TO: Councillors R Schofield (Chairman), G. Chenery, P. Einchcomb, D. Gotel, A Gray, L. Holt, A. Hope, R Hunt, K Jasper, A. Oliver, M Peddell, D. Pierce, R Robinson, J Smith, N Walton, J. Wright, S Wheale, L Wood, G Woods
NOTICE OF MEETING
Notice is hereby given of
A MEETING OF THE FLEET TOWN COUNCIL
on
Wednesday 6 September 2017 at 7 p.m.
in
The Harlington
All members are summoned to attend
SIGNED:
Town Clerk
Date: 31 August 2017
To view a short film from Fleet Lions entitled “ A Year in the Life of Fleet Lions”
AGENDA
Item 1 APOLOGIES
Schedule 12 of the LGA 1972 requires a record to be kept of members present, and that this record forms part of the minutes of the meeting. A resolution must be passed on whether the reason(s) for a member’s absence are acceptable.
Item 2 DECLARATIONS OF INTEREST
Under the Local Authorities Localism Act 2011, members must declare any interest and the nature of that interest, which they may have in any of the items under consideration at this meeting.
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Members are reminded that they must disclose both the existence and the nature of a personal interest that they have in any matter to be considered at this meeting. A personal interest will be considered a prejudicial interest if this is one in which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the members’ judgement of the public interest.
Item 3 QUESTIONS FROM THE PUBLIC (3 Min per person maximum 15 minutes)
To receive questions and statements from members of the public.
Item 4 MINUTES OF PREVIOUS MEETINGS
To receive and approve as a correct record the confidential and the non-confidential minutes of the Council Meeting held on Wednesday 5 July 2017-copies attached
To receive resolutions and consider approval of recommendations from the following committees and to return to committees any issues for reconsideration.
Development Control 26 June 2017 10 and 24 July 2017, 7 and 21 August 2017
Policy and Finance 17 July 2017
Copies attached
Part 1 – ITEMS FOR DECISION
Item 5 GRANTS
a) To consider the future of core grants and whether CAB should be added to the list of core clients for 2017/2018
b) CAB GRANT APPLICATION
To consider an application from CAB for a grant of £8,500 to support the provision of benefit advice, research, a campaign and digital outreach services to Fleet Residents-copy attached
c) FLEET CHILLI FESTIVAL GRANT APPLICATION
To consider an application from Fleet Chilli Festival for a grant of £800 for toilet hire at the Fleet Chilli Fiesta on 23 September 2017. In the event of a grant refusal the fiesta organisers request permission to charge £1 entry fee to all over 16s-copy of application, event budget and constitution attached
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RECOMMENDATION
To determine the future of core grants and the above applications
Item 6 ROAD IMPROVEMENTS AT ANCELLS FARM
To consider a request for match funding for road improvements at Ancells Farm See attached email, map and copy of powers and duties of a Parish Council
RECOMMENDATION
To determine the request for match funding
Item 7 NEIGHBOURHOOD PLAN
To consider a report from Cllr Oliver regarding the Neighbourhood Plan – copy attached
RECOMMENDATION
That FTC approve the incorporation of the upper part of The Views and the War Memorial in the draft Neighbourhood Plan policy in the co-ordinated development of the Civic Quarter
Item 8 APPOINTMENT OF INTERNAL AUDITOR FOR 2016/2017
To approve the appointment of the Council’s internal auditor for 2017/2018
RECOMMENDATION
To confirm the re-appointment of Eleanor Green, Do The Numbers, as the internal auditor for Fleet Town Council for 2017/2018
Item 9 PROCUREMENT OPTIONS FOR THE GROUNDS MAINTENANCE CONTRACT
To consider a report on the Grounds Maintenance procurement procedure and to agree the re-tendering process-copy attached
RECOMMENDATION
To appoint Rushmoor Borough Council Procurement Department to undertake the OJEU tendering process for the Grounds Maintenance contract on behalf of FTC
Item 10 RISK MANAGEMENT
To receive the minutes of the Risk Management Working Group and summary of risk register –copies attached
RECOMMENDATION That the Risk Assessment Register be adopted by Council
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Item 11 CHRISTMAS OFFICE CLOSURE ARRANGEMENTS
It is requested that the FTC office close at 1pm on Friday 22 December 2017 and re-open at 9am on Tuesday 2 January 2018. FTC officers will be required to take annual leave to cover the period 27-29 December 2017 (3 days).
RECOMMENDATION
To approve the closure of the Fleet Town Council Offices from 1pm on Friday 22 December 2017 until 9am on Tuesday 2 January 2018
Item 12 FINANCIAL MONITORING
RECOMMENDATION
To receive into the minutes
a) Cash book up to July 2017 b) List of payments for July 2017 c) Reconciliation July 2017
- Copies attached
Part 2 – ITEMS TO NOTE
Item 13 HARLINGTON DEVELOPMENT UPDATE
To receive and note an update report –copy attached
Item 14 COMMUNITY BUS UPDATE
To receive and note a report from Cllr Schofield
Item 15 NATIONAL HIGHWAYS SURVEY
The national highways survey will be considered by the H&T Working Group on 17 October 2017. Comments from other members should be submitted to the Town Clerk by 18 October 2017
Item 16 HCC/HDC
To receive any update on any HDC/HCC matters concerning FTC
Item 17 REMEMBRANCE DAY ARRANGEMENTS
This year’s Remembrance Day event will be held on Sunday 12 November 2017. As last year, the service will be held in the Harlington followed by a Parade and Wreath-Laying ceremony in Gurkha Square. Finally refreshments will be served in the Harlington
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As in previous years, volunteers to assist with serving the refreshments are asked to let Janet/Charlotte know of their willingness to help.
Item 18 TOWN CLERK’S REPORT
To receive and note the Town Clerk’s Report-copy attached
Item 19 DATE AND TIME OF NEXT MEETING
The next meeting of the Council will be held on Wednesday 4 October 2017 at the Harlington at 7pm
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MINUTES OF DEVELOPMENT CONTROL COMMITTEE
DEVELOPMENT CONTROL COMMITTEE Monday 26th June 2017 7:00pm – RVS, The Harlington
Present: Cllr Pierce – Chairman Cllr Holt Cllr Schofield Cllr Gotel Cllr Robinson
Officers: Charlotte Benham – Projects and Committee Officer
1 Apologies
Apologies were received from Cllr Jasper & Hope.
2 Declarations of interest to any item on the agenda
None were declared.
3. Public Session
No members of the public were present.
4 Approval of the Minutes
The minutes of the Development and Control meeting held on Monday 12th June were accepted as correct record of the meeting.
5 Current Applications to be Considered:
17/00824/HOU 78 Basingbourne Road Two storey side extension Comments required by 27th June amended plans 1 Increase to size of garage by increase in depth of extension 2 Change to roof form
NO OBJECTION, but raise two issues: Possible breach in 45 degree rule As the development is right to the plot boundary a bin store should be provided at the front of the property
1 17/01180/HOU 22 Beech Ride Proposed ground and first floor extensions to existing single storey dwelling Comments required by 5th July
OBJECTION A parking plan that meets HDC standards is required Out of keeping with street scene – GEN 1 & 4 Loss of a bungalow which reduces the stock of properties suitable for older residents Essentially a new dwelling rather than an extension Garage not big enough to be classed as a garage Breach of URB16(i) – the proposed development is NOT sympathetic in scale and character to the existing dwelling and the surrounding properties.
17/01230/FUL 1 Wickham Close Erection of 3 No. terraced dwellings built over 2-storeys, with associated parking and landscaping Comments required by 6th July
OBJECTION Back garden development Overdevelopment – 2 houses on the plot would be acceptable Parking is inadequate – should be 9 spaces not 6 Parking spaces are very close to a junction, the parking plan should therefore demonstrate the ability to enter/exit in a forward direction Car spaces seem too small (width wise) Bin storage at front of property needs to be provided Claiming parts of footpath to allow vehicles to enter/exit property is unacceptable.
17/01320/HOU Beechwood Reading Road North Replace existing windows/french doors/garage rear door with white U-PVC Double Glazed Units. Replace existing soffits, facias and rainwater goods. Comments required by 10th July
NO OBJECTION But materials used should be those that are approved for use within the North Fleet Conservation area.
17/01352/HOU 3 Fitzroy Road Single storey parapet flat roof extension to principal elevation. Single storey outbuilding. Glazed walkway to connect outbuilding to new rear extension. Comments required by 5th July
OBJECTION Outbuilding (the bar) not in keeping with current building or character of North Fleet Conservation area
2 17/01364/FUL The Station 1-3 Fleet Road Proposed porch roof, gateposts, fixed giant umbrella, lighting scheme to the building and landscaping scheme, including improve disabled access. Reduction in parking capacity by three spaces. Comments required by 4th July
OBJECTION Outdoor heating is a waste of energy No street scene drawing has been submitted to show what the proposed site would look like The works have already been done – was planning permission granted?
17/01370/FUL 127 Albert Street Change of use from sui generis to Class B8 (Storage or Distribution), together with associated external alterations. Comments required by 4th July
NO OBJECTION Provides more employment opportunities for town
17/01382/HOU 131 Reading Road South Retrospective planning for a first floor side extension following approval of alterations and single storey extension planning ref: 13/01560/HOU Comments required by 10th July
NO OBJECTION Subject to a parking plan showing the ability to enter/exit the property in a forward direction
17/01395/HOU 70 Church Road Proposed single storey front and rear extensions following demolition of the detached double garage together with the new front boundary treatment and driveway alteration Comments required by 10th July
OBJECTION Parking plan that meets HDC standards needs to be submitted also showing the ability to enter/exit the property in a forward direction Wood burning stove chimney is too low There should be measures/conditions to protect tree roots, on this plot and the neighbours.
17/01427/HOU 77 Crookham Road Dropped Kerb Comments required by 13th July
Is this not a HCC Highways matter? Not planning? 3 If it is deemed a planning issue then NO OBJECTION
17/01442/HOU Beechwood Reading Road North Single storey rear extension Comments required by 13th July
NO OBJECTION Providing windows match those on dwelling
17/01449/HOU 29 Kings Road Single storey rear extension Comments required by 13th July
NO OBJECTION
6 Noted:
The weekly lists were noted 7 To Note:
Appeals:
16/00968/FUL 33 Basingbourne Road Erection of two three-bedroom dwellings Appeal Allowed and Costs Awarded to Appellant
Enforcement cases received:
17/00134/OPERT 16 Broomhurst Lane Alleged unauthorised erection of front boundary fencing and potential encroachment
Enforcement cases closed:
17/00134/OPERT3 16 Broomhurst Lane Complaint Alleged unauthorised erection of front boundary fencing and potential encroachment Conclusion Not a breach of planning control
8 Noted:
Hart Planning Meeting Dates 12th July
9 Date of Next Meeting Monday 10th July – 7pm in the RVS, Harlington
The meeting closed at 7.50pm
Signed:......
Date: ………………………… 4
MINUTES OF DEVELOPMENT CONTROL COMMITTEE
DEVELOPMENT CONTROL COMMITTEE Monday 10th July 2017 7:00pm – RVS, The Harlington
Present: Cllr Pierce – Chairman Cllr Jasper Cllr Schofield Cllr Gotel Cllr Robinson Cllr Hope
Officers: Charlotte Benham – Projects and Committee Officer
1 Apologies
Apologies were received from Cllr Holt.
2 Declarations of interest to any item on the agenda
None were declared.
3. Public Session
One member of the public was present – Phil Gower from FCCS.
4 Approval of the Minutes
The minutes of the Development and Control meeting held on Monday 12th June were accepted as correct record of the meeting.
5 Current Applications to be Considered:
17/01255/HOU 48 Leawood Road Proposed ground floor rear and first storey side extension Comments required by 18th July
NO OBJECTION Subject to a parking plan that meets HDC standards being submitted The sliding door will most likely need building regulations?
17/01360/HOU 62 Kings Road Single storey side extension Comments required by 24th July
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NO OBJECTION Subject to trees being protected during construction Installing a window in the extension would improve the design
17/01455/HOU 68 Dinorben Close Proposed first storey side extension Comments required by 21st July
OBJECTION Balcony overlooks neighbour, loss of amenity. o if it was restricted to the length of the extension only it would be more acceptable Trees need to be protected during construction
17/01459/HOU 14 Oasthouse Drive Single storey rear extension Comments required by 17th July
NO OBJECTION
17/01463/HOU 48 Guildford Road Two-bay Oak-framed garage to front of property Comments required by 17th July
OBJECTION Garage too small to be classed as a garage This is a large dominant structure to the front of the existing building line. It falls within character area F of the Pondtail characterisation study which recommends; “development should respect the existing building frontage building line, the spacing of buildings and conform to the prevailing alignment with the street” It further states “these areas have a relatively consistent architectural character and spatial form.” This is a significant development well beyond the general frontage, is out of character with local style and does not conform to Hart’s standard
17/01481/HOU 48 Westover Road Erection of a two storey side extension and front porch. Comments required by 17th July
OBJECTION Detailed parking plan needs to be submitted Drawings are poor – accurate plans should be submitted Roof angles are different - poor design.
17/01516/HOU 2 97 Kings Road Single Storey rear Extension. Comments required by 20th July
NO OBJECTION
17/01546/FUL Land Between The Miller And Carter And Travelodge Fleet Sites Construction of a new drive through cafe with associated landscaping, parking and signs Comments required by 25th July
OBJECTION Does not comply with Dev 11 – this is not a restaurant Lighting and signage not suitable in strategic gap Drive through café not really suitable for this site – will it be sustainable?
17/01547/ADV Land Between The Miller And Carter And Travelodge Fleet Sites Totem Sign at the Estate Entrance, Directional Signage within the Estate and Company signs on the building Comments required by 25th July
OBJECTION Lighting and signage not suitable in strategic gap There are already two signs on roundabout, 3 next to each other would be too much – out of keeping with semi-rural character of area.
17/01506/FUL Land At Kennels Lane Kennels Lane Farnborough Full planning application including change of use to a Suitable Alternative Natural Greenspace (SANG) on 27.9ha of land at Kennels Lane including: access; car parking; fencing; pathways; landscaping; earthworks; and all other ancillary and enabling works. Comments required by 17th July
No obvious link onto Southwood SANG
Under Natural England’s criteria for a SANG
SANG should be a natural space without intrusion from artificial infrastructure - is the cycle track therefore suitable? The provision of car parking should reflect the anticipated use of the site by visitors and the catchment size of the SANG - 10 spaces seems too few Carpark would be better at the top of site where people do not have to drive through an estate to get to it Carparks should be clearly signposted SANG must be largely unrestricted with plenty of space for dogs to exercise off lead - SANG is intended to be used instead of SPA land SANG should have a circular walking route SANG must be designed so visitors are not deterred for safety reasons i.e. routes should be open with no tree/scrub cover Paths should be suitable for use in all weather Leaflets / websites advertising location of SANGS to users should be distribute/made available at entrance points
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6 Noted:
The weekly lists were noted
7 To Note:
Enforcement cases received:
17/00152/ADV3 Complainant: PUBLIC Address: Domino’s Pizza 254 - 256 Fleet Road Fleet Hampshire GU51 4BX Complaint Alleged unauthorised display of advertisement Status: PCO
17/00146/COND3 Complainant: PUBLIC Address: Sainsbury's 150 - 156 Aldershot Road Fleet Hampshire GU51 3HU Complaint Alleged breach of conditions relating to delivery vehicles and glare caused by lighting
17/00156/OPERT Complainant: PUBLIC Address: 7 King Henry Road Fleet Hampshire GU51 1JH Complaint Alleged development not in accordance with approved plan for 17/00291
Enforcement cases closed:
None closed
Appeals:
16/02604/FUL Whinrood Victoria Hill Road ERECTION OF ONE DETACHED DWELLING Appeal Dismissed and Application for Award of Costs Refused
8 Noted:
Hart Planning Meeting Dates 12th July
9 Date of Next Meeting
Monday 24th July – 7pm in the RVS, Harlington
The meeting closed at 8.10pm
Signed:......
Date: …………………………
4
MINUTES OF DEVELOPMENT CONTROL COMMITTEE
DEVELOPMENT CONTROL COMMITTEE Monday 24th July 2017 7:00pm – RVS, The Harlington
Present: Cllr Hope – Vice Chairman Cllr Jasper Cllr Schofield Cllr Robinson
Officers: Charlotte Benham – Projects and Committee Officer
1 Apologies
Apologies were received from Cllr Pierce, Gotel & Holt.
2 Declarations of interest to any item on the agenda
None were declared.
3. Public Session
No members of the public were present.
4 Approval of the Minutes
The minutes of the Development and Control meeting held on Monday 10th July were accepted as correct record of the meeting.
5 Current Applications to be Considered:
17/01148/HOU 25 Magnolia Way Ground floor side extension, first floor extension, roof extension with velux windows, a front porch, garage conversion and modification of existing dormer. New windows Comments required by 24th July Amended Plans: 1 Rear extension removed and proposal changed accordingly.
OBJECTION Removal of rear extension gives trees more protection but amendments do not address the rest of objections raised previously, principally loss of on-site parking through conversion of garage. Need dimensioned parking plan.
17/01550/HOU 43 Fern Drive Erection of two storey side and rear extension including demolition and relocation of existing garage 1 comments required by 7th August OBJECTION Garage is not usable as a garage Fencing should be put up prior to commencement of work to protect trees Parking is inadequate – a plan that meets HDC standards should be submitted
17/01554/HOU 2C Guildford Road Single Storey Extension Comments required by 1st August
NO OBJECTION subject to: More planting being added to screen extension from neighbour – hedge does not screen as much of the area as shown on plan Parking plan to show ability to exit site in forward direction
17/01595/HOU 1 The Manor House Branksomewood Road To replace a window with french doors in keeping with other windows in the building Comments required by 9th August
NO OBJECTION
17/01598/FUL Fleet Honda 42 Reading Road South Proposed steel container for the use of parts storage Comments required by 4th August
NO OBJECTION as long as time limit set on temporary approval.
17/01601/FUL Unit Msu4 The Hart Centre Installation of 4No. air conditioning condenser units to Unit 4 Hart Shopping Centre. Located in service access alleyway to outside wall of Unit MSU4, see plans. Condenser units are located 2.4m above ground level Comments required by 2nd August
NO OBJECTION
17/01611/HOU 38A Albany Road Removal of existing conservatory in the back garden and single floor extension of kitchen Comments required by 7th August
NO OBJECTION
17/01644/FUL 17 Grenville Drive Change of use - Study into beauty room Comments required by 7th August
OBJECTION If the space for the beauty room is occupied, cars in spaces 1,2 & 3 will be unable to exit property, plan is therefore impractical Car space 3 is right on boundary and against wall of house; will they be able to exit the vehicle? 2 Should a business have more than one space?
17/01659/HOU 60 Kings Road Demolish of the existing single garage. New double garage and utility room with habitable room above Comments required by 8th August
NO OBJECTION
17/01646/ADV Hartland Park Bramshot Lane Advertisement consent for 2no hoarding signs, 1no totem sign, 2no stack board signs, 6no flags and 5no low level signs comments required by 14th August
OBJECTION Number of ads is excessive. Illuminated signs in strategic gap which is a no light zone Signs will distract cars and make roundabout dangerous Haven’t got planning permission yet so should not be approved until they do Out of keeping with area In SPA exclusion (no build) zone A previous application for ads for this location was refused Application breaches the following policies o GEN 1.(i) - not in keeping with the local character o GEN 1.(xiii) – the installation of lighting, which is visually damaging to the character of the area should be avoided o CON 19.(ii) – diminishes the gap between Fleet & Aldershot o URB 24.(ii) – size, siting and illumination has an adverse effect on highway safety o RUR 8(i) –not sympathetic to local character o RUR8(ii) visually intrusive o RUR8 –adverse effect on road safety
6 Noted:
The weekly lists were noted
7 To Note:
Enforcement cases received:
17/00164/OPERT Address: Microgen Management Services Ltd Fleet House 3 Fleetwood Park Complainant: STAFF Complaint Conversion of offices to residential prior to provision of SANGS land and discharge of conditions
17/00165/OPERT Address: Technology House 1 Fleetwood Park Barley Way Complainant: STAFF Complaint Conversion of offices to residential prior to provision of SANGS land
17/00172/OPERT 16 Tavistock Road Complainant: PUBLIC Complaint erection of tree house
3 Enforcement cases closed:
17/00152/ADV3 Address Dominos Pizza 254 - 256 Fleet Road Complaint Alleged unauthorised display of advertisement Conclusion Breach Ceased
17/00096/COU3 Address 42 Westover Road Complaint Mobile home placed in rear garden Conclusion Planning Application Received
17/00156/OPERT3 Address 7 King Henry Road Complaint Alleged development not in accordance with approved plan for 17/00291 Conclusion Not a breach of planning control
Appeals:
16/01518/FUL 28 Albany Road Conversion and extension to form ground floor unit for disabled persons with family accommodation with three bedroom flat at first floor and one bedroom flat at second floor Appeal Dismissed
8 Noted:
Hart Planning Meeting Dates 12th July
9 Date of Next Meeting
Monday 7th August – 7pm in the RVS, Harlington
The meeting closed at 7.45pm
Signed:......
Date: …………………………
4
MINUTES OF DEVELOPMENT CONTROL COMMITTEE
DEVELOPMENT CONTROL COMMITTEE Monday 7th August 2017 7:00pm – RVS, The Harlington
Present: Cllr Pierce - Chairman Cllr Hope Cllr Jasper Cllr Schofield Cllr Robinson
Officers: Charlotte Benham – Projects and Committee Officer
1 Apologies
Apologies were received from Cllrs Gotel & Holt.
2 Declarations of interest to any item on the agenda
None were declared.
3. Public Session
One member of the public was present: Colin Gray from FCCS.
4 Approval of the Minutes
The minutes of the Development and Control meeting held on Monday 24th July were accepted as correct record of the meeting.
5 Current Applications to be Considered:
17/01343/HOU 1 Sycamore Crescent Proposed detached garage Comments required by 9th August Amended plans: Height of structure reduced
OBJECTION Garage is still too big (mass and bulk) and has a significant impact on the street scene Third parking bay does not appear accessible. A turning circle diagram needs to be provided to evidence accessibility. If site geometry inhibits access only a two bay garage should be provided.
