SNOHOMISH COUNTY PUBLIC UTILITY DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING Zoom Online Meeting Platform
September 7, 2021
The Board of Commissioners meeting will be held virtually via Zoom Meeting. Due to the COVID-19 pandemic and Proclamation 20-28.15 issued by Governor Jay Inslee, in-person attendance is not permitted at this time.
CONVENE REGULAR MEETING – 9:00 a.m. – Virtual Meeting Participation Information
Join Zoom Meeting: Use link https://us06web.zoom.us/j/83108982509?pwd=WlNkcEtDWUdjb3NrbmZyQ3ZPeE5o QT09 Dial in: (253) 215-8782 Meeting ID: 831 0898 2509 Passcode: 354586
1. CEO/GENERAL MANAGER BRIEFING AND STUDY SESSION A. Updates 1. Media 2. Legislative 3. Other B. Procurement of Meter Installation Vendor (MIV) Services C. BPA Pass Through for FY2022-2023 D. Western Resource Adequacy Program Phase 3A
RECONVENE REGULAR MEETING -1:30 p.m. - Virtual Meeting Participation
2. RECOGNITION/DECLARATIONS A. Employee of the Month for September – Angela Johnston
3. COMMENTS FROM THE PUBLIC Virtual Participation Information:
If you are attending the meeting virtually (using the link or number provided above) please indicate that you would like to speak by clicking “raise hand” and the Board President will call on attendees to speak at the appropriate time. If you are joining by phone, dial *9 to “raise hand.”
4. CONSENT AGENDA A. Approval of Minutes for the Regular Meeting of August 17, 2021 B. Bid Awards, Professional Services Contracts and Amendments C. Consideration of Certification/Ratification and Approval of District Checks and Vouchers
Continued →
1/256 Snohomish County PUD Commission Agenda September 7, 2021 Page 2
5. PUBLIC HEARING AND ACTION A. Consideration of a Resolution Creating the District’s Rate Schedules, Supplemental “Residential Time of Day” and Supplemental “Residential Critical Peak Pricing” Service Schedules
6. ITEMS FOR INDIVIDUAL CONSIDERATION A. Consideration of a Resolution Authorizing the CEO/General Manager or His Designee to Execute an Electric Vehicle Charging Station Installation Agreement with HopeWorks Social Enterprises B. Consideration of a Resolution Authorizing the CEO/General Manager of Public Utility District No. 1 of Snohomish County to Execute an Interlocal Agreement with the City of Everett Regarding the Purchase, Installation and use of a Resonant Magnet Induction Charging System for Electric Buses at Eclipse Mill Park near Downtown Everett C. Consideration of a Resolution Authorizing the CEO/General Manager or Designee to Execute a Capital Agreement for Clean Energy Fund 3 Grant with the Washington State Department of Commerce for Funding for HopeWorks Station Community EV Charging D. Consideration of a Resolution Authorizing the CEO/General Manager or Designee to Execute a Capital Agreement for Clean Energy Fund (CEF) 3 Grant with the Washington State Department of Commerce for Funding for Electric Bus Charging with Everett Transit
7. CEO/GENERAL MANAGER REPORT
8. COMMISSION BUSINESS A. Commission Reports B. Commissioner Event Calendar C. 2021 Budget, Forecast, and Major Project Status Report – July Results
9. GOVERNANCE PLANNING A. Governance Planning Calendar
ADJOURNMENT
September 15, 2021: PUD Customer Breakfast – 8:00 a.m. – 9:00 a.m. (Virtual)
The next scheduled regular meeting is September 21, 2021
Agendas can be found in their entirety on the Snohomish County Public Utility District No. 1 web page at www.snopud.com. For additional information contact the Commission Office at 425.783.8611.
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BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 1
TITLE:
CEO/General Manager’s Briefing and Study Session
SUBMITTED FOR: Briefing and Study Session
CEO/General Manager John Haarlow 8473 Department Contact Extension Date of Previous Briefing: N/A Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
Executive Limitations, EL-9, Communications and Support to the Board – the CEO/General Manager shall...marshal for the board as many...points of view, issues and options as needed for fully informed Board choices.
List Attachments: CEO/General Manager’s Briefing and Study Session attachments
3/256 GOVERNMENT RELATIONS ACTIVITIES REPORT (8.16.21-9.3.21)
State Government Relations Activity Report STATE OVERVIEW • On Aug. 18, Governor Inslee announced a vaccination requirement for K-12 education, most childcare and early learning settings, and higher education, as well as an expansion of the statewide mask mandate to all individuals, regardless of vaccination status. o Vaccination requirement: Eligible employees must be fully vaccinated by October 18 as a condition of employment. There are exemptions for religious or health reasons. o Mask requirement: Effective Aug. 23: All Washingtonians, regardless of vaccination status, must wear masks in indoor settings. The Department of Health strongly suggests individuals wear masks in crowded outdoor settings. There are exceptions to the indoor mask mandate. • As of Aug. 30, the Washington Department of Health (DOH) dashboard shows that 73.3% of the population age 12 and older have received at least one dose of the COVID-19 vaccine. In a DOH media briefing, Washington State Secretary of Health, Dr. Shah indicated the Delta variant makes up over 98% of the state’s current COVID cases.
KEY HEARINGS/PRESS CONFERENCES/MEETINGS • Pacific Northwest Economic Region (PNWER) 2021 Annual Summit discussions of interest: o Aug. 16 | The Growing Cost of Wildfires o Aug. 17 | Regional Energy CEO Roundtable o Aug. 18 | Infrastructure Today and Tomorrow • Aug. 18 | Governor Inslee – Press conference announcing education staff vaccine and mask requirements • Aug. 23 | Washington Department of Agriculture – Initial meeting, overview of the rule making process for electric vehicle supply equipment statute o Note: This was the kick-off rule making for 2SSB 5192. Snohomish PUD remained neutral on this bill and staff are actively monitoring the rule making process. • Aug. 25 | WA Department of Health – Update on the COVID-19 response in Washington State
INTERESTING READS • The Seattle Times: Washington’s COVID vaccine mandate ordered by Gov. Inslee are among the strictest in the nation • The Olympian: Puget Sound Energy Strives to Achieve Beyond Net Zero Carbon by 2045 • The Seattle Times: Driven by delta, COVID cases in Washington continue to rise, especially among the unvaccinated • Crosscut: How the West’s divided electric grid slows green growth • NW News Network: In North Central Washington, forest thinning, controlled burns help slow wildfire • The Seattle Times: Skagit County sues Seattle for public records in fight over fish passage at city dams • The Spokesman Review: With moratorium on utility shut offs ending soon, Washington officials urge customers to make a plan
LETTERS • Snohomish PUD signed on to a joint energy utility letter addressed to Governor Inslee and the State’s budget leaders requesting direct utility funding to assist energy customers reduce or eliminate their arrearages. A copy of the letter is attached.
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4/256 GOVERNMENT RELATIONS ACTIVITIES REPORT (8.16.21-9.3.21)
Federal Government Relations Activity Report FEDERAL OVERVIEW • On August 18, the Centers for Disease Control and Prevention announced the launch of a new center designed to advance the use of forecasting and outbreak analytics in public health decision making. The center aims to “bring together next-generation public health data, expert disease modelers, public health emergency responders, and high- quality communications, to meet the needs of decision makers.” • On August 24, the House of Representatives voted 220 - 212 to adopt a rule that passed a $3.5 trillion budget resolution (S. Con. Res. 14) and set a deadline of September 27, for the House to consider H.R. 3684, the Infrastructure Investment and Jobs Act (AKA the bipartisan infrastructure bill). The inclusion of a deadline was the result of negotiations between moderate House Democrats, who pushed for a final passage vote on the bipartisan infrastructure bill prior to action on the budget resolution, and House Speaker Nancy Pelosi (D-CA), who had previously said the House will not consider the H.R. 3684 until the Senate passed a budget reconciliation bill. Passing the budget resolution now allows House and Senate Committees to begin working on the “reconciliation instructions” assigned to them in the budget resolution. • On August 25, the Treasury Department released data showing that states and local governments have distributed less than 11% of the federal dollars allocated for Emergency Rental Assistance as of the end of July. The Biden administration released new guidelines in attempt to streamline the current application process. • On August 26, the U.S. Supreme Court rejected the Biden administration’s latest COVID-related eviction moratorium. In an eight-page majority opinion the court wrote, “if a federally imposed eviction moratorium is to continue, Congress must specifically authorize it.” Three of the court’s justices dissented. • On August 30, Neil Chatterjee served his final day as a member of the Federal Energy Regulatory Commission (FERC). With Commissioner Chatterjee’s departure, FERC will have four commissioners – two Democrats and two Republicans. President Biden has not yet nominated a replacement for Commissioner Chatterjee. • On August 30, a federal judge vacated the Trump administration’s Navigable Waters Protection Rule (NWPR) that narrowed the scope of the Clean Water Act jurisdiction. Judge Rosemary Marquez ruled that the Environmental Protection Agency and the Army Corps of Engineers had erred in enacting the NWPR and remanded the rule for reconsideration by the agencies.
KEY HEARINGS • Sept 1 | House Cybersecurity, Infrastructure Protection, & Innovation Subcommittee hearing on stakeholder perspectives on the cyber incident reporting for critical infrastructure.
INTERESTING READS • Brookings Institute Podcast: The Current: How does the Senate infrastructure bill invest in future resilience and growth? • MIT Technology Review: The $1 trillion infrastructure bill is a baby step toward the US grid we need • Politico: House advances $3.5T budget, ending stalemate between Pelosi and centrists • Everett Herald: County Councilwoman Dunn selected to serve on EPA committee • USA Facts: States lag in distributing rental assistance while millions are behind on rent • Politico: Democrats race to resolve House-Senate disputes on $3.5T megabill
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5/256 GOVERNMENT RELATIONS ACTIVITIES REPORT (8.16.21-9.3.21)
Local Government Relations Activity Report LOCAL OVERVIEW • On August 17, the Snohomish County Council Planning Committee adopted the Buildable Lands Report (BLR) recommended by the Snohomish County Tomorrow Steering Committee as well as adopted the updated BLR Procedures Report. A public hearing was held for the County Council on September 1 to consider the recommended adoption of the Buildable Lands Report with timeline extend to accept public written record. The Buildable Lands Report is used by cities and counties for current plan/zoning evaluation, 2044 growth targets, and data for land use alternatives for Growth Management Act local plan updates due in 2024. District staff is both monitoring and engaging in the local and county plan updates.
INTERESTING READS • Everett Herald: Fewer renter protections after Monday but help is available • Everett Herald: 2020 Census Snohomish County grows by more than 114,000 • Everett Herald: What the Infrastructure bill could mean for Snohomish County • Everett Herald: Everett City Council adopts tribal land acknowledgement • Everett Herald: USS John Paul Jones arrives at a new home, in Everett • Everett Herald: Five big transportation developments in 2021 to keep us rolling • Puget Sound Regional Council: Census: Region grew by 600,000 in 10 years
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August 23, 2021
The Honorable Jay Inslee Office of the Governor PO Box 40002 Olympia, WA 98504-0002
To the Honorable Jay Inslee:
The undersigned organizations are writing to urge you to authorize $250 million to protect the financial security of families and businesses struggling to meet their critical energy needs. The amended proclamation 20.23.16 issued on July 27, 2021, extending the moratorium on utility collections, acknowledges the lingering hardship utility customers are facing as we attempt to recover from the effects of the COVID 19 pandemic. It also means additional arrearages will continue to mount, jeopardizing the long-term financial position of families and businesses.
We appreciate the previous allocations that have been directed to assist utility customers. In addition, many utilities have established enhanced ratepayer-funded assistance programs to supplement the state and federal funding that has been allocated. Utilities, working with community partners, have reduced, and in some cases eliminated, past due utility bills for thousands of Washington households. And while effective, the cost of these utility-driven programs will be borne by other ratepayers. In light of the extended exemption from payment requirement, an additional allocation is needed from the state to help utility customers who will be accumulating new or additional arrearages. This assistance will provide financial relief for renters who might also face the threat of eviction when the moratorium on rental practices expires.
Like Washington, California has extended its utility disconnect moratorium through September. Officials there estimate the accumulated unpaid energy and water bills total $2.7 billion and are growing. Recognizing the long-term risk facing utility customers, the state of California recently announced it will provide $2 billion to address utility customer debt. The state of Washington should offer relief to Washington ratepayers on a similar scale.
It’s worth noting there are many customers, including small businesses, that have not been eligible for previous energy assistance allocations. We would request sufficient flexibility in the timely use of funds allocated or appropriated to assist customers facing hardship who have not been helped by earlier efforts. We would appreciate the opportunity to work with state agencies and community action partners to identify these customers and the opportunity to utilize direct relationships with state agencies to expedite the disbursement of allocated funds.
Funding to keep customers’ energy bills at manageable levels is critical. Providing relief for utility bills is a direct way, using established channels, to alleviate long-term financial stress on families and small business owners and accelerate the recovery of our state.
We appreciate your consideration of this request as we work together to assist those impacted by this pandemic and prevent lasting economic hardship.
7/256 Cc: Sen. Andy Billig Sen. John Braun Director Lisa Brown Speaker Laurie Jinkins Rep. Timm Ormsby Sen. Christine Rolfes David Schumacher Rep. Drew Stokesbary Rep. JT Wilcox Sen. Lynda Wilson
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9/256 Procurement of Meter Installation Vendor (MIV) Services Presentation to Recommend Authorization of Aclara Smart Grid Solutions, LLC as the District’s MIV and Work Order Management System (WOMS) provider
Travis Olson Meter Deployment Project Manager September 7th, 2021
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10/256 SNOHOMISH COUNTY PUD Agenda
• Agreements required to implement AMI – Meter Installation Vendor (MIV) • Services provided • RFP Timeline • Components – Professional Services – Work Order Management System (WOMS) • Costs – Staff Recommendation – Next steps
11/256 SNOHOMISH COUNTY PUD Four Agreements Needed To Implement AMI Subject of This 4) Meter Installation Presentation Vendor (MIV)
1) AMI Vendor 2) Meter Data Management System (MDMS)
3) Systems Integrator (SI) 3 12/256 (Updated from Connect Up Commission Workshop 6/23/2020) SNOHOMISH COUNTY PUD Meter Installation Vendor agreements includes: • Professional services to assist the District with its logistical setup and physical exchange of roughly 370k electric meters and 22k water meters • Blueprinting workshops • Warehouse setup consulting • Detailed deployment planning and best practices • Ongoing deployment support • Work Order Management System (WOMS) - Profield • Configuration and setup • Systems integration and testing • Training
• Ongoing WOMS support 4
13/256 SNOHOMISH COUNTY PUD Timeline – Meter Installation Vendor Selection • 06/04/21 RFP issued for Meter Installation Vendor Services • 06/30/21 Seven proposals received • 07/22/21 Two vendors shortlisted • Aclara Smart Grid Solutions, LLC • Contract Callers, Inc • 08/06/21 Aclara Smart Grid Solutions, LLC selected as finalist • 08/30/21 Complete contract negotiations - PSC
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14/256 SNOHOMISH COUNTY PUD Aclara MIV Agreement – Two Components • Professional Services Contract (39-month term) – Includes consulting services to assist the District with its logistical setup and physical exchange of all meters • WOMS (Profield) Licensing Agreement (39-month term) – Profield Server – an application server – Profield Web – web application for management and office support staff – Profield Field – mobile application for field staff on handheld devices
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15/256 SNOHOMISH COUNTY PUD Aclara MIV Agreement Costs
Agreement Cost Professional Services Agreement (39 months) $ 387,976 Licensing and Services Agreement (39 months) $ 298,125 Total $ 686,101
* Original estimate from MIV business case presentation 06/01/21: $1,880,000 7
16/256 SNOHOMISH COUNTY PUD Recommendation to Authorize Agreement The Connect Up Program Team recommends authorization of Aclara Smart Grid Solutions, LLC as the District’s Meter Installation Services Vendor based on: • Best overall solution to serve the District’s needs for – Professional and consulting services – A Work Order Management System which meets all the key technical requirements • Lowest overall total project cost
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17/256 SNOHOMISH COUNTY PUD Next Steps • Consent Agenda consideration in the afternoon, authorizing the General Manager or his designee to execute the first (of two) agreements with Aclara Smart Grid Solutions, LLC – Aclara Professional Services Agreement for a pre-tax not-to-exceed amount of $ 387,976
• The District continue to negotiate a Licensing and Services agreement with Aclara Smart Grid Solutions, LLC – Consent Agenda anticipated for 10/04/21 Commission Meeting – Estimated pre-tax amount of $ 298,125
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18/256 SNOHOMISH COUNTY PUD Questions?
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19/256 SNOHOMISH COUNTY PUD BPA Pass Through for FY2022-2023 September 7, 2021
Brian Booth – Sr. Manager: Rates, Economics, & Energy Risk Management Marie Morrison – Principal Utility Analyst Felicienne Ng – Principal Utility Economist Adam Cornelius – Principal Utility Analyst Previous Presentations: August 14, 2017, and February 2, 2021
20/256 Final Record of Decision: BPA BP-2022 Rates
BPA conducts a joint power and transmission rate case every two years. On July 28, 2021, BPA issued its Final Record of Decision for rates in fiscal years 2022-2023, and publicly announced: Average power rate decrease across all customers of 2.5% Average Slice/Block customer rate increase of 1.3%* Average Load Following customer rate decrease of 4.0% Average transmission rate increase across all customers of 6.1% BPA’s new power and transmission rates affect each customer differently, depending on the products and services they purchase.
*Slice/Block customer rate increase does not account for the value of surplus Slice sales
2 21/256 Impact of BPA Rates
The BPA Pass Through calculations isolate the incremental cost impacts of the BPA power and transmission rates on the District’s costs. The incremental cost impact from BPA rates for Calendar Year 2022 over Calendar Year 2020, including applicable utility and privilege taxes are: $0.5M change in BPA Power cost $2.7M change in BPA Transmission cost These incremental costs, expressed as a percentage of the District’s retail revenue requirement, results in a proposed pass-through of: 0.09% for Power 0.45% for Transmission Proposed BPA Pass Through of 0.54% for consideration, effective Oct 1, 2021.
3 22/256 The Details
Line District’s Forecast BPA Power Costs Calendar Year Calendar Year 2020 2022 1 TOTAL BPA Block + Slice Costs (excluding Slice True-Up) $235,641,920 $ 235,256,175 2 Volume of Block and Slice at P35 Water (in MWh) 6,981,345 6,955,623 3 % volume increase (decrease) from previous rate period -0.37% 4 Effective Cost for BPA in $/MWh $ 33.75 $ 33.82 Calendar Year Calendar Year Determination of Incremental Rate Impact 2020 2022 5 Total Cost BPA Block + Slice (New rate, new volume) $ 235,256,175 6 Total Cost BPA Block + Slice (Old rate, new volume) -$234,773,708 7 Incremental Power Cost impact due to change in BPA rates $ 482,468 8 Incremental Power Cost x Utility tax rate (Line 7 x 6.0134% Tax) $ 513,337 9 Est’d Power Pass Through as % of Retail Rev Requirement 0.09% 10 Est’d Transmission Pass Through as % of Retail Rev Requirement 0.45% 11 Total Proposed BPA Pass Through 0.54%
4 23/256 District’s BPA Pass Through Provision in Tariffs
“From time to time the Bonneville Power Administration (“BPA”) adjusts its wholesale power and transmission rates to the District. At the discretion of the Commission, the rates in this Schedule may be adjusted to reflect BPA rate adjustments, either up or down, on the same date the BPA rate changes become effective. The adjusted rate will be developed by incorporating the BPA cost change into the Electric Cost of Service Model and rate design policies adopted by the Commission in the most recent rate proceeding.”
5 24/256 Proposed BPA Pass Through Effective October 1, 2021
System Residential Commercial Industrial Street Lights
0.54% 0.54% 0.53% 0.68% 0.35%
Monthly Bill Impacts
Average User $0.51 $2.00 $767 NA
$0.34 $1.03 Low User NA NA (gas apartment) (doctor’s office) $27.50 $0.79 High User (department NA NA (electric heat) store)
6 25/256 Alternative Option for Non-Residential
This past February 2nd, PUD discussed the concept of consolidating BPA passthroughs, rate design changes, and general rate increases into single events. Staff was reluctant to recommend this strategy for residential customers but believed it was a viable course for commercial accounts. Upon further deliberation, staff is recommending that the PUD not consolidate rate actions at this time.
7 26/256 Next Steps
September 21: Return for consideration of amended rate schedules October 1: Implementation
8 27/256 Western Resource Adequacy Program Phase 3A
September 7, 2021, Commission Meeting
Garrison Marr, Senior Manager of Power Supply Jeff Kallstrom, Assistant General Counsel
Prior presentation: October 20, 2020
28/256 SNOHOMISH COUNTY PUD 2 Agenda
• Review: What is the Western Resource Adequacy Program(WRAP) and why has the District participated to date? • Phase 2B Results • Phase 3A Decision and Staff Recommendation • Next Steps
29/256 SNOHOMISH COUNTY PUD 3
REVIEW: WHAT IS THE WESTERN RESOURCE ADEQUACY PROGRAM (WRAP) AND WHY HAS THE DISTRICT PARTICIPATED TO DATE?
30/256 SNOHOMISH COUNTY PUD What challenge is the Resource Adequacy program 4 trying to meet? • Northwest bulk electric system is in transition • Region may begin to experience capacity shortages in the near future • No formal approach to regional capacity planning in the Northwest today • Evolving regulatory framework is increasingly considering resource adequacy requirements
31/256 SNOHOMISH COUNTY PUD Why has the District participated in Resource 5 Adequacy Program development to date? • The District has unique obligations as a Block/Slice customer • The District has an observed capacity need from a planning perspective • An operational Resource Adequacy program may be one pathway towards a regional organized market structure • A Resource Adequacy program could be financially beneficial to BPA, and consequently, the District
32/256 SNOHOMISH COUNTY PUD 6 At a high-level, how does the program work?
• Goal: Regional collaboration to achieve a 1-in-10 year Loss of Load Expectation (LOLE) • Forward Showing Period – Entities demonstrate they meet established metrics months in advance of a season expected to result in 1-in-10 Loss of Load Expectation (LOLE) – All data inputs and models run/verified by Program Administrator – Will increase regional reliability on a planning basis • Operational Period – Day-ahead or real time operations within the season – Program event metrics trigger specified mechanisms for utilities to access pooled resources
33/256 SNOHOMISH COUNTY PUD Current Program Footprint and 7 Participants
34/256 SNOHOMISH COUNTY PUD 8 District Staff Program Development Participation
Members of the District team Committees and Forums • Joe Fina • Executive Committee • Kim Haugen • Steering Committee • Ian Hunter • Structural Work Group • Jeff Kallstrom • Operational Design Work Group • Forward Showing Work Group • Garrison Marr • Transmission Work Group • John Martinsen • Hydropower Work Group • Mike Shapley • Kelly Wallace • Bonneville Power Administration meetings • Public Power Council forums • Public Generating Pool forums • Slice Customer Group forums
35/256 SNOHOMISH COUNTY PUD 9 Overview of Project Timeline
Phase 1 Phase 2A Phase 3A Information Preliminary Phase 2B Implementation – Phase 3B Design Detailed Design Implementation – binding Gathering Oct 2019-Jun Jul 2020-Jul 2021 non-binding Early 2019-Sep 2019 2020 Aug 2021 – Dec-2022
We are here When Federal Energy Regulatory Commission (FERC) jurisdiction would be triggered (FERC approval required)
36/256 SNOHOMISH COUNTY PUD 10
PHASE 2B RESULTS WHAT HAS THE REGION GAINED AND THE DISTRICT LEARNED FROM PARTICIPATION TO DATE?
37/256 SNOHOMISH COUNTY PUD 11 Program Development Outputs in Phase 2B
• Detailed Conceptual Design Document (250+ pages!) • Further definition of scoping and timeline to ramp in to full program operation • Enhanced understanding of how regional hydro contributes to regional resource adequacy
38/256 SNOHOMISH COUNTY PUD 12 District Lessons Learned
• Regional and Individual Capacity Risks • Adoption and Operational Challenges to address • Transmission Constraints and Considerations • Peer Regional Market Ambitions
39/256 SNOHOMISH COUNTY PUD 13
PHASE 3A DECISION AND STAFF RECOMMENDATION
40/256 SNOHOMISH COUNTY PUD 14 What is Phase 3A?
• Operation of two Non-Binding Forward Showing seasons – Winter 2022 and Summer 2023 – Metrics provided for 3 seasons: Winter 2022, Summer 2023, Winter 2023 • Preparation for later phases – Prepare for filings with the FERC – Prepare for formation of Independent Board – Work through outstanding design considerations
41/256 SNOHOMISH COUNTY PUD 15 Phase 3A Participation Requirements
• Submit data on time within the defined schedule • Participate on the Resource Adequacy Participants Committee (RAPC) – The decision-making body • Participate on Subcommittees – Operational Committee – Additional subcommittees as needed
42/256 SNOHOMISH COUNTY PUD 16 Phase 3A Participation Benefits • Participant Committee activities – Setting up the non-binding program – Finalizing the final program design (from approval perspective) – Data validation – Program modeling – Stakeholder engagement • Operational Committee activities – Legal work for FERC filing – Initial transition work required for the future binding program – Finalizing the final program design (from design perspective; significant opportunity)
43/256 SNOHOMISH COUNTY PUD 17 District Brings an Important Perspective
• District is the most transmission-dependent participant • District is the least resource-rich participant • District is one of only two participants that is not a Balancing Authority • District is one of a small number of BPA customers participating
44/256 SNOHOMISH COUNTY PUD 18 Phase 3A Participation Cost Allocation
• Two methods of cost allocation – 50% of costs split pro-rata – 50% of costs split based on estimated P50 load • Off-ramps available in Phase 3B; the District is not bound to participate in future phases
45/256 SNOHOMISH COUNTY PUD 19 Not-to-Exceed Amount
• Expect multi-year not-to-exceed amount of $657,000 with actual cost obligation significantly less than this amount. – $482,000 is the maximum not-to-exceed amount for Phase 3A activities – $175,000 is the maximum not-to-exceed amount for Phase 3B preparation, incurred only if entire Program is terminated • Actual amount to be collected will depend on total number of participants and total participating load
46/256 SNOHOMISH COUNTY PUD 20 Bonneville Power Administration (BPA) Participation
• BPA issued a draft letter to the region on August 20 proposing to join Phase 3A – Comments are due September 3 – Snohomish submitted comments supporting BPA’s decision • Stated reasons for BPA’s proposed decision – Participation in Phase 3A will better inform BPA’s decision to join the Program’s final, binding, phase – Participate in the Phase 3A design work – Test the effectiveness of the Program without the financial or operational requirements associated with the binding program
47/256 SNOHOMISH COUNTY PUD 21 Considerations for District Participation
• Quantitative Considerations – Preliminary Forward Showing program obligations are in line with District Integrated Resource Plan (IRP) findings – Operational strategy within the program may differ from the District’s IRP approach; Final Design participation may bring these closer together • Qualitative Considerations – Demonstration of regional progress mitigates regulatory risk – Opportunity to influence program design and costs – Opportunity to further evaluate the benefits and costs of the Program – Provide support to, and coordination with, BPA – Opportunity to influence governance structure that may be foundation for future Northwest markets
48/256 SNOHOMISH COUNTY PUD 22 Staff Recommendation
• District staff recommends participating in Phase 3A of the Resource Adequacy initiative – A member of the Resource Adequacy Participants Committee – A member of the Operating Committee and any subcommittees
49/256 SNOHOMISH COUNTY PUD 23 Next Steps
• Seek Commission support via resolution during September 21 Commission Meeting • Execute the Phase 3A Work Order with NWPP • Participate in the non-binding phase of the Program • Continue development of the Western Resource Adequacy Program • Evaluate the potential for District participation in the binding phase (Phase 3B)
50/256 SNOHOMISH COUNTY PUD 24
APPENDIX
51/256 SNOHOMISH COUNTY PUD 25 Detailed Design Document
• Available at: https://www.nwpp.org/private-media/documents/2021- 08-10_NWPP_RA_2B_Design_v4_final.pdf • Additional materials and meeting recordings available at: https://www.nwpp.org/resources/2021-nwpp-ra- program-detailed-design
52/256 SNOHOMISH COUNTY PUD 26 Western Resource Adequacy Program (WRAP)
Two binding seasons: winter and summer
Note: PO refers to the Program Operator LOLE refers to Loss of Load Expectation
53/256 SNOHOMISH COUNTY PUD 27 Phase 3A Governance Structure
54/256 SNOHOMISH COUNTY PUD
BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 2A
TITLE:
Employee of the Month for September – Angela Johnston
SUBMITTED FOR: Recognition/Declarations
Human Resources Traci Brumbaugh 8531 Department Contact Extension Date of Previous Briefing: Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
The September 2021 Employee of the Month is Angela Johnston, a Manager in Accounting.
Angela began her career with the District on November 29, 2010, as a Financial Analyst in charge of Bond Compliance. In 2016, she was selected to fill the position of Banking and Fiscal Coordinator in charge of cash management and the District’s investment portfolio. In October 2019, she became an Accounting Manager over Payroll, Accounts Payable and Financial Reporting for the Water and Generation Systems, which is the title she continues to hold today.
Angela will be presented by her manager Julia Anderson, Senior Manager Controller and Auditor.
List Attachments: Employee Profile
55/256 The District is pleased to announce that Angela Johnston, Accounting Manager over Payroll, Accounts Payable and Financial Reporting for the Water and Generation Systems, is our September 2021 Employee of the Month. Angela began her career with the District on November 29, 2010, as a Financial Analyst in charge of Bond Compliance. In 2016, she was selected to fill the position of Banking and Fiscal Coordinator in charge of cash management and the District’s investment portfolio. In October 2019, she became an Accounting Manager over Payroll, Accounts Payable and Financial Reporting for the Water and Generation Systems, which is the title she continues to hold today. Angela was recognized by her colleagues for her ambition, systemic approach to problem-solving, and tenacity. She’s known within her department for her ability to recognize and implement innovative process improvements. Angela started her career as an external auditor for the District at Moss Adams, she eventually accepted a job at the District where one of her first tasks was to develop the internal audit program and the bond compliance program. Angela is credited by her colleagues for transforming the Treasury function. In 2017/2018 she rewrote the District's investment policy to ensure the funds were working efficiently for the rate payers and that all reserve groups were relevant. This involved drafting the resolutions and proposing them to the Commission for adoption. Her efforts resulted in over $100 million in new investments during a peak time in the market. These investments continue to provide high interest income and returns, providing exceptional value to ratepayers. Angela also developed bi-weekly Treasury email blasts which helped to bridge the gap between the Treasury group and front-line customer service staff, allowing for us to communicate important information including industry standards, safety, security, policy/procedure reminders and maintain important working relationships. Angela's contribution to Treasury was invaluable. Some of her greatest successes are listed here: • Implementation of investment tracking software "Tracker" - Angela spent over a year mapping and maintaining this system that we now use exclusively to track the District's investments. Before Tracker, everything was done by hand/manually including daily and month end journal entries and important calculations. Tracker has allowed the Treasury function to feel comfortable about the accuracy in the level of data being processed. It has also allowed Treasury to go from a 10-day financial close to a 1-2 day close. • Automation of the bank files with SAP - the District has several bank accounts that used to require a lot of manual working including Journal Entries to clear transactions, these accounts are now automated and do not require staff intervention, saving great amounts of time for staff, improving accuracy in the accounts, and reducing potential audit scrutiny at year end. • Angela developed the Banking and Fiscal Analyst position. Because of the great responsibility and attention to detail the Treasury Function requires, Angela developed a new position to serve
56/256 as the cash manager allowing the Deputy Treasurer to focus on large scale projects, long-term liquidity analysis, long-term investment strategy, and management reporting. •Treasury used to receive incredible amounts of paper monthly from all the District's banking providers. As a result of Angela’s dedication, the Treasury function is now about 95% paperless. In addition to the work required in her position, Angela constantly seeks out projects or committees where she can serve and provide value to the District. She has served on the Flexible Benefits Task Force, Banking services RFP, Financial Advisor RFP, EBPP RFP, Continuous Improvement efforts related to customer refunds, and most recently joined the Sustainability team Angela is a lifelong Washingtonian and currently lives in Lake Stevens. When not at work she enjoys spending time with her family on their sailboat, paddle boarding, hiking trails off of Mountain Loop and saying yes to random adventures with friends. “Working at the PUD is a privilege that I can sometimes take for granted,” said Angela. “I became a manager about six-months before we all needed to learn how to do everything from home. What I appreciate most about the PUD is that this was actually possible. The people here care so much about what they do every day for the PUD. It's been a really challenging 18-months during the pandemic, but I'm glad to be part of a team that looks out for each other.”
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COMMENTS FROM THE PUBLIC
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BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 4A
TITLE
Approval of the Minutes for the Regular Meeting of August 17, 2021
SUBMITTED FOR: Consent Agenda
Commission Allison Morrison 8037 Department Contact Extension Date of Previous Briefing: Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
Governance Process, Board Job Description: GP-3(4) … a non-delegable, statutorily assigned Board duty as defined under RCW 54.12.090 - minutes.
List Attachments: Preliminary Minutes
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PRELIMINARY SNOHOMISH COUNTY PUBLIC UTILITY DISTRICT
Regular Meeting August 17, 2021
The Regular Meeting, held virtually, was convened by President Sidney Logan at 9:00 a.m. Those attending were Rebecca Wolfe, Vice-President; Tanya Olson, Secretary; General Counsel Anne Spangler; Assistant General Managers Brant Wood and Jason Zyskowski; Chief Financial Officer Scott Jones; Chief Information Officer Dean Galvez; other District staff; Commission & Executive Services Director Melissa Collins; and Deputy Clerks of the Board Jenny Rich and Lela Wall.
* Items Taken Out of Order **Non-Agenda Items
**Commissioner Logan read the following statement:
In accordance with the governor’s Proclamation 20-28.15, we are holding meetings remotely.
1. CEO/GENERAL MANAGER BRIEFING AND STUDY SESSION
A. Updates
1. Community Engagement. Manager, Market Segments Jeff Feinberg reported on the District’s assistance with Snohomish County’s ongoing process to provide Cares Act federal funding for emergency rental and utility assistance.
2. Legislative. Government & External Affairs Director Kim Johnston advised of her department’s production of a new monthly newsletter for elected officials and their staff.
3. Other. ITS Security Architect Kevin Johnston reported on a resolution to be brought to the Board for approval during the afternoon session to continue to support the District’s cybersecurity defense efforts.
B. Energy Risk Management Report – 2nd Quarter 2021
Senior Manager Rates, Economics, & Energy Risk Management Brian Booth and Data Scientist Peter Dauenhauer provided an overview of the 2nd Quarter of 2021 that included Supply, Demand, Market Prices, Peak Week Demand, Forecast Errors Over Time, Forward Prices, and June Load Forecast.
The Credit Limit Analysis had no exceedances of limits during the quarter, but the Financial Load Resource Imbalance Test had four exceedances and the Price Volatility Test had three exceedances. An explanation of the exceedances included a discussion about Heat Rates and the actions taken by the District’s Energy Risk Management Committee.
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Regular Meeting 2 August 17, 2021
C. Water Supply Update
Short-Term Power Trader Mike Shapley provided a presentation on the Water Year 2021 (WY’21) that began on October 1, 2020. Highlights included the District energy portfolio mix; WY’21: Water supply and weather; an update on California; WY’21: Hydro generation update; Bonneville Power Administration (BPA) Slice and District owned resources; and a summary.
The meeting recessed at 10:48 a.m. and reconvened at 10:58 a.m.
D. FlexEnergy Pilot Supplemental Residential Rate Schedules
Data Scientist Peter Dauenhauer presented the current information for the FlexTime and FlexPeak Schedules. The latest enrollment data was provided.
Next steps would be to return to the commission on September 7, 2021, for a rates hearing and a Supplemental Schedule implementation October 1, 2021 – March 31, 2021.
E. District Strategy Scenario Planning Briefing
Members of the Scenario Development Team, which included: Strategy & Performance Planning Leader Laura Lemke; Senior Manager Rates, Economics & Energy Risk Management Brian Booth; and Principal Engineer John Hieb, spoke on the Scenario Planning Strategy for the District. Current updates were provided on clarity of work, shared understanding of scenario planning, overview of the work to date, and a review of the draft scenarios.
Next steps would be scheduling a Commission workshop and having September Scenario Planning workshops for staff to review and play out scenarios.
F. BPA and the Western Energy Imbalance Market (EIM)
Senior Utility Analyst Power Supply Adam Cornelius gave an overview of the Energy Imbalance Market (EIM). This included the Bonneville Power Administration’s (BPA’s) EIM decision process, and BPA Phase V Draft Closeout letter on whether to join the EIM in the spring. The District’s engagement; position in the process; planned comments and operation impacts were also mentioned.
The meeting recessed at 12:39 p.m.
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Regular Meeting 3 August 17, 2021
RECONVENE REGULAR MEETING The Regular Meeting, held virtually, was reconvened by President Sidney Logan at 1:30 p.m. Those attending were Rebecca Wolfe, Vice President; Tanya Olson, Secretary; General Counsel Anne Spangler; Assistant General Managers Brant Wood and Jason Zyskowski; Chief Information Officer Dean Galvez; Chief Financial Officer Scott Jones; other District staff; members of the public; Commission & Executive Services Director Melissa Collins; and Deputy Clerks of the Board Jenny Rich and Lela Wall.
* Items Taken Out of Order **Non-Agenda Items
**Commissioner Logan read the following statement:
In accordance with the governor’s Proclamation 20-28.15, we are holding meetings remotely.
Changes to the agenda were made as follows: Add item 7E Discussion on Returning to In-Person Commission Meetings.
2. COMMENTS FROM THE PUBLIC
Gayla Shoemake commented on the District Strategy Scenario Planning Briefing.
3. CONSENT AGENDA
A. Approval of Minutes for the Regular Meeting of August 3, 2021
B. Bid Awards, Professional Services Contracts and Amendments
Public Works Contract Award Recommendations Over $25,000: Recommend Rejection for Request for Proposal No. 21-1189-KS Formal Bid Award Recommendations $120,000 and Over: None Professional Services Contract Award Recommendations $200,000 and Over: None Miscellaneous Contract Award Recommendations $200,000 and Over: Request for Proposal No. 20-1079-HL with TRC Engineers, Inc. Interlocal Agreements and Cooperative Purchase Recommendations: Contracts: Purchase Order No. 4500071074 with Clary Longview Ford Purchase Order No. 4500071075 with Clary Longview Ford Amendments: None Sole Source Purchase Recommendations: None Emergency Declarations, Purchases and Public Works Contracts:
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Regular Meeting 4 August 17, 2021
None Purchases Involving Special Facilities or Market Condition Recommendations: None Formal Bid and Contract Amendments: Request for Proposal No. 10280 with Tyndale Miscellaneous No. CW2235627 with Colehour and Cohen, Inc. Public Works Contract No. CW2239806 with SRV Construction, Inc. Contract Acceptance Recommendations: None
C. Consideration of Certification/Ratification and Approval of District Checks and Vouchers
A motion unanimously passed approving Agenda Items 3A – Approval of the Minutes for the Regular Meeting of August 3, 2021; 3B – Bid Awards, Professional Services Contracts and Amendments; and 3C – Certification/Ratification and Approval of District Checks and Vouchers.
4. PUBLIC HEARING AND ACTION
A. Disposal of Surplus Property - 3rd Quarter 2021 Supplement
President Logan convened the public hearing. There being no questions or comments from the public, the public hearing was closed.
Based on staff’s recommendation that the items were no longer necessary or useful to the District, a motion unanimously passed approving those items listed on Exhibit A of the Surplus Property Recommendation Report Supplement be declared surplus and be sold for high bid or disposed of according to policy in the 3rd Quarter of 2021.
5. ITEMS FOR INDIVIDUAL CONSIDERATION
A. 2022 Budget Notice of Public Hearing
A motion unanimously passed approving the proposed Notice of Public Hearings for the 2022 Preliminary Budget as presented in the packet (October 4, 2021, November 2, 2021, November 16, 2021, and December 7, 2021).
B. Consideration of a Resolution Ratifying and Adopting the Amended, Restated, and Retitled Employee Health Benefits Program (formerly Flexible Benefit Program) Plan Document Effective January 1, 2020, the Amended and Restated Employee Health Benefits Program Effective January 1, 2021, and the Restated Cafeteria Plan Effective January 1, 2021, for Public Utility District No. 1 of Snohomish County
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Regular Meeting 5 August 17, 2021
A motion unanimously passed approving Resolution No. 6020 ratifying and adopting the amended, restated, and retitled Employee Health Benefits Program (formerly Flexible Benefit Program) plan document effective January 1, 2020, the amended and restated Employee Health Benefits Program effective January 1, 2021, and the restated Cafeteria Plan effective January 1, 2021, for Public Utility District No. 1 of Snohomish County.
C. Consideration of a Resolution Authorizing a Memorandum of Agreement with the Washington Military Department for Cybersecurity Testing and Exercises
A motion unanimously passed approving Resolution No. 6021 authorizing a Memorandum of Agreement with the Washington Military Department for Cybersecurity Testing and Exercises.
6. CEO/GENERAL MANAGER REPORT
Commission & Executive Services Director Melissa Collins reported on District related topics and accomplishments.
7. COMMISSION BUSINESS
A. Commission Reports
The Commissioners reported on Commission related activities and Board related topics.
B. Commissioner Event Calendar
There were no changes to the Commissioner Event Calendar.
C. Reclassification of Snohomish PUD to a 5-Member Board
General Counsel Anne Spangler and State Government and External Affairs Associate Clark McIsaac presented information on Reclassification of Snohomish PUD to a 5-Member Board. A discussion ensued between the Commissioners about the logistics of a 5-Member Board. It was determined that the Board would no longer continue to pursue this topic.
D. Evaluating CEO/GM Performance
Human Resources Consultant Drew Woolley gave an overview of Evaluating CEO/General Manager Performance Accountability, recommendations for the performance management cycle, and areas of consideration for evaluation and alignment. Also provided were the proposed annual timeline and milestones.
Additional evaluation process materials were provided at places, by reference made a part of the packet.
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Regular Meeting 6 August 17, 2021
Next Steps would be to finalize the performance evaluation process forms and return to the Commission at a later date.
Commissioner Logan made a motion that “we gather market data for our CEO/General Manager every year and use it during the period of time when we evaluate his or her salary and compensation.”
A motion unanimously passed to gather market data for the CEO/General Manager every year and use it during the period of time when the Board evaluates his or her salary and compensation.
**E. Discussion on Returning to In-Person Commission Meetings
Commissioner Logan noted his concerns about returning to in-person meetings and recommended postponing them until further notice. Commissioner Wolfe and Commissioner Olson concurred.
8. GOVERANCE PLANNING
A. Governance Planning Calendar
There were no changes to the Governance Planning Calendar.
ADJOURNMENT
There being no further business or discussion to come before the Board, the Regular Meeting of August 17, 2021, adjourned at 3:45 p.m. An audio file of the meeting is on file in the Commission Office and available for review.
Approved this 7th day of September, 2021.
