriage license approval given under motion at previous meeting

a. Volunteer Associate Minister

MOTION: Larry Beech/Beth Moore

That Francis Coombs Voluntary Associate Minister (VAM) status be recognized effective today CARRIED.

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b. Appointment of Delegate for signing purposes

MOTION: Doug Bellamy/David Wood

That the Pastoral Relations Committee appoint Wendy Miller as a signing delegate. CARRIED.

13. Next Meeting, 6:00 pm at the Presbytery Office, May 3rd, chair by John Brown

14. Future meetings June 7th, 2011.

------John Joseph Mastandrea, Chair Susan Smith, Secretary TSP Pastoral Relations TSP Pastoral Relations

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THE UNITED CHURCH OF CANADA TORONTO SOUTHEAST PRESBYTERY FINANCE AND PROPERTY TEAM

Minutes of the meeting of the Finance and Property Team of Toronto Southeast Presbytery, held on Monday, April 11, 2011 at 4:00 p.m. at Toronto Southeast Presbytery Offices, 963 Pharmacy Ave., Scarborough, Ontario, with Thomas Clarke, Chair, presiding.

PRESENT: Thomas Clarke (Chair), Winston Roach, Al Morson, Nick Walker, Wayne White, Joan Chinnery, Clyde Harris, , Aubrey Petersen, Anne Shirley Sutherland (Staff Support).

REGRETS: Hyacinth Robinson-Powell with the blessing of the Team as she attends to the birth of a grand child.

CALL TO ORDER Tom Clarke called the meeting to order at 4:00 pm.

DEVOTION Tom Clarke provided a reflection based on 2 Kings 12 wherein King Joash undertakes, with difficulty, to repair the temple. .

1. Appointment of Secretary In the absence of a permanent secretary the Chair undertook to provide minutes for this meeting.

2. Agenda MOVED by Clyde Harris and SECONDED by Nick Walker that the agenda be approved with the addition of two items under correspondence. MOTION CARRIED

3. Approval of Minutes: MOVED by Al Morson and SECONDED by Winston Roach that the minutes of March 14, 2011 be approved as corrected. MOTION CARRIED

4. Business Arising i. 2011 Assessment Request from West Hill: The letter responding to the West Hill United Church appeal of the 2011 assessment had been sent to the congregational Treasurer and shared with the Team. The Chair advised that he had received an email from said Treasurer thanking him for the detailed response and information about how the assessment had been determined. The email further advised that the increase in 2011 operating costs as reported in Column 40 seemed higher than they thought it should be and that West Hill would look at that in detail. The Team noted that accuracy in reporting the statistical numbers was important. The Chair undertook to write something in that regard similar to the Treasurer’s brief information bits for inclusion in a Presbytery mailing.

ii. Analysis of 2010 Yearbook Data – Follow up: Al Morson reported on his conversation with Tom Broadhurst regarding the statistical data. In response to his question as to “What is a good indicator of a problem in a congregation,” Tom Broadhurst suggested total revenue vs. total operating expenses. (Note last meeting discussion.) He further advised that there was often good information in the comment fields in the forms submitted and that next year he would be willing to provide a pdf of those comments. He also indicated that the best number in the data was the number of identifiable givers. Al Morson advised that he would continue his assessment of the data. It was noted by others that the spreadsheet provided by Mission Strategy had all the past year book data as well as plots of trends over the past years.

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iii. Insurance & Evaluation – Follow up: Item deferred to next meeting though it was noted in response to the question raised last meeting that the MPAC data is not a good source of information for a property evaluation.

iv. PTCC Application Process: The current draft material has been shared with the Executive. They will not deal with it in their April meeting but have been asked to send comments and questions back to the Tom Clarke for consideration in the next draft. Nick Walker advised that he had some corrections and suggestions that he will share directly with the Chair.

5. 5 pm Order of the Day – Bloor Street United Church (BSUC) Michael Hilliard joined the meeting to provide an update of the BSUC development project. As of the last report BSUC had decided not to actively pursue a redevelopment process. However, as the redevelopment industry came out of its most recent downturn, BSUC began to be approached by real estate agents bearing proposals of various sorts. There were up to five such approaches. Also General Council initiated a process to possibly seek a new home and BSUC threw its hat in that ring. It now appears that process is suspended and the General Council Office is likely staying where it is.

Because of this activity BSUC issued a request for Expressions of Interest (EOI) which has been shared with the Finance & Property Team. It was sent to all parties who had contacted them and others in the development industry. The deadline for responses is the end of April.

The plan for BSUC is to look at all proposals and assess. i. If redevelopment is feasible, in which case BSUC will ask for a firm proposal and might be able to go to GCO with a proposal/offer for tenancy. ii. If redevelopment is not feasible, then such development discussions will be put aside for at least 5 years, but BSUC will also have to deal with the maintenance and capital needs of the building over the next 3 to 5 years.

In response to questions from members of the Team, Michael advised that i. There is a heritage designation on the building but it is limited to the façade. Pigeon House on the north of the property is designated. ii. TTC has an easement for the subway lines passing beneath and this limits parking solutions because of the difficulty of excavating around/under subway tunnels. iii. The review team who will be looking at the EOI’s includes Michael Hilliard as Chair, a real estate lawyer, past Chair of Church Council, representative of the BSUC Finance Committee, a representative of the BSUC Investment Committee. Langley Davidson Architects is advising the team. iv. In the best of scenarios for redevelopment BSUC is looking for: - Maximizing the financial return - Ecological sustainability - Accessibility - Retaining a worship space seating 300 - Office space of 40,000 sq ft which BSUC will own/control v. In addition to whatever tower and space a developer builds BSUC will have a refurbished sanctuary, top notch office space for BSUC and a tenant, and a financial return that ensures congregational sustainability. vi. A long term strategy for congregational growth has not been a priority because the uncertainty of the future of the building limits any such review. However, once that is known, some serious visioning might be expected. vii. Comparable projects can be identified in the USA and locally the CRC 40 Oaks and Church of the Redeemer at Bloor and Avenue Road. Finance and Property will be updated once Bloor Street has been able to deal with the EOI’s and fully assess the results.

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6. Business Arising – Continued i. Appeal of Harmonized Bylaw – Follow up: The Chair had forwarded a funding request to Executive to cover the Toronto Southeast Presbytery share ($6,000) of the costs of preparing a report in support of the appeal of the bylaw to the Ontario Municipal Board. That request and the background material had been shared with the Team. The Chair will attend the Executive meeting on April 12th when the request will be dealt with.

ii. Advice to Mission Strategy: The points raised in last meeting and included in the minutes were briefly reviewed. Members of the Team felt that a priority for a Presbytery Mission Strategy would be some means of assisting and encouraging congregations to look at new models of being church whether through amalgamations, partnerships, sharing of ministry. The Chair will include the earlier points and the above in his response to last month’s request for input from Douglas duCharme, Chair of Mission Strategy.

7. Centennial-Rouge United Church Closing The Executive has established a Consultative Team to meet with Centennial-Rouge Board to hear of any proposals they may have for the disposition of congregational property and provide any advice and direction. The Consultative Team consists of Anne Shirley Sutherland, Tom Clarke, Paget Blaza, Wayne White, Bob Nelson (representing Pastoral Oversight). A first meeting was held at Centennial-Rouge on the evening of April 7th. Wayne White provided a report of the meeting. • In addition to the presbytery representatives Centennial - Rouge was represented by Brian Elcombe, Ministry Personnel; Doreen Burton, Board Co-Chair; Barbara Hussey, Board Member/Trustees; Priscilla McMullen, Trustee; Elma Todkill, Trustees and Congregational Treasurer; Yvonne Cochrane, UCW President. • CRUC asked if they could access the Rouge Hills Trust Fund to pay expenses between now and June 30th. They were advised to have the Trustees make such a request and it would likely be received favourably by the Finance and Property Team. • There was considerable discussion about the status of the Wesleyan Cemetery in Highland Creek village: who actually held the title, the church or separate trustees; if church property it would be included in the disposition at closing. The cemetery is maintained by two volunteers who would likely continue to do that if requested. • In response to questions about what happens to the property, CRUC were advised that the assets would likely go to Toronto Conference as per the Manual in matters of a disbanding of a congregation. Presbytery must first declare that a pastoral charge has ceased to exist. A Congregation can make proposals to the Presbytery in respect to disposition of property and if Presbytery agrees it would make such requests of Toronto Conference. The Chair undertook to clarify Toronto Conference policy about what it does with assets received in a closing. • There was discussion of archival material which needs to be sorted out and go to Archives. • We discussed membership and pastoral care of the congregation. Congregation representatives were asked to encourage members to seek out another congregation. Presbytery needs to follow up as to where membership records go at closing. • The consultative team will meet again with CRUC representatives on May 18th.

8. Request from Centennial-Rouge United Church Trustees to Use Restricted Funds. A request was received on April 11th from the Trustees of Centennial-Rouge United Church (see Appendix A) that they be allowed to access to Rouge Hills Trust Fund to cover any operating expense shortfall through the June 30th anticipated closing of the church.

MOTION IT IS MOVED BY Clyde Harris and SECONDED BY Wayne White, that the Finance and Property Team consent to the request of the Trustees of Centennial-Rouge United

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Church that the congregation may access the funds in the Rouge Hills Trust Fund to cover any operating expense shortfall that might be incurred between now and the June 30, 2011 closing of the Centennial-Rouge congregation. MOTION CARRIED

9. Treasurers Report i. Current Year (Jan 1/11 – Dec 31/11) The Treasurer provided a statement for expenses for 2011 to end of March 2011 which is attached as Appendix B. The question raised at the previous meeting regarding possible missing agenda planning expenses in the February 28, 2010 statement has been addressed in the current statement.

The Chair queried the allocation of the 2010 surplus as shown in the previous and current statements. The Treasurer advised that he had made an error in the earlier statements in the attribution of the $451.25 of income to the Education and Students Fund and that the 2010 surplus of $21,185.64 was correct and consistent with the Toronto Conference Statements. That $451.25 was carried forward in the 2011 fund balance. The fund was allocated an additional $667.90 from the 2010 surplus bringing it to a balance of $2,451.25. This is above the $2,000 cap for the fund. The Chair advised that our policy for dealing with allocation of surpluses had set a cap of $2,000 but had not addressed whether this included other funds received. There was brief discussion of options and it was agreed not to change the allocation of the 2010 surplus but that in the future, the Education and Students fund would only receive an allocation from the previous year operating surplus if the balance inclusive of all sources of funds and net of all expenses was below the $2,000 cap. This needs to be addressed in a future review of the policy.

ii. Assessment Update The Treasurer noted that for 2010 there was still a small amount outstanding. In accordance with the Toronto Conference policy, if this is still assessment outstanding from 2010 in October 2011, the Presbytery will have to decide and advise Toronto Conference whether to cover the assessment from its funds or approve an additional assessment of its congregations.

In the course of responding to the West Hill appeal, the Chair had requested and received from Rose Cambourne the full list of congregational assessments. This will be shared with the Treasurer and needs to be received in a timely fashion every year in order to deal with any questions which may arise. He had also begun to analyse and track assessment calculation from year to year noting that although the Conference assessment is frequently characterized as 50% on membership and 50% on congregational operating expenses, when the formula and coefficients are applied to Toronto Southeast Presbytery the assessment is heavily weighted to the operating expense side. Also it seems that there can be significant variability in the reported expenses in column 40. As a presbytery we may want to look at modifications in the way that we assess congregations. Anyway the data may help us deal with questions that may arise at next falls budget presentation.

10. Toronto United Church Council (TUCC) Matters The Team has received and reviewed a number of current letters from TUCC setting out its new investment policy applicable to its capital restricted funds which included the St. Enoch’s Fund, the status of the St. Enoch’s Fund and funds currently available, and the most recent St. Enoch’s Fund statement.

