Brantford City Council Agenda Package

CITY COUNCIL AGENDA

Tuesday, June 23, 2020 6:00 p.m. Brantford City Hall, 100 Wellington Square

Please note due to the COVID-19 Pandemic, this meeting will be held electronically. To view the livestream of the meeting, please visit: http://brantford.ca/VirtualCouncil. Alternative formats and communication supports available upon request. For more information, please contact the City of Brantford Municipal Accessibility Coordinator at (519) 759-4150 or by e- mail at [email protected]. Pages

1. NATIONAL ANTHEM

2. INVOCATION

3. ROLL CALL

4. DECLARATIONS OF CONFLICTS OF INTEREST

5. BRANT AND BRANTFORD LOCAL HOUSING CORPORATION ANNUAL 7 GENERAL SHAREHOLDER MEETING, 2020-157 A. THAT the report from the Board of Directors for the Brant and Brantford Local Housing Corporation (“LHC”) regarding the 2020 Annual General Meeting (“AGM”) BE RECEIVED; and B. THAT the unaudited financial statements of the Brant and Brantford Local Housing Corporation, as at December 31st, 2019 BE ADOPTED, and that the financial records of the LHC continue to form part of the City’s overall external audit in lieu of the LHC’s own external audit; and C. THAT The Corporation of the City of Brantford, as sole shareholder of the LHC, CONSENTS to the exemption from the requirement to appoint an auditor for the financial year of the Corporation ending December 31, 2020, pursuant to Section 148 of the Business Corporations Act (Ontario); and D. THAT the following persons BE APPOINTED to the LHC’s Board of Directors for a term to expire at the close of the next Annual General Meeting: i. City Mayor Davis Page 2 of 227 ii. City Councilor Weaver iii. City Councilor Sless iv. City Councilor McCreary v. City Councilor Antoski vi. City Councilor Wall vii. County Mayor Bailey viii. County Councilor Laferriere ix. County Councilor Bell x. County Councilor Miller; and E. THAT the following incumbents, having been appointed as Officers of Brant and Brantford Local Housing Corporation by the Directors, BE RATIFIED in the respective positions listed: i. President: Mayor ii. Vice-President: Chair of Social Services Committee iii. Chief Executive Officer: General Manager, Health and Human Services iv. Treasurer/Banking Signing Officer: City Treasurer v. Secretary: City Clerk or Designate vi. Signing Officers:President and Vice President; and F. THAT the Shareholders APPROVE the minutes of the 2019 Annual General Meeting, held May 28, 2019 as recorded at a meeting of Brantford City Council on May 28, 2019, which were adopted by the City Council at a meeting of Brantford City Council on June 25, 2019.

6. SEPARATION OF ITEMS IN COMMITTEE REPORTS/ITEMS FOR CONSIDERATION FOR DISCUSSION PURPOSES

7. PROCLAMATIONS

7.1 Canadian Multiculturism Day – June 27, 2020

WHEREAS the Government of Canada, by Royal Proclamation, designated June 27th of each year as Canadian Multiculturalism Day; and

WHEREAS Canadian Multiculturalism Day is an opportunity to celebrate diversity and appreciate the contributions of various multicultural groups that strengthen and advance Canada and the City of Brantford; and

WHEREAS multiculturalism is a fundamental characteristic of the City of Page 3 of 227 Brantford; and

WHEREAS the City of Branford is renowned for its effort to celebrate its diverse heritage, most notably through the award-winning Brantford International Villages Cultural Festival which has been running for almost 50 years; and

WHEREAS the City of Brantford successfully received funding from Immigration, Refugees, and Citizenship Canada to establish a Local Immigration Partnership, with a mandate to (1) continue to improve the coordination of support services for newcomers, (2) access, monitor, and report on the unique needs of newcomers, and (3) increase awareness of the importance and value of immigration to the community; and

WHEREAS the City of Brantford recognizes that inclusivity and anti- racism is active work and must continue to work with community partners to celebrate diversity and enhance services;

NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Brantford hereby proclaims June 27th as “Canadian Multiculturalism Day" in the City of Brantford.

8. PRESENTATIONS/DELEGATIONS [list, if any, available at meeting]

9. CLERK’S REPORT ON COMMUNICATIONS

9.1 Clerk’s Report on Communication for June 2020, 2020-299 56

THAT the Clerk’s Report on Communication for June 2020, BE RECEIVED.

10. MINUTES

10.1 City Council - May 26, 2020 61

10.2 Special City Council - May 19, 2020 81

10.3 Special City Council - June 8, 2020 84

10.4 Special City Council - June 16, 2020 87

10.5 Special City Council - Private and Confidential - May 19, 2020

10.6 Special City Council - Private and Confidential - June 8, 2020

10.7 John Noble Home Committee of Management - June 10, 2020 94 Page 4 of 227

10.8 John Noble Home Committee of Management - Private and Confidential - June 10, 2020

11. COMMITTEE REPORTS/ITEMS FOR CONSIDERATION

11.1 Social Services Report #2020-06-03 100

11.1.1 Feasibility Work to Construct New Affordable Housing at Trillium Way, Paris and Approval of Property Title Transfer [Financial Impact: $200,000], 2020-183

11.1.2 Marlene Avenue Apartments Supportive Housing Update [Financial Impact–None], 2020-169

11.1.3 Options to Support Affordable Housing Development [Financial Impact: None], 2020-265

11.1.4 COVID-19 Human Services Response Funding [Financial Impact: None], 2020-250

11.2 Combined Committee of the Whole Report #2020-06-09 103

11.2.1 Application for Zoning By-law Amendment PZ-04-20 – 195 Henry Street [Financial Impact – None], 2020-164

11.2.2 Official Plan Review Update – Future Release of the June 2020 Draft City of Brantford Official Plan [Financial Impact – None], 2020-262

11.2.3 Recommended Option for a New Downtown Community Improvement Plan [Financial Impact – None], 2020-111

11.2.4 Paramedic Services 2021 Draft Budget [Financial Impact – None], 2020-271

11.2.5 City of Brantford 2020 Encampement Protocol [Financial Impact – None], 2020-257

11.2.6 Consideration for Non-Resident User Fees [Financial Impact – None], 2020-175

11.2.7 City-County Cost Sharing [Financial Impact – None], 2020-248

11.2.8 CAO COVID-19 Emergency Update 06.09.20 [Financial Impact – Potential Financial Loss to Operate Summer Camps], 2020- 273 Page 5 of 227

11.2.9 2019 Year-End Report on Building Permit Fees [Financial Impact – None], 2020-253

11.2.10 Water Line Installation at Princess Anne Park Community Garden

11.3 Code of Conduct Task Force Report regarding the Code of Conduct for 112 Members of Council and Local Boards – Modernization A. THAT Report No. 2020-276, entitled “Code of Conduct for Members of Council and Local Boards – Modernization” BE RECEIVED; and B. THAT the amended Code of Conduct for Members of Council and Local Boards of The Corporation of the City of Brantford, attached to Report No. 2020-276 and marked as Appendix “A” BE APPROVED; and C. THAT the Clerk BE DIRECTED to place a by-law to repeal Chapter 16 (Code of Conduct for Members of Council and of its Local Boards) of the City of Brantford Municipal Code and replace that Chapter with a new Chapter 16 (Code of Conduct for Members of Council and of its Local Boards) of the City of Brantford Municipal Code, as set out in Appendix “A” to Report No. 2020-276; and D. THAT, following Council approval, a copy of the updated Chapter 16 of the City of Brantford Municipal Code BE FORWARDED to the applicable Local Boards of the City for their information and compliance; and E. THAT the Code of Conduct Task Force, having fulfilled its mandate, BE DISBANDED.

11.4 Economic Recovery Task Force Report regarding the Economic 153 Recovery Action Plan A. THAT Staff Report 2020-279 regarding the Economic Recovery Action Plan Report BE RECEIVED; and B. THAT the Programs and/or Initiatives outlined in the Economic Recovery Action Plan (Appendix A) BE ADOPTED and IMPLEMENTED; and C. THAT the Task Force REPORT BACK on the progress of the Economic Recovery Action Plan by September 2020; and D. THAT the Economic Recovery Task Force Terms of Reference BE AMENDED to include Dr. Elizabeth Urbantke, or designate, Brant County Health Unit as a voting member.

11.5 CAO COVID-19 Emergency Update 06.23.20 [Financial Impact: $600- 197 1200], 2020-282 Page 6 of 227 A. THAT Report 2020-282 CAO COVID-19 Emergency Update 06.23.20 BE RECEIVED

11.6 Funding for Flood Control Gate Condition Assessment [Financial 221 Impact: $50,000 Potential Grant Funding], 2020-287 A. THAT report 2020-287 Funding for Flood Control Gate Condition Assessment BE RECEIVED; and B. THAT staff BE DIRECTED to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Flood Control Gate – Condition Assessment; and C. THAT staff BE DIRECTED to conduct the following activities as outlined in the Municipal Asset Management Program application to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program: i. a condition assessment and inventory verification, ii. a level of service needs assessment, iii. improvements to data reporting and financial modelling to support asset management related activities; and D. THAT staff BE DIRECTED to forward a declaration of the City of Brantford’s financial contribution towards this initiative of $115,000, as approved through the 2018 budget process, to the Federation of Canadian Municipalities for inclusion in the grant application; and E. THAT if the City is successful with the grant application, $50,000 BE RETURNED from Capital Project ST1804 (Flood Control Gate Condition Assessment) to the Roads and Related Reserve RF0537.

12. RESOLUTIONS

13. NOTICES OF MOTION

14. BY-LAWS 226

15. ADJOURNMENT Page 7 of 227

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date June 23, 2020 Report No. 2020-157

To Shareholder of the Brant and Brantford Local Housing Corporation

From Brant and Brantford Local Housing Corporation Board of Directors

Prepared by: Aaron Wallace, Acting General Manager Health & Human Services

1.0 Type of Report Consent Item [ ] Item For Consideration [x]

2.0 Topic 2020 Annual General Meeting of the Brant and Brantford Local Housing Corporation

3.0 Recommendation

A. THAT the report from the Board of Directors for the Brant and Brantford Local Housing Corporation (“LHC”) regarding the 2020 Annual General Meeting (“AGM”) BE RECEIVED; and

B. THAT the unaudited financial statements of the Brant and Brantford Local Housing Corporation, as at December 31st, 2019 BE ADOPTED, and that the financial records of the LHC continue to form part of the City’s overall external audit in lieu of the LHC’s own external audit; and

C. THAT The Corporation of the City of Brantford, as sole shareholder of the LHC, CONSENTS to the exemption from the requirement to appoint an auditor for the financial year of the Corporation ending December 31, 2020, pursuant to Section 148 of the Business Corporations Act (Ontario); and

D. THAT the following persons BE APPOINTED to the LHC’s Board of Directors for a term to expire at the close of the next Annual General Meeting: Page 8 of 227 Report No.2020-157 Page 2 June 23, 2020 i. City Mayor Davis ii. City Councilor Weaver iii. City Councilor Sless iv. City Councilor McCreary v. City Councilor Antoski vi. City Councilor Wall vii. County Mayor Bailey viii. County Councilor Laferriere ix. County Councilor Bell x. County Councilor Miller; and

E. THAT the following incumbents, having been appointed as Officers of Brant and Brantford Local Housing Corporation by the Directors, BE RATIFIED in the respective positions listed:

i. President: Mayor ii. Vice-President: Chair of Social Services Committee iii. Chief Executive Officer: General Manager, Health and Human Services iv. Treasurer/Banking Signing Officer: City Treasurer v. Secretary: City Clerk or Designate vi. Signing Officers: President and Vice President; and

F. THAT the Shareholders APPROVE the minutes of the 2019 Annual General Meeting, held May 28, 2019 as recorded at a meeting of Brantford City Council on May 28, 2019, which were adopted by the City Council at a meeting of Brantford City Council on June 25, 2019.

4.0 Board Report

At their Board Meeting held on June 3, 2020, the LHC Board called the shareholder Annual General Meeting for June 23, 2020 to coincide with a scheduled meeting of Brantford City Council.

Financial Statements & Auditor

LHC is required to present its financial statements to the Shareholder. Copies of the unaudited financial statements are attached as Appendix B.

It has been the practice to include LHC’s financial statements in the City’s external audit and Consolidated Financial Records. The Board requests that the Shareholder continue to approve this format in order to keep costs to a minimum. The Board also requests Shareholder consent to the exemption from the requirement to appoint an auditor. The financial statements for the LHC consists of only one line, $1.00 for share capital, and no transactions occur in the LHC. All Page 9 of 227 Report No.2020-157 Page 3 June 23, 2020 balances and transactions related to the operations of the LHC are recorded in the City’s financial system and are audited as part of the annual City audit.

Appointment of Directors

Directors are to be appointed (elected) by the Shareholder for a term not to exceed the close of the third AGM following the election. It is recommended that the appointment of Directors be for a term to expire at the close of the next AGM. The recommended directors are the individuals current standing as the LHC Board of Directors.

Appointment of Officers

Directors have the power to appoint the Officers. These are brought to the Shareholder for purposes of transparency and clarity. Shareholder is not required, but ratification is requested.

Prior Shareholder Minutes

As noted above, the last Shareholder’s meeting was held on May 28, 2019, and the minutes are presented for approval, as Appendix A.

Deborah Firmin, Manager Housing Operations

Aaron Wallace, Acting General Manager Health and Human Services

Attachments:

Appendix A – 2019 Annual Meeting Business Minutes Appendix B – LHC 2019 Financial Statements Page 10 of 227

` CITY COUNCIL MINUTES May 28, 2019 6:00 p.m. Council Chambers, Brantford City Hall

1. NATIONAL ANTHEM

The National Anthem was played. 2. INVOCATION

Mayor Davis read the Invocation. 3. ROLL CALL

Present: Mayor Davis Councillor Vanderstelt Councillor Weaver Councillor Sless Councillor Martin Councillor McCreary Councillor Antoski Councillor Carpenter Councillor Wall Councillor Van Tilborg (6:43 p.m.) Regrets: Councillor Utley

4. DECLARATIONS OF CONFLICTS OF INTEREST

No declarations of pecuniary interest were made regarding Items appearing on tonight’s City Council agenda.

Page 11 of 227 City Council 2 MINUTES May 28, 2019 5. BRANT AND BRANTFORD LOCAL HOUSING CORPORATION ANNUAL GENERAL SHAREHOLDER MEETING

5.1 Brant and Brantford Local Housing Corporation 2019 Annual General Meeting [Financial Impact: None], 2019-268

Moved by Councillor Weaver Seconded by Councillor Wall

A. THAT the unaudited financial statements of the Brant and Brantford Local Housing Corporation as at December 31st, 2018 BE ADOPTED; and

B. THAT the Shareholder of the Corporation APPROVE the non-appointment of an auditor for the financial year of the Corporation ending December 31, 2019, pursuant to Section 148 of the Business Corporations Act (Ontario); and

C. THAT the following incumbents, having been appointed as Officers of Brant and Brantford Local Housing Corporation by the Directors, BE RATIFIED in the respective positions listed:

a. President: Mayor

b. Vice-President: Chair of Social Services Committee

c. Chief Executive Officer: General Manager, Health and Human Services

d. Treasurer/Banking Signing Officer: City Treasurer e. Secretary: City Clerk or Designate f. Signing Officers: President and Vice President; and

D. THAT it BE ACKNOWLEDGED that the minutes of the 2018 Annual General Meeting, held April 4, 2018 as recorded at a meeting of Brantford City Council on April 4, 2018, were adopted by the Shareholder at a meeting of Brantford City Council on April 24, 2018. Recorded vote on Item 5.1:

YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Carpenter, and Councillor Wall

CARRIED (9 to 0)

Page 12 of 227 City Council 3 MINUTES May 28, 2019 6. RECOGNITION OF ACHIEVEMENTS

6.1 2019 City of Brantford Accessibility Awards

2019 City of Brantford Accessibility Awards were presented to the following:

 Hampton Inn and Suites  Adult Recreation Therapy Centre (ARTC)  Farm Boy  Tim Horton’s  Starbucks  Amy Spence of Scotiabank

7. PROCLAMATIONS

Moved by Councillor Antoski Seconded by Councillor Wall

THAT the following Proclamations BE APPROVED: 7.1 June as Bike Month

WHEREAS the bicycle is an economical, clean, healthy and convenient form of transportation and an excellent tool for the recreation and enjoyment of Brantford’s scenic beauty; and

WHEREAS more use of the bicycle for transportation can improve the quality of life for citizens in Brantford; and

WHEREAS the Province has made cycling a strategic priority to make Ontario the top cycling Province in the country and in the top 10 world wide by 2033; and WHEREAS creating a bicycle friendly community generates a wide range of health, economic, environmental and social benefits. These include improved personal health, reduced health care costs as a result of active living, reduced traffic congestion, a cleaner environment and increased tourism opportunities across the City; and

WHEREAS supporting and encouraging students to ride their bikes to school can help children reach their daily requirements of physical activity, gain independence, and help influence the transportation choices in the City for our future generations; and

WHEREAS workplaces that support and encourage employees to commute by bike have the noted benefits of increased employee

Page 13 of 227 City Council 4 MINUTES May 28, 2019

productivity, reduced employee turnover, a boosted corporate image and overall happier and more satisfied employees; and

WHEREAS the City of Brantford, the Brant Cycling Club and the Brant County Health Unit have partnered together to plan a month full of bicycle activities such as: Let’s Ride a Bike workshop, Brantford Rotary Bike Park Grand Opening, Try-A-Ride guided rides, Yoga for Cyclists, and many more; and WHEREAS thousands of Brantford residents will experience the joys of bicycling during the month of June through encouragement and educational programming, commuting events, guided rides, helmet promotions, and simply by just getting out and going for a bike ride; and

WHEREAS our local bike organization, the Brant Cycling Club, will be holding its first night of the Youth Mountain Bike Program, and also “Try-a- Ride” sessions both starting at the Brantford Rotary Bike Park on Monday June 3rd; and

WHEREAS Brantford is home to a strong and growing bicycle culture, an expanding infrastructure network, state of the art facilities like the Brantford Rotary Bike Park, and home to three sections of the Trans Canada Trail that attracts thousands of cross-country, regional and local bicyclists each year; and NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Brantford hereby proclaims the month of June as “Bike Month” in the City of Brantford; and

BE IT FURTHER RESOLVED THAT the Council of The Corporation of the City of Brantford encourages all residents to participate in bike month activities taking place around the community and reminds all citizens to “Share the Road” safely with bicyclists. 7.2 National DeafBlind Awareness Month - June 2019

WHEREAS deafblindness is a unique disability that incorporates the loss of both sight and hearing. Individuals who are deafblind can live full, meaningful lives as independently as possible with the right supports in place, such as intervenor services; and WHEREAS the Canadian Helen Keller Centre is a not-for-profit organization that supports individuals who are deafblind to increase their independence and improve their quality of life through specialized services; and

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WHEREAS everyone is encouraged to help promote deafblindness by attending an awareness event and proclaiming June as National Deafblind Awareness Month in your community and checking out the calendar of events at www.deafblindnetworkontario.com that includes flag raisings and lighting up of local landmarks in communities across Canada; and

WHEREAS June should be designated as National Deafblind Awareness Month to recognize and celebrate the contributions that individuals who are deafblind make in their communities with the support of intervenors who serve as a bridge to communication for individuals who are deafblind;

NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Brantford hereby proclaims June as "National Deafblind Awareness Month" in the City of Brantford. 7.3 Brantford Pride Week - June 9 to 15, 2019

WHEREAS June 9, 2019 is the kickoff for Brantford Pride Week 2019; and

WHEREAS, for the ninth year, The Bridge and Brantford Pride Committees invite all individuals to join together to make our local community a diverse, safe and proud city, where inclusiveness is embraced by the community to support the physical, mental, spiritual and social well-being of all of its members, which includes the two spirited, lesbian, gay, bisexual, trans and queer community; and

WHEREAS there is the need to recognize that a community is made up of many diverse and unique groups and that equity means a better life for all; and WHEREAS the two spirited, lesbian, gay, bisexual, trans and queer community would like to celebrate Brantford Pride Week as they and their allies strive to create a healthy and safe environment now and in the future;

NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Brantford hereby proclaims the week of June 9- 15, 2019 as “Brantford Pride Week”. 7.4 Safe Kids Week - June 3 to 9, 2019

WHEREAS Parachute Canada’s theme for Safe Kids Week 2019 is preventing harm from children’s falls in the home and at play; and

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WHEREAS preventable injuries are the number one killer of Canadians aged 1 to 44. Preventable injuries are costing the Canadian economy tens of billions of dollars; and

WHEREAS preventing harmful child falls in the home and at play is important. Falls are the leading cause of injury to Canadian children. While most child falls do not result in death, each year more than 140,000 children are seen in emergency departments for fall-related injuries. Most of these injuries to children under 5 occur in the home; and

WHEREAS everyone can follow simple fall prevention tips to our children safe in the home and at play; and

WHEREAS Safe Kids Week is a week dedicated to raising awareness and seeking solutions to preventable child fatalities and serious injuries across Canada. Everyone has a role to play in creating change among their peers, in classrooms and in their communities;

NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Brantford hereby proclaims June 3 to June 9, 2019 as "Parachute Safe Kids Week" in the City of Brantford.

Recorded vote on All Proclamations:

YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Carpenter, and Councillor Wall

CARRIED (9 to 0)

8. PRESENTATIONS/DELEGATIONS

Presentations 8.1.1 Dr. Heidi Northwood, Interim Senior Executive Officer and Beth Gurney, Associate Director - Communications & Public Affairs, Wilfrid Laurier University

Re: One Market and Celebrating 20 Years – Laurier Brantford Campus

Dr. Heidi Northwood, Interim Senior Executive Officer and Beth Gurney, Associate Director – Communications & Public Affairs, Wilfrid Laurier University appeared before City Council. A PowerPoint presentation was made regarding One Market and Celebrating 20 Years - Laurier Brantford Campus, a copy of which will be placed in the Council meeting file.

Page 16 of 227 City Council 7 MINUTES May 28, 2019

Highlights of the presentation included the following:

 Renovations and Relocations  Leased Properties  One Market - Renovations  Reallocations of Space  Future Vision for One Market  Guiding Principles – 2017 Campus Master Plan Update  Next Phases  20th Anniversary Goals and Components  Capturing Community Impact Presenters responded to various questions from Members of Council.

Councillor Van Tilborg arrived at the meeting at 6:43 p.m.

Delegations

There were no delegations registered for the meeting.

9. CLERK’S REPORT ON COMMUNICATIONS

9.1 Clerk’s Report on Communications for May 2019 [Financial Impact – None], 2019-380

Moved by Councillor Vanderstelt Seconded by Councillor Martin

THAT Report 2019-380, Clerk’s Report on Communications for May 2019, BE RECEIVED.

Recorded vote on Item 9.1:

YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Carpenter, Councillor Wall, and Councillor Van Tilborg

CARRIED (10 to 0)

10. MINUTES

Moved by Councillor Sless Seconded by Councillor Martin

THAT the following Minutes BE ADOPTED: 10.1 City Council Minutes - April 30, 2019

Page 17 of 227 City Council 8 MINUTES May 28, 2019 10.2 Special City Council Minutes - April 30, 2019 10.3 Special City Council Minutes - May 7, 2019

10.4 Special City Council - Private and Confidential Minutes - April 30, 2019

THAT the following Minutes BE RECEIVED: 10.5 John Noble Home Committee of Management Minutes - May 8, 2019

Recorded vote on all Minutes:

CARRIED (10 to 0)

11. COMMITTEE REPORTS

11.1 Social Services Committee Report #2019-05-01B

Prior to the consideration of Social Services Committee Report #2019-05-01B, Members of Council were advised that the Report distributed with the Agenda inadvertently included Item 3 regarding 2019 Child Care and Early Years Allocations; however, this Item was already considered by City Council at a Special Meeting on May 7, 2019. This Item has been subsequently removed from the Social Services Committee Report and the Items thereafter have been renumbered. Moved by Councillor Weaver Seconded by Councillor Wall

THAT the Social Services Committee Report #2019-05-01B BE ADOPTED as follows:

1. Ontario Works Caseload and the Labour Market [Financial Impact: None], 2019-156 2. Affordable Housing Development Initiatives [Financial Impact – None], 2019-148 3. Sunrise Villa Burford – 2018 Annual Water System Report [Financial Impact: None], 2019-145 4. Municipal Comparison of Social Housing Operations and 2018 Wait List Statistics [Financial Impact: None], 2019-230

Page 18 of 227 City Council 9 MINUTES May 28, 2019

Item 2 was separated for discussion purposes.

Recorded vote on all Items (Items 1, 3 and 4) of the Social Services Committee Report #2019-0501B not separated for discussion purposes:

CARRIED (10 to 0)

2. Affordable Housing Development Initiatives [Financial Impact – None], 2019-148

Amendment

Moved by Councillor Weaver Seconded by Councillor Wall THAT Clause E of Item 2 of Social Services Committee Report #2019-05-01B BE AMENDED to add the words “or City of Brantford” after the words “County of Brant”.

Recorded vote on the Amendment to Item 2:

Recorded vote on Item 2, as amended:

CARRIED (10 to 0) 11.2 Committee of the Whole - Community Development Report #2019-05-07

Moved by Councillor Sless Seconded by Councillor Martin

THAT Committee of the Whole - Community Development Report #2019-05-07 BE ADOPTED, as follows:

1. Zoning By-law Amendment PZ-03-19 – 771 Colborne Street [Financial Impact – None], 2019-211

Page 19 of 227 City Council 10 MINUTES May 28, 2019

2. Bicycle Friendly Community [Financial Impact—None], 2019-203 3. 2018 Year End Economic Update: Economic Development and Tourism Department [Financial Impact-None], 2019-244 4. Zoning By-law Amendment PZ-13-18 – 677 Park Road North [Financial Impact – None], 2019-53 5. Arts & Culture Economic Impact Study Referral [Financial Impact: None], 2019-250 6. 2021 Ontario 55+ Winter Games Transfer Payment Agreement, 2019-251 7. Post-Secondary Education Advisory Committee Disbandment 8. Day Light Savings Time

No Items were separated for discussion purposes.

Recorded vote on all Items (Items 1, 2, 3, 4, 5, 6, 7 and 8) of the Committee of the Whole – Community Development Report #2019-05-07: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Carpenter, Councillor Wall, and Councillor Van Tilborg

CARRIED (10 to 0) 11.3 Committee of the Whole - Operations and Administration Report #2019-05- 14

Moved by Councillor Sless Seconded by Councillor Martin

THAT Committee of the Whole - Operations and Administration Report #2019- 05-14 BE ADOPTED, as follows:

1. Strategic Asset Management Policy [Financial Impact – None], 2019-247 2. Comments on Environmental Bill of Rights Registry – Reducing Litter and Waste in Our Communities: Discussion Paper [Financial Impact - None], 2019-278 3. Canada Cultural Spaces Fund Application [Financial Impact: none], 2019- 315 4. Winzen Residential Homes Limited - Echo Park Subdivision Agreement [Financial Impact – None], 2019-152 5. North Park Street – Road Diet Update [Financial Update – None], 2019- 259 6. Brant County Health Unit 2019 West Nile Virus Surveillance and Prevention Program [Financial Impact – None], 2019-346 7. Golf Operations Year End Report 2018 [Financial Impact - None], 2019- 294

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8. Project Update – Transportation Master Plan and Master Servicing Plan [Financial Impact – None], 2019-269 9. Temporary Road Closures – May/June 2019 [Financial Impact – None], 2019-270 10. City of Brantford Water System Quality Management System 2018 Annual Update [Financial Impact – None], 2019-188 11. Motion to establish a Municipal Video Surveillance System within the Core Area of the City of Brantford 12. All-Way Stops at Brock Street and Alice Street 13. WTFest Music Festival 14. Downtown Cleanliness & Garbage Service Levels 15. Chairing - Committee of the Whole Meetings

Items 2, 5 and 14 were separated for discussion purposes.

Recorded vote on all Items (Items 1, 3, 4, 6, 7, 8, 9, 10, 11, 12, 13 and 15) of the Committee of the Whole – Operations and Administration Report #2019-05-14 not separated for discussion purposes:

2. Comments on Environmental Bill of Rights Registry – Reducing Litter and Waste in Our Communities: Discussion Paper [Financial Impact - None], 2019-278

Amendment

Moved by Councillor Antoski Seconded by Councillor Carpenter

THAT Clauses B and D of Item 2 of Committee of the Whole – Operations and Administration Report #2019-05-14 BE AMENDED to read as follows: B. THAT the Province BE ADVISED The Corporation of the City of Brantford is fully supportive of the Discussion Paper for Reducing Litter and Waste in Our Communities (Environmental Registry posting - # 013-4689) as it aims to increase waste diversion within the Province; and

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these programs, in particular the Provincial Blue Box Program Plan, and these comments supporting a local and broader municipal perspective from across the province, also BE SUBMITTED in response to the request for input into the Discussion Paper for Reducing Litter and Waste in Our Communities as posted on the Environmental Registry (posting # 013- 4689); and

AND FURTHER THAT Clause E BE REMOVED. Recorded vote on the Amendment to Item 2:

YES: (10): Mayor Davis, Councillor :Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Carpenter, Councillor Wall, and Councillor Van Tilborg

CARRIED (10 to 0)

Recorded vote on Item 2, as amended: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Carpenter, Councillor Wall, and Councillor Van Tilborg

CARRIED (10 to 0)

5. North Park Street – Road Diet Update [Financial Update - None], 2019-259

Amendment

Moved by Councillor McCreary Seconded by Councillor Martin THAT Clause B of Item 5 of Committee of the Whole – Operations and Administration Report #2019-05-14 BE AMENDED to change “July 31st” to “August 31st”.

Recorded vote on Amendment to Item 5:

CARRIED (10 to 0)

Recorded vote on Item 5, as amended:

YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Antoski, and Councillor Wall

Page 22 of 227 City Council 13 MINUTES May 28, 2019

NO: (2): Councillor Carpenter, and Councillor Van Tilborg CARRIED (8 to 2) 14. Downtown Cleanliness & Garbage Service Levels

Recorded vote on Item 14:

YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor McCreary, Councillor Antoski, Councillor Carpenter, Councillor Wall, and Councillor Van Tilborg NO: (1): Councillor Martin

CARRIED (9 to 1) 11.4 Finance Committee Report #2019-05-15B

Moved by Councillor Martin Seconded by Councillor Carpenter

THAT the Finance Committee Report #2019-05-15B BE ADOPTED, as follows: 1. 2018 Audited Consolidated Financial Statements [Financial Impact – None], 2019-321 2. Review of Casino Funds Policy [Financial Impact – None], 2019-305 3. Sustainable Funding for Stormwater Program [Financial Impact – None], 2019-298 4. Update on Outstanding Capital Projects [Financial Impact - None], 2019- 170 [DEFERRAL from April 17, 2019] 5. 2018 Yearend Surplus Report [Financial Impact - $1,634,363 Operating Surplus], 2019-311 6. Impact of Provincial Gas Tax Changes on Transit Operating Budget [Financial Impact - $9,500,000 over 10 years], 2019-318 7. 2018 Variance Report For Budget Items Balanced By Reserves and Reserve Funds [Financial Impact - $2,503,794 negative impact on tax supported yearend position], 2019-312 8. 1st Quarter Casino Report [Financial Impact - $1,104,359], 2019-310 9. Treasurer’s Investment Report for 2018 [Financial Impact - None], 2019- 261 10. Treasurer’s Annual Report on Lease Financing Agreements for 2018 [Financial Impact – None], 2019-234

Items 5 and 6 were separated for discussion purposes.

Page 23 of 227 City Council 14 MINUTES May 28, 2019

Recorded vote on all Items (Items 1, 2, 3, 4, 7, 8, 9 and 10) of the Finance Committee Report #2019-05-15B not separated for discussion purposes:

CARRIED (10 to 0)

5. 2018 Yearend Surplus Report [Financial Impact - $1,634,363 Operating Surplus], 2019-311

Amendment

Moved by Councillor Weaver Seconded by Councillor Carpenter

THAT Clause B(a) of Item 5 of Finance Committee Report #2019-05-15B BE AMENDED to read as follows: a) Affordable Housing Reserve (RF0475) – $1,249,335

Recorded vote on the Amendment to Item 5:

YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor McCreary, Councillor Antoski, Councillor Carpenter, Councillor Wall, and Councillor Van Tilborg

NO: (1): Councillor Martin

CARRIED (9 to 1) Referral Motion

Moved by Councillor McCreary Seconded by Councillor Weaver

THAT the following BE REFERRED to the June 14, 2019 meeting of the Estimates Committee:

A. THAT Report 2019-311 regarding the 2018 Operating Surplus BE RECEIVED; and

B. THAT the 2018 Operating Surplus in the amount of $1,634,363 BE TRANSFERRED to the following:

a) Affordable Housing Reserve (RF0475) – $1,249,335

b) Council Priorities Reserve - $385,028

Page 24 of 227 City Council 15 MINUTES May 28, 2019

Recorded vote on the Referral of Item 5, with amendment: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Carpenter, Councillor Wall, and Councillor Van Tilborg

CARRIED (10 to 0)

6. Impact of Provincial Gas Tax Changes on Transit Operating Budget [Financial Impact - $9,500,000 over 10 years], 2019-318 Amendment

Moved by Councillor McCreary Seconded by Councillor Van Tilborg

THAT Clause D BE AMENDED to include the name (Will Bouma) of the Provincial Member of Parliament. Recorded vote on Amendment to Item 6: YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Wall, and Councillor Van Tilborg

NO: (1): Councillor Carpenter

CARRIED (9 to 1)

Amendment

Moved by Councillor Weaver Seconded by Councillor Vanderstelt

THAT Clause B BE AMENDED to read as follows:

B. i. THAT the planned transit improvement (Brantford Transit Service Improvement – Extend Monday to Saturday Hourly Service to 1 AM) for September 2019 NOT BE IMPLEMENTED AT THIS TIME and REFERRED to the Estimates Committee for consideration during the 2020 budget process; and

ii. THAT staff BE DIRECTED to report back during the 2020 Estimates process on options to mitigate the impact of the provincial gas tax funding reduction on the Transit Division’s Operating Budget.