Secretary
President
Vice President
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BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 4B
TITLE
CEO/General Manager's Report of Public Works Contract Award Recommendations; Formal Bid Award Recommendations; Professional Services Contract Award Recommendations; Miscellaneous Contract Award Recommendations; Cooperative Purchase Recommendations; Sole Source Purchase Recommendations; Emergency Declarations, Purchases and Public Works Contracts; Purchases Involving Special Facilities or Market Condition Recommendations; Formal Bid and Contract Amendments; and Contract Acceptance Recommendations
SUBMITTED FOR: Consent Agenda
Contracts/Purchasing Clark Langstraat 5539 Department Contact Extension Date of Previous Briefing: Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts: Governance Process, Board Job Description, GP-3(4) … non-delegable, statutorily assigned Board duty – Contracts and Purchasing.
The CEO/General Manager's Report of Public Works Contract Award Recommendations Over $25,000; Formal Bid Award Recommendations $120,000 and Over; Professional Services Contract Award Recommendations $200,000 and Over; Miscellaneous Contract Award Recommendations $200,000 and Over; Cooperative Purchase Recommendations; Sole Source Purchase Recommendations; Emergency Declarations, Purchases and Public Works Contracts; Purchases Involving Special Facilities or Market Condition Recommendations; Formal Bid and Contract Amendments; and Contract Acceptance Recommendations contains the following sections:
Public Works Contract Award Recommendations Over $25,000; None
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Formal Bid Award Recommendations $120,000 and Over; None
Professional Services Contract Award Recommendations $200,000 and Over (Pages 1–2) Professional Services Contract No. CW2245185 with Parametrix Inc. Professional Services Contract No. CW2245238 with GE Renewables Grid, LLC
Miscellaneous Contract Award Recommendations $200,000 and Over (Pages 3–4); Request for Proposal No. 21-1162-HL with Aclara Smart Grid Solutions, LLC
Interlocal Agreements and Cooperative Purchase Recommendations (Page 5); Contracts: Purchase Order No. 4500071383 with Clary Ford Longview Amendments: None
Sole Source Purchase Recommendations (Page 6); Order Agreement No. 4600003237 with McWane Inc.
Emergency Declarations, Purchases and Public Works Contracts; None
Purchases Involving Special Facilities or Market Condition Recommendations; None
Formal Bid and Contract Amendments (Pages 7 - 8); Miscellaneous No. 79368 with Equifax Information Services, LLC Professional Services Contract No. CW2241172 with Sherelle Gordon dba RootWorks LLC
Contract Acceptance Recommendations (Page 9); Public Works Contract No. CW2238741 with Moon Construction Co., Inc.
List Attachments: September 7, 2021 Report
Page 2
67/256 Professional Services Contract Award Recommendation(s) $200,000 And Over September 7, 2021 ______
PSC No. CW2245185 No. of Bids Solicited: N/A Generation SCADA Upgrade No. of Bids Received: 1 and Enhancements Project Leader & Phone No.: Jason Cohn Ext 783-8823
Contract Term: NTP – 6/30/23
Generation Division personnel monitor and control the District’s generation projects using AVEVA brand SCADA software. From 2014 to 2016, the District contracted with Parametrix to assist with the modernization of this system. Due to the District’s migration to newer versions of Microsoft Windows and Server software the AVEVA software requires a version upgrade.
In conjunction with this software upgrade all District SCADA hardware computers will be replaced. Coordinating these upgrades while maintaining plant monitoring and control capabilities will require extensive cooperation between Generation, IT, and consultant personnel. Because of their previous project experience and their ongoing work assisting District personnel with SCADA system maintenance Parametrix is uniquely qualified to perform the work currently required. The scope of this proposed contract will include the AVEVA software upgrade and several other tasks to improve functionality, increase reliability, and reduce the threat of a cyber-attack. With the recent attacks to gas pipelines and other utilities, it is important to improve the District’s ability to contain an attack and recover after the threat has been removed.
Consultant Not-to-Exceed Amount (tax n/a) Award To Parametrix Inc. $350,000.00
Summary Statement: Staff recommends award to Parametrix Inc. to perform the upgrade as described above. By approval of this recommendation, the Board authorizes the District’s General Manager or his designee to enter into a Professional Services Contract with Parametrix Inc. to provide services necessary to upgrade the SCADA system with the terms and conditions stated above and additional terms and conditions mutually acceptable to the parties.
Page 1 68/256 Professional Services Contract Award Recommendation(s) $200,000 And Over September 7, 2021 ______
PSC No. CW2245238 No. of Bids Solicited: N/A Energy Management No. of Bids Received: 1 System (EMS) Upgrade to IT Project Leader & Phone No.: Sheila Crawford x8144 Version 3.3 Business Project Leader & Phone No.: Ramona Marino x5028
Contract Term: 9/13/21 – 12/31/22
The District is seeking to upgrade the current Energy Management System (EMS) from version 2.6 to version 3.3 to maintain adequate system support now and into the future. The EMS system enables the District to monitor, control, and optimize the performance of the electric system to service our customers. As a component of the Smart Grid Program, the EMS integrates with the Distribution Management System (DMS) for real-time-confirmed switching and breaker operations and the Outage Management System (OMS) for utility network management that provides efficient field operations related to outage restoration. Together, these systems track, group, and display outages to manage service restoration activities safely and efficiently. The EMS upgrade to version 3.3 will improve security in support of the National Electric Reliability Corporation (NERC) Reliability Standards and the Critical Infrastructure Protection (CIP). This is upgrade is needed to ensure ongoing functionality and security patches can be implemented on the most current EMS software version 3.3 and future versions of the software.
The GE product suite is a fully integrated foundation of technology that supports real-time GRID processes and improves its ability to service customers. The District purchased the SCADA/EMS software modules in 2008, which was upgraded to its current version (2.6) in 2014. Due to the complexity of the integrated systems and the EMS customizations, GE is uniquely qualified in terms of skills and experience to provide this upgrade support.
Vendor Not-to-Exceed Amount (tax n/a) Award To GE Renewables Grid, LLC $765,968.00
Summary Statement: Staff recommends award to GE Renewables Grid, LLC to perform the upgrade as described above.
By approval of this recommendation, the Board authorizes the District’s General Manager or his designee to enter into a Professional Services Contract with GE Renewables Grid, LLC to provide services necessary to upgrade the EMS system to version 3.3 and in accordance with the terms and conditions stated above and additional terms and conditions mutually acceptable to the parties.
Page 2 69/256 Miscellaneous Contract Award Recommendation(s) $200,000 And Over September 7, 2021 ______
RFP No. 21-1162-HL No. of Bids Solicited: 18 Advanced Metering Infrastructure No. of Bids Received: 7 Meter Installation Vendor Services
Business Leader & Phone No.: Travis Olson x8216
Estimate: $387,975.16
The Connect Up program is the District’s initiative to implement Advanced Metering Infrastructure (AMI) and is the foundation to the District’s smart grid future. This program will enable the utility to deliver a new and broader set of benefits and capabilities, which benefit the District’s operations, and provide additional customer products and services.
AMI enables customer benefits that include enhanced outage and billing notifications, flexible billing dates, detailed usage displays, prepay options for electricity, new rate options and programs, enhanced self-serve options, easier move-in and move-out processes, and better outage response times. AMI will also improve reliability, resiliency, and efficiency in District operations across multiple divisions, increase employee safety (not having to read meters manually), and reduce greenhouse gas emission through fleet reduction.
The Meter Installation Vendor (MIV) is the final component of the end-to-end AMI solution. The MIV provides the expertise and consulting services to assist the District with logistical setup and physical exchange of approximately 370,000 electric meters and 22,000 water meters. The MIV also provides the Work Order Management System (WOMS) to streamline the process.
On June 4th, 2021, the District advertised a Request for Proposal for MIV services meeting District requirements.
The RFP was sent to 18 potential proposers, and written responses were received from the following seven firms: Aclara Smart Grid Solutions, LLC Allegiant Utility Services Anixter Inc. Contract Callers, Inc. Honeywell Smart Energy Scope Services, Inc. Utility Partners of America
Following an evaluation to determine that proposals met the minimum requirements set forth in the RFP, all seven proposers moved on to the next stage.
These seven proposals were evaluated according to the criteria and procedure set forth in the RFP. Based on this evaluation Aclara Smart Grid Solutions, LLC and Contract Callers, Inc. were short-listed.
Each short-listed Proposer was invited to discuss their proposal in greater detail including prior experience, current capabilities, U.S. presence, as well as a demonstration of their WOMS. Ultimately the RFP evaluation team determined that Aclara Smart Grid Solutions, LLC was the best strategic fit for the District based on the following:
Aclara’s WOMS met all the key technical requirements Stronger project team and better understanding of District’s strategy A stronger presence in the Northwest United States and a more widely accepted WOMS throughout the country Page 3 70/256 Ownership of their WOMS Aclara’s costs over the duration of the project were estimated to be nearly 10% lower than those proposed by Contract Callers Inc. over the same timeframe
District staff are working with Aclara Smart Grid Solutions, LLC to finalize the terms and conditions for the leasing of their WOMS. Assuming the Board accepts the recommendation set forth below to select Aclara Smart Grid Solutions, LLC as the supplier of the Meter Installation Vendor Services, District staff anticipates presenting the Lease Agreement to the Board for approval at a subsequent meeting once such terms and conditions have been agreed to by the parties.
Vendor Subtotal (w/o tax) Award To: Aclara Smart Grid Solutions, LLC $387,975.16
Summary Statement: Staff recommend that the District enter into the necessary agreements with Aclara Smart Grid Solutions, LLC to provide the professional services required to assist the District with its logistical setup and physical exchange of approximately 370,000 electric meters and 22,000 water meters for the total amount of $387,975.16 plus applicable taxes. Work on this contract will begin immediately and is anticipated to be completed by December 31, 2024. By approval of this bid award recommendation, the Board authorizes the District’s CEO/General Manager or his designee to enter into the necessary agreements with Aclara Smart Grid Solutions, LLC for professional services in a form approved by General Counsel, in accordance with the terms and conditions described above and additional terms and conditions mutually acceptable to the parties.
Page 4 71/256 Cooperative Purchase Recommendations September 7, 2021 ______
State law permits a public agency to purchase from a contract entered into by another public agency as long as the contract is determined to have been awarded in compliance with the bidding requirements of the agency seeking to make the purchase, provided that the requirement for advertising or providing notice for bids is deemed satisfied if the awarding entity advertises according to its own bidding requirements, and either (i) posts the advertisement on any website sponsored by a public agency, purchasing cooperative or similar service provider, or (ii) provides an access link on the state’s web portal to the notice. District staff have verified through documentation and/or individual questions to the applicable awarding entity that the bid process used for each purchase recommended below meets the District’s procurement requirements.
Accordingly, staff recommends approval of the following contracts/amendments:
A. CONTRACTS Awarded Vendor Name: Clary Ford Longview $133,412.00 Purchase Order Number: 4500071383 Department of Enterprises (DES) Master Usage Agreement Number KK2295, DES Contract 05916. Description of Purchase: Purchase of two Ford F-350 service body trucks that will be used by Facilities. These vehicles will replace existing units that have reached their replacement criteria. Project Lead: Mark Stephens, ext. 5507
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Sole Source Purchase Recommendation(s) $120,000 And Over September 7, 2021 ______
Order Agreement No. 4600003237 Project Leader & Phone No.: Tania Cornwell Ext. 5667 Annual Sole Source Recommendation for Estimate: $500,000.00 Ductile Iron Poles
Due to environmental concerns, chemically treated wood poles are not the preferred choice to be set in wetlands, buffers, or sensitive areas. The remaining options are ductile iron (DI), fiberglass, or steel poles. Deflection in taller fiberglass poles has been a historical problem, especially in transmission applications, so they are less desirable for installation. DI and steel poles meet all the strength and deflection requirements, and the DI pole shape and lower weight make them an excellent alternative to wood. Because of their lower cost DI poles are the preferred choice.
At this time, McWane Inc. is the only known manufacturer of DI poles that meet District criteria. McWane Inc. has communicated in writing to the District their status as a direct source manufacturer and will not provide poles through distribution.
Contracts and Purchasing places regular orders for DI poles to support District requirements and when an individual order exceeds $120,000.00 Commission approval is requested. Most recently, on February 16, 2021, the Commission approved a sole source recommendation for 52 poles at a total cost of $196,148.44. In total, over the last three years staff has purchased 327 poles for a total cost of $1,319,172.66, many times using orders that did not exceed the $120,000.00 threshold. To simplify and expedite future orders staff is requesting approval of Sole Source purchases for a period of one year. Staff estimates that these purchases will total $500,000.00 over the next twelve months. This estimate is based on prior usage and current pricing. Staff will continue to monitor market conditions to ensure that the above stated sole source conditions remain during this period.
Vendor Estimated Subtotal (w/o tax)
Award To: McWane Inc. $500,000.00
Summary Statement: Staff recommends award to McWane Inc., the sole provider of ductile iron poles in the estimated annual amount of $500,000.00, plus tax.
Page 6 73/256 Formal Bid and Contract Amendment(s) September 7, 2021 ______
MISC No. 79368 Contractor/Consultant/Supplier: Equifax Information Services, LLC Social Security Number Services Project Leader & Phone No.: Shane Frye Ext. 8550 Amendment No.: 3
Amendment: $826,000.00
Approximate Original Contract Amount: $255,000.00 Present Contract Amount: $696,000.00 Original Start/End: 10/1/2014 – 9/30/2017 Amendment Amount: $130,000.00 Present Start/End: 10/1/2014 – 9/30/2021 Approximate New Contract Amount: $826,000.00 New End Date: 9/30/2023
Summary Statement: Staff recommends approval of Amendment No. 3 to increase the contract by $130,000.00 and extend the terms through September 30, 2023 to allow for continued Fair and Accurate Credit Transaction Act (FACTA) Inquiry Service in compliance with applicable State and Federal Laws.
Equifax Information Services, LLC (Equifax) has satisfactorily provided the District with consumer credit information necessary to evaluate and manage financial risks in an efficient and timely manner since 2006. Services provided by Equifax are configured to and compatible with the District’s internal SAP standards. At this time, integrating the same types of services from a new vendor into the District’s system would be time- consuming and cost prohibitive. Staff will evaluate the competitive market for these services in 2023.
Overall, Equifax continues to meet all contractual obligations and to provide its services at a reasonable cost. For these reasons staff recommends amending the current agreement with Equifax through September 30, 2023.
Summary of Amendments:
Amendment No. 1 dated August 22, 2017, extended the contract terms through September 30,2019 and added $210,000.00 to the contract value. Also, the terms were modified per Equifax Information Services, LLC. Amendment No. 1.
Amendment No. 2 dated September 24, 2019, increased the contract by $231,000.00 and extended the term through September 30, 2021 to allow for continued Fair and Accurate Credit Transaction Act (FACTA) Inquiry Service in compliance with applicable State and Federal Laws.
Page 7 74/256 Formal Bid and Contract Amendment(s) September 7, 2021 ______
PSC No. CW2241172 Contractor/Consultant/Supplier: Sherelle Gordon dba DEI Initiative (Diversity, RootWorks LLC Equity, Inclusion) Project Leader & Phone No.: Melissa Collins Ext. 8616 Amendment No.: 2 Amendment: $450,000.00
Original Contract Amount: $195,000.00 Present Contract Amount: $345,000.00 Original Start/End: 7/13/20-12/31/21 Amendment Amount: $450,000.00 Present Start/End: 7/13/20-12/31/21 New Contract Amount: $795,000.00 New End Date: 12/31/22
Summary Statement: Staff recommends approval of Amendment No. 2 in the amount of $450,000.00 due to additional scope tasks and a contract term extension.
Continue DEI Work with consultant to create, communicate, train, coach, organize, evaluate, and support SNOPUD leadership and staff to create a more welcomed and valued professional community. Additional activities were added for work to continue through December 31, 2022:
The CONSULTANT shall provide the following additional services:
a. Create and conduct Senior Management Training (2 of 4 TBD: 2 Completed) to support inclusion skill development and internal organizing efforts b. Leadership Inclusive Training Half Day 2022 (4 groups) c. Manager Training Refresher (20 min Manager quarterly update) d. Train and support inclusion committee to create inclusion activities in response to assessment (August, Sept, Oct 2021) e. Support Nash Consulting in editing and reviewing current leadership training to integrate inclusion values and ideals (TBD) f. Support HR in Workforce Pipeline strategy (Ongoing) g. Support HR in strategic planning and integrating inclusion values into employee experience strategy (Aug-Dec 2021) h. Support Inclusion Project Manager in creating content for communication platforms (Ongoing) i. Support ELT to integrate inclusion strategies into District strategic planning process (2021)
Summary of Amendments:
Amendment No. 1 approved by the Commission on December 15, 2020, increased the contract amount by $150,000.00 due to the increased monthly payment requirement and increased travel from broadening the scope of work.
Page 8 75/256 Conditional Contract Acceptance Recommendations(s) September 7, 2021
Accept Contract(s) as complete and grant approval to release Retained fund after full compliance with Departments of Labor and Industries, Revenue and Employment Security, and contingent upon final resolution of the outstanding claims against the Retained Fund. ______
PWC No. CW2238741 Contractor: Moon Construction Co., Inc. Clean Energy Technology Center and Start/End: 11/13/19 – 4/15/21 Modular Data Center Site Evaluator & Phone No.: Adela Santisteban Ext. 8386
No. of Amendments: 12
Retained Fund: $154,078.80
Original Contract Amount: $2,634,883.90 Contingency Allowance: $350,000.00 Total Amendment Amount: $446,692.22 Contingency Allowance Used: $343,615.25 Final Contract Amount: $3,081,576.12 Contingency Allowance Savings: $6,384.75
Summary All work by the contractor on this project has been completed and accepted by staff. Statement: However, one subcontractor filed a claim against the retained funds for the project, and against the bond.
Washington public works statutes include a mandatory requirement to retain a certain percentage of the funds earned by a contractor on a public works contract for a public agency (retainage funds). The retainage funds are intended to satisfy any claims by the Departments of Labor and Industries, Revenue, and Employment Security, for amounts due from the contractor in prevailing wages, taxes, and unemployment, and to satisfy claims by subcontractors against the prime contractor for work performed on the project. The retainage is an alternative remedy for subcontractors, working on public agency projects, because they are not permitted to file lien claims against the property of public agencies, as they are permitted to do for private property.
One subcontractor claim has been filed for this project, that was then filed as a lawsuit against the District and the prime contractor. The District’s only exposure in this claim is the retained funds. Staff is recommending that the Board provide a conditional contract acceptance for this project. This conditional acceptance will allow staff to forward all the contract documents to the Departments of Labor and Industries, Revenue, and Employment Security, so that they can determine whether there are any amounts due from the contractor, that might have to be paid out of the retained funds. The District’s processes require that the Board approve contract acceptance before these documents are sent to the agencies to make their determination of amounts due. Staff believe it is prudent to ascertain whether the agencies may have any claim to the retained funds now, before the lawsuit is resolved, to avoid the result where the District might release retainage on settlement of the subcontractor claim, then seek Board acceptance, and then find that the agencies have an additional claim for prevailing wages, taxes or unemployment.
With the condition set forth above, Staff will not release the retained funds until final resolution of the subcontractor’s claim against the contractor.
Page 9 76/256
BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 4C
TITLE:
Consideration of Certification/Ratification and Approval of District Checks and Vouchers
SUBMITTED FOR: Consent Agenda
General Accounting &Financial Systems Julia Anderson 8027 Department Contact Extension Date of Previous Briefing: Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
Governance Process, Board Job Description: GP-3(4)(B)(2)a non-delegable, statutorily assigned Board duty to approve vouchers for all warrants issued.
The attached District checks and vouchers are submitted for the Board's certification, ratification and approval.
List Attachments: Voucher Listing
77/256
CERTIFICATION/RATIFICATION AND APPROVAL
We, the undersigned of the Public Utility District No. 1 of Snohomish County, Everett, Washington, do hereby certify that the merchandise or services hereinafter specified have been received, and the Checks or Warrants listed below are ratified/approved for payment this 7th day of September 2021.
CERTIFICATION: RATIFIED AND APPROVED:
Certified as correct: Board of Commissioners:
CEO/General Manager President Julia A Anderson Auditor Vice-President
Chief Financial Officer/Treasurer Secretary
TYPE OF DISBURSEMENT PAYMENT REF NO. DOLLAR AMOUNT PAGE NO.
REVOLVING FUND
Customer Refunds, Incentives and Other 1111199 - 1111806 $102,044.56 2 - 21
Electronic Customer Refunds $7,333.87 22 - 23
WARRANT SUMMARY
Warrants 8064599 - 8064907 $3,598,800.01 24 - 33
ACH 6025180 - 6025532 $3,861,277.44 34 - 45
Wires 7002273 - 7002295 $32,047,404.41 46
Payroll - Direct Deposit 5300000513 - 5300000513 $3,688,884.07 47
Payroll - Warrants 844400 - 844410 $29,944.19 47
Automatic Debit Payments 5300000512 - 5300000515 $4,638,187.39 48
GRAND TOTAL $47,973,875.94
0901 Page: 1/48 78/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/9/21 1111199 MUNADIL YARID $143.07
8/9/21 1111200 MCCLELLAN RING CO $42.45
8/9/21 1111201 EDUARDO JURADO $32.02
8/9/21 1111202 HARLEEN KANG $22.21
8/9/21 1111203 CHARLES GREEN $93.29
8/9/21 1111204 LESLIE STARK $163.28
8/9/21 1111205 BLUFFS AT EVERGREEN PRESERVATION LLC $3,134.07
8/9/21 1111206 JAMES SALAZAR $140.40
8/9/21 1111207 NANCY WHALEN $8.90
8/9/21 1111208 DON VOGES $134.00
8/9/21 1111209 SCOTT PERRIGOUE $1,000.00
8/9/21 1111210 ESTATE OF ANN S BRICE $24.95
8/9/21 1111211 STACY BAEK $64.32
8/9/21 1111212 PATRICK DAMRON $117.27
8/9/21 1111213 KARSTEN O'HARA $153.75
8/9/21 1111214 DEBRA KOVACS $24.01
8/9/21 1111215 MIKHAIL MANDZYUK $1,066.75
8/10/21 1111216 JULIA SMITH $149.23
8/10/21 1111217 SABRINA FEIN $75.46
8/10/21 1111218 PACIFIC RIDGE - DRH, LLC $33.43
8/10/21 1111219 PAUL STEWART $70.03
8/10/21 1111220 MAXINE WYNTER $138.19
8/10/21 1111221 MONICA MATTHIES $127.00
8/10/21 1111222 JESSICA WEBSTER $827.96
8/10/21 1111223 TIM PAHLS $223.29
8/10/21 1111224 GARNYA DEWBRE $16.63
8/10/21 1111225 TREVOR WILLMS $81.65
8/10/21 1111226 SSHI LLC $22.21
8/10/21 1111227 MIKI ASPREE $304.69
8/10/21 1111228 TA 132ND ST LLC $3,890.99
8/10/21 1111229 CHELSEY DEFORREST $115.49
8/10/21 1111230 SHARON LARSSON $563.32
0901 Page: 2/48 79/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/10/21 1111231 SYDNEY MEYER $41.82
8/10/21 1111232 PACIFIC RIDGE - DRH, LLC $42.08
8/10/21 1111233 CHARTER INVESTMENT CO $7.06
8/10/21 1111234 BONNIE EVANS $319.08
8/10/21 1111235 20225 BOTHELL, LLC $6.49
8/10/21 1111236 STANDARD DE LA ROSA VENTURE, L.P. $84.46
8/10/21 1111237 JEFFREY TAN $67.98
8/10/21 1111238 DANIEL PIERCE $130.67
8/10/21 1111239 ASHLEY EVERSON $132.44
8/10/21 1111240 EFTHYMIOS LEISOS $7.17
8/10/21 1111241 MIRIHA CROSS $126.99
8/10/21 1111242 VOID $0.00
8/10/21 1111243 ROBERTO GARCIA $21.33
8/10/21 1111244 REED MEYERSON $51.85
8/10/21 1111245 NEMA PROPERTIES $33.33
8/10/21 1111246 JULIANA NOVAES $115.23
8/10/21 1111247 ADAM MARTIN $12.07
8/10/21 1111248 PAUL WOOD $127.95
8/11/21 1111249 ALLEN SWENSON $66.00
8/11/21 1111250 AIMEE JOHNSON $22.25
8/11/21 1111251 BRIGITTE FERREIRA $109.58
8/11/21 1111252 MELVIN SHELDON $935.02
8/11/21 1111253 MARGARET EGAN LINDQUIST $498.32
8/11/21 1111254 PHILIPPE VALLERAND $202.00
8/11/21 1111255 BRADFORD VORHEES $312.00
8/11/21 1111256 MAKAYLA MOLLER $276.75
8/11/21 1111257 SSHI LLC $79.66
8/11/21 1111258 MACPHERSONS PROPERTY MANAGEMENT INC $17.17
8/11/21 1111259 MACPHERSONS PROPERTY MANAGEMENT INC $17.17
8/11/21 1111260 MACPHERSONS PROPERTY MANAGEMENT INC $17.17
8/11/21 1111261 MACPHERSONS PROPERTY MANAGEMENT INC $17.17
8/11/21 1111262 MACPHERSONS PROPERTY MANAGEMENT INC $17.17
0901 Page: 3/48 80/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/11/21 1111263 MACPHERSONS PROPERTY MANAGEMENT INC $17.17
8/11/21 1111264 MACPHERSONS PROPERTY MANAGEMENT INC $17.17
8/11/21 1111265 MACPHERSONS PROPERTY MANAGEMENT INC $17.17
8/11/21 1111266 KEN HINKLE $38.16
8/11/21 1111267 LIBERTY SQUARE GJJ LLC $8.15
8/11/21 1111268 BMCH WASHINGTON LLC $11.01
8/11/21 1111269 IVONNE TOBON $199.49
8/11/21 1111270 DOMINGO SALAS $231.28
8/11/21 1111271 DONALD MCHUGH $108.10
8/11/21 1111272 D R SMITH CO INC $11.61
8/11/21 1111273 MACPHERSONS PROPERTY MANAGEMENT INC $17.17
8/11/21 1111274 ALLISON WARNER $134.84
8/11/21 1111275 MICHAEL MCCLURE $133.72
8/12/21 1111276 MAURA RAMIREZ $139.14
8/12/21 1111277 RUTH HALE-INGRAM $39.18
8/12/21 1111278 KIM DANA-MCQUEEN $30.47
8/12/21 1111279 20225 BOTHELL, LLC $6.36
8/12/21 1111280 JOSUE DONADO $86.92
8/12/21 1111281 THOMAS ZICKO $23.90
8/12/21 1111282 DAMON LAURSEN $120.14
8/12/21 1111283 RALPH HIGGINBOTHAM $906.88
8/12/21 1111284 DIERDRE LAW $170.07
8/12/21 1111285 SAM LUND $118.38
8/12/21 1111286 JASON MAININI $18.53
8/12/21 1111287 PRESTON BECHLER $438.09
8/12/21 1111288 MILL AT MC 1 LLC $48.30
8/12/21 1111289 MILL AT MC 3, LLC $37.23
8/12/21 1111290 NATHAN PIDDE $31.57
8/12/21 1111291 THE SCI CONSTRUCTION GROUP, INC. $16.67
8/12/21 1111292 ANDREW SLATER $140.21
8/12/21 1111293 KATHERINE ERICSON $29.16
8/12/21 1111294 CANDACE HANSCOM $32.24
0901 Page: 4/48 81/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/12/21 1111295 JOHN HICKAM $21.48
8/12/21 1111296 ARTHUR SKOTDAL $46.03
8/12/21 1111297 DANIEL PULSIPHER $71.31
8/12/21 1111298 RYAN LI $20.68
8/12/21 1111299 STEPHANIE FOX $150.52
8/12/21 1111300 MAUREEN ASHE $61.38
8/12/21 1111301 ELIZABETH SANTJER $11.24
8/13/21 1111302 JR FRANK LEGUS $85.83
8/13/21 1111303 ANDREW RITCHIE $10.99
8/13/21 1111304 KARTHIK KRISHNAMURTHY $105.30
8/13/21 1111305 MELINDA LIPSEY $12.62
8/13/21 1111306 TOLL BROS., INC. $5.26
8/13/21 1111307 JUSTIN LAGERWEY $37.91
8/13/21 1111308 LOUWANNA LACHER $57.98
8/13/21 1111309 ELOISE ARNOLD $555.25
8/13/21 1111310 SHAWN ALLEN $48.37
8/13/21 1111311 L. DANIEL ROSA $50.60
8/13/21 1111312 KAITLYN JOHNSON $142.50
8/13/21 1111313 SEAN JOHNSON $46.69
8/13/21 1111314 MATHEW CLOUGH $80.68
8/13/21 1111315 MARK VAN BRENK $96.55
8/13/21 1111316 HH HOME CARE SEATTLE, LLC $101.90
8/13/21 1111317 THE WALNUT GROUP LLC $276.89
8/13/21 1111318 SUSAN MORGAN $89.89
8/13/21 1111319 PRESTON WRIGHT $103.00
8/13/21 1111320 FEREIDOON NEHCHIRI $10.55
8/13/21 1111321 KIRSTIE HARLIN $18.86
8/13/21 1111322 STEVE ROWELL $55.30
8/13/21 1111323 EDWARD DUMANCAS $84.59
8/13/21 1111324 MADISON PARK APTS $17.58
8/13/21 1111325 TETYANA HNATYUK $1,029.13
8/13/21 1111326 KELLY KINDER $13.02
0901 Page: 5/48 82/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/13/21 1111327 KATHY LEIFER $12.10
8/13/21 1111328 ESTHER PACHAS FARJE $166.08
8/16/21 1111329 FE TURNER $38.74
8/16/21 1111330 GINA VANSELOW $235.22
8/16/21 1111331 MATT LEOPOLD $235.68
8/16/21 1111332 MARGARET BRADLEY $5.00
8/16/21 1111333 SANJAY PATEL $115.44
8/16/21 1111334 JAMES SONGSTAD $88.60
8/16/21 1111335 20225 BOTHELL, LLC $102.78
8/16/21 1111336 ELIZABETH HANSON $155.52
8/16/21 1111337 JONATHAN SATO $11.18
8/16/21 1111338 SUSAN BOOTH $72.48
8/16/21 1111339 COLDWELL BANKER BAIN $25.70
8/16/21 1111340 SUSAN CLARK $8.29
8/16/21 1111341 ANDREW RYAN $157.18
8/16/21 1111342 BILLIE NEWMAN $1,180.83
8/16/21 1111343 ESTATE OF RHODA M SLUYS $60.40
8/16/21 1111344 PO LLC $58.04
8/16/21 1111345 AMANDA IRIZARRY $55.22
8/17/21 1111346 BOBBI FERGUSON $290.85
8/17/21 1111347 VOID $0.00
8/17/21 1111348 INEZ PARKER $916.67
8/17/21 1111349 REBEKAH SANDUSKY $12.82
8/17/21 1111350 STILLAGUAMISH TRIBE $29.47
8/17/21 1111351 RICHARD LARSON $169.49
8/17/21 1111352 AARON SNELL $221.40
8/17/21 1111353 ELVA WYLIE $114.64
8/17/21 1111354 J'NECE BLISH $878.23
8/17/21 1111355 AJV LLC $128.85
8/17/21 1111356 BLUE RIBBON HOMES INC $41.28
8/17/21 1111357 BREANNA CARLOW $46.32
8/17/21 1111358 JASON OSBURN $125.63
0901 Page: 6/48 83/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/17/21 1111359 KYRA KLOPFENSTEIN $79.95
8/17/21 1111360 HEATHER BAUERLE $134.26
8/17/21 1111361 BEVERLY PETERSON $45.45
8/17/21 1111362 EXXEL PACIFIC INC $37.57
8/17/21 1111363 EMILY BRANDT $47.68
8/17/21 1111364 ANDREA EPSTEIN $40.69
8/17/21 1111365 CASEY STEPHENS $124.78
8/17/21 1111366 CHRISTINA VILLALOBOS $142.30
8/17/21 1111367 KEITH BOON $260.25
8/17/21 1111368 SSHI LLC $18.53
8/17/21 1111369 JAMES DUVALL $4,042.65
8/17/21 1111370 ROUMEN TRAYKOV $24.38
8/17/21 1111371 MATTHEW KIMBALL $13.58
8/17/21 1111372 BRITANNIA DUFFUS $146.04
8/17/21 1111373 KYLE STUDERUS $301.63
8/17/21 1111374 TAMARON RANCH $46.08
8/17/21 1111375 LINDA ERNST $31.53
8/17/21 1111376 STANDARD DE LA ROSA VENTURE, L.P. $56.16
8/17/21 1111377 JACOB DAVELAAR $120.95
8/17/21 1111378 BRENNAN TREFTZ $301.00
8/17/21 1111379 PACIFIC RIDGE - DRH, LLC $38.15
8/17/21 1111380 KATIE MCELROY $13.04
8/17/21 1111381 VOID $0.00
8/17/21 1111382 JUSTIN MEADOWS $17.10
8/17/21 1111383 BRANDON JONES $43.96
8/17/21 1111384 BERNARD RICKETTS $42.47
8/17/21 1111385 BETTY PARKS COX $41.37
8/17/21 1111386 K-LEE HICKMAN $116.01
8/17/21 1111387 PAOLA FRIAS $126.82
8/17/21 1111388 JAMES DAWSON $141.78
8/17/21 1111389 TAMARON RANCH $27.51
8/17/21 1111390 ALANNA ALBERTUS $76.89
0901 Page: 7/48 84/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/17/21 1111391 ZAIDAN IBRAHIM $351.25
8/17/21 1111392 JENNY MARTIN $45.03
8/17/21 1111393 JULIA BROUSSEAU $26.09
8/17/21 1111394 CASPER HOMES LLC $127.06
8/17/21 1111395 THE STINSON ASSOCIATES LLC $6.93
8/17/21 1111396 PHILLIP TRAN $9.32
8/17/21 1111397 BROOKE PARSONS $237.16
8/17/21 1111398 CARL KNABE $27.65
8/17/21 1111399 MILL AT MC 1 LLC $20.48
8/17/21 1111400 BRITTANY HUNDMAN $54.38
8/17/21 1111401 BRIAN GONZALEZ $39.99
8/18/21 1111402 KIM DANA-MCQUEEN $35.63
8/18/21 1111403 THE ESTATE OF ARMOUR F MILLER WEBB $2,170.80
8/18/21 1111404 LENNAR NORTHWEST INC $60.29
8/18/21 1111405 FISERV, INC./CHECKFREE CORPORATION $100.00
8/18/21 1111406 SVYATOSLAV HUBENYA $19.29
8/18/21 1111407 MICHAEL GEMZA $34.84
8/18/21 1111408 EMILY PLATER $74.74
8/18/21 1111409 ANTON GRAYFER $112.45
8/18/21 1111410 PACIFIC RIDGE - DRH, LLC $8.65
8/18/21 1111411 PATRICIA HOLLAND $22.81
8/18/21 1111412 STEPHEN BECVAR $292.13
8/18/21 1111413 BRECKENRIDGE EVERETT LLC $49.58
8/18/21 1111414 BOB CARTER $17.42
