Page 1 of 69

Arun District Council Civic Centre Maltravers Road Littlehampton abcd West Sussex BN17 5LF

Tel: (01903 737500) Fax: (01903) 730442 DX: 57406 Littlehampton Minicom: 01903 732765

Committee Manager : Carrie O’Connor (Ext 37614) 08 January 2015

CABINET

A meeting of the Cabinet will be held in THE MEETING ROOM AT THE LOOK AND SEA CENTRE, SURREY STREET, LITTLEHAMPTON on Monday 19 January 2015 at 5.00pm and you are requested to attend.

Members : Councillors Mrs Brown (Chairman), Wensley (Vice-Chairman), R Bower, Chapman, Dendle, Elkins and Wotherspoon.

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members and Officers are reminded to make any declarations of personal and/or prejudicial interests that they may have in relation to items on this Agenda.

You should declare your interest by stating : a) the item you have the interest in b) whether it is a personal interest and the nature of the interest c) whether it is also a prejudicial interest d) if it is a prejudicial interest, whether you will be exercising your right to speak under Question Time

You then need to re-declare your interest and the nature of the interest at the commencement of the item or when the interest becomes apparent.

3. QUESTION TIME

a) Questions from the public (for a period of up to 15 minutes). b) Questions from Members with prejudicial interests (for a period of up to 15 minutes).

Page 1 of 69

Arun District Council CABINET-19/01/2015

4. MINUTES

To approve as a correct record the Minutes of the meeting held on 08 December 2015 (previously circulated).

5 THE ARUN LOCAL ENTERPRISE AND APPRENTICESHIP PLATFORM

In May 2010 a Section 106 agreement was made with Sainsbury’s to provide funding for enterprise activity in Bognor Regis. The requirement for the contribution is to work: ‘towards the delivery and promotion of business enterprise provision in the vicinity of the site under ADC’s economic development powers’. This paper provides an outline proposal for the use of that funding.

6 LYMINSTER BY-PASS UPDATE REPORT

This report provides an update on progress towards the delivery of the Lyminster by-pass and follows on from a previous report to Cabinet in February 2014.

7 ARUN LOCAL PLAN 2011-2031 - EXAMINATION IN PUBLIC - LOCAL PLAN RESERVE

The Local Plan Reserve has funding to cover the Examination in Public. It is estimated that these costs will exceed £50,000, therefore this paper requests authorisation for funds up to £90,000 for costs associated with the Examination in Public of the Local Plan, such as the Inspectors fees.

8 COASTAL COMMUNITIES FUND AWARD FOR PUBLIC REALM ENHANCEMENTS ON EAST BANK, LITTLEHAMPTON

Coastal Communities Fund award for Public Realm Enhancements on East Bank, Littlehampton; Approval of additional expenditure

9 CONCESSIONARY FARES AND MEDIATION SERVICE 2015/16

This report seeks the approval of Cabinet to continue to support the services provided by Arun Co-ordinated Community Transport, Sammy Community Transport and the West Sussex Mediation Service in the financial year 2015/16.

10 PROGRESS REVIEW FOR THE CORPORATE PLAN TARGETS 2013-2017

This report presents the current position, as at 30 October 2014, of the 19 Corporate Plan indicators over the last 18 months and gives recommendations from the relevant member of the Corporate Management Team and their respective Cabinet Member, on any alteration to the proposed targets for each indicator for the remaining 2 years of the Corporate Plan.

11 CCTV PROVISION IN THE ARUN DISTRICT

As part of Arun District Council’s commitment to reducing crime and disorder and improving community safety, Cabinet considered a report “CCTV Provision in the Arun District” on 13 October 2014 and one of the agreed recommendations was “to extend the current contract arrangements with Sussex Police up to 31 January

Page 2 of 69

Arun District Council CABINET-19/01/2015 2016 to provide CCTV management and monitoring services should this be needed to enable new contract arrangements to be put in place”, as per Cabinet Decision C/034/131014.

To assist co-ordination of CCTV contract renewal dates, Sussex Police have extended their arrangements with suppliers for CCTV management and monitoring services until 31 March 2016.

It is therefore recommended that the previously agreed date of 31 January 2016 to extend the current contract arrangements with Sussex Police is amended to 31 March 2016.

12 SAFER ARUN PARTNERSHIP (SAP) - 1 DECEMBER 2014

To receive and note the Minutes of the meeting of the Safer Arun Partnership held on 1 December 2014.

13 JOINT ARUN AREA COMMITTEES

To consider and note the Minutes of the meetings of the following:-

(a) Joint Eastern Arun Area Committee - 2 December 2014; and (b) Joint Downland Area Committee - 15 December 2014

ITEMS PUT FORWARD BY THE OVERVIEW SELECT COMMITTEE / WORKING GROUPS

14 HOUSING & CUSTOMER SERVICES WORKING GROUP - 08 JANUARY 2015

To consider the recommendations from the meeting of the Housing & Customer Services Working Group held on 8 January 2015 (will be circulated under separate cover)

EXEMPT INFORMATION

That under Section 100A(4) of the Local Government Act 1972, the public and accredited representatives of newspapers be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.

15 ARUN LIFELINE [Exempt – Paragraph 3 – Information Relating to Business Affairs]

To consider the attached report.

Note : *Indicates report is attached for all Members of the Council only and the press (excluding exempt items). Copies of reports can be obtained on request from the Committee Manager). Note : Members are reminded that if they have any detailed questions would they please inform the Chairman and/or relevant Director in advance of the meeting.

Page 3 of 69

Arun District Council CABINET-19/01/2015 ITEM 5

AGENDA ITEM NO.

ARUN DISTRICT COUNCIL

REPORT TO AND DECISION OF CABINET ON 19th January 2015

PART A : REPORT SUBJECT: The Arun Local Enterprise and Apprenticeship Platform

REPORT AUTHOR: Miriam Nicholls DATE: 8th December 2015 EXTN: 37845

EXECUTIVE SUMMARY: In May 2010 a Section 106 agreement was made with Sainsbury’s to provide funding for enterprise activity in Bognor Regis. The requirement for the contribution is to work: ‘towards the delivery and promotion of business enterprise provision in the vicinity of the site under ADC’s economic development powers’. This paper provides an outline proposal for the use of that funding.

RECOMMENDATIONS 1. Cabinet agrees that officers advertise and implement the Arun Local Enterprise and Apprenticeship Platform. 2. Officers investigate the possibility of ESIF Funding and report the findings back to Cabinet.

1. BACKGROUND: In May 2010 a Section 106 agreement was made with Sainsbury’s to provide funding for enterprise activity in Bognor Regis. The requirement for the contribution is to work: ‘towards the delivery and promotion of business enterprise provision in the vicinity of the site under ADC’s economic development powers’. The developer contribution is £136,000 and must be used by 2017. Since the ending of Business Link business support delivery has become fragmented and inconsistent. Alternative interventions have been provided by numerous delivery partners with varying success. The main result of this is that businesses do not know what support is available or where to get it from. Research has been undertaken to review the range of existing local business support and other similar local provision to determine how best these funds might be used to fill any gaps in provision and not duplicate what already exists. Although there is a range of enterprise based interventions available for this target group they are often undersubscribed because they do not fully meet the requirements of the users i.e. business support programmes that are not fully tailored to a small business’s needs and availability or business grant programmes that are oversubscribed or have an overly complex application process and eligibility criterion. Based on previous delivery and learning this new proposal will be adapted and refined to better meet local small businesses needs and offer a package of support that will

Page 4 of 69

Arun District Council CABINET-19/01/2015 ITEM 5

provide bespoke and productive outcomes.

2. PROPOSAL(S): The project will offer a range of support to ‘start-up’ and small businesses in the area. It will support business investment in growth and create the conditions for enterprise to flourish. This will help to increase the rate of business start-ups and provide a focal point for new businesses to access local support. The offer will include 3 elements; a. Business Support b. Business Grants c. Apprenticeship Wage Subsidies

a. Business support The business support package would include the provision of Business Start-up Saturdays. These will be open and free events for start-up and new businesses where they we will able to hear about the keys skills needed for starting a business and the tools that can be used. They will also have the opportunity to meet a range of business support organisations such as financial and legal advisors. This would then lead to a more comprehensive programme, offered over the next 6 months, and a choice of options to attend Business start-up boot camps, peer to peer workgroups, business knowledge workshops which will give advice on the practical development of the business and personal coaching sessions. The funding would provide a 90% subsidy on the delivery costs. The remaining 10% (£500) would be provided by the businesses. Delivery partner Budget Outcomes

University of £50,000 50 businesses attending the Start-up Saturday Chichester 10 businesses completing the comprehensive programme

b. Business grants Small grants to businesses have proven to be very popular. The recent schemes delivered by Coast to Capital LEP (Regional Growth Fund) and WSCC via the ‘Be the Business’ programme have both been oversubscribed. This proposal is to fill a gap in the current business grant offer. It will be for micro grants (£2000 or less) to local new businesses to provide a cash injection for either capital or revenue investment in their projects that will lead to employment or business growth outcomes. The scheme would be managed by ADC with support from WSCC. Businesses will be expected to provide 100% cash match to the grant value requested.

Page 5 of 69

Arun District Council CABINET-19/01/2015 ITEM 5

Delivery partner Budget Outcomes

West Sussex County £50,000 Number of businesses applying for the grant Council Number of businesses being awarded the grant

Number of new jobs created.

c. Apprenticeship wage subsidies This element will stimulate the creation of new apprenticeship opportunities amongst small businesses in the Bognor Regis area. It will also encourage businesses to invest in training their workforce of the future. The subsidy will be offered as a ‘top up’ to the existing government run Apprenticeship Grant for Employers -16 / 24 (known as AGE 16 – 24). This current scheme offers an incentive of a £1500 grant to new apprentice employers to contribute to the wages (not training costs) of the apprentice. After some initial problems take-up of the national scheme has improved. The employer eligibility criterion has been amended to make it more accessible and the payment regime modified to better fit with small businesses cash flow difficulties. In topping up the scheme, by adding an additional £1500 to the grant to support the apprentice’s wages, we will be able to influence where eligible businesses are located i.e. Bognor Regis area, thereby increasing the number of apprenticeship opportunities in a targeted geographical area, do better local marketing of the offer (one of the problems with the national programme) to improve take-up and match our young people with local high quality and better paid apprenticeship opportunities.

Delivery partner Budget Outcomes

Arun Business £36,000 Number of new apprenticeships created. Partnership Number of apprenticeships completed. Chichester College

Further opportunities In the spring of 2015 it is expected that calls for new projects will go out for the European Structural and Investment Fund (ESIF) via the Coast to Capital LEP. One of the priority objectives of the new programme is to support business start-ups and SME growth. There may be the potential to use this S106 money (as the 50% match) to lever in ESIF and maximise (double) the potential funding opportunity and consequently the number of outcomes. Dialogue will continue with the University of Chichester and the C2C LEP to investigate this option.

Page 6 of 69

Arun District Council CABINET-19/01/2015 ITEM 5

3. OPTIONS: a. To agree the scheme above with an immediate start. b. To agree the scheme above but to defer the start and investigate the possibility of further funding via Coast to Capital which would allow the scheme to be rolled out district wide. c. To not start either scheme and consider other ways in which the Section 106 contribution could be used. 4. CONSULTATION:

Has consultation been undertaken with: YES NO Relevant Town/Parish Council X Relevant District Ward Councillors X Other groups/persons (please specify) X 5. ARE THERE ANY IMPLICATIONS IN RELATION TO YES NO THE FOLLOWING COUNCIL POLICIES: (Explain in more detail at 6 below) Financial X

Legal X Human Rights/Equality Impact Assessment X

Community Safety including Section 17 of Crime & Disorder Act X Sustainability X Asset Management/Property/Land X Technology X Other (please explain) X 6. IMPLICATIONS: Note: There are no financial implications for Arun District Council as funding for this project comes from the Section 106 contribution by Sainsbury’s.

7. REASON FOR THE DECISION: To allow the Section 106 funding to be used in an appropriate and sustainable manner within the agreed timescale.

8. BACKGROUND PAPERS: None

Page 7 of 69

Arun District Council CABINET-19/01/2015 ITEM 6

AGENDA ITEM NO.

ARUN DISTRICT COUNCIL

REPORT TO AND DECISION OF CABINET ON 19 January 2015

PART A : REPORT SUBJECT: Lyminster by-pass Update Report

REPORT AUTHOR: Neil Crowther DATE: 11 December 2014 EXTN: 37839

EXECUTIVE SUMMARY: This report provides an update on progress towards the delivery of the Lyminster by-pass and follows on from a previous report to Cabinet in February 2014. Four public consultation events took place in September 2014 for proposals for the northern section of the by-pass. Two events were held in Lyminster and two in Littlehampton (the two events in Littlehampton were also attended by the developers for the Greencore/Toddington Nursery site who presented their proposals). Approximately 1,800 properties received leaflets notifying them of the consultation and approximately 300 people attended the events. There is a good level of support for the Lyminster bypass, with 61% of questionnaire respondents being in favour of the proposed scheme

Network Rail had previously indicated that they would contribute £1m towards the delivery of the scheme. However, Network Rail have reconsidered their position and they are no longer prepared to contribute to the cost of delivering the scheme.

