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SAN JOSE Memorandum CAPITAL of SILICON VALLEY NSE AGENDA: 11/12/15 ITEM: d(2) CItY OF ~ SAN JOSE Memorandum CAPITAL OF SILICON VALLEY TO: NEIGHBORHOOD SERVICES AND FROM: Angel Rios, Jr. EDUCATION COMMITTEE SUBJECT: STATUS REPORT ON PRNS DATE: October 26, 2015 CAPITAL IMPROVEMENT PROGRAM Approved Date COUNCIL DISTRICT: CiWwide RECOMMENDATION Accept this report on the status of the Parks, Recreation and Neighborhood Services (PRNS) Department’s Capital Improvement Program (CIP), which includes the development of parks, trails, and recreational facilities. OUTCOME This annual report provides an opportunity for the Neighborhood Services & Education Committee to review the status of all active capital improvement projects managed by PRNS and the result of recent grant applications, and for staff to update the City Council on any significant changes. BACKGROUND The vision of PRNS is to be a "National Leader of Parks and Recreation in cultivating healthy communities tl-u’ough quality programs and dynamic public spaces." The department’s mission is "To build healthy communities through people, parks, and programs." The vision and mission guide the development of the Parks and Community Facilities Development (P&CFD) Capital Improvement Program (CIP), with a long-term capital investment plan for the acquisition, development, and maintenance of parks, recreational facilities, trails, and open space. Current staffing levels support the following priorities for the CIP: infrastructure backlog, sports fields, trails (Green Vision), revenue generation (grants), land banldng, partnership projects, and new park development. The CIP team in PRNS actively manages numerous projects ranging fi’om strategic planning studies to land acquisition and the design and construction of parks and recreational facilities. NEIGHBORHOOD SERVICES AND EDUCATION COMMITTEE 10/26/15 Subject: Status Report on PRNS Capital Improvements Program Page 2 Other parts of the work plan consist of feasibility studies, master plans, concept designs, and oversight o,f project implementation for the maj or and small capital projects. The 2016-2020 adopted CIP budget totals $314.2 million, with $174.6 million allocated in 2015- 2016. The top major funding sources for 2015-2016 are the Construction and Conveyance Tax Funds (which include grant revenues and other partnerships - $83.1 million), Park Trust Fund ($68.8 million), and Parks and Recreation Bond Projects Fund (Measure P - $19.2 million). The CIP includes both major and small capital projects. Major capital projects are typically those with construction costs greater than $100,000. The CIP must forecast five years ahead for projects and expenditures due to the numerous minor infrastructure projects and the fact that large scale projects require a multi-year development cycle. ANALYSIS This report provides a status of the capital improvement projects that are managed by PRNS. The key themes that are anticipated to influence the CIP program moving forward are: placemaking, community engagement, and the Greenprint update to further define the strategic vision. This report is divided into three sections: A. Capital Improvement Projects Overview B. Grant-Funded Capital Projects C. Parks Bond-Funded Capital Projects A. Capital Improvement Proiects Overview A more detailed list of annual accomplishments for the CIP team is highlighted in the Citywide Capital Improvement Program Annual Status Report, which is anticipated to be reviewed by the City Council in December 2015. Key highlights of the program’s accomplishments over the last year include the following: ¯ Acquired a total of 27 acres to construct future parks; ¯ Continued advancement efforts to develop the Arcadia site for the bond-funded softball complex; ¯ Awarded two grants for a total value of $3.4 million; ¯ Opened four new parks (Roberto Antonio Balermino, Del Monte, West Evergreen and Rotary Play Garden Park); ¯ Small projects - Metcalf (playground replacement), Alum Rock Park (installation of a reservable picnic area), Family Camp (14 tents repaired) and Lake Cunningham (installation of a fabric shade at the skate park); NEIGHBORHOOD SERVICES AND EDUCATION COMMITTEE 10126115 Subject: Status Report on PRNS Capital Improvements Program Page 3 ¯ Infrastructure Backlog projects - repairs on the playgrounds for Vista Park, Los Paseos Par,k, Playa del Rey, Huerta Park tot lot and Terrell Park; and ¯ Constructed 2.0 miles of new trails. The department continues to advance work on new projects that will generate revenue such as the Coleman Soccer Field Complex, the Patty O’Malley Community Sports Facility, and projects which are, or will be, maintained by non-General Fund revenue streams such as the Rotary Play Garden, Vista Montana Park and Orchard Park. There are currently