8/18/21 1111415 DEVIN ALEXANDER $89.45
8/18/21 1111416 CUONG NGUYEN $91.55
8/18/21 1111417 STEVEN DEVINE $225.00
8/18/21 1111418 DENIELLE COX $36.42
8/18/21 1111419 THOMAS MCDONALD $96.63
8/18/21 1111420 DIANDRA DUNHAM $127.16
8/18/21 1111421 DAVID KIM $161.73
8/18/21 1111422 LGI HOMES - WASHINGTON, LLC $14.47
0901 Page: 8/48 85/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/18/21 1111423 LINDA WENDT $103.41
8/18/21 1111424 TAMARON RANCH $11.66
8/18/21 1111425 FRG REED LLC $10.96
8/18/21 1111426 MILL AT MC 1 LLC $36.10
8/18/21 1111427 CEP III VILLAS 19 LLC $21.59
8/18/21 1111428 MIETZNER HOMES, INC $5.43
8/18/21 1111429 CORBIN BYERS $193.36
8/18/21 1111430 CHRISTOPHER BLACKBURN $91.11
8/18/21 1111431 PAMELA OSBORN $140.96
8/18/21 1111432 ANH NGUYEN $151.62
8/18/21 1111433 MELODY ROWLEY $45.60
8/18/21 1111434 NOVENTIS $78.10
8/18/21 1111435 CHRISTOPHER LEE $49.07
8/18/21 1111436 EDWARD HANNAN $188.92
8/18/21 1111437 DANIEL LOGERSTEDT $128.76
8/18/21 1111438 BAY COURT AT HARBOUR POINTE $26.86
8/18/21 1111439 CHRISTOPHER GOWER $61.57
8/18/21 1111440 STILLAGUAMISH TRIBE OF INDIANS $16.85
8/18/21 1111441 COLLEEN SIMPSON $79.05
8/18/21 1111442 SHERYL PAULSON $17.81
8/18/21 1111443 CHRISTOPHER MILLMAN $47.91
8/18/21 1111444 DAVID GABRIADZE $135.99
8/18/21 1111445 GEORGE ZEIGEN $484.00
8/18/21 1111446 ANN ASHFORD $9.00
8/18/21 1111447 RACHEL BLIVEN $105.81
8/18/21 1111448 INXS INC $507.64
8/18/21 1111449 TERESA EHMANN $15.17
8/18/21 1111450 BRENT BLACK $123.78
8/18/21 1111451 DAVE KROLL $36.87
8/18/21 1111452 DAVID BAKER $80.00
8/18/21 1111453 ELI THREE CORPORATION $242.12
8/18/21 1111454 TAG PM $74.36
0901 Page: 9/48 86/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/18/21 1111455 CHRISTOPHER JOHNSON $40.26
8/18/21 1111456 MATT LONG $75.24
8/19/21 1111457 EXXEL PACIFIC INC $43.57
8/19/21 1111458 EXXEL PACIFIC INC $2,566.16
8/19/21 1111459 LENNAR NORTHWEST INC $29.79
8/19/21 1111460 LENNAR NORTHWEST INC $27.71
8/19/21 1111461 RICHMOND AMERICAN HOMES OF WA INC $23.61
8/19/21 1111462 MAUREEN OTTO $157.29
8/19/21 1111463 VLADIMIR KONDRASHOV $20.58
8/19/21 1111464 JEFF NICKERSON $68.69
8/19/21 1111465 RICHMOND AMERICAN HOMES OF WA INC $84.05
8/19/21 1111466 PULTE HOMES OF WASHINGTON, INC. $178.42
8/19/21 1111467 BAY COURT AT HARBOUR POINTE $8.91
8/19/21 1111468 SARAH BROWN $10.67
8/19/21 1111469 LENNAR NORTHWEST INC $22.63
8/19/21 1111470 RM HOMES $30.78
8/19/21 1111471 MATT BLAIR $37.45
8/19/21 1111472 JAMES LEACH $467.73
8/19/21 1111473 DAVID CASTANO $64.14
8/19/21 1111474 ALAN GOSSE $166.55
8/19/21 1111475 BAY COURT AT HARBOUR POINTE $8.99
8/19/21 1111476 PAUL MIDDLETON $80.36
8/19/21 1111477 ANGELINA ALLEN $28.51
8/19/21 1111478 CHRISTINA BIANCO $8.48
8/19/21 1111479 KENNETH GILYEAT $11.40
8/19/21 1111480 CLAUDIA FLORES SACO $160.00
8/19/21 1111481 RICHMOND AMERICAN HOMES OF WA INC $152.08
8/19/21 1111482 MARIANNE ZWANENBURG $123.77
8/19/21 1111483 HOUSING AUTHORITY SNO CO $13.26
8/19/21 1111484 LENNAR NORTHWEST INC $32.99
8/20/21 1111485 JANET TRUESDELL $6.73
8/20/21 1111486 MATTHEW CHARTERS MACLEAN $281.22
0901 Page: 10/48 87/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/20/21 1111487 GRANT PATTERSON $83.20
8/20/21 1111488 REAL PROPERTY FUNDING GROUP LLC $77.44
8/20/21 1111489 NIKOLAY LEVCHUK $242.06
8/20/21 1111490 ROBBYN GRAY $34.28
8/20/21 1111491 DAVID CAUDILL $1,332.03
8/20/21 1111492 PATRICIA JANASZ $40.20
8/20/21 1111493 MAGNIFIQUE PERFUMES $159.73
8/20/21 1111494 NEIL GOWLER $44.15
8/20/21 1111495 EBONNI ADAMS $6.56
8/20/21 1111496 LIVE SOUND AND STAGE LLC $72.61
8/20/21 1111497 CATHERINE SCHAEFFER $19.23
8/20/21 1111498 MICHELLE EGGLESTON $40.03
8/20/21 1111499 MICHAEL JONES $165.91
8/20/21 1111500 RONALD PERA $35.41
8/20/21 1111501 RAM PROPERTY MGT LLC $19.88
8/20/21 1111502 DONALD ROTH $107.82
8/20/21 1111503 JON BRAINARD $75.20
8/20/21 1111504 AITANA BONNEAU MESSARINA $89.87
8/20/21 1111505 CASINO-WESTMONT AFFORDABLE $35.20
8/20/21 1111506 PAULINE JAMIAS $139.22
8/20/21 1111507 NEPHI ZITTING $103.04
8/20/21 1111508 MATTHEW HILBURN $106.77
8/20/21 1111509 PAUL KNIGHT $319.09
8/20/21 1111510 NAGESWARA RAO SAMUDRALA $50.45
8/20/21 1111511 ROHEY JOBE $61.60
8/20/21 1111512 NAVRIT SINGH $67.12
8/20/21 1111513 MICHAEL SCOTT $67.40
8/20/21 1111514 RALENE MILLER $94.74
8/20/21 1111515 VOID $0.00
8/20/21 1111516 NOVA GREGORY $205.01
8/20/21 1111517 COBY COMPOSANO $244.63
8/20/21 1111518 RAKESH PORTER $67.74
0901 Page: 11/48 88/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/20/21 1111519 PNT GROUP LLC $40.35
8/20/21 1111520 PATRICK SELLEN $40.37
8/20/21 1111521 CRITCHLOW HOMES INC $73.28
8/20/21 1111522 OKSANA ZAKHARCHUK $39.91
8/20/21 1111523 RAJINDER SINGH $121.43
8/20/21 1111524 MEGAN JUAREZ $49.14
8/20/21 1111525 ABDERRAHMANE BELOUCHRANI $53.28
8/20/21 1111526 PAQ PROPERTIES LLC $28.65
8/20/21 1111527 CHRISTINE COOK $48.34
8/20/21 1111528 MILLARD MCKEE $41.99
8/20/21 1111529 HOYER HOMES LLC $28.31
8/20/21 1111530 JENNIFER CLANCY $83.98
8/20/21 1111531 VOID $0.00
8/20/21 1111532 MICHAEL CHING $141.81
8/20/21 1111533 VOID $0.00
8/20/21 1111534 NEW LEFT VENTURES, INC $492.57
8/20/21 1111535 JENNIFER LEAL $298.06
8/20/21 1111536 CHERYL ROSSMAN $232.96
8/20/21 1111537 ALEXANDRIA NUNG $152.89
8/20/21 1111538 PETER ECKREM $59.37
8/20/21 1111539 PACIFIC RIDGE - DRH, LLC $44.37
8/20/21 1111540 PACIFIC RIDGE - DRH, LLC $43.43
8/20/21 1111541 VIKING LYNNWOOD LLC $21.74
8/20/21 1111542 PATRICK ROLL $93.17
8/20/21 1111543 PATRICE GILLS $39.01
8/20/21 1111544 PACIFIC RIDGE - DRH, LLC $80.36
8/23/21 1111545 RUTH LENNON $160.69
8/23/21 1111546 HARBOUR HOMES LLC $14.61
8/23/21 1111547 SARAH LEWIS $85.72
8/23/21 1111548 MATTHEW BRATTRUD $67.63
8/23/21 1111549 RUBY VARGAS $148.73
8/23/21 1111550 DANETTE SCHUELLER $19.66
0901 Page: 12/48 89/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/23/21 1111551 MADISON SERR $81.70
8/23/21 1111552 MOLLY JONES $486.12
8/23/21 1111553 SERGEY YEVTUSHENKO $80.90
8/23/21 1111554 MARVIN HALL $163.75
8/23/21 1111555 ZERAZION ARAYA $125.13
8/23/21 1111556 ROD MORDEN $241.80
8/23/21 1111557 JONES WATER ASSOC $57.95
8/23/21 1111558 ACME HOMES LLC $38.18
8/23/21 1111559 LAKESIDE APARTMENT ASSOCIATES LLC $37.93
8/23/21 1111560 ACACIA TERRACE LLC $30.97
8/23/21 1111561 MICHELLE PARROTT $28.28
8/23/21 1111562 RYAN PELLETIER $53.64
8/23/21 1111563 DARREN HAKENSON $1,187.28
8/23/21 1111564 ROBERT HEAVEY $64.67
8/23/21 1111565 ROBERT SANTANA-SILVERIO $80.49
8/23/21 1111566 RYAN DI GIORGIO $87.02
8/23/21 1111567 JAMES GREEN $1,000.00
8/23/21 1111568 JOSHUA DALY $66.76
8/23/21 1111569 RAY WEISINGER $81.45
8/23/21 1111570 JILLIAN REYNOLDS $700.00
8/23/21 1111571 DOBYNS FAMILY LLC $16.70
8/23/21 1111572 RYAN DICKEY $250.00
8/23/21 1111573 SASHA EASTLING $54.80
8/23/21 1111574 SARAH SCHROEDER $91.83
8/23/21 1111575 MARY ROGERS $252.33
8/23/21 1111576 PAUL MYERS $18.80
8/23/21 1111577 RICARDO RIVERA CORRAL $82.44
8/23/21 1111578 JEAN JOHNSON $47.68
8/24/21 1111579 NATALIE PURINGTON $13.48
8/24/21 1111580 2809 CALIFORNIA STREET LLC $221.03
8/24/21 1111581 RICKY POONSUK $147.61
8/24/21 1111582 GORDON HOMES, LLC $28.82
0901 Page: 13/48 90/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/24/21 1111583 BAWI THAWNG $359.26
8/24/21 1111584 RANJAN DASGUPTA $34.01
8/24/21 1111585 HOLLY 100 PROPERTIES INC $6.78
8/24/21 1111586 DANIEL WIGGINS $17.98
8/24/21 1111587 SHERRY LYNN THOMPSON $182.79
8/24/21 1111588 DENNIS CARTER $169.45
8/24/21 1111589 JAMES KEPLER $41.66
8/24/21 1111590 SR THOMAS LITTLE $158.37
8/24/21 1111591 KAYLEE SAVIANO $177.44
8/24/21 1111592 MINH DIEP $141.12
8/24/21 1111593 ZHEN WANG $261.63
8/24/21 1111594 JOANNE THORLEIFSON $802.52
8/24/21 1111595 JOSEPH GLOVER $17.21
8/24/21 1111596 TRACEY CASE $49.02
8/24/21 1111597 ROXANN HOWE $102.55
8/24/21 1111598 GREG GLAVIN $93.98
8/24/21 1111599 UN DENNENY $40.00
8/24/21 1111600 CAROL PARR $594.11
8/24/21 1111601 TUAN PHAN $16.15
8/24/21 1111602 ANEL GARCIA $75.60
8/24/21 1111603 MARYBELL MORA DUARTE $95.04
8/24/21 1111604 JAMES MAISSEN $16.77
8/24/21 1111605 PACIFIC RIDGE - DRH, LLC $71.46
8/24/21 1111606 LYNN DAVISON $14.25
8/24/21 1111607 PETER VANLEYNSEELE $487.80
8/24/21 1111608 WEIDNER PROPERTY MANAGEMENT LLC $8.19
8/24/21 1111609 BRIAN LOUDERBACK $11.08
8/24/21 1111610 MARY COLE BURNS $50.61
8/24/21 1111611 BRIAN KETTERING $125.44
8/24/21 1111612 TRUST OF MICHAEL E ARENDT $63.76
8/24/21 1111613 ELRIK LYND $162.04
8/24/21 1111614 REBECCA HAMILTON $150.72
0901 Page: 14/48 91/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/24/21 1111615 KYM HOUSTON $45.00
8/24/21 1111616 HELEN LING $48.81
8/24/21 1111617 KATHERINE HOWARD $118.37
8/24/21 1111618 ALEJANDRO MENDEZ MORENO $13.80
8/24/21 1111619 GABRIELLA DAHLIN $94.89
8/24/21 1111620 JANICE RUSCHMANN $100.62
8/24/21 1111621 JENNIFER OVERMAN $126.77
8/24/21 1111622 GINA SEVERUDE $57.55
8/24/21 1111623 LONALD WELLY $13.36
8/24/21 1111624 TROY LOWERY $8.84
8/24/21 1111625 JOSHUA FLYNN $21.20
8/24/21 1111626 GABRIELLE SPITALERI $21.83
8/24/21 1111627 ANNE BAILEY $118.28
8/24/21 1111628 BRANDON BRADLEY $145.05
8/24/21 1111629 KATHY NATOLI $22.81
8/24/21 1111630 ENDRE SZILAGYI $150.79
8/24/21 1111631 TODD GORDON $55.93
8/24/21 1111632 ROBERT VILLANUEVA $17.98
8/24/21 1111633 MILL AT MC 1 LLC $156.61
8/24/21 1111634 MILL AT MC 3, LLC $19.54
8/24/21 1111635 MILL AT MC 2, LLC $7.92
8/24/21 1111636 BRADY DUROS $30.41
8/24/21 1111637 FORTUNE CYR $89.75
8/24/21 1111638 CHARLENE PRUITT $27.72
8/24/21 1111639 SHELLY MOSBACKER $79.02
8/24/21 1111640 JEFF WEEWIE $63.17
8/24/21 1111641 AM LA $627.63
8/24/21 1111642 JENNIE LAMPINEN $31.81
8/24/21 1111643 DAVID HALSTEAD $4,488.00
8/24/21 1111644 AMY LOU $104.87
8/25/21 1111645 TIM O'NEILL $152.79
8/25/21 1111646 PACIFIC RIDGE - DRH, LLC $12.41
0901 Page: 15/48 92/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/25/21 1111647 BAGRAT BADALYAN $149.82
8/25/21 1111648 JENNIFER PALACIOS $79.72
8/25/21 1111649 KEVIN FINNERTY $201.98
8/25/21 1111650 WASHINGTON EVERETT MISSION $65.33
8/25/21 1111651 JUSTIN RISTINE $153.01
8/25/21 1111652 COURTNEY LOPEZ $92.34
8/25/21 1111653 EVERETT HOUSING AUTHORITY $33.15
8/25/21 1111654 CARROLLS CREEK APARTMENTS PROPERTY OWNER $12.25
8/25/21 1111655 CL POTALA MANAGER LLC $15.17
8/25/21 1111656 SHIYAO DONG $45.50
8/25/21 1111657 ROSALINA SY $22.02
8/25/21 1111658 TAYLOR WARREN $36.73
8/25/21 1111659 ANNA POLSON $79.84
8/25/21 1111660 PATRICK HAUGSTAD $38.67
8/25/21 1111661 BARBARA LINDAHL $36.36
8/25/21 1111662 BRYAN JONES $18.25
8/25/21 1111663 PACIFIC RIDGE - DRH, LLC $36.09
8/25/21 1111664 LINDA TAYLOR $202.48
8/25/21 1111665 EVERETT HOUSING AUTHORITY $17.42
8/25/21 1111666 KONGSBERG UNDERWATER TECHNOLOGY INC $1,362.14
8/25/21 1111667 CORNERSTONE HOMES $126.20
8/25/21 1111668 JESSICA KOTHARI $45.28
8/25/21 1111669 MEGHAN CLARK $156.73
8/25/21 1111670 CECILIA COMER $63.91
8/25/21 1111671 ROBERT WAGNER $18.02
8/25/21 1111672 MARK HUGHES $176.53
8/25/21 1111673 KENNETH ISAACS $44.28
8/25/21 1111674 YUNLI JULIAN $97.79
8/25/21 1111675 JANICE PETERSON $317.66
8/25/21 1111676 EDITH VINCENT $22.39
8/25/21 1111677 1113 STATE HWY 204 SP, LLC $211.20
8/25/21 1111678 EVERETT BLUFFS LLC $52.40
0901 Page: 16/48 93/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/25/21 1111679 MILL AT MC 1 LLC $121.61
8/25/21 1111680 CHAD BOGARDUS $204.06
8/25/21 1111681 STEVEN KAY $236.61
8/25/21 1111682 JOSHUA MONTANARO $71.58
8/25/21 1111683 AWAOU MAMA ALI $139.25
8/25/21 1111684 LEIGH NOLD $24.51
8/25/21 1111685 VAN NGOC TRAN $22.67
8/25/21 1111686 JULIE OLSON $20.00
8/25/21 1111687 EVERETT HOUSING AUTHORITY $21.91
8/25/21 1111688 HERBERT HARVEY $66.36
8/25/21 1111689 KATHLEEN CLANCY $17.79
8/26/21 1111690 JERSEY RANCH ADMINISTRATORS, L.L.C. $115.13
8/26/21 1111691 BARBARA CARUSO $28.23
8/26/21 1111692 ROBERT RUTHERFORD $60.29
8/26/21 1111693 CRUZ NEVAREZ REYES $119.15
8/26/21 1111694 MEGAN DUNBABIN $42.08
8/26/21 1111695 ENGINEERS INVESTMENT COMPANY LP $18.42
8/26/21 1111696 MARJORIE JOHNSON $87.58
8/26/21 1111697 DIEGO DAVILA $80.07
8/26/21 1111698 PATRICIA MORGAN $34.75
8/26/21 1111699 WENDY FLEENOR $42.05
8/26/21 1111700 ELLEN DOUGLAS $77.00
8/26/21 1111701 WILLIAM SHELTON $116.42
8/26/21 1111702 GARY WALL $145.19
8/26/21 1111703 MARTIN LEWIS $140.63
8/26/21 1111704 JASON WARREN $267.12
8/26/21 1111705 TINA FAUST $8.42
8/26/21 1111706 SHARON RUTT $491.23
8/26/21 1111707 CARLA SULLIVAN $25.45
8/26/21 1111708 VIKTORIYA VASSILYONOK $134.07
8/26/21 1111709 DONNA GARLAND $17.39
8/26/21 1111710 NOBLE GUPTA $91.81
0901 Page: 17/48 94/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/26/21 1111711 C SCHWARTZ $200.00
8/26/21 1111712 SHYKAE SUN $16.58
8/26/21 1111713 JENNIFER STEWART $39.57
8/26/21 1111714 MICHAEL SHEPPARD $137.72
8/26/21 1111715 STEVE JOSEPHSEN $39.00
8/26/21 1111716 RM HOMES $27.20
8/26/21 1111717 FRONTIER COMMUNICATIONS $15.12
8/26/21 1111718 FRONTIER COMMUNICATIONS $15.00
8/26/21 1111719 FRONTIER COMMUNICATIONS $109.08
8/26/21 1111720 FRONTIER COMMUNICATIONS $54.90
8/26/21 1111721 FRONTIER COMMUNICATIONS $89.55
8/26/21 1111722 FRONTIER COMMUNICATIONS $126.35
8/26/21 1111723 FRONTIER COMMUNICATIONS $2.70
8/26/21 1111724 FRONTIER COMMUNICATIONS $69.06
8/26/21 1111725 FRONTIER COMMUNICATIONS $71.83
8/26/21 1111726 FRONTIER COMMUNICATIONS $17.98
8/26/21 1111727 FRONTIER COMMUNICATIONS $85.99
8/26/21 1111728 FRONTIER COMMUNICATIONS $29.37
8/26/21 1111729 FRONTIER COMMUNICATIONS $122.65
8/26/21 1111730 FRONTIER COMMUNICATIONS $86.96
8/26/21 1111731 FRONTIER COMMUNICATIONS $50.86
8/26/21 1111732 FRONTIER COMMUNICATIONS $61.81
8/26/21 1111733 FRONTIER COMMUNICATIONS $143.35
8/26/21 1111734 FRONTIER COMMUNICATIONS $108.54
8/26/21 1111735 FRONTIER COMMUNICATIONS $75.64
8/26/21 1111736 FRONTIER COMMUNICATIONS $96.99
8/26/21 1111737 FRONTIER COMMUNICATIONS $99.05
8/26/21 1111738 ADAMS HEARING, INC $90.97
8/26/21 1111739 FRONTIER COMMUNICATIONS $36.87
8/26/21 1111740 FRONTIER COMMUNICATIONS $2,424.93
8/26/21 1111741 FRONTIER COMMUNICATIONS $2,146.50
8/26/21 1111742 FRONTIER COMMUNICATIONS $2,263.76
0901 Page: 18/48 95/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/26/21 1111743 FRONTIER COMMUNICATIONS $179.41
8/26/21 1111744 FRONTIER COMMUNICATIONS $62.36
8/26/21 1111745 FRONTIER COMMUNICATIONS $28.06
8/26/21 1111746 GREG SCHOCK $29.57
8/26/21 1111747 WINDSTONE APARTMENTS LLC $182.70
8/26/21 1111748 MARISSA CAIN $50.00
8/26/21 1111749 SKYLER HOWARD $45.99
8/26/21 1111750 MYAT FEIL $20.63
8/26/21 1111751 MOON CHOI $31.58
8/26/21 1111752 LIRETTE KATENDE $145.91
8/27/21 1111753 NATHAN BOSHART $58.57
8/27/21 1111754 SHAWN SIMMONS $48.18
8/27/21 1111755 SHAWN SIMMONS $51.33
8/27/21 1111756 WINSTON KELLEY $54.41
8/27/21 1111757 MARJORIE BRENNEKA $965.54
8/27/21 1111758 PAKIZA MAWLAYEE $15.90
8/27/21 1111759 JACOB ERIKS $62.63
8/27/21 1111760 JOSEPH CATABAY $785.77
8/27/21 1111761 CYLESTE-ALLYSON OVESON $50.16
8/27/21 1111762 RYAN KEATON $134.43
8/27/21 1111763 AIJAH MUHAMMAD $67.58
8/27/21 1111764 RAJENDRA KUMAR VUNNAM $150.49
8/27/21 1111765 SUSAN FRANK $143.00
8/27/21 1111766 KODEY TURNER $135.82
8/27/21 1111767 MORGAN WESTBROOK $1,248.56
8/27/21 1111768 M&G GROUP LLC $55.47
8/27/21 1111769 RUBEN CREW $141.05
8/27/21 1111770 RONALD KRUMM $1,155.17
8/27/21 1111771 ISABELLE NYQUIST $53.98
8/27/21 1111772 JAYABABU NIMMAGADDA $174.95
8/27/21 1111773 MICHAEL KENNISTON $72.03
8/27/21 1111774 JIM YOUNG KIM $130.27
0901 Page: 19/48 96/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
8/27/21 1111775 JACK THOMSON $222.63
8/27/21 1111776 GRANDVIEW NORTH LLC $661.04
8/27/21 1111777 PACIFIC RIDGE - DRH, LLC $6.36
8/27/21 1111778 RONALD WELBORN $93.50
8/27/21 1111779 BARBARA HENDERSON $13.96
8/27/21 1111780 TITAN HOMES $13.38
8/27/21 1111781 SEATTLE PACIFIC HOMES, INC $10.48
8/27/21 1111782 PAULA JENNINGS $174.00
8/27/21 1111783 V COX $24.86
8/27/21 1111784 KATHERINE BOYSEN $23.39
8/27/21 1111785 SMOKEY PT COMMERCIAL LLC $750.30
8/27/21 1111786 DAVID EDWARDS $166.49
8/27/21 1111787 GRACE KUBIK $49.32
8/27/21 1111788 KERRY BRYERS $151.24
8/27/21 1111789 JOE MARSH $17.54
8/27/21 1111790 MICHAEL SPENCER $110.10
8/27/21 1111791 WILLIAM GOODMAN $32.12
8/27/21 1111792 ROBERT HOLLIDAY $85.00
8/27/21 1111793 DEBBIE MARTIN $28.75
8/27/21 1111794 ERNESTO HERNANDEZ $38.87
8/27/21 1111795 DON BROWN $967.31
8/27/21 1111796 WHISPERING CEDARS ASSOCIATES $27.15
8/27/21 1111797 ELIZABETH DALE $41.71
8/27/21 1111798 ISABEL CASTILLO $209.34
8/27/21 1111799 SR STEPHEN CHRISTY $60.00
8/27/21 1111800 JR GERALD GRANT $444.01
8/27/21 1111801 KEVIN BREWER $132.96
8/27/21 1111802 TIMOTHY HILL $31.06
8/27/21 1111803 DANIEL PALMER $99.33
8/27/21 1111804 LESTER BOLAND $454.26
8/27/21 1111805 COURTNEY SCHROEDER $7.00
8/27/21 1111806 KAELEB NICHOLS $226.31
0901 Page: 20/48 97/256
Detailed Disbursement Report
Revolving Fund - Customer Refunds, Incentives and Other
Payment Date Payment Ref Nbr Payee Amount
Total: $102,044.56
0901 Page: 21/48 98/256
Detailed Disbursement Report
Revolving Fund - Electronic Customer Refunds
Payment Date Payment Ref Nbr Payee Amount
8/9/21 000202573829 PAULA PEREZ $197.98
8/9/21 000202573830 MELISA MOREL $148.63
8/9/21 000202573831 CHARLES ROSS $127.84
8/12/21 000202597711 ANAMELI GONZALES $44.18
8/12/21 000202597712 DAVID BENSON $50.53
8/12/21 000202597713 KYLE HALBERT $1,340.20
8/12/21 000202597714 ANN SOLOMON $256.25
8/16/21 000202619455 JOSIAH MCCLEAN $56.97
8/16/21 000202619456 ALLISON HATLOE $23.37
8/16/21 000202619457 LARRY THRONDSEN $1,227.24
8/16/21 000202619458 SARAH RATTI $20.50
8/16/21 000202619459 CHRISTINA DOUGLAS $82.10
8/16/21 000202619460 ALONSO RUIZ BOTELLO $300.00
8/17/21 000202627701 HADDY JAH $16.76
8/17/21 000202627702 DAVID GRANT $97.67
8/17/21 000202627703 HADDY JAH $16.76
8/19/21 000202642775 MICHAEL MEQUET $59.00
8/19/21 000202642776 PUJA MUKHERJEE $220.00
8/19/21 000202642777 DONNA BRASCHLER $50.98
8/23/21 000202663791 JOELEEN VILLASENOR-LUCERO $50.46
8/23/21 000202663792 REBEKAH BLANTON $86.07
8/23/21 000202663793 REBEKAH BLANTON $86.07
8/24/21 000202670470 TEOWDROS GEBREHANNA $100.18
8/24/21 000202670471 TEOWDROS GEBREHANNA $228.43
8/24/21 000202670472 MHWA OH $143.62
8/24/21 000202670473 DAVID KIM $114.92
8/24/21 000202670474 TEOWDROS GEBREHANNA $436.48
8/24/21 000202670475 DAVID KIM $114.91
8/24/21 000202670476 NAMUTULA VERONICA SIKAKENA $117.82
8/24/21 000202670477 NURNISSA MOHDROZI $142.07
8/25/21 000202679223 TYLER ROGERS $263.40
8/27/21 000202694795 REESE MOONEY $91.62
0901 Page: 22/48 99/256
Detailed Disbursement Report
Revolving Fund - Electronic Customer Refunds
Payment Date Payment Ref Nbr Payee Amount
8/27/21 000202694796 ROBERT LANDANGER $50.54
8/27/21 000202694797 ZACHARY PARTIN $36.76
8/27/21 000202694798 RACHEL HOOVER $928.74
8/27/21 000272303558 RICHARD JUSKO $4.82
Total: $7,333.87
0901 Page: 23/48 100/256
Detailed Disbursement Report
Accounts Payable Warrants
Payment Date Payment Ref Nbr Payee Amount
8/10/21 8064599 DAVID DUZENACK $269.50
8/10/21 8064600 CITY OF EDMONDS $586.92
8/10/21 8064601 CITY OF EVERETT $66.76
8/10/21 8064602 NAVIA BENEFIT SOLUTIONS $2,345.20
8/10/21 8064603 GENUINE PARTS COMPANY $1,244.95
8/10/21 8064604 VERIZON CONNECT NWF INC $1,175.35
8/10/21 8064605 PACIFIC TOPSOILS INC $64.20
8/10/21 8064606 INFINITE ELECTRONICS INTRNTL INC $646.93
8/10/21 8064607 PITNEY BOWES INC $638.33
8/10/21 8064608 PITNEY BOWES PRESORT SERVICES INC $337.15
8/10/21 8064609 ROBERT HALF INTERNATIONAL INC $3,254.40
8/10/21 8064610 SECURE PACIFIC CORPORATION $3,533.85
8/10/21 8064611 SNOHOMISH COUNTY $206.50
8/10/21 8064612 SNOHOMISH COUNTY $10.00
8/10/21 8064613 UNUM LIFE INSURANCE CO OF AMERICA $38,806.74
8/10/21 8064614 STATE OF WASHINGTON $940.91
8/10/21 8064615 WESCO GROUP INC $358.09
8/10/21 8064616 BICKFORD MOTORS INC $708.95
8/10/21 8064617 DIRECTV LLC $186.98
8/10/21 8064618 GREATER EDMONDS CHAMBER OF COMMERCE $1.61
8/10/21 8064619 ENGINUITY ADVANTAGE LLC $3,286.00
8/10/21 8064620 GARY D KREIN $658.80
8/10/21 8064621 RODLAND TOYOTA $277.42
8/10/21 8064622 SIEMENS INDUSTRY INC $11,734.33
8/10/21 8064623 TOTAL RECLAIM INC $1,827.50
8/10/21 8064624 LAMAR TEXAS LTD PARTNERSHIP $6,165.00
8/10/21 8064625 SHAREPOINTXPERTS LLC $2,254.20
8/10/21 8064626 THE PAPE GROUP INC $275.31
8/10/21 8064627 HARNISH GROUP INC $2,690.10
8/10/21 8064628 SRJ INVESTMENTS INC $9,468.74
8/10/21 8064629 SNOHOMISH BUSINESS PARK LLC $4,320.00
8/10/21 8064630 TARREN MICHAEL ACKERMANN $5,018.77
0901 Page: 24/48 101/256
Detailed Disbursement Report
Accounts Payable Warrants
Payment Date Payment Ref Nbr Payee Amount
8/10/21 8064631 NATIONAL ENERGY FOUNDATION INC $1,000.00
8/10/21 8064632 BHC CONSULTANTS LLC $24,794.01
8/10/21 8064633 KENDALL DEALERSHIP HOLDINGS LLC $128.42
8/10/21 8064634 GRANITE CONSTRUCTION COMPANY $61,613.68
8/10/21 8064635 NORDSTROM HEATING & AIR INC $4,900.00
8/10/21 8064636 SELECT AIR SERVICES INC $1,000.00
8/10/21 8064637 REFINED CONSULTING GROUP $2,800.00
8/10/21 8064638 PULTE HOMES OF WASHINGTON $2,016.00
8/10/21 8064639 TENNYSON, TYLER $350.00
8/13/21 8064640 CDW LLC $707.24
8/13/21 8064641 DAVEY TREE SURGERY COMPANY $94,689.35
8/13/21 8064642 DAVID DUZENACK $272.50
8/13/21 8064643 CORE & MAIN LP $17,541.09
8/13/21 8064644 CITY OF LAKE STEVENS $230.00
8/13/21 8064645 MUKILTEO WATER & WASTEWATER DIST $99.76
8/13/21 8064646 GENUINE PARTS COMPANY $1,382.77
8/13/21 8064647 OLYMPIC VIEW WATER SEWER $136.36
8/13/21 8064648 PACIFIC TOPSOILS INC $152.00
8/13/21 8064649 PUGET SOUND ENERGY INC $42,682.46
8/13/21 8064650 REPUBLIC SERVICES INC $254.49
8/13/21 8064651 ROBERT HALF INTERNATIONAL INC $1,720.00
8/13/21 8064652 SILVER LAKE WATER & SEWER DISTRICT $87.60
8/13/21 8064653 SNOHOMISH COUNTY $1,020.00
8/13/21 8064654 SNOHOMISH COUNTY $205.50
8/13/21 8064655 SOUND PUBLISHING INC $159.60
8/13/21 8064656 UNITED SITE SERVICES OF NEVADA INC $2,652.86
8/13/21 8064657 VALLEY ELECTRIC CO OF MT VERNON INC $35,470.89
8/13/21 8064658 STATE OF WASHINGTON $500.00
8/13/21 8064659 WESTERN ENERGY INSTITUTE $2,786.00
8/13/21 8064660 VALMONT COMPOSITE STRUCTURES INC $2,850.00
8/13/21 8064661 BICKFORD MOTORS INC $521.32
8/13/21 8064662 CITY OF BOTHELL $278.02
0901 Page: 25/48 102/256
Detailed Disbursement Report
Accounts Payable Warrants
Payment Date Payment Ref Nbr Payee Amount
8/13/21 8064663 CITY OF BOTHELL $166.81
8/13/21 8064664 CITY OF BOTHELL $250.23
8/13/21 8064665 CITY OF BRIER $400.00
8/13/21 8064666 JEFFREY HATHAWAY $79.99
8/13/21 8064667 RYAN SCOTT FELTON $212.96
8/13/21 8064668 HERRERA ENVIRONMENTAL CONSULTANTS I $1,761.32
8/13/21 8064669 CITY OF MONROE $1,000.00
8/13/21 8064670 CITY OF MONROE $1,000.00
8/13/21 8064671 EPIC CORP $505.08
8/13/21 8064672 REX ELECTRIC SERVICE INC $4,855.29
8/13/21 8064673 RODLAND TOYOTA $246.19
8/13/21 8064674 SEATTLE DAILY JOURNAL $102.90
8/13/21 8064675 SNOHOMISH COUNTY $1,977.60
8/13/21 8064676 TOTAL LANDSCAPE CORP $10,211.62
8/13/21 8064677 SNOHOMISH SCHOOL DISTRICT #201 $5,289.00
8/13/21 8064678 THE PAPE GROUP INC $76.85
8/13/21 8064679 ARAMARK UNIFORM & CAREER APPAREL GR $4,368.77
8/13/21 8064680 OCCUPATIONAL HEALTH CENTERS OF WA P $199.00
8/13/21 8064681 ACCESS INFORMATION HOLDINGS LLC $377.95
8/13/21 8064682 SUSE LLC $24,999.60
8/13/21 8064683 AFTERGLOW ENTERPRISES LLC $56,614.27
8/13/21 8064684 HUBBELL LUXEMBOURG S AR I $44,924.37
8/13/21 8064685 POWDER COATING INC $2,935.00
8/13/21 8064686 ALEXANDER E VAUGHN $61,661.51
8/13/21 8064687 BARRON HEATING & AIR CONDITIONING $1,500.00
8/13/21 8064688 CITY OF MARYSVILLE $500.00
8/13/21 8064689 CITY OF SNOHOMISH $758.63
8/13/21 8064690 SUPERIOR GLASS INSTALLATIONS INC $1,150.00
8/13/21 8064691 R&L GLASS INSTALLATION $900.00
8/13/21 8064692 REFINED CONSULTING GROUP $800.00
8/13/21 8064693 M C PROPERTIES LLC $5,805.61
8/13/21 8064694 COOL HEAT 365 LLC $800.00
0901 Page: 26/48 103/256
Detailed Disbursement Report
Accounts Payable Warrants
Payment Date Payment Ref Nbr Payee Amount
8/13/21 8064695 LENNAR NORTHWEST INC $16,331.82
8/13/21 8064696 MATT ECHELBARGER BUILDING CO INC $2,289.30
8/13/21 8064697 SWEETWATER LANDING, LLC $9,528.14
8/13/21 8064698 QUILCEDA ESTATES LLC $9,311.19
8/13/21 8064699 NORTHWEST FIBER LLC $2,511.71
8/13/21 8064700 RICHARD ALTHERR $4,128.22
8/17/21 8064701 CITY OF DARRINGTON $5,681.61
8/17/21 8064702 CITY OF GOLD BAR $7,730.20
8/17/21 8064703 CITY OF GOLD BAR $702.86
8/17/21 8064704 CITY OF MARYSVILLE $149,047.60
8/17/21 8064705 CITY OF MARYSVILLE $786.49
8/17/21 8064706 CITY OF MOUNTLAKE TERRACE $54,384.31
8/17/21 8064707 MUKILTEO WATER & WASTEWATER DIST $99.76
8/17/21 8064708 GENUINE PARTS COMPANY $170.55
8/17/21 8064709 PROVIDENCE MEDICAL CENTER $963.00
8/17/21 8064710 PUGET SOUND ENERGY INC $16.83
8/17/21 8064711 REPUBLIC SERVICES INC $862.51
8/17/21 8064712 ROBERT HALF INTERNATIONAL INC $3,254.40
8/17/21 8064713 SIX ROBBLEES INC $248.26
8/17/21 8064714 SNOHOMISH COUNTY $10.00
8/17/21 8064715 SNOHOMISH COUNTY $10.00
8/17/21 8064716 SOUND PUBLISHING INC $58.80
8/17/21 8064717 CITY OF SULTAN $20,877.35
8/17/21 8064718 TURLOCK IRRIGATION DIST $5,000.00
8/17/21 8064719 UNITED SITE SERVICES OF NEVADA INC $545.00
8/17/21 8064720 AABCO BARRICADE CO INC $994.50
8/17/21 8064721 CITY OF ARLINGTON $99,281.60
8/17/21 8064722 BICKFORD MOTORS INC $430.82
8/17/21 8064723 CITY OF BOTHELL $106,305.78
8/17/21 8064724 CITY OF BRIER $11,498.68
8/17/21 8064725 CITY OF EDMONDS $112,176.77
8/17/21 8064726 ENGINUITY ADVANTAGE LLC $3,286.00
0901 Page: 27/48 104/256
Detailed Disbursement Report
Accounts Payable Warrants
Payment Date Payment Ref Nbr Payee Amount
8/17/21 8064727 CITY OF INDEX $397.83
8/17/21 8064728 GARY D KREIN $988.20
8/17/21 8064729 CITY OF LAKE STEVENS $82,615.17
8/17/21 8064730 CITY OF LAKE STEVENS $44,305.70
8/17/21 8064731 LAKE STEVENS SEWER DIST $86.00
8/17/21 8064732 CITY OF MONROE $76,458.61
8/17/21 8064733 RUBATINO REFUSE REMOVAL INC $5,470.30
8/17/21 8064734 CITY OF STANWOOD $19,607.98
8/17/21 8064735 STATE OF WASHINGTON $6,506.19
8/17/21 8064736 TOWN OF WOODWAY $4,770.27
8/17/21 8064737 CITY OF GRANITE FALLS $11,813.44
8/17/21 8064738 THE PAPE GROUP INC $2,387.77
8/17/21 8064739 CITY OF EVERETT $508,492.86
8/17/21 8064740 SRJ INVESTMENTS INC $259.61
8/17/21 8064741 OCCUPATIONAL HEALTH CENTERS OF WA P $108.50
8/17/21 8064742 ACCESS INFORMATION HOLDINGS LLC $6,283.47
8/17/21 8064743 THE KROGER CO $51,204.98
8/17/21 8064744 SOURCEONE SOLUTIONS LLC $3,283.00
8/17/21 8064745 WASHINGTON STATE DOT $677.24
8/17/21 8064746 CADMAN MATERIALS INC $9,940.84
8/17/21 8064747 SUPERIOR SEPTIC SERVICE LLC $937.86
8/17/21 8064748 WIT VENTURE GROUP INC $24,000.00
8/17/21 8064749 CITY OF LYNNWOOD $154,936.79
8/17/21 8064750 CITY OF MUKILTEO $66,514.65
8/17/21 8064751 CITY OF SNOHOMISH $32,132.36
8/17/21 8064752 KEYSTONE LAND LLC $8,459.12
8/17/21 8064753 DR HORTON-SSHI $8,050.10
8/17/21 8064754 SIERRA CONSTRUCTION COMPANY INC $3,130.26
8/17/21 8064755 FORESTAR(USA)REAL ESTATE GROUP INC $18,174.90
8/20/21 8064756 ACME HOMES LLC $1,756.49
8/20/21 8064757 APPLIED INDUSTRIAL TECH INC $364.64
8/20/21 8064758 CITY OF EVERETT $96.69
0901 Page: 28/48 105/256
Detailed Disbursement Report
Accounts Payable Warrants
Payment Date Payment Ref Nbr Payee Amount
8/20/21 8064759 LEXISNEXIS RISK DATA MANAGEMENT INC $32.94
8/20/21 8064760 GENUINE PARTS COMPANY $140.00
8/20/21 8064761 PACIFIC TOPSOILS INC $16.69
8/20/21 8064762 PCORE ELECTRIC COMPANY INC $15,436.21
8/20/21 8064763 PITNEY BOWES PRESORT SERVICES INC $333.25
8/20/21 8064764 PUGET SOUND ENERGY INC $3,111.56
8/20/21 8064765 CITY OF ARLINGTON $905.71
8/20/21 8064766 CENTURYLINK COMMUNICATIONS LLC $2,348.71
8/20/21 8064767 REGIONAL DISPOSAL COMPANY $14,348.96
8/20/21 8064768 REPUBLIC SERVICES INC $1,047.48
8/20/21 8064769 SNOHOMISH COUNTY $925.00
8/20/21 8064770 SNOHOMISH COUNTY $1,870.00
8/20/21 8064771 SNOHOMISH COUNTY $860.00
8/20/21 8064772 SOUND PUBLISHING INC $5,958.90
8/20/21 8064773 STEWART TITLE COMPANY $9.00
8/20/21 8064774 UNITED SITE SERVICES OF NEVADA INC $885.00
8/20/21 8064775 STATE OF WASHINGTON $1,980.26
8/20/21 8064776 ALDERWOOD WATER & WASTEWATER DISTRI $307.33
8/20/21 8064777 CITY OF BRIER $200.00
8/20/21 8064778 VOID $0.00
8/20/21 8064779 VOID $0.00
8/20/21 8064780 NW PUBLIC POWER ASSOC $630.00
8/20/21 8064781 REX ELECTRIC SERVICE INC $3,009.45
8/20/21 8064782 SAFELITE FULFILLMENT INC $765.79
8/20/21 8064783 SKOTDAL MUTUAL LLC $200.00
8/20/21 8064784 PUBLIC UTILITY DIST NO 1 OF $1,798.14
8/20/21 8064785 CITY OF STANWOOD $262.50
8/20/21 8064786 WELLSPRING FAMILY SERVICES $2,837.52
8/20/21 8064787 ZIPPER GEO ASSOCIATES LLC $8,761.09
8/20/21 8064788 COMCAST CORPORATION $513.99
8/20/21 8064789 RAMON DIAZ PACHECO $3,621.13
8/20/21 8064790 AUTOMATIC DATA PROCESSING LLC $17,763.42
0901 Page: 29/48 106/256
Detailed Disbursement Report
Accounts Payable Warrants
Payment Date Payment Ref Nbr Payee Amount
8/20/21 8064791 THE PAPE GROUP INC $4,017.70
8/20/21 8064792 PNG MEDIA LLC $708.64
8/20/21 8064793 WCP ENVELOPE LLC $1,489.16
8/20/21 8064794 QURIUS OR TEDIUS LLC $164.70
8/20/21 8064795 YUMMY BOX FOOD TRUCK LLC $1,866.60
8/20/21 8064796 CITY OF ARLINGTON $1,814.74
8/20/21 8064797 PULTE HOMES OF WASHINGTON INC $3,600.00
8/20/21 8064798 NORTHWEST FIBER LLC $3,647.22
8/20/21 8064799 SHLR OF WASHINGTON INC $15,600.00
8/20/21 8064800 COMPLETE TRENCHLESS INC $8,224.00
8/20/21 8064801 T BAILEY INC $90,532.00
8/20/21 8064802 MAGELLAN ADVISORS LLC $17,325.00
8/20/21 8064803 CONVALESCENT EQUIPMENT & SUPPLY CO $7,500.00
8/20/21 8064804 ALLBRITTON LLC $749.70
8/20/21 8064805 ROBERT DEIGERT $7,000.00
8/20/21 8064806 HOWARD D MCFARLAND $2,500.00
8/20/21 8064807 METRO GROUP LLC $4,713.00
8/20/21 8064808 NORDSTROM HEATING & AIR INC $2,900.00
8/20/21 8064809 SUNDANCE ENERGY SERVICES INC $800.00
8/20/21 8064810 SUPERIOR GLASS INSTALLATIONS INC $600.00
8/20/21 8064811 REFINED CONSULTING GROUP $800.00
8/24/21 8064812 RHEMA ELECTRIC INC $715.00
8/24/21 8064813 BUREAU VERITAS TECHNICAL ASSESS $326.00
8/24/21 8064814 BENTLEY SYSTEMS INC $60,082.56
8/24/21 8064815 CCH INCORPORATED $804.83
8/24/21 8064816 DAVEY TREE SURGERY COMPANY $66,205.73
8/24/21 8064817 CITY OF EVERETT $64.62
8/24/21 8064818 ISLAND COUNTY $206.50
8/24/21 8064819 LANGUAGE LINE SERVICES INC $2,777.82
8/24/21 8064820 CITY OF MARYSVILLE $31.13
8/24/21 8064821 CITY OF MONROE $1,196.61
8/24/21 8064822 VERIZON CONNECT NWF INC $12,999.31
0901 Page: 30/48 107/256
Detailed Disbursement Report
Accounts Payable Warrants
Payment Date Payment Ref Nbr Payee Amount
8/24/21 8064823 ROBERT HALF INTERNATIONAL INC $3,440.00
8/24/21 8064824 SNOHOMISH COUNTY $1,125.00
8/24/21 8064825 SNOHOMISH COUNTY $3,459.00
8/24/21 8064826 SOUND PUBLISHING INC $42.00
8/24/21 8064827 SOUND SECURITY INC $568.84
8/24/21 8064828 REFINITIV US LLC $4,835.59
8/24/21 8064829 OLDCASTLE PRECAST INC $38,899.96
8/24/21 8064830 WEST PUBLISHING CORPORATION $9,204.52
8/24/21 8064831 VALMONT COMPOSITE STRUCTURES INC $3,630.00
8/24/21 8064832 RYAN SCOTT FELTON $25.20
8/24/21 8064833 PERFORMANCE WAREHOUSE CO $601.66
8/24/21 8064834 NELSON TRUCK EQUIPMENT CO INC $3,253.34
8/24/21 8064835 PACIFIC PUBLISHING CO INC $1,128.00
8/24/21 8064836 RUBATINO REFUSE REMOVAL INC $554.06
8/24/21 8064837 SEVEN LAKES WATER ASSOC INC $63.00
8/24/21 8064838 SNOHOMISH COUNTY $33,835.71
8/24/21 8064839 PUBLIC UTILITY DIST NO 1 OF $3,813.75
8/24/21 8064840 MACH PUBLISHING INC $183.00
8/24/21 8064841 T-MOBILE USA INC $1,604.25
8/24/21 8064842 CITY OF EVERETT $1.00
8/24/21 8064843 GRAY & OSBORNE INC $4,194.88
8/24/21 8064844 GRAYBAR ELECTRIC CO INC $785.42
8/24/21 8064845 GRAPHIC TECHNOLOGIES INC $22,770.00
8/24/21 8064846 LAMAR TEXAS LTD PARTNERSHIP $5,850.00
8/24/21 8064847 RAMON DIAZ PACHECO $2,623.20
8/24/21 8064848 KAISER FOUNDATION HEALTH PLAN OF WA $3,539.00
8/24/21 8064849 MOBILE SOLUTIONS SVCS HOLDINGS LLC $7,497.60
8/24/21 8064850 SRJ INVESTMENTS INC $429.34
8/24/21 8064851 PORT OF EDMONDS $1,681.59
8/24/21 8064852 ARTHUR J GALLAGHER RISK $140.00
8/24/21 8064853 SUPERIOR SEPTIC SERVICE LLC $1,875.72
8/27/21 8064854 MY INTERIOR PRO INC $796.00
0901 Page: 31/48 108/256
Detailed Disbursement Report
Accounts Payable Warrants
Payment Date Payment Ref Nbr Payee Amount
8/27/21 8064855 COMCAST HOLDING CORPORATION $986.43
8/27/21 8064856 DISH NETWORK $95.75
8/27/21 8064857 CITY OF EDMONDS $684.29
8/27/21 8064858 CITY OF EVERETT $352,879.51
8/27/21 8064859 GLOBAL RENTAL COMPANY INC $7,466.40
8/27/21 8064860 KAMAN FLUID POWER LLC $5,003.86
8/27/21 8064861 MILL SUPPLY INC $110.61
8/27/21 8064862 BEACON PUBLISHING INC $990.00
8/27/21 8064863 GENUINE PARTS COMPANY $1,116.31
8/27/21 8064864 RIVERSIDE TOPSOIL INC $45.00
8/27/21 8064865 SECURE PACIFIC CORPORATION $3,369.00
8/27/21 8064866 SNOHOMISH COUNTY $10.00
8/27/21 8064867 SNOHOMISH COUNTY $10.00
8/27/21 8064868 UNITED SITE SERVICES OF NEVADA INC $210.00
8/27/21 8064869 US BANK NA $3,017.16
8/27/21 8064870 ALDERWOOD WATER & WASTEWATER DISTRI $74.14
8/27/21 8064871 BICKFORD MOTORS INC $64.01
8/27/21 8064872 DIRECTV LLC $95.99
8/27/21 8064873 EDS MCDOUGALL LLC $320.00
8/27/21 8064874 JEFFREY HATHAWAY $94.32
8/27/21 8064875 KING BROADCASTING COMPANY $10,000.00
8/27/21 8064876 GARY D KREIN $658.80
8/27/21 8064877 SAFELITE FULFILLMENT INC $340.73
8/27/21 8064878 PUBLIC UTILITY DIST NO 1 OF $11,590.87
8/27/21 8064879 BRENT STAINER $700.00
8/27/21 8064880 STANWOOD REDI MIX INC $21,786.71
8/27/21 8064881 TOTAL LANDSCAPE CORP $7,777.73
8/27/21 8064882 WETLANDS & WOODLANDS INC $43.12
8/27/21 8064883 WYNNE AND SONS INC $98.82
8/27/21 8064884 ANSERGY WECC INC $27,000.00
8/27/21 8064885 AVEVA SOFTWARE LLC $30,000.00
8/27/21 8064886 DOLLAR TREE STORES INC $1,024.00
0901 Page: 32/48 109/256
Detailed Disbursement Report
Accounts Payable Warrants
Payment Date Payment Ref Nbr Payee Amount
8/27/21 8064887 GEO TEST SERVICES INC $10,545.00
8/27/21 8064888 YUMMY BOX FOOD TRUCK LLC $1,866.60
8/27/21 8064889 GREEN DOT CONCRETE $1,294.39
8/27/21 8064890 CAMPBELL NISSAN EVERETT INC $3,043.55
8/27/21 8064891 ACCESS INFORMATION HOLDINGS LLC $431.60
8/27/21 8064892 SNOHOMISH COUNTY 911 $3,278.71