Page 25 of 227 City Council 16 MINUTES May 28, 2019

Recorded vote on Amendment to Item 6: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Carpenter, Councillor Wall, and Councillor Van Tilborg

CARRIED (10 to 0)

Recorded vote on Item 6, as amended:

CARRIED (10 to 0)

12. RESOLUTIONS

12.1 Court Islands - 2019 Asphalt Resurfacing Program

Motion to Waive the Rules

Moved by Councillor Martin Seconded by Councillor McCreary

THAT Sections 15.11.5 and 15.3.11 of Chapter 15 of the City of Brantford Municipal Code BE WAIVED in order to introduce the following resolution without prior Notice of Motion and without first having been previously considered by a Committee of the Whole or Standing Committee:

WHEREAS the 2019 Asphalt Resurfacing Program is inclusive of three (3) cul de sacs, known as Amethyst Court, Thicketwood Court and Hidden Court; and WHEREAS these three (3) cul de sacs have existing grassed islands that are with a concrete curb; and

WHEREAS the City of Brantford Design standards, approved in 2017 does not recommend small islands centered in a cul de sacs because these features impede snowplow operations, require grass cutting maintenance and are an unsafe area for children to play; and WHEREAS the results of a 29 April, 2019 questionnaire of the residents within the courts confirmed that the majority of residents responding on Amethyst Court and Hidden Court would support the City standard for removal of the grassed islands; and

Page 26 of 227 City Council 17 MINUTES May 28, 2019

WHEREAS the majority of the residents responding to the questionnaire on Thicketwood Court preferred that the grassed island remain; and

WHEREAS a Public Information Centre (PIC) was held on May 16, 2019 for residents to provide input on the cul de sac islands; and

WHEREAS there were six (6) residents who attended the PIC for additional information of the project; and

WHEREAS the Asphalt Resurfacing Program tender, closed on May 16, 2019 with an anticipated start date of June 10, 2019;

NOW THEREFORE BE IT RESOLVED:

A. THAT staff BE DIRECTED to remove the islands from Amethyst Court, and Hidden Court as part of the 2019 Asphalt Resurfacing Program; and

B. THAT notwithstanding the City’s Design Standards, staff BE DIRECTED to have the island on Thicketwood Court remain in place as part of the 2019 Asphalt Resurfacing Program

Recorded vote on the Motion to Waive the Rules:

CARRIED (10 to 0) WITH REQUIRED 2/3 VOTE

Resolution

Moved by Councillor Martin Seconded by Councillor McCreary

Page 27 of 227 City Council 18 MINUTES May 28, 2019

WHEREAS the results of a 29 April, 2019 questionnaire of the residents within the courts confirmed that the majority of residents responding on Amethyst Court and Hidden Court would support the City standard for removal of the grassed islands; and

WHEREAS the majority of the residents responding to the questionnaire on Thicketwood Court preferred that the grassed island remain; and

WHEREAS a Public Information Centre (PIC) was held on May 16, 2019 for residents to provide input on the cul de sac islands; and

WHEREAS there were six (6) residents who attended the PIC for additional information of the project; and

WHEREAS the Asphalt Resurfacing Program tender, closed on May 16, 2019 with an anticipated start date of June 10, 2019;

NOW THEREFORE BE IT RESOLVED: A. THAT staff BE DIRECTED to remove the islands from Amethyst Court, and Hidden Court as part of the 2019 Asphalt Resurfacing Program; and

B. THAT notwithstanding the City’s Design Standards, staff BE DIRECTED to have the island on Thicketwood Court remain in place as part of the 2019 Asphalt Resurfacing Program

Recorded vote on Item 12.1:

CARRIED (10 to 0) 13. NOTICES OF MOTION

The following Notice of Motion was presented: 13.1 Timing of Report Back re: Boundaries - Core Area Development Programs

WHEREAS City Council at its meeting held June 26, 2018 adopted Item 8 of Committee of the Whole – Community Development Report #2018-06- 05B as follows:

8. Boundaries – Core Area Development Programs WHEREAS the City of Brantford supports a strong vital downtown and has as such identified an Urban Growth Centre; and

Page 28 of 227 City Council 19 MINUTES May 28, 2019

WHEREAS the City has implemented programs of support for core area development through various initiatives including the provision of reduced parking regulations and offering cash in lieu of parking, exemption from development charges, and providing financial support for community improvement initiatives through business performance, design and façade grants etc.; and

WHEREAS boundaries were created at various times to identify where such initiatives would apply as identified on the attached Map; and

WHEREAS City Council has approved an expansion to the boundary for the Downtown Brantford Business Improvement Area (BIA) in 2013; and

WHEREAS the various boundaries that reflect the programs of support for core area development are inconsistent and may cause confusion and lead to perceived unfairness in their application; and

WHEREAS the encouragement of development that leads to greater residential growth in the core area will support healthier business and retail sectors;

NOW THEREFORE BE IT RESOLVED:

A. THAT City Staff explore how the Community Improvement Area designation may be used to assist the development at 100 Market St. South; and

B. THAT Staff BE DIRECTED to review the boundaries for the various core area development programs of support, for clarity and consistency in the light of changes that have occurred since the boundaries were adopted; and C. THAT Staff BE DIRECTED to report back to Council with recommendations as soon as possible.

NOW THEREFORE BE IT RESOLVED THAT the follow up report as requested by City Council at its June 26, 2018 meeting BE PRESENTED to Committee of the Whole – Community Development by its August 2019 meeting.

Page 29 of 227 City Council 20 MINUTES May 28, 2019 14. BY-LAWS

A REVISED By-law listing was circulated which included the Confidential Minutes of Settlement for Assessment Appeals on the Signing By-law, in keeping with direction provided to Staff at the Special City Council In-Camera Meeting held earlier today. 1st and 2nd Reading

Moved by Councillor Weaver Seconded by Councillor Martin THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-Laws for the First and Second Reading:

BY-LAW PREAMBLE

81-2019 By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto: 1. Subdivision Agreement between the City of Brantford, Brantford Power and Winzen Residential Homes Limited for the Echo Park Subdivision (2019-152) (Committee of the Whole – Operations and Administration Report #2019-05-14)

2. Resolutions of the Shareholder of the Brant and Brantford Local Housing Corporation (2019-268) (City Council – May 28, 2019)

3. Confidential Minutes of Settlement for Assessment Appeals (Finance Committee Report #2019-05-15A) (Special City Council – May 28, 2019)

82-2019 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by removing the ‘Holding’ provision, from the lands located on the south side of the Grey Street Extension, and changing the zoning to “Residential Type 2 – Exception 8 Zone (R2-8)’) (PZ-05-17) (CD2017-095) (Committee of the Whole – Community Development Report #2018-12-04B)

83-2019 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by changing the zoning from “Holding – Residential Medium Density Type B Zone (H-R4B)” to “Holding - Residential Medium Density Type A - Exception 66 Zone (H-R4A- 66)”, to permit a total of 172 townhouse dwelling units) (677 Park

Page 30 of 227 City Council 21 MINUTES May 28, 2019

Road North) (PZ-13-18) (2019-53) (Committee of the Whole – Community Development Report #2019-05-07)

84-2019 By-law amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (Removal of Holding “H” Provision) (PZ-04-18) (81 Peel Street) (CD2018-108) (Combined Committee of the Whole – Community Development/ Operations and Administration Report #2018-09-25)

85-2019 By-law to amend Zoning By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by changing the Zoning from “Residential Type 1A Zone (R1A)” to “Institutional School – Exception 13 Zone (I2-13), Residential Type 1A – Exception 19 Zone (R1A-19) and Residential Type 1A – Exception 20 Zone (R1A-20)) (PZ-14-18) (36 Fairview Drive and 4 & 8 Willow Drive) (2019-79) (Committee of the Whole – Community Development Report #2019-02-05)

86-2019 By-law to amend Chapter 26 (Boards-Advisory Committee-Duties- Functions) of the City of Brantford Municipal Code by deleting Schedule ‘20’ (The Post-Secondary Education Advisory Committee) and amending Schedule ‘10’ (The ‘The ‘Economic Development Advisory Committee) (2019-237) (Committee of the Whole – Community Development Report #2019-05-07)

87-2019 By-law to amend Zoning By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by changing the Zoning from “General Commercial Zone (C8)” to “General Commercial Zone Exception 98 (C8-98)”) (771 Colborne Street) (PZ-03-19) (2019- 211) (Committee of the Whole – Community Development Report #2019-05-07)

88-2019 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (Removal of Holding “H” Provision) (PZ-03-18) (5 Marlene Avenue) (CD2018-080) (Committee of the Whole – Community Development Report #2018-07-03)

Page 31 of 227 City Council 22 MINUTES May 28, 2019

89-2019 Being a By-law to amend By-law 70-2010, being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual by adding Corporate Policy – 045 (Strategic Asset Management Policy) (2019-247) (Committee of the Whole – Operations and Administration Report #2019-05-14)

90-2019 Being a by-law to declare and dedicate Part of Lot 39, Concession 4, City of Brantford, Designated as Part 3 on Expropriation Plan BC131902, as part of the public highway, to be known as part of Grey Street (2019-152) (Committee of the Whole – Operations and Administration Report #2019-05-14)

91-2019 By-law to amend Chapter 15 of the City of Brantford Municipal Code (Procedure) (Committee of the Whole – Operations and Administration Report #2019-05-14)

92-2019 By-law to provide for the Collection of Taxes for the Year 2019 (CS2018-106) (Finance Committee Report #2018-12-05)

93-2019 By-law to limit tax decreases on commercial, industrial and multi- residential property as a means of funding the capping limit on tax increases for 2019 (CS2018-106) (Finance Committee Report #2018-12-05)

94-2019 By-law to Levy Taxes on Certain Railway Lands and Power Utility Lands for the Year 2019 (CS2018-106) (Finance Committee Report #2018-12-05)

95-2019 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on May 28, 2019

No By-laws for 1st and 2nd Reading were separated for discussion purposes.

Recorded vote on 1st and 2nd Reading of all By-laws:

CARRIED (10 to 0)

Page 32 of 227 City Council 23 MINUTES May 28, 2019 3rd Reading

Moved by Councillor Carpenter Seconded by Councillor McCreary

THAT By-law 81-2019 through to and including By-law 95-2019 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk.

No By-laws for 3rd Reading were separated for discussion purposes.

Recorded vote on 3rd Reading of all By-laws:

15. ADJOURNMENT

The meeting adjourned at 8:39 pm.

______

K. Davis, Mayor C. Touzel, City Clerk

Page 33 of 227 City Council 24 MINUTES May 28, 2019 SUMMARY OF DECISIONS – COMMITTEE REPORTS

Social Services Committee Report #2019-05-01B

1. Ontario Works Caseload and the Labour Market [Financial Impact: None], 2019-156

THAT report 2019-156 and accompanying presentation on the relationship between labour market conditions and Ontario Works (OW) caseload statistics BE RECEIVED.

2. Affordable Housing Development Initiatives [Financial Impact – None], 2019-148

A. THAT Report HHS2019-148 Affordable Housing Development Initiatives BE RECEIVED; and

B. THAT staff BE DIRECTED to report back to the Social Services Committee at its June meeting on program requirements and funding allocations from the Province of Ontario that become available as a result of the Canada- Ontario Bi-lateral Agreement under the National Housing Strategy; and

C. THAT staff BE DIRECTED to invite a representative from Canada Mortgage and Housing Corporation (CMHC) to provide a presentation on its National Housing Strategy initiatives to Social Services Committee at its June meeting; and

D. THAT staff BE DIRECTED to report back to the Social Services Committee at its June meeting on opportunities, challenges and program requirements for CMHC delivered National Housing Strategy initiatives; and

E. THAT staff BE DIRECTED to report back to the Social Services Committee at its September meeting with the results of the feasibility study for “Compact, Affordable, Sustainable and Efficient” (“CASE”) housing with recommendations, as appropriate, for the development and financing of a demonstration project to be sited within the County of Brant or City of Brantford; and

F. THAT staff BE DIRECTED to complete reviews on municipally operated housing portfolios and Housing Department reserves and report back to the Social Services Committee at its September meeting with opportunities and recommendations to increase funding contributions to reserves for new affordable housing development; and

Page 34 of 227 City Council 25 MINUTES May 28, 2019

G. THAT staff BE DIRECTED to develop options to report back on the estimated costs to support a 10 year housing development plan that maintains, at a minimum, the current affordable housing service level standards relative to 10 year population growth projections and report back to the Social Services Committee at its October meeting with recommendations for consideration.

3. Sunrise Villa Burford – 2018 Annual Water System Report [Financial Impact: None], 2019-145

THAT the Sunrise villa 2018 Annual Water system Report BE RECEIVED for information.

4. Municipal Comparison of Social Housing Operations and 2018 Wait List Statistics [Financial Impact: None], 2019-230

THAT Report HHS2019-230 Municipal Comparison of Social Housing Operations and 2018 Wait List Statistics BE RECEIVED.

Committee of the Whole – Community Development Report #2019-05-07

1. Zoning By-law Amendment PZ-03-19 – 771 Colborne Street [Financial Impact – None], 2019-211

A. THAT Zoning By-law Amendment Application PZ- 03-19 submitted by Sara Jayne Elizabeth Morgan, to change the Zoning of the lands located at 771 Colborne Street from “General Commercial Zone (C8)” to “General Commercial Zone (C8-98)” to permit an existing single detached dwelling unit, BE APPROVED, in accordance with the applicable provisions as noted in Section 8.2 of Report 2019-211; and

B. THAT Pursuant to Section 34(18) of the Planning Act, R.S.O. 1990, c.P.13, the following statement SHALL BE INCLUDED in the Notice of Decision:

“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter as discussed in Sections 7.2 and 9.1 of Report 2019-211.”

Page 35 of 227 City Council 26 MINUTES May 28, 2019

2. Bicycle Friendly Community [Financial Impact—None], 2019-203

A. THAT Report No. 2019-023 titled “Bicycle Friendly Community” BE RECEIVED; and

B. THAT Staff BE DIRECTED to prepare cost estimates of the Consultants recommendations in advance of the Estimates process this year; and

C. THAT Staff BE DIRECTED to schedule a Council workshop to review the draft Transportation Master Plan, prior to the related report being presented to Committee of the Whole for consideration.

3. 2018 Year End Economic Update: Economic Development and Tourism Department [Financial Impact-None], 2019-244

THAT Staff Report 2019-244 regarding the 2018 Year End Economic Update BE RECEIVED.

4. Zoning By-law Amendment PZ-13-18 – 677 Park Road North [Financial Impact – None], 2019-53

A. THAT Zoning By-law Amendment Application PZ-13-18, submitted by Dawn Victoria Homes (Brantford) Ltd., to change the Zoning of the lands located at 677 Park Road North from “Holding – Residential Medium Density Type B Zone (H-R4B)” to “Holding - Residential Medium Density Type A - Exception 66 Zone (H-R4A-66)”, to permit a total of 172 townhouse dwelling units, BE APPROVED, and in accordance with the applicable provisions as noted in Section 8.2 of Report 2019-53; and

B. THAT the By-law to remove the "Holding (H)" provision from the subject lands not be presented to Council for approval until the following provisions have been satisfied:

i. That the Applicant has provided a signed Site Plan Agreement to the City, along with all necessary securities; and

ii. That all servicing issues, financial and otherwise, have been addressed to the satisfaction of the City of Brantford;

C. THAT Pursuant to Section 34(18) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:

Page 36 of 227 City Council 27 MINUTES May 28, 2019

"Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 and 8.3.1 of Report 2019-53 and in response to the meeting hosted by the Ward Councillors."; and

D. THAT Pursuant to Section 34(17) of the Planning Act, R.S.O. 1990, c.P.13., no further notice SHALL BE REQUIRED for Zoning By-law Amendment Application PZ-13-18 (as amended).

5. Arts & Culture Economic Impact Study Referral [Financial Impact: None], 2019-250

A. THAT Report No. 2019-250 regarding the implementation of the Arts and Culture Impact Study BE RECEIVED; and

B. THAT the following recommendations from the City of Brantford Arts and Culture Impact Study BE APPROVED:

1. Establish a Cultural Team composed of City of Brantford staff and meet quarterly to share information and build understanding related to cultural development and planning culturally.

2. Establish a Cultural Leadership Roundtable to advocate and support the growth of the arts and culture economy in Brantford.

3. Convene an Annual Cultural Summit to communicate achievements in the arts and culture sector and to seek community input in identifying new and emerging issues.

4. Acknowledge and collect a database of home grown talent and communicate that message at large to boost the identity of the city beyond that of its core offerings.

5. Continue to promote and foster opportunities to connect local creative individuals with local business support services. Examine the feasibility of introducing appropriate cultural spaces suited to addressing specific cultural development needs and/or opportunities, and

C. THAT the Implementation Plan, attached to Report 2019-250 and marked as Appendix “B” BE APPROVED in order to further the growth and development of the cultural sector in Brantford.

Page 37 of 227 City Council 28 MINUTES May 28, 2019

6. 2021 Ontario 55+ Winter Games Transfer Payment Agreement, 2019-251

A. THAT Report 2019-251 regarding the Transfer Payment Agreement for the 2021 Ontario 55+ Winter Games BE RECEIVED; and

B. THAT the General Manager, Community Development BE AUTHORIZED to sign the Transfer Payment Agreement on behalf of The Corporation of the City of Brantford once it is completed to the satisfaction of the City Solicitor or designate.

7. Post-Secondary Education Advisory Committee Disbandment

A. THAT the Post-Secondary Education Advisory Committee BE DISBANDED; and

B. THAT the mandate of the Economic Development Advisory Committee under Chapter 26 (Boards – Advisory Committee – Duties – Functions) Schedule 10, of the City of Brantford Municipal Code BE AMENDED to incorporate the mandate for the Post- Secondary Education Advisory Committee and include responsibility for working with the Post-Secondary institutions in the area of skills training initiatives; and

C. THAT the necessary By-law to amend Chapter 26 of the Municipal Code to delete Schedule 20 – Post- Secondary Education Advisory Committee and to amend Schedule 10 – the Economic Development Advisory Committee BE PRESENTED to Council for adoption.

8. Day Light Savings Time

WHEREAS Province of Ontario currently observes Daylight Savings Time which is the annual practice of advancing clocks one hour on the second Sunday of March and reverting back to standard time on the first Sunday of November; and

WHEREAS various studies have shown that this time adjustment can result in a lack of sleep which can cause an increase in traffic accidents and work place injuries, as well as trigger mental and physical health issues such as depression and heart attacks; and

WHEREAS less than 40 percent of countries observe Daylight Savings Time; and

WHEREAS the observance of Day Light Savings Time is at the discretion of the Province; and

Page 38 of 227 City Council 29 MINUTES May 28, 2019

WHEREAS Orléans MPP Marie-France Lalonde has recently introduced Bill 98: An Act to Amend the Time, which would end the observance of Day Light Savings Time in Ontario;

NOW THEREFORE BE IT RESOLVED:

A. THAT the City of Brantford SUPPORT a Provincial initiative to end Day Light Savings Time such as Bill 98; and

B. THAT a copy of this resolution BE FORWARDED to the MPP of Brantford- Brant, the Association of Municipalities of Ontario (AMO), and the Federation of Canadian Municipalities (FCM).

Committee of the Whole – Operations and Administration Report #2019-05-14

1. Strategic Asset Management Policy [Financial Impact – None], 2019-247

A. THAT Report 2019-247 Strategic Asset Management Policy, BE RECEIVED; and

B. THAT the necessary By-law to amend By-law 70-2010 to adopt Corporate 045 - Strategic Asset Management Policy attached as Appendix “A” to report 2019-247 BE PRESENTED to City Council for adoption; and

C. THAT staff BE DIRECTED to pursue the completion of the Action Items identified in Appendix “B” of report 2019-247, with the understanding that any items requiring additional funding shall be submitted as part of the annual budget process for approval; and

D. THAT the Brantford Police Services Board, the Brantford Public Library Board, the John Noble Home Board, the Local Housing Corporation Board and the Brantford Municipal Non-Profit Housing Corporation Board BE REQUESTED to adopt Corporate 045 – Strategic Asset Management Policy in order to ensure that asset management is consistent across all City Commissions and Local Boards and to ensure compliance with Ontario Regulation 588/17 Asset Management Planning for Municipal Infrastructure.

2. Comments on Environmental Bill of Rights Registry – Reducing Litter and Waste in Our Communities: Discussion Paper [Financial Impact - None], 2019-278

A. THAT Report No. 2019-278 titled “Comments on Environmental Bill of Rights Registry – Reducing Litter and Waste in Our Communities: Discussion Paper” BE RECEIVED; and

Page 39 of 227 City Council 30 MINUTES May 28, 2019

B. THAT the Province BE ADVISED The Corporation of the City of Brantford is fully supportive of the Discussion Paper for Reducing Litter and Waste in Our Communities (Environmental Registry posting - # 013-4689) as it aims to increase waste diversion within the Province; and

C. THAT given the City of Brantford is required to be a service provider of waste diversion programs under the current legislation and has an interest in the impacts the proposed initiatives contained within the Discussion Paper for Reducing Litter and Waste in Our Communities may have to its integrated municipal waste management system and services provided to its residents the following comments BE SUBMITTED in response to the Environmental Registry posting # 013-4689:

i. The current provincial Blue Box Program Plan (BBPP) needs to be transitioned to a full Extended Producer Responsibility (EPR) program as soon as possible as municipalities are continually required to provide increased financial resources to manage these materials while having little control over the types of paper and packaging materials that are placed with the management system; and

ii. The Minister of Environment, Conservation and Parks should issue a letter to initiate the process for the development of the new full EPR regulation for the BBPP, under the Resource Recovery and Circular Economy Act, as soon as possible with the suggestion the regulation come into force by the third quarter of 2020 prior to the next provincial election; and

iii. The Province needs to regulate the use of single-use products and packaging (e.g. plastic straws) at a provincial level in order to reduce the use and distribution of these materials on a consistent basis rather individually within each municipality; and

iv. The City is supportive of expanding municipal Green Bin programs to reduce landfilling of food waste materials however no supporting financial mechanisms have been identified to address the increasing financial burden being placed on municipalities to manage waste materials within the province; and

v. The City is supportive of the development of phased in approach proposal to ban food waste from landfills as it allows municipalities to develop and implement integrated diversion programs for these materials; and

Page 40 of 227 City Council 31 MINUTES May 28, 2019

vi. The City is supportive of increasing the Province’s overall waste diversion rate through improved residential and IC&I recycling programs; and

vii. The City is supportive of the development of new initiatives to decrease litter and illegal dumping in public spaces such as parks; and

viii. The City is supportive of developing new initiatives to decrease the amount and types of waste sent to landfills; and

ix. The City is supportive of improving promotion and education activities to create awareness and drive the need to improve waste diversion rates within the province; and,

x. The Province should work with the Federal Government on national strategies to reduce packaging and single use products, labelling to identify recyclable and compostable materials, producer responsibility for waste materials and food waste prevention; and

D. THAT the City of Brantford VERY STRONGLY SUPPORTS the AMO response to the Discussion Paper for Reducing Litter and Waste in Our Communities, as outlined in Appendix “A”, to increase waste diversion within the Province and most importantly increase the financing to operate these programs, in particular the Provincial Blue Box Program Plan, and these comments supporting a local and broader municipal perspective from across the province, also BE SUBMITTED in response to the request for input into the Discussion Paper for Reducing Litter and Waste in Our Communities as posted on the Environmental Registry (posting # 013- 4689); and

E. THAT a copy of this resolution BE FORWARDED to the Minister of the Environment, Conservation and Parks (MECP), Minister of Provincial Parliament – Brant, Member of Parliament – Brantford- Brant, Association of Municipalities Ontario (AMO), Federation of Canadian Municipalities (FCM) and the Municipal Waste Association (MWA); and

F. THAT Report No. 2019-278 BE PROVIDED to the Environmental Policy Advisory Committee (EPAC) for their information.

Page 41 of 227 City Council 32 MINUTES May 28, 2019

3. Canada Cultural Spaces Fund Application [Financial Impact: none], 2019- 315

A. THAT Report No. 2019-315 titled Canada Cultural Spaces Fund Application BE RECEIVED; and

B. THAT the General Manager, Community Programs, Parks and Recreation BE AUTHORIZED to submit a funding application to the Canada Cultural Spaces Fund to partially fund the purchase of specialized stage drapery for the Sanderson Centre.

4. Winzen Residential Homes Limited - Echo Park Subdivision Agreement [Financial Impact – None], 2019-152

A. THAT Report 2019-152, “Winzen Residential Homes Limited – Echo Park Subdivision Agreement” BE RECEIVED; and

B. THAT the Clerk BE DIRECTED to place the Subdivision Agreement between The Corporation of the City of Brantford, Brantford Power and Winzen Residential Homes Limited on a Signing by-law for approval of City Council; and

C. THAT the by-law attached to Report 2019-152, being a by-law to Dedicate Part 3 (0.3m Reserve) on Plan BC131902 as part of the Public Highway to be known as part of Grey Street, Brantford, Ontario, BE PRESENTED to City Council for adoption.

5. North Park Street – Road Diet Update [Financial Update – None], 2019-259

A. THAT Report 2019-259 North Park Street – Road Diet Update BE RECEIVED; and

B. THAT staff BE DIRECTED to provide a report by August 31st outlining options regarding road painting methods, materials and any other methods by which the lane can be delineated.

6. Brant County Health Unit 2019 West Nile Virus Surveillance and Prevention Program [Financial Impact – None], 2019-346

A. THAT Report No. 2019-346 Brant County Health Unit 2019 West Nile Virus Surveillance and Prevention Program, BE RECEIVED; and

Page 42 of 227 City Council 33 MINUTES May 28, 2019

B. THAT the Letter of Permission attached to Report 2019-346 as Appendix “B” BE PROVIDED by the City Clerk, on behalf of The Corporation of the City of Brantford, to the Brant County Health Unit indicating Municipal Council’s support of the actions to be undertaken to reduce the risk of West Nile Virus, by conducting larviciding of catchbasins and any other areas of standing water, as necessary, in order to reduce local mosquito populations as part of the Brant County Health Unit’s West Nile Virus Surveillance and Prevention Program.

7. Golf Operations Year End Report 2018 [Financial Impact - None], 2019-294

THAT 2019-294, Golf Operations Year End Report 2018 for the period ending December 31, 2018, BE RECEIVED.

8. Project Update – Transportation Master Plan and Master Servicing Plan [Financial Impact – None], 2019-269

THAT Report 2019-269 “Project Update - Transportation Master Plan and Master Servicing Plan” BE RECEIVED.

9. Temporary Road Closures – May/June 2019 [Financial Impact – None], 2019-270

THAT Report 2019-270 titled “Temporary Road Closures – May/June 2019”, which outlines the following events, BE RECEIVED for information:

 Sikh Association Khalsa Day Parade (Sunday, May 12, 2019)  Brant United Way Giant Warehouse Sale (Saturday, May 25, 2019)  Glenhyrst Family Arts Day (Sunday, May 26, 2019)  Jim Walsh Bike Ride for Help a Child Smile (Sunday, May 26, 2019)  Maria SS Della Libera Street Procession (Sunday, May 26, 2019)  Walter Gretzky Street Hockey Tournament (Friday, May 31 – Sunday, June 2, 2019)  Runner’s Den Phlox Run (Sunday, June 9, 2019)  Heart and Stroke Bid Bike Ride (Monday, June 10, 2019)

10. City of Brantford Water System Quality Management System 2018 Annual Update [Financial Impact – None], 2019-188

THAT Report No. 2019-188 titled “City of Brantford Water System Quality Management System 2018 Annual Update” BE RECEIVED.

Page 43 of 227 City Council 34 MINUTES May 28, 2019

11. Motion to establish a Municipal Video Surveillance System within the Core Area of the City of Brantford

WHEREAS, pursuant to section 8 of the Municipal Act, 2001, municipalities have been granted broad authority to govern their affairs as they consider appropriate and to enhance their ability to respond to municipal issues; and

WHEREAS subsection 10(1) of the Municipal Act, 2001 provides that single-tier municipalities may provide any service or thing that the municipality considers necessary or desirable for the public; and

WHEREAS subsection 10(2) of the Municipal Act, 2001 permits single-tier municipalities to pass by-laws to regulate, inter alia, the economic, social and environmental well-being of the municipality; the health, safety and well-being of persons; and the protection of persons and property; and

WHEREAS Council of The Corporation of the City of Brantford has invested a significant amount of time, effort and money into the revitalization of the City’s downtown core, including the establishment of the Downtown Brantford Business Improvement Area and strategic projects involving various post-secondary educational institutions in order to attract investment in the downtown core; and

WHEREAS the City of Brantford has been impacted by the national opioid crisis, as well as rising gun-related crime; and

WHEREAS Council is committed to balancing the public’s reasonable expectation of privacy with the necessity to protect the safety of the public and encourage the ongoing revitalization efforts in downtown Brantford; and

WHEREAS Council wishes to employ new strategies to deter and detect criminal and adverse behaviour in the City’s downtown core;

NOW THEREFORE BE IT RESOLVED THAT Staff BE DIRECTED to report back to Council with a plan to establish a municipal video surveillance system in the City of Brantford’s downtown core, and to include in the report back to Council all of the following:

1. a map showing proposed locations for municipal surveillance cameras;

2. an estimate of the cost of equipment, including lighting to ensure the cameras are as effective as possible, staff and training necessary in order to establish and maintain an effective surveillance system;

3. a summary of all grants available for the establishment of a surveillance system;

Page 44 of 227 City Council 35 MINUTES May 28, 2019

4. strategies to minimize the impact on the public’s reasonable expectation of privacy;

5. a draft municipal surveillance policy governing, among other things, the use and collection of personal information through the proposed surveillance system, if finally approved by Council; and

6. consultation with the Downtown Brantford Business Improvement Area Board, postsecondary institutions located in the downtown core, the Wilfrid Laurier University Student Union, and the Brantford Police Service.

12. All-Way Stops at Brock Street and Alice Street

THAT Staff BE DIRECTED to prepare the necessary by-laws to have an all-way stop control installed at the intersections of Brock Street and Alice Street.

13. WTFest Music Festival

WHEREAS the 4th Annual WTFest Music Festival will be taking place in the City of Brantford on Saturday July 27th, at Lions Park Steven Brown Sports Complex in Brantford; and

WHEREAS the festival started in 2015 as a Rock festival intended to bring an affordable music festival to the City of Brantford; and

WHEREAS the festival has been working cooperatively with the S.E.A.T. committee to provide an exceptional high quality music festival at an affordable ticket cost; and

WHEREAS rock bands such as The Beaches, Ascott Royals with headliner The Sheep Dogs have already been announced for this year’s festival; and

WHEREAS WTFest attracts thousands of visitors to the City of Brantford from all over Ontario as well as other parts of Canada and the United States; and

NOW THEREFORE BE IT RESOLVED THAT the City of Brantford DECLARE WTFest as a Municipally Significant Event in order for the WTFest organizing committee to obtain a liquor license through the Alcohol and Gaming Commission of Ontario.

Page 45 of 227 City Council 36 MINUTES May 28, 2019

14. Downtown Cleanliness & Garbage Service Levels

THAT the following Council decisions made at its November 28, 2017 and July 24, 2018 meetings BE RESCINDED:

Downtown Garbage Concerns – November 28, 2017

WHEREAS garbage in the downtown area is an eyesore that negatively impacts the image of our city core; and

WHEREAS City Staff and the DBIA have formed a Downtown Garbage Pickup Working Group that has been meeting for several months to identify solutions to reduce and eventually eliminate curb side garbage; and

WHEREAS residents and businesses enjoy a 6 day per week curb side pickup service; and

WHEREAS all stakeholders realize the need to improve the current service;

NOW THEREFORE BE IT RESOLVED that City Council ENDORSE the following recommendations of the Downtown Garbage Pickup Working Group:

1. THAT a one year pilot project BE APPROVED and funded to lease a compactor in the immediate downtown area for businesses to dispose of curb side garbage;

2. THAT the cost of $55,000 for the compactor BE FUNDED and APPROVED by Council for 2018 from the Council Priorities Reserve Fund (RF0558);

3. THAT a suitable site for the compactor BE IDENTIFIED by the Working Group and supported by City Council; and

4. THAT a Business Case BE DEVELOPED with the DBIA as a partner in the long term success of this initiative.

Downtown Garbage and Recycling Drop Off Bin Pilot – Proposed Location – July 24, 2018

A. THAT Report No. PW2018-044 titled “Downtown Garbage and Recycling Drop Off Bin Pilot – Proposed Location”, BE RECEIVED; and

Page 46 of 227 City Council 37 MINUTES May 28, 2019

B. THAT Council APPROVE the operation of a drop off bin pilot project for one year in Municipal Parking Lot #4, as recommended by the Downtown Garbage Pickup Working Group, for collection of garbage and recycling materials generated by the members of the Downtown Brantford Business Improvement Area; and C. THAT the General Manager of Public Works BE DIRECTED to provide technical assistance to the Downtown Garbage Pickup Working Group regarding the set up and operation of the drop off bin pilot project for one year.

AND BE REPLACED with the following:

Downtown Cleanliness & Garbage Service Levels

WHEREAS cleanliness and garbage removal continues to be an issue in downtown Brantford and creates a negative image of our city core; and

WHEREAS the Downtown Brantford Business Improvement Area Board of Management at its April 8, 2019 meeting expressed concerns about the Council approved Downtown Garbage and Recycling Drop Off Bin Pilot and current service levels for public space litter containers, enforcement of the solid waste by-law, and downtown cleanliness, including litter removal and street sweeping; and

WHEREAS there is a need for more education and enforcement on the use of the City’s current recycling and waste collection services in the downtown core; and

WHEREAS service levels for garbage and recycling collection, public space litter container collection, by-law enforcement, loose litter collection and street sweeping have not been reviewed in some years; and

WHEREAS the Council approved Downtown Garbage and Recycling Garbage Drop Off Bin Pilot has not yet been implemented; and

WHEREAS the Council approved funds of $55,000 for the Downtown Garbage and Recycling Garbage Drop Off Bin Pilot could be better used for education and to undertake a pilot project to enhance service levels for the downtown maintenance program for public space litter containers and collection of loose litter;

NOW THEREFORE IT BE RESOLVED THAT City Council ENDORSE the following recommendations:

A. THAT staff BE DIRECTED to undertake a review of the service levels for garbage and recycling collection, public space litter container collection, by- law enforcement, loose litter collection and

Page 47 of 227 City Council 38 MINUTES May 28, 2019

street sweeping and REPORT BACK to Council prior to the 2020 Estimates Process; and

B. THAT the $60,000 that was approved by Council from the Council Priorities Reserve Fund (RF0558) for the Downtown Garbage and Recycling Drop Off Bin Pilot BE REDIRECTED to the following initiatives during the summer of 2019:

i. Keep Downtown Brantford Clean Education & Enforcement, campaign in the amount of $26,000 summer students ($21,000) and education materials ($5,000);

ii. Enhanced Downtown Maintenance Pilot in the amount of $21,800 for two summer students ($21,000) and associated supplies and safety equipment ($800) to support the Keep Downtown Brantford Clean awareness program by enhancing the downtown maintenance program for summer 2019 to increase collection frequency of public space litter bins and collection of loose litter; and

iii. Installation of signs in the downtown to support the Keep Downtown Brantford Clean Education & Enforcement campaign in the amount of $5,000.

