BHARAT SANCHAR NIGAM LIMITED (A Govt. of Enterprise)

OFFICE OF THE GENERAL MANAGER TELECOM BA

TENDER(Limited) DOCUMENT FOR REPAIR AND ANNUAL MAINTENANCE OF SPLIT TYPE/ CASSETTE TYPE AIR CONDITIONING UNITS IN PATHANAMTHITTA BA FOR THE YEAR 2019-20

TENDER FOR ZONE-I

TENDER No. EP/AC TENDER/2019-2020/1 Dated at Pathanamthitta the 1 6 . 0 7 . 2 0 1 9

Cost of Tender document is Rs.590 /- : (inclusive of all taxes)

Last date & time of receipt of Tender Document : - 14.30 hrs on 06.08.2019 Date & time of Opening of Tender :- 15.00 hrs on 06.08.2019

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TABLE OF CONTENTS

Section Title Pages 1 Notice Inviting Tender 3- 6

2 Tender Information 7

3 Specifications, Terms and Conditions 8- 14

4 Preliminary agreement 15

5 General (commercial) conditions of the contract 16-17

6 Bid form 18

7 Tenderer’s Profile 19

8 Questionnaire 20

9 Certificate Regarding Close Relative in BSNL 21

10 Agreement Format 22-25

11 Letter of Authorization for Attending Bid Opening 26

12 Mandate Form for Electronic Fund transfer of Payments 27

13 Certificate for Tender Document Downloaded from Website 28

14 Request for EMD Refund 29

15 List of Divisions/ Exchanges/sites under Zone I 30

16 31 List of the documents to be submitted along with bid

17 Rate Schedule 32-33

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BHARAT SANCHAR NIGAM LIMITED (A GOVERNMENT OF INDIA ENTERPRISE) OFFICE OF THE GENERAL MANAGER TELECOM DISTRICT PATHANAMTHITTA NOTICE INVITING TENDER

TENDER No.EP /AC TENDER/2019-20/ 1 Dated at the 1 6 . 0 7 . 2 0 1 9

1.Sealed Tenders on single bid system are invited by the General Manager Telecom, Bharat Sanchar Nigam Limited, Pathanamthitta SSA, Thiruvalla for the maintenance of Split/Cassette type AC Units from Original Equipment Manufacturers (OEM), Dealers or Workshop Owners authorized by the BSNL approved manufacturers Or Registered work shop owners/contractors having experience in working at central/state government/Public undertaking/Reputed private institutions.

Repair/servicing and Annual Maintenance of Split/Cassette type 1 Name of Work AC units of different ratings ,installed in the Telephone Exchanges/Offices of Pathanamthitta BA-Zone I,coming under the area Division/ Division/ Tiruvalla Division/ Division for a period of One Year from the date of execution of the contract. Cost of the spares replaced will be paid by BSNL. Such spares should have a guarantee of six months.

2 Area of Contract Zone-I Area- Area coming under Adoor Division/Pandalam Division/Tiruvalla Division/Mallapally Division in PTA SSA

3 Period of contract One year from the date of agreement , or completion of work put to tender whichever is earlier. However BSNL reserves the right to extend the tender for further six months under the same terms and conditions and upto one year on mutual agreement.

4 Availability of Tender 16.07.2019 to 06.08.2019 document for downloading

5 Time and last date of Upto 14.30 Hrs on 06.08.2019. submission of Bid

6 Date and time of opening of At 15.00 Hrs on 06.08.2019. tenders

7 Estimated cost of work Rs.200000/-

8 Cost of Bid Document Rs. 590/-

9 Bid Security (EMD) Rs.4000/- 3

2. Purchase of tender document:

2.1 Tender document can be downloaded from website of Telecommunication www.keralatelecom.com and The bidders downloading the tender document are required to submit the tender fee amount through DD/ Banker’s cheque along with their tender bid failing which the tender bid shall be left archived unopened/ rejected.

The DD/ banker’s cheque shall be drawn from any Nationalized/ Scheduled Bank in favour of “AO(Cash), O/o The General Manager Telecom, BSNL, Thiruvalla ” and payable at Thiruvalla.

2.2 The tender documents shall be issued free of cost to MSE bidders on production of requisite proof in respect of valid certification from MSME for the tendered item.

3.Availability of Tender Document:

3.1The tender document shall be available for downloading from 16/07/ 2019 onwards up to 05/ 08/ 2019 from 11-00 Hrs to 17-00 Hrs on all working days of this office.

3.2 Tenders invited through manual bidding process shall be available for sale and can be had from SDE (EP), O/o GMTD, BSNL Bhavan, Thiruvalla-689 101 against payment of Tender fee of Rs.590/- which will be payable in the form and in the name of person stated in clause 2.1 above.

Note 3: The Tender document shall not be available for download on its submission/closing date.

4.Eligibility Criteria: -

4.1. The bidder should have a certificate of minimum one year experience (as on the date of NIT not earlier than 2009-2010) in maintenance and repairing work of Window/Split/Cassette type AC units under rate contract basis from any Government Department or Public Sector Undertaking or Reputed Organizations. (a) Document in proof of being Original Eqpt Manufacturer/Authorized dealer/or Authorized workshop owner/ Registration obtained from District Industries center (b). Valid Goods & Service Tax Registration number. (c). Valid PAN No. (d) Copy of GST registration certificate, if applicable (e).A self declaration alongwith evidence that the bidder is not black listed by GST Authorites. (f).A self declaration alongwith evidence that the bidder is not registered as a composition dealer GST Act. (g). The bidders shall submit necessary documentary proof showing that they meet the eligibility criteria along with their tender bid. All documents submitted will also be self attested by the bidder. 5. Bid Security/EMD:

5.1 The bidder shall furnish the bid EMD in one of the following ways:- (a) Demand Draft/ Banker’s cheque for Rs .4000/- drawn in favour of “AO (Cash), O/o GMT, BSNL, Thiruvalla” and payable at Thiruvalla.

b) Bank Guarantee from a scheduled bank drawn in favour of AGM (NWP), O/o The General Manager Telecom, BSNL, BSNL Bhawan, Thiruvalla which should be valid for 180 days (i.e. one month above the offer validity period subject to maximum of 210 days) from the tender opening date. 4

5.2 The MSE units shall be exempted from submission of Bid Security deposit on production of requisite proof in respect of valid certification from MSME for the tendered item.

Bidders have to deposit EMD as specified in clause 5 along with the bid.

6. Date & Time of Submission of Tender bids: on or before 1430 hrs on 06.08.2019 The duly completed and sealed bids can be dropped in to the Tender Box kept at O/o AGM(NWP), BSNL, Bhavan, Tiruvalla -689101 or sent by Registered Post with Acknowledgement Due. (Address: AGM (NWP), BSNL, BSNL Bhavan, Tiruvalla, Kerala –689101). No separate acknowledgement will be given Note 4: In case the date of submission (opening) of bid is declared to be a holiday, the date of submission (opening) of bid will get shifted automatically to next working day at the same scheduled time. Any change in bid opening date due to any other unavoidable reason will be intimated to all the bidders separately.

