THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
REGULAR COUNCIL - 5:00 PM Monday, March 7, 2016 Council Chambers
The Open Regular Council meeting will continue at 7:00 p.m., following the closed session.
(Please note that all proceedings of Open Council Meetings are video recorded)
AGENDA
1. CALL TO ORDER
2. CLOSED MEETING
2.1. Motion to Close: Recommendation: That Council convene a closed meeting pursuant to the following subsections of Section 90(1) of the Community Charter: • (a) personal information about an identifiable individual who holds a position as an officer, employee or agent of the municipality or another position appointed by the municipality; • (f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; and • (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
Following adoption of the above motion, the meeting will be closed to the public.
RECONVENE TO OPEN MEETING AT 7:00 P.M.
3. APPROVAL OF AGENDA
3.1. Agenda of the March 7, 2016 Regular Council Meeting
4. ADOPTION OF MINUTES
4.1. Minutes of the February 15, 2016 Regular Council Meeting Pg. 9 - 19 Recommendation: That the Minutes of the Regular Council Meeting held on February 15, 2016, be adopted.
4.2. Minutes of the February 22, 2016 Special (Open) Council Meeting Pg. 20 - 21 Recommendation: That the Minutes of the Special (Open) Council Meeting held on February 22, 2016, be adopted.
4.3. Minutes of the February 23, 2016 Special (Open) Council Meeting Pg. 22 - 25 Recommendation: That the Minutes of the Special (Open) Council Meeting held on February 23, 2016, be adopted.
5. BUSINESS ARISING FROM THE MINUTES (including motions and resolutions)
6. RISE AND REPORT
7. PUBLIC QUESTIONS
8. PRESENTATIONS/PETITIONS AND DELEGATIONS
9. CORRESPONDENCE (Action Required or Recommended)
9.1. Proposed Upcoming Road Events in Central Saanich: Pg. 26 - 37 1. Tour de Victoria, Sunday, August 21, 2016 2. Sidney Velo Cycling Club Tuesday Evening Time Trials, May- August 2016 3. Victoria Wheelers Cycling Club Proposed Newton Heights Road Races Recommendation: That the District grant conditional approval for the above events subject to acceptable prior consultation with other impacted municipalities and co- ordination with any other events to take place during this same general time period, and further subject to the concurrence of the Police, Fire and Engineering and Public Works Departments, and no costs be incurred by the District for these events.
9.2. Central Saanich Maritime Society - February 10, 2016 Pg. 38 - 41 Re: Issues of Derelict Boats and Disposal of Sewage from Boats
9.3. Saanich Inlet Protection Society - February 25, 2016 Pg. 42 Re: Request for Funding
9.4. K Frye - February 26, 2016 Pg. 43 - 53 Re: Recent BC Transit Request for Letters of Support for a Two Cent Gasoline Tax Increase
10. REPORTS OF COMMITTEES/MAYOR'S REPORT
10.1. COTW (Committee of the Whole)
Regular Council Agenda March 7, 2016 Page 2 of 231 10.1.1. Minutes of the February 22, 2016 Committee of the Whole Pg. 54 - 61 Recommendation: That the Minutes of the Committee of the Whole Meeting held on February 22, 2016, be adopted.
10.1.2. Planning & Development Division
1. Infill & Densification: Next Steps & Budget Recommendation: That (Resolution 140.16) the staff report on Infill and Densification dated February 16, 2016, be referred to the Advisory Planning Commission for review and comment.
10.1.3. Planning & Development Division
2. Amendment to Development Permit No. 3060-20-7/13 - Signage at 1755 Sean Heights Recommendation: That (Resolution 142.16) Council authorize the amendment of Development Permit No. 3060-20-7/13 to include a new sign master plan for the business park located at 1755 Sean Heights.
10.1.4. Community, Protective Services & Facilities Division
1. Cenotaph Committee - Terms of Reference Recommendation: That (Resolution 143.16) the Terms of Reference for the Cenotaph Committee be endorsed, and additional members from the community-at-large may be appointed by Council from time to time.
10.1.5. Community, Protective Services & Facilities Division
2. Home Energy Incentives Program Recommendation: That (Resolution 145.16) the District actively promote third party incentives to encourage broad uptake of climate action and energy efficiency initiatives by the community-at-large.
10.1.6. Administration & Finance Division
1. Social Media Policy Recommendation: That (Resolution 146.16) Council endorse the draft Social Media Policy.
10.1.7. Administration & Finance Division
2. E-Mail Policy Recommendation: That (Resolution 149.16) e-mail communication between the District and Mayor and Council will be conducted through corporate (@csaanich.ca) e-mail addresses, and only these e-mail addresses with be used on District business cards.
Regular Council Agenda March 7, 2016 Page 3 of 231 Recommendation: That (Resolution 147.16) Council directs staff to provide a broader analysis than Council's analysis to date about a potential e-mail policy, and that this analysis include social media and not only e- mail communication, and further that the staff report include a review of similar policies applying to elected representatives of any comparable size municipality in BC, a review of intended consequences, if any, a legal opinion on the different role of municipal staff and the role of an elected official and inclusion of options and alternatives to any prescriptive policy that may risk inhibiting communications between elected representatives and residents.
10.2. Select Committees of Council
10.2.1. Minutes of the February 11, 2016 Economic Development Advisory Pg. 62 - 66 Committee Meeting
[For Information Only]
10.2.2. Minutes of the February 22, 2016 Skate Park Committee Meeting Pg. 67 - 69 Recommendation: That the Minutes of the Skate Park Committee Meeting held on February 22, 2016, be adopted.
10.3. All Other Committees
10.4. Council Members Reports - External Bodies
11. STAFF REPORTS
11.1. Structural Analysis of Hovey and Tomlinson Road Pg. 70 - 89
Report dated February 29, 2016, from the Director of Engineering and Public Works
Correspondence Pertaining to Hovey Road: 1. M Hittos, February 22, 2016 2. D Berndt, February 23, 2016 3. S Sherman, February 26, 2016 4. D Berndt, February 29, 2016 (Late Item) 5. D Berndt, March 3, 3016 (Late Item) Recommendation: For information only.
11.2. Development Variance permit; 6638 Buena Vista Road - Opportunity to be Pg. 90 - 114 Heard
1. Opportunity for Public Input 2. Background Information: • Report dated February 29, 2016, from the Director of Planning and
Regular Council Agenda March 7, 2016 Page 4 of 231 Building Services • Report dated January 12, 2016, from the Planner entitled "6638 Buena Vista Road; Development Variance Permit" [Previously presented at the January 18, 2016 Committee of the Whole Meeting.]; • Excerpts from the Minutes of the January 18, 2016 Committee of the Whole Meeting and the February 1, 2016 Regular Council Meeting; • Notice sent to owner / occupants and applicant dated February 12, 2016; • Draft copy of Development Variance Permit No. 3090-20-17/15; • Excerpt from the Draft Minutes of the February 17, 2016 Advisory Planning Commission Meeting; • Correspondence received pertaining to this application subsequent to the February 1, 2016 Regular Council Meeting: 1. R&C Jenkins, February 24, 2016 2. I Buicliu, February 29, 2016 3. A&C Hugh, March 3, 2016 (Late Item) 4. L Theaker, March 7, 2016 (Late Item) 5. S Stewart, March 7, 2016 (Late Item) Recommendation: That Council approve the issuance of Development Variance Permit No. 3090-20-17/15 that would reduce the minimum interior side yard setback total for two sides from 4.5m to 3m, subject to the condition that the maximum combined driveway width at the property line not exceed 7m.
11.3. 6181B Old West Saanich Road - updated LCLB referral; deVine Vineyards
Report dated March 1, 2016 from the Director of Planning and Building Services Recommendation:
1. That Council, with regard to the requested Exterior Winery Lounge and expanded Picnic Area endorsements to liquor licence #303985 for deVine Vineyards on the property at 6181-B Old West Saanich Road, provide the following revisions to its input of October 19, 2015, to the Liquor Control and Licensing Branch (LCLB) in response to the LCLB assertion that it would be unable to enforce all aspects of the deVine Vineyards Good Neighbour Policy dated October 1, 2015, under the liquor licence: 2. indicate that the District is considering amending its Business Licence bylaw to enable conditions to be placed on a Business Licence; 3. indicate that, with further conditions to be placed on the Business Licence, the winery could operate under a Liquor Licence with the following umbrella hours of operation: Exterior Wine Lounge Area (tent): • 11am to 5pm Sunday, Monday, Tuesday and Wednesday; • 11am to 6pm Thursday, Friday and Saturday; • plus a possibility for a limited number of events with extended hours to be permitted (as many as 8 in 2016 and up to 5 in years thereafter) upon approval by application to the LCLB;
Regular Council Agenda March 7, 2016 Page 5 of 231 Interior Wine Lounge Area (tasting room): • 11am to 9pm Monday through Saturday; • 11am to 6pm on Sundays. 3.indicate that the following aspects of the deVine Vineyards Good Neighbour Policy could be monitored and enforced through conditions placed on the winery Business Licence:
Exterior Wine Lounge Area (tent): •a maximum of 30 events per year; •no events extending beyond 6pm on a Sunday;
Interior Wine Lounge Area (tasting room): •a maximum of 30 events per year extending beyond 6pm; •a maximum of two events extending beyond 6pm in any week; •no events extending beyond 6pm on a Sunday;
All Licensed Winery Areas (indoor and outdoor): •no new commercial weddings beyond those already booked; •no disc jockeys; •no band performances; •ambient music only; •despite the above, one weekend summer afternoon musical performance will be permitted per year; and,
2. That Council direct staff to prepare an amended Business Licence Bylaw to enable conditions to be placed on a business licence, including a process for appeal to Council.
11.4. 8100 McPhail Road - Notice on Title Pg. 115 - 123
Report dated February 17, 2016, from the Building Inspector. Recommendation: That a Notice pursuant to the authority of Section 57 of the Community Charter be filed in the Land Titles Office against the Title of Lot A, Section 3, Range 3 West, South Saanich District, Plan 49014; PID 014-661-462; having a civic address of 8100 McPhail Road.
11.5. 8194 Derrinberg Road - Notice on Title Pg. 124 - 128
Report dated February 12, 2016, from the Building Inspector. Recommendation: That a Notice pursuant to the authority of Section 57 of the Community Charter be filed in the Land Titles Office against the Title of Lot 3, Section 3, Range 2 East, South Saanich District, Plan EPP55572; PID 029-722- 802; having a civic address of 8194 Derrinberg Road.
11.6. 7022 Wallace Drive - Recommendation of Traffic Safety Committee Pg. 129 - 130
Report dated February 26, 2016, from the Building Inspector Recommendation:
Regular Council Agenda March 7, 2016 Page 6 of 231 For information.
11.7. Authorization to Write Off Outstanding Property Taxes Pg. 131 - 132
Report dated February 26, 2016 from the Director of Financial Services. Recommendation: That Council apply to the Minister of Community, Sport and Cultural Development for Ministerial approval to write off $11,561.17 in pre-2012 property taxes levied on non Tsartlip First Nation properties.
12. BYLAWS
12.1. Other than Development Application Bylaws
12.1.1. "Central Saanich Sewer Fee Bylaw No. 1882, 2016" Pg. 133 - 136 [A Bylaw to Regulate Sewage Discharge and Levy a Fee for the Use of District of Central Saanich Sewage Disposal Facilities] Recommendation: That Central Saanich Sewer Fee Bylaw No. 1882, 2016 be adopted.
12.1.2. "Central Saanich Waterworks Regulation Bylaw Amendment Bylaw Pg. 137 - 138 No. 1883, 2016" [A Bylaw to Amend Central Saanich Waterworks Regulation bylaw No. 1410, 2002 as Amended (2016 Water User Rates)] Recommendation: That Central Saanich Waterworks Regulation Bylaw Amendment Bylaw No. 1883, 2016 be adopted.
12.2. Development Application Bylaws
12.2.1. "Central Saanich Sewage Collection Area No. 1, Extension Bylaw Pg. 139 - 146 (Lot 1, VIP3004) No. 1881, 2016" [A Bylaw to Amend Sewer Loan Authorization Bylaw No.322, 1971 to Extend Sewage Collection Area No. 1 to Include Lot 1, Section 8, R3E, SSD, VIP3004 (7410 Veyaness Road)]
Background: • Report dated February 1, 2016 from the Senior Engineering Technician [Previously presented at the February 15, 2016 Regular Council Meeting] Recommendation: That Central Saanich Sewage Collection Area No. 1, Extension Bylaw (Lot 1, VIP3004) No. 1881, 2016, be adopted.
13. UNFINISHED BUSINESS
14. NEW BUSINESS (Including Motions and Resolutions)
14.1. Notice of Motion Submitted by Councillor Holman Pg. 147 - 148 Re: Improved Lighting and Installation of Bench on Mount Newton Cross
Regular Council Agenda March 7, 2016 Page 7 of 231 Road
Correspondence Pertaining to this item: 1. J Stevenson, February 15, 2016
14.2. Notice of Motion Submitted by Mayor Windsor Pg. 149 Re: LNG Facility Proposed for Saanich Inlet
15. CORRESPONDENCE (Receive for General Information)
15.1. Victoria Family Court and Youth Justice Committee - January 20, 2016 Pg. 150 - 189 Re: 2015 Annual Report
15.2. Government Financial Officers Association - February 4, 2016 Pg. 190 - 192 Re: Canadian Award for Financial Reporting (2014)
15.3. Union of BC Municipalities - February 5, 2016 Pg. 193 - 194 Re: UBCM Membership
15.4. Peninsula and Area Agricultural Commission - February 22, 2016 Pg. 195 - 218 Re: 2015 Annual Report
15.5. Correspondence Pertaining to 7878 East Saanich Road: Pg. 219 - 222 1. R Cawsey, February 23, 2016
15.6. Minister of Small Business and Red Tape Reduction and Minister of Pg. 223 - 225 Community, Sport and Cultural Development - February 24, 2016 Re: Province's Wine Store Retailing Strategy
15.7. Association for Responsible and Environmentally Sustainable Sewage Pg. 226 - 231 Treatment - March 2, 2016 Re: Sewage Regulations: Motion for CRD Appeal to Government of Canada
16. ADJOURNMENT
Regular Council Agenda March 7, 2016 Page 8 of 231
THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Minutes of the REGULAR COUNCIL Meeting Monday, February 15, 2016 Council Chambers
PRESENT: Mayor Ryan Windsor, Chair Councillors Holman, Jensen, King, and Paltiel Patrick Robins, Chief Administrative Officer Liz Cornwell, Corporate Officer Bruce Greig, Director of Planning & Building Services David McAllister, Director of Engineering and Public Works Ron French, Fire Chief
ABSENT: Councillors Graham and Thompson
1. CALL TO ORDER
The meeting was called to order at 6:33 p.m.
2. CLOSED MEETING
2.1. Motion to Close:
108.16 MOVED AND SECONDED That Council convene a closed meeting pursuant to the following subsections of Section 90(1) of the Community Charter: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; and, (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED UNANIMOUSLY
Councillor King joined the meeting.
Page 9 of 231
The meeting recessed to Closed Meeting at 6:34 p.m. and reconvened in Open Meeting at 7:13 p.m.
3. APPROVAL OF AGENDA
3.1. Agenda of the February 15, 2016 Regular Council Meeting
109.16 MOVED AND SECONDED That the agenda of the Regular Council Meeting held on February 15, 2016, be approved as amended by the late items agenda. CARRIED UNANIMOUSLY
4. ADOPTION OF MINUTES
4.1. Minutes of the February 1, 2016 Regular Council Meeting
110.16 MOVED AND SECONDED That the Minutes of the Regular Council Meeting held on February 1, 2016, be adopted as circulated. CARRIED UNANIMOUSLY
5. BUSINESS ARISING FROM THE MINUTES (including motions and resolutions)
6. RISE AND REPORT
7. PUBLIC QUESTIONS
7.1. Catherine Berndt, 1448 Hovey Road, queried: if discrepancies in the January 30th traffic count could be checked out? unable to open December 21st report, will it be available to the public again?
The Chief Administrative Officer responded that staff will investigate and ensure the information noted is available to the public.
7.2. Ed Widenmaier, 7706 Wallace Drive, advised that before proceeding with the construction of a new memorial cenotaph, there is a protocol to decommission the old one before it can be moved to the new location. He noted that the Department of National Defence will send the protocol, which will be in a form of a prayer, hymn, or a minister to decommission it.
7.3. Patricia Wall, 1376 Hovey Road, queried if the DCS Fire Service Agreement with the Tsartlip First Nation allows inspections of commercial developments on Tsartlip Band lands.
Regular Council Minutes February 15, 2016 Page 2 of 11
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The Chief Administrative Officer responded that the District does provide fire service to the Tsartlip First Nation, which includes response to First Nations lands and inspections; however, the District does not have authority to compel resolution of any problems the fire inspections may discover and has no authority to enforce. He further stated that if there are items discovered by the District's Fire Department that require work, there is a protocol the Fire Department can go through to inform the federal government of any contraventions.
111.16 MOVED AND SECONDED That the service agreements between the District of Central Saanich and the Tsartlip First Nation and the Tsawout First Nation be posted to the District's website. CARRIED UNANIMOUSLY
7.4. Wanda Lambeth, 1542 Hovey Road, queried what data/information is holding up a decision on the truck traffic matter?
The Mayor advised this matter would be discussed further under section 11.1 of the agenda.
8. PRESENTATIONS/PETITIONS AND DELEGATIONS
9. CORRESPONDENCE (Action Required or Recommended)
9.1. Keating School - January 28, 2016 Re: Support Initiative to Build a Safe Access to Cooperidge Park (Tetayut Creek)
112.16 MOVED AND SECONDED That staff be requested to explore suitable options with regard to the request from Keating School to access to Cooperidge Park (Tetayut Creek), and report back to Council. CARRIED Opposed: Mayor Windsor
9.2. City of Victoria - February 9, 2016 Re: Request for Funding for 2016 Canada Day Celebration
113.16 MOVED AND SECONDED That the City of Victoria be advised they may wish to make submission to the District's Grants-in-Aid program for the Canada Day Celebration funding. DEFEATED Opposed: Mayor Windsor; Councillors Holman and Paltiel
Regular Council Minutes February 15, 2016 Page 3 of 11
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9.3. Panorama Recreation Centre - February 12, 2016 Re: Request for Council Representation at Meeting with Pickleball and Tennis Representatives
114.16 MOVED AND SECONDED That Councillor Paltiel be appointed as Council's representative at a meeting with representatives from Peninsula Pickleball, Peninsula Tennis Club and staff from the Panorama Recreation Centre. CARRIED UNANIMOUSLY
10. REPORTS OF COMMITTEES/MAYOR'S REPORT
10.1. COTW (Committee of the Whole)
10.1.1. Minutes of the February 9, 2016 Committee of the Whole Meeting
115.16 MOVED AND SECONDED That the Minutes of the Committee of the Whole Meeting held on February 9, 2016 be adopted as circulated. CARRIED UNANIMOUSLY
10.1.2. Planning & Development Division
1. 7022 Wallace Drive - Introduction of Bylaw No. 1880
116.16 MOVED AND SECONDED That (Resolution 97.16) staff be requested to look at options for accommodating the Garry Oak tree with the bike lane going around it, with the understanding the intent is to have a bike lane. CARRIED UNANIMOUSLY
117.16 MOVED AND SECONDED That (Resolution 98.16) the option for the bike lane to be routed around the Garry Oak tree be referred to the Traffic Safety Committee for review and comment. CARRIED UNANIMOUSLY 10.1.3. Parks & Recreation Division
Central Saanich Police Services Chief Constable Les Sylven Re: True Sport
118.16 MOVED AND SECONDED That (Resolution 100.16) the District of Central Saanich endorse the proclamation of True Sport, and that Chief Constable Sylven make a presentation to the Mayor and Council of Sidney and North Saanich.
Regular Council Minutes February 15, 2016 Page 4 of 11
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CARRIED UNANIMOUSLY
119.16 MOVED AND SECONDED That (Resolution 101.16) Council invite the Chief and Council of the Tsartlip and Tsawout First Nations to join the District of Central Saanich in the True Sport proclamation, and further to advise them that Chief Constable Sylven is willing to make a presentation to their Councils in this regard. CARRIED UNANIMOUSLY
10.2. Standing Committees of Council
10.3. All Other Committees of Council
10.4. Council Members Reports - External Bodies
10.4.1. Councillor Paltiel stated: Chamber of Commerce Week - please acknowledge the work the Chamber does to support small businesses February 23, 2016 is the Chamber's Mayors' Breakfast Panorama Recreation Commission had a great on-site meeting at the Stelly's climbing gym to discuss potential for future projects Stelly's Performing Arts Society - working on bridging gaps by potentially expanding multi-purpose room
10.4.2. Councillor King noted the upcoming Town Hall Meeting on February 29, 2016, at the Victoria Hindu Parishad and Cultural Centre, commencing at 7:00 p.m.
10.4.3. Mayor Windsor stated: the CRD Hospital Board determined to establish an Executive Committee to highlight projects Mayor Windsor to sit on the Executive Committee with CRD Board Chair Desjardin, CRD Hospital Board Chair Howe, Victoria Mayor Screech, Victoria Councillor Young, and Langford Councillor Blackwell Committee to look at projects to promote health around the region
On question, Mayor Windsor advised that CRD staff will provide a report to the CRD Board on biosolids with two levels of integrated resource management involved.
11. STAFF REPORTS
11.1. Commercial Vehicles on Hovey Road
The Director of Engineering and Public Works overviewed his report dated
Regular Council Minutes February 15, 2016 Page 5 of 11
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February 1, 2016 and responded to questions from Council.
The Chair invited members of the public for questions or comments related to this item:
Patricia Wall, 1376 Hovey Road, stated: counter data potentially unreliable as vehicles go around the strips observed cones are damaged and in the ditch on question, was advised that the data is important but not the only information being considered
Jerry Forsythe, 1511 Hovey Road, stated: if using counter data it should be accurate heavy recycling truck does not show in the data; data is skewed and unreliable
Wanda Lambeth, 1542 Hovey Road, stated: on question, was advised that the legal opinion is subject to solicitor client privilege and it’s Council’s discretion as to what information is shared personally witnessed data counter being vandalized, data is unreliable transparency is being questioned due to the length of time this issue has been under review
Discussion occurred regarding holding a stakeholder meeting to include representatives from Hovey Road residents, Tsartlip First Nation, property owner and VI Pallet.
120.16 MOVED AND SECONDED That staff provide a report with suggested commercial GVW restrictions for Tomlinson Rd. and Hovey Rd. based on: (1) safety and (2) road structural integrity. CARRIED UNANIMOUSLY
Acting Mayor Holman assumed the Chair.
121.16 MOVED AND SECONDED Main Motion: That the District be authorized to seek to negotiate with Tsartlip First Nation, the landowner and the operator an extraordinary traffic agreement.
122.16 MOVED AND SECONDED Motion to Table: That the main motion be tabled to allow a member of the public to speak. CARRIED UNANIMOUSLY
Chair Holman invited a member of the public to speak:
Regular Council Minutes February 15, 2016 Page 6 of 11
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Terry Forsythe, 1511 Hovey Road commented that if only one resident represents the entire area at the stakeholders meeting, there may not be time for input from the rest of the residents before Council makes resolution on the matter.
123.16 MOVED AND SECONDED Motion to Lift from the Table: That the main motion be lifted from the table. CARRIED UNANIMOUSLY
124.16 MOVED AND SECONDED Postponement Motion: That consideration of the main motion be postponed until after the stakeholder meeting has been held. DEFEATED Opposed: Mayor Windsor, Councillors Jensen and Paltiel
Question on Main Motion: That the District be authorized to seek to negotiate with Tsartlip First Nation, the landowner and the operator an extraordinary traffic agreement. CARRIED Opposed: Councillors Holman and Paltiel
Mayor Windsor re-assumed the Chair and invited members of the public to speak.
Cathy Berndt, 1448 Hovey Road, stated: a portion of the municipality's right-of-way has been built up with no permission sought signs on right-of-way remain appears the owner of VI Pallet can operate without a business licence right-of-way was augmented with hog fuel and concrete so there could be a liability issue there is a second owner of VI Pallet, Jeffrey Moorefield safety is a concern of residents, urged Council to consider "hot-loops" and "cold-loops", Council has the authority to address the issue temporarily while a permanent solution is found allowing trucks to break current bylaws on question, was advised the Fire Dept visited the property on which VI Pallets operates, on notice of activity on the site
Elizabeth Smith, 1520 Hovey Road, stated that she observed the incident when the 18-wheeler and Mrs. Berndt's vehicle met and there wasnot enough room for vehicles to pass, it was unsafe.
John Cooper Jr., 9675 Fifth Street, Sidney, stated: is the legal property owner of the land that VI Pallet is operating from
Regular Council Minutes February 15, 2016 Page 7 of 11
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VI Pallets did not ask his permission to use the property does not want VI Pallets there and wants the property cleaned up would attend a stakeholders meeting
Catherine Berndt, 1448 Hovey road, stated: that trees have been removed on the right-of-way by VI Pallet.
125.16 MOVED AND SECONDED That staff request through Police Services and the Traffic Safety Committee a review of any imminent safety issues the District has conducted, and provide a report back to Council and the February 22, 2016 Committee of the Whole Meeting. CARRIED UNANIMOUSLY
Bill Wilson, 1590 Hovey Road, stated that with respect to the resolution regarding an extraordinary traffic agreement, Council should ensure that such an agreement would be enforceable and there would be penalties should VI Pallet not follow through on the agreement requirements.
On question, Terry Forsythe, 1511 Hovey Road, was advised that VI Pallet has an agreement with the owner to operate on the owner's land, the land it is out of the District's jurisdiction.
Al Lambeth, 1542 Hovey Road, stated: Hovey is a no-through road and should stay that way lives there because it is farmland if First Nations want businesses/commercial vehicles on their lands, there should be provision for the vehicles to travel directly from a major road (West Saanich Road)
Bill Wilson, 1590 Hovey Road, stated that he understood VI Pallet is not licensed to operate in Central Saanich - reply: the District does not issue business licences outside its jurisdiction.
The meeting recessed at 9:17 p.m. and reconvened at 9:20 p.m.
11.2. Soil Deposit Permit ENG00280- 7235 Wallace Drive
Due to a potential conflict of interest on the following item, Mayor Windsor excused himself from Council Chambers at 9:20 p.m. He advised that he is a neighbour of the property owner.
Acting Mayor Holman assumed the Chair.
The Director of Engineering and Public Works gave an overview of his report dated January 29, 2016.
Regular Council Minutes February 15, 2016 Page 8 of 11
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126.16 MOVED AND SECONDED That District of Central Saanich Council authorize the issuance of Soil Deposit ENG00280-7235 Wallace Drive to Ken and Wendy Fox for the deposit of 1,980 m3 of soil to fill in an existing irrigation pond as per the draft permit attached as Appendix B of the report from the Director of Engineering and Public Works dated January 29, 2016. CARRIED UNANIMOUSLY
Mayor Windsor returned to the meeting at 9:22 p.m. and assumed the Chair.
11.3. Playbook Implementation
The Chief Administrative Officer provided an overview of the report dated January 13, 2016, and responded to questions from Council.
127.16 MOVED AND SECONDED That the report dated January 13, 2016 from the Fire Chief entitled "Playbook Implementation be received for information. CARRIED UNANIMOUSLY
11.4. Departmental Status Reports - July to December 2015 Administration Engineering and Public Works Financial Services Fire Department Planning, Building, and Community Services
The Chief Administrative Officer responded to questions from Council.
128.16 MOVED AND SECONDED That the Department Status Reports for July to December 2015, be received for information. CARRIED UNANIMOUSLY
11.5. 2016 Financial Plan Meeting Schedule
129.16 MOVED AND SECONDED That the financial plan meeting schedule for 2016 be received for information. CARRIED UNANIMOUSLY
12. BYLAWS
12.1. Other than Development Application Bylaws
Regular Council Minutes February 15, 2016 Page 9 of 11
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12.2. Development Application Bylaws
12.2.1. Expansion of Sewer Collection Area No.1 – Bylaw 1881
130.16 MOVED AND SECONDED 1. That Central Saanich Sewage Collection Area No 1, Extension Bylaw No. 1881, 2016 be introduced and read a first time by title only; 2. That Central Saanich Sewage Collection Area No. 1, Extension Bylaw No. 1881, 2016 be read a second time; and, 3. That Central Saanich Sewage Collection Area No. 1, Extension Bylaw No. 1881, 2016 be read a third time. CARRIED UNANIMOUSLY
12.2.2. Central Saanich Land Use Bylaw Amendment Bylaw No. 1880, 2016 [A Bylaw to Amend the Land Use Bylaw (7022 Wallace Drive)]
131.16 MOVED AND SECONDED 1. That Land Use Bylaw Amendment Bylaw No. 1880, 2016 be introduced and read a first time by title only; and, 2. That Land Use Bylaw Amendment Bylaw No. 1880, 2016 be read a second time. CARRIED UNANIMOUSLY
132.16 MOVED AND SECONDED That Land Use Bylaw Amendment Bylaw No. 1880, 2016, be referred to a public hearing. CARRIED UNANIMOUSLY
13. UNFINISHED BUSINESS
14. NEW BUSINESS (Including Motions and Resolutions)
14.1. Informational Advisories to Council – Instream or Proposed Land Use Designation Amendment, Rezoning, Subdivision Applications: 1. 1060 Lucille Drive Re: Request that the Subject Property be Rezoned in Conjunction with Subdivision
14.2. Appointment to YYJ Prosperity Association
133.16 MOVED AND SECONDED That Councillor Bob Thompson be appointed as a member of the YYJ Prosperity Association. CARRIED UNANIMOUSLY
14.3. Calendar of Meetings - March 2016
Regular Council Minutes February 15, 2016 Page 10 of 11
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15. CORRESPONDENCE (Receive for General Information)
15.1. City of Burnaby to Minister of Community, Sport & Cultural Development - December 17, 2015 Re: Anticipated Property Assessment Changes in 2016
15.2. Capital Regional District - January 27, 2016 Re: CRD Response to Request for Regional Bylaw Prohibiting Sale of Invasive Species
15.3. City of Abbotsford to Minister of Justice & Attorney General - February 2, 2016 Re: Downloading of DNA Analysis Costs
15.4. City of Port Coquitlam - February 4, 2016 Re: 2016 FCM Resolution - Build Canada Grant Funding
15.5. UBCM - February 4, 2016 Re: Completion of 2015/16 (Fall) Community-to-Community Forum
16. ADJOURNMENT
On motion, the meeting adjourned at 9:40 p.m.
Ryan Windsor, Mayor Liz Cornwell, Corporate Officer
Regular Council Minutes February 15, 2016 Page 11 of 11
Page 19 of 231
THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Minutes of the SPECIAL COUNCIL Meeting Monday, February 22, 2016 Council Chambers
PRESENT: Mayor Ryan Windsor, Chair Councillors Graham, Holman, Jensen, King, Paltiel and Thompson Patrick Robins, Chief Administrative Officer Liz Cornwell, Corporate Officer
1. CALL TO ORDER
The Meeting was called to order at 10:25 p.m.
1.1. Waive Notice
154.16 MOVED AND SECONDED That Council waive notice for a Special (Open) Council Meeting to be held February 22, 2016. CARRIED UNANIMOUSLY
2. CLOSED MEETING
3. APPROVAL OF AGENDA
4. ADOPTION OF MINUTES
5. REPORTS OF COMMITTEES/MAYOR'S REPORT
5.1. COTW (Committee of the Whole)
5.1.1. Administration & Finance Division from the February 22, 2016 Committee of the Whole Meeting
1. Notice of Motion Submitted by Councillor Holman Re: 100th Anniversary of Women's First Right to Vote in Canada
Page 20 of 231
155.16 MOVED AND SECONDED That (Resolution 153.16) the District of Central Saanich will take the Pledge for Parity at http://www.internationalwomensday.com/Pledge and will send notification to all Mayor/Chief and Councils in the Capital Regional District to encourage they also consider Taking the Pledge to: Help women and girls achieve their ambitions Challenge conscious an unconscious bias Call for gender-balanced leadership Value women and men's contributions equally Create inclusive, flexible cultures. CARRIED UNANIMOUSLY
6. ADJOURNMENT
On motion, the meeting adjourned at 10:27 p.m.
Ryan Windsor, Mayor Liz Cornwell, Corporate Officer
Special (Open) Council Minutes February 22, 2016 Page 2 of 2
Page 21 of 231
THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Minutes of the SPECIAL COUNCIL Meeting Tuesday, February 23, 2016 Council Chambers
PRESENT: Mayor Ryan Windsor, Chair Councillors Holman, Jensen, and Paltiel Patrick Robins, Chief Administrative Officer Liz Cornwell, Corporate Officer Paul Murray, Director of Financial Services Bruce Greig, Director of Planning & Building Services David McAllister, Director of Engineering and Public Works Ron French, Fire Chief Bonnie MacKenzie, Manager of Community Services Tony Bousquet, Manager of Information Technology Norm Doerksen, Superintendent of Public Works
ABSENT: Councillors Graham, King and Thompson
1. CALL TO ORDER
The Chair called the meeting to order at 7:05 p.m.
2. APPROVAL OF AGENDA
2.1. Agenda of February 23, 2016 Special (Open) Council Meeting
155.16 MOVED AND SECONDED That the agenda of the February 23, 2016 Special Council meeting be approved. CARRIED UNANIMOUSLY
3. STAFF REPORTS
3.1. 2016 - 2020 Financial Plan
Report from Director of Financial Services dated February 16, 2016
The Director of Financial Services provided an overview of the 2016-2020 Five Year Financial Plan, highlighting the following, and responded to questions
Page 22 of 231
from Council: BC Assessment provides the municipality with the completed roll at the end of the year provides a sense of non-market change considered non-market growth tends to be due to subdivisions BC Assessment occasional review of properties and adjusting as a result would be looking at 5% range in tax increase without the non- market growth for balance of 5 years, projecting a 2.9% increase (cash increase to an average family home and takes into account for new revenue) over the next 5 years on question, responded will have final numbers in mid-April on how much is new construction and how much is due to renovation improvements, etc. value of new growth is $25 to $30 million annually accounting for what the cost for new growth over the longer term depends on infrastructure constructed i.e. roads, water, sewer given that Central Saanich is a compact community, the District benefits from those economies if scale the District's development cost charges is extremely low due to low growth and is a good indicator in terms of the impact of growth
3.2. Water Utility Budget
The Director of Financial Services highlighted the following: increasing infrastructure spending operating expenses have been reduced by $7,000 over 2015 bulk water pressures from CRD fleet costs coming down and reduced fuel costs $68,000 increase in bulk water Capital funding $182,000 increase - Water Master Plan proposing principle of increasing reserves from $450,000 to $675,000 in 2020 strategy is to increase annual funding for replacement of infrastructure and capacity improvements
On question, the Director of Financial Services advised that the District is the retailer at the agricultural rate, which is mandated by the CRD. The CRD covers the difference through its rate program, reductions to user rates would have minimal impact on the District. Actual transfers to reserve were lower in 2015 as projects were not completed because grant funding was not received so projects were not proceeded with.