1
17/01465/FUL Land At B3014 With Becomes Cove Road Construction of a new freestanding restaurant with associated landscaping and parking Comments required by 15th August
Application removed
17/01623/HOU 1 Lawrence Road Single storey rear extension Comments required by 16th August
NO OBJECTION Subject to trees being protected during construction
17/01647/FUL Hartland Park Bramshot Lane Full planning application for the construction of Information Centre; access; car parking; landscaping; wooden pergola; pathway; fencing; and all other ancillary and enabling works Comments required by 14th August
OBJECTION Planning permission should not be given unless application for actual development (Hartland village) has been approved. As it’s a temporary structure there should be a time restriction condition Hedge obscures round about
Previous comments also stand: Number of ads is excessive. Illuminated signs in strategic gap which is a no light zone Signs will distract cars and make roundabout dangerous Haven’t got planning permission yet so should not be approved until they do Out of keeping with area In SPA exclusion (no build) zone A previous application for ads for this location was refused Application breaches the following policies o GEN 1.(i) - not in keeping with the local character o GEN 1.(xiii) the installation of lighting, which is visually damaging to the character of the area should be avoided o CON 19.(ii) diminishes the gap between Fleet & Aldershot o URB 24.(ii) size, siting and illumination has an adverse effect on highway safety o RUR 8(i) not sympathetic to local character o RUR8(ii) visually intrusive o RUR8 adverse effect on road safety
17/01696/HOU 27 Connaught Road First Floor pitched roof and flat roof side extension. 2 Comments required by 16th August
NO OBJECTION However as the proposed extension is right to the plot boundary a bin store at the front of the property should be provided Parking looks tight – size of spaces should be confirmed
17/01747/AMCON Heron On The Lake 14 Old Cove Road Change existing approved planning permission from a 2 bedroom chalet bungalow to a two bedroom house Comments required by 16th August
APPLICATION WITHDRAWN If we had a comment it is that the original proposal for the 2 bedroom chalet bungalow was in keeping with the character of the area. The proposed two storey house is a retrograde development - OBJECTION
17/01783/FUL Lorica House Fleet Mill Minley Road Alterations to existing external fenestration, creation of new openings, doors and windows where required, removal of existing select openings and unblocking of faux openings, recolouring of existing fenestration panels and frames Comments required by 23rd August
Have taken on board comments about access to flats however does adding additional doors/windows count as a permitted development or is full planning permission required?
17/01784/FUL Infineon House Fleet Mill Minley Road Alterations to existing external fenestration of Infineon House creation of new openings, doors and windows where required, removal of existing select openings and unblocking of faux openings, recolouring of existing fenestration panels and frames Comments required by 23rd August
Have taken on board comments about access to flats however does adding additional doors/windows count as a permitted development or is full planning permission required?
17/01792/EIA Land At Kennels Lane Kennels Lane Request for an Environmental Impact Assessment Screening Opinion under the 2011 EIA Regulations - Land at Kennels Lane, Fleet Comment required by 11th August In principle accept that an EIA is not necessary for this development, but Concern site may be contaminated from old oily waste treatment plant Comment - SANG land should not have a BMX track, it is supposed to be a natural space that will attract dog walkers away from SPA land 3
17/01710/FUL 125 - 147 Fleet Road Erection of 40no. residential apartments with associated parking and landscaping, following the demolition of 2no. office blocks. Comments required by ?
OBJECTION Too tall/dominating – should be a maximum height of 3 storeys No visitor parking has been provided No affordable housing – other recent application for flats have not provided affordable housing either so even more developments will be needed to meet requirements 20 cycle spaces short Waste bin provision not adequate No amenity space
17/01604/HOU 31 Elvetham Road Ground and first floor front extensions Comments required by 25th August
NO OBJECTION Providing measures are taken to protect trees during construction and extension uses materials to match existing building
6 Noted:
The weekly lists were noted
7 To Note:
Enforcement cases received:
17/00183/UNTDY Complainant: PUBLIC Address: Murco Stop And Shop 51-53 Kings Road Fleet Hampshire GU51 3AF Complaint Condition of land causing injury to amenity Status: PCO
17/00184/OPERT Complainant: STAFF Address: 33 Albany Road Fleet Hampshire GU51 3PR Complaint Alleged boundary walls in excess of 1 metre in height Status: PCO
17/00185/OPERT Complainant: STAFF Address: 35 Albany Road Fleet Hampshire GU51 3PR Complaint Alleged boundary walls in excess of 1 metre in height Status: PCO
17/00186/OPERT Complainant: STAFF Address: Living Acommodation Stockton House Stockton Avenue Fleet GU51 4NS Complaint Potentially unauthorised dwellings. 4
Enforcement cases closed:
17/00082/OPERT3 Address 125 And 127-147 Fleet Road Fleet Hampshire Complaint Visual impact of disused buildings causing injury to amenity Conclusion Breach Ceased
17/00106/XPLAN3 Address 28 Pondtail Gardens Fleet Hampshire GU51 3JP Complaint Not being build in accordance with approved plans - 16/01540/HOU Conclusion Breach Ceased
17/00102/UNTDY3 Address 63 Elvetham Road Fleet Hampshire GU51 4HH Complaint Alleged untidy site Conclusion Not Expedient to take enforcement action
8 Noted:
Hart Planning Meeting Dates
9th August 9 Date of Next Meeting
Monday 21st August – 7pm in the RVS, Harlington
The meeting closed at 7.55pm
Signed:......
Date: …………………………
5
MINUTES OF DEVELOPMENT CONTROL COMMITTEE
DEVELOPMENT CONTROL COMMITTEE Monday 21st August 7:00pm – RVS Offices, The Harlington
Present: Cllr Hope – Vice Chairman Cllr Gotel Cllr Holt Cllr Robinson Cllr Schofield
Officers: Charlotte – Projects/Committee Officer
1 Apologies
Apologies were received from Cllr Jasper & Pierce.
2 Declarations of interest to any item on the agenda
No interests were declared.
3. Public Session
One member of the public was present: Phil Gower from FCCS.
4 Approval of the Minutes
The minutes of the Development and Control meeting held on Monday 8th August were accepted as a correct record of the meeting.
5 Current Applications to be Considered:
17/01864/HOU 13 Darset Avenue Single storey rear extension and roof dormer providing additional living accommodation to private residential comments required by 7th September
OBJECTION Parking is inadequate – under HDC standards 3.5 spaces are needed Shared drive cannot be claimed for sole access/parking Recommend Hart visit the site Study with en-suite could be counted as an extra bedroom as could room 15 on the plan Support neighbours comments re access & parking
1 17/01642/ADV 209 Fleet Road 1 off internally illuminated Fascia sign. Reverse applied window graphics Comments required by 6th September
NO OBJECTION
17/01671/HOU 17 Osborne Drive Single storey side extension and conversion of existing garage Comments required by 1st September
NO OBJECTION Subject to a parking plan that meets HDC standards. Parking plan needs proper dimensions, according to the scale on the plans the length of the two spaces is not 9.6m as required
17/01778/HOU 14 Burnside Erection of a part single, part two storey rear extension following demolition of existing conservatory Comments required by 1st September
OBJECTION Parking inadequate – on plans garage is too small to be classed as a garage and due to stream there’s only room for 2 cars Poor design / out of keeping URB 16 – extension not in keeping with style of existing building
17/01831/HOU 43 Adams Drive Erection of part two storey part single storey side extension and change of exterior wall finish to part render part cladding Comments required by 29th August
OBJECTION Parking spaces should be 0.5m from boundary to allow space to enter/exit vehicle Cedar cladding is out of keeping Front bin store space needed
17/01837/HOU 9 Sycamore Crescent Two storey side extension with single storey side and rear extension and rear conservatory Comments required by 31st August
OBJECTION Parking in inadequate – garage is too small to be classed as a garage under HDCS standards and there is no bike storage in garage Floor plan has doubled in size – overdevelopment.
2
17/01847/AMCON/ Heron On The Lake 14 Old Cove Road Application to condition the following drawings: BB Design drawing 261 26 D and BB Design drawing 261 29 A. Approval ref: 14/00206/FUL Comments required by 4th September
Unable to comment. Unclear what this application is for, there is no relevant documentation on the web site.
17/01901/HOU 37 Adams Drive Proposed first floor side extension Comments required by 31st August
NO OBJECTION
17/01913/FUL Land To The Rear Of Victoria Hill House Erection of a detached two-storey five-bedroom dwelling with accommodation in the roof space, and detached triple garage with games room over. Amendments to Planning Permission 12/01580/FUL. Comments required by 4th September
OBJECTION There’s a games room in the garage and the house – unnecessary development within the Conservation Area Trees need to be protected and foundation works carefully suervised – conditions should be set out as outlined in tree report Garage is too big/tall – equivalent to a separate dwelling Back garden development within the NFCA.
17/01914/HOU 5A Dinorben Avenue Replacement of existing garden room and conservatory with new garden room. Extension of existing garage to front elevation Comments required by 31st August
NO OBJECTION
17/01920/HOU 64 Cove Road New 1st floor side extension over existing garage Comments required by 31st August
NO OBJECTION
17/01921/HOU 11 Wellington Avenue 3 Proposed ground floor rear extension with replacement garage roof + widening of front entrance Comments required by 31st August
NO OBJECTION
17/01926/HOU Rushmoor House Rushmoor Close Ancillary living space created at 2 levels within existing garage with single storey extension to front of garage. Dormer window and roof lights included. Note: A utility room has already been created within garage with link to house. This work has been completed some time and is shown on the existing plan. The proposed worked has not been started. Comments required by 5th September
NO OBJECTION As long as garage conversion is not used as another dwelling
17/01929/HOU 21 Velmead Road Erection of single storey side and rear extension and addition of dormer extension at first floor as amendment to planning permission 14/00595/HMC Comments required by 5th September
NO OBJECTION If side dormers use obscured glass due to overlooking neighbour
17/01957/HOU 45 Farnham Road Single storey rear extension and conversion of attached garage Comments required by 5th September
OBJECTION Parking is inadequate & impractical – needs dimensions Poor design Front extension is not shown to scale on the parking plan
17/01981/HOU 21 Saddleback Way Single storey side extension and conversion of garage. Comments required by 8th September
NO OBJECTION However on plan the second garage (below study/living area) does not meet size requirements to be classed as a garage
17/01965/FUL 181 & 183 Fleet Road Rear extension to commercial unit Comments required by 11th September
4 NO OBJECTION
6 Noted:
The weekly lists were noted
7 To Note:
Enforcement cases received:
17/00191/OPERT Address: 21 Hanover Drive Fleet Hampshire GU51 2TA Complaint Reporting a suspected planning breach.
17/00197/ADV3 Address: 111 - 113 Fleet Road Fleet Hampshire GU51 3PD Complaint Unauthorised proliferation of for sale signs.
17/00201/OPERT Address: 7 Waterfront Business Park Fleet Hampshire GU51 3TY Complaint Creation of additional parking to Unit 7, removal of landscaping
Enforcement cases closed:
17/00124/UNTDY3 Address 7 Ridley Close Fleet Hampshire GU52 7RX Complaint Untidy Property Conclusion Breach Ceased
17/00191/OPERT3 Address 21 Hanover Drive Fleet Hampshire GU51 2TA Complaint Reporting a suspected planning breach. Conclusion Not a breach of planning control
17/00182/ADV3 Address Shell Cove Road Fleet Hampshire GU51 2SH Complaint Alleged unauthorised display of advertisement. Conclusion Breach Ceased
17/00184/OPERT3 Address 33 Albany Road Fleet Hampshire GU51 3PR Complaint Alleged boundary walls in excess of 1 metre in height Conclusion Immune from Enforcement Action
17/00185/OPERT3 Address 35 Albany Road Fleet Hampshire GU51 3PR Complaint Alleged boundary walls in excess of 1 metre in height Conclusion Immune from Enforcement Action 8 Noted:
Hart Planning Meeting Dates
24th August & 13th September
9 Date of Next Meeting
Monday 11th September – 7pm in the Harlington, RVS Offices
The meeting closed at 8.30 pm 5
Signed:......
Date: …………………………
6
FLEET TOWN COUNCIL
MINUTES OF THE COUNCIL MEETING
held on
Wednesday 5 July 2017
at The Harlington at 7.00 pm
PRESENT
Councillors Bob Schofield (Chairman), Grahame Chenery, Paul Einchcomb, Denis Gotel, Alan Hope, Richard Hunt, Kathy Jasper, Alan Oliver, Mike Peddell, Dai Pierce, Jeff Smith, Neil Walton, Sharyn Wheale, George Woods, Neil Walton, Jonathan Wright
Also Present
Cllr Forster Cllr Makepeace-Brown
Vanessa Cosby- Autism Friendly Fleet Mohua Chakraborty -Autism Friendly Fleet Samantha Culyer-Autism Friendly Fleet
Janet Stanton- Town Clerk Sheila Rayner-Committee Clerk
Chairman’s Announcements
The Chairman apologised that a microphone was not available
The Chairman welcomed the newly co-opted members( Cllr Mike Peddell, Cllr Sharyn Wheale and Cllr George Woods) who were present at their first meeting of the Town Council It was noted that the female membership had been increased by 100% from one to two members
FC/July 2017/ ITEM 1 APOLOGIES FOR ABSENCE
There was an apology for absence from Cllr Holt and Cllr Gray
1
FC/July 2017/ITEM 2 DECLARATIONS OF INTEREST
There were no Declarations of Interest
The Chairman reminded members that the Council was a body corporate and that decisions must be observed by all. Although new members had been allocated to wards every member represented the whole of the electorate.
FC/July 2017/ITEM 3 QUESTIONS FROM MEMBERS OF THE PUBLIC a) There were no questions from the public but the chairman agreed to permit a presentation by Autism Friendly Fleet. The group was represented by Vanessa Cosby, Mohua Chakraborty and Samantha Culyer.
It was explained that Autism Friendly fleet was a unique project organised by local mums . Over 400 adults and children in the Fleet area were on the Autism spectrum and the group wanted to help Fleet become a benchmark town in supporting those with autism.
A recent survey showed that many autistic people felt isolated and that the characteristic issues regarding sensory difficulties could lead to anxiety, depression and other mental health issues.
It was hoped that even slight changes could help , yet only one town, according to the national autism society, had emerged as autism friendly. This gave the chance for Fleet to emerge as a leading model town in autism awareness
The group wished to raise awareness through training, leaflets, coffee mornings etc and hoped that a grant from the Council would be considered to help with room hire for such events
The Chairman explained the Council’s grant application procedure and suggested that the matter could be considered at the next Policy and Finance Committee if the application was submitted by 12 noon on Monday 10 July 2017
The Group were thanked for their presentation
b) Cllr Gotel agreed to represent FTC at the Hart and Rushmoor ’Live at Home’ meeting on Tuesday 11 July 2017 at 10am at HDC, as Cllr Schofield had another meeting to attend c) Cllr Schofield referred to a local initiative called Time Banking which was to be set up under the HVA banner with the £120 setting up and registration cost being met by HCC.
FC/July 2017/ITEM 4 MINUTES OF PREVIOUS MEETINGS
The minutes of the meeting of Council held on 7 June 2017 were approved and signed by the Chairman.
The Council received the minutes of the following committee meetings:
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Development Control Committee 12 June 2017
RLA Committee 14 June 2017(Item7 - reported that Ancells pre-school had now attracted sufficient pupils to allow the school to continue)
Establishment Committee(non-confidential) 21 June 2017 (confidential minutes considered at end of meeting)
FC/July 2017/ITEM 5 HARLINGTON DEVELOPMENT UPDATE
The members considered a report on the progress of the Harlington development.
It was reported that the Framework Access Agreement has been signed with Scape Procurement. This had initiated the Feasibility Study to determine the practicability of the proposed scheme and the associated cost estimate. It was noted that there was no cost or financial commitment at this stage. Signing the Access Agreement had allowed Fleet Town Council to initiate a dialogue with Lead Contractor Willmott Dixon.
The 450-page Framework Agreement and explanatory documents have been received in preparation for signature if FTC resolve to continue with the SCAPE agreement after the Feasibility Report has been received from Willmott Dixon.
Fleet Town Council had signed a Project Agreement with Willmott Dixon initiating the Feasibility Report which will be presented to the Harlington Working Group at 10am on 28th July 2017. This report gives Willmott Dixon the opportunity to check that the design and the construction of The New Harlington Development can be achieved within the budget and that the project can be completed to the quality required. A project plan and time line will be produced together with a preliminary risk register.
Willmott Dixon have met BFF (Burrell Foley Fisher) architects and Charcoal Blue, theatre consultants with a view to bringing the designers into the Framework team. Although Willmott Dixon are progressing this project on a “Design and Build” basis, this does not inhibit Fleet Town Council from electing to progress on a more traditional contract route and develop the design as a separate contract. However, a separate tendering process will need to be undertaken outside the Framework Agreement which would diminish some of the benefits of using this delivery method.
Once the Feasibility Report has been received, The Working Group will review the report and bring a recommendation to an extraordinary Council Meeting to be held in August - date to be agreed.
So far as the lease is concerned a draft lease has been received from Hart District Council and the Lease Working Group has reviewed the contents and a copy is to be passed to solicitors. It provided a two year term with one year rolling extensions up to five years
Clarification is being sought from Hart District Council on a couple of issues and legal advice is be sought from Surrey Hills Solicitors, a legal company with experience and understanding of working with local councils.
A preliminary meeting with members of the new District Council Cabinet is awaited.
RESOLVED
3
To note and approve the update report on the Harlington Development project
FC/July 2017/ITEM 6 FINANCIAL MONITORING
The members received a) the bank reconciliation for May 2017 b) the cash book for May 2017 c) the List of Payments for May2017
RESOLVED
To receive into the minutes: a) the bank reconciliation for May 2017 b) the Cash Book May 2017 c) the List of Payments for May 2017
FC/July 2017/ITEM 7 EVENT APPLICATION –BBQ AT ANCELLS FARM
The members received an application from Waitrose for the use of Ancells Farm on Sunday 9 July 2017 for a BBQ and family day
The members received the completed application form, the risk assessment and liability insurance
Following questions about the event details and confirmation that the park remained open to other users, it was
RESOLVED
That subject to the imposition of a Bond for £1,000, to approve the application from Waitrose to use Ancells Farm for a BBQ and Family Day on Sunday 9 July 2017
FC/ July 2017 /ITEM 8 GENERAL POWER OF COMPETENCY
The members formally noted that through the Town Clerk meeting the CiLCA criteria, FTC remains eligible to use the General Power of Competency. The Council comprises 13 elected members and six co-opted members
FC/ July 2017 /TEM 9 NEIGHBOURHOOD PLAN
Cllr Oliver agreed to circulate the notes of the last meeting once they are approved. Progress was now being made on the timetable for consultation with a view to a local referendum on 3 May 2018
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FC/ July 2017 ITEM 10 HCC/HDC
HCC
Cllr Bennison’s email and accompanying consultation document –Balancing the Budget- was circulated to all members with a request that all members reply direct to HCC by 21 August 2017
Cllr Forster reported on:
a. The requirement for HCC to identify £140m of savings over the next 2 years b. The importance of completing the Balancing the Budget consultation c. Meeting with HCC highway officers to review Fleet highway schemes scheduled to take place within the next 4 weeks d. London flats fire- no such cladding materials used in Hart e. Plea for FTC to support Autism Friendly Fleet f. Proposal to incur penalties for 10 unauthorised absences from school in a school year g. Investigation into 65 cases of abuse by a former associate of Fleet Football Club
HDC
Cllr Makepeace-Brown congratulated FTC on the full membership of the Council The new HDC cabinet with a role for responsibility for partnerships which it was hoped would assist FTC in its role Cllr Oliver reported that there were no proposals to change the days or hours of operation of the Hartley Wintney Recycling centre
FC/July 2017 ITEM 11 TOWN CLERK’S REPORT
The members noted the Town Clerk’s report and specifically the Christmas Festival date being set for Wednesday 29 November 2017 with the Panto cast undertaking the Switch-on of Lights
Under the Public Bodies (Admission to Meetings) Act 1960 exclusion of the public in accordance with Section 1(2) and by reason of the confidential nature of the business of the Establishment Sub-Committee, the Press and Public were excluded from the Meeting
5
2:24 PM Citizens Advice Hart
18/08/17 BALANCE SHEET Cash Basis As of 31 March 2017
30 Apr 16 31 May ... 30 Jun ... 31 Jul 16 31 Aug ... 30 Sep ... 31 Oct 16 30 Nov ... 31 Dec ... 31 Jan ... 28 Feb ... 31 Mar ... ASSETS Fixed Assets Computer equipment 1,626 1,490 1,355 1,219 1,084 948 813 677 542 406 271 135 Fixtures, fittings & equipment 1,850 1,776 1,703 1,629 1,556 1,482 1,409 1,335 1,262 1,188 1,115 1,041 Total Fixed Assets 3,476 3,267 3,058 2,849 2,640 2,431 2,222 2,012 1,803 1,594 1,385 1,176 Current Assets Other Current Assets Accrued income 341 341 341 341 341 341 341 341 341 341 341 441 Prepayments 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 636 Total Other Current Assets 1,908 1,908 1,908 1,908 1,908 1,908 1,908 1,908 1,908 1,908 1,908 1,077 Cash at bank and in hand Income re.charitable activities 0 0 (12,344) 0 0 0 0 0 0 0 0 0 aldermore 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 United Trust Bank Bond 65,626 65,626 65,626 65,626 65,626 65,626 66,429 66,429 66,429 66,429 66,429 66,429 Lloyds Bank 14,052 13,942 11,445 19,208 19,103 15,443 17,212 12,684 7,311 25,275 9,817 7,703 Virgin Money 57,167 57,167 57,167 57,167 57,495 57,495 57,495 57,709 57,709 57,709 57,709 35,514 Petty Cash 154 154 154 154 154 154 154 154 154 154 154 154 Total Cash at bank and in hand 211,999 211,889 197,047 217,155 217,378 213,718 216,290 211,976 206,603 224,567 209,109 184,799
Total Current Assets 213,908 213,797 198,956 219,063 219,287 215,626 218,198 213,884 208,512 226,475 211,018 185,877 Current Liabilities Other Current Liabilities Deferred Income due within 1 yr 0 0 0 0 0 0 0 0 0 0 0 12,488 Deferred income (HLPP) 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 Hart Council (Salaries) 13,570 15,469 16,898 18,918 22,003 25,639 28,335 30,558 34,482 37,393 27,530 (0) Accruals/(Prepayments) 22,137 22,251 22,364 23,778 18,058 15,772 13,955 14,069 11,782 11,896 10,809 9,065 Deferred income - due after 1yr 0 0 0 0 0 0 0 0 0 18,000 18,000 18,000 Total Other Current Liabilities 53,707 55,720 57,262 60,696 58,061 59,411 60,290 62,627 64,265 85,289 74,339 57,553
Total Current Liabilities 53,707 55,720 57,262 60,696 58,061 59,411 60,290 62,627 64,265 85,289 74,339 57,553
NET CURRENT ASSETS 160,201 158,078 141,694 158,368 161,226 156,215 157,908 151,258 144,247 141,186 136,678 128,323 TOTAL ASSETS LESS CURRENT LIABI... 163,676 161,344 144,752 161,216 163,865 158,646 160,130 153,270 146,051 142,780 138,064 129,500 NET ASSETS 163,676 161,344 144,752 161,216 163,865 158,646 160,130 153,270 146,051 142,780 138,064 129,500 Capital and Reserves Reserves 143,720 143,720 143,720 143,720 143,720 143,720 143,720 143,720 143,720 143,720 143,720 143,720 Retained Earnings 0 0 0 0 0 0 0 0 0 0 0 0 Profit for the Year 19,957 17,625 1,032 17,497 20,145 14,926 16,410 9,551 2,331 (939) (5,656) (14,220) Shareholder funds 163,676 161,344 144,752 161,216 163,865 158,646 160,130 153,270 146,051 142,780 138,064 129,500
Page 1
Annual Report & Financial Statements 2015-16
A report of the year in our corner of North East
Hampshire
Free, independent, confidential and impartial advice.