7. Opening of Tender Bids: After 00:30 Hours of this tender closing time & on same date. As mentioned in NIT table.

8. Place of opening Tender Bids 8.1 Authorized representatives of bidders (i.e. vendor organization) can attend the TOE at the AGM (NWP)’s Room, 3rd floor, O/o the General Manager Telecom, Bharat Sanchar Nigam Ltd, BSNL Bhawan, Thiruvalla” , where BSNL’s Tender Opening Officers would be conducting manual Tender Opening Event (TOE).

9. Tender bids received after due time & date will not be accepted.

10. Incomplete, ambiguous, Conditional, unsealed tender bids are liable to be rejected.

11. The General Manager Telecom, BSNL, Thiruvalla reserves the right to accept or reject any or all tender bids without assigning any reason. He is not bound to accept the lowest tender.

12. The bidder shall furnish a declaration in his tender bid that no addition / deletion / corrections have been made in the downloaded tender document being submitted and it is identical to the tender document appearing on the website.

12.1 In case of any correction/ addition/ alteration/ omission in the tender document, the tender bid shall be treated as non responsive and shall be rejected summarily. Note 5: All documents submitted in the bid offer should be preferably in English. In case the certificate viz. experience, registration etc. is issued in any other language other than English, the bidder shall attach an English translation of the same duly attested by the bidder & the translator to be true copy in addition to the relevant certificate.

Note 6: All computer generated documents should be duly signed/ attested by the bidder/ vendor organization.

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13.BSNL reserves the right to reject any or all tenders without assigning any reason what so ever. BSNL reserves the right to award an additional work of 25% of total work mentioned in the tender and 50% in exceptional cases subject to the limit of Rs 2,00,000/-. BSNL reserves the right to award any work according to the priority of work. If any contractor fails to complete the work awarded within the stipulated time, BSNL reserves the right to award the work to other approved contractor, at the approved rate, based on performance.

14.The rate quoted should be excluding GST, if applicable. The contractor should intimate GST registration details in case he is a GST payer as per rules.

15.The tender , which is not accompanied by the requisite Cost of Bid document and Bid Security, shall be summarily rejected.Tender will not be accepted / received after expiry date and time. GMT Pathanamthitta reserves the rights to reject any or all the tenders without assigning any reason whatsoever.

16. All statutory Taxes as applicable shall be deducted at source before payment.

17. Amendments, if any, to the tender document will be notified in the above website as and when such amendments are made. It is the sole responsibility of the bidders who have downloaded the tender document from the website to keep themselves abreast of such amendments before submitting the tender document. 18. CONCESSION to MSME Units MSME bidders (Micro, Small & Medium Enterprises) which are registered with the National Small Scale Industries Corporation or any other body specified by Ministry of Micro, Small & Medium Enterprises have been allowed the following concessions. 1. Supply of tender document: The Tender document shall be downloaded by the MSME bidders free of cost provided the tendered item is listed in the Registration Certificate of MSME. 2. Exemption from payment of Bid Security Deposit / Earnest Money Deposit: The MSME Units registered with bodies as detailed above shall be exempted from payment of Bid security deposit provided the tendered item is listed in the Registration Certificate of MSME.

A proof regarding current registration with bodies as detailed above for the tendered items will have to be attached along with the bid. Declaration of UAM (Udyog Adhar Memorandum) number is mandatory. The bidder who fails to submit UAM number shall not be able to avail the benefits available to MSEs as contained in Public Procurement policy for MSEs order, 2012 issued by MSME.

The enlistment certificate issued by bodies as detailed above should be current & valid on the date of opening of bid. However all successful bidders including MSMEs who are registered with the designated MSME should furnish performance security for an amount equal to 5 % of the estimated cost.

Assistant General Manager(NWP) O/o GMT,BSNL,Thiruvalla Tel. 0469-2600150 Email:- [email protected]

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SECTION-II TENDER INFORMATION

1. Bid for each tender should be submitted in two envelopes placed inside the main cover. These envelopes should contain the following: The first envelope named “Technical Bid” should contain the cost of bid document, the bid security and all the bid documents except financial bid. The second envelope named “:Financial Bid” should contain the financial bid. 2.The bids in all the covers should be properly sealed (with sealing wax/packing PVC tape). The tenders which are not submitted in the above mentioned manner shall be summarily rejected. 3.Bid Validity Period / Validity of bid Offer - 180 or 150 days (Specify time in days) from the tender opening date. 4.The envelope must bear the following: Name of the tenderer, Technical Bid or Financial Bid

“NOT TO OPEN BEFORE 1500 hours on 06.08.2019 “Tender No. EP/AC TENDER/2019-20 / 1 dated at Thiruvalla the 16.07.2019”

Being Single Envelope bid system, the envelope will contain both techno-commercial & financial bid . 7

SECTION -III Specifications, Terms and Conditions

1. Scope Of Work a)The successful tenderer will have to do the Repair and Annual Maintenance of Split Type/ Cassette type Air Conditioning Units in Zone I of Pathanamthitta BA ( area coming under Adoor Division/Pandalam Division/ Tiruvalla Division/Mallapally Division) as per the schedule. b)Tender should be submitted duly filled in and signed. The tenderer has to sign on each page of the tender document. c) Document in proof of being Original Eqpt Manufacturer/Authorized dealer/or Authorized workshop owner/ Registration obtained from District Industries center. d) In case of partnership firm attested copy of the partnership deed along with certificate from authorized signatory. e) Documentary evidence to prove the experience in maintenance/repair of Cassette type/split type AC units. ( Should have a certificate of minimum one year experience (as on the date of NIT not earlier than 2009-2010) in maintenance and repairing work of Cassette type/Split type AC units under rate contract basis from any Government Department or Public Sector Undertaking or Reputed Organizations. f) Tenderers profile,Attested Copy of PAN card , Service Tax Registration certificate, VAT registration certificate. Originals should be produced before entering in to the agreement. g) Should have a well equipped workshop with facilities to carry out all the repair work of the AC units in Zone I of Pathanamthitta BA( area coming under Adoor Division/Pandalam Division/ Tiruvalla Division/Mallapally Division ) or in adjacent districts Kottayam, Quilon and Alappuzha duly authorized by any of the AC manufacturer or registered by the District Industries Center (proof to be furnished). h) Annual turnover of the workshop not less than two lakhs in one year (As a proof the audited profit/loss statement certified by a chartered account OR The income tax returns filed should be furnished).

2.The General Manager Telecom. District, Pathanamthitta reserves the full right a) To accept or reject any or all the tenders without assigning any reasons thereof .He is not bound to accept the lowest. b) To extend the period of Contract for another six months if found necessary on the same terms and conditions. c) To make negotiation with the tenderers in case the rate quoted are found on higher side and also to assess the credibility of the tenderer. d) To disqualify such bidders who had a record of not meeting the contractual obligations against any other earlier contracts. e) To engage more than one contractor for the zone or to do any work mentioned in this tender departmentally or by engaging other agencies.

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3. Earnest Money Deposit Bidders have to deposit EMD as specified in Section 1clause 5 along with the tender. It can be remitted either by Cash at the counter of the Accounts Officer(Cash), BSNL,Office of the General Manager Telecom District., Tiruvalla or by producing Demand Draft drawn in favour of Account officer cash BSNL Tiruvalla on any nationalized bank and payable at Thiruvalla.The Cash receipt obtained from AO(Cash)/DD should be attached along with the tender. The tenders without proper EMD will not be considered. The deposit made for earlier tender will not be considered.

