Note: It is mandatory that documents be inserted in the order Note: If spaces are contained within a path or attribute, Glossary they were created (e.g., insert base document prior to place quotes around the entire attribute and its value. modifications). 4. Enter the desired schedule and apply to task. Archive folder – Contains a copy of the inserted file. A 5. Verify the task is scheduled to run as a user with Pass or Fail status and when the file was processed is appended to the filename. 10. To begin the insert process, click the [Insert Administrator privileges. Contract Action – an award, order, or agreement. Transaction] button. Note: Messages, status updates, and error messages After processing a file, the Sync Utility moves the file to the related to scheduled synchronization can be located in the [Database Profile] button – Opens a window where users Archive folder. This folder contains a back-up copy of the Sync Utility transaction log. can add, edit, or remove connections to PD² databases. processed XML file with the timestamp and “Pass” or “Fail” Doc Type (drop-down list box) – Allows users to define appended to the original file name. The folder is located To Create a Scheduled Synchronization to what type of document (i.e., award, requisition, SPS-C v1.9 where the original files resided (in Step 7). Extract Only: solicitation, award synchronization, vendor, or vendor synchronization) is going to be extracted or inserted. Note: All users should have full access to any directories that 1. Create a new Windows Scheduled Task. Synchronization Utility are created for use with the Sync Utility. Document ID –Populates with the object identifier of the 2. Browse to the SPS-C Synchronization Utility document(s) that will be extracted. If insertion is successful, the documents display in the PD² directory and select the “SCHED_SYNC.bat” file. User’s Guide Inbox of the user listed as the
If insertion is not successful, view the Results window for Transaction for Execution: -T{award, vendor, Input File – Contains the path to the input XML file(s) that messages pertaining to the failure and perform corrective requisition} will be processed by the Sync Utility. actions, as needed. Extraction Database Profile Name: -E Insert Document (radio button) – Sets the Sync Utility to Path to extract/insert documents to/from: -P the document insertion mode. Scheduled Synchronization 4. Enter the desired schedule and apply to task. [Insert Transaction] button – Initiates the document insertion process. Award, vendor, and requisition synchronizations associated 5. Verify the task is scheduled to run as a user with with an installation of the Sync Utility can be scheduled to run Administrator privileges. Output File Directory – Contains the directory on the using Windows Task Manager. The scheduled local machine where extracted XML will be placed. synchronization uses and updates the same synchronization To Create a Scheduled Synchronization to Results window – Displays messages about the date/time associated with the specified database in the Sync transaction process. Utility. The process will always be from at most one database Insert Only: Search From Date – A search parameter that filters and into at most one database. 1. Create a new Windows Scheduled Task. against the last update timestamp of the document. 2. Browse to the SPS-C Synchronization Utility [Select Document IDs] button – Allows the user to To Create a Scheduled Synchronization to Extract directory and select the “SCHED_SYNC.bat” file. and Insert: choose the documents that will be extracted. 3. Enter the following required parameters to configure [Select Input Files] button – Allows the user to select the March 2016 1. Create a new Windows Scheduled Task. the synchronization in the task run path: XML files that will be processed for insertion. 2. Browse to the SPS-C Synchronization Utility directory Action: -A{Insert} and select the “SCHED_SYNC.bat” file. [Select Output Directory] button – Allows the user to Transaction for Execution: -T{award, vendor, select the Output File Directory. 3. Enter the following required parameters to configure the requisition} synchronization in the task run path: [Set Sync Date] button – Allows the user to set the time Insertion Database Profile Name: -I since last synchronization. Action: -A{Both} or leave blank Path to extract/insert documents to/from: -P SSH Tectia – Software component providing encrypted Transaction for Execution: -T{award, vendor, data interchange between component layers. requisition} 4. Enter the desired schedule and apply to task. Transaction Progress – Shows the progress of Extraction Database Profile Name: -E 5. Verify the task is scheduled to run as a user with Administrator privileges. transactions as they occur. Insertion Database Profile Name: -I XML – Acronym for Extensible Markup Language. Used Path to extract/insert documents to/from: -P to format the files for extraction and insertion. Note: The scheduled synchronization insert will attempt to Note: Parameter values are case sensitive. process any .xml files located in the -P parameter © 2016 CACI Enterprise Solutions, Inc. All rights reserved. directory. Example: “
About the SPS-C Synchronization Utility 6. Click [OK]. 9. Enter all or part of the document number into the 5. From the main Sync Utility window, select award Note: Repeat the steps above to add additional database case-sensitive Search For Document Number Like synchronization, vendor synchronization, or requisition synchronization from the Doc Type The SPS-C Synchronization Utility is a solution to the profiles. Database profiles can also be edited or deleted field. challenge of standalone contingency contract data. It is a from the Database Profile window. 10. Enter a Search From Date. If desired, search on drop-down list box. small client-server application designed to allow hands-on date parameter only by leaving the Search For 6. Click the [Select Output Directory] button. Note: The SSH Tectia config file should be updated with insertion and extraction of common procurement document Document Number Like field blank. For vendors, each new external connection. Refer to the SPS-C v1.9 7. Navigate to the desired location for the extracted types from and into a Procurement Desktop-Defense (PD²) enter all or part of the vendor name into the case- Comprehensive Installer Reference Guide for additional XML and click the [Open] button. database. sensitive Search For Vendor Name Like field. information. 8. If synchronization date needs to be updated, click the 11. Click the [Search] button. The SPS-C Synchronization Utility (Sync Utility) transforms Note: To switch database profiles for insertion or [Set Sync Date] button and enter values for date and requisitions and contract actions into compact files, which can extraction, select the appropriate database from the DB 12. Highlight desired document(s) from the Search time. Otherwise, the last date and time then be e-mailed or copied to a disk or removable storage Connection Name drop-down list box and enter the logon Results. Press