CWWF Program Guide

Project Sub-category

Please review your community project proposal to identify which sub-category that would best describe the project. (Select in drop down box on application, A, B, C, D, orE).

The following are eligible investments:

A. Capital projects for the rehabilitation of water treatment and distribution systems, and wastewater and storm water collection, conveyance and treatment systems;

B. Separation of existing combined sewers and/or combined sewer overflow control ;

C. Initiatives that support system optimization and improved asset management including studies and pilot projects related to innovative and transformative technologies;

0. Design and planning for upgrades to wastewater treatment infrastructure to meet current regulatory requirements or authorities; and

E. New construction projects, including the construction of naturalized systems for management and treatment of wastewater and storm water, if the projects will be completed within the program timeframe.

Project Name

The title of the project should be appropriately titled. The official name will be used in reporting to Canada and in any communication activities. The title helps distinguish one project from others within a community government. It should be concise but a meaningful reference to a distinct project scope. A good project title should provide "at­ a-glance" confirmation of project eligibility per program categories and objectives. The title should offer enough description to be valuable without being too long.

Example:

Meaningful: Too Vague: Upgrade to the main wastewater line at Pipe at Plant 5 Plant 5

Page 12 PROJECT CATEGORY Click to Select..

PROJECT SUBCATEGORY (refer to page 1 of program guide to select Click to Select the appropriate sub-category)

TYPE OF PROJECT Click to Select

[ ...}(!' ' .' ~f, \ ~':;: I • 0 I I~ \'1 ,. \'' • PROJECT DESCRIPTION Ifproject description dots not fit in the text box provided, pk= attach a separate document with your application

PROJECT OBJECTIVES Increased capacity or lifespan of the asset Identify which ofthe following Enhanced service ob/fK;tives the projttct suppolts: Improved environmental outcomes (check an that apply) Other

1. Would this proposed project have been completed by 2019 without the Q available federal funding? 0 0

2. Has or will the community council amend their capital plan to include the Q proposed project? 0 0

3. Is the project supported by a community government resolution? Q (provide with application, and resolution 0 0 to amend capital plan can be used)

Page 1of4 i) Are there Aboriginal groups with asserted or established Aboriginal and/or Treaty rights within the project 0 0 0 area? If yes, please identify the relevant Aboriginal groups. j) Are there any project activities that may cause potential adverse impacts on the Aboriginal groups' asserted or established Aboriginal and/or Treaty 0 0 0 Rights, such as fishing, hunting, trapping?

k) Were Aboriginal groups engaged/consulted in relation to the proposed project? If yes, please identify which Aboriginal groups were engaged, 0 0 0 how, and what steps were taken to address the issues the Aboriginal groups raised.

Note: MACA will be reviewing all project applications with Canada to determine If the s.35 duty to consult may be triggered.

a.) Total Eligible Project Costs:

b.) Requested Federal 2016-17 Funding:

c.) Total funding from other 2017-18 sources:

d.) Community Government 2018-19

e.) Other (i.e. Borrowing) TOTAL $0.00

Construction Dates Start of Construction Work Completion of Construction Work

Clean Water Wastewater Fund GOVERNMENT OF THE NORTHWEST TERRITORIES Northwest Territories Canada

REQUEST FOR QUALIFICATIONS

Paulatuk, Gameti and Wekweeti Water Treatment Plant Project

Title: Bundled Water Treatment Plant Project

Department: Municipal and Community Affairs

Reference Number: SC------

Issue Date: July 22, 2016

Closing Date: September 8, 2016

Version 2- October 23, 2014 Bundled Water Treatment Plant Project

Reference Number: SC 000000

Contents

1.0 GENERAL INFORMATION AND INSTRUCTIONS ...... 3 1.1 DEFINITIONS ...... 3 1.2 RESPONSE INSTRUCTIONS: ...... 4 1.3 GENERAL INFORMATION AND INSTRUCTIONS: ...... $ 1.3.1 Enquiries: ...... 5 1.3.2 Qualifications Review Committee: ...... $ 1.3.3 Review and Selection: ...... 5 1.3.4 Changes to the Response: ...... 5 1.3.5 Respondents' Expenses: ...... 5 1.3.6 Acceptance of Responses: ...... 6 1.3.7 Definition of a Contract: ...... 6 1.3.8 Modification of Terms: ...... 6 1.3.9 Ownership of Responses: ...... 6 1.3.10 Confidentiality of Information: ...... 6 1.3.11 Cancellation of the Request for Qualifications: ...... 6 1.3.12 Modification of the Request tor Qualifications: ...... 6 1.3.13 Conflict of Interest: ...... 6 1.3.14 Vendor Complaint Process: ...... 6 1.3.15 Business Incentive Policy: ...... 7 2.0 TERMS OF REFERENCE ...... 8 2.1 PROJECT IDENTIFICATION ...... 8 2.2 PROJECT OVERVIEW ...... 8 2.2.1 Background ...... 8 2.2.2 Project Goals and Objectives ...... 8 2.2.3 Project Budget ...... 1 O 2.2.4 Project Schedule ...... 11 2.2.5 Existing Facilities ...... 11 2.2.6 Community Summary Data ...... 13 2.3 PROCUREMENT PROCESS ...... 15 2.3.1 Short-Listed Respondents ...... 15 2.3.2 Form of Contract...... 15 2.4 SERVICES TO BE PROVIDED ...... 15 2.5 REFERENCE DOCUMENTS ...... 16 3.0 RESPONSE EVALUATION CRITERIA ...... 17 3.1 MANDATORY REQUIREMENTS ...... 17 3.1.1 Declaration ...... 17 3.1 .2 Legal Status ...... 17 3.1.3 Changes to Respondent Team ...... 18 3.2 RATING ...... 18 3.3 EVALUATION PROCESS ...... 18 3.4 RESPONSE RATING SCH EDU LE ...... 19 4.0 RESPONSE GUIDELINES ...... 21 4 .1 DESIGN I BUILD TEAM EXPERIENCE ...... 21 4.1.1 Organizational Profile ...... 21

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Reference Number: SC 000000

4.1.2 Working Relationship ...... 21 4.1.3 Organization Chart ...... 21 4.1.4 Project Manager, Project Lead, and Project Sponsor CVs ...... 22 4.1.5 Past Performance ...... 22 4.2 DESIGN EXPERIENCE ...... 23 4.2.1 Team Members Design Capacity ...... 23 4.2.2 Design Team Key lndividual...... 23 4.2.3 Design Development and Document Management ...... 24 4.3 CONSTRUCTION EXPERIENCE ...... 24 4.3.1 Manufacture Treatment Units and Control Systems ...... 24 4.3.2 Startup, Long Term Operational Support and Parts Supply ...... 24 4.3.3 Manufacturing and Transportation to Site ...... 24 4.3.4 Construction Team Key lndividuals ...... 25 4.3.5 Construction Site Superintendent ...... 25 4.4 METHODOLOGIES ...... Errorl Bookmark not defined. 4.4.1 Project lmplementation ...... Error! Bookmark not defined. 4.4.2 Innovation and Risk Mitigation ...... 25 4.4.3 Quality Management ...... 26 4.4.4 Safety Procedures ...... 26 4.4.5 Commissioning Plan ...... 26 4.5 RESPONSE QUALITY ...... 26 4.5.1 Proposal structure and quality ...... 26 LETTER OF DECLARATION ...... 27

Appendix "A" Design-Build Contract

Appendix "B" Community Technical Information

Appendix "C" Reference Documents

Appendix "D" Water Quality Data

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Reference Number: SC 000000

1.0 GENERAL INFORMATION AND INSTRUCTIONS

1.1 DEFINITIONS Throughout this Request for Qualifications (RFQ) the following terms have the following meanings:

(a) "Contract" means a written contract executed by the GNWT and the contractor; (b) "Contractor" means a successful proponent who enters into a contract with the GNWT; (c) "Design-Build" means a project delivery system where the GNWT contracts with a single entity for services including design and construction; (d) "GNWT" means the Government of the Northwest Territories; (e) "Must" or "mandatory" means a requirement that must be met in order for a response to receive consideration; (f) "Proponent" is a respondent to this RFQ who has been selected to proceed to the RFP stage of the selection process; (g) "Respondent" is an entity submitting a response to this RFQ for the project. If the respondent is a consortium, partnership, joint venture, or other organization, this definition shall include all partners, members, or participants. All parties and their relationship shall be identified; (h) "Respondent Team Lead" means the entity responsible for creating and leading the respondent team for the project; (i) "Response" means a statement of qualifications submitted in reply to this Request for Qualifications; U) "Responsive" means, in relation to a Request for Qualifications. that the response conforms in all material respects to the mandatory requirements; (k) "RFP" means the Request for Proposal, which may be issued by GNWT as a second stage of the competitive selection process; (I) "RFQ" means the Request for Qualifications, including the appendices, issued by GNWT as the first stage of the competitive selection process; (m) "Short-Listed Respondents" means those respondents who have been selected by the Qualifications Review Committee to proceed to the second stage of the selection process; (n) "Shall" means a requirement that must be met in order for a response to receive consideration; (o) "Should" or "desirable" means a requirement having a significant degree of importance to the objectives of the Request for Qualifications; (p) "Successful Respondent" means a contractor who enters into a contract with the GNWT; and (q) 'WTP" means Water Treatment Plant.