4. Security Deposit: The successful tenderer will have to remit an amount equal to 10% of the estimated contractual value . The EMD of the successful bidder will be converted in to security deposit and the balance of SD has to be remitted by the successful bidder. This amount can be remitted either by Cash at the counter of the Accounts Officer (Cash), BSNL, Office of the General Manager Telecom District., Thiruvalla or producing Demand Draft drawn in favour of Account officer cash BSNL Tiruvalla on any nationalized bank and payable at Thiruvalla.

The EMD and Security Deposit will not bear any interest. The EMD of the unsuccessful tenderers will be refunded by crossed cheque soon after finalization of the tender i.e. after executing the agreement by the successful tenderer . 5. Near Relatives Working in BSNL

5.1 No one connected with or in the employment of BSNL/ Department of Telecom should ever be admitted by the contractor as partner or to any interest in the contract.(under taking should be signed as per ANNEXURE attached and submitted) 5.2 No official or officer in the employment of BSNL is allowed to work as a contractor. The near relatives of all BSNL employees either directly recruited or on deputation are prohibited from participation in tenders and execution of work in different units of BSNL. The near relatives for the purpose are defined as : (a) The member of a Hindu Undivided family, (b) They are husband and wife, (c) The one is related to the other in the manner as father / mother , son(s) and son’s wife (daughter-in-law), Daughter(s) and daughter’s husband , (son-in-law) brother(s) and brother’s wife , sisters(s) and sister’s husband (brother-in-law).

5.3 The company or firm or any other person is not permitted to tender for works in BSNL unit in which his near relative(s) is (are) posted. The unit is defined as SSA / Circle/ Chief Engineer / Chief Architect / Corporate Office for non executive employees and all SSA in a Circle including Circle Office / Chief Engineer / Chief Architect / Corporate Office for executive employees.

5.4. The tenderer should give a certificate that none of his / her such near relative is working in the units as defined above where he is going to apply for tender.In case of proprietorship firm , certificate will be given by the proprietor, for partnership firm, certificate will be given by all the partners and in case of limited company by all the Directors of the company.

5.5. Any breach of these conditions will result in cancellation of Tender and EMD/SD will be forfeited at any stage whenever it is noticed. , BSNL will not pay any damages to the company or firm or concerned person. The company or the firm or the person will also be debarred from further participation in the concerned unit. 5.6. After award , the contractor should intimate the name and address of persons who are working with him or are subsequently employed by him.

6 . Execution of Agreement: The success bidder shall execute an AGREEMENT in the prescribed form in a stamp paper of the requisite value (as per Government guide lines ), at his own expense, within 21 days from the date of receipt of the communication accepting the tender. In the event of non-execution of the agreement and payment of Security Deposit, the bidder shall forfeit the EMD furnished under this tender.

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7.WORK SPECIFICATIONS (I) Preventive maintenance of the A/C units is to be done once in three months (a) The maintenance contract covers the following item of work i) Servicing of AC units including gas filling, filter cleaning, replacement of defective components and condenser cleaning. While servicing the AC units, the following works should be done: 1.Wet servicing (with pressurized water jet, once in six months) 2.Testing of components wiring , termination &Gas filling ( once in six months) 3.Testing of stabilizer for low/high voltage cut off ,time delay (once in six months ) 4. Water /Vacuum cleaning of Filter (once in three months) 5. Condenser cleaning (once in Six months) 6. Replacing faulty components such as Starting Capacitor, Running Capacitor, Fan Motor Capacitor, Starting Relay, Selector Switch & Thermostat. (ii) Attending complaint and rectifying faults on intimation over phone/ in writing/SMS from the officer in charge of the exchange of the exchange within 48 hours ,failing which a penalty at the rate of Rs.20/-per unit per day will be imposed right from the date of intimation of complaint, subject to a maximum of the cost of the particular item of work. (b) Generally, the servicing work is to be done at the premises of the telephone exchanges/ offices itself. In the case of major repairs, the Units can be taken to the workshop of the Contractor after obtaining permission in writing from the SDE/JTO of the exchange/office concerned. The schedule of servicing in exchange wise has to be given to SDE/JTO concerned two weeks before the starting of work with a copy to AGM(Plg) O/o GMTD, BSNL,Thiruvalla. (c) In case the compressor of any unit is found faulty , the matter should be brought to the notice of the Asst. General Manager (Plg) O/o GMTD BSNL,Thiruvalla.. by SDE/JTO upon intimation by the contractor. Permission to repair/replacement of the compressor will be granted by the Asst.General Manager (Plg) .On getting the permission the contractor will have to lift the unit to his workshop for repair and return the same with in a period of two weeks .Any delay in this regard will attract a penalty of Rs.50/per day per unit from the contractor right from the date of intimation of complaint , subject to a maximum of the cost of the particular item of work. This amount will be deducted from the bill due to the contractor/security deposit. The repaired compressor should have a guarantee of six months and the replaced compressor should have a guarantee of one year. In case any fault is noticed to the compressor during the guarantee period the same should be rectified by the contractor free of cost. Cash receipt from the authorized dealer in respect of the new compressor is to be attached with the bill. In case any unit is removed from its place the vent should be temporarily closed air tight by the contractor. (d) The successful tenderer will have to repair/service all split type/cassette type AC units for which his tender is accepted irrespective of its working condition once in six months or according to the work order issued from the offices of the concerned SDEs/SDOs/JTOs. In case of any dispute in the reparable condition of the AC units, the electrical wing of BSNL is the authority to decide the condition of the system. (e) If any defect in the working of the repaired/ serviced unit as per section 17 6(ii) to 6(v) is noticed during a period of six months the contractor will have to attend to such faults within 24 hours after receipt of intimation over phone/in writing/SMS from the SDE/JTO of the Exchange, and defects rectified within a reasonable time not exceeding 7 days . Any delay in this regard will attract a penalty of Rs.50/per day , subject to a maximum of the cost of the particular item of work. This amount will be deducted from the bill due to the contractor/security deposit. (f) The refrigerant required for smooth functioning of the AC units will have to be filled by the contractor for which no payment will be made by the department (g) In case any part of the AC Unit excluding compressor is found irreparable while doing repair/servicing/during free maintenance period and to be replaced for functioning of the unit, the contractor can replace such parts with Standard spares preferably with the same make of the equipment. and the cost of the spares will be paid by the BSNL but it may be limited to certain items only as per schedule. All defective parts which are replaced by new ones should be made over to the SDE/JTO of the concerned exchange under acquittance. The acquittance obtained from the SDE/JTO should be attached along with the bill for the spares replaced. If it is found that the spares used by the contractor for replacement of any part of the AC unit is of sub-standard, the contractor will be asked to remove the sub-standard spares and to use Standard spares. The Company will have the option to purchase the spares from other sources also.. 10

8. The tenderer will have to quote rates for the following.

(i)Rate of servicing of one (a) split type (b)Cassette type AC units of 1.5/3 ton capacity irrespective of its condition including filter cleaning, wet servicing, gas filling, condenser cleaning, testing of component wiring and termination, attending the fault of stabilizer and the repair and maintenance of the AC units and stabilizer and replacing faulty components such as Starting Capacitor, Running Capacitor, Fan Motor Capacitor, Starting Relay, Selector Switch & Thermostat during the succeeding three months . . Cost of the spares replaced will be paid by BSNL. Such spares should have a guarantee of six months. (approx. 154 Nos.) ii)Rate for the repair of the compressor of the Split type /Cassette type AC type of 1.5/3 ton capacity. The repaired compressor should have a guarantee of six months. (approx. 10 nos.) iii) Rate of replacement of faulty compressor with new one in lieu of the faulty compressor, The new compressor should have a guarantee of one year. (approax. 5 nos.) iv) Rate for re-winding of FAN motor. (approx.25 nos.) Fan motor so re-wound should have guarantee of six months. v) Rate of replacement of fan motor. (approx.10 nos.) The new fan motor should have a guarantee of one year. vi) Rate of spares to be replaced frequently (approximate quantity as per Section 17).Faulty spares other than listed as per section 17 has to be replaced by the contractor at his own cost,if required.