8/27/21 8064893 PACIFIC RIDGE - DRH LLC $40,800.00
8/27/21 8064894 DAVITA INC $1,256.00
8/27/21 8064895 MHC OPERATING LIMITED PARTNERSHIP $2,623.00
8/27/21 8064896 BRE SELECT HOTELS HOLDINGS LP $3,039.00
8/27/21 8064897 GLACIER PROPERTIES LLC $3,506.00
8/27/21 8064898 JERRY C DIXON $3,788.10
8/27/21 8064899 KENDALL DEALERSHIP HOLDINGS LLC $270.37
8/27/21 8064900 ROSE COFFEE COMPANY LLC $953.06
8/27/21 8064901 YUKI FARMS $15,776.00
8/27/21 8064902 GREGORY A GEORGE $50.00
8/27/21 8064903 CITY OF EVERETT $500.00
8/27/21 8064904 EVERGREEN STATE SHEET METAL INC $800.00
8/27/21 8064905 GLASS BY LUND INC $850.00
8/27/21 8064906 SUPERIOR GLASS INSTALLATIONS INC $12,726.00
8/27/21 8064907 GREEN LIGHTING LLC $918.00
Total: $3,598,800.01
0901 Page: 33/48 110/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/9/21 6025180 ALASKAN COPPER & BRASS CO $226.85
8/9/21 6025181 DAVID EVANS & ASSOCIATES INC $3,917.30
8/9/21 6025182 HOWARD INDUSTRIES INC $38,573.84
8/9/21 6025183 MOSS ADAMS LLP $1,855.00
8/9/21 6025184 NORTH COAST ELECTRIC COMPANY $6,020.94
8/9/21 6025185 NORTHSTAR CHEMICAL INC $1,638.50
8/9/21 6025186 OFFICE DEPOT INC $800.52
8/9/21 6025187 PARAMETRIX INC $4,050.00
8/9/21 6025188 SAP AMERICA INC $123,888.00
8/9/21 6025189 SNOHOMISH COUNTY $103.50
8/9/21 6025190 VAN NESS FELDMAN LLP $5,667.50
8/9/21 6025191 CAIRNCROSS & HEMPELMANN PS $10,800.00
8/9/21 6025192 CELLCO PARTNERSHIP $39.02
8/9/21 6025193 DAVIS DOOR SERVICE INC $4,495.21
8/9/21 6025194 DESIGNER DECAL INC $3,158.12
8/9/21 6025195 HOGLUNDS TOP SHOP INC $164.70
8/9/21 6025196 LAW DAWGS INC $1,000.00
8/9/21 6025197 BRIAN DAVIS ENTERPRISES INC $369.70
8/9/21 6025198 NORTHWEST CASCADE INC $1,041.55
8/9/21 6025199 SEATTLE AUTOMOTIVE DISTRIBUTING INC $163.99
8/9/21 6025200 TECH PRODUCTS INC $6,803.00
8/9/21 6025201 WALTER E NELSON CO OF WESTERN WA $414.12
8/9/21 6025202 PILCHUCK EQUIPMENT RENTALS AND SALE $5,973.03
8/9/21 6025203 ALTEC INDUSTRIES INC $26.02
8/9/21 6025204 ANIXTER INC $66,816.44
8/9/21 6025205 SEMAPHORE CORP $3,444.33
8/9/21 6025206 SEATTLE NUT & BOLT LLC $1,161.14
8/9/21 6025207 THE GOODYEAR TIRE & RUBBER CO $2,939.85
8/9/21 6025208 BURNS & MCDONNELL ENGR CO INC $16,107.00
8/9/21 6025209 KENT ENGINEERING LLC $1,090.00
8/9/21 6025210 CLEAN CRAWL INC $560.00
8/9/21 6025211 CM HEATING INC $11,000.00
0901 Page: 34/48 111/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/9/21 6025212 HP INC $1,206.15
8/9/21 6025213 JACQUES CONSTRUCTION INC $800.00
8/9/21 6025214 GS HEATING & COOLING LLC $4,000.00
8/9/21 6025215 BRAD KIME $125.00
8/9/21 6025216 FOREST BIGENHO $175.00
8/9/21 6025217 AARON STEWART $7.84
8/9/21 6025218 JONATHAN JONES $338.00
8/10/21 6025219 MOTOR TRUCKS INTL & IDEALEASE INC $334.01
8/10/21 6025220 NORTHWEST POWER POOL CORP $2,914.74
8/10/21 6025221 STELLAR INDUSTRIAL SUPPLY INC $8,802.88
8/10/21 6025222 UNITED PARCEL SERVICE $101.86
8/10/21 6025223 WW GRAINGER INC $322.42
8/10/21 6025224 AARD PEST CONTROL INC $371.91
8/10/21 6025225 CUZ CONCRETE PRODUCTS INC $1,819.85
8/10/21 6025226 EDGE ANALYTICAL INC $144.00
8/10/21 6025227 HARMSEN & ASSOCIATES INC $2,197.50
8/10/21 6025228 LONGS LANDSCAPE LLC $2,289.00
8/10/21 6025229 LOUIS F MATHESON CONSTRUCTION INC $11,339.56
8/10/21 6025230 SEATTLE AUTOMOTIVE DISTRIBUTING INC $95.61
8/10/21 6025231 ALTEC INDUSTRIES INC $3,886.11
8/10/21 6025232 ANIXTER INC $2,895.59
8/10/21 6025233 NORTH COUNTY OUTLOOK INC $405.00
8/10/21 6025234 MURRAYSMITH INC $18,331.50
8/10/21 6025235 OAC SERVICES INC $9,351.62
8/10/21 6025236 QCL INC $1,451.00
8/10/21 6025237 AA REMODELING LLC $2,800.00
8/11/21 6025238 ALS GROUP USA CORP $180.00
8/11/21 6025239 CENTRAL WELDING SUPPLY CO INC $403.81
8/11/21 6025240 MOTOR TRUCKS INTL & IDEALEASE INC $92.54
8/11/21 6025241 NORTH COAST ELECTRIC COMPANY $5,758.08
8/11/21 6025242 PETROCARD INC $1,157.13
8/11/21 6025243 UNITED PARCEL SERVICE $543.50
0901 Page: 35/48 112/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/11/21 6025244 ACCESS ASSOCIATES INC $1,670.76
8/11/21 6025245 COLEHOUR & COHEN INC $14,471.18
8/11/21 6025246 EDGE ANALYTICAL INC $176.00
8/11/21 6025247 LENZ ENTERPRISES INC $351.50
8/11/21 6025248 MT HOOD FASTENER CO $433.48
8/11/21 6025249 NORTHWEST CASCADE INC $573.10
8/11/21 6025250 OWEN EQUIPMENT COMPANY $388.31
8/11/21 6025251 RICOH USA INC $12,416.29
8/11/21 6025252 ROHLINGER ENTERPRISES INC $335.71
8/11/21 6025253 ALTEC INDUSTRIES INC $5,287.21
8/11/21 6025254 CG ENGINEERING PLLC $2,743.26
8/11/21 6025255 EIP COMMUNICATIONS I LLC $5,295.18
8/11/21 6025256 AMERICAN CRAWLSPACE & PEST SERVICES $490.00
8/11/21 6025257 CM HEATING INC $2,300.00
8/11/21 6025258 HP INC $2,456.22
8/11/21 6025259 RESOUND ENERGY LLC $3,135.00
8/12/21 6025260 ASPLUNDH TREE EXPERT LLC $10,423.63
8/12/21 6025261 ASSOCIATED PETROLEUM PRODUCTS INC $27,416.04
8/12/21 6025262 HOWARD INDUSTRIES INC $468.85
8/12/21 6025263 TACOMA SCREW PRODUCTS INC $15.39
8/12/21 6025264 TK ELEVATOR CORPORATION $729.73
8/12/21 6025265 WESCO DISTRIBUTION INC $4,326.63
8/12/21 6025266 AARD PEST CONTROL INC $192.15
8/12/21 6025267 BRAKE & CLUTCH SUPPLY INC $557.47
8/12/21 6025268 COLEHOUR & COHEN INC $91,119.07
8/12/21 6025269 EDGE ANALYTICAL INC $144.00
8/12/21 6025270 LENZ ENTERPRISES INC $247.00
8/12/21 6025271 SOUND SAFETY PRODUCTS CO INC $6,385.13
8/12/21 6025272 WEX BANK $57,452.85
8/12/21 6025273 ALTEC INDUSTRIES INC $3,492.74
8/12/21 6025274 ANIXTER INC $289.34
8/12/21 6025275 MURRAYSMITH INC $41,767.73
0901 Page: 36/48 113/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/12/21 6025276 THE ADT SECURITY CORPORATION $461.16
8/12/21 6025277 CLEAN CRAWL INC $1,263.50
8/12/21 6025278 CM HEATING INC $4,800.00
8/13/21 6025279 PERKINS COIE LLP $622.80
8/13/21 6025280 WETLAND RESOURCES INC $11,440.00
8/13/21 6025281 LENZ ENTERPRISES INC $6,616.86
8/13/21 6025282 ROHLINGER ENTERPRISES INC $350.35
8/13/21 6025283 SEMAPHORE CORP $133,846.20
8/13/21 6025284 HARNISH GROUP INC $1,935.84
8/13/21 6025285 HP INC $2,764.48
8/13/21 6025286 LIBERTY MUTUAL GROUP INC $73,672.48
8/16/21 6025287 MR TRUCK WASH INC $3,436.74
8/16/21 6025288 NORTH COAST ELECTRIC COMPANY $890.43
8/16/21 6025289 OFFICE DEPOT INC $750.82
8/16/21 6025290 ON HOLD CONCEPTS INC $208.62
8/16/21 6025291 PERTEET INC $3,006.25
8/16/21 6025292 RWC INTERNATIONAL LTD $167.60
8/16/21 6025293 S&C ELECTRIC COMPANY $294.73
8/16/21 6025294 SNOHOMISH COUNTY $100.00
8/16/21 6025295 TK ELEVATOR CORPORATION $3,774.14
8/16/21 6025296 WW GRAINGER INC $179.85
8/16/21 6025297 EVERETT SAFE & LOCK INC $62.48
8/16/21 6025298 LAW DAWGS INC $1,000.00
8/16/21 6025299 BRIAN DAVIS ENTERPRISES INC $264.07
8/16/21 6025300 MORGAN SOUND $2,075.22
8/16/21 6025301 MT HOOD FASTENER CO $172.45
8/16/21 6025302 LOUIS F MATHESON CONSTRUCTION INC $253.75
8/16/21 6025303 SEATTLE AUTOMOTIVE DISTRIBUTING INC $473.18
8/16/21 6025304 SOUND SAFETY PRODUCTS CO INC $374.69
8/16/21 6025305 TRIANGLE ASSOCIATES INC $3,072.00
8/16/21 6025306 VISION METERING LLC $4,900.00
8/16/21 6025307 SAMPSA M WRIGHT $20,283.00
0901 Page: 37/48 114/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/16/21 6025308 PILCHUCK EQUIPMENT RENTALS AND SALE $658.01
8/16/21 6025309 ALTEC INDUSTRIES INC $1,955.85
8/16/21 6025310 ANIXTER INC $48,572.55
8/16/21 6025311 SEATTLE NUT & BOLT LLC $2,723.04
8/16/21 6025312 ICONIX WATERWORKS INC $3,522.46
8/16/21 6025313 TRAFFIC CONTROL PLAN CO OF WA LLC $1,650.00
8/16/21 6025314 ORSI LESSEE LLC $37,308.60
8/16/21 6025315 HP INC $6,030.75
8/16/21 6025316 GIUSEPPE FINA $645.62
8/16/21 6025317 GENEVIEVE KYSAR $115.03
8/16/21 6025318 KELLY BAXANDALL $29.12
8/16/21 6025319 MATTHEW HOFFMAN $234.08
8/17/21 6025320 ALS GROUP USA CORP $60.00
8/17/21 6025321 AVISTA CORPORATION $401,750.00
8/17/21 6025322 PORTLAND GENERAL ELECTRIC CO $83,900.00
8/17/21 6025323 SEAHURST ELECTRIC CO INC $1,706.00
8/17/21 6025324 STELLAR INDUSTRIAL SUPPLY INC $4,685.13
8/17/21 6025325 TACOMA SCREW PRODUCTS INC $39.33
8/17/21 6025326 TFS ENERGY LLC $925.00
8/17/21 6025327 TULLETT PREBON AMERICAS CORP $1,000.00
8/17/21 6025328 OTC GLOBAL HOLDINGS LP $435.00
8/17/21 6025329 OTC GLOBAL HOLDINGS LP $600.00
8/17/21 6025330 COLEHOUR & COHEN INC $21,737.50
8/17/21 6025331 DESIGNER DECAL INC $6,192.72
8/17/21 6025332 EDGE ANALYTICAL INC $144.00
8/17/21 6025333 PACIFIC TRADE SYSTEMS INC $21.97
8/17/21 6025334 QUALCO ENERGY $11,255.90
8/17/21 6025335 ROHLINGER ENTERPRISES INC $2,454.30
8/17/21 6025336 SEATTLE AUTOMOTIVE DISTRIBUTING INC $410.90
8/17/21 6025337 ALTEC INDUSTRIES INC $1,310.36
8/17/21 6025338 ANIXTER INC $10,362.48
8/17/21 6025339 ARC DOCUMENT SOLUTIONS LLC $606.03
0901 Page: 38/48 115/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/17/21 6025340 NEXANT INC $30,296.22
8/17/21 6025341 CENVEO WORLDWIDE LIMITED $3,854.97
8/17/21 6025342 HARNISH GROUP INC $3,173.77
8/17/21 6025343 COLEMAN OIL COMPANY LLC $975.64
8/17/21 6025344 COZY HEATING INC $2,000.00
8/18/21 6025345 NELSON DISTRIBUTING INC $3,445.84
8/18/21 6025346 RWC INTERNATIONAL LTD $1,573.04
8/18/21 6025347 EDGE ANALYTICAL INC $192.00
8/18/21 6025348 LONGS LANDSCAPE LLC $1,096.71
8/18/21 6025349 MT HOOD FASTENER CO $172.45
8/18/21 6025350 GARY PETERSEN $13,811.80
8/18/21 6025351 ROHLINGER ENTERPRISES INC $104.20
8/18/21 6025352 ALTEC INDUSTRIES INC $103.65
8/18/21 6025353 ANIXTER INC $1,809.31
8/18/21 6025354 SEMAPHORE CORP $3,248.98
8/18/21 6025355 CENVEO WORLDWIDE LIMITED $3,854.97
8/18/21 6025356 GS HEATING & COOLING LLC $7,500.00
8/18/21 6025357 LINDA BARDELL $763.00
8/19/21 6025358 ASPLUNDH TREE EXPERT LLC $45,826.47
8/19/21 6025359 DAVID EVANS & ASSOCIATES INC $4,442.40
8/19/21 6025360 FASTENAL COMPANY $509.12
8/19/21 6025361 IBEW LOCAL 77 $70,952.16
8/19/21 6025362 STAR RENTALS INC $2,910.60
8/19/21 6025363 UNITED PARCEL SERVICE $382.32
8/19/21 6025364 DESIGNER DECAL INC $977.22
8/19/21 6025365 EDGE ANALYTICAL INC $192.00
8/19/21 6025366 EVERETT SAFE & LOCK INC $41.18
8/19/21 6025367 HOGLUNDS TOP SHOP INC $3,076.17
8/19/21 6025368 LONGS LANDSCAPE LLC $3,521.70
8/19/21 6025369 LOUIS F MATHESON CONSTRUCTION INC $7,563.28
8/19/21 6025370 SENSUS USA INC $5,561.38
8/19/21 6025371 OFFICE OF THE SECRETARY OF STATE $2,702.00
0901 Page: 39/48 116/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/19/21 6025372 ALTEC INDUSTRIES INC $2,420.21
8/19/21 6025373 ANIXTER INC $3,164.88
8/19/21 6025374 EASYPOWER LLC $327.00
8/19/21 6025375 SPINAL HEALTH CONSULTANTS INC $14,000.00
8/19/21 6025376 LISTEN AUDIOLOGY SERVICES INC $430.00
8/19/21 6025377 CASCADIA LAW GROUP PLLC $1,485.00
8/19/21 6025378 THE ADT SECURITY CORPORATION $425.10
8/19/21 6025379 WELLNESS BY WISHLIST INC $929.16
8/19/21 6025380 SEATOWN ELECTRIC CORP $800.00
8/19/21 6025381 LAUREN WAY $345.00
8/19/21 6025382 LIBERTY MUTUAL GROUP INC $16,946.44
8/20/21 6025383 MR TRUCK WASH INC $1,892.69
8/20/21 6025384 WASTE MANAGEMENT OF WASHINGTON INC $95.13
8/20/21 6025385 COLEHOUR & COHEN INC $21,964.92
8/20/21 6025386 STATE OF WASHINGTON $107,378.17
8/20/21 6025387 FINANCIAL CONSULTING SOLUTIONS GROU $4,522.50
8/20/21 6025388 FLEET SERVICE VEHICLE REPAIR LLC $287.90
8/20/21 6025389 SMOKIN DOUGH LLC $1,098.00
8/20/21 6025390 WASHINGTON ENERGY SERVICES COMPANY $200.00
8/23/21 6025391 ALS GROUP USA CORP $60.00
8/23/21 6025392 CONSOLIDATED ELECTRICAL DISTRIBUTOR $6,991.79
8/23/21 6025393 EJ BROOKS COMPANY $684.87
8/23/21 6025394 HOWARD INDUSTRIES INC $1,347.25
8/23/21 6025395 INTERCONTINENTAL EXCHANGE HOLDINGS $3,295.00
8/23/21 6025396 RWC INTERNATIONAL LTD $2,311.69
8/23/21 6025397 STAR RENTALS INC $3,745.56
8/23/21 6025398 TACOMA SCREW PRODUCTS INC $15.39
8/23/21 6025399 TESSCO INCORPORATED $412.36
8/23/21 6025400 GORDON TRUCK CENTERS INC $1,160.54
8/23/21 6025401 WW GRAINGER INC $1,040.41
8/23/21 6025402 AARD PEST CONTROL INC $104.31
8/23/21 6025403 CALHOUN & DEJONG INC $822.17
0901 Page: 40/48 117/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/23/21 6025404 CELLCO PARTNERSHIP $1,323.79
8/23/21 6025405 CHAMPION BOLT & SUPPLY INC $230.58
8/23/21 6025406 COLEHOUR & COHEN INC $18,200.00
8/23/21 6025407 DESIGNER DECAL INC $1,453.31
8/23/21 6025408 EDGE ANALYTICAL INC $52.00
8/23/21 6025409 GENERAL PACIFIC INC $13,362.99
8/23/21 6025410 HD FOWLER COMPANY INC $1,002.80
8/23/21 6025411 HOGLUNDS TOP SHOP INC $3,044.18
8/23/21 6025412 LAW DAWGS INC $1,000.00
8/23/21 6025413 NORTHWEST CASCADE INC $572.83
8/23/21 6025414 ROHLINGER ENTERPRISES INC $2,430.59
8/23/21 6025415 SEATTLE AUTOMOTIVE DISTRIBUTING INC $973.22
8/23/21 6025416 SOUND SAFETY PRODUCTS CO INC $2,864.01
8/23/21 6025417 HECTOR BRACERO $1,858.43
8/23/21 6025418 ALTEC INDUSTRIES INC $2,420.21
8/23/21 6025419 ANIXTER INC $72,458.99
8/23/21 6025420 AB RETAIL INC $987.08
8/23/21 6025421 SEATTLE NUT & BOLT LLC $222.35
8/23/21 6025422 ARC DOCUMENT SOLUTIONS LLC $16,015.76
8/23/21 6025423 THE GOODYEAR TIRE & RUBBER CO $7,883.36
8/23/21 6025424 ICONIX WATERWORKS INC $974.46
8/23/21 6025425 TRAFFIC CONTROL PLAN CO OF WA LLC $300.00
8/23/21 6025426 GOLDFARB & HUCK ROTH RIOJAS PLLC $33,845.49
8/23/21 6025427 NEXANT INC $1,360.00
8/23/21 6025428 EMERALD CITY ENERGY INC $450.00
8/24/21 6025429 RWC INTERNATIONAL LTD $663.26
8/24/21 6025430 CELLCO PARTNERSHIP $316.98
8/24/21 6025431 RICHARDSON BOTTLING COMPANY $105.81
8/24/21 6025432 ROHLINGER ENTERPRISES INC $6,202.98
8/24/21 6025433 STOEL RIVES LLP $17,910.00
8/24/21 6025434 TYNDALE ENTERPRISES INC $13,038.61
8/24/21 6025435 HCL AMERICA INC $49,218.20
0901 Page: 41/48 118/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/24/21 6025436 NEXANT INC $90,552.00
8/24/21 6025437 VOGEL PAINT INC $391.98
8/24/21 6025438 WARANGKANA ZIMMERMAN $658.80
8/24/21 6025439 SMOKIN DOUGH LLC $1,354.93
8/24/21 6025440 GAYLIN LARSON $102.00
8/24/21 6025441 MIKE BLACK $246.42
8/24/21 6025442 JESSE SCHONEMAN $92.00
8/24/21 6025443 JASON CUMMINGS $67.20
8/24/21 6025444 SHAWN WIGGINS $58.80
8/24/21 6025445 KYLE CAMPANELLI $126.75
8/25/21 6025446 NORTH COAST ELECTRIC COMPANY $52.68
8/25/21 6025447 PUGET SOUND ENERGY INC $1,015.82
8/25/21 6025448 ROMAINE ELECTRIC CORP $1,335.62
8/25/21 6025449 STELLAR INDUSTRIAL SUPPLY INC $5,740.55
8/25/21 6025450 STELLA-JONES CORPORATION $19,177.24
8/25/21 6025451 TOPSOILS NORTHWEST INC $110.00
8/25/21 6025452 WESCO DISTRIBUTION INC $183,397.44
8/25/21 6025453 GREENSHIELDS INDUSTRIAL SUPPLY INC $10.16
8/25/21 6025454 NORTHWEST CASCADE INC $31.13
8/25/21 6025455 SEATTLE AUTOMOTIVE DISTRIBUTING INC $441.79
8/25/21 6025456 SOUND SAFETY PRODUCTS CO INC $2,608.65
8/25/21 6025457 TYNDALE ENTERPRISES INC $13,528.53
8/25/21 6025458 WALTER E NELSON CO OF WESTERN WA $2,490.26
8/25/21 6025459 ATWORK COMMERCIAL ENTERPRISES LLC $7,483.77
8/25/21 6025460 WARANGKANA ZIMMERMAN $658.80
8/26/21 6025461 ASPLUNDH TREE EXPERT LLC $33,234.18
8/26/21 6025462 ASSOCIATED PETROLEUM PRODUCTS INC $34,309.53
8/26/21 6025463 HOWARD INDUSTRIES INC $942.08
8/26/21 6025464 JACO ANALYTICAL LAB INC $741.00
8/26/21 6025465 NORTHSTAR CHEMICAL INC $1,097.98
8/26/21 6025466 NW SUBSURFACE WARNING SYSTEM $957.18
8/26/21 6025467 RWC INTERNATIONAL LTD $715.86
0901 Page: 42/48 119/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/26/21 6025468 TRENCHLESS CONSTR SVCS LLC $20,012.81
8/26/21 6025469 UNITED PARCEL SERVICE $165.08
8/26/21 6025470 AARD PEST CONTROL INC $87.84
8/26/21 6025471 ACCURATE CALIBRATION SERVICES LLC $2,350.00
8/26/21 6025472 AXIS SURVEYING & MAPPING INC $5,300.00
8/26/21 6025473 CELLCO PARTNERSHIP $1,223.54
8/26/21 6025474 LENZ ENTERPRISES INC $2,771.32
8/26/21 6025475 NORTHWEST CASCADE INC $1,318.00
8/26/21 6025476 DAVID JAMES PERKINS $2,675.00
8/26/21 6025477 RICOH USA INC $5,236.33
8/26/21 6025478 SEATTLE AUTOMOTIVE DISTRIBUTING INC $398.04
8/26/21 6025479 HECTOR BRACERO $450.38
8/26/21 6025480 ALTEC INDUSTRIES INC $15,174.07
8/26/21 6025481 ANIXTER INC $17,714.75
8/26/21 6025482 ATWORK COMMERCIAL ENTERPRISES LLC $22,116.50
8/26/21 6025483 ACCELERATED INNOVATIONS LLC $20,700.00
8/26/21 6025484 ARNETT INDUSTRIES LLC $382.11
8/26/21 6025485 ROLLUDA ARCHITECTS $187,410.37
8/26/21 6025486 QCERA INC $1,994.00
8/26/21 6025487 JACKAREN CONSULTING $21,290.40
8/26/21 6025488 USIC HOLDINGS INC $1,100.00
8/26/21 6025489 QUALITROL COMPANY LLC $5,671.86
8/26/21 6025490 AMERICAN CRAWLSPACE & PEST SERVICES $439.00
8/26/21 6025491 GEORGE HESPE $157.92
8/26/21 6025492 WENDY VLAHOVICH $32.75
8/26/21 6025493 RACHELLE POWELL $44.20
8/27/21 6025494 ALS GROUP USA CORP $60.00
8/27/21 6025495 ANDGAR CORPORATION $540.00
8/27/21 6025496 CENTRAL WELDING SUPPLY CO INC $23.33
8/27/21 6025497 DOBLE ENGINEERING CO $780.00
8/27/21 6025498 ELECTRO MECHANICAL CORP $94.75
8/27/21 6025499 NORTHSTAR CHEMICAL INC $500.00
0901 Page: 43/48 120/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/27/21 6025500 NW SUBSURFACE WARNING SYSTEM $9,251.88
8/27/21 6025501 OFFICE DEPOT INC $83.00
8/27/21 6025502 PETROCARD INC $1,301.70
8/27/21 6025503 SEATTLE TIMES COMPANY $2,329.15
8/27/21 6025504 PRATT DAY & STRATTON PLLC $3,355.00
8/27/21 6025505 GORDON TRUCK CENTERS INC $178.01
8/27/21 6025506 WW GRAINGER INC $189.00
8/27/21 6025507 BACKGROUND INFORMATION SERVICES INC $1,365.09
8/27/21 6025508 BRAKE & CLUTCH SUPPLY INC $241.10
8/27/21 6025509 COLEHOUR & COHEN INC $66,724.22
8/27/21 6025510 CONFLUENCE ENGINEERING GROUP LLC $30,426.00
8/27/21 6025511 EDGE ANALYTICAL INC $2,917.00
8/27/21 6025512 GENERAL PACIFIC INC $3,804.02
8/27/21 6025513 TYNDALE ENTERPRISES INC $19,775.21
8/27/21 6025514 PILCHUCK EQUIPMENT RENTALS AND SALE $1,007.17
8/27/21 6025515 G4S SECURE SOLUTIONS USA INC $118,804.95
8/27/21 6025516 MAGNUM POWER LLC $357,438.70
8/27/21 6025517 SEMAPHORE CORP $528.05
8/27/21 6025518 GRAVITEC SYSTEMS INC $3,162.38
8/27/21 6025519 TRAFFIC CONTROL PLAN CO OF WA LLC $150.00
8/27/21 6025520 QURIUS OR TEDIUS LLC $3,996.72
8/27/21 6025521 FARWEST LINE SPECIALTIES LLC $217.45
8/27/21 6025522 DS SERVICES OF AMERICA INC $5,799.52
8/27/21 6025523 CENVEO WORLDWIDE LIMITED $3,854.97
8/27/21 6025524 CURTIS A SMITH $6,732.11
8/27/21 6025525 HARNISH GROUP INC $2,787.13
8/27/21 6025526 TWILIO INC $3,285.06
8/27/21 6025527 SHERELLE GORDON $52,000.00
8/27/21 6025528 VOGEL PAINT INC $309.84
8/27/21 6025529 USIC HOLDINGS INC $64,275.75
8/27/21 6025530 BORDER STATES INDUSTRIES INC $1,659.77
8/27/21 6025531 CLEAN CRAWL INC $1,145.00
0901 Page: 44/48 121/256
Detailed Disbursement Report
Accounts Payable ACH
Payment Date Payment Ref Nbr Payee Amount
8/27/21 6025532 CM HEATING INC $7,100.00
Total: $3,861,277.44
0901 Page: 45/48 122/256
Detailed Disbursement Report
Accounts Payable Wires
Payment Date Payment Ref Nbr Payee Amount
8/10/21 7002273 ICMA-RC $34,149.60
8/13/21 7002274 US BANK NA $14,982.83
8/18/21 7002275 US BANK NA $1,914,756.05
8/19/21 7002276 ICMA-RC $184,107.23
8/19/21 7002277 PUBLIC UTILITY DIST NO 1 OF SNOHOMI $40,714.55
8/19/21 7002278 ICMA-RC $496,770.97
8/20/21 7002279 THE ENERGY AUTHORITY INC $30,195.75
8/20/21 7002280 PUGET SOUND ENERGY INC $92,140.00
8/20/21 7002281 CITY OF SEATTLE $299,918.26
8/20/21 7002282 TRANSALTA ENERGY MARKETING US INC $62,447.00
8/20/21 7002283 CITY OF TACOMA WASHINGTON $95,655.00
8/20/21 7002284 HAMPTON LUMBER MILLS-WA INC $67,509.69
8/20/21 7002285 AVANGRID RENEWABLES LLC $2,133,419.28
8/20/21 7002286 LL&P WIND ENERGY INC $384,116.28
8/20/21 7002287 MACQUARIE ENERGY NORTH AMERICA TRAD $1,260,249.81
8/20/21 7002288 CALPINE CORP $41,020.00
8/23/21 7002289 US DEPARTMENT OF ENERGY $18,331,210.00
8/23/21 7002290 ICMA-RC $231.75
8/23/21 7002291 US BANK NA $10,095.12
8/25/21 7002292 US DEPARTMENT OF ENERGY $4,101,532.00
8/26/21 7002293 WHEAT FIELD WIND POWER PROJECT LLC $2,352,599.44
8/27/21 7002294 ENERGY NORTHWEST $9,523.35
8/27/21 7002295 US BANK NA $90,060.45
Total: $32,047,404.41
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Detailed Disbursement Report
Payroll
Period End Date Payment Ref Nbr Payee Amount
8/18/21 5300000513 PUD EMPLOYEES - DIRECT DEPOSIT $3,688,884.07
8/20/21 844400 - 844410 PUD EMPLOYEES - WARRANTS $29,944.19
0901 Page: 47/48 124/256
Detailed Disbursement Report
Automatic Debit Payments
Payment Date Payment Ref Nbr Payee Amount
8/12/21 5300000512 STATE OF WA DEPT OF RETIR $1,762,916.50
8/18/21 5300000513 AUTOMATIC DATA PROCESSING $865,026.69
8/24/21 5300000514 STATE OF WA DEPT OF RETIR $155,590.97
8/26/21 5300000515 STATE OF WA DEPT OF REVEN $1,854,653.23
Total: $4,638,187.39
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BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 5A
TITLE:
Consideration of a Resolution Creating the District’s Rate Schedules, Supplemental “Residential Time of Day” and Supplemental “Residential Critical Peak Pricing” Service Schedules
SUBMITTED FOR: Public Hearing and Action
Rates, Economics, and Energy Risk Mgmt Brian Booth 8286 Department Contact Extension Date of Previous Briefing: August 17, 2021 Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
Governance Process, Board Job Description GP-3(4)(C)(1), a non-delegable, statutorily-assigned Board duty: Rates/Fees. Establish and maintain rates and charges for electric energy and water and various other services, facilities, and commodities sold, furnished or supplied by the District
Advanced “Time Dynamic Rates” are increasingly being embraced across North America – to the benefit of both customers and utilities. Their objective is to provide economic signals to customers that reflect actual utility costs more accurately than other options, such as volumetric rates. Many customers have responded positively to these signals and shown a willingness to shift their energy usage following the incentives provided by utilities.
The ability to implement cost-effective of Time Dynamic Rates is a critical tool in the utility of the future to achieve the lowest cost of service. Throughout its existence the District, Time Dynamic Rates have never been available to residential customers, so it is important that both the District and its customers are afforded an opportunity through a pilot to learn about the practicalities of what works and how to tailor a full-fledged rate schedule to our shared needs.
Time Dynamic Rates come in several flavors – two of which are explored in the proposed pilot. One flavor is “Time of Day” Rates. These convey a higher price of energy during specific hours
126/256 in the day and lower prices during other hours. Designed well, these higher prices correspond with the utilities own exposure to higher priced market conditions – peaking periods. Another flavor is “Critical Peak Pricing”. Critical Peak Prices occur during events – customers are contacted a day in advance by the utility when an impending peaking period of several hours is expected to occur. Customers respond to this signal by avoiding energy use during peaking period where prices are significantly higher than otherwise. In exchange, most hours (non-peaking hours) have a lowered energy price.
With concurrent rollout of advanced interval metering through the Connect Up and MySnoPUD initiatives, Time Dynamic Rates can be more readily made available to residential customers who have the flexibility and willingness to shift their energy usage. This pilot will inform the design and future implementation of rates that offer shared value to customers.
The pilot rate schedules would extend from October 1, 2021 and expire March 31, 2023. It is the District’s expectation that these rate schedules be offered on a voluntary basis when it is feasible to do so following the implementation of Connect Up. The District therefore recommends creation of the Supplemental “Residential Time of Day” and Supplemental “Residential Critical Peak Pricing” Service Schedules, as provided for in the attachments herein.
List Attachments: Resolution Exhibit A Exhibit B Presentation – Presented August 17, 2021
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127/256 RESOLUTION NO. _____
A RESOLUTION Creating the District’s Rate Schedules, Supplemental “Residential Time of Day” and Supplemental “Residential Critical Peak Pricing” Service Schedules
WHEREAS, Public Utility District No. 1 of Snohomish County (“the District”) has not previously offered “Time of Day” of “Critical Peak Pricing” rates to residential customers; and
WHEREAS, the District has identified a confluence of factors supporting the possibility of more flexibility energy usage in the future: rollout of advanced interval metering, rollout of systems enabling widespread customer energy use data visualization, growing customer adoption of distributed energy resources and customer options for flexible energy use, and need for economic signals that enable customer willingness shift their energy usage; and
WHEREAS, the District has linked a significant portion of its annual operating costs to meeting a limited number of hours of high loads. These peak load events have been found to be most likely to occur during the hours of 7 to 10 AM and 5 to 8 PM, Monday through
Friday, during the winter months of November through February; and
WHEREAS, the District has studied “Time of Day” and “Critical Peak Pricing” rates implemented at other utilities around the country and found that a significant reduction in peak energy usage can be achieved by using time dynamic pricing to better convey the District’s cost environment to the customers; and
WHEREAS, the District has designed a “Time of Day” and “Critical Peak Pricing” rate schedules that reflect this modern cost environment and that may, at the customers’ request, be applied in conjunction with the rates under which the customer takes standard electric service; and
128/256 Resolution No. _____ - 2 -
WHEREAS, the District has designed a program best able to support participating customers in their goals of reducing on-peak energy usage. This program includes direct support from District staff in addition to access to high-resolution meter data; and
WHEREAS, at this time, the District is limited in the number of customers it can support in this rate schedule.
NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District
No. 1 of Snohomish County, Washington, as follows:
1. The District’s Supplemental “Residential Time of Day” Schedule shall be adopted
as attached hereto as Exhibit A and incorporated by this reference, effective
October 1, 2021; and
2. The District’s Supplemental “Residential Critical Peak Pricing” Service Schedule
shall be adopted as attached hereto as Exhibit B and incorporated by this reference,
effective October 1, 2021.
PASSED AND APPROVED this 7th day of September, 2021.
President
Vice-President
Secretary
129/256 Resolution No. _____ Exhibit A Page 1 of 1 SUPPLEMENTAL “RESIDENTIAL TIME OF DAY” SERVICE SCHEDULE FOR FLEXENERGY PILOT PROGRAM
(1) APPLICABILITY: This voluntary, supplemental schedule (this “Schedule”) is available to customers (a) served by Schedule 7 – Residential Service, and (b) admitted to participate in the FlexTime pilot treatment group under the FlexEnergy Pilot Program (this “Program”) as made available by the District.
(2) EXPIRATION DATE: This Schedule shall expire March 31, 2023.
(3) RATE: Participants enrolled in this Schedule shall receive billing adjustments of the following amounts in cents per kWh for all kWh consumed during the applicable time periods:
Weekday Non-peak Weekday Peak Nights &Weekends Hours Hours November – February 0.022 10.961 (2.415) March - October 0.022 0 (2.415)
(4) TIME PERIODS: Time Periods for the Rate Adjustments are:
o Weekday Non-peak hours: 6 AM – 10 PM (Monday – Friday), excluding Weekday Peak hours o Weekday Peak hours: 7 AM – 10 AM and 5 PM – 8 PM (Monday – Friday) o Nights & Weekends: 10 PM – 6 AM Monday – Friday and all-day Saturday, Sunday, and Holidays
(5) BREAK-EVEN GUARANTEE: For the period of Oct 1, 2021 to June 30, 2022, should participants admitted in the Program incur costs above what they would have incurred under Schedule 7, after application of the billing adjustments described in this supplemental service Schedule, the participants shall also receive a billing adjustment equal to such excess costs over the same period. The break-even guarantee shall not apply for the period of July 1, 2022 to Mar 31, 2023.
Effective Date: Oct 1, 2021
Snohomish County PUD Rates and Tariffs Electric Service | Rate Schedule 7 “RESIDENTIAL TIME OF DAY” Page 1
130/256 Resolution No. _____ Exhibit B Page 1 of 1 SUPPLEMENTAL “RESIDENTIAL CRITICAL PEAK PRICING” SERVICE SCHEDULE FOR FLEXENERGY PILOT PROGRAM
(1) APPLICABILITY: This voluntary, supplemental schedule (this “Schedule”) is available to customers (a) served by Schedule 7 – Residential Service, and (b) admitted to participate in the FlexPeak pilot treatment group under the FlexEnergy Pilot Program (this “Program”) as made available by the District.
(2) EXPIRATION DATE: This Schedule shall expire March 31, 2023.
(3) RATE: Participants enrolled in this Schedule shall receive billing adjustments of the following amounts in cents per kWh for all kWh consumed during the applicable time periods:
Discount hours Peak hours November – February (1.090) 89.586 March - October (1.090) 0
(4) TIME PERIODS: Time Periods for the Rate Adjustments are:
o Discount hours: All hours, all year, excluding peak hours o Peak hours: Those hours between Nov. 1 -Feb. 28, Monday-Friday, Non-holiday, during which Snohomish PUD declares an event.
Event limitations are as follows:
o Maximum Events per week: 3 o Maximum Events per Nov 1 to Feb 28 Period: 15 o Maximum Event duration: 4 hours o Minimum Event notification: 4 hours (5) BREAK-EVEN GUARANTEE: For the period of Oct 1, 2021 to June 30, 2022, should participants admitted in the Program incur costs above what they would have incurred under Schedule 7, after application of the billing adjustments described in this supplemental Schedule, the participants shall also receive a billing adjustment equal to such excess costs over the same period. The break-even guarantee shall not apply for the period of July 1, 2022 to Mar 31, 2023.
Effective Date: Oct 1, 2021
Snohomish County PUD Rates and Tariffs Electric Service | Rate Schedule 7 “RESIDENTIAL CRITICAL PEAK PRICING” Page 1
131/256 FlexEnergy Pilot Supplemental Residential Rate Schedules Originally Presented: August 17, 2021
Agenda: 1. Recent Meetings Peter Dauenhauer, Principal Utility Economist 2. Launch & Recruitment Brian Booth, Sr. Manager 3. Supplement Rate Schedules for Rates, Economics, & Energy Risk Management Pilot – Time of Day and Critical Peak Pricing
1 132/256 Recent Meetings
May 4, 2021 DER Pilots Update Dec 1, 2020 DER Pilots Information Session
2 133/256 FlexEnergy Pilot Launched
3 134/256 Supplemental Rate Schedules
‘Set it and forget it’ Limited customer disruption Customer Appeal 20% Discount rate and hours available 10% Discount rate available year-round, peak rate year-round, peak rate limited to winter limited to winter
Discount Winter Rate Discount Weekdays 7.99 cents/kWh (Nov 1-Feb 28) Rate Year Round 9.03 cents/kWh Weekday Rate 10.4 cents/kWh Winter Peak Non-Winter Events Peak Rate Weekdays (Nov 1 – Feb 28) $1.00 / kWh (Mar 1-Oct 31) Peak Rate (Max 15 events) 21.37 cents/kWh
* Compare to Schedule 7: $.10414 per kWh 4 135/256 Latest Enrollment
5 136/256 Latest Enrollment – By Group
6 137/256 Next Steps
Sept 7th, 2021 afternoon rates hearing Supplemental Schedule implementation: Oct 1st, 2021 – Mar 31st, 2023
7 138/256 Questions?
8 139/256
BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 6A
TITLE:
Consideration of a Resolution Authorizing the CEO/General Manager or His Designee to Execute an Electric Vehicle Charging Station Installation Agreement with HopeWorks Social Enterprises
SUBMITTED FOR: Items for Individual Consideration
Energy Services Suzy Oversvee 8291 Department Contact Extension Date of Previous Briefing: July 20, 2021 Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
Governance Process, Board Job Description, GP-3(4) …non-delegable, statutorily assigned Board duty.
The District has obtained a Clean Energy Fund – Electric Transportation Systems grant (“Grant”) from the Washington State Department of Commerce for the purchase of two EV chargers (one level 2 charger and one DC fast charger) to be installed at HopeWorks Station in downtown Everett (“Project”). The stations will be owned, operated and maintained by HopeWorks Social Enterprises (HopeWorks).
The Project represents an innovative partnership with a non-profit organization to 1) support EV accessibility and adoption in a multi-family setting that serves a vulnerable population, and 2) provide a fast-charging option in downtown Everett that is convenient for commuters. The District will use this opportunity to explore load management strategies associated with commercial EV charging to better inform our support of and interaction with future installations for grid optimization. Additionally, the Project supports the goals of the District’s Electric Transportation Strategy to 1) build community through EV outreach and education, 2) optimize the grid with transportation electrification, and 3) enable customer adoption of electric transportation.
140/256 The District was fully awarded its grant request of $135,582 to be matched with $13,558 in contributions from the District and HopeWorks. Funds will be used for eligible grant expenses associated with the design, purchase and installation of the charging stations in addition to data monitoring and load management activities. After installation of the charging systems, the District will transfer ownership to HopeWorks, but will retain full access to the charging stations for a period of five (5) years to evaluate load management and grid optimization strategies and to comply with grant data analytics and reporting requirements.
RECOMMENDATIONS/FUTURE ACTIONS:
Staff recommends that the District Board of Commissioners pass the attached resolution to expressly authorize execution of the proposed Electric Vehicle Charger Installation Agreement with HopeWorks.