156.16 MOVED AND SECONDED That staff prepare a water rate bylaw to include the proposed 2016 water rates (3.18% increase).
Special (Open) Council Minutes February 23, 2016 Page 2 of 4
Page 23 of 231
CARRIED UNANIMOUSLY
3.3. Sewer Utility Budget
The Director of Financial Services highlighted the following: budget challenges: inflationary pressures, subject to treatment costs by CRD they set annually - there has been a reduction in the past 2 years to debt being paid off 1% increase in sewer rate equates to $10,000 -need to do long-term financial planning so sewer replaced on an ongoing basis, but a young system - how assertive does Council want program to be to get there - discuss long-term financial plan in the fall
On question, the Chief Administrative Officer stated the following: Keating Corridor analysis will look at land use patterns and impact on infrastructure will help the District plan for 10, 15, 20, 25 years Sewer Master Plan, current land use plans - not faced with challenges, but Keating Corridor will help part of Sean Heights not serviced by sewer, sewer servicing would be driven by development development would be at developers cost to connect to the District's systems staff would review implications for lands coming onto existing, and may adjust Development Cost Charges rates over time Council would decide if user pay or through tax base
The Director of Financial Services continued: CRD $1.4 million tax req shows as a separate amount on the tax bills, would be adjusted as the District is advised by CRD how that would work out Budget represents a 2.3% ($14,000) increase in operating costs and a $50,000 increase in Capital Budget Sewer Master Plan discusses annual funding.
157.16 MOVED AND SECONDED That staff prepare a sewer rate bylaw to include the proposed 2016 sewer rates (5% increase). CARRIED UNANIMOUSLY
3.4. Fire Department Budget
The Director of Financial Services provided an overview of the proposed budget for the Fire Department, as follows, and responded to questions from Council: Challenges - training requirements to meet the BC Fire Commissioner's
Special (Open) Council Minutes February 23, 2016 Page 3 of 4
Page 24 of 231
new "Playbook Standards" - cost of responding to increased call volumes for Fire & MVI calls - weekend Response and Duty Officer coverage to meet the Playbook Standards - long-term planning to develop Fire Department succession plan in anticipation of senior member retirements Operating Budget is projected to increase by 3.46% or $48,840 in 2016 - primarily due to the increased cost of providing response coverage, especially during the summer season and the introduction of the Playbook Standards. paid On Call costs have increased as a result of the agreement approved in 2015
On question, the Fire Chief advised that the biggest change by following the Playbook is that in the past a duty officer responded to non-emergency calls, now the department must have a trained leader on every call - the leader must have a higher level of training, which is more responsibility on the officers, and an increase in the stipend when on duty.
The Director of Financial Services briefly reviewed the Fire Department's Capital Budget.
On question, the Fire Chief stated that a 2003 engine will be replaced in 2018 - part of the underwriter's review knocked the point grading down as the department did not have a back-up engine. He noted that every first call-out vehicle must be within 15 years of age. The Fire Chief noted that two duty vehicles (pickup trucks) will be 10 years old in 2020. He advised that the engines can be rebuilt; however, rating would not apply - cannot get any more credit for what the department has but it did lose credit for not having a reserve engine.
4. ADJOURNMENT
On motion the meeting adjourned at 8:17 p.m.
Ryan Windsor, Mayor Liz Cornwell, Corporate Officer
Special (Open) Council Minutes February 23, 2016 Page 4 of 4
Page 25 of 231 EGEIVE @ DËC 2 I 2ûr5 The Corporation of the D¡strict Tfl IA of Central Saanich
December 18,2OL6
To Whom It May Concern:
This is an application for permission to use public roads through the Central Saanich on Sunday, August 21, 20116. The Tour de Victoria is a mass participation road cycling event put on by the Ryders Cycling Society of Canada. Funds raised through the event benefit local cycling based organizations and programs. The goal of the event is to promote cycling and the cycling tourism opportunities available and position Greater Victoria as the cycling capital of Canada.
The fifth annual Tour de Victoria, held August 23,2015, was a huge success thanks to the support of all the municipalities, the volunteers, the police, sponsors and the general public who lined the course to cheer on friends, family, and colleagues. Over 1,300 riders took part in a world class cycling event that showcased the best of Greater Victoria's cycling opportunities. In 2015 over 58o/o of our riders came from outside Greater Victoria providing significant economic impact for our region. The event also had a huge community impact with over 300 volunteers helping guide the riders safely around the course.
This annual event is scheduled for Sunday, August 2L,2076. The proposed route is the same as the 2015 route and we will use the same method of traffic control in Central Saanich with partial road closure on the roads that our cyclists are traveling on. Opposing vehicle traffic will be allowed on the opposite side of the yellow line only. No vehicles will be allowed to travel on the same side of the road that the riders are traveling on.
Please review the attached Route Maps, Traffic Management Plan and Course Control Plan for detailed course plan in your municipality. Please advise if there is anything further you require.
We appreciate your support over the years in preparation of the Tour de Victoria and look forward to working with you as we plan the 2016 Tour De Victoria. Please contact our Event Coordinator, Sheleena Gutierrez, at 250-508-8363 or to set up meetings and determine what needs to be done during the approval process.
Sincerely,
Seamus McGrath Director, Ryder Hesjedal's Tour De Victoria 338 Catherine Street, Victoria, BC V9A 3Sg
Page 26 of 231 First Section of the Ride 8:50om - I l:30om
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Page 28 of 231 Sil)¡tEY VELO CYCLING CLT]B EGEIVE 800 Sea-Aira Heights, Victoria,8.C., VgE2A2 FEB 2 I 2016 February 25,2016 Tho Corporation of the District of Central Saanich District of Central Saanich 1903 Mount Newton Cross Road Saanichton, 8.C., V8M 249
Attention: Clerk-Administrator
Dea¡ Sir: Re: Sidney Velo Cycling Club Tuesday Evening Time Trials, May-Aug 2016
Sidney Velo Cycling Club Association has safely and successfully conducted a series of weekly time trials each Tuesday evening from May to August for 37 years on the Lochside Drive - Mt. Newton X Road - Highway 17 - McTavish circuit. These are the only time trials in ttre Capital Regional District, and in the 2015 season 138 cyclists from the Region participated, including 32 young riders (under l9). The time trial is an important discipline of road cycling and triathlon, and this event has attracted cyclists ranging from champions such as Roland Gteen, Ryder Hesjedahl, and Simon Whitfield to young novices. On behalf of the Association and the Capital Region cycling community, I thank you for allowing us to hold these events.
With yow permission, we would like to hold these time trials again this year, every Tuesday evening from May 3 to August30,20l6, commencing at 6:30 PM and ending by 8:30 PM.
Our emphasis is always on safety, and we will have at least one first aid attendant present for each evening. We conduct these time trials in accordance standards set by the Canadian Cycling Association, and any rider disobeying ou¡ rules will be penalized. All riders and time trial officials will be given a written copy of the rules, and our offrcials will reinforce these verbally. All riders and offrcials will be insured for medical, dental, and third party liability via the Canadian Cycling Assocíation.
The time trial comprises riders starting at Cy Hampson Park on I¡ichside Drive at one-minute intervals, and riding solo for the entire event. Riders are not allowed to ride as a group. We average 30 riders per evening with a maximum of 60, and the event is usually completed within one hour. There is a minimum of six offrcials for each evening and typically about ten spectators. Vehicle parking is in the two Cy Harrpson Park parking [ots. Parking space is limited in these two lots, and cyclists will be encouraged to park elsewhere, such as on the Lochside Frontage Road, in the McTavish Park and Ride lot, and on Lochside Drive north of McTavish Road.
The starlfrnish is on Lochside Drive at Cy Hampson Park, and the course runs south on Lochside, right on Mt. Newon X Road, right on Highway 17, right on the ofÈramp to the McTavish Interchange, around the hairpin turn, and back onto Lochside. Riders complete two laps of this 8.7-lon course (see maps). All riding will be done in the paved shoulder lane or bike lane on Highway 17 anóLochside Drive.
At the Lochside Drive - Mt. Newton X Road intersection and at the McTavish Interchange - Lochside Drive hairpin, we will place traffrc cones on the bike lane/road lane boundary, and
Page 29 of 231 station one or two experienced offrcials at these comers. The offrcials will wear trafÏic safety vests and use STOP/SLOW signs. The role of the ofTicials is to control the cyclistso observe that the cyclists round the corners in the bike lane, alert pedestrians of approaching riders, and to warn the riders of any hazards. The officials will not stop motor vehicles, but they can stop the cyclists and ensure that they stay in the bike lane. Cyclists not staying in the bike lane a¡ound the corners will be disqualifred for a first offence, and banned for the season for a second offence.
In the event of a fire, police or ambulance emergency, participants a¡e instructed by our time trial rules to yield to emergency vehicles and to obey the instructions of emergency services personnel. Our ofücials will stop the time trial in the event of a fue department or other emergency on the time trial course. Attached is a draft notice to residents that will be hand delivered to each residence and business along the time trial course before the first time trial of the year.
We have requested a certificate of third-party liability insurance for $10 million with amærimum deductible of $2500, arranged through the Canadian Cycling Association, naming the District of Central Saanich and the Central Saanich Police Board, and their officers, offtcials, employees and volunteers as additional insureds. The District ofNorth Saanich, the Sidney RCMP, and the Ministry of Transportation are also being contacted for their approval. I will forward these approvals a¡rd the certificate insurance to you when we receive them.
Our Association takes the privilege of being able to hold these time tials very seriously. The Sidney Velo Cycling Club Association will be responsible for all costs resulting from this event, and no costs are to be incurred by the District of Central Saanich.
We look forward from hearing from you and thank you for your continued support.
Yours tuly,
Larry Secretary-Treasurer Sidney Velo Cycling Club Association Telephone: 250-652-581 5, Fær: 250-652-67 54 E-mail: [email protected]
Maps Draft Notice to Residents and Businesses
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Page 33of231 , We wish to inform you that the Sidney Velo Cycling Club Tuesday Evening bicycle time trials will be held for the 38ü year on a circuit that encompasses Lochside Drive, Mt. Newton X Road, Patricia Bay Highway, and the McTavish Interchange, starting and finishing at Cy Hampson Pa¡k on Lochside Drive. The time trials will run every Tuesday evening during May through August from 6:30 PM to about 8:30 PM. Cyclists will tavel along the bike path on Lochside Drive and on the shoulder of the Patricia Bay Higþway in single file at one-minute intervals. We do not expect any disruption to trafhc, pedeshians, or residents on the circuit during the times noted above. However, please be aware that there will be extra bicycle riders on the circuit during this time. Both male and female riders, ranging in age from l0 to 80 years will participate. For any further information, please contact Larry Pommen at250-652-5815. Dnring the time trials, Larry Pommen (250418-5446) or Ian Birch (250-419-1372)maybe contacted by cellular telephone. If you have concerns about the behaviour of a time trial cyclist, record the number on their back and call the above numbers. Page 34 of 231 Victoria Wheelers Cycling Club EGEIVE c/o Oak Bay Bikes Fþ:ß 1 I i$ìü 1990 Oak Bay Ave Victoria, BC V8R 1E2 Tho Corporation of the District of Central Saanich February gth,2016 Mayor and Council District of Central Saanich Municipal Hall 1903 Mount Newton Crossroad Saanichton, B.C. VOS 1M0 Re: Proposed Newton Heights Road Races On behalf of the Victoria Wheelers Cycling Club I would like to request permission from Central Saanich Council for the use of roads to conduct a series of Victoria Cycling League races. These events are criteriums or circuit races. We are requesting permission to use a circuit (map attached) consisting of Newton Heights, Thompson Place and Haldon Road. The following schedule is proposed: Date Time DaY of the Week June 15th, 2016 6:00pm until 8:00pm Wednesday July 6th, 2016 6:00pm until 8:00pm Wednesday August 1Oth, 201ô 6.00pm until 8:00pm Wednesday As in the past these events will be run at no cost to the District of Central Saanich and closure of roads will not be needed. The Wheelers will work with the municipality and the police to ensure that the races are conducted safely. 1. Proof of liability insurance We will provide a copy of our certificate of insurance with the District of Central Saanich and Central Saanich Police Board named as insured pafties for the amount of $5,000,000. 2.Trallic Control Plan We will place signs at all approaches to the loop of Thompson Place, Haldon Road, and Newton Heights indicating to motorists that a bicycle race is in progress. The road will be open to vehicle traffic at all times so we have marshals located at the three intersections on the route: Haldon Road and Newton Heights, Newton Heights and Marcott Cl, and Newton Heights and Thompson Place (see attached map). We will hire a Traffic Control Person to control the intersection at Thompson Place, due to the stop sign at the corner that bicycles will be going through. The volunteer marshals do not control motor traffic but indicate to the riders if it is safe to proceed. We discourage people from bringing cars to the race but for those that do we request that they park on the west side of Thompson Place at the top of the hill. Page 35 of 231 3. Emergency Vehicle Procedures All riders are told at every event and know to stop clear of the road at the approach of any emergency vehicle and not to resume riding until the road is clear. This race route, however, is essentially an isolated loop and any emergency vehicles on these roads will likely be responding to an emergency on the route. lf this is the case then officials will halt the race and riders will be directed to the start/finish area. The race will only resume if the emergency vehicles leave and the route is safe. 4. Public Notification lf and when we receive your permission, we will hand deliver a flyer (attached) to all residences on the race route and intersecting roads informing them of the dates and times of the races as well as a cell phone number which residents may use to contact us if there are any problems during the race. We try to speak to as many residents as possible and in particular, ensure that we have the approval of the property owners where we locate the start and finish. ln the past these notices have gone out at least one week prior to the first event. We have not placed public adveilisements or notices of these races in the past as we do not wish to draw unwanted traffic to the area. Normally there is little or no non- residential through traffic here. This is a quiet isolated neighbourhood and we would like to see it remain that way as much as the residents. These races are very important for the local cycling community and many of our national athletes participate in these events during their training. Roland Green, the two-time world mountain bike champion, Alison Sydor, a three-time world mountain bike champion and Gillian Carleton, a bronze medalist at the 2012 Olympic Games as well as several other Canadian National Team road cyclists have all raced this course with us as part of their training. These local races, Newton Heights in particular, make a tremendous impact on our developing athletes and National and Olympic athletes alike, along with our community as a whole. The continued cooperation of Central Saanich in approving these events is greatly appreciated. The Wheelers have extensive experience in race organization and have been holding these particular events for over 14 years. lf you have any questions or concerns, or need more information, please contact me by email or on my cell phone at 250-885-8726. Thank you for your continued assistance and cooperation. Sincerely, Stéphane Tran Oak Bay BikesA/ictoria Wheelers Cycling Club 250-885-8726 Page 36 of 231 The race runs clockwise around the course Page 37 of 231 EGEIVE :1 fj --åq61 f;! .Figt' fÌ1'f3li Ë[B 1 5 zri$ ;Ëà. Ê sJit q1 ir¡¡, ã¡iÉEsþ¿. .li', u!'.1i,.,:¡ '=¡.¡ Íür;=¡i' :-i ,\ '{.; . :. L.: \ir i '! I .. :1 1; ': Ì þ Tho CorPoration of the District ol Central Saanich 759 Ses 652nß ¿tnq"d'a"rn Egtclos' ne* February 10,2016 Mayor and Council The Corporation of the District of Central Saanich 1903 MtNewton Cross Road Saanichton, B.C. v8M 249 DearMayor V/indsor andMembers of Council: We knowthat Mayor V/indsor and some other members of Council have a significant interest in dealing with the issue of derelict vessels in Brentwood Bay and other areas of the municipalþ. I" f".L and please correct us if we are wrong, we believe that one of Major'Windsor's main electioí phforms in the last election was a promise to deal with the issue of derelict boats. the Given thã interest in this issue we are writing to ask Council to consider sending a letter to Federal Govemment ( Ministry of Transportation, Ministry of Environmeng Ministry of Fisheries and even tfrè prime Minister) tã ask that they support the Private Members Bill of Sheila Malcolmson ( Mp - Nanaimo- Ladysmith). This bill, if passed, would amend the Canada ShippingActto putthe Canadian Coast Guard. Y responsible for dealing with derelict vessels and b passing the buck when asked to deal with a derelict vessel. ^óthrr The issue of derelict vessels has again become an issue that has drawn a lot of recent publicity. It was on a Gtobal News Hor¡r tast weeK which is watched on a regular basis by a few hundred thousand British Co¡¡mbians) and was the subject of an editorial in the Times Colonist on January l2,ZOl6.For your information I enclose two recent articles from the Times Colonist Page 38 of 231 2 which show that the city of Victoria and the municipality of Saanich are also interested in dealing with this important issue. In this regard we hope that Central Saanich will follow the suggestion of Saanich Cotncilor Brownoffand make a serious push to deal with the matter by asking for support from the Union of B.C. Municipalities and the Federation of Canadian Municipalities. Vy'e are also concerned that if other municipalities take action to deal with the problem of derelict vessels and Central Saanich does not take similar action many of these derelict vessels from other municipalities can end up in the waters of Central Saanich. On another matter we wish to thank Council for forming a working group to help deal wilh the issues of sewage pollution from boats and derelict vessels. We feel that a small working group may be able to come up with some fïnancially viable solutions to these problems. In this regard, perhaps Council would againconsider writing to Transport Canada and ask them how they propose to enforce the new rules with respect to holding tanks. We have been advised by representatives of Transport Canada that they pay more attention to elected bodies than to private citizens when it comes to suggestions and/or requests. V/e thank you for your consideration of these matters. Central Saanich Maritime Society Per: Allan Adams, President Cc: Honourable Elizabeth May, M.P. Page 39 of 231 1.J".3 t(> Councillorfloats fimd to get rid of derelict boats RICHARD WAITS Tmes Colonist Saanich Coun. Judy Brownoft hopes senior governments can get on board a plan to pay for safe, sustainable and envi- ronmentally sound disposal of old boats. In an interview Thesday, Brownoff said she hopes to see creation of a fund devoted to safely dealing with derelict vessels. The fund would receive money One of two vessels that have washed up in recent frcm small fees, or sur- weeks on Cadboro Bay beach in Gyro Park. lt could cost charges, paid at certain $50,000 to remove the boats. DARREN sroNE rlMEs coLoNlsr points in the life of a boat. She said fees couldbe workertime to remove the than 30 years old, indicat- charged when a boat is vessels. ing the issue of derelict purchased, registered, "That's a lot of money boats willprobablY get insured and moored atâ and staff time that cot¡ld worse. marina. But such a move havebeen used on things Brownoff said she will would need the federal and the municipality is actually raise the issue at Saanich provincial governments responsible for, like roads council in coming weeks because oceans and and bike lanes," said and hopes it can be behind beaches are their respec- Brownoff. a serious push for support tive jurisdictions. Victoria also has been with groups suchas the Saanich has been afflicted witb scores of Association of Vancouver afflicted with derelict abandoned boats floating at Island Coastal C¡mmuni- boats washing up on its ancborin the Gorge. Some ties, the Union of B.C. beaches, spillin g every- of them havebecome Municipalities and the Fed- thing from old fuel to used squats and slum housing. eration of Canadian Munic- hypodermics left behind by Brownoff saidthe issue ipalities. previous users. is raisedtime andtime Once those groups are Ttvo boats, including a again whenever coastal on board they can help concrete hulled vessel, municipal officials meet. lobby the provincial and have washed up in recent She found a 2012 report federal governments to set weeks on Cadboro Bay by tansport Canada dis- up a task force to devise beach in Gyro Park. Tlrc cussing the issue. Alarm- and administer a fund to municipality has received ' ingly, thatreport stated the pay for the disposal ofves- estimafes of at least majority of registered ves- sels at the end of their life. $50,000 and 200 hours of sels in Canadaaremore rwatts@timescolonist com Page 40 of 231 Feds, B.C.pushed to deal with derelict boats RTCHARD WATTS Another, with a concrete hull, authority,to force boat owners or each. It was brushed off. Times Colonist leaked fuel oil onto the beach. anybody else to take responsibil- She said it's time for senior Brownoff said she has been ity for derelict vessels. governments to $tep in with regu- They spill used hypodermics on told ofboats anchored illegally in For example, one of the boats lations on proper disposal. kiddies' sandy beaches. They pol- the Gorgebeing rented to the washed up on Gyro Beach was Senior governments could cre- lute the marine environment. homeless for $r0o a month, traced 1o a local marina, where ate a fund for dealing withboats They serve as unr.qgulated slum She is working on a report for the boat ovsner simply stopped at the end of their lives. This housing. presentation to S¿nnich council paying moorage fees. So the could be financed via a surcharge Abandoned boats are a problem with recommendations on how to rnarina seized the vessel and gave at sale or at regisFation, or per- for every municipality along the deal with derelict boats. it away to somebody who sailed haps a tax on marinas, Tt¡e fund B.C. coast, said.Victoria Mayor "In the old days when you saw off. When it washed up, nobodY could be distributed to pay for the Lisa Helps. an abandoned boat'along the took responsibility. proper break up and disposal of a "Every coastal communrty in coast, it was kind of cute - 'Oh The federal government has pleasure craft at the end of its British Columbia is ptaeued by look at that old boat there,' " said jurisdiction over the ocean and usefulness, Brownoff said. this issue," said Helps. "Every Brownoff. "Nowpeople just won't the province has some jurisdic- "Otherwise, where are the gov- time I go the Association of accept it because it impacts our tion for beach areas and the ernment rules and regulations Coastal Communities of Vancou- beaches and parks." adjoining shallows, but qelther is that say: lfyou have a vessel at vei'Island, t}is is an issue." At a recent Saanich council willing to do anything when it the end of its life this is how you Saanich Coun. Judy Brownoff meeting, Mayor Richard Atwell comes to derelict boats. can dispose of it,' " said Brownoff, said one boat recently washed said an overall sfoategy is needed, Brownoff said Saanich pro' "Our local taE)ayers shouldn't ashore on Gyro Beach, a munici- Otherwise, council would be deal- posed that the local, provincial have to look after old pleasure pal parlc with children's pþy ing with derelicts one by one. and federal governments share craft or affordable housing on the equipment nearby, spilling hypo The big problem for municiPal the cost fbr disposal of'one of the water.tt paying rvvatts@timesco lonist. com Page 41of231 dermic needles onto the sand. councils, however, is their lack of Gyro wrecks, onc third SAANICH INLET PROTECTION SOCIETY P.O. BOX 75, Brentwood Bay BC V8M 1R3 phone 250-652-9758 email [email protected] February 25,2016 Mayor Ryan Windsor and Council Central Saanich Municipality 1903 Mt. Newton XRoad trcEOVE Saanichton, B. C. V8M 249 ¡ltAR 0 I 2ûÍô Iho Cor members of council ol lotation Dear Mayor Windsor and uentral 5oju,f;noirui", R,c: Saanlch Inlct Round Tablc fncluslon ln Budgct The Saanich Inlet Roundtable has been sponsored through SIPS (Saanich Inlet Protection Society), Municipality of Central Saanich, Municipality of North Saanich and Cowichan Valley Regional District for 2 years. We are requesting that each region include in their budget some costs for the Saanich Inlet Roundtable format. Costs involved include: I Venue - a facility with capacity for around 80 people with projection and audio equipment. 2 Professional facilitation - cost for coordinating the meeting with professional facilitation and recording, transcribing hard costs run to $1000 3 Hospitality - additional costs for hospitality can add to overall costs depending on the level provided. Marine health, the health of Saanich Inlet is vital to our communities. Through the round table format our municipalities and stakeholders have come together with provincial and federal jurisdictions. We have come a long way toward identiffing issues and effected some resolutions. Since 2014 Saanich lnlet Protection Society, Central Saanich, North Saanich and CVRD have scrambled together funding for 6 round tables dealing with: sewage discharge from boats in Saanich Inlet - some success federal promise declaring Saanich Inlet a no discharge zone in 2016 enforcement of marine legislation i.e. navigation channels, access to municipal wharves. Working with local and federal enforcement agencies. removal of derelict boats. Significant removal in 201I and most recently LNG (Liquid Natural Gas) Terminal off Bamberton lands. Including our vital marine environment as a budget item would provide some stability to the all-important Saanich Inlet Roundtables. Please consider including a Saanich Inlet Roundtable meeting in your budget in an amount that will include the meeting room, coordination , facilitation, note-taking and whatever level of hospitality is suitable in your budget. This is high value for funds committed and an equitable way to share the load stewarding Saanich Inlet - a jewel in our midst. The next Roundtable will convene again March 3rd,2016 in Duncan. Thank you for your consideration. Saanich Inlet Protection Society Sheila President. Cc North Saanich Municipality South Cowichan Regional District Page 42 of 231 Ruby Shea From: KM Frye Ibvstud [email protected]] Sent: Friday, February 26,2016 6:48 PM EGtr[VE To: Ruby Shea Subject: Fw: Request to refuse request for letters of support FEB 2 I 2016 Attachments: Sample Trips.pdf Tho CorPoration of the District ol'Central Saanich From: KM Frye Sent: Friday, February 26, 2016 6:30 PM To: mayor@sid ney.ca ; admin@ noft hsaanich.ca ; ru [email protected] Subject: Request to refuse request for letters of suppott February 26,2016 To: The Mayors and Councils of Central Saanich, North Saanich and Sidney Subject- Recent Transit Board request for letters of support for a two cent gasoline tax increase. Hello: Earlier this week, Transit Board Chair Susan Brice again lobbied senior government to have a $O.02llitre tax increase added to the price of gasoline in the CRD area to aid with funding for needed improvements in Transit operations in the region. Ms. Brice stated in the media that she was hopeful that the provincial government would agtee to her request if it was bolstered by "letters of support" from local mayors and councils. My purpose in writing to you today is to ask in no uncertain terms that you not send the requested letters, but instead send BC Transit a message demanding that the Peninsula be treated fairly when it comes to planning, upgrades and funding. Ms. Brice has made it clear that she is looking to use the proposed "gas tax" increase to assist with the funding of improvements to the downtown-V/est Shore corridor, including dedicated bus lanes and over a full year of traffic disruptions while those improvements are made. She also mentioned future upgrades such as LRT to the west from downtown. But nothing she has said publicly regarding this proposed increase addresses the issues bus riders and would-be riders face every day on the Peninsula. It is my observation that in the nearly 30 years since I moved to Central Saanich, transit improvements north of Mackenzie have consistently taken a back seat to those done on behalf of the three western communities. Yes, we do have a park and ride at McTavish, and a dedicated "bus only" lane through the Highway lTlSayward intersection, but otherwise, we have been mostly left as we rwere in the 1970s. Even the bus stops in the area do not have shelters, as they do elsewhere, and folks have actually begun to provide their own chairs to use while waiting for the bus. Oft-times that wait is also considerably longer than for other parts of the CRD. It is past high time that the North was given "equal time". There are nearly forly thousand residents between our three districts, not to mention the significant "working population" growth in industrial areas such as Keating and North Sidney by the airport. Yet bus service for these areas has lagged very far behind this growth, while at the same time we continue to witness the majority of Transit's resources be dedicated elsewhere, while we must "make do" with slowly decaying service that gets worse every year. L Page 43 of 231 To truly be a"regional" transit operation, consistent service must apply to all areas of the region, not just to the same "hot spots" yeaÍ upon year. I have relatives who work or have worked on the Peninsula and at the airport precinct. Both of them have many stories of missed, overloaded, and even missing buses which have plagued their attempts to be good commuters for years. For just one example, in late June, when the schools are out, Transit routinely cuts back on service in the Brentwood-Keating area while at the same time adding the tourist-friendly Butchart Gardens loop. My relative who works in the Keating area has been frustrated multiple times each summer by overloaded#7s buses which pass his stop displaying "bus following", at the same time knowing that the normal wait time for the next bus is somewhat longer as the "school bus" coaches have been withdrawn! This is not the best way to end his day, yet it happens every summer. Last summer, he gave up. He stopped using the bus and began to drive himself. He is just one example. At this point, I would like to introduce you to eight semi-fictional characters: David, Leslie, Michael, Susan, Justin, Bradley, Robert and Jenny. While the names are made up, the situations I placed them in are not far-fetched at all, and the trips I have created for them are very real, each taken directly from the "Plan your Ride" page on the Transit website. The attached PDF file is a direct series of prints from that site supporting their not-entirely fictitious travels. * Trip l- David C works in the Keating area, but lives in Langford near the town centre. He leaves work at 4:00pm. His trip begins at 4:22pm and includes a journey all the way downtown to Mayfair, where he must cross Douglas Street to catch the westbound #50. Why must he go downtown? In his own car, he can make the same trip in about 35 minutes. On the bus, his journey takes nearly double that. Trip 2- Leslíe Zworks at the Central Saanich Hall and lives in the Lansdowne aÍeaîear Camosun. Each day, she must be at the bus stop before 7:00am, and take the bus all the way downtown in order to transfer to the coach which will take her to work. Her arrival at work will be approximately 8:30am.. By car, the same trip takes less than 30 minutes. Trip 3- Michael,F lives beside the Uplands Golf Course in Oak Bay and works at the Ardmore course in North Saanich. His afternoon shift begins at 1:00. To be on time, he must meet his bus at 9:06am and the over two hour journey to North Saanich includes two transfers Qtlus the apparently møndatory trip to the downtown core). Trip 4- Susøn B, who lives close to the Sidney Town Hall, works the afternoon shift in a coffee bar at the Langford Town centre. A trip that takes just 40 mins by car requires all of two full hours on the bus, and. she must travel all the way downtown before beginning her trip west to Langford. Trip 5- Iustín S lives near Camosun College Lansdowne campus, and has an early morning shift starting at 8:00am at the large grocery warehouse on Mills Rd north of the airport. To use the bus, he must be at the bus stop at 6:2I am and will barely arrive onsite to start work on time! On days when his boss insists that he start work at7:30, there is no bus! To use Transit and arrive in time for a7:30 start, he must spend the night on the street downtown! His commute on those days is over 7 hours and must begin with the last bus downtown from the Camosun stop at I046pml (f"ll disclosure- Justin is actually a relative and has had to make this commute when he was employed at the Sobey's síte two summers ago. Per the Transít síte- as of thís writing nothíng has changed) 2 Page 44 of 231 Trip 6 - Bradley C lives across from the Central Saanich hall on Mt Newton and works in the Langford City Hall on Goldstream. His shift begins at 1:00pm. Brad's journey must start before 11:00am in order to make it on time, and once again, a trip downtown is mandatory. Trip 7- (Whíle not relevant to the North and our sítuation, this is a personalfavorite, which I presented to the Transit Board as part of an oral presentation earlier in the winter) Robert A embarks on a trip from Esquimalt to the West Shore and finds he must travel to downtown Victoria as part of his journey. Times and other details are in the attached pdf. Trip 8- Jenny Mworks in West Sidney and lives in Langford. Her workday ends at 4:30, but the next bus bus after her shift does not arrive until 5:28; she must wait a full hour to begin her trip home. In her car, she would arrive home 15 minutes beþre she boards the bus in Sidney! As usual, her trip includes the standard side-trip downtown and a change in buses before she finally arrives at her last stop at 7:30pm, three hours after her shift ended! Everyone's time is precious, but a lot of Jenny's day is spent either on a bus or waiting for one. Between her work (8 hrs), her commute (another 5 hrs), plus time spent sleeping (7 hrs), our fictional Jenny has only 4 hours a day for everything else in her life! But is she really fiction? There are real people who live in Langford and work in Sidney. How do they commute? How much time do they get for themselves and their families each day? A two hour bus ride in place of an under- 40 minute car trip is not quality bus service by any definition. Yet, unless the destination is the downtown core area, the times above are sadly typical of the service to and from the Peninsula. I invite you to visit the "plan my trip" site for yourselves and enter some trips to other than the downtown area. The results may surprise you. (http : I lb ctransit. com/victoria/schedules- and-map s/trip-planner) To agree to the proposed gas tax increase without demanding some serious improvements to our Peninsula service in exchange would mean that the 40,000 Peninsula residents affected by the increase (and the businesses, their workers, etc.) would simply be subsidising further improvements aimed strictly at the West Shore. Enough is enough. The Peninsula needs better transit. And until the Board realizes that and acts on it, no council on the Peninsula should ever agree to increase taxes which will not directly help our situation. Thank you for listening. I would be happy to speak to any or all of you on this matter at your convenlence Kevin Fry 6628 Rey Rd Central Saanich. 250 652-5650 "A life is like a garden. Perfect moments can be had, but not preserved, except in memory." L Nimoy 3 Page 45 of 231 Sample Trip 1- Keating lndustrial Park to Colwood Corners- late afternoon weekday departure. Notes: Rider must head downtown and transfer at Douglas/Finlayson, then cross Douglas to catch outbound coach to Colwood æEt7M t*h.ô¡l6dhÞ çF-E aR;d.rhþ llrE¡ttuc !k oCffi Starting From: 2132 Keating Cross Rd, Saanichton. BC VBM 2Aó. Canada Destination: 1910 Sooke Rcl. Victoria. BC V9B 1V7. Canada Å:. i.i",.'" 6 ; r. ': ,.::- i i. ! |, ':5 A O orr--T,,fr E'EE'E' - ET t hour 10 mins ø ri2- r :i:::¡ + I E- i :'- ( ß ='': Ê',: Directions o t hour 17 mins 4:22pm'5:18pm '"' ii. .i, ',: r'-r'- , .-,: ; , r: t El =:: i a: 1 t =. Ê !,rs:rl¡l-¡'lt¡iiri l.',: :,i ;- i lt-'ir- t hoúr9 m ns o ; :Ì: ,r -. jói ¡ i á. ' Ê =': i::- å, i¡!;.ii S.Oij'\r,'. -a:rii:Ìl ìDUlrj ioL g:i! ¡'- Fitr ¡!r!: e =:: Ê =:: 1.'ll . :f \i : r:ìiìL ìr :)c..: nj .r: Ë - :',:aì Page 46of231 Sample Trip2- CentralSaanich (Mt Newton)to Camosun Lansdowne campus. Notes: rider must ride through all of Brentwood Bay to Hwy L7 via Keating; Must head downtown to Mackenzie, transfer, then transfer again at UVIC exchange. rr¡-.¡: i.ur ¡Lr¡ g,ng ¡ â: - l. F x El cquirutt ciry h¿¡l - gñ € -bclransitcom eE qÐ= ,jl Cùcr bcckma.<: @ætæt ES<À.dulctrdÈlF QFr6 ORiÈrlnlo fTræitFsU. l¡ks ECqûrt Starting From: 1903 Mt Newton Cross Rd. Saanichton. BC VBM 249 Canada Destination: 3100 Foul Bay Rd. Victoria. BC VBP 5J2. Canada A ! irr;":: O : tti:-i:;: -il O *l#-ffi E'E.E' - EE'E'E t hour 28 min! ø Áj;tr-:1.¡ì iÊ ,ir j¡ - + ß-: i :it \: i t hilr 13 mins Dírections o : iì¡ ' - i;ii.. l ó:57ðm 8:30.rm U: U:. ,,'l) 1..:c L:s:':,:." ì{ \'j¡ i: \./: \\ii.:r,ì{, :1:: ',V.r ":'-r ¡ å=. i :., _.rr ¡.r,.- t.ì\-..,:- ¡,. ..-i:i 'ir' thourll mins Page 47of231 o I iì-r- ' l:li; ¡ -:.., r e =-i A =- E¡rs:::r li: \!',r ¿::,1', \,'l \:,,1-- ì a c:: i 'r' r'9.,,rr o?