9. Guidelines to successful Tenderers: a) The tenderer should complete servicing of all the AC Units available in Zone I(( area coming under Adoor Division/Pandalam Division/ Tiruvalla Division/Mallapally Division) for which the tender is accepted within a period of 3months from the date of execution of agreement in the first six monthly period of contract. The second six monthly period should be completed within six to eight months . Faults of AC units including stabilizer should be attended by the contractor on receipt of calls, during the intervening period between periodic servicing. Any delay in attending the fault will attract a penalty of Rs. 20/- per day per unit from the contractor, right from the date of intimation of complaint, subject to a maximum of the cost of the particular item of work. This amount will be deducted from the bill due to the contractor/security deposit. b ) In case the contractor fails to attend to any defects of AC unit within the stipulated period such defects will be rectified by the BSNL through any other agency with out giving further intimation. The expenses for such repair shall be deducted from the bills pending of the contractor/from Security Deposit. c) The successful tenderer will have to repair/service all split type /Cassette type AC units of the area under Zone I during the six monthly period according to the work schedule issued by the SDE/JTO as the case may be.

10) Transportation charges : To and fro transportation charges for taking the AC unit to the workshop of the Contractor in the case of the major repairs/ replacement of compressors etc., shall be borne by the Contractor.

11) Period of validity:

(a). The tender will remain open for acceptance up to 90 days from the date of opening and the rates accepted will be firm and valid for a period of one year from the date of execution of agreement. (b) The period of validity of the contract shall be extended further to a period of one year on the same rates, terms and conditions if both partners (The contractor & BSNL) agree to do so.

12) Telephone connection. The successful tenderer should have a Land/Mobile Telephone in his own name. 11

13. Tender Evaluation.

The tenders will be evaluated by a committee appointed by General Manager Telecom District, BSNL,Pathanamthitta.The evaluation will be done in two parts ie .1. Technical Evaluation 2. Financial Evaluation a).The technical bid only will be opened initially and validated b)Those tenders meeting the required technical conditions and accepted by the evaluation committee only will be taken for opening the Financial bid. The financial bid evaluation will be done on the basis of the rate quoted for the item .

14. TERMINATION OF CONTRACT:

a) The General Manager Telecom. District, Pathanamthitta reserves the right to terminate the contract by giving a notice of 15days in writing without assigning any reason. The period of 15days will count from the date of despatch of the notice. The department shall not be liable for payment of any compensation for any loss that the contractor may be put to or alleged to be put to on account of such termination. b) The General Manager Telecom.District, Pathanamthitta reserves the right to terminate the contract without giving any notice and to forfeit the Security Deposit of the Contractor in the following reasons: i) In case the Contractor fails to carry out the repair/servicing and maintenance work of the AC units during the contract period. ii)If the repair/servicing and maintenance of the contractor is not found satisfactory.

15.RELEASE OF SECURITY DEPOSIT:

Security Deposit unless forfeited to the Department in part or in full, will be refunded to the Contractor after six months from the date of settlement of final bill after meeting all the contractual obligations, without any interest. . 16. INDEMNITIES: 16.1 The contractor shall at all times hold BSNL harmless and indemnify from against legal action, suits, proceedings, works, cost, damage, charges claims and demands of every nature and descriptions, brought or procured against the BSNL its officers and employees, and forthwith upon demand and without protect or demur to pay to the BSNL any and all losses and damages and cost(inclusive between attorney and client) and all costs incurred in endorsing this or any other indemnity of security which the BSNL may now or at any time have relative to the work or the contractors obligation or in protecting or endorsing its right in any suit on other legal proceedings, charges and expense and liabilities resulting from or incidental or in connection with injury, damages of the contractor or damage to property resulting from or arising out of in any way connected with or incidental to the operations caused by the contract documents. In addition to contractor shall reimburse the BSNL or pay to the Government forthwith on demand without protect or demur all cost, charges and expense and losses and damages otherwise incurred by it in consequences of any claim. , damages and actions which may be brought against the Government arising out of or incidental to or in connection with the operation covered by the contractor. 16.2 The contactor shall at his own cost at the BSNL’s request defend any suit or other proceedings asserting a claim covered by this indemnity, but shall not settle, compound or compromise any suit or other finding without first consulting the BSNL

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17. FORCE MAJEURE 17.1) 1f any time, during the continuance of this contract., the performance in whole or in part by either party or any obligation under this contract shall be prevented or delayed by reason of any war, or hostility, acts of the public enemy, civil commotion sabotage, fires, floods, explosions., epidemics, quarantine restrictions, strikes, lockouts or act of God (Herein after referred to as events) provided notice of happenings, of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof., neither party shall by reason of such event be entitled to terminate this contract nor shall be considered as non-performance and work under the contract shall be resumed as soon as practicable after such event may come to an end or cease to exist, and the decision of the Department as to whether the work have been so resumed or not shall be final and conclusive, provided further that if the performance, in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days either party may, at his option terminate the contract.

17.2) Provided also that it the contract is terminated under this clause, the Department shall be at liberty to take over from the contractor at a price to be fixed by the Department, which shall be final, all unused, undamaged and acceptance materials, bought out components and stores in the course of execution of the contract, in possession of the contractor at the time of such termination of such portions thereof as the BSNL may deem fit excepting such materials bought out components and stores as the contracts may with the concurrence of the Depart

18. Dispute and Arbitration: (i) In the event of any question, dispute or difference arising under this tender or in connection there with except as to matter the decision of which is specifically provided under this tender, the same shall be referred to sole arbitration of General Manager Pathanamthitta, or some other person appointed by the General manager Telecom District, Pathanamthitta. The Agreement to appoint an Arbitrator will be in accordance with the Arbitration and Conciliation Act,1996. There will be no objection to any such appointment that the Arbitrator is BSNL Servant or that he has to deal with the matter to which the agreement relates or that in the course of his duties as BSNL Servant he has expressed views on all or any of the matter under dispute. The award of the Arbitrator shall be final and binding on the parties. In the event of such Arbitrator to whom the matter is originally referred, being transferred or vacating his office or being unable to act for any reasons what so ever , General Manager telecom Pathanamthitta shall appoint another person to act as Arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to proceed from the stage at which it was left out by his predecessors.