List Attachments: Resolution Exhibit A
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141/256 RESOLUTION NO. _____
A RESOLUTION Authorizing the CEO/General Manager or His Designee to Execute an Electric Vehicle Charging Station Installation Agreement with HopeWorks Social Enterprises
WHEREAS, Public Utility District No. 1 of Snohomish County (the “District”), in collaboration with HopeWorks Social Enterprises (“HopeWorks”), has obtained a Clean
Energy Fund – Electric Transportation Systems grant (“Grant”) from the Washington State
Department of Commerce for the purchase of two electric vehicle (“EV”) charging stations
(one with a level 2 charger and one with a DC fast charger); and
WHEREAS, the District and HopeWorks have developed the Electric Vehicle
Charging Station Installation Agreement (“Agreement”) attached as Exhibit A under which
(1) the District will install the EV charging stations at HopeWorks Station in downtown
Everett, (2) HopeWorks will own, operate and maintain the EV charging stations, and (3) the
District will have access to the EV charging stations for the purpose of inspecting and observing their use for a period of five years; and
WHEREAS, the District’s Electric Transportation Strategy aims to (1) build community through EV outreach and education, (2) optimize the grid with transportation electrification, and 3) enable customer adoption of electric transportation; and
WHEREAS, the EV charging stations will support (1) EV accessibility and adoption in a multi-family setting that serves a vulnerable population, and (2) provide a fast-charging option in downtown Everett that is convenient for commuters; and
WHEREAS, District staff recommends that the Board of Commissioners authorize the execution of the Agreement because it furthers the District’s Electric Transportation
Strategy and is in the best interest of the District and its customer-owners.
142/256 Resolution No. _____ -2-
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Public
Utility District No. 1 of Snohomish County, that based on the recommendation of staff, the
CEO/General Manager or his designee is authorized to execute the Electric Vehicle Charging
Station Installation Agreement between the District and HopeWorks, substantially in the form attached hereto as Exhibit A and incorporated by this reference.
PASSED AND APPROVED this 7th day of September, 2021.
President
Vice-President
Secretary
143/256 Resolution No. _____ Exhibit A Page 1 of 14
Electric Vehicle Charging Station Installation Agreement 2021
ELECTRIC VEHICLE CHARGING STATION INSTALLATION AGREEMENT
THIS ELECTRIC VEHICLE CHARGING STATION INSTALLATION AGREEMENT (this “Agreement”) is made and entered into this day of , 2021 (“Effective Date”) between Public Utility District No. 1 of Snohomish County, a Washington municipal corporation (the “District”), and HopeWorks Social Enterprises a Washington non- profit corporation (“HopeWorks” or “Customer”).
RECITALS
The District has adopted a transportation electrification strategy that is guided by three goals: 1) Build Community through outreach and education of electric vehicles; 2) Optimize the grid with transportation and electrification; and 3) Enable customer adoption of electric transportation. This partnership with the Customer supports the implementation of the District’s transportation electrification strategy.
The District, in partnership with the Customer, applied for and has been conditionally awarded a grant through the Washington State Clean Energy Fund 3 – Electrification of Transportation Systems program administered by the Washington Department of Commerce (“Commerce”).
The District and Customer desire to enter into this Agreement under which the District will purchase and install electric vehicle charging station(s) to be available to the public (the “Charging Stations”) and to be located at Customer’s property located at 3315 Broadway, Everett, WA 98201 (the “Property”).
After installation of the Charging Stations, the District intends to transfer ownership of the Charging Stations to Customer in consideration of Customer allowing the District access to the Charging Stations for the purpose of inspecting and observing their use for a period of five (5) years.
The parties therefore agree as follows:
1. Term. The term of this Agreement shall commence on the Effective Date and terminate five years after the date the District transfers ownership of the Charging Stations to Customer.
2. Right to Install. Customer grants the District the exclusive right to install the Charging Stations at the Property. The Charging Stations shall be substantially similar to the Charging Stations described in Exhibit A attached hereto. The District will provide confirmation of complete installation to HopeWorks.
3. Site Location. The exact location of the Charging Stations at the Property shall be mutually agreed to between the parties (“Site Location”) with the intent of maximizing public access to the DC Fast Charger.
4. Signage. Customer will coordinate with necessary local agencies to locate and
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144/256 Resolution No. _____ Exhibit A Page 2 of 14
Electric Vehicle Charging Station Installation Agreement 2021
install directional signage to the Charging Stations. Additionally, each party shall, at its option, have the right to publicly advertise the availability of the Charging Stations. Each party shall further, at its option, have the right to install appropriate signage at the Property and the Site Location. Any and all such advertisements shall be approved by the other party prior to use by such party, such approval not to be unreasonably withheld, conditioned or delayed. Any and all signage shall be approved by the other party prior to use by such party.
5. Change in Ownership. The District shall transfer and the Customer shall accept ownership of the Charging Stations within thirty (30) days upon completion of the installation through a bill of sale in the form in Exhibit B in consideration of Customer allowing the District access to the Charging Stations for the purpose of inspecting and observing their use for a period of five (5) years.
6. Data Information. During the term of this Agreement, Customer shall provide or allow the District access to information related to the Charging Stations including, but not limited to:
a. The number of unique charging events for each Charging Station by month; b. The average duration of each charging event for each Charging Station by month; c. The kilowatt hours delivered by each Charging Station by month; and d. Downtime at each Charging Station by month where monitored.
Customer will also allow the District to take and share photographs of the Charging Stations. 7.
8. District Obligations
a. Prior Approvals. The District shall obtain any and all necessary federal, state or municipal licenses, District approvals, permits and/or approvals for the installation and operation of the Charging Stations (but not including any Customer signage and advertising pursuant to Section 4 above). Customer shall cooperate and assist in obtaining all of such licenses, permits and approvals.
b. Installation. Following receipt of all necessary consents detailed in this Agreement, the District shall arrange for the installation of the Charging Stations upon reasonable advance notice to Customer. All costs of installation necessary for the proper functioning of the Charging Stations shall be the sole responsibility of the District. The District shall be solely responsible for the interconnection of the Charging Stations with the Customer’s electric meter and utility lines. All other costs including on-going maintenance and financial transaction expenses at the Charging Stations will be the responsibility of the Customer.
c. Grant to Purchase. The District was awarded a Clean Energy Fund – Electrification of Transportation Systems grant from the Washington State Department of Commerce to purchase and install the referenced EV chargers
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145/256 Resolution No. _____ Exhibit A Page 3 of 14
Electric Vehicle Charging Station Installation Agreement 2021
at HopeWorks Station. The District will be responsible for all grant reporting and management. The Clean Energy Fund grant will be awarded on a 10:1 grant to project match basis.
d. Evaluation of Charging System. The District will, for a period of five (5) years from the transfer of ownership of the Charging Stations by the District to HopeWorks, evaluate load management, grid optimization and rate design strategies to optimize the electric grid for this and related EV charging technologies.
e. Right to Control Charging Stations. During the duration of this Agreement, the District shall have the right to exercise control at any time of the Charging Stations and the right to ensure they are used for purposes of the Clean Energy Fund grant.
9. Customer Obligations
a. Availability. Customer agrees that access to the DC Fast Charger will be maximized to the extent possible. Availability of both Charging Stations will be mutually agreed upon by both parties during the Term of this Agreement; provided, however, that Customer shall have the right to restrict access and/or use of the Charging Stations in cases of emergency or for maintenance and repair.
b. Service and Repair. Upon change in ownership, Customer will be solely responsible for all necessary servicing and repair of the Charging Stations. In the event of any Charging Station failure, damage, or other problem requiring repair, replacement, adjustment or maintenance, Customer shall notify [INSERT] within forty-eight (48) hours of first becoming aware of such failure or problem. Customer will not permit anyone, other than an authorized representative or designee of [INSERT] to perform any service or repair work on the Charging Stations. Customer shall obtain a vendor maintenance plan at Customer’s expense for the duration of the project period. Customer shall keep the Site Location clean and shall maintain the space surrounding the Charging Stations in a safe, neat and orderly condition.
c. District Access. The District shall at any reasonable time and at all times during business hours have the right to enter into and upon the Site Location for the purpose of inspecting and observing its use for a period of 5 years after the change in ownership.
d. Rates. Customer shall pay the District pursuant to a District rate schedule for all electricity used by electric vehicle owners and operators at the Charging Stations.
e. Ownership, Insurance and Warranty. Upon change in ownership, (i) the
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146/256 Resolution No. _____ Exhibit A Page 4 of 14
Electric Vehicle Charging Station Installation Agreement 2021
Charging Stations shall remain the personal property of Customer during the term of this Agreement, and (ii) Customer shall insure the Charging Stations against loss, theft, damage, or destruction in an amount not less than the full replacement value of the Charging Stations. Customer shall obtain a vendor warranty at customer’s expense.
f. Property Rights. Customer represents and warrants that it is the owner of the Property or that it holds a lease or option to renew the lease for the Property of equal or greater length than the term of this Agreement.
g. Transfer. In the event Customer transfers or moves from the Site Location during the term of this Agreement, Customer shall notify the District not less than thirty days prior to any such event to make mutually agreed upon arrangements to transfer ownership of the Charging Stations to the new property owner or back to the District.
h. Customer will comply with all applicable terms of the Clean Energy Fund Grant Agreement attached as Exhibit C that would apply to a Subcontractor per Section 5. “Subcontracting” under “Program Specific Terms and Conditions Governing this Grant.”
i. Grant Reimbursement and Matching Funds. Upon request from the District, Customer will provide documentation of eligible grant expenses for project cost reimbursement and matching fund requirements. Eligible grant expenses, including matching funds, must be necessary for and directly connected to the acquisition and installation of the electric vehicle supply equipment (“EVSE”). Examples of grant eligible expenses include: EVSE and construction materials; EVSE electrical connectivity; personnel costs for site design, site preparation and installation; load management; and signage. The Clean Energy Fund grant will be awarded on a 10:1 grant to project match basis. Customer will be responsible for up to 49% of the match requirement, as mutually agreed to by both parties. Eligible grant expenses will be reimbursed by Commerce to the District as agreed upon milestones are completed per the project budget and scope as described in Exhibit C.
10. Limitations of Warranty and Liability.
a. Except as otherwise expressly provided in this Agreement, the District hereby disclaims any and all warranties, whether express or implied, for or with respect to the work product and services provided under this Agreement, except for the warranty of fitness for the particular purpose intended, as described in this Agreement.
b. To the maximum extent permitted by law, or as determined by RCW 4.24.115, the District shall protect, defend and indemnify Customer, its officers, officials, employees and agents, from and against any and all claims,
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147/256 Resolution No. _____ Exhibit A Page 5 of 14
Electric Vehicle Charging Station Installation Agreement 2021
demands, suits, penalties, losses, damages, judgments or costs of any kind whatsoever, arising out of or in any way resulting from the negligent or wrongful act or omission of the District, its officers, employees, agents and/or subcontractors of all tiers, including the District’s failure to meet any of its obligations under this Agreement. To the maximum extent permitted by law, Customer shall protect, defend and indemnify the District, its officers, officials, employees and agents, from and against any and all claims, demands, suits, penalties, losses, damages, judgments or costs of any kind whatsoever, arising out of or in any way resulting from the negligent or wrongful act or omission of Customer, its officers, employees, agents and/or subcontractors of all tiers, including failure of Customer to meet any of its obligations under this Agreement.
c. Each Party agrees that its obligations under this provision extend to any claim, demand, and/or cause of action brought by or on behalf of any of its employees or agents. The foregoing indemnity is specifically and expressly intended to constitute a waiver of each Party’s immunity under Washington’s Industrial Insurance Act, RCW Title 51, as respects to the other Party only (and not its employees or those of any third Party), and only to the extent necessary to provide the indemnified Party with a full and complete indemnity of claims made by the indemnitor’s employees. The Parties acknowledge that these provisions were specifically negotiated and agreed upon by them.
d. To the maximum extent permitted by law, neither Party shall be liable under or pursuant to this Agreement for indirect, incidental, special, exemplary, punitive or consequential damages, including but not limited to damages for lost profits, revenues or benefits, loss of use of property, or cost of capital, whether in an action for contract or tort, even if such Party has been advised of the possibility or existence of such damages. In no event shall the liability of the District to Customer for or with respect to any services, including but not limited to defects in or nonperformance or delay in performance of the services, exceed the aggregate amount paid by Customer to the District under this Agreement. Notwithstanding anything to the contrary in this Agreement, claims by either party against the other for contribution (on a comparative fault basis, and to the extent permitted by law) toward third party injury, damage or loss are not limited, waived, released, or disclaimed.
e. Commerce and the State of Washington are not liable for claims or damages arising from a Customer’s performance of this Agreement.
11. Termination Due to Lack of Funding. The District may terminate this Agreement upon thirty (30) days written notice to Customer in the event sufficient funding from any source is not available to the District to carry out its obligations under this Agreement (as solely determined by the District).
12. Termination Due to Non-compliance. The District may terminate this Agreement
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148/256 Resolution No. _____ Exhibit A Page 6 of 14
Electric Vehicle Charging Station Installation Agreement 2021 upon thirty (30) days written notice to Customer in the event Customer fails to comply with all applicable terms of the Clean Energy Fund Grant Agreement attached as Exhibit C and fails to cure such non-compliance within thirty (30) days. Upon notice of termination, the District and Customer shall engage in discussions to transfer ownership of the Charging Stations back to the District.
13. Notices. All notices hereunder shall be in writing and shall be deemed given upon receipt of electronic mail, personal delivery or upon deposit in the United States mail, first class postage fully prepaid, return receipt requested, addressed to the District and Customer at their respective addresses as listed below. Any party may change its address for notice in accordance with the terms of this section.
If to the District:
Suzy Oversvee, Sr. Energy and Customer Services Program Manager 2320 California Street Everett, WA 98201 425-783-8291 [email protected]
If to Customer:
Renata Maybruck, Chief Operating Officer 3331 Broadway Everett, WA 98201 425-610-4931 x238 [email protected]
14. Independent Contractors. The Parties hereto are independent contractors and shall not be deemed to be partners, joint venturers, employees, franchisees or franchisers, servants or agents of each other for any purpose whatsoever under or in connection with this Agreement.
15. Survival. All provisions of the Agreement, which reasonably should survive any termination, or expiration of this Agreement shall survive such terminations or expirations. The expiration or termination for any reason of this Agreement shall not relieve either Party of any liability for any breach of this Agreement.
16. No Third Party Beneficiaries. Except as expressly set forth in this Agreement, none of the provisions of this Agreement shall inure to the benefit of or be enforceable by any third party.
17. Non-waiver. The failure of one Party to insist upon or enforce strict performance by the other Party of any provision of this Agreement, or to exercise any right under this Agreement, shall not be construed as a waiver or relinquishment to any extent of the Party’s right to assert or rely upon any such provision or right in that or any other instance; rather, the same shall be and remain in full force and effect.
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Electric Vehicle Charging Station Installation Agreement 2021
18. Entire Agreement. The District and Customer understand and agree that this Agreement constitutes the whole agreement between them and supersedes all prior agreements and understandings, whether oral or written. This Agreement shall not be modified or amended except by written Amendment or as may be otherwise provided for herein.
19. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
20. Governing Law/Dispute Resolution. This Agreement shall be governed by the laws of the State of Washington (without regard to any conflicts of law principles applied in that State), with venue for any disputes in Snohomish County, Washington; provided that venue for any matter that is within the jurisdiction of the Federal Court shall be in the United States District Court for the Western District of Washington at Seattle, Washington. Each Party hereby irrevocably waives, to the fullest extent it may effectively do so, the defense of an inconvenient forum to the maintenance of proceedings in such courts.
The Parties shall endeavor to resolve any claims or disputes amicably and without resort to formal dispute resolution processes or litigation. Prior to initiation of formal dispute resolution, the Parties must hold at least one (1) meeting at the senior management level (an Assistant General Manager, Vice President, or equivalent) to seek resolution.
21. Severability. If any portion of this Agreement shall be held by a court of competent jurisdiction to be invalid, void or otherwise unenforceable, the remaining provisions shall remain enforceable to the fullest extent permitted by law. Furthermore, to the fullest extent possible, the provisions of this Agreement (including, without limitation, each portion of this Agreement containing any provision held to be invalid, void, or otherwise unenforceable that is not itself invalid, void, or enforceable) shall be construed so as to give effect to the intent manifested by the provision held invalid, void, or unenforceable.
[Remainder of Page Intentionally Left Blank; Signature Page Follows]
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150/256 Resolution No. _____ Exhibit A Page 8 of 14
Electric Vehicle Charging Station Installation Agreement 2021
IN WITNESS WHEREOF, the undersigned duly authorized representatives of the parties have executed this Agreement.
PUBLIC UTILITY DISTRICT NO.1 OF SNOHOMISH COUNTY
By: Name: Title:
Date:
HOPEWORKS SOCIAL ENTERPRISES
By: Name: Title:
Date:
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151/256 Resolution No. _____ Exhibit A Page 9 of 14
Electric Vehicle Charging Station Installation Agreement 2021
EXHIBIT A – TECHNICAL SPECIFICATIONS
Project Requirement 1) The project will install two dual-plug connector EVSEs, one Level 2 and one Level 3, exceeding the minimum requirement stated in Section 1.3 MINIMUM QUALIFICATIONS of the RFA. 2) The EVSE will accept credit, debit and prepaid cards at an onsite card reader. Minimum Equipment Specifications 1) EVSE hardware shall be at least open charge point protocol (OCPP) 1.6 compliant. 2) EVSE shall be certified by the Underwriters Laboratories, Inc., ETL listed. 3) EVSE shall be certified to operate outdoors and in extreme weather conditions. 4) For Level 2 charging, EVSE shall meet Society of Automotive Engineers (SAE) J- 1772 standard for charging plug connector and operational requirements. 5) For Level 3 charging, or DCFC, EVSE shall include dual-protocol charging, compatible with both CHAdeMO and CCS charging ports 6) The EVSE hardware shall be commercially available in Washington State. 7) The EVSE shall have a minimum lifespan of 5 years. 8) The EVSE shall have a minimum warranty of three years. 9) EVSE equipment shall have the capacity to accurately record and produce the following data: a) The number of unique charging events by month b) The average duration of each charging event by month c) The kilowatt hours delivered by each EVSE at each project site by month d) Downtime at each EVSE at each project site by month where monitored
SAMPLE PRODUCT FEATURES AND PERFORMANCE SPECIFICATIONS Level 2 Charger
Detailed Usage Reports Station Manager includes a flexible, feature-rich reporting tool. Choose your report format: charts, tables, or export to CSV comma delimited format. Leviton offers superior customer support on establishing usage, tracking and audit reports. Get detailed reports: Select the level of detail you need ranging from per session to across all stations. See station usage by time of day including each charging session’s duration, energy consumed, and payment collected. Measure trends such as average turnover and session duration. View energy usage and Greenhouse Gas (GhG) emissions prevented across a group of stations or all stations.Track and report data for taxes and compliance: Track usage data for compliance with evolving policies that may tax electricity dispensed as fuel. If you are providing EV charging for employees, you’ll have the data for benefit reporting required by tax codes. View charging station audit reports: Collect information about session terminations, station reboots, cord removals, ground faults and station maintenance needs via timely alarms, and export it for further analysis.
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Electric Vehicle Charging Station Installation Agreement 2021
RFID Card Readers EV Drivers “authorize” themselves on the station using a vendor RFID card, contactless RFID credit card or by calling the vendor toll-free number. Stations include two RFID card readers: one for vendor RFID card and the other for contactless RFID credit card. RFID readers reduce station maintenance and increase station uptime as compared to magnetic swipe readers. When not in use, station charging connectors are locked in place and no power is available. To release the charging connector, the EV driver must be authorized. The EV driver becomes authorized to use the station by: i. Tapping a valid vendor card on the screen ii. Tapping a valid contactless RFID credit card on the screen iii. Calling the vendor’s toll-free number The authorization process applies even if you are not collecting payment on the station. And provided there is no access restriction on the station, a contactless credit card can be used to release the charging station’s connector. Specifications for Level 2 Electrical Input Input Power — Standard 208/240VAC 60Hz single phase @ 32A x 2 AC Power Input Rating — Power Sharing 208/240VAC 60Hz single phase @ 32A Input Power Connections — Standard Two independent 40A branch circuits Input Power Connections — Power Sharing One 40A branch circuit Required Service Panel Breaker — Standard 40A dual pole (non-GFCI type) x 2 Required Service Panel Breaker — Power Sharing 40A dual pole (non-GFCI type) Service Panel GFCI Do not provide external GFCI as it may conflict with internal GFCI (CCID) Wiring — Standard 3-wire 5-wire (L1, L1, L2, L2, Earth) Wiring — Power Sharing 3-wire (L1, L2, Earth) Standby Power 8W typical (standby), 15W maximum (operation) Electrical Output AC — Standard 7.2kW (240VAC @ 30A) x 2 AC — Power Sharing 7.2kW (240VAC @ 30A) x 1 or 3.8kW (240VAC @ 16A) x 2
DC Fast Charger
The simple customer interface allows for fast and easy charging. Drivers can authenticate at the unit via an optional RFID or credit card reader. Communicates with the backend wirelessly or hardwired. The support for OCPP makes integration into charging networks easy and allows for remote monitoring and billing to the driver. Its patented liquid cooling system keeps the footprint small and lightweight while achieving an IP65 rating which makes it perfect for installations in environmentally challenging conditions.
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Electric Vehicle Charging Station Installation Agreement 2021
Parameters Connectors CHAdeMO and CCS (Type 1 or 2) Power Up to 50 kW Output voltage Up to 500 V Supply input 380 - 480 V AC 3ø Supply frequency 50-60 Hz Ingress Protection IP65 / NEMA 3R Efficiency >92% Power factor 0.99 Maximum operating altitude 6560’ Operating temperature -31°F to 122°F Network connection 3G and Gigabit Ethernet RFID MIFARE ISO/IEC14443A/B , ISO/IEC15693, ISO/IEC18000-3, FeliC a, NFC, EMV 2.0 Communication protocol OCPP 1.5 and 1.6J Weight 364 Lbs. - 165 kg Electrical protection Short circuit; Over voltage: RCD Dimensions 6’7”(H) x 2’6”(W) x 1’1”(D) Certification CE, cUL, UL,CHAdeMO, RCM, FCC, IC
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Electric Vehicle Charging Station Installation Agreement 2021
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Electric Vehicle Charging Station Installation Agreement 2021
EXHIBIT B
BILL OF SALE
This Bill of Sale is made effective this ______day of ______, 2021 (“Effective Date”), by the Public Utility District No. 1 of Snohomish County, Washington, (the “District”), and [CUSTOMER].
Recitals
The District and Customer entered into an Electric Vehicle Charging Station Installation Agreement (“Installation Agreement”) effective ______, 2021.
Under Section 5 of the Installation Agreement, the District agreed to transfer ownership of certain electric vehicle charging station(s) (“Charging Stations”) to Customer in consideration of Customer allowing the District access to the Charging Stations for the purpose of inspecting and observing their use for a period of five (5) years.
Agreement
In consideration of the premises and mutual covenants hereinafter set forth, including Customer allowing the District access to the Charging Stations for the purpose of inspecting and observing their use for a period of five (5) years, the parties therefore agree as follows:
1. The District conveys and quitclaims to [CUSTOMER] that certain personal property described on Schedule A attached hereto and by this reference incorporated herein, together with all and singular the rights appurtenances thereto in any way belonging, including any and all transferable manufacturer warranties, free and clear of any and all liens, options, claims, rights of third parties, and other encumbrances or restrictions, and [CUSTOMER] purchases, accepts, and acquires from the District all such personal property.
2. THE PERSONAL PROPERTY IS SOLD “AS IS,” “WHERE IS,” “WITH ALL FAULTS AND DEFECTS.” THE DISTRICTAND HOPEWORKS FURTHER REPRESENT AND AGREE THAT NEITHER THE DISTRICT NOR ANY REPRESENTATIVE, AGENT OR BROKER OF SELLER MAKES OR HAS MADE ANY EXPRESS OR IMPLIED WARRANTIES OR REPRESENTATIONS OF ANY KIND OR NATURE WITH RESPECT TO THE PERSONAL PROPERTY. THERE ARE NO IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE PROPERTY PURCHASED HEREUNDER. THE DISTRICT SHALL IN NO EVENT BE RESPONSIBLE FOR THE CORRECTNESS OF OR BE DEEMED TO HAVE MADE ANY REPRESENTATION OR WARRANTY OF MERCHANTABILITY, DESCRIPTION, SIZE, QUALITY, GENUINENESS, RARITY, IMPORTANCE, ATTRIBUTION, PROVENANCE, REPRODUCTION RIGHTS, CONDITION, EXHIBITIONS OR LITERARY OR HISTORICAL RELEVANCE CONCERNING THE PERSONAL PROPERTY. THE DISTRICTAND HOPEWORKS REPRESENT, COVENANT AND AGREE THAT NO STATEMENT MADE AT OR PRIOR TO THE SALE OR IN THIS BILL OF SALE OR ELSEWHERE SHALL BE DEEMED SUCH A WARRANTY OR REPRESENTATION OR Page 13 of
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Electric Vehicle Charging Station Installation Agreement 2021
AN ASSUMPTION OF LIABILITY. THE DISTRICT MAKES NO WARRANTY OR REPRESENTATION, EITHER EXPRESS OR IMPLIED, AS TO THE FITNESS, QUALITY, DESIGN, CONDITION, SUITABILITY, MERCHANTABILITY, PERFORMANCE OR FITNESS FOR ANY PARTICULAR PURPOSE OF THE PERSONAL PROPERTY DESCRIBED ABOVE. ALL SUCH WARRANTIES ARE HEREBY DISCLAIMED BY THE DISTRICT, AND SUCH DISCLAIMER IS SPECIFICALLY AGREED TO AND ACCEPTED BY [CUSTOMER].
3. Further, [CUSTOMER] represents and agrees that it is familiar with equipment or property such as that being purchased hereunder. [CUSTOMER] represents and agrees that it has had, and does have, the opportunity and right to inspect the personal property [CUSTOMER] is purchasing from the District prior to such purchase and prior to the delivery of this Bill of Sale, and that [CUSTOMER] has exercised the right to inspect to the extent it desires and deems necessary.
4. The provisions of the Installation Agreement limiting the District’s potential loss exposure and stating [CUSTOMER]’s obligations post-installation, including, without limitation, [INSERT Agreement Sections], are expressly incorporated herein and made a part hereof by this reference.
5. The District is willing to sell the personal property to [CUSTOMER] only in consideration of and in reliance upon the provisions of this Bill of Sale limiting the District’s potential loss exposure (such as paragraph 2 and the paragraphs of the Agreement incorporated herein and made a part hereof). Such provisions constitute an essential part of the bargain underlying the sale.
6. Nothing in this Bill of Sale modifies the Installation Agreement.
7. Capitalized terms not defined in this Bill of Sale have the same meaning as set forth in the Installation Agreement.
8. No amendment or modification of this Bill of Sale shall be valid unless set forth in a written instrument signed by the party to be bound thereby.
The parties are signing this agreement on the date stated in the introductory clause.
Public Utility District No. 1 of Snohomish County
By
Title
HopeWorks Social Enterprises
By
Title
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BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 6B
TITLE:
Consideration of a Resolution Authorizing the CEO/General Manager of Public Utility District No. 1 of Snohomish County to Execute an Interlocal Agreement with the City of Everett Regarding the Purchase, Installation and use of a Resonant Magnet Induction Charging System for Electric Buses at Eclipse Mill Park near Downtown Everett
SUBMITTED FOR: Items for Individual Consideration
Energy Services Suzy Oversvee 8291 Department Contact Extension Date of Previous Briefing: July 20, 2021 Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
Governance Process, Board Job Description, GP-3(4) …non-delegable, statutorily assigned Board duty. Board action is required for an interlocal agreement by RCW 39.34.030(2) and RCW 39.34.080.
The District has obtained a Clean Energy Fund – Electric Transportation Systems grant (“Grant”) from the Washington State Department of Commerce for the purchase of a resonant magnet induction charging system for electric buses. Everett Transit (a municipal transit system owned by the City) desires to work with the District to purchase, install and use a resonant magnet induction charging system for electric buses at Eclipse Mill Park near downtown Everett (“Project”).
The Project represents the first resonant magnet induction charging system for electric buses in Western Washington and serves as a demonstration project for future installations in Everett and the greater Puget Sound region. Additionally, the Project has the potential to reduce harmful emissions addressing environmental justice issues, provide savings to transit agencies, and offer educational outreach opportunities to the community on adopting new green technologies.
158/256 District staff propose to use the Grant to reimburse the District and City for 90% of the estimated eligible costs of the Project up to the full grant amount of $728,780.00, with the remaining 10% of such Project costs (up to $72,878) paid 51% by the District and 49% by the City in accordance with the terms and conditions of the proposed Interlocal Agreement. After installation of the charging system, the District would have full access to the resonant magnet induction charging system for a period of five (5) years to evaluate load management and grid optimization strategies compatible with transit service requirements to optimize the electric grid for this and related EV charging technologies.
RECOMMENDATIONS/FUTURE ACTIONS:
Staff recommends that the District Board of Commissioners pass the attached resolution to expressly authorize execution of the proposed Interlocal Agreement with the City of Everett.
List Attachments: Resolution Exhibit A
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159/256 RESOLUTION NO. _____
A RESOLUTION Authorizing the CEO/General Manager of Public Utility District No. 1 of Snohomish County to Execute an Interlocal Agreement with the City of Everett Regarding the Purchase, Installation and use of a Resonant Magnet Induction Charging System for Electric Buses at Eclipse Mill Park near Downtown Everett
WHEREAS, the District has obtained a Clean Energy Fund – Electric Transportation
Systems grant (“Grant”) from the Washington State Department of Commerce for the purchase of a resonant magnet induction charging system for electric buses; and
WHEREAS, Everett Transit (a municipal transit system owned by the City) desires to work with the District to purchase, install and use the innovative resonant magnet induction charging system for electric buses at Eclipse Mill Park near downtown Everett (“Project”); and
WHEREAS, the Project represents the first in-ground resonant magnet induction charging system for electric buses in Western Washington and serves as a demonstration project for future installations in Everett and the greater Puget Sound region; and
WHEREAS, the Project has the potential to reduce harmful emissions addressing environmental justice issues, provide savings to transit agencies, and offer educational outreach opportunities to the community on adopting new green technologies; and
WHEREAS, the District proposes to use the Grant to reimburse the District and City for 90% of the eligible costs of the Project, with the remaining 10% of such Project costs paid
51% by the District and 49% by the City in accordance with the proposed Interlocal Agreement attached hereto as Exhibit “A”; and
WHEREAS, after installation of the charging system, the District would have full access to the resonant magnet induction charging system for a period of five (5) years to evaluate load management and grid optimization strategies compatible with transit service
160/256 Resolution No. _____ - 2 - requirements to optimize the electric grid for this and related EV charging technologies; and
WHEREAS, District staff recommends that the District enter into said Interlocal
Agreement regarding the City of Everett’s Project and the opportunity to evaluate load management and grid optimization strategies compatible with transit service requirements to optimize the electric grid for this and related EV charging technologies; and
WHEREAS, both the City and the District are authorized to enter into agreements for joint and cooperative action pursuant to the provisions of RCW Chapter 39.34; and
WHEREAS, the District is authorized by RCW 54.16.090 to enter into agreements with municipalities such as the City for the purpose of carrying out any of the District’s powers authorized by RCW Title 54.
NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District
No. 1 of Snohomish County that the CEO/General Manager, or his designee, is authorized to execute, in the name of the District, an Interlocal Agreement with the City of Everett regarding the purchase, installation and use of a resonant magnet induction charging system for electric buses at Eclipse Mill Park near downtown Everett in substantially the form attached as
Exhibit “A” and incorporated by this reference.
PASSED AND APPROVED this 7th day of September, 2021.
President
Vice-President
Secretary
161/256 Resolution No. _____ Exhibit A Page 1 of 12
INTERLOCAL AGREEMENT BETWEEN PUBLIC UTILITY DISTRICT NO. 1 OF SNOHOMISH COUNTY AND THE CITY OF EVERETT
THIS INTERLOCAL AGREEMENT (“Agreement”), is made and entered into by and between the Public Utility District No. 1 of Snohomish County, a Washington State municipal corporation (“District”), and the City of Everett, a Washington State municipal corporation (“City”). The District and the City are also referred to herein individually as “Party” and collectively as “Parties.”
RECITALS
WHEREAS, the District has obtained a Clean Energy Fund – Electric Transportation Systems grant (“Grant”) from the Washington State Department of Commerce for the purchase of a resonant magnet induction charging system for electric buses and has executed a grant agreement for such grant, which is attached as Exhibit “A” to this Agreement (“Grant Agreement”).
WHEREAS, Everett Transit (a municipal transit system owned by the City) desires to work with the District to obtain, install and use the innovative resonant magnet induction charging system (“EVSE” or “resonant magnet induction charging system”) for electric buses at Riverfront Park near downtown Everett (“Project”).
WHEREAS, the District will use the Grant, as set forth in this Agreement, to reimburse the City for eligible and agreed upon costs of the Project. The Grant was awarded to the PUD on a 10:1 grant funds to matching funds basis for costs incurred by the PUD and the City. The matching funds obligation will be shared by the District and City with the District contributing 51% and the City contributing 49%.
WHEREAS, this Project represents the first resonant magnet induction charging system for electric buses in Western Washington and serves as a demonstration project for future installations in Everett and the greater Puget Sound region.
WHEREAS, this Project has the potential to reduce harmful emissions addressing environmental justice issues, provide savings to transit agencies, and offer educational outreach opportunities to the community on adopting new green technologies.
WHEREAS, after installation of the charging system, the District will have full access to the resonant magnet induction charging system for a period of five (5) years to evaluate load management and grid optimization strategies compatible with transit service requirements to optimize the electric grid for this and related EV charging technologies.
NOW, THEREFORE, in consideration of the respective agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the District and the City agree as follows:
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1. Requirements of Interlocal Cooperation Act
1.1 Authority for Agreement. This Agreement is authorized by and entered into pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW.
1.2 Purpose of Agreement. The purpose and intent of this Agreement is to facilitate implementation of the Project. The District shall be primarily responsible for: managing the Grant and the Grant Agreement; acting as the main point of contact on the Grant with the Washington State Department of Commerce; facilitating reimbursement of Everett Transit expenses for Grant- eligible work; and evaluating load management, grid optimization and electric rate strategies regarding the Project for a period of five (5) years. The City shall be responsible for: purchasing and obtaining the resonant magnet induction charging system; procuring installation services; coordinating installation of the resonant magnet induction charging system; owning, maintaining and operating the resonant magnet induction charging system; and providing the District access to the system for a period of five (5) years.
1.3 No Separate Entity. The Parties agree that no separate legal or administrative entities are necessary to carry out this Agreement.
1.4 Ownership of Property. Except as expressly provided to the contrary in this Agreement, any real or personal property used or acquired by either Party in connection with the performance of this Agreement will remain the sole property of such Party, and the other Party shall have no interest therein.
1.5 Administrators. Each Party to this Agreement shall designate an individual (“Administrator”), which may be designated by title or position, to oversee and administer such party’s participation in this Agreement. The Parties’ initial Administrators shall be the following individuals:
District’s Initial Administrator: Suzy Oversvee, Sr. Energy and Customer Services Program Manager 2320 California Street Everett, WA 98201 425-783-8291 [email protected]
City’s Initial Administrator: Vincent Bruscas, Project Coordinator 3201 Smith Ave, Ste 215 Everett, WA 98201 425-257-8989 [email protected]
Either Party may change its Administrator at any time by delivering written notice of such Party’s new Administrator to the other Party.
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2. Effective Date and Duration
This Agreement shall take effect when it has (i) been duly executed by both Parties, and (ii) as provided by RCW 39.34.040, either filed with the County Auditor or posted on the City’s or District’s Interlocal Agreements website. This Agreement shall remain in effect until all obligations of the Parties are discharged, unless earlier terminated by either Party pursuant to the provisions of Section 11 of this Agreement.
3. District Responsibilities
3.1 Grant Management. The District will be responsible for procuring the Grant and for the full execution of the Grant Agreement. The District acknowledges it is the Contractor/Grantee under the Grant Agreement. The District will ensure compliance with all terms of the Grant applicable to Contractor/Grantee. The District will be responsible for all Grant reporting and management. Upon receiving necessary documentation from the City of eligible Grant expenses that the City incurs (see Section 4.6 for a description of eligible Grant expenses), the District is responsible for obtaining reimbursement from Commerce for such expenses in accordance with the Grant Agreement and for delivering such reimbursement to the City.
3.2 3.2 Right to Control the EVSE. During the duration of this Agreement and/or the five (5) year minimum useful life of the resonant magnet induction charging system, the District shall have the right to exercise control at any time of the resonant magnet induction charging system and the right to ensure it is used for the Grant purposes.
3.3 Grant Match. The Grant was awarded on a 10:1 grant to project match basis. The District will be responsible for 51% of the match requirement.
3.4 Evaluation of Charging System. The District will, for a period of five (5) years from the time the charging system is first utilized by Everett Transit, evaluate load management and grid optimization strategies compatible with transit service requirements to optimize the electric grid for this and related EV charging technologies. The District will also use this Project to evaluate if current electric rate structures are compatible with enroute induction charging patterns, including a new Time of Day rate for which the City is a pilot participant.
4. City Responsibilities
4.1 Prior Approvals. The City shall, at its sole cost and expense but with Grant reimbursement from the District as set forth in this Agreement, obtain any and all necessary federal, state or municipal licenses, permits and/or approvals for the installation, maintenance and operation of the resonant magnet induction charging system. The District shall cooperate and assist in obtaining all of such licenses, permits and approvals.
4.2 Equipment Purchase and Installation. The City shall, at its sole upfront cost and expense but with Grant reimbursement from the District as set forth in this Agreement, purchase the resonant magnet induction charging system and arrange for its installation at Eclipse Mill Park
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(formerly the “Riverfront park”) per the attached Project proposal technical specifications in Exhibit “B.”
4.3 Connection to District System. The City shall, at its upfront sole cost and expense but with Grant reimbursement from the District as set forth in this Agreement, be responsible for the interconnection of resonant magnet induction charging system to the District’s meter and electric utility system.
4.4 Provide Access to the District. After completion of the installation of the charging system, the City shall provide the District with reasonable access to the Project for a period of five (5) years to allow the District to evaluate load management and grid optimization strategies compatible with transit service requirements to optimize the electric grid for this and related EV charging technologies.
4.5 Subcontractor Status. City is a subcontractor under Grant Agreement. The City acknowledges it is considered a subcontractor under the Grant Agreement and that it will ensure compliance with all terms applicable to a subcontractor of the Grant Agreement as per Section 6, “Subcontracting” under “Program Specific Terms and Conditions Governing this Grant”. Commerce and the State of Washington are not liable for claims or damages arising from the City’s performance of this Agreement.
4.6 Grant Reimbursement and Matching Funds. Upon request from the District, the City will provide documentation of eligible Grant expenses for Project cost reimbursement and matching fund requirements. Eligible Grant expenses must be necessary for and directly connected to the acquisition and installation of the electric vehicle supply equipment (i.e., the resonant magnet induction charging system) (EVSE). Examples of Grant eligible expenses include without limitation: EVSE and construction materials; EVSE electrical connectivity; personnel costs for site design, site preparation and installation; load management; and signage. The Grant was awarded on a 10:1 grant to project match basis. The City will be responsible for 49% of the match requirement. Eligible Grant expenses will be reimbursed by Commerce to the District and then to the City as agreed upon milestones are completed per theproject budget and scope as described in Exhibit “A.”
4.7 Project Cost Overruns. The District received the Grant in an amount not to exceed $728,780 in grant funds to be matched with $72,878 in funds to be provided on a basis of 51% by the District and 49% by the City. If Project costs incurred by the City exceed $801,658, those excess costs will be the responsibility of the City.
5. General Provisions
5.1 Record Retention. Each Party following completion of the Project shall maintain accurate records related to the Project for a period equal to the minimum required pursuant to either state or federal requirements, whichever is applicable.
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5.2 Independent Contractor. Each Party will perform all work and services under this Agreement as an independent contractor and not as an agent, employee, or servant of the other party. Each Party has the express right to direct and control its own activities in providing the agreed work and services in accordance with the terms and conditions of this Agreement.
5.3 Subcontracting. Each Party may, in its sole discretion, hire one or more contractors and/or subcontractors to perform some or all of its respective work and services. All subcontractors will be subject to all applicable terms of the Grant Agreement as per Section 5, “Subcontracting” under “Program Specific Terms and Conditions Governing this Grant” (Exhibit A).
6. Excusable Delay.
Excusable delay means a failure to perform in a timely manner due to events or causes that are not reasonably within the control or contemplation of the Party whose ability to perform is delayed by such events or causes. Without limitation, such events or causes may include: extreme or unusual weather, landslides, lightning, forest fires, storms, floods, freezing, drought, earthquakes, epidemics, pandemics, civil disturbances, strikes, or other disturbances associated with labor relations, acts of the public enemy, wars, public riots, breakage, explosion, accident to machinery or equipment (reasonably related to the delayed performance), reasonably unanticipated changed site conditions, the failure of any government entity with jurisdiction over the design phase and/or construction phase work under this Agreement to issue the required permits or approvals in a timely manner, or other causes outside of the reasonable control or contemplation of a Party.
7. Indemnification and Hold Harmless
7.1 District’s Indemnification of City. The District shall indemnify, defend and hold harmless the City, its officers, appointed and elected officials, employees and agents, from and against all claims, actions, suits, liability, loss, expenses, fines, penalties, refunds, reimbursements, damages and judgments of any nature whatsoever, including costs and reasonable attorneys’ fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, (collectively referred to as “Damages”) to the extent caused by or arising out of negligent or intentional acts, errors or omissions of the District, its officers, officials, employees and/or agents in the performance of this Agreement; provided, that in the event of the concurrent negligence of the Parties, the District’s obligations hereunder shall apply only to the percentage of fault attributable to the District, its officers, officials, employees and/or agents.
7.2 City’s Indemnification of District. The City shall indemnify, defend and hold harmless the District, its officers, appointed and elected officials, employees and agents, from and against all claims, actions, suits, liability, loss, expenses, fines, penalties, refunds, reimbursements, damages and judgments of any nature whatsoever, including costs and reasonable attorneys’ fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, (collectively referred to as “Damages”) to the extent caused by or arising out of negligent or intentional acts, errors or omissions of the City, its officers, officials, employees and/or agents in the performance of this Agreement; provided, that in the event of the concurrent negligence of
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the Parties, the City’s obligations hereunder shall apply only to the percentage of fault attributable to the City, its officers, officials, employees and/or agents.
7.3 Waiver of Immunity Under Industrial Insurance Act. The indemnification provisions of this Section are specifically intended to constitute a waiver of each Party’s immunity under Washington’s Industrial Insurance Act, Title 51 RCW, as with respect to the other Party only, and only to the extent necessary to provide the indemnified party with a full and complete indemnity of claims made by the indemnitor’s employees. The Parties acknowledge that these provisions were specifically negotiated and agreed upon by them.
7.4 Survival. The provisions of this Section 7 shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination.
8. Insurance
Each Party shall maintain its own insurance and/or self-insurance for its liabilities from damage to property and or injuries to persons arising out of its activities associated with this Agreement as it deems reasonably appropriate and prudent. The maintenance of, or lack thereof of insurance and/or self-insurance shall not limit the liability of the indemnifying Party to the indemnified Party.
9. Compliance with Laws
In the performance of its obligations under this Agreement, each Party shall comply with all applicable federal, state, and local laws, rules and regulations.