C. THAT the unused portion of the funds allocated to the Downtown Garbage and Recycling Drop Off Bin project, in the amount of $2,200, BE RETURNED to the Council Priorities Reserve Fund (RF0558).

15. Chairing - Committee of the Whole Meetings

WHEREAS City Council at its meeting held December 18, 2018 adopted By-law 168-2018, being a By-law to amend Chapter 15 of the City of Brantford Municipal Code regarding Procedure as it relates to the chairing of Committee of the Whole meetings; and

WHEREAS Chapter 15 of the City of Brantford Municipal Code currently establishes the following procedure for the Chairing of Committee of the Whole meetings:

 The Clerk shall maintain a list (the “List”) of Members of Council interested in chairing meetings of the Committee of the Whole on a monthly rotational basis, where Members of Council may add or remove themselves from the List at any time by notifying the Clerk in writing.

Page 48 of 227 City Council 39 MINUTES May 28, 2019

 Meetings of the Committee of the Whole shall be chaired by the Member of Council so identified on the List.

 Should the Member of Council identified on the List be unable to chair portion(s) of the meeting as a result of declaring a pecuniary interest under the Municipal Conflict of Interest Act on matter(s) considered at the meeting, or has notified the Clerk, or designate, that they are no longer available or interested in chairing all or a portion of said meeting, by default, the Mayor shall serve as chair for part or all of the meeting, as the case may be.

 In the event that the Mayor too is unable to chair through absence or as a result of declaring a pecuniary interest under the Municipal Conflict of Interest Act on matter(s) considered at the meeting, the Committee shall elect from among those present at the meeting, another Member of Council to chair part or all of the meeting, as the case may be. If an election is required pursuant to this Section, the Clerk, or designate, shall conduct the election of the chair.

WHEREAS it is desirable to amend the provisions that currently require the election of another Member of Council to chair part or all of the meeting, as the case may be, should the Member of Council identified on the List and/or the Mayor be unable to chair through absence or as a result of declaring a pecuniary interest, to simply identify that the member designated to chair for the following month and who is in attendance shall automatically serve as chair;

NOW THEREFORE BE IT RESOLVED THAT the necessary by-law to amend Sections 15.2.6, 15.2.9 and 15.2.18 of Chapter 15 of the City of Brantford Municipal Code BE PRESENTED to City Council for adoption.

Finance Committee Report #2019-05-15B

1. 2018 Audited Consolidated Financial Statements [Financial Impact – none], 2019-321

THAT The Corporation of the City of Brantford’s Audited Consolidated Financial Statements for the year ended December 31, 2018 BE RECEIVED.

Page 49 of 227 City Council 40 MINUTES May 28, 2019

2. Review of Casino Funds Policy [Financial Impact – None], 2019-305

THAT the following BE DEFERRED for two meeting cycles in order that Finance Staff can obtain more information from the Stedman Community Hospice - St. Joseph’s Lifecare Centre and the Brant Community Healthcare System regarding their requests to the City for support and bring forward a recommendation for consideration by the Finance Committee that addresses these requests in a prudent and fiscally responsible manner, cognizant of all the competing priorities:

THAT Report Number 2019-305 regarding a review of the City’s Use of Casino Funds Policy BE RECEIVED.

3. Sustainable Funding for Stormwater Program [Financial Impact – None], 2019-298

THAT Report No. 2019-298 titled “Sustainable Funding for Stormwater Program” BE RECEIVED.

4. Update on Outstanding Capital Projects [Financial Impact - none], 2019-170 [DEFERRAL from April 17, 2019]

A. THAT Report 2019-170 regarding an update on outstanding capital projects BE RECEIVED; and

B. THAT $150,000 from Capital Project LR1601 – Real Estate Master Plan BE RETURNED to the Capital Funding Envelope Reserve (RF556) and the project BE CLOSED; and

C. THAT $657,350.98 from Capital Project SS1702 – Brant Towers Millwork BE RETURNED to the Social Housing Capital Reserve (RF0473) and the project BE CLOSED; and

D. THAT $55,000 from Capital Project LF1802 – Transformer Substation Analysis BE RETURNED to the Engineering Minor Capital Reserve (RF0514) and the project BE CLOSED; and

E. THAT $269,294 from Capital Project WT1709 – Water Distribution Intensification System General Upgrades BE RETURNED to the Water and Related Reserve Fund (RF0542) and the project BE CLOSED; and

F. THAT $55,000 from Capital Project WW1608- Wastewater Pumping Station Site Works Replacement BE RETURNED to the Wastewater and Related Reserve Fund (RF0540) and the project BE CLOSED.

Page 50 of 227 City Council 41 MINUTES May 28, 2019

5. 2018 Yearend Surplus Report [Financial Impact - $1,634,363 Operating Surplus], 2019-311

THAT the following BE REFERRED to the June 14, 2019 meeting of the Estimates Committee:

A. THAT Report 2019-311 regarding the 2018 Operating Surplus BE RECEIVED; and

B. THAT the 2018 Operating Surplus in the amount of $1,634,363 BE TRANSFERRED to the following:

a) Affordable Housing Reserve (RF0475) – $1,249,335 b) Council Priorities Reserve - $385,028

6. Impact of Provincial Gas Tax Changes on Transit Operating Budget [Financial Impact - $9,500,000 over 10 years], 2019-318

A. THAT Report No. 2019-318 titled “Provincial Gas Tax Changes on Transit Operating Budget” BE RECEIVED; and

ii. THAT staff BE DIRECTED to report back during the 2020 Estimates process on options to mitigate the impact of the provincial gas tax funding reduction on the Transit Division’s Operating Budget.

C. THAT the Minister of Transportation BE REQUESTED to reinstate the planned increases to Provincial Gas Tax funding to enable the expansion of transit service in the City of Brantford and across Ontario; and

D. THAT a copy of Report 2019-318 BE PROVIDED to Will Bouma, Member of Provincial Parliament, Brantford-Brant, the Association of Municipalities of Ontario and Ontario Public Transit Association.

Page 51 of 227 City Council 42 MINUTES May 28, 2019

7. 2018 Variance Report For Budget Items Balanced By Reserves and Reserve Funds [Financial Impact - $2,503,794 negative impact on tax supported yearend position], 2019-312

THAT Report 2019-312 regarding yearend surplus for budget items balanced by reserve and reserve fund transfers per Finance Policy #002 BE RECEIVED.

8. 1st Quarter Casino Report [Financial Impact-$1,104,359], 2019-310

THAT the 2019 1st Quarter Casino Report 2019-310 BE RECEIVED.

9. Treasurer’s Investment Report for 2018 [Financial Impact - none], 2019-261

THAT Report No. 2019-261 regarding the Treasurer’s Investment Report for 2018 BE RECEIVED.

10. Treasurer’s Annual Report on Lease Financing Agreements for 2018 [Financial Impact – None], 2019-234

THAT Report 2019-234, entitled Treasurer’s Annual Report on Lease Financing Agreements for 2018, BE RECEIVED.

Page 52 of 227 Page 53 of 227 Page 54 of 227 Page 55 of 227 Page 56 of 227

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date June 23, 2020 Report No. 2020-299

To Mayor and Members of City Council

From Tanya Daniels City Clerk/Director of Clerks’ Services

1.0 Type of Report Consent Item [x] Item For Consideration [ ]

2.0 Topic Clerk’s Report on Communication for June 2020

3.0 Recommendation

THAT the Clerk’s Report on Communication for June 2020, BE RECEIVED.

4.0 Purpose and Overview

To receive as part of the Corporate Record, the following communications directed to the City Clerk:

4.1 Association of Municipalities of Ontario (AMO)

4.1.1 AMO COVID-19 Update – Municipal Fiscal Request, Emergency Orders, Pandemic Pay, LTC Homes Commission, Extended School and Child Care Closures, and Summer Camps – Received May 19, 2020

4.1.2 WatchFile – Received May 21, 2020 Page 57 of 227 Report No. 2020-299 Page 2 June 23, 2020 4.1.3 AMO COVID-19 Update – Emergency Orders Extended and Next Steps on Long-Term Care – Received May 27, 2020

4.1.4 Watchfile – May 28, 2020

4.1.5 AMO COVID19 Update – Looking Ahead – Received April 28, 2020

4.1.6 AMO COVID Update – Pandemic Pay Update – Received May 28, 2020

4.1.7 AMO COVID-19 Update – Federal Gas Tax Funding Accelerated, Pandemic Pay, ESA Changes, Additional Re-openings – Received June 1, 2020

4.1.8 AMO COVID-19 Update – Broadband Funding Announcement, Emergency Extended, and Pandemic Pay Webinar – Received June 3, 2020

4.1.9 AMO Watchfile – June 4, 2020

4.1.10 Request for AMO Conference Delegation Meetings Now Open! – Received June 5, 2020

4.1.11 COVID-19 Update – Regional Approach to Stage 2, Emergency Orders Extended, and Short-Term Rentals – Received June 8, 2020

4.1.12 COVID-19 Update – Child Care and Patio Extensions – Received June 9, 2020

4.1.13 AMO 2020 Conference: Program Update – Received June 10, 2020

4.1.14 AMO Watchfile – June 11, 2020

4.2 Federation of Canadian Municipalities

4.2.1 FCM Voice – May 25, 2020

4.2.2 FCM Connect – May 26, 2020

4.2.3 FCM VOICE – Received June 1, 2020 Page 58 of 227 Report No. 2020-299 Page 3 June 23, 2020 4.2.4 FCM CONNECT – Received June 2, 2020

4.2.5 FCM VOICE – Received June 8, 2020

4.2.6 FCM EXHANGE – Received June 9, 2020

4.2.7 FCM CONNECT – Received June 9, 2020

4.3 Grand River Conservation Authority (GRCA)

4.3.1 Application for Permission No. 275/20, Pursuant to Ontario Regulation 150/06 to construct an addition to a garage at 372 Erie Ave. – Received May 20, 2020

4.3.2 Application for Permission No. 289/20, Pursuant to Ontario Regulation 150/06 to construct a residential accessory structure at 40 Aberdeen Ave. – Received May 20, 2020

4.3.3 Application for Permission No.228/20, Pursuant to Ontario Regulation 150/06 to pre-grade a subdivision at 599 Shellard Lane – Received May 22, 2020

4.3.4 Summary of General Membership Meeting - May 22, 2020

4.3.5 Application for Permission No. 321/20, Pursuant to Ontario Regulation 150/06 to Install Services at Park Road North and Governors Road East – Received June 4, 2020

4.3.6 Application for Permission No. 324/20, Pursuant to Ontario Regulation 150/06 to Construct an Addition at 228 Erie Avenue – Received June 4, 2020

4.3.7 Application for Permission No. 300/20, Pursuant to Ontario Regulation 150/06 to Construct an In-ground Pool at 452 Governors Road East – Received June 8, 2020

4.4 Ministry of Environment, Conservation and Parks

4.4.1 Notice of Decision re: Certificate of Property Use at 22 Mohawk Street – Received May 21, 2020

4.4.2 Notice of Decision re: Certificate of Property Use at 66 Mohawk Street – Received May 21, 2020 Page 59 of 227 Report No. 2020-299 Page 4 June 23, 2020 4.4.3 Notice of Decision re: Certificate of Property Use at 347 Greenwich Street – Received May 21, 2020

4.5 Resolutions

4.5.1 Town of Fort Erie re: Rural Internet Services – Received May 20, 2020

4.5.2 Town of Bracebridge re: Town of Bracebridge Resolution regarding the establishment of a Municipal Financial Assistance Program to offset the financial impact of the COVID-19 Pandemic – Received June 12, 2020

4.6 General Correspondence

4.6.1 LAS, AMO Business Services re: Aird Berlis/LAS Website Update – Received May 13, 2020

4.6.2 Jack Turner, GM BluePlan Engineering Limited re: Notice of Virtual Public Information Session: Three Grand River Crossings – Received May 20, 2020

4.6.3 Richard Kaczmarczyk, Vice President – Polish Alliance of Canada Brantford Branch 10 re: Mid-size Theatre Opportunity – Received May 28, 2020

4.6.4 Notice of Study Commencement – Oak Park Road Extension – Municipal Class Environmental Assessment – Received June 5, 2020

4.6.5 Phil McColeman, MP, Brantford-Brant re: Essential Worker’s Day – Received June 10, 2020

4.6.6 Municipality of South Bruce: re: Resolution in Support of “Essential Worker’s Day” – Received June 12, 2020

4.6.7 City of Belleville re: Requests All Levels of Government and Municipalities to Adopt March 17 as Essential Worker’s Day – Received June 12, 2020

4.7 Agendas/Minutes

4.7.1 Police Services Board Agenda for meeting on June 11, 2020 – Received June 5, 2020 Page 60 of 227 Report No. 2020-299 Page 5 June 23, 2020

4.8 Assessment Review Board

4.8.1 Notice of Decisions – 56 64 Dalkeith Drive – Received May 25, 2020

4.8.2 Notice of Decisions – 185 King George Road – Received May 27, 2020

4.9 Municipal Property Assessment Corporation (MPAC)

4.9.1 InTouch – May 2020 – Received May 29, 2020

Tanya Daniels City Clerk/Director of Clerks Services

Attachments (if applicable)

None.

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [x] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [x] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [x] no Page 61 of 227

CITY COUNCIL MINUTES

May 26, 2020 4:00 p.m. Brantford City Hall, 100 Wellington Square Virtual Meeting

1. NATIONAL ANTHEM The National Anthem was played. 2. INVOCATION Mayor Davis read the invocation. 3. ROLL CALL Present:

Mayor Davis Councillor Weaver Councillor Vanderstelt Councillor Utley Councillor Sless Councillor McCreary Councillor Martin Councillor Carpenter Councillor Antoski Councillor Van Tilborg Councillor Wall Mayor Davis reviewed the procedural rules for the meeting to provide a framework for Members of Council and the viewing public.

Page 62 of 227 2

4. DECLARATIONS OF CONFLICTS OF INTEREST

No declarations of pecuniary interest were made regarding Items appearing on tonight’s City Council agenda. 5. SEPARATION OF ITEMS IN COMMITTEE REPORTS FOR DISCUSSION PURPOSES Moved by Councillor Wall Seconded by Councillor Martin THAT all Items for Consideration/Consent (Items 9.1 to 9.16) not separated for discussion purposes BE APPROVED.

Items 9.2, 9.3, 9.4, 9.6, 9.7, 9.8, 9.9, and 9.15 were separated for discussion purposes.

Recorded Vote on all Items Not Separated: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

The following Items subject to the vote were approved unanimously on a recorded vote: 9.1 2020 Final Property Tax Levy [Financial Impact - $490,000], 2020-256 A. THAT Report 2020-256 regarding 2020 Final Property Tax Levy BE RECEIVED; and B. THAT the waiving of the following charges BE EXTENDED to September 30, 2020: i. penalty and interest on 2020 unpaid taxes; ii. late payment fees for outstanding water and wastewater utility bill balances; iii. returned cheque/item fee resulting from non-sufficient funds; iv. interest on the unpaid balance of fees and charges imposed under Fees & Charges By-law 210-2019; and

Page 63 of 227 3

C. THAT the necessary by-laws, being by-laws to provide for the collection of taxes for 2020, extend the waiving of certain charges, limit tax decreases on commercial, industrial and multi-residential property as a means of funding the capping limit on tax increases in 2020, and levy taxes on certain railway lands and power utility lands for the year 2020 BE PRESENTED to City Council for adoption. 9.5 Development Building Process Review Update [Financial Impact - None], 2020-220 A. THAT Report 2020-220 Development Building Process Review update BE RECEIVED; and

B. THAT the deadline associated with the completion of the Development Building Process Review BE EXTENDED until October 31, 2020. 9.10 Losani Homes (1998) Limited – Brantwest Phase 1 Subdivision Agreement [Financial Impact – None], 2020-125 A. THAT Report 2020-125, “Losani Homes (1998) Limited – Brantwest Phase 1 Subdivision Agreement” BE RECEIVED; and B. That the Clerk BE DIRECTED to place the Brantwest Phase 1 Subdivision Agreement between The Corporation of the City of Brantford, Brantford Power Incorporated, Losani Homes (1998) Limited and the Mortgagee on a signing by-law to BE EXECUTED by the Mayor and Clerk; and C. THAT the following by-laws attached to report 2020-125, BE PRESENTED to City Council for ADOPTION: i. By-law to declare and dedicate Block 194, Registered Plan 2M- 1951, City of Brantford, as part of the Public Highway, to be known as Longboat Run West; and ii. By-law to declare and dedicate Block 193, Registered Plan 2M- 1951, City of Brantford, as part of the Public Highway, to be known as Cooke Avenue; and iii. By-law to declare and dedicate Block 178, Registered Plan 2M- 1955, City of Brantford, as part of the Public Highway, to be known as McLaren Avenue; and iv. By-law to declare and dedicate Block 179, Registered Plan 2M- 1955, City of Brantford, as part of the Public Highway, to be known as Ladd Avenue; and

Page 64 of 227 4

v. By-law to declare and dedicate Block 180, Registered Plan 2M- 1955, City of Brantford, as part of the Public Highway, to be known as Elkington Lane; and vi. By-law to declare and dedicate Block 181 and 183, Registered Plan 2M-1955, City of Brantford, as part of the Public Highway, to be known as Witteveen Drive; and vii. By-law to declare and dedicate Block 182, Registered Plan 2M- 1955, City of Brantford, as part of the Public Highway, to be known as Amos Avenue; and viii. By-law to declare and dedicate Block 184, Registered Plan 2M- 1955, City of Brantford, as part of the Public Highway, to be known as Blackburn Drive 9.11 North-East Flood Remediation Study Update [Financial Impact – None], 2020-177 A. THAT Report No. 2020-177 titled “North-East Flood Remediation Study Update” BE RECEIVED; and B. THAT the General Manager of Public Works or Designate BE DIRECTED to adopt the recommendations from the report “Northeast End Flood Remediation Study: Preferred Alternative Memo (March 16, 2020)” prepared by Aquafor Beech and include costs and funding associated with the proposed remedial solutions of the North-East Flood Remediation Study in the City’s 10-year Capital Forecast process at the 2021 Estimates Committee. 9.12 Emergency Procurement for Restoration to the Transit Service Center and bus Storage Garage Due to a Thermal Event (Fire) [Financial Impact - None], 2020-227 THAT Report No. 2020-227 entitled the “Emergency Procurement for Restoration to the Transit Service Center, and Bus Storage Garage Due to a Thermal Event (Fire)” BE RECEIVED.

Page 65 of 227 5

9.13 2020-2028 Winter Road Maintenance Contract [Financial Impact - $375,000 estimated annual increase for 2021-2028 budget], 2020-251 A. THAT Report No. 2020-251 titled "2020-2028 Winter Road Maintenance Contract" BE RECEIVED; and B. THAT Council AWARD the contract for winter road maintenance to 2174677 Ontario Inc. O/A Clean Shot Environmental Services, for a five-year term with the option to extend for three, one year terms commencing November 15, 2020 at an estimated annual cost of $1,050,250; and C. THAT Council AUTHORIZE a total increase in the amount of $375,000 per year starting 2021, to Operational Services Winter Control Operating Budget for the additional contracted services required; and D. THAT the General Manager and/or Delegate of the Public Works Commission BE DELEGATED AUTHORITY to execute the necessary Agreement, subject to the City’s Solicitor’s review as to form. 9.14 Procedure By-law Revisions [Financial Impact - None], 2020-219 A. THAT report titled Procedural By-law Revisions BE RECEIVED; and B. THAT the necessary By-law to amend Chapter 15 - Procedure of the City of Brantford Code to include the provisions contained within report 2020-219 and to repeal By-Law 39-2020 - Emergency Council Meeting Procedures BE PRESENTED to City Council for adoption. 9.16 CAO COVID-19 Emergency Update 05.26.20 [Financial Impact - Refer to Report 2020-254], 2020-247 A. THAT Report 2020-247 CAO COVID-19 Emergency Update 05.26.20 BE RECEIVED; and B. THAT Staff BE DIRECTED to temporarily extend the 2019 renewal status of licence applicants, as defined in Chapters 326 (Business), 327 (Taxi Driver) and 329 (Adult Entertainer) of the City of Brantford Municipal Code, on account of various impacts to the licence renewal program in response to the Coronavirus COVID-19 pandemic to March 31 2021.

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6. DELEGATIONS [list, if any, available at meeting]

6.1 Kim Baker, Director of Clinical Services, St. Leonard’s Community Services 9.4 Brantford Downtown Outreach Team Pilot Program Update [Financial Impact - None], 2020-209 Kim Baker provided written comments on the benefits of the Brantford Downtown Outreach Team (BDOT) and expressed gratitude to those that have made the positive impact possible. Ms. Baker provided statement that although the current pandemic has necessitated a change in how service is delivered, BDOT staff continue to provide vital support to the marginalized and homeless population The City Clerk read the written submission for the record. A copy of the submission will be placed in the meeting file.

7. CLERK’S REPORT ON COMMUNICATIONS 7.1 Clerk’s Report on Communication for May 2020, 2020-266 Moved by Councillor Martin Seconded by Councillor McCreary

THAT the Clerk’s Report on Communication for May 2020, BE RECEIVED. Recorded Vote on Item 7.1: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

8. MINUTES Moved by Councillor Vanderstelt Seconded by Councillor Weaver THAT the following Minutes BE ADOPTED: 8.1 City Council – April 28, 2020

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8.2 Special City Council – May 12, 2020 8.3 Special City Council – May 5, 2020 8.4 Special City Council – Private and Confidential Minutes – May 5, 2020 Recoded Vote on All Minutes: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

9. ITEMS FOR CONSIDERATION/ CONSENT Moved by Councillor Antoski Seconded by Councillor Weaver THAT all Items contained within Committee Reports (Items 9.2, 9.3, 9.4, 9.6, 9.7, 9.8, 9.9, 9.15) separated for discussion purposes BE APPROVED. Members of Council then considered each separated item individually. Council first considered item 9.4 as there was a delegation received. 9.4 Brantford Downtown Outreach Team Pilot Program Update [Financial Impact - None], 2020-209 Recommendation: A. THAT Report 2020-209 Brantford Downtown Outreach Team Pilot Program Update BE RECEIVED; and B. THAT Staff BE DIRECTED to forward the final evaluation of the Brantford Downtown Outreach Team to the Brantford-Brant Ontario Health Team for their consideration. Recorded Vote on Item 9.4: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

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Council resumed the order of the Agenda beginning with item 9.2.

9.2 2019 – 2020 Council Priorities Update [Financial Impact - None], 2020-245 Recommendation: THAT Staff Report 2020-245 on the 2019-2020 Council Priorities Update BE RECEIVED. Recorded Vote on Item 9.2: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

9.3 Museum Funding Agreement with Brant Historical Society [Financial Impact: $46,346.60], 2020-207 Recommendation: A. THAT Report No. 2020-207 regarding a Museum Funding Agreement with Brant Historical Society BE RECEIVED; and B. THAT the Chief Administrative Officer BE AUTHORIZED to execute the 2020 three-year funding agreements for the Community Cultural Investment Program, including the three year Museum Funding Agreement with the Brant Historical Society for the provision of a grant with an upset limit in the amount of $52,000 year one granted from the Community Groups Reserve, subject to approval as to form by the City Solicitor or designate. Amendment: Moved by Councillor McCreary Seconded by Councillor Wall THAT Clause B BE AMENDED to include an upset limit of $52,000 for year 1 and the funding source is to be the Community Groups Reserve.

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Recorded Vote on Amendment: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Recorded Vote on item 9.3 as Amended: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

9.6 Climate Change Action Plan Q1 2020 Update and Clean Brantford Campaign [Financial Impact - $45,000], 2020-97 (Deferred from City Council - April 28, 2020) Recommendation: A. THAT Report 2020-97 Climate Change Action Plan Q1 2020 and CleanBrantford Proposal Update [Financial Impact - $45,000] BE RECEIVED; and

B. THAT Staff BE DIRECTED to develop and implement the proposed plan forthe Clean Brantford Campaign as outlined in the analysis section of thisReport; and

C. THAT the $45,000 for the Clean Brantford Campaign BE FUNDED from theCouncil Priorities Reserve (RF0558). Amendment: Moved by Councillor Utley Seconded by Councillor Antoski THAT the financial impact in Clause A BE AMENDED to $5,000; and

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THAT Clauses B and C of Report 2020-97 BE DELETED and the following BE ADDED: B. THAT Staff BE DIRECTED to develop and implement the Clean Brantford Interim Campaign as outlined in Section 2 of the Clean Brantford Campaign Interim Messaging Memo to Council; and C. THAT $5,000 for the Clean Brantford Interim Campaign BE FUNDED from the Council Priorities Reserve (RF0558); and D. THAT Staff BE DIRECTED to bring a report to Council during the 2021 Estimates outlining options for implementing the full scope of the Clean Brantford Campaign once the COVID-19 crisis restrictions have been lifted. Recorded Vote on Amendment: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Recorded Vote on Item 9.6 As Amended: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

9.7 Downtown Surveillance System Implementation Plan: Project Update [Financial Impact - $286,000 to be referred into the 2021 Estimates Process], 2020-95 Recommendation: A. THAT report 2020-95 Downtown Surveillance System Implementation Plan: Project Update BE RECEIVED; and B. THAT funding for the Corporate Security Program including capital costs for CCTV camera system implementation and ongoing operating

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cost of one new FTE, BE REFERRED to the 2021 Estimates process as an unmet need; and C. THAT the By-law to adopt the Closed – Circuit Television (CCTV) Surveillance Policy BE PRESENTED to Council upon approval of the Corporate Security Program and required funding during the 2021 estimates process.

Amendment: Moved by Councillor Martin Seconded by Councillor McCreary THAT Clause B and C BE AMENDED to 2022 Estimates.

Recorded Vote on Amendment: YES: (3): Councillor Vanderstelt, Councillor McCreary, and Councillor Martin NO: (8): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall LOST (3 to 8) Amendment to item 9.7 failed.

Recorded Vote on Item 9.7: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (1): Councillor Martin CARRIED (10 to 1)

9.8 Municipal Homelessness Rent Supplement Program [Financial Impact - None], 2020-195 Recommendation:

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A. THAT Report No. 2020-195, Extension of the Municipal Homelessness Rent Supplement and Local Portable Benefit Programs BE RECEIVED; and B. THAT Council APPROVE an extension of the Municipal Homelessness Rent Supplement program to March 31, 2021; and C. THAT the extension of the Municipal Homelessness Rent Supplement program totaling $134,117 BE FUNDED through Community Homeless Prevention Initiative allocations; and D. THAT Council APPROVE continuance of the Local Portable Benefit program with no increase to the City’s base budget; and

E. THAT Council APPROVE expansion of the Local Portable Housing Benefit program criteria to include any qualified applicants waiting for one bedroom accommodation on the community housing wait list. Recorded Vote on Item 9.8: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

9.9 Albion Street Traffic and Parking By-laws [Financial Impact – None], 2020-106 Recommendation: A. THAT report No. 2020-106 titled “Albion Street Traffic and Parking By- laws” BE RECEIVED; and B. THAT 30 km/h maximum speed limit BE BY-LAWED on Albion Street from St. James Street to McMurray Street, on Bedford Street from McMurray Street to William Street, and on McMurray Street from Albion Street to Alonzo Street; and C. THAT Schedule ‘8’ of Traffic By-law 37-83 which pertains to ‘Speed Regulations’ BE AMENDED as outlined in Appendix ‘A’ of Report No. 2020-106 dated April 7, 2020; and D. THAT ‘No Parking’ BE BY-LAWED on the west side of Albion Street from Henrietta Street to Bedford Street; and

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E. THAT Schedule ‘7’ of Parking By-law 144-88 which pertains to ‘Parking Prohibited at Anytime’ BE AMENDED as outlined in Appendix ‘B’ of Report No. 2020-106 dated April 7, 2020; and F. THAT Schedule ‘11’ of Parking By-law 144-88 which pertains to “Alternate Side of Street Parking’ BE AMENDED as outlined in Appendix ‘B’ of Report No. 2020-106 dated April 7, 2020; and G. THAT ‘Cycling Lanes’ be provided on Albion Street from Henrietta Street to McMurray St; and H. THAT Schedule ‘14’ of Traffic By-law 37-83 which pertains to ‘Designated Lanes for Bicycles’ BE AMENDED as outlined in Appendix ‘C’; and I. THAT the right lane and left lane on Albion Street south of Henrietta Street be designated as right turn only lane and left turn only lane (respectively); and J. THAT Schedule ‘5’ of Traffic By-law 37-83 which pertains to ‘Designated Lanes’ BE AMENDED as outlined in Appendix ‘D’’; and K. THAT the necessary By-laws BE PLACED on the Bylaw listing upon the completion of the road reconstruction work on Albion Street from Henrietta Street to McMurray Street.

Recorded Vote on Item 9.9 YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (1): Councillor Martin CARRIED (10 to 1)

9.15 Financial Implications Associated with COVID-19 [Financial Impact - None], 2020-254 Recommendation:

A. THAT Report No. 2020-254 outlining the estimated financial implications associated with COVID-19 BE RECEIVED; and B. THAT Staff BE DIRECTED to implement the following to mitigate the financial impacts of COVID-19 on the 2020 operating budget:

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i. Restrict discretionary spending as outlined in section 8.13.1 of this report; ii. Close the eleven capital projects identified in Appendix A and transfer the $734,751 of tax supported funding allocated to these projects to the operating budget; iii. Transfer all available funds from the Disaster Mitigation Reserve (RF0564); iv. Transfer up to $750,000 from the Corporate Contingency Reserve (RF0554); v. Suspend all capital projects identified on Appendix B, with the remaining funds needed to balance the 2020 budget to come from this selection of projects.

Recorded Vote on Clause B iv.: Clause B iv. Transfer up to $750,000 from the Corporate Contingency Reserve (RF0554); YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0) Recorded Vote on all remaining clauses (Clauses A and B i, ii, iii, v): YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

10. RESOLUTIONS 10.1 Essential Workers Day - Councillor Wall

Moved by Councillor Wall Seconded by Mayor Davis WHEREAS the Province of Ontario enacted a Declaration of Emergency on March 17th, 2020 in response to the COVID-19 Worldwide Pandemic; and WHEREAS during the state of emergency certain services have been deemed essential services by the Government of Ontario; and

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WHEREAS citizens are asked to isolate at home to reduce the spread of COVID-19 as essential workers continue to work and provide an essential service to their community; and WHEREAS essential workers across the country are risking their lives; and WHEREAS some essential workers have been stricken with illness, suffered trauma or injury, or lost their lives as a result of providing an essential service; and WHEREAS without this dedicated workforce, essential services, including but not limited to, healthcare, police, fire, paramedics, military, social services, community services, food distribution, agriculture, postal and delivery services, education, security, transit, financial services, hospitality, commerce, manufacturing, construction, maintenance and repair, waste management, sanitation services, government, and administrative services would fail to function; and WHEREAS our community owes a profound debt of gratitude to every single essential worker who ensured our community could continue to operate;

NOW THEREFORE, the Municipal Council of The Corporation of the City of Brantford HEREBY RESOLVES as follows: A. THAT March 17 BE PROCLAIMED by the Council for The Corporation of the City of Brantford to be Essential Workers Day in the City of Brantford; and B. THAT the Clerk BE DIRECTED to provide a copy of this resolution, with a covering letter, to MPP Will Bouma and MP Phil McColeman to respectfully request that the Government of Ontario and the Government of Canada formally declare March 17 to be Essential Workers Day to honour all of the essential workers who sacrificed so much during the COVID-19 pandemic; and C. THAT all municipalities across Ontario and Canada BE INVITED to proclaim March 17 to be Essential Workers Day in their respective municipalities, and that a copy of this resolution be provided to AMO, LUMCO, FCM, and ROMA for that purpose. Recorded vote on item 10.1:

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YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

10.2 Association of Municipalities Ontario - Election to the Board of Directors - Councillor Utley Moved by Councillor Utley Seconded by Councillor Weaver

WHEREAS the Association of Municipalities Ontario (AMO) represents the interests of municipalities on policy and program matters that fall within provincial jurisdiction; and WHEREAS AMO’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities across Ontario to support and provide AMO with the prestige required to carry the municipal message to the provincial government; and WHEREAS Mayor Kevin Davis has previously served as Director at Large for a one-year term on the AMO Board of Directors; NOW THEREFORE BE IT RESOLVED: A. THAT the Council of The Corporation of the City of Brantford ENDORSE Mayor Kevin Davis to stand for election on AMO’s Board of Directors for the period starting in June 2020 and ending in June 2022; and B. THAT all costs associated with Mayor Kevin Davis attending AMO’s Board of Directors meetings and Annual Conference, that are not covered by AMO, BE PAID by the City of Brantford and recorded separately from the Mayor’s regular Mayor’s expenses; and

C. THAT a copy of this Resolution, along with the required Consent Form BE SUBMITTED prior to the deadline date of June 22, 2020. Recorded vote on item 10.2: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

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CARRIED (11 to 0)

11. NOTICES OF MOTION 11.1 Water Line Installation at Princess Anne Park Community Garden - Councillor Weaver WHEREAS the Community Garden located at Princess Ann Park requires a water source; and WHEREAS the water troughs the City has placed at the Community Garden located at Princess Ann Park are continuously being vandalized and tipped over; and

WHEREAS the Neighbourhood Association has future plans to install an ice rink at this location that would also require a water source; and WHEREAS the residents of the community would benefit from the installation of a waterline as it would source the community gardens and future ice rink; and WHEREAS staff have estimated the installation of a waterline at Princess Ann Park to accommodate the Community Garden to cost approximately $10,000 - $15,000.00. NOW THEREFORE BE IT RESOLVED: A. THAT staff BE DIRECTED to install a waterline at Princess Ann Park to accommodate the Community Gardens and possible future ice rink to be completed in the first quarter of 2021; and B. THAT the funding of the waterline installation project BE REFERRED to the Estimates Committee for consideration during the 2021 budget process.