(ii) The Arbitrator may from time to time with the consent of parties enlarge the time for making and publishing the award. Subject to aforesaid Arbitration and Conciliation Act 1996 and the Rules made there under, any modification thereof for the time being in force shall be deemed to apply to the Arbitration proceeding under this clause. (iii) The venue of the arbitration proceeding shall be the office of the General Manager Telecom, BSNL at Tiruvalla or such other places as the Arbitrator may decide. 19. SUBMISSION OF BILLS: (i) Bills are to be submitted in triplicate, exchange-wise after completing each six monthly servicing along with a copy of the certificate obtained from the Officer-In-charge of the concerned telephone exchange to the effect that the servicing of the AC units have been carried out satisfactorily to the concerned SDEs/JTOs, The bill should contain the date of servicing of the AC units ,CSR NO & Date, Exchange name etc. clearly. If spares are replaced acquittance issued by the officer in charge also to be attached along with the bill.

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20. PAYMENT OF BILL a) The SDEs/JTOs/ concerned on receipt of the bills shall pass and forward the same in duplicate with countersignature of DEs along with necessary service report duly signed by the SDE concerned to the Office of the General Manager Telecom., District, Pathanamthitta for payment with the following certificate. (i) The servicing of the AC units have been carried out satisfactorily (ii) The spares replaced are personally checked by me and found in order. (If spares are replaced) b) Each bill should contain the PAN number and Service Tax Registration number of the contractor.

c) Income-Tax, Work contract Tax ,VAT and other Govt levies as applicable from time to time will be deducted from the bill of the Contractor and remitted to the Authorities concerned.

d) If the tenderer is claiming service Tax, the bill should contain all the details as per vat credit rules. e)Contractor should obtain GST Registration, if applicable and the registration number should be produced along with the bid document. The bill / invoice should contain the GST Registration details, SAC code and the GST should be shown distinctly in the bill / invoice.

f) The payment of bills exceeding Rs 25000/- will be made through e -payment only, for which the requisite mandate in prescribed form has to be submitted along with the bid document. 1. In cities/areas where ECs/EFT facility is provided by banks, the bidder must have Accounts in such ECS/EFT facility providing banks and that bank account number shall be quoted in the bids by the bidder. 2. The cost of ECS/EFT will be borne by BSNL in all cases where the payment to the Contractor/supplier is made in a local branch ie ., bidder is having bank account in the same place where the payment is made by BSNL unit. 3. In case payment is made to outside branch ie., bidder is having bank account not in the same place from where the payment is made by BSNL unit, the crediting cost will have to be borne by the bidder/recipient only. 4. The bidder must submit the Form for transfer of payment through Electronic Clearance / Electronic Fund transfer. 5. In case e-payment is not possible, payment shall be made by Account payee cheque.

6. Claims related to a month is expected to be submitted in the first week of the following month. Bills submitted after delay of over three months after the month in which the related work is carried out shall be deemed time barred and shall not be paid.

21. SET OFF

Any sum of money due and payable to the supplier under this contract may be appropriated by the purchaser / BSNL or any other person or persons contracting through the BSNL and set off the same against any claim of BSNL or such other person or persons for payment of a sum of money arising out of this contract or under any other contract made by the supplier with BSNL or such other person or persons contracting through BSNL.

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SECTION 4 Preliminary agreement

TENDER FOR ANNUAL MAINTENANCE AND REPAIR OF SPLIT TYPE /CASSETTE TYPE AIR-CONDITIONING UNITS IN ZONE I OF PATHANAMTHITTA SSA

1. I/We hereby tender to execute for the BSNL,Pathanamthitta the above mentioned description of work in accordance with specifications and instructions contained in the Tender Notice EP/AC TENDER/2019-20/1 Dated at Tiruvalla the 16/ 0 7 / 2 0 1 9 or as may be given by the General Manager Telecom.District, Pathanamthitta, or his representatives in consideration of payment of being made for the quantity of work executed at the rate specified in the schedule enclosed herewith. 2. Should this tender be accepted, I/We agree to abide by and fulfil all the terms and conditions as outlined in the tender notice and to enter into formal agreement with the Company in due course. Till such time, acceptance of this shall be deemed to be the Contract. 3. The sum of Rs.4000 /- (Rupees Four Thousand only) remitted by me/us as Earnest Money Deposit, the full value of which will be absolutely forfeited to the said BSNL without prejudice to any other rights or remedies of the said BSNL or his successors in office if I/We withdraw this tender before final acceptance of the successful tender or in the event of its acceptance fail to pay the Security Deposit and to execute the agreement within the due date without prejudice to any other right or remedies of the said BSNL or his successors in the office. I/We will not claim interest on this sum while it is in the custody of the General Manager Telecom. BSNL or his successors, Pathanamthitta. 4. I/We also agree that the decision of the General Manager Telecom. BSNL, Pathanamthitta regarding remaining and effects of this tender shall be final and legally binding.

Name and address of the witness: Signature of Tenderer Date:

Signature with date:

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SECTION 5

Clauses Relating to GST

A) TAXES AND DUTIES CLAUSE - FOR VENDOR/SUPPLIER/CONTRACTOR (For Supplies/ Services during GST Regime) INDIRECT TAXES/ GST 1. For the purposes of levy and imposition of GST, the expressions shall have the following meanings: (a) GST - means any tax imposed on the supply of goods and/or services under GST Law. (b) Cess – means any applicable cess, existing or future on the supply of Goods and Services as per Goods and Services Tax (Compensation to States) Act, 2017. (c) GST Law - means IGST Act 2017, CGST Act 2017, UTGST Act, 2017 and SGST Act, 2017and all related ancillary Rules and Notifications issued in this regard from time to time. 2. The rates to be quoted by the bidder should be exclusive of GST. The GST should be quoted separately showing the percentage of SGST, CGST and IGST. The GST portion as shown separately will be paid by BSNL. However, it is the responsibility of the bidder to make all possible efforts to make their accounting / IT system GST compliant in order to ensure availability of Input Tax Credit (ITC) to BSNL. 3. Offers without giving any of the details of the taxes (Including rates and amounts) as specified above will be considered as non-registered bidder under GST and the acceptance of such tender shall be at the full discretion of Principal General Manager, BSNL, Pathanamthitta. 4. Bidders are required to pass on the benefit arising out of introduction of GST, including seamless flow of Input Tax Credit, reduction in Tax Rate on inputs as well as final goods by way of reduction of price as contemplated in the provision relating to Anti-Profiteering Measure vide Section 171 of the CGST Act, 2017. Accordingly, for supplies made under GST, the bidders should confirm that benefit of lower costs has been passed on to BSNL by way of lower prices/taxes and also provide details of the same as applicable. BSNL reserves the right to examine such details about costs of inputs/input services of the bidders to ensure that the intended benefits of GST have been passed on to BSNL. 5. BSNL shall declare the value of free issue of materials and services, if any, involved in the execution of the contract. The Contractor should consider the same while working out the GST liability, if any. Further in cases where GST is leviable on any facilities provided by BSNL and used by bidders and the consideration for which is recovered by BSNL in the form of reduction in the invoice raised by bidders then BSNL will raise GST invoices on such transactions and the same will be reimbursed by bidders.

6. Bidder agree to do all things not limited to providing GST compliant Tax Invoices or other documentation as per GST law relating to the supply of goods and/or services covered in the instant contract like raising of and /or acceptance or rejection of credit notes / debit notes as the case may be, payment of taxes, timely filing of valid statutory Returns for the tax period on the Goods and Service Tax Network (GSTN), submission of general information as and when called for by BSNL in the customized format shared by BSNL in order to enable BSNL to update its database etc. that may be necessary to match the invoices on GSTN common portal and enable BSNL to claim input tax credit in relation to any GST payable under this Contract or in respect of any supply under this Contract.