Whoever you are.
We help people overcome their problems and campaign on big issues when their voices need to be heard.
We value diversity, champion equality, and challenge discrimination and harassment.
We’re here for everyone.
Citizens Advice - Hart District Ltd (also known as Citizens Advice Hart) Registered Office Royal Oak Close Yateley Hampshire GU46 7UD
Registered Charity Number 1113777 Registered Company Number 5746008 Authorised and Regulated by the Financial Conduct Authority FRN 617627 1 Contents Chair’s Report ...... 3
People ...... 4
Trustees ...... 4
Senior Management Team ...... 5
Staff and Volunteers ...... 5
Partners ...... 5
Professional Advisers ...... 5
Citizens Advice National Network ...... 5
Citizens Advice Hampshire ...... 5
Structure, Governance & Management ...... 6
Governing document ...... 6
Appointing trustees ...... 6
Trustee induction and training ...... 6
Organisation and decision making ...... 6
Risk management and internal controls ...... 7
Relationships with other charities and other parties ...... 7
Objectives & Activities ...... 8
Achievements & Performance ...... 8
General Advice ...... 8
Specialist Advice ...... 10
Quality Assurance ...... 10
Research and Campaigns ...... 10
Projects ...... 12
Financial Review ...... 14
Financial Controls ...... 14
Investment Powers and Policy ...... 14
Reserves Policy and Going Concern ...... 14
Future Development ...... 16
Financial Statements...... 17
Independent Examiner’s Report ...... 26
2
Chair’s Report
2015-16 was another active year for Citizens Advice Hart: our advisors helped 2,365 clients with 7,160 problems, either face to face or by telephone at our offices in Fleet and Yateley. This was a decrease of around one fifth in client numbers compared with 2014-15, but there were over 52,500 direct online enquiries to the Citizens Advice service from Hart residents, a 24% increase over 2014-15. Hart has the lowest deprivation indices in England but nearly two-thirds of issues concerned problems with benefit entitlements, debt management, employment and housing issues.
The Charity’s revised management structure was completed during the last year with the appointment of a part-time Chief Officer focusing on corporate, strategic and funding aspects. Our two Advice Service Managers have daily operating management responsibility, reporting to the Chief Officer. Advice was provided to clients by a team of ten staff and thirty volunteers, who are the cornerstone of the service.
The cost of our core general advice service in 2015-16 was £194k funded substantially (75%) as in previous years by a generous grant from Hart District Council. Total general funding was £171k including grants received from Hampshire County Council’s Healthwatch service and from the Pensionwise service. Funding for specific projects totalled £62k and was provided by the Big Lottery Fund, by Macmillan Cancer Support, and by Hart District Council Housing to fund homelessness prevention. Hart District Council also provides our office accommodation in Fleet and Yateley. The avoided cost of the service provided by our volunteers is estimated as £178k at local government wage rates. In 2015-16 every £1 invested in Citizens Advice typically generated £9.50 in public and fiscal benefits, and £11 in direct benefits to clients.
Our main project activity, the Big Lottery funded Hart Access to Advice (HA2A) project, was completed in October. The project involved leading a partnership of voluntary agencies to broaden and co-ordinate advice provision across the district. This project was judged as successful by the funder. The project had a spin-off of children’s money advice, ‘Marty Martian’, featured on the BBC Radio 4 programme PM in June 2015.
The year saw the tenth anniversary of the founding of Citizens Advice Hart by the merger in March 2006 of Fleet and Yateley CABs. Last year was marked by the retirement of Ouida Grant, our longstanding CEO who had been with Citizens Advice Hart since its commencement. Ouida has been instrumental in our success. The Board thanks Ouida most warmly for her service over so many years.
The Board notes gratefully the commitment of the management team and volunteers who have provided a high quality service to clients in Hart district. Advice provision is largely by volunteer advisors who give excellent service to our community and are an inspiration. In addition to monetary benefits, clients report increased confidence and self-sufficiency, improved well-being and greater peace of mind. The Board offers sincere thanks to all of our colleagues. There have been changes at Board level in the past year. Roger Durdle, our long serving former Chair and Vice-Chair, resigned in April and Donna Brown resigned in June. Deborah Padwick joined the Board in July and resigned in February. The Board is keen to recruit new Trustees to broaden its diversity and skills.
The Board approved the 2016 -17 Budget and the 2016 -19 Business Development Plan which sets out the Charity’s objectives and strategies for achieving them. The Board authorised the establishment of an employee pension scheme early in 2016 -17.
Citizens Advice Hart has completed its first decade: it has brought significant benefits to the residents of Hart, and has commenced the next decade with unchanging commitment to the service. Citizens Advice Hart is here for everyone.
Richard Killpack, Chair 3
People
Trustees The following people were Trustees and Directors of the Company at the date of approval of the Report. Name Elected/ Appointed
Richard Killpack 22 Sep 2009 Chair of Board; Chair of Executive Committee; Chair of Finance & Funding Committee
John Whitehorn 16 Mar 2006 Company Secretary; Treasurer
Myra Billings 16 Mar 2006 Trustee
Kulwant Lit 6 Sep 2012 Trustee
Martin Earwicker 3 Jun 2013 Trustee
Robin Taylor 3 Jun 2013 Chair of Human Resources & Health & Safety Committee
Kaljit Chauhan 25 Mar 2015 Trustee
Jeremy Hillage 25 Mar 2015 Trustee
Louise Littleford 29 Jun 2016 Trustee The following people additionally served as Directors during the year:
Name Appointed Resigned
Roger Durdle 26 Oct 2011 30 Apr 2015
Margaret Edge 22 Oct 2014 11 Apr 2016
Donna Brown 6 Sep 2012 15 Jun 2015
Deborah Padwick 22 Jul 2015 24 Feb 2016
Frank Randall 22 Oct 2014 20 Jun 2016
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Partners Senior Management Team Chief Officer: Ouida Grant (until December 2015) ; Jane Friend (from January 2016)
Advice Service Managers: Neil Cornish (until May 2015); Michelle Farrell ; Ailsa Kempthorne (from July 2015) Hart District Council
Staff and Volunteers Jane, Ailsa and Michelle work alongside a team of seven paid staff and thirty volunteers. We are grateful for their dedication and hard work and know that together we Yateley Town Council make a real difference. Partners
We are pleased to work with a range of organisations within the public and voluntary sector and are grateful Fleet Town Council to all of them for their partnership and support. 121 Youth Counselling, Professional Advisers Alzheimer’s Society, Blackwater and Hawley Town Reporting Accountant: David F Dedman FCCA FCMA Council, Church Crookham Bankers: Lloyds Bank, Yateley Branch; Aldermore Bank; Parish Council, Crondall Parish Council, Crookham Village, United Trust Bank; Virgin Money Dementia Friendly Hampshire, Solicitors: Heald Nickinson, Camberley Dogmersfield Parish Council, Elvetham Heath Parish Citizens Advice National Network Council, Eversley Parish Council, Ewshot Parish We are a member of Citizens Advice (the operating Council, Greywell Parish name of the National Association of Citizens Advice Council, Hart Food Bank, Hart Rotary, Hart Voluntary Action, Bureaux) which provides a framework for standards of Hartley Wintney Parish advice and casework management, as well as Council, Healthwatch, monitoring performance against these standards. Heckfield Parish Council, Hook Parish Council, Lloyds Bank Yateley, Long Sutton Parish Citizens Advice Hampshire Council, Mattingley Parish Council, Natwest Fleet, Citizens Advice Hampshire (‘CitAH’) is a registered Macmillan Cancer Support, charity and limited company whose members are Odiham Parish Council, independent Citizens Advice services in Hampshire. It Rotherwick Parish Council, South Warnborough Parish fundraises at county level and facilitates joint working, Council, University of the Third training and knowledge sharing across the county for Age, Winchfield Parish Council, the benefit of the service. Women’s Institute, Yateley Adult and Community Learning, Yateley School
5
Structure, Governance & Management
Governing document
Citizens Advice Hart District is a company limited by guarantee governed by its Memorandum and Articles of Association dated 16 March 2006. It is registered as a charity with the Charity Commission. The Trustees subscribe as Members of the Charity and each agrees to contribute £1 in the event of a financial deficit on the winding up of the Charity.
Appointing trustees
The management of the Charity is the responsibility of the Trustees who are elected or co-opted in accordance with the terms of the Articles of Association.
Trustee induction and training
Once appointed, Trustees receive an induction into the practical work of the Charity through a guided tour of the offices and an orientation session with the Chair of the Board of Trustees and members of staff. They receive an information pack which includes documents setting out the operational framework and planned direction of the Charity including the Memorandum of Agreement and Articles of Association, current financial statements, the business plan and recent committee minutes. Trustees receive a copy of the National Council of Voluntary Organisation’s Code of Good Governance; are required to complete training on information assurance and are encouraged to complete a series of online training modules outlining the work of Citizens Advice and the role of a Trustee within the service.
Organisation and decision making
The Board of Trustees, which can have up to fifteen members, administers the Charity. The Board normally meets quarterly and there are sub-committees covering Service Delivery and Quality, Human Resources, Health and Safety, Finance and Funding and Remuneration which meet at regular intervals throughout the year. A Chief Officer is appointed by the Trustees to manage the Charity and has delegated authority.
6
Risk management and internal controls
The Trustees are responsible for the effective management of risk, including ensuring that internal controls are in place and are operating as designed. The Trustees assess the major risks to which the Charity is exposed on an annual basis as part of the business planning process, and establish systems to mitigate those risks. Responsibility for reviewing the detailed risk management register and actions is owned by the full Trustee Board, and is subject to regular review by the relevant sub-committee and management team to take account of ongoing changes. The overall risk is assessed based on the impact and likelihood of the service’s survival against those keys risks and are scored as either low, medium or high. The risk is assessed again in the light of controls or mitigating factors and actions are implemented to decrease risks. Particular attention was paid to the financial sustainability of the organisation and a priority in 2016-17 will be to diversify our funding base. We are committed to good governance and have commenced work with the Cranfield Trust to assess the strategic leadership and direction of the Board and ensure we continue to follow good practice. Relationships with other charities and other parties
None of our Trustees receives remuneration or other benefit from their work with the Charity. Where a Trustee or committee member has either a personal interest, or an interest in another organisation whose interests are reasonably likely to conflict with those of the Charity, then they must declare the interest before any discussion begins. They must also withdraw from that part of the meeting unless expressly invited by the Chair to remain. In the case of personal interests they are not be counted in the quorum for that part of the meeting and have no vote on the matter under discussion.
Admissions tutors and recruiters all agree on one thing. They want people who have gone the extra mile. They want people who have shown dedication, empathy and generosity; people who have seen a cause and stepped up to the mark. They want volunteers. Citizens Advice Hart is a powerhouse of volunteer activity within the community and I recommend it to our students as an outlet for their skills.
Ed Mather, Director of Yateley Sixth Form
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Objectives & Activities The Charity’s objects are to promote any charitable purpose for the benefit of the community in Hart and the surrounding areas by the advancement of education, the protection and preservation of health and the relief of poverty, sickness and distress. We meet these objects by helping people to resolve their legal, money and other problems by providing information and advice and by influencing policymakers. We use evidence of our clients’ problems to campaign for improvements in laws and services that affect everyone. When determining our activities and future plans, the Trustees have due regard for the Charity Commission’s guidance on public benefit and our work is guided by the following core principles: Diversity: We value difference and respect others and believe that the diversity of our service is one of its greatest strengths.
Equality: We stand up for equality and challenge discrimination and test our activity against the national Citizens Advice Stand Up For Equality Strategy.
Partnership: We believe that we can achieve more by working together and have cultivated a range of partners to help us realise our strategic objectives.
Achievements & Performance
General Advice
Providing free, impartial and confidential advice to all who need it is our driving purpose at the heart of what we do. In 2015-16 we advised 2,365 new clients. They came to us with 7,160 issues and contacted us around 7,500 times for help. We supported over two thirds of these clients in resolving a hugely varied range of issues and 98% were very satisfied with the service they received. Behind these statistics are some remarkable clients and we share some of their stories in the pages that follow. It should be noted that client details have been anonymised to preserve confidentiality.
8
PROJECT OVERVIEW: The number of clients coming to see us face to face Hampshire Macmillan reduced this year but those who do come in to see an Citizens Advice Service adviser face an increasingly complex and Citizens Advice Hart has two interconnected range of issues (as outlined in Nathan’s caseworkers - David and Tony – case study below). In 2016 - 17 we will deliver advice who use their expertise to support through a wider range of digital channels, bringing in clients who have or are affected by new volunteers, so that we can focus resources on the cancer in Hart or Rushmoor. In 2015/16 the service, which employs most vulnerable clients. eleven caseworkers across the county, helped over 2100 clients obtain over In 2015 -16, the overall value of our core advice service £5.85 million in financial gains. Across can be broken down as follows: Hampshire, Citizens Advice in partnership with Macmillan, is able to £464,974 in fiscal benefit deliver a consistent, targeted and This means savings to government (e.g. reduction in health holistic advice service for people service demand, local authority homelessness services, and out- affected by cancer who are resident in or being treated in Hampshire. The of-work benefits for clients and volunteers). team of caseworkers and support £2,392,638 in public value workers provides specialist advice and casework face to face, through the This refers to wider economic and social benefits (e.g. telephone helpline and via improvements in participation and productivity for clients and email/letters, as well as having a volunteers). presence at Hampshire hospitals. Using a single telephone number as a £2,460,155 in benefits to individuals of advice point of access, it is unique in meeting provision the geographic and diverse population challenges of the County This means value to our clients (e.g. income gained through within a single service. The largest benefits gained, debts written-off and consumer problems proportion of clients first contact us resolved). through our telephone helpline but a Of course, it’s impossible to put a financial value on large number also see us for the first time at hospitals, hospices or other everything we do. These figures include those key outreaches. areas where we are able to evidence our impact (using ‘It was our best year ever with a a Treasury-approved model). We also create value in record number of outcomes achieved other ways including: for our clients. I am proud of the job our team does, making such a additional benefits of advice such as rescheduling difference to our clients’ well-being at debt a difficult time in their lives.’ benefiting local government by helping clients negotiate local processes equipping and supporting clients to build their financial capability
informing energy consumer decisions through our Pension Wise and Witness Service functions the value added by our national network
9
Specialist Advice Our advisers also cover a number of specialist areas including debt advice, employment and health and wellbeing. Debt has been a particular focus in 2015 -16 and we work closely with the local authority and other local agencies to support clients with their debt issues. Our dedicated money advice worker, working with a small team of volunteers, has seen people across the debt spectrum from tight finances, to first arrears, through to bailiffs at the door. Increasingly we find that people are struggling to pay for the basic costs of living and that household bill debt issues are on the increase. We aim to stop escalation, stabilise our clients’ finances and improve their financial circumstances for the future. In 2015 -16 we dealt with over 200 client debts with an average debt amount of approximately £10,500. Welfare reform has affected levels of client debt, and will continue to do so in 2016 -17 as the effects of the benefits cap take hold. Problems with council tax arrears increased in 2015 - 16 and since Council Tax Benefit was abolished and replaced by localised support, council tax arrears have become a more significant debt issue. Quality Assurance At the heart of any good advice service is the ability to offer advice to clients that is accurate, effective and appropriate to the circumstances involved. Good advice demands technical knowledge, skills and experience from advisers. We are audited on the quality of our advice and this year helped the national service to pilot a new Quality of Advice Assessment tool. We are pleased to have been awarded the highest (‘green’) classification for the quality of our advice, customer service and consistency of scoring.
Information Assurance An Information Assurance Group exists to ensure the confidentiality, integrity and availability of all our sensitive data assets and is maintained to a level which is consistent with the requirements of our clients and our funding/strategic partners. The appropriate level of compliance to the Cabinet Office’s Security Policy Framework and to industry best practice, as defined by the ISO 27000 series of standards is in place. The information assurance strategy has been reviewed by the Service Delivery and Quality Committee during the year.
Research and Campaigns We meet clients who are facing situations such as unscrupulous landlords, poor employment conditions or delays with benefits payments. When this happens, we feed our local evidence into the central Citizens Advice team. They can then create a national evidence base and support us in pushing for change. We had great success with Settled and Safe (campaigning for better protection for private renters) this year, working with the national team who achieved a change in legislation, and locally with Hart DC to highlight bad practice and improve conditions in the private rented sector.
10
Figure 1 2015-16 top six client issues
We helped 2385 clients with 7160 issues in 2015-16
Other Benefits & tax credits 22% 30% Legal 5%
8% Housing 13% 10% 12% Debt Relationships average debt £10500 Employment
Figure 2 2015-16 How clients seek advice
Face to Face Adviceline Phone 34% 4% 14% 47% 2% Telephone Letter/Mail Email/Web 0% 20% 40% 60% 80% 100%
Figure 3 2015-16 Client age range
Figure 4 Client Disability
Disabled or LTH condition 36% Not disabled/no health 64% problems
Figure 5 2015-16 Client Gender
42% Female Male 58%
11
Projects
We continue to lead or partner other organisations on a wide range of projects which complement and extend our core advice service including:
supporting clients who have or are affected by cancer through our work with Macmillan Cancer Support and Citizens Advice Hampshire achieving outcomes for clients of £582,390 in 2015-16 representing the views of patients through Healthwatch in partnership with Citizens Advice Hampshire hosting a Pensionwise service in partnership with Citizens Advice Rushmoor clients and continued joint working between the partner organisations which will benefit Hart residents for years to come
CASE STUDY: Dealing with complex situations - Nathan
Clients seeing us face to face are often facing a number of interlinked
issues. Nathan is 40, and lives near Fleet. He was arrested following a domestic dispute with another member of his family. While he did not press any charges against the family member following significant bruising to his ribs and abdomen, he was questioned in connection with drugs offences, and subsequently charged.
Nathan has had a long, and to date successful battle with drug addiction. The charges against Nathan were strange, and needed challenging. They were also extremely unsettling for Nathan. It affected his mental health. He had a very real fear of prison, and became suicidal. It was clear that Nathan could not afford legal representation, but at no point was it signposted to him what he should do next, and what avenues, if any were available to him. With all the reports of cuts to Legal Aid, he assumed he would have to defend himself.
Nathan rang Citizens Advice Hart, and came in for an initial session at the Yateley office, where the details of his situation were taken down and assessed. A week later, he was able to come down to the office to talk through his options in greater detail, and the names of two solicitors were provided, one of whom was able to take on his case, and represent him in magistrates court, through Legal Aid, at no cost. One of the charges against Nathan was dropped, while on the other, the judge handed down a non-custodial sentence, making it clear that such a verdict would have been completely counter-productive.
‘Citizens Advice Hart helped me sort out what my options were, and gave me the confidence to deal with the situation facing me. I was fearing the worst, and saw no clear way forward. That has all changed now, and I am back on my feet again.’
12 We also completed the Hart Access to Advice project in September 2015 which marked the end of a two year project to improve access to advice for vulnerable.
PROJECT OVERVIEW: Hart Access to Advice
A two year partnership project, led by Citizens Advice Hart and funded by the Big Lottery Fund, meeting the advice needs of vulnerable clients. This project aimed to provide clients with a consistent, quality advice service across the District with clear pathways to additional advice and information provision for more complex cases. As a direct result of the project: 100 volunteers were trained to give information using the Citizens Advice public website Training was delivered to 298 attendees on a variety of subjects by Citizens Advice Hart, Hart Housing, Pensionwise, Citizens Advice Hampshire, the Alzheimer’s Society, Healthwatch and Hart Foodbank.
A directory of local resources was created and sustained by Hart Voluntary Action
Self-help information kiosks were placed throughout Hart and the staff and volunteers at each location were given training and a user guide provided. 1268 unique clients used the kiosks and the top five issues identified were Benefits, Relationships, Debt/Money, Housing and Employment
Financial capability training was delivered throughout Hart to partner agencies working with young families and helping clients with budgeting skills.
‘Marty Martian’s Money Mission’ was developed as a tool to teach young children about money with 2,205 copies circulated to local schools, including a lesson plan.