12. BY-LAWS

Moved by Councillor McCreary Seconded by Councillor Martin THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-laws for 1st and 2nd Reading:

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BY-LAW PREAMBLE

70-2020 By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto: 1. Subdivision Agreement between The Corporation of the City of Brantford and Brantford Power Incorporated, Losani Homes (1998) Limited and the Mortgagee (2020- 125) (City Council – May 26, 2020) 71-2020 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford by removing the ‘Holding’ Provision from the lands at 150 Savannah Oaks Drive (H- M3-5) (2019-419) (Committee of the Whole – Community Development Report #2019-08-06) 72-2020 By-law to provide for the collection of taxes for 2020 (2020- 256) (City Council – May 26, 2020) 73-2020 By-law to limit tax decreases on commercial, industrial and multi-residential property as a means of funding the capping limit on tax increases for 2020 (2020-256) (City Council – May 26, 2020)

74-2020 By-law to levy taxes on certain railway lands and power utility lands for the year 2020 (2020-256) (City Council – May 26, 2020) 75-2020 By-law to amend Chapter 15 of the City of Brantford Municipal Code (Procedure) and to Repeal By-law 39-2020, Being a By-law to Enact Emergency Council Meeting Procedures (2020-219) 76-2020 By-law to declare and dedicate Reserve Block 194, Registered Plan 2M-1951, City of Brantford, being all of PIN 32068-2184 (LT), as part of the public highway, to be known as Longboat Run West. (2020-125) (City Council – May 26, 2020) 77-2020 By-law to declare and dedicate Reserve Block 193, Registered Plan 2M-1951, City of Brantford, being all of PIN 32068-2183 (LT), as part of the public highway, to be known as Cooke Avenue. (2020-125) (City Council – May 26, 2020)

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78-2020 By-law to declare and dedicate Reserve Block 178, Registered Plan 2M-1955, City of Brantford, being all of PIN 32068-2394 (LT), as part of the public highway, to be known as McLaren Avenue. (2020-125) (City Council – May 26, 2020) 79-2020 By-law to declare and dedicate Reserve Block 179, Registered Plan 2M-1955, City of Brantford, being all of PIN 32068-2395 (LT), as part of the public highway, to be known as Ladd Avenue. (2020-125) (City Council – May 26, 2020) 80-2020 By-law to declare and dedicate Reserve Block 180, Registered Plan 2M-1955, City of Brantford, being all of PIN 32068-2396 (LT), as part of the public highway, to be known as Elkington Lane. (2020-125) (City Council – May 26, 2020) 81-2020 By-law to declare and dedicate Reserve Block 181, Registered Plan 2M-1955, City of Brantford, being all of PIN 32068-2397 (LT) and Reserve Block 183, Registered Plan 2M-1955, City of Brantford, being all of PIN 32068-2399 (LT), as part of the public highway, to be known as Witteveen Drive. Drive (2020-125) (City Council – May 26, 2020) 82-2020 By-law to declare and dedicate Reserve Block 182, Registered Plan 2M-1955, City of Brantford, being all of PIN 32068-2398 (LT), as part of the public highway, to be known as Amos Avenue. (2020-125) (City Council – May 26, 2020) 83-2020 By-law to declare and dedicate Reserve Block 184, Registered Plan 2M-1955, City of Brantford, being all of PIN 32068-2400 (LT), as part of the public highway, to be known as Blackburn Drive. (2020-125) (City Council – May 26, 2020)

84-2020 By-law to amend By-law 40-2020 (being a by-law to amend By-law 3-2020, being a by-law to provide for an interim tax levy and to provide for the payment of taxes for the year 2020; and being a By-law to waive interest payable on Fees and Charges pursuant to By-law 210-201) by extending the time for the waiver of returned cheque fees and interest payable on Fees and Charges to September 30, 2020. (2020-256) (City Council – May 26, 2020)

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85-2020 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on May 26, 2020

Recorded vote on By-Laws not separated for discussion purposes YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

3rd Reading Moved by Councillor Utley Seconded by Councillor Martin THAT By-law 70-2020 through to and including By-law 85-2020 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk. Recorded vote on 3rd reading of all By-Laws not separated for discussion purposes YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Councillor Van Tilborg left the meeting at 7:27p.m.

13. ADJOURNMENT

The meeting adjourned at 7:38p.m.

K. Davis, Mayor T. Daniels, City Clerk

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SPECIAL CITY COUNCIL

MINUTES TUESDAY, MAY 19, 2020

PRIVATE AND CONFIDENTIAL ITEMS 6:00 P.M. TELECONFERENCE MEETING CHARLIE WARD ROOM, BRANTFORD CITY HALL

Mayor Davis in the Chair

1. ROLL CALL

Present: Councillor Vanderstelt Councillor Weaver Councillor Sless Councillor Utley Councillor Martin Councillor McCreary Councillor Antoski Councillor Van Tilborg Councillor Wall Mayor Davis

Also Present: T. Daniels, C. Gauthier

Item 3.1: Brian Hutchings, Indie Hans, Brian Hughes, Heidi de Vries and Cheryl Glassford.

Item 3.2: Brian Hutchings, Indie Hans, Selvi Kongara, Ron Lynes, Mark Jacklyn.

Item 3.3: Brian Hutchings, Heidi de Vries, Ron Gasparetto, Paul Moore, Nicole Wilmot, and Ed Taves the City’s consultant on the remediation.

2. DECLARATIONS OF CONFLICTS OF INTEREST

None.

Page 82 of 227 SPECIAL CITY COUNCIL 2 MINUTES MAY 19, 2020

3. PRIVATE AND CONFIDENTIAL ITEMS

Motion to Move In-Camera

Moved By Councillor Utley Seconded By Councillor Antoski

THAT Council MOVE IN-CAMERA to consider the following:

3.1 BMBA Lease Agreement (2020-252)

A proposed or pending acquisition or disposition of land by the municipality or local board.

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

3.2 Wastewater Operations HR Report – Superintendent Retirement (2020-162)

Personal matters about an identifiable individual, including municipal or local board employees.

Labour relations or employee negotiations.

3.3. Presentation of Unsolicited Offers and Disposition Options for 22 Sydenham Street and 17-23 Sydenham Street (CS2020-008)

A proposed or pending acquisition or disposition of land by the municipality or local board.

Recorded vote on Motion to Move In-Camera:

YES: Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Utley, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Van Tilborg, Councillor Wall, Mayor Davis

CARRIED

Page 83 of 227 SPECIAL CITY COUNCIL 3 MINUTES MAY 19, 2020

Council met In-Camera to consider Item 3.1, 3.2, and 3.3.

4. ADJOURNMENT

The Special City Council meeting adjourned at 9:08 p.m.

______K. Davis, Mayor T. Daniels, City Clerk

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SPECIAL CITY COUNCIL

MINUTES TUESDAY, JUNE 8, 2020

PRIVATE AND CONFIDENTIAL ITEMS 6:00 P.M. TELECONFERENCE MEETING CHARLIE WARD ROOM, BRANTFORD CITY HALL

Mayor Davis in the Chair

1. ROLL CALL

Present: Councillor Vanderstelt Councillor Weaver Councillor Sless Councillor Utley Councillor Martin Councillor McCreary Councillor Antoski Councillor Carpenter Councillor Van Tilborg Councillor Wall Mayor Davis

Also Present: T. Daniels, C. Gauthier

Item 3.1: Brian Hutchings, Indie Hans, Brian Hughes, and Cheryl Glassford.

Item 3.2: Brian Hutchings, Indie Hans, Selvi Kongara, Dene Hodgins.

Item 3.3: Brian Hutchings, Heidi de Vries, Geoff Daley, Mathew Ferrell (external Counsel).

2. DECLARATIONS OF CONFLICTS OF INTEREST

None.

Page 85 of 227 SPECIAL CITY COUNCIL 2 MINUTES MAY 19, 2020

3. PRIVATE AND CONFIDENTIAL ITEMS

Motion to Move In-Camera

Moved By Councillor Antoski Seconded By Councillor

THAT Council MOVE IN-CAMERA to consider the following:

3.1 BMBA Lease Agreement (2020-252)

A proposed or pending acquisition or disposition of land by the municipality or local board.

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

3.2 O and M of LFG Collection System and Generation Facility (2020-240)

Litigation or potential litigation, including matters before administrative Tribunals.

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

3.3 Instructions Re: Participation in Class Action Relating to Opioid Epidemic (LO2020-005)

Litigation or potential litigation, including matters before administrative Tribunals.

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

Page 86 of 227 SPECIAL CITY COUNCIL 3 MINUTES MAY 19, 2020

Recorded vote on Motion to Move In-Camera:

YES (11): Councillor Vanderstelt, Councillor Weaver, Councillor Sless, Councillor Utley, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Carpenter, Councillor Van Tilborg, Councillor Wall, Mayor Davis

CARRIED

Council met In-Camera to consider Item 3.1, 3.2, and 3.3.

4. ADJOURNMENT

The Special City Council meeting adjourned at 9:22 p.m.

______K. Davis, Mayor T. Daniels, City Clerk

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SPECIAL CITY COUNCIL MINUTES

June 16, 2020 6:00 p.m. Brantford City Hall, 100 Wellington Square

1. NATIONAL ANTHEM The National Anthem was played. 2. INVOCATION Mayor Davis read the invocation 3. ROLL CALL Present: Mayor Davis Councillor Weaver Councillor Utley Councillor Sless Councillor McCreary Councillor Martin Councillor Carpenter Councillor Antoski Councillor Van Tilborg Councillor Wall

Regrets: Councillor Vanderstelt

4. DECLARATIONS OF CONFLICTS OF INTEREST None.

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5. PROCLAMATIONS Mayor Davis left the Chair. Councillor Weaver assumed the Chair.

5.1 National Indigenous Peoples Day for the City of Brantford Moved by Mayor Davis Seconded by Councillor Antoski

WHEREAS June is National Indigenous History month; and WHEREAS in 1996, the then Governor General of Canada, Romeo LeBlanc, proclaimed June 21st of each year to be National Aboriginal Day (now National Indigenous Peoples Day), following consultation and statements of support from various Indigenous groups; and WHEREAS National Indigenous Peoples Day was established as a special day to celebrate the unique heritage, diverse cultures and outstanding contributions of First Nations, Inuit and Metis peoples in Canada; and WHEREAS the first peoples in Canada have and continue to contribute to the development and future of this incredible country; and WHEREAS, June 21, the summer solstice, is the longest day of the year and of significant cultural importance for Indigenous Peoples; and WHEREAS the City of Brantford is home to over five thousand people who identify as Indigenous and whose culture and unique heritage are an important part of what makes this community beautiful and diverse; and WHEREAS the City of Brantford recognizes and celebrates the distinct friendship this City shares with the Six Nations of the Grand River and the Mississaugas of the Credit First Nations; and NOW THEREFORE THE CORPORATION OF THE CITY OF BRANTFORD HEREBY declares June 21st of each year to be National Indigenous Peoples Day for the City of Brantford and encourages all people in Brantford to recognize and celebrate the unique heritage, culture and diversity of First Nations, Inuit and

Page 89 of 227 3

Metis people and to especially celebrate the culture and contributions of the Six Nations of the Grand River and Mississaugas of the Credit First Nations. Recorded Vote on Item 5.1: YES: (10): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Mayor Davis resumed the Chair.

6. DELEGATIONS [list, if any, available at meeting] None.

7. ITEMS FOR CONSIDERATION/CONSENT 7.1 Patio Brantford – Temporary Policies for Private and Public Outdoor Patios during the COVID-19 Pandemic, 2020-286

Moved by Councillor Martin Seconded by Councillor Weaver A. That Staff Report 2020-286 regarding Temporary Policies for Patios during the COVID-19 Pandemic BE RECEIVED; and B. THAT the Patio Brantford Policies as outlined in Appendix “A” and “B” to Report 2020-286 BE APPROVED for the 2020 patio season ending on January 1, 2021, and that the City Clerk BE DIRECTED to place by-laws to adopt the Patio Brantford Policies before City Council; C. That Planning Staff BE DIRECTED to prepare a report, which shall proceed directly to Council, regarding the application of a Temporary Use By-law pursuant to Section 39 of the Planning Act, to address Section 6.18 of the City of Brantford Zoning By-law 160-90 respecting the parking requirements associated with the establishment or expansion of private outdoor patios until the Declaration of Emergency of the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated;

Page 90 of 227 4

D. That Staff BE DIRECTED to limit their investigations and enforcement of complaints regarding parking requirements of Zoning By-law 160-90 respecting temporary commercial private patios and all other enforcement related to such patios in the City of Brantford BE SUSPENDED until the earlier of the following: i. Until such time as Council has had the opportunity to review the Temporary Use By-law referenced in Recommendation C, above; or ii. Until the expiry date of January1, 2021 signifying the end of the 2020 patio season; and,

E. THAT all municipal permit and application fees associated with new or expansions to temporary on-street or private outdoor patios in accordance with the Patio Brantford Policies BE WAIVED; and F. THAT approvals granted pursuant to either of the Patio Brantford Policies BE DEEMED to be evidence of the municipal approval required by the Alcohol and Gaming Commission of Ontario for the temporary extension of existing licensed patios or the temporary addition of a new licensed patio pursuant to a liquor license issued under the Liquor Licence Act, R.S.O. 1990, c. L. 19 and the regulations thereunder, as amended; and

G. THAT the Manager of Development Planning BE AUTHORIZED to sign any Temporary Patio Licence entered into pursuant to the Patio Brantford Policies or any other document necessary to give effect to those polices or provide approvals thereunder, on behalf of The Corporation of the City of Brantford; and H. THAT As required by amendments to Regulation 719 under the Liquor Licence Act, Council for the Municipality of Brantford supports the extension of existing liquor licences to temporary patios on private property throughout Brantford for the duration of 2020, provided businesses comply with the Brantford COVID-19 Temporary Outdoor Patios on Private Property - Guidelines. THAT: i. the Manager of Real Estate BE AUTHORIZED to enter into temporary licences for the use of municipally-owned property, including public spaces, parks, and vacant land but excluding any lands to which the Patio Brantford - On-Street Patio Emergency

Page 91 of 227 5

Pandemic Recovery Policy would apply, within the City of Brantford for the purposes of permitting the extension of existing businesses onto municipally-owned property subject to such terms and conditions as may be deemed advisable by Legal Counsel for the City; and ii. Staff BE DIRECTED include the use of all such property in the Temporary Use By-law referenced in Recommendation C, above; and iii. Staff BE DIRECTED to limit their investigations and enforcements of complaints regarding Zoning By-law 160-90 and the application of that By-law to the licences issued by the Manager of Real Estate for the purposes set out in this resolution until such time as Council has had the opportunity to review the Temporary Use By-law referenced in Recommendation C, above, or until the expiry date of January 1, 2021 signifying the end of the 2020 patio season. Clause I was presented by Councillor Wall and Councillor van Tilborg. The mover and seconder of the main motion deemed the addition friendly with the consensus of members present. Clause I was added to the main motion prior to call of the vote. Recorded Vote on Item 7.1: YES: (10): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

8. RESOLUTIONS

None.

9. NOTICES OF MOTION None.

10. BY-LAWS

Page 92 of 227 6

1st and 2nd Reading

Moved by Councillor Weaver Seconded by Councillor Antoski THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-laws for 1st and 2nd Reading: 86-2020 By-law to amend By-law 70-2010, Being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual, by adopting Planning Policy – 004 Patio Brantford – On-Street Patio Emergency Pandemic Recovery Policy (2020-286) (Special City Council – June 16, 2020)

87-2020 By-law to amend By-law 70-2010, Being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual, by adopting Planning Policy – 005 Patio Branford – Private Patio Emergency Pandemic Recovery Policy (2020-286) (Special City Council – June 16, 2020)

88-2020 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Special Meeting held on June 16, 2020

Recorded vote on 1st and 2nd reading of all By-laws not separated for discussion purposes: YES: (10): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

3rd Reading Moved by Councillor Utley Seconded by Councillor Sless

Page 93 of 227 7

THAT By-law 86-2020 through to and including By-law 88-2020 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk.

Recorded vote on 3rd Reading of all By-laws not separated for discussion purposes: YES: (10): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

11. ADJOURNMENT The meeting adjourned at 6:50p.m.

Mayor K. Davis, Chair T. Daniels, City Clerk

Page 94 of 227

MINUTES

JOHN NOBLE HOME COMMITTEE OF MANAGEMENT

WEDNESDAY, JUNE 10, 2020 1:00 P.M.

VIRTUAL MEETING JOHN NOBLE HOME

Sarah MacCuish Administrative Assistant Page 95 of 227

John Noble Home Committee of Management Page 2 Minutes June 10, 2020

JOHN NOBLE HOME COMMITTEE OF MANAGEMENT MINUTES WEDNESDAY, JUNE 10, 2020 1:00 P.M. VIRTUAL MEETING

Councillor Carpenter in the Chair 1:01 p.m. 1. ROLL CALL Present: City of Brantford Councillor Carpenter Mayor Davis Councillor McCreary (1:39 p.m.)

County of Brant Mayor Bailey Councillor Gatward

Regrets: City of Brantford Councillor Vanderstelt

County of Brant Councillor Wheat

Also Present: S. Proulx, S. MacCuish, J. Miller, M. Cox, B Stonham, J. Patenaude 2. DECLARATIONS OF CONFLICTS OF INTEREST

No pecuniary interests were declared

3. MINUTES

Moved by Councillor Gatward Seconded by Mayor Bailey

THAT the following Minutes (3.1) BE ADOPTED:

3.0 Minutes

THAT the following Minutes BE ADOPTED:

3.1 John Noble Home Committee of Management – May 13, 2020

CARRIED 4. PRESENTATIONS/DELEGATIONS (list, if any, available at meeting)

There were no presentations or delegations. Page 96 of 227

John Noble Home Committee of Management Page 3 Minutes June 10, 2020

5. ITEMS FOR CONSENT

Moved by Mayor Bailey Seconded by Mayor Davis

THAT Items for Consent (5.1- 5.3) BE APPROVED

Items 5.3 was separated for discussion purposes.

5.1 John Noble Home Administrator’s Report [Financial Impact - None] (JNH2020-21)

THAT the John Noble Home Administrator’s Report JNH2020-21 BE RECEIVED.

5.2 John Noble Home Monthly Budget Summary for April 2020 [Financial Impact – None – Overall Under Budget at this Time] (JNH2020-22)

THAT the Monthly Budget Summary JNH2020-22 for April 30, 2020 for the John Noble Home BE RECEIVED.

Items 5.1 and 5.2 were voted on and approved.

5.3 The Quality Improvement Report for priority and elective indicators for Quarter 3, 2019 [Financial Impact- None] (JNH2019-23)

THAT the John Noble Home Quality Improvement Report JNH2020-23 for priority and elective indicators for Quarter 3, 2019 BE RECEIVED.

Mary Cox provided information regarding the prescribing of antipsychotics and its use in conditions other than psychosis. The Ministry of Long Term Care has a narrow definition of appropriate diagnosis for antipsychotics. Doctors will use an antipsychotic when all other treatments are unsuccessful. Many residents that are admitted to the Home do arrive on these medications. CARRIED 6. ITEMS FOR CONSIDERATION

Moved by Mayor Davis Seconded by Mayor Bailey

THAT Items for Consideration (6.1-6.3) BE APPROVED

Item 6.3 was separated for discussion.

6.1 John Noble Home’s Day Program’s Multi-Sector Service Accountability Agreement (MSAA) – Declaration of Compliance and Sign off on Schedule G [Financial Impact – None] (JNH2020-24).

Page 97 of 227

John Noble Home Committee of Management Page 4 Minutes June 10, 2020

THAT the Chair of the John Noble Home’s Committee of Management BE AUTHORIZED to sign the Declaration of Compliance “Schedule G” for the fiscal year of 2019-2020 for the John Noble Home Day and Stay Program.

6.2 John Noble Centre Day and Stay Program Financial Statements for the year ending March 31, 2020. [Financial Impact- None] (JNH2020-25)

THAT the Financial Statements for the John Noble Centre Day and Stay Program for the year ending March 31, 2019 BE APPROVED.

Item 6.1 and 6.2 were approved and carried.

6.3 Award of Contract for Driveway and Parking Lot Replacement and Paving Services [Financial Impact - $306,751.95 including non- recoverable HST] (JNH2020-26)

THAT the Administrator BE AUTHORIZED to award the contract to Dufferin Construction Company to provide for the driveway and parking lot replacement and paving for a total contract cost of $ 306,751.95 including non-recoverable HST

J. Patenaude summarized the repaving project which will include milling and drainage being added to the back parking lot and driveway. The project will also add parking spaces near Bell Lane Terrace.

J. Miller added that this is a capitol project. It is expected that with the improvements and specifications the surface will last longer.

Moved by Mayor Bailey Seconded by Councillor Gatward

Item 6.3 was voted on and approved. CARRIED 7. PRIVATE AND CONFIDENTIAL ITEMS

Moved by Mayor Davis Seconded by Mayor Bailey

THAT Committee MOVE IN-CAMERA to discuss the following items (1:13 p.m.)

MOTION TO MOVE IN-CAMERA CARRIED Page 98 of 227

John Noble Home Committee of Management Page 5 Minutes June 10, 2020

7.1 Pension Entitlement Memo

Personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiation

The Committee met In-Camera, discussed item 7.1, provided direction to Staff and returned into Open Session (1:41 p.m.) 8. CORRESPONDANCE

None

9. RESOLUTIONS

None

10. NOTICES OF MOTION

None 11. QUESTIONS

J. Miller was asked to clarify the current Ministry of Health directives pertaining to admissions. At present individuals from the community can be admitted to Long Term Care if they are tested for COVID 19 with a negative result. The admission would be followed by two weeks of isolation measures. Temporary internal moves to empty rooms have occurred from rooms where the room design does not allow for safe distancing. This measure was implemented through a recommendation from the Ministry to homes to reduce the risk of viral spread. The measure involves 15 rooms in the older side of the building. The Home is in the process of making improvements to these older rooms (such as moving the location of the call bell, or curtain placement) to meet social distancing guidelines and allow safe admission to the bed. At this time the Home is awaiting directives to admit from hospital.

Mayor Davis left the meeting at 1:44 p.m.

Councillor Gatward asked how many vacancies there are at this time. J. Miller stated that after internal moves to provide safe social distancing, 2 beds are available for safe admission. The Home would like to admit from hospital as priority as COVID test results can be received quickly. The Home has a detailed admission plan that would include 2 weeks of isolation and full PPE for staff.

Councillor Gatward asked when outdoor visits would be facilitated. J. Miller explained that the Home was prepared this past Monday to implement outdoor visits but with an influx of positive cases within the community the outdoor visits were postponed. Page 99 of 227

John Noble Home Committee of Management Page 6 Minutes June 10, 2020

12. NEXT MEETING

The next meeting of the John Noble Home Committee of Management will be held on Wednesday, September 9, 2020 or earlier at the Call of the Chair.

13. ADJOURNMENT

Meeting was adjourned at 1:49 p.m.

______Richard Carpenter, Chair Sarah MacCuish, Administrative Assistant

Page 100 of 227

June 23, 2020

Social Services Committee Report #2020-06-03

Your Social Services Committee submits the following recommendations from its meeting held on June 3, 2020:

11.1.1 Feasibility Work to Construct New Affordable Housing at Trillium Way, Paris and Approval of Property Title Transfer [Financial Impact: $200,000], 2020-183

A. THAT report 2020-183 regarding preliminary steps to construct a new affordable housing building, and transfer of property title for 170 Trillium Way, Paris BE RECEIVED; and

B. THAT staff be directed to begin the preliminary design, feasibility study, associated planning and development work; and

C. THAT funding source for the previously approved 2020 capital project for the preliminary design, feasibility and development work at Trillium Way BE CHANGED to the Affordable Housing Reserve [RF0475]; and

D. THAT should the City be successful in its grant application to the CMHC Seed Funding Program for this work, up to $200,000 BE UTILIZED to replenish the Affordable Housing Reserve (RF0475); and

E. THAT The Corporation of the City of Brantford REQUEST that the Brant and Brantford Local Housing Corporation transfer legal title for 170 Trillium Way, Paris, to the City of Brantford (Trillium Way), pursuant to the Trust Agreement between the Local Housing Corporation and the City, dated January 21st, 2002 (“Trust Agreement”), and at the cost of the City; and

F. THAT upon transfer of the property, the Director of Housing, or designate, BE AUTHORIZED to sign all documents, including but not limited to documents for site plan or alteration approvals and building permits, or other documents necessary to facilitate construction of new affordable housing at Trillium Way; and

G. THAT the Chair, Social Services Committee and the General Manager of Health and Human Services, or their designate, BE AUTHORIZED to sign all necessary or appropriate documents, satisfactory in form to the City Solicitor, or designate, to effect the transfer of property title for Trillium Way; and

H. THAT the City Solicitor, or designate, BE AUTHORIZED to sign all electronic registration documents, where available, and all documents standard or necessarily incidental to the proposed title transaction(s); and

I. THAT the Director of Housing, or designate, and the City Solicitor, or designate, BE AUTHORIZED to negotiate with the County of Brant regarding potential property impact to Trillium Way by the planned Grand River Street North Corridor transportation changes currently involved in a Municipal Class Environmental Assessment process; and Page 101 of 227 Social Services Committee Report #2020-06-03 Page 2

J. THAT staff BE DIRECTED to issue a formal request to the County of Brant to share the costs of the capital expenses for the new mixed-use housing development proposed at 170 Trillium Way, Paris; and

K. THAT staff BE DIRECTED to provide the response from the County of Brant to the Social Services Committee at the August 5, 2020 meeting.

11.1.2 Marlene Avenue Apartments Supportive Housing Update [Financial Impact–None], 2020-169 THAT Report HHS 2020-169 regarding completion of the City of Brantford’s Home for Good (HFG) Marlene Avenue Supportive Apartments, BE RECEIVED.

11.1.3 Options to Support Affordable Housing Development [Financial Impact: None], 2020-265 A. THAT Report 2020-265 Options to Support Affordable Housing Development [Financial Impact: None] BE RECEIVED; and B. THAT Staff BE DIRECTED to issue an Expression of Interest to explore options for supportive housing partnerships; and

C. THAT Staff BE DIRECTED to bring back a report outlining additional capital available from increasing the debt limit for rate supported affordable housing initiatives; and D. THAT Staff BE DIRECTED to bring back a report that provides a review of the current builds in the 10-Year Capital Plan and outlines options to increase housing density to maximize the use of land and capital; and E. THAT Staff BE DIRECTED to bring back a report outlining how to maximize the use of municipally owned lands that do not support high density builds; and

F. THAT Staff BE DIRECTED to identify an appropriate location for an affordable housing development on the Greenwich Mohawk Brownfield site; and G. THAT Staff BRING FORWARD recommendations to retain a parcel of land for affordable housing upon the completion of the Mohawk Lake District Plan. Page 102 of 227 Social Services Committee Report #2020-06-03 Page 3

11.1.4 COVID-19 Human Services Response Funding [Financial Impact: None], 2020-250 THAT report 2020-250 COVID-19 Human Services Response Funding BE RECEIVED.

Respectfully submitted,

Councillor McCreary, Chair

Page 103 of 227

June 23, 2020

Combined Committee of the Whole – Operations and Administration / Community Development Report #2020-06-09

REPORT TO: Mayor and Members City Council

Your Combined Committee of the Whole – Operations and Administration / Community Development submits the following recommendations from its meeting held on June 9, 2020:

11.2.1 Application for Zoning By-law Amendment PZ-04-20 – 195 Henry Street [Financial Impact – None], 2020-164

A. THAT Zoning By-law Amendment Application PZ-04-20, submitted by Vicano Developments Limited affecting the lands located at 195 Henry Street to change the zoning to permit a “Medical Clinic” as an additional use in the “Industrial Commercial - Exception 14 Zone (M1-14)”, BE APPROVED in accordance with the applicable provisions outlined in Section 8.3 of Report 2020-164; and

B. THAT Pursuant to Section 34(18) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:

“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 of Report 2020-164."

11.2.2 Official Plan Review Update – Future Release of the June 2020 Draft City of Brantford Official Plan [Financial Impact – None], 2020-262

A. THAT Report 2020-262, Official Plan Review Update – Future Release of the June 2020 Draft City of Brantford Official Plan, BE RECEIVED; and

B. THAT Planning Staff BE DIRECTED to submit a formal request to the Ministry of Municipal Affairs and Housing to modify the boundary of the Downtown Brantford Urban Growth Centre through the Municipal Comprehensive Review and Official Plan approval process, as outlined in Report 2020-262.

11.2.3 Recommended Option for a New Downtown Community Improvement Plan [Financial Impact – None], 2020-111

A. THAT Report 2020-111, Recommended Option for a New Downtown Community Improvement Plan, BE RECEIVED; and

B. THAT Staff BE DIRECTED to prepare a Downtown Community Improvement Plan, in accordance with the requirements of the Planning Act, R.S.O. 1990 c. P. 13, which includes a Tax Increment-Based Grant targeted at supporting the development of residential units; and Page 104 of 227 Combined Committee of the Whole – Operations and Administration / Page 2 Community Development Report #2020-06-09 June 23, 2020

C. THAT Staff BE DIRECTED to prepare an Implementation Plan for administering the Downtown Community Improvement Plan; and

D. THAT Staff BE DIRECTED to report back in Q4 2020 to present the proposed Downtown Community Improvement Plan and associated Implementation Plan to Council for adoption.

11.2.4 Paramedic Services 2021 Draft Budget [Financial Impact – None], 2020- 271

A. THAT Report 2020-271 titled Paramedic Services 2021 Draft Budget BE RECEIVED; and

B. THAT Staff BE DIRECTED to return the Draft Budget to the Paramedic Services Committee, including any amendments or requests for clarification provided by City Council, prior to July 31, 2020.

11.2.5 City of Brantford 2020 Encampement Protocol [Financial Impact – None], 2020-257

A. THAT Report 2020-257 titled “City of Brantford 2020 Encampment Protocol” BE RECEIVED; and

B. THAT Staff BE DIRECTED to utilize the Encampment Protocol as described in this report.

11.2.6 Consideration for Non-Resident User Fees [Financial Impact – None], 2020-175

A. THAT Staff report 2020-175, titled “Consideration for Non-Resident User Fees” BE RECEIVED; and

B. THAT Staff BE DIRECTED to develop a Public Works Policy for the implementation of Non-Resident User Fees; and

C. THAT Staff REPORT BACK in Q2 2021 with a Non-Resident User Fee Policy.

11.2.7 City-County Cost Sharing [Financial Impact – None], 2020-248

A. THAT Report 2020-248, City-County Cost Share BE RECEIVED; and

B. THAT the Chief Administrative Officer BE DIRECTED to begin negotiations with the County of Brant in regard to City-County shared services that gives consideration to the use of weighted assessment; and

C. THAT the Chief Administrative Officer BE DIRECTED to negotiate the sharing of capital costs for affordable housing development as part of this updated cost-share agreement. Page 105 of 227 Combined Committee of the Whole – Operations and Administration / Page 3 Community Development Report #2020-06-09 June 23, 2020

11.2.8 CAO COVID-19 Emergency Update 06.09.20 [Financial Impact – Potential Financial Loss to Operate Summer Camps], 2020-273

A. THAT Report 2020-273, CAO COVID-19 Emergency Update 06.09.20, BE RECEIVED; and

B. THAT Staff BE DIRECTED to cancel summer day camp and recreation programs for July and August 2020; and

C. THAT the Mayor and Chief Administrative Office BE DIRECTED to write a letter to advocate that Brantford receive a share of the Federal funding allocated for the promotion of domestic and local tourism.

11.2.9 2019 Year-End Report on Building Permit Fees [Financial Impact – None], 2020-253

THAT Report 2020-253, being the 2019 Year-End Report on Building Permit Fees, BE RECEIVED as information.

11.2.10 Water Line Installation at Princess Anne Park Community Garden

WHEREAS the Community Garden located at Princess Ann Park requires a water source; and

WHEREAS the water troughs the City has placed at the Community Garden located at Princess Ann Park are continuously being vandalized and tipped over; and

WHEREAS the Neighbourhood Association has future plans to install an ice rink at this location that would also require a water source; and

WHEREAS the residents of the community would benefit from the installation of a waterline as it would source the community gardens and future ice rink; and

WHEREAS staff have estimated the installation of a waterline at Princess Ann Park to accommodate the Community Garden to cost approximately $10,000 - $15,000.00;

NOW THEREFORE BE IT RESOLVED;

A. THAT Staff BE DIRECTED to install a waterline at Princess Ann Park to accommodate the Community Gardens and possible future ice rink to be completed in the first quarter of 2021; and

B. THAT the waterline installation project BE FUNDED from the Council Priority Reserve RF0558.

Page 106 of 227 Combined Committee of the Whole – Operations and Administration / Page 4 Community Development Report #2020-06-09 June 23, 2020

Respectfully submitted,

Councillor Antoski, Chair

Page 107 of 227

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date: June 23, 2020

To: Mayor Davis and Members of Council

From: Brian Hutchings Chief Administrative Officer

Re: Homeless Encampment Response

On June 9, 2020, Report 2020-257 City of Brantford 2020 Homeless Encampment Protocol was presented to Committee of the Whole – Operations and Administration and Community Development (combined). A request was made for staff to return with a memo outlining the potential to accelerate the timelines between the reporting of an encampment and removal.

Staff has reviewed the process and within current resources, the timelines could be compressed to between 3 and 6 days.

The proposed revised process, which is depicted on the flow charts accompanying this memo, is outlined below.

1. Complaint is sent to Parks Department from various sources, public, call centre, police, Councillor (day 1).

2. Parks Department creates a work order to inspect the site, to determine property ownership, number of people present, and location (day 2-3).

3. Property ownership is confirmed and email is sent through the Encampment Network to outreach team to attend site (day 3-4).

Please Note: When Parks or By-Law staff identify that an individual(s) have been occupants of previous encampments, the protocol will skip outreach and move directly to Step 5.

4. Outreach attends at site within 24 hours* to advise of imminent take down of site and to offer housing assistance (day 3-4).

Page 108 of 227 Report 2020-257 Page 2 June 23, 2020 Please Note: Outreach is not dispatched where there are safety issues observed in the camp and immediate action is necessary.

5. Parks staff will follow up in 24 hours of outreach visiting site to confirm if they have left. If site remains active, Parks staff will attend site with Bylaw to ask people once again to move along and warn that them and their belongings may be removed if they fail to do so (day 5).

6. If occupants have not moved voluntarily, Parks staff will arrange to revisit site with police and Bylaw to coordinate people leaving as well as site cleanup (day 5-6 – dependent on availability of police services).

Most individuals encountered at encampment sites have either exhausted all resources available to them or circumstances related to mental health and addictions hinder them from accessing emergency shelter resources. While best practice in homelessness outreach remains to make multiple attempts at engagement with occupants of encampments to encourage them into other living arrangements, experience has also shown that this strategy has met with limited success.

