Zeta Sorority, Inc.

A Corporation under the Laws of the State of Founded in the State Capital of New York State

Nu Chapter at Constitution and Bylaws

Published by: Nu Chapter Sigma Psi Zeta Sorority, Inc. Drexel University Philadelphia, PA 19104 Last Revision: July 20, 2015

1 Initials or signatures of members indicates approval of document. Document void if missing signatures. The Nu Chapter Constitution and Bylaws

ARTICLE I. Name of the Organization and Headquarters 4 Section 1: Name of the Organization 4 Section 2: Headquarters 4

ARTICLE II. Affiliations and Classifications 5 Section 1: National Affiliations 5 Section 2: Local Affiliations 5

ARTICLE III. Purposes, Aims, and Functions of the Organizations 6 Section 1: Purpose of the Nu Chapter 6 Section 2: Goals of the Nu Chapter 7 Section 3: National Philanthropy 8 Section 4: Meetings of Organization 9

ARTICLE IV. Membership Requirements and Limitations 10 Section 1: Eligibility for Membership 12 Section 2: Requirements of Active Sisters with 12 Positions Section 3: Requirement of Active Sisters without 13 Positions Section 4: Involuntary Inactive Membership Status 13 Section 5: Voluntary Inactive Membership Status 14 Section 6: Alumna Membership Status and 14 Requirements Section 7: Membership Classifications and Designations of Class 15

ARTICLE V. Chapter Responsibilities 16 Section 1: Responsibilities of the Nu Chapter 16

ARTICLE VI. Elections and Voting Procedures for Office 17 Section 1: Eligibility for Office 17 Section 2: Voting Procedure 19 Section 3: Installation of Officers 19

2 Initials or signatures of members indicates approval of document. Document void if missing signatures. ARTICLE VII. Officers and Committees 20 Section 1: The Powers and Duties of the Executive Board (E-Bod) 20 Section 2: Duties of the Executive Board of Directors 21 Section 3: The Powers and Responsibilities of the Board of Officers 28 Section 4: Duties of the Chairpersons (Boards of 29 Officers) Section 5: Duties of the Alumni Advisor 38 Section 6: Duties of Committee Members 39 Section 7: Leave of Absence 40 Section 8: Resignation 41 Section 9: Impeachment 42

ARTICLE VIII. Finance 43 Section 1: Funding 43 Section 2: Membership Dues 43 Section 3: Fines 44 Section 4: Reimbursements 44 Section 5: Budget 44

ARTICLE IX. Amendments 45 Section 1: Procedures for Amendments 45

ARTICLE X. Ratification 46 Section 1: Ratifications by the Nu Chapter 46

3 Initials or signatures of members indicates approval of document. Document void if missing signatures. Nu Chapter Constitution and Bylaws

ARTICLE I. NAME OF ORGANIZATION & HEADQUARTERS

Section 1 Name of the Organization 1.1. The name of this organization shall be Sigma Psi Zeta, or Sigma Psi Zeta Sorority, Inc. 1.2. This organization may be referred to as “SYZ,” “SYZ,” “Nu Chapter,” or “Sigma.” 1.3. This organization is also to be referred to as the Nu Chapter of Sigma Psi Zeta Sorority, Inc. at Drexel University (herein referred to as the Nu Chapter).

Section 2 Headquarters 2.1. The principle location of the Nu Chapter shall be located at Drexel University, City of Philadelphia, State of Pennsylvania, in the United States of America.

4 Initials or signatures of members indicates approval of document. Document void if missing signatures. ARTICLE II. AFFILIATIONS AND CLASSIFICATIONS

Section 1 National Affiliations 1.1. Sigma Psi Zeta Sorority, Inc. is affiliated with a national-level Greek Council – the National Asian Pacific American Pan-Hellenic Association (NAPAPA). 1.2. As the Nu Chapter, we shall abide by all provisions and regulations set forth by the Nu Chapter Constitution and Bylaws and the Nu Chapter Code of Conduct. 1.3. In addition, the Nu Chapter shall abide by all decisions set forth by the overlying structures of Sigma Psi Zeta Sorority, Inc. – the Executive Board of Directors, Judicial Board, and Council Representatives.

Section 2. Local Affiliations 2.1. The Nu Chapter of Sigma Psi Zeta Sorority, Inc. may choose to affiliate with a localized Greek Council or Asian/Pacific Islander Student Organization Council within Drexel University 2.1.1. The Nu Chapter’s organizational advisor and/or Drexel University’s Greek Affairs Advisor may advise the local organization of the most feasible affiliation solution to incorporate within the University’s organizational structure.

5 Initials or signatures of members indicates approval of document. Document void if missing signatures. ARTICLE III. PURPOSES, AIMS, AND FUNCTIONS OF THE

ORGANIZATION

Section 1 Purpose of Nu Chapter 1.1. To serve Drexel University by providing a sorority devoted to promoting women’s empowerment 1.2. To educate non-Asians and bring awareness and understanding of the Asian/Asian American culture and heritage 1.3. To engage in educational, social, cultural, and community service activities 1.4. To advocate for the human rights of women in a contemporary society 1.5. To work in collaboration with other fellow Greek and non-Greek organizations to serve and benefit the Drexel community and community-at-large through philanthropic efforts and activities 1.6. To foster leadership skills and develop social awareness 1.7. To promote individuality and diversity within both our membership and Greek Life as a whole 1.8. To recognize and to encourage education of the achievements, struggles, interests and identity of Asians and Asian-Americans 1.9. To serve academic communities with options for multiculturalism

Section 2 Goals of the Nu Chapter 2.1. To impress upon its member the true significance of sisterly relationships and perpetuate friendship among peers 2.2. To achieve unity among women, and instill a sense of camaraderie within our membership

6 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.3. To develop and strengthen the character of its members, and promote within its members the core principles and purposes, and preserve the ideals upon which the Sorority was founded 2.4. To instill good citizenship 2.5. To challenge and inspire women to maintain optimal levels of integrity and activism 2.6. To enhance members’ academic careers and commitment to academic excellence 2.7. To act as a network resource for professional and personal developmental growth 2.8. To develop leadership skills among sisters 2.9. To be established as a non-profit organization

Section 3 National Philanthropy 3.1. In accordance with the National Constitution of Sigma Psi Zeta Sorority, Inc., the Nu Chapter adopts the National Philanthropy – to combat violence against women in its varied forms. This includes, but is not, by any means, limited to the following: 3.1.1. Rape 3.1.2. Incest 3.1.3. Domestic Violence 3.1.4. Sexual Assault 3.1.5. Stalking 3.1.6. Child Abuse 3.1.7. Harassment 3.1.8. Spousal Abuse 3.2. Through our combined individual and group effects, we have demonstrated a commitment to education and Asian unity. Any kind of physical, emotional, or mental duress constitutes violence. To educate and inform ourselves and our communities, Sigma Psi Zeta takes a preventative and pro-active stance where violence against

7 Initials or signatures of members indicates approval of document. Document void if missing signatures. women is concerned, rather than simply provide philanthropic support. 3.3. We accomplish our National Philanthropy by: 3.3.1. Volunteering our time to domestic violence shelters 3.3.2. Sponsoring or attending conferences and meeting that empower women’s rights 3.3.3. Lending our ears to women that need this specific type support and seeking help for them 3.3.4. Helping to stop violence against women refugees and asylum-seekers 3.3.5. Advocating for political causes that affect such demographics 3.3.6. Attending and hosting self-defense workshops and classes 3.3.7. Collaborating artistically and educationally with other women-of-color 3.3.8. Donating proceeds of activities to organizations that support this same cause 3.3.9. Obtaining organizational membership to human rights organizations 3.4. The Nu Chapter shall adopt a local community service project in relation to the National Philanthropy.