Advice services were available in Children’s centres, community centres, out of hours appointment service, nursing homes, hospitals and home visits. 445 clients were seen during 150 advice sessions. The top five issues identified from this service were Benefits, Debt, Relationships, Employment and Housing.
Additional funding was received from Yateley Town Council to create a training suite available to local agencies for the benefit of the community.
‘I wish Marty would crash land in my garden and we could learn about money together.’
13 Financial Review The Charity’s overall deficit for the year of £73,922 was principally due to Restricted
Fund expenditure incurred in the current year from grants received in advance in the previous year. Similarly money was spent out of the Designated Funds established in earlier years. The core activities provided by the Charity resulted in a minor deficit of £6,776.
The principal funding source for core activities was a grant from Hart District Council which had maintained its annual grant of £148,130 supplemented by smaller grants from other bodies. We are continuing to raise funds from local sources to enable us to maintain and develop the free advice services provided to all clients.
The Hart Access to Advice project financed by the Big Lottery over the two years ended 19 September 2015 with a total grant of £283,044 was judged a great success by the Grantor. The funds were expended as described in the Project Overview above.
Financial Controls
Designated paid staff of the Charity have delegated authority to manage specified expenditure. The Treasurer is responsible for overall financial control, reporting quarterly to the Board and to the Finance & Funding Committee. Monthly management accounts are produced and quarterly management accounts are provided for the Board.
Investment Powers and Policy
The trustees restrict the investment of funds to UK banks’ deposits with a maximum holding of £75,000 per bank. Terms are deposits for a maximum of one year at prevailing rates of interest. The Finance and Funding Committee reviews the Charity’s investments regularly.
Reserves Policy and Going Concern
Reserves are needed to provide for the shortfall in committed grants against the Unrestricted Fund expense base required to fulfil clients’ access to advice and termination costs of Restricted Fund projects at their conclusion. The Trustees consider a minimum reserve of £55,000 is adequate.
14
The Hart District Council grant of £148,130 is secure for 2016-17, but pressure on local authority funds in the following years could lead to a deficit which would be financed from the Charity’s unrestricted reserves unless alternative funding was found. The Trustees are of the view that the Charity is a going concern. Restricted Fund projects such as MacMillan and Homelessness Prevention continue whilst their funding exists. Additional projects are undertaken using grants received for the purpose.
CASE STUDY: Healthwatch Hampshire
Citizens Advice Hart helps to gather and represent the views of the public - through Healthwatch – enabling communities to influence local health and social care services. Margaret had been living in privately rented accommodation when her landlord made the decision to sell the property. As Margaret has multiple sclerosis, she needed to plan her next move to ensure that all her health and mobility needs were met. When she was informed by her landlord that he would be selling the property, Margaret made the decision to hand in her notice, rather than wait for eviction and be put under pressure to move when a sale had been agreed.
The search for accommodation was complex, not only because of her condition, but also because she owned a dog and was in receipt of housing benefit. She also required two rooms in order to ensure she could access support for her MS when required but lived alone so council tax banding queries also needed to be resolved.
We were able to provide relevant information and signposting to assist the client in sourcing alternative accommodation, as well as liaising with the local authority on her behalf.
‘It’s because of you that I avoided becoming homeless. I can’t thank you enough for your help.’
Getting involved as a volunteer was a way of doing something about the social causes which are important to me, as well gaining experience in PR and
campaigning.
Luke, aged 21
15
Future Development
We have a committed team of volunteers and staff and it is thanks to them that Citizens Advice Hart is valued so highly within the community.
We operate in a fast-changing environment and we need continually to adapt to provide our clients with the help, support, advice and guidance they need in a way that fits their lives. This will include developing our digital provision, and taking our advice service out into the community in different places and at different times. We have already begun opportunities to reach people by using email, mobile and web based advice services: we look forward to opening our new digital hub in 2016 -17 and welcoming our new Digital Adviser.
We do not forget the value of our face to face service: over the coming months we will recruit a new Outreach Adviser and will be ‘popping up’ across the District to ensure that we raise our profile and provide advice where it is needed whether at a local branch of a bank, at an outdoor event, at the supermarket, or at a local dementia café.
Public funding constraints may challenge the voluntary sector during the coming years. We must diversify our funding base to increase our resilience. Financial pressures will also bring challenges for our clients as the overall welfare budget is cut and Universal Credit is rolled out across the District. Universal Credit already applies to new, single claimants and the impact will be felt more widely when it is rolled out to existing claimants in 2017.
Doing more with less is a challenge and working with others is key to making this possible. Finding synergy with other organisations through genuine partnerships will help us to extend our reach throughout Hart District. We look forward to expanding our team in 2016 -17. We know that we have an important role to play in a changing world.
16
Financial Statements
Citizens Advice - Hart District Limited Statement of Activities for the Year ended 31 March 2016
General Designated Total Restricted Total Funds Advice Funds Unrestricted Funds Funds 2015 (note 2) Funds (note 3) Income: £ £ £ £ £ £ Donations (note 4) 170,634 - 170,634 61,982 232,616 339,655
Income from other trading 112 - 112 - 112 94 activities
Investment income 2,747 - 2,747 - 2,747 1,179
Total incoming Resources 173,493 - 173,493 61,982 235,475 340,928
Expenditure on Charitable Activities: (note 5) Salaries 133,745 10,417 144,162 75,704 219,866 240,589
Staff and Volunteers 10,897 497 11,394 3,351 14,745 20,411
Office 21,442 1,778 23,220 20,268 43,488 79,610
New telephone system - 223 223 - 223 1,194
Premises 11,883 604 12,487 2,907 15,394 11,233
Governance 403 15 418 23 441 225
Grants given - - - 2,823 2,823 414
Product Development and other costs 1,899 66 1,965 10,452 12,417 283
Total Expenditure 180,269 13,600 193,869 115,528 309,397 353,959
Net Income (Expenditure) during the year (6,776) (13,600) (20,376) (53,546) (73,922) (13,031) There were no other recognised gains Net Movement in Funds during the year (6,776) (13,600) (20,376) (53,546) (73,922) (13,031)
Reconciliation of Funds Total Funds brought forward 123,858 38,552 162,410 55,222 217,632 230,663
Total Funds carried forward 117,082 24,952 142,034 1,676 143,710 217,632
17
Citizens Advice - Hart District Limited Balance Sheet at 31 March 2016
2015 £ £ FIXED ASSETS Tangible Assets (note 6) 3,684 3,251
CURRENT ASSETS Debtors (note 7) 2,022 1,390
Cash at Banks and in hand 208,205 227,594
Total Current Assets 210,227 228,984
Creditors falling due within one year (note 8) 52,201 14,603
NET CURRENT ASSETS 158,026 214,381
Total Assets less Current Liabilities 161,710 217,632
Creditors falling due beyond one year (note 9) 18,000 -
NET ASSETS 143,710 217,632
RESTRICTED FUNDS (note 3) 1,676 55,222
UNRESTRICTED FUNDS Designated Funds (note 2) 24,952 38,552 General Reserves 117,082 123,858 Total Unrestricted Funds 142,034 162,410
TOTAL FUNDS 143,710 217,632
For the year ended 31 March 2016 the Company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No Members have required the Company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The Directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. The Financial Statements were approved by the Board on 26 August 2016 and were signed on its behalf by John Whitehorn (Treasurer).
18 Citizens Advice - Hart District Limited Notes to the Financial Statements for the Year ended 31 March 2016
1. ACCOUNTING POLICIES The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows: a) Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16/07/14, the Financial Reporting Standard for Smaller Entities (effective January 2015) b) Preparation of the accounts on a going concern basis The Trustees are of the view that the level of grant income will continue and the unrestricted reserves are sufficient to secure the immediate future of the Charity for the next 24 months and on this basis the assessment of the Trustees is that the Charity is a going concern. The Trustees remain in regular contact with sponsoring local authorities to secure their on-going financial support. c) Income recognition policies Items of income are recognised and included in the accounts when all of the following criteria are met: the Charity has entitlement to the funds; any performance conditions attached to the item(s) of income have been met or are fully within the control of the Charity; there is sufficient certainty that receipt of the income is considered probable; and the amount can be measured reliably. d) Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the Bank. e) Fund accounting Unrestricted funds are available to spend on activities that further any of the purposes of the Charity. Designated funds are unrestricted funds of the Charity which the Trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the Charity's work. f) Expenditure on charitable activities Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. This expenditure includes the cost of the provision of advice to clients and educational activities undertaken to further the purposes of the Charity and their associated support costs. g) Allocation of support costs Support costs are those functions that assist the work of the Charity but do not directly undertake charitable activities. Support costs include back office costs and governance costs which support the Charity's advice services. The bases on which support costs have been allocated are set out in note 5. h) Tangible fixed assets Tangible fixed assets are stated at cost less depreciation. The cost of minor additions or those costing below £1k are not capitalised. Depreciation is provided at rates calculated to write off the cost less their estimated residual value at 33.33% per annum on a straight line balance basis. Fixed assets purchased using restricted funds are depreciated at a rate of 100% in the year of purchase, excluding property, land and buildings, assuming a £nil residual value. i) Debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due. j) Cash at bank and in hand Cash at bank and cash in hand includes cash and term deposits maturity of twelve months or less from the date of opening of the deposit. k) Creditors and provisions Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. l) Pensions The Charity is in the process of setting up a Defined Contribution scheme ahead of the automatic enrolment timescale. The Charity has set aside potential contributions on behalf of certain employees who have requested enrolment to the scheme. m) Legal status of the Charity The Charity is a company limited by guarantee and has no share capital. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £1 per Member of the Charity.
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Citizens Advice - Hart District Limited Notes to the Financial Statements for the Year ended 31 March 2016
2. DESIGNATED FUNDS
Designated funds are unrestricted funds of the Charity which the Trustees have decided at their discretion to set aside to use for a specific purpose. Expenditures in 2015 -16 were made from funds provisioned in previous years.
Hart Access to Advice WebChat Total Total Advice Legacy Line & Email Designated Designated Funds Funds 2015 £ £ £ £ £ Income: - - - - - The only source of funds is from transfers of Unrestricted Funds below.
Total Incoming Resources - - - - -
Expenditure on Charitable Activities: Salaries - 10,417 - 10,417 29,892 Staff and Volunteers - 497 - 497 5,248 Office 968 810 - 1,778 2,851 New telephone system - 223 - 223 - Premises - 604 - 604 618 Grants given - - - - - Governance - 15 - 15 3 Product Development and other costs - 66 - 66 8
Total Expenditure 968 12,632 - 13,600 38,620
Net Income (Expenditure) during the year (968) (12,632) - (13,600) (38,620) There were no other recognised gains Transfer between Funds - - - - 11,172 Net Movement in Funds during the year (968) (12,632) - (13,600) (27,448)
Reconciliation of Funds Total Funds brought forward 11,552 17,000 10,000 38,552 66,000
Total Funds carried forward 10,584 4,368 10,000 24,952 38,552
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Citizens Advice - Hart District Limited Notes to the Financial Statements for the Year ended 31 March 2016
3. RESTRICTED FUNDS
Hampshire Macmillan Total Citizens Hitting Emergency Total Restricted Hart Access Advice Homelessness the Cold Home Rotary Restricted Funds to Advice Service Prevention Spots Visits Fund Funds 2015 £ £ £ £ £ £ £ £ Income:
- 31,337 24,838 3,000 250 2,557 61,982 184,793 Total Incoming Resources 31,337 24,838 3,000 250 - 2,557 61,982 184,793
Expenditure on Charitable Activities: Salaries 41,458 22,786 11,460 - - - 75,704 119,712 Staff and Volunteers 1,696 1,481 174 - - - 3,351 11,582 Office 18,395 1,349 524 - - - 20,268 44,527 Premises 2,130 534 243 - - - 2,907 6,010 Governance - 23 - - - - 23 9 Grants given - - - 100 - 2,723 2,823 151 Product Development and other costs 10,370 61 21 - - - 10,452 198
Total Expenditure 74,049 26,234 12,422 100 - 2,723 115,528 182,189
Net Income (Expenditure) during the year (42,712) (1,396) (9,422) 150 - (166) (53,546) 2,604
There were no other recognised gains Net Movement in Funds during the year (42,712) (1,396) (9,422) 150 - (166) (53,546) 2,604
Reconciliation of Funds Total Funds brought forward 42,712 1,692 9,432 - 1,131 255 55,222 52,618
Total Funds carried forward - 296 10 150 1,131 89 1,676 55,222
21
Citizens Advice - Hart District Limited Notes to the Financial Statements for the Year ended 31 March 2016
4. DONATIONS
2015 GRANTS RECEIVED £ £ Unrestricted Funds:
General Advice Hart District Council 148,130 148,130 Healthwatch 13,700 2,750 Pensionwise 5,500 - Citizens Advice Hampshire 2,974 - Total General Advice Grants 170,304 150,880
DONATIONS General Advice 330 3,982
Total Unrestricted Fund donations 170,634 154,862
GRANTS RECEIVED Restricted Funds:
Hart Access to Advice Big Lottery 31,337 136,853 Yateley Town Council - 8,500 Total Hart Access to Advice Grants 31,337 145,353
Hampshire MacMillan Citizens Advice Service MacMillan Cancer Support 24,838 24,080
Homelessness Prevention Hart District Council Housing 3,000 15,000
Emergency Fund Hart Rotary - 300 Talisman Trust 2,472 -
Hitting the Cold Spots Citizens Advice Hampshire 250 60
Total Restricted Funds Grants 61,897 184,793
DONATIONS Emergency Fund 85 -
Total Restricted Fund donations 61,982 339,655
Total Donations 232,616 494,517
22
Citizens Advice - Hart District Limited Notes to the Financial Statements for the Year ended 31 March 2016
5. EXPENDITURE ON CHARITABLE ACTIVITIES
Methods of Apportionment of support Costs:
Salaries and related costs are based on the time spent by each staff member on each fund activity. All other support costs are based on the time volunteers and staff spend on each fund activity.
Support Direct Costs Costs Total Cost 2015 £ £ £ £ Salaries Salaries 112,683 78,707 191,390 191,900 Redundancy - - - 7,310 Employers National insurance 8,416 6,522 14,938 14,465 Pension Contributions 4,533 - 4,533 3,296 Management Fees 9,005 - 9,005 23,618
Total 134,637 85,229 219,866 240,589
Staff and Volunteer Support Recruitment - 3,540 3,540 5,485 Subsistence and Refreshments 324 3,122 3,446 3,194 Training 1,364 278 1,642 4,181 Travel 4,491 808 5,299 6,296 Other 768 50 818 1,255
Total 6,947 7,798 14,745 20,411
Office Services IT Equipment Support and Development 6,721 1,450 8,171 36,281 Office Equipment expense 175 2,108 2,283 7,390 Depreciation of equipment (note 6) - 2,214 2,214 1,626 Depreciation of Outreach Kiosks (note 6) - - - 18,684 Insurance - 1,068 1,068 1,068 Postage - 406 406 473 Printing and Stationery 14,896 2,261 17,157 4,150 Reference Materials and Subscriptions 72 6,914 6,986 5,417 Telephone and Communication 20 5,183 5,203 6,171 Other - - - (1,650)
Total 21,884 21,604 43,488 79,610
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Citizens Advice - Hart District Limited Notes to the Financial Statements for the Year ended 31 March 2016
5. EXPENDITURE ON CHARITABLE ACTIVITIES CONTINUED
Support Direct Costs Costs Total Cost 2015 £ £ £ £ New Telephone System Additional Equipment 223 - 223 1,194
Product Development and other costs Website and Pop-up Advice 10,370 - 10,370 - Publicity and promotion - 1,720 1,720 251 Professional Charges 254 - 254 - Bank Charges - 73 73 32
Total 10,624 1,793 12,417 283
Grants Given 2,823 - 2,823 414
Governance Insurance - 291 291 136 Legal Charges - 13 13 - Trustees' Expenses - 19 19 89 Annual General Meeting expenses - 118 118 -
Total - 441 441 225
Total Expenditure 177,138 132,259 309,397 353,734
None of the Trustees has been paid any remuneration or received any other benefits from any employment with the Charity. One Trustee was reimbursed £19 for travel expenses. The Charity does not make grants but acts as an agency for the payments of small grants on behalf of other charities.
24
Citizens Advice - Hart District Limited Notes to the Financial Statements for the Year ended 31 March 2016
6. FIXED ASSET SCHEDULE
1/4/ 2015 Additions Disposals Depreciation 31/3/2016 £ £ £ £ £ Cost 4,877 2,647 - - 7,524 Hart Access to Advice Kiosks 18,684 - - - 18,684
Total Cost 23,561 2,647 - - 26,208
Depreciation 1,626 - - 2,214 3,840 Hart Access to Advice Kiosks 18,684 - - - 18,684
Total Depreciation 20,310 - - 2,214 22,524
Net Book Value 3,251 5,294 - 2,214 6,331
The information Kiosks were transferred to General Advice activity on the closure of the Hart Access to Advice Restricted Fund.
7. DEBTORS 2015 £ £
Accrued interest 341 1,107 Prepayments 1,681 283
Total 2,022 1,390
8. CREDITORS FALLING DUE WITHIN ONE YEAR 2015 £ £
Amounts due 34,201 14,603 Deferred Income: grants received for services to be carried out in 2016/17 18,000 -
Total 52,201 14,603
9. CREDITORS FALLING DUE BEYOND ONE YEAR 2015 £ £
Deferred Income: grants received for services to be carried out in 2017/18 18,000 - -
25 Independent Examiner’s Report
I report on the Financial Statements of Citizens Advice – Hart District Limited (the Charity) for the year ended 31 March 2016, which are set out on pages 17 to 25.
Respective responsibilities of Trustees and Examiner The Trustees (who are also the Directors of the Charity for the purposes of company law) are responsible for the preparation of the Financial Statements. The Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Charities Act, follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the Financial Statements present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met;
or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Financial Statements to be reached.
David F Dedman FCCA FCMA 2 Trefoil Close Hartley Wintney Hook Hampshire RG27 8TS 1 September 2016
26
27
Application for Grant Form
Please note that grants cannot be given to individuals and are normally for a maximum of £1000 unless you can demonstrate benefit for a significant percentage of residents of Fleet (not including Elvetham Heath and Church Crookham who have their own Parish Councils).
1. Name of Organisation Fleet Chilli Fiesta (Cheque will be made payable to this organisation) (Currently in process of setting up community bank account)
Address
2. Name, Address and Status of Jenny Atherton Contact & position Chair, Fleet Chilli Fiesta Committee
3. Telephone Number of Contact 07527 596701
4. Is the Organisation a Registered Charity? No Charity Number:
5. Date of establishment of 01.04.2017 Organisation
6. Details of purpose of Grant Fleet Chilli Fiesta is a new event taking place on Saturday 23 September on The Views, Fleet, that will celebrate and champion small food related businesses, (please use additional sheet to with a chilli and spicy bias. The event will be open to the public from 10.30am – include details) 5pm, with entertainment between these times. We expect around 3000 visitors throughout the day.
We have been kindly granted use of The Views by Fleet Town Council, however the Harlington facilities are unavailable on the day of the event. This means that we will have to hire toilet facilities and this was not originally budgeted for. The cost of hiring toilets for the event is £600 and we would like to apply to the Council for a grant to cover this cost.
The aims of this event are to encourage neighbourhood cohesion, promote Fleet as a food destination and enhance community spirit, by providing a fun, free day out for all ages to take part in and enjoy together.
We will heavily promote the event locally and further afield.
The event is open to all, free to attend and will draw visitors from the town and throughout Hart district.
The event will include the following activities: • Food and drink market • Live music • Children’s entertainment • Traditional fairground rides • Potential relevant business involvement (through BID board)
We expect the Chilli Fiesta to grow, becoming a unique, renowned annual cultural event- contributing to a thriving town centre, promoting it’s retail and leisure offer. In future years we hope to give cookery lessons, nutritional talks Fleet Town Council, The Harlington, 236 Fleet Road, Fleet Hants GU51 4BY Tel: 01252 625246 and educate people about their food.
Within the Fleet Town Plan and other local consultations- produced in partnership with the local community - there is a clear request from businesses and residents to boost the events programme within the town.
Fleet Chilli Fiesta meets numerous objectives within these plans, providing an event with long lasting memories for visitors. It’s a unique opportunity to bring generations together in a safe friendly space and local people of all ages are invited to take part, through volunteering and performing. Musicians have the chance to perform to a large audience, while promoting their organisations. Stallholders are small food, drink and craft producers – supporting local businesses in the surrounding area and offering an opportunity to showcase/sell products. Visitors can talk directly to producers, learning where their food has originated.
Retailers will be encouraged to take part through the BID team, boosting footfall directly into their premises. The event will increase footfall to the Town Centre on the day and will showcase the town to new visitors with the potential to return, improving the economic health of Fleet.
7. Amount applied for £600.00
8. Details of who will benefit - how 3000+ visitors are expected at the event, based on footfall from previous food many people from Fleet will festivals in Fleet. This will be measured on the day through a footfall counter on benefit and how will you the entrance gates to the event. measure this?
We expect the majority of visitors to be from Fleet and the surrounding Hart district.
9. Projected income and Projected income: £3200 through stallholders expenditure of project/event Projected expenditure: £3600 due to £600 spend on toilet hire
We hope to raise a small amount of additional income through commercial sponsorship to increase the amount available for entertainment and activities, however this financial support has not yet been confirmed.
A copy of the budget is attached to this application.
10. Details of any other grants Body Amount Date applied Approved Refused Pending applied for this project/event/activity and status n/a to date
11. If your Grant application to Fleet Yes – we will try to gain commercial sponsorship or we will need to charge a £1 Town Council is not successful entrance fee to visitors. We would prefer to be able to offer free entrance for how will the event/project still go local visitors. ahead? If so how?
12. Details of any previous Grant None awarded to your organisation by Fleet Town Council.
Fleet Town Council, The Harlington, 236 Fleet Road, Fleet Hants GU51 4BY Tel: 01252 625246
13. How will you publically Fleet Town Council’s contribution will be acknowledged through: acknowledge Fleet Town • A logo on the festival website Council’s contribution? • A logo on all printed marketing materials • ‘Thank you’s’ on social media • ‘Thank you’s’ in all press releases sent to local publications
You may use a separate sheet of paper to submit any other information which you feel will support this application.