The updated total scheme cost estimate is £9.27m if the scheme does not facilitate the closure of Wick level crossing. The County Council is making budgetary provision in the capital programmes for 2016/17 and 2017/18 to forward fund developer contributions and the Coast to Capital Local Enterprise Partnership (LEP) has provisionally allocated £3m to the scheme. Consequently it is proposed to seek local growth funding from Coast to Capital Local Enterprise Partnership to cover the shortfall through an application for a total contribution £5.52m. A business case will be submitted to the Coast to Capital LEP in December 2014.

A planning application is due to be submitted to WSCC in December 2014. ADC will be consulted on the submission and be asked to formally respond to the application through a formal Regulation 3 Consultation.

RECOMMENDATIONS To note the progress made over the past 12 months.

Page 8 of 69

Arun District Council CABINET-19/01/2015 ITEM 6

1. BACKGROUND: Cabinet noted a report in February 2014 outlining progress of this project in the preceding 12 months in terms of technical work and funding. Work has been continuing since that time and this report provides a further update.

As set out previously, funding for the scheme through committed s106 agreements totals £3.63 mil and the Coast to Capital Transport Body (Local Transport Body), which is managing a programme of major local transport schemes (capital projects over £2m) in the Coast to Capital area from 2015 onwards, has allocated £3mil towards the funding of the Lyminster By-pass scheme subject to approval of the schemes business case. Also, the previous report highlighted that consultation would take place prior to the submission of a planning application for the northern section of the by-pass.

The A284 Lyminster Bypass scheme consists of a realignment of the A284 to the north of Littlehampton to provide a 1.8km bypass to the east of Lyminster and Wick villages, between a new junction on the A259 and connecting with the existing A284 at a point 600m south of the A27 at Crossbush. The proposed alignment bridges the West Coastway railway line at Toddington, allowing for the potential closure of the Wick level crossing by Network Rail.

The A284 Lyminster Bypass will be delivered in two parts. The southern section of the bypass (between A259 and Toddington Nurseries) is being funded and delivered by developers. The remaining northern section (Toddington Nurseries to the A284 north of Lyminster village) has some developer funding and requires further funding, and will be delivered by West Sussex County Council (WSCC).

Consultation:

Four public consultation events took place in September 2014 for proposals for the northern section of the by-pass. Two events were held in Lyminster and two in Littlehampton (the two events in Littlehampton were also attended by the developers for the Greencore/Toddington Nursery site who presented their proposals).

A leaflet was produced which provided information about the proposed Lyminster bypass was distributed to approximately 1,800 properties within the consultation area and to stakeholder organisations.

The consultation exercise yielded a good level of interest with the following responses:

- 229 completed questionnaire responses - 300 attendees visiting the exhibitions - 37 letters and emails.

There is a good level of support for the Lyminster bypass, with 61% of questionnaire respondents being in favour of the proposed scheme, and 30% not in favour. The remaining 9% have ‘no opinion’ or answered ‘don’t know’.

Notwithstanding this level of support, there are a number of outstanding concerns, namely related to environmental impacts (visual, noise, flooding), traffic flow issues, accessibility, and more generally the impacts of the level crossing closure at Wick and the situation at

Page 9 of 69

Arun District Council CABINET-19/01/2015 ITEM 6

Crossbush junction on the A27, both of which are beyond the remit of this particular study.

As well as seeking overall public opinion on the principle of the proposed bypass, the consultation also sought to gather views on the preferred connection (tie-in) between the new route and the existing A284 at Lyminster village. Respondents are in favour of Option 1 for the new bypass tie-in (the most northerly option), as stated by 51% of those who took part in the consultation, while just 11% favour Option 2 and 28% have no preference (the remaining 10% answered ‘don’t know’).

Respondents believe that main benefit of the Lyminster bypass will be to reduce traffic through Lyminster village, as stated by 73% of all respondents. Other anticipated benefits included reduced congestion (46%), and an improved appeal for walking and cycling (45%), improved safety (44%) and improved air quality (41%). 30 respondents (13%) believe that there would be no positive impacts resulting from the construction of the bypass.

19% (or 44 individuals) expressed their greatest concern to be a matter ‘other’ than those items included in the questionnaire. The most frequently stated were closure of the level crossings at Wick and Toddington (and associated impacts), impacts on bus services, alternative solutions to closing level crossing and concerns about increased congestion at Crossbush/A27.

Funding:

The updated total scheme cost estimate is £9.27m to be funded as follows:

 Developer Contributions: £3.75m  Coast to Capital Local Enterprise Partnership (LEP): £5.52m

The cost estimates have risen mainly because of:

i. the findings of the flood modelling and the flood risk assessment, ground investigations, EIA ii. the additional traffic calming measures on the existing A284 owing to the fact that Wick L/C is staying open iii. Construction inflation rising at a faster rate than estimated at the feasibility stage.

£1m of the developer contributions has been received and is being used to fund scheme preparation. A limited amount of developer contributions is expected to be received prior to the start of scheme construction in Autumn 2016. Therefore, the County Council is making budgetary provision in the capital programmes for 2016/17 and 2017/18 to forward fund this element of the developer contribution. The Coast to Capital Local Enterprise Partnership (LEP) has provisionally allocated £3m to the scheme to be spent in the 2015- 2019 spending review period, which is subject to confirmation of deliverability and value for money through preparation of a business case.

Following the completion of preliminary designs, flood studies, ground investigations, environmental impact assessment and traffic modelling, the total out-turn cost of a scheme that would adequately cater for the future closure of Wick Level crossing is £11.02m. This

Page 10 of 69

Arun District Council CABINET-19/01/2015 ITEM 6

reduces to £9.27m if features required to facilitate the closure of the level crossing are removed from the scheme design.

Network Rail had previously indicated that they would contribute £1m towards the delivery of the scheme to be funded from future savings on level crossing maintenance and this figure had been built into our previous financial forecasts. However, Network Rail have reconsidered their position and concluded they now consider the cost of constructing and maintaining a footbridge will be at least as much as the cost of maintaining the level crossing which it would replace. Therefore, they are no longer prepared to contribute to the cost of delivering the scheme. Consequently WSCC proposes to seek local growth funding from Coast to Capital Local Enterprise Partnership to cover the shortfall through an application for a total contribution £5.52m (inclusive of the provisional £3m allocation) towards the cost of the scheme.

The proposal with Wick L/C closed included earthworks for a carriageway that is wide enough to accommodate a 3rd lane when Wick L/C is closed. The construction of the 3rd lane would only have involved pavement works, paid for by Network Rail. The proposal WSCC are currently taking forward would mean that the whole road (earthworks and pavement) would need to be widened if Network Rail decides to close Wick L/C in the future. This would be paid for by Network Rail.

In anticipation that Network Rail would want to close the Wick Level Crossing (L/C), the County Council had planned to complete all the earthworks for a 3-lane carriageway that is required to facilitate closure of Wick L/C. With the decision by Network Rail to keep Wick L/C open, the County Council will only complete the earthworks required for a 2-lane carriageway. This implies that Network Rail would have to fund the required enabling works if they decide to proceed with the closure of Wick L/C in future.

The results of the economic assessment show that the total scheme benefits are substantial, with a Benefit Cost Ratio of 25.86. This means that over a period of time the value of monetised benefits from journey time and other benefits outweighs the cost of the scheme by a factor of 25.8 to 1. A normal good value for money score would be 2. The results of the assessment demonstrate that the scheme is robust irrespective of the status of the level crossing.

WSCC have Cabinet Member approval for the following;

i. Prepare and submit a business case to the Coast to Capital LEP in support of a funding bid for a total of £5.52m ii. Make a planning application for the A284 Lyminster Bypass scheme, and iii. Authorise he necessary procedures for the acquisition of land required.

A business case will be submitted to the Coast to Capital LEP in December 2014 and it is anticipated that they will make a decision on the funding bid in June 2015.

Cabinet should also note that there are a handful of potential development sites that should make further contributions towards the Lyminster by-pass scheme if they come forward in future years. The site at Toddington Nursery excludes a site with capacity for up to 200 additional dwellings (that has been included within the overall masterplan) and there are WSCC owned sites north and south of the Littlehampton Academy that could

Page 11 of 69

Arun District Council CABINET-19/01/2015 ITEM 6

also yield up to 200 dwellings.

Planning Application:

It is a key objective of the proposed scheme to complete a bypass that will provide a direct link between Littlehampton town centre and the A27 at Crossbush and thus provide all motorists with a shorter and less congested route with reduced journey times. Another key objective of the scheme is to improve local road safety. The result of analysis shows that the proposed scheme will generate just under £5m worth of safety benefits arising from a reduction in accidents and casualties.

The non-statutory Environmental Statement has concluded that it is not anticipated that there will be significant adverse environmental effects associated with the proposed bypass which would be prohibitive or insurmountable and appropriate mitigation measures have been recommended which will inform the further development of the scheme.

2. PROPOSAL(S): To note the contents of the report. 3. OPTIONS: N/A. 4. CONSULTATION: Has consultation been undertaken with: YES NO Relevant Town/Parish Council x Relevant District Ward Councillors x Other groups/persons (please specify) x 5. ARE THERE ANY IMPLICATIONS IN RELATION TO YES NO THE FOLLOWING COUNCIL POLICIES: (Explain in more detail at 6 below) Financial x Legal x Human Rights/Equality Impact Assessment x

Community Safety including Section 17 of Crime & Disorder Act x Sustainability x Asset Management/Property/Land x Technology x Other (please explain)

Page 12 of 69

Arun District Council CABINET-19/01/2015 ITEM 6

6. IMPLICATIONS: Details

7. REASON FOR THE DECISION: N/A

8. BACKGROUND PAPERS: None

Page 13 of 69

Arun District Council CABINET-19/01/2015 ITEM 7

AGENDA ITEM NO.

ARUN DISTRICT COUNCIL

REPORT TO AND DECISION OF CABINET ON 19 JANUARY 2015

PART A : REPORT SUBJECT: Arun Local Plan 2011-2031 - Examination in Public - Local Plan Reserve

REPORT AUTHOR: Kathryn Banks DATE: 11th December 2014 EXTN: 37579

EXECUTIVE SUMMARY: The Local Plan Reserve has funding to cover the Examination in Public. It is estimated that these costs will exceed £50,000, therefore this paper requests authorisation for funds up to £90,000 for costs associated with the Examination in Public of the Local Plan, such as the Inspectors fees.

RECOMMENDATIONS It is recommended that: Cabinet approves the use of up to £90,000 of Local Plan Reserves for costs associated with the Examination in Public of the Arun Local Plan 2011-2031.

1. BACKGROUND:

On 10th September 2014, Full Council resolved to agree the Publication of the Local Plan and to carry out a ‘soundness’ consultation, under Regulation 19 of the Town and Country Planning Regulations 2012 on behalf of the Government and submit the Plan, its associated documents and the responses from the consultation, to the Planning Inspectorate in order that an Examination in Public of the Plan can be held. The ‘soundness’ consultation is currently ongoing and Submission of the Plan to the Secretary of State (in practice, the Planning Inspectorate) is scheduled for January 2015. The Secretary of State will then appoint the Inspector. Examination of the Local Plan can only be undertaken by the Planning Inspectorate on behalf of the Secretary of State. Advice from the Planning Inspectorate of their daily fees has been sought regarding fees for undertaking the Examination in Public, and it has been advised that these are set nationally at £993 per day. A waiver has been prepared as there is no choice in who examines the Local Plan. 2. PROPOSAL(S): The Local Plan Reserve has funding to cover the Examination in Public. It is estimated that these costs will exceed the Individual Cabinet Member threshold of £50,000; therefore the proposal is for Cabinet to authorise for funds of up to £90,000 to be drawn down for costs associated with the Arun Local Plan 2011-2031 Examination in

Page 14 of 69

Arun District Council CABINET-19/01/2015 ITEM 7

Public, such as the Inspectors fees. It is estimated that the process for Examination of the Local Plan will take approximately 5 months from Submission until the receipt of the draft Inspectors report. With regards to Inspectors fees, Inspectors do not work full time on Local Plan examinations - their time is allocated according to the complexity of the Plan and the number of days required to examine a plan will vary according to a range of factors including the level of interest that it has generated. With the above in mind, it has been estimated that the Inspector will be working on the Examination in Public approximately half the time. The estimated cost of the Inspectors fees, therefore, is approximately £75,000 (based on £993 x 75 days). It is important to factor in funds for contingency, such as a longer Examination period than anticipated or additional resources being required from the Planning Inspectorate. It is recommended that contingency funds are approximately £15,000. It is therefore recommended that Cabinet approves the use of up to £90,000 of Local Plan Reserves for costs associated with the Examination in Public of the Arun Local Plan 2011-2031. 3. OPTIONS: 1. That the drawing down of funds is not agreed. This would mean that Examination of the Local Plan could not be undertaken and the Council therefore would not be able to adopt the Local Plan. 4. CONSULTATION: Has consultation been undertaken with: YES NO Relevant Town/Parish Council X Relevant District Ward Councillors X Other groups/persons (please specify) X 5. ARE THERE ANY IMPLICATIONS IN RELATION TO YES NO THE FOLLOWING COUNCIL POLICIES: (Explain in more detail at 6 below) Financial X Legal X Human Rights/Equality Impact Assessment X

Community Safety including Section 17 of Crime & Disorder Act X Sustainability X Asset Management/Property/Land X Technology X Other (please explain) X 6. IMPLICATIONS: The council, as a result of any approval, may incur additional expenditure as part of the Examination process.