There was general satisfaction with the new disbursement policy whereby the total amount of charitable grants will be set at “3.5% of the average of the ending quarterly market values of the particular fund for the 12 quarters ending December 31st of the preceding year.” The service fee is set at 1% for total annual disbursement of 4.5%. This should give some

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predictability for the funds available and allow capital growth and increased income over time.

TUCC advises that for 2011 the funds available under this formula will be $8,920. Since $5,000 had been guaranteed and has been allocated for grants by the Mission Support and Outreach Ministries Team, this leaves a further $3,920 available for 2011.

ACTION: The Treasurer will advise the Chair of Mission Support and Outreach Ministries of the additional funds available for grants.

11. Update on Other Property Matters i. Dentonia Park United Church: The Chair reported that he had spoken to Rev John Lee who advised that a sales committee had been selected. However there has been no other apparent progress on the move and sale. There has been no request for assistance with the sale committee.

12. Correspondence There was no other correspondence to report.

13. Nick Walker queried the Chair as to any matters on a longer term agenda and suggested that we may want to look our responsibilities in regard to manses.

14. There being no further business the Chair declared the meeting terminated at about 6:30 pm

______Thomas Clarke Chair and Secretary Protem

Next Meetings

Monday, May 9, 2011 4:00 pm to 6:30 pm Monday, June 13, 2011 4:00 pm to 6:30 pm

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TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY Tuesday, April 12th , 4:30 pm – 7:00 pm 963 Pharmacy Avenue, Toronto

MINUTES OF THE EXECUTIVE MEETING

Attending: John Lee (Chair), Paget Blaza, Harry Brown, Clyde Harris, Abigail Johnson, Jim McKnight, Lynella Reid-James, Anne Shirley Sutherland (Staff). Regrets: Eilert Frerichs, Peter McNaughton Absent: Lynda McCowan John Smith Guest: Tom Clarke

Call to Order • John Lee, Chair, called the meeting to order at 4:10 p.m. • Wendy will be taking minutes in Peter’s place.

Worship • Abigail Johnson led us in a worship and exercise around the Lord’s Prayer culminating in the beginnings of an Executive-created prayer and an auditory Aramaic Lord’s Prayer.

Agenda Review

MOTION: Harry Brown/Paget Blaza that the agenda be approved with the following changes: o Move Tom up in the agenda, and move Retreat down CARRIED. Special Reports a) Mission Strategy – Douglas duCharme (45 min) • draft outline presented

• OUTLINE / BACKGROUND i. process: MS opted for a contained consultation process to go into this document (tight time-line, weary day-away retreat planning exercises / and / 2 of the presbyteries had extensive mission strategy planning ) ii. end result should be a 3 page document. iii. Question we are trying to answer: What would a mission strategy have to look like to be useful to your church? iv. Drew on Spiritworks (Scarborough Presbytery) ; met with 4 churches ; followed the direction the other 3 presbyteries had pursued ; discussion within Mission Strategy team; collected copious data and with Ron Scott’s help, were able to manage & look at the data ; theological discussion ; discussion with Agenda Planning to go to the Plenary ; now talking to Executive and plan to go to the May Plenary. v. Tight timeline – want specific outcomes around funding. As we evaluate our presbytery structure 2 years in – it has been a challenge not to slip into presbytery discussions.

• THE DRAFT i. Start by unpacking the calling / statement of purpose of TS Presbytery ii. Rooted in faith – early on in the statement iii. Ministry & Mission is rooted in the congregation – being clear about a ‘presbytery’ mission strategy. In the process of gathering the pastoral charge mission statements. iv. Changed and changing contexts for ministry – recognition of; v. challenges to what we can do on our own – pushing us to join with others vi. Core Values? – haven’t gotten too far on this as yet. vii. Emerging Priorities going forward – 2011 to 2013; need training, education,

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resources for new challenges of leadership. Stepping Stones. Rebuilding partnerships with the community. viii. Implementation & monitoring – some simple method ix. Two year life span with continuing work x. Helpful appendices, which would not be part of the core document.

• QUESTIONS / FEEDBACK • Urgency is a result of a Conference deadline? (Note – that ‘Mission Strategy’ was not defined). • Goal is to unpack our Mission Statement and translate that into goals that would be fundable. • Question to Executive: in doing your work in the new presbytery, as we struggle to craft a new identity as United Churches in this part of Toronto, what kind of document would be helpful to you? • Comment – statement needs to be more concrete ; need to pay attention to our core values and make concrete statements that flow from those core values. • Discussion around #3 – ‘rooted in the congregation’ – change to communities of faith • Rooted in gospel faith & purpose – highlight ‘God’s good news lived out’ as a core value. What IS our purpose ? • Say something about Presbytery’s role as being flexible, adaptable, open to the spirit? GCO has been trying to streamline the governance so congregations can be more adaptive to changes – so presbytery needs to be able to move quickly. • #7 equipping new forms of leadership – investing in our Ministry Personnel is the best way of developing church and responding to the context we find ourselves in. Many ministry personnel across the country are looking for skills and training. We have a responsibility to support our leadership. • Please email further comments/ thoughts to Douglas [email protected]

b) Zoning Bylaw – Tom Clarke • Upon amalgamation, zoning bylaws were harmonized. After the harmonization occurred, 630 appeals have been received having to do with these zoning bylaws. • Information was sent to Erik Mathieson, Property Unit; Tom, David Allen and SW Finance Chair were contacted about putting in an appeal. Cost of $100 to appeal. • Some problems – errors. Also – if a church wishes to do something with their property, they fall under the NEW bylaw. People in mid-project are unsure WHICH bylaw will apply to them. • Proposal: to hire a summer student to provide data for our appeal. Deadline for the appeal is September 30, 2011. • Suggest we take the money out of surplus and move the money into a separate line

MOTION: Clyde Harris / Abigail Johnson

that Toronto Southeast Presbytery support the cost of a property zoning audit to be undertaken this summer and the subsequent preparation of a report as a variance to the 2011 Budget up to an amount of $6000 and

That this variance be funded first from any unspent funds in the 2011 accounts and thereafter from the contingency fund. (current balance $7,456) CARRIED. Tom Clarke left at this point.

c) Request for Commission • We have received another objection to the admittand list. Objections came & were dealt with last year. Two ways to proceed: strike a new commission, or see if the previous commission will re-form and look at the new objection and see if they are the same objection which has been already dealt with. (Previous commission – Paget Blaza, Harry

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Brown, Lynella Reid-James). • Discussion on which way to proceed. Concern for timing. Anne Shirley outlined the steps for the commission to follow. Do we name a second commission as a backup? • Previous commission agreed to review the materials and let Executive know whether they are able to continue.

MOTION: Clyde Harris / Abigail Johnson

that Toronto Southeast Presbytery Executive re-active the 2010 commission consisting of Lynella Reid-James, Paget Blaza and Harry Brown to review the objections of April 2011 to decide whether they are the same or similar objections in which case the commission can deal with those objections including assuring that previous due diligence has been done; or if these are new objections, to report back to the Executive in order for a new commission to be struck. And to report back to the Executive by the end of April. CARRIED. Anne Shirley left at this point.

d) Retreat Feedback – Harry Brown • Purpose: to gather the chairs together to get to know one another, have time together ; and to set the stage to begin a discussion around how the presbytery can move forward / what presbyter’s role is / • Requested feedback. • One very positive response from Pam Lock. • Tom Clarke expressed appreciation for the opportunity to get to talk together, but concern that not all the chairs were present – and that we need more time to get into the role. • Jim’s response – first time he was aware of the different places that the 3 presbyteries were coming from. • John Lee’s response – initially wanted a Fri/Sat retreat. Realized we needed more time. Not easy to clarify our roles among Exec & Chairs. Look to other ways to achieve our goals. • Abigail: good learning day / putting names to faces. Needed a better criteria for having conversation around our goal. Need to set future dates. • Helpful to have a third party skilled observer to feedback to us what is happening? Could be the role of the facilitator. Conversation rules? • Suggestion that we review the governance structure for the next year to address some current concerns – one being to have an active Nominations group. • Harry: Could we appoint a small ad hoc committee to find out what is happening in the teams. Gather responses from committees as to how they are embracing the Mission Statement. Thinking about a second retreat – maybe Saturdays are not the best. Could we use part of a Presbytery meeting to split off in a separate meeting? A way to really get to know each other is to have people tell their root stories. If teams are thinking the Executive are abrogating their responsibility, we need to address these perceptions. We need to support those teams that are struggling to fulfill their mandate. We didn’t want Exec to be the admin body doing all the work – but there is a responsibility to know what is going on and to support the work. • Comment on ‘restructuring’ – when do we let something go that is not working. Harry commented that there could be substantial changes in the next 5 years that would affect us, so what do we do in the meantime – knowing changes are coming. What we should be asking our teams – is your mandate too much? What should the team be doing? • Jim: interested in Harry’s thoughts on a future governance structure. • Harry / Lynella / Jim / Anne Shirley will look at the structure. • John thanked Harry for planning the Retreat and all the thinking that went into that and the follow-up. This will help us focus on how to better work together.

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Approval of Minutes from March 1st , 2011

MOTION Harry Brown / Paget Blaza that the minutes of the executive meeting of March 1st 2011 be approved as circulated. CARRIED. Correspondence

Date Topic Action

Feb 14, 2011 Letter from Marg Walker re Presbytery For Information oversight visits Feb 25, 2011 Email from GCO re Third Party Event For Information Liability Insurance program Mar 3, 2011 Letter from Marg Walker re Information Secretary attended re meeting of Chairs, secretaries on Apr 7 Mar 4, 2011 Cosburn change of presbyters Letter to Evelyn Turner ; Plenary welcome to David Gillingham Letters of Concern re Admission Secretary has forwarded Mar 15, 2011 TUCC letter re Disbursement policy On agenda above Mar 25, 2011 3 Neighbourhood Centre letters re Hope Refer to Mission Strategy . Secretary to Collaborative respond ? Mar 29, 2011 Email re 2010 Stats (24 Outstanding Wendy/Secretary to follow up Pastoral Charges) - Apr 3, 2011 Email from Tom Clarke re PTCC with 2 Exec members to provide feedback attachments: PTCC & Other Funds; directly to Tom Clarke, for discussion at Grant Application Practice next Executive Apr 6, 2011 Memo from Tom Clarke re appeal of City Discuss as part of Finance Rpt (below) .. of Toronto Harmonized Zoning Bylaw. approve request from Finance and Property.

• Cosburn correspondence – should we consider doing something special for long-time presbytery Evelyn Turner. She was previously honoured by Don Valley for her years of service. • 3 Neighbourhood letter – Presbytery has no jurisdiction; Discussion on what our response should be.

MOTION- Lynella / Abigail Johnson That the correspondence be received with actions as noted CARRIED.

Financial Report – Clyde Harris

The Treasurer presented the financial statements dating to the end of March.

St. Enoch’s fund has changed the way they are dispersing the money, and instead of $5000 to disburse, they have $8920. Clyde will let Liz Tinker know that extra money is available if needed.

Inter-church Inter-faith -$1750 – annual renewal for Christian Dialogue

Financial report ok to go out to the presbyters.

Received with thanks.

Agenda Planning • AP Notes were previously emailed out • Mission Strategy taking up an amount of time • Recognition of Retirees (7 people): we could pay for their meals • Accountability report from Pastoral Oversight: template is to assist them in giving us information.

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• PTCC will report • Bathurst Corporation is NOT coming to May plenary. • Thinking of evaluating the meetings for the year. • Still some concerns around setup, mics, screens etc. Need to clear up the understanding of Toronto Conference’ part in the renovations • Time to acknowledge the change of chairs John Lee to Jim McKnight – but the actual covenanting will happen in September, as we have no meetings in June after the AGM.

Paget left at this point.

Adjournment On motion of Abigail Johnson, the meeting adjourned at 6:35 p.m.