Signed……Jennifer Atherton……………………………………………. Date……03.07.2017……
The following documents must be included with your application for it to be considered.
YES T.C. USE CHECKED
Last Financial Years Accounts n/a new organisation
Constitution Yes
Copy of most recent Bank Statement for all accounts n/a new organisation. Currently in the process of starting a bank account.
Office Use
Officer Date
Grant Application verified?
Committee decision?
Fleet Town Council, The Harlington, 236 Fleet Road, Fleet Hants GU51 4BY Tel: 01252 625246
Applicant notified?
If approved funds released?
Press Release and Photo?
Self-evaluation form of Event sent?
Fleet Town Council, The Harlington, 236 Fleet Road, Fleet Hants GU51 4BY Tel: 01252 625246 DRAFT - FLEET CHILLI FIESTA BUDGET 2017
INCOME Cost Ex Vat Cost inc VAT VAT Stall hire Regular food stalls at £60 x 25 £1,200.00 Corner centre pitch stalls at £80 x 12 £960.00 Hot food @ £80 x 13 (no corner) £1,040.00 Grants TBC Sponsorship TBC TOTAL INCOME £3,200.00
EXPENDITURE Cost Ex Vat Cost inc VAT VAT Insurance PLI - Hiscox quote, 2000 people £350.00 £420.00 N Info Tent 3x3 Gazebo £50.00 £60.00 N Marketing & Signs Flyer £75.00 £75.00 N Facebook event advertising £30.00 £30.00 N Website £150.00 £180.00 Y Graphic Design £400.00 £400.00 N Roadside banners £40.00 £40.00 Y Music / PA Costs Musicians £600.00 £600.00 Y STAGE - 2 Gazebos £100.00 £120.00 Y STAGE - power £55.00 £55.00 Y 1 x PA systems, Sound engineer (main stage) £300.00 £300.00 N Miscellaneous First Aider £300.00 £300.00 N TENS licence x 2 £22.00 £22.00 N Radios x 6 £48.00 £57.60 Waste £350.00 £350.00 N Toilet hire £600.00 £600.00 Chalk spray, cable ties £10.00 £10.00 Y
TOTAL EXPENDITURE £3,495.00 £3,637.60 DIFFERENCE -£437.60 •
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From: Stephen Parker
Hi Bob,
My apologies; I had intended to let you have a note of what has been discussed, but in the confusion and haste of my holiday it got missed.
We got Rob Humby, the HCC Cabinet Member concerned, to come along just before the end of term. He noted the difficulties of the existing refuge with its limited space for accommodating parents with more than one child, especially if one is in a push chair. He also saw the issues where vehicular traffic conflict with pedestrian; an example was a car turning right from Farm Drive to use a gap in the traffic and then had to stop suddenly for pedestrians crossing to the refuge.
Whilst there, Adrian showed us a drawing produced by Rushmoor engineers under the HCC agency agreement showing a 10m staggered crossing with additional necessary adjustments to the carriageway corners, which in turn would offer a more acute turn and thus the effect of slowing turning traffic. It appears that there is a small amount of S106 funding held by HCC, about £9k, which can be put towards this proposal which has been costed at £25k. I agreed to approach Fleet Town Council for some match funding, and Adrian agreed to discuss it with Hart District Council, since his influence there is probably now greater than mine. I will also discuss it with the Friends of Ancells Farm, whose secretary we briefly met on site, and if possible the proposed developer of Hartland Village with a view to getting some further S106 from there.
The drawing was shown to Mrs. Hall, one of the residents who presented to HCC’s February council meeting, who indicated that she believed it was an improvement which addressed the issue. She also would like a speed limit reduction, but there are lots of issues with progressing that.
I attach the drawing of the proposal for your information. There are still some gotchas with this so it cannot be regarded as anything except an illustrative suggestion.
As discussed, I would be grateful if you could see what contribution FTC could make.
I have copied Adrian on this note, as well as Jonathan Wright and Neil Walton as FTC ward members, and Sharyn Wheale as HDC ward member, all for information.
Regards,
Cllr. Stephen Parker
Please note new email address. Freeserve is closing down and the old email address will not work after the end of May 2017.
Leader of the Opposition, Hart District Council 87 Nether Vell-Mead Fleet Hampshire GU52 0ZG
01252 661375 07880 547501 [email protected]
S:\Streets Team\Capital Projects\20.2 Highway Improvements\20.2 HCC 1718\20.2.1718-AR - Ancells Road\CAD\Feasibility\20.2.1718-AR-FEA - Feasibility Proposal.dwg © Rushmoor Borough Council 2017. This document includes mapping data licensed from Ordnance Survey with the permission of Controller Her Majesty's Stationery Office. © Crown copyright and database rights 2017 100024264. All Rights Reserved. Remove the existing central refuge area and all associated uniformity with the existing carriageway surface. illuminated keep left bollards are proposed at either end. infrastructure. Create a new 10m long staggered crossing which increases capacity for users. The new island is surrounded with pedestrian guardrail and two solar A small area of new buff antiskid is required to provide
Existing gully to be filled in and incorporated the footway Hatched area to be created around the new kerb line as Increase the width of existing footway to provide a new, new drainage gully is required adjacent to the kerb line. neopolitan bollard with a yellow, retro-reflective sleeve existing footway is proposed as being converted to a grass covering the entire bollard either side of drop crossing. A and existing kerb line to be removed. A small section of the verge in which the existing MH cover will require raising. shown. tactile drop crossing. The proposal also includes a Glasdon 1 Existing gully to be filled in and incorporated the Hatched area to be created around the new kerb line as Increase the width of existing footway to provide a new, raising. new drainage gully is required adjacent to the kerb line. neopolitan bollard with a yellow, retro-reflective sleeve covering the entire bollard either side of drop crossing. A section of the existing footway is proposed as being converted shown. to a grass verge in which the existing MH cover will require footway/highway and existing kerb line to be removed. A small tactile drop crossing. The proposal also includes a Glasdon Drawing Number Date Drawing Title Project Title Client Status NOTES 1) proposal alterations. 2) and is subject to change. The proposal has yet 4) 3) from this drawing to provide clarity for the shown otherwise. receipt of the safety audit report. therefore may require further alteration upon to be safety audited by the HCC RSA team and Council Offices │ Farnborough Road JULY 17 Existing antiskid colouring has been omitted 20.2.1718/AR/FEA Do not scale from this drawing. All dimensions are shown in metres unless This drawing shows a draft feasibility option DRAFT CROSSING IMPROVEMENTS FEASIBILITY PROPOSAL FOR INFORMATION ONLY Hampshire │ GU14 7JU Drawn By ANCELLS ROAD DW Checked By JT Paper Size Revision A3 Drawing Scale 1:200
REPORT FOR COUNCIL on 6 SEPTEMBER 2017 Neighbourhood Planning – Consultation on Civic Quarter with Landowners The NP team are currently preparing the draft NP for public consultation in early 2018. This will be reviewed and discussed by Council prior to release to Fleet residents. The referendum is anticipated to be held at the May 18 local elections As part of the process of developing a Neighbourhood Plan our retained consultants (rCOH) have advised that we consult early on our draft proposals with key stakeholders. The plan does not select sites for development that are not already within the sites adopted in HDC’s emerging local plan (SHLAA sites). However, our draft plan does reflect the previous public consultation (Fleet Future and others) request that any redevelopment of our Civic Quarter is coordinated and planned as a whole. In our draft NP the Civic Quarter (see attached Map) is highlighted as an area for Regeneration. No prescriptive definition of what regeneration is, is made in the plan, but it it is anticipated that it will be a mix of civic functions, entertainment, residential, retail and leisure facilities. It contains our existing open public spaces of Gurkha Square and the upper level of the Views Park. Although the NP is not prescriptive in what any Regeneration scheme might propose, it will state that no scheme would be supported by FTC that does not contain a public square and green space provision of the scale of the Views and Gurkha Square combined. As the Views and the War Memorial are owned by FTC permission is sought from the Council to include these in the NP Civic Quarter policy. If agreed then the NP team will write to all Landowners within the identified Civic Quarter, with details of the emerging NP policy to ask for their input in advance of any general consultation with the public. RECOMMENDATION That FTC approve the incorporation of the upper part of The Views and the War Memorial in the draft Neighbourhood Plan policy in the co-ordinated development of the Civic Quarter
Cllr Alan Oliver
OFFICER REPORT ITEM 9
FULL COUNCIL MEETING Wednesday 6 September 2017
OFFICER: Janet Stanton DATE: 31 August 2017 SUBJECT: Procurement - Grounds Maintenance Contract
Members are asked to consider this report on the Grounds Maintenance procurement procedure and to agree the re-tendering process
The Council’s Grounds Maintenance Contract comes to an end at the end of March 2018 and a new contract will need to be let from 1 April, 2018. This is a large contract currently with a value of £106,000 per annum. It is the intention to let this contract for 5 years with an option for up to 5 years.
It is now a requirement that council contracts above £164,000 must be tendered for under the OJEU procurement process to ensure transparency in all its operations. The OJEU procurement process can be undertaken either by an organisation’s own procurement department, Framework route or by an outside consultant/organisation.
The Council does not have a procurement department nor the staff resources or skills to undertake this process and therefore the only options open to the council are to use a framework (as the Harlington Development) or consultant/organisation. With either of these two options a mini tendering procurement process must still be undertaken.
Investigations have taken place on both these options:
Framework The ESPO Framework for Grounds Maintenance offers 14 companies to choose from via a mini tender.
Once the initial Access Agreement has been signed, the council would then need to conduct its own mini tendering process amongst the 14 companies.
Cost: There is no direct cost to FTC. However, ESPO receives a rebate from the winning contractor which averages “less than 1% of framework turnover” for the contract period ie £5,300 +VAT .
With the Framework option, there is no support from ESPO for any ofthe tendering, moderation, evaluation processes or the Bidders Day.
Consultant/other organisations The Clerk has been in discussion with the Procurement Department at Rushmoor Borough Council (RBC) who have just completed the tendering process for their own large grounds maintenance contract.
RBC visited officers at FTC and are able to offer a tendering service for the Council. They would manage the complete tendering process to include:
Preliminary Research and Market Engagement Ascertaining requirements of the Council and understanding of what is currently in place. Reading of current contract and specifications Meetings with staff Engagement with GM Contractors Research of current GM contracts 1
Meeting to discuss roles and requirements Meeting to discuss changes to specifications and contract Procurement Notices - (PIN, Contract Notice) Procurement documentation- Finalisation of documentation – consolidation and checking Bidders Day preparation and administering of contractors Meeting to approve bidder day Bidders Day Management of tender process (including clarification questions) Opening and recording of bids, removal of price information Evaluation (Price and Quality) – with support from Fleet Council staff Moderation Issue of contract award Other meetings may be required but included in price.
Cost: £4,000 + VAT
With the RBC option FTC would benefit from the following:
RBC’s recent soft market testing for grounds maintenance Assistance with the Conditions of Contract An overview of the detail of our own grounds maintenance contract Assistance with the finalisation of the documents Bidders Day – organisation and presentation by a knowledgeable procurement officer from RBC Managing the evaluation process Managing the moderation process Issue of contract award
RECOMMENDATION To appoint Rushmoor Borough Council Procurement Department to undertake the OJEU tendering process for the Grounds Maintenance contract on behalf of FTC
2
WORKING GROUP – RISK MANAGEMENT
Notes of Meeting Wednesday 12 July 2017 The Board Room
Present: Cllr Schofield, Cllr Smith Janet Stanton (Clerk), Charlotte Benham (Projects/Committee Clerk)
ITEM 1 APOLOGIES Cllr Robinson presented his apologies
ITEM 2 DECLARATIONS OF INTEREST No declarations of interest were declared
ITEM3 NOTES OF THE LAST MEETING To receive the notes of the last meeting held 26th Jan 2017.
ITEM 4 FOLLOW UP FROM MEETING 26th Jan 2017
Item 4.1 Land and buildings FTC currently has the liability to maintain pockets of land that is not in its ownership. FTC should apply to the land registry to gain ownership in order to prevent developers gaining access. ACTION:Janet will have a report on land ownership from HDC shortly.
Item 4.2 Basingstoke canal The canal is to remain in ownership of the two counties eliminating any risk to FTC at this time. Ask Fiona Ship who is liable if the counties were to withdraw funding. ACTION:Charlotte/Janet
Item 4.3 DBS & safeguarding Following the Ofsted report there is no safeguarding requirements needed for staff as they are not in regular supervisory contact with the individuals using the building. ACTION: Wendy is going to double check this
Item 4.4 Ancells farm community centre car park Long term action plans have been requested. ACTION:Janet has chased. They still have not got a plan together so money will have to be taken from general reserves.
1
ITEM 5 REVIEW RISK MANAEMENT DATABASE
ITEM 5.1 Risk of Misburials Pg 3 ‘Digital Mapping in hand’ - check if this is done, if so amend to say just ‘digital mapping’ ACTION :Charlotte
ITEM 5.2 Failure to maintain / update register of interests/gifts Pg 7
Amend impact on council to Med, so risk value will be 2 ACTION: Charlotte
ITEM 5.3 Councillors failing to follow polices Pg 7 Amend likelihood of occurrence to Low & impact on council to Med so risk value will be 2 ACTION: Charlotte
Councillors need to sign a declaration at next meeting accepting liability for their actions as stated in the control. ACTION: Sheila
TO NOTE - HDC monitoring officer will no longer get involved in Parish Council affairs
ITEM 5.4 Absence of key staff Pg 8 Amend likelihood of occurrence to Low, so risk will be 2 ACTION :Charlotte Check emergency covers are in place as stated in the control ACTION:Alex
ITEM 5.5 Failure to complete user agreements Pg8 Amend typos ACTION :Charlotte
ITEM 5.6 Fire Pg10 Seating on major shows, does in need to be secured together? ACTION: Alex
ITEM 5.7 Failure to effectively process documents Pg 15 Look into electronic archiving and scanning of documents
ACTION ??
ITEM 5.8 Breach of confidentiality Pg 17 With upcoming DP Act 2018 see when data protection courses are available ACTION:Janet
ITEM 5.9 Basingstoke Canal Pg 26 Amend control to read ‘retain membership and continue to pay contribution fees’ ACTION:Charlotte
2
Current control to become action. Research revised terms to assess member liability. Explore possibility of trust fund with FTC as trustee ACTION :Charlotte
ITEM 5.10 Failure to control cost of major project Pg 31 Amend to ‘Failure to control the cost of a major project and it’s effect on FTC’s reputation’. Low / High ACTION: Charlotte
ITEM 5.11 Matters prejudicial to health Pg 34 Define policy for dealing with nuisance. Amend control to give example i.e. carnival we now use a meter to monitor sound levels. ACTION: Charlotte
What is the policy for 3rd parties using FTC land? ACTION :Ben
ITEM 5.12 Poor Office Conditions Pg 39 Amend to read ‘unsafe office conditions’ ACTION: Charlotte
ITEM 5.13 General Health & Safety Pg 45 Amend control. There is no maximum number allowed in the skatepark at any one time. ACTION: Charlotte
ITEM 6 DATE AND TIME OF NEXT MEETING
The meeting is scheduled to be held at 2pm on 24th Jan 2018 subject to the availability of business to be transacted. There may be an emergency risk meeting arranged later this year if required in regards to The Harlington Development Project.
3
Fleet Town Council LCRS 6. Overall Summary Assessment for year 2016 To 2017 No of No of Number Avg uncontrolled Your action Area Duty risks scored Score Risks (>3) plan rank Bar Services 6 6 2.0 0 Bye Laws Power to make bye-laws in regard to 1 1 1.0 0 Cycle Parks Baths and Washhouses Open spaces and burial grounds Mortuaries and post-mortem rooms Cemeteries/Churchyards Power to provide 17 17 1.2 0 Code of Conduct Duty to adopt a code of conduct 2 2 2.0 0 Community centres Power to provide and equip buildings for use of clubs having 24 24 1.8 0 athletic, social or educational objectives Computing Power to facilitate discharge of any function 3 3 1.7 0 Council Meetings 4 4 1.3 0 Council Property and Documen Duty to disclose documents and to adopt publication scheme 3 3 1.3 0 Crime Prevention - CCTV Powers to spend money on various crime prevention measures 3 3 1.3 0 Data Protection Duty of Notification and Duty to Disclose (subject access) 1 1 3.0 0 Drainage Power to deal with ponds and ditches 5 5 1.8 0 Employment of Staff Duty to Appoint 7 7 1.6 0 Financial Management Duty to ensure responsibility for financial affairs 14 13 1.9 0 Gifts Power to accept 1 1 2.0 0 Investments Power to participate in schemes of collective investment 4 4 2.0 0 Land Power to acquire by agreement, to appropriate, to dispose of land 14 14 1.5 0 Power to accept gifts of land Litter Power to provide receptacles; Duty to empty & cleanse those 6 6 1.0 0 provided Meetings of the Council Duty to meet 5 5 1.2 0 Newsletters Power to provide from 'free resource' 6 6 1.5 0
LCRS (Local Council Risk System) © Copyright DMH Solutions Year 2010. All rights reserved. Sheet 1 of 2 31 August 2017 Fleet Town Council LCRS 6. Overall Summary Assessment for year 2016 To 2017 No of No of Number Avg uncontrolled Your action Area Duty risks scored Score Risks (>3) plan rank Nuisances Power to deal with offensive ditches 1 1 1.0 0 Open spaces Power to acquire land and maintain 7 7 1.3 0 Planning & Development Contr Rights of consultation 1 1 1.0 0 Play Areas Power to provide 4 4 1.3 0 Provision of Office Accommod Power to provide 5 5 1.8 0 Provision of Website/Internet Power to provide from 'free resource' 2 2 1.5 0 Public Conveniences Power to provide 8 8 1.5 0 Seats 3 3 2.0 0 Skatepark Power to provide 5 5 1.8 0 War Memorials Power to maintain, repair, protect and adapt war memorials 3 3 1.7 0 Web Sites 19 19 1.7 0
Overall 184 183 1.6 0 totals/ scores Completed by:
Date:
Position:
How to complete: 1. Review each area and the number of uncontrolled risks. 2. Decide which area is at most risk and should be actioned firstly mark this as number One. 3. Repeat on all areas until all uncontrolled areas are allocated.