Page 15 of 69

Arun District Council CABINET-19/01/2015 ITEM 7

7. REASON FOR THE DECISION: To ensure that the preparation of the Local Plan can Examined and progressed to adoption efficiently within a reasonable timeframe.

8. BACKGROUND PAPERS: None.

Page 16 of 69

Arun District Council CABINET-19/01/2015 ITEM 8

AGENDA ITEM NO.

ARUN DISTRICT COUNCIL

REPORT TO AND DECISION OF CABINET ON MONDAY 19TH JANUARY 2015

PART A : REPORT SUBJECT: Coastal Communities Fund award for Public Realm Enhancements on East Bank, Littlehampton

REPORT AUTHOR: Roger Spencer DATE: 10th December 2015 EXTN: 37812

EXECUTIVE SUMMARY: Coastal Communities Fund award for Public Realm Enhancements on East Bank, Littlehampton; Approval of additional expenditure

RECOMMENDATIONS 1. Cabinet approves additional expenditure on this project of up to £200,000 over and above the £520,000 previously approved as a Supplementary Estimate. 2. The total additional expenditure to be met from the Coastal Communities Fund grant (£573,148) and Arun’s own resources (£146,852) from the approved Supplementary Estimate.

1. BACKGROUND: The Coastal Communities Fund has recently awarded Arun District Council £573,148 as a contribution towards the enhancement of the public realm scheme being installed on top of the new flood defences along the East Bank of the River Arun in Littlehampton. This funding will enable higher quality finishes and street furniture and additional seating to be delivered across the scheme in Pier Road and Arun Parade. In April 2014 Full Council approved the expenditure of a Supplementary Estimate of up to £520,000 towards this project. In July 2014 Full Council approved the Council accepting the Coastal Communities Fund monies and the responsibilities that accompany the funding award. This report seeks approval to increase the authorised expenditure on this project by up to £200,000 to bring the total approved expenditure to £720,000. This takes account of the £53,148 additional monies from the Coastal Communities Fund over and above the expenditure authorisation of £520,000 from April 2014 and plus the estimated additional costs to deliver the enhanced public realm project. The net result will be that only up to £147,000 of the £520,000 Supplementary Estimate will be required, saving the Council the balance of approximately £373,000. 2. PROPOSAL(S): Cabinet approves additional expenditure on this project of up to £200,000 over and above the £520,000 previously approved as a Supplementary Estimate. The total additional expenditure to be met from the Coastal Communities Fund grant

Page 17 of 69

Arun District Council CABINET-19/01/2015 ITEM 8

(£573,148) and Arun’s own resources (£146,852) from the approved Supplementary Estimate 3. OPTIONS: Not to approve additional expenditure on this project of up to £200,000 over and above the £520,000 previously approved as a Supplementary Estimate. Not to approve the total additional expenditure to be met from the Coastal Communities Fund grant (£573,148) and Arun’s own resources (£146,852) from the approved Supplementary Estimate 4. CONSULTATION:

Community Safety including Section 17 of Crime & Disorder Act X Sustainability X Asset Management/Property/Land X Technology X Other (please explain) X 6. IMPLICATIONS: Financial: To comply with Financial Standing Orders

7. REASON FOR THE DECISION: To enable the delivery of an enhanced public realm scheme on the East Bank in Littlehampton

8. BACKGROUND PAPERS:

Page 18 of 69

Arun District Council CABINET-19/01/2015 ITEM 9

AGENDA ITEM NO.

ARUN DISTRICT COUNCIL

REPORT TO AND DECISION OF CABINET ON 19 January 2015

PART A: REPORT SUBJECT: Concessionary Fares and Mediation Service 2015/16

REPORT AUTHOR: Robin Wickham, Leisure and Voluntary Sector Manager DATE: December 2014 EXTN: 37835

EXECUTIVE SUMMARY: This report seeks the approval of Cabinet to continue to support the services provided by Arun Co-ordinated Community Transport, Sammy Community Transport and the West Sussex Mediation Service in the financial year 2015/16.

RECOMMENDATIONS It is RECOMMENDED that the Cabinet allocate funding to the following in the financial year 2015/16: i. Arun Co-ordinated Community Transport £10,500 ii. Sammy Community Transport £6,430 iii. West Sussex Mediation Service £3,500

1. BACKGROUND: Arun District Council supports a number of community organisations to assist with their core funding. This paper considers community transport and a mediation service. Community transport provides access to low cost transportation to all members of the community, but particularly the elderly, those with mobility problems and people unable to access public transport. The Sussex Mediation Service provides a means for residents to resolve problems without the intervention of officers and statutory bodies.

Arun Co-ordinated Community Transport (ACCT) ACCT is a registered charity with five employees and up to 30 volunteer drivers. Last year the company moved to the Rudford Trading Estate, Ford with its fleet of vehicles (6 minibuses and 3 wheelchair accessible vehicles). The services offered include escorted journeys through a social car scheme for clients to access hospitals, doctors, dentists, day centres, shopping, social services and the like; minibus trips to local attractions; dial a ride to give full independence to disabled clients and their families; and vehicle hire. For each

Page 19 of 69

Arun District Council CABINET-19/01/2015 ITEM 9

of these services clients pay a small fee. In 2013/14 ACCT made 18,719 journeys and transported 46,092 clients.

Sammy Community Transport (SCT) SCT is a registered charity with nine employees and up to 60 volunteer drivers. The company is based in and serves the communities of Bognor Regis, Chichester and rural villages and towns. SCT has a fleet of seven fully accessible minibuses, three wheelchair accessible cars and utilises volunteer car drivers to undertake services similar to ACCT. In 2013/14 SCT made some 13,000 journeys and transported 22,000 clients. In 2013 SCT were awarded from the Big Lottery and Mark Sussex Masons which enabled them to purchase three new minibuses and expand the dial a ride service into Bognor Regis. The Big Lottery also agreed to the purchase of a further two vehicles in 2014 to replace aging and uneconomic vehicles in the fleet.

Over the past twelve months, both community transport organisations have developed their working relationship with West Sussex Age UK and now provide an improved service for those wishing to access the Laburnum and Tamarisk Centres. This has saved West Sussex Age UK the expense of replacing a minibus at the Laburnum Centre.

West Sussex Mediation Service (WSMS) WSMS is a registered charity providing volunteers who help resolve conflict in the community. It employs four members of staff and has 54 volunteers across the county. WSMS service is supported by public and private organisations and a number of charities (including Housing Associations). Referrals include: noise, anti-social behaviour, boundary, hedge or tree disputes, parking issues and family relations. In 2013/14 referrals made in the Arun District ranked fourth in a league table of local authorities. A total of 41 referrals were made in 2013/14 with family issues being the highest recorded subject of referral (12 cases), followed by noise (10), and anti-social behaviour (4). Other referrals related to finance, fence issues, harassment and a range of other matters (see Appendix 1).

Officers support mediation as a means of defusing situations, rather than seeking resolution through the process of notices and the law. Referrals are also made when there is insufficient evidence to proceed with a formal process.

2. PROPOSAL(S): It is proposed that: The levels of funding for the following organisations remain unchanged in 2014/15: i. Arun Co-ordinated Community Transport £10,500 ii. Sammy Community Transport £6,430 iii. West Sussex Mediation Service £3,500

Page 20 of 69

Arun District Council CABINET-19/01/2015 ITEM 9

3. OPTIONS: i. To approve the expenditure as set out in the recommendations. ii. Not to approve the expenditure and funding arrangements. The option not to approve the expenditure would result in a reduction, or cessation of the services provided to the community. 4. CONSULTATION: Discussion with Officers. Has consultation been undertaken with: YES NO Relevant Town/Parish Council   Relevant District Ward Councillors  Other groups/persons (please specify):  5. ARE THERE ANY IMPLICATIONS IN RELATION TO YES NO THE FOLLOWING COUNCIL POLICIES: (Explain in more detail at 6 below) Financial  Legal  Human Rights/Equality Impact Assessment   Community Safety including Section 17 of Crime & Disorder Act   Sustainability   Asset Management/Property/Land  Technology  Other (please explain)  6. IMPLICATIONS: Financial implications in terms of allocating funds for 2015/16.

7. REASON FOR THE DECISION: To maintain the community transport services in the district and continue to offer a mediation service to resolve conflict.

8. BACKGROUND PAPERS: Report and Decision of Cabinet on 18 November 2013.

Page 21 of 69

Arun District Council CABINET-19/01/2015 ITEM 9

Appendix 1

West Sussex Mediation Service

Arun District - 1st April 2013 to 31st March 2014

No Ref Month Method of Referral Council Input? Subject Area 16 2526 July Amanda Parsons - Worthing Homes Yes ASB Littlehampton 20 2561 September Amanda Parsons - Worthing Homes No ASB Bognor Regis 15 2520 July Sussex Police ? ASB & Noise Bognor Regis 3 2456 April Self via Bognor Regis ASBO Yes Boundary/ASB Bognor Regis 10 2493 May Anita Macmahon - Viridian Housing No Children Littlehampton 7 2482 May Self via Internet No Family East Preston 11 2507 July Self No Family Littlehampton 17 2535 August Self via CAB No Family Bognor Regis 18 2538 August Self via CAB No Family Angmering 24 2621 November Self via CAB No Family Bognor Regis 30 2662 January Self No Family Bognor Regis 31 2663 January Self No Family Littlehampton 38 2710 March Self via Court No Family Middleton-on-Sea 39 2722 March Self via Solicitor No Family Littlehampton 41 2735 March Self via Solicitor No Family Littlehampton 19 2546 August Self via social services No Family relations Bognor Regis 8 2486 May Self via CAB ? Fence Bognor Regis 14 2517 July Self via Arun DC Yes Fence Rustington 27 2645 December Self via Solicitor No Financial East Preston 22 2588 October Sussex Police - PC Banham-Brown ? Harrassment Littlehampton 36 2689 February Self via website No Harrassment Angmering 29 2656 January Sussex Police - PC Wood No Intergenerational Clapham 35 2687 February Relative via website No Intergenerational Bognor Regis 21 2562 September Peter - Mediator No Money Angmering 4 2473 May Self ? Noise Rustington 12 2509 July Self via Arun DC Yes Noise Littlehampton 23 2603 October Self via Environmental Health Yes Noise Littlehampton 26 2642 December Anita Macmahon - Viridian Housing No Noise Bognor Regis 28 2654 January Self ? Noise Rustington 32 2670 January Self via Arun DC Yes Noise Littlehampton 40 2734 March Clare Payne - Viridian Housing No Noise Littlehampton 1 2450 April Peter Francis - Arun DC Yes Noise/ Building Work Angmering 5 2475 May Self via Arun DC Yes Noise/ASB Yapton 37 2694 February ASB Team - Arun DC Yes Noise/ASB Bognor Regis 34 2686 February Self via PCSO No Pet East Preston 13 2510 July Self via PCSO ? Rubbish & Parking Rustington 25 2622 November Solicitor ? Shared Space East Preston 9 2492 May Self via Solicitor No Trader/Customer Arundel 33 2683 February Self via Arun DC Yes Trees Lyminster 2 2451 April Anita Macmahon - Viridian Housing No Verbal Abuse Bognor Regis 6 2480 May Clare Ockwell - Capital Project Trust No Workplace Bognor Regis

Index: HA = Housing Association CAB = Citizens Advice Bureau NHW = Neighbourhood Watch PCSO = Police Community Support Officer EHO = Environmental Health Officer ? = Unknow n Council involvement

Page 22 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

AGENDA ITEM NO.

ARUN DISTRICT COUNCIL

REPORT TO AND DECISION OF CABINET ON 19 JANUARY 2015 AND OVERVIEW SELECT COMMITTEE ON 27 JANUARY 2015

PART A : REPORT

SUBJECT: Progress Review for the Corporate Plan targets 2013-2017

REPORT AUTHOR: Gemma Smith DATE: 25 November 2014 EXTN: 37601

EXECUTIVE SUMMARY: This report presents the current position, as at 30 October 2014, of the 19 Corporate Plan indicators over the last 18 months and gives recommendations from the relevant member of the Corporate Management Team and their respective Cabinet Member, on any alteration to the proposed targets for each indicator for the remaining 2 years of the Corporate Plan.

RECOMMENDATIONS It is recommended to Cabinet to:

i) Consider and approve the suggested 11 amendments to the relevant Corporate Plan targets for the remaining 2 years of the Corporate Plan (2015-2017).

1. BACKGROUND:

1.1 Full Council approved the new Corporate Plan for 2013-2017 on 20 February 2013.

1.2 This consists of 19 indicators, split out into the three priority headings of Your Council Services, Your Future and If you and your Family Need Help.

1.3 It is standard practice to review the progress of the Corporate Plan, broadly at the mid-point during its four year term. A review is therefore due in early 2015 and this report is presenting the findings of this review to Cabinet and OSC for their consideration.

1.4 Where possible, data was been collected for previous periods from the commencement of the 2013 – 2017 targets so that it is possible to consider and trends affecting the future target, based on previous performance. Some indicators are only measured annually or 6 monthly so data was more limited on these occasions.

1.5 The Corporate Plan indicators were divided into the relevant Directorate and each respective member of CMT liaised with the relevant Cabinet Portfolio Holder to discuss and assess the previous performance of the indicators within their Portfolio. The information provided in this report is based on the outcome of those discussions and it is their recommendations which are being submitted to Cabinet for discussion and consideration.