10. Notices
All notices required to be given by any Party to the other party under this Agreement shall be in writing and shall be delivered either in person, by United States mail, or by electronic mail (email) to the applicable Administrator or the Administrator’s designee. Notice delivered in person shall be deemed given when accepted by the recipient. Notice by United States mail shall be deemed given as of the date the same is deposited in the United States mail, postage prepaid, and addressed to the Administrator, or their designee, at the addresses set forth in Subsection 1.5 of this Agreement. Notice delivered by email shall be deemed given as of the date and time received by the recipient.
11. Termination of Agreement/Termination of Grant Agreement.
11.1 Termination for Default. Either Party may terminate this Agreement upon thirty (30) days written notice to the other Party in the event that said other Party is in material default and fails to cure such material default within that thirty (30) day period, which period is subject to Section 6 above and which period shall be extended so long as the defaulting party is diligently and continuously working to cure the alleged default. The notice of termination shall state the reasons therefor and the effective date of the termination.
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11.2 Grant Agreement Termination/Reduction. The Parties acknowledge that the City will incur expenses in reliance on reimbursement from the District from the Grant Agreement. The District shall not terminate or suffer the Grant Agreement to terminate or the Grant amount to reduce unless (1) such termination or reduction is caused by City default under this Agreement or (2) the City has provided its written prior consent for such termination or reduction, which consent will not be unreasonably withheld.
12. Miscellaneous
12.1 Entire Agreement. This Agreement constitutes the entire agreement between the Parties regarding the subject matter hereof and supersedes any and all prior oral or written agreements between the Parties regarding the subject matter contained herein.
12.2 Amendment. Any amendment to this Agreement shall be specifically identified by separate written addendum agreed to by the Parties’ Administrators identified in Section 1.5 of this Agreement.
12.3 Governing Law and Venue. This Agreement shall be governed by and enforced in accordance with the laws of the State of Washington. The venue of any action arising out of this Agreement shall be in the Superior Court of the state of Washington in and for Snohomish County.
12.4 Interpretation. This Agreement and each of the terms and provisions of it are deemed to have been explicitly negotiated by the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either of the Parties hereto. The captions and headings in this Agreement are used only for convenience and are not intended to affect the interpretation of the provisions of this Agreement. This Agreement shall be construed so that wherever applicable the use of the singular number shall include the plural number, and vice versa, and the use of any gender shall be applicable to all genders.
12.5 Severability. If any provision of this Agreement or the application thereof to any person or circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this Agreement and the application of that provision to other persons or circumstances shall not be affected thereby, but shall instead continue in full force and effect, to the extent permitted by law.
12.6 No Waiver. A Party’s forbearance or delay in exercising any right or remedy with respect to a default by the other Party under this Agreement shall not constitute a waiver of the default at issue. Nor shall a waiver by either Party of any particular default constitute a waiver of any other default or any similar future default.
12.7 No Assignment. This Agreement shall not be assigned, either in whole or in part, by either Party without the express written consent of the other Party, which may be granted or withheld in such Party’s sole discretion. Any attempt to assign this Agreement in violation of the preceding sentence shall be null and void and shall constitute a default under this Agreement.
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12.8 Warranty of Authority. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the other Party for whom he or she purports to sign this Agreement.
12.9 No Joint Venture. Nothing contained in this Agreement shall be construed as creating any type or manner of partnership, joint venture or other joint enterprise between the Parties.
12.10 No Third Party Beneficiaries. This Agreement and each and every provision hereof are for the sole benefit of the City and the District. No other persons or parties shall be deemed to have any rights in, under or to this Agreement.
12.11 Execution in Counterparts. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall constitute one and the same agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written.
PUBLIC UTILITY DISTRICT NO.1 CITY OF EVERETT OF SNOHOMISH COUNTY
By: By: John Haarlow Cassie Franklin CEO/AGM Mayor Date: Date:
Approved as to Form: Approved as to Form:
Date: Date:
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169/256 Resolution No. _____ Exhibit A Page 9 of 12
EXHIBIT A – GRANT AGREEMENT
(insert final grant agreement)
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170/256 Resolution No. _____ Exhibit A Page 10 of 12
EXHIBIT B – TECHNICAL SPECIFICATIONS
Project Requirement The project will install one, fully automatic wireless inductive charging system rated at 300kW. Per Project Requirement 1) in section 1.3 of the RFA, a dual-plug connector EVSE would not be applicable nor meet the needs of Everett Transit for en-route electric bus charging.
Minimum Equipment Specifications for Resonant Magnetic Induction System
1. EVSE hardware shall be at least open charge point protocol (OCPP) 1.6J compliant. a. EVSE shall be capable of limiting power based on Smart Charging commands from OCPP Central System. 2. EVSE shall be certified by the Underwriters Laboratories, Inc., ETL listed or an equivalent certification. 3. EVSE shall be certified to operate outdoors and in extreme weather conditions. 4. EVSE shall be composed of modular wireless charging pads and capable of operating up to 75kW per charging pad and up to 300kW as a system of four charging pads. 5. EVSE shall be capable of operating seamlessly using any number of available charging pads installed. If using a single charging pad in one location and four charging pads in another location system shall operate at optimal power levels. 6. EVSE must be capable of operating automatically where driver actuation is not required. If the vehicle is properly aligned and the vehicle is secured the system shall automatically initiate the charge. 7. EVSE must have charging pads that are flush mount “in-ground” for on-route charging. 8. The EVSE hardware shall be commercially available in Washington State. 9. The EVSE shall have a minimum lifespan of 5 years. 10. The EVSE shall have a minimum warranty of three years. 11. EVSE equipment shall have the capability of remotely monitoring performance metrics for warranty analysis. 12. EVSE equipment shall have the capacity to accurately record and produce the following data: a. The number of unique charging events by month b. The average duration of each charging event by month c. The kilowatt hours delivered by each EVSE at each project site by month d. Downtime at each EVSE at each project site by month where monitored e. Capture data on the supply side as well as on the vehicle side.
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171/256 Resolution No. _____ Exhibit A Page 11 of 12
Sample Performance Specifications
Requirement Specification Input Power Frequency 60 Hz Voltage 480VAC +/- 10% Input 3 Phase 4 Wire Solidly Grounded Wye System Current Four 100 Amp, 3 Phase Systems Auxiliary Load Current One 20A, 2 Phase System SCCR 10kA System Power 300 kW Logging Remote to central server Type of power transfer Inductive Air gap 100mm - 175mm Magnetic pad size 500mm Number of charging pads 4 Misalignment Tolerance 125mm (in any one direction) Nominal Power Transfer Frequency 85 kHz
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172/256 Resolution No. _____ Exhibit A Page 12 of 12
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173/256
BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 6C
TITLE:
Consideration of a Resolution Authorizing the CEO/General Manager or Designee to Execute a Capital Agreement for Clean Energy Fund 3 Grant with the Washington State Department of Commerce for Funding for HopeWorks Station Community EV Charging
SUBMITTED FOR: Items for Individual Consideration
Energy Services Suzy Oversvee 8291 Department Contact Extension Date of Previous Briefing: July 20, 2021 Estimated Expenditure: $149,140 Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
In 2020, Commission approved the District’s Electric Transportation strategy which has the following three key goals: 1) Build Community through electric vehicle outreach and education; 2) Optimize the grid with transportation electrification and 3) Enable customer adoption of electric transportation.
The District and the Washington State Department of Commerce have negotiated a Capital Agreement whereby the Department of Commerce will provide state funding for the District to partner with HopeWorks Social Enterprises to install one DC Fast Charger and one Level 2 Charger at HopeWorks Station in downtown Everett. Such state funding is being provided through the Clean Energy Fund (CEF 3) Electrification of Transportation Systems Grant Program.
This project has three primary objectives: 1) Partner with HopeWorks to build a multi-unit dwelling EV charging demonstration project; 2) Provide a fast-charging option in downtown Everett; and 3) Support equitable EV adoption. HopeWorks Station houses people in the community transitioning out of homelessness and has a café on site that provides food service work training opportunities to HopeWorks clients. The chargers will be available to HopeWorks Station residents, staff, visitors and café customers as well as the general public.
174/256
Commerce awarded this grant on a 10:1 grant funds to matching funds basis. The award will provide $135,582 for the project and the District and HopeWorks will be responsible for providing $13,558 in matching funds. As the awardee, the District is responsible for at least 51% of the match requirement. The project is accounted for in the proposed 2022 Energy Services budget. Commerce will provide payments based on completion of agreed upon project milestones. Tasks to be funded under this award are project development, engineering design, equipment procurement, installation and construction, systems integration and commissioning, and monitoring.
The attached resolution authorizes the CEO/General Manager or designee to enter into a Capital Agreement with the Washington State Department of Commerce as further described above, in substantially the form attached to the resolution.
List Attachments: Resolution Exhibit A
Page 2
175/256 RESOLUTION NO. _____
A RESOLUTION Authorizing the CEO/General Manager or Designee to Execute a Capital Agreement for Clean Energy Fund 3 Grant with the Washington State Department of Commerce for Funding for HopeWorks Station Community EV Charging
WHEREAS, in 2020, the Board of Commissioners of Public Utility District No. 1 of
Snohomish County, Washington (the “District”) approved the District’s Electric
Transportation Strategy which has the following three key goals: (1) Build community through electric vehicle outreach and education; (2) Optimize the grid with transportation electrification; and (3) Enable customer adoption of electric transportation; and
WHEREAS, the District and the Washington State Department of Commerce
(“Commerce”) have negotiated a Capital Agreement (the “Agreement”) whereby Commerce will provide state funding for the District to partner with HopeWorks Social Enterprises to install one DC Fast Charger and one Level 2 Charger at HopeWorks station in downtown
Everett, in the amount of $135,582, contingent upon the District meeting the specific provisions set forth in the Agreement; and
WHEREAS, such state funding is being provided through the Clean Energy Fund (CEF
3) Electrification of Transportation Systems Grant Program; and
WHEREAS, the project has three primary objectives: (1) partner with HopeWorks to build a multi-unit dwelling EV charging demonstration project; (2) provide a fast-charging option in downtown Everett; and (3) support equitable EV adoption; and
WHEREAS, in addition to the $135,582 to be provided by the Department of
Commerce, the District and HopeWorks will be responsible for providing $13, 558 in matching funds, of which the District shall be responsible for at least 51%; and
176/256 Resolution No. _____ -2-
WHEREAS, the Board of Commissioners of the District finds that it would be in the best interest of the District and its ratepayers to enter into such agreement for state funding for the HopeWorks Station Community EV Charging Project.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Public
Utility District No. 1 of Snohomish County that based on staff’s recommendation, the Board hereby approves the Capital Agreement with the Washington State Department of Commerce, in substantially the form attached hereto as Exhibit “A” and incorporated herein by this reference, and authorizes the District’s CEO/General Manager to execute such Agreement.
PASSED AND APPROVED this 7th day of September, 2021.
President
Vice-President
Secretary
177/256 Resolution No. _____ Exhibit A Page 1 of 28
STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1011 Plum St SE PO Box 42525 Olympia, Washington 98504-2525 (360) 725-4000 www.commerce.wa.gov
August 26, 2021
Public Utility District No. 1 of Snohomish County 2320 California St Everett, WA 98201
RE: Electrification of Transportation Systems Contract #21-92201-011
Dear Pam Baley:
Attached is the contract for a grant under the Electrification of Transportation Systems grants program. This contract details the terms and conditions that will govern the agreement between us. Please review the Special and General Terms and Conditions of the contract carefully. We recommend consulting with your legal advisor before accepting this offer.
Please use the DocuSign process to review and sign the contract. The Washington State Department of Commerce (Commerce) must receive the signed contract within 60 calendar days of the date of this letter. Failure to return the contract within this timeline may result in your project being delayed.
After the contracts have been fully executed by Commerce, the scanned original, along with instructions for invoicing and reporting will be emailed to you. If a hard copy is preferred, please indicate so upon return of the signed contract. We encourage you to store all pertinent documents associated with this project and grant offer in a file that is readily accessible to auditors for their periodic review.
A requirement of this program is that you must maintain updated project records as well as ensure current liability insurance documents are sent to Commerce annually.
We look forward to working with you over the course of your successful project. If you have any questions about this contract, please contact us.
Sincerely,
Forrest Watkins Energy Division 360-522-3390 [email protected]
178/256 Resolution No. _____ Exhibit A Page 2 of 28
Capital Agreement with
Public Utility District No. 1 of Snohomish County
through
Electrification of Transportation Grants Program
For HopeWorks Station Community EV Charging
Start date: September 7, 2021
179/256 Resolution No. _____ Exhibit A Page 3 of 28
THIS PAGE INTENTIONALLY LEFT BLANK
180/256 Resolution No. _____ Exhibit A Page 4 of 28
Table of Contents FACE SHEET ...... 1 DECLARATIONS ...... 2 1. INSURANCE (REPLACED SPECIAL TERMS AND CONDITIONS #1.8) ...... 2 2. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.10) ...... 3 3. COPYRIGHT (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.13) ...... 3 4. PUBLICITY (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.30) ...... 4 5. RIGHT OF INSPECTION (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.34) ..... 4 6. SUBCONTRACTING (REPLACES GENERAL TERMS AND CONDITIONS #2.37) ...... 4 7. TREATMENT OF ASSETS (REPLACES GENERAL TERMS SECTION #2.43) ...... 4 SPECIAL TERMS AND CONDITIONS ...... 6 1.1. CONTRACT MANAGEMENT ...... 6 1.2. COMPENSATION ...... 6 1.3. CHANGES TO SCOPE OF WORK...... 6 1.4. MATCH ...... 6 1.5. BILLING PROCEDURES AND PAYMENT ...... 6 1.6. SUBCONTRACTOR DATA COLLECTION ...... 7 1.7. HISTORIC OR CULTURAL ARTIFACTS ...... 7 1.8. INSURANCE ...... 8 1.9. ORDER OF PRECEDENCE ...... 8 GENERAL TERMS AND CONDITIONS ...... 9 2.1. DEFINITIONS ...... 9 2.2. ALLOWABLE COSTS ...... 9 2.3. ALL WRITINGS CONTAINED HEREIN ...... 9 2.4. AMENDMENTS ...... 9 2.5. AMERICANS WITH DISABILITY ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE “ADA” 28 CFR PART 35 ...... 9 2.6. APPROVAL ...... 9 2.7. ASSIGNMENT ...... 9 2.8. ATTORNEY’S FEES ...... 10 2.9. CODE REQUIREMENTS ...... 10 2.10. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION ...... 10 2.11. CONFORMANCE ...... 10 2.12. CONFLICT OF INTEREST ...... 10 2.13. COPYRIGHT ...... 11 2.14. DISALLOWED COSTS ...... 11 2.15. DISPUTES ...... 11 2.16. DUPLICATE PAYMENTS ...... 11 Contract #21-92201-011 i Electrification of Transportation Systems
181/256 Resolution No. _____ Exhibit A Page 5 of 28
2.17. GOVERNING LAW AND VENUE ...... 12 2.18. INDEMNIFICATION ...... 12 2.19. INDEPENDENT CAPACITY OF THE GRANTEE ...... 12 2.20. INDUSTRIAL INSURANCE COVERAGE ...... 12 2.21. LAWS ...... 12 2.22. LICENSING, ACCREDIDATION, AND REGISTRATION ...... 12 2.23. LIMITATION OF AUTHORITY ...... 12 2.24. LOCAL PUBLIC TRANSPORTATION COLLABORATION ...... 12 2.25. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS ...... 13 2.26. PAY EQUITY ...... 13 2.27. POLITICAL ACTIVITIES ...... 13 2.28. PREVAILING WAGE LAW ...... 13 2.29. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISION ...... 13 2.30. PUBLICITY ...... 13 2.31. RECAPTURE ...... 14 2.32. RECORDS MAINTENANCE ...... 14 2.33. REGISTRATION WITH DEPARTMENT OF REVENUE ...... 14 2.34. RIGHT OF INSPECTION ...... 14 2.35. SAVINGS ...... 14 2.36. SEVERABILITY ...... 14 2.37. SUBCONTRACTING ...... 14 2.38. SURVIVAL ...... 15 2.39. TAXES ...... 15 2.40. TERMINATION FOR CAUSE ...... 15 2.41. TERMINATION FOR CONVENIENCE ...... 15 2.42. TERMINATION PROCEDURES ...... 15 2.43. TREATMENT OF ASSETS ...... 16 2.44. WAIVER ...... 16 ATTACHMENT A – SCOPE OF WORK ...... 17 ATTACHMENT B - BUDGET ...... 19 ATTACHMENT C – REPORTING ...... 21 ATTACHMENT D – BUDGET PROVISO LANGUAGE ...... 1 ATTACHMENT E – SITE LIST ...... 2
Contract #21-92201-011 ii Electrification of Transportation Systems
182/256 Resolution No. _____ Exhibit A Page 6 of 28
FACE SHEET Contract Number: #21-92201-011 Washington State Department of Commerce Energy Division – Electrification of Transportation Systems Program
1. Contractor 2. Contractor Doing Business As (optional) Public Utility District No. 1 of Snohomish County N/A 2320 California St Everett, WA 98201 3. Contractor Representative 4. Commerce Representative Suzy Oversvee Forrest Watkins PO Box 42525 Senior Customer and Energy Services Program 360-522-3390 1011 Plum St SE Manager [email protected] Olympia, Washington 425-783-8291 98504-2525 [email protected] 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $135,582 9/7/2021 12/31/2023(provided funds are re- Federal: ☐ State: ☒ appropriated into the next biennium) Other: ☐N/A: ☐ 9. Federal Funds (as applicable) 10. Federal Agency 11. CFDA Number: NA NA NA 12. Tax ID # 13. SWV # 14. UBI # 15. DUNS # 91-6001034 SWV0027556-00 313005741 41334368 16. Contract Purpose Install one Level 2 and one DC fast charger station at a newly-constructed affordable multi-family housing and commercial building serving the formerly homeless in Everett. COMMERCE, defined as the Department of Commerce and Contractor acknowledge and accept the terms of this Contract and attachments and have executed this Contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract are governed by this Contract and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment “A” – Scope of Work, Attachment “B” – Budget, Attachment “C” – Reporting, Attachment “D” - Budget Proviso Language, and Attachment “E” – Site List.
FOR CONTRACTOR FOR COMMERCE
NOT AUTHORIZED FOR SIGNATURE
Pam Baley Michael Furze, Assistant Director, Energy Division Assistant General Manager Customer and Energy Services Date
Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL June 15, 2018 Sandra Adix, Assistant Attorney General SIGNATURE ON FILE
Contract #21-92201-011 1 Electrification of Transportation Systems 183/256 Resolution No. _____ Exhibit A Page 7 of 28
DECLARATIONS
The Washington State Department of Commerce (Commerce) has been appropriated funds under Section 1013 of the 2018 Capital Budget (Substitute Senate Bill 6090) (Chapter 2, Laws of 2018) to provide grants to demonstrate new approaches to the electrification of transportation systems.
CLIENT INFORMATION Legal Name: Public Utility District No. 1 of Snohomish County Contract Number: #21-92201-011 Award Year: 2020 State Wide Vendor Number: SWV0027556-00
PROJECT INFORMATION
Number of Sites 1 Project Title: HopeWorks Station Community EV Charging Project Address: 3315 Broadway Project City: Everett Project State: Washington Project Zip Code: 98201
GRANT INFORMATION
Grant Amount: $135,582 Non-State Match (1:10) $13,558 Type of Match Accepted: Cash Earliest Date for Reimbursement: 9/7/2021 Time of Performance: 9/7/2021-12/31/2023
PROGRAM SPECIFIC TERMS AND CONDITIONS GOVERNING THIS GRANT
As identified herein, notwithstanding General Terms and Conditions Sections, the following Program Specific Terms and Conditions take precedence over any similarly referenced Special or General Terms and Conditions:
1. INSURANCE (REPLACED SPECIAL TERMS AND CONDITIONS #1.8) The Grantee shall provide insurance coverage as set out in this section. The intent of the required insurance is to protect the State should there be any claims, suits, actions, costs, damages or expenses arising from any loss, or negligent or intentional act or omission of the Grantee or Subcontractor, or agents of either, while performing under the terms of this Contract. The insurance required shall be issued by an insurance company authorized to do business within the state of Washington. Except for Professional Liability or Errors and Omissions Insurance, the insurance shall name the state of Washington, its agents, officers, and employees as additional insureds under the insurance policy. All policies shall be primary to any other valid and collectable insurance. The Grantee shall instruct the insurers to give COMMERCE thirty (30) calendar days advance notice of any insurance cancellation, non-renewal or modification. The Grantee shall submit to COMMERCE within fifteen (15) calendar days of a written request by COMMERCE, a certificate of insurance which outlines the coverage and limits defined in this insurance section. During the term of the Contract, the Grantee shall submit renewal certificates not less than thirty (30) calendar days prior to expiration of each policy required under this section. The Grantee shall provide insurance coverage that shall be maintained in full force and effect during the term of this Contract, as follows: Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect against legal liability arising out of
Contract #21-92201-011 2 Electrification of Transportation Systems 184/256 Resolution No. _____ Exhibit A Page 8 of 28 Contract activity but no less than $1,000,000 per occurrence. Additionally, the Grantee is responsible for ensuring that any Subcontractors provide adequate insurance coverage for the activities arising out of subcontracts. Local Government Contractors that participate in a self-Insurance program. Self-Insured/Liability Pool or Self-Insured Risk Management Program – With prior approval from Commerce, the contractor may provide the coverage above under a self-insured/liability pool or self-insured risk management program. In order to obtain permission from Commerce, the contractor shall provide: (1) a description of its self- insurance program, and (2) a certificate and/or letter of coverage that outlines coverage limits and deductibles. All self-insured risk management programs or self-insured/liability pool financial reports must comply with Generally Accepted Accounting Principles (GAAP) and adhere to accounting standards promulgated by: 1) Governmental Accounting Standards Board (GASB), 2) Financial Accounting Standards Board (FASB), and 3) the Washington State Auditor’s annual instructions for financial reporting. Contractors participating in joint risk pools shall maintain sufficient documentation to support the aggregate claim liability information reported on the balance sheet. The state of Washington, its agents, and employees need not be named as additional insured under a self-insured property/liability pool, if the pool is prohibited from naming third parties as additional insured. Contractor shall provide annually to Commerce a summary of coverages and a letter of self-insurance, evidencing continued coverage under contractor’s self-insured/liability pool or self-insured risk management program. Such annual summary of coverage and letter of self-insurance will be provided on the anniversary of the start date of this agreement. 2. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.10) A. “Confidential information” as used in this section includes: 1. All material provided to the contractor by Commerce that is designated as “confidential” by Commerce; 2. All material produced by the contractor or any of its subcontractors that is Work Product performed under this contract or that is designated as “confidential” by contractor; and 3. All personal information in the possession of the contractor that may not be disclosed under state or federal law. “Personal information” includes but is not limited to information related to a person’s name, health, finances, education, business, use of government services, addresses, telephone numbers, social security number, driver’s license number and other identifying numbers, and “Protected Health Information” under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). B. The parties shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of confidential information. The parties shall use confidential information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any confidential information to any third party except (1) with the prior written consent of the party claiming confidentiality or (2) as may be required by law, except that confidential information may be disclosed to subcontractors and other agents of the contractor on a need-to-know basis. The parties shall take all necessary steps to assure that confidential information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of confidential information or violation of any state or federal laws related thereto. Upon request, the contractor shall provide Commerce with its policies and procedures on confidentiality. Commerce may require changes to such policies and procedures as they apply to this Contract whenever Commerce reasonably determines that changes are necessary to prevent unauthorized disclosures. The contractor shall make the changes within the time period specified by Commerce. Upon request, the contractor shall immediately return to Commerce any confidential information that Commerce reasonably determines has not been adequately protected by the contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. Each party shall notify the other party within five (5) working days of any unauthorized use or disclosure of any confidential information of the other party, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. For the purposes of this provision, disclosures required by law shall not be deemed to be unauthorized disclosures. 3. COPYRIGHT (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.13) Provided that the deliverables required under the scope of work are produced in substantial compliance with the project timeline and milestones, Commerce disclaims any ownership interest in all other materials produced under this contract, and “work product” including, without limitation, document, data, studies, surveys, drawings, maps, photographs and any objects or source code for any software developed pursuant to or in connection with this contract, as well as any copyrights, patents, trade secrets, trademarks or other intellectual property developed for or
Contract #21-92201-011 3 Electrification of Transportation Systems 185/256 Resolution No. _____ Exhibit A Page 9 of 28 in connection with this contract, shall be exclusively owned by and be the exclusive property of contractor and/or its subcontractors (as determined between contractor and its subcontractors). Notwithstanding the foregoing, Commerce shall have a nonexclusive, royalty-free, irrevocable license and right to translate, reproduce, sublicense on the terms set forth herein, prepare derivative works, publicly perform, and publicly display the project reports (as defined below). “Project reports” mean the project implementation reports and other information required to be submitted by contractor to Commerce under the scope of work herein. Project reports will not contain confidential information or work product. 4. PUBLICITY (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.30) The Grantee will make reasonable efforts to notify Commerce of potential publicity, including but not limited to media coverage, site signage, and public events. The Grantee agrees to include references to Commerce or the Electrification of Transportation Grants Program as requested and approved by Commerce. The Grantee agrees to include Commerce or the Electrification of Transportation Grants program as a project funder. The Grantee agrees to notify and invite Commerce to any public events relating to this project, including but not limited to ground breaking ceremonies, ribbon cuttings, and public tours. Grantee will allow Commerce to publicly share information on the project that is included in the application and contract. All other information shared will be coordinated with the Grantee, unless related to PUBLIC RECORDS ACT. Unless addressed above, the Grantee agrees not to publish or use any advertising or publicity materials in which the state of Washington or COMMERCE’s name is mentioned, or language used from which the connection with the state of Washington’s or COMMERCE’s name may reasonably be inferred or implied, without the prior written consent of COMMERCE. 5. RIGHT OF INSPECTION (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.34) At no additional cost all records relating to the Grantee’s performance under this Contract shall be subject at all reasonable times to inspection, review, and audit by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, in order to monitor and evaluate performance, compliance, and quality assurance under this Contract. The Grantee shall provide access to its facilities for this purpose. At no additional cost the capital asset(s) shall be subject to inspection by Commerce for the duration of the Time of Performance and the five (5) year minimum useful life. 6. SUBCONTRACTING (REPLACES GENERAL TERMS AND CONDITIONS #2.37) The Grantee may only subcontract work contemplated under this Contract if it provides written notification to COMMERCE of any subcontractors who will be performing work under this Grant Agreement. The written notice must provide the names and address of the subcontractor with a brief description of which tasks within the Grantee Scope of Work (Attachment A) that will be undertaken by the subcontractor(s). The Grantee shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Grantee to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Grantee from subcontracting with a particular person or entity; or (c) require the Grantee to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Grantee is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Grantee shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Grantee to COMMERCE for any breach in the performance of the Grantee’s duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor’s performance of the subcontract. 7. TREATMENT OF ASSETS (REPLACES GENERAL TERMS SECTION #2.43) The parties do not anticipate that COMMERCE will furnish property (other than the funds granted herein) to Grantee for use in Grantee’s performance under this Contract; provided, however, that title to any other property that may be so furnished by COMMERCE shall remain in COMMERCE. COMMERCE claims no ownership for the materials, goods, or services purchased by the Grantee for the completion of this Contract, regardless of reimbursement status under this contract. A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract. B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Grantee or which results from the failure on the part of the Grantee to maintain and administer that property in accordance with sound management practices.
Contract #21-92201-011 4 Electrification of Transportation Systems 186/256 Resolution No. _____ Exhibit A Page 10 of 28 C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract E. If the capital asset(s) is or will be owned by an entity or entities other than the Grantee during the Time of Performance and/or the five (5) year minimum useful life of the capital asset, the Grantee must establish and maintain, for the Time of Performance and the five (5) year minimum useful life, a lease or use agreement with any such entity(ies) that guarantees the Grantee control of the capital asset(s) & the right to ensure it is used for the grant purpose. The Contractor shall submit to COMMERCE a copy of the required lease or use agreement within fifteen (15) calendar days of the start of ownership by the entity or entities other than the Grantee OR any modification of said agreement. F. If the property(ies) where the capital asset(s) is installed is owned by an entity or entities other than the Grantee during the Time of Performance and/or the five (5) year minimum useful life of the EVSE, the Grantee must establish and maintain, for the Time of Performance and the five (5) year minimum useful life, a lease or use agreement with any such entity(ies) that guarantees the Grantee control of the capital asset & the right to ensure it is used for the grant purpose. The Contractor shall submit to COMMERCE a copy of the required lease or use agreement within fifteen (15) calendar days of the installation of the equipment OR any modification of said agreement. G. The Grantee shall ensure that the capital asset(s) is used for the grant purpose for the Time of Performance and the five (5) year minimum useful life.
All reference to the Grantee under this clause shall also include Grantee’s employees, agents or subcontractors.
Contract #21-92201-011 5 Electrification of Transportation Systems 187/256 Resolution No. _____ Exhibit A Page 11 of 28
SPECIAL TERMS AND CONDITIONS CAPITAL STATE FUNDS
1.1. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Grantee and their contact information are identified on the Face Sheet of this Contract. The Grantee and COMMERCE will notify the other party in writing of any of the contact information changes at any time.
1.2. COMPENSATION COMMERCE shall pay an amount not to exceed the amount shown as grant amount on the Contract Face Sheet for the performance of all things necessary for or incidental to the performance of work as set forth in the Scope of Work.
1.3. CHANGES TO SCOPE OF WORK All changes to the scope of work must be approved by COMMERCE prior to construction. In the event that a change to the Scope of Work occurs that would have changed the outcome of the application, COMMERCE reserves the right to reevaluate the project based on the original criteria outlined in the Notice of Funding Opportunity. Revisions that fail to meet the same criteria as the original application may lose grant funds, in part or in whole. If the revised project is no longer eligible for funding, the Grantee agrees to repay grant funds as requested by COMMERCE.
1.4. MATCH If the Grantee fails to provide the agreed to match, including resulting from a change in project costs to the Grantee, COMMERCE reserves the right to reduce the award amount to maintain the agreed to match requirements.
1.5. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Grantee upon acceptance of the applicable deliverable and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more than once per month. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and amount of funds requested. The invoice shall include the Grant Number referenced on the Contract Face Sheet. The Grantee is required to maintain documentation to support invoiced costs and cost share obligations. The Grantee shall make these documents available to COMMERCE if requested. COMMERCE will pay Grantee the amounts set forth in Attachment B upon full completion of each Milestone. Upon full completion of each Milestone, Grantee will provide an invoice and any required supporting documentation to the Representative of COMMERCE. Except as may be agreed by COMMERCE in its discretion, COMMERCE shall only be obligated to make payments upon demonstration of completion of all Deliverables within a given Milestone. However, it is acknowledged that in the event that Deliverables of a Milestone is delayed due to circumstances outside Grantee’s control, COMMERCE may, in its sole discretion, reasonably negotiate with Grantee regarding paying for the Milestone Deliverables that are completed. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the account designated by the Grantee, as associated with the State Wide Vendor Number.
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COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Duplication of Billed Costs The Grantee shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors.
1.6. SUBCONTRACTOR DATA COLLECTION Grantee will submit reports, in a form and format to be provided by COMMERCE and at intervals as agreed by the parties, regarding work under this Grant performed by subcontractors and the portion of Grant funds expended for work performed by subcontractors, including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business subcontractors. “Subcontractors” shall mean subcontractors of any tier.
1.7. HISTORIC OR CULTURAL ARTIFACTS Prior to approval and disbursement of any funds awarded under this Contract, Grantee shall complete the requirements of Governor’s Executive Order 21-02, where applicable, or Grantee shall complete a review under Section 106 of the National Historic Preservation Act, if applicable. Grantee agrees that the Grantee is legally and financially responsible for compliance with all laws, regulations, and agreements related to the preservation of historical or cultural resources and agrees to hold harmless COMMERCE and the state of Washington in relation to any claim related to such historical or cultural resources discovered, disturbed, or damaged as a result of the project funded by this Contract. In addition to the requirements set forth in this Contract, Grantee shall, in accordance with Governor’s Executive Order 21-02, coordinate with COMMERCE and the Washington State Department of Archaeology and Historic Preservation (“DAHP”), including any recommended consultation with any affected tribe(s), during Project design and prior to construction to determine the existence of any tribal cultural resources affected by Project. Grantee agrees to avoid, minimize, or mitigate impacts to the cultural resource as a continuing prerequisite to receipt of funds under this Contract. The Grantee agrees that, unless the Grantee is proceeding under an approved historical and cultural monitoring plan or other memorandum of agreement, if historical or cultural artifacts are discovered during construction, the Grantee shall immediately stop construction and notify the local historical preservation officer and the state's historical preservation officer at DAHP, and the COMMERCE Representative identified on the Face Sheet. If human remains are uncovered, the Grantee shall report the presence and location of the remains to the coroner and local enforcement immediately, then contact DAHP and the concerned tribe's cultural staff or committee. The Grantee shall require this provision to be contained in all subcontracts for work or services related to the Scope of Work attached hereto. In addition to the requirements set forth in this Contract, Grantee agrees to comply with RCW 27.44 regarding Indian Graves and Records; RCW 27.53 regarding Archaeological Sites and Resources; RCW 68.60 regarding Abandoned and Historic Cemeteries and Historic Graves; and WAC 25-48 regarding Archaeological Excavation and Removal Permits. Completion of the requirements of Section 106 of the National Historic Preservation Act shall substitute for completion of Governor’s Executive Order 21-02. In the event that the Grantee finds it necessary to amend the Scope of Work the Grantee may be required to re- comply with Governor's Executive Order 21-02 or Section 106 of the National Historic Preservation Act.
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1.8. INSURANCE This section is superseded by Program Specific Terms and Conditions #1. The Grantee shall provide insurance coverage as set out in this section. The intent of the required insurance is to protect the State should there be any claims, suits, actions, costs, damages or expenses arising from any loss, or negligent or intentional act or omission of the Grantee or Subcontractor, or agents of either, while performing under the terms of this Contract. The insurance required shall be issued by an insurance company authorized to do business within the state of Washington. Except for Professional Liability or Errors and Omissions Insurance, the insurance shall name the state of Washington, its agents, officers, and employees as additional insureds under the insurance policy. All policies shall be primary to any other valid and collectable insurance. The Grantee shall instruct the insurers to give COMMERCE thirty (30) calendar days advance notice of any insurance cancellation, non-renewal or modification. The Grantee shall submit to COMMERCE within fifteen (15) calendar days of a written request by COMMERCE, a certificate of insurance which outlines the coverage and limits defined in this insurance section. During the term of the Contract, the Grantee shall submit renewal certificates not less than thirty (30) calendar days prior to expiration of each policy required under this section. The Grantee shall provide insurance coverage that shall be maintained in full force and effect during the term of this Contract, as follows: Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect against legal liability arising out of Contract activity but no less than $1,000,000 per occurrence. Additionally, the Grantee is responsible for ensuring that any Subcontractors provide adequate insurance coverage for the activities arising out of subcontracts.
1.9. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Current Washington State Capital Budget Proviso language (See Attachment D) • Program Specific Terms and Conditions • Special Terms and Conditions • General Terms and Conditions • Attachment A – Scope of Work • Attachment B – Budget • Attachment C – Reporting • Attachment D – Budget Proviso Language • Attachment E – Site List
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2.1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to act on the Director’s behalf. B. “COMMERCE” shall mean the Department of Commerce. C. “Contract” or “Agreement” means the entire written agreement between COMMERCE and the Grantee, including any Exhibits, documents, or materials incorporated by reference. E-mail or Facsimile transmission of a signed copy of this Contract shall be the same as delivery of an original. D. “Grantee” or “Contractor” shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Grantee. E. “Personal Information” shall mean information identifiable to any person, including, but not limited to, information that relates to a person’s name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. F. “State” shall mean the state of Washington. G. “Subcontractor” shall mean one not in the employment of the Grantee, who is performing all or part of those services under this Contract under a separate contract with the Grantee. The terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2.2. ALLOWABLE COSTS Costs allowable under this Contract are actual expenditures according to an approved budget up to the maximum amount stated on the Contract Award or Amendment Face Sheet.
2.3. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto.
2.4. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties.
2.5. AMERICANS WITH DISABILITY ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE “ADA” 28 CFR PART 35 The Grantee must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications.
2.6. APPROVAL This Contract shall be subject to the written approval of COMMERCE’s Authorized Representative and shall not be binding until so approved. The Contract may be altered, amended, or waived only by a written amendment executed by both parties.
2.7. ASSIGNMENT
Neither this Contract, nor any claim arising under this Contract, shall be transferred or assigned by the Grantee without prior written consent of COMMERCE.
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2.8. ATTORNEY’S FEES Unless expressly permitted under another provision of the Contract, in the event of litigation or other action brought to enforce Contract terms, each party agrees to bear its own attorney’s fees and costs.
2.9. CODE REQUIREMENTS All construction and rehabilitation projects must satisfy the requirements of applicable local, state, and federal building, mechanical, plumbing, fire, energy and barrier-free codes. Compliance with the Americans with Disabilities Act of 1990 28 C.F.R. Part 35 will be required, as specified by the local building Department.
2.10. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION This section is superseded by Program Specific Terms and Conditions #2. A. “Confidential Information” as used in this section includes: 1. All material provided to the Grantee by COMMERCE that is designated as “confidential” by COMMERCE; 2. All material produced by the Grantee that is designated as “confidential” by COMMERCE; and 3. All personal information in the possession of the Grantee that may not be disclosed under state or federal law. “Personal information” includes but is not limited to information related to a person’s name, health, finances, education, business, use of government services, addresses, telephone numbers, social security number, driver’s license number and other identifying numbers, and “Protected Health Information” under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Grantee shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Grantee shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Grantee shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Grantee shall make the changes within the time period specified by COMMERCE. Upon request, the Grantee shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Grantee against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure.
2.11. CONFORMANCE If any provision of this Contract violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law.
2.12. CONFLICT OF INTEREST Notwithstanding any determination by the Executive Ethics Board or other tribunal, the COMMERCE may, in its sole discretion, by written notice to the Grantee terminate this Contract if it is found after due notice and examination by COMMERCE that there is a violation of the Ethics in Public Service Act, Chapters 42.52 RCW and 42.23 RCW; or any similar statute involving the Grantee in the procurement of, or performance under this Contract. Specific restrictions apply to contracting with current or former state employees pursuant to chapter 42.52 of the Revised Code of Washington. The Grantee and their subcontractor(s) must identify any person employed in any capacity by the state of Washington that worked on the Electrification of Transportation Systems Grants Program including but not limited to formulating or drafting the legislation, participating in grant procurement planning and execution, awarding grants, and monitoring grants, during the 24 month period preceding the start date of this Contract. Identify the individual by name, the agency previously or currently employed by, job title or position held, and separation date. If it is determined by COMMERCE that a conflict of interest exists, the Grantee may be disqualified from further consideration for the award of a grant. In the event this Contract is terminated as provided above, COMMERCE shall be entitled to pursue the same remedies against the Grantee as it could pursue in the event of a breach of the Contract by the Grantee. The rights and remedies
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of COMMERCE provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which COMMERCE makes any determination under this clause shall be an issue and may be reviewed as provided in the “Disputes” clause of this Contract.
2.13. COPYRIGHT This section is superseded by Program Specific Terms and Conditions #3. Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered “works for hire” under the U.S. Copyright laws, the Grantee hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. “Materials” means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Grantee hereby grants to COMMERCE a nonexclusive, royalty-free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and represents that the Grantee has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Grantee shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Grantee with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Grantee.
2.14. DISALLOWED COSTS The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors.
2.15. DISPUTES Except as otherwise provided in this Contract, when a dispute arises between the parties and it cannot be resolved by direct negotiation, either party may request a dispute hearing with the Director of COMMERCE, who may designate a neutral person to decide the dispute. The request for a dispute hearing must: • be in writing; • state the disputed issues; • state the relative positions of the parties; • state the Grantee's name, address, and Contract number; and • be mailed to the Director and the other party’s (respondent’s) Contract Representative within three (3) working days after the parties agree that they cannot resolve the dispute. The respondent shall send a written answer to the requestor’s statement to both the Director or the Director’s designee and the requestor within five (5) working days. The Director or designee shall review the written statements and reply in writing to both parties within ten (10) working days. The Director or designee may extend this period if necessary by notifying the parties. The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal. Nothing in this Contract shall be construed to limit the parties’ choice of a mutually acceptable alternate dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above.
2.16. DUPLICATE PAYMENTS
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The Grantee certifies that work to be performed under this Contract does not duplicate any work to be charged against any other contract, subcontract, or other source.
2.17. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
2.18. INDEMNIFICATION To the fullest extent permitted by law, the Grantee shall indemnify, defend, and hold harmless the state of Washington, COMMERCE, agencies of the state and all officials, agents and employees of the state, for, from and against all claims for injuries or death arising out of or resulting from the performance of the Contract. “Claim” as used in this Contract, means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney’s fees, attributable for bodily injury, sickness, disease, or death, or injury to or the destruction of tangible property including loss of use resulting therefrom. The Grantee’s obligation to indemnify, defend, and hold harmless includes any claim by Grantee’s agents, employees, representatives, or any subcontractor or its employees. The Grantee expressly agrees to indemnify, defend, and hold harmless the State for any claim arising out of or incident to the Grantee’s or any subcontractor’s performance or failure to perform the Contract. Grantee’s obligation to indemnify, defend, and hold harmless the State shall not be eliminated or reduced by any actual or alleged concurrent negligence of State or its agents, agencies, employees and officials. The Grantee waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold harmless the state and its agencies, officers, agents or employees.
2.19. INDEPENDENT CAPACITY OF THE GRANTEE The parties intend that an independent Grantee relationship will be created by this Contract. The Grantee and its employees or agents performing under this Contract are not employees or agents of the state of Washington or COMMERCE. The Grantee will not hold itself out as or claim to be an officer or employee of COMMERCE or of the state of Washington by reason hereof, nor will the Grantee make any claim of right, privilege or benefit which would accrue to such officer or employee under law. Conduct and control of the work will be solely with the Grantee.
2.20. INDUSTRIAL INSURANCE COVERAGE The Grantee shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the Grantee fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees as may be required by law, COMMERCE may collect from the Grantee the full amount payable to the Industrial Insurance Accident Fund. COMMERCE may deduct the amount owed by the Grantee to the accident fund from the amount payable to the Grantee by COMMERCE under this Contract, and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This provision does not waive any of L&I’s rights to collect from the Grantee.
2.21. LAWS The Grantee shall comply with all applicable laws, ordinances, codes, regulations and policies of local, state, and federal governments, as now or hereafter amended.
2.22. LICENSING, ACCREDIDATION, AND REGISTRATION The Grantee shall comply with all applicable local, state, and federal licensing, accreditation, and registration requirements or standards necessary for the performance of this Contract.
2.23. LIMITATION OF AUTHORITY Only the Authorized Representative or Authorized Representative’s designee by writing (designation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Contract.
2.24. LOCAL PUBLIC TRANSPORTATION COLLABORATION Where applicable, Grantee shall participate in local public transportation forums and implement strategies designed to ensure access to services.
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2.25. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS During the performance of this Contract, the Grantee shall comply with all federal, state, and local nondiscrimination laws, regulations and policies. In the event of the Grantee’s non-compliance or refusal to comply with any nondiscrimination law, regulation or policy, this Contract may be rescinded, canceled or terminated in whole or in part, and the Grantee may be declared ineligible for further contracts with COMMERCE. The Grantee shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the “Disputes” procedure set forth herein.
