& Heckingham Parish Council

Clerk: Eleanor Bannister E: [email protected] / T: 07703 124 544

Councillors: You are summoned to Hales & Heckingham Parish Council meeting at 7.30pm on Wed. 23rd October 2019 in Hales Village Hall

Members of the Public are welcome to attend and there will be an opportunity for public participation under ‘Public Forum’ when the Parish Council welcomes your views/questions on the issues on the agenda or issues for consideration of inclusion at future meetings. The meeting may be filmed, recorded or photographed by the public. However, anyone who wishes to do so is asked to inform the Chairperson and ensure it is done in a non-disruptive manner.

AGENDA

Time 1. Welcome and confirmation of any request to record the meeting 7.30 2. Apologies for Absence from Council members 3. Declarations of Interest for items on the agenda 4. Approval of the Minutes of the Meeting held on 11th September 2019 5. Action Log from Meeting on 11th September 2019 – Update (See pages 4 -5) 7.35 6. Adjourn the Meeting for Public Forum 7.50 7. Reconvene the Meeting

Working Group UPDATES: 8.00 8. Environment & Amenities Working Group 1. Verges close to Roundabout & A146 tree planting – Update 2. Playing Field – Update & decision on quote for repairing black ‘tiles’ and discussion on maintenance 3. Parish Map – Update 4. Churchyard Maintenance – Discussion & confirmation on regularity of clearance at St. Margaret’s Hales and St. Gregory’s Heckingham 5. Tree Planting - Discussion

9. Road Safety & Traffic Management Working Group 8.15 1. One-way systems for BP Garage & signage - Update

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2. Highways “Parish Partnerships” scheme for local highway improvements – Update

10. Composting Working Group – Update 8.25

11. Village Hall Working Group – Update 8.30

12. Planning Working Group ( Planning applications) 8.35

1. 2019/1567 – Hales Village Hall – Approved with conditions 2. 2019/1816 – Variation of condition 4 of permission 2019/1224 – Refused on 17/10/19 3. War Memorial Junction between Green Lane & Old Yarmouth Road: Junction rights not clear and an increase in users is anticipated given application 2019/1252 – Update

13. Police & Safety 8.40 1. Code of Conduct - Behaviour to Councillors & Parish Council staff – Update

14. HHPC Newsletter / Bulletin – Update 8.45

15. Broads Authority Parish Forum on 16th Oct. – Feedback 8.50

16. HHPC Meeting Dates in 2020 – For discussion and agreement 8.55

17. Correspondence 9.00 1. resident – email regarding poor visibility on Hales roundabout. 2. Hales resident – Query over change of name of Hales Village Hall to Hales Christian Assembly Hall. 3. Broadland & South Norfolk Business Awards 2020: Nominations welcomed by 30/12/19 4. Broads Authority Invitation to Parish Councils to submit public events in 2020 for possible inclusion in Broadcaster; submissions by 30/11/19. 5. Broads Authority Consultations on Flood Risk Supplementary Planning Doc., Marketing & Viability Supplementary Planning Doc. and Statement of Community Involvement – All comments requested by 22/11. 6. Norfolk Minerals & Waste Local Plan: Preferred Options Consultation – All comments must be submitted by 30/10. 7. Public Consultation on proposals for new council divisions and division boundaries for Norfolk County Council: Consultation closes 2/12.

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18. Finance 9.05 1. Report from RFO 2. VAT reclaim - Update 3. 2020/2021 Draft Budget – Initial discussion 4. PAYE system for payment of Parish Clerk - Update 5. British Legion – Discussion on 2019 donation 6. Accounts for authorisation and payment:

Gross Net VAT to Payee Purpose Amount Amount reclaim Norfolk Association of £48.00 £40.00 £8.00 Charities & Trusts Training Local Councils

Mr. P Grimes £290.36 £241.97 £48.38 Cost of Laptop for use by Parish Clerk with 2 yr. warranty Repairs to damaged sign & equipment at Playing Field Mr. D Foreman £41.14 £41.14 £0.00 (labour & materials) Churchyard Maintenance (St. Margaret’s and St. Mr. D Foreman £212.50 £212.50 £0.00 Gregory’s) from April to September 2019 H&H Playing Field Maintenance (May to October – 27 Mr. D Foreman £540.00 £540.00 £0.00 weeks) TOTAL £1,132.00 £1,075.61 £56.38 PAYMENTS

19. Items for consideration of inclusion on next agenda 9.25 1. Christmas tree for 2020 2. www.powerforpeople.org.uk – Request for HHPC to pass a motion in support of the Local Electricity Bill or to sign-up to the campaign

20. Date of next meeting – Wednesday 27th November

Close of Meeting 9.30

E. Bannister, Clerk to the Parish Council 15-10-2019

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Updated ACTION LOG – Items ‘closed’ on 11th September have not been included.