Page 23 of 69

Arun District Council CABINET-19/01/2015

ITEM 10

1.6 Following consideration by Cabinet, this report will go forward to the Overview Select Committee meeting on 27 January 2015 so that OSC Members can review the information and submit any comments to Cabinet for consideration at its next meeting on 9 February 2015.

1.7 It is anticipated that Cabinet will then agree the Corporate Plan targets for the remaining 2 years of the Corporate Plan (2015-2017) and that they will recommend to Full Council on 11 March 2015 that they give approval to any proposed changes. Any new targets would take effect from April 2015.

Date Meeting/Action 19 January 2015 Cabinet 27 January 2015 OSC 9 February 2015 Cabinet 11 March 2015 Full Council

1.8 In order to ensure that there is sufficient information at the end of the 4 year period to conduct a full performance assessment, it is important to, where relevant and appropriate, keep the overall number of indicators, to retain their content and to measure similar data throughout the period.

1.9 Therefore, the aim of the progress review is only to consider whether the current target which has been set for each Corporate Plan indicator is still accurate and relevant. It may be that targets need to be amended slightly based on the previous period(s) trend data or changes which have occurred since its conception in 2012/13.

1.10 It is acknowledged that if necessary, the target for each indicator may be reviewed again prior to the final year of the Corporate Plan, in 2016/17.

1.11 CMT will attend the relevant Cabinet and OSC meetings with the relevant Cabinet Members so that any proposed changes, or any proposed retention of targets, are able to be discussed fully with the officers and Members who are responsible for them.

1.12 The Corporate Plan indicators were been divided into the five Directorates. The number of Corporate Plan indicators within each Directorate, and the proposed number of indicators with suggested amendments is detailed below:

Directorate Number of Number of Corporate Plan Corporate Plan indicators which are indicators suggested to be amended Chief Executive’s Directorate 1 1 Resources Directorate 3 2 Customer Services Directorate 4 3 Environmental Services Directorate 4 1 Planning & Economic Development 7 4 Directorate

1.13 Attached in Appendix A is the full detail which was collated for each of the Directors and Cabinet Members to consider.

Page 24 of 69

Arun District Council CABINET-19/01/2015

ITEM 10

1.14 Below are details of the any recommended changes to the Corporate Plan targets from the relevant Director (after liaison with the relevant Cabinet Member):

1.15 Chief Executive’s Directorate - Nigel Lynn

Indicator Change Details of any recommended change suggested?

CEP050 The level of customer YES  Current target is 73%. satisfaction with the quality of  It is suggested that the target be amended to the service that the Council 76%. provides  The survey results for 2013 and 2014 were 73% and 75% respectively and it is hoped that 76% is achievable when the survey is conducted in February/March 2015.

1.16 Resources Directorate – Nigel Croad

Indicator Change Details of any recommended change suggested?

DCN040 Achieve agreed YES  It is suggested by Nigel Croad and his Cabinet projects against set milestones Member to delete this whole indicator in its in the Family Intervention and entirety. Think Family Expansion projects  All milestones have been met and DCN041 will measure performance regarding the number of families assisted through Family Intervention and Think Family Expansion projects going forwards.

DCN041 Number of families YES  Current target is 138 families. assisted through the Family  Annual target set in agreement with WSCC. Intervention and Think Family  Target for 2015/16 will be increased by WSCC Expansion projects for Arun and for other District and Borough Councils.  New figure not yet advised by WSCC.  Wording of indicator to be amended to “DCN041 Number of families assisted through the Think Family Programme 15/16”

DCN007 % reoffenders NO  Current target is 5%. following anti-social behaviour  Target to remain as 5% or minimum 95% intervention success rate in reducing/stopping repeat ASB incidents by a named individual/individuals.

Page 25 of 69

Arun District Council CABINET-19/01/2015

ITEM 10

1.17 Customer Services Directorate – Paul Warters

Indicator Change Details of any recommended change suggested?

CSR001 % of Council Tax YES  Current target is 98.37%. collected  It is suggested that the target be increased to 98.4%.  The impact of Council Tax benefit changes not as big as expected however, this increase in 0.03% does equate to approximately £30,000 more than is currently collected.

CSB001 Time taken to process YES  Current target is 10 days Housing Benefit/Council Tax  It is suggested that the target be decreased to 8 Benefit new claims and change days as the average time taken to process events claims and change events has been consistently around 6 days for the past 18 months so this should be achievable.  It is not suggested to reduce this target further at the current time as many variables can affect the ability to achieve the timescales currently achieved.

CSH030 Number of new Council NO  Target to remain as 30 but to note that this is homes built or purchased expected to be revised following acceptance of HRA Business plan in early 2015, subject to Cabinet decision on willingness to increase borrowing on HRA. Likely to be an average over a 5 year period.  Commentary given in Q2 outturn report gives more detail of the status of this indicator (see Appendix A).

CSH006 % of homelessness YES  Current target is 90% approaches where  It is suggested that the target be amended to homelessness prevented 80%.  It is expected that there will be an increased demand on the service with the same resources leading to a lower prevention rate, despite additional measures being taken.  For example, the number of approaches in Q2 were 302 and number of decisions made were 75. This means that the total number of homeless approaches that were prevented was 227. 227/302 = 75% of approaches were prevented.  It is therefore expected that with more approaches, there will be less homelessness prevented going forward.

Page 26 of 69

Arun District Council CABINET-19/01/2015

ITEM 10

1.18 Environmental Services Directorate – Philippa Dart

Indicator Change Details of any recommended change suggested?

ESC001 % household waste NO  No changes to target recommended by Philippa sent for reuse, recycling and Dart or Cabinet Member composting ESL001 Achieve key milestones NO  No changes to target recommended by Philippa within the project plan for the Dart or Cabinet Member Leisure and Culture Strategy 2013-2028 ESC020 The level of customer YES  Current target is 67%. satisfaction with the cleanliness  It is suggested that the target is amended to of the District 69%.  The survey results for 2013 and 2014 were 67% and 69% respectively and it is hoped that 69% is achievable when the survey is conducted in February/March 2015. ESE001 Achieve key milestones NO  No changes to target recommended by Philippa in WSCC and multi-agency Dart or Cabinet Member project plan to reduce the risk of flooding in the district

1.19 Planning & Economic Development Directorate – Karl Roberts (7)

Indicator Change Details of any recommended change suggested?

PEP023 % of planning appeals NO  No changes to target recommended by Karl dismissed Roberts or Cabinet Member

PEP001 Achieve key milestones NO  No changes to target recommended by Karl in the Local Plan 2013-2028 Roberts or Cabinet Member as the Local Plan timetable has been approved and all milestones in the timetable have been met to date.

PER020 Overall Employment YES  Current target is 72%. rate (working-age)  6 monthly outturn figure over the last 18 months has been between 80.4%-83.9%  It is suggested that the target be increased to 85%

PER025 Total rateable value for YES  Current target is £87,177,843.00. the Arun District  Previous outturn was £86,908,322.00.  It is suggested to amend this figure to £87m to be a round figure and to be realistically achievable.

PES002 Number of affordable NO  No changes to target recommended by Karl units for purchase or rent Roberts or Cabinet Member

Page 27 of 69

Arun District Council CABINET-19/01/2015

ITEM 10

Indicator Change Details of any recommended change suggested? PER004 % Occupied retail units YES  Current target is 86.7%. in Bognor Regis  6 monthly outturn figure over the last 18 months has been around 88%.  It is suggested that the target be increased to 92%

PER005 % Occupied retail units YES  Current target is 94.6%. in Littlehampton  6 monthly outturn figure over the last 18 months has been around 94%.  It is suggested that the target be modified to 94%

1.20 Summary of any proposed changes

Changes to targets are suggested for 11 out of the 19 Corporate Plan indicators. One of the proposed target figures is not yet confirmed as it relies on other factors which are not yet determined (DCN041). The table below summaries the proposed changes:

Indicator New target suggested from April 2015-March 2017 CEP050 The level of customer satisfaction with the quality of the  76% service that the Council provides DCN041 Number of families assisted through the Family  Delete indicator Intervention and Think Family Expansion projects DCN041 Number of families assisted through the Family  Target figure to be confirmed by Intervention and Think Family Expansion projects WSCC  Indicator wording to be amended to “DCN041 Number of families assisted through the Think Family Programme 15/16” CSR001 % of Council Tax collected  98.4% CSB001 Time taken to process Housing Benefit/Council Tax  8 days Benefit new claims and change events CSH006 % of homelessness approaches where homelessness  80% prevented ESC020 The level of customer satisfaction with the cleanliness of  69% the District PER020 Overall Employment rate (working-age)  85% PER025 Total rateable value for the Arun District  £87m PER004 % Occupied retail units in Bognor Regis  92% PER005 % Occupied retail units in Littlehampton  94%

1.21 Conclusion

I believe that all of the proposed changes are reasonable and realistic. Targets have been ‘stretched’ where possible but equally, it would not be sensible to make amendments to an indicator which would lead to the consistent non-achievement of a target during the remainder of the Corporate Plan, up to 2017. By working with the Corporate Management Team, and their Cabinet Members, it is felt that all targets have been considered thoroughly and changes have only been made where it is deemed appropriate.

Page 28 of 69

Arun District Council CABINET-19/01/2015

ITEM 10

2. PROPOSAL(S):

(i) That Cabinet and OSC consider any suggested amendments to the Corporate Plan targets for the remaining term of the Corporate Plan (up to March 2017).

3. OPTIONS: i) To approve the proposed amendments. Ii) To not approve the proposed amendments and request further information from the relevant Director 4. CONSULTATION: Has consultation been undertaken with: YES NO Relevant Town/Parish Council √ Relevant District Ward Councillors √ Other groups/persons (please specify) (OSC 27.1.15) √ 5. ARE THERE ANY IMPLICATIONS IN RELATION TO YES NO THE FOLLOWING COUNCIL POLICIES: Financial √ Legal √ Human Rights/Equality Impact Assessment √ Community Safety including Section 17 of Crime & √ Disorder Act Sustainability √ Asset Management/Property/Land √ Technology √ Other (please explain) √ 6. IMPLICATIONS: If targets are not reviewed, improvements may not be made for the Corporate Plan indicators during the remaining term of the Corporate Plan.

7. REASON FOR THE DECISION: So that Cabinet and OSC are given the opportunity to work with the Corporate Management Team to review the Corporate Plan targets and suggest any alternations for the remaining of the Corporate Plan 2013-17.

8. BACKGROUND PAPERS: Corporate Plan Q2 Performance Outturn report – to Cabinet on 8 December 2014

Page 29 of 69

Arun District Council CABINET-19/01/2015

ITEM 10

Appendix A Historical information of the Corporate Plan indicators since their introduction in April 2013

Director Nigel Lynn Directorate Chief Executive Number of Corporate Plan indicators to consider 1

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member CEP050 The level of customer satisfaction with Your Council ICM - Council Higher is 5 the quality of the service Annually Nigel Lynn Phil Frean Paul Askew Services Strategy better that the Council provides 14/15*

Corporate Corporate Corporate Plan Corporate Corporate Corporate Corporate Plan Plan 2013- Plan 2013- 2013-2017 Plan 2013- Plan 2013- Plan 2013- Prior to CP Corporate Plan 2013-2017 2013-2017 2017 2017 Outturn Q4/Year 2017 2017 2017 2013-2017 Actual Q1 2014 Actual Q3 Actual Q2 Target End Actual Q2 Actual Q1 Target (benchmark) 2013/14 2014/15 2014/15 2013/14 2013/14 2013/14 2013/14 No figure as No figure as No figure as No figure as No figure as Annual 73% 75% 73% 73% Annual Annual Annual Annual

Note: No comparable data available before 2013.

Page 30 of 69

Arun District Council CABINET-19/01/2015

ITEM 10

Director Nigel Croad Directorate Resources Director and Deputy Chief Executive Number of Corporate Plan indicators to consider 3

Measure Council Priority CMT Indicator No. Performance Indicator Portfolio Measurer Validator Assess by Interval Theme Member DCN040 Achieve agreed projects against set milestones in the Family Supporting you if ICM - Community Georgina Roger Higher is 1 6-monthly Nigel Croad Intervention and Think you need help Services Bouette Wood better Family Expansion projects 14/15*

Corporate Corporate Plan Corporate Corporate Corporate Corporate Plan 2013- Corporate Plan 2013-2017 Plan 2013- Plan 2013- Plan 2013- Plan 2013- Q2 Corporate Plan 2013-2017 2017 2013-2017 Outturn Q4/Year 2017 2017 2017 2017 Commentary Actual Q2 2014/15 Actual Q1 Target 2014/15 End Actual Q3 Actual Q2 Actual Q1 Target 2014 2013/14 2013/14 2013/14 2013/14 2013/14 Think Family now established No figure as 6 No figure as No figure as 100.00% 95.00% 100.00% 50.00% 95.00% with key monthly 6 monthly 6 monthly milestones met.

Note: No comparable data available before 2013.

