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Invitation to Tender – Request for Proposal

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Invitation to Tender – Request for Proposal 创会赞助人 新加坡建国总理 李光耀先生 Invitation to Tender – Request for Proposal The Business China Awards (BCA) 10th Anniversary Commemorative 赞助人 and Presentation Ceremony 新加坡总理 李显龙先生 Event Details 顾问 Date: 8 November 2021 新加坡贸工部长 Organiser: Business China 颜金勇先生 新加坡教育部长 Request for Proposal from Hotels 陈振声先生 新加坡卫生部长 I) Invitation to Tender 王乙康先生 新加坡永续发展与环境部长 In this Invitation to Tender (ITT) dated 27 August 2021, Business China 傅海燕女士 hereby invites hotels to each submit a formal proposal for the 主席 provision of event venue spaces and facilities, banquet services and related services to Business China in accordance with all the terms 李奕贤先生 and conditions as set out in this ITT. Founding Patron The objective of this ITT is to engage a hotel for Business China Mr Lee Kuan Yew Singapore’s Founding Awards (BCA) 10th Anniversary Commemorative and Presentation Prime Minister Ceremony scheduled to be held on 8 November 2021. Please note Patron that the execution of Business China Awards (BCA) 10th Anniversary Mr Lee Hsien Loong Commemorative and Presentation Ceremony is subjected to the Singapore’s Prime Minister latest development of the COVID-19 situation and Business China will Advisers stay guided by the related government guidelines. Mr Gan Kim Yong Minister for Trade and Industry Each Tender must be submitted in accordance with this ITT. Any Mr Chan Chun Sing Tender not made in accordance with the Instructions will not be Minister for Education considered. Business China may reject any Tender where any Mr Ong Ye Kung Minister for Health attempt is made to amend and/or vary the terms or conditions in this ITT. Bidders will be bound by the submitted proposal and are deemed Ms Grace Fu Minister for Sustainability and to have submitted a declaration of compliance with this ITT. the Environment Chairman II) About Business China Mr Lee Yi Shyan Mission Business China was launched in November 2007 by our Founding Patron, Singapore’s Founding Prime Minister Lee Kuan Yew and Former Chinese Premier Wen Jiabao. Our mission is to nurture an inclusive bilingual and bicultural group of Singaporeans through extensive use of the Chinese language as the medium of communication to sustain our multi-cultural heritage, and to develop a cultural and economic bridge linking the world and China. 1 Straits Boulevard #11-02, Singapore Chinese Cultural Centre, Singapore 018906 Tel: (65) 6842 1233 Fax: (65) 6221 9130 www.businesschina.org.sg Co. Regn No: 200717215M 创会赞助人 Vision 新加坡建国总理 Harnessing the support of the public sector and private enterprises, 李光耀先生 Business China aims to strengthen the ties between Singapore and 赞助人 China, to sustain and grow the global connectivity of Singapore through: 新加坡总理 李显龙先生 1. Becoming the leading bilingual and bicultural channel for 顾问 closer collaboration with China. 新加坡贸工部长 2. Establishing a widespread appreciation and acceptance 颜金勇先生 of Chinese language and culture, within the multi-ethnic, 新加坡教育部长 multi-cultural mosaic that is fundamental to the Singapore 陈振声先生 identity. 新加坡卫生部长 3. Nurturing young Singaporeans to develop deeper links with 王乙康先生 China, engaging it in all facets including economic, 新加坡永续发展与环境部长 business, social, cultural, and educational. 傅海燕女士 主席 III) About Business China Awards (BCA) 10th Anniversary Commemorative and Presentation Ceremony 李奕贤先生 Founding Patron Since its inception in 2010, the Business China Awards (BCA) have been honouring outstanding businessmen, entrepreneurs, Mr Lee Kuan Yew Singapore’s Founding professionals and organisations for their successes and extraordinary Prime Minister contributions in deepening Singapore-China relations. In honouring Patron these exemplary role models, the Awards also aim to promote Mr Lee Hsien Loong bilingualism and biculturalism in Singapore. Singapore’s Prime Minister Advisers A presentation ceremony will be held to present the awards to the Mr Gan Kim Yong award recipients and to commemorate the 10th anniversary of the Minister for Trade and Industry BCA. Mr Chan Chun Sing Minister for Education IV) Tentative Programme, Venue and Settings Mr Ong Ye Kung Minister for Health Ms Grace Fu Actual timing, venue, and number of attendees to be confirmed and Minister for Sustainability and is subjected to changes based on prevailing COVID-19 situation and the Environment government guidelines for MICE events. Please refer to Annex 1 for Chairman the tentative programme for Business China Awards (BCA) 10th Mr Lee Yi Shyan Anniversary Commemorative and Presentation Ceremony. V) Scope of work required Business China seeks to appoint a hotel for the provision of event spaces, banquet services and related services pertaining to the Business China Awards 2021 Presentation Ceremony. Requirements are listed below in Annex 2. Please note that the requirements are subject to changes based on prevailing COVID-19 situation. Business China will stay guided by the related government guidelines. 