ID 2018 Action – from November / December Minutes OWNER STATUS 19/66.6 / Parish Map – SB to commission young artist to produce map for the Parish SB On-going 19/85.4 Council. 20/14 Churchyard expenditure: Report back on review. 11/9: Agreed for discussion at AM Carried October meeting. forward ID 2019 ACTION OWNER STATUS

7.2 Speed of vehicles on Beccles Road / Green Lane & Poor Lighting. 27/3: SB Carried Suggestions included planting Buddleias as barrier. 12/6: Agreed to reassess forward once Badgers scheme is complete. 11/9 – For discussion in October. 19/67.1 / One-way system for BP Garage. 11/9: Clerk to ring Tim Vincent, Norfolk Clerk On-going 19/86.1 Highways and ask if any constraints to installing a one-way system as originally envisaged. 19/72 / Hales & Heckingham Newsletter/Bulletin. 11/9: SB to re-circulated for ALL / SB On-going 19/89 comments. AW to suggest images. Clerk to arrange date for group photograph. / AW

19/31.2 Standing Orders and Financial Regulations: Clerk to review against NALC’s best Clerk On-going practice samples and if necessary revise. (Timing: October.) 19/66.3 / Verges close to Roundabout & A146 tree planting – 11/9: Agreed to review Clerk / On-going 19/85.1 situation in October including if dead tree replacement has taken place. PG 19/68 / Village Hall & proceeds from sale: 11/9: It was agreed to confirm deed of AM On-going 19/86.4 agreement, to check with trustees on plans for the proceeds and to discuss at 23rd October meeting. 19/66.1 Litter around Bus Shelters – 11/9: Litter monitored but still to apply for £200 SB Carried grant for litter picking equipment from South Norfolk Litter Picking Hub. forward 19/66.4 / Annual Playground Inspection - See Appendix 2 with full update and remaining Clerk On-going 19/85.2 action points. 19/67.2 / SAMS – Speed Activated Monitoring System – Clerk to ask Parish Clerk / Completed 19/86.2 Council Clerk for response to their email re: SAMS. GB to confirm manufacturer GB / All of Haddiscoe’s SAMS. All to consider when reviewing budgets. 19/67.3 / Increasing footpath on east-side of Green Lane to bus stop – via Parish PG On-going 19/86.3 Partnerships Scheme bid – Agreed bid to be submitted (by 6th Dec. 2019). PG to send copy of bid to Cllr. M. Stone. 19/71.2 Community Police Officer – AW to invite PC Armstrong to attend a future AW Carried meeting. forward 19/75.2 Contact Magazine & regular editorial – 11/9: Copy to be sent for November SB / AW On-going edition. 6th October = deadline for November copy. (8th of any month at noon = final deadline.) [October edition will note date of next HHPC meeting.] 19/87.6 Planning Application 2019/1224 - Land East of Briar Lane Heckingham. Planning New Concerns highlighted by HHPC appear to have been ignored. Planning Working Working Group to draft letter for Clerk to send to the DDMC copying Norfolk Highways. Group / Clerk Agenda-HHPC-Meeting-23102019 Page 4 of 6

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19/87.7 War Memorial Junction between Green Lane & Old Yarmouth Road: Junction Clerk New rights not clear. Clerk to call Tim Vincent at Norfolk Highways for response to options. 19/88.2 Code of Conduct - Behaviour to Councillors & Parish Council staff – Brief SB/Clerk New statement to be drafted and once approved, added to HHPC website and Facebook. 19/90 Parish Council external communications - It was agreed to add the approved Clerk New statements to HHPC ‘Standard Procedures’ when next reviewed. 19/91.4 Norfolk Highways: Scheme on A47 between Thickthorn & Postwick; works Clerk / New expected to begin mid-September and last approximately three weeks. To be PG posted on Facebook. 19/92.3 Computer for Parish Clerk – Agreed PG & Clerk to progress. PG to get quotes PG / New and circulate recommendation prior to October meeting. Clerk 19/92.4 Accounts for authorisation and payment: Clerk / AM (and/or SB/AW) to load, Clerk / New approve and pay. AM

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APPENDIX 1.

October Report from Councillor Jeremy Rowe The next of my promised regular surgeries will take place in Loddon Library on Saturday 14th December 2-4pm and Saturday 15th February 2-4pm. I can also be contacted by ringing 07932 970718 or emailing me at [email protected]. If you contact me I guarantee that I’ll get back in touch within 48 hours. I’m enjoying attending our local Parish Council meetings when I can, and have now attended meetings at Loddon, , Hales and Heckingham and . In terms of South Norfolk District Council, the usual meetings are taking place. As well as the Full Council, I am also on the Electoral Arrangements, Scrutiny and the Licensing & Standards Committee. I continue to be contacted with regard to local issues; please keep them coming, I’m happy to help. Please also spread the word that I have still have some of my annual budget of £1,000 left to spend on local projects. If your project is looking for funding, please get in touch. This funding can make a massive difference to local groups. As well as the WI coffee morning, I’ve also been really pleased to support two new local businesses – The Angel and The Terrace, both of which I know have enjoyed a lot of local interest and support. Let me know if I can help.

Councillor Jeremy Rowe South Norfolk District Council Loddon & Chedgrave

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