NEXT MEETING: Tuesday May 9th , 4-6:30 pm at 963 Pharmacy Ave. ** Send agenda items to Wendy by close of day, Thursday April 28th at [email protected]

______John Lee Wendy Miller Chair, TSP Acting Secretary, TSP

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TORONTO CONFERENCE Toronto Southeast Presbytery Education & Students Commission – April 12, 2011

Present: Bruce Galbraith (chair), Ann Howes, Win Koneri, Darren Liepold, Pam Lock (note-taker), Joan Silcox-Smith, Paul Stott, Ella Taylor-Walsh, Ila Vaculik Regrets: June Cavers, Karl Lam, Chris Miller, Ron Nickle, Norm Seli

Opening: o After Bruce welcomed everyone to the meeting, Darren gave the opening reflection and prayer based on dry bones and Lego blocks. o [Need a volunteer to do the opening reflection for May]

Minutes from March 22, 2011

The minutes of March 22, 2011 were approved, by consensus and as circulated.

Business Arising 1. Karen Bowles is in her final month of her 4 month internship at St. John’s Alliston. We will meet with her to decide on what will be done about the other 4 months.

MOTION: Joan Silcox-Smith / Ann Howes that we request Pastoral Relations to inquire about the pastoral relationship that existed between Karen Bowles and Rosedale and report to E&S before the end of May. CARRIED. • The inquiry is being made because of Karen’s request for a waiver of the 4 months. Karen will receive a copy of this letter.

2. Alydia Smith – a letter has been sent to Alydia re-iterating the E&S decision in 2010 requiring an 8 month internship in solo ministry on the completion of her studies at AST.

Announcements o Ian Kellogg will be settled in Saskatchewan Conference. Kristin Philipson is accepting a call to Rosedale. o rd o Susan Evans end-of-discernment interview has been rescheduled to May 3 . Alcris Limongi is out of the country, but available for interview on May 3rd. o rd o Reminder that the May meeting date was changed to May 3 .

Discussion of Budget ($1000) o Paul Stott offered to draft a report about the kinds of expenses we might have, and we will discuss this at our May meeting.

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New Discernment Committees • Emily Gordon (Bloor St) – Paul Stott and Ila Vaculik to be the E&S reps • Tanya Wiles-Bell (Leaside) – Ann Howes and a 2nd rep (Ann to follow up)

Updated Master List o Alison Mock will be interviewed by the Conference Interview Committee on May 4th. (Ask Norm & Chris about being her accompaniers). o While discussing some candidates who seem to be ‘on hold’, it was agreed that since the process is candidate-driven, we should not have to pursue them for updates. st o We decided and will hold Tues May 31 open for an extra meeting with interviews if necessary. o Pam is to check on paperwork for Diane Meredith and Colin Phillips.

Scheduled Interviews for May 3rd o Susan Evans o Alcris Limongi o Possibly Lorrie Daly-Price ? (waiting on information)

Preparing for the Interview with Lee-Ann Ahlstrom (re: DLM status) o We received a letter from National office that Lee-Ann’s PLAR had been approved. o Interviewed at 2:30pm by Ella Taylor-Walsh (chair), Joan Silcox-Smith (scribe), Ila Vaculik, Win Koneri and Paul Stott.

MOTION: Ella Taylor-Walsh / Paul Stott That Toronto Southeast Presbytery recognize Lee-Ann Ahlstrom as a Designated Lay Minister. CARRIED.

Adjournment: 3:50pm

Tentative Schedule of Meetings (1-4pm at the Presbytery Offices except June 14)

Tuesday May 3, 2011 Tuesday May 31, 2011 (if needed) Tuesday June 14, 2011 4pm and dinner at Ila’s

______Bruce Galbraith, Co-Chair Pam Lock, Note-taker

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TORONTO CONFERENCE Toronto Southeast Presbytery Education & Students Commission – May 3, 2011

Present: June Cavers, Bruce Galbraith (chair), Ann Howes, Win Koneri, Darren Liepold, Pam Lock (note-taker), Chris Miller, Ron Nickle, Paul Stott, Ella Taylor-Walsh, Ila Vaculik Regrets: Karl Lam, Norm Seli, Joan Silcox-Smith

Opening: o Bruce read excerpts from the book The Spirituality of Music by John Bird to illustrate the importance of music to accompany celebrations and inspire people, joining our emotional and rational sides. He closed with a quote from Plato and an Easter prayer by Christine Sine. o We noted the current issue of the Observer with the Insight section and write-ups about our ordinands and admittands. o We sang “Happy Birthday” to Ron Nickle. o We accepted the information items as additions to the agenda and approved the agenda by consensus.

Minutes from April 12, 2011

MOTION: Paul Stott / Ella Taylor-Walsh that the minutes of April 12th, 2011 be approved as circulated. CARRIED.

Follow-up on Candidates / Internship Sites 1. Karen Bowles • We have received the glowing final evaluation from her 4 months internship at St. John’s Alliston. We will interview her on May 31st to discuss the other 4 months of internship.

2. Alydia Smith • Alydia was named valedictorian at AST and is returning to Toronto to seek a solo ministry position for the 8 month internship required by us. We will interview her on May 31st as well.

3. Jackie van’t Voort • Jackie is still a candidate for diaconal ministry from Toronto Southeast. We will interview her in the Fall.

4. Alcris Limongi • Alcris is being interviewed today. We will discuss options about the other 4 months of internship required.

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5. St. John’s Alliston • There are forms to be signed for them to receive the grant money for Karen Bowles’ internship. The forms will be signed and sent to National office.

New Business

Gift Certificates MOTION: Ila Vaculik / Paul Stott that Toronto Southeast Education and Students give $100 gift certificates to the ordinands and admittands after the Conference Annual Meeting and Celebration of Ministries service. CARRIED. Internship Site

MOTION: Paul Stott / June Cavers that St. Andrew’s UC be approved as an Internship site for 2011-2012 and that the visit to the church on May 11th will be a training visit for staff, the onsite supervisors and the lay supervision team. CARRIED Budget

• Paul’s draft for items for future budgets was circulated.

Interview Teams 1. Susan Evans • End of discernment Interview: Darren Liepold (chair), June Cavers (note- taker), Ila Vaculik. 2. Alcris Limongi • Reactivating Candidacy: Ella Taylor-Walsh (chair), Ann Howes (note-taker), Chris Miller 3. Lorrie Daly-Price • Ordination Track: Paul Stott (chair), Win Koneri (note-taker), Ron Nickle

MOTION: June Cavers / Ila Vaculik that Toronto Southeast Education and Students request the Toronto Conference Interview Committee to interview Susan Evans for candidacy for ordained ministry. CARRIED.

MOTION: Ella Taylor-Walsh / Ann Howes that Toronto Southeast Education and Students affirm the candidacy of Alcris Limongi for ordained ministry. CARRIED.

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MOTION: Paul Stott / Win Koneri that Toronto Southeast Education and Students affirm the candidacy of Lorrie Daly-Price for ordained ministry. CARRIED.

Announcements o Paul Stott will invite the new field placement staff person at Emmanuel College to attend our October meeting.

Next Meeting Tuesday May 31, 2011 2pm – Interviews ONLY (Interviews at 2:30pm) Tuesday June 14, 2011 approximately 5pm at Ila’s home (dinner)

Adjournment: 4 pm

______Bruce Galbraith, Co-Chair Pam Lock, Note-taker

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TS 2011 05 03 ES TS Pastoral Relations – May 3, 2011 10/11 -255

TORONTO SOUTHEAST PRESBYTERY PASTORAL RELATIONS COMMISSION Tuesday, May 3rd, 2011 6:00 pm Potluck Dinner Meeting at Presbytery Office MINUTES

CALL TO ORDER – Following dinner, John Brown called the meeting to order and opened the meeting with a prayer.

NOTE TAKER – Beth Moore ATTENDANCE: Present: John Brown (Acting Chair), Beth Moore (Acting Secretary), Edith Ann Shantz, Harvey Bride, Mary Ethel Morton, Jean Day, Johmann Kwong, Peter McNaughton, Doug Bellamy. Regrets: John Joseph Mastandrea, Susan Smith, Larry Beech, Cheryl-Lynn MacPherson, Malcolm Sinclair, David Wood.

APPROVAL OF AGENDA MOTION: The agenda was approved as presented on a motion made by Mary Ethel Morton and seconded by Jean Day. CARRIED.

REVIEW AND APPROVAL OF MINUTES MOTION: The minutes of the March meeting were approved on a motion made by Beth Moore and seconded by Johmann Kwong with one correction – “Ken Evoy” should be changed to “Ken McEvoy”. CARRIED.

CORRESPONDENCE a. The Commission considered a letter from the Education and Students Commission regarding a request for waiver of four months of internship for Karen Bowles because of service at Rosedale United Church. The letter requested that the Commission make inquiries regarding her service at Rosedale United Church. It was noted that the main issues of concern were whether she had been under supervision by a qualified supervisor while at Rosedale and the scope of her responsibilities. Harvey Bride agreed to ask Larry Beech to contact Rosedale United Church to inquire whether Karen Bowles was working under supervision during her time at Rosedale United Church and to obtain comments about her work to assist the Education and Students Commission in dealing with the waiver request. Beth Moore agreed to inform Bruce Galbraith and Pam Lock that the Pastoral Relations Commission is following up on their request.

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b. The Commission considered a letter from Oriole-York Mills United Church advising that the OYM congregation is working with Centennial Japanese United Church to develop a partnership that would involve CJUC joining OYMUC for worship for the next two years while the Lansing United Church building is renovated. The joint services would begin in September. The letter asked that Toronto Southeast Presbytery approve the arrangement and offer its support.

MOTION: Moved by Jean Day and seconded by Doug Bellamy that we request more details of the partnership arrangement for our June meeting, including details of the proposed pastoral relationship between the Minister of CJUC and the OYMUC congregation and a summary of what the joint committees referred to in the letter are working on. CARRIED. c. The Commission received a copy of a letter from Knob Hill United Church to Iondale United Church proposing that the two congregations consider working together in an appointment cluster with Margaret Collard (currently the Minister at Knob Hill United Church) moving to a half time appointment at Knob Hill and also being appointed half time at Iondale Heights for a year, beginning in September. No action on the proposal was required. Members of the Commission expressed general support for the proposal. d. A letter from Jong Bok Kim reporting on his Intentional Interim Ministry at Glen Rhodes United Church was received.

ACTION ARISING FROM PREVIOUS MINUTES/DISCUSSION ITEMS a. A letter from Rosedale United Church confirming that Kristin Philipson’s payroll arrangements will be handled through ADP was received. It was noted that approval of her call was required so she can move forward with ordination and that the call cannot proceed unless the ADP arrangements are in place.

(PR 435 PRC) PROVISIONAL RECORD OF CALL

MOTION: Moved by Beth Moore and seconded by Mary Ethel Morton that the Pastoral Relations Commission of Toronto Southeast Presbytery concur with the request of Rosedale Pastoral Charge and approve the call to Kristin Philipson, Ordained Minister, beginning May 30, 2011, part time at 24 hours per week, with the following terms for Category (E): Salary $23,480 per annum, housing allowance $17,025 per annum, basic telephone $360 per annum, Continuing Education and Learning Amount $750 per annum and all other terms according to The Manual, and that the motion be effective pending Ordination to The United Church of Canada and confirmation prior to May 30, 2011 that Rosedale United Church has obtained its ADP number. CARRIED.

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b. Protocols for Supply positions – Cheryl-Lynn MacPherson sent regrets so this item was deferred until the June meeting.