^l (, ulj^ru Sample Trip 3- Uplands Golf to Ardmore Golf- afternoon shift worker. Notes: Rider must proceed downtown via Yates St, transfer NB on Douglas at Chatham, proceed out lnterurban to Camosun campus, transfer again before proceeding N to Ardmore via West Saanich Rd. e C ô bctr¿ns¡tcom @øotzøt ESó.òkr¡dlùF ÐFr6 CR;&rlfr fTmitft? Ilw OcdÉ Your Trip Plan Starting From: 3300 Cadboro 8ay Rd. Victoria, BC VBR 5K5. Canacla Destination: 930 Ardmore Dr. North Saanich. BC V8L 5G1. Canada W 8-{'e v r r.¡::1.-:': "r -t- o t hou¡ ,,13 m'n: ¡ .I .l Ê =:: :: -'' Ê =:, U:' 1. rl o :le I hour 53 rnins Directions o ' :j-rr' - ¿ ::; _ 9:0óam - 1 1:17ôm i Q.:: i r'' L'iì,'.,.: 'i '.:,i .. . 11 r.. Ê f,l =:' r. a.-' Page 48of231 ¡..,. \?l -?. g r'S,dt,: ,iri'ru Sample Trip 4- Sidney Town Hall to Langford Town Centre- 1:00 PM arrival Notes: Requires trip to downtown Victoria and transfer after crossing Douglas St. t; a: irå"t: - !:rrr Tap rl3n X E bngforJ (t/ håll - 8rry g e ñ i¡ctr¡nsilcom - tr{\],¡ tsb = ùh.rscckñà.i, " Ù @øcrw ã klEdul6 rÈ eF e Frã O Ridcr lnto I Tmil Ftu¿ I ¡lGã I Cffi Your Trip Plan Starting From: 2440 Sidney Ave. Sloney. BC VBL 1Y7 Canada Destination: 877 Goldstream Ave. Victoria. BC V9B 2X8. Canada fr.¡i":.O úrr- ô ø t hour 11 mins Ì 0 Directions 11:12am 12:41pm l.i-J |i¡ I :n[::ilrr..ìa,¡-]rr:\'.lr i::::i:' .!.r- !1.¿,:i, ' r.. r';'t-lt Page 49of231 (,¡ 2l:58 -?.tF'8.,nt 25/0A2016 Sample Trip 5- Foul Bay Rd to Mills Road- morning shift worker at north side of airport. Notes- lf shift begins priorto sample shown below, must leave previous night and stay downtown to make trip Must head downtown to Douglas and Pandora Streets. € e ô bcrr¿nsit.om Og %= @æztzøt 6kì¿úJ6¡dhF ËFrã ORil.rlnb îTrõiltuG Ik CCdd Starting From: 3100 Foul Bay Rd. Victoria. BC VBP 5J2 Ca¡¿da Destination: 1ó20 Mills Rd. North Saanich. BC V8L 5T1. Canada h i ."lre''ll 0 i-:::,i-:L:,.r:: ttt- O ,i,i',',ffi GE.8'E .E'Er@ ri ø I hour 20mìns 6¡ =, H: 11" 7 hours 43 mins Directions 'llá.-ì-a::r o ì ó:21am' 7:40am Ê.t: Ê:rr Ê rr !':'f, -; S: l r:::r:: rc Fc, I P;, ¡: f, ¿ r:::. i.:.' a:? : -.::,.-, i.: 0=: ¡; ir 7hour5 14m;ns :: li:rì - i:r-¡r Page 50of231 Viti5 .r:a: o Å[ !.]t SIop \.:fre \'/Ëltlra.l¡d a¡ E e - Q'-: i-. t:'- I -r \'./: iiìDN:':1:i:f.a:)r, Ãl¡,: ¿: r¡f:1{ ¡ (,, 22:13 ni-kr'if;.rt 2tßunß Sample Trip 6- Central Saanich (Mt Newton)- Langford town centre, 1:00PM arrival Notes: Must ride to downtown core to transfer (must cross Douglas St) to westbound bus (#50) . i ¿- rù-:¡ì - raur F I ¡r X làngtord c¡ty hðl! - grng x g e ñ Lrct¡¿nsitcom e.tt¡ s = t¡ : Crh.i bcclm¡¡it @øctæwt E Sch.dd6 úd M¡F Ð FE C R¡dêr lnlo I fnEil Fuùc I Nd E CútÉ Your Trip Plan Starting From: 1903 Mt Newton Cross Rd. Saanichton. BC V8M 249, Canada Destination: 877 Goldstream Ave. Victoria. BC V9B 2X8. Canada  ,'Àit"is O - t hour 1ó mins o I l:¡¡ 1..ì:ì: r èl â ; e =:: Directions A 10:57am - 12:41pm t hour 4ó mins (:'rr: o [) \'ia :::i !;rihc::r]c i'i: l¡:É:i \1: \i.',ir'r I - t:. ü:. ..r,,,, r.Ì\",1 Page 51of231 Sample trip 7- Esquimalt town centre (city hall) to Langford town centre- late evening departure Notes- (time of day is actually irrelevant. This trip is the same from early morning to end of service.) Must head downtown to Douglas/Pandora, transfer & cross Douglas St before proceeding West on #50 lì â[ :r¡-r: - '!!rT.,p :làn x esqu¡ruit ( tt hðli - 8ri9 x g e ô bctr.rnsitconr çr.\:/ !b = " _j Cth.. bookrlAt @eow î s YourTrip Plan Starting From: 1229 Esquimalt Rd. Victoria. BC V9A 3P1. C¿nada Destination; 877 Goldstream Ave. Victoria. BC V9B 2X8, Canada rIiij;'r:O !ri_. j:!-:Lr: 11,, f:: A -t- O ,orr--rT',ffi EE'E.GE A 45 mins t o -_.r-^r - r, -l:/ìt / ¡ O::. i H =: - I ¡ l-'l : e 40 mins Directions o H=l- 1:. t=.'l 10:28pm-11:18pm f,iliL,:ir tl Pr ^ - ;: ¡ ¡r i"1¡r Page 52of231 55 mins o ll:!¡¡- - 12 i!: ¡ ß :1: Ê Å'rlr¡.1 cr¡F \.- -'e E.::ti-o,rc For:.ri Dor¡ i'l i -.- =:: 2) t5 25n2/m6 Sample trip 8- West Sidney to Langford town center. Afternoon departure (4:30 end of shift) Notes- Must wait until 5:28 to catch bus, must travel to downtown core before heading west, arrival in Langford after 7:30PM .i åt Ir¡.r: - i¡url1p:l¡n X ètqurrult irt, hà i - Erng x € gô -bctr¿nsitcom - i qE'' S ') : Cihèr bcokñ¡(s YourTrip Plan Starting From: 10049 Galaran Rd. Sidney, BC V8L 5X3. Canada Destination: 877 Goldstream Ave, Victori¿. BC V9B 2X8. Canada A I Ält"i: O i,4,.:-:.,':::- rÌ.< tt-  thør59min5 _'2r:ì" ø u ¡l' Ê =:: d:. Go ,il Q ='- Directions Page 53of231 5:28pm '/:30pm o 2 hwrs 21 mins {!) t,,,, l.'., \,r.' i:ri.),r. r: i-' I,ì' ì- .: F:rì' . á,8 \1, -?^trl"[d.,,¡('; 25/O¿20ró THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the COMMITTEE OF THE WHOLE Meeting Monday, February 22, 2016 Council Chambers PRESENT: Mayor Ryan Windsor, Chair Councillors Cormier, Graham, Jensen, King, Paltiel and Thompson Patrick Robins, Chief Administrative Officer Liz Cornwell, Corporate Officer Bruce Greig, Director of Planning & Building Services David McAllister, Director of Engineering and Public Works Ruby Shea, Executive Administrative Assistant Bonnie McKenzie, Manager of Community Services 1. CALL TO ORDER The Meeting was called to order at 6:04 p.m. 2. CLOSED MEETING (if required) 2.1. Motion to Close: 135.16 MOVED AND SECONDED That Council convene a closed meeting pursuant to the following subsections of Section 90(1) of the Community Charter: (c) labour relations or other employee relations; (f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (g) litigation or potential litigation affecting the municipality; and, (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED UNANIMOUSLY The meeting recessed to Closed Meeting at 6:05 p.m. and reconvened in Committee of the Whole Meeting at 7:26 p.m. Before reconvening the Open Meeting, the Mayor read the following: Page 54 of 231 At the In Camera Meeting held on February 22, 2016, Council resolved to report out the following: With respect to the 2011 municipal action to close and then open the unimproved portion of Hovey Road: Staff were made aware of road improvements being undertaken on the unimproved portion without any specific permissions or permits from the municipality Based upon no permissions or permits being issued, municipal staff installed barricades and a dead-end diamond sign Following the installation of the barricades the municipality received correspondence from the Tsartlip First Nations requesting the barricades be removed The then mayor, a member of council, representatives of the Tsartlip First Nation and municipal staff met on site and at that time municipal staff were instructed to remove the barricades. The Mayor then announced the passing of Hope Burns, the District's previous Director of Planning and Building Services. Councillors Holman and Thompson advised of the upcoming memorial for Ms. Burns on February 27, 2016, 1:00-3:00 p.m. at the Royal Victoria Yacht Club. 3. APPROVAL OF AGENDA 3.1. Agenda of the February 22, 2016 Committee of the Whole 136.16 MOVED AND SECONDED That the agenda of the Committee of the Whole Meeting held on February 22, 2016, be approved as amended by the late items. CARRIED UNANIMOUSLY 4. PRESENTATIONS 5. PLANNING & DEVELOPMENT Councillor Jensen assumed the Chair. 5.1. Infill & Densification: Next Steps & Budget The Director of Planning and Building Services gave a brief overview of his report dated February 16, 2016, and responded to questions from the Committee. 137.16 MOVED Main Motion: Committee of the Whole Minutes February 22, 2016 Page 2 of 8 Page 55 of 231 1. That staff develop draft bylaw and policy options for consideration by Council prior to determining an appropriate public engagement process on guidelines for Residential Infill and Densification; and, 2. That the staff report on Infill and Densification dated February 16, 2016, be referred to the Advisory Planning Commission for review and comment. 138.16 MOVED Motion to Sever: That the main motion be severed to consider parts 1 and 2 separately. CARRIED UNANIMOUSLY 139.16 MOVED Question on the First Part of the Main Motion: That staff develop draft bylaw and policy options for consideration by Council prior to determining an appropriate public engagement process on guidelines for Residential Infill and Densification. DEFEATED Opposed: Mayor Windsor; Councillors Jensen, Paltiel, and Thompson 140.16 MOVED Question on the Second Part of the Main Motion: That the staff report on Infill and Densification dated February 16, 2016, be referred to the Advisory Planning Commission for review and comment. CARRIED Opposed: Councillors Holman and Paltiel 141.16 MOVED That Council direct staff to update Central Saanich's Residential Development Applications Evaluation Guidelines and to incorporate the key elements of these guidelines into the future draft materials for infill and densification for Council's consideration before public engagement. DEFEATED Opposed: Mayor Windsor; Councillors Graham, Jensen, and Paltiel 5.2. Amendment to Development Permit No. 3060-20-7/13 - Signage at 1755 Sean Heights The Director of Planning and Building Services gave an overview of the report from the Planner dated January 21, 2016, and responded to questions from the Committee. On invitation, Chris Supeene, Construction Manger with Citta Group, stated that drivers of large trucks have difficulties sighting/locating specific units in the Sean Heights Business Park due to the current signage. 142.16 MOVED That Council authorize the amendment of Development Permit No. 3060-20- Committee of the Whole Minutes February 22, 2016 Page 3 of 8 Page 56 of 231 7/13 to include a new sign master plan for the business park located at 1755 Sean Heights. CARRIED UNANIMOUSLY 6. COMMUNITY, PROTECTIVE SERVICES & FACILITIES Councillor Holman assumed the Chair. 6.1. Cenotaph Committee - Terms of Reference The Manager of Community Services gave an overview of her report dated February 11, 2016. 143.16 MOVED Main Motion: That the Terms of Reference for the Cenotaph Committee be endorsed. 144.16 MOVED Amendment Motion: That the main motion be amended by adding the words ", and additional members from the community-at-large may be appointed by Council from time to time". CARRIED UNANIMOUSLY Question on the Main Motion as Amended: That the Terms of Reference for the Cenotaph Committee be endorsed, and additional members from the community-at-large may be appointed by Council from time to time. CARRIED UNANIMOUSLY 6.2. Home Energy Incentives Program The Manager of Community Services gave an overview of her report dated February 16, 2016. 145.16 MOVED That the District actively promote third party incentives to encourage broad uptake of climate action and energy efficiency initiatives by the community-at- large. CARRIED UNANIMOUSLY Councillor Jensen left the meeting at 8:23 p.m. 7. PARKS & RECREATION 8. PUBLIC WORKS & TRANSPORTATION Committee of the Whole Minutes February 22, 2016 Page 4 of 8 Page 57 of 231 Councillor Graham assumed the Chair. 8.1. Commercial Vehicles on Hovey Road Correspondence Pertaining to this Matter: 1. S Sherman, February 17, 2016 2. S Raftery, February 10, 2016 (Late Item) 3. A&W Lambeth, February 22, 2016 (Late Item) The Director of Engineering and Public Works briefly introduced this matter. The Chair then invited members of the public to add new information that has not previously been presented to Council, or that have questions relevant to this matter, to speak. On question, Terry Forsythe, 1511 Hovey Road, was advised that the Director of Engineering and Public Works and the Traffic Safety Officer are members of the Traffic Safety Committee. Peter Henry, Tsartlip Reserve land owner, stated: his land is landlocked and therefore travels along Hovey Road to access his property many vehicles have travelled over the traffic counter removed some dead trees questioned a 'No Trespassing' sign would support a public road from West Saanich Road Dave Berndt, 1448 Hovey Road, stated: on question, was advised that the Council/Committee Minutes are not verbatim requested Police Services presence at meetings when traffic matters are on agenda in 2002 Delcan was contracted by municipality to establish a truck route requested the District build a truck route or close it down Catherine Berndt, 1448 Hovey Road, stated: blind spots on road not addressed by Traffic Safety Committee on question, was advised that the matter of the installation and removal of the concrete barrier was staff-to-staff business instructed by the Mayor at that time to remove the barriers and staff are unable to locate any agendas, Minutes, etc. regarding this issue. No decisions related to the barriers were actioned by Council. Councillor Jensen returned to the meeting at 8:52 p.m. The meeting recessed at 8:57 p.m. and reconvened at 9:02 p.m. Committee of the Whole Minutes February 22, 2016 Page 5 of 8 Page 58 of 231 9. WATER & WASTE MANAGEMENT 10. ADMINISTRATION & FINANCE Councillor Thompson assumed the Chair. 10.1. Social Media Policy The Chief Administrative Officer stated that the draft Social Media Policy is to serve as an overarching policy guide with the development of complimentary operational guidelines being developed for those staff responsible for undertaking social media activities. 146.16 MOVED That Council endorse the draft Social Media Policy. CARRIED UNANIMOUSLY 10.2. Notice of Motion Submitted by Councillor King Re: E-mail Policy 147.16 MOVED Main Motion: That Council directs staff to provide a broader analysis than Council's analysis to date about a potential e-mail policy, and that this analysis include social media and not only e-mail communication, and further that the staff report include a review of similar policies applying to elected representatives of any comparable size municipality in BC, a review of intended consequences, if any, a legal opinion on the different role of municipal staff and the role of an elected official and inclusion of options and alternatives to any prescriptive policy that may risk inhibiting communications between elected representatives and residents. 148.16 MOVED Motion to Table: That the Main Motion regarding e-mail policy be tabled to allow discussion regarding Council policy with respect to corporate e-mail addresses. CARRIED UNANIMOUSLY Council Policy Regarding Corporate E-mail Addresses - Mayor Windsor Discussion occurred as follows: policy would create higher standard for transparency and accountability request for access to records and elected officials role concern that personal information could be stored outside of Canada if a personal e-mail address was used contrary to FOIPPA Committee of the Whole Minutes February 22, 2016 Page 6 of 8 Page 59 of 231 information received as individual members of Council - reasonable public expectation that they are contacting Council members due to their role as a Councillor onus should be on council to make their communications transparent whether should be best practice versus prescriptive policy distribution of personal information without the individual's consent. 149.16 MOVED Main Motion: That e-mail communication between the District and Mayor and Council will be conducted through corporate (@csaanich.ca) e-mail addresses, and only these e-mail addresses with be used on District business cards. 150.16 MOVED Amendment Motion: That the main motion be amended to add the words "as a best practice" after the word "That". DEFEATED Opposed: Mayor Windsor; Councillors Jensen, Paltiel, and Thompson Question on the Main Motion: That e-mail communication between the District and Mayor and Council will be conducted through corporate (@csaanich.ca) e-mail addresses, and only these e-mail addresses with be used on District business cards. CARRIED Opposed: Councillors Holman and King 151.16 MOVED Motion to Lift from Table: That the Main Motion regarding e-mail policy submitted by Councillor King be lifted from the table. CARRIED UNANIMOUSLY 152.16 MOVED That the meeting continue to 10:30 p.m. CARRIED Opposed: Councillor Graham Question on Main Motion: That Council directs staff to provide a broader analysis than Council's analysis to date about a potential e-mail policy, and that this analysis include social media and not only e-mail communication, and further that the staff report include a review of similar policies applying to elected representatives of any comparable size municipality in BC, a review of intended consequences, if any, a legal opinion on the different role of municipal staff and the role of an elected official and inclusion of options and alternatives to any prescriptive policy that may risk inhibiting communications between elected representatives and Committee of the Whole Minutes February 22, 2016 Page 7 of 8 Page 60 of 231 residents. CARRIED Opposed: Councillors Jensen, Paltiel, and Thompson 10.3. Notice of Motion Submitted by Councillor Holman (Late Item) Re: 100th Anniversary of Women's First Right to Vote in Canada 153.16 MOVED That the Notice of Motion submitted by Councillor Holman be considered at this evening's Committee of the Whole Meeting. CARRIED UNANIMOUSLY 154.16 MOVED That the District of Central Saanich will take the Pledge for Parity at http://www.internationalwomensday.com/Pledge and will send notification to all Mayor/Chief and Councils in the Capital Regional District to encourage they also consider Taking the Pledge to: Help women and girls achieve their ambitions Challenge conscious an unconscious bias Call for gender-balanced leadership Value women and men's contributions equally Create inclusive, flexible cultures. CARRIED UNANIMOUSLY 11. NEW BUSINESS 12. ADJOURNMENT On motion, the meeting adjourned to closed meeting at 10:17 p.m. Ryan Windsor, Mayor Liz Cornwell, Corporate Officer Committee of the Whole Minutes February 22, 2016 Page 8 of 8 Page 61 of 231 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Meeting Thursday, February 11, 2016 Training Room, Municipal Hall PRESENT: Chair Susan Mason Anna Clemente Elaine Gallagher Leta Kennedy Bill Lipp Dan Olive Ron Spelt Councillor Thompson Frank Wright Patrick Robins, Chief Administrative Officer Liz Cornwell, Corporate Officer ABSENT: Virginia Alger Andy Chase Sheila Leadbetter Beverly McEntire James McNulty Joni Olsen Nancy Shears Jacques Van Campen 1. CALL TO ORDER The Chair called the meeting to order at 7:06 p.m. 2. APPROVAL OF AGENDA 2.1. Agenda of the February 11, 2016 Economic Development Advisory Committee Meeting 102.16 MOVED That the agenda of the February 11, 2016 Economic Development Advisory Committee be approved. CARRIED UNANIMOUSLY Page 62 of 231 3. ADOPTION OF MINUTES 3.1. Minutes of the January 14, 2016 Economic Development Advisory Meeting 103.16 MOVED That the minutes of the Economic Development Advisory Committee Meeting on January 14, 2016, be adopted. CARRIED UNANIMOUSLY 4. DELEGATIONS 4.1. Keating Business Corridor Analysis - Consult Update Mark Crisp, Project Manager, Stantec Consulting Mark Crisp, Project Manager, Stantec Consulting Ltd., introduced the "Keating Business Corridor Analysis - Engagement Approach and Plan" and provided a presentation to the Committee as follows: engagement objectives engagement context map stakeholders the engagement plan principles (communication, transparency, inclusiveness) Mr. Crisp also indicated that: District of Central Saanich Council emphasized the importance of connecting to the District’s Official Community Plan and the community vision to assist with future decision making. He would be meeting with EDAC monthly to provide updates as the study progressed; First open house will be held March 9, 2016 to provide information collected to date and seek public and stakeholder input Will build three business scenarios with assistance regarding themes from businesses and the community Ministry of Transportation and Infrastructure would be conducting a parallel process as they are examining level of service on Pat Bay Highway . Information from this study will be provided to MOTI for the purpose of developing a business case for improved highway access on Keating Cross Road. Objectives working with EDAC members: 1. Obtain local business and economic insight and guidance on the Keating Business Corridor Analysis (KBCA); 2. Share information and discuss ongoing deliverables and outcomes of the KBCA process. 3. Input on engagement process and outcomes 4. Input on decision making criteria to help select a preferred scenario Economic Development Advisory Committee Minutes February 11, 2016 Page 2 of 5 Page 63 of 231 Committee members then responded to questions from Mr. Crips as follows: 1. Are there additional themes or criteria (in addition to the OCP vision, philosophy and principles) that should be considered in creating a vision for the corridor? limited land to build due to farmland Keating an opportunity to have mixed use residential. Need more affordable housing Residential in Keating area would attract more businesses to serve residents Importance of fibre optics to attract different kinds of industries and businesses e.g. high tech firms 2. What is your perspective on the potential for economic and social growth within the study area? increasing tax base in Keating area important 3. What kind of businesses are you involved with? Consulting – research for seniors Self storage Independent jewellery broker Realtor and property manager Interior designer and artist Property insurance brokerage Gas station, coffee shop owner Retired business owner, former commercial property manager Market and promotion for farms and food 4. What kinds of challenges and opportunities you seeing or hearing about in the local/regional business community? Opportunity to build residential on top of commercial Expanded opportunity for food processing Opportunity to establish mixed residential in areas surround Keating Cross Road study Challenge – limited commercial space available in strata/mixed commercial residential 5. Are there business approaches, ideas and opportunities you have seen in the region, BC or elsewhere that we should be considering? Offer five years of taxation relief for purpose of increasing homes constructed RECESS: The meeting recessed at 8:24 p.m. and reconvened at 8:30 p.m. Economic Development Advisory Committee Minutes February 11, 2016 Page 3 of 5 Page 64 of 231 5. UNFINISHED BUSINESS 5.1. EDAC Members Survey Responses: Review of Summary (Ideas/Responses and Categories) Updated January 14, 2016 104.16 MOVED That under the section heading “Overarching principles of Economic Development in Central Saanich, the words “build bridges with First Nations” be removed, and the following two bullets be added fostering collaborative working relations with local First Nations work with key stakeholders including but not limited to landowners, businesses, residents. CARRIED UNANIMOUSLY 105.16 MOVED That: the section heading “Image and Our Planning Process” be changed to “Image of our Planning Department for Municipal Processes” that the word “raise” be added to the bullet “profile of community in development community” that the bullet “ensure municipal hall practices are in harmony with other jurisdictions” be replaced with “continue to encourage good service model for municipal staff”. CARRIED UNANIMOUSLY It was suggested that a concierge would be helpful to assist in guiding applicants through building and planning development application processes. Mr. Wright praised staff for their fantastic service when he recently obtained a building permit. 106.16 MOVED That under the heading “Core Commercial Areas” the words “continue to encourage” to the words in the bullet “development that includes commercial/retail space along with residential”. CARRIED UNANIMOUSLY 107.16 MOVED That staff develop and circulate a form for completion by Committee members for the purpose of prioritization of bulleted items under each section heading, whereby the highest number is the number one, and when all numbers are tallied, the item that receives the lowest score is the highest priority in that category. CARRIED UNANIMOUSLY Economic Development Advisory Committee Minutes February 11, 2016 Page 4 of 5 Page 65 of 231 6. ADJOURNMENT On motion, the meeting adjourned at 9:21 p.m. Susan Mason, Chair Economic Development Advisory Committee Minutes February 11, 2016 Page 5 of 5 Page 66 of 231 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the SKATEPARK COMMITTEE Meeting Monday, February 22, 2016, at 10:00 AM Council Chambers PRESENT: Members: Ed Wignall, Simon Mills, Nick Mar Council Liaison: Councillor Carl Jensen Staff: Bonnie McKenzie, Manager of Community Services Karl Erskine, Parks Foreman 1. CALL TO ORDER Councillor Jensen called the meeting to order at 10:08 a.m. 2. APPROVAL OF AGENDA 2.1. Agenda of February 22, 2016 meeting 134.16 MOVED That the agenda for the February 22, 2016 Skatepark Committee be approved. CARRIED UNANIMOUSLY 3. UNFINISHED BUSINESS None 4. NEW BUSINESS 4.1. Introduction of members Each member introduced themselves, shared their interests relating to skateboarding and/or establishing a community skatepark and what brought Page 67 of 231 them to serve on the committee. 4.2. Election of a Committee Chair and Vice-Chair Councillor Jensen called for nominations to serve as Committee Chair. Bob White was acclaimed to the position of Chair. Ed Wignall was acclaimed to the position of Vice-Chair. 4.3. Review Terms of Reference of Skatepark Development Committee The Chair noted that the Terms of Reference were included within the Committee resource materials, under Tab 1 and invited Staff to provide comments. A brief overview was provided, with specific mention given to the short-term goals of the Committee as requested by Council. 4.4. Progress of the skatepark project to date Ed Wignall referred to the background material entitled "Central Saanich Skatepark - A brief history..." provided for the Committee's information and continued with an overview of the CS Lions Club involvement with the project over the past two years. 4.5. Discuss next steps Ed Wignall provided an overview of a recent grant application submitted by the CS Lions Club to the Federated Cooperatives – Community Spaces Program. Round table discussion of proposed next steps ensued. General discussion of local skateparks, including those located in: Sidney, Vic West; Tofino; Mill Bay; Gordon Head; Sooke; Ganges, Saltspring Island and Cedar. The Committee agreed that, prior to the next meeting, members visit the Vic West and Mill Bay skateparks to familiarize themselves with these two parks. The Chair recognized there were members of the public in the gallery and invited comments or questions: Daniel Shnitka, 1830 Prosser Road, addressed the Committee. He suggested that the number of skateboarders was now declining, except for the under-9 age group which is growing, and expressed concerns regarding the proposed location of the skatepark within Centennial Park, and access to public washrooms. Barbara Fallot, Councillor, Town of Sidney, addressed the Committee. She noted that she attended today out of interest as the Town of Sidney is actively working to improve the skatepark opportunities for their residents. She invited communication between the two communities throughout the process of skatepark development in the spirit of cooperation and to ensure a wide-range of skatepark features. Skatepark Committee Minutes February 22, 2016 Page 68 of 231 5. NEXT MEETING Next meeting: Monday, March 7 at 10:00 a.m., Council Chambers 6. ADJOURNMENT On a motion the meeting adjourned at 11:12 a.m. Chair Skatepark Committee Minutes February 22, 2016 Page 69 of 231 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on March 07, 2016 To: Patrick Robins File: Chief Administrative Officer From: David McAllister Priority: Strategic Director of Engineering and Operational Public Works Date: February 29, 2016 Re: Structural Analysis of Hovey and Tomlinson Road RECOMMENDATIONS: For information only BACKGROUND: The District has received ongoing correspondence regarding commercial vehicle traffic on Hovey and Tomlinson roads since November 2015. Several letters noted their concerns regarding the structural capacity of the roads to withstand the increased loading. In response Council made the following resolution at their meeting on February 1st, 2016: That staff provide a report with suggest commercial gross vehicle weight restrictions for Tomlinson Rd and Hovey Road based on (1) safety and (2) road structural integrity. Subsequently, staff engaged Westcoast Road Testing to perform the structural measurements on Tomlinson and Hovey Roads as the District does not own the specialized equipment required to complete this task internally. The structural assessment employed the use of a falling weight deflectometer to measure the deflection of the road under standard loading and the use of ground penetrating radar to determine the thicknesses of the existing asphalt and gravel layers. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 70 of 231 To: Patrick Robins, Chief Administrative Officer February 29, 2016 For: March 07, 2016 Regular Council Re: Structural Analysis of Hovey and Tomlinson Road The consultants completed their in-situ measurements on Feb 9th and the processed data was submitted to the District on February 23rd. DISCUSSION: The evaluation of the structural capacity of the road will involve a comparison of the observed capacity to the existing municipal road standard as well as its anticipated performance under various loading scenarios with potential restrictions based on gross vehicle weight. All analysis has been based on a twenty year design life consistent with Ministry of Transportation and Infrastructure standard. Comparison to Engineering Specifications The District of Central Saanich standard engineering specification for local rural roads is attached as Appendix A. As has previously been noted both Hovey and Tomlinson Road are narrower than the standard 6.7 m width specified with portions of Hovey being approximately 3.3 m in width. The measurements of the thicknesses of the gravel base and surface layers which contribute to the structural capacity are summarized in Table 1 below Table 1. Thickness of Gravel and Asphalt Layers on Tomlinson and Hovey Road(s) Compared to District of Central Saanich Engineering Standard Name Thickness of Paved Thickness of Gravel Surface(mm) Surface(mm) District of Central Saanich 50 250 Local Rural Road Specification Hovey Road Westbound 28 114 Mean Hovey Road Eastbound 26 111 Mean Tomlinson Road Northbound 48 84 Mean Tomlinson Road Southbound 53 83 Mean As is evident from the Table both Hovey and Tomlinson have between 50-65% less gravel than specified. Although Tomlinson Road meets standard for the average thickness of its surface layer Hovey Road is approximately half of the thickness specified. Structural Capacity under Various Loading Scenarios The District of Central Saanich Engineering department has used the American Association of State Highway and Transportation Officials methodology, which is a standard adopted by the BC Ministry of Transportation and Infrastructure, for the assessment of pavement structures on Hovey and Tomlinson roads. The details of the technical assessment have been attached in Appendix B and a summary is presented below. Page 71 of 231 To: Patrick Robins, Chief Administrative Officer February 29, 2016 For: March 07, 2016 Regular Council Re: Structural Analysis of Hovey and Tomlinson Road The anticipated loading over the service life was based on mean values of the most recent deployment of the automatic traffic recorder between January 25th and 29th on Hovey Road which were the weekdays where commercial vehicle traffic was observed. This deployment provided continuous data without any reported interruptions. The sensors record whenever a front and rear wheel on one side of the vehicle pass over the observation point. The traffic is then subsequently classified into typical vehicle classifications. The traffic data, including the relevant classification data, were then converted into equivalent single axle loads for the purpose of the structural analysis and the results are presented in Table 2 Table 2: Structural Loading of Hovey Road based on Vehicle Classification for 20 Year Design Period Vehicle Equivalent % of Overall Classification Single Axle Loading Loads over Twenty Year Design Period Cars and 526 1.0 Motorcycles Panel and 4090 7.6 Pickup Trucks Other* 27768 51.8 Commercial 21205 39.6 Truck (Class 5 and above) All 53589 100 *Traffic classified as buses by the automatic data recorder. This is likely other heavy vehicle traffic as neither BC Transit nor School District 63 operate on this portion of Hovey Road. The observed loading was then assessed against the current structural condition and the road was determined to be deficient as the loading exceeds the structural capacity by a factor of seven. This means that the road would not meet its designed service life and that deterioration would occur significantly faster due to the magnitude of the loading. This accelerated deterioration would result in greater incidence of potholes, rutting and roughness and corresponding increases to maintenance costs. Review of Options There are two principal options that could be considered to address the identified capacity deficiency either by reducing the loading or enhancing the condition of the road. Each of these options will be compared relative to the current situation on Hovey Road. Increase to Structural Capacity Based on the analysis in Appendix B, on average Hovey and Tomlinson roads would require an additional lift of asphalt of 31 and 43 mm respectively. This would be expected to cost between $400,000 to $500,000 based on current unit rates for paving. This is work that would not have been contemplated within the existing pavement management program and is directly caused by the increased loading associated with the presence of large commercial vehicles. Page 72 of 231 To: Patrick Robins, Chief Administrative Officer February 29, 2016 For: March 07, 2016 Regular Council Re: Structural Analysis of Hovey and Tomlinson Road Weight Restrictions Another option would be for the District to impose weight restrictions for vehicles on Hovey and Tomlinson roads. Restricting the use of commercial vehicles greater than class five would reduce overall loading to the road by 39.6 percent as noted above. Although this reduction in commercial vehicle loading would not be sufficient to address the deficiency identified,if the Other classification includes some commercial truck traffic that is being incorrectly interpreted by the automatic traffic recorder the reduction could be even more significant. The restriction of traffic classified as either other or commercial truck would create a future loading scenario which could be accommodated by the existing structural capacity. Current Situation If the current loading imposed on the road is not reduced and the structural capacity is not increased, maintenance of the road is anticipated to increase. Maintenance costs would not increase linearly with pavement damage as the deterioration of the road increases susceptibility to damage. An Ontario study has estimated the increase in maintenance costs to correspond to approximately 0.30$/ESAL/km which would equate to a minimum increase of $27,000 over the 20 year design period in order to keep the road maintained without upgrading the structural capacity. CONCLUSION: The structural assessment of Hovey and Tomlinson road has identified deficiencies that would be expected to decrease the service life of the road. The cost associated with the upgrade of Hovey and Tomlinson roads to meet the anticipated loading is substantial and the District does not have funds allocated for this purpose. Restriction on commercial trucks could potentially reduce the loading to levels that are more likely to be accommodated by the existing road and this would likely be supported by residents who have previously corresponded with the District. Should the commercial trucks be permitted to continue to use Hovey Road it would be appropriate for the owner to bear either the costs of incremental maintenance or an overall structural upgrade to the road. ATTACHMENTS: Appendix A- "District of Central Saanich Administrator’s Recommendation: Local Rural Road Standard Drawing" I concur with the recommendation Appendix B- "Structural Capacity Assessment contained in this report. of Hovey and Tomlinson Roads Using BC Patrick Robins Ministry of Transportation and Infrastructure Chief Administrative Officer Methodology for Pavement Rehabilitation" Page 73 of 231 20m ROAD ALLOWANCE I3 EARTH FILL EARTH CUT IE INCREASE SHOULDER Q WIDTH TO 2m WHEN I 3 I ‘ FILL DEPTH EXCEEDS lm 3.35m 3.35m I m ' " IIm. "‘ APPROVED SUBGRADE SUB-BASE ~ 80mm MINUS PIT RUN GRAVEL 50mm OF ASPHALT PAVING PRIME COAT 50mm OF 20mm MINUS CRUSHED GRAVEL BASE COURSE-200mrn OF 80mm MINUS PIT RUN GRAVEL. ROCK CUT I I/4=I MAX‘ ALL LOOSE ROCK TO BE SCALED FROM EXPOSED FACE I--O5m 50mm OF ASPHALT PAVING AppRQ\/ED 3UBGRADE PRIME COAT 50mm OF 20mm MINUS CRUSHED GRAVEI- BASE COURSE ~200mm OF 80mm MINUS PIT RUN GRAVEL NOTE I DEPTHS OF SURF-‘ACING AND BASE GRAVELS ARE MINIMUM AND IN SOME CASES WILL HAVE TO BE INCREASED TO PROVIDE A STABLE ROAD BED. MUNICIPALITY OF CENTRAL SAANICH T'“E‘ TYPICAL SECTION ca‘ LOCALRURAL ROAD Approved; Date; JUNE[985 Scale; N.T.S, Page 74 of 231 Page 75 of 231 Page 76 of 231 Page 77 of 231 Page 78 of 231 Page 79 of 231 Page 80 of 231 E@EIVE FEB 2 3 20t6 han te From: Madelaine Hittos To the Mayor and Counselors of Central Saanich, I am writing to you to express my disappointment regarding our inability to access Blue Skye Farm located on Hovey Road. I am the preschool teacher at Countryside Preschool located off Mt. Newton Cross Road. Every year in October we plan a field trip to a local farm. This is a very important part of our program as we connect children to their community, nature, farm animals and start to teach them the value of growing their own food. Due to the recent events occurring close to the farm, with the increase in industrial traffic, Blue Skye Farm will no longer be on our list for possible farms to visit. The increase in large industrial hucks using the road to the farm make the farm an unsafe location for preschoolers and their families to visit. I hope your council is able to address the unsafe conditions as we would love to be able to have access to the farm again. Thank you for your time, Sincerely, Madelaine Hittos Weva1ueyourfeedback.PleasetakeourWebsiteRedesignSurveyat@', "The information contained in this transmission may contain privileged and confidential information of the District of Central Saanich, It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized othen¡rise, If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you," "Please visit our rì€w civic web portatat www.centralsaanich.ca to find information on upcoming meetings and past Council decisions, to search for background reports, and/or to sign up for e-notifications." 