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Reference Number: SC 000000

1.2 RESPONSE INSTRUCTIONS

1.2.1 Responses must be received prior to 15:00 local time on ---~----- at:

Attention: Contracts Administrator Address: Government of the Northwest Territories Public Works and Services Procurement Shared Services Stuart Hodgson Building 5009 49th Street Yellowknife, NT X1A 2L9 Phone: 867.873.7230 Facsimile: 867.920.4112

Responses received after the specified deadline will be rejected and returned to the respondent unopened.

One original and one electronic copy in PDF (on CD, DVD, or flash drive) of the response are to be submitted, and should include the respondent's name, the Request for Qualifications (RFQ) reference number l j, title ( ), and closing time and date on the outside of the envelope or package.

It should be noted that Canada Post does not provide door to door delivery service (including priority courier services) to a number of the communities in the NWT, including Yellowknife. In some communities, including Yellowknife, Priority Courier Mail and other mail is picked up by a GNWT contractor at Canada Post's facilities, then sorted and delivered to the final destination, one or more business days later. Proponents can use Canada Post Mail Services (including Canada Post Priority Courier Service) if they choose to, but do so at their own risk. Proposals are not considered received until they are physically delivered, received and date stamped at the location identified in this document.

1.2.2 The GNWT will not be responsible for any response that: • does not indicate the respondent's name, the RFQ reference number and title, and closing date and time; or • is delivered to any address other than that provided on page 3

1.2.3 Respondents may not amend their response after the closing time and date, but may withdraw their response at any time.

1.2.4 Facsimile transmitted responses will be accepted under the following conditions: • the response is received prior to the specified deadline at the facsimile number stated; • the GNWT will not accept liability for any claim, demand, or other actions, for any reason, should a facsimile transmission be interrupted, not received in its entirety, received after the stated deadline, received by any other facsimile unit other than that stated herein, or for any other reason; and • the GNWT cannot guarantee the confidentiality of information contained in the Response.

1.2.5 In accordance with section 1.2.1, one original and one electronic copy in PDF of the response are to be submitted immediately following the transmission of the facsimile. In the event of any discrepancies or conflicts between the faxed version of the response and the original version of the response, which is received after the specified deadline, the faxed version shall govern.

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Reference Number: SC 000000

1.2.6 Amendments to responses may be submitted by facsimile, and will be accepted under the following conditions:

• the amendment is received prior to the specified deadline at the facsimile number stated herein; • the GNWT will not accept liability for any claim, demand, or other actions, for any reason, should a facsimile transmission be interrupted, not received in its entirety, received after the stated deadline, received by any other facsimile unit other than that stated herein, or for any other reason; and • the GNWT cannot guarantee the confidentiality of information contained in the amendment.

1.2.7 Email submissions will NOT be accepted.

1.2.8 Late responses will not be accepted and will be returned to the respondent.

1.2.9 If a response or amendment contains a defect, or fails to comply with the requirements of this Request for Qualifications, the GNWT reserves the right to accept the response if it determines that the defect or failure to comply is not material.

1.3 GENERAL INFORMATION AND INSTRUCTIONS

1.3.1 Enquiries All enquiries related to this RFQ are to be directed by e-mail to the Contracts Administrator listed in section 1.2.1. Information obtained from any other source is not official and should not be relied upon. Enquiries and answers may be recorded and may be distributed to all respondents at the GNWT's option.

1.3.2 Qualifications Review Committee The evaluation of responses will be by a committee formed by the GNWT, and may include employees and contractors of the GNWT. The GNWT reserves the exclusive right to determine the qualitative aspects of responses relative to the evaluation criteria.

1.3.3 Review and Selection The Qualifications Review Committee will check responses against the mandatory criteria. Responses not meeting all mandatory criteria will be rejected without further consideration. Responses that do meet all the mandatory criteria will then be assessed and scored against the desirable criteria. The names of successful respondents will be added to the list of short-listed respondents.

1.3.4 Changes to the Response The respondent will not change the wording of its response after closing and no words or comments will be added to the response unless specifically requested by the GNWT for purposes of clarification.

1.3.5 Respondents' Expenses Respondents are solely responsible for their own expenses in preparing a response to this RFO . The GNWT will not be liable to any respondent for any claims, whether for costs or damages incurred by the respondent in preparing the response, loss of anticipated profit in connection with any final contract, or any other matter whatsoever.

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1.3.6 Acceptance of Responses This RFQ is not an arrangement to purchase any services whatsoever. The GNWT is not bound to enter into a contract with any respondent. Responses will be assessed in light of the qualification review criteria. The GNWT will be under no obligation to receive further information, whether written or oral, from any respondent.

1.3.7 Definition of a Contract Notice in writing to a respondent that it has been identified as a short-listed respondent will not constitute a contract. Only if a short-listed respondent and the GNWT enter into a subsequent full written contract will a respondent acquire any legal or equitable rights or privileges relative to the goods or services

1.3.8 Modification of Terms The GNWT reserves the right to modify the terms of this RFQ at any time, in its sole discretion. This includes the right to cancel this RFQ or a subsequent RFP at any time without entering into a contract.

1.3.9 Ownership of Responses All documents, including responses, submitted to the GNWT become the property of the GNWT. They will be received and held in confidence by the GNWT, subject to the provisions of the Access to Information and Protection of Privacy Act. This Act allows any person a right of access to the records in the custody or under the control of a public body, subject to limited and specific exemptions. The response(s) and any accompanying documentation submitted by the respondents will not be returned.

1.3.10 Confidentiality of Information Information pertaining to the GNWT obtained by the respondent as a result of participation in this RFQ process is confidential and must not be disclosed without written authorization from the GNWT.

1.3.11 Cancellation of the Request for Qualifications The GNWT has the right to cancel this Request for Qualifications at any time and reissue it for any reason whatsoever without incurring any liability and no respondent will have any claim against the GNWT as a consequence.

1.3.12 Modification of the Request for Qualifications The GNWT reserves the right to modify the terms of this Request for Qualifications at any time, in its sole discretion. This includes the right to cancel this Request for Qualifications or any subsequent competitive process, at any time. Any amendments made by the GNWT to this Request for Qualifications will be issued in writing and sent to all that have requested the documentation. Respondents may contact the Contracts Administrator listed under section 1.2.1 of this Request for Qualifications to confirm receipt of any amendments.

1.3.13 Conflict of Interest The GNWT reserves the right to disqualify any respondent if any instances, disclosed from any other source, create a conflict of interest.

1.3.14 Vendor Complaint Process The GNWT has in place a Vendor Complaint Process (VCP) . The VCP is intended to provide access to a consistent, fair, and timely process to deal with vendor complaints concerning the GNWT's

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procurements process and to identify ways to make improvements to the process. Vendors can obtain a copy of the VCP at: http://www.pws.gov.nt.ca/publications/index.htm

1.3.15 Business Incentive Policy One of the priorities of the GNWT is to ensure that local and northern materials, equipment and labour are used to the fullest extent practical on any GNWT contract. Therefore the Business Incentive Policy, 63.02, shall apply to any subsequent invitational competitive procurement process with short-listed respondents. Information regarding the GNWT Business Incentive Policy can be found at: http://www.iti.qov.nt.ca/iea/bip/index.htm.

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2.0 TERMS OF REFERENCE

2.1 PROJECT IDENTIFICATION Title: Bundled Water Treatment Plant Project Location: Communities of Paulatuk, Gameti and Wekweeti Program Department: Municipal and Community Affairs (MACA) Program Division: Community Operations

2.2 PROJECT OVERVIEW

2.2.1 Background The Guidelines for Canadian Drinking Water Quality (GCDWQ) are continuously updated and have been adopted in the NWT under the Public Health Act and Water Supply System Regulations. The regulations currently require filtration for most drinking water systems. The communities of Paulatuk, Gameti and Wekweeti have older chlorination-only truckfill stations that do not comply with the current requirements of the GCDWQ. These truckfill stations are to be replaced with WTPs that include filtration and disinfection systems and are capable of meeting the GCDWQ.

All three communities draw their raw water from lakes. The water is drawn in through a screened intake pipe and directly into a delivery truck. Chlorine is injected into the pipe using a dosing pump in order to provide disinfection. The existing intake casing pipes are to be kept in service, and the new WTPs are to be installed in the same locations as the current ones.

2.2.2 Project Goals and Objectives The purpose of this project is to provide fully-functional WTPs for the communities of Paulatuk, Gameti, and Wekweeti that meet Northwest Territories regulatory requirements, including the approval of the Chief Public Health Officer. The main goals and objectives for the project are listed below. • Complete construction and commissioning by March 31 , 2019; • Comply with the NWT Public Health Act and accompanying Water Supply System Regulations, which adopt the GCDWQ; • Satisfy all current building codes, acts, and regulations of the NWT; • Design the facilities for minimum lifecycle costs; • Reduce complexity of the treatment process and control systems in order to reduce operator training requirements; • Minimize long-term Operations & Maintenance (O&M) complexity and costs, including treatment chemical requirements.