Page 31 of 69

Arun District Council CABINET-19/01/2015

ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member DCN041 Number of families assisted through the Family Supporting you if ICM - Community Georgina Higher is 17 Intervention and Think 6-monthly Nigel Croad Roger Wood you need help Services Bouette better Family Expansion projects 14/15*

Corporate Corporate Corporate Corporate Corporate Plan Corporate Corporate Corporate Plan Plan 2013- Plan 2013- Plan 2013- 2013-2017 Plan 2013- Plan 2013- Plan 2013- 2013- Q2 Commentary 2017 2017 2017 Outturn 2017 2017 2017 2017 Actual Q2 Actual Q1 Target Q4/Year Actual Q3 Actual Q1 Target Actual Q2 2014/15 2014 2014/15 End 2013/14 2013/14 2013/14 2013/14 2013/14 Target for year 2 = 138 families successfully turned around (14/15). Performance from April to Sept 2014 = 62 families successfully turned around. On track to achieve yearly target. Contextual information - 20 families successfully turned around in TF neighbourhood areas No figure as No figure as No figure as 6 62 Families 138 138 31 140 equivalent to 32% of overall figure. Since 6 monthly 6 monthly monthly June 2014 287 families in Arun have received help from a Think Family Keyworker (at all levels and providers). Overall Think Family in Arun is expected to achieve its targets across all levels of service delivery.

Note: No comparable data available before 2013.

Page 32 of 69

Arun District Council CABINET-19/01/2015

ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member DCN007 % reoffenders following anti-social Supporting you if ICM - Community Georgina Lower is 18 Quarterly Nigel Croad Roger Wood behaviour intervention you need help Services Bouette better 14/15*

Corporate Corporate Corporate Corporate Corporate Plan 2013- Corporate Corporate Corporate Plan Plan Plan 2013- Plan 2013- 2017 Plan 2013- Plan Plan 2013- 2013- 2013- Q2 Commentary 2017 2017 Outturn 2017 2013-2017 2017 2017 2017 Actual Q2 Actual Q1 Q4/Year Actual Q3 Actual Q1 Target Target Actual Q2 2014/15 2014 End 2013/14 2013/14 2013/14 2014/15 2013/14 2013/14 Total no. of individuals - 134 (Perpetrators). The detail is as follows: § Breaches - 6 (Perpetrators) § No. of Breaches/Total no. of Individuals x 100 = % Breaches 6 Breaches/134 Individuals x 100 = 4.5% re-offending rate. Arun DC ASB Caseworkers intervened with 134 individual perpetrators of nuisance in local communities over the six month period from April 2014 to September 2014 achieving a 4.5% 4.50% 7.00% 5.00% 2.00% 2.20% 1.74% 1.67% 5.00% re-offending rate. This equates to 6 individuals who breached either their Acceptable Behaviour Contract or Anti-social Behaviour Order OR can be viewed as 95.5% success rate in effectively reducing and stopping anti-social behaviour by identified perpetrators in Arun local communities - 128 individuals turned around. Caseworkers continue to work hard to achieve a high level of success with offenders.

Corporate Plan 2009-2013 Corporate Plan 2009-2013 Corporate Plan 2009-2013 Corporate Plan 2009-2013 Outturn Q4/Year End 2012/13 Outturn Q4/Year End 2011/12 Outturn Q4/Year End 2010/11 Outturn Q4/Year End 2009/10

2.52% Page3.00% 33 of 69 3.17% 4.93%

Arun District Council CABINET-19/01/2015

ITEM 10

Director Paul Warters Directorate Assistant Director Customer Services Number of Corporate Plan indicators to consider 4

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member CSR001 % of Council Tax Your Council ICM - Corporate Higher is 3 Quarterly Paul Warters Pat Cook Iain Bell collected 14/15* Services Governance better

Comparable data from previous years:

Corporate Plan 2009-2013 Corporate Plan 2009-2013 Corporate Plan 2009-2013 Corporate Plan 2009-2013 Outturn Q4/Year End Outturn Q4/Year End Outturn Q4/Year End Outturn Q4/Year End 2012/13 2011/12 2010/11 2009/10 98.14% 98.19% 98.01% 98.01%

Page 34 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member CSB001 Time taken to process Housing Your Council ICM - Corporate Lower is 4 Quarterly Paul Warters Sue West Sue Priest Benefit/Council Tax Benefit Services Governance better new claims and change events

Corporate Corporate Corporate Corporate Corporate Corporate Corporate Corporate Plan 2013- Plan Plan 2013- Plan 2013- Plan 2013- Plan 2013- Plan 2013- Plan 2013- 2017 2013- Q2 Commentary 2017 2017 2017 2017 2017 2017 Outturn 2017 Actual Q2 Actual Q1 Target Actual Q3 Actual Q1 Target Q4/Year End Actual Q2 2014/15 2014 2014/15 2013/14 2013/14 2013/14 2013/14 2013/14 This is within target and over achieving but as always this is an average and some customers wait longer. The average time taken to process new claims and change events was 5.2 days consisting of: Total number of new claims assessed in period 1/7/14 to 30/9/14 = 1666 Average time = 18.7 days. 5.20 day/s 7.10 days 10 days 5.20 days 6.6 days 6.4 days 6.3 days 10 days Total number of changes assessed in period 1/7/14 to 30/9/14 = 16128 Average time = 3.8 days. (Workings: 18.7 x 1666 = 31154.2 total days, plus, 3.8 x 16128 = 61286.4 total days = 92440.6 total days. Then divided by the total number of cases (1666 + 16128 = 17794) = 5.195 average days)

Comparable data from previous years:

Page 35 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member CSH030 Number of new Supporting you if Paul Higher is 15 Council homes built or 6-monthly ICM - Housing Paul Warters Brian Pople you need help Warters better purchased 14/15*

Corporate Corporate Corporate Corporate Corporate Plan Corporate Corporate Corporate Plan Plan 2013- Plan 2013- Plan 2013- 2013-2017 Plan 2013- Plan 2013- Plan 2013- 2013- Q2 Commentary 2017 2017 2017 Outturn 2017 2017 2017 2017 Actual Q2 Actual Q1 Target Q4/Year Actual Q3 Actual Q1 Target Actual Q2 2014/15 2014 2014/15 End 2013/14 2013/14 2013/14 2013/14 2013/14 It is the Councils intention to develop a number of homes during the whole period of the Corporate Plan. It is unlikely they will be spread evenly on an annual basis- hence the nil return this year. Despite the published performance being 0, substantial progress has been made. Following extensive consultation with residents, Development Control Committee (October) agreed planning permission to build 22 homes in Littlehampton. In addition, we are No figure as No figure as No figure as 6 0 30 7 7 8 discussing a potential site in the west of 6 monthly 6 monthly monthly the District with the potential to provide 16 new homes for purchase. Building may commence in 2015. The HRA business Plan is to be revised by early 2015 and it is intended this target will be amended to show the number of homes to be built during the whole period of the Corporate Plan, up to 2017. Whilst the HRA has sufficient funding for the first phase it is likely that a review of borrowing levels will be necessary before a target can be set.

Page 36 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member CSH006 % of homelessness approaches Supporting you if Karen Higher is 19 Quarterly ICM - Housing Paul Warters Judy Knapp where homelessness you need help McGreal better prevented 1415*

Corporate Corporate Corporate Corporate Corporate Plan Corporate Corporate Corporate Plan Plan 2013- Plan 2013- Plan 2013- 2013-2017 Plan 2013- Plan 2013- Plan 2013- Q2 Commentary 2017 2017 2017 Outturn 2017 2017 2013-2017 2017 Actual Q2 Actual Q1 Target Q4/Year Actual Q3 Actual Q1 Target Actual Q2 2014/15 2014 2014/15 End 2013/14 2013/14 2013/14 2013/14 2013/14 Approaches in Q2 were 302 (total approaches for Q1 & Q2 is 600). Decisions made in Q2 are 75 (total decisions made in Q1 & Q2 is 153). The total number of homeless approaches that were prevented was 227. 227/302=75% of approaches were prevented. The Housing Options team are embedding the changes made as part of the lean review. Reception staff at the Civic Centre and BRTH are triaging new homeless applicants to free- 75.00% 74.00% 90.00% 90.00% 89.00% 89.00% 87.00% 90.00% up Options staff to work closely with clients. Prevention work includes continuing to offer Rent Deposit Bonds and rent in advance (funded by LAN from WSCC & DHP) to assist clients into the private rented sector. Partnership working with Empty Homes and Northwood lettings also provides a source of private rented properties available to Options clients.

Page 37 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Director Philippa Dart Directorate Assistant Director Environmental Services Number of Corporate Plan indicators to consider 4

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member ESC001 % household waste sent for reuse, Your Council ICM - Leisure & Gareth Higher is 1 Quarterly Philippa Dart Dan Cox recycling and composting Services Amenities Rollings better 14/15*

Page 38 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member ESC020 The level of customer satisfaction with Your Council ICM - Leisure & Gareth Philippa Higher is 2 Annually Philippa Dart the cleanliness of the Services Amenities Rollings Dart better District 14/15*

Corporate Corporate Corporate Corporate Corporate Corporate Corporate Corporate Plan 2013- Plan 2013- Plan 2013- Plan 2013- Plan 2013- Plan 2013- Plan 2013- Plan Prior to CP 2017 Q2 Commentary 2017 2017 2017 2017 2017 2017 2013-2017 2013-2017 Outturn Actual Q2 Actual Q1 Target Actual Q3 Actual Q2 Actual Q1 Target (benchmark) Q4/Year End 2014/15 2014 2014/15 2013/14 2013/14 2013/14 2013/14 2013/14

No commentary as No figure as No figure as No figure as No figure as No figure as 67% 69% 67% 67%% annual Annual Annual Annual Annual Annual

Note: No comparable data available before 2013.

Page 39 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member ESL001 Achieve key milestones within the ICM - Leisure & Emma Philippa Yes is 8 project plan for the Leisure 6-monthly Your Future Philippa Dart Amenities Strudwick Dart better and Culture Strategy 2013- 2028 14/15*

Note: No comparable data available before 2013.

Page 40 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member ESE001 Achieve key milestones in WSCC and ICM - Roger Philippa Yes is 13 multi-agency project plan to Annually Your Future Environmental Philippa Dart Spencer Dart better reduce the risk of flooding Services 14/15*

No commentary as an annual No figure as No figure as No figure as No figure No figure as Yes Yes Yes measurement Annual Annual Annual as Annual Annual

Note: No comparable data available before 2013.

Page 41 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Director Karl Roberts Directorate Assistant Director Planning and Economic Regeneration Number of Corporate Plan indicators to consider 7

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member

PEP023 % of planning ICM - Planning Nicola Higher is 6 Quarterly Your Future Karl Roberts Karl Roberts appeals dismissed 14/15* and Infrastructure Spencer better

Note: No comparable data available before 2013.

Page 42 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member PEP001 Achieve key ICM - Planning Simon Yes is 7 milestones in the Local Plan 6-monthly Your Future Karl Roberts Karl Roberts and Infrastructure Meecham better 2013-2028 timetable 14/15*

Note: No comparable data available before 2013.

Page 43 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member PER020 Overall ICM - Council Higher is 9 Employment rate (working- 6-monthly Your Future Karl Roberts Denise Vine Karl Roberts Strategy better age) 14/15*

Corporate Corporate Corporate Corporate Corporate Corporate Corporate Corporate Plan Plan Plan 2013- Plan Plan 2013- Plan 2013- Plan 2013- Plan 2013- 2013-2017 2013- Q2 Commentary 2017 2013-2017 2017 2017 2017 2017 Outturn 2017 Actual Q2 Actual Q1 Target Actual Q3 Actual Q1 Target Q4 Actual Q2 2014/15 2014 2014/15 2013/14 2013/14 2013/14 13/14 2013/14 OSC have asked for information in relation to youth unemployment as part of the commentary on this indicator. This extra detail is as follows:  Number (%) of 18-24 year olds receiving JSA in Arun: Q1 3%, Q2 2.7%. Estimated that only around 40% of the unemployed receive JSA. Therefore it can be No figure No figure as No figure as 6 assumed that unemployment in this 83.90% as 6 72.00% 81.00% 80.40% 72.20% 6 monthly monthly group is proportionally higher. monthly  Number (%) of 18-24 year olds claiming JSA for 1 year or more in Arun: Q1 0.5%, Q2 0.3%. This percentage is less than half that for Great Britain as a whole.  Unemployment rate (%) of all adults (working age) in Arun: Q1 4.6%, Q2 4.4% compared to 7.5% nationally.

Note: No comparable data available before 2013.

Page 44 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member PER025 Total rateable ICM - Council Higher is 10 value for the Arun District 6-monthly Your Future Karl Roberts Denise Vine Karl Roberts Strategy better 14/15*

Corporate Corporate Corporate Corporate Corporate Corporate Corporate Corporate Plan 2013- Plan Plan 2013- Plan 2013- Plan 2013- Plan 2013- Plan 2013- Plan 2013- 2017 2013- Q2 Commentary 2017 2017 2017 2017 2017 2017 Outturn 2017 Actual Q2 Actual Q1 Actual Q3 Actual Q2 Target Target 2014/15 Q4/Year End Actual Q1 2014/15 2014 2013/14 2013/14 2013/14 2013/14 2013/14 Increase of £263,325 over August. CPI was The value is in percentage terms changed to Original slightly down on last year but has 'Total target was improved over the previous month. Rateable based on As a single measure of economic No figure Value' No figure 'Total amount No figure as activity, it would suggest that the £86,908,322.00 as 6 £87,177,843.00 £87,177,843.00 instead of as 6 of business 6 monthly economy in Arun is flat-lining. monthly 'Total monthly rates amount of collected' so business no longer rates relevant collected'

Additional information to clarify meaning of the indicator: The rateable value (£) broadly represents the yearly rent the property could have been let for on the open market, on 1st April 2008. This was the last time all businesses were valued. The legal definition of Rateable Value is "the amount equal to the rent at which the property might reasonably be expected to let from year to year if the tenant undertook to pay all the usual taxes and bear the cost of repairs and insurance and other expenses (if any) necessary to maintain the property in a state to command that rent". This figure relates to all 4300 business properties in Arun.