1 Page 81 of 231 EGEIVE han lie r\( i r, FEB 2 3 20t6 From: Blue Skye Farm Dear Mayor and Councillors, At tonight's meeting, I believe there was a clear misunderstanding why I broached the area of qualifications regarding Mr. McAllister's engineering background. I believe it is prudent to question the qualifications a person has in an area when their opinion on a particular subject is being sought. As you know engineering is a profession that runs in my family and I am well aware that there are many specialty areas within the engineering field. If I were to seek an opinion from a medical doctor on a heart issue, I would probably not want a foot doctors opinion, so my intention was not to disqualify Mr. McAllister but simply determine if it is reasonable for us to request of him an opinion regarding traffrc safety. When my Mayor and Council are seeking advice to form a decision on such an important issue, I would hope that you would want to know what his expertise in this area is. For him and Constable Brailey to come to the conclusion that "no additional traffic safety measures are advised" I find incredulous. Might I add, I don't believe it takes an expert to deem that mixing the other legal users of our road; pedestrians, cyclists, horse back riders, etc. with these transport trucks, is a recipe for disaster. As I mentioned, the municipality,in2002, sought an opinion from Delcan Engineers and Planning in Victoria, in the early stages of developing a truck route bylaw. As a result a bylaw was adopted which is the present commercial truck route bylaw we have. I am aware considerations of the size of road, amongst other factors, were considered when deciding which roads would be used. Recognizing that there would be occasions when commercial trucks would have to attend sites off the truck route it was agreed that exceptions would be made under section 23 of our present truck route bylaw. As you know Tomlinson and Hovey road have been used a regular commercial truck route by VI Trucking over the past five months. You also are aware that every other designated truck route road is double laned and many have sidewalks and large shoulders. So it would seem to me clearly there are only two options here, we either decide if we are going to continue allowing our roads to be used as a trucking route then they must be developed to the same standards as the present truck routes, or we recognize the roads for what they are, small rural country lanes and prohibit the steady and continued use of them by commercial trucks. ln conclusion I find it sad that this matter, which should be simply about safety, has been twisted into allegations of racism and bullying. I believe from my perspective as a resident on Hovey Road, I see a group of people who are simply fearful that they are losing the basic right to have a safe environment on their roadways and the enjoyment of their homes. David Berndt BLUE SKYE FARM - Førm Gate Fresh! 1 Page 82 of 231 From: [email protected] [mailto:[email protected]] Sent: Friday, February 26, 2016 1:05 PM To: Municipal Hall Subject: Municipal Hall (response #486) Municipal Hall (response #486) Survey Information Site: Central Saanich Page Title: Municipal Hall http://www.centralsaanich.ca/hall/Departments/finance/Information_Technolo URL: gy/Website_Info/Site_Development/Email_Forms/Municipal_Hall.htm Submission Time/Date: 2/26/2016 1:03:47 PM Survey Response Subject Further discussions needed re: Hovey Road First Name Stacy Last Name Sherman Home Address 7510 Tomlinson Road E-mail Address [email protected] Day Phone Number 778-351-2272 Attention: Council. My letter to Mayor following the stakeholders meeting... Honorable Mayor Windsor Thank you for managing to get everybody around the table this morning. Overall I thought the discussion was a very good one, however, it was clear that the residents of Hovey and Tomlinson Road appear to be stonewalled. Chief Tom made his intentions very clear that he Message sees future development of their land which will in turn increase traffic down Hovey and Tomlinson Road. The residents in this area do not want to see Hovey road widened and for more traffic to come down our road. This is what we are fighting against. The issue of road safety and traffic on our residential roads will just continue to circle around and around again and the residents of this area will continue to be writing letters and speaking in your Page 83 of 231 council chambers. We don't want commercial trucks using our roads. How can we support the Tsartlip nation with their wishes and also protect the 80+ residences who live in this area. We were not responsible for the treaties of the 1800s. Nor are we trying to be righteous. We are all stakeholders and have an equal say. In speaking personally to Nathan Cooper after the meeting, my feeling was that Mr. Gray is taking advantage of a naïve young man. Nathan Cooper promised Mr. Gray that the appropriate road will come into place within six months of his lease. This is not within Nathan's ability to do. Nor does it sound like council can make this happen in a short period. This fact seems to point to Mr. Gray's business not being appropriate for this area. The infrastructure for such a business is simply not present in this area and may not be present for some time. I agree with Chief Tom to support them in getting the infrastructure they need for their land if this is what they wish but I don't think it is fair to the residents of Hovey and Tomlinson Road to be at their mercy and the mercy of the provincial and federal government. I still believe it is in Council's best interest to separate the two issues if it all possible. If indeed the municipality owns the road only to the end of Hovey and the reserve begins on the gravel portion that Nathan says is his driveway, does the municipality not have the ability to simply give the right-of-way to the reserve to develop as they wish? And therefore simply close the paved portion of Hovey to be a no through road. Nathan can access Stelly's via Gower and therefore no one is being cut off. This will allow the Tsartlip people to simply develop whatever businesses they like and the people of Hovey and Tomlinson roads can live in peace. Please consider separating the two issues. We cannot compete with old treaties and the poor treatment of our First Nations people. They will never let go of this. I would love to see better relations and both sides need to be happy. Help this community achieve this. We all want a positive outcome and promote good relations. Stacy Sherman Sent from my iPhone Page 84 of 231 Page 85 of 231 Page 86 of 231 Page 87 of 231 Page 88 of 231 Page 89 of 231 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on March 07, 2016 To: Patrick Robins File: 3090-20-17/15 Chief Administrative Officer From: Bruce Greig Priority: Strategic Director of Planning and Operational Building Services Date: February 29, 2016 Re: 6638 Buena Vista - APC comment on DVP RECOMMENDATION: For information. BACKGROUND: Baldev Lalli has applied to vary the minimum required interior side yard setback (total for two sides) from 4.5m to 3.0m to facilitate a two-lot residential subdivision. Council previously issued a Development Variance Permit (DVP) for the subject property to reduce the minimum required lot frontage from 21m to 15m for the proposed lots. The subject property is currently under consideration for a 2-lot subdivision having already received rezoning to R-1M (Medium Lot Single Family Residential). One of the homes is currently under construction. A staff report with respect to the present application was considered by the Committee of the Whole at its meeting on January 18th, 2016. Staff have recommended that, as a condition of DVP issuance, the maximum combined driveway width at the front property line not exceed 7m, in order to facilitate the development of two single family dwellings. At its February 1, 2016, meeting Council passed the following: 82.16 "That (Resolution 20.16) Council, with respect to the proposed subdivision and subsequent construction of two single family dwellings on the property at 6638 Buena Vista Road: 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 90 of 231 To: Patrick Robins, Chief Administrative Officer February 29, 2016 For: March 07, 2016 Regular Council Re: 6638 Buena Vista - APC comment on DVP 1. give notice of intent to consider issuing a Development Variance Permit (DVP) that would reduce the minimum interior side yard setback total for two sides from 4.5m to 3m, subject to the condition that the maximum combined driveway width at the property line not exceed 7m; and, 2. refer the report dated January 12, 2016, to the Advisory Planning Commission for review and comment." The Advisory Planning Commission subsequently discussed the application at its February 17th, 2016, meeting. DISCUSSION: During its review of the application, APC members asked questions about the width of the driveway egress to the street, and about the presence of secondary suites in the proposed houses. Staff explained that suites are allowed under the R-1M zoning and that the house currently under construction will contain a suite over an attached garage in the rear of the property. Staff also explained the proposed condition which would limit the driveway width at the street to be a maximum of 7 m; this would minimize the driveway width crossing for pedestrians, and would maximize the available area of public on-street parking. It was noted that the driveway could flare out to provide on-site parking in front of the dwellings on the private side of the property line. Discussion ensued amongst the commission members and it was then: MOVED AND SECONDED That the Advisory Planning Commission recommends to Council its support for the requested Development Variance Permit for the reduced side yard setback, with the proposed shared driveway and reduced driveway width. CARRIED - 1 OPPOSED CONCLUSION: The application has been circulated to the Advisory Planning Commission for review and comment, as requested by Council. This report has been prepared for Council consideration along with public comment at the March 7, 2016, Council meeting. Respectfully submitted, Bruce Greig, mcip, bcsla Director of Planning & Building Services Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 91 of 231 The Corporation of the District of Central Saanich COMMITTEE OF THE WHOLE REPORT For the Committee of the Whole meeting on January 18, 2016 To: Bruce Greig File: 3090-20-17/15 Director of Planning and Building Services From: Kyle McStravick Priority: Strategic Planner Operational Date: January 12, 2016 Re: 6638 Buena Vista Road; Development Variance Permit RECOMMENDATIONS: that Council, with respect to the proposed subdivision and subsequent construction of two single family dwellings on the property at 6638 Buena Vista Road: 1. give notice of intent to consider issuing a Development Variance Permit (DVP) that would reduce the minimum interior side yard setback total for two sides from 4.5m to 3m, subject to the condition that the maximum combined driveway width at the property line not exceed 7m; and 2. refer this report to the Advisory Planning Commission for review and comment. BACKGROUND: On the 27th of July, 2015, Council rezoned the subject property from R-1 (Large Lot Single Family Residential) to R-1M (Medium Lot Single Family Residential) to facilitate a two-lot subdivision of the subject property. On the same day, Council also approved a DVP to reduce the minimum required lot width from 21m to 15m for the subject property. The applicant has been granted a Building Permit for the construction of one single family dwelling on the subject property, and construction on that unit has begun. The applicant has also applied for subdivision of the subject property. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 92 of 231 To: Bruce Greig, Director of Planning and Building Services January 12, 2016 For: January 18, 2016 Committee of the Whole Re: 6638 Buena Vista Road; Development Variance Permit Proposal: Baldev Lalli has applied on behalf of Manjit and Parminder Lalli to vary the minimum required interior side yard setback from 1.5m, and a total of 4.5m for two sides to 1.5m for all sides in order to facilitate the development of two single family dwellings. Site and Surrounding Area: The subject property was formerly occupied by a single family dwelling and several accessory buildings which have since been demolished in anticipation of the currently proposed development. The property is located in the Tanner Ridge neighbourhood, south of Keating Cross Road. The site is zoned R-1M and is mostly surrounded by properties in the R-1 zone, although the adjacent lot to the south west (6645 Central Saanich Road) is in the RCH (Residential Carriage House) zone (see site context map in Attachments). DISCUSSION: Planning Department Comments: The applicant wishes to have a minimum interior side setback of 1.5m for both sides of the proposed houses, as opposed to the 4.5m total for two sides as required by the Land Use Bylaw. Varying the bylaw in this manner will allow the applicant a wider building envelope for the proposed houses. However, Council may wish to note that the reduced setback means that there will not be room in the side yard for a driveway or vehicle access to the rear of the dwellings. Section 42.10(d) of Land Use Bylaw No. 1309 requires that parking for a secondary suite be provided behind the front setback line of the single family dwelling it is accessory to. With this in mind, as the applicant intends to have secondary suites in the proposed dwellings, the applicant is proposing to have a reciprocal access agreement between the two lots over a shared driveway between them providing access to the rear yard (where a garage or secondary suite may be located). A site plan is attached to this report showing the shared driveway concept. The site plan attached shows the shared driveway with a 14m opening onto Buena Vista Road (each lot has a maximum allowable driveway width of 7m, and the driveways are adjacent to one another). There is a large parking area proposed for the front of each lot, which negates one of the primary advantages of the shared driveway arrangement - the ability to keep parking and garages at the rear of the buildings and out of site from the street. Reducing the driveway opening width would have the desirable effect of improving the streetscape aesthetics, creating a more pedestrian-friendly environment, and making room for more street parking. Staff therefore recommend that as a condition of DVP issuance Council require the maximum driveway crossing width at the property line be 7m. Council may wish to note that, to a certain extent, the ongoing construction of one unit on the subject property presupposes issuance of the current DVP. If the current application for variance is rejected, the applicant will be forced to redesign his subdivision to provide a 3m setback on the north side of proposed lot A (where one unit is currently under construction). This subdivision re-design would force the applicant to apply for a further DVP to again reduce the minimum lot frontage of proposed lot B from 15.26m to 13.76m, or thereabouts. This would also trigger the need for an application to amend the zoning further, as the re-designed lot B would be slightly less than the 660m2 minimum area specified in the R-1M zone. Also note that, if this future hypothetical DVP or rezoning application were rejected the applicant may be unable Page 93 of 231 To: Bruce Greig, Director of Planning and Building Services January 12, 2016 For: January 18, 2016 Committee of the Whole Re: 6638 Buena Vista Road; Development Variance Permit to achieve a subdivision of the subject property, and as such the applicant is currently building the first house at his own risk. Building Department Comments: The applicant may wish to consider the implications of proposing 5’ (1.5m) side yard setbacks as this will effect: 1. Allowable windows area and location of windows facing the side yards; and, 2. Future building permits for any new construction would be required to show compliance with District bylaws and the 2012 Building Code as amended, including site servicing, seismic design, and energy conservation. CONCLUSION: Subject to public comment, staff recommend that Council consider authorizing the requested DVP for a reduced interior side setback requirement on the subject property at 6638 Buena Vista Road. If supported by Council, staff will undertake the required notification for the Development Variance Permit. Upon issuance of the DVP, the applicant could then proceed with completion of his application for subdivision and subsequently apply for a Building Permit for the second house. ATTACHMENTS: Site Context Plan Endorsed by: Proposed Site Plan Bruce Greig, mcip. bcsla Front Elevations Director of Planning & Building Service Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 94 of 231 SITE CONTEXT PLAN 6638 Buena Vista Rd LEGEND SUBJECT SITE scale 1=25OO O 6714 671 5705 91 57OE6704\2374 P2 A 235 N 671 67 6706 E 6689 6688 HALCYO 2394 67 6726 659 8 “E 6, —< W Q3) 6‘ 6 5577 69Q Q 237 7 2387 97 G: 5 68 8 U 6668 666 E 6673 - 5 6682 (0 6 66 5 5554 J O 4 6670 > 66 ln 5558 6661 <71 N 239 4 2 6662 6652 LL) A ISTA 5555 5 2375 OS 6655 5545 LJ% 1 2391 664 625‘ R 2 6&76 8 6651 53 8 6635 6638 AND 6645 6634 5531 R an Q9’ : 6 Q3:8 © 3 L O L0 E8 8 90 69 8 2350 N7 662 2340 ‘D 3 3 8 00 6630 235 651 5 HANDYO Q? 6595 8 76 ‘*1 66? T}6619 G BE 2370 q ’s>q\Q*\,?~0) (2? .6511 6602 Q30) 6617 238 551 Q30?bb Q w no N '\0 ? {:1 9 6620 g (Lu ‘.2 4 (\l 3 659/an ( g 3 6616 A1 6580 PRIMA VISTA / F 6602 an m N7 6 - _ E 6606 0, on O o «— <1 O 6585\ 2 8 8 § 8 N 2356 6594 O 8 6587 VI’ 2410 6558 R R 2360 2368 /1/1 65 239 2412 RODOLPH RD NICH RD 6638 Buena Visto.dwg Page 95 of 231 LOT 5 15.19 15.26 W S 0 N 5 . 7 A 0 E 5 . 702.2 m² Scale : 1 = 200 B 7 716.9 m² PROPOSED DRIVEWAY PROPOSED DRIVEWAY 2 7 . 45.88 6 7 4 5 . 7 4 1.50 1.50 1.50 1.50 205.3 m² 233.4 m² 4.6 m² 4.6 m² 0 5 . 7 PROPOSED DRIVEWAY PROPOSED 0 DRIVEWAY 5 . 7 15.26 LOT 5 SECTION 14, RANGE 4 EAST 15.26 SOUTH SAANICH DISTRICT BUEN PLAN 17903 AVISTA PID 003-823-270 ROAD Page 96 of 231 EGEüVE DEC L y 20|5 The ffi I -l rI tsI,JEI.IA VIgTA gTREET Page 97of231 lt7ustr AP ße b ousês ' e Hlt¿ ep Ð re:// e - ß y ß er uEbN 14 ¿< cLKPaBr/ ÇflßAq¿ t /Ü ßn EXCERPT FROM THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING HELD ON JANUARY 18, 2016 7. PLANNING & DEVELOPMENT The Meeting reconvened at 9:05 p.m. and Councillor Jensen assumed the Chair. Due to a potential conflict of interest on the following item, Councillor Paltiel excused himself from Council Chambers at 9:06 p.m. He advised that he is a neighbour to the subject property. 7.1. 6638 Buena Vista Road; Development Variance Permit The Director of Planning and Building Services overviewed his report dated January 12, 2016, and responded to questions from Committee. On invitation, the applicant, Baldev Lalli, 2215 Spirit Ridge Drive, stated that a full sized driveway would allow two vehicles to park in the driveway, rather than one vehicle parking on the road, so that pedestrians would not be forced to walk in the centre of the road. Mr. Lalli then responded to questions from members of the Committee. The Chair then invited members of the public to speak to this matter. Carol Jenkins, 6631 Buena Vista Road, stated: does not support the variance request would like to see the garage at the rear of the property as originally proposed a common driveway may be too inconvenient and may park on the street Buena Vista Road is narrow and difficult for traffic to proceed when vehicles are parked on the street. Robert Jenkins, 6631 Buena Vista Road, stated: concern that shortcut would be taken across his lawn and his lot has become a driveway with traffic running across his grass when trucks are parked on the street. 20.16 MOVED That Council, with respect to the proposed subdivision and subsequent construction of two single family dwellings on the property at 6638 Buena Vista Road: 1. give notice of intent to consider issuing a Development Variance Permit (DVP) that would reduce the minimum interior side yard setback total for two sides from 4.5m to 3m, subject to the condition that the maximum combined driveway width at the property line not exceed 7m; and, 2. refer this report to the Advisory Planning Commission for review and comment. Page 98 of 231 CARRIED Opposed: Councillors Holman and Thompson Councillor Paltiel returned to the meeting at 9:20 p.m. Page 99 of 231 EXCERPT FROM THE MINUTES OF THE REGULAR COUNCIL MEETING HELD ON FEBRUARY 1, 2016 10.1.4. Planning & Development Division 1. 6638 Buena Vista Road; Development Variance Permit 82.16 MOVED AND SECONDED That (Resolution 20.16) Council, with respect to the proposed subdivision and subsequent construction of two single family dwellings on the property at 6638 Buena Vista Road: 1. give notice of intent to consider issuing a Development Variance Permit (DVP) that would reduce the minimum interior side yard setback total for two sides from 4.5m to 3m, subject to the condition that the maximum combined driveway width at the property line not exceed 7m; and, 2. refer the report dated January 12, 2016 to the Advisory Planning Commission for review and comment. CARRIED Opposed: Councillors Holman and Thompson Page 100 of 231 Jß' Cooþoration of tß, biutoiot "f C'ntoo[ Åooouß February 12,2016 File: 3090-20-17115 Dear Property Owner or Occupant: Re Development Variance Permit Applicatíon - LOT 5 SECITON 14 RANGE 4E souTH sAANtcH DtsTRtcT PLAN 17903 (6638 BUENA VTSTA ROAD) A Development Variance Permit application has been submitted by the property owner of 6638 Buena Vista Road with regard to the proposed subdivision of the property. The purpose of this application is to request support from Council for the following: the minimum required interior side yard sefbacks for both proposed Lots A and B, from 1 .5m and a total of 4.5m for two sldes, to 1 .5m and a total of 3.0m for two sides. The variance ls subiect to the condition that the maximum combined driveway width at the property line not exceed 7m. (Please refer to the attached sketch) On February 1,2016 the District of Central Saanich eouncil resolved to notify adjacent owners and occupants of its intention to consider issuance of a Development Variance Permit. A copy of the staff report and draft permit may be inspected at the Central Saanich Municipal Hall, 1903 Mt. Newton Cross Road, Saanichton, BC from Tuesday, February 6, 2016 to Monday, March 7,2016, Monday through Friday, excluding weekends and statutory holidays, during regular working hours. It is expected that Council will consider the application and any submissions from adjacent residents/owners at its meeting beginning at 7:00 p.m.. Mondav. March 7. 2016. The entire content of all submissions will be made public and form a part of the public record for this matter. lf you have any questions regarding this application, please contact the Planning Department at250-544-4209. Si ,mcip, bcsla Director of Planning & Building Services rgry Jlfount JV¿wton C.ooo..Qool, Åoonioßton, ß.C. cVs-/W z4g lPßor', ("oo) óoz-44q4 J"*: (z5o) ó52-or35 Page 101 of 231 SITE CONTEXT PLAN 6638 Buena Vista Rd LEGEND N scale 1,2500 SUBJECT SITE O 671+ 6713 6705 70 ÐO) b/u -aa A ZJ/+ 38 c\ 671 670 P2 6706 P2 6689 6688 239+ 670 6726 669 669 ¡1, "9n 6677 (rb' t)b 2377 2387 6688 6668 6 666 6673 b 6682 66 6664 o E O 6670 66 ts 6658 an 666 1 2394 6662 6652 z STA 6658 LJ f, 6655 6646 æ 2375 2 A1 - 6+ IJ 665 1 6635 6638 f-- lr) O 663 1 O'j 645 6634 LJ O N (o (o (o O"r CO (o (o (o lr) t)() U 2350 662 234C (o CO o) i rfl 6630 6 Ál CO HANDY "a, 6595 66 661 I 37 o o 6602 <.rQt -^þo 6617 238 !c- \c- 661 "ø"" ""d LU O) O"r O O O 6620 rO Ð + \ n\u N (\ N (o N 241 4 6 (o 661 6 PRIMA VISTA 6580 Þ- 6 (. O) t) l-. 6 O) O) + 6585 o frl t) $ $ <- (\ É. N N N N N I 2 56 +5rur o_ o/ O J La) o 6587 lf) Ð ô 2+10 6558 N N 2360 2368 o É A 1 ^âl bJ 239 2412 STYAN RD 6dF Сc*Ë vHa Page 102 of 231 LOT 5 15.19 15.26 W q N roo ñ A E o l¡) B ñ 702.2 m2 Scale:1=200 716.9 m2 PROPOSEO ORIVEWAY PROPOSED ORIVEWAY c,@ d N T d rt rO tñ 1.50 o ñao PROFOSED DRIVEWAY PROPOI¡ED loo ORIVEWAY ñ 5.26 >_F- h LOT 5 H FtAÍ. SECTION 14, RANGE 4 EAST SOUTH SAANICH DISTRICT B FLÂN t7903 TA Pro 003€23-270 ROAD Page 103 of 231 JL" Co,¡,o,oti"n "f tl,n Сotuid "f Cnú,o/ S,-,¡'L DEVELOPM ENT VARIANCE PERMIT No. DVP 3O9O-2O-17115 ,6638 BUENA VISTA RD'' TO LALLI, PARMINDER K 126-2920 PHIPPS RD VICTORIA BC VgB OG1 LALLI, MANJIT K 2215 SPIRIT RIDGE DR VICTORIA BC VgB OB5 (herein called "the Owner") 1 This Development Variance Permit is issued subject to compliance with the provisions of the Land Use Bylaw and all other applicable Bylaws of the Municipality, except as specifically varied by this Permit as follows: 1999 for the minimum required interior side yard setbacks for both proposed Lots A and B, from 1.5m and a total of 4.5m for two sides, to 1.5m and a total of 3.0m for two sides. as shown on the plan attached to this Development Variance Permit. 2 This Development Variance Permit applies to the lands known and described as follows: Parcel ldentifier: 003-823-270 LOT 5 SECTION 14 RANGE 4E SOUTH SAANICH DISTRICT PLAN 17903 (herein called "the Lands") 3 The owner shall substantially commence construction within 24 months from the date of issuance of this Permit, in default of which the Permit shall be null and void and of no further force or effect. 4. This Development Variance Permit is subject to the following conditions Page 104 of 231 Development Variance Permit No. a) that the maximum combined driveway width at the property line not exceed 7m; b) that the owner obtain the necessary Building Permits; c) that any alteration or expansion of the building within the setback would require separate approval by application to the District; and, d) that the approved variance remains valid until such time as the encroaching buildings are removed or destroyed; at which time the permit shall be null and void and the setbacks specified in the District's Land Use Bylaw shall apply. 5 The terms and conditions contained in this Permit shall enure to the benefit of and be binding upon the owner, their executors, heirs or administrators, successors and assigns as the case may be, or their successors, in title to the land. 6. This Permit is not a Building Permit. Page 105 of 231 Development Variance Permit No. AUTHORIZING RESOLUTION PASSED AND ISSUED BY MUNICIPAL COUNCIL ON APPROVED AND AGREED TO BY THE OWNER: Signed in the presence of Witness LALLI, PARMINDER K Address of Witness Date Occupation Witness LALLI, MANJIT K Address of Witness Date Occupation THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Ryan Windsor, Mayor Liz Cornwell, Corporate Officer SIGNED THIS DAY OF 2016. Page 106 of 231 LOT 5 15.19 15.26 !v s N roo ñ o A E lf) B ñ 702.2 m2 Scale:l=200 716.9 m2 PROPOSED DnlVEWAY PROPIOS€D DRIVE1VAY qo rtro |f' !fñ ') 1.õO o ñr() PROPiOgED ORIVEWAY PROPOSED roo DRIVEWAY ñ L t- ---l 1 LOT 5 SECTIOÍiI 14, RANGE 4 EAST SOUTH SAANICH DISTRICT B PLAN 17903 VISTA Plo 003{23-270 ROAD Page 107 of 231 EXCERPT FROM THE DRAFT MINUTES OF THE ADVISORY PLANNING COMMISSION MEETING HELD ON FEBRUARY 17, 2016 8. NEW BUSINESS 8.1. Development Variance Permit- 6638 Buena Vista Road (Referral from Council January 25th, 2016): "With respect to the proposed subdivision and subsequent construction of two single family dwellings on the property at 6638 Buena Vista Road that Council refer this report to the Advisory Planning Commission for review and comment." Staff Recommendation: That the Advisory Planning Commission comment on the following: 1) The suitability of the impact on neighboring properties for the reduced setbacks; and, 2) The suitability of the impact on the streetscape, especially the requirement to have a maximum shared driveway width of 7m. The Director of Planning and Building Services, Bruce Greig, summarized the staff report which was considered by the Committee of the Whole at its meeting on January 18th, 2016. The applicant, Baldev Lalli, has applied on behalf of the property owners to vary the minimum required interior side yard setback total for two sides from 4.5m to 3.0m, subject to the condition that the maximum combined driveway width at the front property line not exceed 7 m, in order to facilitate the development of two single family dwellings. Mr. Greig advised that the property is currently under consideration for a 2-lot subdivision having already received rezoning to R-1M (Medium Lot Single Family Residential) by Council and a development variance permit for lot width in July 2015. One of the homes is currently under construction. The applicant was present at the meeting however, he declined to make a presentation. Commission members asked questions of Mr. Greig about the width of the driveway egress from the street and about secondary suites. Mr. Greig explained that the driveway width at the street will be required to be only as wide as the shared driveway (7 m) however; it could flare out in front of the dwellings once on private property. Although the plan presented meets the municipal standard, as a condition of the development variance permit the shared driveway crossing the municipal boulevard will be only the 7 m. Mr. Greig also explained suites are allowed under the R-1M zoning and that the house currently under construction contains a suite over the attached garage in the rear of the property. Discussion ensued amongst the commission members and it was then Page 108 of 231 MOVED AND SECONDED That the Advisory Planning Commission recommend to Council its support of the changes to the proposed setbacks and driveway width. CARRIED - 1 OPPOSED Page 109 of 231 February 24,2016 Mayor and Council The Corp. Of the District of Central Saanich 1903 Mount Newton Cross Road EGEIVE Saanichton BC V8M 249 FtB Z 5 20î6 ll The Corp^oration Re: Development Variance Permit Application: Lot 5, Section 14, Range 4E of the District of Central Saanich South Saanich District Plan 17903 (6638 Buena Vista Road) ******rk**********:l.r|<**'È**,i1.{.*:****,l.tl.**************tk**l.tl.*¡1.¡ß**¡t,t We urge you to make a site visit prior to making a decision one way or the other on the proposed variance permit. The subject property was surveyed some time ago and the owner should therefore have known what land size was avaîlable and planned accordingly. We initially had no objections to the former house being demolished with two single family homes being built in its place. However, based on the imposing size of the first house that has gone up, and with the plans provided indicating the second house and garage will be even larger, it is our opinion that there are only two options: 1) Deny the variance and keep the property as one home; or 2l Substantially decrease the size of the second home. Add a basement if necessary This should ensure off street parking, and some green space for children and families, both of which do not seem feasible under the proposed changes. Yours tru J Robert and Carol Jenkins 6631 Buena Vista Road cc: Mayor and Councillors Bruce Greig, Director of Planning and Building Services (your file 3O90-20-L7 / tsl Page 110 of 231 EGEIVE FËB 2 I 20iû To, Tha Corporation of the District of Central Saanich Central Saanich Mayor and Council Re: Development Variance Permit Application - Lot 5 Section L4 Range 4E (6638 Buena Vista Road) C ,t I i'¡'t: There are 2 issues related to this request that bother me: - The possible removal of the existing hedge - The size and purpose of residences A grown hedge and a reasonable distance between houses make good neighbours. ln my opinion there is enough room to build a good size house and leave the hedge in place in this instance. A plan can be changed. Which bring the size into discussion. I know a lot of people who would like to downsize, move in to a smaller house. They will like to own, not rent, maybe have a little garden, enough to enjoy in retirement. Also I know enough young families who would appreciate finding a smaller, more affordable house. There seems to be an appetite on the developers' side to build the largest homes that the laws allow. While this may be legal, it doesn't necessarily do too much good to many people who are looking for smaller houses, not to talk about the neighbours having people looking down into their backyards and feeling that their property value has diminished because of that. I urge you to reject the Development Variance Permit for this residence. Also l'd like to propose some changes to the bylaws as follows: - Establish adequate distance from the property lines to protect the existing hedges and the privacy in neighbourhoods like Tanner Ridge, where people have yards and gardens. - Reduce the acceptable size for new residences. ln the case of more than one residence built to replace one unit make sure to have an equal number of separate properties that are big (let's say up to 2400 sq ft) and small (let's say max 1500 sq ft). While the population increase is a necessity and reality of our times and infill is one way of dealing with it, I believe that the market as a whole (not only the high end) will be better served if a variety of house sizes is offered and new residences are built with more respect for the neighbours, Finally I think that this will also improve the developers' image, since at this time the words "gteed" , "excess" and "abuse" seem to float around every time a new development is proposed. Thank you. lon Buicliu 2375 Alta Vista Pl Victoria, BC, V8Z 556 250-652-8486 Page 111 of 231 L-k- l*'- t t- a? "3 t't* 6? ßc^ 'k EGtrilVE March 3,2Ot6 MAR 0 4 2$1t District of Central Saanich Tho Corporation of the D¡strict 1903 Mount Newton Cross Road of Central Saanich Saanichton, BC V8M 2A9 Re: Development variance permit application - lot 5 section 14 range 4E south Saanich district plan L79O3 (6638 Buena Vista Road) Dear Council, We recognize that information available to us regarding the merits of the above application is limited and as such defer to the more informed judgement of council, and Central Saanich Planning Services. However, as an immediately adjacent neighbour we may be able to potentially add information for your consideration in regard to the application and the implied precedent which would be set for this area. Viewing the present construction, and the current variance proposal, the impression is that the developer may be attempt¡ng to accomplish through incremental applications what council may not have approved in one application detailing the full intentions. Specifically, notwithstanding the previousty approved subdivision, if the proposed variance were approved, the resulting proposed development would appear visually to observers to be one lot, connected by one driveway, containing two buildings both with suites, at a maximized height and footprint. The portion of the lot not occupied by the buildings would be predominantly paved per the present application. The suites at the rear of the properties appear to have separate entrances overlooking the bacþard of my neighbour. To my current knowledge these combined characteristics would be out of character with Tanner Ridge area. ln this regard my recommendation to councilwould be to weigh the variance application on the basis of whether future similar proposals if presented upfront, would or would not, reasonably be expected to receive council support. Best UL Hugh 6645 Saanich Road Page 112 of 231 '--â-+{ ll<^^ tl. ).t.'¡ EGEIVE ,kP',(r"4{ë7 To Mayor and council: i,tAR 0 7 2ri6 Tho Corporation of the District My co nce rns about infill housing are the following of Ce V,=fo Re' ï) ¿vetopment Va-rì a-" l(è Pecrn'* Rd) What it does to the existing communities - People buy in a neighbourhood they like for a variety of reasons. lnfill could be done in such a way that it does not pit neighbours against the development. lf the scale or design fits in the neighbourhood and is done by folks who plan to live there and become part of the community, I am sure it can work. ln fact, infill is often speculation for profit at the expense of the existing neighbourhood. Variances are obtained repeatedly, that differ from those that the rest of us in the neighbourhood are expected to live by. Often infill is sold as a way to put more affordable housing on the market. This is not the case, as taxes must rise with further services, Furthermore these houses being built are large by neighbourhood standards. ln this instance there will likely be at least 4-6 additional cars added to the already crowded street. The speed limit in our area is 50, which is far too high for an area that does not have sidewalks. lt is a walking neighbourhood. ln fact, it is the main route for children walking to Keating School from the neighbourhood. We can all attest to close calls and speeders. lf sidewalks are built, we all will pay. Trees and our quality of life -This lot contains a protected tree. ls it remaining and if not why not? The rest of us can't cut down such trees so why should this developer be able to. Privacy - the neighbours to either side of this development have a 1.5 metre setback from their property line and it is my understanding that the hedge that offered a modicum of privacy will be cut down as well. Lois Theaker, ,6rJ an.**- 2375 Alta Vista Place, Victoria BC, V8Z 556 250-652-8486 Page 113 of 231 L.k lt'o^ t / . ')' J. .f /lc^ /L Íþta'tz Meqhan Wylie From: m u [email protected] Sent: Monday, March 07,2016 2:22 PM To: Municipal Hall Subject: Municipal Hall (response #495) EGEIVE MAR 0 7 2ürr1 Municipal Hall (response #495) The Corporation of the D¡stricl of Central Saanich Survey Information Site: Central Saanich Page Title: Municipal Hall URL: Submission 31712016 2:21:20 PM Time/Date: Survey Response Mayor & Council re 6638 Buena Vista Rd Variance Subject Permit Appl. First Name Sandy Last Name Stewad Home Address 6635 Buena Vista Road E-mail Address [email protected] Day Phone Number 250-652-0857 RE: Driveway width / lack of parking / protected dogwood tree/ style of homes - A lot - suite over garage may require street parking. lf second suite is in plan for B lot 6 vehicles could require parking. -dogwood tree - protected species - could be Message damaged or may need to be taken down to fit even larger home on that lot -size and style of homes do not fit with others in neighbourhood - are tall and look into yards of homes on either side. I would be at meeting but have illness that prevents this. Sandy Stewaft 1 Page 114 of 231 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on March 07, 2016 To: Bruce Greig File: BYL00380 Director of Planning and Building Services From: Kristina DeMedeiros Priority: Strategic Building Inspector Operational Date: February 17, 2016 Re: 8100 McPhail Road - Notice on Title RECOMMENDATIONS: That a Notice pursuant to the authority of Section 57 of the Community Charter be filed in the Land Titles Office against the Title of LOT A SECTION 3 RANGE 3W SOUTH SAANICH DISTRICT PLAN 49014; PID 014-661-462; having a civic address of 8100 MCPHAIL ROAD. BACKGROUND: Over a year ago, staff received information regarding possible Land Use Bylaw and Building Bylaw violations on the property at 8100 McPhail Road, which was confirmed during a site inspection on March 17, 2015. Since that time, staff have been working with the owner and authorized agents attempting to rectify the situation without success (see Appendix). DISCUSSION: Staff have confirmed that two additional dwelling units and a secondary suite have been constructed on the property. Although the Land Use Bylaw allows for secondary suite use within a single family dwelling, the owner has not demonstrated compliance by applying for and obtaining a building permit to authorize or remove the suite. Further, the two additional dwelling units are not permitted under the RE-3 zoning. The owner has been requested to resolve the issue of non-complying use and construction at this property (see Appendix). 