Section 4 Meetings of Organization 2.1. Active sisters of the Nu Chapter shall meet on a weekly basis. 2.2. The time and place of meeting shall be set at the beginning of each term to best accommodate the schedules of the active sisters. 2.3. Notices for meetings shall be sent to each officer forty-eight (48) hours in advance by the Nu Chapter Secretary and the Nu Chapter Vice President dependent upon which sisters are meeting. 2.4. Any Nu Chapter Executive Board official may call an emergency meeting with twenty-four (24) hour-prior notification. 2.5. Nu Chapter General Board meetings shall be held weekly. 2.6. The Nu Chapter President shall preside over the General meetings.

8 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.7. The Nu Chapter Secretary shall take attendance, review past meeting minutes, and record meeting minutes for each General and Executive Board meetings. Meeting minutes from each Chairpersons’ meeting shall be recorder by the Vice President. 2.8. During the Nu Chapter General meeting, each Executive and Chair Board member shall present a report and update, and if necessary voting shall take place. Time will be allotted at the conclusion of each meeting for sisters to voice any questions or issues of concern. 2.9. In voting situations where Executive Board members are not present, a quorum is defined by the presence of a 4/5 (80%) of the Executive Board. 2.10. A Sister is excused from a meeting if notice is given to the President and Secretary (for a General or Executive Board meeting) or the Vice President (for a Chairpersons’ meeting) at least twenty-four (24) hours before the meeting time. She must also provide an officer update for her position before her absence can be excused. 2.10.1. Any active sister cannot miss more than the minimum number of meetings as stated in Article IV, Section 2.3. 2.11. Sisters will be counted as late if arrived within fifteen (15) minutes since the start of the meeting. 2.11.1. An accumulation of two (2) lateness is equal to an absence. 2.12. Any sisters that arrive after fifteen (15) minutes since the start of the meeting will be counted as an unexcused absence.

9 Initials or signatures of members indicates approval of document. Document void if missing signatures. ARTICLE IV. MEMBERSHIP REQUIREMENTS AND LIMITATIONS

Section 1 Eligibility for Membership

1.1. All female undergraduate students of Drexel University are eligible for membership. 1.2. Sigma Psi Zeta Sorority, Inc. does not discriminate on the basis of race, color, religion, age, physical disability, ethnic background, sexual orientation, creed, or national origin. 1.3. Further provided, that no women shall be elected to membership who is a member of another general national college Sorority, sorority, Fraternity, or fraternity. 1.4. The limitation state in Article IV, Section 1.3 is waived when this individual is a member of an honorary society or a pre-professional fraternity, service, or association. Limitations of membership to a small, selective group of women, and the exclusion of men from membership are deemed to be consistent with the purposes for which Sigma Psi Zeta Sorority, Inc. was founded as described herein. 1.5. Such limitations is further intended to foster and develop family-like ties of sisterhood comparable to those existing in members’ families, members’ collegial, social, and emotional development, members’ academic commitment, organizational relationships, and adherence to the conduct of members’ lives consistent with the principles, values, and teachings of the Rituals. 1.6. If the candidate is a continuing student or transfer student, she must meet the minimum GPA requirement of 2.5 on a 4.0 scale. 1.7. No member of the Sorority shall belong to any society, club, or organization that is inconsistent or conflicts with the principles and objectives of Sigma Psi Zeta Sorority, Inc. 1.8. All participants must partake in a rush period in order to become acquainted with the sisters and the organization of Sigma Psi Zeta Sorority, Inc. before they are eligible for membership.

10 Initials or signatures of members indicates approval of document. Document void if missing signatures. 1.8.1. Rush period requirements to be eligible for an interview: 1.8.1.1. One (1) General Interest Meeting (GIM) 1.8.1.2. One (1) Cultural/Educational Event 1.8.1.3. One (1) Social Event 1.8.1.4. One (1) Community Service Event 1.8.2. During the rush period, any interest or sister attending a rush event should not be intoxicated or under the influence of any substance. If this occurs, the student of interest will not be selected to join the New Member Education Process. If this incidence involves a sister, she will be brought before the Nu Chapter Judicial Board as stated in the Nu Chapter Code of Conduct (please refer to Appendix A). 1.9. Interests shall be interviewed and selected by at least two-thirds (2/3) of the sisters present at the interviews. 1.10. All those eligible for membership will be required to complete a New Member Education Program in which, each individual will learn the following which shall include but no limited to: 1.10.1. The importance of Asian/Asian-American heritage and culture 1.10.2. The various aspects of Greek Life 1.10.3. The history of Sigma Psi Zeta Sorority, Inc. 1.10.4. Sisterhood 1.10.5. Leadership 1.10.6. Philanthropy 1.10.7. Community Service 1.11. All intake members shall pay the annual National intake member fee that is given to all Charters and Chapters, with the purpose of offsetting expenses incurred by the Nu Chapter for the New Member Education Program. Any amount that is left over is returned to the intake member.

11 Initials or signatures of members indicates approval of document. Document void if missing signatures. Section 2 Requirement of Active Sisters with Positions

2.1. Active sisters are those sisters who have been initiated by or officially affiliated with Nu Chapter while they are students at Drexel University, serving as host to the Chapter. 2.1.1. Neophytes are required to be active for a minimum of two (2) terms immediately following initiation unless of academic/enrollment reasons. If Neophytes are below a 2.6, they may choose to voluntarily go inactive for one or the two terms, but must be active for at least two (2) terms afterwards. 2.1.2. Neophytes may take a little sister; however, older, active sisters have priority. 2.2. Active sisters shall attend all mandatory meetings as required by her position. She shall attend at least the minimum number of: 2.2.1. Community service activities – one (1) event per term (approx.. 5 hours per term) 2.2.2. Cultural/Educational events – one (1) event per term 2.2.3. Social Events – one (1) event per term 2.2.4. Sisterhood Events – one (1) event per term 2.2.5. Greek Week Events – five (5) events per year 2.2.6. Rush Events – One (1) GIM and four (4) events, one being a community service event. If the active sister does not fulfill these requirements, the active sister is not permitted to interact with the intake members. 2.2.7. Intake Functions – as indicated by the Program Educator 2.3. Active sisters shall not miss more than two (2) meetings of any type per term. These meetings must also not be consecutive. Absences beyond the maximum amount indicated will result in a fine and possible inactive probationary status as reviewed by the Nu Chapter Judicial Board.

12 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.4. Active members of Sigma Psi Zeta Sorority, Inc. shall pay all required dues, as well as abide by the laws set forth by the Nu Chapter and National Board of Directors of Sigma Psi Zeta Sorority, Inc.