LCRS (Local Council Risk System) © Copyright DMH Solutions Year 2010. All rights reserved. Sheet 2 of 2 31 August 2017 Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 1
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Balance Brought Fwd : 379,828.46 379,828.46
Banked on : 01/07/2017 464.29
Sales Recpts Page 2740 464.29 464.29 101 Sales Recpts Page 2740
Banked on : 01/07/2017 675.60
Ticket sales 340.00 56.67 749 283.33 Ticket sales
Ticket sales 15.00 2.50 737 12.50 Ticket sales
Ticket sales 28.00 4.67 738 23.33 Ticket sales
Cafe sales 1.30 0.22 1415 202 1.08 Cafe sales
Bar sales 291.30 48.55 1420 201 242.75 Bar sales
Banked on : 01/07/2017 559.85
Ticket sales 198.00 33.00 748 165.00 Ticket sales
Ticket sales 64.00 10.67 761 53.33 Ticket sales
Ticket sales 30.00 5.00 737 25.00 Ticket sales
Ticket sales 20.00 3.33 755 16.67 Ticket sales
Ticket sales 80.00 13.33 769 66.67 Ticket sales
Ticket sales 50.00 8.33 738 41.67 Ticket sales
Cafe sales 117.85 19.64 1415 202 98.21 Cafe sales
Banked on : 01/07/2017 1,020.00
Bar sales 1,020.00 170.00 1420 201 850.00 Bar sales
Banked on : 01/07/2017 454.45
Cafe sales 200.20 33.37 1415 202 166.83 Cafe sales
Bar sales 38.45 6.41 1420 201 32.04 Bar sales
Confectionery 53.90 8.98 1431 201 44.92 Confectionery
Ices 10.00 1.67 1432 201 8.33 Ices
Snacks 73.40 12.23 1433 201 61.17 Snacks
Merchandise 2.50 0.42 1430 201 2.08 Merchandise
Box office 30.00 5.00 737 25.00 Box office
Box office 46.00 7.67 738 38.33 Box office
Banked on : 01/07/2017 263.80
Cafe sales 189.05 31.51 1415 202 157.54 Cafe sales
Bar sales 9.25 1.54 1420 201 7.71 Bar sales
Snacks 1.50 0.25 1433 201 1.25 Snacks
Box office 32.00 5.33 755 26.67 Box office
Box office 32.00 5.33 761 26.67 Box office
Banked on : 01/07/2017 664.90
Ticket sales 102.00 17.00 749 85.00 Ticket sales
Ticket sales 174.00 29.00 729 145.00 Ticket sales
Ticket sales 32.00 5.33 761 26.67 Ticket sales
Ticket sales 60.00 10.00 759 50.00 Ticket sales
Ticket sales 38.00 6.33 730 31.67 Ticket sales
Ticket sales 40.00 6.67 750 33.33 Ticket sales
Ticket sales 182.00 30.33 738 151.67 Ticket sales
Charges 36.90 6.15 1435 201 30.75 Charges
Continued on Page 2
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 2
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Banked on : 01/07/2017 326.00
Ticket sales 34.00 5.67 749 28.33 Ticket sales
Ticket sales 33.00 5.50 748 27.50 Ticket sales
Ticket sales 74.00 12.33 729 61.67 Ticket sales
Ticket sales 166.00 27.67 738 138.33 Ticket sales
Charges 19.00 3.17 1435 201 15.83 Charges
Banked on : 01/07/2017 240.00
Sales Recpts Page 2745 240.00 240.00 101 Sales Recpts Page 2745
Banked on : 01/07/2017 11.40
Sales Recpts Page 2746 11.40 11.40 101 Sales Recpts Page 2746
Banked on : 01/07/2017 34.20
Sales Recpts Page 2747 34.20 34.20 101 Sales Recpts Page 2747
Banked on : 02/07/2017 403.70
Ticket sales 40.00 6.67 729 33.33 Ticket sales
Ticket sales 45.00 7.50 737 37.50 Ticket sales
Ticket sales 33.00 5.50 771 27.50 Ticket sales
Ticket sales 63.00 10.50 739 52.50 Ticket sales
Ticket sales 40.00 6.67 750 33.33 Ticket sales
Ticket sales 160.00 26.67 738 133.33 Ticket sales
Charges 22.70 3.78 1435 201 18.92 Charges
Banked on : 02/07/2017 285.60
Sales Recpts Page 2748 285.60 285.60 101 Sales Recpts Page 2748
Banked on : 02/07/2017 727.66
Sales Recpts Page 2749 727.66 727.66 101 Sales Recpts Page 2749
Banked on : 03/07/2017 204.70
Ticket sales 26.00 4.33 729 21.67 Ticket sales
Ticket sales 45.00 7.50 737 37.50 Ticket sales
Ticket sales 33.00 5.50 771 27.50 Ticket sales
Ticket sales 88.00 14.67 738 73.33 Ticket sales
Charges 1.28 0.21 1435 201 1.07 Charges
Cafe sales 11.42 1.90 1415 202 9.52 Cafe sales
Banked on : 03/07/2017 817.30
Ticket sales 40.00 6.67 729 33.33 Ticket sales
Ticket sales 28.00 4.67 755 23.33 Ticket sales
Ticket sales 45.00 7.50 769 37.50 Ticket sales
Ticket sales 40.00 6.67 750 33.33 Ticket sales
Ticket sales 486.00 81.00 738 405.00 Ticket sales
Ticket sales 133.00 22.17 770 110.83 Ticket sales
Charges 45.30 7.55 1435 201 37.75 Charges
Banked on : 03/07/2017 262.15
Cafe sales 76.15 12.69 1415 202 63.46 Cafe sales
Continued on Page 3
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 3
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Box office 64.00 10.67 761 53.33 Box office
Box office 60.00 10.00 769 50.00 Box office
Box office 62.00 10.33 738 51.67 Box office
Banked on : 03/07/2017 172.80
Sales Recpts Page 2750 172.80 172.80 101 Sales Recpts Page 2750
Banked on : 03/07/2017 56.69
Sales Recpts Page 2751 56.69 56.69 101 Sales Recpts Page 2751
Banked on : 03/07/2017 144.00
Sales Recpts Page 2752 144.00 144.00 101 Sales Recpts Page 2752
Banked on : 03/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 tennis hire
Banked on : 03/07/2017 86.30
CR Nationwide 86.30 1870 101 86.30 Interest
Banked on : 04/07/2017 539.18
Ticket sales 48.00 8.00 729 40.00 Ticket sales
Ticket sales 45.00 7.50 769 37.50 Ticket sales
Ticket sales 128.00 21.33 738 106.67 Ticket sales
Ticket sales 30.00 5.00 752 25.00 Ticket sales
Charges 0.90 0.15 1435 201 0.75 Charges
Acas invoice 98.88 98.88 101 HC3318
Cafe sales 30.20 5.03 1415 202 25.17 Cafe sales
Bar sales 158.20 26.37 1420 201 131.83 Bar sales
Banked on : 04/07/2017 839.80
Ticket sales 32.00 5.33 761 26.67 Ticket sales
Ticket sales 36.00 6.00 768 30.00 Ticket sales
Ticket sales 24.00 4.00 755 20.00 Ticket sales
Ticket sales 505.50 84.25 738 421.25 Ticket sales
Ticket sales 85.00 14.17 752 70.83 Ticket sales
Ticket sales 114.00 19.00 770 95.00 Ticket sales
Charges 43.30 7.22 1435 201 36.08 Charges
Banked on : 04/07/2017 580.25
Cafe sales 101.10 16.85 1415 202 84.25 Cafe sales
Bar sales 299.55 49.92 1420 201 249.63 Bar sales
Confectionery 40.60 6.77 1431 201 33.83 Confectionery
Ices 40.00 6.67 1432 201 33.33 Ices
Snacks 21.00 3.50 1433 201 17.50 Snacks
Box office 78.00 13.00 738 65.00 Box office
Banked on : 04/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 tennis hire
Banked on : 04/07/2017 149.24
go cardless - gc 149.24 24.87 1064 310 124.37 tennis membership
Continued on Page 4
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 4
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Banked on : 04/07/2017 4.92
CCLA INTEREST 4.92 1870 101 4.92 Public Sector Deposit Interest
Banked on : 05/07/2017 1,165.33
Sales Recpts Page 2741 1,165.33 1,165.33 101 Sales Recpts Page 2741
Banked on : 05/07/2017 663.90
Ticket sales 48.00 8.00 729 40.00 Ticket sales
Ticket sales 80.00 13.33 761 66.67 Ticket sales
Ticket sales 40.00 6.67 755 33.33 Ticket sales
Ticket sales 28.00 4.67 755 23.33 Ticket sales
Ticket sales 120.00 20.00 750 100.00 Ticket sales
Ticket sales 310.00 51.67 738 258.33 Ticket sales
Charges 37.90 6.32 1435 201 31.58 Charges
Banked on : 05/07/2017 553.77
Ticket sales 64.00 10.67 761 53.33 Ticket sales
Ticket sales 32.00 5.33 755 26.67 Ticket sales
Ticket sales 254.00 42.33 738 211.67 Ticket sales
Ticket sales 30.00 5.00 752 25.00 Ticket sales
Cafe sales 34.65 5.78 1415 202 28.87 Cafe sales
Bar sales 138.20 23.03 1420 201 115.17 Bar sales
Charges 0.92 0.15 1435 201 0.77 Charges
Banked on : 05/07/2017 793.70
Cafe sales 206.60 34.43 1415 202 172.17 Cafe sales
Bar sales 343.90 57.32 1420 201 286.58 Bar sales
Confectionery 53.50 8.92 1431 201 44.58 Confectionery
Ices 57.50 9.58 1432 201 47.92 Ices
Snacks 30.20 5.03 1433 201 25.17 Snacks
Bpx office 24.00 4.00 755 20.00 Bpx office
Box office 78.00 13.00 738 65.00 Box office
Banked on : 05/07/2017 244.80
Sales Recpts Page 2753 244.80 244.80 101 Sales Recpts Page 2753
Banked on : 05/07/2017 114.00
Sales Recpts Page 2754 114.00 114.00 101 Sales Recpts Page 2754
Banked on : 05/07/2017 2,025.00
Sales Recpts Page 2755 2,025.00 2,025.00 101 Sales Recpts Page 2755
Banked on : 05/07/2017 2,472.00
Sales Recpts Page 2756 2,472.00 2,472.00 101 Sales Recpts Page 2756
Banked on : 05/07/2017 202.80
Sales Recpts Page 2757 202.80 202.80 101 Sales Recpts Page 2757
Banked on : 05/07/2017 184.50
Sales Recpts Page 2758 184.50 184.50 101 Sales Recpts Page 2758
Continued on Page 5
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 5
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Banked on : 05/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 tennis hire
Banked on : 05/07/2017 2,860.00
Cemetery income 2,860.00 1120 350 1,060.00 Exclusive rights plot AP0217
1100 350 320.00 Inter plot AP0217
1100 350 840.00 Inter plot 1864
1100 350 160.00 Inter plot AP0168
1100 350 160.00 Inter plot AP0173
1130 350 320.00 Memorial plot AP0217
Banked on : 06/07/2017 451.60
Ticket sales 36.00 6.00 768 30.00 Ticket sales
Ticket sales 294.00 49.00 738 245.00 Ticket sales
Ticket sales 100.00 16.67 758 83.33 Ticket sales
Charges 21.60 3.60 1435 201 18.00 Charges
Banked on : 06/07/2017 331.60
Ticket sales 254.00 42.33 738 211.67 Ticket sales
Cafe sales 30.80 5.13 1415 202 25.67 Cafe sales
Bar sales 46.80 7.80 1420 201 39.00 Bar sales
Banked on : 06/07/2017 690.58
Cafe sales 187.28 31.21 1415 202 156.07 Cafe sales
Bar sales 344.70 57.45 1420 201 287.25 Bar sales
Confectionery 29.30 4.88 1431 201 24.42 Confectionery
Ices 22.50 3.75 1432 201 18.75 Ices
Snacks 24.80 4.13 1433 201 20.67 Snacks
Box office 82.00 13.67 738 68.33 Box office
Banked on : 06/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 TENNIS HIRE
Banked on : 06/07/2017 36.62
go cardless - gc 36.62 6.10 1064 310 30.52 tennis membership
Banked on : 07/07/2017 549.10
Ticket sales 128.00 21.33 729 106.67 Ticket sales
Ticket sales 48.00 8.00 761 40.00 Ticket sales
Ticket sales 30.00 5.00 737 25.00 Ticket sales
Ticket sales 12.00 2.00 755 10.00 Ticket sales
Ticket sales 49.50 8.25 771 41.25 Ticket sales
Ticket sales 45.00 7.50 739 37.50 Ticket sales
Ticket sales 104.00 17.33 738 86.67 Ticket sales
Ticket sales 66.00 11.00 752 55.00 Ticket sales
Ticket sales 35.00 5.83 753 29.17 Ticket sales
Charges 31.60 5.27 1435 201 26.33 Charges
Banked on : 07/07/2017 859.95
Cafe sales 171.25 28.54 1415 202 142.71 Cafe sales
Continued on Page 6
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 6
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Bar sales 530.70 88.45 1420 201 442.25 Bar sales
Confectionery 47.80 7.97 1431 201 39.83 Confectionery
Ices 52.50 8.75 1432 201 43.75 Ices
Snacks 42.70 7.12 1433 201 35.58 Snacks
Box office 15.00 2.50 752 12.50 Box office
Banked on : 07/07/2017 459.97
Ticket sales 34.00 5.67 749 28.33 Ticket sales
Ticket sales 196.00 32.67 738 163.33 Ticket sales
Ticket sales 62.00 10.33 752 51.67 Ticket sales
Charges 0.72 0.12 1435 201 0.60 Charges
Bar sales 159.35 26.56 1420 201 132.79 Bar sales
Cafe sales 7.90 1.32 1415 202 6.58 Cafe sales
Banked on : 08/07/2017 121.20
Ticket sales 38.00 6.33 729 31.67 Ticket sales
Ticket sales 12.00 2.00 755 10.00 Ticket sales
Ticket sales 50.00 8.33 738 41.67 Ticket sales
Ticket sales 14.00 2.33 753 11.67 Ticket sales
Charges 7.20 1.20 1435 201 6.00 Charges
Banked on : 08/07/2017 1,051.30
Box office 78.00 13.00 738 65.00 Box office
Cafe sales 213.90 35.65 1415 202 178.25 Cafe sales
Bar sales 533.80 88.97 1420 201 444.83 Bar sales
Confectionery 97.60 16.27 1431 201 81.33 Confectionery
Ices 95.00 15.83 1432 201 79.17 Ices
Snacks 33.00 5.50 1433 201 27.50 Snacks
Banked on : 09/07/2017 37.60
Bar sales 37.60 6.27 1420 201 31.33 Bar sales
Banked on : 09/07/2017 368.90
Ticket sales 34.00 5.67 749 28.33 Ticket sales
Ticket sales 38.00 6.33 729 31.67 Ticket sales
Ticket sales 64.00 10.67 761 53.33 Ticket sales
Ticket sales 30.00 5.00 737 25.00 Ticket sales
Ticket sales 42.00 7.00 739 35.00 Ticket sales
Ticket sales 64.00 10.67 738 53.33 Ticket sales
Ticket sales 76.00 12.67 770 63.33 Ticket sales
Charges 20.90 3.48 1435 201 17.42 Charges
Banked on : 09/07/2017 263.80
Bar sales 151.40 25.23 1420 201 126.17 Bar sales
Confectionery 29.60 4.93 1431 201 24.67 Confectionery
Ices 20.00 3.33 1432 201 16.67 Ices
Snacks 26.80 4.47 1433 201 22.33 Snacks
Box office 36.00 6.00 738 30.00 Box office
Banked on : 09/07/2017 688.63
Continued on Page 7
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 7
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Sales Recpts Page 2759 688.63 688.63 101 Sales Recpts Page 2759
Banked on : 10/07/2017 262.43
Ticket sales 48.00 8.00 729 40.00 Ticket sales
Ticket sales 30.00 5.00 737 25.00 Ticket sales
Ticket sales 44.00 7.33 755 36.67 Ticket sales
Ticket sales 66.00 11.00 771 55.00 Ticket sales
Ticket sales 30.00 5.00 752 25.00 Ticket sales
Charges 0.88 0.15 1435 201 0.73 Charges
Cafe sales 11.55 1.92 1415 202 9.63 Cafe sales
Ticket sales 32.00 5.33 738 26.67 Ticket sales
Banked on : 10/07/2017 89.40
Ticket sales 34.00 5.67 749 28.33 Ticket sales
Ticket sales 38.00 6.33 729 31.67 Ticket sales
Ticket sales 12.00 2.00 755 10.00 Ticket sales
Charges 5.40 0.90 1435 201 4.50 Charges
Banked on : 10/07/2017 116.55
Cafe sales 116.55 19.42 1415 202 97.13 Cafe sales
Banked on : 10/07/2017 748.80
Sales Recpts Page 2760 748.80 748.80 101 Sales Recpts Page 2760
Banked on : 10/07/2017 41.40
Sales Recpts Page 2761 41.40 41.40 101 Sales Recpts Page 2761
Banked on : 10/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 tennis hire
Banked on : 10/07/2017 28.86
stripe 28.86 4.81 1065 310 24.05 tennis hire
Banked on : 11/07/2017 110.31
Cafe sales 98.31 16.38 1415 202 81.93 Cafe sales
Box office 12.00 2.00 755 10.00 Box office
Banked on : 11/07/2017 264.20
Ticket sales 34.00 5.67 749 28.33 Ticket sales
Ticket sales 86.00 14.33 729 71.67 Ticket sales
Ticket sales 32.00 5.33 761 26.67 Ticket sales
Ticket sales 60.00 10.00 737 50.00 Ticket sales
Ticket sales 24.00 4.00 744 20.00 Ticket sales
Ticket sales 12.00 2.00 755 10.00 Ticket sales
Charges 16.20 2.70 1435 201 13.50 Charges
Banked on : 11/07/2017 435.10
Ticket sales 180.00 30.00 737 150.00 Ticket sales
Ticket sales 128.00 21.33 759 106.67 Ticket sales
Ticket sales 60.00 10.00 752 50.00 Ticket sales
Ticket sales 34.00 5.67 754 28.33 Ticket sales
Continued on Page 8
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 8
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Charges 0.30 0.05 1435 201 0.25 Charges
Cafe sales 32.80 5.47 1415 202 27.33 Cafe sales
Banked on : 11/07/2017 45.60
Sales Recpts Page 2762 45.60 45.60 101 Sales Recpts Page 2762
Banked on : 11/07/2017 549.00
Sales Recpts Page 2763 549.00 549.00 101 Sales Recpts Page 2763
Banked on : 11/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 tennis hire
Banked on : 11/07/2017 149.24
go cardless - gc 149.24 24.87 1064 310 124.37 tennis membership
Banked on : 11/07/2017 94.38
Ticket sales 36.00 6.00 1450 201 30.00 Ticket sales
Charges 0.48 0.08 1435 201 0.40 Charges
Cafe sales 25.90 4.32 1415 202 21.58 Cafe sales
Cafe sales 32.00 5.33 1415 202 26.67 Cafe sales
Banked on : 12/07/2017 437.60
Ticket sales 48.00 8.00 729 40.00 Ticket sales
Ticket sales 32.00 5.33 761 26.67 Ticket sales
Ticket sales 18.00 3.00 768 15.00 Ticket sales
Ticket sales 20.00 3.33 755 16.67 Ticket sales
Ticket sales 90.00 15.00 769 75.00 Ticket sales
Ticket sales 17.00 2.83 752 14.17 Ticket sales
Ticket sales 190.00 31.67 770 158.33 Ticket sales
Charges 22.60 3.77 1435 201 18.83 Charges
Banked on : 12/07/2017 169.20
Sales Recpts Page 2764 169.20 169.20 101 Sales Recpts Page 2764
Banked on : 12/07/2017 1,368.00
Sales Recpts Page 2765 1,368.00 1,368.00 101 Sales Recpts Page 2765
Banked on : 12/07/2017 211.63
Box office 15.00 2.50 737 12.50 Box office
Cafe sales 194.78 32.46 1415 202 162.32 Cafe sales
Bar sales 1.85 0.31 1420 201 1.54 Bar sales
Banked on : 12/07/2017 11.44
stripe 11.44 1.91 1065 310 9.53 tennis hire
Banked on : 12/07/2017 37.31
go cardless - gc 37.31 6.22 1065 310 31.09 tennis membership
Banked on : 13/07/2017 25.15
Cafe sales 10.55 1.76 1415 202 8.79 Cafe sales
Bar sales 14.60 2.43 1420 201 12.17 Bar sales
Continued on Page 9
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 9
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Banked on : 13/07/2017 511.80
Ticket sales 26.00 4.33 729 21.67 Ticket sales
Ticket sales 32.00 5.33 761 26.67 Ticket sales
Ticket sales 45.00 7.50 737 37.50 Ticket sales
Ticket sales 48.00 8.00 755 40.00 Ticket sales
Ticket sales 40.00 6.67 755 33.33 Ticket sales
Ticket sales 156.00 26.00 739 130.00 Ticket sales
Ticket sales 63.00 10.50 753 52.50 Ticket sales
Ticket sales 72.00 12.00 754 60.00 Ticket sales
Charges 29.80 4.97 1435 201 24.83 Charges
Banked on : 13/07/2017 348.10
Box office 15.00 2.50 737 12.50 Box office
Cafe sales 173.00 28.83 1415 202 144.17 Cafe sales
Bar sales 157.10 26.18 1420 201 130.92 Bar sales
Snacks 3.00 0.50 1433 201 2.50 Snacks
Banked on : 13/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 tennis hire
Banked on : 14/07/2017 337.87
Ticket sales 60.00 10.00 729 50.00 Ticket sales
Ticket sales 90.00 15.00 737 75.00 Ticket sales
Ticket sales 68.00 11.33 755 56.67 Ticket sales
Ticket sales 28.00 4.67 755 23.33 Ticket sales
Ticket sales 62.00 10.33 752 51.67 Ticket sales
Cafe sales 29.87 4.98 1415 202 24.89 Cafe sales
Banked on : 14/07/2017 62.40
Sales Recpts Page 2772 62.40 62.40 101 Sales Recpts Page 2772
Banked on : 14/07/2017 138.85
Cafe sales 138.85 23.14 1415 202 115.71 Cafe sales
Banked on : 14/07/2017 490.20
Ticket sales 136.00 22.67 749 113.33 Ticket sales
Ticket sales 108.00 18.00 729 90.00 Ticket sales
Ticket sales 45.00 7.50 737 37.50 Ticket sales
Ticket sales 135.00 22.50 739 112.50 Ticket sales
Ticket sales 40.00 6.67 758 33.33 Ticket sales
Charges 26.20 4.37 1435 201 21.83 Charges
Banked on : 14/07/2017 11.44
stripe 11.44 1.91 1065 310 9.53 tennis hire
Banked on : 15/07/2017 496.62
Ticket sales 96.00 16.00 729 80.00 Ticket sales
Ticket sales 90.00 15.00 737 75.00 Ticket sales
Ticket sales 56.00 9.33 755 46.67 Ticket sales
Ticket sales 60.00 10.00 755 50.00 Ticket sales
Continued on Page 10
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 10
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Ticket sales 45.00 7.50 739 37.50 Ticket sales
Ticket sales 40.00 6.67 750 33.33 Ticket sales
Ticket sales 24.00 4.00 754 20.00 Ticket sales
Charges 1.12 0.19 1435 201 0.93 Charges
Cafe sales 70.10 11.68 1415 202 58.42 Cafe sales
Bar sales 14.40 2.40 1420 201 12.00 Bar sales
Banked on : 15/07/2017 248.83
Box office 24.00 4.00 755 20.00 Box office
Cafe sales 203.48 33.91 1415 202 169.57 Cafe sales
Bar sales 10.05 1.68 1420 201 8.37 Bar sales
Confectionery 4.80 0.80 1431 201 4.00 Confectionery
Snacks 6.50 1.08 1433 201 5.42 Snacks
Banked on : 15/07/2017 332.20
Ticket sales 160.00 26.67 729 133.33 Ticket sales
Ticket sales 30.00 5.00 737 25.00 Ticket sales
Ticket sales 56.00 9.33 755 46.67 Ticket sales
Ticket sales 20.00 3.33 755 16.67 Ticket sales
Ticket sales 16.00 2.67 759 13.33 Ticket sales
Ticket sales 24.00 4.00 751 20.00 Ticket sales