Note: No comparable data available before 2013.

Page 45 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member PER004 % Occupied retail ICM - Council Higher is 11 units in Bognor Regis 6-monthly Your Future Karl Roberts Denise Vine Karl Roberts Strategy better 14/15*

Note: No comparable data available before 2013.

Page 46 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member PER005 % Occupied retail ICM - Council Higher is 12 units in Littlehampton 6-monthly Your Future Karl Roberts Densie Vine Karl Roberts Strategy better 14/15*

Note: No comparable data available before 2013.

Page 47 of 69

Arun District Council CABINET-19/01/2015 ITEM 10

Indicator Measure Council Priority CMT Performance Indicator Portfolio Measurer Validator Assess by No. Interval Theme Member PES002 Number of Supporting you if ICM - Planning Higher is 14 affordable units for 6-monthly Karl Roberts Andy Elder Karl Roberts you need help and Infrastructure better purchase or rent

Corporate Corporate Corporate Corporate Corporate Plan Corporate Corporate Corporate Plan Plan 2013- Plan 2013- Plan 2013- 2013-2017 Plan 2013- Plan 2013- Plan 2013- 2013- Q2 Commentary 2017 2017 2017 Outturn 2017 2017 2017 2017 Actual Q2 Actual Q1 Target Q4/Year Actual Q3 Actual Q1 Target Actual Q2 2014/15 2014 2014/15 End 2013/14 2013/14 2013/14 2013/14 2013/14 Although the completion numbers in the first six months of the review period 2014/15 are relatively low, the various developments which are currently on-site are due to complete in the next six month period. At present it is estimated that a further 142 affordable homes will be No figure as No figure as No figure as 6 30 200 110 39 200 completed by end of March 2015. It 6 monthly 6 monthly monthly should be noted that the annual target is based on the Council’s aspiration to deliver 1000 affordable homes over 5 years (hence the nominal 200 homes per year target). Over the first 4 years 840 homes have been delivered to date.

Comparable data from previous years:

Page 48 of 69

Arun District Council CABINET-19/01/2015 ITEM 11

AGENDA ITEM NO.

ARUN DISTRICT COUNCIL

REPORT TO AND DECISION OF CABINET ON 19 JANUARY 2015

PART A : REPORT SUBJECT: CCTV provision in the Arun District

REPORT AUTHOR: Roger Wood DATE: December 2014 EXTN: 37671

EXECUTIVE SUMMARY: As part of Arun District Council’s commitment to reducing crime and disorder and improving community safety, Cabinet considered a report “CCTV Provision in the Arun District” on 13 October 2014 and one of the agreed recommendations was “to extend the current contract arrangements with Sussex Police up to 31 January 2016 to provide CCTV management and monitoring services should this be needed to enable new contract arrangements to be put in place”, as per Cabinet Decision C/034/131014. To assist co-ordination of CCTV contract renewal dates, Sussex Police have extended their arrangements with suppliers for CCTV management and monitoring services until 31 March 2016. It is therefore recommended that the previously agreed date of 31 January 2016 to extend the current contract arrangements with Sussex Police is amended to 31 March 2016.

RECOMMENDATIONS It is recommended that the previously agreed date of 31 January 2016 to extend the current contract arrangements with Sussex Police in respect of CCTV provision in the Arun District be amended to 31 March 2016

1. BACKGROUND: As set out in the report to Cabinet on 13 October 2014 1.1 Since 1998 the Council has been part of the Sussex CCTV Partnership (involving Sussex Police, District, Borough, Town and Parish Councils) for the provision, management and monitoring of CCTV cameras in the District. The Partnership has been identified as an example of good practice with recent enquiries to Sussex Police indicating that other areas of the country are investigating how they can replicate the Sussex model. 1.2 The Council is responsible for and owns 19 cameras. 12 are sited in Bognor Regis, 6 in Littlehampton and 1 in Rustington. Locations are listed in Appendix 1. 1.3 Sussex Police take the lead for procuring and managing the contracts for the support, management and monitoring of the cameras for the whole of Sussex which has enabled the most economic and efficient service arrangements to be obtained for partners. Page 49 of 69

Arun District Council CABINET-19/01/2015 ITEM 11

1.4 There are 4 elements to providing and operating CCTV cameras: (i) Provision of the camera and method of siting – capital cost is the responsibility of the Council. (ii) Maintenance and servicing – revenue cost is the responsibility of the Council, with the service provided by a specialist contractor procured by Sussex Police. (iii) Transmission link and connection – revenue, responsibility of the Council, with the service provided by a special contractor procured by Sussex Police. (iv) Monitoring centre, staff and equipment – responsibility of Sussex Police. The current gross cost to the Council for (ii) & (iii) above is approximately £22,100 per annum. 1.5 The contracts between Sussex Police and partner organisations for CCTV management and support have varying end dates up to January 2016 with the Council’s contract ending on 31 March 2015. The aim is for all future contracts to have the same end date and it may therefore be necessary to extend the Council’s current contract with Sussex Police to enable the proposed new contracts to be aligned. 1.6 Annual revenue costs are currently supported by Bognor Regis Town Council (£4,000 2014/15), Littlehampton Town Council (£2,605 2014/15) and Rustington Parish Council (£600 2014/15). 1.7 A review of each camera location was undertaken in 2012 in conjunction with Sussex Police with respect to the CCTV contribution to crime detection and community safety. A similar exercise was repeated by Sussex Police in 2014 and it was concluded from both reviews that cameras are appropriately sited, contribute to reducing crime and are therefore needed. 1.8 Businesses in Bognor Regis have previously fed back that they consider safety and security as a high priority and regarded the provision of CCTV as important. Recent feedback confirms this view. Feedback from businesses in Littlehampton is that they strongly support the provision of CCTV in the town. 1.9 Bognor Regis Town Council (BRTC), Littlehampton Town Council (LTC) and Rustington Parish Council (RPC) have been consulted on the future provision of CCTV within their areas and their willingness to provide partnership funding. They have responded as follows: LTC – Remain supportive of the need for CCTV provision but their response in relation to providing partnership funding is dependent on Arun District Council’s decision in relation to the Localism of Support for Council Tax and the availability of funds to Littlehampton Town Council in the future. BRTC – Do not feel able to address the matter of CCTV provision until Arun District Council’s decision in relation to Council Tax Support Grant is known. RPC – Wish for CCTV provision within the Village of Rustington to be retained and are prepared to continue to make an annual revenue contribution of £600 towards the cost of a one camera operation. No

Page 50 of 69

Arun District Council CABINET-19/01/2015 ITEM 11

contribution will be made towards capital expenditure for camera replacement. 1.10 Sussex Police are undertaking a procurement process for the maintenance and servicing of CCTV provision across Sussex. It is anticipated that the outcome of this process will be known in November/December 2014. PROPOSAL(S): Following negotiations between Sussex Police and suppliers of CCTV management and monitoring services, agreement be given to amend the extension of the current contract arrangements with Sussex Police from 31st January 2016 to 31 March 2016 to provide CCTV management and monitoring services should this be needed to enable new contract arrangements to be put in place.

3. OPTIONS: To not agree to amend the extension of the current contract arrangements with Sussex Police from 31 January 2016 to 31 March 2016.

4. CONSULTATION: Has consultation been undertaken with: YES NO Relevant Town/Parish Council Relevant District Ward Councillors Other groups/persons (please specify)  Sussex Police, Sussex CCTV Partnership 5. ARE THERE ANY IMPLICATIONS IN RELATION TO YES NO THE FOLLOWING COUNCIL POLICIES: (Explain in more detail at 6 below) Financial  Legal  Human Rights/Equality Impact Assessment 

Community Safety including Section 17 of Crime & Disorder Act  Sustainability  Asset Management/Property/Land  Technology  Other (please explain) 6. IMPLICATIONS:

7. REASON FOR THE DECISION: To provide continuity of CCTV services in the Arun District, which contribute to the detection of crime and assist in reducing the fear of crime.

8. BACKGROUND PAPERS: CCTV in Arun District – Cabinet Decision 28 May 2012

Page 51 of 69

Arun District Council CABINET-19/01/2015 ITEM 12

Safer Arun Partnership (SAP)

1st December 2014 at 3:00pm

Present: Arun District Council Councillor Paul Wotherspoon, Cabinet Member – Community Services Councillor Len Brown, Deputy Cabinet Member – Community Services Nigel Croad, Resources Director and Deputy Chief Executive Roger Wood, Head of Neighbourhoods Georgina Bouette, Community Safety Manager Richard Bartram, Community Safety Officer Karen Harmer, Problem Solving and Evaluation Analyst

West Sussex County Council Emily King, WSCC Better Communities Team Manager

Sussex Police & Crime Commissioner Mervyn Dadd, Office of Sussex Police and Crime Commissioner

Sussex Police Inspector Marc Clothier (Sussex Police)

West Sussex Fire & Rescue Services Lee Street, Station Manager

Kent, Sussex and Surrey Community Rehabilitation Company Sam Sanderson, Senior Probation Officer

Voluntary Action Arun & Chichester Hilary Spencer (Chair of Arun & Chichester Community Cohesion Group and Chief Executive of Voluntary Action Arun & Chichester)

446. Apologies for absence

Apologies were received from Tanya Mackay (WSCC Better Communities), Councillor Nigel Peters (WSCC), Councillor Peter Evans (WSCC), Rob Mapley (West Sussex Fire & Rescue Services District Commander)

Page 52 of 69 1

Arun District Council CABINET-19/01/2015 ITEM 12

447. Minutes and actions arising of previous meeting on 1st September 2014

The minutes of the meeting held on the 1st September 2014 were approved by the Partnership as a correct record and signed by the Chairman.

Partners are requested to feedback on the progress of their actions prior to SAP meetings.

Minute 430 – Work is still ongoing with WSCC and Sussex Police to produce a delivery plan for Street Communities that reflects the local need and the strategic approach across West Sussex. Partners agreed to receive a copy of the proposed action plan at their next meeting on the 1st December 2014. Carried forward to the next meeting on 2nd March 2015.

Minute 440 - Action: Pip Taylor to contact Denise Vine and explore opportunities for partnership working in developing and implementing a Business Crime Reduction Partnership in Arun. Update pending.

Minute 440 - Action: Georgina Bouette to produce pilot process and seek agreement through Joint Action Group to implement. CLOSED: Community Safety at Arun DC now receive the weekly planning lists and will identify applications that have a potential for crime and disorder as assessed through the Section 17 definition outlined in the Crime and Disorder Act 1998. Those that require partnership consultation will be forwarded onto the Joint Action Group for consideration and response on behalf of the strategic partnership. Consequently, this will be a standing agenda item on their monthly meeting.

Minute 440 - ACTION: Georgina Bouette to ask Arun District Council to confirm their consultation approach and mechanisms to enable other partnership groups (strategic and operational) to provide feedback to the Arun Local Plan and Minute 440 - ACTION: Georgina Bouette to question ADC on what their approach is to including other partnerships in drafting the local plan. Closed: Arun DC Planning have advised that a consultation database is available for interested stakeholders and partnerships to register with that will enable them to receive regular updates and notifications regarding progress of the Arun Local Plan. For more information, please contact Community Safety at Arun District Council in the first instance who can facilitate this type of request. Nigel Croad reported that the local plan is progressing through its statutory consultation requirements currently.

Minute 441 - ACTION: Community Safety to feedback to Think Family Steering Group the SAP request to review each area’s plan to produce an assessment of progress to date including highlighting areas of risk to achievement of desired outcomes along with identification and agreement of actions to improve performance. Discussed in item 5 of the agenda.

Page 53 of 69 2

Arun District Council CABINET-19/01/2015 ITEM 12

448. Declaration of Interest

No declarations of interest were made.

449. Joint Action Group Review

Roger Wood thanked Richard Bartram for producing the Joint Action Group (JAG) review. Richard Bartram updated that JAG is currently not fulfilling its aims and objectives as outlined in the report submitted to the partnership namely, that the purpose of the meeting is to highlight emerging crime and anti-social behaviour patterns and hotspots across Arun and to work together to provide action that realises sustainable solutions to such issues. Formerly JAG was responding to identified issues through authorising and monitoring action delivered by dedicated Task and Finish groups. However, since April 2013 no specific groups have been in operation to tackle problems working in partnership. In contrast, JAG meetings in Chichester and Adur/Worthing were seen to be more proactive, often having multiple working groups in existence to respond effectively to areas of emerging or current concern.

Previously Chris Williams (of the Local Government Association) completed a peer review of JAG which was highlighted in the report. It’s main findings highlighted that JAG should be ‘the engine room of the partnership’, formulating and delivering joint action to tackle and reduce crime and anti-social behaviour in a locality and not an information sharing platform or a performance function, thus the emphasis is on doing and accountability. The report also pointed to the Surrey County Council review of Joint Action Groups, which endorses the LGA peer review in that in order to be effective, agency representative’s need to be committed to the overall aims of the group and attendees should be clear of what is expected of them at these meetings.