PASTORAL CHARGES REQUIRING ACTION a. College Street United– approval of JNAC report MOTION: Moved by Doug Bellamy and seconded by Edith Ann Shantz that the Pastoral Relations Commission of Toronto Southeast Presbytery approve the Joint Needs Assessment report from College Street United Church or Pastoral Charge subject to the addition of their 2010 financial statements from their 2010 annual report as an additional Appendix, and that a Vacancy be declared for Full-time Minister at College Street United Church, effective April 10th, 2011 and

that the Pastoral Relations Commission of Toronto Southeast Presbytery establish a Joint Search Committee at College Street United Church and appoint Malcolm Sinclair and Nicole Bourassa-Burke as the Presbytery representatives. CARRIED.

b. Dewi Sant Welsh– approval of JNAC report

PROPOSED MOTION: that the Pastoral Relations Commission of Toronto Southeast Presbytery approve the Joint Needs Assessment report from Dewi Sant Welsh Pastoral Charge, and that a Vacancy be declared for full-time Minister at Dewi Sant Welsh United Church, effective April 17th, 2011 and that the Pastoral Relations Commission of Toronto Southeast Presbytery establish a Joint Search Committee at Dewi Sant Welsh United Church and appoint Debbie Bristow and Larry Beech as the Presbytery representatives.

It was noted that the financial information was missing from the JNAC report provided to the Commission.

MOTION: It was moved by Mary Ethel Morton and seconded by Doug Bellamy that consideration of approval of the JNAC report be postponed pending receipt of the necessary financial information. CARRIED.

c. St John’s United Church – reappointment of Ellen Redcliffe

(PR 433 AP) RECORD OF APPOINTMENT See The Manual Sections 041.1(d), 058(d), 058(e), 062, 315, 340-345, 350, 389(b) v., 389(b) xii

MOTION: Moved by Edith Ann Shantz and seconded by Mary Ethel Morton that the Pastoral Relations Commission of Toronto Southeast Presbytery concur with the request of St. John’s United Church and approve the appointment of Ellen Redcliffe as Retired Supply full-time at 40 hours per week from September 1, 2011

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to June 30, 2012 with the following terms for: Salary $4,050 per month, housing allowance $2,000 per month, basic telephone $50 per month, Continuing Education and Learning Amount $100 per month, and all other terms according to The Manual and,

that in accordance with The Manual section 058(d), 058(e) this appointment does not require an act of covenant. CARRIED. d. St Mark’s United Church – reappointment of Jeffrey Dale

(PR 433 AP) RECORD OF APPOINTMENT See The Manual Sections 041.1(d), 058(d), 058(e), 062, 315, 340-345, 350, 389(b) v., 389(b) xii

MOTION: Moved by Mary Ethel Morton and seconded by Johmann Kwong that the Pastoral Relations Commission of Southeast Presbytery concur with the request of St Mark’s United Church and approve the re-appointment Jeffrey Dale as the Minister of Christian Education and Youth (DLM), part time at 20 hours per week from August 15th, 2011 to August 14th, 2012 with the following terms for: Salary $15,954 per annum, housing allowance $11,250 per annum, basic telephone $40.00 per month, Continuing Education and Learning Amount $2,000 per annum, and all other terms according to The Manual and,

that in accordance with The Manual section 058(d), 058(e) this appointment does not require an act of covenant. CARRIED.

RETAINED ON ROLL (PR 442 RR) RETAINED ON THE ROLL - Peter McNaughton See The Manual Section 314(d)

MOTION: Moved by Mary Ethel Morton and seconded by/ Edith Ann Shantz that the Pastoral Relations Commission of Toronto Southeast Presbytery concur with the request of Peter McNaughton of the Order of Ministry to be Retained on the Roll of Presbytery, in search of a call or appointment, for the pastoral year, July 1st, 2011 to June 30th, 2012 subject to clarification on the need for a new police check. CARRIED.

UPDATE ON JSC’s

Bloor Street United - Susan Smith/Michael Cottrell Presteign-Woodbine -Jean Day/David Wood - interviewing – going well

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St John’s - Beth Moore/Edith Ann Shantz - receiving applications UPDATE ON JNAC’s Eastminster United Church - Susan Smith/ Rev John Lee/ Rev Hans Van Nie (Presbytery Reps) - planning for a Fall completion date.

Glen Ayr United Church - Mary Ethel Morton/ Margaret Collard (Presbytery Reps) It was noted that the process will probably continue into the fall.

Iondale Heights United Church - Doug Bellamy/Chris Miller (Presbytery Reps) Doug advised that the Committee originally wanted to be wrapped up by the end of June but now recognize that this won’t happen. He noted that they are looking forward to joint services in the summer with Knob Hill, Church of the Master and Glen Ayr and may be receptive to some form of shared ministry.

Lawrence Park United Church - Chris Levan/Roger Hutchinson (Presbytery Reps) - no update.

College Street United Church - Malcolm Sinclair/ Nicole Bourassa-Burke (Presbytery Reps) (Peter is the Pastoral Charge Supervisor) – completed.

Birchcliff Bluffs United Church - Leslee Alfano / Ross Boden (Presbytery Reps) - not yet underway – anticipate a Fall start.

Knox United Church - Johmann Kwong /Mary Ethel Morton (Presbytery Reps) Johmann Kwong advised that the JNAC report is going to Council on May 18 and that the congregational meeting will be held two weeks later.

Wexford Heights United Church - Brent Bittner /John Gregory Smith (Presbytery Reps) - no report.

Malvern Emmanuel United Church – Malcolm Spencer/ Ken McEvoy (Presbytery Reps) - no report.

Glen Rhodes United Church – Daniel Benson/Gordon Winch (Presbytery Reps) Congregational members were appointed to the JNAC on May 1, 2011.

PRESBYTERY RECOGNIZED MINISTRIES

MOTION: Moved by Edith Ann Shantz and seconded by Mary Ethel Morton that Toronto Southeast Presbytery recognize the ministry of Peter Thompson, Manager, Spiritual Care Department and Associate Teaching Supervisor at St. Michael's Hospital. CARRIED.

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OTHER BUSINESS

John Brown asked for suggestions as to what the Commission should (or could) do that it is currently not doing.

Doug Bellamy advised that he is not able to arrive at the meetings at 6 p.m. because of work commitments and that he would prefer a later start time. It was agreed that the meeting times for the next Church year would be discussed at the June meeting.

John Brown noted that the Commission members working with JNACs should highlight the need for each Joint Needs Assessment Committee to prepare a five year financial plan.

Jean Day advised that Centennial Rouge United Church is celebrating its 120th anniversary on May 15, 2011 and that its final service before disbanding will be held on June 26, 2011. She noted that she had suggested that the services be held in the afternoon to allow Presbyters to attend but that the congregation had decided that the services would be held at 10:30 a.m.

ADJOURNMENT

There being no further business John Brown declared the meeting adjourned at 8:30 p.m.

NEXT MEETING: June 7, 2011 - 6:00 pm at the Presbytery Office.

------John Joseph Mastandrea, Chair Susan Smith, Secretary TSP Pastoral Relations TSP Pastoral Relations

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THE UNITED CHURCH OF CANADA TORONTO SOUTHEAST PRESBYTERY FINANCE AND PROPERTY TEAM

Minutes of the meeting of the Finance and Property Team of Toronto Southeast Presbytery, held on Monday, May 9, 2011 at 4:00 p.m. at Toronto Southeast Presbytery Offices, 963 Pharmacy Ave., Scarborough, Ontario, with Thomas Clarke, Chair, presiding.

PRESENT: Thomas Clarke (Chair), Winston Roach, Al Morson, Nick Walker, Wayne White, Joan Chinnery, Clyde Harris, Aubrey Peterson

REGRETS: Hyacinth Robinson-Powell, Anne Shirley Sutherland (Staff Support)

CALL TO ORDER Tom Clarke called the meeting to order at 4:00 pm.

DEVOTION Aubrey Petersen provided a devotion on the theme of compassion with readings from Colossians 3:12 and a poem entitled “A Crabby Old Man.”

1. Appointment of Secretary In the absence of a permanent secretary the Chair undertook to provide minutes for this meeting.

2. Agenda MOVED by Nick Walker and SECONDED by Clyde Harris that the agenda be approved with the addition of a new item under new business regarding a request for funds from Education and Students. MOTION CARRIED

3. Approval of Minutes: MOVED by Nick Walker and SECONDED by Winston Roach that the minutes of April 11, 2011 be approved as corrected. MOTION CARRIED

4. Business Arising i. Insurance & Evaluation – Follow up: The Chair shared a draft letter that he proposes to send to the trustees of the seven congregations identified as carrying significantly less property insurance that what is showing for evaluation of the buildings. One change was suggested.

ACTION: Chair will arrange for Wendy Miller to prepare and send the letters.

ii. PTCC Application Process: Nick Walker had suggested a number of important changes which have been incorporated into the current draft shared with the Team. There have been no suggestions or questions from the Executive as they were invited to do at their April meeting. The revised document will be sent to the Executive for their June meeting for their action.

iii. Appeal of Harmonized Bylaw – Follow up: The most recent letter sent by Lehman and Associates on behalf of the General Council of the United Church of Canada and the Diocese of Toronto of the Anglican Church of Canada was shared. It supports the proposal under discussion within Planning and Growth Committee that the issues under appeal at the Ontario Municipal Board (OMB) be resolved outside the OMB appeal process. The summer student work and process regarding our Church properties in South east will still be important and are now funded as per the action of Toronto Southeast Executive last month setting aside up to $6,000 from our current contingency.

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iv. Centennial-Rouge United Church Closing – Update: The Team reviewed for information the Interim Report to Executive of the Consultation Group and its recommendation that Presbytery act to disband the congregation as of June 30, 2011. If executive takes such action on May 10, 2011, it will give Toronto Conference some additional time to organize the transfer of ownership.

5. Treasurers Report i. Current Year (Jan 1/11 – Dec 31/11): The Treasurer provided a statement for expenses for 2011 to end of April 2011 which is attached as Appendix A. He noted with satisfaction that monies are now being expended. The Chair had a few questions for clarification which were answered. It was noted that although we show a Contingency Reserve Fund of $7,456.91, $6,000 of this is committed to the work to be done on our church properties. Consequently at this time it would be difficult for the presbytery to take on any other commitments from its operating funds.

ii. Assessment Update: Treasurer advised that the 3 congregations with assessment outstanding from 2010 have been sent reminders.

iii. Other – Budget Forum: The Treasurer noted that Anne Shirley Sutherland has proposed in a very recent email that we augment the budget process with a “Program Forum” held in September involving the Chairs of all the Teams. He recommended and the Team agreed that we try it out this budget cycle. Anne Shirley will be asked to elaborate on the “program forum” at our June meeting.

6. Request from Education and Students for Additional Funding The Co-Chairs of Education and Students (E&S) Team, Pam Lock and Bruce Galbraith, have written to Executive looking for $1,800 over and above their budget allocation of $1,000 to provide for career counselling program for a candidate under their supervision. The Chair who received the letter as corresponding member of the Executive responded to the co-chairs suggesting that they might access the funds in the Education and Students Fund particularly as money was unlikely to be found elsewhere. This would require the recommendation of E&S to Executive and a review by the Treasurer and Finance & Property as per our policy on surplus funds. That recommendation has been received from the Co-Chairs. Such use of funds does fit into the criteria for the fund as set out in the policy. There was some discussion and concern about the size of the request relative and to the current balance of $2,451.25 in the fund. It was noted that the fund would recover faster if there were a consistent practice of designating offerings at covenanting services or a portion of them to the E&S Fund. The correspondence from E&S suggests that they may shortly make some proposals in that regard. E&S noted that they had not yet spent any of their allocation but would have expenses this spring. It was noted that it would be advantageous for E&S to use whatever remains in their operating funds for this purpose and draw the balance required from the E&S fund. The Treasurer advised on the wording of the motion to facilitate this.

MOTION: It was MOVED by Joan Chinnery and SECONDED by Wayne White that Finance and Property Team recommends to the Executive that Education and Students be allowed to draw up to $1,800 from the Education and Students fund as per their request and recommendation. MOTION CARRIED

The Treasurer will convey this recommendation to the Executive when that matter is dealt with at tomorrows meeting.