Charges 26.20 4.37 1435 201 21.83 Charges
Banked on : 16/07/2017 165.69
Ticket sales 48.00 8.00 755 40.00 Ticket sales
Ticket sales 75.10 12.52 755 62.58 Ticket sales
Charges 0.24 0.04 1435 201 0.20 Charges
Bar sales 42.35 7.06 1420 201 35.29 Bar sales
Banked on : 16/07/2017 248.85
Box office 24.00 4.00 755 20.00 Box office
Cafe sales 27.00 4.50 1415 202 22.50 Cafe sales
Bar sales 109.65 18.28 1420 201 91.37 Bar sales
Confectionery 48.00 8.00 1431 201 40.00 Confectionery
Ices 30.00 5.00 1432 201 25.00 Ices
Snacks 10.20 1.70 1433 201 8.50 Snacks
Banked on : 16/07/2017 486.20
Ticket sales 66.00 11.00 748 55.00 Ticket sales
Ticket sales 88.00 14.67 729 73.33 Ticket sales
Ticket sales 75.00 12.50 737 62.50 Ticket sales
Ticket sales 60.00 10.00 759 50.00 Ticket sales
Ticket sales 90.00 15.00 739 75.00 Ticket sales
Ticket sales 78.00 13.00 772 65.00 Ticket sales
Charges 29.20 4.87 1435 201 24.33 Charges
Banked on : 17/07/2017 179.25
Ticket sales 68.00 11.33 749 56.67 Ticket sales
Ticket sales 60.00 10.00 737 50.00 Ticket sales
Nava AF hall hire debt 30.00 30.00 101 Nava AF hall hire debt
Continued on Page 11
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 11
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Charges 0.60 0.10 1435 201 0.50 Charges
Cafe sales 20.65 3.44 1415 202 17.21 Cafe sales
Banked on : 17/07/2017 234.90
Ticket sales 30.00 5.00 737 25.00 Ticket sales
Ticket sales 153.00 25.50 739 127.50 Ticket sales
Ticket sales 40.00 6.67 758 33.33 Ticket sales
Charges 11.90 1.98 1435 201 9.92 Charges
Banked on : 17/07/2017 576.00
Sales Recpts Page 2766 576.00 576.00 101 Sales Recpts Page 2766
Banked on : 17/07/2017 126.00
Sales Recpts Page 2767 126.00 126.00 101 Sales Recpts Page 2767
Banked on : 17/07/2017 25.20
Sales Recpts Page 2768 25.20 25.20 101 Sales Recpts Page 2768
Banked on : 17/07/2017 149.50
Cafe sales 101.50 16.92 1415 202 84.58 Cafe sales
Box office 48.00 8.00 729 40.00 Box office
Banked on : 17/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 tennis hire
Banked on : 17/07/2017 17.16
stripe 17.16 2.86 1065 310 14.30 tennis hire
Banked on : 17/07/2017 11.30
stripe 11.30 1.88 1065 310 9.42 tennis hire
Banked on : 17/07/2017 74.62
go cardless - gc 74.62 12.44 1064 310 62.18 tennis membership
Banked on : 18/07/2017 498.73
Ticket sales 48.00 8.00 755 40.00 Ticket sales
Tickat sales 68.00 11.33 755 56.67 Tickat sales
Ticket sales 146.00 24.33 738 121.67 Ticket sales
Charges 1.08 0.18 1435 201 0.90 Charges
Bar sales 196.80 32.80 1420 201 164.00 Bar sales
Cafe sales 38.85 6.48 1415 202 32.37 Cafe sales
Banked on : 18/07/2017 95.50
Ticket sales 30.00 5.00 737 25.00 Ticket sales
Ticket sales 60.00 10.00 750 50.00 Ticket sales
Charges 5.50 0.92 1435 201 4.58 Charges
Banked on : 18/07/2017 584.35
Ticket sales 99.00 16.50 748 82.50 Ticket sales
Ticket sales 18.00 3.00 768 15.00 Ticket sales
Ticket sales 135.00 22.50 737 112.50 Ticket sales
Ticket sales 112.50 18.75 739 93.75 Ticket sales
Continued on Page 12
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 12
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Ticket sales 33.00 5.50 760 27.50 Ticket sales
Ticket sales 90.00 15.00 752 75.00 Ticket sales
Ticket sales 38.00 6.33 770 31.67 Ticket sales
Cafe sales 18.30 3.05 1415 202 15.25 Cafe sales
Bar sales 40.55 6.76 1420 201 33.79 Bar sales
Banked on : 18/07/2017 687.70
Cafe sales 83.90 13.98 1415 202 69.92 Cafe sales
Bar sales 555.30 92.55 1420 201 462.75 Bar sales
Ices 12.50 2.08 1432 201 10.42 Ices
Snacks 36.00 6.00 1433 201 30.00 Snacks
Banked on : 18/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 tennis hire
Banked on : 18/07/2017 74.62
go cardless - gc 74.62 12.44 1064 310 62.18 tennis membership
Banked on : 19/07/2017 131.39
Ticket sales 36.00 6.00 768 30.00 Ticket sales
Ticket sales 40.00 6.67 750 33.33 Ticket sales
Ticket sales 15.00 2.50 752 12.50 Ticket sales
Charges 0.72 0.12 1435 201 0.60 Charges
Cafe sales 39.67 6.61 1415 202 33.06 Cafe sales
Banked on : 19/07/2017 279.40
Ticket sales 187.00 31.17 749 155.83 Ticket sales
Ticket sales 36.00 6.00 768 30.00 Ticket sales
Ticket sales 30.00 5.00 752 25.00 Ticket sales
Ticket sales 12.00 2.00 751 10.00 Ticket sales
Charges 14.40 2.40 1435 201 12.00 Charges
Banked on : 19/07/2017 454.69
Sales Recpts Page 2769 454.69 454.69 101 Sales Recpts Page 2769
Banked on : 19/07/2017 34.84
stripe 34.84 5.81 1065 310 29.03 tennis hire
Banked on : 19/07/2017 119.50
Cafe sales 115.80 19.30 1415 202 96.50 Cafe sales
Bar sales 3.70 0.62 1420 201 3.08 Bar sales
Banked on : 20/07/2017 156.60
Ticket sales 40.00 6.67 750 33.33 Ticket sales
Ticket sales 30.00 5.00 752 25.00 Ticket sales
Ticket sales 38.00 6.33 770 31.67 Ticket sales
Cafe sales 40.60 6.77 1415 202 33.83 Cafe sales
Bar sales 8.00 1.33 1420 201 6.67 Bar sales
Banked on : 20/07/2017 141.30
Ticket sales 36.00 6.00 759 30.00 Ticket sales
Continued on Page 13
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 13
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Ticket sales 60.00 10.00 750 50.00 Ticket sales
Ticket sales 38.00 6.33 770 31.67 Ticket sales
Charges 7.30 1.22 1435 201 6.08 Charges
Banked on : 20/07/2017 738.02
Sales Recpts Page 2775 738.02 738.02 101 Sales Recpts Page 2775
Banked on : 20/07/2017 22.88
stripe 22.88 3.81 1065 310 19.07 tennis hire
Banked on : 20/07/2017 253.11
Cafe sales 139.71 23.28 1415 202 116.43 Cafe sales
Bar sales 107.10 17.85 1420 201 89.25 Bar sales
Confectionery 3.80 0.63 1431 201 3.17 Confectionery
Ices 2.50 0.42 1432 201 2.08 Ices
Banked on : 21/07/2017 553.70
Ticket sales 208.00 34.67 761 173.33 Ticket sales
Ticket sales 132.00 22.00 771 110.00 Ticket sales
Ticket sales 120.00 20.00 759 100.00 Ticket sales
Ticket sales 38.00 6.33 730 31.67 Ticket sales
Ticket sales 24.00 4.00 751 20.00 Ticket sales
Charges 31.70 5.28 1435 201 26.42 Charges
Banked on : 21/07/2017 500.00
Sales Recpts Page 2770 500.00 500.00 101 Sales Recpts Page 2770
Banked on : 21/07/2017 240.00
Sales Recpts Page 2771 240.00 240.00 101 Sales Recpts Page 2771
Banked on : 21/07/2017 11.44
stripe 11.44 1.91 1065 310 9.53 tennis hire
Banked on : 21/07/2017 309.85
Ticket sales 32.00 5.33 730 26.67 Ticket sales
Cafe sales 32.45 5.41 1415 202 27.04 Cafe sales
Bar sales 20.40 3.40 1420 201 17.00 Bar sales
Roberts invoice 225.00 225.00 101 Clubercise
Banked on : 22/07/2017 131.20
Ticket sales 68.00 11.33 749 56.67 Ticket sales
Ticket sales 56.00 9.33 766 46.67 Ticket sales
Charges 7.20 1.20 1435 201 6.00 Charges
Banked on : 22/07/2017 71.45
Cafe sales 71.45 11.91 1415 202 59.54 Cafe sales
Banked on : 22/07/2017 203.00
Ticket sales 65.00 10.83 769 54.17 Ticket sales
Ticket sales 57.00 9.50 730 47.50 Ticket sales
Ticket sales 80.00 13.33 750 66.67 Ticket sales
Charges 1.00 0.17 1435 201 0.83 Charges
Continued on Page 14
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 14
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Banked on : 22/07/2017 161.27
Cafe sales 157.57 26.26 1415 202 131.31 Cafe sales
Bar sales 3.70 0.62 1420 201 3.08 Bar sales
Banked on : 23/07/2017 345.10
Ticket sales 51.00 8.50 757 42.50 Ticket sales
Ticket sales 28.00 4.67 748 23.33 Ticket sales
Ticket sales 32.00 5.33 761 26.67 Ticket sales
Ticket sales 132.00 22.00 771 110.00 Ticket sales
Ticket sales 80.00 13.33 750 66.67 Ticket sales
Charges 22.10 3.68 1435 201 18.42 Charges
Banked on : 24/07/2017 29.12
stripe 29.12 4.85 1065 310 24.27 tennis hire
Banked on : 24/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 tennis hire
Banked on : 24/07/2017 22.88
stripe 22.88 3.81 1065 310 19.07 tennis hire
Banked on : 24/07/2017 37.31
go cardless - gc 37.31 6.22 1064 310 31.09 tennis membership
Banked on : 24/07/2017 156.27
Ticket sales 38.00 6.33 730 31.67 Ticket sales
Ticket sales 40.00 6.67 750 33.33 Ticket sales
Ticket sales 38.00 6.33 770 31.67 Ticket sales
Charges 1.00 0.17 1435 201 0.83 Charges
Cafe sales 39.27 6.54 1415 202 32.73 Cafe sales
Banked on : 24/07/2017 359.60
Ticket sales 16.50 2.75 771 13.75 Ticket sales
Ticket sales 153.00 25.50 739 127.50 Ticket sales
Ticket sales 154.00 25.67 753 128.33 Ticket sales
Ticket sales 17.00 2.83 754 14.17 Ticket sales
Charges 19.10 3.18 1435 201 15.92 Charges
Banked on : 24/07/2017 158.58
Cafe sales 153.03 25.50 1415 202 127.53 Cafe sales
Bar sales 5.55 0.92 1420 201 4.63 Bar sales
Banked on : 25/07/2017 11.44
stripe 11.44 1.91 1065 310 9.53 tennis hire
Banked on : 25/07/2017 37.31
go cardless - gc 37.31 6.22 1064 310 31.09 tennis membership
Banked on : 25/07/2017 96.10
Ticket sales 54.00 9.00 768 45.00 Ticket sales
Ticket slaes 15.00 2.50 752 12.50 Ticket slaes
Continued on Page 15
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 15
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Cafe sales 27.10 4.52 1415 202 22.58 Cafe sales
Banked on : 25/07/2017 173.10
Ticket sales 68.00 11.33 749 56.67 Ticket sales
Ticket sales 66.00 11.00 739 55.00 Ticket sales
Ticket sales 30.00 5.00 752 25.00 Ticket sales
Charges 9.10 1.52 1435 201 7.58 Charges
Banked on : 25/07/2017 173.62
Cafe sales 169.92 28.32 1415 202 141.60 Cafe sales
Bar sales 3.70 0.62 1420 201 3.08 Bar sales
Banked on : 25/07/2017 285.60
Sales Recpts Page 2779 285.60 285.60 101 Sales Recpts Page 2779
Banked on : 25/07/2017 792.00
Sales Recpts Page 2780 792.00 792.00 101 Sales Recpts Page 2780
Banked on : 26/07/2017 37.31
go cardless - gc 37.31 6.22 1064 310 31.09 tennis membership
Banked on : 26/07/2017 168.10
Ticket sales 12.00 2.00 744 10.00 Ticket sales
Ticket sales 38.00 6.33 764 31.67 Ticket sales
Ticket sales 33.00 5.50 760 27.50 Ticket sales
Ticket sales 76.00 12.67 730 63.33 Ticket sales
Charges 9.10 1.52 1435 201 7.58 Charges
Banked on : 26/07/2017 286.45
Ticket sales 136.00 22.67 749 113.33 Ticket sales
Ticket sales 24.00 4.00 747 20.00 Ticket sales
Ticket sales 80.00 13.33 769 66.67 Ticket sales
Charges 2.60 0.43 1435 201 2.17 Charges
Cafe sales 43.85 7.31 1415 202 36.54 Cafe sales
Banked on : 26/07/2017 276.04
Cafe sales 170.34 28.39 1415 202 141.95 Cafe sales
Bar sales 3.70 0.62 1420 201 3.08 Bar sales
Box office 102.00 17.00 749 85.00 Box office
Banked on : 26/07/2017 1,400.00
Cemetery Income 1,400.00 1130 350 60.00 Memorial Plot X0017
1130 350 160.00 Memorial Plot 2072
1100 350 160.00 Inter Plot 1864
1130 350 60.00 Memorial plot 1885
1130 350 160.00 Memorial Plot 2066
1120 350 370.00 Exc rights Plot AP0261
1120 350 160.00 Memorial plot AP0261
1120 350 270.00 Trans of Exc rights X0017
Banked on : 27/07/2017 22.88
Continued on Page 16
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 16
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
stripe 22.88 3.81 1065 310 19.07 tennis hire
Banked on : 27/07/2017 37.31
go cardless - gc 37.31 6.22 1064 310 31.09 tennis membership
Banked on : 27/07/2017 59.73
Ticket sales 19.00 3.17 770 15.83 Ticket sales
Charges 0.38 0.06 1435 201 0.32 Charges
Cafe sales 40.35 6.72 1415 202 33.63 Cafe sales
Banked on : 27/07/2017 88.60
Ticket sales 45.00 7.50 739 37.50 Ticket sales
Ticket sales 40.00 6.67 758 33.33 Ticket sales
Charges 3.60 0.60 1435 201 3.00 Charges
Banked on : 27/07/2017 1,012.41
Cafe sales 104.96 17.49 1415 202 87.47 Cafe sales
Bar sales 94.95 15.82 1420 201 79.13 Bar sales
Ices 2.50 0.42 1432 201 2.08 Ices
Box office 810.00 135.00 737 675.00 Box office
Banked on : 27/07/2017 409.86
Cafe sales 127.41 21.24 1415 202 106.17 Cafe sales
Bar sales 192.35 32.06 1420 201 160.29 Bar sales
Confectionery 76.40 12.73 1431 201 63.67 Confectionery
Snacks 13.70 2.28 1433 201 11.42 Snacks
Banked on : 27/07/2017 480.00
Sales Recpts Page 2781 480.00 480.00 101 Sales Recpts Page 2781
Banked on : 28/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 tennis hire
Banked on : 28/07/2017 37.31
go cardless - gc 37.31 6.22 1064 310 31.09 tennis membership
Banked on : 28/07/2017 34.85
Cafe sales 34.85 5.81 1415 202 29.04 Cafe sales
Banked on : 28/07/2017 161.14
Cafe sales 161.14 26.86 1415 202 134.28 Cafe sales
Banked on : 28/07/2017 144.00
Sales Recpts Page 2782 144.00 144.00 101 Sales Recpts Page 2782
Banked on : 28/07/2017 3,080.00
Cemetery Income July 2017 3,080.00 1120 350 2,080.00 Exc Rights Plot 2060
1100 350 840.00 Inter Plot 2060
1100 350 160.00 Exc Rights AP0261
Banked on : 29/07/2017 1,030.20
Continued on Page 17
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 17
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Receipts for Month 4 Nominal Ledger Analysis
Receipt Ref Name of Payer £ Amnt Received £ Debtors £ VAT A/c Centre £ Amount Transaction Detail
Sales Recpts Page 2776 1,030.20 1,030.20 101 Sales Recpts Page 2776
Banked on : 29/07/2017 112.50
Ticket sales 112.50 18.75 739 93.75 Ticket sales
Banked on : 29/07/2017 152.20
Ticket sales 34.00 5.67 757 28.33 Ticket sales
Ticket sales 45.00 7.50 739 37.50 Ticket sales
Ticket sales 34.00 5.67 752 28.33 Ticket sales
Ticket sales 30.00 5.00 765 25.00 Ticket sales
Charges 9.20 1.53 1435 201 7.67 Charges
Banked on : 29/07/2017 188.10
Cafe sales 188.10 31.35 1415 202 156.75 Cafe sales
Banked on : 30/07/2017 75.60
Ticket sales 32.00 5.33 761 26.67 Ticket sales
Ticket sales 40.00 6.67 758 33.33 Ticket sales
Charges 3.60 0.60 1435 201 3.00 Charges
Banked on : 31/07/2017 883.60
Sales Recpts Page 2774 883.60 883.60 101 Sales Recpts Page 2774
Banked on : 31/07/2017 17.16
stripe 17.16 2.86 1065 310 14.30 tennis hire
Banked on : 31/07/2017 5.72
stripe 5.72 0.95 1065 310 4.77 tennis hire
Banked on : 31/07/2017 37.31
go cardless - gc 37.31 6.22 1064 310 31.09 tennis membership
Total Receipts for Month 57,081.88 18,847.29 5,133.84 33,100.75
Cash Book Totals 436,910.34 18,847.29 5,133.84 412,929.21
Continued on Page 18
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 18
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Payments for Month 4 Nominal Ledger
Date Payee Name Cheque £ Total Amnt £ Creditors £ V A T A/c Centre £ Amount Transaction Detail
01/07/2017 BIDFOOD 101854 337.97 337.97 500 catering supplies
01/07/2017 W C Baker & Son Limited 101855 44.76 44.76 500 various equip
01/07/2017 BASINGSTOKE SKIP HIRE & 101856 321.60 321.60 500 skip hire hc
01/07/2017 Ben Crane 101857 91.45 91.45 500 mileage may 17
01/07/2017 Biffa Waste Services Ltd 101858 735.78 735.78 500 refuse harlinington
may-jun 17
01/07/2017 Brand Pest Control 101859 48.00 48.00 500 pest control
calthorpe
01/07/2017 BT Payment Services Ltd 101860 51.60 51.60 500 wifi hc cafe jun 17
01/07/2017 Comfort Building Services Ltd 101861 1,466.40 1,466.40 500 asbestos survey af
pav
01/07/2017 COUNTRY CAKES 101862 67.52 67.52 500 catering supplies
01/07/2017 The Comedy Company Ltd 101863 6,744.03 6,744.03 500 comedy club dec 16
01/07/2017 HANTS & IOW CRC LTD 101864 400.00 400.00 500 compayback
contrib bbpav
may17
01/07/2017 Coopers of Basingstoke Ltd 101865 184.12 184.12 500 fresh supplies
01/07/2017 Molson Coors Brewing Co (UK) L 101866 501.26 501.26 500 bar supplies
01/07/2017 ELITE TRIBUTES 101867 3,253.76 3,253.76 500 navi show mar 2017
01/07/2017 mr s rownes & mrs b rownes 101868 1,712.73 1,712.73 500 elo show hc mar 17
01/07/2017 David Fisher 101869 11.80 11.80 500 council pics 2017
01/07/2017 Fleet Jazz Club 101870 133.75 133.75 500 jazz club may 17
commitee fee
01/07/2017 Gravity Engineering Ltd 101871 3,258.00 3,258.00 500 skatepark
maint/painting 2017
01/07/2017 Hala Farnborough Ltd 101872 170.00 170.00 500 pizzas hc shows
may/jun17
01/07/2017 Hart District Council 101873 502.50 502.50 500 fleet bid levy 2017
01/07/2017 Hunts foodservice Ltd 101874 396.14 396.14 500 bar supplies
01/07/2017 Hart Windows & Glazing Ltd 101875 485.75 485.75 500 glass panel
harlington
01/07/2017 London Light Production Servic 101876 330.13 330.13 500 catering
consumables
01/07/2017 LONDON CATERING & HYGIENE 101877 122.40 122.40 500 cleaning supplies hc
01/07/2017 Morlan Gil Human Resource Ltd 101878 96.00 96.00 500 hr services july
2017
01/07/2017 Nigel Jeffries Landscapes Limi 101879 9,830.63 9,830.63 500 gm edebrook jun 17
01/07/2017 N&P Tree Management 101880 480.00 480.00 500 TREE WORKS
oakley
01/07/2017 CH Cleaning Services 101881 3,783.36 3,783.36 500 clean harlington
jun17
01/07/2017 Printware Limited-Danwood 101882 192.00 192.00 500 printer maint foh
01/07/2017 Prontaprint Camberley 101883 587.88 587.88 500 marketing - posters
hc
01/07/2017 Performing Right Society Ltd 101884 1,369.16 1,369.16 500 music license afcc
17/18
01/07/2017 PSK LIMITED 101885 84.00 84.00 500 alarm callouts june
17
01/07/2017 Sheila Rayner 101886 631.25 631.25 500 committee fees june
17
Continued on Page 19
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 19
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Payments for Month 4 Nominal Ledger
Date Payee Name Cheque £ Total Amnt £ Creditors £ V A T A/c Centre £ Amount Transaction Detail
01/07/2017 tutorcare ltd 101887 594.00 594.00 500 first aid course x12
hc
01/07/2017 The TypeFace (Grp) Ltd 101888 241.20 241.20 500 marketing harlington
01/07/2017 United Hygiene Services Ltd 101889 644.73 644.73 500 hygiene supplies hc
july 17
01/07/2017 VIKING DIRECT 101890 152.32 152.32 500 stationery
01/07/2017 vita play limited 101891 180.00 180.00 500 skatepark - repair
hole
01/07/2017 Hart District Council 101892 16,387.71 16,387.71 500 reissue bus rates
cem 17/18
01/07/2017 wilby & burnett llp 101893 9,000.00 9,000.00 500 reissue cheque cp
pv designs
03/07/2017 Pay and shop DD 22.80 9034 900 22.80 Card commission
03/07/2017 Nationwide CR 86.30 1870 101 86.30 Bank interest
03/07/2017 Nationwide CR -86.30 1870 101 -86.30 Interest entered
incorrectly
03/07/2017 South East Water DD 1.00 4115 310 1.00 Water Calthorpe
03/07/2017 HSBC DR 2.40 4420 101 2.40 CASH EXCHANGE
04/07/2017 HSBC DR 1.80 4420 101 1.80 CASH EXCHANGE
06/07/2017 HSBC DR 2.25 4420 101 2.25 CASH EXCHANGE
10/07/2017 HSBC DR 4.20 4420 101 4.20 CASH EXCHANGE
10/07/2017 HSBC commercial card DD 791.68 120.55 4432 201 68.43 Alex card
payments Facebook
4185 204 188.74 Alex card
payments CPC
4700 201 146.34 Alex card
payments Booker
4011 204 226.00 Alex card
payments Total Jobs
9034 900 41.62 Alex card
payments Argos
10/07/2017 Ben Card Payments DD 498.17 53.21 4170 315 41.07 Ben Card Payments
B and Q
4185 301 41.66 Ben Card Payments
Maplin
4170 204 108.30 Ben Card Payments
Dyas
4430 105 10.84 Ben Card Payments
Flagshop
4432 201 64.16 Ben Card Payments
Flag shop
4481 101 178.93 Ben Card Payments
Microsoft
12/07/2017 HSBC DR 1.35 4420 101 1.35 CASH EXCHANGE
13/07/2017 wilby & burnett llp 101841C -9,000.00 -9,000.00 500 cancel cheques
again
13/07/2017 hart district council 101723C -16,387.71 -16,387.71 500 cancel cheque
13/07/2017 HSBC DR 13.19 4420 101 13.19 BACS payment
charge July 2017
13/07/2017 NPower DD 79.81 3.80 4122 208 31.32 Elect for AF Pav
Continued on Page 20