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7. In case Input Tax Credit of GST is denied or demand is recovered from BSNL by the Central / State Authorities on account of any non-compliance by bidders, including nonpayment of GST charged and recovered, the Vendor/Supplier/Contractor shall indemnify BSNL in respect of all claims of tax, penalty and/or interest, loss, damages, costs, expenses and liability that may arise due to such non-compliance. BSNL, at its discretion, may also withhold/recover such disputed amount from the pending payments of the bidders.

B) PAYMENT TERM CLAUSE: The Bidder/Vender will be required to submit the details of their bill upload to GSTN site for claiming payment. Tax Invoice under GST Rules should contain complete details as under:- a) Name, address and GSTIN of the supplier; b) A consecutive serial number not exceeding sixteen characters, in one or multiple series, containing alphabets or numerals or special characters hyphen or dash and slash symbolized as “-“ and “/” respectively, and any combination thereon, unique for a financial year; c) Date of its issue; d) Name, address and GSTIN or UIN, if registered, of the recipient; (i.e. BSNL, Kerala Circle) (BSNL Kerala Circle GSTIN No. 32AABCBG5ZQ) e) Name and address of the recipient and the address of delivery, along with the name of STATE and its Code, if such recipient is un-registered and where the value of taxable supply is Fifty thousand rupees or more. f) HSN Code of goods or Accounting Code of services; g) Description of goods or services; h) Quantity in case of goods and unit or Unique Quantity Code thereof; i) Total value of sup-ply of goods or services or both; j) Taxable value of supply of goods or services or both taking into account discount or abatement, if any; k) Rate of tax (Central tax, State tax, integrated tax, Union territory tax or cess) l) Amount of tax charged in respect of taxable goods or services (Central tax, State tax, integrated tax, Union territory tax or cess) m) Place of supply along with the Name of State, in case of a supply in the course of inter-State trade or commerce. n) Address of delivery where the same is different from the place of supply; o) Whether the tax is payable on reverse charge basis; and p) Signature or digital signature of the supplier or his authorized representative.

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SECTION 6 BID FORM

Tender No: EP/AC TENDER/2019-20/1 Dated at Thiruvalla the 1 6 . 0 7 . 2 0 1 9

To (Tender Accepting Authority) (Address) Dear Sir, Having examined the conditions of contract and specifications including addenda No… the receipt of which is hereby duly acknowledged, we, undersigned, offer to execute the work of Repair and Annual Maintenance of split type/Caseette type AC units in Pathanamthitta SSA in conformity with conditions of contract and specifications as may be ascertained in accordance with the schedule of prices attached herewith and made part of this Bid. I/We undertake, if my/our Bid is accepted, we will execute the work in accordance with specifications, time limits & terms and conditions stipulated in the tender document. If my/our Bid is accepted, I/we shall submit the securities as per the conditions mentioned in the contract. I/We agree to abide by this Bid for a period of one year from the date fixed for Bid opening and it shall remain binding upon us and may be accepted at any time before the expiry of that period. Until a formal agreement is prepared and executed, this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement. Dated this……… day of…………..(the year) Signature of Authorised Signatory………………. In capacity of ………………………………..

Duly authorized to sign the bid for and on behalf of …………… Witness…………….. Address…………….

Signature……………

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SECTION 7 TENDERER’S PROFILE

Tiruvalla/Mallapally/Pandalam/Adoor divisions

Details Required Response from the bidder Sl

Full Name (in capital letters) 1

2 Address

Whether Individual/Company/Partnership firm

In case of Company/Partnership firm, name and designation of the person authorised to sign the contract agreement Phone Number: 3 Contact Details Fax

Number:

Mobile

Number:

Email id:

Income Tax Permanent Account No. (PAN) Service Tax Registration No. (If applicable)

EPF Registration No. (If applicable)

ESIC Registration No(If applicable)

GST Registration No . ( If applicable) MSME Registration No.(If applicable) Any other relevant details.

I/We hereby declare that the particulars furnished above are correct.

Date: Signature:

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SECTION 8 QUESTIONNAIRE

I. Name of the Tenderer : (In block letters) 2. Postal Address in full : (In block letters) Telephone No. : Mobile No : 3. Whether representing an individulal/registered firm:

4. Are you a Workshop Owner/Authorised Dealer for AC units/Manufacturer of AC Units :

5. If you are a Workshop Owner/Authorised Dealer for AC Units, give a brief note on your capability to carry out the repair/ servicing and maintenance of the Split Type/Cassette type AC Units of the BSNL. The details of the trained service Engineers/ Technicians etc also be given (Attach separate sheet if necessary) :

6. Are you doing servicing and maintenance work of Split Type/Cassette type AC Units under rate contract basis of any Government Department/ undertaking/Reputed Firm at present/done previously. (enclose proof) :

7. Your permanent Income Tax Account number : (PAN Number)

8. Your Service Tax Registration number :

9.GST Registration No . :

Date: Signature of Tenderer

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SECTION 9

CERTIFICATE REGARDING CLOSE RELATIVES WORKING IN BSNL

(To be submitted by all the Directors of the Company/ partners/ owner’s of the contractor’s firm)

I ______s/o ______r/o ______here by certify that none of my relative(s) as defined under is/are employed in BSNL unit for which I am bidding..

In case at any stage, it found that the information given by me is false / incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me.

The near relatives for this purpose are defined as:- a) Members of a Hindu undivided family. b) They are husband and wife.

c) The one is related to the other in the manner as father, mother, son(s) & son s wife (daughter in law), Daughter(s) and daughter s husband (son in law), brother(s) and brother s wife, sister(s) and sister s husband (brother in law).

Dated this ______Day of ______2019

Signature of Bidder

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SECTION 10

(Agreement)

THIS AGREEMENT made this ……. day of ………. 2019 between Barath Sanchar Nigam Limited represented by the General Manager Telecom District, Pathanamthitta, hereinafter called “BSNL” (which expression shall unless excluded by or repugnant to the context, include his successors and assignees) on the one part and Shri……………………… (here in after called the “Contractor ” which expression shall include his heirs , executors , administrators, Legal representatives and assignees ) on the other part.WHEREAS the contractor was the one person who tendered for Repair and Annual Maintenance of split type/Caseette type AC units in Zone-I of Pathanamthitta BA. And WHEREAS the contractor has agreed to do the work of Repair and Annual Maintenance of split type/Caseette type AC units in Zone-I of Pathanamthitta BA (Area coming under Adoor Division/Pandalam Division/ Tiruvalla Division/Mallapally Division) and is prepared to accept the terms and conditions as per the details of work and rates specified below:-

(i) Repairing / servicing and maintenance of the split type/Caseette type air conditioning units of 1.5/3 ton capacity provided in the telephone exchanges / offices of Zone-I of Pathanamthitta BA (Area coming under Adoor Division/Pandalam Division/ Tiruvalla Division/Mallapally Division) once in six months as per tender clause 7 including free maintenance of the Unit for 3 months after servicing works includes the replacement of refrigerant .Wet servicing, gas filling ,filter cleaning, attending fault of stabilizer. Rate Rs. (In figures & in words)

(ii)Repairing of compressors of split type/Caseette type AC units of 1.5 /3 ton capacity including free maintenance of the compressors during succeeding six months Rate Rs. (In figures & words)

(iii)Replacing of irrepairable and faulty compressors in lieu of faulty compressor. Replaced compressor should have a guarantee of one year. Rate Rs. (In figures & words)

(iv) Rewinding Fan Motor. Rate Rs. (In figures & words) The re-wound fan motor should have a guaranty of six months.

