Department of Athletics Facility Use Request Form
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Appendix B DEPARTMENT OF ATHLETICS FACILITY USE REQUEST FORM All UNC Department of Athletics events have scheduling priority. All other events are scheduled on a first-come, first-served basis. Special arrangements (including, but not limited to, table and chair set-up) must be coordinated with the appropriate Facility Manager at least one week prior to the event. It is the responsibility of the individual or organization reserving the Facility to ensure that all set-up arrangements are made. Reservations must be made in advance by completing this form and sending it to the appropriate individual in the Department of Athletics. The Facilities staff member will then send the completed form to the Compliance Office for their review. ******************************************************************************************************** Today’s date: _____________________ Facility Requesting:________________________________ Name: ____________________________ Phone #:__________________________________________ Email: _______________________________________________________________________________ Department/Organization:_______________________________________________________________ Name and Date of Event: ________________________________________________________________ Charge (To be Completed by Department of Athletics): Brief Description: ______________________________________________________________________ Time of Event:_________________________________________________________________ Approximate Number of People Projected to Attend: ______________________________ Number of Minors (Non-UNC Students Under Age 18) Involved: Will any NCAA Prospects be Involved? (Please note that in sports other than Men’s Basketball, a “Prospect” is defined as any individual enrolled in grade 9 or above. In Men’s Basketball, a Prospect is any individual enrolled in grade 7 or above.) YES NO If So, How Many? Please List All Involved Current or Former UNC Student-Athletes: Please List All UNC Staff Members Who Will be Involved: Will Any of the Following Be Involved? (Please Circle): Javelin Hammer Shot Discuss **Please attach a list of every individual who will be working the event (paid or volunteer). **Please attach a list of every agent, financial advisor, professional representative, or other individual in the business of representing athletes (or any individual affiliated therewith) who you anticipate will be in attendance or involved in any way with the use of the Facility. **Please attach a list of every current or former professional or college athlete who you anticipate will be in attendance at the event. For UNC varsity team use only: Will any funds/proceeds from this Facility use be routed anywhere or used by any individual or entity besides the Department of Athletics, individual sport program, or sport program’s special account? YES NO If so, please specify: Approvals Compliance (Required for All Bookings Except Official UNC Varsity Team Activities): Booking Agent: Building Manager: Appendix A UNC Athletics Facility UNC Group Facility Use Non-UNC Group Facility Use Facility Use Fee Fee Fee Contact Person Non-prospect age (not began 9th grade) directly supervised on site by a UNC Athletic Department Anderson Softball Stadium Staff member--$20/hour Belk Track/Fetzer Field Kevin Robinson--919-218-2051 Cross Country Course University Group - Prospect age (began 9th grade) None [email protected] Finley Fields $1.00/participant/day supervised by a UNC Athletic Approval by Richie Grimsley Henry Astroturf Department Staff member-- Navy Fieldturf $100/hour Non-UNC groups--$100/hour Dave Arendas--919-962-6999 University Group - Boshamer Stadium None $300/day [email protected] $1.00/participant/day Approval by Richie Grimsley Nate Hilton—919-962-4316 Carmichael Arena None $1,750 $3,500 [email protected] Approval by Beth Miller Sam Paul--919-962-6060 Cone-Kenfield Tennis Center None $28/court/90 minutes $32/court/90 minutes [email protected] Approval by Richie Grimsley Angie Bitting--919-962-7777 Dean E. Smith Center None $2,500 $5,000 [email protected] Approval by Clint Gwaltney James Spurling--919-962-7873 Kenan Stadium None $2,500 $5,000 [email protected] Approval by Richie Grimsley Non-prospect age (not began 9th grade) directly supervised on site by a UNC Athletic Department Staff member--$20/hour Jaci Field--919-612-7239 $100/hour Eddie Smith Field House None Prospect age (began 9th grade) [email protected] Up to $800/full day supervised by a UNC Athletic Approval by Richie Grimsley Department Staff member-- $100/hour Non-UNC groups--$100/hour All-inclusive course closure All-inclusive course closure fee: Finley Golf Course/ fee: Mon- Thurs: Mike Wilkinson—919-962-2349 