The proposed revised process provides for one day of outreach. Where possible, when occupants are not present at the time of the visit, another attempt will be made the same day and failing personal contact, written information will be left. Sites occupied by individuals from other encampments which have already been removed will not be visited by outreach. Staff believes that this condensed approach can continue to offer compassionate service to encampment occupants while recognizing that other community members are anxious for the property to be restored to its authorized use as quickly as possible.

Variables that may extend the timeline include:

 Availability of Parks staff to inspect the site immediately, depending on other priority tasks;

 Availability of outreach staff that to respond immediately, depending on other priority tasks;

 Complexity of property ownership, depending on site this may require GIS mapping and input from other parties such as Operational Services, CN Rail and Grand River Conservation Authority;

 Whether the site is occupied and in need of outreach, which has been reduced to one initial visit to notify of impending site removal and offer resources, with no visit to be scheduled for repeat occupants; Page 109 of 227 Report 2020-257 Page 3 June 23, 2020  Response and cooperation from property owner, where the encampment is on private land;

 Whether the occupants voluntarily relocate within the timeframes provided; if occupants require intervention from bylaw and police to vacate, this will extend the timeframes.

Additional Resources Required

Staff have investigated the option of hiring additional Parks staff to support this encampment protocol and shorten the response time. While this may result in earlier identification of encampments, in most cases the successful resolution of an encampment requires enforcement, or the action of the property owner. Therefore the addition of City staff will not likely result in a quicker resolution and is not being recommended. Staff continue to consult with Brantford Police Services and other community partners to determine how the City can further support their efforts.

Attachments

Appendix A - The City of Brantford’s response to homeless camps on public land

Appendix B - The City of Brantford’s response to homeless camps on private land Page 110 of 227 The City of Brantford’s response to Appendix A

homeless camps on public land

Day 1/2 CLEANUP

If the site is Inactive, Parks Parks staff conducts or staff will add the site to arranges for a third party RESOLVED the cleanup list. contractor to complete the cleanup. Day 1 Day 1/2 Inactive

If at any point there appears to immediate safety concerns for the Parks staff is notified via e-mail Parks staff will visit site within -- OR -- site residents, staff or general public the Police are to be contacted about a potential site of 24-hours of the initial immediately. concern. notification and confirm Day 2/3 property ownership. Active If the site is Active, an Outreach worker visits within 24-hours. NO TE If a burning campfire is identified the Fire Department must be : id Sk contacted immediately en ip Active: An active site will have the presence of tents, ti to fie th d is tarps, or other structures used for overnight occupancy. in st di ep Individuals may or may not be present however the vid w ua he general condition of the site suggests recent or ongoing ls n ar pr encampment activity. e p ev re iou se sl Inactive: An inactive site may still have the presence of tents, nt y Day 4 Day 5 CLEANUP tarps, other structures used for overnight occupancy. Individuals If the site remains Active, By- If the site remains Active, Parks staff conducts the are not present and the general condition of the site suggests no Law/Police attends and asks Parks staff will coordinate cleanup and notifies the recent or ongoing encampment activity. the occupants to dismantle a cleanup date with Police Encampment Network via RESOLVED and vacate the encampment present. e-mail. voluntarily. E-mail communication to the Encampment Network is required

If a concern about a site was brought forth by an elected official, an e- mail advising of the status of the encampment response must be sent

Updated: June 2020 Page 111 of 227 The City of Brantford’s response to Appendix B

homeless camps on private land

Day 1/2 CLEANUP

If the site is deemed Inactive, If the owner is not accessible, By-Law will attempt to cleanup arrangements will be contact the owner to arrange made by By-Law and billed to RESOLVED for cleanup. the private property owner. Day 1 Day 1/2 Inactive

By-Law staff visit the site If at any point there appears to immediate safety concerns for the within 24 hours of the initial -- OR -- site residents, staff or general public the Police are to be contacted Encampment Network notified notification. immediately. via e-mail group of a potential site of concern. Day 1/2 Day 2/3 Active If the site is Active, By-Law If requested by the property staff will attempt to contact owner, Outreach Workers will the property owner to attend and address issues If a burning campfire is identified the Fire Department must be determine next steps which where possible and notify the contacted immediately will consist of either outreach Encampment Network Active: An active site will have the presence of tents, tarps, or and or enforcement. whether the site remains other structures used for overnight occupancy. Individuals may or Active. may not be present however the general condition of the site suggests recent or ongoing encampment activity. Day 3/4

Inactive: An inactive site may still have the presence of tents, tarps, and If the owner does not request other structures used for overnight occupancy. Individuals are not Housing Outreach and or present and the general condition of the site suggests no recent or individuals remain at the site, ongoing encampment activity. By-Law/Police attends and removes the occupants from the site. E-mail communication to the Encampment Network is required Day 4 CLEANUP If a concern about a site was brought forth by the Mayor or member of council By-law will attempt to If the owner is not accessible, an e-mail advising of the status of the encampment response must be sent contact the owner to arrange cleanup arrangements will be for cleanup. made by By-Law which and RESOLVED billed to the private property owner. Drafted: June 2020 Page 112 of 227

BOARD / ADVISORY COMMITTEE / TASK FORCE REPORT

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date June 23, 2020

To Mayor and Member of Council

From Chair and Members Code of Conduct Task Force

1.0 Type of Report Consent Item [ ] Item For Consideration [X] 2.0 Topic Code of Conduct for Members of Council and Local Boards – Modernization

3.0 Recommendation

A. THAT Report No. 2020-276, entitled “Code of Conduct for Members of Council and Local Boards – Modernization” BE RECEIVED; and B. THAT the amended Code of Conduct for Members of Council and Local Boards of The Corporation of the City of Brantford, attached to Report No. 2020-276 and marked as Appendix “A” BE APPROVED; and C. THAT the Clerk BE DIRECTED to place a by-law to repeal Chapter 16 (Code of Conduct for Members of Council and of its Local Boards) of the City of Brantford Municipal Code and replace that Chapter with a new Chapter 16 (Code of Conduct for Members of Council and of its Local Boards) of the City of Brantford Municipal Code, as set out in Appendix “A” to Report No. 2020-276; and Page 113 of 227

D. THAT, following Council approval, a copy of the updated Chapter 16 of the City of Brantford Municipal Code BE FORWARDED to the applicable Local Boards of the City for their information and compliance; and E. THAT the Code of Conduct Task Force, having fulfilled its mandate, BE DISBANDED. 4.0 Background

On June 11, 2020 the Code of Conduct Task Force held a virtual meeting approving the proposed amended Code of Conduct (Appendix “A” of Report 2020-276). The Task Force passed the above recommendation for Council’s consideration. The Code of Conduct Task Force amended the report before them to include a provision to send the approval of the recommendations directly to City Council on June 23, 2020 deeming the approval of the recommendations as urgent.

The Code of Conduct Review Task force indicated that a deferral of the recommendations at the City Council meeting will be introduced by a member of the task force if more time/consultation is needed with regards to the review of the proposed Code of Conduct.

5.0 Conclusion

The above recommendation is being provided to Council for their approval.

Councillor Wall Chair, Code of Conduct Task Force

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Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date June 11, 2020 Report No. 2020-276

To Chair and Members Code of Conduct Review Task Force

From Heidi de Vries, City Solicitor and Director of Legal & Real Estate Services

1.0 Type of Report Consent Item [ ] Item For Consideration [X ]

2.0 Topic Report No 2020-276 Code of Conduct for Members of Council and Local Boards - Modernization.docx

3.0 Recommendation

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E. THAT the Code of Conduct Task Force, having fulfilled its mandate, BE DISBANDED. 4.0 Purpose and Overview

The purpose of this report is to provide the Code of Conduct Review Task Force with an updated, modernized Code of Conduct for members of Council and members of the Local Boards of The Corporation of the City of Brantford, for consideration by the Task Force.

5.0 Background

In 2016, the Province of Ontario introduced Bill 68, Modernizing Ontario’s Municipal Legislation Act, 2017. Bill 68 received Royal Assent on May 30, 2017, effecting amendments to various acts, including amendments to the Municipal Act, 2001 (the “Act”). Included in those amendments was a new requirement that municipalities in Ontario establish Codes of Conduct for members of the Council of the municipality as well as its Local Boards (as defined in the Act). This requirement took effect on March 1, 2019. Additionally, the Province of Ontario prescribed certain subject matters which must be included in codes of conduct for members of Council and Local Boards, pursuant to Ontario Regulation 55/18: Code of Conduct – Prescribed Subject Matters. O. Reg. 55/18 requires that codes of conduct include provisions to address the following subjects, at a minimum:

1. Gifts, benefits and hospitality; 2. Respectful conduct, including conduct towards officers and employees of the municipality or the local board, as the case may be; 3. Confidential information; 4. Use of the property of the municipality or of the local board, as the case may be.

On February 26, 2019, City Council passed the following resolution:

A. THAT Report 2019-133 entitled “Code of Conduct for Members of the Council of The Corporation of the City of Brantford and of its Local Boards” BE RECEIVED; and B. THAT, in accordance with the provisions of subsection 223.2(1) of the Municipal Act, 2001, as amended, and Ontario Regulation 55/18, the new Code of Conduct for Members of the Council and of its Local Boards attached as Appendix “A” BE APPROVED effective March 1, 2019; and

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C. THAT the necessary by-law to repeal Article 14 – Code of Conduct for Members of Council of Chapter 15 of the City of Brantford Municipal Code and to create a new Chapter 16 (Code of Conduct for Members of Council and of its Local Boards) of the City of Brantford Municipal Code BE PRESENTED to City Council on February 26, 2019 for adoption; and D. THAT, following Council approval, a copy of Chapter 16 of the City of Brantford Municipal Code BE FORWARDED to the Downtown Brantford Business Improvement Area Committee of Management in order that they can update their Operating Policies and Procedures to reflect same; and E. THAT the Code of Conduct Task Force, in consultation with the City’s Integrity Commissioner, Local Boards and appropriate municipal staff, BE REQUESTED to undertake a review of the new Chapter 16 of the City of Brantford Municipal Code within one year of its adoption by City Council (by March 2020) and report its findings with any recommended amendments thereto to Council for its consideration. The Code of Conduct Review Task Force has met several times over the last year in order to update the various provisions of Chapter 16 (Code of Conduct for Members of Council and of its Local Boards) of the City of Brantford Municipal Code (the “Code of Conduct”). During the last meeting of the Code of Conduct Review Task Force, held on May 4, 2020, the Task Force passed the following recommendation, which was adopted by Council on May 26, 2020:

A. THAT Staff BE DIRECTED to propose comprehensive amendments to the Code of Conduct for Members of Council, including provisions related to social media use, and additional provisions to bring the City’s Code of Conduct in line with comparator municipalities; and B. THAT Staff BE DIRECTED to consult with the Integrity Commissioner on the proposed amendments prior to circulating the amended draft Code of Conduct to members of the Task Force for review; and

C. THAT Staff BE DIRECTED to schedule a meeting of the Code of Conduct Task Force as soon as possible to discuss and review the amended draft Code of Conduct. 6.0 Corporate Policy Context

This report and the recommendations herein are consistent with Strategic Goal 4: Excellence in Governance and Municipal Management and, in particular, the long-term desired outcome of open and accessible government.

7.0 Input From Other Sources

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The City’s Integrity Commissioner has reviewed and provided input into the new, proposed Code of Conduct, attached hereto at Appendix “A”. This amended Code of Conduct also draws heavily on codes from other Ontario municipalities including: Thunder Bay; Richmond Hill; Markahm, St. Catharines; London; and Toronto.

8.0 Analysis

Pursuant to Part V.1 – Accountability and Transparency, of the Municipal Act, 2001, as amended, all municipalities in Ontario regulated by that Act must establish codes of conduct for their members of Council and Local Boards. Local Board is defined in section 223.1 of the Act as follows:

“local board” means a local board other than,

a) a society as defined in subsection 2 (1) of the Child, Youth and Family Services Act, 2017, b) a board of health as defined in subsection 1 (1) of the Health Protection and Promotion Act, c) a committee of management established under the Long-Term Care Homes Act, 2007, d) a police services board established under the Police Services Act, e) a board as defined in section 1 of the Public Libraries Act, f) a corporation established in accordance with section 203, g) such other local boards as may be prescribed.

As of the date of this report, and pursuant to the definition set out in the Act, the only Local Board in Brantford to which a Code of Conduct under Part V.1 of the Act will apply is the Downtown Business Improvement Area Committee of Management (the “BIA”).

Following the recommendation of the Code of Conduct Review Task Force, as adopted by Council on May 26, 2010, the City Solicitor worked with the Integrity Commissioner and the Mayor to review and update the City’s Code of Conduct, taking into consideration the previous resolutions of Council, as recommended by the Code of Conduct Review Task Force, the subject matter prescribed by the Municipal Act, 2001, as well as the contents of codes from other municipalities across Ontario.

The recommended, updated Code of Conduct, which is attached hereto as Appendix “A”, represents the culmination of these efforts to modernize the City’s Code of Conduct and provide a clear statement with respect to the standard of conduct expected of elected officials and Local Board members in the City of Brantford. The amended Code is not limited in application to members acting in their official capacity, and extends generally to all conduct of a member, which

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can reflect back on the municipality given the status of the members and the high degree of scrutiny that public office attracts.

It is not the intent of this report to reiterate each updated provision of the Code of Conduct. The following represents a high-level overview of the provisions of the modernized Code of Conduct.

The updated Code of Conduct contains the former provisions relating to gifts, benefits and hospitality, as well as those provisions relating to the use of corporate property, which were both reviewed extensively by the Code of Conduct Review Task Force prior to the current Code of Conduct being adopted by Council.

The recommended, modernized Code of Conduct has been updated to include clear policy statements, including a statement with respect to the various provincial acts that also regulate the conduct of members of Council and Local Boards, which the Code of Conduct seeks to supplement but does not replace.

Additionally, the updated Code of Conduct seeks to establish clear guidelines with respect to Council, Local Board, and staff relations, which provisions are a requirement under O. Reg. 55/18. The updated Code of Conduct also includes more robust provisions relating to the disclosure of confidential information, as well as respect for the Council or Local Board decision-making process and non-interference with litigation before boards, tribunals and the courts. Of specific note is the addition of a provision that would prohibit members from interfering with or attempting to influence the prosecution of offences at the Provincial Offences Court, which is run by the City on behalf of the province. Pursuant to the City’s agreement with the province for the provision of court services, the City is required to ensure that elected officials respect prosecutorial independence. This addition to the Code of Conduct will satisfy that requirement.

Article 10 of the amended Code of Conduct includes social media provisions, as per the direction of Council, which provisions set out specific rules with respect to conduct of Members on various social media platforms. Much of what was discussed at the Code of Conduct Review Task Force with respect to conduct on social media was applicable to the standard of conduct generally expected of elected officials, therefore, the behaviours addressed during those discussions can be found in Article 10 under section 16.10.1 – Conduct Generally, as well as 16.10.3 – Media Communications, in addition to the amended provision on social media set out at section 16.10.4.

Articles 11 and 12, Integrity Commissioner and Complaint and Application Procedures, respectively, have been amended significantly to more clearly set out the process by which an individual may make a complaint to the Integrity Commissioner and the process by which members of Council or Local Boards of the City may access the Integrity Commissioner for information or advice.

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Included in the amendments is a new complaint form, attached to the amended Code of Conduct as Appendix “B”, for complaints under the Municipal Conflict of Interest Act (the “MCIA”). Code of Conduct complaints have been separated from MCIA complaints, given that the content of and limitation period for MCIA complaints is set out in legislation and is different than that for Code of Conduct complaints under the Municipal Act, 2001.

Finally, it is important to note that if the amended Code of Conduct is recommended by the Code of Conduct Review Task Force and adopted by Council it will not have retroactive effect but will apply as of the date of its passing to regulate the conduct of members of Council and its Local Boards.

9.0 Financial Implications

The financial implications of adopting an amended, modernized Code of Conduct are not known at this time. While approval of the new Code of Conduct does not give rise to immediate costs to the City, enforcement of the Code of Conduct by an independent Integrity Commissioner is and will continue to be at the expense of the City. Since the provincial amendments to the Municipal Act, 2001 took effect in 2019, municipal codes of conduct are now available to members of the public to file complaints with respect to the conduct of members of Council and Local Boards. These costs could be minimal or quite significant, depending on the number and complexity of any complaints filed pursuant to the Code.

10.0 Conclusion

On May 26, 2020, Council directed staff to undertake a review of Chapter 16 of the City of Brantford Municipal Code and to provide Council, through the Code of Conduct Review Task Force, with recommendations in order to modernize the City’s Code of Conduct for members of Council and Local Boards. This report and, specifically, the amended Code of Conduct attached hereto as Appendix “A”, resent the culmination of those efforts and, if approved by the Code of Conduct Review Task Force and adopted by Council, would represent a clear statement on behalf of Council with respect to the standard of behavior expected of elected officials and Local Board members in the City of Brantford.

Heidi de Vries City Solicitor and Director of Legal & Real Estate Services

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Attachments:

Appendix “A” – Updated Chapter 16 of the City of Brantford Municipal Code

Copy to:

Brian Hutchings, Chief Administrative Officer; Maria Visocchi, Director of Communications and Community Engagement

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [X] yes [ ] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [X] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [X] no

AppendixPage 121 “A” of 227 Report No. 2020-276

CHAPTER 16

CODE OF CONDUCT FOR MEMBERS OF THE COUNCIL OF THE CORPORATION OF THE CITY OF BRANTFORD AND OF ITS LOCAL BOARDS

Article 1 INTERPRETATION

16.1.1 Authority

This Code of Conduct is established under the authority of Part V.1 – Accountability and Transparency of the Municipal Act, 2001, as amended.

16.1.2 Code – Review

This Code shall be reviewed by Council during the first year of each term of Council.

16.1.3 Application

This Code of Conduct applies to all Members of City Council and Members of the Local Boards of the City.

16.1.4 Compliance

Members shall observe and comply with the principles of this Code of Conduct and every provision of this Code of Conduct, as well as all other policies, procedures, rules, guidelines and by-laws affecting the Member at all times, including in the discharge of the Member’s Official Duties.

Members shall respect the enforcement process and any inquiries or investigations conducted under this Code of Conduct, and shall cooperate in every way to ensure compliance with the application and enforcement of this Code of Conduct.

16.1.5 Purpose

A Code of Conduct helps to ensure that Members of Council and Members of Local Boards share a common basis and understanding of what constitutes acceptable conduct of Members both generally and in the discharge of their Official Duties.

A Code of Conduct also promotes public confidence that Members will operate from a foundation of integrity, transparency, justice, truth, courtesy and accountability. Enforcement of the Code of Conduct by an independent Integrity Commissioner further promotes public confidence in the process.

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16.1.6 Statutory Provisions Regulating Conduct

This Code of Conduct operates together with, is informed by, and acts as a supplement to, the legislative framework governing Members and other existing City by-laws, rules, policies, procedures, guidelines and agreements including, without limitation, the:

a) Municipal Act, 2001, S.O. 2001, c. 25 b) Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50 c) Municipal Elections Act, 1996, S.O. 1996, c. 32, Sched. d) Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56 e) (Ontario) Human Rights Code, R.S.O. 1990, c. H.19 f) Occupational Health and Safety Act, R.S.O. 1990, c. O.1 g) Criminal Code of Canada, R.S.C. 1985, c. C-46

16.1.7 City By-laws and Procedures Regulating Conduct

Chapter 15 of the City of Brantford Municipal Code (Procedure), as amended or replaced from time to time, governs the conduct of Council Members during meetings of Council and its committees.

Other City by-laws, rules, procedures, policies, and guidelines also govern the ethical behavior of Members and supplement this Code of Conduct including, without limitation, the City’s Respectful Workplace Policy (Corporate-030), as amended or replaced from time to time, and which shall be read with necessary changes to apply to Members.

16.1.8 Statement of Principle

Members recognize that ethics and integrity are at the core of public confidence in government and in the political process, and that Members are expected to perform their Official Duties and arrange their private affairs in a manner that promotes public confidence and avoids the improper use of the influence of their office, as well as conflicts of interests.

16.1.9 Clarification and Training

Members seeking clarification of any part of this Code of Conduct should consult with the Integrity Commissioner.

Members who seek clarification and who are provided with general advice by the Integrity Commissioner cannot rely upon that advice to the same extent as advice that is given based upon specific facts. Advice that is general in nature is subject to change when applied to specific facts that may not have been known at the time that the general advice was provided.

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Members of Council and Members of Local Boards shall receive regular training on the Code of Conduct, which shall be arranged by the City Clerk’s Department.

16.1.10 Time - Computation

References to days in this Code of Conduct shall be computed using the regular working days of the City, being Monday to Friday, and excluding Saturday, Sunday and all municipal and statutory holidays.

16.1.11 Definitions

For the purposes of this Code of Conduct, the following terms shall have the following meanings:

a) “Application Form” means the form issued by the Integrity Commissioner for the purposes of making an MCIA Application, which form is attached hereto as Appendix “B”.

b) “City” means The Corporation of the City of Brantford.

c) “Clerk” means the person appointed to the office of the Clerk for the City.

d) “Code of Conduct” means this Code of Conduct passed pursuant to part V.1 of the Municipal Act, 2001, as amended.

e) “Code of Conduct Complaint” means a request for an inquiry within the meaning of section 223.4 of the Municipal Act, 2001 about whether a Member has contravened the Code of Conduct applicable to the Member.

f) “Complainant” means a person who has initiated a Code of Conduct complaint.

g) “Complaint Form” means the form issued by the Integrity Commissioner for the purposes of making a Code of Conduct Complaint and attached hereto at Appendix “A”.

h) “Council” means the municipal council of The Corporation of the City of Brantford.

i) “Discrimination” or “Discriminating” means practicing a form of discrimination prohibited under the (Ontario) Human Rights Code, as amended.

j) “Doxing” means revealing private or personal information about a particular individual online, typically with malicious intent.

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k) “Family Member” means the spouse (married or common-law), child (including step-child), parent (including step-parent), brother, sister, father-in-law, mother- in-law, sister-in-law or brother-in-law of the Member. l) “Flaming” means engaging in an online argument which includes personal attacks by one or more parties involved in the online discussion. m) “Gift” means any money, fee, payment, commission, donation, advance, gift, reward, advantage, gift certificate, promise to pay, or benefit of any kind, and includes the provision of any of the following to a Member at less than the market value: any property, travel, accommodation, entertainment, hospitality. n) “Gift Registry” means a public registry of Gifts received by Members, which Gift Registry shall be maintained by the City Clerk’s Department. o) “Harassment” or “Harassing” means practicing a form of harassment as defined in and prohibited under the (Ontario) Human Rights Code, as amended, or the Occupational Health and Safety Act, as amended. p) “Intake Officer” means the individual assigned by the Integrity Commissioner to process complaints pursuant to the Code of Conduct. q) “Integrity Commissioner” means the Integrity Commissioner appointed by the City in accordance with the provisions of section 223.3 of the Municipal Act, 2001, as amended, or any delegate thereof. r) “Local Board” means a Local Board of the City as further defined by Section 223.1 of the Municipal Act, 2001, as amended. s) “MCIA” means the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50, as amended. t) “MCIA Application” means an application to the Integrity Commissioner for an inquiry, within the meaning of section 223.4.1 of the Municipal Act, 2001, about whether a Member has contravened the MCIA. u) “Members” or “Member” means any member of Council and any person appointed to a Local Board of the City. v) “MFIPPA” means the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.50, as amended. w) “Nominal” means having a value of $100.00 (Canadian) or less. x) “Official Duties” means the public duties of a Member, being those duties, actions, activities, rights, privileges and responsibilities, that are directly related to Page 125 of 227

or incidental to the office the Member holds with the City and includes functions performed by the Member on behalf of the City with respect to matters within the jurisdiction of Council or the Local Board, as the case may be.

y) “Publications” means communication to the offices of a Member, including subscriptions to newspapers, and periodicals.

z) “Respondent” means a Member who is the subject of a Code of Conduct Complaint or an MCIA Application.

aa) “Staff” means anyone employed by the City or Local Board, including full-time, part-time, temporary, casual, or seasonal employees, contract employees, students and volunteers in accordance with the Municipal Act, 2001, but does not include Members, who are not considered employees of the City or Local Board for the purposes of this Code of Conduct, and “Worker” shall have the same meaning as “Staff”.

bb) “Social Media” means any freely accessible, third-party hosted, interactive Internet tools and technologies used to produce, post and interact through text, images, video, or audio to inform, share, promote, collaborate or network including, without limitation, Twitter, Facebook, Instagram, Snapchat, YouTube, TikTok and LinkedIn.

cc) “Workplace” means any land, premises, location or thing at, upon, in or near which a Worker works.

dd) “Workplace Harassment” means engaging in a course of vexatious comment or conduct against a Worker in a workplace that is known or ought reasonably to be known to be unwelcome and contrary to the Occupational Health and Safety Act R.S.O. 1990, c. O.1, and includes workplace sexual harassment as defined under that Act.

ee) “Workplace Violence” means the exercise of physical force by a person against a Worker, in a Workplace, that causes or could cause physical injury to the Worker, an attempt to exercise physical force against a Worker, in a Workplace, that could cause physical injury to the Worker, or a statement or behaviour that it is reasonable for a Worker to interpret as a threat to exercise physical force against the Worker, in a Workplace, that could cause physical injury to the Worker.

Article 2

AVOIDANCE OF CONFLICTS OF INTEREST

16.2.1 Municipal Conflict of Interest Act – Application

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Members of Council shall conduct themselves in accordance with the MCIA, as amended from time to time.

16.2.2 No Advantage

Members shall not participate in activities that grant, or appear to grant, any special consideration, treatment or advantage to any person that is not available in general to other persons. For example, Members shall remain at arm’s length when Staff or Council is asked to consider a matter involving a Family Member or a person or organization with whom the Member has a conflict of interest as defined within the MCIA.

16.2.3 Political Appointments and Charitable Work Permitted

Nothing in this Code of Conduct shall limit the ability of a Member to hold office or directorship in an agency, board, commission or corporation where the Member has been appointed by Council or by the Federal or Provincial Government.

A Member may hold office or directorship in a charitable, service or other not-for-profit corporation subject to the Member disclosing all material facts to the Integrity Commissioner and obtaining a written opinion from the Integrity Commissioner approving the activity, as carried out in the specified manner, which concludes that the Member does not have a conflict between his/her private interest and Official Duties. In circumstances where the Integrity Commissioner has given the Member a qualified opinion, the Member may remedy the situation in the manner specified by the Integrity Commissioner.

16.2.4 Integrity Commissioner – Inquiry

The Integrity Commissioner has the right to respond to requests for inquiry into contraventions of sections 5, 5.1, and 5.2 of the Municipal Conflict of Interest Act in accordance to the provisions of this Code of Conduct and that Act.

In carrying out his or her responsibilities regarding this Code of Conduct, the Integrity Commissioner is limited to looking at conflicts of interest of the Member as defined pursuant to the MCIA.

Article 3

GIFTS, BENEFITS AND HOSPITALITY

16.3.1 Gifts – Acceptance and Refusal The stipend paid to each Member is intended to fully remunerate Members for service to the City. Members shall not solicit, accept, offer or agree to accept any Gift, either Page 127 of 227

personally or through a Family Member or friend, which is connected in any way, either directly or indirectly, with their Official Duties.

For clarity, a Gift provided with the Member’s knowledge to a Family Member or to any person in the employ of the Member, that is connected in any way, either directly or indirectly, to the Member’s Official Duties, is deemed to be a Gift to that Member. Willful blindness shall be deemed to the “knowledge” for the purposes of this Article.

Members shall not accept any Gifts other than in the following circumstances:

a) compensation authorized by law;

b) such Gifts that normally accompany the responsibilities of office and are received as an incident of protocol or social obligation;

c) a political contribution otherwise reported by law, in the case of Members running for office;

d) services provided without compensation by persons volunteering their time which services are not in any way provided as compensation or incentive for the Member to use his or her office for the benefit of the person volunteering or any other person or organization associated with the volunteer;

e) a suitable memento of a function honouring the Member;

f) food, lodging, transportation and entertainment provided by provincial, regional and local governments or political subdivisions of them, by the Federal Government or by a foreign government within a foreign country, or by a conference, seminar or event organizer where the member is either speaking or attending in an official capacity;

g) food and beverages consumed at banquets, receptions, meetings or similar events, if: i. attendance by the Member serves a legitimate business or charitable purpose, ii. the person extending the invitation or a representative of the organization is in attendance, iii. the value is Nominal, and iv. the invitations from a single source are rare;

h) Publications provided to the offices of a Member;

i) Gifts of Nominal value (for example, a keychain, baseball cap, t-shirt, flash drive, etc.); and

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j) any Gift if the Integrity Commissioner is of the opinion, before the Gift has been accepted, that it is unlikely that receipt of the Gift gives rise to a reasonable presumption that the Gift was given in order to influence the Member in the performance of his or her Official Duties.

16.3.2 Gift Disclosure Statement – Gift Registry

To enhance transparency and accountability with respect to the receipt of Gifts, Members will file a quarterly disclosure statement that will be added to the Gift Registry.

Members shall disclose all Gifts received where the value of the individual Gift exceeds the Nominal value and where the collective value of all Gifts received from one source in a calendar exceeds the Nominal value. The disclosure statement must indicate:

a) the nature of the Gift;

b) the source and date of receipt of the Gift;

c) the circumstances under which the Gift was given or received;

d) the reasonable, estimated value of the Gift;

e) what the Member intends to do with the Gift; and

f) whether the Gift will at any point be left with the City.

The Gift Registry shall be maintained by the City Clerk’s Department, updated on a quarterly basis, and posted on the City’s website for public viewing.

16.3.3 Gifts for Benefit of City

Gifts received by Members that have significance or historical value to the City shall be left with the Record’s Division of the City Clerk’s Department when the Member ceases to hold office.

16.3.4 Gifts – Above Nominal Value

Unless otherwise permitted pursuant to this Article, Gifts above a Nominal value shall not be accepted without the Integrity Commissioner’s specific approval.

In providing advice to a Member about their obligations respecting Gifts, or in considering any inquiry with respect to the acceptance of any such Gift or an a assertion that this Article has been breached, or in providing consent, where required, that a Gift may be accepted, the Integrity Commissioner shall determine whether the receipt of the Gift does or may, in the opinion of the Integrity Commissioner, create a conflict between a private interest and the Official Duties of the Member. In the event that the Integrity Page 129 of 227

Commissioner makes that preliminary determination, he or she shall call upon the Member to justify receipt of the Gift by the Member.

Should the Integrity Commissioner determine the receipt of a Gift was inappropriate, the Integrity Commissioner may direct the Member to return the Gift, reimburse the donor for the value of any Gift already consumed, or the Integrity Commissioner may order the Member to forfeit the Gift or remit the value of any Gift already consumed to the City or Local Board. Any such direction ordered by the Integrity Commissioner shall be a matter of public record.

ARTICLE 4

MEMBER EXPENSES

16.4.1 Compliance with Remuneration By-law

Members shall comply with the provisions of the Council Remuneration By-law, as amended from time to time, for the reimbursement of expenses.

16.4.2 Support for Charitable or Community Causes

As community leaders, Members routinely perform important work in supporting charitable causes and in so doing there is a need for transparency respecting the Member’s involvement. The following guidelines shall apply in these situations:

a) Members may lend their support to and encourage community donations to registered charitable, not-for-profit and other community-based groups.

b) Monies raised through fundraising efforts shall go directly to the groups or volunteers or chapters acting as local organizers of the group and Members should not handle any funds on behalf of such organizations.

c) Members or persons acting on behalf of Members shall not solicit or accept support in any form from any person with any pending planning, conversion or demolition variance application (except where such application is considered minor pursuant to the City’s planning policies or practices) or procurement proposal before Council or Local Board, which the Member knows or ought to know about.

d) Where a Member sponsors and/or lends support to a community or charitable event, this Code of Conduct recognizes that all donations are subject to the relevant City or Local Board policy.

e) No donation cheques should be made payable directly to a Member or to the City or Local Board unless it is for a City or Local Board fundraiser. Members may Page 130 of 227

only accept donation cheques made payable to a not-for-profit, charity or community group and only for the purpose of passing the cheques on to such group.

f) Members shall refrain from using their positions to pressure or coerce Staff into participating in or contributing towards charitable or other events or causes unrelated to the business of the City or Local Board. Notwithstanding the foregoing, in no event shall a general invitation to Staff to participate in or contribute towards any charitable or other event or cause unrelated to the business of the City or Local Boards be construed to be a violation of this Article.

16.4.3 Member Expenses – Permitted Activity

Nothing in this Article affects the entitlement of a Member to:

a) use the Member’s office expense budget to champion or support community events, subject to the terms of any relevant policies or by-laws;

b) urge constituents, businesses or other groups to support community events and advance the needs of a not-for-profit, charity, or community group put on by others in the City;

c) be a general member of, or play an advisory, ex officio, or honorary role in, any charitable or not-for-profit organization that holds community events in the community;

d) collaborate with the City, Local Board, or any City agency, task force, board or commission to hold community events including, without limitation, the Mayor’s Gala.

ARTICLE 5

CONFIDENTIAL INFORMATION

16.5.1 Confidential Information – Disclosure Prohibited

Through the course of their official duties, Members may have access to Confidential Information. Generally, MFIPPA restricts or prohibits disclosure of information received in confidence from third parties that is of a corporate, financial, commercial, scientific or technical nature, information that is personal, and information that is subject to solicitor- client privilege.

Members will keep Confidential Information confidential. This is a continuing obligation even after the Member ceases to be a Member.

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Members will refrain from disclosing or distributing Confidential Information whether such Confidential Information is received at in camera meetings, through confidential reports, or through other means, except where authorized by Council or until Council or committee discusses the Confidential Information at a meeting that is open to the public or otherwise releases the Confidential Information to the public. Council may not authorize the disclosure of Confidential Information which the City is prohibited from disclosing under MFIPPA.

Members shall not:

a) disclose or distribute legal opinions or other confidential communications over which the City or Local Board has or may claim solicitor-client or litigation privilege.

b) misuse Confidential Information such that it may cause detriment to the City, Council or Local Board.

c) use Confidential Information acquired by virtue of their office for personal or private gain, or for the gain of any other person, corporation, or organization including, without limitation, to gain a benefit in any procurement or other sale process involving City property or assets.

d) access or attempt to gain access to Confidential Information in the custody and control of the City unless it is necessary for the performance of their Official Duties, the information would normally be disclosed to the Member, and such access is not prohibited by law (including any by-law or regulation) or any policy of the City.

e) permit any person, other than those who are entitled thereto, to have access to Confidential Information.