(v)Replacing of irreparable and faulty fan motors in lieu of faulty fan motor. Replaced Fan motor should have a guarantee of one year.

(vi) Rate of Spares.:- 1) Starting capacitor………Rs. 2)Running capacitor……. 3)Fan motor capacitor….. 4)Starting relay……….. 5)Selector switch…….. 6)Thermostat……

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NOW ,THEREFORE ,THIS AGREEMENT WITNESSETH AND THE PARTIES HEREBY AGREE AS FOLLOWS:- The Contractor hereby agree to the terms and conditions mentioned in the Tender No: EP/ AC TENDER/2019-20/1 Dated 16 / 0 7 / 2 0 1 9 .

1.The Contractor will permit the General Manger, Telecom District, -Pathanamthitta or his authorized officers to inspect the work at all times while the same are under execution . 1.1.The Contractor will do all the works entrusted to him, from time to time in a thoroughly neat and expert manner and with best materials and in accordance with the specifications, terms and conditions and direction contained in the Tender Notice. No EP/ AC TENDER/2019-20/1 Dated 16/ 0 7 / 2019.

2. The contract is for a period of one year commencing from the date of execution of the agreement or upto the date of final acceptance of the contract for the next period whichever is earlier..The contract period is extendable for a period of six months if found necessary.

3.The period of validity of the tender shall be extended further to a period of one year on the same rates, terms & conditions if both the parties(The contractor &BSNL) agree to do so. 4.The contractor shall carry out the afore mentioned works with due diligence with the permission and concurrence of the respective controlling officers of the units and an inspection note signed by JTO duly countersigned by SDE and DE should accompany the bill for claiming the payment with the certificate that the work has been carried out satisfactorily. 5.If any defect is noticed the same should be attended with in 24 Hrs. of the intimation over phone/in writing and completed within 7 days. 6.The contractor should have a Mobile/ land line phone and the number shall be given to this office. 7.Intimation about defect/fault/complaint is deemed to have been made up on getting the same over phone/Fax/in writing and for all purpose the period start counting from there.

8.The contractor is liable to pay the compensation for any delay on this count at the rate of Rs. 50/- (Rs Fifty) per day from the date of expiry of due date ,subject to a maximum of the cost of the particular item of work.

9.The security deposit will be with held or forfeited to the company in part or in full for the losses if any sustained due to the defective or delayed service of the contractor.

10. The contractor fails to commence the work within the stipulated time the security deposit will be forfeited . If after commencement of work the contract is terminated for slow progress of work then in addition to the recovery of compensation for the delay as per eight above the full security deposit shall also be forfeited

11.The contract is for one year and in normal case there will be total two servicing, the first will be completed within three months after signing the agreement. The second round of servicing should be completed within six to nine months. Payment of the last bill and refund of security deposit will be subject to the production of the certificate from the exchange in charge not below the rank of JTO to the effect that the AC units are working perfectly all right. The schedule of servicing in exchange wise has to be given to the SDE concerned two weeks before the start, with a copy to the AGM(Plg) ,O/o GMTD Pathanamthitta.

12.In the event of failure of contractor with respect to any of the conditions of the contract ,the contract shall be terminated by giving 15 days notice in writing . BSNL shall not be liable for any loss sustained by the contractor due to the termination.

13.In consideration of the payments to be made to the contractor for the works to be executed by him the contractor hereby conveneants with the contract documents to duly provide, execute and complete the said work and shall perform all other acts, deeds, matters and things in the contract mentioned or described or which are to be implied there from or may be reasonably necessary for the completion of the said works and at the time and in the manner and subject to the terms and conditions of stipulations mentioned in the contract. 23

14.In consideration of the due provisions, executions and completion of the said works, the BSNL hereby agrees with the Contractor that the BSNL will pay to the Contractor the respective amounts for the work done by the contractor and such other sum(s) as may be become payable to the contractor under the provisions of the Contract.

15. ARBITRATION

1. In the event of any question, dispute or difference arising under this Tender or in connection there-with except as to matter the decision of which is specifically provided under this Tender, the same shall be referred to the sole arbitration of General Manager Telecom Pathanamthitta or some other person appointed by the General Manager Telecom District Pathanamthitta.

2. . There will be no objection to any such appointment that the Arbitrator is Government servant or that he has to deal with the matter to which the agreement relates or that in the course of his duties as Government servants he has expressed views on all or any of the matter under dispute.

The award of the arbitrator shall be final and binding on the parties. In the event of such arbitrator to whom the matter is originally referred being transferred or vacating his Office or being unable to act for any reason, whatsoever, General Manager Telecom Pathanamthitta shall appoint another person to act as arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to proceed from the stage at which it was left out by his predecessors.

3) PAYMENT TERM CLAUSE: The Bidder/Vender will be required to submit the details of their bill upload to GSTN site for claiming payment. Tax Invoice under GST Rules should contain complete details as under:- a) Name, address and GSTIN of the supplier; b) A consecutive serial number not exceeding sixteen characters, in one or multiple series, containing alphabets or numerals or special characters hyphen or dash and slash symbolized as “-“ and “/” respectively, and any combination thereon, unique for a financial year; c) Date of its issue; d) Name, address and GSTIN or UIN, if registered, of the recipient; (i.e. BSNL, Kerala Circle) (BSNL Kerala Circle GSTIN No. 32AABCBG5ZQ) e) Name and address of the recipient and the address of delivery, along with the name of STATE and its Code, if such recipient is un-registered and where the value of taxable supply is Fifty thousand rupees or more. f) HSN Code of goods or Accounting Code of services; g) Description of goods or services; h) Quantity in case of goods and unit or Unique Quantity Code thereof; i) Total value of sup-ply of goods or services or both; j) Taxable value of supply of goods or services or both taking into account discount or abatement, if any; k) Rate of tax (Central tax, State tax, integrated tax, Union territory tax or cess) l) Amount of tax charged in respect of taxable goods or services (Central tax, State tax, integrated tax, Union territory tax or cess) m) Place of supply along with the Name of State, in case of a supply in the course of inter-State trade or commerce. n) Address of delivery where the same is different from the place of supply; o) Whether the tax is payable on reverse charge basis; and p) Signature or digital signature of the supplier or his authorized representative.

24

In witness whereof to the parties to those presents have here into set their respective hands and seals the day and year in ………………………………..

IN WITHNESS WHEREOF the parties hereto have executed these presents the day and year first above written.

Signed and Delivered Signed and Delivered for by the Contractor and on behalf of BSNL,Pathanamthitta

Name Name

Address Asst. General Manager (Plg) Telecome District Pathanamthitta

In the presence of In the presence of Witnesses 1.Signature 1. Signature

Name Name Address Designation

2.Signature 2. Signature

Name Name Address Designation

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SECTION 11

Letter of Authorisation for attending Bid opening ( To be submitted before Tender Opening)

Subject: Authorisation for attending bid opening on ______(date) for the tender of ______.