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 115 of 231 To: Bruce Greig, Director of Planning and Building Services February 17, 2016 For: March 07, 2016 Regular Council Re: 8100 McPhail Road - Notice on Title A letter has been sent to the owner, from the District Solicitor, directing the owner to obtain the required permits and bring the buildings into compliance prior to March 31, 2016. To date, the owner has not yet applied for permits or contacted staff. Given that the property is currently listed for sale, and the owner has had almost a year to resolve the violations, staff believe a notice should be registered on title without the typical recommendation to delay registration for 30 days. CONCLUSION: It is the Building Department's recommendation that a notice be filed against the title, pursuant to Section 57 of the Community Charter. By registering a notice on title, future owners will be aware that work has been completed in variance to the building bylaw, without the required permits or inspections. Notices filed against the land title would be removed when the infractions have been resolved to the satisfaction of the Building Department. The Bylaw Enforcement Policy mandates further action if the owner fails to resolve the violation in a timely manner and the priority of the violation warrants escalated enforcement. ATTACHMENTS: Site Context Plan Endorsed by: Bylaw History Bruce Greig, mcip. bcsla Correspondence Director of Planning & Building Service Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 116 of 231 SITE CONTEXT PLAN 8100 . McPhail Rd LEGEND SUBJECT SITE ecale 1:5000 \\ ! 8280 a252 8230 8203 RE-E a224 8201 RE-1 81 50 81 85 81 65 81 53 486 488 81 +87 o 480 489 491 493 483 485 W-].BFI 8080 ao74 8070 W1 72+ Page 117 of 231 BYLAW FILE HISTORY – 8100 McPhail Road October 7, 2014 The Bylaw Enforcement Officer was made aware, through Canada Post, of a possible issue regarding multiple dwellings. November 27, 2014 The Bylaw Enforcement Officer received another email from Canada Post. February 2, 2015 The Bylaw Enforcement Officer received an email from the Building Department regarding the construction of an unauthorized suite. February 11, 2015 The Bylaw Enforcement Officer sent a letter to the owner requesting that the owner contact the municipality on or before February 27, 2015 to schedule an inspection. February 12, 2015 The Bylaw Enforcement Officer contacted the owner and left a message requesting a call back. March 2, 2015 The Bylaw Enforcement Officer received a phone call from the property caretaker. He has not yet been able to contact the tenants regarding an inspection and will phone back to schedule as soon as he does. He further stated that the property owners are out of town until summer or fall. March 9, 2015 The Bylaw Enforcement Officer received another phone call from the caretaker, who again stated that he has not yet been able to contact one of the tenants regarding an inspection and will phone back to schedule as soon as he does. March 16, 2015 The Bylaw Enforcement Officer received another phone call from the caretaker, and scheduled an inspection for Tuesday, March 17, 2015 at 11:00 a.m. March 17, 2015 The Chief Building Inspector, along with the Building Inspector, met the caretaker on site and viewed each of the 3 buildings. The main house has two upper floors occupied as a principal dwelling. A lower level has an occupied unauthorized secondary suite with full kitchen, bathroom, bedroom, living area and a separate entrance with an inadequate fire separation. A second building to the south of the main house is occupied as an unauthorized dwelling. It has a full kitchen, bathroom bedroom and living space. The building next to the pool also appears to be occupied as an unauthorized dwelling unit. Although we did not have access, we could see through the windows that there is a kitchen, bedroom and bathroom within the building. Page 118 of 231 March 18, 2015 The Bylaw Enforcement Officer sent a letter requesting building permit applications on or before April 22, 2015 for the removal of the two additional dwellings and either the removal or authorization of the suite. March 26, 2015 A real estate agent attended the Hall on behalf of the owner, and requested an extension for submission of BP applications, as the owner is out of the country until mid-July. An extension was granted an extension to July 31, 2015. Staff explained to the agent that all accessory buildings may permit a two-piece bath, but no bathtub, shower or kitchen. July 23, 2015 The Bylaw Enforcement Officer contacted the caretaker, and was told that the owner, is back in town, and the caretaker would call back early next week with an update. July 29, 2015 The Bylaw Enforcement Officer received a call from a realtor stating that the owner has asked him to deal with the bylaw issues. He also stated that the property is listed for sale and the owners have given eviction notices to all tenants. The agent was instructed to submit building permit applications, with floor plans and a site plan, to decommission the cottage, the pool house and the suite and he agreed to do so. November 26, 2015 The Bylaw Enforcement Officer sent an email to the agent requesting a phone call to discuss why no building permit applications have been received. Later that day, the agent was at the counter to discuss a different property so talked to him about this one. He stated that he was still listing the property for sale but was not going to be submitting building permit applications to decommission the unauthorized dwellings. When asked why, he stated that he was instructed by the property owner and caretaker not to submit any applications because they are of the opinion that the dwellings are legal nonconforming. The agent will ask the caretaker to contact the Bylaw Enforcement Officer. January 12, 2016 District Lawyer sent a letter to the owner requesting building permit applications on or before March 31, 2016. Page 119 of 231 February 11, 2015 FIRESTONE, PATRICIA 8100 MCPHAIL RD SAANICHTON BC V8M 1S3 Re: Unauthorized Dwelling/Secondary Suite – 8100 MCPHAIL RD LOT A SECTION 3 RANGE 3W SOUTH SAANICH DISTRICT PLAN VIP49014 I write to advise that the municipality has received a complaint alleging that unauthorized dwellings and/or suites may have been constructed on the above-noted property contrary to provisions of Land Use Bylaw No. 1309 and Building Bylaw No. 1470. Please contact the undersigned at 250-544-4237 before February 27, 2015 to arrange for an inspection. Your property at 8100 MCPHAIL RD is zoned Rural Estate: RE-3. This zoning permits Residential Single Family dwellings and one authorized secondary suite, under certain conditions, within the single family dwelling. Part 1 of Land Use Bylaw No. 1309 defines “Dwelling Unit” in part as: one or more habitable rooms having collectively its or their own entrance from the exterior, used or intended to be used for the residential accommodation of not more than one family, having provision for living, sleeping and sanitary facilities and containing or providing for not more than one cooking facility. Section 24 of Land Use Bylaw No. 1309 also states in part that: Other than in the RCH zone, no accessory building may be used or constructed so as to be capable of being used for human habitation, and without limiting the generality of that restriction no accessory building may contain sleeping accommodation, be equipped or constructed so as to be capable of being equipped for household activities related to the storage, preparation and consumption of food, or be equipped or constructed so as to be capable of being equipped with a bathtub or shower. If you have any questions, please call the undersigned at 250-544-4237 during normal office hours. Yours truly, Ken Neurauter Bylaw Enforcement Officer cc: Bruce Greig, Director of Planning and Building Services Michael Taylor, Chief Building Inspector Page 120 of 231 March 18, 2015 FIRESTONE, PATRICIA A 8100 MCPHAIL RD SAANICHTON BC V8M 1S3 Re: Unauthorized Dwellings and Secondary Suite – 8100 MCPHAIL RD LOT A SECTION 3 RANGE 3W SOUTH SAANICH DISTRICT PLAN VIP49014 As you know we received a complaint alleging that you have constructed two additional dwellings and one secondary suite on the above-noted property contrary to provisions of Land Use Bylaw No. 1309 and Building Bylaw No. 1470. The allegation was confirmed during a recent inspection. Please submit building permit applications, with floor plans, on or before April 22, 2015 in order to remove the dwellings from the accessory buildings and either remove the secondary suite, through a valid building permit, by removing the additional “cooking facility”; or, if necessary, undertake work to alter the building, again through a valid building permit, such that it is in compliance with the BC Building Code and all secondary suite conditions identified in Central Saanich Land Use Bylaw No. 1309. To render the dwellings uninhabitable, you must indicate the removal of all kitchen facilities, (including kitchen cabinets, counter tops, and sinks and associated plumbing), 220 volt electrical connections, laundry facilities and associated plumbing, and any unauthorized bathroom facilities. The building permit applications must also address any additional work that has been completed without permits. If the permit application is not received on or before April 22, 2015, the Building Department will be recommending to Council that a notice be filed against the title of your property, pursuant to Section 57 of the Community Charter as per the District’s Bylaw Enforcement Policy. You will receive notification when this matter is to be considered by Council. Notices filed against your land title may be removed when the building infractions have been resolved to the satisfaction of the Building Department. Non-compliance may result in legal enforcement proceedings. If you have any questions, please call the undersigned at 250-544-4237 during normal office hours. Yours truly, Ken Neurauter Bylaw Enforcement Officer cc: Bruce Greig, Director of Planning and Building Services Michael Taylor, Chief Building Inspector Page 121 of 231 Page 122 of 231 Page 123 of 231 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on March 07, 2016 To: Bruce Greig File: BYL00385 Director of Planning and Building Services From: Kristina DeMedeiros Priority: Strategic Building Inspector Operational Date: February 12, 2016 Re: 8194 Derrinberg Road - Notice on Title RECOMMENDATIONS: That a Notice pursuant to the authority of Section 57 of the Community Charter be filed in the Land Titles Office against the Title of Lot 3, Section 3, Range 2 East, South Saanich District, Plan EPP55572; PID 029-722-802; having a civic address of 8194 DERRINBERG RD. BACKGROUND: Back in 2001, bylaw enforcement was initiated on the property, originally addressed 8189/8199 East Saanich Road, due to unauthorized use of 4 residential units in an approved duplex. Subsequently the owner applied for and obtained rezoning from Residential Two-Family (R-2) to Residential Attached (RM-1) for the purpose of permitting a four unit residential building. Bylaw no. 1412 was adopted on April 15, 2002 to amend the zoning designation. Now that the zoning permitted four units, the owner was required to obtain a building permit to authorize the construction changes necessary to convert from two units to four. As this permit was not obtained, in December of 2002 a request was made to Council to authorize the placement of a notice on the land title record regarding work without the required permits. A Notice on Title was filed in January of 2003. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 124 of 231 To: Bruce Greig, Director of Planning and Building Services February 12, 2016 For: March 07, 2016 Regular Council Re: 8194 Derrinberg Road - Notice on Title Subsequently, in June of 2003, the owner obtained a permit to resolve the outstanding building code issues. While the owner did deal with minimum safety issues, including fire separations, smoke alarms and guardrails, they did not confirm compliance of all the unauthorized construction or resolve the laundry room addition. The notice remained on the title of the property, to ensure future owners were aware that not all the construction has been authorized. More recently, the owner applied for and obtained rezoning for the purposes of a three lot subdivision. The rezoning was approved on June 16, 2014, to retain the existing four-plex on one lot fronting Derrinberg Road, and create two smaller lots on East Saanich Road. During this process, the owner was advised that he should confirm compliance with the building code for the laundry room addition on the existing building. This proved problematic, as the addition was likely built sometime in the 80's and, given the recent code changes, the work involved to upgrade the building could be considered onerous. It is important to note that the construction of the laundry room addition is not directly related to the health and safety of the occupants of the dwelling units. The registration of the new subdivision plan in December of 2014 had the effect of eliminating the original notice on title. The owner was advised that if permits were not obtained to demonstrate code compliance for the previous work, that a new request would be made to Council to put a notice on title of the newly created parcel containing the existing four-plex building. DISCUSSION: Reinstating the Section 57 notice on the new property title is, in essence, a matter of housekeeping. The owner has been made aware that staff would be making this request to Council, and is prepared for the registration. Given this, staff believe a notice should be registered on title without the typical recommendation to delay registration for 30 days. CONCLUSION: It is the Building Department's recommendation that a notice be filed against the title of the new lot, addressed as 8194 Derrinberg Road, pursuant to Section 57 of the Community Charter. By registering a notice on title, future owners will be aware that work was completed in variance to the building bylaw, without the required permits or inspections. Notices filed against the land title would be removed if a building permit were completed to confirm code compliance for the addition, at a future date. ATTACHMENTS: site context plan Endorsed by: site plan of original lot Bruce Greig, mcip. bcsla Director of Planning & Building Service Page 125 of 231 To: Bruce Greig, Director of Planning and Building Services February 12, 2016 For: March 07, 2016 Regular Council Re: 8194 Derrinberg Road - Notice on Title Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 126 of 231 SITE CONTEXT PLAN 8194 Derrinberg Rd LEGEND 1'4000 SUBJECT SITE scale 40m 0 40 80 12om # Metres 1 890 HALDON RD 1 863 1477 1 S01 8258 8248 8231 A 4242 18 4236 1 851 421 4 8205 RD 2101 R-1XS t9 / RM-1 81 76 8187 Ê81 65 1 t tO zm Èd É É I 29 UJ O A1 81 36 ffi A1 20+o 809 8097 8094 809 809 8086 809 1 8088 81 06 8087 N (o + @ 8084 c.l 8083 F- + (o co @ f-.. o O) 14 ,/3 @ o o o, o, @ Ol o o N r¡ * O) o ot Ol 1962 8085 @ JEFFREE RD (. @ r) æ It- o, N Ð o @ @ * 8054 8067 @ o 8o, \g Õ co 804 Page 127 of 231 Fx1e= MCCONNAN, BION, SOLS. 15367 420-— 880 Douglas St. Victoria, B. C. VBW 2B7 ear Sirs: Range 2 East, Re: Improvements on Lot 1, Section 3, Plan 20183, South Saanich District. at ‘jig? East Saanich Road. Reference hereby certify that I have inspected the above described location and that the oundation walls of the hnprovements shown are entirely within the boundaries of the clearances as shown roperty with plan distances and approximate side, front and back yard This sketch does not constitute a redefinition of the legal in the fsketch below. loundaries herein described and is not to be used in a manner which would assume same. 7e>*‘“, mo Impacted 990 D. R. Carrier)lC-L-S "THIS DOCUMENT IS NOT VALID UNLESS ORIGINALLY SIGNED AND SEALED". scab:V“?3oi §+\rO.'\ is \/'A\'¢\A3 ‘/ebai 195. E E U ; . 3&7 352 ‘ E7 \ U‘ /25 ‘Deck. 3 "r 3 {S (‘G Ziioverj _ B ”> S 8 E“ .. \ w 1 U L& I; Q $Mk . 9") 5Urnrj,~({i» 36 on Znti F 0°*’ 9“? 399 Q T3 Laundr kg 0) a 9 9’ Page 128 of 231 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on March 07, 2016 To: Bruce Greig File: 3360-20-7/15 (PL000428) Director of Planning and Building Services From: Kristina DeMedeiros Priority: Strategic Building Inspector Operational Date: February 26, 2016 Re: 7022 Wallace Drive - Recommendation of Traffic Safety Committee RECOMMENDATIONS: For information. BACKGROUND: At its February 15, 2016 meeting, Council considered first and second reading of Land Use Amendment Bylaw No. 1880, 2016 for the rezoning of the property at 7022 Wallace Drive. Ahead of a Public Hearing scheduled for March 14, 2016, Council further recommended: "That (Resolution 98.16) the option for the bike lane to be routed around the Garry Oak tree be referred to the Traffic Safety Committee for review and comment." DISCUSSION: As part of the rezoning application, the applicant and his consultants have worked with staff on the redesign of the road frontage at 7022 Wallace Drive, paying particular attention to the road width and bike lanes to meet municipal standards. A portion of off-site works and services along the frontage of the property would be required by bylaw as part of the subdivision process. Additional works extending to connect to the corner of Marchant Road are also proposed, as part of the rezoning application. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 129 of 231 To: Bruce Greig, Director of Planning and Building Services February 26, 2016 For: March 07, 2016 Regular Council Re: 7022 Wallace Drive - Recommendation of Traffic Safety Committee Two options from the applicant's engineer have been presented to Council: Option 1 shows road widening and bike lanes to meet the municipal standard (but would require the removal of a substantial Garry Oak tree); Option 2 indicates a slightly narrower road width and no bike lanes, while maintaining the Garry Oak in the road right-of-way. The Traffic Safety Committee met on February 16, 2016. The recommendation relating to 7022 Wallace Drive is as follows: "The Traffic Safety Committee assessed the situation and believes that any option to retain the tree by changing the alignment of the bicycle lane will decrease safety for all traffic, particularly cyclists. The Committee prefers Option 1 as presented as it allows for dedicated bicycle lanes in both directions, which have been shown to reduce injury accidents by 35% by the Federal Highways Administration." CONCLUSION: The Engineering Department, as well as the Traffic Safety Committee, recommend Option 1 for road improvements proposed for the frontage of 7022 Wallace Drive, based on compliance with the Engineering Standards as well as increased safety for all users; drivers, cyclists and pedestrians. This report has been provided for Council's information, and to be available as part of the public record ahead of the Public Hearing scheduled for March 14, 2016. Respectfully submitted, Kristina DeMedeiros, rbo Building Inspector Endorsed by: Bruce Greig, mcip. bcsla Director of Planning & Building Service Endorsed by: David McAllister, P.Eng. MSc. MBA Director of Engineering & Public Works Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 130 of 231 The Corporation of the District of Central Saanich For Council Meeting on March 7, 2016 To: Patrick Robins File: 1700-02-2016 Chief Administrative Officer From: Paul Murray Priority: strategic Director of Financial Services operational Date: February 26, 2016 Re: Authorization to Write-off Outstanding Property Taxes RECOMMENDATION: That Council apply to the Minister of Community, Sport and Cultural Development for Ministerial approval to write off $11,561.17 in pre-2012 property taxes levied on non Tsartlip First Nation properties. BACKGROUND: In 2012 the Tsartlip First Nation was granted self taxation powers. During that transition period taxable folios previously taxable by the municipality were not removed from the assessment roll for several months. At the time the municipality was obliged to levy 2012 taxation on those folios. This was subsequently corrected when the assessment roll was amended by the BC Assessment Authority. However, eight properties also owed $11,561.17 in pre-2012 property taxes that had been correctly levied over time. These amounts have been uncollectible since 2013 and an allowance for that was made in the 2013 financial statements. In order to officially remove the uncollectible taxes from the property tax roll for the municipality, the Council must first make application to the Province of British Columbia Minister of Community, Sport and Cultural Development for authorization to write them off. Should the Minister authorize the write-off, the Director of Financial Services would make the necessary adjustments to the property tax roll. SUMMARY: This action is a technical step necessary to allow for the removal of uncollectible 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 131 of 231 To: Patrick Robins, CAO February 26, 2016 For: February 26, 2016 Speciaal Council Meeting Re: Authorization to Write off Outstanding Property Taxes Page 2 amounts from the Property Tax Roll of the Municipality and is usually approved by the Minister. There is no financial effect should this be approved as an allowance for the amount oweing was established in the 2015 financial statements. Respectfully submitted, Administrator’s Recommendation: I concur with the recommendation contained in this report. Paul Murray Director of Financial Services ______Patrick Robins Chief Administrative Officer Page 132 of 231 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH BYLAW NO. 1882 (Sewage Regulation and Fee Bylaw) A Bylaw to Regulate Sewage Discharge and Levy a Fee for the Use of District of Central Saanich Sewage Disposal Facilities WHEREAS pursuant to the Community Charter, the District of Central Saanich is authorized, by bylaw, to regulate, prohibit and impose requirements in relation to municipal services; AND WHEREAS pursuant to the Community Charter, the District of Central Saanich is authorized, by bylaw, to impose a fee payable in respect of all or part of a service of the District, including municipal sewer service; AND WHEREAS the District of Central Saanich has installed a sewage collection and treatment system to serve the District; NOW THEREFORE the Council of the District of Central Saanich, in open meeting assembled, enacts as follows: NAME 1. This Bylaw may be cited for all purposes as "Central Saanich Sewer Fee Bylaw No. 1882, 2016” AREA COVERED 2. This bylaw applies to all of sewer collection area no. 1 as established by Bylaw No. 322 as amended. DEFINITIONS 3. In this bylaw: a) “billing period” means four consecutive calendar months of a calendar year; b) “Council” means the municipal council of the Corporation of the District of Central Saanich; c) “District” means the District of Central Saanich; d) “minimum charge for each period” means: i) where the sewer connection diameter is 100mm or less; 50 cubic metres of waste water discharged; Page 133 of 231 Central Saanich Sewer Fee Bylaw No. 1882, 2016 Page 2 ii) where the sewer connection diameter is 150mm; 100 cubic metres of waste water discharges; iii) where the sewer connection diameter is 200mm; 200 cubic metres of waste water discharged; times the sewer user charge basic rate. e) “municipal sewer system” means the sewage collection system of the District; f) “sewer connection diameter” means the diameter of the sewer connection between the sewage collection system on the property and the municipal sewer system; g) “sewer user charge basic rate” means a rate of $1.2170 per cubic metre of wastewater discharge into the municipal sewer system in the billing period; h) “wastewater discharged” means for each property served by the municipal sewer system; i) an amount equal to 80% of the water supplied to the property as measured by the water meter or meters for that property in the billing period ending April 30 of the previous year; or ii) where the quantity of wastewater discharge from the property to the municipal sewer system is metered the amount of wastewater as calculated by the applicable meter; or iii) where the property is supplied by unmetered water or is supplied or partially supplied with water from a source other than the municipal water system the amount calculated in accordance with Section 1 of Appendix “A”; iv) where the property is other than residential zoned and the metered water supplied does not represent the quantity of wastewater discharged the amount shall be calculated in accordance with Section 2 of Appendix “A”. CHARGES 4. a) From and after September 1, 1993, the District hereby levies a sewage system use charge on all owners of real property connected with the sewage system of the District to be paid in arrears for each billing period. b) The charges for sewage service for each billing period are set out in Schedule "A", attached to this bylaw, which is incorporated as part of this bylaw. ... /2 Page 134 of 231 Central Saanich Sewer Fee Bylaw No. 1882, 2016 Page 3 c) A discount of ten percent (10%) shall be deducted from accounts paid in full on or before the thirtieth (30th) day following the billing date. d) Any property for which a charge remains unpaid on the 15th day of the second month following the month in which the account is rendered is subject to sewer service being disconnected. e) A $50.00 reconnection fee is payable by any person whose sewer service has been terminated due to any breach of, or non-compliance with, any provision of this By-law or for failure to pay charges for sewer use imposed under this bylaw. f) Sewer service must not be restored to a property until the reconnection fee under s.4(e), plus all outstanding charges, have been paid. 5. a) If any section, subsection, sentence, clause or phrase in this bylaw is for any reason held to be invalid by a decision of any court of competent jurisdiction, the decision does not affect the validity of the remaining portions of this By-law. REPEAL: 6. The following bylaws are repealed: “Central Saanich Sewer Fee Bylaw No. 1101, 1993", and “Central Saanich Sewer Fee Amendment Bylaw No. 1, 1994, No. 1120”, and any amendments thereto. READ A FIRST TIME on this 1st day of March, 2016. READ A SECOND TIME on this 1st day of March, 2016. READ A THIRD TIME on this 1st day of March, 2016. ADOPTED on this day of , 2016. Ryan Windsor Mayor ______Liz Cornwell Corporate Officer Page 135 of 231 Central Saanich Sewer Fee Bylaw No. 1882, 2016 Page 4 Bylaw No. 1882 Appendix “A” Calculation of Quantity of Wastewater Discharged 1. Properties where the water supply is not metered by the District or the owner has a water system metered by the District but also has a supplementary supply of water. The wastewater discharged shall be derived from the “minimum estimated daily sewage flows” as specified in the Health Act of the Province of British Columbia Appendix “A” December 1985, as amended from time to time, and shall be calculated by the municipality based on that provision as applied to the use of the property and the amount of use on the property. A copy of the Health Act Appendix “A” December 1985, as amended from time to time, is appended hereto as a part of this Table. 2. Other than residential zoned properties where the metered water supplied does not represent the quantity of wastewater discharged to the municipal sewage system, as based on evidence provided by the owner of that property, the quantity discharged shall be derived from the estimated minimum daily sewage flows as specified in the Health Act of the Province of British Columbia Appendix “A” December 1985, as amended from time to time, appended hereto based on the use of the property and the amount of use multiplied by the number of days in the billing period. If based on the flows estimated under the Health Act: (a) if the District determines that the quantity of actual wastewater discharged to the municipal sewer system is greater than 80% of the metered water supplied, the billable quantity shall be as calculated above; (b) if the District determines that the wastewater quantity discharged is less than 80% of the metered water supply the billing shall be based on such lesser amount. Charge For Sewage Service For Each Billing Period 3. The Owner of real property connected to the municipal sewer system shall pay for each billing period: (a) a minimum charge for the billing period; or (b) a charge equal to the wastewater discharged times the sewer user charge basic rate; whichever is greater. Page 136 of 231 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH BYLAW NO. 1883 A Bylaw to Amend Central Saanich Waterworks Regulation Bylaw No. 1410, 2002 as Amended (2016 Water User Rates) The Council of the District of Central Saanich, in open meeting assembled, enacts as follows: 1. Central Saanich Waterworks Regulation Bylaw No. 1410, 2002 is hereby amended as follows: a) By deleting Schedule “A” to Bylaw No. 1410, 2002 as amended, and replacing it with Schedule “A” attached to this Bylaw. 2. This Bylaw may be cited for all purposes as the “Central Saanich Waterworks Regulation Bylaw Amendment Bylaw No. 1883, 2016”. READ A FIRST TIME on this 1st day of March, 2016. READ A SECOND TIME on this 1st day of March, 2016. READ A THIRD TIME on this 1st day of March, 2016. ADOPTED on this day of , 2016. Ryan Windsor Mayor Liz Cornwell Corporate Officer Page 137 of 231 Schedule “A” to Bylaw No. 1883, 2016 1. Water connection charge: At cost as determined by the Municipal Engineer 2. Hydrant connection charge: At cost plus applicable water usage at established rates 3. Fee for the sale of water from the standpipe located in the Public Works Yard: $55.00 per day plus the normal retail rate of water supply in the District as amended from time to time (Customer shall supply backflow prevention measure.) 4. Reconnection fee: $50 5. Fee for billing change: $50 if meter is read for interim billing purposes $25 if interim bill is issued on estimate based on past consumption $25 if billing change date coincides with end of billing period 6. Fire protection connection: $47 per billing period. 7. Basic water charges (see s.1 of Bylaw for definitions of types of connections) commercial connection $47.00 multiple commercial connection (per commercial unit) $47.00 multiple residential connection (per residential unit)* $47.00 non-municipal connection $94.00 residential connection $47.00 *legally conforming secondary suite exempt from basic water charge Water consumption charges (by type of units metered) normal rate leakage rate per 1000 gallons $6.8823 $4.1247 per cubic meter $1.5139 $0.9073 per 100 cubic feet $4.2869 $2.5692 8. Public request for meter reading When meter found to be accurate: $50.00 When meter found to be inaccurate: No fee Page 138 of 231 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH BYLAW NO. 1881 A Bylaw to Amend Sewer Loan Authorization Bylaw No. 322, 1971 to Extend Sewage Collection Area No. 1 to include Lot 1, Section 8, R3E, SSD, VIP3004 (7410 Veyaness Road) WHEREAS District of Central Saanich has been petitioned by the property owner of 7410 Veyaness Road outside the Sewage Collection Area No. 1, for a connection to the Sanitary Sewer System; NOW THEREFORE, the Council of the Corporation of the District of Central Saanich, in open meeting assembled, enacts as follows: 1. This Bylaw may be cited for all purposes as the “Central Saanich Sewage Collection Area No. 1, Extension Bylaw (Lot 1, VIP3004) No. 1881, 2016”. 2. That Sewer Loan Authorization Bylaw No. 322, 1971 be amended as follows: a) By adding the following paragraph to Section 1 of the Bylaw: “PARAGRAPH 179: All that part of Lot 1 Section 8, R3E, SSD, VIP3004 (7410 Veyaness Road)” b) By amending Schedule “A” to Bylaw No. 322, 1971 to include within the shaded area identifying Sewage Collection Area No. 1 those lands shown shaded on the Site Plan attached as Schedule “A” to this Bylaw. READ A FIRST TIME this 15th day of February , 2016 READ A SECOND TIME this 15th day of February , 2016 READ A THIRD TIME this 15th day of February , 2016 ADOPTED this day of , 2016 Ryan Windsor Mayor Liz Cornwell Corporate Officer Page 139 of 231 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on February 15, 2016 To: David McAllister File: 1189 Director of Engineering & Public Works From: Yvan Sylvestre Priority: Strategic Senior Engineering Technician Operational Date: February 01, 2016 Re: Expansion of Sewer Collection Area No.1 – Bylaw 1881 RECOMMENDATIONS: 1. Central Saanich Sewage Collection Area No 1, Extension Bylaw No. 1881, be introduced and read a first time by title only. 2. That the Central Saanich Sewage Collection Area No 1, Extension Bylaw No. 1881, be read a second time; and; 3. That the Central Saanich Sewage Collection Area No 1, Extension Bylaw No. 1881, be read a third time. BACKGROUND: The District has received a request from the owners of the subject property for a connection to the sanitary collection system. Sanitary servicing requires inclusion of the lands into Sewer Collection Area No.1. The property is described in detail below and shown on the Site Context Plan attached as Appendix “A”. Lot 1, Section 8, R3E, SSD, VIP3004 (7410 Veyaness Road) 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 140 of 231 To: David McAllister, Director of Engineering & Public Works February 01, 2016 For: February 15, 2016 Regular Council Re: Expansion of Sewer Collection Area No.1 – Bylaw 1881 The current zoning of this property is Single Family Residential Infill (R-1XS) as shown in Appendix „A‟. The property is within the Urban Settlement Area as defined in the Official Community Plan (OCP). Sewers are not present along the frontage but generally available by extension of adjacent infrastructure. DISCUSSION: The criteria used to consider the inclusion of this land into the Sewer Collection Area are the policies of the Official Community Plan (OCP) and Council Resolution 532.09. A flowchart outlining the process used by Staff is attached for reference (Appendix „B‟). The OCP Bylaw No.1600 deals with municipal utilities in Section 10. Policy 1 of subsection 10.2.1 states: “Detailed expansion of utility services shall be in conformity with overall land use and development policies of this plan; as a general principle, water and sanitary services will be available in areas designated as Urban Settlement shown on Schedule A, Land Use Plan.” Policy 1 of subsection 10.2.2 states: “The use of conventional and innovative septic tank and field disposal systems is supported for any residential dwelling situated, or to be situated on Agricultural or Rural lands provided environmental impacts are fully considered, including impacts on the marine environment.” Council Resolution 532.09 states: “Extension of Sewer Lines would follow the existing policies already in place. Consideration of extending the Sewer Service Area outside of the Urban Containment Boundary should only be seen as a means to resolve a current health problem as confirmed by a professional if no reasonable alternative is feasible.” CONCLUSION: Based on Council policies, it is supported that this property be included into the Sewer Collection Area which requires an amendment to the Central Saanich Sewage Collection Area No. 1. The “Central Saanich Sewage Collection Area No.1, Extension Bylaw No. 1881, 2016” is attached for appropriate readings. ATTACHMENTS: Appendix 'A' - Site Context Plan Endorsed by: Appendix 'B' - Flowchart David McAllister, P.Eng. MSc. MBA Central Saanich Sewage Collection Area Director of Engineering & Public Page 141 of 231 To: David McAllister, Director of Engineering & Public Works February 01, 2016 For: February 15, 2016 Regular Council Re: Expansion of Sewer Collection Area No.1 – Bylaw 1881 No.1, Extension Bylaw No. 1881, 2016 Works Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 142 of 231 Sewer lnclusion Appendix ",A." 7410 Veyaness Rd LEGEND scale 1'4000 SUBJECT SITE 40m O 40 80 12Om # Metres \ 755 1 \ 1 966 t'.- -3 o 2094 \ rss+ 1 950 1 960 I HOVEY RD 1 @ 2003 1 8S9 1 909 1925 o J '7 494 I 7446 749 7 487 7474 A1 7468 7473 7464 R-1 RE-2 7 421 1 740 1 960 1915 Ð Ð oO) o N N r) N 7 Õ It- 7341 N o@ O) r) Ð I371 @ F- æ o, + o r ú) ô O F.- n É N c{ o F- 7365 N 7 l¿ 7344 342 735 7350 ) 2109 il N 7330 >> 2100 2125 "lç 7340 7345 21 41 132+ 7335 7326 -7325 21 21 7318 7321 2157 7 7325 /J tb O (o 7312 2175 7315 -t302 N 7306 TCE f-ä 2183 Bylaw Page 143 of 231 "B'' DISTRICT O r C I NTRAL SAAN ö'ËID* Process For lnclusion ln Sewer Collection Areq No'1 Receive Applicotion For lnclusion. OCP Policy 10.2.2 ln Recommend lnclusion, YES Residentiol NO lndustriol With Conditions As Required. Settlement Or Areo Of OCP? Recommend NO Zoned For Applicotion Be Agriculture? Rejected. YES Polícy 1288.94 Sewer Recommend Avoiloble On NO Applicotion Be With Frontoge Rejected. Copocity? YES Existing Recommend NO Septic System Applicotion Be Foiled Or No Rejected. YES Recommend Repoir YES Or lnstqll Conventiono Applicotíon Be System? Rejected NO Recommend Applicotion Be Approved For I Areo Around Dwelling Only € PRTNTED 2013-09-25 Page 144 of 231 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH BYLAW NO. 1881 A Bylaw to Amend Sewer Loan Authorization Bylaw No. 322, 1971 to Extend Sewage Collection Area No. 1 to include Lot 1, Section 8, R3E, SSD, VlP3004 (7410 Veyaness Road) WHEREAS District of Central Saanich has been petitioned by the property owner of 7410 Veyaness Road outside the Sewage Collection Area No. 1, for a connection to the Sanitary Sewer System; NOW THEREFORE, the Council of the Corporation of the District of Central Saanich, in open meeting assembled, enacts as follows: 1. This Bylaw may be cited for all purposes as the "Central Saanich Sewage Collection Area No. 7, Extension Bylaw (Lot 1, VlP3004) No, 1881, 2016". 2. That Sewer Loan Authorization Bylaw No. 322, 1971 be amended as follows: a) By adding the following paragraph to Section 1 of the Bylaw: ..PARAGRAPH 179: All that part of Lot 1 Section 8, R3E, SSD, VlP3004 (7410 Veyaness Road)" b) By amending Schedule "4" to Bylaw No. 322, 1971 to include within the shaded area identifying Sewage Collection Area No. 1 those lands shown shaded on the Site Plan attached as Schedule "A" to this Bylaw. READ A FIRST TIME this day of ,2016 READ A SECOND TIME this day of ,2016 READ A THIRD TIME this day of ,2016 ADOPTED this day of ,2016 Ryan Windsor Mayor Liz Cornwell Corporate Officer Page 145 of 231 Bylaw No. 1881 Schedule "4" Sewer Extension 7410 Veyaness Rd LEGEND 1'4000 SUBJECT SITE scale 40m 0 40 80 12Oñ # Metres 755 1 1 966 + of-.. \ 1s34 1 950 I vbu 2098 HOVEY RD '1899 1941 ú) @ 2003 1 909 1925 o) o J 7494 ffi 7486 749 7 487 7 474 7 468 7473 7464 7421 1 960 WHITE RD 1 975 Ð r) o, Ð '7 N '7341 o N æ (o r)F- n 737 1 o N + r) F.- l-- co @ + lr) o Ol o o o @ r) É c.l N N o l-. 