Section 3 Requirements of Active Sisters without Positions

3.1. Active sisters without positions are subjected to the requirements outlined in Article IV: Sections 2.1, 2.2, 2.3, and 2.4. 3.2. Active sisters who do not hold positions must participate in a committee (e.g. Chapter Achievement Plan, Constitution, etc).

Section 4 Involuntary Inactive Membership Status

4.1. Involuntary inactive status shall be given to those sisters who are on Drexel University’s academic probation and to those who do not meet the National requirement of a 2.5 GPA. 4.1.1. Sisters on academic probation must submit mid/term/final grade reports to the Nu Chapter’s Academic Chair. 4.2. Probationary/Suspended sisters as determined by the Nu Chapter Judicial Board or by Drexel University will given in involuntary inactive status. 4.3. Involuntary inactive members shall not be obligated to fulfill any requirements of set forth by the Nu Chapter or by Sigma Psi Zeta Sorority, Inc. with the exception of one (1) general meeting per month and library/study hours. 4.3.1. Involuntary inactive members are permitted to attend 1-2 rush events as long as the Academic Chair has reviewed her class, work, and exam schedule and has ensured that the member’s attendance at the rush event will not affect her academics. 4.3.2. Interactions with intake members and attendance at intake meetings are as directed by the Program Educator.

13 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.4. Involuntary inactive sisters do not have the right to vote. The only exception is for those sisters on Academic Probation who have shown progress in improving her grade to the standard set above in Section 1.6; this sister may participate in elections and vote as long as her GPA has met the National requirement of 2.5. 4.5. Involuntary inactive sisters may not hold Executive Board positions on the National or Local level. 4.6. Sisters with involuntary inactive status are not allowed to hold any committee positions on a National or Local level. 4.7. Involuntary inactive sisters cannot take a little sisters or god sisters in any National or Local intake class. 4.8. National and Chapter dues must still be paid.

Section 5 Voluntary Inactive Membership Status

5.1. Voluntary inactive status may only be granted to those who have been active sisters for the duration for two (2) terms. She may remain inactive for no longer than two (2) consecutive terms; otherwise, her membership status will be reviewed by the Judicial Board and put to vote. 5.2. Sisters with voluntary inactive status are subjected to the requirements outlined above in Article IV.

Section 6 Alumna Membership and Sister-at-Large Status and Requirements

6.1. Alumna Sisters are those who are no longer student members at Drexel University where they were initiated in or affiliated through. Becoming alumna of the Nu Chapter may only be achieved by graduation via a bachelor’s degree. 6.2. Only alumnae member in good standing are eligible to become officers of any alumnae chapter and alumnae board, or hold a position within the National Governance.

14 Initials or signatures of members indicates approval of document. Document void if missing signatures. 6.2.1. A sister in good standing is one who is not financially indebted to their undergraduate charter/chapter or the National Governance. 6.3. Sisters transferring from Drexel University where no chapter/charter exists at the school in which the sister has transferred to, will be given a sister-at-large status. 6.3.1. Sisters may not attend any Nu Chapter meetings unless permission is requested and granted by the general membership of the Nu Chapter. 6.3.2. Although these sisters are not required to meet any of the requirements stated in the Nu Chapter Constitution and Bylaws, she is welcomed to attend any Nu Chapter event. 6.3.3. Sisters-at-large may take a local little sister if their GPA meets the GPA requirement at the school they become a sister at, a 2.5. She must also attend the same amount of rush events and functions required by actives. She may take a National little sister or god sister if granted permission by the Program Educator of that class. 6.3.4. These sisters may remain sister-at-large until graduation of their present university/college at which time they will be given alumnae status.

Section 7 Membership Classification and Designation of Classes

7.1. Undergraduate classes shall be designated by the Greek Alphabet in alphabetical order of initiation into the National Sorority. 7.2. All classes of Sigma Psi Zeta Sorority, Inc. are considered to be “Sigma” chapters/charters, and for this reason, designation of the letter “Sigma” or beginning with the letter “Sigma” (i.e. “Sigma Epsilon,” “Sigma Lambda,” or “”) is never to be used.

15 Initials or signatures of members indicates approval of document. Document void if missing signatures. ARTICLE V. CHAPTER RESPONSIBILITIES

Section 1 Responsibilities of Nu Chapter

1.1. The minimum grade point average standard shall exceed 2.5 on a 4.0 scale (or its equivalent), and this minimum GPA standard shall be established no later than the last month of the Fall and Spring terms. 1.2. Further, the Nu Chapter will notify Drexel University of any changes in its minimum GPA standard. 1.3. An undergraduate member of the Nu Chapter with a grade point average below 2.5 on a 4.0 scale for one term shall receive a written warning from the Chapter and put on academic probation from the sorority. 1.4. All Program Educator and Program Educator Assistants of the Nu Chapter must complete, every year, a training session on Risk Management and Hazing, which is conducted by a National Chapter Director. 1.5. Any sister wishing to hold the position of Program Educator must attend the Program Education Workshop hosted by the National Chapter Directors. The Program Educator Assistant is highly recommended to attend the Program Educator Workshop as well. 1.6. The Chapter must conduct a Risk Management orientation session, and execute membership agreements with all sisters and new members. 1.7. The Chapter President and Vice President must review and sign the “Annual Sorority Contact” by the first week of the Fall Term. 1.8. The Nu Chapter must follow all codes of conduct as set by the Nu Chapter, National Board of Directors of Sigma Psi Zeta Sorority, Inc. and Drexel University. 1.9. The Nu Chapter must maintain relations with a faculty advisor of Drexel University.

16 Initials or signatures of members indicates approval of document. Document void if missing signatures. ARTICLE VI. ELECTIONS AND VOTING PROCEDURES FOR OFFICE

Section 1 Eligibility for Office

1.1. Any member who has paid her dues and is an active sisters may run for any Chairpersons’ position. 1.2. Executive Board position shall be open to sisters who have been members for at least two terms (half of year). 1.3. Any sisters of the Nu Chapter may make nominations, self or appointed. The sisters must accept or decline the nominations within one (1) week. 1.3.1. Each position, which is to be voted upon, must have at least two (2) nominees. 1.4. The position of Program Educator is opened to only those sisters who have attended a Program Educator Workshop hosted by the Chapter Director(s) of the National Board of Directors. 1.5. Any sister cannot be elected for both President and Program Educator and Treasurer. 1.6. A sister cannot be nominated for President if she is currently holding the position of Multi-cultural Greek Council (MGC) President. 1.7. Any sister cannot be nominated and elected for the same Executive Board positions consecutively. If a sister is to be nominated for the same position, there should be a period of two (2) terms in between. Exceptions to this are the following: 1.7.1. The officer did not hold her position for two (2) complete terms. 1.7.2. The sister was not able to complete her duties due to circumstances beyond her control (i.e. Program Educator and Program Educator Assistant – no intake class). 1.7.3. Any other questionable situations will be put to vote by the general membership of the Nu Chapter.

17 Initials or signatures of members indicates approval of document. Document void if missing signatures. 1.8. Any sister graduating in the Spring Term may not hold an Executive Board position, with the exception of the Program Educator position.