Following person is/are hereby authorized to attend the bid opening for the tender mentioned above on behalf of ______(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures ______

1

2.

Signatures of bidder or Officer authorised to sign the bid documents on behalf of the bidder.

Note: 1. A maximum of two representatives will be permitted per bid to attend bid opening. Permission for entry to the hall where bids are opened may be refused in case authorisation as prescribed above is not received.

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SECTION 12

MANDATE FORM FOR TRANSFER OF PAYMENTS THROUGH ELECTRONIC CLEARANCE ELECTRONIC FUND TRANSFER SCHEME. To The General Manager BSNL, Pathanamthitta.

Sir,

Kindly pay any amount due to us to our Bank Account as detailed below either by Electronic Clearance/Electronic Fund Transfer mode and the payments shall continue to be made in our below mentioned account till a change is requested by us. The service charges, if any, levied by the bank will be borne by us. We also declare that the particulars given below are correct and complete. If the transaction is delayed, or, not effected at all for incomplete information, we would not hold BSNL responsible. 1. Name of the Company / Firm : 2. Address : 3. Name of the Bank : 4. Name of the Branch : 5. Branch Code : 6. Bank’s IFSC code : 7. Type of Account : 8. Account Number : 9. Bank Address : 10. Bank Telephone No.(& Code) : Date Name & Signature of the Authorized Signatory with seal (To be filled in by the Bank Authorities)

Certified that the particulars furnished above are correct as per our records.

Bank Seal:

Signature of Manager / Authorized Officer.

Date:

Signature of Bidder

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SECTION 13

Certificates

(FOR TENDER DOCUMENT DOWN LOADED FROM INTERNET)

I ...... …...... (authorised signatory ) hereby declare that the tender document submitted has been down loaded from web site http/:www.keralatecom.com no addition deletion / correction has been made in the down loaded tender document. I also declare that I have enclose a DD for Rs …...... towards the cost of bid document along with the tender.

signature of tenderer / authorised signatory

Place...... Date …...... Name of the tenderer...... Seal of the tenderer

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SECTION 14

Requisition for refund of EMD From

To The General Manager Telecom, BSNL, Pathanamthitta.

Sir, Sub: Tender for Repair and Annual Maintenance of Split Type/ Cassette type Air Conditioning Units Pathanamthitta BA Ref: 1) EP/ AC TENDER/2019-20/1 Dated 16.07.2019

2) Our Tender dated…………….

In case our tender for Repair and Annual Maintenance of Split Type/ Cassette type Air Conditioning Units submitted in response to the tender notice cited is not accepted by BSNL- Pathanamthitta, the Earnest Money Deposit remitted by us may please be refunded at the earliest. An advance stamped receipt for the amount is enclosed herewith.

Yours faithfully

Date: Signature: Name& Address.

Advance Stamped Receipt

Received an amount of Rs.------/-. (Rupees ……………………………… only) from the Accounts Officer (Cash), O/o the GMT, Pathanamthitta towards refund of the EMD remitted by me/us along with the tender for the supply of GI Pipes submitted in response to the tender notification No. EP/ AC TENDER/2019-20/1 Dated 1 6 . 0 7 . 2 0 1 9

Date: Signature: Name& Address.

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SECTION:15

List of Telephone exchanges/sites under Zone-I

Division Sl.No Name of Exchange S/T CASSETTE DEINTERNAL 1 THIRUVALLA TE Thiruvalla 25 AGM ADMN 1 BSNL Bhavan TVLA 6 5 1 3 2 Perumthuruthy 2 3 Podiyadi 2 4 Chathenkari 3 DET 5 3 TIRUVALLA 6 2 7 2 8 12 9 3 1 Mallappally 5 2 4 3 2 DET 4 Chengaroor 2 MALLAPALLY 5 Chungappara 2 6 2 7 2 8 Punnaveli 2 1 Pandalam 10 2 3 DET 3 3 PANDALAM 4 Peringanad 3 5 2 6 Pallickal 3 1 Adoor 12 2 4 3 3 4 Kadambanad 3 DET ADOOR 5 Elamannoor 4 6 Kilivayal 3 7 Kodumon 6 8 Puthuval 3 9 3 TOTAL 149 5

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SECTION 16

CHECK LIST

A. Documents required to be submitted

The following documents must accompany the bid else will be considered as non-responsive and will be summarily rejected without any notice.

Remarks Sl No Description Yes (Y) , No (N) , Not Applicable (NA) 1 Scanned copies of all pages of Tender document signed by the tenderer or Authorized person on all pages along with seal 2 Self-Attested Scanned copy of service tax registration certificate 3 Self-Attested Scanned copy of PAN Card 4 No near relative certificate duly filled in and signed 5 Letter of Authorization to Tender Opening Event (TOE) , if any 6 Tenderer’s profile duly filled. 7 Experience certificate Self-Attested Scanned copy of Original "Power of Attorney" in 8 case person signed the tender documents is other than proprietor i.e for other than proprietorship Firm Self-Attested Scanned copy of "Partnership Deed" duly 9 registered if applicable 10 Questionnaire duly filled and signed Latest and valid NSIC Certificate (for the product) duly certified 11 by NSIC 12 Copy of GST registration certificate, if applicable Copy of the VAT registration certificate 13

WCT registration copy self attested 14

Self-Attested scanned copy of the Check list duly filled in 15

N.B.: Bidder should produce the relevant original documents for verification as and when required by BSNL. NOTE: (All corrections and overwriting must be signed with date by the tenderer or his authorized representative).

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SECTION 17

RATE SCHEDULE PROFORMA

Sl. Details

No Name and address of the tenderer 1 Telephone Number/ Mobile number 2 Date of opening of the tender

Validity of the tender 90 days from the date of 3 opening One year from the date of 4 Period of Contract execution of agreement

5 Particulars of EMD remitted Type of AC Qty(Appr. In Figures Rs……………... 6 Rate Quoted(per unit) units Nos.) In Words……………….. For Rate of servicing of one (a) split type Split type 149 (b)Cassette type AC units of 1.5/3 ton

capacity. The service includes Wet servicing, gas filling, filter cleaning,condenser cleaning i) testing component wiring, termination, For attending the fault of stabilizer ,replacement Cassette of faulty spare parts and the repair type 5 maintenance of the AC units and stabilizer during the succeeding three months . For Split type 8 Rate for repair of compressor of the split type For ii) AC units/Casstte type AC units of 1.5/3 ton capacity Cassette 2 type For

Rate for replacement of old compressor in lieu Split type 4 iii) of the faulty compressor. (The new one should For have a guarantee of one year) Cassette 1 type iv) Rate for rewinding Fan motor per one. Fan motor so re- wound should have a guarantee of six months) 25

10 Rate of replacing Fan motor per one (The v) new one should have a guarantee of one year)

32

vi) Rate for spares including six month guarantee a)Starting capacitor 30 b)Runningcapacitor 30 c) Fan motor capacitor 20 d) Starting re lay 10 e) Selector switch 10 f.)Thermostat 5

Certified that I have read and understood all the terms and conditions set in the GMT Pathanamthitta tender Notice No. EP/AC TENDER/2019-20/1 Dated 1 6 . 0 7 . 2 0 1 9 and that I agree to abide by all the terms and conditions set therein

Date: SIGNATURE OF THE TENDERER

Signaure of witness

Name&address

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