This RFQ is intended to pre-qualify businesses that have experience in design, construction, startup and commissioning of WTPs. The Project will be completed under a fixed price design-build contract. The general scope of work will include, but not be limited to the following:

1. Supply WTPs for the communities of Paulatuk, Gameti and Wekweeti. All systems shall allow delivery trucks to be filled with treated water via an overhead truckfill arm. 2. Provide all design and construction management services necessary to achieve the goals of the project, inclusive of fabrication, construction, shipping, on-site engineering, commissioning, startup support, warranty inspection, operator training, and technical support for operators.

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3. Identify and prepare applications for all licences, permits and all other documents required for the project, including but not limited to the following: • Approval from the GNWT Department of Health and Social Services (HSS) for the recommended treatment process; • Design approval from GNWT; • Approval from Fisheries and Oceans Canada (DFO) for any in-water works; • Water licence or water licence amendment from the applicable water board or land and water board; • Land use permit from the regional land and water board or land administrator; • Construction or development permit as may be required by the community; • Approval from the Office of the Fire Marshal (MACA/GNWT); and • Permit from the electrical & boiler/gas inspector (PWS/GNWT). 4. The project work shall be in compliance with all regulatory authorities having jurisdiction, including but not limited to the Northwest Territories Department of Health and Social Services, applicable Land and Water Boards, Workers' Safety and Compensation Commission, and Fisheries and Oceans Canada. 5. The treated water from all three plants to be built under this project will meet the current GCDWQ and all Northwest Territories regulatory requirements, including approval of the Chief Public Health Officer. 6. Process control systems shall include an up-to-date Programmable Logic Controller (PLC) system. The Human Machine Interface (HM I) shall provide monitoring, alarming, data logging, and reporting of the process control system. The HMI shall also have a graphical representation of the plant process and data, and shall allow adjustment of process control setpoints. 7. The new facilities shall have a remote monitoring system that will allow the viewing of the plant process and process data from oft-site locations. 8. New buildings can be prefabricated and skid-mounted. All structures shall meet applicable building and fire codes and contain separate areas for the backup power supply generator and the process equipment. 9. Water testing and sampling areas should include an integrated desk, chair, sink, hot and cold domestic water, bench space for water quality testing, water quality test equipment, and storage cabinets for equipment, spare parts, and consumables. 10. Demolition of existing buildings is to include removal and disposal of all materials in accordance with regulatory requirements. Hazardous waste, such as lead paint or mercury, may be present at any or all of the sites. 11. During the site work in each community, make arrangements for the supply of uninterrupted potable as well as fire protection water supply services. To maintain the existing level of services, a temporary water supply system may be required during the construction and demolition phases of the project. 12. Fire protection regulations require that the WTP supply water at a minimum of 1,000 I/min; however, this does not need to be treated water. If the WTP cannot run at 1,000 I/min, a fire flow bypass is typically provided to allow trucks to be filled directly from the source, bypassing the treatment train. Water drawn through the fire flow bypass must be chlorinated for disinfection as the truck is filled. 13. Replace intake raw water pump, pump skid, intake connection to the building, associated controls, intake screen, intake discharge pipe, heat trace, heat trace

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controllers, intake electrical system, pump pull cables and measuring gauges. Retain existing intake casing pipe. 14. Provide new mechanical and electrical systems, including but not limited to: emergency generator. automatic power transfer switch, battery, double walled outside fuel oil tank, heating system, ventilation system, electrical panels, and truckfill pumps. 15. Provide insulated, self-draining, piping with freeze protection and thaw recovery systems for intakes, truckfill arms and drain lines. 16. Provide remote monitoring and alarm system for key parameters (Turbidity, Free Available Chlorine, etc), with historic data collection capacity and remote access. 17. Provide internet service, communication of alarms by phone, remote monitoring connection, and voice service without conflicts. 18. Provide all required geotechnical work for the building foundation, including surface and subsurface investigation as required. The foundation design and site services during the construction phase will be required to follow all recommendations of the geotechnical consultant/engineer. 19. Develop and implement a collaborative commissioning process, as agreed upon by the GNWT. 20. Implement quality management for the entire duration of the project and to ensure all QA/QC measures are in place at each stage of the project. 21. Provide a price list and supplier information for all major components included in the WTPs ($5,000 and greater). 22. Participate in weekly conference calls with the GNWT as well as other scheduled meetings with the GNWT and communities during the course of the project. 23. After the final commissioning is complete, provide training on new systems in two parts by allowing at least five days of training: a. Part one (one day): Training for GNWT staff on each new WTP. During this training, all online monitoring equipment will be checked to verify that it is calibrated and functioning as per specifications. b. Part two (four days): Full detailed training for WTP Operators and backup staff identified by the community, including standard procedures for troubleshooting, operation and maintenance of all systems. 24. Develop a training video for each WTP. Topics covered in the video should include, but not be limited to: operation of treatment processes, calibration of inline meters, HMI screens, onsite testing procedures, building electrical and mechanical systems, and control systems. 25. Perform all required tests/inspections of building systems as the work progresses. Ensure that all work is conducted in accordance with the construction documents, applicable regulations, and the commissioning plan. 26. Provide O&M manuals, simplified O&M checklists, and standard operating procedures for all systems and sub-systems. O&M manuals to include as-built drawings, parts lists, equipment data sheets and photoes.

2.2.3 Project Budget The total combined budget for all three WTPs to be completed under the design-build contract is $8 million.

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Reference Number: SC 000000

2.2.4 Project Schedule All three WTPs are required to be fully designed, constructed, installed, and commissioned by March 31 , 2019. The deadline is based on a Federal funding agreement and cannot be extended. The tentative schedule for the procurement process is:

GNWT issues RFQ July 22, 2016 Respondent submissions due September 08, 2016 GNWT identifies short-listed respondents (proponents) September 30, 2016 GNWT issues RFP to proponents October 17, 2016 Proponent proposals due December 20, 2016 GNWT identifies successful proponent January 18, 2016 Contract award February 6, 2016

2.2.5 Existing Facilities The communities of Paulatuk, Gameti and Wekweeti are marked with blue circles on the map in Figure 1 below. Gameti and Wekweeti can be accessed by air or winter road. Paulatuk can be accessed by air or by barge in the summer. The respondent's awareness of, and ability to work with , the remoteness and shipping constraints in these communities are considered key to the success of the project.

.. _~-­---.:.. - .. - ~

, '-\ .•

Figure 1: Location of Communities

The truckfill station and the raw water source for each community are shown in the following figures.

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Reference Number: SC 000000

Figure 6: Wekweetl Truckfill Station Figure 7: Wekweetl Raw Water Source (Snare Lake)

2.2.6 Community Summary Data Key information on each community including population, water supply and distribution system, and accessibility is listed in the following tables. More detailed information for each community is provided in Appendix B.

Table 1 - Paulatuk Key Information

Community Name Paulatuk ------WTP Site Coordinates 69.19'57.23"N 124•2157.96"W ,___ - Population 321 (NWT Bureau of Statistics, July 1 2015) ------Water Source New Water Lake, 1.5 km southeast of community ------Existing Water Supply Classified as small system. Water drawn from lake, injected System with liquid chlorine for disinfection, and dispensed directly to delivery trucks (no storage). ------Water Licence Expires November 20, 2020 - -- - - Distribution Trucked ------Accessibility Scheduled air service from lnuvik and annual resupply barge. Chartered air service is also available. ~ ------Water Quality Characteristics Soft low turbidity water. Water quality data is provided in Appendix D. ------Summary of Upgrades Treatment process capable of meeting GCDWQ. Replacement of raw water pump and intake heat trace system. ------Climate Mean annual rainfall 92.9 mm, snowfall 131.8 cm. Mean daily temperature ranges from 10.1 ·c in July to -26.2°C in February. (Environment Canada 2014)

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Reference Number: SC 000000

Table 2 - Gameti Key Information

Community Name Gameti

WTP Site Coordinates 64°6'35.05"N 117°19'12.62"W

Population 269 (NWT Bureau of Statistics, July 1 2015)

Water Source Rae Lake, 1.5 km east of the community

Existing Water Supply Classified as small system. Water drawn from lake, injected System with liquid chlorine for disinfection, and dispensed directly to delivery trucks (no storage).

Distribution Trucked

Water Licence Expires December 22, 2018

Accessibility Scheduled air service from Yellowknife and winter road. Chartered air service is also available.

Water Quality Characteristics Water quality data is provided in Appendix D.

Summary of Upgrades Treatment process capable of meeting GCDWQ. Replacement of raw water pump and intake heat trace system.

Climate Mean daily temperature ranges from 16.8°C in July to -27.1 °C in January. (Environment Canada 2014)

Table 3 • Wekweetl Key Information

Community Name Wekweeti

WTP Site Coordinates 64°11'38.04"N 114°8'54 .55"W

Population 136 (NWT Bureau of Statistics, July 1 2015)

Water Source Snare Lake, 1.6 km east of community

Existing Water Supply Classified as small system. Water drawn from lake, injected System with liquid chlorine for disinfection, and dispensed directly to delivery trucks (no storage).

Distribution Trucked

Water Licence Expires September 27, 2017

Accessibility Scheduled air service from Yellowknife and winter road. Chartered air service is also available.

Water Quality Characteristics Water quality data is provided in Appendix D.

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Summary of Upgrades Treatment process capable of meeting GCDWQ. Replacement of raw water pump and intake heat trace system.

Climate No data available from Environment Canada. Climate is similar to Gameti.