Section 2 Election Procedure

2.1. Elections for officers of the Nu Chapter will take place during a General Meeting. The Vice President will set the meeting date at least seven (7) days in advance and one (1) month prior to the new term of office. 2.1.1. Term for officers will last for six (6) months. The only exception is Take Back the Night (TBTN) chair, Greek Week chair, and Rush Chairs. 2.1.2. Nominations for new officers will take place prior to the Fall and Spring terms. 2.2. Each candidate will be allotted three (3) minutes to speak, and two (2) minutes of questioning. Speeches will be of utmost integrity. No sister in any way or form shall “bad mouth” an opposing sister. If this is to occur, then the sister will no longer be eligible to run for that position. 2.3. At the conclusion of all speeches for each position, voting will take place by secret ballot. 2.4. The President, Vice President, and Secretary will tabulate the votes in the company of the present sisters. 2.5. Officers will be elected by majority vote. In the case of a tie, a second election for that position will be held immediately following a conclusion speech. 2.6. Inactive sisters (voluntary or involuntary) will not be allowed to vote. The only exceptions are the following: 2.6.1. Sister with Academic Probation status who have showed improvement. 2.6.2. Sister who will be relieved of any probationary period for the upcoming term of office.

18 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.7. Sister present at elections will get one (1) full vote, while sisters absent will be allowed half (1/2) of a vote.

Section 3 Installation of Officers

3.1. Each new elected officer is required to partake in a two (2) week training session before being installed. Prior to the start of the terms elected, each new board officer must meet with the previous board officer to discuss important information and updates. 3.2. The Installation Ceremony of Officers will be conducted at the beginning of every new term of office during the first week in office. 3.3. Oath to Office: “I, (state your name), do hereby solemnly swear on my honor as a sister that I will faithfully discharge the duties of my office as (state your office) of Sigma Psi Zeta Sorority, Inc. during the term which I have been elected or until my successor is duly elected and installed, that I will support the Constitution and Bylaws of Sigma Psi Zeta Sorority, Inc., and that I will enforce the laws thereof to the best of my ability without prejudice or injustice, but with loyalty, allegiance, and dedication.”

19 Initials or signatures of members indicates approval of document. Document void if missing signatures. ARTICLE VII. OFFICERS AND COMMITTEES

Section 1 The Powers and Duties of the Executive Board (E-Bod)

1.1. The Nu Chapter shall be managed by the Executive Board, which shall consist of no less than Six (6) officers. 1.2. The Executive Board shall be compromised of the following positions: 1.2.1. President 1.2.2. External Vice President 1.2.3. Internal Vice President 1.2.4. Treasurer 1.2.5. Secretary 1.2.6. Program Educator 1.3. The officers are responsible for: 1.3.1. The determination of the application policies, procedures, rules and regulations to administer the management, collection, disbursement, and accounting of fees 1.3.2. The establishment from time to time of appropriate funds and the management thereof 1.3.3. Granting a full report on all questions that may have been under its consideration when so requested by the organization 1.3.4. The establishment from time to time of appropriate publications and the management thereof 1.3.5. Knowledge of all Constitutions, Bylaws, secret sessions, and rituals 1.4. The Executive Board shall also serve as the Judicial Board of the Nu Chapter and follow all proceedings as stated in the Nu Chapter Bylaws of the Judicial Governance.

20 Initials or signatures of members indicates approval of document. Document void if missing signatures. Section 2 Duties of the Executive Board Officers

2.1. The President will serve as the Chief Executive Officer for the Nu Chapter of Sigma Psi Zeta Sorority, Inc. and shall be responsible for all external affairs of the sorority. Operation and executive power shall be vested in the President. Her responsibilities and duties are as follow: 2.1.1. Convene and preside at all Executive Board and General Board meetings 2.1.2. Be responsible for setting the agenda of the Executive and General Board meetings 2.1.3. Oversee the actions of the Executive Board 2.1.4. Serve as the official spokesperson of Sigma Psi Zeta Sorority, Inc. and shall preside over the Nu Chapter 2.1.5. Serve as the moderator of the Nu Chapter Judicial Board 2.1.6. Represent the sorority at formal and informal affairs as deemed necessary 2.1.7. Administer and budget the funds of the sorority 2.1.8. Approve all financial activities that require withdrawal from the treasury. If withdrawal is needed, she and the treasurer will co-sigh checks. 2.1.9. Delegate appropriate responsibilities to officers who will be able to execute those duties to the best of their abilities 2.1.10. In the case of the absence of the Executive Board, she shall make emergency decisions on their behalf. If a problem arises, the Judicial Board will review the matter and take an appropriate course of action. 2.1.11. Also assume the duties as one of the Council Representatives of the Nu Chapter at National meetings where applicable 2.1.12. Attend all Drexel University Multi-cultural Greek Council (MGC) meetings

21 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.1.12.1. The President cannot serve as President of the MGC during her term as President of Nu Chapter. 2.1.13. Attend all mandatory meetings set by Drexel University 2.2. The External Vice President shall serve as the Chief Administrative Officer for the Nu Chapter and shall be responsible for all external operations. 2.2.1. Assist the President in all appropriate matters and be responsible for all administrative tasks outside the Chapter 2.2.2. Be familiar as possible with the duties of the position of the Nu Chapter 2.2.3. Facilitate communication with other chapters and charters, organizations, administrations, or companies on behalf of the President, including: 2.2.3.1 Sigma Psi Zeta National Organization 2.2.3.2 Other chapters and charters of Sigma Psi Zeta 2.2.3.3 Chapters and charters of other Greek life organizations at Drexel University or other areas and schools 2.2.3.4 Other companies or organizations that contact Nu Chapter 2.2.4. Work with the Social Chair to build relationships with other chapters, charters, and organizations 2.2.5. Assume any or all powers, duties, and responsibilities of the President at the President’s request 2.2.6. Work with the Internal Vice President to ensure accuracy and timeliness of programming hours 2.2.7. Represent Sigma Psi Zeta and Nu Chapter honorably and professionally at any events and with any form of communication

22 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.3. The Internal Vice President shall serve as the Chief Administrative Officer for the Nu Chapter and shall be responsible for all internal operations 2.3.1. Assist the President in all appropriate matters and be responsible for all administrative tasks within the Chapter 2.3.2. Be as familiar as possible with the duties of the position 2.3.3. Assume any or all powers, duties, and responsibilities of the President, in case of the President’s absence or at the President’s request 2.3.4. Run and organize the elections and act as the Elections Commissioner under the rules provided herein 2.3.5. Take attendance at all meetings in the case of the Secretary’s absence 2.3.6. Shall head the Constitutions Committee and fulfill all duties outlined in Section 5.3.2. 2.3.7. Responsible for maintaining and filling out programming hours to be submitted to Drexel FSL quarterly and to the National Organization annually 2.3.8. Facilitate communication with other chapters and charters, organizations, administration, or companies on behalf of the President, including: 2.3.8.1 Campus organizations at Drexel University or other areas and schools 2.3.8.2 Drexel University administration and departments, including Event Services and Office of Campus Activities 2.3.8.3 Drexel Fraternity and Sorority Life 2.3.9. Ensure the Chapter members are all cooperative and respectful. This includes mediating any internal issues that may arise and maintaining order during Chapter meetings