All partners agreed that the Terms of Reference as submitted in the report are fit for purpose to deliver the required operational joint working for the partnership however, partners also agreed the need to ensure they focus on delivery and increase the accountability for achieving the desired partnership outcomes. Therefore, all agreed that to strengthen this, the JAG submit quarterly performance reports to future Safer Arun Partnership meetings for their scrutiny and support in helping the group to achieve desired outcomes.

Partners raised concerns that their organisational resources were stretched due to public sector funding cuts thus inhibiting their ability to commit resources. Therefore it was agreed that all agencies need to be honest and transparent regarding their ability to commit to joint working to ensure that, albeit reduced, the agreed partnerships actions are delivered (versus agreeing to all proposed

Page 54 of 69 3

Arun District Council CABINET-19/01/2015 ITEM 12

partnership working and not being able to complete assigned actions due to competing demands or resource constraints).

As highlighted in the report, the partner organisations produce their own data which would be beneficial to JAG in improving its ability to understand and identify trends and patterns for crime and anti-social behaviour in Arun. Consequently, partners supported the proposal that the Problem Solving and Evaluation Analyst at Arun District Council is fully utilised by partners sharing their information regularly with them to enable systematic collection of suitable data / information to enable holistic and concise summary reports to be submitted to JAG. This will benefit JAG by being able to consistently identify and monitor progress of operational partnership action.

Councillor Paul Wotherspoon recommended that Think Family be taken out of the Terms of Reference as this strategic priority is included in separate governance structure i.e. Think Family Neighbourhoods Steering Group (which also reports to the Safer Arun Partnership).

Inspector Marc Clothier suggested there needs to be a balance between partnership delivery and lead agencies working together. The aim is to avoid duplicating work outside of JAG. Police resources are increasingly pressurised and outlined it would be more beneficial for officers to deal with issues whilst out on duty as part of their normal work.

Georgina Bouette commented that SAP is a statutory body underpinning its importance in recognising and supporting that partnership working enables agencies to tackle and sustainably reduce the impact of crime and anti-social behaviour. Instrumental to achieving success is the commitment and accountability that partners place within the partnership itself.

Roger Wood raised further concerns that community safety issues were not currently being addressed by JAG, as evidenced in the report, and asked the question what do we need to do in real terms to bring about change and realise success? Richard Bartram stated that the problem of anti-social behaviour in Rose Green was raised at JAG with the proposal that a task and finish group be formed to understand and formulate joint action to resolve the issue; however this was not pursued by the group. This could be due to a number of factors including members of the group did not understand their role and capacity to respond to such an issue, an absence of appropriate leadership and guidance or a lack of commitment and energy to start such a task. Irrespective of the reason, the consequence of inaction now means that this particular problem (along with others) is now a re-occurring issue and increasing repeat demand for the agencies involved. Therefore, this example underlines the importance of partnership working to sustainably reduce these types of common community safety problems.

Page 55 of 69 4

Arun District Council CABINET-19/01/2015 ITEM 12

It was discussed whether JAG meetings should be held on a bi monthly basis however Richard Bartram identified that 6 of the 10 survey respondents recommended monthly meetings. Nigel Croad commented that the main focus should be on added value and not whether the meeting is every other week of every month. The focus of JAG should be based on outcomes. Conference calls and virtual meetings could be the way forward to maximise efficient use of partner’s time. Councillor Paul Wotherspoon stated this needs consideration.

All partners agreed to the following recommendations proposed below with an additional request that an update report following implementation of these be submitted to SAP at its next meeting on 2nd March 2016.

1. Endorse the current Joint Action Group Terms of Reference as an effective approach to deliver the Partnership Plan objectives, with the exception of the removal of the clauses relating to Think Family Neighbourhoods

2. Put a Performance Framework in place which clearly identifies the Partnership Plan objectives where JAG is considered the primary delivery group.

3. Clearly state the level of resource they are able to commit to JAG and any potential sub-groups on a regular basis.

4. Commit to providing data to the Problem Solving and Evaluation Analyst within Arun’s Community Safety Team in sufficient time, to be negotiated, to enable the production of more meaningful information for the JAG meetings.

And, Richard Bartram to consult and agree with JAG regarding the frequency and format of meetings.

450. Performance Update

a) SAP Performance Overview

Georgina Bouette referred to the report submitted that outlines performance updates for consideration by the partnership.

Overview of SAP performance – 2014 / 15

Karen Harmer produced a performance frame work for the current Safer Arun Partnership from the agreed strategic partnership priorities as outlined in the report papers. Partners were reminded that partners significantly reduced the number of strategic priorities 2 years ago (by approximately 50%) due to diminishing resources and a recognition that it was better to deliver a smaller number of partnership projects well, than over-stretch limited resources and increase the risk of non-delivery.

Page 56 of 69 5

Arun District Council CABINET-19/01/2015 ITEM 12

 Reducing Re-Offending: status = GREEN. Lead is Arun DC, Roger Wood who is working closely with the Sussex Police & Crime Commissioner Office Restorative Justice working group to incorporate and mainstream the pilot Neighbourhood Justice Panel project in Arun.

 Reducing Vulnerability – Arun Think Family program. Lead is Arun DC, Community Safety, and Georgina Bouette. a. Neighbourhoods: status = GREEN b. Keyworker service: status = GREEN. On track to deliver required 275 successes in Arun by May 2015.

. Reducing Vulnerability – Street Communities; status UNCONFIRMED. Lead is Stonepillow. The street community issue is a prominent local issue requiring full partnership support in order to achieve desired strategic outcomes delivered through the Street Community MARAC and Community Cohesion Meetings. All partners agreed that regular performance feedback to SAP is vital to understand progress to date and provide appropriate guidance and assistance to help the partners involved achieve successful outcomes. Therefore all partners agreed to invite Sylvie Johnston, Chief Executive Officer to the next SAP meeting on 2nd March 2016 and that Community Safety will advise and update as to the format and content of the report required for the partnership, as outlined in the current SAP Partnership Plan.

. Reducing Vulnerability – Alcohol Diversion Scheme: status – RED. Lead is Sussex Police. Marc Clothier reported that the Alcohol & Cannabis Diversion Scheme had not been delivered at the speed anticipated However the scheme is now operational and a further update will be provided to partners for inclusion in the performance report for the March 2015 meeting

ACTION: Community Safety to contact Stonepillow as outlined above.

 Anti-Social Behaviour: status = GREEN. Lead is Arun DC, Community Safety, Georgina Bouette and Sussex Police. The Anti-social behaviour Caseworkers continue to achieve a less than 5% re-offending rate. Close and effective partnership working the Neighbourhood Policing Team is attributable to this success.

 Georgina Bouette advised there will be a decision paper will be submitted to Arun District Council Cabinet in March 2015 setting out the proposed local authority response regarding the new tools and powers as outlined in the Anti-social behaviour, Crime and Policing Act 2014. Consequently, a further paper will be submitted to SAP for partnership consideration and agreement for any required new joint working

Page 57 of 69 6

Arun District Council CABINET-19/01/2015 ITEM 12

protocols and local responses to tackle and reduce anti-social behaviour and provide support to victims.  Improving public confidence; status – RED. No lead agency. No action has been taken for 2 years to progress this strategic priority. Partners agreed with Hilary Spencer’s recommendation that a review and audit of existing organisational responses that could identify where partners were contributing could help in recognising this type of work where it was already being undertaken and identify gaps that would benefit from further partnership working.

ACTION: Community Safety Team to undertake a review with partners to ascertain what communications activity they are delivering and the resources they have available to be incorporated within the next SAP Strategic Intelligence Assessment in March 2015.

Safer West Sussex Performance Plan

Partners noted where SAP was contributing to achieving West Sussex Community Safety outcomes as outlined in the report and associated table. Furthermore, partners agreed that ‘serious and organised crime’ should be explored and included within the refreshed partnership Strategic Intelligence Assessment in March 2015 to understand what, if any, local impact this has in Arun.

Arun Crime Figures (rolling year November 2013 to October 2014)

Violent crime has increased which is partly attributable to fundamental changes that the Home Office instigated for recording this type of crime. Therefore there should be some caution in interpreting and making assessments from just these figures in relation to violent crime.

Partners agreed to all recommendations proposed below and actions.

1. SAP discuss the report and pay particular attention to the partnership performance to date against the agreed Partnership Plan strategic outcomes. 2. Outline further actions to be taken in order to improve performance for agreed identified areas.

451. Funding Update

1. SAP Funding Update

Partners noted the report. The Office of the Sussex Police and Crime Commissioner are currently unable to advise of the potential grant funding position for local Community Safety Partnership during 2015/16 as they are not yet had confirmation from the Home Office regarding the financial position.

2. Arun Think Family Neighbourhoods

Page 58 of 69 7

Arun District Council CABINET-19/01/2015 ITEM 12

Roger Wood highlighted that as outlined in the report, local partnership leads and agencies need to work together with the identified communities to ensure that outcomes are successful and sustainable i.e. they have a lasting positive impact.

There has been a varying degree of success, with Rustington East, Pevensey, Orchard and Ham areas being more successful than Bersted and River. It was recommended that in order to improve performance in these two specific areas, partners agree to utilise the funding available to provide a ‘Think Family Neighbourhood Development Worker’ to help co- ordinate and encourage the start-up of community based initiatives.

Emily King advised there are 4 full-time equivalents representing West Sussex County Council across Arun. The team across Sussex is currently being re-organised.

Hilary Spencer advised that Bersted TFN were looking at different initiatives to get the community together.

Sam Saunderson updated the meeting that Probation colleagues are making Think Family links with Georgina Bouette to improve joint partnership working with shared family cases.

Dave Benham from West Sussex Fire & Rescue service will be retiring in December 2014. Therefore a new partnership lead will be required for the Pevensey and Orchard areas. , Lee Street advised he is not aware of any replacement at this time and will consult with Rob Mapley and feedback back to Roger Wood accordingly.

ACTION: West Sussex Fire & Rescue to update Roger Wood as to who will be taking over the Pevensey and Orchard TF Neighbourhoods group when Dave Benham retires.

Emily King advised West Sussex County Council and West Sussex Fire & Rescue have now merged.

Richard Bartram stated there are good practical leads for each TFN area, however they need support to set up meetings, office administration.

Partners agreed to all recommendations proposed below and actions.

Page 59 of 69 8

Arun District Council CABINET-19/01/2015 ITEM 12

1. Partners consider options for building and maintaining community capacity in the TFNs in Arun and feedback to the SAP meeting on 2nd March 2015 on their considerations and provide clarity on partner’s respective commitment to supporting TFNs.

2. Agree to the need for a Think Family Neighbourhood Development Worker to progress community based initiatives in TFNs in need of support and devolve the authority and decision making to commission this role to the Neighbourhoods Steering Group

3. Agree to funding of up to £30k from the SAP budget for the costs associated with a TFN Development Worker as detailed in Recommendation 2 above.

452. Future Agenda Items for:

 Safer Arun Partnership

 2014 / 15 Safer Arun Partnership Strategic Intelligence Asessment and refresh of Partnership Plan  JAG review update and progress to date  Street Community update

 Safer West Sussex Partnership a. None identified

453. AOB

The Sussex Police & Crime Commissioner will be holding a public question time on 16th February 2015 from 6.30pm – 8.00pm at the Chichester Assembly Hall.

Hilary Spenser advised there was a joint meeting with the Sussex Partnership Trust and Services and asked if the partnership would like to raise the issue of dual diagnosis i.e. mental health and substance misuse. Partners agreed this would be beneficial and supported this proposal.

Nigel Croad stated that previously, there had been a lack of attendance from health colleagues at this partnership group, specifically, from local Clinical Commissioning Groups. However, following a recent meeting with senior officers at Coastal West Sussex, they have committed a regular attendee who will represent them going forward.

Page 60 of 69 9

Arun District Council CABINET-19/01/2015 ITEM 12

ACTION: Community Safety to add the relevant contact details for the appointed CCG representative to the SAP distribution for future meetings.

(The meeting concluded at 4.30pm)

Next meeting takes place on Monday 2nd March 2014 in Committee Room 2, Arun Civic Centre, Littlehampton from 3 – 5pm.

FUTURE MEETINGS

Monday 1st June 2015, 3 – 5pm, Committee Room 2, Arun Civic Centre.

Monday 7th September 2015, 3 - 5pm, Committee Room 2, Arun Civic Centre.

Monday 14th December 2015, 3 - 5pm, Committee Room 2, Arun Civic Centre.

Monday 7th March 2016, 3 - 5pm, Committee Room 2, Arun Civic Centre.

Page 61 of 69 10

Arun District Council CABINET-19/01/2015 ITEM 13

Unconfirmed Joint Eastern Arun Area Committee

2 December 2014, – At a meeting of the Committee held at 7 pm at The John De Bohun Room, Rustington.

Present:

West Sussex Mr Evans, Mr Tyler, Mrs Urquhart, Mr Peters, Dr Walsh County Council and Mr Buckland

Arun District Councillor Mr Bicknell, Councillor Mr Bower, Councillor Mr Council Elkins (Chairman), Councillor Mrs Emberson and Councillor Mr Gammon

Town / Parish Councillor Francis (Angmering), Councillor Mr Duijf (East Council Preston) Councillor Mrs Robertson (Ferring), Councillor representatives Mrs Walker (Kingston), Councillor Mrs Neno (Littlehampton) and Councillor Mr A Cooper (Rustington).