2~ PROCUREMENT PROCESS

2.3.1 Short-Listed Respondents The top three respondents with a minimum score of 70% of the total RFQ points will be short-listed and invited to respond to a Request for Proposals (R FP) to be issued at a later date. In the event that fewer than three respondents score above 70%, the GNWT in its sole discretion may short-list additional respondents based on their scores or may proceed with fewer than three proponents at the RFP stage.

At the RFP stage, unsuccessful proponents will be offered an honorarium of $25,000 for their efforts in preparing conceptual designs, specifications, and required documentation for their proposals in response to the RFP.

2.3.2 Form of Contract The contract with the successful proponent will be substantially similar to the terms and conditions of the GNWT Design-Build Contract.

2.4 SERVICES TO BE PROVIDED The successful proponent who becomes the Contractor will be responsible for the following services and duties:

(a) Complete building design services: Building design services will include, but not be limited to: • Pre-design reports • Foundation, building, and process design • Drawings and specifications • O&M manuals and record drawings Details for the design submissions and O&M manuals will be provided in the RFP.

(b) Complete construction services: Construction services will include, but not be limited to: • Construct and install new buildings; • Procure all granular materials (gravel, sand, etc.) and any other materials required for foundation construction; • Construct foundations as needed if the existing gravel pads are not suitable or are not large enough for the new buildings; • Enlarge turnaround areas if necessary;

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Reference Number: SC 000000

• Install intake and process equipment; and • Provide QA/QC services.

(c) Other services outlined in the RFP: Implement the commissioning plan and provide all required documentation to the commissioning team. Provide operator training during commissioning. Provide long-term support/training to operators after the warranty phase of the project. Identify, prepare applications for, and obtain all necessary licences and permits required for the project, including but not limited to the following: • Approval from the Fisheries and Oceans Canada (DFO) where required for work being conducted in or near waterbodies; • Water licence or water licence amendment from the water board or land and water board having jurisdiction; • Land use permit as required from the land and water board or land administrator having jurisdiction; • Construction or development permit where required by the community; • Approval from the Office of the Fire Marshal (MACA/GNWT); and permit from the electrical & boiler/gas inspector (PWS/GNWT); and • Approval from the GNWT Department of Health and Social Services (HSS)

2.5 REFERENCE DOCUMENTS The accuracy of the reference documents in Appendix C is not guaranteed. Respondents will be responsible for conducting their own independent research and due diligence for preparing their responses to this RFQ and for subsequent delivery of services.

Reference documents for the recently-installed WTPs in the communities of Lutselk'e and Wrigley are available for review. These WTPs were designed with membrane filtration systems. The GNWT would like the proponents to consider the installation of similar membrane units for Paulatuk, Gameti, and Wekweeti, provided the proponent's independent assessment of the raw water quality indicates that a similar design would allow the WTPs to meet the GCDWQ.

END OF TERMS OF REFERENCE

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Reference Number: SC 00000

3.0 RESPONSE EVALUATION CRITERIA

3.1 MANDATORY REQUIREMENTS The GNWT has several requirements that have been deemed mandatory when submitting a response to this RFQ. Failure to comply with the mandatory requirements will result in disqualification of the respondent's response and removal of the response from further consideration during the evaluation process.

The GNWT has identified the following criteria to be mandatory and therefore critical to the required services.

Criteria (a) The response must be received at the closing location prior to the specified deadline. Respondent's submission must include duly signed declaration letters from the key (b) member of the team (prime and subs). Respondent's process design firm must have designed a minimum of one similar WTP (c) that is currently in operation in Canada. Respondent's construction firm must have built a minimum of one similar WTP that is (d) currently in operation in Canada. (e) Submission must include a legal description of the respondent and all team members.

3.1. 1 Declaration The submission must include a separate declaration from an authorized official of the respondent (prime) and each of the other respondent team members. The declarations must indicate that the members agree that: • They are aware of and agree to their inclusion as team members, • They understand the commitments that the respondent is making on the member's behalf; and • They agree to comply with the conditions set out in the RFQ. This includes declaring they have no pecuniary or other interest in any associations, which may preclude or restrict involvement in the project or in carrying out their obligations in the project, as defined in the Conflict of Interest Act. Note: A standard declaration letter is given at the end of Section 4.

3.1.2 Legal Status Descdbe the legal status of the respondent and all team members. It is intended that a single incorporated firm will enter into the contract with the GNWT. If the respondent is not an existing legal entity, state the type of legal identity to be used (joint venture, partnership, consortium, etc.), the name that is intended to be used, and the respondent's team members who will be legally bound to fulfill the respondent's obligations under the contract. The respondent shall provide a statement of the respondent's existing or anticipated ownership structure. The respondent shall include the names of the directors including contact information, their ownership interest and the name under which the respondent is registered with Corporate Registry, NWT Registries, and Workers' Safety and Compensation Commission of the NWT and Nunavut and all Authorities Having Jurisdiction in all locations where work is to take place. Note: Failure to include all the elements requested in this section will deem the submission non­ responsive.

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Reference Number: SC 000000

3.1.3 Changes to Respondent T earn GNWT intends to issue the RFP only to respondents that have been shortlisted under this RFQ as proponents for the RFP process. After the submission of a proposal in response to this RFQ, if for any reason a respondent wishes or requires to add, remove or otherwise change a member of its respondent team, or there is a change in ownership or an agreement changes with a member of the respondent team, or there is a change in legal relationship among any or all of the respondent team members, then the respondent must submit a written application to GNWT for approval, including supporting information that may assist GNWT in evaluating the change. GNWT, in its discretion, may grant or refuse an application under this section, and in exercising its discretion GNWT will consider the objective of achieving a competitive selection process that is not unfair to the other respondents. For further clarity: (a) if the application is made after the proponents have been determined, GNWT may refuse to permit a change to the member(s) of a respondent team if the change would, in GNWT's judgment, result in a weaker team than was originally shortlisted; or (b) GNWT may, in the exercise of its discretion, permit any changes to a respondent team, including changes as may be requested arising from changes in ownership or control of a respondent team member, or changes to the legal relationship among the respondent team members such as the creation of a new joint venture or other legal entity or relationship in place of the respondent team. GNWT's approval may include such terms and conditions as GNWT may consider appropriate. (c) if the team proposed at the RFP stage is different from the team listed in the response to this RFQ, proponents will be required to identify such changes in their proposal and explain the reasons for the changes. At the RFP stage, the GNWT reserves the right to reduce the score given for the team in the RFQ rating if the replacement team member does not have the same level of experience or relevant expertise as the original team member. The team score will not be increased at the RFP stage, regardless of team changes.

3.2 RATING Responses will be evaluated and rated by a Qualifications Review Committee, using predetermined criteria to determine which responses sufficiently demonstrate an ability to provide the required services. Detailed ratings and comments will be confidential; however, once the short-listed respondents have been announced, an unsuccessful respondent may ask for their own detailed rating and comments, as well as the names and total ratings of the other respondents. In terms of relative importance, each criterion is given a pre-assigned weight, as outlines on the Response Rating Schedule, by which the response will be evaluated. Each criterion is rated on a scale of 0 to 10. Each criterion's rating is then multiplied by the assigned weight to yield a total for that element. Summation of the individual totals yields a total score, which represents the overall degree of satisfaction for the respective response. This procedure is repeated for each of the responsive responses. For short-listed respondents who submit a proposal at the RFP stage, the score received at the RFQ stage will count as 30% of the overall non-financial rating. The score received for the proposal will count as 70% of the overall non-financial rating.

3.3 EVALUATION PROCESS The Qualifications Review Committee (the "committee") may, at its election, during the evaluation, verify and make further inquiries with respect to information given by a respondent and invite a respondent to provide clarification for their response, either in writing or by meeting directly with the committee. The committee is not required to invite any such clarification, or to have a meeting, with any respondent, and the committee may, at its election, invite such

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Reference Number: SC 000000

clarifications from only one or some of the respondents. The committee may consider such clarifications in the evaluation of a response. After the closing date, no additional information may be submitted by any respondent except upon invitation and request from the committee, and the committee shall have no obligation to request a respondent to provide missing or deficient information. The committee shall evaluate all responses and make a recommendation of short-listed respondents for approval. The GNWT contact person will advise all respondents, in writing, of the selection decision.

3.4 RESPONSE RATING SCHEDULE Part 1 Assigned Unit Points Tot al Points Item Rating Criteria Weight (A) Awarded (B) (A) x (B) = (C)

RFQ Rating (30% of Part 1 rating)

Design-Build Team Experience -20% Design Experience -25% 1 Construction Experience -25% 30 Approach -25% Response Quality -5% RFP Rating (70% of Part 1 rating)

2 Facility Design and Construction TBD

3 Methodology TBD

4 Project Schedule TBD

5 Cost of Design Services (Note 1) TBD

6 NWT Content (Note 2) TBD

7 Local Content (Note 3) TBD

8 Subtotal 100 N/ A

9 TOTAL POINTS AWARDED FOR PART 1 (PRO-RATED TO 70%)

Part 2 Assigned Unit Points Total Points Item Rating Criteria Weight (A) Awarded (B) (A) x (B) = (C) 10 Construction Cost (BIP Adjusted - See Note 4) TBD

11 TOTAL POINTS AWARDED FOR PART 2 s ummary 12 Points Awarded for Part 1 (line 10)

13 Points Awarded for Part 2 (line 12)

14 TOTAL POINTS AWARDED

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Reference Number: SC 000000

Fees will be rated as proposed, no adjustment for the Business Incentive Policy {BIP). Items 6 & 7 will Note 1: be used for the BIP rating.