7365 c.l 7350 7344 2093 1342 (\o 7350 7355 2109 7330 ,"r" 7340 7345 2100 2125 21 41 732+ 1335 7326 7325 21 21 7318 7321 2157 7325 7 316 N N O 7312 o F. (o o N 2175 7315 7302 N N C.l 7306 HAIDEY TCE 2143 Bylaw Page 146 of 231 NOTICE OF MOTION Re: Improved Lighting and Installation of Bench on Mount Newton Cross Road For the March 7, 2016 Regular Council Meeting Submitted by Councillor Alicia Cormier WHERE AS: Pedestrian safety is listed as an ‘area for attention’ in the District’s 2015 Strategic Priorities Vision Check-up section and, in response to the recent tragic death of a member of our community and, acknowledging the concerns expressed by our Deputy Chief about the safety hazards presented on Mt. Newton Rd. due to poor lighting BE IT RESOLVED: As part of our 2016-2020 budget preparations, Staff be directed to prepare and present a report to Council to provide recommendations and an estimated budget on how lighting can be improved on the section of Mt. Newton X. Road between East Saanich Rd. and the Pat Bay Highway; and, BE IT RESOLVED: That the report and budget recommendations also include the installation of a bench mid-way along this stretch of Mt. Newton X Rd. so as to provide respite for pedestrians. Page 147 of 231 E@EüVE FIE 1 ö Ë::,j The Corporation of the District of Central Saanich From: John On February 15,2016 at 5:06:54 PM, John Stevenson ( ) wrote: Hi Ryan. My suggestion....get on top of this asap! I often drive this road, it is dark and dangerous! Even the crosswalk is challenging on occasion. To me, this is a "no brainer" spends tne $$$, get improved lighting on Mt. Newton Cross Roads between the HiWay and Central Saanich. Thanks, John Stevenson Page 148 of 231 etcanctl / /(^ /q- ] R¿n¿ /L tutq ¿'z NOTIGE OF MOTION Re: LNG Facility Proposed for Saanich Inlet For the March 7, 2016 Regular Gouncil Meeting Submitted by Mayor Windsor Whereas two Wsanec First Nations, the Tsartlip and Tsawout are included in the Central Saanich Municipal Charter; and, Whereas both Wsanec First Nations within Central Saanich have expressed opposition to the proposed floating LNG facility in Saanich Inlet; and, Whereas the proposed facility is designed primarily for export of Liquefied Natural Gas, not local consumption; and, Whereas the proposed project has questionable benefit and significant potential risk for the shared health of the people and ecosystem of the Saanich lnlet; Therefore Be lt Resolved that the District of Central Saanich expresses opposition to the proposed floating Liquefied Natural Gas facility in Saanich inlet and the associated pipeline through the Salish Sea. F u rth e r Conte xtu a I I nfor matio n : A 2004 Sandia National Laboratories sfudy found health and safety hazards can include asphyxiation from vaporized natural gas following an LNG spill. Vaporization of LNG can be accelerated considerably by a spill near water. Page 149 of 231 Presented January 20, 2016 Annual Report 2015 Victoria Family Court and Youth Justice Committee Page 150 of 231 2015 Victoria Family Court and Youth Justice Annual Report This page purposely left blank for double sided printing. Page 151 of 231 2015 Victoria Family Court and Youth Justice Annual Report Table of Contents 2015 Membership List 2 Chair’s Report 3 Speakers 6 Signed Copy of Audited Financial Statements 7 Priorities Report 8 CRATSEY Report 16 Communications 17 Restorative Justice Victoria Funding Predicament 20 Supporting Documents: Constitution 26 Terms of Reference 28 Priorities Purpose 34 Priorities Submission Form 35 Powers and Duties 36 Authority and Financing 37 Memorandum of Agreement between CASA and Victoria Family Court and Youth Justice Committee 38 Page 152 of 231 2015 Victoria Family Court and Youth Justice Annual Report 2015 Membership Cynthia Day, Chair, Councillor (Colwood) Cate Bennett (MCFD) Lilja Chong, Councillor (Alternate Colwood) Sue Hendricks, Director, Aboriginal Programs and Relationships Ron Mattson, Vice Chair, Councillor (View Royal) Gillian Lindquist, Restorative Justice Victoria Moralea Milne, Councillor (Metchosin) Jessica Rourke, Restorative Justice Victoria Olga Liberchuk, Councillor (Esquimalt) Georgia Peters, CASA for Children Susanne Currie (Esquimalt) Mitzi Dean, Executive Director, Pacific Centre Family Sigurd Johannesen, (Oak Bay) Services Association Lanny Seaton, Councillor (Langford) Marie Bourque (Central Saanich) Matt Sahlstrom, Councillor (Langford) Bill McElroy, Treasurer & CRAT/SEY Chair Tim Chad, Councillor (Sidney) Joel Conway, The Fortress Foundation Peter Wainwright, Councillor (Alternate-Sidney) Christine Kenwood, Single Parent Resource Centre Jack McLintock, Councillor (North Saanich) Tim Dunford, Trustee, Saanich School District 63 Geoff Orr, Councillor (Alternate-North Saanich) Barb Menzies, Trustee, Saanich School District 63 Murray Weisenberger (Alternate-North Saanich) Ravi Parmar, Trustee, Sooke School District 62 Michelle Kirby, Councillor (Oak Bay) Dianna Seaton, Trustee, Sooke School District 62 Bill Warburton (Oak Bay) Deb Whitten, Trustee, Victoria School District 61 Marilyn Holman, (Saanich) Jordan Watters, Trustee, Victoria School District 61 Marcie McLean, Councillor ( Highlands) Kathy Rochlitz, West Shore R.C.M.P. Leslie Anderson, (Alternate-Highlands) Bryson Hill, West Shore R.C.M.P. Ebony Logins, Councillor (Sooke) Gord Irving, Boys' & Girls' Club Charlayne Thornton-Joe, Councillor (Victoria) Shirley Williams-Yuen, John Howard Society of Helen Hughes, (Victoria) Victoria Geanine Robey, Restorative Justice Resource Group Victoria Court Registry, Ministry of Attorney General Jennifer Gibbs, Mobile Youth Services Team (Vacant) Public Safety and Solicitor General (Vacant) Jana Sawyer, Saanich Police Ranj Atwal (MCFD), Youth Probation (Team Central Saanich Police (Vacant) Leader) 2 Page 153 of 231 2015 Victoria Family Court and Youth Justice Annual Report Chair’s Report Our job as the Victoria Family Court and Youth Justice (VFCYJ) Committee is to be aware of the circumstances for youth and families who may come into contact with the justice system. We represent the community for government - local, provincial and federal. The committee closely follows reports from the BC Children’s Representative www.rcybc.ca . Her investigations have found system failure after system failure, year after year. 2015 was no exception. Following up on “Paige’s Story” and actions taken by the City of Vancouver, the Committee urged all CRD Municipalities and School Districts to call for Provincial action. School District #62 (Sooke) passed this resolution: “That School District 62 urges the BC Government to take action to improve the delivery of the BC Child Protection services, to fully fund the office of the BC Representative for Children and Youth, and to follow the provisions in the United Nation’s Convention on the Rights of Children.” The resolution will be brought forward to the School Trustees Association, to be endorsed by school districts throughout Vancouver Island and BC. The City of Colwood (and others) passed the same resolution. Through Colwood (and other municipalities) the Resolution will be brought forward to the Association of Vancouver Island and Coastal Communities and the Union of British Columbia Municipalities to lobby the provincial government for action. The VFCYJ Committee continued to lobby to retain youth services and containment facilities here on Vancouver Island, with full support from all 13 municipalities, and 4 school districts. Despite the province’s insistence that the Youth Containment Facility must close for financial reasons, the facility remained open although local youth were sent to mainland facilities. We continue to advocate for building family and community connections with supportive services close to home and recommend compatible programing to offset building and staff costs. The Family Court litigation process continues to do much harm to children and families - draining financial resources, impacting access to food, lodging, activities and taking many years to conclude. Through CASA, the Court Watch subcommittee is being reinvigorated - allowing informed observation of Court processes which will be a major focus for the committee in 2016. A number of lawyers have come together in Victoria to advocate for youth, as they have become increasingly concerned that Children’s Rights as defined by the United Nations are not considered in this process. Casa continues to advocate for those rights, and especially for aboriginal families so very far away from their cultural community at Court. The system is so big and so fast that volunteers describe it as ‘a big machine just gobbling families up’. The Crime Reduction Education Division (CRED), of Pacific Centre Family Services, works with youth exiting gangs throughout the CRD. In 2015 the FCYJ Committee lobbied for increased municipal support, with most municipalities providing some bridge funding to continue this valuable program. CRED was successful with Ministry funding for this past year, but the program is again in jeopardy as they now apply annually for civil forfeiture funds. The work is part time, 3 Page 154 of 231 2015 Victoria Family Court and Youth Justice Annual Report with the CRED worker joining the Mobile Youth Services Team at least once a week, attuned to gang and sexual exploitation – issues that are closely intertwined. The committee is keenly aware that youth who do not have a safe secure home are more vulnerable to exploitation. Protective factors include friends, relationships and community connections. The Mobile Youth Services Team continues to advocate for youth who have run away from home, are dealing with addiction issues, or who have been sexually exploited. Youth continue to be highly mobile within the Capital Region and additional resources that cross all boundaries would be helpful to youth and families dealing with bullying, mental and physical well-being, exploitation, pimps, gangs and criminal influences. I am aware of the MYST worker identifying one suicide this year, which is reportedly typical, but still one too many. Threshold continues to expand housing options for youth through the SHY (Safe Housing for Youth) program, actively searching out “youth-friendly” landlords who will accept youths as tenants. The SHY program attempts to house quickly that segment of the at-risk population who are high functioning, low needs, and motivated to seek independence but need affordable and stable housing. The target population is at-risk youth transitioning into adulthood that have barriers (mainly age, minimum wage jobs and no savings). http://thresholdhousing.ca Each Spring, CRATSEY brings Taking Care of Ourselves: Taking Care of Others, (TCO2) an interactive theatre style presentation put on by The Children of the Street Society, to local middle and high schools to help inform youth. Presentations are based on the real life experiences of youth who have worked with the Society and this helps to provide tools to prevent exploitation. Bookings are coordinated through the Mobile Youth Services Team ([email protected]). In December Annie Smith, Executive Director of McCreary Centre Society, presented the “Results of the 2013 BC Adolescent Health Survey” for South Vancouver Island, www.mcs.bc.ca [email protected] There were many local improvements, for example “decreases in the percentage of youth trying alcohol, marijuana or tobacco” however there was an increase in recent smoking from 38% in 2003 to 44% in 2008 and to 51% in 2013. 21% of local students had at least one mental health condition, and there was an increase in the percentage of local students who did not access services because they did not want their parents to know and because they did not know where to go. Females were more likely to have at least one condition (25% vs 16%) and to have multiple conditions (10% vs. 4%) “The survey identified protective factors that appear to be linked to better outcomes for even the most vulnerable youth. These included physical activity, nutrition, and sleep. Findings also highlighted the importance of supportive relationships with peers and adults, including family, teachers and other professionals.” Youth engagement was beneficial for youth who had been teased, excluded, or assaulted in the past year. Youth who felt their activities were meaningful were more likely to feel good about themselves and more likely to rate their mental health as good or excellent. 4 Page 155 of 231 2015 Victoria Family Court and Youth Justice Annual Report Early Childhood Connectedness, a keynote (also presented in December) by Dr. Richard Stanwick, Chief Medical Health Officer, Island Health focused on the importance of early childhood education, noting that investments in early childhood education are an efficient and effective tool for economic and workforce development. He said waiting until age 3 was too late. Without nurturing, close relationships and a sturdy foundation to support development through their teens and into adulthood, children are at higher risk of obesity, diabetes, various cancers, addiction, and mental illness. The children are also “more likely to fall behind in school, engage in criminal behavior, be in abusive relationships and have trouble holding down a job.” “The problems and conditions can be passed from generation to generation, BUT intervening early and often can have a tremendous influence to promote positive outcomes and minimize or mitigate the impact of adverse childhood experiences and events.” “Early childhood care and education in Canada lags behind other developed countries, including Norway, Sweden and France, …Canada spends far below the OECD standard 1% of GDP.” http://successby6victoria.ca/sites/default/files/Dr%20Stanwick_Success%20BY%20Six.pdf The FCYJ Committee has found that Restorative Justice (RJ) Programs, seen as an alternative to costly court systems, are beneficial and the groups who administer them are well connected within the community. The disconnect between the provision of cost effective restorative justice services and the availability of the long-term, stable funding needed to maintain RJ continues. The committee is well aware of the financial pressures on all levels of government. We also observe that the costs of inaction continue to be unmonitored and there is a lack of long term data. Many programs provide excellent reports on the positive benefits to their participants and the extent of their impact. Member reports consistently identify the need for long term stable funding for programming. Data on the costs of not providing resources to families and youth would be beneficial, like data on the costs of providing housing vs. supporting homelessness. Policing, undeniably the largest municipal expense, continues to often be the only resource available. Youth, families and the local community continue to be relatively unaware of the perils present in our communities – the use of drugs to lure kids into gangs, prostitution and illegal activities; the vulnerability of youth to online harassment and coercion; the impacts of the family court system on families’ ability to provide food, lodging and support for youth; the lack of resources to treat and support recovery from addiction, trauma and parent or youth health issues. There are also few resources for aboriginal families working with the court systems. Additional resources may be brought in if the situation is extreme, but there is no regular recognition of the cultural factors affecting First Nations families accessing court. The costs of not having early access to appropriate resources – when costs are lowest – are landing on local taxpayers and impacting the quality of life for youth and families. Cynthia Day, Chair, Victoria Family Court and Youth Justice Committee 5 Page 156 of 231 2015 Victoria Family Court and Youth Justice Annual Report Guest Speakers 2015 January 21 Victoria Police Chief Frank Elsner, on youth issues; And Melanie Mark, Deputy Representative, Advocacy, Community Relations and Youth Engagement May 20 Children of the Street Society Taking Care of Ourserves Taking Care of Others or ‘TCO2’ Presentation Website: www.childrenofthestreet.com June 17 Suzanne Williams, International Institute for Child Rights and Development (IICRD) , Victoria BC V8W 2Y2 www.iicrd.org IICRD Child Protection in Development Community of Practice www.cpid.iicrd.org September 16 Judge E. Quantz, on the Victoria Community Court Initiative November 18 Linda Nehra, West Shore Local Action Team [email protected] *No Meetings: March, July, August, November, December 6 Page 157 of 231 2015 Victoria Family Court and Youth Justice Annual Report 7 Page 158 of 231 2015 Victoria Family Court and Youth Justice Annual Report Priorities Committee The Priorities Committee (Committee) consists of the VFCYJC Chair, Vice-Chair, Treasurer, and one member appointed by the Chair. The Committee reviews applications received for extraordinary funding and grants to other agencies. Members of the Committee include: Ron Mattson (Chair), Bill McELroy (Treasurer), Cynthia Day (ex officio as FCYJC chair) and Marcie McLean. Committee Mandate: The Committee’s goals are outlined in the Priorities Purpose document. It represents the belief of the Committee that simply observing the circumstances for youth is not enough, members of the committee want to manage our scarce resources to maximize our knowledge and investigate options that could possibly make a difference for youth and their families so that we can make informed recommendations to local, provincial and federal governments. In 2016 the Committee will review its mandate to consider expanding the grants criteria. Application Process: The Committee works to ensure that when a grant request comes forward to the committee, all the necessary information is in place to allow for an informed decision. The application is reviewed via email and a recommendation (with additional information if needed) is brought to the main committee for a decision, usually through a formal report. 2015 Applications: Applications for funding assistance approved in 2015 include: 1. West Shore Policing Advisory Committee – request for a $2,000 scholarship. The following motion was approved by the FVCYJC: That the Victoria Family Court and Youth Justice Committee support the West Shore Community Police Bursary with a one- time $1,500 grant to be matched by West Shore Community Policing to provide three $1,000 bursaries over three years, provided that 1) a member of the Victoria Family Court and Youth Justice Committee be invited to sit on the selection committee and 2) that the VFCYJ committee receives annual reports on the bursary program. 2. Georgia Peters – request for $614 to attend the Access to Justice for Children Conference (approved); 3. Capital Region Action Team (CRAT) –request for $3000 to hold the 4th Sexual Exploitation/Human Trafficking workshop. (approved) These applications follow; please note that not all applications received the full amount requested, amounts are as detailed in the treasurer’s report. Respectfully submitted, Ron Mattson, Chair Priorities Committee 8 Page 159 of 231 2015 Victoria Family Court and Youth Justice Annual Report Family Court and Youth Justice Committee Priorities Sub-committee Form for Goods and Services Submissions (Grants and extraordinary committee expenses) Please send your submission to [email protected] and [email protected] for distribution 1. Name of organization / person(s) applying: CRAT (Capital Region Action Team for Sexually Exploited Youth) 2. Background of organization / person(s) or applicable history of related projects: CRAT was formed in 1998 in response to increasing numbers of youth selling sex on Victoria's streets. Since then we have worked to raise awareness and to educate youth and youth workers about this issue. We do this mainly by bringing over TCO2 (Taking Care of Ourselves, Taking Care of Others) from Vancouver once a year and putting on a workshop/symposium about sexual exploitation/human trafficking every 18 months or so. CRAT is part of the Victoria Family Court and Youth Justice Committee. 3. Clear goals and objectives of the project – clear indications of relevance to the Family Court and Youth Justice Committee mandate: To allow those who work with youth to acquire a greater understanding of the sexual exploitation of youth and human trafficking in BC and Victoria. This will be the 4th such workshop since 2011. Sexual Exploitation and trafficking have changed dramatically in the past 20 years from recruiting at schools and places where youth congregate to online luring. Youth workers, parents, teachers, social workers, etc. need to know more about this issue so that they can support youth who are being groomed. We want to ensure that the risks of youth entering the Criminal Justice system are reduced. Admission is free and refreshments, including lunch, are provided free of charge to ensure that those who work with youth will not have barriers to attend. 4. Any features of the project you believe are pertinent to this application: This request will provide funding for a day-long symposium, including lunch, for members of the public who work with youth. 5. Will the project dovetail with other similar work? (ie. In the Greater Victoria area or within your organization). Yes, WestShore RCMP, Victoria Police Department, Mobile Youth Support Team (MYST), Pacific Centre Family Services, Children of the Street Society, Deborah's 9 Page 160 of 231 2015 Victoria Family Court and Youth Justice Annual Report Gate, PEERS, Boys and Girls Club, and several other organizations working with youth. 6. Budget: Item Detail Cost Total Funder Cost Revenue: VFCYJC Applied $3,000.00 $3,000.00 In kind donations Confirmed $1,000.00 CRAT Confirmed $1,650.00 Total $5,650.00 $3,000.00 Expenses: Rent and supplies $400.00 $250.00 Refreshments and $2,750.00 $2,750.00 Lunch Admin, organization In kind $1,000.00 Travel, honoraria, fees $1,500.00 for speakers/panels Total $5,650.00 $3,000.00 7. Other funding avenues/partners being explored: Due to health issues of organizer, other funding avenues and partners have not been explored. 8. Catchment area served – target population: Throughout the CRD. 9. Needs/problems to be addressed through the project work: Sexual Exploitation on the internet is a growing concern. Human Trafficking in the Greater Victoria area is growing. Most of this activity is hidden from public view. We need to raise the awareness of those who work with youth so that they can identify these issues and provide the necessary supports. 10. Deliverables (goods and services to be provided): Projected attendance is 150 youth workers, students, parents, community volunteers, Police, Government Employees and other professionals. 10 Page 161 of 231 2015 Victoria Family Court and Youth Justice Annual Report 11. Timeframes (eg. Intended start date of project, length of time from start of project to deliverables, one time project or on-going?) This will be a one-day project September 24, 2015 at First Metropolitan Church in downtown Victoria. 12. Evaluation framework: Evaluation forms at end of workshop. 11 Page 162 of 231 2015 Victoria Family Court and Youth Justice Annual Report Excerpt from the May 20, Victoria Family Court and Youth Justice Committee Meeting Minutes c) Priorities Application VFCYJC Received a Priorities Application to cover part or all of Georgia’s expenses to attend The Access to Justice Conference in Vancouver. The conference has already happened and Georgia was able to get her registration costs reduced to $614.25. Georgia shared that there was impressive participation from the First Nations and lots of high profile people there and she was able to network and make some good connections. She has some ideas for future plans for VFCYJC and she will follow up with Mitzi Dean, Chair of the Youth Matters subcommittee. Motion: VFCYJC to reimburse Georgia $614.25 R. Mattson/O. Liberchuk CARRIED 12 Page 163 of 231 2015 Victoria Family Court and Youth Justice Annual Report Family Court and Youth Justice Committee Priorities Sub-committee Form for Goods and Services Submissions (Grants and extraordinary committee expenses) Please send your submission to [email protected] and [email protected] for distribution 1. Date of Application: 6 October 2015 2. Name of organization / person(s) applying: Westshore RCMP Community Policing Advisory Committee. Chair Heidi Rast 3. Background of organization / person(s) or applicable history of related projects: The Community Policing Advisory Committee (CPAC) was established by the Westshore RCMP detachment when it was formed. The committee has approximately 12 members representing the 5 member municipalities, Restorative Justice, SD62, Seniors Center, Rotary, Songhees First Nations, Chamber of Commerce, Greater Victoria Victim Service, Belmont Student Council and Royal Roads University. Back in 2011, the municipalities of Langford, Colwood and View Royal agreed to give 10% of the money that the West Shore detachment collects on their behalf for criminal record checks to CPAC to be used in the creation of a local grant and scholarship program. The Community grant has been in place since 2012 and CPAC is now gathering enough revenue to get the scholarship program up and running. We are looking at starting 2 distinct scholarships. The first is for students entering into a ‘Helping Profession’ (e.g. policing, nursing, social work, justice studies, firefighter, counselling etc...). The second scholarship, in which we are hoping to partner with you, is the ‘Full Potential’ Scholarship which is to be awarded to an individual in recognition of their ability to overcome adversity and is enrolled in an accredited post-secondary institution. Our committee is able to commit $500 a year to this scholarship and we are hoping the VFCYJC would be willing to commit $500 a year for a 5 year term (with possible extensions). 13 Page 164 of 231 2015 Victoria Family Court and Youth Justice Annual Report Our committee would be happy to have a representative from your organization sit on the selection committee for the awarding of the scholarship. I have attached the draft Scholarship Guidelines at the end of this application for your benefit and would appreciate any feedback that you may have. 4. Clear goals and objectives of the project – clear indications of relevance to the Family Court and Youth Justice Committee mandate: This scholarship is targeting students who were heading down the wrong path (drugs, gangs, absenteeism, violence, crime, etc…) but have worked hard and chosen another path. There are numerous root causes to why a youth may be losing their way and these can be very significant obstacles to overcome (loss of a parent, poor home life, abuse, addiction, etc...). Not only does this scholarship recognize what is a very significant achievement, it also helps to provide a small financial assistance as the youth enters post-secondary education. It is CPAC’s belief that education is a powerful tool in breaking the cycle of poverty and violence. 5. Any features of the project you believe are pertinent to this application: Will the project dovetail with other similar work? (ie. In the Greater Victoria area or within your organization). CPAC is hopeful to award the first scholarship in June 2016. 6. Budget: to include clear accounting with potential line items and accompanying narrative. Item Detail Cost Total Funder Cost Revenue: CPAC will set aside each $500 year $500 from the 10% of Criminal Record Check funds that it receives from Langford, Colwood and View Royal Looking for an external $500 partner to match the $500 (Hopefully VFCYJC) Total $1000 Expenses: $1000 Full Potential $1000 14 Page 165 of 231 2015 Victoria Family Court and Youth Justice Annual Report Scholarship Facility $ Total $ $1000 7. Other funding avenues/partners being explored: No other funding avenues are being pursued at this time. 8. Catchment area served – target population: The area serviced by the Westshore RCMP including Langford, Colwood, View Royal, Highlands, Metchosin, Songhees First Nation and Esquimalt First Nation. 9. Needs/problems to be addressed through the project work: CPAC needs to finalize and adopt the Scholarship guidelines, develop selection criteria guidelines and a reporting structure. 10. Deliverables (goods and services to be provided): One $1000 scholarship to be awarded annually. 11. Timeframes (eg. Intended start date of project, length of time from start of project to deliverables, one time project or on-going?) CPAC is hopeful to award the first scholarship in June 2016. 12. Evaluation framework: N/A 15 Page 166 of 231 2015 Victoria Family Court and Youth Justice Annual Report 2015 Annual Report CRAT met 5 times during the year in donated space at Victoria City Hall. Our thanks to the City of Victoria for donating space for the meetings. We were able to provide light lunches to the meeting and to cover expenses for materials and presenters through an annual $1500 grant from the Capital Regional District. During the year, we continued to raise awareness of the issue of sexually exploited youth in the Capital Regional District and worked to identify gaps in service for these youth. Youth are now being groomed and stalked on the internet, which makes it more difficult to detect and help them. Gangs are also becoming a factor. At the January meeting, Bill McElroy was acclaimed Chair, and Joel Conway agreed to be Vice- Chair. Bill presented the financial statements, showing a balance of about $2617. The District of Oak Bay keeps the financial records for CRAT: all funds given to CRAT are deposited with Oak Bay and they pay all expenses by cheque. Many thanks to staff at Oak Bay for providing this service. During the week of May 19 to May 22, Taking Care of Ourselves, Taking Care of Others (tco2) made 12 presentations at 8 locations to 740 participants, including during the regular meeting of the VFCYJC on May 20. Special thanks to Mia Golden and Constable Jennifer Gibbs for coordinating the presentations. After consulting with school counsellors, tco2 will be doing school presentations during the week of February 22-26, 2016. On September 24, we held our 4th Sexual Exploitation/Human Trafficking workshop. The event was held in downtown Victoria at First Metropolitan Church, 932 Balmoral Avenue. We had more than 125 registered attendees. The evaluations were very positive, with an average score of 9 out of 10. The only issue that scored low was the lack of parking, which is always going to be a problem with downtown events like this. There were presentations from the Victoria Police Chief, the WestShore RCMP, Office to Combat Trafficking In Persons, Melissa Hyland, Fortress Foundation, MYST, Pacific Centre Family Services Association, Deborah's Gate, Children of the Street, PEERS, Boys and Girls Club Victoria, and Victoria YES. Submitted by Bill McElroy, Chair, December 2015 16 Page 167 of 231 2015 Victoria Family Court and Youth Justice Annual Report Communications The primary communications is via email to [email protected] with support from our website www.victoriafamilycourt.ca . The following Correspondence is from 2015. Victoria Family Court and Youth Justice Committee January 7, 2015 Re: CRED Program The Victoria Family Court and Youth Justice Committee is mandated through federal and provincial legislation and appointed by local governments to be aware of the circumstances for children and families who may come into contact with the legal system. We have held numerous events to liaise with the community and especially with youth and have youth and family service agencies from all sectors attend our monthly meetings. The Victoria Family Court and Youth Justice Committee is intimately aware of the benefits of the CRED program which provides counseling support services to youth who are attracted to a romanticized notion of gang life, who have been indoctrinated into a gang or who exhibit signs of being groomed for entrance into a gang. We have had presentations on the effectiveness of the program and subsequently provided some funding ($2,500) from our own minimal resources as well as lobbying for additional funding from our local governments, providing an additional $2,750 funding. Gangs respect no boundaries and we are only a short boat ride away from the centre of some very active gang areas. Gang countermeasures in those areas provide great incentive for gangs to move to smaller centres like Vancouver Island. Associations may also be formed by island youth sent to containment centres on the mainland, leading to a greater level of awareness of the opportunities for manipulation in an area with less gang specific enforcement. The CRED program has a history of success and provides a good return on investment. The benefits are obvious locally, but CRED also helps demonstrate to youth provincially the difference between healthy relationships and manipulative exploitation. Youth involved in programs like Taking Care of Ourselves, Taking Care of Others (Children of the Street Society’s Interactive Theatre production) demonstrates how survivors often become leaders. The Committee is strongly supportive of CRED. Sincerely, Councillor Cynthia Day, Chair, Victoria Family Court and Youth Justice Committee 17 Page 168 of 231 2015 Victoria Family Court and Youth Justice Annual Report Victoria Family Court and Youth Justice Committee Date: March 16, 2015 To: All Capital Regional District Partners and School Districts From: Victoria Family Court and Youth Justice Committee Chair, Cynthia Day c/o City of Colwood, 3300 Wishart Road, Victoria, BC V9C 1R1 Re: CRED Program Update The Crime Reduction and Education (CRED) Program at Pacific Centre Family Services Association began as a two year pilot project, funded by the Ministry of Justice, to provide prevention, intervention, and mentorship to youth who have come to the attention of the law or who are vulnerable to becoming involved in criminal and gang activities. Although the funding from the Ministry of Justice came to an end in August 2014, PCFSA succeeded in offering the program in a part-time capacity through the investment of independent funds and acquiring small grants, including $2,500 from the Family Court and Youth Justice Committee, $500 each from the Municipalities of Sooke, Esquimalt, Colwood, North Saanich, View Royal, Metchosin, and $250 from the District of Highlands as well as an additional $500 pending from Central Saanich. This valuable bridge funding allowed for the retention of knowledge and relationships while provincial grant applications were being made and I congratulate these municipalities for their support. The overall goal of the CRED program is to prevent youth involvement in gang activity in the Capital Regional District (CRD) by providing targeted intervention and support to youth at high risk of gang involvement, youth displaying gang-related behaviours, and youth who are gang- entrenched. It is my great privilege and pleasure to advise you that PCFSA was successful in both of their applications to the Ministry of Justice for funding that will support our regional youth gang prevention program. CRED also helps demonstrate to youth the difference between healthy relationships and exploitation. Youth involved in programs like TCO2 - Taking Care of Ourselves, Taking Care of Others (Children of the Street Society’s Interactive Theatre production) demonstrate how survivors can become leaders. With this good news, I would also like to invite you to come and see a short presentation of TCO2 during our May 20 Family Court and Youth Justice Committee meeting at the Victoria City Hall Council Chambers. Please rsvp to [email protected] if you would like to join us for lunch. Together with CRATSEY (Capital Regional Action Team for Sexually Exploited Youth) we bring these great programs to Victoria area schools - at no cost – to help showcase youth leadership and raise awareness about exploitation. 18 Page 169 of 231 2015 Victoria Family Court and Youth Justice Annual Report Victoria Family Court and Youth Justice Committee November 20, 2015 All Capital Region Municipal Councils, The Capital Regional District Board, and School Districts of the Capital Region Dear Mayors, Councillors and Capital Regional District Directors, and School Board Chairs and Trustees, The Victoria Family Court and Youth Justice Committee is charged with being aware of the circumstances of youth and families who may come into contact with the Justice system. According to the UN, Children’s Rights include general principles including non- discrimination, that the best interests of the children be a primary consideration, that the child has the right to be heard and addresses specific rights (protection from physical or mental harm, the highest attainable standard of health, education, play, etc.) In July BC’s Children’s Representative spoke to Vancouver City Council about “Paige’s Story” (www.rcybc.ca) and they passed a resolution in response advocating for the government to do more to address the issues of children like Paige including ending the automatic aging out of care, increasing Rapid Response capacity, and adopting the May 2015 recommendations from the Representative. We hear from our police resources that they experience the loss of a child in the Capital Region at the rate of about one per year. The committee and our resource members find that unacceptable. Local law and children’s rights advocates are concerned by the actions that continue to plague interventions in the name of protection and request that we adhere to the principles enunciated in the UN Convention on the Rights of the Child. We therefore ask that the CRD Board, every Municipal Council and every School Board of the Capital Region bring forward the following resolution: That (the Boards and Councils of Greater Victoria unanimously) request that the BC Government take action to redress the failings of the systems that continue to plaque intervention into children’s lives in the name of ‘protection’ and adhere to the principles enunciated in the UN Convention on the Rights of the Child. Sincerely, Cynthia Day, Chair, Victoria Family Court and Youth Justice Committee 19 Page 170 of 231 2015 Victoria Family Court and Youth Justice Annual Report Restorative Justice Victoria’s Funding Predicament & Backgrounder on Political Context by Geanine Robey, April 2015 (with post report updates) RJ Victoria loses key funding source Restorative Justice Victoria (RJV) finds itself in yet another funding predicament, only this time the impact is the most significant to date. The program was informed on March 23, 2015 that the funding application it had submitted to the United Way of Greater Victoria was not approved. The grant in question was in the amount of $75,000 over 3 years and has been RJV’s second largest source of funding to date (2014 revenue: $95,390; expenses $103,625). When the United Way initially called RJV to inform them that the grant would not be renewed, they suggested that the staff member seek funding through the provincial government or victims services. A few weeks later when staff attempted to get more concrete feedback from the United Way as to why the funding was not approved, United Way indicated that every year they get more requests than they have funding for. Also, they said that they tend to prioritize organizations that provide services to those in significant need/crisis situations (e.g. poverty, homelessness, food banks). United Way declined to provide a letter with any clear statement as to why funding had not been approved, apart from the original response letter (next page). In relation to seeking funds from the province, this is the same feedback that was given to RJV in 2011 when it lost its yearly grant from the municipality of Esquimalt. Therefore, there seems to be a theme amongst funders that RJV’s services are a responsibility of the provincial government. This is of grave concern, as the provincial government provides only minimal funding through the Community Accountability Program ($2,500 per agency annually; RJV now receives $5,000 annually as part of a special arrangement with the province because of the additional partnership with the Oak Bay Police Department following the dissolution of RJ Oak Bay in 2014.) It is important to note the quality of RJV’s services was not a factor in the United Way’s decision, and indeed the feedback from the United Way during the course of the three years it provided financial support was very positive. In fact, while receiving United Way funding (2012 – 2014), Gillian Lindquist, Executive Director, received a national restorative justice award (2013) from Correctional Services Canada for advancing the use of restorative justice approaches within the workplace, academic institutions and the criminal justice system. Also, RJV’s extensive program evaluation continues to show outstanding results and satisfaction levels amongst participants. Additionally, in 2014 RJV did a recidivism study with the Victoria Police Department that showed only a 13% recidivism rate amongst offenders who went through restorative justice at RJV. Therefore, there is significant evidence to show that the quality of services provided by this organization are of the highest level. Core funding for RJV is from the Gaming Commission -- frozen for a number of years at $46,000 in spite of a rising case load -- and must be applied for yearly. Civil Forfeiture grants are for one-time projects only and are also open to applicants outside of the restorative justice community. 