In attendance:

West Sussex County Council: Monique Smart (Democratic Services Officer) and Sue Furlong (Principal Community Officer)

Arun District Council: Paul Warter (Assistant Director Customer Services)

Chairman’s Welcome

52. The Chairman welcomed everyone to the meeting including a new representative from Angmering Parish Council Mrs Susan Francis.

53. Apologies had been received from Councillor Mr Steward.

Declarations of interest

54. The following interests were declared: • Councillor Mr Bower declared a personal interest in CIF application 469 as a trustee of East Preston Conservative Hall. • Councillor Mr Elkins declared a personal interest in Agenda item 10 as a Ferring Parish Councillor.

Minutes

55. Resolved that the minutes of the Joint Eastern Arun Area Committee, held on 9 September 2014 be confirmed as a correct record and that they be signed by the Chairman.

Page 62 of 69

Arun District Council CABINET-19/01/2015 ITEM 13

‘Talk with Us’ – Public Questions

56. The Chairman opened the meeting to questions from members of the public. Questions were raised to which responses were given (in italics), including those set out below:

• Mrs Anne Burrow asked what enforcement arrangements would be in place if the Traffic Regulation Order (TRO) on the agenda tonight was approved? Dr Walsh confirmed that this, along with all such enforcement in Arun, would be undertaken by the Civil Parking Enforcement Officers of Arun District Council. He also added that if people are aware of specific areas that require targeted enforcement then they should contact Arun District Council to request this. • Mr Hayes asked if the access protection road marking could be widened, in order to improve visibility when exiting Abbotswood Walk to the garages. Mr Mike Thomas, Highways Manager, stated that this would not be part of the TRO as the white lines are only advisory and he would take this request back to officers for consideration.

Community Police Issues

57. The Chairman welcomed Inspector Marc Clothier, who provided an update on crime statistics and current issues in the JEAAC area. A number of issues were discussed including those set out below:

• The issue of anti-social behaviour and street drinking in the centre of Littlehampton was discussed. Inspector Clothier confirmed that 535 hours of directed patrols have recently taken place in the town centre and a number of arrests and dispersal notices have been issued. Inspector Clothier stated that the problem has not gone away and they continue to work with partners, including stonepillow, to resolve issues. • The problems with the 101 non-emergency number have improved as more call centre staff have been recruited and a lot of work has been undertaken to deal with persistent callers. Members asked if this could be publisised to give people confidence to use the service again. • Inspector Clothier praised everyone involved in the recent Littlehampton Bonfire celebrations. He deployed 45 staff and the event was well managed by all involved. • New mobile devices are being rolled out across the area to allow Police officers to log and record when they are out and about. • Mr Buckland raised the issue of shops in Littlehampton selling ‘legal high’ products. Inspector Clothier was aware of the issue and that the Police are working with Trading Standards to ensure that the business is running legally.

Think Family Neighbourhood Project presentation

58. The Chairman welcomed Richard Bartram, Community Safety Officer, Arun District Council, who provided a presentation (attached to the minutes) about the Think Family Neighbourhood project in the Eastern Arun area.

59. Following the presentation a number of questions were raised and answers provided as follows:

• It was confirmed that 200 families are being helped across the Arun District. Page 63 of 69

Arun District Council CABINET-19/01/2015 ITEM 13

• Families are referred and must meet the set criteria. • Common themes across the families being referred include debt and areas with lack of community facilities.

60. The Chairman thanks Richard Bartram for his presentation.

Highways and Transport Sub Group

61. The Chairman of the Highways and Transport Sub Group, Dr Walsh, confirmed that the last meeting of the Highways and Transport Sub Group provided Members with a confidential update on the A259 Improvement Study. It is expected that a further update will be provided to all JEAAC Members prior to public consultation in early 2015.

62. Councillor Mr Bower asked if the East Preston traffic flow study would feed into the A259 study. Dr Walsh confirmed that the East Preston Study was separate and had been commissioned by the Parish Council. It was hoped that the outcomes would be presented to the H&T Sub Group in the New Year and at that point it could be considered if it feed into the A259 study.

Rustington Various Roads - Proposed Traffic Regulation Orders

63. The Committee considered a report by the Director Highways and Transport, West Sussex County Council (copy appended to the signed minutes), which sought decision from the County Council Members of the Committee on proposed Traffic regulation orders (TRO) for various roads in Rustington.

64. Resolved that the County Council Members of the Committee having considered that the safety concerns and community aspirations, together with the letters of support, outweigh the objections raised by other local residents, agreed that the Director of Law, Assurance and Strategy be authorised to make the Order as advertised.

Expenditure of developer contributions for play facilities arising from new housing developments

65. The Committee considered a report by Assistant Director Customer Services, Arun District Council (copy appended to the signed minutes), which sought the Committees approval on how developer contributions should be spent on children’s play provision in Ferring.

66. Resolved that the Committee approve the allocation of £29,000 plus indexation Children’s Play Contribution for Ferring Village Green Play Area.

Community Initiative Funding

67. The Committee considered a report by the Law, Assurance and Strategy, West Sussex County Council (copy appended to the signed minutes), which sought decisions from the County Council Members of the Committee on the applications received under the CIF scheme.

Page 64 of 69

Arun District Council CABINET-19/01/2015 ITEM 13

68. Resolved that the County Council Members of the Committee considered the CIF applications and allocated funding as follows:

a) The following awards were made:

446/JEAAC, East Preston Film Society - £2500 towards the costs of purchasing and installing outdoor fitness equipment.

469/ JEAAC, East Preston & Kingston Village Hall Foundation - £4,000 towards the costs of refurbishing the Millar Barn Floor.

485/JEAAC, Cancer United - £3000 towards building materials for a Cancer recovery Gym

b) The following application was withdrawn by the applicant prior to the meeting as planning permission has not yet been applied for;

403/JEAAC, St Wilfrid’s RC Primary School towards the costs of building a multi- sports facility in the school.

Items to be raised by Town and Parish Council representatives

69. Councillor Mr Cooper stated that the new homes bonus money from Arun District Council has not been received by Parishes. Mr Paul Warters confirmed that the cheques had been raised and should be with Parishes very soon.

70. Councillor Mrs Walker informed the Committee that the association of Arun District Local Councils conference would take place in June or July 2015.

Items for future meetings.

71. The following items were agreed for consideration at future meetings:

• A259 update/consultants presentations • Drainage maintenance to include riparian ownership. • WSCC Cycling Strategy

Date of next meeting

72. The Chairman reminded members that the next meeting of the Committee would be held on 3 March 2015 at the The Millenium Chamber, Littlehampton Town Council. Members wishing to place an item on the agenda should notify Monique Smart via e- mail: [email protected] or on 033022022540.

The meeting closed at 8.45pm

Chairman

Page 65 of 69

Arun District Council CABINET-19/01/2015 APPENDIX 1 to ITEM 13

Unconfirmed minutes Joint Downland Area Committee

15 December 2014– At a meeting of the Committee held at 7.00 p.m. at Arundel Town Hall

Present: West Sussex County Council: Mr Peters, Mr Wittingtton and Mrs Urquhart

Arun District Council: Councillors, Mr Jones, Mr Bicknell, Mr Charles and Mr Dingemans

Town/Parish Council representatives: Miss Verinder (Angmering), Mrs A Standing (Arundel), Mr Chown (Aldingbourne), Mr Phillips (Barnham), Mr Humphris (Clymping), Mr Ford (Ford), Mr Looker (Houghton), Mrs Harriott (Lyminster & Crossbush), Mr Fox (Patching), Mrs Brimblecombe (Slindon), Mr Roddham (Walberton), Mr Brown (Warningcamp).

Officers: Karl Roberts, Assistant Director (ACD) Monique Smart, Democratic Services Officer (WSCC) and Scott Judge, Principal Community Officer (WSCC).

Chairman’s Welcome

54. The Chairman welcomed everyone to the meeting

55. Apologies had been received from Councillors Mrs Chapman, Mr Dendle, Mrs A Harriott, Mr Allington, Mr Goldsworthy, Mr Brown and Mr Taft.

Declarations of Interest

56. No declarations of interest were declared.

Minutes

57. Resolved –that the minutes of the Joint Downland Area Committee (JDAC) held on 22 September 2014 are confirmed as a correct record and that they are signed by the Chairman.

Progress Statement

58. The Progress Statement was noted.

Talk with us – public question time

59. The Chairman invited questions from members of the public. Questions were asked to which responses were given, including those set out below:

• A question had been submitted in advance by Mr Nigel Searle who was unable to attend the meeting. Mr Searle had asked for an update on the proposed Foot/cycle path between Arundel Train Station and Arundel Town. Scott Judge, Principal Community Officer, confirmed that a written response

Page 66 of 69

Arun District Council CABINET-19/01/2015 APPENDIX 1 to ITEM 13

had been provided to Mr Searle that stated the project was due to start in January 2015. • Mr and Mrs Gaylor from Hammerport stated that the signs have gone up at Hammerpot Garage that drainage work will start in January. However Mr Gaylor then received an email from Kevin Macknay on 12/12/14 stated that the design on the culvert is now scheduled for the end of March 2015. Mr Gaylor asked what can be done to communicate with the Highways Agency to ensure works are coordinated. Mrs Urquhart suggested that the Chairman write to the Cabinet Member at West Sussex County Council, Pieter Montyn, asking him to write to the Highways Agency stressing that a solution to this ongoing problem is required as a matter of urgency and that clear communication should be made with residents as to what works will take place and when. The Chairman agreed.

• Marion Cotts from Ford asked if road signs could be cleaned as many are so dirty they cannot be read. Members suggested that Mrs Cotts report the locations to West Sussex Highways via email ([email protected]) or telephone (01243 642105).

Community Policing Update

60. The Chairman welcomed Sergeant Ian Cheesman who provided an update on current issues in the JDAC area. A number of issues were discussed including those set out below:

• Christmas campaigns include drink driving awareness and Operation Tinsel that aims to combat shoplifting during the festive period are now underway. • The circulated statistics showed an increase in overall crime and the Police are working to redress this. • Sergeant Cheesman referred to an issue raised with him about drugs in the Barnham area. He assured the Committee that this is being taken seriously but no prosecution can be made without evidence. Sergeant Cheesman also stated that the Police have been working closely with St Philip Howard School to send clear messages to the children about the dangers and consequences of drugs.

Area Action Plan

61. The Chairman referred Members to the Area Action Plan previously circulated. The Committee noted the Area Action Plan.

• Maintenance of coastal defences at Clymping was discussed and Members were urged to follow the link to the consultation provided on the papers. The chairman agreed it was important for all agencies to work together.

Community Initiative Funding

62. The Committee considered a report by the Head of Law, Assurance and Strategy, West Sussex county Council (copy appended to the signed minutes),

Page 67 of 69

Arun District Council CABINET-19/01/2015 APPENDIX 1 to ITEM 13

which sought a decision from the County Council Members of the Committee on the applications received under the Community Initiative Funding (CIF) scheme.

63. The County Councillors on the Committee resolved that Community Initiative Funding be allocated as follows:

494/JDAC, The Hanover Band Foundation, £261.43 towards the purchase of musical instruments to lend to children.

64. Mrs Urquhart confirmed that there was over £10,000 left in the JDAC CIF and urged all Councillors to recommend the fund to local community groups and organisations.

Community Grant Applications

65. The Committee considered a report by the Assistant Director, Arun District Council (copy appended to the signed minutes), which sought a decision from the Committee on the applications received under the Community Grant fund.

66. Councillor Mr Rhoddam declared a personal interest as a Member of Walberton Parish Council.

67. The Committee resolved that Community Grant be allocated as follows:

(i) £634.00 for Walberton Parish Council for the removal,cleaning, refurbishment and repainting of fingerpost B2132.

(ii) £639.00 for Burpham Village Committee for a lighting scheme at Burpham Village Hall.

Items to be raised by Town and Parish Council representatives.

68. The Chairman invited questions from Town and Parish representatives on the Committee. A number of questions were asked to which responses were given, including those set out below.

• Councillor Mr Humpris raised concern about HGV traffic on local roads and asked if a survey or assessment could be undertaken. Mr Scott Judge replied by stating that specific issues are taken into account with planning applications but there was no resource to undertake a wider study. Mrs Urquhart added that studies have been undertaken previously. • Councillor Mrs Caroline Harriott asked when the Traffic Regulation Order (TRO) for Lyminster was due. Mr Scott Judge stated it was imminent. • Councillor Mrs Caroline Harriott also asked about a water leak across the A284 at Lyminster. Mr Scott Judge confirmed that Highways are investigating and will feed back to the Parish Council. • Mr Whittington stated that previously JDAC had supported a shared use path from Barnham to Walberton and that this was now subject to planning permission. Mr Whittington would forward the details to Parish Councils and urged them all to support it. He also requested for JDAC to write in support. This was agreed and the Chairman would do so prior to the deadline for responses which was on 9th January.

Page 68 of 69

Arun District Council CABINET-19/01/2015 APPENDIX 1 to ITEM 13

Items for Future Meetings

69. The following items were agreed for consideration at future meetings:

• Update on Cycling and Cycling Strategy - 2015 • A27 (once details become available) • Lidsey Surface Water Management Plan – update/what happens now. Invite Kevin Macknay and partners to attend and update JDAC.

Date of Next Meeting

70. The Chairman confirmed that the next meeting of the Committee would take place on Monday 9 March at the White Swan Hotel, Arundel.

The meeting closed at 7.50.pm

Page 69 of 69

Arun District Council CABINET-19/01/2015