23 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.4. The Treasurer shall serve as the Chief Financial Officer for the Nu Chapter and shall be responsible for all fiscal matters regarding the organization. Her duties and responsibilities are as follows: 2.4.1. Keep full and accurate accounts of receipts and disbursements in books to be kept for that purpose 2.4.2. Receive and deposit money and all other valuables of the Sorority, in the name and to the credit of the Sorority, in such depositories as may be designated by the organization 2.4.3. Disburse the sums of the Sorority as may be directed by the officers, taking vouchers for such disbursements 2.4.4. Render to the organization and the officers at every board meeting, accounts of all her transactions as Treasurer and of the financial condition of the sorority 2.4.5. Have care and custody of all the funds, securities, and inventory of the organization and shall deposit said funds in the name of the organization in such bank or trust company 2.4.6. When duty authorized, sigh and execute all contracts in the name of the organization, when co-signed by the President 2.4.7. Sign all checks, drafts, notes, and orders of payment of money, which shall be duly authorized by the officers and shall be co-sign by the President. 2.4.8. Handle the fund and maintain a complete record of all revenues and expenses 2.4.9. Prepare a financial update report of the current budget at each Executive or General Board meeting 2.4.9.1. If any reason the Treasurer cannot attend the meeting, the report will be given to the President prior to the meeting. 2.4.10. At the end of her term, she shall have an audit of the accounts of the organization, made by three elected officers. She shall present such audit in writing, at which time she shall also

24 Initials or signatures of members indicates approval of document. Document void if missing signatures. present a financial report setting forth in full the financial conditions of the organization. 2.4.11. Be in charge of requesting additional funding from, as needed by the Sorority 2.4.12. Prepare a budget for the Sorority and present to the officers for approval at the beginning of her term 2.4.13. Responsible for announcing due dates and deadlines of sister dues, Chapter dues, intake member dues, corporate dues, and other fees 2.4.14. Keep track of those sisters on a payment plan or recommend sisters for a payment plan if they cannot pay any dues or fees in full. This plan is outlined below in Article VII, Section 2.2.1. 2.5. The Secretary/Historian shall serve as the Chief Information Officer for the Nu Chapter and be responsible for all internal and external documentation and correspondence regarding the organization. She is responsible for the following duties: 2.5.1. Be responsible for an up-to-date sisterhood directory (local chapter’s officers and members) and update as necessary throughout the year. This directory shall act as a roster (alphabetically arranged) containing the names and nicknames, class and chapter, of all persons who are sisters of the Nu Chapter, showing their places of residence, the time when they become a sister, and all pertinent membership information required. 2.5.2. Take all accurate meeting minutes at all General and Executive Board meetings. Minutes should be retyped and copies should be given to the members of Nu Chapter and Secretary of the National Board of Directors. Email the meeting minutes within one (1) week preceding the meeting.

25 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.5.3. Shall give twenty-four (24) hours notice and reminders to members of the organization concerning weekly meetings, events, and such 2.5.4. Distribute all bills and resolution as needed be they either National or local documents 2.5.5. Clarify, establish, and separate public from private information regarding the Sorority 2.5.6. Manage all issues of members’ privacy and confidentiality 2.5.7. Keep record of active sisters’ attendance at all meetings, functions, and events. Attendance must be taken by the Secretary at all General and Executive Board meetings. If the Secretary is to be absent at these meetings, she must delegate this responsibility to another sister with prior notice or this responsibility will be given to the Vice President. 2.5.8. Coordinate a monthly calendar of Sigma Psi Zeta Sorority, Inc. events and distribute to all sisters and a calendar of major events to MGC 2.5.9. Attend to the giving and serving of all notices of the Nu Chapter and shall have charge of such books and papers as the Executive Board may direct 2.5.10. Must work closely with the Secretary of the Executive Board of Directors 2.6. The Program Educator (PE) shall serve as the Chief Officer of Member Development for the Nu Chapter and shall be responsible for developmental programming, leadership training, and developing standards of the Sorority. She: 2.6.1. Must have attended at least one (1) Program Educator Workshop hosted by the Chapter Director(s) of the National Board of Directors 2.6.2. Provide and produce standardized program activities for the Nu Chapter that can be revised with the consent of the

26 Initials or signatures of members indicates approval of document. Document void if missing signatures. organization. These activities must comply with the standard New Member Education Program of Sigma Psi Zeta Sorority, Inc. as set forth by the National Board of Directors. 2.6.3. Inform all sisters of the intake members’ activities 2.6.4. Clarify ethical decisions or explain the significance of a particular assignment and either set alternatives for its execution, or strike the assignment from the intake program with the Nu Chapter’s consent. 2.6.5. Preside over all intake member functions unless she gives consent to another qualified Program Educator. If the Program Educator is absent, the Program Educator Assistant will preside over that intake member function. 2.6.6. Be accessible to the intake members at all times unless otherwise instructed 2.6.7. Update the Chapter Director(s) of the intake members’ progress on a weekly basis 2.6.8. Coordinate and set agendas for membership development activities 2.6.9. Must work closely with the Chapter Director(s) of the National Board of Directors

Section 3 The Powers and Responsibilities of the Board of Officers (Chairpersons/Chairs)

3.1. The Board of Officers is to be comprised of fourteen (15) positions. The number of officers may increase of decrease by a two-third (2/3) vote of the entire Nu Chapter. 3.2. The Board of Officers shall consist of the following chairs: 3.2.1. Community Service 3.2.2. Philanthropy 3.2.3. Fundraising 3.2.4. Cultural/Educational

27 Initials or signatures of members indicates approval of document. Document void if missing signatures. 3.2.5. Social 3.2.6. Internal Sisterhood 3.2.7. Rush 3.2.8. Program Educator Assistant 3.2.9. Web-mistress/Community Relations/Publicity 3.2.10. Academic/Risk Management 3.2.11. Multi-cultural Greek Liaison/Council Representative 3.2.12. Historian 3.2.13. Alumnae Chair 3.2.14. Greek Week

Section 4 Duties of the Chairpersons (Board of Officers)

4.1. The Community Service is responsible for finding community service events. She must: 4.1.1. Do research for community service events 4.1.2. Plan additional community service events beside the six (6) mandatory events per year 4.1.3. Be responsible for composing a tentative list or schedule of potential community service events. This shall be presented to the sisters by the second (2nd) or third (3rd) week of each new term. 4.1.4. Ensure that the Nu Chapter is fulfilling the minimum five (5) hours per sisters per term of community service hours 4.1.5. Update sisters of their logged community service hours at every General Board meeting 4.1.6. Ensure that any additional community activities shall be attended by at least one half (1/2) of the sisters, unless restriction is placed by the sponsoring service; should only one half (1/2) attend one community event, the other half must attend the following activity.