Unit points will be awarded based on the percentage of the dollar value of NWT content that will be Note 2: involved in the provision of the goods, labour, services proposed in the Substantiation of BIP Adjustment, NWT and Local Content Form. See Appendix A2.

Unit points will be awarded based on the percentage of the dollar value of local content that will be Note 3: involved in the provision of the goods, labour, services proposed in the Substantiation of BIP Adjustment, NWT and Local Content Form. 6ee Appendix A2.

Note 4: See Appendix A2.

Please refer to sub-weighting below for the RFQ. RFP sub-weighting will be provided with the RFP package to successful respondents.

DESIGN-BUILD RFQ EVALUATION SCHEDULE SUB-WEIGHTING

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Reference Number: SC 000000

Assigned Unit Points Item Rating Criteria Weight Awarded Total Points (A) (B) (A) x (B) = (C) 1 Desiqn/Build Team Experience Oraanizational Profile 2 Working Relationship 3 Organizational Chart 3 Project Manager/Lead/Sponsor 7 Past Performance 5 Sub Total 20 2 Design Experience Team Members Design Capacity 10 Desian Team Kev Individuals 10 Design Development and Documents Management 5 Sub Total 25 3 Construction Experience Manufacture Treatment Units and Control Systems 8 Startup, Long Term Operational Support and Parts Suoolv 5 Manufacture Buildings and Transport 5 Construction T earn Key Individuals 2 Construction Superintendent 5 Sub Total 25 4 Approach Community Engagement 5 Project Implementation 5 Innovation and Risk Mitigation 4 Quality Management 4 Safety Procedures 3 Commissioning Plan 4 Sub Total 25 s Response Quality Proposal Structure and Quality 5 TOTALS 100 --I 1000

Score Legend (Unit Points)

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Reference Number: SC 000000

0 1-3 4-6 7-8 9-10 Deficient - the Poor - the Fair - the Response Good-the Excellent - the Response fails to Response fails to barely meets the Response Response fully meet the meet the requirements of the reasonably demonstrates requirements of requirements of the applicable RFQ demonstrates that that the the applicable applicable RFQ references and the requirements of requirements RFQ references references and associated scoring the applicable RFQ of the and associated associated scoring criteria in a suitable referenc.es and applicable scoring criteria in criteria in a suitable and documented associated scoring RFO a suitable and and documented manner. The criteria are met in a references and documented manner. The response has documented and associated manner. The response has some substance but there suitable manner. scoring criteria response has merit, but there are are weaknesses that The response is are met in a little merit and significant could result in comprehensive but documented fails to weaknesses that tolerable or there are minor and suitable demonstrate that could result in reasonably weaknesses that manner. There the work will be unacceptable correctable should not are no performed in an shortcomings in shortcomings in significantly impact apparent acceptable performance of the performance of the performance of the weaknesses. manner. work. work. work.

END OF RESPONSE EVALUATION CRITERIA

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Reference Number: SC 000000

4.0 RESPONSE GUIDELINES

Responses meeting the mandatory requirements will be further assessed against the following criteria. Respondents should, in their submission, address all of the evaluation criteria listed below, in the manner described under each evaluation criterion. The response should be divided into sections in the same order as the evaluation criteria listed below.

4.1 DESIGN I BUILD TEAM EXPERIENCE

4.1.1 Organizational Profile Provide a brief description of the history of respondent team, number of years in business and number of key current employees with their roles and responsibilities.

4.1.2 Working Relationship Provide information about any previous or current working relationships (contractual or otherwise) among respondent team members (partners). Provide legal name of the entity for each of the following members of the respondent team, for all projects worked on past or currently working. • Team Lead

• Design-builder(s), including the design and construction team, and

• Service provider(s).

4.1.3 Organization Chart Provide an organizational chart identifying respondent team members and the key project personnel. Identify backups for each of the key project personnel. At the minimum, identify personnel who will be involved in project management, design discipline work, regulatory agency coordination and permitting, construction oversight and reviews, quality control management during design and construction, commissioning, startup and plants operational support. The chart should include, where applicable: • Project Lead: the respondent team member who will be responsible for project management activities and coordinate the activities of all other team members • Lead Design Team Member(s): the respondent's team members who will be responsible for the design activities (e.g., sub-consultants, geotechnical and environmental. mechanical, electrical etc.), as applicable

• Lead Construction Team Member(s): the respondent's team members who will be responsible for construction of the project (e.g., sub-constructors for construction of buildings, installation of treatment units and control systems, mechanical, electrical etc.), as applicable The respondent is required to have a written consent and agreement from each team member, as listed below. Also provide the name, location, and role of all individuals assigned to this project. Respondents are required to provide information for the team members listed above in accordance with the following format:

Firm (Organization) Name: ______

Address & Phone Number: ______DESIGN BUILD- REQUEST FOR QUALIFICATIONS Page 21 of 29 Bundled Water Treatment Plant Project

Reference Number: SC 000000

Type of Ownership: ______

Name of Parent Company (if any): ______

Name of Authorized Signatory: ______

Signature: ______Oate ______

Note: Each team member is required to provide the above information if the respondent is a joint venture, consortium or special purpose entity.

4.1.4 Project Manager, Project Lead, and Project Sponsor The project manager shall be a person from the prime organization who will be involved on a continual basis from the commencement of design until completion of construction and will be responsible for overall management of the project. The project manager shall be a professional with substantial project management experience of a similar nature and scope as required for this project. Provide backup for this individual. Provide CVs for the project manager and their backup. In addition to a project manager, CVs may be provided for a project lead, project sponsor, and/or other management key personnel contributing to the overall project, excluding design and construction team members later identified. Identify the role of these additional individuals and briefly explain how they will contribute to the success of the project. Provide a summary CVs for all individuals identified above (not more than 3 pages, on paper size 8.5"X11"} that should include the following: • Educational background and registrations;

• Work experience with the respondent firm (duration of employment and position held); • Work experience in chronological order with all other prior employers (duration of employment and position held);

• Specify project experience relevant to this project. A minimum of three up to a maximum of five reference projects. Provide a brief description of services assigned (i.e.- design, construction, management, commissioning, etc); • Speficy experience working in northern climate (arctic and sub-arctic regions);

• A reference, with up-to-date contact details, including name, role, telephone numbers, email address. Respondents are to confirm that each reference contact is aware his name is being given and is willing to provide the reference check to GNWT. By submitting the names of key individuals, the respondent (including sub-consultants/sub-contractors) is committing these individual for this project and no personnel changes will be permitted without written authorization from the GNWT.

4.1 .5 Past Performance Provide the respondent team (partners) experience, capabilities and past performance (including sub­ arctic and arctic environment experience) with regard to the permitting, design and construction of similar type of projects in the last five years. Demonstrate how comparable past projects are similar in scope and complexity to this project. Respondents are encouraged to base their responses on their

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Reference Number: SC 000000

three most recent relevant projects, and should include the following details of projects to be considered as experience. • Project name and location (project status and completion date); • A brief description of each project (include start and completion dates); • Specific service performed by the team members (respondent)

• Role of project team member(s) and key personnel; • Type of treatment train system installations (water treatment process units);

• Compilation of O&M manuals and conducting testing and startup work;

• Owners references with contact name, address and phone number; and

• Delivery method - Design-build and others. Note: The GNWT may contact the respondent past client(s) for reference checks. Factors to be considered during reference check will include, but may not limited to, project coordination, responsiveness, cost control, work quality, technical capability and completion of work on schedule. Respondents are to confirm that each reference contact is aware his name is being given and is willing to provide the reference check to GNWT.

4.2 DESIGN EXPERIENCE

4.2.1 Team Members Design Capacity The respondent should indicate the design integration of the parent entity, experience in performing the design services as it relate to this project and any anticipated design services that would require external expertise. Describe the details of services that will be outsourced (if any) and how the availability of key resources will be ensured for completion of the design services. Direct accountability of the design team to the parent entity is anticipated to ensure availability of key resources and that all design decisions are focused on a common goal. Include up to three relevant projects the design team members have been involved with and identify their respective roles.

4.2.2 Design Team Key Individual Provide the design experience of all key individuals, including the experience in designing WTP projects in the northern environment. Also provide backups for all key design individuals, who will lead the following disciplines. All engineers must be eligible for registration with the Northwest Territories and Nunavut Association of Professional Engineers and Geoscientists. • Water treatment process design • Electrical systems/controls design • Mechanical • Structural • Geotechnical/environmental Provide summary CVs (not more than 3 pages, paper size B.5"X11 ") for each of the key individuals in the design work. Provide their roles and responsibilities in each of the past projects in last 10 years, client references and contact information, project value and other applicable information. DESIGN BUILD- REQUEST FOR QUALIFICATIONS Page 23 of 29 Bundled Water Treatment Plant Project

Reference Number: SC 000000

Note: The design of each WTP building will take into consideration the environmental conditions influencing the site, namely the seasonal and inter-annual climate conditions as well as the projected climatic conditions at the end of service life of these buildings.