The funds provided under this contract may not be used to fund religious worship, exercise, or instruction. No person shall be required to participate in any religious worship, exercise, or instruction in order to have access to the facilities funded by this grant.
2.26. PAY EQUITY The Grantee agrees to ensure that “similarly employed” individuals in its workforce are compensated as equals, consistent with the following: a. Employees are “similarly employed” if the individuals work for the same employer, the performance of the job requires comparable skill, effort, and responsibility, and the jobs are performed under similar working conditions. Job titles alone are not determinative of whether employees are similarly employed; b. Grantee may allow differentials in compensation for its workers if the differentials are based in good faith and on any of the following: (i) A seniority system; a merit system; a system that measures earnings by quantity or quality of production; a bona fide job-related factor or factors; or a bona fide regional difference in compensation levels. (ii) A bona fide job-related factor or factors may include, but not be limited to, education, training, or experience that is: Consistent with business necessity; not based on or derived from a gender-based differential; and accounts for the entire differential. (iii) A bona fide regional difference in compensation level must be: Consistent with business necessity; not based on or derived from a gender-based differential; and account for the entire differential. This Contract may be terminated by the Department, if the Department or the Department of Enterprise services determines that the Grantee is not in compliance with this provision.
2.27. POLITICAL ACTIVITIES Political activity of Grantee employees and officers are limited by the State Campaign Finances and Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508. No funds may be used for working for or against ballot measures or for or against the candidacy of any person for public office.
2.28. PREVAILING WAGE LAW The Grantee certifies that all contractors and subcontractors performing work on the Project shall comply with state Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable to the Project funded by this Contract, including but not limited to the filing of the “Statement of Intent to Pay Prevailing Wages” and “Affidavit of Wages Paid” as required by RCW 39.12.040. The Grantee shall maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and shall make such records available for COMMERCE’s review upon request.
2.29. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISION The funds provided under this Contract shall not be used in payment of any bonus or commission for the purpose of obtaining approval of the application for such funds or any other approval or concurrence under this Contract provided, however, that reasonable fees or bona fide technical consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as project costs.
2.30. PUBLICITY This section is superseded by Program Specific Terms and Conditions #4.
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The Grantee agrees not to publish or use any advertising or publicity materials in which the state of Washington or COMMERCE’s name is mentioned, or language used from which the connection with the state of Washington’s or COMMERCE’s name may reasonably be inferred or implied, without the prior written consent of COMMERCE.
2.31. RECAPTURE In the event that the Grantee fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Grantee of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract.
2.32. RECORDS MAINTENANCE The Grantee shall maintain books, records, documents, data and other evidence relating to this Contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. Grantee shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
2.33. REGISTRATION WITH DEPARTMENT OF REVENUE If required by law, the Grantee shall complete registration with the Washington State Department of Revenue.
2.34. RIGHT OF INSPECTION This section is superseded by Program Specific Terms and Conditions #5. At no additional cost all records relating to the Grantee’s performance under this Contract shall be subject at all reasonable times to inspection, review, and audit by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, in order to monitor and evaluate performance, compliance, and quality assurance under this Contract. The Grantee shall provide access to its facilities for this purpose.
2.35. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten business day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions.
2.36. SEVERABILITY The provisions of this Contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Contract.
2.37. SUBCONTRACTING This section is superseded by Program Specific Terms and Conditions #6. The Grantee may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Grantee shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Grantee to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Grantee from subcontracting with a particular person or entity; or (c) require the Grantee to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Grantee is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Grantee shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract.
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In no event shall the existence of a subcontract operate to release or reduce the liability of the Grantee to COMMERCE for any breach in the performance of the Grantee’s duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor’s performance of the subcontract.
2.38. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive.
2.39. TAXES All payments accrued on account of payroll taxes, unemployment contributions, the Grantee’s income or gross receipts, any other taxes, insurance or expenses for the Grantee or its staff shall be the sole responsibility of the Grantee.
2.40. TERMINATION FOR CAUSE In the event COMMERCE determines the Grantee has failed to comply with the conditions of this Contract in a timely manner, COMMERCE has the right to suspend or terminate this Contract. Before suspending or terminating the Contract, COMMERCE shall notify the Grantee in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the Contract may be terminated or suspended. In the event of termination or suspension, the Grantee shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original Contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the Contract, withhold further payments, or prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Grantee or a decision by COMMERCE to terminate the Contract. A termination shall be deemed a “Termination for Convenience” if it is determined that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this Contract are not exclusive and are, in addition to any other rights and remedies, provided by law.
2.41. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination.
2.42. TERMINATION PROCEDURES Upon termination of this Contract, COMMERCE, in addition to any other rights provided in this Contract, may require the Grantee to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this Contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Grantee the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Grantee and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this Contract. COMMERCE may withhold from any amounts due the Grantee such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Grantee shall: 1. Stop work under the Contract on the date, and to the extent specified, in the notice;
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2. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Contract that is not terminated; 3. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Grantee under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; 4. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; 5. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the Contract had been completed, would have been required to be furnished to COMMERCE; 6. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and 7. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this Contract, which is in the possession of the Grantee and in which COMMERCE has or may acquire an interest.
2.43. TREATMENT OF ASSETS This section is superseded by Program Specific Terms and Conditions #7. Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct item of cost under this Contract, shall pass to and vest in COMMERCE upon delivery of such property by the Grantee. Title to other property, the cost of which is reimbursable to the Grantee under this Contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this Contract, or (ii) commencement of use of such property in the performance of this Contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this Contract. B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Grantee or which results from the failure on the part of the Grantee to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this Contract All reference to the Grantee under this clause shall also include Grantee’s employees, agents or Subcontractors.
2.44. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE.
Contract #21-92201-011 16 Electrification of Transportation Systems 198/256 Resolution No. _____ Exhibit A Page 22 of 28
ATTACHMENT A – SCOPE OF WORK Purpose: Snohomish Public Utility District (PUD) will partner with HopeWorks Social Enterprises (HopeWorks) to install two dual- port charging stations at HopeWorks Station, a newly constructed affordable multi-family housing and commercial building serving the formerly homeless in Everett. One level two and one DC fast charger will be installed to complement an existing level two charger that was originally installed with the building. This project supports strategic objectives in the PUD’s Electric Vehicle Strategy and builds on the sustainability and social justice vision set in place with the HopeWorks Station development. The primary goals for this project are: 1) Successfully install one level 2 dual-port charger and one DC fast charger at HopeWorks Station, to be in service for a minimum of five years and utilized by HopeWorks residents, visitors, staff, and the general public upon installation; 2) Provide a fast-charging option in north Everett in close proximity to I-5; and 3) Evaluate and implement load management strategies compatible with HopeWorks charging needs to optimize the electric grid for this and related EV charging technologies.
Our project approach is to: 1) provide funding and technical supportto build out the charging stations at HopeWorks Station II and 2) Evaluate charging data to determine load management feasibility and implement load management strategies as feasible to inform how we support future multi-family, commercial and affordable housing charging applications. The PUD will provide overall project oversight and coordination including procurement and installation of the equipment and have full access to the equipment for the first 5 years to evaluate load management and grid optimization strategies. HopeWorks will own, operate and maintain the equipment. We plan to install the chargers in 2022, and start to collect load management in late 2022.
In addition to the elements above, the project workplan includes the following community engagement and education elements: • The primary audience is residents, staff and customers at the HopeWorks Station multipurpose complex. Outreach efforts will include tailored presentations for groups and individuals residing in the building. Onsite service staff supporting the training programs in the building will develop materials and education programs to encourage resident participation. • As a workforce development center, HopeWorks Station assists its residents and other low-income, vulnerable residents from 22 additional housing sites owned and operated by Housing Hope. Our goal is to help residents visualize and plan for positioning themselves to acquire skills that lead to career development pathways. As “income progression” goals are achieved, opportunities to benefit from car-sharing and ownership of electric vehicles has the potential to increase. • It is expected that the culture of environmental sustainability will propel increased utilization of charging stations. • The secondary audience is customers of the HopeWorks Station. Outreach materials and tools will be designed to inform and educate all individuals entering the building for meals, events, and training sessions. The availability of onsite charging stations will be featured as an attractive amenity for current owners of electric vehicles as well as prospective purchasers.
Load management tools and strategies that will be explored for this project include: • Demand response events to manage/curtail charging during PUD system peaks. • Testing scheduled charging to move/reduce demand during PUD peak times.
Examples of metrics the PUD may monitor include: • KW of demand by charging units during peak periods w/o demand management; • Added costs of demand used for charging during peak periods; • Impact of shifting charging demand outside of peak periods for both kW quantity and cost; and • Coordination/exploration by PUD/HopeWorks of operational challenges to do load shifting.
Metrics developed in this demonstration project will be extremely useful to the PUD in its focus on optimizing transportation electrification with capability to manage the grid for both the PUD’s and its customers' benefit.
Major Components Quantity Description Site(s) Affected 1 Level 2 dual-port EV charger HopeWorks Station II 1 DC Fast Charger HopeWorks Station II
Contract #21-92201-011 17 Electrification of Transportation Systems 199/256 Resolution No. _____ Exhibit A Page 23 of 28
Description of Miscellaneous Major Cost Items Primary costs for this project include procurement and installation of one DC Fast Charger and one Level 2 Charger.
Project Siting The site includes two locations at the same address. One is the Broadway Ave street-level parking and the other site is in the parking garage below it. Design and wiring has been completed to install future level 2 charging stations in the parking garage. A potential risk or barrier being investigated is upgrading the wiring to locate the DC Fast Charger on the Broadway level parking for better public access.
Contract #21-92201-011 18 Electrification of Transportation Systems 200/256 Resolution No. _____ Exhibit A Page 24 of 28
ATTACHMENT B - BUDGET
$ $ Amount Percent of Milestone Milestone and Task Description Key Deliverable(s) Activity Period Applicant of CEF CEF Grant Match Grant A Project Development and Confirmation Contract Agreement with HopeWorks Executed Agreement Q3 '21 0.0% $0 Project Plan Overview document Q4 '21 0.7% $1,000 Procurement Plan Report document Q4 '21 2.2% $3,000 Project Schedule Gantt chart Q4 '21 0.7% $1,000 Load Management Plan Report document Q4 '21 2.2% $3,000 Activity A Subtotal 5.9% $2,500 $8,000 B Engineering Design Electrical design Electrical drawings Q4 '21 0.7% $1,000 EVSE System Procurement technical specs Q4 '21 0.7% $1,000 Activity B Subtotal 1.5% $3,500 $2,000 C Contracting & Procurement EVSE Procurement Copy of contract Q1 '22 5.9% $8,000 EVSE Installation Contract Copy of award letter and contract Q1 '22 4.2% $5,700 EVSE Signage Design Copy of design and contract Q1 '22 0.8% $1,130 Activity C Subtotal 10.9% $1,000 $14,830 Equipment Delivery, Installation & D Construction EVSE delivery and installation System delivered and installed Q2 '22 69.2% $93,790 Energy Monitoring System installation System delivered and installed Q2 '22 1.7% $2,260 Activity D Subtotal 70.8% $4,000 $96,050 E Systems Integration & Commissioning EVSE integration with system network System integration report Q2 '22 2.1% $2,825 EVSE commissioning Installer confirmation Q2 '22 2.1% $2,825 Load Management technology integration System integration report Q2 '22 3.0% $4,000 Activity E Subtotal 7.1% $0 $9,650 F Analytics & Monitoring Utilization data monitoring Charger status and usage reports Q4 '22 0.7% $1,000 Maintenance Plan O&M Training and Manuals Q4 '22 1.5% $2,052 Load Management data analytics Load Management reports Q4 '22 1.5% $2,000 Activity F Subtotal 3.7% $2,558 $5,052 Budget Total 100.0% $13,558 $135,582
Contract #21-92201-011 19 Electrification of Transportation Systems 201/256 Resolution No. _____ Exhibit A Page 25 of 28
Milestone Project Activity and Task Key Deliverable(s) Deliverable Description
A Project Development and Confirmation
Contract Agreement with HopeWorks Executed Agreement Finalized agreement with HopeWorks for completion of project scope of work.
Project Plan Overview document Executive summary and project plan.
Procurement Plan Report document Report describing the procurement plan.
Project Schedule Gantt chart Gantt chart describing anticipated project schedule
Documentation of load management strategy including applicable technology and Load Management Plan Report document methodology to be utilized, and expected data to be collected.
B Engineering Design Electrical design Electrical drawings Updated electrical drawings for the site reflecting needed electrical upgrades. Final equipment technical specifications for procurement of EVSE supplies and EVSE System Procurement technical specs installation services. C Contracting & Procurement
EVSE Procurement Copy of contract Copy of equipment contract and paid invoice.
EVSE Installation Contract Copy of award letter and contract Contract award letter, contract summary and Notice to Proceed.
EVSE Signage Design Copy of design and contract Copy of proposed signage design and printing invoice and/or contract. Equipment Delivery, Installation & D Construction
EVSE delivery and installation System delivered and installed Project construction schedule, Bill-of-material and delivery dates with status memo.
Energy Monitoring System installation System delivered and installed Photos of installed signage and summary report.
E Systems Integration & Commissioning
EVSE integration with system network System integration report Report confirming that EVSE is integrated with the site system network. Letter of Confirmation from installer that the EVSE is operating per equipment EVSE commissioning Installer confirmation specifications. Load Management technology integration System integration report Report confirming that load management technology integration is complete. F Analytics & Monitoring
Utilization data monitoring Charger status and usage reports Reports providing required utilization data per grant agreement.
Maintenance Plan O&M Training and Manuals Vendor to provide training and manuals for operation and maintenance. Load Management data analytics Load Management reports Report summarizing load management impact.
Contract #21-92201-011 20 Electrification of Transportation Systems 202/256 Resolution No. _____ Exhibit A Page 26 of 28
ATTACHMENT C – REPORTING The Contractor must provide quarterly written reports and host regular (monthly or quarterly) meetings with Commerce for project update purposes. Regular meetings should cover current status of the project and any barriers that may affect the project schedule. The Contractor shall issue a quarterly report to Commerce, no later than 15 days after the end of each quarter, describing the project activity that occurred during the quarter. The report form will be provided by Commerce. The intent is to collect a description of the project activity that occurred during the period, including but not limited to: 1. A narrative summarizing project activities, risks and issues mitigated, and lessons learned; 2. The project milestones met to date and anticipated in the subsequent quarter (such as through a project Gantt Chart schedule provided quarterly in Microsoft Project format showing actual progress to date along with the baseline schedule developed at project kickoff etc.); 3. Quarterly updated budget projections for project expenditures; 4. Any additional metrics required from the capital budget proviso, legislature, governor’s office, or Commerce;
Once construction is complete and the project is online, all EVSE data affiliated with EVSE status and its use will be available to Commerce upon request. Commerce reserves the right to specify the form and manner in which the data is provided. At a minimum, this must include: 1. Address where each EVSE is located; 2. Zip code of each EVSE; 3. Port type of each EVSE; 4. The number of unique charging events by month; 5. The average duration of each charging event by month; 6. The kilowatt hours delivered by each EVSE at each project site by month; and 7. Downtime at each EVSE at each project site by month where monitored.
Upon Milestone A completion, the Contractor will submit an initial fact sheet. The Contractor will update and finalize this fact sheet prior to the submission of the final invoice. Commerce may request the fact sheet be updated between initial and final fact sheet as conditions warrant. If the capital asset(s) and/or property(ies) where the capital asset(s) is installed would be owned by an entity or entities other than the Grantee during the Time of Performance and/or the five (5) year minimum useful life of the capital asset, the following additional reporting requirements apply for the duration of the five (5) year minimum useful life: • Once per biennium: submit a current photograph of the capital asset(s). • Once per biennium: submit a certified statement that the capital asset(s) has been used for the grant purpose over the course of the intervening year, and reporting the following data to support this assertion: o The number of unique charging events for each EVSE by month; o The average duration of each charging event for each EVSE by month; o The kilowatt hours delivered by each EVSE at each project site by month; and o Downtime at each EVSE at each project site by month where monitored.
Contract #21-92201-011 21 Electrification of Transportation Systems 203/256 Resolution No. _____ Exhibit A Page 27 of 28
ATTACHMENT D – BUDGET PROVISO LANGUAGE
2018 Enacted Supplemental Capital Budget
Section 1013 of Substitute Senate Bill 6090
Electrification of Transportation Systems Grants (30000881)
The appropriations in this section are subject to the following conditions and limitations:
(6) $7,900,000 of the state building construction account and $3,100,000 of the energy efficiency account are provided solely for grants to demonstrate new approaches to electrification of transportation systems. (a) Projects must be implemented by local governments, or by public and private electrical utilities that serve retail customers in the state. Eligible parties may partner with other public and private sector research organizations and businesses in applying for funding. The department of commerce must coordinate with other electrification programs, including projects the department of transportation is developing and projects funded by the Volkswagen consent decree, to determine the most effective distribution of the systems. (b) Priorities must be given to eligible technologies that reduce the top two hundred hours of demand and the demand side. (d) Eligible technologies for these projects include, but are not limited to: (i) Electric vehicle and transportation system charging and open source control infrastructure, including inductive charging systems; (ii) Electric vehicle sharing in low-income, multi-unit housing communities in urban areas; (iii) Grid-related vehicle electrification, connecting vehicle fleets to grid operations, including school and transit buses; (iv) Electric vehicle fleet management tools with open source software; (v) Maritime electrification, such as electric ferries, water taxis, and shore power infrastructure.
Contract #21-92201-011 1 Electrification of Transportation Systems
204/256 Resolution No. _____ Exhibit A Page 28 of 28
ATTACHMENT E – SITE LIST
List of Sites (Attachment to the Contract) Site # Site Name Site Address City Zip HopeWorks Station 1 3315 Broadway Everett 98201 Community EV Charging
Contract #21-92201-011 2 Electrification of Transportation Systems
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BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 6D
TITLE:
Consideration of a Resolution Authorizing the CEO/General Manager or Designee to Execute a Capital Agreement for Clean Energy Fund (CEF) 3 Grant with the Washington State Department of Commerce for Funding for Electric Bus Charging with Everett Transit
SUBMITTED FOR: Items for Individual Consideration
Energy Services Suzy Oversvee 8291 Department Contact Extension Date of Previous Briefing: July 20, 2021 Estimated Expenditure: $801,660 Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
In 2020, Commission approved the District’s Electric Transportation strategy which has the following three key goals: 1) Build Community through electric vehicle outreach and education; 2) Optimize the grid with transportation electrification and 3) Enable customer adoption of electric transportation.
The District and the Washington State Department of Commerce have negotiated a Capital Agreement whereby the Department of Commerce will provide state funding for the District to partner with Everett Transit to install an en-route induction bus charger to maximize electric bus utilization. Such state funding is being provided through the Clean Energy Fund (CEF 3) Electrification of Transportation Systems Grant Program.
This project has three primary objectives: 1) Partner with Everett Transit to build a replicable and innovative transit electrification demonstration project; 2) Understand load management opportunities with transit electrification; and 3) Reduce diesel emissions for environmental and community health, particularly for disadvantaged communities.
206/256 Commerce awarded this grant on a 10:1 grant funds to matching funds basis. The award will provide $728,781 for the project and the District and Everett Transit will be responsible for providing $72,878 in matching funds. As the awardee, the District is responsible for 51% of the match requirement. The project is accounted for in the proposed 2022 Energy Services budget. Commerce will provide payments based on completion of agreed upon project milestones. Tasks to be funded under this award are project development, engineering design, equipment procurement, installation and construction, systems integration and commissioning, and monitoring.
The attached resolution authorizes the CEO/General Manager or designee to enter into a Capital Agreement with the Washington State Department of Commerce as further described above, in substantially the form attached to the resolution.
List Attachments: Resolution Exhibit A
Page 2
207/256 RESOLUTION NO. _____
A RESOLUTION Authorizing the CEO/General Manager or Designee to Execute a Capital Agreement for Clean Energy Fund (CEF) 3 Grant with the Washington State Department of Commerce for Funding for Electric Bus Charging with Everett Transit
WHEREAS, in 2020, the Board of Commissioners of Public Utility District No. 1 of
Snohomish County, Washington (the “District”) approved the District’s Electric
Transportation strategy which has the following three key goals: (1) Build Community through electric vehicle outreach and education; (2) Optimize the grid with transportation electrification; and (3) Enable customer adoption of electric transportation; and
WHEREAS, the District and the Washington State Department of Commerce
(“Commerce”) have negotiated a Capital Agreement (the “Agreement”) whereby Commerce will provide state funding for the District to partner with Everett Transit to install an en-route induction bus charger to maximize electric bus utilization, in the amount of
$728,781, contingent upon the District meeting the specific provisions set forth in the
Agreement; and
WHEREAS, such state funding is being provided through the Clean Energy
Fund (CEF 3) Electrification of Transportation Systems Grant Program; and
WHEREAS, the project has three primary objectives: (1) to partner with Everett Transit to build a replicable and innovative transit electrification demonstration project; (2) to understand load management opportunities with transit electrification; and (3) to reduce diesel emissions for environmental and community health, particularly for disadvantaged communities; and
208/256 Resolution No. _____ -2-
WHEREAS, in addition to the $728,781 to be provided by the Department of
Commerce, the District and Everett Transit will be responsible for providing $72, 878 in matching funds, of which the District will be responsible for at least 51%; and
WHEREAS, the Board of Commissioners of the District finds that it would be in the best interest of the District and its ratepayers to enter into such agreement for state funding for electric bus charging with Everett Transit.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Public
Utility District No. 1 of Snohomish County that based on staff’s recommendation, the Board hereby approves the Capital Agreement with the Washington State Department of Commerce, in substantially the form attached hereto as Exhibit “A” and incorporated herein by this reference, and authorizes the District’s CEO/General Manager to execute such Agreement.
PASSED AND APPROVED this 7th day of September, 2021.
President
Vice-President
Secretary
209/256 Resolution No. _____ Exhibit A Page 1 of 27
STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1011 Plum St SE PO Box 42525 Olympia, Washington 98504-2525 (360) 725-4000 www.commerce.wa.gov
August 27, 2021
Public Utility District No. 1 of Snohomish County 2320 California St Everett, WA 98201
RE: Electrification of Transportation Systems Contract #21-92201-012
Dear Pam Baley:
Attached is the contract for a grant under the Electrification of Transportation Systems grants program. This contract details the terms and conditions that will govern the agreement between us. Please review the Special and General Terms and Conditions of the contract carefully. We recommend consulting with your legal advisor before accepting this offer.
Please use the DocuSign process to review and sign the contract. The Washington State Department of Commerce (Commerce) must receive the signed contract within 60 calendar days of the date of this letter. Failure to return the contract within this timeline may result in your project being delayed.
After the contracts have been fully executed by Commerce, the scanned original, along with instructions for invoicing and reporting will be emailed to you. If a hard copy is preferred, please indicate so upon return of the signed contract. We encourage you to store all pertinent documents associated with this project and grant offer in a file that is readily accessible to auditors for their periodic review.
A requirement of this program is that you must maintain updated project records as well as ensure current liability insurance documents are sent to Commerce annually.
We look forward to working with you over the course of your successful project. If you have any questions about this contract, please contact us.
Sincerely,
Forrest Watkins Energy Division 360-522-3390 [email protected]
210/256 Resolution No. _____ Exhibit A Page 2 of 27
Capital Agreement with
Public Utility District No. 1 of Snohomish County
through
Electrification of Transportation Grants Program
For Electric Bus En-Route Induction Charging Demonstration Project
Start date: September 7, 2021
211/256 Resolution No. _____ Exhibit A Page 3 of 27
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212/256 Resolution No. _____ Exhibit A Page 4 of 27
Table of Contents Table of Contents ...... i FACE SHEET ...... 1 DECLARATIONS ...... 2 1. INSURANCE (REPLACED SPECIAL TERMS AND CONDITIONS #1.8) ...... 2 2. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.10) ...... 3 3. COPYRIGHT (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.13) ...... 3 4. PUBLICITY (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.30) ...... 4 6. SUBCONTRACTING (REPLACES GENERAL TERMS AND CONDITIONS #2.37) ...... 4 7. TREATMENT OF ASSETS (REPLACES GENERAL TERMS SECTION #2.43) ...... 4 SPECIAL TERMS AND CONDITIONS ...... 6 1.1. CONTRACT MANAGEMENT ...... 6 1.2. COMPENSATION ...... 6 1.3. CHANGES TO SCOPE OF WORK...... 6 1.4. MATCH ...... 6 1.5. BILLING PROCEDURES AND PAYMENT ...... 6 1.6. SUBCONTRACTOR DATA COLLECTION ...... 7 1.7. HISTORIC OR CULTURAL ARTIFACTS ...... 7 1.8. INSURANCE ...... 8 1.9. ORDER OF PRECEDENCE ...... 8 GENERAL TERMS AND CONDITIONS ...... 9 2.1. DEFINITIONS ...... 9 2.2. ALLOWABLE COSTS ...... 9 2.3. ALL WRITINGS CONTAINED HEREIN ...... 9 2.4. AMENDMENTS ...... 9 2.5. AMERICANS WITH DISABILITY ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE “ADA” 28 CFR PART 35 ...... 9 2.6. APPROVAL ...... 9 2.7. ASSIGNMENT ...... 9 2.8. ATTORNEY’S FEES ...... 10 2.9. CODE REQUIREMENTS ...... 10 2.10. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION ...... 10 2.11. CONFORMANCE ...... 10 2.12. CONFLICT OF INTEREST ...... 10 2.13. COPYRIGHT ...... 11 2.14. DISALLOWED COSTS ...... 11 2.15. DISPUTES ...... 11 2.16. DUPLICATE PAYMENTS ...... 12 Contract #«Contract_Number» i Electrification of Transportation Systems
213/256 Resolution No. _____ Exhibit A Page 5 of 27
2.17. GOVERNING LAW AND VENUE ...... 12 2.18. INDEMNIFICATION ...... 12 2.19. INDEPENDENT CAPACITY OF THE GRANTEE ...... 12 2.20. INDUSTRIAL INSURANCE COVERAGE ...... 12 2.21. LAWS ...... 12 2.22. LICENSING, ACCREDIDATION, AND REGISTRATION ...... 12 2.23. LIMITATION OF AUTHORITY ...... 12 2.24. LOCAL PUBLIC TRANSPORTATION COLLABORATION ...... 12 2.25. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS ...... 13 2.26. PAY EQUITY ...... 13 2.27. POLITICAL ACTIVITIES ...... 13 2.28. PREVAILING WAGE LAW ...... 13 2.29. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISION ...... 13 2.30. PUBLICITY ...... 13 2.31. RECAPTURE ...... 14 2.32. RECORDS MAINTENANCE ...... 14 2.33. REGISTRATION WITH DEPARTMENT OF REVENUE ...... 14 2.34. RIGHT OF INSPECTION ...... 14 2.35. SAVINGS ...... 14 2.36. SEVERABILITY ...... 14 2.37. SUBCONTRACTING ...... 14 2.38. SURVIVAL ...... 15 2.39. TAXES ...... 15 2.40. TERMINATION FOR CAUSE ...... 15 2.41. TERMINATION FOR CONVENIENCE ...... 15 2.42. TERMINATION PROCEDURES ...... 15 2.43. TREATMENT OF ASSETS ...... 16 2.44. WAIVER ...... 16 ATTACHMENT A – SCOPE OF WORK ...... 17 ATTACHMENT B - BUDGET ...... 18 ATTACHMENT C – REPORTING ...... 20 ATTACHMENT D – BUDGET PROVISO LANGUAGE ...... 21 ATTACHMENT E – SITE LIST ...... 22
Contract #«Contract_Number» ii Electrification of Transportation Systems
214/256 Resolution No. _____ Exhibit A Page 6 of 27
FACE SHEET Contract Number: #21-92201-012 Washington State Department of Commerce Energy Division – Electrification of Transportation Systems Program
1. Contractor 2. Contractor Doing Business As (optional) Public Utility District No. 1 of Snohomish County N/A 2320 California St Everett, WA 98201 3. Contractor Representative 4. Commerce Representative Suzy Oversvee Forrest Watkins PO Box 42525 Senior Customer and Energy Services Program 360-522-3390 1011 Plum St SE Manager [email protected] Olympia, Washington 425-783-8291 98504-2525 [email protected] 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $728,780 09/07/2021 09/30/2025 (provided funds are re- Federal: ☐ State: ☒ appropriated into the next biennium) Other: ☐N/A: ☐ 9. Federal Funds (as applicable) 10. Federal Agency 11. CFDA Number: NA NA NA 12. Tax ID # 13. SWV # 14. UBI # 15. DUNS # 91-6001034 SWV0027556-00 313005741 41334368 16. Contract Purpose Install an en route induction bus charging station as a demonstration project for regional transit agencies and fleets.
COMMERCE, defined as the Department of Commerce and Contractor acknowledge and accept the terms of this Contract and attachments and have executed this Contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract are governed by this Contract and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment “A” – Scope of Work, Attachment “B” – Budget, Attachment “C” – Reporting, Attachment “D” - Budget Proviso Language, and Attachment “E” – Site List.
FOR CONTRACTOR FOR COMMERCE
NOT AUTHORIZED FOR SIGNATURE
Pam Baley Michael Furze, Assistant Director, Energy Division Assistant General Manager Customer and Energy Services Date
Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL June 15, 2018 Sandra Adix, Assistant Attorney General SIGNATURE ON FILE
Contract #21-92201-012 1 Electrification of Transportation Systems 215/256 Resolution No. _____ Exhibit A Page 7 of 27
DECLARATIONS
The Washington State Department of Commerce (Commerce) has been appropriated funds under Section 1013 of the 2018 Capital Budget (Substitute Senate Bill 6090) (Chapter 2, Laws of 2018) to provide grants to demonstrate new approaches to the electrification of transportation systems.
CLIENT INFORMATION Legal Name: Public Utility District No. 1 of Snohomish County Contract Number: #21-92201-012 Award Year: 2020 State Wide Vendor Number: SWV0027556-00
PROJECT INFORMATION
Number of Sites 1 Project Title: Electric Bus En-Route Induction Charging Demonstration Project Project Address: 3535 Riverfront Boulevard Project City: Everett Project State: Washington Project Zip Code: 98201
GRANT INFORMATION
Grant Amount: $728,780 Non-State Match (1:10) $72,780 Type of Match Accepted: Cash Earliest Date for Reimbursement: 09/07/2021 Time of Performance: 09/07/2021-09/30/2025
PROGRAM SPECIFIC TERMS AND CONDITIONS GOVERNING THIS GRANT
As identified herein, notwithstanding General Terms and Conditions Sections, the following Program Specific Terms and Conditions take precedence over any similarly referenced Special or General Terms and Conditions:
1. INSURANCE (REPLACED SPECIAL TERMS AND CONDITIONS #1.8) The Grantee shall provide insurance coverage as set out in this section. The intent of the required insurance is to protect the State should there be any claims, suits, actions, costs, damages or expenses arising from any loss, or negligent or intentional act or omission of the Grantee or Subcontractor, or agents of either, while performing under the terms of this Contract. The insurance required shall be issued by an insurance company authorized to do business within the state of Washington. Except for Professional Liability or Errors and Omissions Insurance, the insurance shall name the state of Washington, its agents, officers, and employees as additional insureds under the insurance policy. All policies shall be primary to any other valid and collectable insurance. The Grantee shall instruct the insurers to give COMMERCE thirty (30) calendar days advance notice of any insurance cancellation, non-renewal or modification. The Grantee shall submit to COMMERCE within fifteen (15) calendar days of a written request by COMMERCE, a certificate of insurance which outlines the coverage and limits defined in this insurance section. During the term of the Contract, the Grantee shall submit renewal certificates not less than thirty (30) calendar days prior to expiration of each policy required under this section. The Grantee shall provide insurance coverage that shall be maintained in full force and effect during the term of this Contract, as follows: Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect against legal liability arising out of
Contract #«Contract_Number» 2 Electrification of Transportation Systems 216/256 Resolution No. _____ Exhibit A Page 8 of 27 Contract activity but no less than $1,000,000 per occurrence. Additionally, the Grantee is responsible for ensuring that any Subcontractors provide adequate insurance coverage for the activities arising out of subcontracts. Local Government Contractors that participate in a self-Insurance program. Self-Insured/Liability Pool or Self-Insured Risk Management Program – With prior approval from Commerce, the contractor may provide the coverage above under a self-insured/liability pool or self-insured risk management program. In order to obtain permission from Commerce, the contractor shall provide: (1) a description of its self- insurance program, and (2) a certificate and/or letter of coverage that outlines coverage limits and deductibles. All self-insured risk management programs or self-insured/liability pool financial reports must comply with Generally Accepted Accounting Principles (GAAP) and adhere to accounting standards promulgated by: 1) Governmental Accounting Standards Board (GASB), 2) Financial Accounting Standards Board (FASB), and 3) the Washington State Auditor’s annual instructions for financial reporting. Contractors participating in joint risk pools shall maintain sufficient documentation to support the aggregate claim liability information reported on the balance sheet. The state of Washington, its agents, and employees need not be named as additional insured under a self-insured property/liability pool, if the pool is prohibited from naming third parties as additional insured. Contractor shall provide annually to Commerce a summary of coverages and a letter of self-insurance, evidencing continued coverage under contractor’s self-insured/liability pool or self-insured risk management program. Such annual summary of coverage and letter of self-insurance will be provided on the anniversary of the start date of this agreement. 2. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.10) A. “Confidential information” as used in this section includes: 1. All material provided to the contractor by Commerce that is designated as “confidential” by Commerce; 2. All material produced by the contractor or any of its subcontractors that is Work Product performed under this contract or that is designated as “confidential” by contractor; and 3. All personal information in the possession of the contractor that may not be disclosed under state or federal law. “Personal information” includes but is not limited to information related to a person’s name, health, finances, education, business, use of government services, addresses, telephone numbers, social security number, driver’s license number and other identifying numbers, and “Protected Health Information” under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). B. The parties shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of confidential information. The parties shall use confidential information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any confidential information to any third party except (1) with the prior written consent of the party claiming confidentiality or (2) as may be required by law, except that confidential information may be disclosed to subcontractors and other agents of the contractor on a need-to-know basis. The parties shall take all necessary steps to assure that confidential information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of confidential information or violation of any state or federal laws related thereto. Upon request, the contractor shall provide Commerce with its policies and procedures on confidentiality. Commerce may require changes to such policies and procedures as they apply to this Contract whenever Commerce reasonably determines that changes are necessary to prevent unauthorized disclosures. The contractor shall make the changes within the time period specified by Commerce. Upon request, the contractor shall immediately return to Commerce any confidential information that Commerce reasonably determines has not been adequately protected by the contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. Each party shall notify the other party within five (5) working days of any unauthorized use or disclosure of any confidential information of the other party, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. For the purposes of this provision, disclosures required by law shall not be deemed to be unauthorized disclosures. 3. COPYRIGHT (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.13) Provided that the deliverables required under the scope of work are produced in substantial compliance with the project timeline and milestones, Commerce disclaims any ownership interest in all other materials produced under this contract, and “work product” including, without limitation, document, data, studies, surveys, drawings, maps, photographs and any objects or source code for any software developed pursuant to or in connection with this contract, as well as any copyrights, patents, trade secrets, trademarks or other intellectual property developed for or
Contract #«Contract_Number» 3 Electrification of Transportation Systems 217/256 Resolution No. _____ Exhibit A Page 9 of 27 in connection with this contract, shall be exclusively owned by and be the exclusive property of contractor and/or its subcontractors (as determined between contractor and its subcontractors). Notwithstanding the foregoing, Commerce shall have a nonexclusive, royalty-free, irrevocable license and right to translate, reproduce, sublicense on the terms set forth herein, prepare derivative works, publicly perform, and publicly display the project reports (as defined below). “Project reports” mean the project implementation reports and other information required to be submitted by contractor to Commerce under the scope of work herein. Project reports will not contain confidential information or work product. 4. PUBLICITY (REPLACES GENERAL TERMS AND CONDITIONS SECTION #2.30) The Grantee will make reasonable efforts to notify Commerce of potential publicity, including but not limited to media coverage, site signage, and public events. The Grantee agrees to include references to Commerce or the Electrification of Transportation Grants Program as requested and approved by Commerce. The Grantee agrees to include Commerce or the Electrification of Transportation Grants program as a project funder. The Grantee agrees to notify and invite Commerce to any public events relating to this project, including but not limited to ground breaking ceremonies, ribbon cuttings, and public tours. Grantee will allow Commerce to publicly share information on the project that is included in the application and contract. All other information shared will be coordinated with the Grantee, unless related to PUBLIC RECORDS ACT. Unless addressed above, the Grantee agrees not to publish or use any advertising or publicity materials in which the state of Washington or COMMERCE’s name is mentioned, or language used from which the connection with the state of Washington’s or COMMERCE’s name may reasonably be inferred or implied, without the prior written consent of COMMERCE. 5. RIGHT OF INSPECTION (REPLACES GENERAL TERMS AND CONDITIONS #2.34) At no additional cost all records relating to the Grantee’s performance under this Contract shall be subject at all reasonable times to inspection, review, and audit by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, in order to monitor and evaluate performance, compliance, and quality assurance under this Contract. The Grantee shall provide access to its facilities for this purpose. At no additional cost the capital asset(s) shall be subject to inspection by Commerce for the duration of the Time of Performance and the five (5) year minimum useful life. 6. SUBCONTRACTING (REPLACES GENERAL TERMS AND CONDITIONS #2.37) The Grantee may only subcontract work contemplated under this Contract if it provides written notification to COMMERCE of any subcontractors who will be performing work under this Grant Agreement. The written notice must provide the names and address of the subcontractor with a brief description of which tasks within the Grantee Scope of Work (Attachment A) that will be undertaken by the subcontractor(s). The Grantee shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Grantee to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Grantee from subcontracting with a particular person or entity; or (c) require the Grantee to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Grantee is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Grantee shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Grantee to COMMERCE for any breach in the performance of the Grantee’s duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor’s performance of the subcontract. 7. TREATMENT OF ASSETS (REPLACES GENERAL TERMS SECTION #2.43) The parties do not anticipate that COMMERCE will furnish property (other than the funds granted herein) to Grantee for use in Grantee’s performance under this Contract; provided, however, that title to any other property that may be so furnished by COMMERCE shall remain in COMMERCE. COMMERCE claims no ownership for the materials, goods, or services purchased by the Grantee for the completion of this Contract, regardless of reimbursement status under this contract. A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract. B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Grantee or which results from the failure on the part of the Grantee to maintain and administer that property in accordance with sound management practices.
Contract #«Contract_Number» 4 Electrification of Transportation Systems 218/256 Resolution No. _____ Exhibit A Page 10 of 27 C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract E. If the capital asset(s) is or will be owned by an entity or entities other than the Grantee during the Time of Performance and/or the five (5) year minimum useful life of the capital asset, the Grantee must establish and maintain, for the Time of Performance and the five (5) year minimum useful life, a lease or use agreement with any such entity(ies) that guarantees the Grantee control of the capital asset(s) & the right to ensure it is used for the grant purpose. The Contractor shall submit to COMMERCE a copy of the required lease or use agreement within fifteen (15) calendar days of the start of ownership by the entity or entities other than the Grantee OR any modification of said agreement. F. If the property(ies) where the capital asset(s) is installed is owned by an entity or entities other than the Grantee during the Time of Performance and/or the five (5) year minimum useful life of the EVSE, the Grantee must establish and maintain, for the Time of Performance and the five (5) year minimum useful life, a lease or use agreement with any such entity(ies) that guarantees the Grantee control of the capital asset & the right to ensure it is used for the grant purpose. The Contractor shall submit to COMMERCE a copy of the required lease or use agreement within fifteen (15) calendar days of the installation of the equipment OR any modification of said agreement. G. The Grantee shall ensure that the capital asset(s) is used for the grant purpose for the Time of Performance and the five (5) year minimum useful life.
All reference to the Grantee under this clause shall also include Grantee’s employees, agents or subcontractors.
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SPECIAL TERMS AND CONDITIONS CAPITAL STATE FUNDS
1.1. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Grantee and their contact information are identified on the Face Sheet of this Contract. The Grantee and COMMERCE will notify the other party in writing of any of the contact information changes at any time.
1.2. COMPENSATION COMMERCE shall pay an amount not to exceed the amount shown as grant amount on the Contract Face Sheet for the performance of all things necessary for or incidental to the performance of work as set forth in the Scope of Work.
1.3. CHANGES TO SCOPE OF WORK All changes to the scope of work must be approved by COMMERCE prior to construction. In the event that a change to the Scope of Work occurs that would have changed the outcome of the application, COMMERCE reserves the right to reevaluate the project based on the original criteria outlined in the Notice of Funding Opportunity. Revisions that fail to meet the same criteria as the original application may lose grant funds, in part or in whole. If the revised project is no longer eligible for funding, the Grantee agrees to repay grant funds as requested by COMMERCE.
1.4. MATCH If the Grantee fails to provide the agreed to match, including resulting from a change in project costs to the Grantee, COMMERCE reserves the right to reduce the award amount to maintain the agreed to match requirements.
1.5. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Grantee upon acceptance of the applicable deliverable and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more than once per month. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and amount of funds requested. The invoice shall include the Grant Number referenced on the Contract Face Sheet. The Grantee is required to maintain documentation to support invoiced costs and cost share obligations. The Grantee shall make these documents available to COMMERCE if requested. COMMERCE will pay Grantee the amounts set forth in Attachment B upon full completion of each Milestone. Upon full completion of each Milestone, Grantee will provide an invoice and any required supporting documentation to the Representative of COMMERCE. Except as may be agreed by COMMERCE in its discretion, COMMERCE shall only be obligated to make payments upon demonstration of completion of all Deliverables within a given Milestone. However, it is acknowledged that in the event that Deliverables of a Milestone is delayed due to circumstances outside Grantee’s control, COMMERCE may, in its sole discretion, reasonably negotiate with Grantee regarding paying for the Milestone Deliverables that are completed. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the account designated by the Grantee, as associated with the State Wide Vendor Number.
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COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Duplication of Billed Costs The Grantee shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors.
1.6. SUBCONTRACTOR DATA COLLECTION Grantee will submit reports, in a form and format to be provided by COMMERCE and at intervals as agreed by the parties, regarding work under this Grant performed by subcontractors and the portion of Grant funds expended for work performed by subcontractors, including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business subcontractors. “Subcontractors” shall mean subcontractors of any tier.