28 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.2. Philanthropy Chair is responsible for fulfilling our philanthropy requirement. She must: 4.2.1. Ensure that the Nu Chapter is fulfilling the minimum number of philanthropic events set by the National Board of Directors as well as help plan and coordinate the mandatory philanthropic events: 4.2.1.1. Fall/Winter: Purple Ribbon Project 4.2.1.2. Spring/Summer: Take Back the Night i. The Take Back The Night (TBTN) Chair(s) will serve as the head coordinator for the TBTN event. Her duties include: a. Heading the TBTN committee ii. Committee duties are outlined below in Article VII, Section 6.3.3 a. Finding a location and date for TBTN b. Research national and/or local causes to donate to c. Work with the Treasurer to set a budget for TBTN d. Schedule speakers and/or other activities e. Update sisters, alumni, and Nationals of progress f. The TBTN chair will hold office for one (1) full year

i. Notify those sisters not meeting the minimum community service or philanthropic requirements by the ninth (9th) week of the term 1. The Judicial Board shall determine the appropriate penalties and fees for sisters not meeting community service requirements. Penalty fees for

29 Initials or signatures of members indicates approval of document. Document void if missing signatures. not fulfilling the requirements per individual sister shall be $10 (subject to change). ii. Attend all domestic violence workshops available on campus and provide updates at meetings g. The Fundraising Chair(s) is responsible for developing ideas and coordinating events for fundraisers to ensure that the account balance of the Nu Chapter is at or above its desired point. Her responsibilities include: i. Working closely with the Treasurer of the Nu Chapter to figure out possible expenses an profits and to make sure projected revenues always exceed projected expenses of the term ii. Researching the guidelines to see what is legitimate and what is not legitimate to sell iii. Executing fundraising ideas which may come from herself or another sister iv. Emailing the National list serve about any fundraising activity the Chapter holds v. Set a goal of fundraising of $300 per term vi. Overseeing and ensuring that all active members assist in preparing for and volunteering for fundraisers for a minimum of one (1) hour. Sisters who do not fulfill this requirement are not allowed to attend social events h. The Cultural/Educational Chair is responsible for finding our cultural or educational events or workshops for sisters and intake members to attend or host. Her duties include: i. Setting up or hosting at least one educational event, seminar, or workshop per term. This event, seminar, or workshop may be in conjunction with another organization ii. Setting up or hosting at least one cultural event, seminar, or workshop per term. This may also be in conjunction with another organization

30 Initials or signatures of members indicates approval of document. Document void if missing signatures. iii. Attending at least one educational and one cultural event, seminar, or workshop per term not hosted by the Nu Chapter i. The Social Chair shall serve as the liaison and contact person between Nu Chapter and other Greek and non-Greek organizations. She will also serve as the key contact for all press. She shall: i. Be responsible for interacting with other Greek and non-Greek organizations to set up mixers, parties, and other social events 1. A mixer is a closed event involving Sigma Psi Zeta Sorority, Inc. and another recognized organization. The aim is to acquaint ourselves with the members of the other organization(s) 2. A social party is an open event to the public. The aim is to provide a party for the public at a low cost and to promote Sigma Psi Zeta Sorority, Inc. ii. Organize events and establish a rapport with different organization to promote good relations with other organizations iii. Provide constant interest for strengthening the unity among all organizations and students iv. Maintain adequate levels of correspondence/communication with other Greek and non-Greek organizations and their respective social and publicity chairs v. Be responsible for organizing three (3) social events per term. This may be with either another Greek or non-Greek organization vi. Contact the Secretary of Nu Chapter to update the monthly calendar of events for events sponsored by other organizations vii. Be responsible for the distribution of news to the Drexel University community viii. Ensuring that all events open to the Drexel community are advertised thoroughly

31 Initials or signatures of members indicates approval of document. Document void if missing signatures. ix. Creating any posters, flyers, or other forms of advertisement for the Nu Chapter as needed. If needed, the Social chair may ask help from another sister x. Working closely with the Web-Mistress to ensure that events are correctly publicized through the Nu Chapter website j. The Internal Sisterhood Chair shall serve as the main liaison and contact person between all Nu Chapter sisters. She shall: i. Being responsible for organizing at least one (1) sisterhood event per term ii. A sister event or retreat is an event that to be attended only by Nu Chapter sisters. The purpose of the event or retreat is to strengthen sisterly bonds as well as to build up teamwork iii. Recording the attendance of sisters of every sisterhood event k. The Rush Chair (s) shall serve as the Chief Officer of Recruitment for the Nu Chapter. She shall be responsible for organizing, coordinating, and hosting expansion (“rush”) events, conducting recruitment workshops. Maintaining rapport and communication with potential members or interests, and communicating standards and requirements of the Sorority to potential members or interests. Her duties include: i. Reviewing all prospective membership informational sheets ii. Being responsible for mass mailings of said rush packets as required or needed iii. Taking charge of hosting all rush events, meetings, informational session, and events iv. Ensuring the rush events include at least the required minimum of two (2) general interest meetings, one (1) cultural/educational event, one (1) social event, one (1) philanthropic event, and one (1) community service event 1. Refer to Article IV, Section 2for rush attendance requirements for interests and sisters

32 Initials or signatures of members indicates approval of document. Document void if missing signatures. v. Contacting all prospective members throughout the rush period vi. Keeping track of potential member’s contact information and their requirement for fulfillment vii. Facilitating interviews for prospective members and supervising the interview process viii. Making available reports of recruitment events and updates of all applicants at every board meeting ix. Coordinating all events outside of the rush period specifically for recruitment (e.g. letter day) x. Helping to publicize the Nu Chapter’s programs l. The Program Educator Assistant (PEA/PA) shall assist the Program Educator in all duties and matters necessary regarding intake members. She is responsible: i. Assisting the Program Educator in any aspect as deemed necessary ii. Acting in place of the Program Educator in the time of her absence iii. Update all sisters attending the Chairpersons’ Meeting of the intake members’ progress iv. Attending a Program Educator Workshop hosted by the Chapter Director(s) of the National Board of Directors m. The Webmistress/Community Relations/Publicity Chair(s) is responsible for updating Nu Chapter ‘s website. She is also responsible for maintaining all of Nu Chapter’s social media, online store, and public relations with any organization outside of the sorority. Her duties include: i. Posting up current events and updating the website regularly ii. Receiving and responding back to e-mails. If she is unable to give a reply, she must direct the e-mail to the appropriate sister iii. Posting Nu Chapter events on other web pages as deemed necessary iv. Posting viral sister information (i.e. meeting minutes, Constitution, Bylaws, forms, etc.) in the Sister’s only section of the

33 Initials or signatures of members indicates approval of document. Document void if missing signatures. website and updating it when necessary. She must also provide sisters with the username and password for the Sister’s Only section v. Working closely with other chairs to help in producing flyers for promoting n. The Academic/Risk Management Chair is responsible for helping the sisters of the Nu Chapter to meet the GPA requirement set by the National Board of Directors as well as Drexel University. She is also responsible for educating sisters about the risks of sororities as well as daily risks she may occur in her lifetime. Her duties include: i. Collecting GPAs from each sisters enrolled at Drexel University after every term. She must then report these GPAs to the Chief Justice of the National Board of Directors ii. Obtaining GPAs from each potential interest within the first (1) week of formal Rush to ensure that she meets the GPA requirement. This may be done through the Office of Fraternity and Sorority Life iii. Schedule study hours for sisters to attend or construct a program for sisters to study together, if necessary iv. Keep track of each sister’s study hours v. Notify the Executive Board of any sisters that needs to be put on Academic Probation vi. Meet with any sisters on Academic Probation to create a study plan vii. Track the progress of any sisters currently on Academic Probation. This includes monitoring the grades, exams, etc. of involuntary inactive members more closely to ensure progress. Mid-term progress is to be defined by midterm grades as well as an overall improvement in all courses. viii. Host or notify sisters of academic workshops to provide sisters with better study skills