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 20
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Payments for Month 4 Nominal Ledger
Date Payee Name Cheque £ Total Amnt £ Creditors £ V A T A/c Centre £ Amount Transaction Detail
LGU4BXTP
4122 208 34.75 Elect for AF Pav
LGU4BXTN
4122 208 23.64 Elect for AF Pav
LGU4BXTM
4122 208 7.21 Elect for AF Pav
LGU4BXTL
4122 208 22.41 Elect for AF
PavLGU4BXTK
4122 208 22.39 Elect for AF Pav
LGU4BXTJ
4122 208 16.96 Elect for AF Pav
LGU4BXTH
4122 208 -49.48 Elect for AF Pav
LGU4BFVF
4122 208 -33.19 Elect for AF Pav
LGU4BFVD
13/07/2017 NPower DD 245.43 11.69 4122 205 233.74 Elect for AF Com
LGU4BVQQ
14/07/2017 HSBC DR 1.80 4420 101 1.80 CASH EXCHANGE
17/07/2017 london light production servic 101876C -330.13 -330.13 500 cancel cheque
17/07/2017 LONDON CATERING & HYGIENE 101894 330.13 330.13 500 CATERING
CONSUMABLES
17/07/2017 South East Water DD 80.00 4115 205 1.00 Water Ancells
4115 320 72.00 Water Basingbourne
4115 350 7.00 Water Cemetery
18/07/2017 Global Payments DD 112.18 0.70 4422 201 111.48 Card processing
18/07/2017 Global Payments DD 167.93 13.30 9034 900 154.63 Card Processing
19/07/2017 HSBC DR 2.55 4420 101 2.55 CASH EXCHANGE
20/07/2017 FLEET TOWN COUNCL DDR 20,983.80 517 17.55 PAYROLL JULY
2017
516 340.85 PENSION JULY 2017
520 20,625.40 PAYROLL JULY
2017
21/07/2017 FLEET TOWN COUNCIL DR 5,660.61 515 5,660.61 PAYE & NI
21/07/2017 FLEET TOWN COUNCIL DD 1,821.04 516 1,821.04 L & G PENSION
JULY 2017
24/07/2017 Central Computer Management DD 130.76 21.80 4550 101 108.96 Payroll processing
25/07/2017 BOC DD 25.15 4.19 4700 201 20.96 Suremix
26/07/2017 efficient style ltd 101848C -159.19 -159.19 500 cancel cheque
26/07/2017 HSBC DR 1.65 4420 101 1.65 CASH EXCHANGE
28/07/2017 O2 DD 11.35 1.89 4445 310 9.46 Mobile phone to 14
July 2017
29/07/2017 HSBC DR 153.29 4420 101 153.29 Bank account
charges July 2017
31/07/2017 BIDFOOD 101895 446.00 446.00 500 catering supplies
31/07/2017 A. Cornick 101896 510.25 510.25 500 toilets repairs hc
31/07/2017 Amethyst Horticulture Ltd 101897 253.92 253.92 500 floral displays -
office
31/07/2017 A T Electrical 101898 88.00 88.00 500 call out - power -
Continued on Page 21
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 21
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Payments for Month 4 Nominal Ledger
Date Payee Name Cheque £ Total Amnt £ Creditors £ V A T A/c Centre £ Amount Transaction Detail
cinema
31/07/2017 W C Baker & Son Limited 101899 52.20 52.20 500 equipment - open
spaces
31/07/2017 Ben Crane 101900 51.98 51.98 500 mileage expenses
jul17
31/07/2017 Biffa Waste Services Ltd 101901 588.62 588.62 500 waste harlington
jun-jul 17
31/07/2017 BT Payment Services Ltd 101902 51.60 51.60 500 wifi cafe jul 17
31/07/2017 Chubb Fire & Security Limited 101903 373.48 373.48 500 fire extinguishers
harlington
31/07/2017 HANTS & IOW CRC LTD 101904 160.00 160.00 500 com payback
works basing
31/07/2017 Connect Computer Consultants 101905 768.00 768.00 500 computer support
july 17
31/07/2017 Coopers of Basingstoke Ltd 101906 203.77 203.77 500 fresh supplies
31/07/2017 Crest Lifts Limited 101907 674.10 674.10 500 lift maint jul - oct 17
31/07/2017 Paul Einchcomb 101908 6.40 6.40 500 expenses - parking
31/07/2017 Fleet Business Improvement Dis 101909 3,000.00 3,000.00 500 grant xmas
nutcracker trail
31/07/2017 Hunts foodservice Ltd 101910 167.73 167.73 500 catering supplies
31/07/2017 Hart Voluntary Action 101911 500.00 500.00 500 grant hva autism
friendlyfleet
31/07/2017 ibs office solutions 101912 478.46 478.46 500 photocopier apr - jul
17
31/07/2017 KBO Fire and Security Ltd 101913 168.00 168.00 500 panic bar service
afcc
31/07/2017 Nigel Jeffries Landscapes Limi 101914 9,830.63 9,830.63 500 gm edenbrook july
17
31/07/2017 NPOWER Ltd 101915 2,275.96 2,275.96 500 electric harlington
june 17
31/07/2017 N&P Tree Management 101916 120.00 120.00 500 tree works
basingbourne
31/07/2017 Rialtas Business Solutions Ltd 101917 542.52 542.52 500 accounts training
em/wa
31/07/2017 rCOH Ltd 101918 1,980.00 1,980.00 500 neighbourhood plan
jan-jul17
31/07/2017 Sheila Rayner 101919 421.87 421.87 500 committee fee july
17
31/07/2017 Sian Taylor 101920 29.00 29.00 500 mileage july 17
31/07/2017 surrey surfacing contractors l 101921 4,740.00 4,740.00 500 skatepark repairs
the views
31/07/2017 ticketsolve ltd 101922 815.65 815.65 500 ticket sale charges
june 2017
31/07/2017 tight five ltd 101923 558.36 558.36 500 np plan consult june
17
31/07/2017 victim support 101924 200.00 200.00 500 grant - victim
support
31/07/2017 VIKING DIRECT 101925 180.23 180.23 500 stationery
31/07/2017 Avalon Promotions Ltd 101558C -1,831.37 -1,831.37 500 Cheque cancellation
Continued on Page 22
Date: 09/08/2017 Fleet Town Council - 2017-2018 Page No: 22
Time: 10:19 Cash Book 1 User : WA
Bank Current/Deposit Account For Month No : 4
Total Payments for Month 99,300.34 68,484.15 231.13 30,585.06
Balance Carried Fwd 337,610.00
Cash Book Totals 436,910.34 68,484.15 231.13 368,195.06
Printed on : 09/08/2017 Fleet Town Council - 2017-2018 Page No 1
At : 11:21 Bank Current/Deposit Account
List of Payments made between 01/07/2017 and 31/07/2017
Date Paid Payee Name Cheque Ref Amount Paid Authorized Ref Transaction Detail
01/07/2017 BIDFOOD 101854 337.97 catering supplies
01/07/2017 W C Baker & Son Limited 101855 44.76 various equip
01/07/2017 BASINGSTOKE SKIP HIRE & 101856 321.60 skip hire hc
01/07/2017 Ben Crane 101857 91.45 mileage may 17
01/07/2017 Biffa Waste Services Ltd 101858 735.78 refuse harlinington may-jun 17
01/07/2017 Brand Pest Control 101859 48.00 pest control calthorpe
01/07/2017 BT Payment Services Ltd 101860 51.60 wifi hc cafe jun 17
01/07/2017 Comfort Building Services Ltd 101861 1,466.40 asbestos survey af pav
01/07/2017 COUNTRY CAKES 101862 67.52 catering supplies
01/07/2017 The Comedy Company Ltd 101863 6,744.03 comedy club dec 16
01/07/2017 HANTS & IOW CRC LTD 101864 400.00 compayback contrib bbpav may17
01/07/2017 Coopers of Basingstoke Ltd 101865 184.12 fresh supplies
01/07/2017 Molson Coors Brewing Co (UK) L 101866 501.26 bar supplies
01/07/2017 ELITE TRIBUTES 101867 3,253.76 navi show mar 2017
01/07/2017 mr s rownes & mrs b rownes 101868 1,712.73 elo show hc mar 17
01/07/2017 David Fisher 101869 11.80 council pics 2017
01/07/2017 Fleet Jazz Club 101870 133.75 jazz club may 17 commitee fee
01/07/2017 Gravity Engineering Ltd 101871 3,258.00 skatepark maint/painting 2017
01/07/2017 Hala Farnborough Ltd 101872 170.00 pizzas hc shows may/jun17
01/07/2017 Hart District Council 101873 502.50 fleet bid levy 2017
01/07/2017 Hunts foodservice Ltd 101874 396.14 bar supplies
01/07/2017 Hart Windows & Glazing Ltd 101875 485.75 glass panel harlington
01/07/2017 London Light Production Servic 101876 330.13 catering consumables
01/07/2017 LONDON CATERING & HYGIENE 101877 122.40 cleaning supplies hc
01/07/2017 Morlan Gil Human Resource Ltd 101878 96.00 hr services july 2017
01/07/2017 Nigel Jeffries Landscapes Limi 101879 9,830.63 gm edebrook jun 17
01/07/2017 N&P Tree Management 101880 480.00 TREE WORKS oakley
01/07/2017 CH Cleaning Services 101881 3,783.36 clean harlington jun17
01/07/2017 Printware Limited-Danwood Grou 101882 192.00 printer maint foh
01/07/2017 Prontaprint Camberley 101883 587.88 marketing - posters hc
01/07/2017 Performing Right Society Ltd 101884 1,369.16 music license afcc 17/18
01/07/2017 PSK LIMITED 101885 84.00 alarm callouts june 17
01/07/2017 Sheila Rayner 101886 631.25 committee fees june 17
01/07/2017 tutorcare ltd 101887 594.00 first aid course x12 hc
01/07/2017 The TypeFace (Grp) Ltd 101888 241.20 marketing harlington
01/07/2017 United Hygiene Services Ltd 101889 644.73 hygiene supplies hc july 17
01/07/2017 VIKING DIRECT 101890 152.32 stationery
01/07/2017 vita play limited 101891 180.00 skatepark - repair hole
01/07/2017 Hart District Council 101892 16,387.71 reissue bus rates cem 17/18
01/07/2017 wilby & burnett llp 101893 9,000.00 reissue cheque cp pv designs
03/07/2017 Pay and shop DD 22.80 Card commission
03/07/2017 Nationwide CR 86.30 Bank interest
03/07/2017 Nationwide CR -86.30 Interest entered incorrectly
03/07/2017 South East Water DD 1.00 Water Calthorpe
03/07/2017 HSBC DR 2.40 CASH EXCHANGE
04/07/2017 HSBC DR 1.80 CASH EXCHANGE
06/07/2017 HSBC DR 2.25 CASH EXCHANGE
Continued on Page 2
Printed on : 09/08/2017 Fleet Town Council - 2017-2018 Page No 2
At : 11:21 Bank Current/Deposit Account
List of Payments made between 01/07/2017 and 31/07/2017
Date Paid Payee Name Cheque Ref Amount Paid Authorized Ref Transaction Detail
10/07/2017 HSBC DR 4.20 CASH EXCHANGE
10/07/2017 HSBC commercial card DD 791.68 Alex card payments
10/07/2017 Ben Card Payments DD 498.17 Ben Card Payments
12/07/2017 HSBC DR 1.35 CASH EXCHANGE
13/07/2017 wilby & burnett llp 101841C -9,000.00 cancel cheques again
13/07/2017 hart district council 101723C -16,387.71 cancel cheque
13/07/2017 HSBC DR 13.19 BACS payment charge July 2017
13/07/2017 NPower DD 79.81 Elect for AF Pavillion
13/07/2017 NPower DD 245.43 Electricity for AF Community
14/07/2017 HSBC DR 1.80 CASH EXCHANGE
17/07/2017 london light production servic 101876C -330.13 cancel cheque
17/07/2017 LONDON CATERING & HYGIENE 101894 330.13 CATERING CONSUMABLES
17/07/2017 South East Water DD 80.00 Water
18/07/2017 Global Payments DD 112.18 Card processing
18/07/2017 Global Payments DD 167.93 Card Processing
19/07/2017 HSBC DR 2.55 CASH EXCHANGE
20/07/2017 FLEET TOWN COUNCL DDR 20,983.80 PAYROLL JULY 2017
21/07/2017 FLEET TOWN COUNCIL DR 5,660.61 PAYE & NI
21/07/2017 FLEET TOWN COUNCIL DD 1,821.04 L & G PENSION JULY 2017
24/07/2017 Central Computer Management DD 130.76 Payroll processing
25/07/2017 BOC DD 25.15 Suremix
26/07/2017 efficient style ltd 101848C -159.19 cancel cheque
26/07/2017 HSBC DR 1.65 CASH EXCHANGE
28/07/2017 O2 DD 11.35 Mobile phone to 14 July 2017
29/07/2017 HSBC DR 153.29 Bank account charges July 2017
31/07/2017 BIDFOOD 101895 446.00 catering supplies
31/07/2017 A. Cornick 101896 510.25 toilets repairs hc
31/07/2017 Amethyst Horticulture Ltd 101897 253.92 floral displays - office
31/07/2017 A T Electrical 101898 88.00 call out - power - cinema
31/07/2017 W C Baker & Son Limited 101899 52.20 equipment - open spaces
31/07/2017 Ben Crane 101900 51.98 mileage expenses jul17
31/07/2017 Biffa Waste Services Ltd 101901 588.62 waste harlington jun-jul 17
31/07/2017 BT Payment Services Ltd 101902 51.60 wifi cafe jul 17
31/07/2017 Chubb Fire & Security Limited 101903 373.48 fire extinguishers harlington
31/07/2017 HANTS & IOW CRC LTD 101904 160.00 com payback works basing
31/07/2017 Connect Computer Consultants 101905 768.00 computer support july 17
31/07/2017 Coopers of Basingstoke Ltd 101906 203.77 fresh supplies
31/07/2017 Crest Lifts Limited 101907 674.10 lift maint jul - oct 17
31/07/2017 Paul Einchcomb 101908 6.40 expenses - parking
31/07/2017 Fleet Business Improvement Dis 101909 3,000.00 grant xmas nutcracker trail
31/07/2017 Hunts foodservice Ltd 101910 167.73 catering supplies
31/07/2017 Hart Voluntary Action 101911 500.00 grant hva autism friendlyfleet
31/07/2017 ibs office solutions 101912 478.46 photocopier apr - jul 17
31/07/2017 KBO Fire and Security Ltd 101913 168.00 panic bar service afcc
31/07/2017 Nigel Jeffries Landscapes Limi 101914 9,830.63 gm edenbrook july 17
31/07/2017 NPOWER Ltd 101915 2,275.96 electric harlington june 17
31/07/2017 N&P Tree Management 101916 120.00 tree works basingbourne
Continued on Page 3
Printed on : 09/08/2017 Fleet Town Council - 2017-2018 Page No 3
At : 11:21 Bank Current/Deposit Account
List of Payments made between 01/07/2017 and 31/07/2017
Date Paid Payee Name Cheque Ref Amount Paid Authorized Ref Transaction Detail
31/07/2017 Rialtas Business Solutions Ltd 101917 542.52 accounts training em/wa
31/07/2017 rCOH Ltd 101918 1,980.00 neighbourhood plan jan-jul17
31/07/2017 Sheila Rayner 101919 421.87 committee fee july 17
31/07/2017 Sian Taylor 101920 29.00 mileage july 17
31/07/2017 surrey surfacing contractors l 101921 4,740.00 skatepark repairs the views
31/07/2017 ticketsolve ltd 101922 815.65 ticket sale charges june 2017
31/07/2017 tight five ltd 101923 558.36 np plan consult june 17
31/07/2017 victim support 101924 200.00 grant - victim support
31/07/2017 VIKING DIRECT 101925 180.23 stationery
31/07/2017 Avalon Promotions Ltd 101558C -1,831.37 Cheque cancellation
Total Payments 99,300.34
OFFICER REPORT ITEM 13
FULL COUNCIL MEETING Wednesday 6 September 2017
OFFICER: Janet Stanton DATE: 31 August 2017 SUBJECT: Harlington Development update Report
Harlington Liaison Meeting The first of the Harlington Liaison Meetings has now taken place. The importance of openness and transparency was agreed, and because of this, the meetings will be treated as confidential. All areas of the new development were discussed including, leases, finance and planning.
Willmott Dixon (WD) Further to the request from Willmott Dixon for an extension to finalise the work on the Feasibility Report, due to timing issues a meeting with WD and the Working Group will not take place until Thursday 7 September which is after the Council meeting on 6 September. Therefore a report of the meeting will be given at the 4th October Council meeting unless there is a need to call an extraordinary meeting of the Council.
Harlington Lease Legal advice has now been received from Surrey Hills Solicitors and discussions will take place with Hart District Council.
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OFFICER REPORT ITEM 18
FULL COUNCIL MEETING Wednesday 6 September 2017
OFFICER: Janet Stanton DATE: 29 August 2017 SUBJECT: Clerk’s Report
1. Community Governance Review The Community Governance Review Report seeking approval for recommendation to the Boundaries Commission will be included on the September HDC Council Agenda. It must be stressed that the decision to accept the FTC proposal on ward boundaries lies with The Boundaries Commission and not HDC and is therefore not a foregone conclusion
2. CCTV Two new CCTV cameras were installed in Oakley Park and one camera in Basingbourne Park earlier in the summer. These cameras have been replaced as the existing cameras were beyond economic repair. The cameras were very old , had a limited range and the images were very poor. The new cameras will give the CCTV monitoring officers a much better view of what is going on especially in low light or poor visibility.
3. Budget Setting The 2018-2019 budget setting process has now started. If any members wish a particular item to be considered, can they please let the Clerk know by Friday 15 September, 2017.
4. Christmas Festivities and Lights Switch–on The Christmas Lights Switch-on will take place on Wednesday 29 November and Fleet Town Council will be co-ordinating activities in Gurkha Square with a Santa’s Grotto in The Auditorium which will again be run by Starburst. All profits from the Grotto will go to the Starburst Charity.
The Switching-on of the Festive lights will take place at 6.30pm and we will require volunteers to “magically” switch-on the lights. If you or any one you know would like to help with the actual switching on of the lights can you please let Charlotte Benham know. Volunteers helping to switch on the lights will need to be available from 6pm for an H& S briefing and to be allocated a lamp post.
To help ease the congestion in the town centre and improve the “get-in” of stall holders for the event, their vehicles will be directed into Calthorpe Park from the Crookham Road entrance, and, will be released by the Festivities’ Marshalls out onto Reading Road North at the appropriate time.
5. Staff Wendy Allen has now joined the council team as Finance and Administration Officer working three days per week. Scott Gibbons has joined the Harlington Team as a full time permanent Duty Officer. Annie Farthing has joined the Harlington team as Box Office and Marketing Assistant.
6. Christmas Day Lunch The Christmas Day Lunch will once again take place for local residents who will be spending Christmas on their own. Last year the event was very lucky to have a volunteer chef – Jayne 1
Snelling who provided a wonderful lunch for the guest. Jayne is unable to help us this year and we are now looking for a chef who would be prepared to work on Christmas Day. If members know of a chef, can they please let the Clerk know.
7. Extension of Utilities Contract Fleet Town Council was offered the opportunity to extend the Gas and Electric contracts with Hampshire County Council at a very favourable rate for a further year after the current contract expires. This was accepted and the new contract renewal date is September 2019.
8. Town Talk The next issue of Town Talk will be delivered at the end of October.
9. Pop- Up Cinema at The Views The final summer open air silent film, Pretty Woman, will be screened on The Views on Thursday 7 September. A sausage and burger BBQ is being provided by Fleet Phoenix for the event and all profits will go to their charity. Tickets are available from: www.silentsummerscreenings.com/fleet-open-air-cinema or are available on the night.
10. Defibrillators With thanks the Andrew Taylor, a volunteer from the Ambulance Service, the Friends of Fleet Hospital, the Friends of Oakley Park and Fleet Cricket Club, a defibrillator has now been installed on the Oakley Park Pavilion. A further defibrillator is to be installed on the Fleet Cricket Club in the coming weeks. These defibrillators are in addition to the unit already installed on the Ancells farm Community Centre.
11. Upgrade of Wi-FI An upgrade of the Wi-Fi system on the ground floor of The Harlington has now been completed addressing the customer and councillor issues with access to wi-fi in the Function Room and the Auditorium as well as the dressing rooms.
12. Business Improvement District – BID Due to delays in the opening of the bank account for the BID Company, the Clerk was asked to temporarily assist the BID with funding in order to pay its invoices. A letter of assurance was received from the BID Company stating that the funds will be paid back as soon as the account is opened and the levy payments collected by HDC can be deposited into the account. This action was taken by the Clerk with the agreement of the Chairman and is allowable within the Local Government Act 2003, Part IV, Clause 43.
13. Business Rates for Ancells Rates The Council has received a business rates demand for Ancells Farm Pavilion for the period from January 2016 when the park was officially transferred over to FTC. This demand is currently being challenged.
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