1 Straits Boulevard #11-02, Singapore Chinese Cultural Centre, Singapore 018906 Tel: (65) 6842 1233 Fax: (65) 6221 9130 www.businesschina.org.sg Co. Regn No: 200717215M VI) Dates (Kindly note that these dates are indicative and 创会赞助人 subjected to changes based on actual situation) 新加坡建国总理 李光耀先生 Pre-set up: 7 November 2021 赞助人 Rehearsal: 7 November 2021 Event Date: 8 November 2021 新加坡总理 李显龙先生 Tear down: Immediately after the event 顾问 VII) Submission Deadline 新加坡贸工部长 颜金勇先生 Vendors interested to submit their proposals for Business China 新加坡教育部长 Awards 2021 Presentation Ceremony are to submit their original soft 陈振声先生 copies version of their proposals and budget to Business China 新加坡卫生部长 Secretariat by 15 September 2021, 5pm. The validity of the quotes 王乙康先生 should be at least 2 months from the submission date. 新加坡永续发展与环境部长 傅海燕女士 VIII) Terms of Reference 主席 1. Acceptance of late submission is solely subject to the Organiser’s 李奕贤先生 discretion Founding Patron 2. The Organiser reserves the right to amend the scope of work Mr Lee Kuan Yew and specifications of deliverables Singapore’s Founding Prime Minister 3. The Organiser reserves the right to cancel the request for proposal at any point prior to entering an agreement with the Patron selected company Mr Lee Hsien Loong Singapore’s Prime Minister 4. The Organiser is not obliged to select the lowest quotations nor explain the basis of its decision Advisers 5. Hotels should keep confidential all information provided Mr Gan Kim Yong Minister for Trade and Industry by the Organiser and all correspondences with the Mr Chan Chun Sing Organiser Minister for Education 6. No gift or benefit should be given to staff and members Mr Ong Ye Kung of the Organiser Minister for Health 7. In the event of unforeseen circumstances, the Organiser Ms Grace Fu Minister for Sustainability and will inform the appointed vendor of the cancellation or the Environment postponement of the event 3 weeks before the date of Chairman event. Hotels are to state the cancellation clauses clearly Mr Lee Yi Shyan when tendering for the project. 1 Straits Boulevard #11-02, Singapore Chinese Cultural Centre, Singapore 018906 Tel: (65) 6842 1233 Fax: (65) 6221 9130 www.businesschina.org.sg Co. Regn No: 200717215M 创会赞助人 Annex 1: Tentative Event Program (Timing and Programme is subjected to 新加坡建国总理 changes based on prevailing SMM guidelines) 李光耀先生 赞助人 2.15pm Registration Opens Arrival of Guests for ART Testing 新加坡总理 李显龙先生 3.15pm Guests to be seated at the Ballroom (Tea Break to be served) 顾问 3.30pm Business China Awards 2021 Commemorative and Presentation 新加坡贸工部长 Ceremony Commences 颜金勇先生 Welcome Remarks 新加坡教育部长 陈振声先生 Co-Presenter’s Remarks 新加坡卫生部长 王乙康先生 3.45pm - Panel Discussion 新加坡永续发展与环境部长 4.15pm 傅海燕女士 4.00pm Arrival of GOH 主席 Closed-door discussion 李奕贤先生 4.15pm Panel Discussion Founding Patron 5.00pm Launch of the Commemorative Video Group Photo Mr Lee Kuan Yew Singapore’s Founding 5.15pm Presentation Of Awards Prime Minister Patron Acceptance Speeches By Awardees Group Photo Mr Lee Hsien Loong Singapore’s Prime Minister 6.00pm End Of Event/ Dinner (*)(TBC) Advisers Mr Gan Kim Yong Minister for Trade and Industry (*) Dependent on prevailing SMM guidelines, please kindly quote for dinner (per pax) for reference Mr Chan Chun Sing Minister for Education Mr Ong Ye Kung Annex 2: Event Spaces Requirement Minister for Health Please note that the requirements are subject to changes based on prevailing Ms Grace Fu COVID-19 situation. Business China will stay guided by the related government Minister for Sustainability and the Environment guidelines. Chairman Room Set-up (with Mr Lee Yi Shyan Room Type Number Date SMM guidelines in (Function) of pax place) Secretariat Room 7-8 November Boardroom Setting 30 2021 Media Room1 8 November 2021 Classroom Setting 30 VIP Room1 8 November 2021 Bilat Setting 20 Speakers’ Room1 8 November 2021 Bilat Setting 20 Working Room 7-8 November U-Shape Setting 50 2021 Main Ballroom for 7-8 November Round table of 5 100 to Event2 2021 pax with 50 pax in 1503 each cluster 1 Straits Boulevard #11-02, Singapore Chinese Cultural Centre, Singapore 018906 Tel: (65) 6842 1233 Fax: (65) 6221 9130 www.businesschina.org.sg Co. Regn No: 200717215M 创会赞助人 Additional Remarks 1. 新加坡建国总理 Usage of room to be confirmed nearer to date 2. 李光耀先生 Please provide F&B package options as follows: 赞助人 a. Tea Break b. 3 course Dinner (Chinese/Western) 新加坡总理 李显龙先生 c. Bento (Chinese/Western) 3. Total number of attendees dependent on government’s guideline 顾问 nearer to event date 新加坡贸工部长 颜金勇先生 新加坡教育部长 陈振声先生 新加坡卫生部长 王乙康先生 新加坡永续发展与环境部长 傅海燕女士 主席 李奕贤先生 Founding Patron Mr Lee Kuan Yew Singapore’s Founding Prime Minister Patron Mr Lee Hsien Loong Singapore’s Prime Minister Advisers Mr Gan Kim Yong Minister for Trade and Industry Mr Chan Chun Sing Minister for Education Mr Ong Ye Kung Minister for Health Ms Grace Fu Minister for Sustainability and the Environment Chairman Mr Lee Yi Shyan 1 Straits Boulevard #11-02, Singapore Chinese Cultural Centre, Singapore 018906 Tel: (65) 6842 1233 Fax: (65) 6221 9130 www.businesschina.org.sg Co.
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