34 Initials or signatures of members indicates approval of document. Document void if missing signatures. ix. Provide Nu Chapter with a Risk Management Policy. If one already exists, then update this policy as seen fit x. Ensure that sisters abide by the Risk Management Policy xi. Host or attend risk management workshops to provide sisters with a better understanding of safety o. The Multi-Cultural Greek Liaison/Council Representative shall serve as the main liaison between the Nu Chapter and Drexel University’s Greek Affairs Office as well as the Nu Chapter and the National Board of Directors. She shall be responsible for the external condition of the Nu Chapter as well as: i. Attending National Board meetings along with the Nu Chapter President. Or she must be present during the on-line National Board meetings ii. Informing the Nu Chapter of new information, decisions, issues, and concerns discusses at these meetings iii. Bringing about the issues and concerns evolving in the Nu Chapter iv. Updating the National Board of the Nu Chapter’s progress v. Remaining in constant contact with Drexel University’s Greek Affairs office vi. Keeping the Nu Chapter updated of all requirements and rules set by Drexel University and help ensure that the Nu Chapter is abiding by them vii. Attending all MGC meetings p. The Historian Chair will serve as the key record keeper of all organizational documents. She is responsible for the following duties: i. Maintain and update the Nu Chapter’s “History” with all significant milestones and re-distribute master copies to local organizations when necessary ii. Maintain, organize, file, and update all photo albums and pictures for the Nu Chapter

35 Initials or signatures of members indicates approval of document. Document void if missing signatures. iii. Collect and organize all of Nu Chapter’s records, letters, meeting minutes, banners, and other such materials to be included in Nu Chapter history. All times will be stored in the “Inventory Box.” And inventory list shall accompany this Inventory Bod. The inventory list should be detailed and reflect everything within the box iv. Keep copies of each of the Nu Chapter Constitution and Bylaws v. Be responsible for bringing a camera to all organizational events q. The Alumnae Chair will serve as the main liaison between the undergraduate sisters of the Nu Chapter and alumni of the Nu Chapter. Her duties include: i. Coordinate events for undergraduate and alumni sisters to attend ii. Work closely with the Nu Chapter Alumni Advisor iii. Inform the undergraduate sisters of any news regarding any alumnae sister and vice versa iv. Be held responsible for creating, editing, and distributing the Nu Chapter Nus-letter v. Send reminder emails about events that Nu Chapter undergraduate sisters are hosting r. The Greek Week Chapter (s) will serve as the main liaison between the active sisters of the Nu Chapter and Greek Organizations on Drexel Campus as well as the Office of Fraternity and Sorority Life on Drexel University Campus. Her duties include: i. Being responsible for all events and planning in preparation for and during Greek Week Competition on Drexel Campus ii. Communicating with other Greek Organizations on campus and establishing a rapport with them and the Office of Fraternity and Sorority Life during Greek Week Competitions iii. Recording and keeping track of all attendance of active sisters of every Greek Week events

36 Initials or signatures of members indicates approval of document. Document void if missing signatures. 1. Active Sisters are required to participate and attend at least five (5) events during the time of Greek Week Competition 2. Supporting an event will only count as participation IF there is enough players and supporters are to stay as long as the players. 3. Failure to do so requires a fine of $5 per missed event in which the sister will pay to Treasury iv. Organizing time and schedule for any necessary preparation time for any Greek Week Competition event

Section 5 Duties of the Alumni Advisor

5.1. The Alumni Advisor will act as the main liaison between Nu Chapter alumnae and undergraduate of the Nu Chapter. Her duties include: 5.1.1. Attend one (1) meeting per month 5.1.2. Work closely with the Nu Chapter Alumnae Chair 5.1.3. Update and maintain an accurate alumni database 5.1.4. Inform Nu Chapter alumni of any news regarding the Nu Chapter and vice versa 5.1.5. Maintain communication with all Nu Chapter alumni 5.1.6. Attend all Greek Relations Board (GRB) meetings as determined by the Office of Fraternity and Sorority Life at Drexel University 5.1.7. Advise the active sistership when necessary 5.2. The Alumni Advisor is not subject to any responsibilities or privileges as outlined in Section V, Section VI, or Section VIII 5.3. The Nu Chapter will vote and elect a new Alumni Advisor on a yearly basis or as deemed necessary 5.3.1. The Nu Chapter President will send out applications to all Nu Chapter Alumni prior to the Fall Term of each year or as deemed necessary

37 Initials or signatures of members indicates approval of document. Document void if missing signatures. Section 6 Duties of Committee Members

6.1. Active sisters without positions are required to participate in a committee 6.2. Each committee will be headed by an active sister with a position who will report committee progress at meetings 6.3. Committees must include the following two (2) committees but are not limited to: 6.3.1. The Chapter Achievement Plan Committee is to take charge of all files needed for completion of the Chapter Achievement Plan application. This committee is responsible for: 6.3.1.1. Updating the Chapter Achievement Plan application on a monthly basis 6.3.1.2. Notifying sisters of any documents needed pertaining to the Chapter Achievement Plan 6.3.1.3. Notifying the Nu Chapter of any fulfillments that need to be made to meet the Chapter Achievement Plan requirements 6.3.1.4. Completing and filing the Chapter Achievement application in a timely manner 6.3.1.5. Schedule a meeting with the Office of Fraternity and Sorority Life to review last year’s application 6.3.2. The Constitution Committee shall revise the Nu Chapter Constitution and Bylaws as needed. The committee shall be headed by the Vice President. Their responsibilities are: 6.3.2.1. Ensuring that the Nu Chapter Constitution and Bylaws complies with the National Constitution and Bylaws and Drexel University’s Code of Conduct 6.3.2.2. Adding approved amendments 6.3.2.3. Notifying the Nu Chapter of revisions that need to be made. These revisions will be put to vote

38 Initials or signatures of members indicates approval of document. Document void if missing signatures. 6.3.3. The Take Back The Night (TBTN) Committee shall plan and organize Sigma Psi Zeta Sorority, Inc.’s annual domestic violence rally. Their responsibilities are: 6.3.3.1. Working in collaboration with other organizations interested in co-hosting our event 6.3.3.2. Gathering supplies (e.g. tee shirts, candles, etc.) as needed 6.3.3.3. Proposing a budget to the Treasurer and the Nu Chapter Executive Board for approval 6.3.3.4. Creating or updating a notebook to be used by future committee members 6.3.3.5. Emailing the National list serve on the details of the event 6.3.3.6. Reserving a location as well as any other needed supplies or services (e.g. speakers, DUST, etc) 6.3.4. The number of committees may increase or decrease as seen fit by the general membership of the Nu Chapter 6.4. Committee members will meet on a schedule set by the head of that particular committee

39 Initials or signatures of members indicates approval of document. Document void if missing signatures. Section 7 Leave of Absence

7.1. In the case that an officer requests for a temporary leave of absence from her position, a written request must be submitted to the Executive Board, by that officer stating the following: 7.1.1. Reason for request 7.1.2. Duration or requested leave of absence 7.1.3. Possible alternative measures 7.2. Each case will be reviewed by the Executive Board. All the officers of the Executive Board must approve of the request. If the request is approved the following guidelines must be met: 7.2.1. Each officer shall not take a leave of absence of more than four (4) weeks during her terms with the exception of emergencies (e.g. hospitalization, etc) 7.2.2. If an officer takes an extended leave of absence without notification to the Executive Board, she shall be summoned to an impeachment hearing overseen by the Judicial Board