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7. Looking Ahead at Property and Finance Work and Priorities Nick Walker lead off this discussion by reviewing the mandate for Finance & Property as set out in the Governance Document and concluded that F&P is dealing with all major responsibilities well. Among the matters requiring attention and/or initiative were: • “to develop and to maintain a knowledge of the condition of congregational real property” - this is a major undertaking but perhaps we could develop a self- assessment tool for congregations to use and share with us. • Manses: Although there are only a handful of manses left we are charged with a number of responsibilities. including i. to keep an accurate record of the type of construction, state of repair, size and age of all manses within the Presbytery; ii. to keep an up-to-date record of the furnishings and equipment ….. ; iii. to report annually to the Presbytery on the condition of each manse and the furnishings and equipment owned ……. ; • Our own membership – we lack any clergy members as required by our governance • Might make better use of the Newsletter to provide short info bites or reminders • Do we need to consider the value/need for a Trustees workshop?

8. Update on Other Property Matters i. Dentonia Park United Church: The Chair has been advised that they have a sale committee but it has yet to contact Pierre Gagne who provided the valuation opinion used in the earlier decisions.

ii. Toronto Conference 2nd Consultation on Property Matters: Nick Walker, Tom Clarke and Anne Shirley Sutherland had attended the May 2nd event which dealt with matters coming out of the first consultation. Nick & Tom shared impressions. A big issue for some present was building trust between presbytery and congregation and there was general agreement that being proactive, listening and patience were good tools, Some folks doing property work are not clear about their responsibilities and likely the Manual. There seemed to be agreement that the church is not well served by rulings around ministry personnel and amalgamation and what constitutes the legitimate financial needs of the amalgamating congregations for ministry particularly in a time when congregations are in transition and need to explore a variety of models for congregational ministry.

9. Correspondence i. The Chair noted the draft report from Mission Strategy now in the hands of the Executive and scheduled for discussion at plenary on May 17th. He felt that it had encompassed some of the issues identified here.

10. Other i. There was a question and brief discussion regarding the status of the Beach Property closing and their next stages. There was consensus that they should come back to Property & Finance in respect to approval/consent for their redevelopment of the Kew site. ACTION: Chair will contact appropriate people at Beach

11. There being no further business the Chair declared the meeting terminated at about 5:55 pm

______Thomas Clarke Chair and Secretary Protem

Next Meetings Monday, June 13, 2011 4:00 pm to 6:30 pm Clyde Harris volunteered for devotion. Monday, September 12, 2011 4:00 pm to 6:30 pm

TS FP 2011 05 09 10/11 - 264 TS Finance and Property –May 9, 2011 APPENDIX A Financial Statement to April 30, 2011

TS FP 2011 05 09 TS Executive – May 10, 2011 10/11 - 265

TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY EXECUTIVE Tuesday, May 10th, 4 pm – 6:30 pm Apps Room, 963 Pharmacy Avenue, Scarborough, Ontario. MINUTES

ATTENDING: John Lee, Chair, Paget Blaza, Harry Brown, Eilert Frerichs, Clyde Harris, Jim McKnight. Peter McNaughton, Secretary, Anne Shirley Sutherland

REGRETS: Abigail Johnson,

GUESTS: John Brown, Conference Executive Representative; Tom Clarke (Item 5), Roger Hutchinson (Item 4)

1. Call to Order & Agenda Review

John Lee, Chair, called the meeting to order and constituted the court at 4:00 p.m.

MOTION Peter McNaughton/Jim McKnight

That the agenda be approved as circulated CARRIED.

2. Worship John Lee led worship with a reflection on the Future of our Church, using as a basis Paul’s writings on new wine/old wineskins

3. Approval of Minutes from April 12

MOTION: Clyde Harris/Harry Brown

That the minutes of the meeting or April 12, 2011 be approved as circulated

CARRIED.

4. Mission Strategy – Roger Hutchinson Roger Hutchinson, on behalf of the Mission Strategy Team, presented a draft report for discussion at the May Plenary meeting of Presbytery. This report outlined five priorities as follows:

a. equipping new forms of leadership – training, education, resources

b. assisting congregations to identify stepping stones for transformation, vs. grand design approach

c. fostering collaboration between congregations, their surrounding neighbourhoods, and other communities of faith to develop new partnerships.

d. creating new forms of urban ministry, particularly intercultural ministries.

e. providing support for collaborative work between/among congregations for shared ministry

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The Mission Strategy Team is further recommending that: a. the Executive consider these understandings of the team mandates as a further expression of the Purpose of each as stated in the Governance Handbook. and, b. the relevant presbytery teams be encouraged to work together on supporting these strategies and new initiatives

Mission Strategy began with Presbytery’s Governance Manual to develop a strategy in which the existing teams would work more closely together, with modified mandates that will further the goal of partnerships. Cross consultation should be a priority.

In discussion, concern was expressed that the document was inward looking, focusing too much on congregations’ needs, rather than community needs, and not on making disciples. Roger noted that Presbytery is ‘facility rich’, and thus a question is how to use these facilities to address the needs of the community.

The Mission Strategy Team will make minor modifications to the draft report before sending it, along with the four discussion questions, out to Presbyters in advance of the Plenary meeting. Table group discussions were suggested for Plenary.

A suggested theme for the presentation to plenary was to consider the question ‘what difference will this make to the presbytery in 5 years; how will the presbytery be different in 5 years if these priorities are adopted?’, and ‘make me excited about this?’

MOTION: Jim McKnight/Peter McNaughton

That Executive receive this draft and refer the next draft to plenary. CARRIED.

5. Centennial Rouge – Tom Clarke

Tom Clarke, on behalf of the Consultative Team established to meet with the Centennial-Rouge Board, presented the first Interim Report which outlined the discussions to date. Tom noted that before final decisions on dispositions of assets can be made, Presbytery must approve the disbanding of the congregation. If it wishes to make any recommendations, the congregation will be asked to focus on overall mission priorities, rather than specific recipients.

Discussions are ongoing with respect to the following matters: • archival material which needs to be sorted out and go to Archives • membership and pastoral care of the congregation. Congregation representatives were asked to encourage members to seek out another congregation. Presbytery needs to follow up as to where membership records go at closing. • around what C-R should tell their tenants . MOTION: Paget Blaza/Eilert Frerichs

WHEREAS the congregation of Centennial-Rouge United Church at its congregational annual meeting of February 20, 2011 adopted a motion to close its doors on June 30, 2011 and so advised Toronto Southeast Presbytery, AND

WHEREAS the Executive of Toronto Southeast Presbytery has directed that the Pastoral Oversight Team and Finance & Property Team form a consultative group as contemplated in Section 334 (Manual 2010), AND

WHEREAS said consultative group has had an initial meeting with the Board of Centennial-Rouge United Church with a follow up meeting scheduled for May 18, 2011 to among other matters receive any proposals the congregation may have in regard to the disposition of property, AND

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WHEREAS the consultative group has confirmed that the congregation does wish to disband and has initiated that process as set out in Section 269 (Manual 2010), AND

WHEREAS Toronto Conference has advised that it cannot initiate any processes in regard to property until such time as Presbytery has made a decision in regard to disbanding,

IT IS MOVED that Toronto Southeast Presbytery accede to the request of the congregation Centennial-Rouge United Church to close as per the resolution approved at its annual general meeting of February 20, 2011, and, acting under Section 334 (Manual 2010), disbands Centennial-Rouge Pastoral Charge effective June 30, 2011, subject only to consideration by the Executive at a time prior to June 30, 2011 of any proposal the congregation may make for the consideration and relevant recommendation of the consultative group.

CARRIED.

Concern was expressed that Executive needs to make some direction and be intentional about ongoing pastoral care for members of the Centennial-Rouge congregation.;

MOTION Eilert Frerichs/Harry Brown

That Executive request the Pastoral Oversight Commission to work, in conjunction with neighbouring congregations, to ensure that appropriate pastoral care is provided to members of the Centennial ‘Rouge congregation.

CARRIED.

This MOTION will be acknowledged at the Plenary meeting, with a request to Presbyters to assist in providing pastoral care. The final service, to be held on June 27, 2011, will also be noted.

Executive also expressed its appreciation to Brian Elcombe for his exemplary work at CRUC

6. Special Reports: a) Commissions’ report

One Commission has met and submitted its recommendations.

MOTION: Lynella Reid-James/Jim McKnight That the Admissions process be allowed to continue CARRIED.

Executive further requested that the Secretary communicate with the appropriate personnel at National Office that it invoke due diligence when dealing with similar situations to ensure that all relevant letters and/or other information is received before the process begins.

b) Report from Ad Hoc Group of Executive – Harry Brown Harry distributed a report which outlined the discussion related to the following areas:

1. Nominations 2. Governance Issues 3. Plenary 4. The Executive 5. Next Steps

A new sub committee comprising Harry, Jim McKnight, and Anne Shirley Sutherland will flesh out these discussions and bring a report back to Executive at the June meeting.

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7. Correspondence

Date Topic Action

Apr 26, 2011 Letter from Knob Hill re Iondale Refer to - Pastoral Oversight / Relations ? If Iondale willing we will sit with you – me write to Iondale & Knob Hill-letter received; supportive of new/creative/new initiatives—if interest in them working together we will create team to sit with them and work with them; cc ASS DL, DdC, JJ, MtK; With Glen Ayr; C of M sharing services over summer May 4, 2011 Letter from E&S requesting funds Action required – see below May 4, 2011 Email Invitation to Worship Matters FYI – Newsbundle May 4, 2011 Email Invitation to ECUT AGM FYI – Newsbundle May 2, 2011 Letter from Gen Secretary re K Gallinger FYI May 6, 2011 Email from Chris Levan re Stewardship Refer to –mission and Outreach—Randy Event Naylor

MOTION: Peter McNaughton/Eilert Frerichs That the correspondence be received with actions as noted with the exception that the correspondence from Education and Students will be dealt with as a separate agenda item. CARRIED. 8. Financial Report Clyde Harris

The treasurer, Clyde Harris, noted that we are spending money, and actually starting to do things, which he feels is good. The Financial Statement presented will be amended to add provision for the costs of the bylaw review research project, and the Contingency Reserve will be reduced to $1,400 to reflect this. He noted that we don’t know actual cost will be for us, as some costs can be picked up by Conference and TUCC.

A question was raised with respect to travel costs and potentially increasing the mileage allowance rate in light of current gasoline prices. John Brown noted that he has raised this issue at Conference Executive, whose response has been that it is up to presbyteries to work this out for themselves.

MOTION: Eilert Frerichs/Lynella Reid-James

That the issue of reimbursing travel costs to meetings for members of Presbytery who cannot charge mileage to their pastoral charge be referred to the Finance and Property Team for a recommendation at the next meeting of Executive. CARRIED. Funds for this would come out of existing Team/Commission budgets

9. Agenda Planning

The proposed agenda for the May plenary was distributed. Lynella noted that the May meeting is not a traditionally-themed meeting; but rather one with a lot of business: Pastoral Oversight Commission Accountability Report; and ‘passing the baton’ to the Chair-Elect. Marg Walker as President of Conference will do some of this.

Presbytery evaluations will be done online. Executive will set time aside to discuss next year’s schedule of meetings

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10. Other Business a) Intercultural Twinning

John distributed discussion document on potential twinning with Seoul Presbytery, Presbyterian Church in the Republic of Korea (PROK). The report had the following suggested motions:

That Toronto Southeast Presbytery agrees to explore the possibility of establishing a twinning relationship with Seoul Presbytery of PROK; and

That TSP forms a task group to work with the process of twinning to prepare and communicate and communicate with Seoul Presbytery of PROK.