4.2.3 Design Development and Document Management

The respondent is required to provide details how integrated design development approach will be used for the project documentations. It is required that all the design trades (e.g. mechanical, electrical, process controls, etc.) work in conjunction with each other from the start, rather than submitting their respective designs in isolation. Also describe how document management and transmission protocol systems (electronic or otherwise) will be implemented at each stage of the project.

4.3 CONSTRUCTION EXPERIENCE Provide a list of all major construction activities that will be completed within the parent entity for this project. A single point of authority for the design, manufacturing, assembling of building and on-site construction works are the ultimate desirable. It is understood that achieving 100% integration may not be possible; however, a higher degree of integration will help reduce the uncertainty of the project to be on schedule. In this section the respondent should identify and substantiate the areas where integration exists. Each of the following sections will be scored on the basis of the respondent's identification of their capacity and the key individuals of their team.

4.3.1 Manufacture Treatment Units and Control Systems Outline the capacity of the respondent team (parent entity) to manufacture the water treatment process units, monitoring and control systems. Include up to three relevant projects that respondent completed in the last five years. Outline how this will ensure economies of scale and help reduce the risk of increased cost of the project.

4.3.2 Startup, Long Term Operational Support and Parts Supply Outline the respondent's capacity (prime/or sub) to provide startup and training support for the plant's operators and the resources that are available to provide remote monitoring of the plant's operations and the capacity (technical staff) to conduct site visits for operator training or to rectify any operational and technical issues in the plants. Identify the respondent's capacity to supply major and minor components and spare parts for treatment units and building systems. These components and spare parts are required for the long term operation and maintenance of the plants.

Note: Long-term technical support and parts supply should be Canadian-based.

4.3.3 Manufacturing and Transportation to Site The respondent should indicate the experience of the construction team responsible for manufacture and installation of the building components, including electrical and mechanical systems, construction of the foundation pad and installation of the building on site. Include up to three relevant projects that the team has been involved with. List the construction team members who will be responsible for construction work of various building components and their expected roles and responsibilities. Provide details of how the transportation of materials, goods and components to each site will be completed and how the risk of delays will be mitigated in the delivery of final product.

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Reference Number: SC 000000

4.3.4 Construction Team Key Individuals Include a description of key individuals who will be responsible for field work (structural, mechanical, electrical, process units, control systems, etc.) and will coordinate design reviews process with design team members. Provide the experience for all key individuals working on similar types of projects. Note: Provide CVs as per requirements given in section 4.1.4 of these response guidelines.

4.3.5 Construction Site Superintendent Respondent should identify construction site superintendent, who will be on site, once the construction commences and will be responsible for the direct supervision of the trade contractors, daily coordination of the on-site work on-site, maintain the scheduling, reporting and management of all major activities on-site. Provide also backup individual for the site superintendent. Provide CVs for the Construction Site Superintendent and their backup as per requirements given in section 4. 1.4 of these response guidelines.

4.4 APPROACH

4.4.1 Community Engagement

Demonstrate how local labour will be recruited and utilized as part of the project and how your proposal addresses any economic constraints or challenges at the community level

4.4.2 Project Implementation Respondents are required to provide their understanding of the project and how their technical and management competence will help in providing all services specified for this project. Respondents may include, but may not be limited to the following; • How this project will be organized and executed; including the leadership role of the team, decision-making process, accountability of the team leaders and the lines of authority.

• Outline the understanding of the key issues associated with the successful implementation/integration of the project. • Describe the management practices that will ensure all services required for this project will be delivered in a timely and compliant manner. • Demonstrate how the respondent previous successes can help the GNWT meets its objectives through the respondent's team unique strengths, procedures, special skills and techniques.

• Demonstrate how it will be ensured to meet the "Good Building Practices for Northern Facilities" during the design and construction phase of the project.

4.4.3 Innovation and Risk Mitigation Provide details of any innovative ideas presented in the past projects with respect to planning, engineering design, construction, facility startup/testing/commissioning etc. Identify any project risks and associated mitigation strategies to ensure the project is successfully completed within allocated budget and be on schedule. Back-up information and data may be included in an appendix. Specify all value-added activities that will potentially be used and provide information of any special

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qualifications the respondent will bring to the project.

4.4.4 Quality Management Respondent shall provide detailed information about the team's Quality Control and Quality Assurance (QA/QC) plan that will be implemented during the various phases of the project, including, design, construction, operation and financial management. The respondent shall explain his design review process, field inspection process, submittal review process, deficiency identification, correction, correction and tracking process, non-conference process, and level of senior management involved. Outline the details how the QA/QC will be utilized by the design team, the construction team and operations and maintenance team to ensure that a suitable QA/QC is provided for design, and construction of the project and how well each component of the project blends with the other components.

4.4.5 Safety Procedures Provide a description (2 to 3 pages) how respondent will implement the safety procedures for the project, provide past experience in handling the safety issues and outlined the available resources to be used during the construction phase of the project. Provide a copy of any safety certifications and other detailed safety procedures in the appendices of proposal. All safety programs must be in accordance with GNWT WSCC standard conditions and applicable regulations. 4.4.6 Commissioning Plan

The Respondent should identify their demonstrated success in conducting commissioning process for projects of similar nature. Commissioning for this project will cover all project activities from pre-design to final design, testing, calibration and startup activities of the facility. The commissioning activities will include, but may not be limited to the following. • Project documentation;

• Treatment and control systems; • Electrical and mechanical systems;

• Functional performance tests and acceptance;

• Progress inspection visits during the construction phase; and • Post completion/warranty inspections.

4.5 RESPONSE QUALITY

4.5.1 Proposal Structure and Quality The submission of the proposal shall be prepared simply, providing a straightforward, concise description of the respondent's ability to meet the requirements of this RFQ. Emphasis shall be given to quality, completeness, clarity of content, and project understanding.

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Reference Number: SC 000000

LETTER OF DECLARATION

Government of the Northwest Territories Public Works and Services Procurement Shared Services Stuart Hodgson Building 5009 49th Street Yellowknife, NT X1A 2L9

To whom it may concern

RE: Bundled Water Treatment Plant Project

I, Mr./Ms. ______am an authorized official of:

(Name of the Declarant's firm/company) and confirm that:

• I am aware of and agree to the inclusion of the above named firm as a member of the project team represented by:

(Respondent Name)

• I understand and agree to the commitment being made on my behalf.

Signature: ______

Print Name: ------

Position: ------

END OF RESPONSE GUIDELINES

DESIGN BUILD- REQUEST FOR QUALIFICATIONS Page 27 of 29 Bundled Water Treatment Plant Project

Reference Number: SC 000000

APPENDIX A

Design Build Contract

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Reference Number: SC 000000 APPENDIX C

Bundled Water Treatment Plant Project

Technical Resources

The following reports are available on request:

Public Works and Services. Operation and Maintenance Manual Water Truckfill Station Paulatuk, NWT 199 Volume 1&2. Department of Public Works and Services, NWT Project No. 873046.

Public Works and Services. Operation and Maintenance Manual. Water Truckfill Station Rae Lakes (Gameti), NWT 1993, Volume 1&2. Department of Public Works and Services, NWT Project No. 91- 2508.

Ferguson SIMEK Clark (1990) Water Supply Improvements, Paulatuk NWT, Preliminary Engineering and Design Brief. Department of Public Works and Services, NWT Project No. 87- 3046.

Reid Crowther & Partners Ltd 1986, A Preliminary Assessment of Alternatives for Water Supply, Sewage Disposal and Solid Waste Disposal at Paulatuk, N. W. T. PWS Project No 84-3506/8507.

Reid Crowther & Partners Ltd 1994, Proposal for Engineering Services, Water Supply System Improvements Snare Lake (Wekweeti) NWT. Department of Public Works and Services, NWT

Public Works and Services, et al. NWT {2002). Review of Community Water Management and Water System Infrastructure, Wekweti (Snare Lakes) NWT: Public Works and Services, Municipal and Community Affairs, Health and Social Services, Government of Northwest Territories.

Public Works and Services, et al. NWT (2005). Review of Community Water Management and Water System Infrastructure, Paulatuk NWT: Public Works and Services, Municipal and Community Affairs, Health and Social Services, Government of Northwest Territories.

Public Works and Services, et al. NWT (2011 ). Review of Community Water Management and Water System Infrastructure-Update, Gameti NWT: Public Works and Services, Municipal and Community Affairs, Health and Social Services, Government of Northwest Territories.

Public Works and Services, et al. NWT (2012). Review of Community Water Management and Water System Infrastructure-Update, Wekweeti NWT: Public Works and Services, Municipal and Community Affairs, Health and Social Services, Government of Northwest Territories.

FSC Architects & Engineers, 2004. Water Schedule for the Charter Community of Gameti. The Department of Municipal and Community Affairs Government of Northwest Territories.

Municipal And Community Affairs, NWT (2016), "Wekweeti Water Treatment Plant Pre-Upgrade Report" MACA and Community Government of Wekweeti, NWT.

Municipal And Community Affairs, (2012) Lutselk'e - New Water Treatment Plant O&M Manual MACA and Community Government of Lutselk'e, NWT.

Municipal And Community Affairs, (2014) Wrigley - New Water Treatment Plant O&M Manual DESIGN BUILD- REQUEST FOR QUALIFICATIONS Page 29 of 29 Bundled Water Treatment Plant Project

Reference Number: SC 000000

MACA and Community Government of Wrigley, NWT.