more than 250 major park improvement projects, each at various stages of funding and development. The CIP team’ s ongoing work plan includes a number of different types of projects (see attachment A). Examples include: ¯ Land acquisition efforts such as Alum Rock and 3 1st Street Park (CD 3), Del Monte Park Phase II (CD 6), and land for a new park in Council District 1 and in the Balbach area (cI) 3); ¯ Numerous partnership projects such as Trust for Public Land for the Measuring San Jos4 Park Value and Benefits, SPUR for planning support, and the Levitt Pavilion for St. James Park; ¯ Master planning efforts such as Rincon property site, Alum Rock and 31st Street, Del Monte Park Phase II, Iris Chang Park, St. James Park, Lake Cunningham Bike Park and Kelley Park; and ¯ Revenue Generation - Happy Hollow Park and Zoo Improvements, reservable picnic sites and reservable sports fields. The table below lists the top 10 construction projects currently funded in the CIP: Project Total Funding Scope Agnews Property Development $16.4 million Site purchase/stabilization of 21.6 acres Coleman Soccer Field Complex $16.1 million Construct a soccer complex on 2.4 acres Del Monte Park Land $9.6 million Purchase property to expand future park Acquisition Vista Montana Turnkey Park * $5.8 million Construct a 6.0 acre park Tamien Park Development $4.3 million Construct a 3.5 acre park Martin Park Expansion $3.9 million Construct a 4.7 acre park Del Monte Park $3.5 million Construct a 1.8 acre park Iris Chang Park Development $2.7 million Construct a 2.6 acre park Roberto Antonio Balermino Park $2.5 million Construct a 1.8 acre park Trail: Three Creeks Interim $2.2 million Remove and install new steel bridge hnprovement Pedestrian Bridge (on hold pending EIR process) *Includes a $2 million developer contribution B. Grant-Funded Capital Projects NEIGHBORHOOD SERVICES AND EDUCATION COMMITTEE 10/26/15 Subject: Status Report on PRNS Capital Improvements Program Page 4 The City continues to identify and make Council aware of grant funding opportunities that can close a funding gap for priority projects. Staff monitors about 50 local, State and federal gram programs. Each grant program has a unique goal and conditions, so aligning the right project to the right grant often limits the number of grants pursued. As part of the CIP strategy, funding is used to leverage resources in order to take advantage of grant programs that require a local match. PRNS has teamed with the Department of Transportation to jointly prepare grant applications for trail projects that can meet a mutual objective of supporting better on-street and off-street (active transportation) travel. The departments submitted an application for a $10 million Transportation Investment Generating Economic Recovery (TIGER) grant for Coyote Creek Trail (BART-Berryessa to Santa Clara Street), which is still pending. The project supports better access to transit and resolves discontinuity of the surface roadway system due to Highway 101 in the area. Over the last two years, the City has applied and been awarded $5.4 million for two grants from the California Department of Housing and Community Development (HCD) under the Housing- Related Parks Program (HRPP). The gram creates an incentive for local govermnents to build affordable housing by providing the reward of grant funds to meet the need for park facilities in their communities. The projects under this grant are for the development of parkland in the Tamien area and on the Alum Rock & 31 st Street property. As with all public funds, the gram-funded projects require careful financial oversight and management. The majority of the grants PRNS pursues are on a reimbursement basis, which means the City must pay for the capital project from existing City funds such as the Park Trust or Construction & Conveyance Tax Funds and then later seek reimbursement. Staff also tracks the grant invoicing and schedule requirements. Over the past year, staff has worked with grantor agencies to extend the deadlines for the following projects: ¯ Thompson Creek Trail (Tully-Quimby): Site issues have required an entirely different alignment. Additional time needed for new design and construction; ¯ Coyote Creek Trail (237-Tasman): Levee studies and property issues resolved. Additional time needed to complete construction; and ¯ Others as deemed necessary. Reasons gram applications may be denied: ¯ Project is not fully developed and not ready for construction; ¯ Grant program may be oversubscribed and have insufficient funding for all applicants; or ¯ Trail projects are costly so it is difficult to be competitive against lower cost projects. The following major milestones occurred during the reporting period: NEIGHBORHOOD SERVICES AND EDUCATION COMMITTEE 10/26115 Subject:
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