16.5.2 Confidential Information – defined

For this purposes of this Article, “Confidential Information” includes information in the custody and control of the City that the City is either prohibited from disclosing, or is required to refuse to disclose, under MFIPPA or any other legislation and specifically includes:

a) information received in confidence from third parties of a corporate, commercial, scientific or technical nature;

b) personal information as defined by MFIPPA;

c) information circulated to Members and marked “confidential”;

d) information that is subject to solicitor-client or litigation privilege; Page 132 of 227

e) information that was discussed during an in camera meeting of Council or of the Local Board or provided to the Member in preparation for such a meeting;

f) information that infringes on the rights of others (i.e. sources of complaints where the identity of a complainant is given in confidence);

g) price schedules in contract tender or request for proposal submissions if so specified; and

h) statistical data required by law not to be released (i.e. certain census or assessment data), but does not include information received or generated by Members communicating with their constituents in their capacity as elected representatives, or a Member’s personal records, generated or received by them as private citizens.

ARTICLE 6

USE OF CITY RESOURCES

16.6.1 Personal Use – Prohibited

No Member shall use any Staff services or City or Local Board property, equipment, services, supplies, websites, web-boards, or other City or Local-Board owned materials, other than for purposes connected with the discharge of the Member’s Official Duties.

No Member shall obtain any personal benefit or financial gain from the use or sale of City or Local Board property or resources, as the case may be, whether licensed, leased, or owned by the City or Local Board, including land, facilities, equipment, supplies, services, Staff, City or Local Board-developed intellectual property (for example, inventions, creative writings, graphic designs, computer programs and technical drawings), technical innovations, City or Local Board owned images, logos, or coat of arms. All such property or resources remains exclusively that of the City or the Local Board, as the case may be.

For greater clarity, “personal benefit” shall include any benefit provided with the Member’s knowledge to a Family Member.

16.6.2 Limitation – General Public – Benefit

Nothing in this Article shall in any way be construed so as to restrict the ability of a Member to lease, license, rent or otherwise use City or Local Board property in the same manner afforded to the general public.

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ARTICLE 7

ELECTION CAMPAIGNS

16.7.1 Compliance – Municipal Elections Act, 1996 and City Policy

Members are required to follow the provisions of the Municipal Elections Act, 1996 and Members are accountable under the provisions of that Act.

Members shall abide by the City’s Policy on the Use of Corporate Resources for Election Purposes (Council – 004), as amended from time to time.

ARTICLE 8

IMPROPER INFLUENCE

16.8.1 Improper Influence – Prohibited

No Member shall use the influence of his or her office for any purpose other than the exercise of his or her Official Duties.

16.8.2 Tribunals – Interference Prohibited

Members shall not contact members of any tribunal regarding any matter before it, such as the Committee of Adjustment which is charged with making independent decisions and whose members have been appointed by Council.

Members may, with prior written notice to the Committee of Adjustment Secretary/Treasurer, infrequently attend meetings to provide the Committee of Adjustment with the history and context of an application before the Committee. Members may send a letter or e-mail addressed to the Secretary of such tribunal expressing the views of the member on behalf of the community.

If Council has taken a position in a Local Planning Appeal Tribunal (“LPAT”) matter and the City Solicitor (or legal counsel) is instructed or otherwise required by virtue of his or her office to appear at a hearing in support of such position, no Member who disagrees with the position of Council shall give evidence at the hearing or otherwise work against the will or decision of Council in such matter.

With the consent of the lawyer assigned to represent the City at an LPAT hearing, a Member who is in support of Council’s decision or instructions to such lawyer may give evidence at the LPAT hearing. Notwithstanding the above, if the LPAT has decided to mediate a dispute between parties in a matter, any Member may offer his or her services to assist with such mediation regardless of his or her position in the matter and participate, if approved by the LPAT mediator. Page 134 of 227

16.8.3 Respect for Decisions of Council

Members shall not actively undermine the implementation of Council or Local Board decisions. Once a Council decision is made, the role of Members is to support the implementation of that decision, not to work against its implementation either publicly or behind the scenes. Council decisions are arrived at following discussion and debate, reflecting the democratic process. Members are expected to engage in debate with their fellow Members through the democratic process of government. However, once Council or a Local Board has made its decision, Members must recognize that decision as the duly-considered decision of the body of Council or Local Board, as the case may be. As Members of Council or of a Local Board, individual Members are not to engage in activities that seek to challenge or undermine the decisions of that body.

Members can express disagreement with Council’s decisions, but it is contrary to the ethical behaviour of members of Council to actively seek to undermine, challenge or work against Council’s decisions.

16.8.4 Encouraging Litigation – Prohibited

Members shall refrain from encouraging others to bring legal challenges against the City, Local Boards, other Members, or Staff with respect to any action or decision of the City or Local Board (which includes those decisions made by Staff acting within a delegation of authority of Council).

16.8.5 Prosecutorial Independence – Respected

Members acknowledge the role that the City plays in the administration of the Provincial Offences Court on behalf of the Province of Ontario, and understand and agree that no Member shall or attempt to interfere with or exert influence upon the prosecution of any matter before that Court or on appeal from that Court. Members acknowledge the importance of prosecutorial independence with respect to the administration of justice and shall at all times refrain from any activity that interferes with that independence.

ARTICLE 9

BUSINESS RELATIONS

16.9.1 No Additional Remuneration

No Member shall act as a paid agent before or any agency, task force, board or committee of the City.

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ARTICLE 10

MEMBER CONDUCT

16.10.1 Conduct Generally

At all times, including in the course of their Official Duties, Members shall:

a) truly, faithfully, and impartially exercise his or her office to the best of his or her knowledge and ability;

b) exercise care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances;

c) perform his or her Official Duties and arrange his or her public affairs with integrity and accountability, in a manner that promotes public confidence and respect, and is open and honest;

d) not impugn or malign a debate or decision or otherwise erode the authority of Council or the Local Board;

e) make honest statements and not make statements known to be false or make statements with the intent to mislead Council, a Local Board, other Members, Staff or the public;

f) refrain from making disparaging comments about another Member or speculate on or make unfounded accusations about the motives of another Member;

g) abide by all applicable legislation, policies and procedures pertaining to his or her position as a Member.

16.10.2 Conduct at Council, Local Board and Committee Meetings

Members shall conduct themselves at Council, committee, and Local Board meetings, as the case may be, with decorum in accordance with the provisions of Chapter 15 – Procedure of the City of Brantford Municipal Code or other approved procedure for such meeting.

Members shall endeavour to conduct and convey Council and Local Board business in an open and transparent manner (other than for those decisions which by virtue of legislation are authorized to be dealt with in a confidential manner, in camera).

Nothing in this Article shall prohibit Members from discussing or otherwise communicating City or Local Board business amongst themselves or with others, provided that the Members act lawfully, appropriately, and in a manner consistent with the Municipal Act, 2001, this Code of Conduct, applicable by-laws, policies, procedures, rules, guidelines and other relevant legislation. Page 136 of 227

16.10.3 Media Communications

Members will accurately communicate the decisions of Council and Local Boards, even if they disagree with the majority decision of Council or the Local Board, as the case may be. In so doing, the Member will demonstrate respect and will affirm the integrity of the decision-making processes of Council and its Local Boards.

A Member may state that he/she did not support a decision, or voted against the decision; however, in doing so, a Member shall refrain from making disparaging comments about other Members, Staff, or the processes and decisions of Council or the Local Board.

16.10.4 Social Media

In all media communications, including on Social Media, Members will treat each other, Staff, and members of the public with decorum, dignity and respect, and shall avoid messaging that amounts to abuse, bullying or intimidation.

Without limiting the foregoing, in no event shall any Member use Social Media to engage in or encourage bullying, Doxing, Flaming, or shaming of any member of the public, other Members, or Staff. This behaviour is inconsistent with the Code of Conduct and unbecoming of the office that Members hold.

Members shall refrain from encouraging or promoting the Social Media posts of others whose views may be disparaging of Council or Local Board decisions, other Members, or of Staff.

16.10.5 Respect for City By-laws and Policies

Members shall encourage public respect for the City and its by-laws.

Members shall adhere to such by-laws, policies and procedures adopted by Council or the Local Board, as the case may be, that are applicable to them and must not encourage disobedience of a City by-law in responding to a member of the public, as this undermines confidence in the City and calls into question the validity of its by-laws, policies and procedures.

16.10.6 Respectful Workplace

Members shall adhere to the provisions of the City’s Respectful Workplace Policy (Corporate – 030), as may be amended or replaced from time to time, and which shall be read with necessary changes to apply to Members of Council and Local Boards.

All Members have a duty to treat members of the public, one another and Staff with dignity, respect, equality, and without abuse, bullying or intimidation and to ensure that the work environment of Staff is free from Discrimination and Harassment. Page 137 of 227

Without limiting the generality of the foregoing, Members shall not:

a) engage in a course of conduct consisting of patronizing or condescending comments or behaviour;

b) make written or verbal abuse or threats;

c) make or publish statements about other Members, Staff, or members of the public which would, whether or not they might have a defence of absolute or qualified privilege, constitute libel or slander;

d) engage in Discrimination, Workplace Harassment or Workplace Violence; or

e) engage in any behaviour that contravenes the requirements of the (Ontario) Human Rights Code.

All complaints received involving Members under the Respectful Workplace Policy (Corporate – 030) shall be referred to the Integrity Commissioner.

16.10.7 Respecting the Role of Staff

No Member shall use or attempt to use his or her position or authority for the purpose of intimidating, threatening, coercing, commanding or manipulating any Staff member in an attempt to interfere with Staff’s duties, including, without limitation, the duty to disclose improper activity.

Members shall be respectful of the role of Staff to provide advice based on political neutrality and objectivity and without undue influence from any individual Member or faction of Council or any Local Board.

No Member shall malign, impugn or injure the professional or ethical reputation or the prospects or practice of Staff and all Members shall show respect for the professional capacities of Staff at all times.

Council as a whole approves the budget, policies and governance of the City through its by-laws and resolutions. Members acknowledge that the CAO directs City General Managers, who in turn direct City Staff. City Council and not individual Members of Council appropriately give direction to the City’s administration. Members shall not interfere with the proper operation of the City by individually attempting to direct or oversee Staff.

Members shall not interfere or attempt to interfere with or in any way influence or attempt to influence the procurement of goods or services by Staff. Members acknowledge that fair and transparent procurement processes that are free from undue political influence are fundamental to maintaining the integrity of the City’s procurement Page 138 of 227

process. Nothing in this Article shall in any way limit the ability of any Member to raise questions about City or Local Board purchasing policies or procedures generally, and direct those questions to Staff for a response.

16.10.8 Nepotism – Prohibited

Members shall not use their positions to procure any benefit or privilege for a Family Member with respect to any service or opportunity provided by the City. Specifically, Members shall not:

a) influence or attempt to influence any Staff member to hire or promote a Family Member of the Member;

b) make any decision or participate in the process to hire, transfer, promote, demote, discipline or terminate any Family Member of the Member; or

c) supervise a Family Member, or be placed in a position of influence over a Family Member who is also a Staff member of the City or Local Board.

ARTICLE 11

INTEGRITY COMMISSIONER

16.11.1 Integrity Commissioner – Advice

Members seeking clarification of any part of this Code of Conduct or the ethical obligations of Members under any by-law, procedure, rule, guideline, or policy of the City or Local Board, as the case may be, should consult with the Integrity Commissioner and submit such requests in writing.

Any advice given by the Integrity Commissioner to a Member shall be in writing and shall bind the Integrity Commissioner in any subsequent consideration of the conduct of the Member in the same matter as long as all of the relevant facts known to the Member were disclosed to the Integrity Commissioner.

16.11.2 Obstruction – Prohibited

All Members shall be aware of and comply with this Code of Conduct. It is a violation of the Code of Conduct to obstruct, in any way whatsoever, the Integrity Commissioner in the carrying out of his or her responsibilities.

Specifically, and without limitation, it is a violation of this Code of Conduct to destroy documents, erase electronic records, refuse to respond to the Integrity Commissioner, or refuse to participate in an inquiry where a formal complaint has been lodged under the Code of Conduct.

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16.11.3 No Reprisal

Absolutely no reprisal shall be taken against any person who initiates a complaint or otherwise participates in or conducts a formal inquiry pursuant to this Code of Conduct. Any act of reprisal shall be construed as a breach of the requirements of this Code of Conduct with all of the same remedies as if such act of reprisal was a breach of this Code of Conduct.

16.11.4 Supplemental Information

To aid Members in complying with the Code of Conduct, the City Solicitor, in consultation with the Integrity Commissioner, may:

a) create an annotated version of the Code of Conduct;

b) create a version of the Code of Conduct that includes commentary on the various provisions of the Code of Conduct; and/or

c) create other such material as deemed appropriate by the Integrity Commissioner.

Any documentation created in accordance with this section is illustrative only and not exhaustive.

16.11.5 Training – Mandatory

From time-to-time, the Integrity Commissioner may recommend training for Members to ensure Members are well-versed in the requirements of this Code of Conduct and other applicable legislation, by-laws, policies, procedures, rules, and guidelines. Where the Integrity Commissioner deems such training to be both necessary and beneficial for Members, the Integrity Commissioner shall prepare a report to Council explaining the rationale for the recommendation, and setting out the timing and content of such training, which report shall be provided to the Clerk and placed on the earliest available agenda of Council or the Local Board, as the case may be. For clarification, and notwithstanding Chapter 15 of the City of Brantford Municipal Code (Procedure), reports from the Integrity Commissioner shall proceed directly to Council.

Where Council or the Local Board adopts the recommendation of the Integrity Commissioner with respect to training, attendance at such training shall be mandatory for all Members of Council or the Local Board, as the case may be. Failure to attend such training shall amount to a violation of this Code of Conduct, except where non- attendance is excused by the Integrity Commissioner, taking into consideration the circumstances surrounding the non-attendance.

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ARTICLE 12

COMPLAINT AND APPLICATION PROCEDURES

16.12.1 Application of procedures

Any person who wishes to make a Code of Conduct Complaint or an MCIA Application shall follow the procedures set out in this Article.

The Integrity Commissioner may, in his or her discretion, waive compliance with any part of these procedures, other than those required under the Municipal Act, 2001, or the Public Inquiries Act, 2009.

16.12.2 Informal complaint procedure – optional

Any person (for example, members of the public, other Members, and Staff) who has identified or witnessed any activity or behaviour by a Member that they believe is in contravention of the Code of Conduct may address the prohibited behaviour or activity themselves as follows:

a) respectfully advise the Member that you believe the behavior or activity contravenes the Code of Conduct;

b) encourage the Member to stop the prohibited behavior or activity;

c) keep a written record of the incident(s) including dates, times, locations, other persons present and any other relevant information;

d) if applicable, advise the Member of your satisfaction with their response or, if applicable, advise the Member of your dissatisfaction with their response; or

e) consider the need to pursue the matter in accordance with the formal complaint procedure or in accordance with another applicable judicial or quasi-judicial process or complaint procedure.

Individuals are not required to address the offending behavior through informal means prior to accessing the formal complaint process set out in this Article.

16.12.3 Formal process – filing

Individuals who have identified or witnessed any behaviour or activity by a Member that they believe is in contravention of the Code of Conduct or the MCIA may file a formal Code of Conduct Complaint or make an MCIA Application and request an inquiry by executing the following steps:

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a) A Complainant who wishes to make a Code of Conduct Complaint must complete the Complaint Form and deliver it by mail, in person, or by e-mail to the Clerk or designate. The Complaint Form must be signed by the Complainant.

b) An Applicant who wishes to make an MCIA Application must complete the Application Form and deliver it by mail, in person, or by e-mail to the Clerk or designate. The Application Form must be signed by the Applicant.

c) An individual may file both a Code of Conduct Complaint and an MCIA Application about the same subject matter, in which case the individual must file a Complaint Form and an Application Form.

16.12.4 Formal process – intake review

Once a Code of Conduct Complaint or an MCIA Application has been filed, an Intake Officer will send a Consent and Confidentiality Agreement to the Complainant or Applicant, as the case may be, who must sign and return the Consent and Confidentiality Agreement to the Intake Officer.

The Intake Officer will provide the completed Code of Conduct Complaint or MCIA Application to the Integrity Commissioner who shall conduct the following review:

a) The Integrity Commissioner will review all Code of Conduct Complaints and MCIA Applications to verify that they are properly filed in accordance with these procedures and, as applicable, the requirements of the Municipal Act, 2001.

b) All Code of Conduct Complaints and MCIA Applications that are properly filed will be reviewed by the Integrity Commissioner to determine whether the subject matter of Code of Conduct Complaint or MCIA Application is within the jurisdiction of the Integrity Commissioner.

c) The Integrity Commissioner may dismiss a Code of Conduct Complaint or an MCIA Application without conducting any inquiry if: i. there are insufficient or no grounds for an inquiry, or, ii. the Code of Conduct Complaint or MCIA Application is frivolous, vexatious, or not made in good faith.

d) The Integrity Commissioner may dismiss a Code of Conduct Complaint without conducting any inquiry if: i. there has been a substantial delay between the request and the incidents that are the subject matter of the Code of Conduct Complaint and because of the delay the inquiry would serve no useful purpose, or, ii. the Integrity Commissioner is of the opinion that the inquiry would serve no useful purpose.

e) The Integrity Commissioner will dismiss an MCIA Application without conducting any inquiry when the MCIA Application indicates that the Applicant became Page 142 of 227

aware of the alleged contravention more than six (6) weeks prior to the date of filing and therefore did not commence the application in accordance with the requirements of the Municipal Act, 2001 or the MCIA.

f) If a Code of Conduct Complaint or MCIA Application concerns an allegation of a criminal nature as set out in the Criminal Code (Canada) or an offence under any other Act, the Integrity Commissioner will not conduct an inquiry into that component of the Code of Conduct Complaint or MCIA Application and the Complainant or Applicant will be so advised. Allegations of a criminal or quasi- criminal nature may be pursued with the appropriate authority.

g) The Integrity Commissioner or Intake Officer will inform the Complainant or Applicant and the Clerk of the outcome of the intake review.

h) If a Code of Conduct Complaint or an MCIA Application is dismissed at the intake stage, the Integrity Commissioner will not inform the Respondent of the Code of Conduct Complaint or MCIA Application unless the Integrity Commissioner determines that it is otherwise appropriate to do so.

16.12.5 Formal process - inquiry

The following process shall be followed during an inquiry by the Integrity Commissioner:

a) In the case of a Code of Conduct Complaint, the Integrity Commissioner will inform the Respondent of the substance of the allegations and provide the Respondent the opportunity to provide a response within a specified time. The Integrity Commissioner may provide the response to the Complainant for reply.

b) In the case of an MCIA Application, the Integrity Commissioner will provide the Respondent with a copy of the MCIA Application and provide the Respondent the opportunity to provide a response within a specified time. The Integrity Commissioner may provide the response to the Applicant for reply.

c) If the same person has made a Code of Conduct Complaint and an MCIA Application about the same subject matter, the Integrity Commissioner may conduct a single inquiry into both.

d) If more than one individual makes a Code of Conduct Complaint or MCIA Application about the same subject matter, the Integrity Commissioner may combine these into a single inquiry.

e) When conducting inquires in relation to Code of Conduct Complaints and MCIA Applications, the Integrity Commissioner may use the powers of inquiry set out in the Municipal Act, 2001, as well as the powers provided in sections 33 and 34 of the Public Inquiries Act, 2009.

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f) Without limiting the powers of the Integrity Commissioner pursuant to the Municipal Act, the Public Inquires Act, 2009 or the MCIA, during the course of an inquiry, the Integrity Commissioner may interview the Complainant, Respondent, any other Member, Staff and any other relevant person. The Integrity Commissioner may also request all relevant documents and written material and is entitled to free access to all records, things, or property belonging to or used by the City or Local Board that the Integrity Commissioner believes to be necessary for an inquiry. Should any such records include those over which the City or Local Board may claim privilege, including, without limitation, solicitor- client or litigation privilege, the provision of those records to the Integrity Commissioner shall not in any way constitute a waiver of privilege by the City or Local Board, as the case may be.

g) The Integrity Commissioner shall make every effort to complete an inquiry within ninety (90) days.

h) If the Integrity Commissioner requires more than ninety (90) days to complete an inquiry, the following shall be notified accordingly: i. the Complainant; ii. the Member; and iii. the Mayor in the case of a complaint concerning another Member; or the Member of Council appointed to act from time to time in the place and stead of the Head of Council for the month when the complaint is received, in the case of a complaint concerning the Mayor (Head of Council).

i) The Integrity Commissioner will seek and share information with and from the Complainant, the Respondent and witnesses as is necessary to complete the inquiry, in a manner that is procedurally fair, proportionate, and that enables the Integrity Commissioner to maintain secrecy with respect to the inquiry.

j) Should, during the course of an inquiry into an MCIA Application, the Integrity Commissioner determine that the subject matter may also, or alternatively, give rise to a possible Code of Conduct contravention, the Integrity Commissioner may treat the matter as a Code of Conduct Complaint, and will inform the Respondent, provide the Respondent with an opportunity to provide a response, and proceed as if a Code of Conduct Complaint had also been made with respect to the subject matter of the MCIA Application.

16.12.6 Conclusion of inquiry – no report

During the course of an inquiry into a Code of Conduct Complaint or MCIA Application, the Integrity Commissioner may determine that there are insufficient or no grounds for a further inquiry, the Code of Conduct Complaint or MCIA Application is frivolous, vexatious, not made in good faith, or that the continued inquiry would serve no useful Page 144 of 227

purpose. In these circumstances, the Integrity Commissioner will so notify the parties and make no report about the matter.

16.12.7 Code of Conduct Complaint – conclusion of inquiry

The Integrity Commissioner shall not issue a report finding a violation of the Code of Conduct on the part of any Respondent unless the Respondent has had notice of the basis for the proposed finding and any recommended penalty or remedial action, and an opportunity either in person or in writing to comment on the proposed findings and any recommended penalty or remedial action.

If the Integrity Commissioner concludes that a Respondent contravened the Code of Conduct, the report will contain a recommendation regarding penalty or remedial action and shall be filed with City Council or the applicable Local Board, as the case may be, in accordance with the reporting procedure set out at section 16.12.9, below.

If the Integrity Commissioner concludes that the Respondent did not contravene the Code of Conduct, the report will be provided to the Complainant and Respondent. The Integrity Commissioner may file all or any portion of the report with Council or the Local Board, as applicable, should the Integrity Commissioner determine that the report contains useful guidance or interpretation about the meaning of the Code of Conduct for Members, or for any other similar reason. If the Integrity Commissioner determines that the report will be filed with Council or the Local Board, the Integrity Commissioner will follow the reporting procedure set out at section 16.12.9 below.

16.12.8 MCIA Application – conclusion of inquiry

At the conclusion of an inquiry into an MCIA Application, or within 180 days from the application date (being the date on which a complete MCIA Application was filed with the Clerk), whichever is earlier, the Integrity Commissioner will notify the Applicant and Respondent whether the Integrity Commissioner intends to apply to a judge under section 8 of the MCIA for a determination about whether the Respondent has contravened section(s) 5, 5.1, and/or 5.2 of that Act and publish reasons in due course.

In making his or her decision, the Integrity Commissioner may consider whether the inquiry established that the conduct at issue was also contrary to the Code of Conduct and, accordingly, whether the matter could be adequately addressed by a report to Council or the applicable Local Board.

If the Integrity Commissioner determines that the matter could be adequately addressed by way of a report to Council or the Local Board, the Integrity Commissioner shall follow the reporting procedure set out below at section 16.12.9.

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16.12.9 Inquiry results – reporting procedure

Upon the conclusion of any inquiry resulting in a report to Council, the Integrity Commissioner shall notify the Clerk, or designate, when the final report is ready and the Clerk shall distribute the final report to Council and make the report available to the public. The Clerk shall also place the final report on a Council agenda where the Integrity Commissioner can report his or her findings at an open meeting of Council. For certainly, a report of the Integrity Commissioner shall proceed directly to a meeting of Council without having to first be considered by a committee of Council, regardless of any provision to the contrary in Chapter 15 of the City of Brantford Municipal Code (Procedure).

The Integrity Commissioner shall give a copy of the final report to the Complainant and the Respondent at least fifteen (15) days prior to the Council meeting at which the final report will be considered.

Where the enquiry relates to a Local Board, the report will be submitted to both Council and the Local Board. The Clerk, or designate, will provide the date of such meeting to the Integrity Commissioner and such date shall be no less than fifteen (15) days prior to the Council meeting at which it will be considered.

16.12.10 Election – blackout period

No Code of Conduct Complaints or MCIA Applications shall be commenced or continued, nor shall the Integrity Commissioner report to Council or the Local Board respecting an inquiry, within the election period described within sections 223.4 and 223.4.1 of the Municipal Act, 2001 except as permitted in those sections.

All open inquiries during this time period will be suspended in accordance with the Municipal Act, 2001 and the parties will be so notified and informed of their rights to seek a resumption of such suspended inquiries by the Integrity Commissioner following this period.

16.12.11 Final report – recommendation

The Integrity Commissioner, in reporting to Council, may include in his or her report recommendations with respect to an appropriate penalty or remedial action resulting from any breach of the Code of Conduct.

The Municipal Act, 2001 authorizes Council to impose either of the penalties listed below, if so desired, on a Member following a report by the Integrity Commissioner that, in his or her opinion, the Member has contravened the Code of Conduct:

a) a reprimand; or b) suspension of the remuneration paid to the Member in respect of his or her services as a Member for a period of up to ninety (90) days. Page 146 of 227

If, in reporting to Council or the Local Board, the Integrity Commissioner determines that there has been no contravention of the Code of Conduct or that a contravention occurred although the Respondent took all reasonable measures to prevent it, or that a contravention occurred that was trivial or committed through inadvertence or an error of judgment made in good faith, the Integrity Commissioner shall so state in the report and may recommend that no penalty be imposed.

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APPENDIX “A”

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APPENDIX “B”

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BOARD / ADVISORY COMMITTEE / TASK FORCE REPORT

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date June 23, 2020

To Chair and Members Brantford City Council

From Chair and Members Economic Recovery Task Force

1.0 Type of Report Consent Item [ ] Item For Consideration [x] 2.0 Topic Economic Recovery Action Plan

3.0 Recommendation

A. THAT Staff Report 2020-279 regarding the Economic Recovery Action Plan Report BE RECEIVED; and B. THAT the Programs and/or Initiatives outlined in the Economic Recovery Action Plan (Appendix A) BE ADOPTED and IMPLEMENTED; and C. THAT the Task Force REPORT BACK on the progress of the Economic Recovery Action Plan by September 2020; and D. THAT the Economic Recovery Task Force Terms of Reference BE AMENDED to include Dr. Elizabeth Urbantke, or designate, Brant County Health Unit as a voting member. 4.0 Background

In response to the unprecedented economic situation caused by the COVID-19 pandemic, the Economic Recovery Task Force was established with unanimous Page 154 of 227 Economic Recovery Task Force Page 2 June 23, 2020 support from City Council on May 12, 2020. Over the course of the past month, dedicated individuals from a broad range of business sectors and not-for-profit organizations have worked collaboratively with staff to develop a progressive, Action Plan to position the City of Brantford for a sustained and balanced recovery as reopening efforts advance.

On June 16, 2020, staff brought forward Report No. 2020-279 regarding the proposed Economic Recovery Action Plan. This Action Plan was developed in consultation with the Economic Recovery Task Force Working Group as well as community stakeholders who sent direct feedback to staff, or who completed the online feedback form.

The Economic Recovery Task Force reviewed the Report and recommendations made by staff, and approved the report with minor amendments. The Task Force made the following motion at its meeting on June 16:

A. THAT Staff Report 2020-279 regarding the Economic Recovery Action Plan Report BE RECEIVED; and B. THAT the Economic Recovery Action Plan BE FORWARDED to Brantford City Council for consideration on June 23, 2020; and C. THAT the Programs and/or Initiatives outlined in the Economic Recovery Action Plan (Appendix A), as amended, BE ADOPTED and BE IMPLEMENTED; and D. THAT the Task Force REPORT BACK on the progress of the Economic Recovery Action Plan by September 2020. Implementation of the programs and/or initiatives outlined in the Economic Recovery Action Plan will be coordinated through Economic Development and Tourism Department staff with the support and assistance of the lead Task Force member agencies/partners identified in each of the respective areas.

Additionally, at the June 5, 2020 Economic Recovery Task Force meeting the Task Force approved a recommendation to amend their terms of reference by adding Dr. Elizabeth Urbantke, or designate, Brant County Health Unit as a voting member. As a result, the Task Force is seeking approval of this amendment by City Council.

5.0 Conclusion

This Economic Recovery Action Plan addresses the unique and specific challenges facing Brantford’s economy, and is intended to provide a specific, Page 155 of 227 Economic Recovery Task Force Page 3 June 23, 2020 detailed framework for economic recovery that aligns with current health and safety guidelines.

The Economic Recovery Task Force recommends that the Economic Recovery Action Plan be approved so that staff and Task Force members can begin the implementation of the programs and/or initiatives outlined in a strategic, timely manner.

Mayor Kevin Davis, Chair Economic Recovery Task Force

Attachments (if applicable)

Appendix A: Staff Report No. 2020-279: Economic Recovery Action Plan

Page 156 of 227

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date June 16, 2020 Report No. 2020-279

To Chair and Members Economic Recovery Task Force

From Kevin Finney, Director Economic Development and Tourism Department

1.0 Type of Report Consent Item [ ] Item For Consideration [X] 2.0 Topic Economic Recovery Action Plan

3.0 Recommendation

The purpose of this Report is to provide the Economic Recovery Task Force with an overview of the finalized Economic Recovery Action Plan, its corresponding implementation strategy and recommended next steps. Appendix A contains the final Action Plan which will be outlined in greater detail through the proceeding sections of this Report.

Page 157 of 227 Economic Recovery Action Plan Page 2 June 16, 2020 5.0 Background

Over the course of the past several months, Brantford’s Economic Development and Tourism Department has been actively monitoring and responding to the economic situation caused by the COVID-19 pandemic. Communities and economies across the globe have been devastated, with the pandemic impacting all business and industry sectors in varying degrees. Disruptions to global supply chains, decreasing demand for products and worker unavailability as a result of sustained social distancing are, for the foreseeable future, the new reality for business operations. Supporting and assisting all business sectors in these uncertain economic times will continue to be a number one priority for the City of Brantford and the broader business community we serve.

At its virtual meeting held on May 12, 2020, Brantford City Council unanimously supported the establishment of a collaborative community Economic Recovery Task Force (ERTF) comprised of thirty-five representatives from all business sectors, local service agencies and local levels of government.

The mandate of the ERTF is to serve as a governance entity that explores and implements solutions to address the ongoing need for crisis management resources for business owners and operators, as well as short- to mid-term measures that will assist business as they reopen, and longer-term recommendations to sustain operations.

At its inaugural meeting held on May 19, 2020, the ERTF approved the formation of a Working Group composed of sixteen representatives, including three City staff from the Office of the Mayor and CAO as well as the Planning Department. Both the Task Force and Working Group convened on three separate occasions from May 19 to June 16, 2020.

With a focus on supporting local business, both entities were devoted to developing an action plan that identified key areas of concern, programs and/or initiatives currently underway or forthcoming, tactical recommendations and the associated timing for achievement. Collectively, the following four objectives provided guidance to the ERTF in achieving their mandate:

1. Mitigate the negative impacts of the COVID-19 pandemic on the local economy with health and safety of employees and consumers top-of-mid.

2. Cultivate partnerships through a collaborative and supportive forum to understand and report on the recovery of the local economy. Page 158 of 227 Economic Recovery Action Plan Page 3 June 16, 2020 3. Engage with stakeholders, businesses, residents and leaders across a variety of industry sectors to identify new initiatives and support mechanisms for community economic recovery.

4. Develop an action plan that prioritizes area of focus and key sectors at risk that require immediate, short-term and medium-term support and assistance to sustain business operations and transition to recovery.

Together, the Economic Recovery Action Plan is intended to prepare Brantford for the transitionary phases on the economic horizon as Provincial orders are eased and gradual reopening begins. It is important to note this Action Plan will support actions already underway through the Economic Development and Tourism Department.

6.0 Analysis

6.1 Situational Analysis

Collectively, all sectors of the economy (primary, secondary and tertiary) have been and will continue to be impacted by the effect of COVID-19, from the extraction of raw materials, to the production of finished products and all service provision industries in between. The main factors behind this unprecedented economic situation are the measures implemented to slow the rapid spread of COVID-19. Physical distancing requirements, as well as the closure of non-essential businesses, have brought a large portion of the economy to a standstill and resulted in significant fall out in the job market.

The Government of Canada has implemented a number of measures for businesses as part of its COVID-19 Economic Response Plan. The measures, backed with federal funding, include the Canada Emergency Commercial Rent Assistance, wage subsidies including the Canada Emergency Wage Subsidy and a 10 percent wage subsidy, loans through the Business Credit Availability Program, the Regional Relief and Recovery Fund, and more. Page 159 of 227 Economic Recovery Action Plan Page 4 June 16, 2020 On March 16, 2020, the Province of Ontario declared a state of emergency under the Emergency Management and Civil Protection Act, enabling the Ontario government to issue various province wide preventative orders and measures to protect the health, safety and welfare of Ontarians, including the closure of non-essential businesses.

On May 19, as part of the first stage of reopening, all retail stores with a street entrance, seasonal businesses (marinas, golf courses, boat launches, etc.) as well as health and community service providers were permitted to open or expand their services. June 12 marked the second phase of reopening in Brantford. This phase expands the list of businesses permitted to open including hairdressers and barbers, restaurant patios, more outdoor spaces, guided tours and others—each with unique limitations. While Stage 2 businesses and workplaces can open as soon as June 12, dates and approaches may vary based on each community’s local needs and the ability of each business or service to meet workplace safety guidelines and public health advice. The state of emergency has been extended until June 30 and it is uncertain what the pace and scale of future phases for reopening will entail.

Since the emergency was first declared on March 17, the government has taken over 150 actions to help protect individuals, families, and businesses from the impacts of COVID-19. Business tax relief for interest and penalties, education property tax deferrals for municipalities, WSIB payment deferrals, reduction in employer health tax, off-peak electrical pricing (45-day period) and the Ontario-Canada Emergency Commercial Rent Assistance Program (OCECRA).

At both the national and provincial level, governments have invested significantly in economic programs and stimulus packages for people and businesses. Relief programs continue to evolve and announcements are ongoing as the economic situation changes and gaps are identified in the various service delivery models to date. Overall, the Province’s priority is on public health and safety, and on providing the necessary investments to support the most vulnerable.