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APPENDIXB

Project: SCF Bundled Water Treatment Plant Project

Community Technical Information

Table of Contents

1. INTRODUCTION ...... 2 2. COMMUNITY SPECIFIC INFORMATION ...... 2 2.1 Paulatuk ...... 2 2.2 Gameti ...... 4 2.3 Wekweeti...... 7 3. GENERAL INFORMATION ...... 10 3.1 Plant Ownership ...... 10 3.2 Community Consultation ...... 10 3.3 Operation and Access During Construction ...... 10

REQUEST FOR QUALIFICATIONS Page 21 of 10 Bundled Water Treatment Plant Project Reference Number: SCOOOOO

1. INTRODUCTION This document provides community specific information which describes the existing site conditions and technical requirements for each of the three NWT communities of Paulatuk, Gameti and Wekweeti.

2. COMMUNITY SPECIFIC INFORMATION 2.1 Paulatuk

2.1.1 Community Information The Hamlet of Paulatuk (69°21 'N, 124°04'W) has a population of approximately 313 (Statistics Canada, 2012) and is located adjacent to Darnley Bay in the Amundsen Gulf of the Beaufort Sea, 890 km northwest of Yellowknife and 404 km northeast of lnuvik. The hamlet is accessible by barge and scheduled air service. The mean annual precipitation as rainfall is 92.9 mm and as snowfall is 131 .8 cm . The daily average temperature during the warmest month is 10.1 °C, and during the coldest month is -26.2°C (Environment Canada, 2014). The Paulatuk community water supply is located in New Water Lake, approximately 1.5 km southeast of the community. The community lies within the continuous permafrost zone with predominantly sandy, glacial till and marine sands and silts. Based on the site visit completed by Golder in 2015, Photo-1: Water source- New Water the shallow soils at the landfill consist largely Lake of coarse sand and gravel beach deposits (Golder Associates 2015). The community is part of the lnuvialuit settlement area. Water licenses and land use permits are obtained through the lnuvialuit Water Board. The community requires a Type B water license for compliance with the NWT Waters Act. GNWT Department of Health and Social Services (H&SS) is the main regulatory agency, and administers the NWT Public Health Act, General Sanitation and Public Water Supply Regulations to ensure safe drinking water and compliance to the Guidelines for Canadian Drinking Water Quality (GCDWQ).

2.1.2 Existing Water Supply System The Paulatuk water supply system consisting of a truckfill and intake system were built in 1991. The system draws water from New Water Lake. The intake line casing is 50 meters of 350 mm Sched 40 HOPE material with 50mm urethane insulation. The discharge line, which carries water from the pump to the water truck, is 43 meters of 100 mm Sched 80 HOPE piping. A heat trace is located in the intake for freeze protection. There is also a spare heat trace that can be plugged into an uncontrolled outlet. Both heat traces are Raychem Chemelex 10TV2-CT self-regulating - 27.5 W/m. The intake screen at the end of the casing screens out debris from the water.

Paulatuk has two water delivery trucks with 1600 gallon (727 4 litres) tanks, and one older backup truck. The water truck driver activates the pump from a control panel on the outside of the building without having to enter the building itself. A flow-switch on

REQUEST FOR QUALIFICATIONS Page 1 of 10 Bundled Water Treatment Plant Project Reference Number: SCOOOOO

the discharge arm senses water flow and automatically activates a chlorine injection pump, which delivers chlorine solution to the water as it passes through the pipe. The community is currently using powdered chlorine for disinfection. Power is supplied by NTPC. Backup power is supplied by a generator located in the room next to the pump room in the same building. Both have separate entrances. The facility consists of the main power supply, meter, circuit breaker, pump switches for the submersible truckfill pumps and distribution panels. The main distribution panel (Panel A), by Federal Pioneer (120/208 Volts, 240 Max Volts, 225 Amps, 3-4 wire, type NBLP428-4LC1 ), distributes power to components and contains individual breakers for each component. The grounding grid is buried under the intake berm in the intake A generator provides backup power in the event of a power outage. The generator is a Deutz F2L 912 air-cooled diesel engine (Model # 7900727, 30 hp, 3ph, 60 Hzm 1BOOAMO). The UPS (UPF-81000) is by Tycoe, located in the pump room .

Figure-1: Paulatuk Intake Profile

Photo-2: Existing Truckfill Station Photo-3: Intake line entering building

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Photo-4: Intake from inside Truckfill Photo-5: Power supply to Truckfill Station Station

Scope of Work for New WTP 1 . General scope of work (RFQ Terms of Reference Section 2.4: Overview of requirements) 2. Provide professional/engineering services to incorporate all updates about the new WTP System in the existing Type B Water License 3. Pullout intake pipe and replace the freeze protection system and discharge assembly (pump, pump skid, pull cables, electric wires and heat trace system) 4. Provide a security fence around the fuel tank outside of the new WTP 5. Provide a new water treatment facility complete with a new treatment process that is capable of meeting the GCDWQ and meets all Northwest Territories regulatory requirements, including approval from the Chief Medical Health Officer (CMHO). The new treatment process will likely consist of filtration, liquid chlorine disinfection through a contact time and treated water storage. However, the Respondents can propose any alternative treatment train that meets the GCDWQ and receives approval from H&SS's Chief Environmental Health Officer. Any alternative train must include a description on how it meets the guideline. 2.2 Gameti

2.2.1 Community Information The community of Gameti (64°07'8.33"N, 117°17'45.24'W) has a population of approximately 253 (Statistics Canada, 2012) and is located next to Rae Lake, 240 km northwest of Yellowknife. The community is accessible by a winter road and scheduled air service. The mean annual precipitation as rainfall is 215.5 mm and as snowfall is 124.7 cm. The daily average temperature during the warmest month is 16.9°C, and during the coldest month is -25.4°C (Environment Canada, 2014). The community obtains their water supply from Rae Lake at a location approximately 1.5 km east of the community.

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The geology and terrain in the area are typified by sandy till soil with some boulders overlying Precambrian rock. There are also areas of rocky outcrops in the community (Golder Associates, 2015). The community is part of the TtichQ Land Claims Self Government Act. Water licenses and land use permits are obtained through the Wek'eezhii Land and Water Board. The community is currently holding a Type B water license, which is expiring on Deceber,2018. GNWT Department of Health and Social Services (H&SS) is the main regulatory agency administers the NWT Public Health Act, General Sanitation and Public Water Supply Regulations to ensure safe drinking water and compliance to the Guidelines for Canadian Drinking Water Quality (GCDWQ).

2.2.2 Existing Water Supply System The community water supply system consists of a simple truckfill and intake built in 1993. The system draws water from Rae Lake approximately 67 m off-shore via a single permanent inclined shaft intake and submersible centrifugal pump. Water is pumped directly from the lake to the truckfill and chlorinated as it is delivered to the water truck. The community is responsible for operating the water supply system. This includes addition of chlorine, daily sampling for chlorine residuals, water quality sampling, and trucked water delivery. All other water quality testing is done by Taiga Labs. The community has one water delivery truck with an 2,800 imperial gallon stainless steel tank, and one backup truck.

Photo-1: Intake line entering t he bu ilding Photo-2: Truckfill station The intake from the lake to the truckfill station is a single inclined shaft intake, approximately 67 m long, with insulation and electric heat trace. The intake casing is a 350 mm diameter HOPE pipe covered with 50 mm rigid urethane insulation and black HOPE jacket. The upper portion above the low water level is protected by layers of granular and rip rap, and the lower portion is buried in the lake bed. The stainless steel intake screen has 3 mm openings and is located approximately 1.5 m above the lake bottom and 5 m below the water level (July 1992). The intake pump, a Myers Model 64C7400, 7.5 hp submersible turbine, connected to a 100 mm diameter HOPE discharge pipe, is located inside the casing. The discharge pipe has two Thermon PSX-10-2 self-regulating (27.5 W/m) heat trace tapes strapped to the outside for freeze protection. The primary heat trace is regulated by a Thermon TS201 a controller inside the truckfill and two thermistors strapped on the intake line. The backup heat trace can be plugged into the controller

REQUEST FOR QUALIFICATIONS Page 4 of 10 Bundled Water Treatment Plant Project Reference Number: SCOOOOO

if the duty heat trace fails or plugged into a separate uncontrolled receptacle to assist the duty heat trace if the intake freezes. The main power supply is three-phase, 60 Hz, 120/208 V, 100 A, 4 wire overhead service from NTPC. Backup power is provided by a Oeutz F4L 1011 air cooled, 2 cylinder, 30 hp diesel engine and Stamford HCl-E 15 kW alternator. The backup system also includes a Varta 80-900 heavy duty battery. A UPS (ME500VA) provides temporary power to the annunciator panel until the backup genset takes over. Building heat is supplied by four 1kW Chromalox CRT-3510 infrared heaters (one duty and one backup in both the pump and engine rooms). Primary and backup heaters are controlled automatically by two Honeywell T921A1522 thermostats (one in each room). Backup units have a lower set point then the primary units and turn on automatically if the primary unit fails.