1.7. HISTORIC OR CULTURAL ARTIFACTS Prior to approval and disbursement of any funds awarded under this Contract, Grantee shall complete the requirements of Governor’s Executive Order 21-02, where applicable, or Grantee shall complete a review under Section 106 of the National Historic Preservation Act, if applicable. Grantee agrees that the Grantee is legally and financially responsible for compliance with all laws, regulations, and agreements related to the preservation of historical or cultural resources and agrees to hold harmless COMMERCE and the state of Washington in relation to any claim related to such historical or cultural resources discovered, disturbed, or damaged as a result of the project funded by this Contract. In addition to the requirements set forth in this Contract, Grantee shall, in accordance with Governor’s Executive Order 21-02, coordinate with COMMERCE and the Washington State Department of Archaeology and Historic Preservation (“DAHP”), including any recommended consultation with any affected tribe(s), during Project design and prior to construction to determine the existence of any tribal cultural resources affected by Project. Grantee agrees to avoid, minimize, or mitigate impacts to the cultural resource as a continuing prerequisite to receipt of funds under this Contract. The Grantee agrees that, unless the Grantee is proceeding under an approved historical and cultural monitoring plan or other memorandum of agreement, if historical or cultural artifacts are discovered during construction, the Grantee shall immediately stop construction and notify the local historical preservation officer and the state's historical preservation officer at DAHP, and the COMMERCE Representative identified on the Face Sheet. If human remains are uncovered, the Grantee shall report the presence and location of the remains to the coroner and local enforcement immediately, then contact DAHP and the concerned tribe's cultural staff or committee. The Grantee shall require this provision to be contained in all subcontracts for work or services related to the Scope of Work attached hereto. In addition to the requirements set forth in this Contract, Grantee agrees to comply with RCW 27.44 regarding Indian Graves and Records; RCW 27.53 regarding Archaeological Sites and Resources; RCW 68.60 regarding Abandoned and Historic Cemeteries and Historic Graves; and WAC 25-48 regarding Archaeological Excavation and Removal Permits. Completion of the requirements of Section 106 of the National Historic Preservation Act shall substitute for completion of Governor’s Executive Order 21-02. In the event that the Grantee finds it necessary to amend the Scope of Work the Grantee may be required to re- comply with Governor's Executive Order 21-02 or Section 106 of the National Historic Preservation Act.
Contract #«Contract_Number» 7 Electrification of Transportation Systems 221/256 Resolution No. _____ Exhibit A Page 13 of 27 SPECIAL TERMS AND CONDITIONS CAPITAL STATE FUNDS
1.8. INSURANCE This section is superseded by Program Specific Terms and Conditions #1. The Grantee shall provide insurance coverage as set out in this section. The intent of the required insurance is to protect the State should there be any claims, suits, actions, costs, damages or expenses arising from any loss, or negligent or intentional act or omission of the Grantee or Subcontractor, or agents of either, while performing under the terms of this Contract. The insurance required shall be issued by an insurance company authorized to do business within the state of Washington. Except for Professional Liability or Errors and Omissions Insurance, the insurance shall name the state of Washington, its agents, officers, and employees as additional insureds under the insurance policy. All policies shall be primary to any other valid and collectable insurance. The Grantee shall instruct the insurers to give COMMERCE thirty (30) calendar days advance notice of any insurance cancellation, non-renewal or modification. The Grantee shall submit to COMMERCE within fifteen (15) calendar days of a written request by COMMERCE, a certificate of insurance which outlines the coverage and limits defined in this insurance section. During the term of the Contract, the Grantee shall submit renewal certificates not less than thirty (30) calendar days prior to expiration of each policy required under this section. The Grantee shall provide insurance coverage that shall be maintained in full force and effect during the term of this Contract, as follows: Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect against legal liability arising out of Contract activity but no less than $1,000,000 per occurrence. Additionally, the Grantee is responsible for ensuring that any Subcontractors provide adequate insurance coverage for the activities arising out of subcontracts.
1.9. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Current Washington State Capital Budget Proviso language (See Attachment D) • Program Specific Terms and Conditions • Special Terms and Conditions • General Terms and Conditions • Attachment A – Scope of Work • Attachment B – Budget • Attachment C – Reporting • Attachment D – Budget Proviso Language • Attachment E – Site List
Contract #«Contract_Number» 8 Electrification of Transportation Systems 222/256 Resolution No. _____ Exhibit A Page 14 of 27 GENERAL TERMS AND CONDITIONS CAPITAL STATE FUNDS
2.1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to act on the Director’s behalf. B. “COMMERCE” shall mean the Department of Commerce. C. “Contract” or “Agreement” means the entire written agreement between COMMERCE and the Grantee, including any Exhibits, documents, or materials incorporated by reference. E-mail or Facsimile transmission of a signed copy of this Contract shall be the same as delivery of an original. D. “Grantee” or “Contractor” shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Grantee. E. “Personal Information” shall mean information identifiable to any person, including, but not limited to, information that relates to a person’s name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. F. “State” shall mean the state of Washington. G. “Subcontractor” shall mean one not in the employment of the Grantee, who is performing all or part of those services under this Contract under a separate contract with the Grantee. The terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2.2. ALLOWABLE COSTS Costs allowable under this Contract are actual expenditures according to an approved budget up to the maximum amount stated on the Contract Award or Amendment Face Sheet.
2.3. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto.
2.4. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties.
2.5. AMERICANS WITH DISABILITY ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE “ADA” 28 CFR PART 35 The Grantee must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications.
2.6. APPROVAL This Contract shall be subject to the written approval of COMMERCE’s Authorized Representative and shall not be binding until so approved. The Contract may be altered, amended, or waived only by a written amendment executed by both parties.
2.7. ASSIGNMENT
Neither this Contract, nor any claim arising under this Contract, shall be transferred or assigned by the Grantee without prior written consent of COMMERCE.
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2.8. ATTORNEY’S FEES Unless expressly permitted under another provision of the Contract, in the event of litigation or other action brought to enforce Contract terms, each party agrees to bear its own attorney’s fees and costs.
2.9. CODE REQUIREMENTS All construction and rehabilitation projects must satisfy the requirements of applicable local, state, and federal building, mechanical, plumbing, fire, energy and barrier-free codes. Compliance with the Americans with Disabilities Act of 1990 28 C.F.R. Part 35 will be required, as specified by the local building Department.
2.10. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION This section is superseded by Program Specific Terms and Conditions #2. A. “Confidential Information” as used in this section includes: 1. All material provided to the Grantee by COMMERCE that is designated as “confidential” by COMMERCE; 2. All material produced by the Grantee that is designated as “confidential” by COMMERCE; and 3. All personal information in the possession of the Grantee that may not be disclosed under state or federal law. “Personal information” includes but is not limited to information related to a person’s name, health, finances, education, business, use of government services, addresses, telephone numbers, social security number, driver’s license number and other identifying numbers, and “Protected Health Information” under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Grantee shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Grantee shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Grantee shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Grantee shall make the changes within the time period specified by COMMERCE. Upon request, the Grantee shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Grantee against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure.
2.11. CONFORMANCE If any provision of this Contract violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law.
2.12. CONFLICT OF INTEREST Notwithstanding any determination by the Executive Ethics Board or other tribunal, the COMMERCE may, in its sole discretion, by written notice to the Grantee terminate this Contract if it is found after due notice and examination by COMMERCE that there is a violation of the Ethics in Public Service Act, Chapters 42.52 RCW and 42.23 RCW; or any similar statute involving the Grantee in the procurement of, or performance under this Contract. Specific restrictions apply to contracting with current or former state employees pursuant to chapter 42.52 of the Revised Code of Washington. The Grantee and their subcontractor(s) must identify any person employed in any capacity by the state of Washington that worked on the Electrification of Transportation Systems Grants Program including but not limited to formulating or drafting the legislation, participating in grant procurement planning and execution, awarding grants, and monitoring grants, during the 24 month period preceding the start date of this Contract. Identify the individual by name, the agency previously or currently employed by, job title or position held, and separation date. If it is determined by COMMERCE that a conflict of interest exists, the Grantee may be disqualified from further consideration for the award of a grant. In the event this Contract is terminated as provided above, COMMERCE shall be entitled to pursue the same remedies against the Grantee as it could pursue in the event of a breach of the Contract by the Grantee. The rights and remedies
Contract #«Contract_Number» 10 Electrification of Transportation Systems 224/256 Resolution No. _____ Exhibit A Page 16 of 27
of COMMERCE provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which COMMERCE makes any determination under this clause shall be an issue and may be reviewed as provided in the “Disputes” clause of this Contract.
2.13. COPYRIGHT This section is superseded by Program Specific Terms and Conditions #3. Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered “works for hire” under the U.S. Copyright laws, the Grantee hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. “Materials” means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Grantee hereby grants to COMMERCE a nonexclusive, royalty-free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and represents that the Grantee has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Grantee shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Grantee with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Grantee.
2.14. DISALLOWED COSTS The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors.
2.15. DISPUTES Except as otherwise provided in this Contract, when a dispute arises between the parties and it cannot be resolved by direct negotiation, either party may request a dispute hearing with the Director of COMMERCE, who may designate a neutral person to decide the dispute. The request for a dispute hearing must: • be in writing; • state the disputed issues; • state the relative positions of the parties; • state the Grantee's name, address, and Contract number; and • be mailed to the Director and the other party’s (respondent’s) Contract Representative within three (3) working days after the parties agree that they cannot resolve the dispute. The respondent shall send a written answer to the requestor’s statement to both the Director or the Director’s designee and the requestor within five (5) working days. The Director or designee shall review the written statements and reply in writing to both parties within ten (10) working days. The Director or designee may extend this period if necessary by notifying the parties. The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal. Nothing in this Contract shall be construed to limit the parties’ choice of a mutually acceptable alternate dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above.
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2.16. DUPLICATE PAYMENTS The Grantee certifies that work to be performed under this Contract does not duplicate any work to be charged against any other contract, subcontract, or other source.
2.17. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
2.18. INDEMNIFICATION To the fullest extent permitted by law, the Grantee shall indemnify, defend, and hold harmless the state of Washington, COMMERCE, agencies of the state and all officials, agents and employees of the state, for, from and against all claims for injuries or death arising out of or resulting from the performance of the Contract. “Claim” as used in this Contract, means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney’s fees, attributable for bodily injury, sickness, disease, or death, or injury to or the destruction of tangible property including loss of use resulting therefrom. The Grantee’s obligation to indemnify, defend, and hold harmless includes any claim by Grantee’s agents, employees, representatives, or any subcontractor or its employees. The Grantee expressly agrees to indemnify, defend, and hold harmless the State for any claim arising out of or incident to the Grantee’s or any subcontractor’s performance or failure to perform the Contract. Grantee’s obligation to indemnify, defend, and hold harmless the State shall not be eliminated or reduced by any actual or alleged concurrent negligence of State or its agents, agencies, employees and officials. The Grantee waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold harmless the state and its agencies, officers, agents or employees.
2.19. INDEPENDENT CAPACITY OF THE GRANTEE The parties intend that an independent Grantee relationship will be created by this Contract. The Grantee and its employees or agents performing under this Contract are not employees or agents of the state of Washington or COMMERCE. The Grantee will not hold itself out as or claim to be an officer or employee of COMMERCE or of the state of Washington by reason hereof, nor will the Grantee make any claim of right, privilege or benefit which would accrue to such officer or employee under law. Conduct and control of the work will be solely with the Grantee.
2.20. INDUSTRIAL INSURANCE COVERAGE The Grantee shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the Grantee fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees as may be required by law, COMMERCE may collect from the Grantee the full amount payable to the Industrial Insurance Accident Fund. COMMERCE may deduct the amount owed by the Grantee to the accident fund from the amount payable to the Grantee by COMMERCE under this Contract, and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This provision does not waive any of L&I’s rights to collect from the Grantee.
2.21. LAWS The Grantee shall comply with all applicable laws, ordinances, codes, regulations and policies of local, state, and federal governments, as now or hereafter amended.
2.22. LICENSING, ACCREDIDATION, AND REGISTRATION The Grantee shall comply with all applicable local, state, and federal licensing, accreditation, and registration requirements or standards necessary for the performance of this Contract.
2.23. LIMITATION OF AUTHORITY Only the Authorized Representative or Authorized Representative’s designee by writing (designation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Contract.
2.24. LOCAL PUBLIC TRANSPORTATION COLLABORATION
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Where applicable, Grantee shall participate in local public transportation forums and implement strategies designed to ensure access to services.
2.25. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS During the performance of this Contract, the Grantee shall comply with all federal, state, and local nondiscrimination laws, regulations and policies. In the event of the Grantee’s non-compliance or refusal to comply with any nondiscrimination law, regulation or policy, this Contract may be rescinded, canceled or terminated in whole or in part, and the Grantee may be declared ineligible for further contracts with COMMERCE. The Grantee shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the “Disputes” procedure set forth herein.
The funds provided under this contract may not be used to fund religious worship, exercise, or instruction. No person shall be required to participate in any religious worship, exercise, or instruction in order to have access to the facilities funded by this grant.
2.26. PAY EQUITY The Grantee agrees to ensure that “similarly employed” individuals in its workforce are compensated as equals, consistent with the following: a. Employees are “similarly employed” if the individuals work for the same employer, the performance of the job requires comparable skill, effort, and responsibility, and the jobs are performed under similar working conditions. Job titles alone are not determinative of whether employees are similarly employed; b. Grantee may allow differentials in compensation for its workers if the differentials are based in good faith and on any of the following: (i) A seniority system; a merit system; a system that measures earnings by quantity or quality of production; a bona fide job-related factor or factors; or a bona fide regional difference in compensation levels. (ii) A bona fide job-related factor or factors may include, but not be limited to, education, training, or experience that is: Consistent with business necessity; not based on or derived from a gender-based differential; and accounts for the entire differential. (iii) A bona fide regional difference in compensation level must be: Consistent with business necessity; not based on or derived from a gender-based differential; and account for the entire differential. This Contract may be terminated by the Department, if the Department or the Department of Enterprise services determines that the Grantee is not in compliance with this provision.
2.27. POLITICAL ACTIVITIES Political activity of Grantee employees and officers are limited by the State Campaign Finances and Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508. No funds may be used for working for or against ballot measures or for or against the candidacy of any person for public office.
2.28. PREVAILING WAGE LAW The Grantee certifies that all contractors and subcontractors performing work on the Project shall comply with state Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable to the Project funded by this Contract, including but not limited to the filing of the “Statement of Intent to Pay Prevailing Wages” and “Affidavit of Wages Paid” as required by RCW 39.12.040. The Grantee shall maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and shall make such records available for COMMERCE’s review upon request.
2.29. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISION The funds provided under this Contract shall not be used in payment of any bonus or commission for the purpose of obtaining approval of the application for such funds or any other approval or concurrence under this Contract provided, however, that reasonable fees or bona fide technical consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as project costs.
2.30. PUBLICITY This section is superseded by Program Specific Terms and Conditions #4.
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The Grantee agrees not to publish or use any advertising or publicity materials in which the state of Washington or COMMERCE’s name is mentioned, or language used from which the connection with the state of Washington’s or COMMERCE’s name may reasonably be inferred or implied, without the prior written consent of COMMERCE.
2.31. RECAPTURE In the event that the Grantee fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Grantee of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract.
2.32. RECORDS MAINTENANCE The Grantee shall maintain books, records, documents, data and other evidence relating to this Contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. Grantee shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
2.33. REGISTRATION WITH DEPARTMENT OF REVENUE If required by law, the Grantee shall complete registration with the Washington State Department of Revenue.
2.34. RIGHT OF INSPECTION This section is superseded by Program Specific Terms and Conditions #5. At no additional cost all records relating to the Grantee’s performance under this Contract shall be subject at all reasonable times to inspection, review, and audit by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, in order to monitor and evaluate performance, compliance, and quality assurance under this Contract. The Grantee shall provide access to its facilities for this purpose.
2.35. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten business day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions.
2.36. SEVERABILITY The provisions of this Contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Contract.
2.37. SUBCONTRACTING This section is superseded by Program Specific Terms and Conditions #6. The Grantee may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Grantee shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Grantee to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Grantee from subcontracting with a particular person or entity; or (c) require the Grantee to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Grantee is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Grantee shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract.
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In no event shall the existence of a subcontract operate to release or reduce the liability of the Grantee to COMMERCE for any breach in the performance of the Grantee’s duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor’s performance of the subcontract.
2.38. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive.
2.39. TAXES All payments accrued on account of payroll taxes, unemployment contributions, the Grantee’s income or gross receipts, any other taxes, insurance or expenses for the Grantee or its staff shall be the sole responsibility of the Grantee.
2.40. TERMINATION FOR CAUSE In the event COMMERCE determines the Grantee has failed to comply with the conditions of this Contract in a timely manner, COMMERCE has the right to suspend or terminate this Contract. Before suspending or terminating the Contract, COMMERCE shall notify the Grantee in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the Contract may be terminated or suspended. In the event of termination or suspension, the Grantee shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original Contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the Contract, withhold further payments, or prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Grantee or a decision by COMMERCE to terminate the Contract. A termination shall be deemed a “Termination for Convenience” if it is determined that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this Contract are not exclusive and are, in addition to any other rights and remedies, provided by law.
2.41. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination.
2.42. TERMINATION PROCEDURES Upon termination of this Contract, COMMERCE, in addition to any other rights provided in this Contract, may require the Grantee to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this Contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Grantee the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Grantee and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this Contract. COMMERCE may withhold from any amounts due the Grantee such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Grantee shall: 1. Stop work under the Contract on the date, and to the extent specified, in the notice;
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2. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Contract that is not terminated; 3. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Grantee under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; 4. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; 5. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the Contract had been completed, would have been required to be furnished to COMMERCE; 6. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and 7. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this Contract, which is in the possession of the Grantee and in which COMMERCE has or may acquire an interest.
2.43. TREATMENT OF ASSETS This section is superseded by Program Specific Terms and Conditions #7. Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct item of cost under this Contract, shall pass to and vest in COMMERCE upon delivery of such property by the Grantee. Title to other property, the cost of which is reimbursable to the Grantee under this Contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this Contract, or (ii) commencement of use of such property in the performance of this Contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this Contract. B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Grantee or which results from the failure on the part of the Grantee to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this Contract All reference to the Grantee under this clause shall also include Grantee’s employees, agents or Subcontractors.
2.44. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE.
Contract #«Contract_Number» 16 Electrification of Transportation Systems 230/256 Resolution No. _____ Exhibit A Page 22 of 27
ATTACHMENT A – SCOPE OF WORK Purpose: Snohomish Public Utility District (PUD) will partner with Everett Transit (ET) to install an en-route inductive charging station as a demonstration project for the ET service area, and other regional transit agencies and fleets. This project supports strategic objectives of the PUD’s Electric Transportation Plan, and the City of Everett’s (City) Climate Action Plan.
Project goals include: 1) Successfully install one in-ground inductive electric bus charger to be in service for a minimum of five years and fully utilized by ET buses upon installation; 2) Extend daily electric bus utilization from a current rate of 80% to 100% to equate to diesel-bus utilization; and 3) Evaluate and implement load management strategies compatible with transit service requirements to optimize the electric grid for this and related EV charging technologies.
ET's next purchase of electric buses is planned for 2022 and will include nine buses with inductive charging capability, so buses stay in service all day. This proposed project will provide en-route charging capability during bus layovers at Eclipse Mill Park. On any given day two to three inductive charging buses would be assigned to this route, six to seven days a week. This project will serve as a demonstration site for future en-route charging projects in ET and PUD service areas.
The project will be integrated into outreach and education associated with the City of Everett Climate Action Plan and existing PUD educational programming. PUD will partner with ET to install educational signage at the charging site. Through ET’s relationship with the Imagine Children’s Museum in Everett, lessons will be added on inductive charging to the museum’s EV curriculum.
ET’s commitment to expanding its electrified bus fleet and collaborating with the PUD will increase PUD’s knowledge of charging infrastructure and drive customer process improvements for both municipal and commercial fleets charging needs. This project will inform other public transit system’s electrification expansion while supporting the PUD in meeting charging infrastructure needs.
Specifically, the PUD plans to gain experience from this project to understand: • Capacity and demand impacts due to en-route fast-charging of buses compared to conventional depot charging. These impacts will be evaluated at the resource, transmission and feeder level of the system. • Opportunities for load management; and • If current rate structures are compatible with en-route induction charging patterns, including a new PUD Time of Day rate for which ET is a pilot participant.
The PUD plans to work with ET to deploy the following load management approaches for this project: • Load shifting away from peak load times. • Utilizing a Time of Day rate or other rate structure to incentivize load shifting and/or mitigate for excessive demand charges.
Major Components Quantity Description Site(s) Affected 1 In-ground inductive electric bus charger Eclipse Mill Park
Description of Miscellaneous Major Cost Items In-ground inductive electric bus charger consists of transformer, switch gear, charging cabinet, and charging system (pads).
Project Siting The project will be located at the new Eclipse Mill Park, 3535 Riverfront Boulevard Everett, WA 98201. The site is adjacent to a highly impacted community and sensitive waterway, the Snohomish River. 250 income-qualified housing units are planned in the adjacent community. The Waterfront-Riverfront route serves a highly vulnerable community, with 20% of the population residing within ¼ mile of the route falling below the federal poverty level. The Riverfront site is a former landfill and the site of the historic 1984 Everett tire fire. This innovative charging system aligns with this neighborhoods’ environmental and socioeconomic revitalization by powering ET’s buses with clean reliable energy. The site was identified as a bus zone during the design phase of the Riverfront development project. City staff was informed of the potential for inductive charging and included as an option in the master plan. Contract #«Contract_Number» 17 Electrification of Transportation Systems 231/256 Resolution No. _____ Exhibit A Page 23 of 27
ATTACHMENT B - BUDGET
$ Amount Percent of $ Applicant Milestone Milestone and Task Description Key Deliverable(s) Activity Period of CEF CEF Grant Match Grant A Project Development and Confirmation Contract Agreement with Everett Transit Executed Interlocal Agreement Q3 '21 0.0% $0 Project Plan Overview document Q4 '21 0.3% $2,500 Procurement Plan Report document Q4 '21 0.3% $2,500 Risk Plan Report document Q4 '21 0.3% $2,500 Load Management Plan Report document Q4 '21 0.8% $5,500 Activity A Subtotal 1.8% $8,000 $13,000 B Engineering Design EVSE System Procurement technical specs Q1 '22 0.5% $4,000 Electrical design 100% design submittal Q1 '22 4.4% $32,250 Project schedule MS Project Report or similar Q1 '22 0.6% $4,500 Civil design and permitting 100% design submittal Q1 '22 5.8% $42,420 Activity B Subtotal 11.4% $8,000 $83,170 C Contracting & Procurement Civil work Copy of award letter and contract Q2 '22 1.1% $8,000 EVSE Supply and Installation Copy of award letter and contract Q2 '22 1.1% $8,000 EVSE Signage Design & Contract Copy of contract & design Q2 '22 0.5% $4,000 Activity C Subtotal 2.7% $8,000 $20,000 Equipment Delivery, Installation & D Construction Site preparation/Civil work Substantial completion of contract Q4 '22 32.7% $238,500 EVSE installation System delivered and installed Q4 '22 33.2% $242,000 EVSE Signage installation Signage delivered and installed Q4 '22 1.7% $12,170 Activity D Subtotal 67.6% $11,871 $492,670 E Contingency Contingency Approved Change Order Q4 '22 5.7% $4,129 $41,290 Activity E Subtotal 5.7% $4,129 $41,290 F Systems Integration & Commissioning EVSE commissioning Certified SAT report Q1 '23 2.2% $15,910 Load Management technology integration System integration report Q1 '23 2.0% $14,576 Activity F Subtotal 4.2% $8,000 $30,486 G Analytics & Monitoring Utilization data monitoring Charger status and usage reports Q3 '24 2.5% $18,000 Operation and Maintenance Training Maintenance Plan and Manuals Q3 '24 2.5% $18,000 Load Management data analytics Load Management reports Q3 '24 1.7% $12,164 Activity G Subtotal 6.6% $24,878 $48,164 Budget Total 100.0% $72,878 $728,780
Contract #«Contract_Number» 18 Electrification of Transportation Systems 232/256 Resolution No. _____ Exhibit A Page 24 of 27
Milestone Project Activity and Task Key Deliverable(s) Deliverable Description Project Development and A Confirmation Project Plan Overview document Executive summary and project plan. Procurement Plan Report document Report describing the procurement plan. Risk Plan Report document Report describing the risk management plan. Documentation of load management strategy including applicable technology Load Management Plan Overview document and methodology to be utilized, and expected data to be collected. B Engineering Design Final equipment technical specifications for procurement of EVSE supplies and EVSE System Procurement technical specs installation services. Letter of Confirmation to (sub)contractor that design efforts are complete or Electrical design 100% design submittal sufficient for issuing "For Construction" drawing package. Project schedule MS Project Report or similar MS Project Report or similar report detailing anticipated project schedule. Letter of Confirmation to (sub)contractor that design efforts are complete or Civil design and permitting 100% design submittal sufficient for issuing "For Construction" drawing package. C Contracting & Procurement Civil work Copy of award letter and contract Contract award letter, contract summary and Notice to Proceed. EVSE Supply and Installation Copy of award letter and contract Contract award letter, contract summary and Notice to Proceed. EVSE Signage Design & Contract Copy of contract & design Copy of proposed signage design and printing invoice and/or contract Equipment Delivery, Installation & D Construction Project construction schedule status update and Letter of Confirmation to Site preparation/Civil work Substantial completion of contract (sub)contractor stating site preparation and civil work is "substantially complete". Project construction schedule, Bill-of-material and delivery dates with status EVSE installation System delivered and installed memo. EVSE Signage installation Signage delivered and installed Photos of installed signage and summary report. Change Order Change order management plan COMP will include roles, authority, approval and communication plans. E Contingency Grantee will submit a change order approved by themselves. The total cost from contingency and justification must be included. Change must be approved Contingency Approved Change Order by Commerce to be eligible for funding. Upon approval, Commerce will issue payment for up to 90.9% of the cost of the change order, up to $41,290. Systems Integration & F Commissioning Letter of Confirmation to (sub)contractor EVSE System Acceptance Test EVSE commissioning Certified SAT report complete with copy of Certified Acceptance Test. Load Management technology System integration report Report confirming that load management technology integration is complete. integration G Analytics & Monitoring Vendor to provide cloud based portal for data access and reporting, aggregated Utilization data monitoring Charger status and usage reports usage data from first six months’ use submitted to Commerce. Operation and Maintenance Training and Maintenance Plan Vendor to provide training and manuals for operation and maintenance. Manuals Load Management data analytics Load Management reports Report summarizing load management impact.
Contract #«Contract_Number» 19 Electrification of Transportation Systems 233/256 Resolution No. _____ Exhibit A Page 25 of 27
ATTACHMENT C – REPORTING The Contractor must provide quarterly written reports and host regular (monthly or quarterly) meetings with Commerce for project update purposes. Regular meetings should cover current status of the project and any barriers that may affect the project schedule. The Contractor shall issue a quarterly report to Commerce, no later than 15 days after the end of each quarter, describing the project activity that occurred during the quarter. The report form will be provided by Commerce. The intent is to collect a description of the project activity that occurred during the period, including but not limited to: 1. A narrative summarizing project activities, risks and issues mitigated, and lessons learned; 2. The project milestones met to date and anticipated in the subsequent quarter (such as through a project Gantt Chart schedule provided quarterly in Microsoft Project format showing actual progress to date along with the baseline schedule developed at project kickoff etc.); 3. Quarterly updated budget projections for project expenditures; 4. Any additional metrics required from the capital budget proviso, legislature, governor’s office, or Commerce;
Once construction is complete and the project is online, all EVSE data affiliated with EVSE status and its use will be available to Commerce upon request. Commerce reserves the right to specify the form and manner in which the data is provided. At a minimum, this must include: 1. Address where each EVSE is located; 2. Zip code of each EVSE; 3. Port type of each EVSE; 4. The number of unique charging events by month; 5. The average duration of each charging event by month; 6. The kilowatt hours delivered by each EVSE at each project site by month; and 7. Downtime at each EVSE at each project site by month where monitored.
Upon Milestone A completion, the Contractor will submit an initial fact sheet. The Contractor will update and finalize this fact sheet prior to the submission of the final invoice. Commerce may request the fact sheet be updated between initial and final fact sheet as conditions warrant.
If the capital asset(s) and/or property(ies) where the capital asset(s) is installed would be owned by an entity or entities other than the Grantee during the Time of Performance and/or the five (5) year minimum useful life of the capital asset, the following additional reporting requirements apply for the duration of the five (5) year minimum useful life: • Once per biennium: submit a current photograph of the capital asset(s). • Once per biennium: submit a certified statement that the capital asset(s) has been used for the grant purpose over the course of the intervening year, and reporting the following data to support this assertion: o The number of unique charging events for each EVSE by month; o The average duration of each charging event for each EVSE by month; o The kilowatt hours delivered by each EVSE at each project site by month; and o Downtime at each EVSE at each project site by month where monitored.
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ATTACHMENT D – BUDGET PROVISO LANGUAGE
2018 Enacted Supplemental Capital Budget
Section 1013 of Substitute Senate Bill 6090
Electrification of Transportation Systems Grants (30000881)
The appropriations in this section are subject to the following conditions and limitations:
(6) $7,900,000 of the state building construction account and $3,100,000 of the energy efficiency account are provided solely for grants to demonstrate new approaches to electrification of transportation systems. (a) Projects must be implemented by local governments, or by public and private electrical utilities that serve retail customers in the state. Eligible parties may partner with other public and private sector research organizations and businesses in applying for funding. The department of commerce must coordinate with other electrification programs, including projects the department of transportation is developing and projects funded by the Volkswagen consent decree, to determine the most effective distribution of the systems. (b) Priorities must be given to eligible technologies that reduce the top two hundred hours of demand and the demand side. (d) Eligible technologies for these projects include, but are not limited to: (i) Electric vehicle and transportation system charging and open source control infrastructure, including inductive charging systems; (ii) Electric vehicle sharing in low-income, multi-unit housing communities in urban areas; (iii) Grid-related vehicle electrification, connecting vehicle fleets to grid operations, including school and transit buses; (iv) Electric vehicle fleet management tools with open source software; (v) Maritime electrification, such as electric ferries, water taxis, and shore power infrastructure.
Contract #«Contract_Number» 21 Electrification of Transportation Systems 235/256 Resolution No. _____ Exhibit A Page 27 of 27
ATTACHMENT E – SITE LIST
List of Sites (Attachment to the Contract) Site # Site Name Site Address City Zip Electric Bus En-Route 1 Induction Charging 3535 Riverfront Boulevard Everett 98201 Demonstration Project
Contract #«Contract_Number» 22 Electrification of Transportation Systems 236/256
BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 7
TITLE
CEO/General Manager’s Report
SUBMITTED FOR: CEO/General Manager Report
CEO/General Manager John Haarlow 8473 Department Contact Extension Date of Previous Briefing: Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
The CEO/General Manager will report on District related items.
List Attachments: None
237/256
BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 8A
TITLE
Commission Reports
SUBMITTED FOR: Commission Business
Commission Allison Morrison 8037 Department Contact Extension Date of Previous Briefing: Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT:
The Commissioners regularly attend and participate in meetings, seminars, and workshops and report on their activities.
List Attachments: None
238/256
BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 8B
TITLE:
Commissioner Event Calendar
SUBMITTED FOR: Commission Business
Commission Allison Morrison 8037 Department Contact Extension Date of Previous Briefing: Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
The Commissioner Event Calendar is enclosed for Board review.
List Attachments: Commissioner Event Calendar
239/256 Commissioner Event Calendar – 2021
September 2021 September 2021 September 1 - 3: Public Power Council/PNUCC Meetings (Olson/Wolfe) September 1: Economic Alliance Introductory Seminar Virtual (Olson) September 7-9: NWPPA Annual Conference Kennewick, WA (Wolfe) September 9: Arlington Rotary Meeting Arlington, WA (Logan) September 15: PUD Customer Breakfast Virtual (Logan/Wolfe/Olson) September 28: Economic Alliance Improving Washington’s State Taxes Virtual (Logan/Olson/Wolfe)
**For Planning Purposes Only and Subject to Change at any Time** 240/256 Commissioner Event Calendar – 2021
October 2021 October 2021 October 6 - 8: Public Power Council/PNUCC Meetings
October 22: Washington State Solar Summit Lynnwood, WA (Logan/Wolfe/Olson)
**For Planning Purposes Only and Subject to Change at any Time** 241/256 Commissioner Event Calendar – 2021
November 2021 November 2021 November 3 - 5: Public Power Council/PNUCC Meetings
**For Planning Purposes Only and Subject to Change at any Time** 242/256 Commissioner Event Calendar – 2021
December 2021 December 2021
**For Planning Purposes Only and Subject to Change at any Time** 243/256
2021 Budget, Forecast, and Major Project Status Update to Board of Commissioners
ELECTRIC SYSTEM
HIGHLIGHTS THROUGH JULY
Through July, Energy Retail Sales o are slightly over budget primarily
due to higher residential and
industrial sales.
o Energy Wholesale Sales are up due to slightly higher than budgeted price per MWh and are expected to stay elevated for the remainder of 2021.
Purchased Power results reflect o higher than budgeted market
purchases caused by record heat
and low runoff, driving up volume and prices. This line item is expected to be significantly overspent by year‐end, offset partially by increased market sales.
o Operations and Maintenance overspending is related to emergency work and major storms; the budget is spread over the year but many of the expenditures were incurred in the first quarter. Bad debt expense continues to run above budget. These overages continue to be offset by underspending in materials and contracts.
o Capital Expenditures remain lower than budget but are forecasted to be slightly over budget by year‐ end.
Snohomish County PUD 2021 Budget and Forecast – Update September 7, 2021 1 | Page 244/256
2021 BUDGET FORECAST ASSUMPTONS o Total Operating Revenues are expected to be slightly higher than budget by year‐end based on results through July and expectations for the remainder of the year. Energy Wholesale Sales in particular are anticipated to be higher than budget, offsetting projected market purchase increases. o Purchased Power is expected to be over budget by year‐end primarily due to higher loads and market purchases during the record heat in June. Projected low water for the remainder of the year may keep prices escalated. o Operations and Maintenance expenditures are expected to be over budget by the end of the year primarily due to major storms and emergency work and increased bad debt expense. We expect underspending in some other areas will help offset some of the overspending. o Capital Expenditures are currently forecasted to be slightly overbudget in 2021. See pages 3‐5 for additional information.
Snohomish County PUD 2021 Budget and Forecast – Update September 7, 2021 2 | Page 245/256
FORECASTED STATUS OF SELECTED MAJOR PROJECTS AND PROGRAMS Yellow Indicates Changes from Previous Report
Distribution and Engineering
o Substation, Metering, and Telecom Projects: The new Twin City substation is on track and on budget. The North Marysville transformer replacement, Floral Hills and 20th Ave substation switchgear, has been completed. The Paine Field transformer replacement has begun. Eight substation system reliability projects, three circuit switcher replacements, and relay upgrades are being designed and built in 2021. Support of the Microgrid project continues. Several fiberoptic projects are being built in 2021 which will eliminate the risk of a single point of failure. Fiber will also be extended from the Monroe office to Qualco and will be used for a future substation. Currently, it is expected that this area will be under budget by approximately $3.5M.
o Distribution Overhead and Underground Line Projects: The Distribution group is continuing to focus resources on the depreciated‐asset programs to help offset the predicted 2021 capital underspend across other projects including Hat Island (see below). This includes a successful Q1 effort that led to the release of ~190 additional poles to construction (currently at 109% of 2021 budget) and an ongoing Q2‐Q3 design effort for the depreciated cable program (currently at 86% of 2021 budget). Other major distribution projects include the City of Lynnwood 196th St SW undergrounding, the Ballinger Substation 5th Feeder Circuit tie, and the Distribution portion of the Woods Creek to Lake Chaplain circuit tie (which will be substantially completed this week)
o Hat Island Cable Replacement: The Tulalip Tribes have responded to the most current easement compensation offer from the District with a letter of denial. The design team, along with the support of a team of consultants, is reviewing alternate alignments. Due to the setback in easement acquisition, the District is planning on a cable installation in the summer of 2023. The primary focus for 2021 will be selection of an alternate alignment along with the acquisition of easement rights while engineering design and permitting of the new alignment is planned for 2022.
o Transmission BO Poles: Fifty‐one transmission poles and insulators on 100 structures will be replaced this year.
o Qualco Fiber Optic: The project is budgeted at $300K, with an anticipated start date of August 1, 2021, and includes 3.6 miles of fiber and 31 ductile iron poles.
o Woods Creek to Lake Chaplain 12kV Circuit Tie: The project is budgeted at $4.9M, with an anticipated start date of July 1, 2021, and includes installation of 2.5 miles of line and 55 ductile iron and steel poles.
o Connect Up Program: The Meter Deployment RFP team selected Aclara as our MIV vendor (Work Order Management System and Planning/Consulting) and has initiated contract negotiations in preparation for Commission approval. We are on schedule to test the M400B base station for our test environment in August. We are making progress with our field visits to confirm our production base station sites with the vendor project manager. Blueprinting is progressing on schedule. We are working with the meter vendor (Sensus) to ensure a solid meter supply plan is in place to support our 2023‐2024 rollout.
Snohomish County PUD 2021 Budget and Forecast – Update September 7, 2021 3 | Page 246/256
FORECASTED STATUS OF SELECTED MAJOR PROJECTS AND PROGRAMS CONTINUED
Facilities and Generation
o Arlington Microgrid: The initial commissioning occurred March 15‐26, 2021 with subsequent work and commissioning in June and July. The system is functional, and the battery will be turned on at the end of August once final SCADA testing is complete. Ribbon cutting is planned for September 14th. Project remains under budget.
o North County Modular Data Center (MDC): Module installation is complete and final permits are signed off. Final systems inspections, training, commissioning, and testing were completed in early June. Telecom, Information Technology, and Facilities are working together to outfit district equipment into the space and functioning by year‐end. The project remains under budget.
o North County Community Office: Early site development (earthwork, paving, and utility infrastructure) is underway, under budget, and ahead of schedule. The community office design is progressing well with positive
feedback on the design from end‐users. Staff is working closely with consultants reviewing construction drawings for submittal to the City of Arlington in January 2022 for permit review. The Community Office is scheduled to bid in early 2022 with construction of the office complete by the end of 2024.
o Electric Building Elevator Modernization: Electric building glass elevators will be updated to follow the latest code requirements. This project is on schedule and has been awarded to R.C Zeigler Company for $337,444. Once this project is complete, Facilities plans to decommission the North Tower elevators. Equipment submittals are being reviewed to evaluate supply chain needs and timing. This project has a tentative start date
of November and is on track to complete by year‐end.
o Electric Building Phase 2 Roof Replacement: The Electric Building roof is almost 30 years old and at the end of its
useful life. Last year Facilities replaced the cooling tower in preparation to re‐roof the entire North and South Towers. The project was awarded to Queen City Sheet Metal & Roofing with construction July‐ September 2021. The project is 35% complete and is anticipated to be aligned with budget.
o Jackson Project 2021 Shutdown: This project to rebuild major powerhouse valves has been deferred to March 2022.
o Jackson Powerhouse Renovation: The office renovation is deferred to April 2022, anticipated to start after
completion of the aforementioned shutdown work. Work will include a new network room mezzanine in 2021, allowing the control and communications equipment to relocate in advance of public works contract actions and streamline the contracted demolition and construction process in 2022.
Snohomish County PUD 2021 Budget and Forecast – Update September 7, 2021 4 | Page 247/256
WATER SYSTEM HIGHLIGHTS THROUGH JULY
o Water Retail and Wholesale sales results through July reflect increased water purchases due to very hot weather conditions.
o Purchased Water expenditures are slightly higher than budget due to the time of year and the significant increase in usage during the heatwave. We anticipate a continued increase in purchased water costs over the next few months due to historical usage and the rate increase from the City of Everett.
o Contributions are higher than expected due to continued high development and growth in the Water System service area.
o Capital expenditures continue to be impacted by the main replacement project in Warm Beach that was originally expected to be completed in 2020 but has been pushed into 2021 due to project delays.
Snohomish County PUD 2021 Budget and Forecast – Update September 7, 2021 5 | Page 248/256
BUSINESS OF THE COMMISSION
Meeting Date: September 7, 2021 Agenda Item: 9A
TITLE
Governance Planning Calendar
SUBMITTED FOR: Governance Planning
Commission Allison Morrison 8037 Department Contact Extension Date of Previous Briefing: Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report Policy Discussion (Information) Policy Decision Statutory
SUMMARY STATEMENT: Identify the relevant Board policies and impacts:
Governance Process, Agenda Planning, GP-4: To accomplish its job products with a governance style consistent with Board policies, the Board will follow an annual agenda ….
The Planning Calendar is enclosed for Board review.
List Attachments: Governance Planning Calendar
249/256 Governance Planning Calendar – 2021
To Be Scheduled To Be Scheduled
• Wrap Pilot Program • Redistricting Commis sioner Districts
**For Planning Purposes Only and Subject to Change at any Time** 250/256 Governance Planning Calendar – 2021
September 7, 2021 September 14, 2021 Morning Session: Special Meeting: • Media • Microgrid Ribbon Cutting (Cancelled) • Legislative • Connect Up - Meter Installation Vendor Contract Presentation • Clean Energy Fund 3 – Low-Income Community Solar Deployment (moved to October 19) • Resource Adequacy Program • BPA Pass Through
Afternoon Session: • Public Hearing and Action: Pilot Time-Dynamic Residential Rate Schedule • Governance Planning Calendar
**For Planning Purposes Only and Subject to Change at any Time** 251/256 Governance Planning Calendar – 2021
September 21, 2021 Morning Session: • Legislative • Community Engagement • Broadband Study • Joint Ownership of Poles with Northwest Fiber LLC
Afternoon Session: • Public Hearing and Action: Disposal of Surplus Property – 4th Quarter BPA Pass Through • Governance Planning Calendar
**For Planning Purposes Only and Subject to Change at any Time** 252/256 Governance Planning Calendar – 2021
October 4, 2021 October 19, 2021 Morning Session: Morning Session: • Media • Legislative • Legislative • Community Engagement • Board Owner Linkage (Commission Business) • Energy Risk Management Report – 3rd Quarter • Water Supply Update • Clean Energy Fund 3 – Low-Income Community Solar Deployment
Afternoon Session: Afternoon Session: • Public Hearing: • Governance Planning Calendar Open 2022 Proposed Budget Hearing • Governance Planning Calendar
**For Planning Purposes Only and Subject to Change at any Time** 253/256 Governance Planning Calendar – 2021
November 2, 2021 November 16, 2021 Morning Session: Morning Session: • Media • Legislative • Legislative • Community Engagement • Compensation Philosophy Discussion
Afternoon Session: Afternoon Session: • Redistricting Notice of Public Hearing • Public Hearing: • Public Hearing: Continue Public Hearing on the 2022 Proposed Budget (if needed) Continue Public Hearing on the 2022 Proposed Budget Redistricting Public Hearing • Public Hearing and Action: • Adopt Regular Commission Meeting Dates for the Year 2022 • Monitoring Report: 3rd Quarter Financial Conditions and • Governance Planning Calendar Activities Monitoring Report • Governance Planning Calendar
**For Planning Purposes Only and Subject to Change at any Time** 254/256 Governance Planning Calendar – 2021
December 7, 2021 December 21, 2021 Morning Session: Morning Session: • Media • Legislative • Legislative • Community Engagement • Finance Audit Activity
Afternoon Session: Afternoon Session: • Public Hearing: • Public Hearing and Action: • Monitoring Report: Disposal of Surplus Property - 1st Quarter Financial Planning and Budgeting Monitoring • Adopt 2022 Governance Planning Calendar Report • Public Hearing and Action: Adopt 2022 Budget Resolution Adopting Redistricting • Elect Board Officers for the Year 2022 • Proposed 2022 Governance Planning Calendar
**For Planning Purposes Only and Subject to Change at any Time** 255/256 Governance Planning Calendar – 2021
2021 Year-at-a-Glance Calendar
January February March April S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 4 5 6 7 8 9 10 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 11 12 13 14 15 16 17 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 28 29 30 31 25 26 27 28 29 30 31
May June July August S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 29 30 31 30 31
September October November December S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 1 2 3 4 5 6 1 2 3 4 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 31
Holiday # Commission Meetings
**For Planning Purposes Only and Subject to Change at any Time** 256/256