40 Initials or signatures of members indicates approval of document. Document void if missing signatures. Section 8 Resignation

8.1. An officer may resign should she feel that she is incapable of performing the duties specified for that position and as an officer in general. An officer may also resign if uncontrollable external factors require it (e.g. hospitalization, death in family, etc.). She may still choose to remain an active sister or choose to become a sister with a voluntary inactive status. 8.2. Advance notice must be given to the Nu Chapter Executive Board. If office of resignation is that of the President’s, three (3) weeks prior notice is required, otherwise the minimum is two (2) weeks. 8.3. A written resignation must be submitted, including reasons for resignation and alternative measures (if any). 8.4. If possible, the former officer will brief the new officer of any projects already initiated by the officer in question. 8.5. The Vice President shall assume the role of President should the President resign. The office of Vice President will be voted upon by the general membership. 8.6. The Pledge Educator Assistant shall assume the role of Pledge Educator should the Pledge Educator resign. The office of Pledge Educator Assistant will be voted upon by the general membership. 8.7. If any other officer resigns, a new one shall be voted upon by the general membership. 8.8. In the event that the President and Vice President resign simultaneously, an election will be held for those positions within three (3) weeks. If a current Executive Board member decides to run for either position, she must vacate the office occupied and elections for the office shall be held as well. Elections will continue to follow the guidelines outlined above in Section VI. 8.9. If the President resigns and the Vice President feels that she cannot fulfill the duty of President, she may retain her current office as Vice President. The office of President will then be voted upon by the

41 Initials or signatures of members indicates approval of document. Document void if missing signatures. general membership. This holds true in the case of resignation of the Pledge Educator.

Section 9 Impeachment

9.1. Impeachment applies to any Executive Board member. If an Executive Board member feels that another officer is not performing the duties of her position, or if that officer is exhibiting sub-standard behavior, hen a grievance may be made against that officer to the Judicial Board, requesting an impeachment hearing. 9.2. Procedure: 9.2.1. A written grievance against that officer must be submitted to the Judicial Board. The written grievance must include the grounds for impeachment and a list and description of all specifics incidents relating to the matter of impeachment 9.2.2. The entire Judicial Board, with the exception of the officer in question and the officer filling the grievance, shall decide the validity of the grievance 9.2.3. If the Judicial Board deems the grievance valid, a hearing will be scheduled for the matter, beset by the Judicial Board. A request for the presence of both the accuser and officer in question will be made in writing no later than two (2) weeks after validity of the grievance has been made. If the grievance is deemed invalid, than en explanation will be given in written to the accuser. 9.2.4. The accuser and officer in question must be present at the hearing. Both sides shall be hear, with the accuser presenting first. After both have presented their positions, they will take questions from the Judicial Board. At the conclusion, the Judicial Board will vote on the matter by secret ballot. A three-fourths (3/4) majority vote against the officer will results in an impeachment. Impeachment of the President

42 Initials or signatures of members indicates approval of document. Document void if missing signatures. requires an unanimous vote against her. The accuser and officer in question may not vote. 9.2.5. Should an impeachment occur, the new position (with the exception of President) will be open to election. 9.3. The Vice President shall assume the role of the President should the President be impeached, and the office of Vice President will be open to an election.

ARTICLE VIII. FINANCE

Section 1 Funding

1.1. The Nu Chapter shall operate on a fiscal from January 1st to December 31st. 1.2. Funding for the Nu Chapter includes but is not limited to: 1.2.1. Membership Dues 1.2.2. Fees/Fines 1.2.3. Profits from various fundraising or social event hosted by the Nu Chapter

Section 2 Membership Dues

2.1. The Nu Chapter shall pay Membership dues, as determined by the National Board of Directors, per active and inactive sister still attending Drexel University, to the Corporate Fund of Sigma Psi Zeta Sorority, Inc. every two (2) terms. 2.2. Each Nu Chapter sister still enrolled at Drexel University shall pay Chapter dues, as determined by the Nu Chapter Executive Board every two (2) terms (Fall and Spring terms). 2.2.1. Sisters who are unable to pay dues and fines in whole shall be offered a payment plan overseen by the Nu Chapter Treasurer. 2.2.1.1. The maximum number of sisters who can participate in this plan shall not exceed one third

43 Initials or signatures of members indicates approval of document. Document void if missing signatures. (1/3) of the undergraduate membership of the Nu Chapter. Sisters may participate on a first come, first serve basis. 2.2.1.2. The sister requesting the payment plan must be present at the first meeting following the announcement of dues and must notify the Treasurer. 2.2.1.3. Payments and deadlines will be set by the Treasurer and requesting sister. 2.2.1.4. No delay in payments will be accepted. For each late payment there will be an interest of 10% per week unless a circumstance is PREVIOUSLY discussed before the deadline with the treasurer. Interest is added to the missed payment and is due with the payment the following due date.

Section 3 Fines

3.1. There will be a fine in the amount of $10.00 for exceeding the maximum number of absences for any meeting or events. 3.2. Continued unexcused absences will result in a fine in the amount of $10.00 for each and every meeting and event missed. The sister may also be brought before the Judicial Board. 3.3. For every missed week past the due date, an interest rate of 10% will be applied to the money owed the treasury unless a circumstance is PREVIOUSLY discussed before the deadline with the treasurer.

Section 4 Reimbursements

4.1. Sisters shall be reimbursed for purchases made pertaining to the Nu Chapter, with approval from the Treasurer and President. 4.2. Reimbursements will require receipt of purchase.

Section 5 Budget

44 Initials or signatures of members indicates approval of document. Document void if missing signatures. 5.1. The Treasurer shall prepared a budget report at the beginning of each term, which must be approved by the Executive Board. 5.2. A financial statement must also be included in the budget report, showing all income and expenditures for the Nu Chapter.

ARTICLE IX. AMMENDMENTS

Section 1 Procedure for Amendments

1.1. Any sister may initiate an amendment to the Nu Chapter Constitution and Bylaws by writing and submitting it to the Nu Chapter Constitution Committee. This sister will be allowed time to present this amendment to the general membership at the Nu Chapter General meeting. 1.2. Amendments and updates of Nu Chapter Constitution and Bylaws can be brought up at the beginning of each term. 1.3. Two-thirds (2/3) vote of the general membership of the Nu Chapter is required for the adoption of the amendment.

45 Initials or signatures of members indicates approval of document. Document void if missing signatures.

ARTICLE X. RATIFICATION

Section 1. Ratification by the Nu Chapter

1.1. The Nu Chapter Constitution and Bylaws is accepted with a majority vote from the general membership. 1.2. The acceptance of this document is finalized upon agreement of the Executive Board. There shall be two (2) weeks allowed for revisions. 1.3. Ratification of this document shall take place every year in the Fall term, after the Constitution Committee, upon the receipt of all amendments, resolution and bills, adds the appropriate information to reflect the changes made in the past year.

46 Initials or signatures of members indicates approval of document. Document void if missing signatures.