Executive felt there was a need to bring this matter to Plenary to determine if there is interest in the idea of twinning with Seoul Presbytery in the Presbyterian Church in the Republic of Korea.

MOTION: Eilert Frerichs/Clyde Harris

The Chair of Presbytery be asked to bring this idea of twinning with Seoul Presbytery of PROK to the next plenary as part of the report of Executive. CARRIED.

Anne-Shirley Sutherland will consult with the Chair of Presbytery regarding consultations with the Tamil group and working with them.

b) E & S request for funds

The letter from Education and Students to Executive requesting funds to fund a career counseling program for a candidate for ministry was received. The Treasurer noted that this matter had been dealt with at the last meeting of Finance and Property Team, and that a solution to the request had been developed. Accordingly, no action on this matter is needed by Executive. The Secretary will communicate this to the co-Chairs of Education and Students.

11. Evaluative Comments

Executive expressed it’s appreciation to John for his leadership over the past two years. The Chair-Elect agreed this item will be brought forward at the next Executive meeting.

12. Adjournment

The meeting was adjourned by the Chair at 6:27 p.m.

NEXT MEETING: Tuesday June 14th 4-6:30 pm at 963 Pharmacy Ave. ** Send agenda items to Wendy by close of day, Thursday June 9th at [email protected]

______John Lee Peter McNaughton Chair, Toronto Southeast Presbytery Secretary, Toronto Southeast Presbytery

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TORONTO SOUTHEAST PASTORAL RELATIONS COMMISSION Telephone Poll May 11, 2011

Members: Larry Beech, Doug Bellamy, Harvey Bride, John Brown, Jean Day, Johmann Kwong, Cheryl-Lynn MacPherson, John Joseph Mastandrea, Beth Moore, Mary Ethel Morton, Edith-Ann Shantz, Malcolm Sinclair, Susan Smith, David Wood

Appointment of Pastoral Charge Supervisor

MOTION by Beth Moore / John Joseph Mastandrea that the Pastoral Relations Commission of Toronto Southeast Presbytery appoint Rev. Bob Wright to supervise Donway Covenant Pastoral Charge for the period from April 25, 2011 to July 31, 2011.

CARRIED.

______John Brown, Acting Chair Beth Moore, vote counter

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TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY Tuesday, May 17th, 5 p.m Apps Room, 963 Pharmacy Avenue, Scarborough, Ontario. MINUTES of the EXECUTIVE MEETING

ATTENDING: John Lee, Chair, Paget Blaza, Harry Brown, Eilert Frerichs, Clyde Harris, Abigail Johnson, Linda McCowan, Jim McKnight. Peter McNaughton, Secretary, Lynella Reid-James, Anne Shirley Sutherland

1. Call to Order & Agenda Review The Chair, John Lee, called the meeting to order at 4:55, for the purpose of discussing the stated agenda item, and opened with prayer

Eilert Frerichs declared a conflict of interest and indicated that he will be participating in the discussion, but not voting. Upon ruling of the Chair, Eilert left the meeting.

Peter McNaughton voluntarily withdrew from the meeting to avoid perceptions of conflict of interest.

2. In camera

MOTION: Clyde Harris / Lynella Reid-James That the Executive move to an in Camera discussion

CARRIED. MOTION: Clyde Harris / Lynella Reid-James That the Executive return from an in Camera discussion CARRIED.

3. Adjournment

The meeting adjourned at 6:45 p.m. and will reconvene on May 19, 2011 at 4:00 p.m.

______John Lee, Chair Jim McKnight, acting secretary

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Toronto Southeast Presbytery Meeting Toronto Southeast Presbytery Offices – 963 Pharmacy Avenue May 17, 2011

PRESENT Ministry Personnel (retained/appointed/called, including DLM’s): Scott Boughner, Sarah Bourcier-Miller, Michael Cottrell, Douglas duCharme, Brian Elcombe, Bill Ford, Eilert Frerichs, Deborah Hart, Ann Howes, Won Hur, Paul Hutchison, Hae Bin Jung, Hoon Kim, Jong Bok Kim, John Lee, John Joseph Mastandrea, Jim McKnight, David McMaster, Peter McNaughton, Chris Miller, Randy Naylor, Doug Norris, Leigh Olson, Ellen Redcliffe, Cynthia Scott, Edith-Ann Shantz, Andrew Stirling, Ambury Stuart, John Taylor, Martha ter Kuile, Hans van Nie, Barbara White, Christopher White(33) Retired Ministry Personnel: Larry Beech, John Brown, Richard Cammidge, Jean Day, Johmann Wong, Rob Metcalf, Wenh-In Ng, Ella Taylor-Walsh, Peter Wyatt (9). Lay Presbyters: Doug Bellamy, Beverley Bennett, Daniel Benson, Paget Blaza, Ross Boden, Nicole Bourassa-Burke, Harvey Bride, Harry Brown, Joan Chinnery, Tom Clarke, Sue Comish, Jamir dela Paz, Lea Elcombe, Bruce Galbraith, Inglis Gray, Glen Greenwood, Clyde Harris, Roger Hutchinson, Manley James, Michael Kennedy, Alex Langford, Jean Lee, Gordon MacNeill, Lynda McCowan, Jim McKibbin, Sue Metcalf, Beth Moore, Alan Morson, Flo Morson, Mary Ethel Morton, Bob Nelson, Cynthia O’Connell, Aubrey Peterson, Lynella Reid-James, Winston Roach, Ron Scott, Vicki Smith, Wing-Haan Tam, Amy Thornton, Liz Tinker, Ila Vaculik, Marg Walker, Wayne White, Enid Wilson (44) Other (Staff, Candidates, Visitors): David Bruce (Living Waters), Lorrie Daly-Price (Candidate), Vilvan Gunasingham (Tamil Mission), David Hughes (PTCC Corporation representative), Wendy Miller (Staff), Carmen Palmer (Candidate), Anne Shirley Sutherland (Staff), Nick Walker (PTCC Representative) (8)

REGRETS- Presbyters and (Other): Michael Blair, Katherine Brittain, Teresa Burnett-Cole, June Cavers, Richard Choe, Pat Clark, Mary Collins, Lorraine Cowley, Marion Current, Kathy Edmison, Sandra Evan-Jones, Evelyn Hill (PTCC), Eiko Hosaka, Pam Lock, Anne-Louise Jannaway, Jennifer Janzen-Ball, Lorna Joblin, Pam Lock, Mark MacLean, Cheryl-Lynn MacPherson, Susan McAllister, Vicki Obedkoff, Jennifer Palin, Linda Petrides, Marion Pope, Henry Poutiainen (Candidate), Debra Schneider, Bill Scott, Joan Silcox-Smith, Rick Tamas, Clarice Terry, David Peter Thomson, Marni Whitaker, Ralph Wushke. Joan Wyatt (28)

Roll Category Roll Present Ministry Personnel (retained/appointed/called, including DLM’s) 96 33 Retired Ministry Personnel 81 9 Lay Presbyters 93 44 Other (Staff, Candidates, Visitors) ---- 8 Total 270 66

At its November 2010 meeting, Toronto Southeast Presbytery adopted the 2nd Definition Quorum as given in the Manual: Total Presbyters: 96 plus 81 plus 93 = 272 Total Required: 1/5 of 272 = 55 of which 1/3 are Ministry and 1/3 are Lay (1/3 of 55 = 19)

5:45 pm Dinner: Soul Food

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Constitution of the court The Chair, John Lee, welcomed members, and constituted the Court at 7:05 p.m.

Quorum was achieved.

Welcome –

The Chair, John Lee, welcome new members Wing-Hang Tam, Toronto Chinese UC (temporarily replacing Mabel Wong)

And visitors, Nick Walker, Presbyteries of Toronto Conference Corporation Vilvan Gunasingham, of the Tamil ministry inititative

The court extended birthday congratulations to Ila Vaculik

The Secretary, Peter McNaughton acknowledged sources of sadness –

Centennial Rouge – Executive, at its meeting last week, approved the request of the congregation of Centennial Rouge to close as of June 30, 2011. In so doing, Executive noted the need for pastoral care for members of the congregation in this time, and after June 30, and Presbyters are asked to assist in providing pastoral care. The final service, to be held on June 27, 2011, at 10:30 a.m.

Condolences were extended to the family and friends of the late Carol Gierak, former Chair of Toronto Conference, and beloved friend to many.

Retirees – The following individuals, who are retiring this year, were acknowledged by the Court Mary Collins, Kathy Edmison, Lorna Joblin, Judith Shand, Chris Miller, Joan Wyatt, Peter Wyatt

Worship: The Worship Team of Christopher White and Rob Metcalfe led the Court in Worship.

Governance motions: Agenda Review:

MOTION: Lynella Reid-James / Peter McNaughton That Toronto Southeast Presbytery approve the agenda as presented CARRIED. Governance

MOTION: Peter McNaughton / Michael Kennedy That Toronto Southeast Presbytery: 1) grant the privileges of corresponding membership to all visitors to this meeting 2) empower the Executive from the rise of this meeting until the next regular meeting to act on behalf of Toronto Southeast Presbytery with a recommendation from the appropriate standing committee wherever possible. 3) receive for information the minutes of the TS Executive Meetings March 8, 2011 and April 12, 2011 CARRIED. Minutes of Previous Meeting

MOTION: Peter McNaughton Seconded: Tom Clarke that the minutes of the plenary session of March 15, 2011 be approved as circulated.

CARRIED.

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Additional Conference Voting Representatives

MOTION: Peter McNaughton / Michael Cottrell That the following names be added to the list of Toronto Southeast eligible voting representatives to the 2011 Annual Meeting of Toronto Conference: Sheryl Johnson – Youth, TSP UC Wing-Haan Tam – Toronto Chinese CARRIED.

Potential Twinning with Seoul Presbytery

The Secretary, in introducing this item noted that the United Church of Canada and the PROK are already partner churches. To further this partnership, the Seoul Presbytery has requested that this Presbytery consider enhancing this partnership by entering into a twinning arrangement. This would enable each of us to be intentional about getting to know each other and strengthening our faith; to learn about each other’s context, culture, churches, issues, and mission and work, and to explore ways of acting jointly and how we might together enter into God’s mission as lived out in our respective contexts, and to explore ways of acting jointly for justice and wholeness.. Some potential activities could include mutual visits and information sharing. Executive, at its last meeting decided that this item would be brought to plenary to test out the will of the Court.

In discussion, the Chair indicated that this concept he has been in preliminary discussions with Ministers in Korea on this item for a number of years, and that he has consulted with the appropriate staff in General Council Office, who suggested that the matter be brought to Presbytery. If approved, Executive would establish a task force to ‘flesh out’ the concept. The values of both out denominations should be a part of the discussion process.

Tom Clarke moved the question.

MOTION: Peter McNaughton/Beth Moore That TSP agrees to explore the possibility of establishing a twinning relationship with Seoul Presbytery of PROK. CARRIED.

Mission Strategy

Members of the Mission Strategy Team were introduced: Douglas duCharme, Chair, Sarah Bourcier- Miller, Secretary, Ron Ewart, Roger Hutchinson, Jim McKibbin, Leigh Olson, Ron Scott, Ambury Stuart, Ralph Wushke.

The idea of a Mission Strategy is to set out a general vision – what would we like the world to look like, move to a Mission – what should we be doing to pursue that vision – and develop a strategy – what are our plans for executing the mission, all the while cognizant of our values – the stipulations that set limits on what will be acceptable conduct as we go about pursuing the vision. In other words: why are we here; what are we called to do? The strategy in this document is not intended to be permanent, but will provide the basis for a strategy which evolves over time and as Presbytery changes. The Team’s strategy was to start with a situation analysis – where are we now? A synopsis situation profile which indicated that Toronto is a diverse city involving over 1.5 million people, with considerable variety in the peoples and conditions that exist in the area; evidence of persistent decay in membership levels for most United Churches; and recognition that we are a relatively small part of the population. It was noted that this profile does not include the many things that congregations are doing.