6.2 City of Brantford Perspective

The City of Brantford has been in a state of emergency since March 19, 2020, resulting in the closure and modification of various non-essential City programs, services and facilities. Page 160 of 227 Economic Recovery Action Plan Page 5 June 16, 2020 As of June 9, 2020, the Brant County Health Unit reported 115 confirmed cases, with 104 cases resolved, none hospitalized and 4 deaths related to COVID-19. Demographically, 58% of confirmed cases affected females (42% male) and 69% of affected individuals were in the 20-59 years of age cohort. To date, the Brant County Healthcare System has administered 9,649 total tests in the community.

The economic impact of COVID-19 on the local economy is less positive than the healthcare data to date. COVID-19 has affected everyone in the community and is not like anything the community has ever experienced before given its global influence. The Provincial closure of non-essential businesses has had a detrimental and immediate impact on the accommodation and food services, retail, arts and entertainment, and personal service industries.

Prior to the onset of the pandemic, the Brantford CMA had one of the lowest unemployment rates in Canada throughout Q4 2019 (3.4%) and has exponentially increased to 11.3% as of May 2020 due to the impact of non-essential business closures throughout the community. From a real estate and construction perspective, residential and industrial start-ups and construction activity figures were on track to outperform record highs from previous years.

While the construction industry will likely rebound quickly, the tourism sector and small main street retailers will not be as resilient in the short- to medium-term. Arguably, there are many unknown variables with respect to these establishments for the Brantford community: lifting or easing of social distancing requirements, resumption of on-campus learning for the City’s three post-secondary institutions, consumer confidence and behavior patterns, as well as impending waves. Collectively, post COVID- conduct and social guidelines will tremendously impact tourism and the downtown core for the foreseeable future.

With respect to financial relief, the City has established several measures related to municipal payments, discretionary spending and capital budget items, all of which are above and beyond the declared emergency leave notices impacting hundreds of staff across the Corporation.

As outlined in Staff Report 2020-254, approved by Council on May 26, 2020, the City is projecting an operating deficit of $5.03 million in 2020, which includes the cost of the financial relief measures outlined in Table 3. In a proactive response to address this impending deficit, Council Page 161 of 227 Economic Recovery Action Plan Page 6 June 16, 2020 identified three additional areas where funds could be redirected to balance the 2020 fiscal year end budget and avoid any additional funding from the taxpayers of Brantford. Specifically, $570,000 was identified from discretionary spending in operating budgets across the Corporation, $950,000 allocated from disaster mitigation and contingency reserves and $3.5 million through the closure/deferral of 2020 capital projects.

6.3 Recovery Timelines: A Phased Approach

Using a framework that parallels Provincial and Federal health and safety directives, a phased approach ensures that a tactical, yet transitionary plan is delivered. Recovery timelines are certainly fluid and will shift according to the current situation and variations from government and health officials.

The City will take guidance from the Province of Ontario as we move between phases. However, reopening in Brantford will depend on the pandemic situation within our city and may not align exactly with the Province’s phases. Advice from the provincial Chief Medical Officer of Health, the local Medical Officer of Health, and other public health officials will help determine the speed at which we proceed through the phases of reopening and will help to determine if health and safety measures need to be adjusted at any time.

6.3.1 Phase 1: Provincial Declaration of State of Emergency

On March 24, 2020, the Province of Ontario mandated the temporary closure of all non-essential businesses, which was lessened on May 19 and June 12 with the first stages of reopening. It is assumed that business reopening dates will differ from a sector standpoint based on health and safety measures and their ability to maintain sustainability in these uncertain times.

This reaction and response phase is vital. It focuses on collaboration with community partners, understanding impacts and identifying risks, and supporting business with their immediate needs through the mobilization of resources and navigating financial programs and accessing community resources. As a community, we are currently in the midst of this Page 162 of 227 Economic Recovery Action Plan Page 7 June 16, 2020 phase and it is anticipated that this stage will fuse and/or evolve into the next.

6.3.2 Phase 2: Provincial Restrictions Lifted/Community Reopening

Reliant on provincial restrictions being lifted and local businesses reopening, this phase entails the implementation of the Economic Recovery Action Plan outlined in the proceeding section. It is anticipated that this phase will endure for approximately 12 months and will commence with community-wide reopening.

This phase will be integral as wide-ranging reopening efforts will have to occur under mandatory health and safety guidelines. This timeframe will be used to assist business with sector-specific recovery plans, developing collaborative resources and initiatives and advocating on behalf of the business community for prospective municipal relief measures and for senior levels of government support.

6.3.3 Phase 3: Medium- to Long-Term Recovery

Looking beyond the 12-month time frame, this phase can be defined as the intermediate stabilization of the economy and the next step to recovery. At this time, the form and function of this stage are largely unknown given the uncertainty surrounding the state of emergency, the overall pandemic trajectory and the timeframe associated with a global vaccine solution.

Brantford’s Economic Development and Tourism Department is committed to working with the business community and our various stakeholders to monitor the situation and provide support mechanisms as needs arise and reopening commences.

6.4 Economic Recovery Action Plan

Based on feedback received at all Economic Recovery Task Force and Working Group meetings, as well as additional correspondence received from members, the business community and City residents via online engagement forms, eight (8) key focus areas provide the framework for a Page 163 of 227 Economic Recovery Action Plan Page 8 June 16, 2020 community based short- to mid-term action plan (Phases 1 and 2 from above). For reference purposes, Table 1 summarizes the economic recovery action plan that can be found in its entirety on Page 16 in Appendix A. Holistically, the Economic Recovery Action Plan is founded on eight strategic priorities with twenty-seven associated programs and/or initiatives identified, along with anticipated timelines and recommended actions.

Table 1: Summary of Economic Recovery Action Plan

Focus Areas Programs/Initiatives

1. Analysis and Risk a) Direct business outreach to all Assessment sectors – phone calls, emails

b) Create online business impact survey

c) Coordinated approach and regular engagement with Chamber of Commerce Brantford-Brant, anchor institutions, local and regional stakeholders

2.Community Health and a) Coordinated approach and daily Safety calls with Brant County Health Unit via the Unified Emergency Operations Centre

b) Business to business support for PPE (personal protective equipment)

c) Provide connections and support for local manufacturers to add or ‘retool’ production lines

d) Develop sector specific Recovery Plan Templates

e) Develop messaging and resources to instill social confidence within the community

Page 164 of 227 Economic Recovery Action Plan Page 9 June 16, 2020

3.Municipal Processes and a) Review applicable municipal by- Initiatives laws, processes and potential funding sources; provide application guidance for senior level government programs

4.Support Local Brantford a) Develop and implement a “shop Businesses local” campaign aimed at keeping local dollars within the community

b) Investigate the feasibility of changing procurement policies to focus on local products and services

c) Develop a formal marketing campaign aimed at promoting the reopening of the community overall and its competitive advantages (quality of life, affordability, labour force, domestic tourism, etc.)

5.Program Delivery and a) Develop and maintain a webpage Resource Development for centralized support and resources

b) Encourage all existing service delivery to an online format

c) Investigate opportunities to work with post-secondary institutions in developing a digital community attraction package to entice students to return to the community despite online course platform for fall semester

d) Create partnerships between the tourism, sport and cultural sectors to get audiences back into facilities/public spaces

e) Leverage and promote local funding streams through Page 165 of 227 Economic Recovery Action Plan Page 10 June 16, 2020 Enterprise Brant (Regional Relief and Recovery Fund) and Brant Community Foundation (Emergency Community Support Fund) to assist entrepreneurs and not-for-profit businesses with financial resource options

f) Leverage partnerships with professional service providers (ex. banks, lawyers, accountants) to assist businesses with resources/inquiries relating to operational issues

6.Digital Integration and a) Investigate the potential for Connectivity broadband access/connectivity in remote and low income/seniors areas

b) Leverage post-secondary student expertise to assist with small business transition to online platforms (ex. WLU Business Technology Management Program, Conestoga IT & Computer programs, co-op students

c) Develop a digital strategy for not- for-profits and cultural/tourism/sport organizations to meet the needs of clients and audiences

7.Workforce Development and a) Support Workforce Planning Opportunities Board of Grand Erie economic recovery task force and forthcoming workforce development initiatives

b) Support Employment Ontario offices with job fairs, job matching, promotion of unskilled jobs (that will increase as a result of retail Page 166 of 227 Economic Recovery Action Plan Page 11 June 16, 2020 downturn)

c) Support Newcomers and Immigrants to the community through new training opportunities and local service supports

d) Investigate opportunities with Workforce Planning Board of Grand Erie and local post- secondary institutions for retraining, reskilling, and upskilling to align with the new normal and business adaptation

8.Advocacy a) Advocate to senior levels of government for funding opportunities and relief measures

b) Advocate to senior levels of government for not-for-profit stabilization fund to offset ability to fundraise or offer paid services

6.5 Implementation of Economic Recovery Action Plan and Next Steps

Implementation of the programs and/or initiatives outlined in the Economic Recovery Action Plan will be coordinated through the Economic Development and Tourism Department with the support and assistance of the lead agencies/partners identified in each of the respective areas.

Staff is intending to formalize smaller working groups that will convene on an as needed basis to execute and achieve the actions identified within the timeframe. In an effort to promote transparency and ensure that businesses and residents are aware of ongoing recovery efforts, a dedicated webpage on www.advantagebrantford.ca will be developed for the ERTF, which will include a digital dashboard with status tracking functionality to illustrate progress and accomplishments as we transition through the Action Plan and toward the new normal.

The ERTF will be providing regular updates to City Council to ensure the measures being implemented are addressing the needs of the business Page 167 of 227 Economic Recovery Action Plan Page 12 June 16, 2020 community and to bring forward future recommendations that are identified as the community transitions through the phases and needs are identified. As recommended, the ERTF will report back to Council at their September 22, 2020 meeting.

7.0 Financial Implications

There are no financial implications to the municipality associated with this Report.

8.0 Conclusion

In response to the unprecedented economic situation caused by the COVID-19 pandemic, the Economic Recovery Task Force was established with unanimous support from City Council on May 12, 2020. Over the course of the past month, dedicated individuals from a broad range of business sectors and not-for-profit organizations have worked collaboratively with staff to develop a progressive, action oriented plan to position the City of Brantford for a sustained and balanced recovery as reopening efforts advance.

This Economic Recovery Action Plan addresses the unique and specific challenges facing our community and is intended to provide the framework for a cautious, phased approach that aligns with health and safety guidelines. It is imperative that this Action Plan is regularly reevaluated based on the state of the economy to ensure that timely and effective relief measures are implemented and adjusted as the economy is rebalanced and reenergized following this crisis.

As we look towards medium to longer-term recovery, a broader socio-economic development strategy including sector by sector plans and an ecosystem that encourages entrepreneurship and innovation will certainly be incorporated into the comprehensive Economic Development and Tourism Strategy update slated to commence in early 2021.

Kevin Finney, BAH, MSA Director Economic Development and Tourism Department

Page 168 of 227 Economic Recovery Action Plan Page 13 June 16, 2020 Attachments (if applicable)

Appendix A: Economic Recovery Action Plan Page 169 of 227

Mayor’s Economic Recovery Task Force ECONOMIC RECOVERY ACTION PLAN JUNE 2020 Page 170 of 227

Message from the Chair

In response to unprecedented economic hardships faced as a result of the COVID-19 pandemic, the Mayor’s Economic Recovery Task Force was formulated with unanimous City Council approval in May 2020.

I am very pleased that we were quickly able to obtain a commitment to serve from 35 members of the Brantford business and non-profit community. Working together, we have successfully developed a progressive, action driven plan to position the City of Brantford for a sustained and balanced economic recovery both now and into the future. The significant contribution of the time and efforts of task force members are examples of what Brantford is—an ambitious, entrepreneurial, and vibrant community committed to working together to finding solutions.

Our City has many exceptional strengths, including: strategic location, access to large urban markets, engaged community partners, robust infrastructure, and favourable real estate values. Coupling this with a rich history, cultivated on strong business relationships, I have no doubt in Brantford’s ability to achieve and maintain economic vitality. While Brantford has encountered relatively low numbers of COVID-19 cases, this plan addresses the unique and specific issues facing our community, and provides the groundwork for a safe and healthy recovery.

I am extremely proud of the commitment on behalf of council, staff and businesses alike to continue to be responsive to the needs of Brantford. I want to thank the Task Force for working diligently to provide multi-sectoral leadership and direction to guide Brantford’s economic recovery in the immediate aftermath of the COVID-19 pandemic.

#BrantfordTogether

Mayor Kevin Davis Chair, Economic Recovery Task Force Page 171 of 227

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Contents

2 Introduction 2 Background and Objectives 4 Situational Analysis 10 Recovery Timelines: A Phased Approach 12 Economic Recovery Action Plan 13 Next Steps 14 Appendix A: Economic Recovery Action Plan

List of Tables and Figures

3 Table 1: Economic Recovery Task Force and Working Group Representatives 7 Figure 1: Brantford CMA Unemployment Rate (Q4 2019 – Q2 2020) 8 Table 2: Major Industries by Employees in Brantford CMA (2019) 9 Figure 2: Workforce Percentage by Risk Level (2019) 10 Table 3: Summary of Municipal COVID-19 Financial Relief Measures Implemented by City Council (March-September 2020)

1 Page 172 of 227 Introduction

Through constant outreach to the business community, consultation with our local Chamber of Commerce and ongoing engagement with service agencies, it was evident that a made- in-Brantford economic recovery plan was paramount as the community proceeds into the reopening phase of the economy. With an underlying focus on strengthening social confidence, employee and community safety and business operational recovery, Brantford’s economic recovery plan must balance social, economic and health effects as the community transitions into the next phase(s) of reopening.

Background and Objectives

At its virtual meeting held on May 12, 2020, Brantford City Council unanimously supported the establishment of a collaborative community Economic Recovery Task Force (ERTF) comprised of thirty-five (35) representatives from all business sectors, local service agencies and local levels of government (Table 1).

At its inaugural meeting held on May 19, 2020, the Task Force approved the formation of a Working Group composed of sixteen representatives, including three City staff from the Office of the Mayor and CAO as well as the Planning Department. Both the Task Force and Working Group convened on three separate occasions from May 19 to June 16, 2020.

The mandate of the ERTF is to serve as a governance entity that explores and implements solutions to address the ongoing need for crisis management resources for business owners and operators, as well as short- to mid-term measures to assist businesses as they reopen, and longer-term recommendations to sustain operations.

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Table 1: Economic Recovery Task Force and Working Group Representatives (WG)

Representative Organization WG Will Bouma Representative-MPP Will Bouma's Office (Milan Novakovic) Darin Cleary Millards Chartered Professional Accountants Â Danette Dalton Workforce Planning Board of Grand Erie Kevin Davis Mayor, City of Brantford Â Jason Fischer Apotex Pharmachem Inc. Maria Fortunato Hamilton Halton Brant Regional Tourism Association Martha George Grand Valley Construction Association Paul Gortana Bell Canada Don Guest Brantford & District Labour Council Â Josh Harrison S. C. Johnson and Son, Limited Tina Hedley Brant Human Resources Network Six Nations of the Grand River Elected Council / Six Nations of the Grand Matt Jamieson River Development Corporation Ken Karakas Economic Development Advisory Committee Paul Kwasnik Brantford Power Inc. Marc Lazenby Royal Bank of Canada Joanne Lewis Brant Community Foundation Allan Lovett Waterous Holden Amey Hitchon LLP Lily Lumsden YMCA Hamilton Burlington Brantford (Immigrant Settlement Services) Phil McColeman Representative-MP Phil McColeman's Office (Martina Esbaugh) Dan McCreary Councillor, Ward 3, City of Brantford Janis Monture Woodland Cultural Centre Â Heidi Northwood Wilfrid Laurier University, Brantford Campus Linda Parker Six Nations Polytechnic David Prang Chamber of Commerce Brantford-Brant Â Fabrizio Secco Ferrero Canada Ltd Â Rose Sicoli Brantford Regional Real Estate Association Â Stephen Speers Conestoga College, Brantford Campus Â Cheryl Stewart CareerLink (Employment Ontario) Jennifer Stuart Brantford Home Builders Association Barbara Sutherland Downtown Brantford BIA Â Cindy Swanson Enterprise Brant Â Dr. Elizabeth Brant County Health Unit (non-voting member) Urbantke John Utley Councillor, Ward 2, City of Brantford Â Heather Vanner Community Resource and Employment Service (Employment Ontario) Â Peter Vicano Vicano Construction Limited Â St. Leonard’s Community Services - Brant Employment Centre Malcolm Whyte (Employment Ontario) 3 Page 174 of 227 With a focus on supporting local business, both the Task Force and Working Group were devoted to developing an action plan that identified key areas of concern, programs and/or initiatives currently underway or forthcoming, tactical recommendations and the associated timing for achievement. Together, this plan is intended to prepare Brantford for the transitionary phases on the economic horizon as Provincial orders are eased and gradual reopening begins. It is important to note this plan will support actions already underway through the Brantford Economic Development and Tourism Department.

Task Force Objectives

The Economic Recovery Task Force was guided by four objectives founded on SMART goals (Specific, Measurable, Attainable/Achievable, Realistic and Time-bound).

MITIGATE the negative impacts of the COVID-19 pandemic on the local economy with #1 the health and safety of employees and consumers top-of-mind.

CULTIVATE partnerships through a collaborative and supportive forum to #2 understand and report on the recovery of the local economy.

ENGAGE with stakeholders, businesses, residents and leaders across a variety of #3 industry sectors to identify new initiatives and support mechanisms for community economic recovery.

#4 DEVELOP an action plan that prioritizes areas of focus and key sectors at risk that require immediate, short-term and medium-term support and assistance to sustain business operations and transition to recovery.

Situational Analysis

Labelled as a black swan event and likened to the economic scene of World War Two, the outbreak of the Novel Coronavirus (COVID-19) has had a detrimental effect on global healthcare systems with a ripple effect on every aspect of human life as we know it. In an effort to ‘flatten the curve,’ governments have enforced border shutdowns, travel restrictions and quarantine in countries that constitute the world’s largest economies, sparking fears of an impending economic crisis and recession.

Collectively, all sectors of the economy (primary, secondary and tertiary) have been and will continue to be impacted by the effect of COVID-19, from the extraction of raw materials, to the production of finished products and all service provision industries in between. Specifically, sectors relying heavily on a global supply chain have been those most directly impacted by the pandemic given the role that affected import countries (such as China) play in these types of supply chains.

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The main factors behind this unprecedented economic situation are the measures implemented to slow the rapid spread of COVID-19. Physical distancing requirements, as well as the closure of non-essential businesses, have brought a large portion of the economy to a standstill and resulted in significant fallout in the job market.

The Conference Board of Canada forecasts show From coast to coast to coast, Canadians are real GDP contracting at an annualized rate of almost feeling the economic impacts of COVID-19, 5 percent in the first quarter of this year (second while they do what they can to protect quarter decline will hit 25 percent). Similarly, it the health and safety of their families and estimates that at its peak, 2.8 million Canadians will communities. That is why we are taking have lost their jobs, with the national unemployment action to restart the economy, get Canadians back to work, and come out of this stronger. rate averaging 14.4 percent in the second quarter of 2020 (Conference Board of Canada, “Canadian The Rt. Hon. Justin Trudeau Prime Minister of Canada Overview.” May 12, 2020). June 2, 2020

On March 16, 2020, the Province of Ontario declared a state of emergency under the Emergency Management and Civil Protection Act, enabling the Ontario government to issue various province- wide preventative orders and measures to protect the health, safety and welfare of Ontarians, including the closure of non-essential businesses.

On May 19, as part of the first stage of reopening, all retail We are able to make this stores with a street entrance, seasonal businesses (marinas, announcement today because of the golf courses, boat launches, etc.) as well as health and extraordinary effort of our frontline community service providers were permitted to open or workers and every other person in expand their services. June 12 marked the second phase the province who helped to stop the spread of this deadly virus. of reopening in Brantford. This phase expands the list of businesses permitted to open including: hairdressers and Hon. Doug Ford barbers, restaurant patios, more outdoor spaces, guided Premier of Ontario June 8, 2020 tours and others—each with unique limitations. While Stage 2 businesses and workplaces can open as soon as June 12, dates and approaches may vary based on each community’s local needs and the ability of each business or service to meet workplace safety guidelines and public health advice. The state of emergency has been extended until June 30 and it is uncertain what the pace and scale of future phases for reopening will entail.

Economically, the Ontario Ministry of Finance is assuming Ontario’s real GDP to remain unchanged on an annual basis in 2020 and advance by 2.0 per cent in 2021. This outlook, which is subject to

5 Page 176 of 227 greater-than-usual uncertainty, assumes economic growth improves in the second half of 2020 and into 2021. Similarly, following solid gains in 2019, employment growth is expected to slow and average 0.5 per cent in 2020, while the unemployment rate is expected to increase by one percent to an annual average of 6.6 per cent (Ontario Ministry of Finance, “Ontario’s Action Plan 2020: Responding to COVID-19,” March 25, 2020).

Since the emergency was first declared on March 17, the government has taken over 150 actions to help protect individuals, families, and businesses from the impacts of COVID-19 (Ontario Government, “Emergency Information,” May 25, 2020). Business tax relief for interest and penalties, education property tax deferrals for municipalities, WSIB payment deferrals, reduction in employer health tax, off-peak electrical pricing (45-day period) and the Ontario-Canada Emergency Commercial Rent Assistance Program (OCECRA).

City of Brantford Perspective

The City of Brantford has been in a state of emergency since March 19, 2020, resulting in the closure and modification of various non-essential City programs, services and facilities. Since the emergency declaration commenced, both the City of Brantford and the broader community in general responded swiftly by transitioning to working remotely, embracing online technology, respecting physical distancing standards and adhering to provincial guidelines. Community generosity and support for personal protective equipment (PPE), food security and other essential services has been very positive, highlighting the spirit and comradery of the community’s social fabric in times of adversity and need.

As of June 17, 2020, the Brant County Health Unit reported 120 confirmed cases, with 108 The emphasis on local businesses abiding by their sector specific guidelines is of the upmost cases resolved, none hospitalized and 4 deaths importance. Businesses also have the choice related to COVID-19. Demographically, 56% of to remain closed until they are confident they confirmed cases affected females (44% male) can operate safely in our new normal. and 69% of affected individuals were in the Dr. Elizabeth Urbantke 20-59 years of age cohort. To date, the Brant Acting Medical Officer of Health, County Healthcare System has administered Brant County Health Unit June 9, 2020 10,617 total tests in the community. Unlike Hamilton, Niagara and Haldimand-Norfolk, Brantford-Brant has had no institutional outbreaks in long-term care facilities or retirement homes. Testing of all long-term care home residents and staff continues, and only seven staff members and one resident have tested positive for COVID-19 to date.

This initiative was done through a partnership with the Brant Community Healthcare System, Brant/Brantford Paramedic Services and Brant County Health Unit. The feeling that

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“this is a marathon, not a sprint,” continues to resonate as health officials forecast multiple waves of the pandemic until a vaccine is developed.

The economic impact of COVID-19 on the local economy is less positive than the healthcare data to date. Given its global influence, COVID-19 has affected everyone and is unlike anything the community has ever experienced. The Provincial closure of non-essential businesses has had a detrimental and immediate impact on the accommodation and food services, retail, arts and entertainment, and personal service industries. Prior to the onset of the pandemic, the Brantford Census Metropolitan Area (CMA) had one of the lowest unemployment rates in Canada throughout Q4 2019 (3.4%) and has exponentially increased to 11.3% as of May 2020 due to the impact of non-essential business closures throughout the community.

Figure 1: Brantford CMA Unemployment Rate (Q4 2019 – Q2 2020)

14.0% 13.7% 13.6% Brantford CMA Ontario Canada 11.0% 11.3%

8.0%

5.0%

2.0% Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20

Source: Statistics Canada, June 2020

From a real estate and construction perspective, residential and industrial start-ups and construction activity figures were on track to outperform record highs from previous years. While the construction industry will likely rebound quickly, the tourism sector and small main street retailers will not be as resilient in the short to medium term. Arguably, there are many unknown variables with respect to these establishments for the Brantford community: lifting or easing of social distancing requirements, resumption of on-campus learning for the City’s three post- secondary institutions, consumer confidence and behavior patterns, as well as prospective waves looking forward. Collectively, COVID-19 conduct and social guidelines will tremendously impact tourism and the downtown core for the foreseeable future.

The tourism and hospitality industry in Ontario was hit the fastest, the hardest, and will yield longer-term impacts than all other industries in Canada. Prior to COVID-19, the tourism and hospitality industries were leading economic growth across the Province. Heritage, sport, tourism and culture industries delivered $75 billion in economic impact to the Province – more than the forestry, mining and agricultural sectors combined (Ministry of Heritage, Sport, Tourism

7 Page 178 of 227 and Culture Industries of Ontario, 2020). In March, these same industries lost over 400,000 jobs in Ontario, with about 350,000 in tourism and hospitality alone. The Tourism Industry Association of Ontario estimates that 65% of tourism industry operators are currently closed, with many facing the inability to reopen at all. The new economic reality, and the industry’s need to adapt to social restrictions that inhibit social confidence, mean that the impact of COVID-19 on these industries will endure long after the disease has been eradicated.

Current Local Industry Breakdown and Economic Landscape

Based on the assumption that all industries will be affected in some form from the COVID-19 pandemic, it is important to understand that both the scope and impact timeframe varies considerably across industry sectors. Table 2 and Figure 2 identify major Brantford industries by North American Industry Classification System (NAICS) and highlight which industries may face higher, medium or lower impact in the short-term (reopening to 12 months).

Table 2: Major Industries by Employees in Brantford CMA (2019)

Sector (NAICS) Employees Workforce Share 12-Month Risk Accommodation and food services (72) 4,500 5.8% ì Higher Information, culture and recreation (51, 71) 3,400 4.4% ì Higher Wholesale and retail trade (41, 44-45) 13,100 17.0% ì Higher Business, building and other support services 3,800 4.9% è Medium (55-56) Public administration (91) 2,600 3.4% è Medium Construction (23) 6,200 8.0% î Lower Educational services (61) 5,400 7.0% î Lower Finance, insurance, real estate, rental and 3,600 4.7% î Lower leasing (52-53) Health care and social assistance (62) 9,800 12.7% î Lower Manufacturing (31-33) 14,700 19.0% î Lower Other services (except public administration) 3,300 4.3% î Lower (81) Professional, scientific and technical services 1,800 2.3% î Lower (54) Transportation and warehousing (48-49) 5,000 6.5% î Lower Total 77,200 100.0% Source: Statistics Canada, 2020

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As outlined in Figure 2, in the short-term, 27% of the local workforce is at higher risk (21,000 workers), followed by 8.3% at medium risk (6,400 workers), while 65% of the workforce is at lower risk (49,800 workers).

Figure 2: Workforce Percentage by Risk Level (2019)

Higher Risk Medium Risk 21,000 Lower Risk 27.2%

49,800 6,400 64.5% 8.3%

Source: Statistics Canada, 2020

Lower Risk î (Green) Medium Risk è (Yellow) Higher Risk ì (Red)

• Industries that are expected • Industries that are expected • Industries significantly to have short repositioning to have some employment impacted by closures, loss of requirements loss (with temporary lay-off day-to-day business operations • Employment may not be scenarios) and a constriction of revenues impacted in the immediate • Impact to cash-flow and • Significant pressures for term short-term repositioning infrastructure, employment • Revenues relatively stable and requirements and cash flow not an imminent threat to the • Revenues should recover • Permanent layoff and/or local economy shortly after reopening period closure risk

9 Page 180 of 227 With respect to financial relief, the City has established several measures related to municipal payments, discretionary spending and capital budget items, all of which are above and beyond the declared emergency leave notices impacting hundreds of staff across the Corporation. Table 3 summarizes the municipal financial measures that have been implemented by City Council to date.

Table 3: Summary of Municipal COVID-19 Financial Relief Measures Implemented by City Council (March-September 2020)

Municipal Measure(s) Effective Date End Date No water service disconnections March September 30* No Tax Sale Initiation on March September 30* properties No interest on water/ wastewater or other March 25 September 30 miscellaneous amounts owing No NSF fees for insufficient March 25 September 30 funds No penalty/interest on 2020 April 1 September 30 portion of outstanding taxes *Staff initiated measure to align with timing of Council approved financial relief measures. Source: City of Brantford Finance Department, May 27, 2020.

As outlined in Staff Report 2020-254, approved by City Council on May 26, 2020, the City is projecting an operating deficit of $5.03 million in 2020, which includes the cost of the financial relief measures outlined in Table 3. In a proactive response to address this impending deficit, Council identified three additional areas where funds could be redirected to balance the 2020 fiscal year end budget and avoid any additional funding from the taxpayers of Brantford. Specifically, $570,000 was identified from discretionary spending in operating budgets across the Corporation, $950,000 allocated from disaster mitigation and contingency reserves and $3.5 million through the closure/deferral of 2020 capital projects.

Recovery Timelines: A Phased Approach

Using a framework that parallels Provincial and Federal health and safety directives, a phased sequential approach ensures that a tactical, yet transitionary plan is delivered. Recovery timelines are certainly fluid and will shift according to the current situation and variations from government and health officials. In order to achieve stability in the local economy, alignment with health and safety guidelines is paramount to ensure business owners, consumers and residents can see that everyone’s safety is prioritized throughout recovery efforts.

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While the City will take guidance from the Province of Ontario as we move between phases, reopening in Brantford will depend on the pandemic situation within our city and may not align exactly with the Provincial phases. Advice from the provincial Chief Medical Officer of Health, the local Medical Officer of Health and other public health officials will help determine the speed at which we proceed through the phases of reopening and will help determine if health and safety measures need to be adjusted at any time.

PHASE 1 PHASE 2 PHASE 3 Provincial Provincial Restrictions Medium to Declaration of State Lifted/Community Long-Term of Emergency Reopening Recovery

PHASE 1 Provincial Declaration of State of Emergency

On March 24, 2020, the Province of Ontario mandated the temporary closure of all non-essential businesses, which was further lessened on May 19 and June 12 with the first stages of reopening. It is assumed that business reopening dates will differ from a sector standpoint based on health and safety measures and their ability to maintain sustainability in these uncertain times.

This reaction and response phase is vital. It focuses on collaboration with community The health and long-term economic well-being of the people of Ontario has guided every decision we partners, understanding impacts and have made in response to COVID-19. The people identifying risks, and supporting business and employers of Ontario have demonstrated with their immediate needs through the responsible behaviour throughout the global mobilization of resources and navigating pandemic. I’m confident that will continue in Stage 2 and beyond. Our collective health and the economic financial programs and accessing community recovery of the province depend on it.” resources. As a community, we are currently in Hon. Minister Rod Phillips the midst of this phase and it is anticipated that Minister of Finance of Ontario this stage will fuse and/or evolve sequentially Chair of the Ontario Jobs and Recovery Committee into the next. May 14, 2020

PHASE 2 Provincial Restrictions Lifted/Community Reopening

Reliant on provincial restrictions being lifted and local businesses reopening, this phase entails the implementation of the Economic Recovery Plan outlined in the proceeding section. It is anticipated that this phase will endure for approximately 12 months and will commence with community wide reopening.

11 Page 182 of 227 This phase will be integral as wide-ranging reopening efforts will have to occur under mandatory health and safety guidelines. This timeframe will be used to assist business with sector specific recovery plans, developing collaborative resources and initiatives and advocating on behalf of the business community with prospective municipal relief measures and for senior levels of government support.

PHASE 3 Medium to Long-Term Recovery

Looking beyond the 12 month timeframe, this phase can be defined as the intermediate stabilization of the economy and the next step to recovery. At this time, the form and function of this stage are largely unknown given the uncertainty surrounding the state of emergency, the overall pandemic trajectory and the timeframe associated with a global vaccine solution. Brantford’s Economic Development and Tourism Department is committed to working with the business community and our various stakeholders to monitor the situation and provide support mechanisms as needs arise and reopening commences.

Economic Recovery Action Plan

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and 2 from above). Appendix A outlines the detailed economic recovery action plan, with strategic actions, lead contacts and recommended actions identified based on a phased approach that will continue to evolve as the shift to reopening occurs.

Next Steps

With fears of a new recession and financial collapse, times like these call for resilient and strong leadership in healthcare, business, government and society as a whole. It is imperative that governments and financial institutions constantly reassess and reevaluate the state of the economy to ensure that timely and effective relief measures are implemented and adjusted as the economy is rebalanced and reenergized following this crisis.

Brantford’s Economic Development and Tourism Department is committed to ongoing outreach and engagement across the business community and will develop future programming based on local business needs and informed through surveys, task force collaboration and community partnerships that have been cultivated as a result of the Economic Recovery Task Force. As we look towards medium to longer-term recovery, a broader socio-economic development strategy including sector by sector plans and an ecosystem that encourages entrepreneurship and innovation will certainly be incorporated into the comprehensive Economic Development and Tourism Strategy update project slated to commence in early 2021.