20 Page 171 of 231 2015 Victoria Family Court and Youth Justice Annual Report Restorative Justice Victoria receives $17,000 in municipal funding from Victoria and Esquimalt through the police budget (an increase of $5,000 over 2014) and $1,000 from Oak Bay. (Author’s note: Since this report was issued in April 2015, Esquimalt has made a new grant to RJV in the amount of $4,000.) The Ministry of Justice does not provide any funding for Crown referrals although it has a Memorandum of Understanding (MOU) with RJV to receive such referrals (23 cases in 2014, and 21 as of November 18, 2015.) Many municipalities contribute to their local restorative justice programs. These programs principally receive their referrals from their local police/RCMP and schools: In 2013, Abbotsford Restorative Justice ($120,000 plus rent and other overhead costs worth $26,882), North Shore Restorative Justice in Vancouver ($58,000), Communities Embracing Restorative Action in the Fraser Valley ($49,106), Chilliwack Restorative Justice and Youth Advocacy Association ($31,000), Richmond Restorative Justice Program ($95,000), Comox Valley Community Justice Centre ($40,000), Restorative Justice Society in North Okanagan ($38,000 in office and operating costs), Arrowsmith Community Justice Society in Parksville-Qualicum ($25,000 office and operating costs) and Nanaimo Restorative Justice Program ($50,000 office and operating costs). Note: Detailed information on municipal grant funding per capita, case numbers, population served and municipal expenditures per case are provided in the ‘RJ Municipal Funding Comparison Survey 2013’, page 4. Also, RJ Victoria Cases and Case Cost Calculations, pages 12 and 13) It is important to note that the type of referrals programs receive (ranging, for example, from minor shoplifting and mischief files to violent assaults and dangerous driving resulting in death), other services they provide to the community (to schools, campuses, ICBC, municipal government by-law enforcement etc), whether or not they routinely work with offenders and victims, incorporate skilled mentorship services, provide on-going and advanced training for volunteers, conduct evaluation etc. varies widely among restorative justice programs across the province. It is also worth noting that representatives from the following ministries have engaged with, or are currently engaged with, restorative justice programs and initiatives: Attorney General, Education, Children and Family Development, Health Services, Aboriginal Relations and Reconciliation, Transportation and Infrastructure/ICBC (in relation to referrals for auto insurance fraud), Agriculture and Lands (in relation to RJ for federal Fisheries and Oceans cases) and, Community and Rural Development for RJ in matters related to municipal by-law enforcement. (Vancouver Island Region Restorative Justice Association, 2009.) Page 4 Restorative Justice Municipal Funding Comparisons 2013 Government funding for Restorative Justice in contrast to Victim Services There is a huge disparity in funding between restorative justice and victim services in B.C., both of which operate under the Division of Community Safety and Crime Prevention, Ministry of Justice and Attorney General. The only funding available exclusively for restorative justice programs (non-Aboriginal) is from the Ministry of Justice in the amount of $2,500 per year and takes the form of a yearly grant requiring a lengthy application process. In its response to a 2009 UBCM resolution, the government stated that it “… continues to support over 50 CAP programs across 21 Page 172 of 231 2015 Victoria Family Court and Youth Justice Annual Report BC -- $150,000 has been identified for this purpose in 2009-10. The BC government has repeatedly stated that restorative justice programs are community-based, and therefore, the responsibility of municipalities and other local funders (hence the name, Community Accountability Program.) By contrast, Victim Services receives millions. There is no itemized budget breakdown in any Ministry documents available on the internet, but the Ministry’s ‘Resource Summary Table’ on page 10 shows a budget of $40,017,000 for Victim Services and Crime Prevention in 2014/15. A response from the province to a Union of BC Municipalities resolution from 2009 is also illuminating in that it states: “The province has increased funding for victim services programs. The 2008 Budget included an increase of $17.1 million from the Victim Surcharge Special Account for Victim Services in B.C. This additional funding provides an opportunity to expand and enhance programs, services and strategies to victims and their affected family members in B.C. … In May 2008, an additional $2.7 million was provided through the introduction of an updated interim funding formula to strengthen police and community based victim services programs in B.C.; an average funding increase of 22 percent...” Additionally, a Department of Justice Press Release dated February 11, 2015 states that: Today, Justice Minister Peter MacKay announced funding of $1,688,788 for the enhancement of victim services to the Victim Services and Crime Prevention division of the British Columbia Ministry of Justice.” Municipal responses to Restorative Justice core funding issue: Municipalities across BC have been calling on the province to fund restorative justice (beyond $2,500/year) for years. Communities assert that restorative justice programs divert youth from further involvement in increasingly serious criminal activity, reduce justice system costs, encourage communities to take an active role in the repairing of harms to victims and communities, support offender accountability, facilitate victim satisfaction, decrease recidivism and promote community safety. Numerous resolutions have been made over the years at UBCM AGMs calling on the government to adequately fund Restorative Justice in BC yet funding has not improved. Still, a citizen might surmise from the Ministry of Justice’s own budget document, page 7, that Restorative Justice is a funded service of government along with policing, prosecution services, court services, correctional services, civil forfeiture and victims services. 2000 “…THEREFORE BE IT RESOLVED that the UBCM urge theMinistry of Attorney General forthwith to fund Restorative Justice Programs as a provincial responsibility.” 2001 “…THEREFORE BE IN RESOLVED that the Attorney Generalprovide funding to match core funding provided by communities tosustain restorative justice initiatives…” 2003 “… THEREFORE BE IT RESOLVED that the Union of BCMunicipalities urge the Ministry of Public Safety and SolicitorGeneral to use funds in the Victim Surcharge Special Account to 22 Page 173 of 231 2015 Victoria Family Court and Youth Justice Annual Report participate in the ongoing funding of restorative Justice Programs.” 2006 “…THEREFORE BE IN RESOLVED that the UBCM appeal to the appropriate federal and provincial ministers to provide sufficient, continuous funding to enable the establishment of restorative justice programs, where desired, by local governments throughout the province.” 2007 “…THEREFORE BE IN RESOLVED that the UBCM urge the Ministry of Attorney General to provide ongoing funding of restorative justice programs.” 2008 “…THEREFORE BE IT RESOLVED that the Province of BC and Government of Canada provide additional and adequate funding to fully support Restorative Justice and Victim Services programs in BC.” 2009 “…THEREFORE BE IT RESOLVED that the provincial government provide sustainable ongoing funding for community based restorative justice and victim services programs and complementary service to British Columbia’s justice system.” 2009 “…THEREFORE BE IN RESOLVED that UBCM work with the Ministries of Attorney General and Public Safety and Solicitor General to implement a stable long term funding source for Restorative Justice Programs in the Province of British Columbia.” 2009 “…THEREFORE BE IT RESOLVED that the Union of BC Municipalities request the Ministry of Public Safety and Solicitor General to provide an adequate level of funding for Community Accountability Programs throughout the province at a level that provides for sustainability of the ongoing operation expenses of these programs.” 2013 “…THEREFORE BE IT RESOLVED that UBCM request that the Victim Services and Crime Prevention Division of the Ministry of Justice create a working group including representation from community-based restorative justice programs, the RCMP ‘E Division and other stakeholders to act on the recommendations from the report, ‘A Criminal Justice System for the 21st Century’, to develop protocols and program/service standards for restorative justice programs, in concert with review of existing funding structures to provide recommendations for sustainable restorative justice program funding.” 2014 “…THEREFORE BE IT RESOLVED that UBCM request that the provincial government consider greater funding to cost share in the Restorative Justice programs across the province.” Notes: 1) In 2012, the Ministries of Attorney General and Solicitor General were merged into the Ministry of Justice and Attorney General 2) Complete UBCM Resolutions, pages 14 – 26 Page 8 bcbudget.gov.bc.ca/2015/sp/pdf/ministry/jag.pdf 9 Regional Police Roundtables lend support to RJ but no mention made in BC Policing and Public Safety Plan All nine policing regions across BC included restorative justice in either their comments or recommendations. Our Capital Region police recommended expanding restorative justice programs. Several regions mentioned proper funding for restorative justice and that restorative justice programs should be an integral part of the justice system. In the Executive Summary, it is 23 Page 174 of 231 2015 Victoria Family Court and Youth Justice Annual Report clearly stated that participants in general wanted to see expanded use of alternatives to the criminal justice system, including restorative justice programs. The commonly held view was that restorative justice is a promising practice for addressing criminal activity in the community in a focused way that educates certain offenders while holding them accountable and supporting the needs of victims. In spite of all the input on restorative justice, nothing on the subject was mentioned in the ‘BC Policing and Public Safety Plan.’ Government responses to repeated calls for supporting RJ in BC In February 2012, the BC government launched its Justice Reform Initiative to identify actions that government, the judiciary, the legal professions, police and others could take to give British Columbians more timely and effective justice services. Geoffrey Cowper, QC, was appointed to identify long term, fiscally responsible solutions to improve outcomes and accountability and issued a report, ‘A Criminal Justice System for the 21st Century.’ This was followed by the Province’s ‘White Paper Part Two: A Timely and Balanced Justice System’ as well as the ‘BC Policing and Community Safety Plan.’ In 2013, Darryl Plecas, former Parliamentary Secretary to the Minister of Justice and Attorney General for Crime Reduction, convened a Blue Ribbon Panel of experts to study crime reduction opportunities. The Panel conducted a series of roundtables to elicit feedback from stakeholders across the province (including many from the restorative justice community); identified individuals and subject matter that could assist and provide advice to the Panel, and finally, created a report and recommendations issued in June 2014 regarding crime reduction opportunities. As a guest of Victoria FCYJC in April, 2014, MLA Plecas was asked this question by Restorative Justice representative, Geanine Robey: “Numerous and substantive recommendations in support of restorative justice were made in the Cowper Report on Justice Reform in advance of the BC government’s Justice Reform White paper – i.e., expanded and innovative funding for RJ, a province-wide plan for diversion, including RJ and a performance goal for increased use of RJ programs) yet the net result was some funding for brief regional volunteer training and nothing more. Similarly, with the BC Policing Roundtable consultations, all 9 regions made recommendations with respect to supporting RJ, none of which was mentioned in the government’s BC Policing and Public Safety Plan. This has been very discouraging for the RJ community, especially considering that Nova Scotia, a have-not province displeased with poor justice system outcomes, deemed RJ a cost savings and funds it yearly to the tune of $1.5 million for programs and $1 million to date for research and evaluation. What will it take for the BC government to recognize the value of Restorative Justice and to fund it as a justice partner?” Mr. Plecas replied that he would be recommending funding for evidence based restorative justice programs in his final report but that he felt that funding would be contingent upon the development of LNG in BC. In his final report (http://www.pssg.gov.bc.ca/policeservices/shareddocs/BlueRibbonPanel- CrimeReduction.pdf), however, MLA Plecas clearly takes the position that municipal governments are willing to continue to fund RJ programs: “The importance of effective RJ programs was 24 Page 175 of 231 2015 Victoria Family Court and Youth Justice Annual Report reiterated at nearly every roundtable meeting. The Ministry of Justice currently supports community-based restorative justice responses through funding for *Community Accountability Programs. The need to provide adequate funding for these programs was frequently raised and it was suggested that a different funding formula should be adopted. Municipal governments often contribute to funding these programs and are apparently willing to continue to do so. It is clear that some impressive and valuable RJ programs are already in place in a number of communities. However, it was also clear to many stakeholders that the quality of existing programs across the province varies and that provincial standards should be adopted and their implementation monitored.” *$2,500/year Announced April 13th: Restorative justice to be allocated a portion of $115 million in Small Community & Regional District Grant and Traffic Fine Revenue Sharing Grant Programs On a more promising note, the Ministry of Community, Sport and Cultural Development announced on April 13th that $115,000,000 in funding will be dispensed to communities to use at their discretion to meet their needs in various ways “including more policing, restorative justice programs, new equipment, increased community safety initiatives, infrastructure, administration and service delivery priorities.” These funds are dispensed on a yearly basis to 70 municipalities across the province. When she was Minister of Community, Sport and Culture, Ida Chong told Geanine Robey that Traffic Fines Revenue was intended to be operational funding for community-based restorative justice programs and that the onus was on communities to ensure these funds were directed to their respective restorative justice programs. Clearly, local government has the means at its disposal to allocate to RJV a portion of this funding on par with other programs doing similar work (i.e., Crown and police referrals) and thus provide a measure of stability to this valuable program until such a time that the Ministry of Justice decides to directly fund qualifying programs. Author’s Note July 3, 2015: With respect to Traffic Fines Revenue, there is no reporting mechanism in place that requires municipalities to inform the provincial government how these funds are spent. Adding this money to general revenue accounts of municipalities is permissible for “funding without designation.” The problem with failing to require that Traffic Fines Revenue be spent on restorative justice programs (where they exist) is that the funds are often applied to other critical services, such as policing which results in competition for available dollars. Restorative Justice Victoria Case Report 2014 AGM 25 Page 176 of 231 2015 Victoria Family Court and Youth Justice Annual Report Victoria Family Court and Youth Justice Committee Constitution 1. The Family Court Committee shall consist of: a) One elected representative appointed by each of the following jurisdictions: 1. City of Victoria 2. City of Langford 3. City of Colwood 4. Municipality of Oak Bay 5. Municipality of Saanich 6. Municipality of Esquimalt 7. Municipality of Central Saanich 8. Municipality of North Saanich 9. Town of View Royal 10. Town of Sidney 11. District of Sooke 12. District of Highlands 13. District of Metchosin 14. School District #61 15. School District #62 16. School District #63 b) Notwithstanding a) above, each jurisdiction may appoint a non-elected alternate representative to the Committee. c) Up to seven members at large shall be appointed by the Capital Regional District for a minimum of two years. 2. From among the voting members, the Capital Regional District shall appoint a Chairperson, Vice-Chairperson, and Treasurer according to Sub-section 3 of Clause 4 of the Provincial Court Act. Nominations to be submitted by the Family Court Committee for ratification. 3. Representatives of the Ministries of the Attorney General, Education, Children and Family Development, Public Safety and Solicitor General, Health, Housing and Social Development and police forces and First Nations may be invited to attend as non-voting resource members. 26 Page 177 of 231 2015 Victoria Family Court and Youth Justice Annual Report 4. It shall be the duty of the Family Court and Youth Justice Committee to submit annual reports and budgets to the Capital Regional District, the participating municipalities and to the Ministry of the Attorney General as per Clause C of Sub-section 4 of the Provincial Court Act. 5. The Family Court and Youth Justice Committee shall develop terms of reference for the conduct of its affairs. Approved by Committee January 18, 2010 27 Page 178 of 231 2015 Victoria Family Court and Youth Justice Annual Report Terms of Reference A. General Meetings 1. Whereas the Capital Regional District electoral year ends November 30, and whereas the Family Court and Youth Justice Committee (the Committee) year ends June 30, therefore, appointees from the municipalities shall hold their positions until the first of January following the November municipal elections. 2. The Committee will normally meet monthly but no fewer than four times a year with additional meetings at the call of the Chair. 3. A quorum shall be seven (7) voting members. 4. The rules of order shall be the same as those outlined for Municipalities in the Local Government Act 5. A vote in abstention is a vote in favour 6. The chair shall exercise a vote and, in the case of a tie, the motion is defeated. B. Amendment of Terms of Reference A proposed amendment shall be presented at the meeting previous to the meeting at which it is to be discussed. It shall be circulated also to all the committee members in advance of the meeting. One-half plus one of the voting members is required to approve an amendment. C. Amendments to the Constitution A proposed change to the Constitution may be initiated by a member of the Family Court Committee or by a participating municipality. The same procedure for amending the Terms of Reference shall apply. Amendments to the Constitution approved in committee will be communicated to participating municipalities and the Capital Regional District for Ratification. D. Officers of the Family Court Committee 1. The Chair and Vice-Chair and Treasurer shall be appointed by the Capital Regional District under Clause 2 of the Constitution. A nominating committee will be formed in September comprised of retiring members and/or one or two members of the Committee whose responsibility will be to solicit nominations for the Officer’s positions as well as to appoint a chair for the Annual General Meeting (someone not running for the executive, such as a past president or long time member). 2. If an Officer or Member of the Committee is unable to complete their term, their appointing agency will be requested to make a new appointment. In the case of an Officer, the committee will be requested to make an interim appointment (from the membership available) to perform those duties until the next AGM. 28 Page 179 of 231 2015 Victoria Family Court and Youth Justice Annual Report E. Duties of Officers 8. The Chairperson shall: a. Chair all the meetings of the Committee b. Appoint sub-committee chairpersons c. Prepare all agendas for Committee Meetings d. Have charge of all correspondence e. Be an ex-officio member of all sub-committees f. Have signing authority for funds jointly with the Treasurer 9. The Vice-Chair shall: a. Undertake duties of the Chair in his or her absence b. Be an alternate signing authority for funds 10. The Treasurer shall: a. Have charge of all monies b. Prepare monthly statements of expenditures and revenues c. Have signing authority for funds d. Prepare annual financial statements and budgets for year ending March 31 11. The Secretary shall have responsibility for: a. Recording of minutes b. Distribution of agendas c. Notices of meetings, and d. Any other secretarial duties as required through the Chair. F. Committees Each sub-committee or task force chair shall be appointed by the Victoria Family Court and Youth Justice Chair at the Annual General Meeting or the nearest possible meeting. The Chairs of the sub-committees may invite interested persons to serve on his/her sub-committee who are not members of the main Victoria Family Court and Youth Justice Committee. The sub-committee Chairs will make reports to the main committee and will recommend speakers, agenda items or other projects be included through the steering committee. The sub-committees are: Communications/Planning Youth Matters Family Matters Priorities CRATSEY CASA for Children Court Watch 29 Page 180 of 231 2015 Victoria Family Court and Youth Justice Annual Report The Youth Mental Health Task Force was created in 2005 and is still functioning to support the creation of a school based medical clinic pilot project that could address youth mental health issues. The Steering Committee will be comprised of the sub-committee chairs, the executive and the secretary who may meet physically or electronically to plan the agenda. Ad Hoc Committees may be created from time to time to study and report on specific matters. G. Annual General Meetings The AGM will be held in January to receive the annual report and the annual financial statements for the previous year. The financial statements shall be provided to the Capital Regional District to be included in their Audit. The Annual Report shall be approved prior to distribution to the Attorney General, other ministries, and the Capital Regional District and the participating Municipalities. The Chair of the AGM will open the AGM with an approval of the Agenda. If there are not seven voting members present for quorum, the AGM shall be postponed to the next regularly scheduled meeting date and notification of the postponement shall be sent to the municipalities and the CRD with a list of those absent from the meeting. The first order of business shall be a call for Nominations from the floor. Officer’s Positions require only one member to make a nomination. If there is only one nomination for a position, no election will be held but the committee shall make a motion to appoint the Officer(s). If there is more than one nomination for the Officer(s) positions, the vote shall be taken via a secret ballot where each member present shall write the name of their preferred candidate(s) on a slip of paper which the Chair of the AGM shall collect and count with the supervision of the recording secretary. If there is any dispute, a recount will be taken in full view of all voting members. Once the election process is complete, the Chair will declare the election results and the committee will make a motion to appoint the Officers as per the election results. The Chair of each subcommittee and task force shall be appointed by the Chair of the Victoria Family Court and Youth Justice Committee at the AGM, or the nearest possible committee meeting. H. Membership If a vacancy occurs during the year, the body represented by the departed member should appoint a new representative to complete the term. If there is an alternate, they may continue to represent the body that appointed them. If a member is absent for more than two consecutive meetings, without notice, a letter will be forwarded to that member soliciting future intent. If no response, or a third absenteeism, a letter will be forwarded to his/her sponsoring agency advising of the lack of representation. 30 Page 181 of 231 2015 Victoria Family Court and Youth Justice Annual Report 9.1 TRAVEL EXPENSE POLICY AND PROCEDURE DOCUMENTATION A. Conferences and Seminars - Authorization Authorization for attendance at all conferences and seminars for which expenses will be claimed is to be obtained in advance in accordance with the following: 1. Committee Member Approval is to be obtained in advance form the Committee by motion at a regular meeting. B. Seminars, Conferences and Meetings for which over Twenty-Four Hours absence form Place of Residence will be Required. 1. Per Diem Allowance Where the absence from place of residence will be in excess of twenty-four hours, an approved per diem allowance will be provided to cover the following: a. Meals b. Gratuities c. Taxi Fares – excepting extraordinary expenses d. Cleaning Expenses e. Parking Expenses f. Telephone calls but not long distance phone calls Where the common carrier departs after 12:00 noon or returns before 12:00 noon, one half of the per diem rate shall be paid providing the absence is in excess of one-half day. Adjustments will be made to the per diem rate only where any meals are included in conference registration fee. 2. Accommodation Accommodation or lodging expenses will be paid based on single occupancy rates. 3. Transportation a. Lower Mainland to Hope and Vancouver Island including the Sunshine Coast: Travel by automobile will be paid in accordance with the current automobile expense reimbursement rate. Travel by bus, train, ferry or air-economy class will be paid for the actual expenses incurred. 31 Page 182 of 231 2015 Victoria Family Court and Youth Justice Annual Report b. Travel outside of the Lower Mainland and Vancouver Island: Travel allowance will be paid on the basis of economy class air fare equivalent plus ground transportation when applicable or current automobile expense reimbursement rate where the overall travel cost will be more economical by automobile. 4. Other Expenses Registration fees for conferences, conventions, seminars, etc., will be paid for single participation only. C. Seminars, conferences, and Meetings for which Less than Twenty-Four Hours Absence from Place of Residence will be Required. Where absence is less than twenty-four hours, actual out-of-pocket expenses, including mileage in accordance with the current automobile expense reimbursement rate will be paid. No per diem will be paid. The daily maximum limit for meals and gratuities is as established from time to time by the Committee. Meal expenses to the above maximum level will be paid if departure from place of residence is before: 7:00 am – breakfast 12:00 pm – lunch 6:00 pm – dinner Expenses to the above maximum levels will be paid if return to place of residence is after: 12:30 pm – lunch 6:00 pm – dinner Reimbursement will not be made for any meals included in conference registration fees. D. Receipts Receipts are required in support of the following types of expenditures: 1. Fares – air, bus, train and ferry 2. Accommodation 3. Miscellaneous: a. Registration fees 32 Page 183 of 231 2015 Victoria Family Court and Youth Justice Annual Report b. Extraordinary taxi expenses c. Long distance telephone calls d. Parking 4. Per Diem Expenses Receipts are not required to support those expenditures covered by per diem allowance. F. Claims Procedure Claims for travel expenses are to be submitted to the Treasurer of the Committee within thirty days of the period in which the expenses were incurred. G. Advances To obtain a travel advance, a written request must be completed and approved by the Treasurer at a regular meeting in advance of the date for which the funds are required. 33 Page 184 of 231 2015 Victoria Family Court and Youth Justice Annual Report Priorities Sub-Committee Philosophy: The Family Court and Youth Justice Committee (FCYJC) will consider support in the form of seed money for community agencies or persons who provide services for youth and/or families having contact with the justice system. Purpose: Evaluate applications to the FCYJC for goods and services using set parameters and criteria. Make recommendations to the FCYJC on applications for goods and services. Structure: * Three or more members of the FCYJC * Chair to be appointed by FCYJC Chair * Meet as required Process: * Meet at request of Chair on receipt of application(s) to the FCYJC for goods and services seed money. (May communicate via email for simplicity) * Review application using criteria as set by the FCYJC * Enlist resources from outside the sub-committee as necessary to answer any questions prior to making a recommendation to the FCYJC. * Provide summary of review including recommendations, with rationale, to the FCYJC - the recommendations will include a budgeted amount. * Project liaison to provide accountability of project progress to the FCYJC 2015 Membership: Chair: Ron Mattson (VFCYJ Vice-Chair) Cynthia Day (VFCYJ Chair) Marcie McLean, Councillor (Highlands) Bill McElroy (Treasurer) 34 Page 185 of 231 2015 Victoria Family Court and Youth Justice Annual Report Form for Priorities Submissions (Grants and extraordinary committee expenses) Please send your submission to [email protected] AND [email protected] for distribution 1. Date of Application: 2. Name of organization / person(s) applying: Contact person for follow-up: 3. Background of organization / person(s) or applicable history of related projects: 4. Clear goals and objectives of the project – clear indications of relevance to the Family Court and Youth Justice Committee mandate: 5. Any features of the project you believe are pertinent to this application: 6. Will the project dovetail with other similar work? (ie. in the Greater Victoria area or within your organization) 7. Budget: to include clear accounting with potential line items and accompanying narrative, please include funding from other sources and feel free to attach a spreadsheet if needed: 8. Other funding avenues/partners being explored: 9. Catchment area served – target population: 10. Needs/problems to be addressed through the project work: 11. Deliverables (goods and services to be provided): 12. Timeframes (eg. Intended start date of project, length of time from start of project to deliverables, one time project or on-going?) 13. Evaluation framework (How will you know if your project has been a success and how will the Family Court Committee know?) 14. Would you be able to present to the committee upon completion of your project? This form is intended for your convenience and that of the FCYJC. Please use it for your submission and as a guide. (Form updated; Jan, 2015(C. Day) 35 Page 186 of 231 2015 Victoria Family Court and Youth Justice Annual Report POWERS AND DUTIES OF THE FAMILY COURT COMMITTEE The Family Court Committee may: • be a force in educating the public on issues related to Family Court • sit in on court hearings to monitor the actions of all officials concerned with the welfare of youth and assist judges upon request • report to the Capital Regional District Board and member municipalities problems which are of concern • enter and monitor both open and secure custody facilities • comment upon legislation concerning families and youth and – • make recommendations to appropriate legislative bodies concerning any matters deemed to be covered by our several mandates In addition, the Family Court Committee must report annually to the Ministry of the Attorney General and its member municipalities. 36 Page 187 of 231 2015 Victoria Family Court and Youth Justice Annual Report AUTHORITY OF THE FAMILY COURT COMMITTEE The Family Court Committee is constituted under the Provincial Court Act with powers and duties as listed under Section 4.1 in addition, it has been designated by the Attorney General of British Columbia (as of June 27, 1984) to be the youth Justice Committee, under section 69 of the Federal Young Offenders Act, Bill C-61 (see Sections 4.2 and 4.3). The Victoria Family Court is authorized by the Ministry of Children and Families to the Community Committee that reviews the circumstances of youth in custody in our local containment centre, and physical environment and programs provided them. To that end, we are assured entry to the youth Containment Centre and access to all necessary information. Centre staff attends the committee as resource people as they are able. FINANCING AND STRUCTURE OF THE FAMILY COURT AND YOUTH JUSTICE COMMITTEE Since the Victoria Family Court and Youth Justice Committee (the Committee) services the Greater Victoria area, it is responsible to the Capital Regional district (CRD) from whence it receives its funding (see Sections 4.5 and 4.6 for CRD Bylaws). The budget is submitted and approved each year in December. However, grants are not received until August of the next year. One representative is appointed annually by each of the Municipalities of Esquimalt, Oak Bay, Langford, Colwood, Central Saanich and North Saanich, the Districts of Saanich, Metchosin, Highlands and Sooke, the City of Victoria and the Towns of Sidney and View Royal. We also have appointed members from the School Districts of Victoria (61), Sooke (62) and Saanich (63). Up to seven members at large may be appointed by the CRD (selected from nominations received from the Committee and other interested organizations). In total there are up to 23 voting members. The Committee’s mandate involves working with the Ministries of the Attorney General, Public Safety and Solicitor general, Education, Children and Family Development, Social Development, and Health Services. Resource People from these ministries attend general meetings as non- voting personnel, and have also been expected to assist at the sub-committee level. With the increasing workload, only specific projects can expect to receive assistance from Ministry staff, whose assistance is most appreciated. 37 Page 188 of 231 2015 Victoria Family Court and Youth Justice Annual Report Memorandum of Agreement Between Victoria Family Court and Youth Justice Committee and Court Appointed Special Advocate (CASA) Victoria Program The intent of this memo of agreement is to specify the relationship between the Victoria Family Court and Youth Justice Committee (FCYJ) and CASA Victoria in order to provide high quality services to vulnerable children and their families within the Greater Victoria area. The FCYJ is incorporated under the Capital Regional District (CRD).Pursuant to FCYJ policy CASA has submitted an application which was approved September 8, 2010 following recommendations from a Task Force comprising the FCYJ Youth Justice Sub-Committee and CASA representatives. The CASA Mission Statement states that: CASA: Greater Victoria advocates for the best interests of at risk children who are before the provincial court pursuant to the Child, Family and Community Service Act. The safety and well being of children is the major concern and a stable family is the preferred environment for the care and upbringing of children. The child’s best interest and where feasible the views of the child will be heard and represented to the court. This will be achieved through trained volunteers with notice and disclosure to all parties. This is consistent with the mandate of the FCYJ Committee to serve youth at risk through issues handled in court under the Child, Family and Community Service Act(CFCSA). CASA Victoria started through a community needs project by volunteer members of Leadership Victoria who consulted with many local groups and individuals followed by a conference of community leaders who confirmed the need for a CASA program in Victoria. CASA is a well established in the USA and the development of CASAVictoria has been supported throughout by the National CASA organization. The FCYJ and CASA Victoria agree to the following: 1. CASA will operate as an independent sub-group of the FCYJ but be part of the FCYJ family. Eventually CASA may develop its own Board of Directors under the Society Act (B.C.) but initially will be guided by a CASA Development Group comprised of members of the community. 2. Following agreements, CASA will pilot the program in an agreed upon jurisdiction. At the end of the pilot term, CASA will undertake an evaluation of the pilot for presentation to the FCYJC prior to expanding into other jurisdictions. 3. CASA will report monthly to FCYJ meetings. A delegate from CASA will be selected by CASA and will be appointed to the FCYJ Committee by the Capital Regional District. 4. CASA will keep its own accounts and operate its own budget. Seed money may be allocated by FCYJ at their discretion. CASA will seek other sources of funding that do not conflict with FCYJ. CASA will prepare an annual report for inclusion in the FCYJC Annual Report. 38 Page 189 of 231 Government Finance Officers Association 203 North LaSalle Street, Suite 2700 ( Chicago, Illinois 60601 - 1 2 1 0 EGEilVE 312.977.9100 Jax: 312.977.+806 F[s 't I rui.ì February 4,2016 Tho Corp^oraticln of the Distriut of Central Saanich The Honorable Ryan Windsor Mayor The Corporation of the District of Central Saanich 1903 Mt. Newton Cross Road Saanichton, British Columbia V8M 249 Dear Mayor Windsor: 'We are pleased to notify you that your annual financial report for the fiscal year ended December 3I,2014, qualifies for a Canadian Award for Financial Reporting. The Canadian Award for Financial Reporting recognizes excellence in governmental accounting and financial reporting and represents a significant accomplishment by a municipal government and its management. ) When a Canadian Award for Financial Reporting is awarded to a government, a Canadian Award for Financial Reporting Achievement is also presented to the individual(s) designated by the government as primarily responsible for its having earned the CanFR. Accordingly, a Canadian Award for Financial Reporting Achievement for Rosalyn Tanner, Director of Financial Services, is enclosed. We hope that you will arrange for a formal presentation of both the CanFR and the Canadian Award for Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist you in this regard, a sample news release is enclosed. V/e hope that your example will encourage other government officials in their efforts to achieve and maintain excellence in their own financial reporting. Sincerely, GOVERNMENT FINANCIAL OFFICERS ASSOCIATION Stephen J. Gauthier Director, Technical Services Center Enclosures Washington, DC Office 1301 PennsylvaniaAvenue, N.