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Priority Areas

The Governance Handbook goes beyond its vision statement to state that “Presbytery will be a place where mutual support and encouragement are found, collegiality is nurtured, Congregations learn with each other, bonds of shared ministry are forged, and lively, affirming worship is made, while at the same time attending to the administrative responsibilities of personnel and property and engaging in public witness and program activities.”

The research and consultative work of the Mission Strategy team points to five priority areas that would be effective in shaping our work in ministry in the next couple of years:

1. Equipping new forms of leadership – seeking opportunities to provide congregations with the training, education and resources that are specific to their needs as they seek to redevelop and transform their ministries and mission for the very different leadership challenges we face.

2. Assisting in the discovery of ‘do-able’ change. Assist congregations in identifying stepping stones for transformation – in the face of large challenges, experience often shows that modest steps forward are more effective, affordable and likely to give progress, than efforts to implement some “grand design”.

3. Initiatives to foster collaboration between congregations, their surrounding neighbourhoods, and other communities of faith to develop new partnerships – need to think about various forms of collaboration

4. Creating new forms of urban ministry, particularly intercultural ministries – ministry in a diverse and complex urban context such as Toronto presents many challenges for churches’ competencies, and capacity, however the opportunities are transformative if the necessary supports and encouragements are available.

5. Provide support for collaborative work between/among congregations for shared ministry – many of our communities of faith speak positively about opportunities for shared ministry, but our efforts in that direction are often tentative and defined more by what has been than by what could be if done together, so we need to find ways to experiment with opportunities for collaboration that are transformative

Among the implementation challenges noted were scarcity of time, limited resources, and constrained energy levels.

If this Strategy is adopted, the focus for mission strategy team would be to bring a mission focus to the work of the Commissions/Teams on their mandates and how they work together.

In response to questions for clarification, Team members noted that the five priorities were selected after extensive consultation with groups such as Vision to Mission, East End Conversation, Spirit Work and some focus work with four congregations working together in Scarborough. It was noted that Priority 4 – Leadership outside Congregations may need to be strengthened, and that priority 3 refers to collaboration between congregations and non congregational bodies; and priority 5 inter-congregational collaboration. In response to another question, a Team Member noted that Jesus Christ is mentioned on Page 4, Paragraph 3.

A member of the Court asked how this document equips congregations to go out into the world and make disciples. For what are we building leadership?

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Members of the Court moved to Table Groups to discuss the following questions: 1. Are there other priorities that should be in this list? Are five priorities a reasonable number for planning? 2. What do you think is the most important strategic planning and required action focus for TSP over the next three years? 3. What are your thoughts as to what the different Presbytery Teams should be doing to support each other and the congregations in adapting to the needs of their contexts? 4. What added resources do you think Presbytery will require in order to pursue these strategic priority ideas? People? Money? Time? 5. How might our Presbytery be different if we had these resources? 6. Imagine your congregation—do these priorities hold out some potential to help it move forward on its sense of mission?

MOTION: Ella Taylor Walsh / /Michael Cottrell

That the first priority be amended as follows: equipping leadership, particularly new forms, through training, education and resources. CARRIED. MOTION: Douglas duCharme / Sarah Bourcier-Miller

That the Toronto Southeast Presbytery:

A. Accept the following five named priorities

1. equipping leadership, particularly new forms through training, education, resources 2. assisting congregations to identify stepping stones for transformation, vs. grand design approach 3. foster collaboration between congregations, their surrounding neighbourhoods, and other communities of faith to develop new partnerships. 4. creating new forms of urban ministry, particularly intercultural ministries. 5. provide support for collaborative work between/among congregations for shared ministry

B. Request that the Executive consider these understandings of the team mandates as a further expression of the Purpose of each as stated in the Governance Handbook.

C. Encourage the relevant presbytery teams to work together on supporting these strategies and new initiatives

D. Support the ongoing evaluative work of this mission strategy and participate in the evaluative processes of the new structure.

In discussion on the motion it was noted that Presbytery may need beyond the teams that exist now to draw more out from congregations. It was noted that there is a bias towards congregations in the document and that there also needs to be an understanding of what emerging forms of ministry are. We are talking about strategies that will guide work of Presbytery over the next few years; do we see, looking at the priorities, Presbytery moving to a new place?

A member of the Court asked whether it would be useful to add ‘the overall goal of which is to assist in making disciples of Jesus Christ’ to the first priority. A Team Member responded that might preclude some if not all ecumenical work; interfaith ventures, etc.. Executive and Agenda Planning were asked to provide the Court with sufficient time to discuss these issues, and how we interpret/understand the term ‘making disciples’

As the question on motion was called, a proposed amendment was ruled out of order.

MOTION CARRIED.

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Report from Presbyteries of Toronto Conference Corporation In light of time constraints, this item was deferred to the September meeting

Pastoral Oversight accountability report.

Martha ter Kuile, Chair of the Pastoral Oversight Team, introduced the members of the Team:

James Chong, Michael Cottrell, Carol Anne Green (on leave) Hae Bin Jung (until Sept 2010) Michael Kennedy, Gordon MacNeill, Jim McKnight, Bob Nelson, Bill Scott. Roma Scott (until Dec 2010), Anne Shirley Sutherland (Lead Staff), Martha ter Kuile (Chair)

The Following Team visits have been completed

Donway Covenant, Eastminster, Glebe Road, Kingston Road, Knox Agincourt, Metropolitan, St Andrews, Trinity St Paul’s, Victoria Park

Upcoming Team Visits include: Bathurst, Northlea, Rosedale, West Hill

Other Visits Centennial Rouge, Dentonia Park, Deer Park , Hope, Iondale Heights, Riverdale, St Matthews, West Ellesmere (planned)

The approach of the Team is as follows to move from compliance model to support model; not to oversee in the sense of control, but to offer insight and support to congregations. Martha noted that there is no decision making role in the mandate of the Team.

During Oversight Visits, the Team focuses on 2 main questions: 1. Are the activities of the congregation congruent with the vision and mission that the congregation has articulated?

2. If not, are there dynamics in the congregation that are preventing that?

Major Tasks and Activities of the Commission

Visits, both routine triennial and in response to request; participate in various transition teams and reference groups established by Presbytery; referrals/coaching; tracking Annual Reports

Members of Visitation Teams use the Visitation Guidelines draft handbook and have lessons on how to read financial reports. Team members have also participated in the M&P Workshop and on the MORF Group.

Upcoming resources include: “Between a Rock and a Hard Place” resource for congregations in (financial) difficulty Development of a Presbytery protocol for former ministers after leaving a congregation

What we have learned:

A. The number of congregations facing major viability challenges – numbers, financial, energy for maintenance – is a concern, and no strategy is going to fix that

B. Many congregations struggle with what is harder to define – what the church IS, is FOR (social service club, group of dear friends, place for kids to learn morals, link with the past).

TS 2011 05 17 PM TS Plenary May 17, 2011 10/11 - 281

C. Congregations are motivated to thrive – and not just in conventional sense. Congregations want to make a contribution, not just for their members but for the sake of the world.

D. Need to think outside the box – other ways of being church, meeting, worshiping, clustering, shared space, without losing our sense of home.

E. Congregations need to talk within themselves, to each other (not to us) about these matters.

F. Congregations need assistance to have the kind of serious, heartfelt conversations they need to be having. Conversations that allow us to speak frankly about the challenges we face, and open the doors to new possibilities (once we stop focusing on, are we following the rules).

G. We need to develop the role of Presbytery as facilitator of such conversations – a long process.

Members of the Court moved into Table groups to consider the following questions that are intended to help the Team ensure that Oversight visits are useful for the congregation:

1. What is the topic of the heartfelt conversation you need to have in your congregation?

2. What are the questions that pastoral Oversight might ask that would unlock that conversation and help you to have it?

Members of the Court were asked to forward any comments/responses directly to Martha

Worship Marg Walker expressed, on behalf of the Court, thanks to John. John shared a brief reflection on his time as Chair. Members of the Court expressed their appreciation to John for his service.

Marg introduced the incoming Chair of Presbytery, Jim McKnight, who will assume his duties as of the rise of Conference. Marg noted that covenanting service with the incoming Chair, Team Chairs and others will occur in September.

Closing John Lee adjourned the meeting at 9:30, and closed with prayer and a benediction.

______Rev. John Lee Rev. Peter McNaughton Chair: Toronto Southeast Presbytery Secretary: Toronto Southeast Presbytery

TS 2011 05 17 PM 10/11 - 282 TS Plenary May 17, 2011

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TS 2011 05 17 PM TS Executive – May 19, 2011 10/11-283

TORONTO CONFERENCE TORONTO SOUTHEAST PRESBYTERY EXECUTIVE Tuesday, May 19th, 4 p.m. Apps Room, 963 Pharmacy Avenue, Scarborough, Ontario.

MINUTES

ATTENDING: John Lee, Chair, Harry Brown, Clyde Harris, Abigail Johnson, Lynda McCowan, Jim McKnight, Lynella Reid-James, Anne Shirley Sutherland

REGRETS: Paget Blaza

ABSENT BY DECISION: Eilert Frerichs, Peter McNaughton

1. Call to Order The Chair, John Lee, called the meeting to order at 4:00, for the purpose of discussing the stated agenda item: Executive Actions

Jim McKnight continued with a reading from 1 Corinthians12:24b-27, and with prayer

The Executive RECEIVED the report from the Commission established at the meeting of March 1, 2011 regarding Douglas duCharme, applicant for Admission, recorded as Appendix A.

2. In camera

MOTION: Lynda McCowan / Jim McKnight

That the Executive move to an In Camera discussion CARRIED. MOTION: Lynella Reid-James / Clyde Harris

That the Executive return from an In Camera discussion CARRIED.

3. MOTION: Harry Brown / Abigail Johnson

In response to the recommendations of the Commission appointed to consider concerns regarding the admission of Douglas duCharme into The United Church of Canada, that the Executive of Toronto Southeast Presbytery postpone the admission process for 1 year.

Furthermore

Whereas Douglas has completed the Education and Students process within Conference and was approved for admission, and

Whereas the commission report raised concerns regarding anger management, self-awareness (the ability to reflect on the gap between self-awareness and the perception others have of us), the ability to take responsibility for actions, and a clear understanding of the impact of his actions, and

Whereas there remains a concern about integration of ethical standards with personal and professional boundaries, the Executive take actions recorded in Appendix B." 10/11-284 TS Executive – May 19, 2011

4. MOTION: Lynda McCowan / Lynella Reid-James

That the Executive of Toronto Southeast Presbytery acknowledge, with thanks, receipt of the [Bay of Quinte] Commission Report submitted Tuesday, May 10, 2011 CARRIED.

The meeting adjourned at 6:00 p.m.

______John Lee James McKnight Chair Acting Secretary TS Executive – May 19, 2011 APPENDIX A 10/11-285 Report of the Commission

Report from the Commission for Douglas DuCharme May 2011

This is the report of the three-person report from the commission created to consider the admission of the Rev. Douglas Ducharme to the United Church of Canada. This commission came about because of nine letters of objection submitted after Rev. Ducharme sought admission in 2011. Only seven are acknowledged below because two arrived after the deadline set for consideration. The commission was made up of Bay of Quinte Conference members by request of Toronto Conference. This was to offer a perspective from outside Toronto Conference on a situation which had already received considerable attention within the Conference. The three commissioners were the Rev. Anne Hepburn, the Rev. Norman Long, and the Rev. David Mundy (chair.) None of them had any prior association with Douglas Ducharme, nor were any of them aware of the circumstances prior to being asked to serve. This commission had the benefit of the report from the investigation that was completed in November of 2010 and the report of the “accountability circle” established to walk with Douglas through the issues

The current commission met with the Rev. Douglas DuCharme on May 3, 2011 and he was accompanied by the Rev. Eilert Frierichs who acted as his support person.