None Mon- Thurs: $6,500/day Fri- Chapman Golf Center $6,500/day Fri-Sun: [email protected] Sun: $7,500/day $7,500/day Angie Bitting--919-962-7777 $100 or $250 per day Koury Natatorium None $500/day [email protected] depending on event Approval by Clint Gwaltney James Spurling--919-962-7873 Kenan Stadium Pope Box None $1,000 $1,000 [email protected] Approval by Richie Grimsley January-July $3,000 Concourse Club $1,500 Upper Club $1,000 Terraces $500 Suite Level Ginny French (Tar Heel Athletic Kenan Stadium Blue Zone None $500 Hospitality)- [email protected] August-December Approval by Richie Grimsley $5,000 Concourse Club $3,000 Upper Club $1,000 Terraces $500 Suite Level ***Facility Use Fees do not include any expenses incurred during the event including, but not limited to: staffing, cleaning, additional equipment, damage, etc. Exceptions to this pricing structure may only be made by the Director of Athletics. ***For hourly rates, portions of an hour are rounded up to the next hour. I. UNC Department of Athletics Facilities Use Policy a. Application This UNC Department of Athletics Facilities Use Policy (“Policy”) governs the policies, procedures and requirements of the Department of Athletics (“Department”) of the University of North Carolina at Chapel Hill (“UNC”) for the use of Facilities under the control of the Department. The Department may, at its discretion, waive any requirements hereunder and may often do so for Educational Foundation (Rams Club) functions, gatherings, or events. This policy applies to all indoor and outdoor athletic Facilities controlled by the Department including, but not limited to: Kenan Stadium, Dean E. Smith Center, Koury Natatorium, Carmichael Arena, Boshamer Stadium, Eddie Smith Field House, Cone-Kenfield Tennis Center, Finley Golf Course, Chapman Golf Center, Henry Stadium, Anderson Softball Stadium, Fetzer Field, Belk Track, McCaskill Soccer Center, Finley Athletic Fields, Hamrick Cross Country Course, University Lake Boat House, Woollen Gym, any and all indoor meeting spaces within any of the above listed Facilities, as well as the surrounding areas (excluding parking lots and decks). These venues shall be referred to singularly herein as a “Facility” and collectively as “Facilities.” This Policy is also intended to supersede and replace all prior UNC Athletics Facility Use policies, including the Smith Center Use Policy of 1987. b. Scheduling 1. Priority of Use of the Smith Center Arena The priority of use of the Smith Center Arena shall be as follows: i. University Day and Commencement ii. Varsity intercollegiate basketball games iii. Varsity basketball practices iv. Other events invited by UNC to further its educational mission, but only with the written approval of the Vice Chancellor for Student Affairs. 2. Priority of Use of the Koury Natatorium The priority of use of the Koury Natatorium shall be as follows: i. Intercollegiate swimming meets ii. Varsity swimming practices iii. Other swimming events invited by UNC to further its educational mission, but only with the written approval of the Vice Chancellor for Student Affairs or his designee. iv. Open swimming sessions for UNC employees and students as time permits and with the approval of the Director of Athletics or his designee. 3. Priority of Use of other Department Facilities The scheduling of all other Department Facilities shall be administered by the designees of the Director of Athletics. First priority is given to UNC varsity intercollegiate athletic programs for Facility use at all times. Priority is next given to recognized UNC groups and outside groups based on a first come, first served basis. Intercollegiate athletic programs need to provide schedules for games, practices, and meeting times to the Department as far in advance as possible. All requests, including those by UNC’s intercollegiate athletic programs, for the use of Department Facilities need to be written and, if approved, will be posted by a designee of the Director of Athletics on the “Athletic Facility Schedule” for confirmation. 4. Submitting Requests for Use To reserve a Facility or use a Facility (or portion thereof) to which the Department of Athletics normally restricts access, both recognized UNC groups (including UNC intercollegiate athletic programs) and non- UNC groups must submit a request for Facility use in writing, either in the form of a varsity practice schedule (for UNC intercollegiate varsity teams) or by using the form attached to this Policy as Appendix B. Any application, regardless of its date, may be denied by the Department for any or no reason, including circumstances when there is insufficient time to prepare adequately for the proposed use. Requests will be administered by the appropriate Department designee(s). (Please note that due to UNC