\M., Suite 309 ' Washington, DC 20004 ' 202.393.8020 ' Jox:202.393.0780 www.gfoa.org Page 190 of 231 Government Finance Officers Association 203 North LaSalle Street, Suite 2700 ( Chicago, Illinois 60601 - 1 2 1 0 312.971 .9700 Jax: 312.977 .+806 February 4,2016 For more information, contactl NEWS RELEASE Jim Phillips (312) 977-9700, elt.251 (Chicago) - The Canadian Award for Financial Reporting has been awarded to: The Gorporat¡on of the District of Gentral Saanich, British Columbia by the Government Finance Officers Association of the United States and Canada (GFOA) for its annual financial report. The Canadian Award for Financial Repofting program was established to encourage municipal governments throughout Canada to publish high quality financial reporls and to provide peer recognition and technical guidance for officials preparing these reports. lts attainment represents a significant accomplishment by a government and its management. A Canadian Award for Financial Repofting Achievement has been awarded to the individual(s) designated as primarily responsible for preparing the award-winning report, This award has been presented to: Rosalyn Tanner, Director of Financial Services. The annual financial report has been judged by impaftial Canadian Review Committee members to meet the high standards of the program, including demonstrating a constructive "spirit of full disclosure" designed to clearly communicate the municipality's financial story and to motivate potential users and user groups to read the repod. The GFOA is a nonprofit professional association serving over 18,000 government finance professionals in the United States and Canada with offices in Chicago, lllinois, and Washington, D.C. Washington, DC Office 1301 PennsyÌvaniaAvenue, N.W., Suite 309 . Washington, DC 20004 ' 202.393.8020 ' Jax:202.393.0780 www.gfoa.org Page 191 of 231 The Government Finance Officers Association of the United States and Canada presents this CANADIAN AWARD FOR FINANCIAL REPORTING ACHIEVEMENT to ROSALYN TANI\BR DIRECTOR OF FINANCIAL SERVICES TIIE CORPORATION OF TIIE DISTRICT OF CENTRAL SAANICII, BRITISH COLUMBIA Tl¡e Canadian Award for Financial Rzpoting Acl¡ieaement is presented b1 tbe Couernment Finance Ofiærs Astociation to îltose indiuidaak nlto l¡aue been inslrønental in their goaern- mentlnit'¡ acltieuinga Canadiar AwardþrFinancialReþorting. A CAnFRispresented to those gnuerlrment tnits wl¡ose annual fnancial reports are jødged to adbere to program standards. Exeaiiae Director Page 192of 231 Date unìon of BC UBCM l\4unicipalities February 5, 2016 EGEIVE Mayor Ryan Windsor and Council Members FËB 2 2û16 District of Central Saanich I 1903 Mt. Newton Cross Road Tho Corporation of the District Saanichton, BC VBM 2Ag ol Central Saanich Dear Mayor and Council Members: Re: UBCM Membership It is my pleasure to write to invite your local government to renew its membership with the Union of BC Municipalities. 2015 was the 1 1Oth year that UBCM has represented local governments in British Columbia. Through these years of service, UBCM has developed a set of guiding principles that have stood our organization well: a commitment to advocacy and program delivery that is policy-based, nonpartisan, timely and credible. Policy-based - our advocacy is based on the positions established by our members through resolutions at Convention, direct consultation of local government and analysis based on the best available data. Nonpartisan - our approach is pragmatic and our outreach extends to all political parties. Timely - UBCM keeps watch for windows of opportunity in order to effectively advance the shared interests of our membership. Credible - having attained membership among 10Oo/o of BC's local governments, UBCM speaks on behalf of the diverse needs of BC's communities and regions. These provide the foundation for how we respond and act on your behalf in our day{o-day work. The following are examples of those principles in action: UBCM's survey and report on the operations of the Auditor General for Local Government revealed significant pedormance gaps in the office and led to several legislative and operational changes to improve the office. Spoke out against the Province's decision to download the cost for DNA analysis in police investigations to local governments. Advanced local government interests in federal and provincial discussions with respect to the design of infrastructure programs. Managed the intake of 222 applications to the Strategic Priorities Fund through the Federal Gas Tax Agreement. 2 60-10551 Shellbridge Way, Richmond, BC V6X 2W9 525 Government Street, Victoria, BC VBV 0AB I 604 270 8226 I f. 604 2709116 I ubcm ca t, 250.356 5133 I f 250 356 5119 I ubcm ca -.q Page 193 of 231 Our Executive met with Ministers and Ml-As at the Legislature to advocate for local government interests relative to infrastructure funding, impact of mental health issues on policing costs and land-based spills. Welcomed Huu-ay-aht First Nation as our 196th member. Continued to monitor elections expense limit legislation with the introduction of exposure bill in fall 2015. Secured $10 million in additional funding for the Strategic Wildfire Prevention lnitiative. Submitted report on the Standing Committee on Health on how to improve health in rural BC. Undertook a survey of members regarding forest policy and delivered the findings to the Minister's Forests and Range Practices Advisory Council. Supported processes to solicit local government input on a range of issues, including livestock policy; Agri-tourism in the Agricultural Land Reserve; hazardous waste and recyclable material; liquor policy; bio-solids storage; the Climate Leadership Plan; and emergency communication. Monitored development of federal Comprehensive Land Claims Policy in follow-up to our submission. Partnered with Reconciliation Canada to support the delivery of 100 Dialogue Workshops throughout BC. It has been an honour for the Executive and staff of UBCM to work on your behalf this past year. With your renewed commitment to membership, we would be pleased to do so again in 2016-2017. lf you have any questions or comments about our work, I would be glad to hear them. We look forward to your continued support for the coming year. Sincerely, Chair Al Richmond UBCM President 60-10551 Shellbridge Way, Richmond, BC V6X 2Wg 525 Government Street, Victoria, BC VgV 0AB I 6042708226 I f 604 2709116 I ubcmca t 2503565133 I I 25O 3565119 I ubcmca ,9 Page 194 of 231 Oo:_.m:_.m.. 3 ... E ~3Q:n=.o:\m.ma3 Hots hm... mmminr mm? 3.... mm©..o:m:Qoomm Emzmmm?mi.m=.m__mm.< tn... Umma 9. 02.3 ?mtmm Qmntmmmu w2:=m:_m >25 >:.mn:3m3m.. m.mQ..o:m~ Emzmmmimi,m#m~.mm.<\E.m.. m nm...5.9. oxmbmmwmG\m_.:m..mm..o0E.mn:. «--_ Page 197 of 231 Page 198 of 231 «B833? 2...» u?nctosu no... .a¢o8+o..u .23. +9.. q¢+¢..o n : _ m. 2 maze:my \\ banana +0 9985 .qo.. 1....-...a..u.. 80! 3050.: I35 O1$o.....c3.+ on m \ . .2. ._m$_2 .3 \\ Em; _. 923. 9105-500 .900... 2.... dents A9o.o$¢o+u «co. 3...»... nosuesaasn > << —_ m>:__§< Nas\\ \\ gm:5: m93 _<_>m_AE 2529? 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I zo:-3.m=m82Omzmammmmmmmm"mm8c__m:ma 83mmmsa:m _<__:_m.=.<9. >n:o:_E8 I <<=a__..mo_.ovUm3momOo:om3m I 1c.E_.m E.:_a:o mzamoa I .Em.._m8_ 4 , u ‘ . ‘ . . ._ . _ . 9 <55. o:_.nm:n Uo__o.mm0.. u_.om:=:m mamEozasu < 4?. . . >:m. . ‘ ...... , . . . . . I L . _:=.m.a _um:.:m:_m> :o:_E_.m_ oo::=_mm8: 93$ _um3m m8 _um:_:m:_mman_<_m8=om_: 03 w88 > 05% 4m__ _:o_cn_mmU - mxcm9.8: man:36 8 8332 ommmm - 8_.mcmmsa _<__o:m__maom._um«3m mm=3m8$980 8 $o_o8 m8: Ioum0.3 mmzsmmm:3m8 mmoboo8 $8.80 83mmmag :92 mzmzmEmszzmmEomm:9 _:o_cammcoc?mwoboo9. 9%: $8: 3 m8_.__:omv. < ®m_m > 35: mm:.3m89. maQmimmm8 owobmon m:333 $025 :.wm\. +. ..,_ EGEIVE FEB 2 3 2016 Mayor and Council, Tho Corporation of lhe Distr¡cl of Central Saanich Finst, thank you to each and all of commitment to senve our community. It is time consuming, challenging and sometimes a thankless job. I will keep this letten as shont as possible and I hope each of you take the time to nead it. If this letter sounds like a complaint I apologize. f suppose it is but I mean it to be an expnession of my concenn(s) which ane supponted by many Íf not most of my neighbouns and the neighbonhood. I hope the expression of these concenns ane constnuctive Ín the long nun. My (oun) concenn negands the monstnosity under constnuction next to the Thnifty food stone the corner of East Saanich and and !'la1lace. I know this is an "old" issue and that pnevious council (of which some of you, including the mayor vúene pant of) ane nesponsible fon the appnoval of this pnoject. I must accept responsibility fon not being pant of the concenned citizens who spoke against the pnoject bttt at the time f was totally unavúare of the proposal fon the property and councils suppont of it. I did see the rezoning application sign and assumed (my ennon) that the application would be to change fnom the single family lot cunnently on the site to something consistent with the official community plan, consistent with the neighborhood and consistent with community expectations. I hras h,rong on aII fronts and accept nesponsibility for my being unahrane of the tnue pnoposal and thenefore not being pnesent to join my neighbours in thein attempt to neject the pnoposal. I should say that the dlspute oven the development is not a rejection of development of the site but rather the shean size and density of the pnojêct. I believe that not only do I and my neighbons realize this project is out of scale fon the anea but vage 7 Page 219 of 231 so did council at the time the pnoject vúas appnoved. When I did become ah,ane of the size of the pnoject in late spring of 2øt5 I did not beLieve it. I went to the municipal hall whene staff confirmed it to be tnue. I neviewed the plans and h,as tnuely shocked at its height and density. The tnaffic and panking issues this will generate ane immediately obvious. How out of cinq this pnoject is with the surnounding communÍty is also immediately obvious. My convensations with your staff resulted in my becoming awane that thene was "significant" (thein wonds) concern naised by nesidents of the anea at a public meeting but that council chose to go with the additional tax nevenues generated by the pnoject nathen than the concerns of the anea residents (again thein wonds). f should also mention at this time that I panticipated in youn on-line sunvey in the fall of 2øt4 neganding the futune development of the village. FeeI free to nefen to my comments. Although I had no knowledge of the pnoposed development we ane nefenning to hene my comments make clean I would not have been in suppont of the monstnosity so inconsistent with its sunroundings that this pnoject will be. I have sevenal concerns but in panticulan today I am refering to the pnocess, Iack of pnocess on abuse of pnocess that pneceeded the decision to appnove this pnoject. Actually I believe the pnoblem pneceeded any process to include the public because it appears to me the decision v',as made befone that. I have been told by anea residents, neighbors and some of youn staff that the nezoning process in this case h,as rushed thnough. I do not know the usual time fname fon this kind of appnoval but have been told that instead of the usual sevenal months this pnocess h,as several weeks. I don't know if this is accurate. I was also told the nush to nezone was to ensune the rezoning bras in place before the municipal elections of 2ØL4. Page Z Page 220 of 231 If this is tnue it centainly makes a total mockery of the public input. The on-Iine sunvey did of close until the end of October and the elections h,ere mid Novemben. Obviously the decision hras made pri-on to citizen input. I find this very distunbing and feel that my effont to pnovide input r^ras a total waste of time. I have othen concenns related to this pnoject but this letter is too long already. I should let you know that this letten is late in large part because I was veny angny to find out about the size of this pnoject and even mone disapointed and angry when I h,as led to believe that the show of public input was just that, a show. By the time I leanned these things time was not of the essence. The decisions had been made and were not about to be nevensed. The time to put pen to papen is not usually when one is angry so I have chosen to wait. I do howeven want my thoughts to be pnesented to you well beore the completion of the pnoject so you ane ah,ane the concerns ane about the planning of our community, and input into that planning and not just a gripe about a finished pnoduct that did not turn out as hoped. I also wanted my thoughts on necord before the pnoblems and complaints start about tnaffic, panking and tax money nequined to deal with these issues sunface. I want my concenns about the lack of neal consultation on necond befone the project is completed. In the last municipal election many of cunnent council touted youn ability to listen to the community. Mr Mayon, you came to my home personally duning your campaign and extolled your ability to listen to the community, hear what h,e h,ene saying and to wonk with us. Not on this panticulan issue pen se but with aII issues. On this issue you failed me and my neighborhood. You and the pnevious council did not hear us and you have not wonked wÍth us. To each of you who have taken the time to nead this letter, thank you. I welcome any nesponses and comments. I have spoken to a couple of you alneady and am willing to speak with each of Page 3 Page 221 of 231 you. Although we may not always agree on issues on projects I appneciate your time and commitment. Thank you to each of you. Respe 7996 Ga ith Cnescent, (2sø) 6s2-e6e6 Page + Page 222 of 231 BRITISH CoLuMsr¡ Ref:37429 To Local Governments February 24,2016 Dear Mayors and Board Chairs TVe are writing to inform you of an exciting new initiative, announced on Thursday, February 18, to issue a limited number of licences for the sale of 100% BC wine on grocery store shelves. We would like to take this opportunity to explain the rationale for this offering, part of the second round of changes to the liquor laws to permit the sale of BC wine on grocery store shelves. The BC wine industry has been a true success story with over 300 wineries now producing world class wines. The citizens of British Columbia have shown their appreciation of these wines as sales continue to increase. During the 2013 Liquor Policy Review conducted by Parliamentary Secretary John Yap, we heard from thousands of British Columbians who wanted more convenient access to liquor and particularly to BC wines. The Government listened to these concerns and initiated a number of reforms including: Permitting the2l licensed VQA wine stores to relocate to grocery stores to sell their wine on grocery store shelves; a Permitting full service licensee retail stores and govemment liquor stores to relocate to grocery stores to operate as a store in store; and Committing to issue a limited number of special wine store licences for the sale of BC wine on grocery store shelves, as announced today. Initially, we will auction six opportunities to apply for the special wine store licence, an approach which will ensure fairness and transparency. The successful bidders will then proceed through the regular application process to obtain the licence. Only grocery stores which meet the speciflred regulatory criteria will be eligible to bid. These criteria include that the store be a minimum of 10,000 sq. ft. and be focused on food sales; the same criteria that apply to the relocation of the other types of wine and liquor stores to grocery stores. To provide the greatest consumer convenience, the products permitted for sale include all types of BC wine made from 100% BC agricultural inputs. This includes cider, honey wine, fruit wine and sake. The rules for VQA stores have also changed to permit them to sell these same types of products. L Page 223 of 231 As you may know, Provincial regulations do not permit the relocation of a licensee retail store or govemment liquor store to within I km of one another. This rule does not apply to existing wine stores and will not for these special wine store licences. The ¡ationale for the 1 km rule is to provide some degree of market certainty for retailers and to ensure a community is not over-served with liquor stores which can have negative community impacts. The product selection sold in these stores is very limited compared to the full variety of domestic and international beer, wine, and spirits sold in a private or government liquor store. BC wines represent only 26 percent of the total wine sales in BC and this also represents 9Yo of all liquor sales in the Province. In addition, a significant percentage of these BC wine sales are made from the winery or sold directly by them to restaurants and bars. This means overall sales in competing full service liquor stores are unlikely to be significantly impacted. Were the 1 km rule to apply to wine stores, a community would be prevented from having a full service liquor store in its neighbourhood due to a wine store's location. Consumers wishing to buy beer, spirits or imported wines would be inconvenienced. For your information, there has existed for many years an additional 20 wine store licences issued to individual wineries or small groups of wineries. Once again, the location of one of these stores, perhaps selling only one winery's products, would prevent a full service liquor store moving to within I km of the wine store. In summary, the number of wine stores selling BC wine is very limited with only 2l VQA stores, 20 issued to wineries and up to 18 of the announced special wine stores. This compares to 671 full service private liquor stores, 196 government liquor stores and22l rural agency stores all selling all types of liquor. We understand concems have been expressed about the retailing practices of grocery stores in jurisdictions where liquor is sold in grocery stores and more specifically that this sector tends to favour larger producers and employ low priced sales strategies to build market share. We believe that these concems are not legitimate in the BC market in regard to wine stores. On Tuesday, February 23, otx govemment ærnounced - effective May 1, 2016 - minimum liquor pricing for licensee retail stores, wine stores, and manufacturer on-site stores. The same policy will apply to BC Liquor Distribution Branch stores and, by extension, rural agency stores. This policy will effectively protect against pricing practices using wine (or other liquor) as a "loss leader". For the VQA and special wine store licences it will be a licence term and condition that the stores carry a broad selection of product from all sizes of wineries to enswe the most number of wineries possible have shelf space in these stores. In addition, Provincial law prohibits liquor suppliers from offering incentives to licensees to gain greater shelf space or market access. The whole intent of special wine store licence is to provide enhanced consurner access to our wonderfrrl wines and to help support our wine industry. In our discussions with the grocery industry they understand and support these goals. Finally, we are aware that concerns have been expressed that the special wine store licence is non-compliant with our trade obligations. Our intention with the recent changes is to strike a 2 Page 224 of 231 balance that meets our trade requirements and also promotes the quality products that are made and bottled here in B.C. The special wine store licences are not new licences per se but rather are re-issued and reconfigured dormant BC wine store licences that were issued several years ago. Any licences issued will remain consistent with those allowed and already created under existing trade laws. $/e appreciate the opportunity to explain the Province's wine store retailing shategy and we hope you will take these matters into consideration should any of these stores plan to open in or relocate to your community. Sincerely, çLu^Lúj The Honourable Coralee Oakes Minister of Small Business and Red Tape Reduction Minister Responsible for the Liquor Distribution Branch The Honourable Peter Fassbender Minister of Community, Sport and Cultural Development Minister Responsible for Translink 3 Page 225 of 231 Meqhan Wylie From: Brian Burchill Thc Corporation of the District To Mayors and Councilors in the Capital Regional Dishict of Victoria, of Central Saanich We strongly recommend that you apprise yourself of the information in an article in the March issue of Focus rnagazine, attached and at this link . It is a synopsis of evidence which supports a motion, also attached to this email, for an appeal to the federal government. 'We have sent this motion and supporting article to you and all other elected ofEcials of all thirteen municipalities of the CRD, including those who are directors on the Board of the CRD. lVe encourage you to discuss it seriouslywith mernbers of your Council and, if possible, with members of other Councils. We firmly believe that CRD Directors should ensure that the motion is put on the agenda of a rneeting of the Board of the CRD verysoon. The Focus article is but a snippet of the wealth of evidence at the Institute of Ocean Sciences, the University of Victoria, the CRI), and on the CCME's orvn website, which can be drawn from to make a cogent case to the federal government as proposed in the motion. There is nothing wrong with advising legislators and/or regulators that the federal wastewater regulations may need to be amended. Statutes include language for their amendment, and. they are routinely amended. Our sincere hope is that CRD Directors will see, or that members of their respective Councils will convince them, of the wisdom of the motion. 1 Page 226 of 231 Brian Burchill, Chair, Onbehalf of the Board of The Associationfor Responsible and EnvironmentallySustainable Sewage Treatment Copied: The Rt. Hon. Justin Trudeau, Prime Minister of Canada The Hon. Catherine McKenna, Minister of the Environment and Climate Change The Hon. Amarjeet Sohi, Minister of Infrastructure and Communities The Hon. Hunter Tootoo, Minster of Fisheries and Oceans and the Canadian Coast Guard The Hon. Scott Brison, President of the Treasury Board of Canada Local Media Wevalueyourfeedback.PleasetakeourWebsiteRedesignSurveyat@', "The information contained in this transmission may contain privileged and confidential information of the District of Central Saanich, It is intended for review only by the person(s) named above, Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized othenruise, If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message, Thank you," "Please visit our rìêw civrc web po¡tar at www.centralsaanich.ca to find information on upcoming meetings and past Council decisions, to search for background repofts, and/or to sign up for e-notifications." 2 Page 227 of 231 Motion for Correction of the Risk Classification of the CRD's Existing Marine-Based Wastewater Treatment System Whereas 1. The zorz federal Wastewater Systems Effluent Regulations (the Regulations) have classified our existing system of natural marine wastewater treatment as high risk; Ð According to the Canadian Council of Ministers of the Environment's (CCME's) published documents, the classification of high risk applies only to treatment systems which discharge into fresh water receiúng environments; 3. The classification of high risk is, therefore, not applicable to the CRD's exisiting marine-based treatment system because it discharges into salt water; 4. The CCME's published definition of medium risk is not applicable to our existing treatment system because its discharge flow volume of approx. r m3/sec. is not "a moderate portion" of the Strait's flowvolume of approx. loo,ooo m3/sec.; b The CCME's's published definition of low risk applies perfectly to our existing system because its discharge volume is "a minor portion" of the flowvolume of the Strait (r/roo,ooo = o.oor%o), and meets all of the definition's requirements for a marine discharge; 6. Classifying our system as low risk would accord with such facts as: a) metals in our wastewater are not at toxic concentrations, but are as low as looo times less than drinking water standards and b) no illness has been attributed to the discharge from the system's deep-sea outfalls; 7 Any risk to the marine environment by plastic micro-beads will diminish as manufacturers' commitments to stop using the beads, and as planned legislation banning their use in consumer products, cõme into effectt 8. The Regulations, which are being interpreted as requiring the CRD to develop and implement a wastewater treatment plan, are in a statute of the Dept. of Fisheries and Oceans (DFO); 9. This interpretation of the DFO's Regulations is not supported by the DFO's own 2014 study which concluded that: a) federal requirement of secondary treatment will have a negligible effect on present levels of nitrogen, organic carbon, and PCBs in the Straits, and that b) source control can be more effective than treatment for removal from the environment of persistent contaminants, such as PolyBrominated Diphenyl Ethers (flame retardants); 1(). The CRD has not yet complied with the CCME's published policy for implementation of the Regulations, which states that it is not acceptable to simply presume that benefits of a wastewater treatment plant will exceed its costs, but that cost-benefìt analysis is required; 11. Prime Minster Justin Trudeau's published opinion about the CRD's drive to create and implement the plan is that it's a "push of ideology over sound scientific evidence" and that "There will be no net environmental benefit from this secondary treatment plant"; Page 228 of 231 L2. The Prime Minster's Office has forwarded to the Minister of the Bnvironment and Climate Change, and to the Minster of Infrastructure, a Victoria citizens' plea for review whether or not the federal government ought to provide funding for the CRD's sewage project; 18. Consultants to the CRD have estimated that construction of the land-based system will produce 15,516 tonnes of greenhouse gases (GHGs), and that operation of the system will produceT,7LT tonnes of GHGs annually; 1,4. Construction of the system would, therefore, be contrary to CRD municipalities' commitments to significantly reduce their emissions of GHGs, and contrary to the Ministerial Mandate Letters issued by Prime Minster Trudeau, which identify that a top priority of the federal government is to reduce emissions of GHGs to combat climate change; 15. Our present system has a low carbon footprint because its auto-purification treatment process is powered bythe safe, reliable, sustainable, non-polluting energy of ocean currents; 16. The P3 Canada deadline of March St, 2oL6, for eligibility of a grant may no longer be in effect because the Mandate Letter to the federal Minister of Infrastructure specifìcally instructs the Minister to remove the P3 screening process for infrastructure projects; 17, Protestations that discharges from the CRD's deep-sea outfalls are polluting Puget Sound are not supported by oceanographic studies which have determined that it is highly improbable that the Strait's currents ever carry material from the discharges into Puget Sound; 18. Correction of the CRD's present treatment system's classification from high risk to low risk would carry with it a change of compliance deadline from 2o2o to 2o4ot Be it resolved that the CRD vigorously pursue negotiations with the federal government to correct the risk classification of Victoria's present treatment system of long, deep-sea outfalls from high risk to low risk. Page 229 of 231 comment Give us responsible, rational sewage stewardship BRIAN BURCHILL ls it time to head to Ottawa to discuss Victoria's mistaken and expensive risk classification for sewage treatment? such data, we can't determine whether any secondary or tertiary treatment plan would C provide sufficient benefit to justify its cost. tific evidence that certain regions ofthe ocean As has been done with freon, dioxins, PCB, are sufficiently rich in oxygen and microbes and PBDEs (flame retardants), the recom- to subject sewage effluent to the same processes mended way to deal with PPCPs of concern of degradation and oxidation that occur in is source control. For example Tiiclosan, a land-based sewage treatrnent planæ, The Strait non-essential ingredient in some personal ofJuan de Fuca is one such region oftìe ocean. care products, hæ been urgeted by Environment The tù(/odd Bank has labelled this marine Canada for voluntary removal from them. treatment process auto-purification, and insti- Source control is the method being accepted tutions such as the World Health Organization, to also control micro-plastics, a British Royal Commission, the US Congress, Plastic micro-beads from personal care and the US National Research Council have products and micro-fibers from clothing are ..THERE concluded that it is a viable, acceptable, some- WILL BE NO NET being touted as justification to replace our times preferable, treatment option, The proces present treatment system. The consensus of is driven by the non-polluting, renewable, reli- environmenal benefìt from th¡s treatment plant operators elsewhere is able, and ftee, energy of ocean currents, which secondary treatment plant. " that implementing tertiary treatment is too aligns with commitments to reduce green- expensive a solution to the micro-plastics house gas emissions to combat climate change, Trudeou,2012 issue and, once again, source control is the -Justin Many US coastal communities, such as San preferred solution. Diego, aswell as Guernsey in the UK, use this coliforms, which thrive in the warmth of the Maj or corporations which manufacture treatment option. Victoria does too, and the human gut, quickly succumb to the cold of the producs which contain micro-beads are volun- claims that Viaoria is the only city in the civi- deep seawater or to atack by marine microbes. tarily planning to discontinue the beads within lized worldwith such a system are simply false. The joint claim by three environmental two to three years. Also, the Canadian and The design and engineering of our existing groups in October, 2\l2,thatow discharges US federal governments are taking action marine-based treatment system using long were causing vast fecâl coliform contamina- to ban products with microbeads within a deep-sea outfalls is based on research done tion across the Victoria waterftont was a hoax. similar time span, Until those source controls at the University of California at Berkeley and Their claim was based on a mere 7 samples take effecg and until similar actions are taken at the California Institute of Technology. In taken one afternoon at distances of2 to 10,5 to tackle micro-fibres, each of us has the power 1968, the BC Pollution Control Branch km from the outfalls, far beyond the 0.4 km. to begin right now to reduce the effect of approved the CRD's application to install this The coliÉorms detected at those dist¿urces were micro-plastics by not purchasing products system, but with the proviso that the CRD what naturally carpet the seabed from the which contain them. constantþ monitor it and keep the data avail- teeming life in the ocean. Regarding Puget Sound, studies of the able for assurance that it really does work, Sadl¡ television news amplÌfied the groups' currents in Juan de Fuca Strait have deter- About 40 years of monitoring data and misinformation by giving it 140 seconds of mined that it would be a râre event if they snrdies have consistendy shown that our system coverage, but gave a mere L3 seconds for a ever carried matter from Victoria's discharges is indeed effective, The accusations that public health officer to try to dispel fears and into the Sound. The complaints thatVictoria's Victoria's discharges are causing vast fecal assure the public that the groups' claim was discharges are fouling the Sound are made by coliform contamination of our waterfront, afallacy, No illness has been attributed to the uninformed'Washington State politicians and spewing toxic meals, and fouling Puget Sound, discharge from the system's deep-sea outfalls journalists, and a¡e not supported by their are egregious misrepresentations, in the four decades oftheir operation. own scientists. ln 7994, a joint study by BC '\ùíhen A snrdy daermined that metals in our waste- pharmaceuticals and personal care and lØæhington state marine scientiss conduded water are not at toxic concentrations, but are products (PPCPs) in our wastewâter are that the effect of our discharges on the Strait as low as 1000 times less than drinking water discharged into the ocean, they rapidly dissi- of Juan de Fuca was negligible. A study in standards, which is due to the CRD's exem- pate to inûnitesimal concentrations and degrade 2005 forthe CRD reaffumedthat 7994 sndy. plary source control program and lack of in the ha¡sh saline environment, The cumu- The new federal'Wastewater Regulations, heavy industry in Greater Victoria. lative effects of continual low-dose loadings which the CRD claims are forcing them to Astudy of 1700 samplestakenovera 1.3- of PPCPs into the environment are urknown, develop their wastewater plan, are in the year period determined that, by 400 metres and what concentrations are toxic for marine Fisheries Act, a statute of the Department (0.4 km) from the outfalls, fecal coliforms species are also unknown. It's recommended of Fisheries and Oceans (DFO). The absur- diminished to natural background levels. The that studiæ be doneto determinethese. Without dity is that a DFO study in20t4 concluded 12 March/April 2016 . FOCUS Page 230 of 231 Focus presents: Sterling Stanford, Chartered Professional Accountants Customized accounting and tax expertise ,l ccountants Kim Sterlinq andAshleyStanford f\ f'uu, come to apprecia'te each other's dedi- I lcation to working with clients in a certain way, one that is tailored to each client's unique needs that the secondary treatment mandated by and preferences. It's fitting that, after six years of the Regulations will have a negligible effect working together, they recently joined forces in a on the levels ofnitrogen, organic carbon, and formal business partnership. PCBs in the Straits. Sterling Stanford is a fully licensed, full service Justin Thudeau hâs stated that, "There will accounting firm, conveniently located at the 0ak be no net environmental benefit from this Bay Avenue-Fort Street junction. The firm assists secondary treatment plant" and that the CRD's individuals with tax and estate planning; and helps insistence to proceed with it is a "push of small and medium businesses and non-profits with ideology over sound scientific evidence." His a host of seruices depending on needs-from setting Mandate Letters instruct his Ministers to fulfill up efficient accounting systems to full audits and his election promise of evidence-based deci- cofporate year ends and charity Returns. '{ sion-making, Kim and Ashley, both Chartered Professional Rsntey Stanford On of Council Accountants (CPAs), work with many individuals the website the Canadian CPA, CGA of Ministers of the Environment (CCME), who have small bus¡nesses, aiming to reduce the policy for implementation of tle Regulations stress that many business owners associate w¡th states clearly that it is no longer acceptable record keeping and taxes. Kim assures, "We're here to simply assume that the benefits of a waste- all year round to assist with tax planning, book- water treaünent facilþ will exceed the costs, keeping issues, and to help in any dealings with Kim Sterling FC FCGA Policy requires that a cost-benefit analysis Canada Revenue Agency." be done. Kim, who has been a CGê/CPA for 25 years, says Given the above evidence, and given that "Everyone's different, so it's all about listening to the impact on organisms living in the sedi- what our clients need and then coming up with "0ur clients have been very ments around the present outfalls is no more tailored solutions that work for them." pleased at the ease, productivity than that around the outfalls of secondary Ashley says, " l enjoy helping new businesses and treatment systems elsewhere, there seems setting up systems to help them grow." and convenience of cloud based to be substantial reason to doubt that we The feeling seems mutual. One of the business accounting." Stanford will gain an environmental benefit that will people Ashley helps, Cristen DeCarolis, owner of -Ashley justify hundreds of millions, or billions, of Pizzeria Prima Strada, wrote her recently saying, dollars for an alternative treatment system. "You care about our business as much as we do. It seems critical that the CRD conduct the You take the time and make the extra effort to to conveniently bill clients, pull up recent banktrans- cost-benefit analysis. help us be better, knowing that we are committed actions, process payroll and much more.As a Diamond A document on the CCME website iden- and always open to improving. You've taken the time Level-Quickbooks 0nline Pro Advisor, they can tifies that the classification of "high risk" to learn about our bus¡ness so you know how to offerthe highest level of supportto dients on Quickbooks applies only to treatment systems which help us best grow and change. You are a part of our online as well as provide the software to clients at a discharge into fresh water receiving environ- team and we value your input, rely on your input." 50 percent discount, often for just $ 1 0 month. ments. Their definition of "low risk" applies Ashley has taken a special interest in cloud-based Whether you are a senior in need of professional perfectly to our existing system, Hence, by accounting. She's been coaching clients on the help with your tax return, or a professional oper- the regulators' own definitions, our system use of these programs, which allow for convenient ating a small business, an individual managing a has been incorrectly classified as high risk, access-and therefore consu ltation-between few rental properties, or a group starting up a Correction of the risk classification would herself and clients at any time. lt makes far better non-profit, Kim, Ashley and their team will help change the CRD's compliance deadline from use of everyone's time because these programs link ensure you are on the best financial footing. 2020 to 2}4}.Vctorians could then be proud to bank and credit card transactions, eliminating Call to get your personal tax information package of not receiving federal funding 20 years prema- enormous amounts of data-entry. Kim notel " lt just sent to you, or to set up an initial meeting. Kim and turely so that it can be directed to replacement doesn't make sense anymore to pay a bookkeeper Ashley are happy to schedule a complimentary meet of systems in Canada that truly are high risk. to do hours of data-entry." and greet for new clients. You'll find a welcoming These cloud-based accounting programs are environment with free visitor parking beneath the Brian Burchill is charperson ofthe fully customizable, so whether you need payroll, fore- building and wheel chair accessibility. Association for Responsible and casting, or an integration with other software like Ervrcrwentl! S.sbinable Soarae Shopify or Stripe, there are many add-ons available. Sterling Stanford Treat¡ent. htp I / ar esst.ca/ The program also allows business owners to access 307 - 1 625 Oak BayAvenue up-to-date financial records "on the go," offering the ability to use a smart phone or other mobile device 250-480-0558 o SterlingStanford.ca ADVERTISEMENT www.focusonline,co . March/ApÍl 201 6 13 Page 231 of 231