The meeting began with prayer and the explanation of the process

EXPLANATION GIVEN TO THE REV. DOUGLAS DuCHARME: This is not a Formal Hearing, nor does it fall within Manual guidelines for a review such as a 363 because you are not currently a member of the order of ministry in the United Church.

While it might be similar to an Education and Students interview, the specific nature of the objections take it to a different level of concern.

Whatever the finding of this commission, it is the responsibility of Toronto Conference to accept or reject what we offer.

Our understanding of our role as the commission is to provide an “arms length” review of the letters submitted, with knowledge of the results of the investigation of the previous commission. Our understanding is that none of these letters bring forward circumstances or incidents which have unfolded since the final report of the commission in November 2010, although some of the letters are from individuals who did not write in 2010, and so may speak in a new way about some of the issues raised previously.

Is this consistent with your understanding of why the three of us are serving as a commission outside of Toronto Conference?

LETTERS OF OBJECTION OUTLINED: There are a total of seven letters of objection to your (D.D.’s) admission to the ministry United Church of Canada being considered here.

The letter from Southwest Presbytery simply states that objections were raised on the floor of Presbytery, specifically about moral fitness for the role of a minister in the UCC.

Four of the other six letters are from individuals who have known you in various stated roles including: Friendship Co-worker in interfaith organizations while D. D. was still in the Presbyterian church Colleagues in South East Presbytery

A sixth letter is from an allegedly aggrieved husband of a colleague with whom you had/have an allegedly inappropriate relationship

TS 2011 05 19 EM Appendices 10/11-286 APPENDIX A TS Executive – May 19, 2011 Report of the Commission

The seventh letter is from someone who claims that she knows several women who have been affected by D.D. both his marriage partners and other relationships.

The objections include: • The inability to maintain professional boundaries with a married colleague who acted in a supervisory role • The inability to maintain professional boundaries with parishioners • The inability to acknowledge or to even understand what these boundaries issues might be • Pastoral sexual misconduct • The breakdown of marriages due to infidelity that ultimately impacts your ability to serve in ministry • Physical and other forms of abuse of partners • The misuse of alcohol, including being inebriated in the workplace

We do understand that some of the allegations stated as fact in the letters are actually in error eg. your status in the Presbyterian Church, judgements made against you in both denominations, a criminal conviction, your relationship with someone who was in an official supervisory role. Our understanding is that there have been concerns in the past about your personal and professional conduct that were of enough magnitude to warrant investigation and the establishment of an “accountability circle.”

The role of the commission is to forward an outcome of either “ACCEPT” or “NOT ACCEPT” and the members felt that no decision could be made until meeting with you.

Our meeting is an opportunity to revisit the conclusions of the previous commission in light of the recently submitted letters of objection, the opportunity for you (D.D.) to respond, and an opportunity for discernment.

The guidelines for this process are informed by the Ethical Standards and Standards of Practice for Ministry Personnel and Sexual Abuse Prevention and Response Policy and Procedures

The Response to Questions Rev. DuCharme agreed that the explanation was clear and that we shared an understanding of the commission’s role. After Douglas read an opening statement for clarity, we proceeded with a series of questions designed to explore his faith, what he has learned and integrated during this process over several years, and where God has been present.

When Douglas spoke of overstepping sexual boundaries he referred to one particular incident in his current congregation. When speaking of marital difficulties it was restricted to his marriage to Lee McKenna.

He acknowledged that previously his sense of boundaries between ministry and personal life were not clear and that he was poor at self-care. He has become more deliberate in his person life, including developing pastimes for his time away from work.

Douglas has become acutely aware of the importance of meeting with parishioners in a professional manner, mindful of when, where, and with appropriate safeguards. He understands the importance of referrals and seeking professional companions in situations which might be perceived as compromising. He is also more aware of his own physical presence including voice, size and being male.

TS 2011 05 19 EM Appendices TS Executive – May 19, 2011 APPENDIX A 10/11-287 Report of the Commission

Douglas emphasized that therapy and meditation practice have allowed him to enter into a more gracious relationship with God, to be more grounded in his own body, and to deal with stress much more effectively.

Douglas feels that the accountability circle opened him to greater integration, although the relatively short duration of the circle meetings meant that the process of exploration has really just begun.

Douglas spoke of grace in what he has learned about himself in his relationship with God, and in his role with his congregation. He admitted that the past few years have been a “long Lent” which has tested him, but never called into question the presence of God. This deepened intimacy with God has had a positive “ripple effect” in relationships.

Commission Observations and Conclusions: This commission concurs with the observation of the accountability circle that Douglas is intelligent, thoughtful, and prepared to express himself clearly. He has established a practical framework for professional boundaries which he is able to articulate. We agree that the work he has done toward self-awareness has been helpful and that he reflected well on the positive outcome.

When asked to reflect on what he has learned from the shortcomings and failings in ministry Douglas was not forthcoming. The commissioners were concerned that Douglas spoke of the breakdown of his marriage essentially as the result of his previous partner’s mental health issues, without much acknowledgement of personal responsibility.

When asked for his response to the letters, he expressed his opinion that this was an orchestrated effort on the part of his former wife and that without exception the writers were aware of others who were going to submit letters at her behest. This approach minimized the integrity of those who had written, and Douglas never really addressed the content of those letters beyond the relationship with Ms. McKenna. Douglas is articulate and thoughtful, but in this instance there was evidence of annoyance and controlled anger. This discussion was where grace was least expressed. While Douglas was able to name arrogance as a problem of the past, there was little humility expressed in this discussion.

There was also the sense that Douglas may have downplayed the number of incidents where his judgement and actions were called into question.

RECOMMENDATION: The commission has been asked to submit a response of either “accept” or “not accept” the admission of Douglas DuCarme as a United Church minister The commission believes that significant work has been done by the Rev. DuCharme for which he should be commended. The commission also feels that he would benefit from ongoing directed reflection and therapy. Because conditional acceptance is not an option in United Church polity the commission recommends the admission process for Douglas duCharme be suspended at this time and his admission be considered in two years in order for the process outlined on an accountability circle be followed. Mr. duCharme may continue as a supply minister from another denomination in a United Church congregation during that time.

The commission notes that the Manual guidelines for admission to the Order of Ministry of the United Church from other denominations states:

The United Church is committed to ensuring that all its members and adherents worship in a safe environment. Therefore the character and competence of applicants to the Order of Ministry of the United Church will be verified through appropriate procedures.

TS 2011 05 19 EM Appendices 10/11-288 APPENDIX A TS Executive – May 19, 2011 Report of the Commission

We recommend that the admission of the Rev. Douglas duCharme be suspended and be considered in two years time.

We recommend that an Accountability Circle be established for the Rev. Ducharme, possibly including members from the previous Circle, to deal with issues identified in this report over the next two years.

We recommend that he continue with the therapy which he has found beneficial. We recommend that he be assigned an individual mentor for this two year period.

Submitted Tuesday, May 10, 2011 ______The Rev. Anne Hepburn

______The Rev. Norman Long

______The Rev. David Mundy, Chairperson

TS 2011 05 19 EM Appendices TS Executive – May 19, 2011 APPENDIX B 10/11-289

MOTION: Harry Brown / Abigail Johnson

MOTION: In response to the recommendations of the Commission appointed to consider concerns regarding the admission of Douglas duCharme into the United Church of Canada that the Executive of Toronto Southeast Presbytery suspend the admission process for 1 year.

Furthermore

Whereas Douglas has completed the Education and Students process within Conference and was approved for admission, and

Whereas the commission report raised concerns regarding anger management, self awareness, and ability to take responsibility for actions and a clear understanding of the impact of his actions, and

Whereas there remains a concern about the integration of the ethical standards with personal and professional standards,

The Executive directs Douglas to a) continue in therapy at his expense b) continue in his ministry appointment c) participate in a one year period of accountable supervision working on the issues named above

And that the Executive appoint a supervisor with proven knowledge and skills in supervisory processes to: a) direct, instruct, assess progress and report compliance. b) Undertake this process in confidentiality, reporting to the Executive every second month. c) The Executive assume responsibility for honorarium costs for supervisor

CARRIED.

TS 2011 05 19 EM Appendices 10/11-290 APPENDIX B TS Executive – May 19, 2011

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TS 2011 05 19 EM Appendices TSP Education & Students May 31, 2011 10/11-291

TORONTO CONFERENCE Toronto Southeast Presbytery Education & Students Commission – May 31, 2011

Present: June Cavers, Bruce Galbraith (chair), Ann Howes, Win Koneri, Darren Liepold, Pam Lock (note-taker), Chris Miller, Ron Nickle, Norm Seli, Joan Silcox-Smith, Paul Stott, Ella Taylor-Walsh, Ila Vaculik Regrets: Karl Lam Guest: Anne Shirley Sutherland

Opening: o We began the meeting at 1:30pm in the Apps room. Bruce welcomed everyone. o Bruce read an excerpt from Irresistible Revolution: Living as an Ordinary Radical, by Shane Claiborne and then offered a prayer for our work together.

Minutes from May 2, 2011 were approved by consensus.

Updates on Inquirers and Candidates

Correction: Alison Mock As per • Has been accepted recommended as a candidate (at the May CIC interviews June 14,2011 and is staying at Lawrence Park for another year. E&S Minutes. Dan Benson • Dan is checking on requirements for his testamur. • In his coming sabbatical (4 months from GCO) he hopes to start a self- designed internship. Tanya Wiles-Bell (Inquirer) • Tanya’s discernment committee will proceed with Ann Howes as presbytery rep. Karen Croxall (Inquirer) • Karen’s discernment committee has finished its work and the report will be sent to the Leaside Board. Douglas duCharme • Anne Shirley Sutherland came into the meeting to outline the process that resulted in the deferral of Douglas’ admission to the UCC • Concerns about the National Church’s policy and practice regarding admittands were expressed. We will pursue the matter in September. • We were especially concerned that the E&S Commission was not informed of the decision prior to the Conference weekend.

Setting up Interview Teams

1. Karen Bowles • Norm (chair), Ila (note-taker), Darren, Ron, Win and Joan participated. 2. Alydia Smith • Paul (chair), June (note-taker), Ann, Chris and Ella participated.

TS 2011 05 31 ES 10/11-292 TSP E&S, May 31, 2011

Reporting Back on the Interviews

Alydia Smith • Alydia is seeking employment in the Toronto area rather than seeking an internship • The earliest ordination date will be 2013. • The interviewers requested that she make her own summary of the interview and send it to E&S • Because of concern about candidates coming to interviews unaccompanied the following motion was made:

MOTION: Joan Silcox-Smith / June Cavers that inquirers and candidates being interviewed by the Toronto Southeast Education & Students commission be required to bring an accompanying support person to the interview. CARRIED. Karen Bowles • Karen’s 4 months at St. John’s Alliston broadened her experience in ministry

MOTION: Norm Seli / Ila Vaculik that Toronto Southeast Education and Students waive the remaining 4 months of internship for Karen Bowles, with the understanding that she complete the 6 week program with Elliott Clarke by October 2011. CARRIED.

• Toronto Southeast Presbytery Executive have approved this expense, as it is beyond the E&S budget • Following this course, Karen would then be eligible for ordination in 2012

Miscellaneous • September meeting will be Tues Sept 13th at 12:30pm. No interviews will be conducted, so the team can catch up on inquirers and candidates. • We will discuss training events for discernment committees to encourage participation by people who are not members of E&S. We’ve noted that Toronto Conference is hosting a session for all E&S committees on Thursday September 15th in Alliston. • At our dinner on Tuesday June 14th we will say an official goodbye to Chris Miller who will begin his retirement at the end of June.

Adjournment – 4:02 pm

______Bruce Galbraith, Co-Chair Pam Lock, Note-taker

TS 2011 05 31 ES