Figure-1: Truckfill Station Floor Plan

:no I- -~ UO N - ... ·- ,._. p~ - ___... 11a 216 ...... , ~ - ·' 2H . , J-..! ;.;;.;... ~ 112114 .... i-,. . - " l'ILA •I« 2't.Z 211 ...... , 210 ...... ····· ···:.. ~ ...... llO - - ~.,.~ ·-- ' ... , ...... lCI - - . ·- ll)I .. - ; -~ 20f - · ·~ ·- ·-·- -· 20I 10I ·11., -I- ,... -· n• . - ,.. _, 11•• ...... ru.«> ll•• .... - ... . ~ -1:1 11 j i ~ H ii i ~ ·; ~~ r~ ;~ •= H H ii ;; ii i i II ...... ------.....

Figure-2: Intake Profile-Gameti REQUEST FOR QUALIFICATIONS Page 5 of 10 Bundled Water Treatment Plant Project Reference Number: SCOOOOO

The intake casing is 300 mm diameter DR 17 HOPE covered with 50 mm rigid urethane insulation and 1.27 mm black HOPE jacket. The intake screen (on the reservoir end of the casing) is a low profile (drum type) screen with 0.15 mm openings. The intake pump, a Myers Model 66C7222, 7.5 hp submersible turbine, discharges to a 100 mm diameter DR 17 HOPE discharge pipe, both of which are located inside the casing. The discharge pipe has two 15 W/m constant power heat trace strapped to the outside for freeze protection. The heat trace system is automated. The heat trace cables would run for the amount of time specified on the timer. Both the primary and back up heat trace are connected to a temperature controller, which is set to trigger if the air temperature approaches freezing. Two HO Trerice gauges on the discharge line measure water pressure and temperature. An Amtek Model 575 pressure transmitter and 572 meter controller on the main control panel measures reservoir depth.

2.2.3 Scope of Work For New WTP The scope of work for this project includes, but is not limited to the following: 1. General scope of work (RFQ Terms of Reference Section 2.4: Overview of Requirements) 2. Provide professional/engineering services to incorporate all updates about the new WTP System in the existing Type B Water License 3. Pullout intake pipe and replace the freeze protection system and discharge assembly (pump, pump skid, pull cables, electric wires and heat trace system) 4. Provide a security fence around the fuel tank outside the WTP building 5. Provide a new water treatment facility complete with a new treatment process that is capable of meeting the GCDWQ and meets all Northwest Territories regulatory requirements, including approval from the Chief Medical Health Officer (CMHO). The new treatment process will likely consist of filtration, liquid chlorine disinfection through a contact time and treated water storage. However, the Respondents can propose any alternative treatment train that meets the GCDWQ and receive approval from H&SS's Chief Environmental Health Officer. Any alternative train must include a description on how it meets the guideline.

2.3 Wekweeti

2.3.1 Community Information The community of Wekweetl (64°11 'N, 114°1OW) has a population of approximately 141 (Statistics Canada, 2012) and is located above the Snare River, 194 km north of Yellowknife. The mean annual precipitation as rainfall is 215.5 mm and as snowfall is 124.7 cm. The daily average temperature during the warmest month is 16.9°C, and during the coldest month is -25.4°C (Environment Canada, 2014). The community water supply is obtained from Snare Lake, approximately 1.6 km east of the community. The community lies within the discontinuous permafrost zone. The topography generally consists of southeast to northwest linear trenching, steep sloping rock ridges and wide areas of marsh, bog and wetlands. The community is located on a raised terrace that stretches along a rocky shoreline and is composed mostly of sand and coarse gravel (Golder Associates, 2015).

REQUEST FOR QUALIFICATIONS Page 6of10 Bundled Water Treatment Plant Project Reference Number: SCOOOOO

The community is part of the TtichQ Land Claims Self Government Act. Water licenses and land use permits are obtained through the Wek'eezhii Land and Water Board. The community is holding type B water license in compliance with the NWT Waters Act. GNWT Department of Health and Social Services (H&SS) is the main regulatory agency administers the NWT Public Health Act, General Sanitation and Public Water Supply Regulations to ensure safe drinking water and in compliance to the Guidelines for Canadian Drinking Water Quality (GCDWQ).

2.3.2 Existing Water Supply System The community water supply system consists of a simple truckfill and intake built in 1995. The system draws water from Snare Lake approximately 60 m off-shore via a single permanent inclined shaft intake and submersible centrifugal pump. The Water Truck Driver activates the submersible pump from a control panel on the outside of the building or start/stop button on the truckfill discharge arm, without having to enter the building. The community has one water delivery truck with an 2,800 imperial gallon stainless steel tank, and one backup truck (currently used for fire protection and watering roads).

Photo-1: Truckfill Intake Photo-2: Truckfill Station

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'"'&ALO"' KDblC A' OIAt.ll ,_,.. UCllC "114 1Q ~l CoQlllllO ~ DaUCfOi: tll(ATDl ...... ,tC'1UiltllllliUDlllllllllO''!IQtf¥10 I f--+--+-+--+-~l-l----+--4---+-+--l-1---1-..+-....._l---4-l--+.--l-+-il-l--11 ::..~M:~~:*:~hf--::f;!!JIPli-I 504 :r~10.::e" ._ ~ ~ I .:t.W7 :r, , I. 'h. ~· o.. V.;, . . . / ·"· /Ii-. ·.. ... \ ~' ik .~.. 502

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Figure-2: Intake Profile and Site Plan

REQUEST FOR QUALIFICATIONS Page 8of10 Bundled Water Treatment Plant Project Reference Number: SCOOOOO

1. INTN

Figure-3: Water delivery isometric

The permanent intake from the lake to the truckfill station is a single inclined shaft intake, approximately 75 m long, with insulation and electric heat trace. The truckfill station is set back approximately 15 m from the shore, with the intake extending about 60 m into the lake. The intake casing is a 350 mm diameter OR 32.5 HOPE (dimension ration 32.5, high density polyethylene) pipe covered with 50 mm rigid polyurethane foam insulation and black HOPE jacket. All joints are butt fused. The intake is held in place by concrete ballasts. The upper portion (from the low water level to the truckfill) is protected with 600 mm pit run, a layer of filter cloth, 150 mm gravel, and rip-rap armour.

The intake pump is a Myers Model 64C7225, 6" vertical submersible turbine complete with 7.5 hp, 3-phase, 208V, Franklin Electric Model 2343088304 motor. The pump is located inside the casing, about 15 m from the end, just below the low water level. The intake terminates in a single 355 mm diameter stainless steel drum (Type 304) with V-wire screen and 3 mm openings. The screen is located approximately 5 m below the high water level. A 100 mm diameter DR 21 HOPE discharge pipe, located inside the casing, carries water from the pump to the truckfill.

The discharge pipe has two Thermon PSX-10-2 self-limiting (33 W/m) heat trace tapes strapped to the outside for freeze protection. The primary heat trace is regulated by a Thermon TS201 a controller inside the truckfill and two thermistors (temperature sensors) strapped on the intake line. The backup heat trace can be plugged into the primary controller if the duty heat trace fails or plugged into a separate uncontrolled receptacle to assist the duty heat trace if the intake freezes.

The main power supply is 3-phase, 120/208 V, 4 wire overhead service from NWTPC. Backup power is provided by a Deutz F4L912 air cooled, 4 cylinder diesel engine and a Marathor Magna Plus 361 PSL 1600, 3-phase, 60 Hz, 120/208V, 35 KW generator. A UPS (Best Fortress) provides temporary power to the annunciator panel until the backup generator takes over.

REQUEST FOR QUALIFICATIONS Page 9of10 Bundled Water Treatment Plant Project Reference Number: SCOOOOO

2.3.3 Scope of Work For New WTP The scope of work for this project includes, but is not limited to the following: 1 General scope of work (RFQ Terms of Reference Section 2.4: Overview of the Requirements) 2 Provide professional/engineering services incorporate all required updates about the new WTP Systems in the existing Type B Water License and/or submit an application for the renewal water license 3 Pull out intake pipe and replace the freeze protection system and discharge assembly (pump, pump skid, pull cables, electric wires and heat trace system) 4 Provide a security fence around the fuel tank outside the WTP building 5 Provide a new water treatment facility complete with a new treatment process that is capable of meeting the GCDWQ and meets all Northwest Territories regulatory requirements, including approval from the Chief Medical Health Officer (CMHO). The new treatment process will likely consist of filtration, liquid chlorine disinfection through a contact time and treated water storage. However, the Respondents can propose any alternative treatment train that meets the GCOWQ and receive approval from H&SS's Chief Environmental Health Officer. Any alternative train must include a description on how it meets the guideline.

3. OTHER GENERAL INFORMATION

2.3.4 Plant Ownership The community governments will take ownership of the new WTPs on completion of the project.

2.3.5 Community Consultation All three communities will be provided regular updates about the project. MACA will ensure that community representatives participate in all on site inspections visits during the design and construction phases of the project.

2.3.6 Operation and Access During Construction During construction, the successful proponent will be responsible for the site, and will be required to carry comprehensive course of construction insurance. Community staff, including any contractors hired by the community for WTP operations or water delivery, should have access to treated water throughout the project to ensure uninterrupted water delivery to residents. If interruptions cannot be avoided, provide alternate/or temporary water supply system tor the community during the site work and ensure that permission from the Environmental Health Officer has been granted prior to implementing the temporary supply.

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