13 Page 184 of 227 Appendix A: Economic Recovery Action Plan

• EO – Employment Ontario (CareerLink, Community Legend Resource and Employment Service, St. Leonard’s Community Services – Brantford Employment Centre) • BCHU – Brant County Health Unit • ERTF – Economic Recovery Task Force • BHRN – Brant Human Resources Network • HHBRTA – Hamilton Halton Brant Regional Tourism • BRREA – Brantford Regional Real Estate Association Association • CC – Conestoga College • SNGRDC – Six Nations of the Grand River • CCBB – Chamber of Commerce Brantford-Brant Development Corporation • CoB – City of Brantford • SNP – Six Nations Polytechnic • DBBIA – Downtown Brantford BIA • SNT – Six Nations Tourism • EDTD – City of Brantford Economic Development and • UEOC – Unified Emergency Operations Centre Tourism Department • WLU – Wilfrid Laurier University • WPBGE – Workforce Planning Board of Grand Erie

Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 1. Analysis and Risk Assessment 1.a. Direct business March - EDTD Understand impact of outreach to all ongoing pandemic on business sectors–phone operations, establish calls, emails support services and cultivate business relationships 1.b. Create online March 31 EDTD Benchmark impacts on Release of second survey (July), and business impact - April 30 operations, workforce, third survey (October) survey revenues and challenges businesses are experiencing

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Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 1.c. Coordinated March - ERTF Create uniformity approach and ongoing in communications, regular engagement leverage resources and with CCBB, anchor ensure all stakeholders institutions, local are aware of resources and regional and supports available stakeholders 2. Community Health and Safety 2.a. Coordinated March - UEOC Ensure local efforts approach and daily ongoing with recovery align calls with BCHU via with Provincial/Federal UEOC restrictions/orders and supported by BCHU 2.b. Business to March - EDTD, SNGRDC, Connect business • Utilize Provincial workplace business support ongoing Enterprise Brant, with BCHS and local PPE Supplier Directory to help for PPE (personal DBBIA, CCBB suppliers to secure PPE businesses identify suppliers for PPE protective that will support employees’ safe equipment) return to work • Utilize National Rapid Response Platform • Support Chamber of Commerce with local PPE database development • Explore collaboration of PPE kits with small business community

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Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 2.c. Provide March - EDTD, CCBB Support businesses • Call for action to local manufacturers connections and ongoing who have the to consider retooling support for local capability for PPE • Identify potential funding manufacturers manufacturing and/or opportunities and support agencies to add or ‘retool’ auxiliary products to aligned with such efforts production lines address existing and future emergency crisis events 2.d. Develop sector June - Ferrero Canada Support and assist Capitalize on Provincial templates specific Recovery ongoing Ltd., Apotex local businesses with (Sector-specific guidance from health Plan Templates Pharmachem Inc., reopening by providing and safety associations) and Task S.C. Johnson & clear and consistent Force members expertise across all Son, Limited., health and safety sectors to develop branded templates BCHU, EDTD, guidelines for staff that can be shared with municipality BHRN, HHBRTA and consumers as per and business community at large for BCHU protocols best practices related to reopening/ returning to work environment 2.e. Develop messaging June - EDTD, CoB Collaborative initiative • Creation of a COVID-19 business and resources ongoing Communications between business operations reference sheet or to instill social and Community and the municipality “roadmap” in collaboration with confidence within Engagement to promote what BCHU and CoB Health, Wellness & the community Department, CoB has been done to Safety team Human Resource make people and • Explore establishing a designation Department, workplaces safer (to display/promote) for businesses BCHU, DBBIA, (PPE, dividers, social that have been trained or attained HHBRTA distancing/sanitizer health and safety standard best signage, remote practices meetings for those at risk/symptomatic) and ensure bylaw enforcement is sustained

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Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 3. Municipal Processes and Initiatives 3.a. • Review applicable May - June CoB Planning Identify municipal Generate a list of municipal by-laws, municipal by-laws, Department, avenues that can be initiatives and operational processes processes and EDTD, CoB revised or altered that could be amended with respect potential funding Finance temporarily and/ to business operations, development sources Department, or permanently to approvals, licensing, etc. • Provide CoB Clerks support recovery • Temporary use by-laws for outdoor application Department, CoB efforts for the patios/seating, parklets, creative guidance for Public Works municipality and its place-making senior level Department businesses • Easing of ticketing for prolonged government parking/waiver of parking pass fees programs • Expedited permitting for food trucks/outdoor vendors • Prospective business loan funding sources • Increased virtual public information centres for planning applications and expedited SPA/permitting approval process • Accelerate Building and Construction Task Force report to Council

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Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 4. Support Local Brantford Businesses 4.a. Develop and April - EDTD (primary), Increase consumer • Maintain the spotlight on implement a “shop ongoing ERTF, SNT, DBBIA, spending to local local businesses through the local” campaign CCBB, Enterprise business and create #BrantfordTogether social media aimed at keeping Brant, HHBRTA a sense of pride for campaign local dollars within supporting local • Continue cross promotion and the community support of local businesses, that remain open or will be reopening, through online platforms (local business app, social media cross - posting, online gift card procurement and e-commerce) • Shop Local Program specifically focused on DBBIA (Stronger Together campaign) • Creation of a small business association specifically for hospitality businesses (restaurants, bars, hotels, etc.) • Promote Brantford Expositor ‘Connect with Local Business’ free online business directory initiative for open businesses • Digital Main Street program • Invite the County of Brant, Six Nations of the Grand River and Mississaugas of the Credit to participate fully in the shop local campaign

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Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 4.b. Investigate June - ERTF, CoB Encourage businesses Call for action to Task Force the feasibility ongoing Purchasing (private and public) representatives to review purchasing of changing Department to review and update policies and consider local suppliers procurement procurement policies for goods and service policies to focus on with a focus on the local products and local supply chain and services economic attributes affiliated 4.c. Develop a formal June - EDTD, CoB • Increase consumer • Creation of a formalized marketing marketing ongoing Communications spending across plan (internal/external) that campaign aimed and Community all sectors and evolves as the economy reopens at promoting the Engagement promote unique and promotes the safety of the reopening of the Department, tourism amenities community community overall Brant, BRREA, in collaboration • Investigate Public art/murals/reuse and its competitive SNT, HHBRTA with community empty spaces – beautification in advantages (quality stakeholders downtown core of life, affordability, • Focus on downtown, labour force, especially businesses domestic tourism, that rely on students etc.) 5. Program Delivery and Resource Development 5.a. Develop and March - EDTD Online repository of Creation of dedicated Mayor’s maintain a webpage ongoing resources from all Economic Recovery Task Force web for centralized levels of government page to house Task Force related support and and community information, community engagement resources organizations to form, Action Plan and ongoing assist businesses monitoring of action items with navigating relief programs and sector specific support

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Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 5.b. Encourage all March - EDTD, CCBB, EO, Continue offering Investigate the ability of how low - existing service ongoing WPBGE business support income and seniors’ residents can delivery to an programs online access programs or skills training online format through Business needed to participate through online Resource Enterprise mediums Centre (Business capacity building workshops, Starter Company Plus, Digital Main Street) and Chamber of Commerce, Webinars for job seekers (St. Leonard’s, CareerLink, etc.) 5.c. Investigate July - EDTD, CC, Increase number of Creation of online collateral between opportunities August WLU, SNP, DBBIA returning students to multiple stakeholders that can be to work with the community which delivered to prospective and returning post-secondary will increase spending, students prior to Fall semester institutions in benefit the business developing a community overall, digital community DBBIA particularly attraction package and provide additional to entice students labour supply to the to return to the workforce community despite online course platform for fall semester 5.d. Create partnerships June - EDTD, SNT, Commence new ways Collaborate with local organizations between the ongoing HHBRTA, to present programs and facility operators on reopening tourism, sport and Brant Museum via social distancing timelines and associated safety cultural sectors to and Galleries or through virtual protocols that will be required as per get audiences back Association presentation platforms Provincial/BCHU guidelines into facilities/public spaces

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Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 5.e. Leverage and May 22 - Enterprise Brant, Increase number Collaborate with Task Force promote local ongoing Brant Community of grant/loan representatives from Enterprise Brant funding streams Foundation, EDTD, disbursements to local and Brant Community Foundation to through Enterprise CCBB businesses to sustain develop outreach strategy to eligible Brant (Regional operations through business sectors, social-enterprises, Relief and Recovery recovery phase and not-for-profits Fund) and Brant Community Foundation (Emergency Community Support Fund) to assist entrepreneurs and not-for-profit businesses with financial resource options 5.f. Leverage June - EDTD (primary), Increase knowledge Call for action to Task Force partnerships ongoing RBC, Millards sharing and support representatives (and other with professional Chartered networks for community firms) from professional service providers Accountants, businesses services sector to identify creative (ex. banks, lawyers, Waterous Holden opportunities for program and service accountants) to Amey Hitchon, support as well as mentoring assist businesses LLP, Enterprise with resources/ Brant inquiries relating to operational issues

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Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 6. Digital Integration and Connectivity 6.a. Investigate the June - SNGRDC, Increase access to • Research Rural Ontario Residential potential for ongoing Woodland Cultural broadband service Broadband Project 2 and determine broadband access/ Centre, in underserviced Brantford’s eligibility and process for connectivity in EDTD, WLU, areas to support application/expression of interest remote and low CoB Health and cloud applications, • Formalize/update agreement income/seniors Human Services online learning and between City of Brantford Council areas Department e-commerce use, etc. and Six Nations Council

6.b. Leverage post - CC - Doon Campus Increase online service Collaborate with local post - secondary secondary student (co-op), WLU, delivery for business institution Task Force representatives expertise to assist DBBIA, CCBB, and residents to to determine feasibility and function with small business EDTD capitalize on shifting transition to online retail trends platforms (ex. WLU programs, Conestoga IT and Computer programs, co-op students 6.c. Develop a digital July - Woodland Cultural Increase online service • Collaborate with local not-for-profit, strategy for not- ongoing Centre, SNT, EDTD, delivery for not- cultural and tourism Task Force for-profits and HHBRTA for-profits, cultural, representatives on needs and cultural/tourism/ sport and tourism strategy formation sport organizations organizations to retain • Work in partnership with Woodland to meet the needs customers and tourism Cultural Centre on Digital Strategy of clients and clients Funding and modifications to audiences application

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Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 7. Workforce Development and Opportunities 7.a. Support WFPBGE May 1 - WPBGE Increase collaboration • Promote the new Grand Erie economic recovery ongoing and information Job Portal which aggregates job task force and sharing across availabilities in the City of Brantford forthcoming the region for as well as Six Nations, New Credit, workforce workforce recovery and Brant, Haldimand, Norfolk development efforts and the Counties initiatives changing workplace environment 7.b. Support June – EO, WPBGE Increase local job • Collaborate with Employment Employment ongoing opportunities and Ontario Representatives on digital Ontario offices secure employment strategy and supports required with job fairs, for those out of work, • Promote Skills Advanced Ontario job matching, laid off or on declared Programs Construct Your Career and promotion of emergency leave (some Skills2Advance: Manufacturing and unskilled jobs (that indefinite) Warehousing will increase as a result of retail downturn) 7.c. Support June - YMCA Immigrant Increase newcomers Collaborate with YMCA - Newcomers and ongoing Settlement and immigrants to the Employment and Immigrant Services Immigrants to the Services, CoB community supporting Representative on Task Force to community through Corporate economic vitality and understand resources required new training Initiatives and growth opportunities Community and local service Strategies supports

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Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 7.d. Investigate June - WPBGE, WLU, CC, Increase in skilled Collaborate with local post - secondary opportunities with ongoing SNP, EO labour pool for the institution Task Force representatives WFPBGE and local community and filling to determine feasibility and function post-secondary gaps that were both a institutions for result and product of retraining, reskilling the current economic and upskilling situation to align with the new normal and business adaptation 8. Advocacy 8.a Advocate to May - CoB Office of Increase funding • Advocate for the municipality with senior levels ongoing the Mayor and allocations to business respect to large infrastructure of government CAO, SNGRDC, and the municipality to funding streams (transportation for funding CCBB, DBBIA, aid with sustainability projects, joint partnership opportunities and HHBRTA, MP, of operations and opportunities, etc.) relief measures MPP, Grand Valley through the economic • Advocate for the business Construction recovery moving community with respect to Association, forward emergency response benefits BRREA, Brantford and rent relief funding programs Home Builders, Six that have been announced, their Nations Elected effectiveness and any gaps that exist Council, WLU within the current model • Advocate in partnership with larger organizations (Tourism Industry of Ontario, Ontario Business Improvement Area Association, Canadian Chamber of Commerce, etc.) to capitalize on broader advocacy efforts (e.g. capacity for child care spaces and support services including OneList)

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Programs and/or Anticipated # Timeline Lead Contact(s) Recommended Action(s) Status Initiatives Outcome(s) 8.b Advocate to May - Community Increase funding Advocate for not-for-profit senior levels of ongoing Resource and allocations to not-for- organizations and securing funding to government for Employment profit business to aid offset financial challenges not-for-profit Service, Brant with sustainability stabilization fund Community of operations and to offset ability to Foundation, MP, through the economic fundraise or offer MPP, CoB Office recovery moving paid services of the Mayor and forward CAO, Brant United Way (support)

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City of Brantford Economic Development and Tourism Department OFFICE OF THE MAYOR AND CAO 399 Wayne Gretzky Parkway, Brantford | advantagebrantford.ca 519.751.9900 | [email protected] Page 197 of 227

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date June 23, 2020 Report No. 2020-282

To Mayor and Members of City Council

From Brian Hutchings Chief Administrative Officer

1.0 Type of Report Consent Item [ ] Item For Consideration [X]

2.0 Topic CAO COVID-19 Emergency Update 06.23.20 [Financial Impact: $600-1200]

3.0 Recommendation

A. THAT Report 2020-282 CAO COVID-19 Emergency Update 06.23.20 BE RECEIVED

4.0 Purpose and Overview

Report 2020-282 CAO COVID-19 Emergency Update 06.23.20 responds to recommendations outlined in Report 2020-219 COVID-19 EOC Actions and Operational Impacts to bring back ongoing updates to Council detailing the COVID-19 emergency. This report outlines:

 Emergency Operations Centre decisions and actions to date;

 Decisions that have been made by the Emergency Group as outlined in the COVID-19 Delegation of Authority By-law;

 Decisions that are being recommended to Council by the EOC; and Page 198 of 227 Report No. 2020-282 Page 2 June 23, 2020  Provincial policy changes that may impact the City of Brantford.

5.0 Background

On March 11, 2020 the World Health Organization declared coronavirus (COVID- 19) a global pandemic. To prevent the future spread of COVID-19, all levels of government have taken immediate emergency action.

The Emergency Management Planning Committee (EMPC) first met on March 12, 2020 to coordinate the Emergency Management Program. On March 15, 2020, community partners were pulled together to launch the Unified Emergency Operations Centre. On March 17, 2020, the Ontario Government declared a state of emergency under s 7.0.1 (1) the Emergency Management and Civil Protection Act. The City of Brantford followed with a municipal declaration of a state of emergency on March 19, 2020. On March 20, 2020, the City activated its Emergency Operation Centre (EOC).

Due to the ongoing need for emergency coordination and management, Council passed a resolution on April 16, 2020 that approved an extension of the emergency declaration until the Mayor, in consultation with the EOC, determined that the emergency was over.

Several emergency actions have been passed by the EOC and by Council since the declaration of the COVID-19 emergency. Those actions and decisions are detailed in Report 2020-219 “COVID-19 EOC Actions and Operational Impacts”; Report 2020-234 “CAO COVID-19 Emergency Update 04.28.20”; Report 2020- 237 “CAO COVID-19 Emergency Update 05.12.20”; and Report 2020-247 “CAO COVID-Emergency Update 05.26.20”.

On June 9th, Report 2020-273 outlined the following recommendations:

A. THAT Report 2020-273 CAO COVID-19 Emergency Update 06.09.20 BE RECEIVED; and

B. THAT Staff BE DIRECTED to cancel summer day camp and recreation programs for July and August 2020; and

6.0 Corporate Policy Context Page 199 of 227 Report No. 2020-282 Page 3 June 23, 2020 Emergency Management

7.0 Input From Other Sources

Emergency Operations Centre

Health and Human Services – Children Services

Public Works – Parks Services

Facilities Management & Security

Tourism Services

8.0 Analysis

As the total number of cases of COVID-19 continue to trend downwards, certain regions of the Province are faring better than others. On June 8, 2020, the Province announced a regional approach to Stage 2 of the provincial reopening. The government is easing restrictions in certain public health regions where cases of COVID-19 are more controlled, transmission is lower, and hospitals have increased capacity. The public health regions that were permitted to move into Stage 2 of the reopening on June 12, 2020 include:

 Algoma Public Health  North Bay Parry Sound  Brant County Health Unit District Health Unit  Chatham-Kent Public Health  Northwestern Health Unit  Eastern Ontario Health Unit  Ottawa Public Health  Grey Bruce Health Unit  Peterborough Public Health  Haliburton, Kawartha, Pine  Porcupine Health Unit Ridge District Health Unit  Public Health Sudbury &  Hastings Prince Edward Districts Public Health  Region of Waterloo Public  Huron Perth Public Health Health and Emergency  Kingston, Frontenac and Services Lennox & Addington Public  Renfrew County and District Health Health Unit  Leeds Grenville & Lanark  Simcoe-Muskoka District District Health Unit Health Unit  Middlesex-London Health Unit  Southwestern Public Health Page 200 of 227 Report No. 2020-282 Page 4 June 23, 2020

 Thunder Bay District Health  Wellington-Dufferin-Guelph Unit Public Health  Timiskaming Health Unit

The City of Brantford is included within the list of regions that are permitted to move into Stage 2; however, surrounding areas including Hamilton and Halton, Haldimand-Norfolk, Niagara and Toronto were excluded from the list. These regions will move into Stage 2 on June 19, with the exception of Toronto which will remain in Stage 1 until further notice.

Businesses and services that are allowed to reopen, with restrictions, in Stage 2 include:

 Outdoor dining services at restaurants, bars and other establishments, including patios, curbside, parking lots and adjacent properties;  Select personal and personal care services with the proper health and safety measures in place, including tattoo parlours, barber shops, hair salons and beauty salons;  Shopping malls under existing restrictions, including food services reopening for take-out and outdoor dining only;  Tour and guide services, such as bike and walking, bus and boat tours, as well as tasting and tours for wineries, breweries and distilleries;  Water recreational facilities such as outdoor splash pads and wading pools, and all swimming pools;  Beach access and additional camping at Ontario Parks;  Camping at private campgrounds;  Outdoor-only recreational facilities and training for outdoor team sports, with limits to enable physical distancing;  Drive-in and drive-through venues for theatres, concerts, animal attractions and cultural appreciation, such as art installations;  Film and television production activities, with limits to enable physical distancing; and  Weddings and funerals, with limits on social gatherings to 10 people.

On June 9, 2020, the Province also announced a plan for reopening child care centres across the Province regardless of stage. Page 201 of 227 Report No. 2020-282 Page 5 June 23, 2020 On June 12, the Ontario Government announced that effective immediately, Ontarians could begin to expand their social circles to include another social group of up to 10 individuals.

On June 17, the Province announced that all emergency orders currently in force under s.7.0.2 (4) of the Emergency Management and Civil Protection Act would be extended to until June 30, 2020.

The impacts of these announcements are detailed in subsection 8.4 of this report.

8.1 Operational Decisions of the Emergency Operations Actions

8.1.1 Recovery Planning

As noted in Report 2020-273, discussions at the City’s Emergency Operations Centre have been centered on the safe reopening of services, and amenities, and recovery from the COVID-19 crisis.

On Wednesday, June 10, 2020, the EOC formally approved the “Reopening Brantford” Plan, which outlines the City’s strategy for reopening municipal services, facilities, and programs in a safe and gradual way. The Plan follows a framework based on the Province’s staged reopening, and was informed by emerging public health best practices and input from all City departments including a staff survey that received nearly 500 responses.

The Plan prioritizes the safety of residents, staff and Members of Council, and is intended to be flexible, and easily adapted to the changing environment and local context. Similar to the Provincial framework, the City’s plan outlined a staged approach for a gradual reopening, outlined below. The Plan includes corporate guidelines for safe reopening, as well as department specific measures to accommodate the unique business and service models of each department. The plan follows a phased “Framework for Recovery” as outlined below:

Phase One - Current

Phase One of Brantford’s Reopening Plan is focused on delivering the highest priority municipal services. During Phase One, City operations will include: Page 202 of 227 Report No. 2020-282 Page 6 June 23, 2020 • All municipal facilities and offices will remain closed to the public • Recreation programs and events will remain cancelled • Limited return to the workplace for staff delivering high- priority services • Limited return to the workplace for staff working alone or in small groups outdoors • Any staff who are able to work effectively will continue to work from home and meetings will be held virtually • Restrictions on the number of people gathering including staff meetings to follow Provincial Orders • Some outdoor municipal amenities are open to the public with strict adherence to physical distancing • Working towards making more City services available online Phase Two – Gradual Recovery

Phase Two of Brantford’s Reopening Plan is focused on safely expanding the municipal services available to residents and returning more staff to the workplace as necessary. During Phase Two, City operations will include:

• Some municipal facilities and offices reopen to the public with measures to enable physical distancing and health screening upon entry • Most recreation programming and events will remain cancelled • Where required, staff will return to the workplace under enhanced health and safety guidelines with strict adherence to physical distancing, health screening upon entry, and restrictions on gatherings, including staff meetings • Any staff who are able to work effectively will continue to work from home and meetings will be held virtually • Restrictions on the number of people gathering to follow Provincial Orders • Most outdoor municipal amenities are open to the public with strict adherence to physical distancing • Many City services will be gradually made available both online where possible and in person with enhanced health and safety measures in place for staff and residents accessing services at municipal facilities Page 203 of 227 Report No. 2020-282 Page 7 June 23, 2020 Phase Three – Our New Normal

Phase Three of Brantford’s Reopening Plan is focused on recovery, continuing to deliver municipal services in a safe and responsible manner while the risk of COVID-19 infection remains in our community. Phase Three will be lengthy and will continue until a COVID-19 vaccine or other treatment becomes available and is in widespread use. During Phase Three, City operations will include:

• Most municipal facilities and offices will reopen to the public with measures to enable physical distancing and health screening upon entry • Where physical distancing is possible, recreation programming and events will return under enhanced health and safety guidelines • More staff may return to the workplace under enhanced health and safety guidelines • Many staff who are able to work effectively will continue to work from home with possible scheduled rotation of in office and at home work • Relaxed restrictions on the number of people gathering to follow the Provincial Orders • Outdoor municipal amenities are open to the public with strict adherence to physical distancing • Many City services are available both online and in person with health and safety measures in place for staff and residents accessing services at municipal facilities

When Provincial Emergency Orders came into effect in mid-March, Staff and Council quickly adapted business processes and service delivery to accommodate the public health measures. The City has been extremely successful at offering continuous service delivery, and adopting new ways of working. Staff have largely been working from home, and offering services online.

As the risks associated with COVID-19 slowly start to decrease, staff are currently preparing for a gradual entry into Phase 2 of the City’s recovery plan. City facilities are slowing beginning to reopen in order to provide services or transactions that cannot be completed online or virtually. A number of new processes will be developed to ensure the ongoing safety of customers and staff. These measures include: Page 204 of 227 Report No. 2020-282 Page 8 June 23, 2020

. Health screening before entry into City facilities;

. An appointment system for in-person transactions;

. Increased capacity for online service delivery including online payments;

. Limits on the number of people permitted into facilities;

. Increased cleaning and sanitization;

. Physical markers to promote physical distancing;

. Training for staff; and

. Infrastructure and design changes such as plexiglass barriers, desk reconfiguration and centralized garbage collection. Marriage Licenses will be the first in-person service to reopen on June 17, 2020. Residents interested in this service will be supported over the phone to initiate this transaction, and then will make an in-person appointment with a Customer Service Representative to sign the appropriate paperwork and complete the transaction. Additional services will be introduced slowly as health and safety processes and procedures are implemented.

Staff are documenting learnings and process improvements as a result of the changes associated with COVID-19, and will continue to update Council on the progress of the reopening plan.

8.1.2 Reopening City Amenities

In addition to administrative and front line services, planning for the reopening of a number of municipal amenities and outdoor facilities is underway.

The following services have been reopened for public use as long as physical distancing and other health measures are adhered to:

 Parks and trails for walking and cycling while physical distancing  Parking lots at parks and trails  Benches, picnic tables & shelters  Northridge and Arrowdale golf courses  Disc golf at Mohawk Park  Tennis and pickleball at Steve Brown Sports Park (two people per court maximum) Page 205 of 227 Report No. 2020-282 Page 9 June 23, 2020

 Running track at Steve Brown Sports Park  Mulch bins  Dogford Park Dog Park (12-person maximum, 30-minute time limit)  Dufferin Park Tennis courts from 8:00 a.m. to 8:00 p.m. (12-person maximum)  Bike Park at Rotary Centennial Waterworks Park from 8:00 a.m. to 8:00 p.m. (15-person maximum, 30-minute time limit)  Jaycee Park half-pipe  Rain barrels and backyard composters for purchase at the Mohawk Street Landfill Site from 8:00 a.m. to 5:00 p.m.  Basketball courts for family and informal use; no games permitted  Bookings of select sports fields for recreation and training uses

As of June 20, 2020, the Brantford Farmer’s Market was reopened, with operational changes and strict preventative measures in place. Customers will be asked a series of COVID-19 screening questions before entry and be reminded to practice physical distancing during their visit. Wayfinding and distancing markings have been installed to provide guidance. To ensure physical distancing can be maintained, a limited number of shoppers (one person per household) will be permitted into the Market building at a time.

Staff are currently planning for the reopening of select splash pads and skate parks. Reopening is contingent on public health assessments to ensure the appropriate health and safety measures are in place.

8.1.3 Additional EOC Actions

As noted in Report 2020-273, potential cooling strategies that could be implemented for the summer season, while still accommodating current public health restrictions, were discussed at the Unified EOC. As an interim solution, staff shared messaging with the public about strategies that people can use individually such as staying indoors or seeking shelter in a shaded place, drinking lots of water, taking cool showers, and reducing use of ovens and electric lights. Additionally, due to upcoming anticipated heat events, the City will be opening up a temporary air- conditioned reception centre at the Doug Snooks Eagle Place Community Centre. The centre will be open to the public on June 18th, 19th from 12:00 pm – 8:00 pm and into the weekend if the heat events continue. Two city staff will be monitoring the centre, and ensuring that visitors are following Page 206 of 227 Report No. 2020-282 Page 10 June 23, 2020 physical distancing protocols, and that the centre is cleaned and disinfected regularly. Staff will evaluate if this is an effective cooling strategy by monitoring attendance and will determine if reception centres like this should continue to operate over the summer months.

The EOC advisory committee also agreed to endorse public health messaging around face coverings and is strongly recommending all residents and visitors wear a face covering in public, but especially in situations where physical distancing is difficult, such as:

. riding public transit

. shopping at smaller grocery stores or pharmacies

. receiving essential services such as a doctor’s appointment All other decisions and actions taken by the EOC are recorded and outlined in Appendix B: Emergency Management and Operation Centre COVID-19 Response and Actions.

8.2 Emergency Group Decisions

No decisions were made by the Emergency Group by way of the Delegation of Authority By-law.

In future, Council will be informed of decisions made by the Emergency Group by way of resolution. Additionally, the CAO will continue to report on these decisions in regular, on-going reports to Council.

8.3 Decisions before Council

There are no decisions before Council at this time.

8.4 Provincial Policy Impacts

8.4.1 Phase 2 Regional Reopening – Impact on Local Businesses

In response to the Provincial announcements made on June 8th pertaining to the regional approach to entry into Stage 2 of the recovery plan, local businesses and City staff are responding accordingly.

Local businesses are required to adhere to strict, sector-specific public health guidelines in order to re-open. The Province has produced 105 Page 207 of 227 Report No. 2020-282 Page 11 June 23, 2020 guidance documents for the business sector to ensure that both employees and the public remain safe. Opening of existing patios or extensions of patios that are in compliance with the City’s zoning by-law are still subject to public health physical distancing guidelines. As some of the City’s neighboring jurisdictions remain in Stage 1 of re-opening, an emphasis on local businesses abiding by their sector specific guidelines is essential. Given the current economic climate, the City of Brantford recognizes the necessity to expedite the permit approval process for businesses that do not currently have approved permits for patio service or for those wishing to extend their patios beyond their current space. To that end, planning department staff brought forward Report 2020-286 to a Special City Council meeting on June 16th called by the Mayor, for Council to consider temporary measures to assist restaurants and bars in expanding their patios. Council approved the recommendations of this report, including the approval of the Patio Brantford policies.

Additional supports for the economic recovery of Brantford are outlined in Report 2020- 279 – Economic Recovery Action Plan.

8.4.2 Reopening Childcare Centres

On June 9, 2020, the Province announced a plan for reopening child care centres across the Province. All centres will be required to follow the provincial enhanced health and safety and operational protocols as well as work with and follow the advice of the local Brant County Health Unit. Additional requirements include areas such as cohorting (putting children and staff in groups of 10 or less day over day), a COVID-19 response plan, enhanced screening and cleaning, and restrictions on drop-off/ pickup /visitors. The Ministry of Children, Community and Social Services will provide final approval for reopening once a centre has ensured all policies and protocols have been developed.

Our operators are committed to the safe, planned reopening of their centres and have received the provincial operational guidance documents to support their planning. Each centre is unique and timeframes for reopening will vary. We also recognize each site location will be unique in determining classroom and centre capacity. As such, centres will be updating their policies relating to priority/waitlists to guide returning parents and account for the limited capacity when reopening.

In addition to the reopening of child care, the province further announced that Emergency Child Care for Essential Workers will be ending June 26. Page 208 of 227 Report No. 2020-282 Page 12 June 23, 2020 Staff are working to assist families through the transition, including those that may wish to obtain spaces in our general licensed child care system, and as well, transition families from the 100% provincial fee subsidy.

In the June 9, 2020 memo, the Ministry recognized the critical importance of a sustainable funding approach and committed to ensuring no undue hardship will be placed on municipal budgets.

Additionally, the Ministry has also released its funding approach for reopening to support the child care sector financially as it transitions to reopening. The plan includes funding to support centres for additional costs that may occur during reopening, including items such as costs due to vacancies in centres with reduced capacity, increased staffing (additional staff for screening etc.), required PPE and enhanced cleaning. Our staff are working closely with each centre to support their reopening.

8.4.3 Tourism Funding

As noted in Report 220-273, on May 31, the Honorable Mélanie Joly, Minister of Economic Development and Official Languages, announced that the Tourism Industry Association of Ontario (TIAO) will receive $30 million in FedDev Ontario Regional Recovery Relief Fund (RRRF) funding to provide financial relief to destination marketing organizations (DMOs) across southern Ontario that have experienced significant revenue shortfalls. The funding delivered by TIAO will support southern Ontario's DMOs to drive visitors back into local communities as the economy reopens. This, in turn will help generate new revenue for tourism dependent small and medium enterprises and help local economic recovery in communities across the region.

Tourism Brantford is a DMO that seeks to effectively market the multitude of unique attractions in Brantford and area to maximize tourism potential. DMOs are critical to the fabric of local tourism sectors in communities across the region.

Economic Development and Tourism Department staff submitted an application to TIAO on June 12, 2020. If approved, the $105,225 request will go toward product development, hyper-local and province-wide advertising, off-setting expected revenue, and projects that were cut from the Tourism Division budget due to COVID-19. Notification to applicants will be made on June 19, 2020. Staff will provide an update to Council upon receipt of the notification. Page 209 of 227 Report No. 2020-282 Page 13 June 23, 2020 8.4.4 LUMCO – Funding for Municipalities

On June 5, the Large Urban Mayors Caucus of Ontario (LUMCO) met to further the discussion on how the pandemic has impacted municipalities financially. Municipalities have been at the forefront of the pandemic response and are also suffering financially due to losses in revenue. LUMCO members identified the need for strong advocacy to the Provincial and Federal Government to commit to additional funding to support municipalities. LUMCO mayors resolved to reach out to their local Members of Parliament and Members of Provincial Parliament to seek commitments for their support.

9.0 Financial Implications

The financial implications associated with COVID-19 continue to be monitored and tracked by staff, and will be reported on by the City’s finance department. There are costs associated with operating the temporary cooling reception centre for staffing and personal protective gear which amounts to approximately $200.00 - $300.00 per day.

10.0 Conclusion

As the number of COVID-19 cases continue to decline, the City continues to focus on recovery efforts and reopening services, amenities and facilities that were closed. The City is focused on the safe and gradual reopening of these services and facilities to ensure the ongoing health and safety of residents and staff. Provincial announcements continue to be monitored, and the EOC continues to respond accordingly. Staff are responding to the ever-changing environment and continue to focus on fiscal responsibility and physical safety while still meeting the needs of the public. Staff are committed to using lessons learned during this time to assist in planning for the future. Under Council’s leadership, staff will continue to advocate and seek out support from granting bodies and other levels of government to support with financial recovery efforts.

Page 210 of 227 Report No. 2020-282 Page 14 June 23, 2020

Brian Hutchings Chief Administrative Officer

Attachments (if applicable)

Appendix A: Emergency Management and Operation Centre COVID-19 Response and Actions.

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [X] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [X] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [X] no Page 211 of 227

APPENDIX A: EMERGENCY MANAGEMENT AND OPERATION CENTRE COVID-19 RESPONSE AND ACTIONS Meeting Date Actions Taken March 12 (EMPC)  Initial meeting of emergency group  Corporate-wide reminder to staff regarding sanitization practices  Facilities Dept. distributed Clorox wipes and additional sanitization products to all departments  Informational signage was placed in all City facilities, including Housing facilities  Clerks Dept. suspended the future booking of Task Force meetings  Upcoming ward meetings hosted by the Planning Dept. were postponed  Parks Dept. began preparing for the cancellation of programming and the closure of recreational facilities  Human Resources Dept. began planning compensation for employees effected by program cancellations and facility closures  Water, sewer and tax payment services offered at the front counter in City Hall were suspended  Health and Human Services Commission began urging emergency shelter operators to update pandemic plans, and began investigating ways to potentially isolate shelter users with Covid-19  IT staff began preparations for staff working from home  Purchasing Dept. began procuring additional supplies  Civic Centre was offered as a potential assessment centre  Finance Dept. established accounts for Covid-19 expenditures March 13 (EMPC)  FAQ was made available for internal staff with information from Human Resources regarding sick time and quarantining after returning from travel  Additional informational signage was prepared by Communications Dept. and distributed to all facilities  Purchasing Dept. was designated as supply distribution lead for the corporation  Decided that Early Years centres would be closed to mirror schools  Healthy Kids and Healthy Aging services were cancelled  Access to water treatment plant was limited to staff only  All after school programming hosted by Recreation staff was cancelled  Communications Dept. launched Covid-19 webpage on the City’s website March 14 (EMPC)  It was decided that any staff returning from any international travel were required to self-isolate for 2 weeks before returning to work  City-wide closure of recreational facilities and programming was put into effect which included the following facilities: o Wayne Gretzky Sports Centre o Lions Park o Civic Centre o Woodman Community Centre Page 212 of 227

o Doug Snooks Community Centre o T.B. Costain Community Centre o Beckett Adult Leisure Centre o Bell Homestead o Branlyn Community Centre o Tourism Centre Visitor Services and reception area o Sanderson Centre o This included all programs held in those centres (child care, businesses who rent spaces, worship centres, etc). o The tentative date for reopening these facilities and resuming programming was set for April 5, pending review  Statutory meetings and hearings would be postponed until further notice  Laptops were procured by IT Dept. and were being prepared for distribution to staff who would be working from home

March 15 (EMPC)  Staff leaders were asked to identify back-ups  Golf registration was delayed  Unions were contacted to arrange a meeting to discuss Covid-19 effects on service and staff  Forestry, road safety services, and flood control services were all added to the City’s official list of essential services  Surplus / deficit lists were created for supplies and staffing  Staff began preparing messaging for refunds for cancelled programming  First meeting of the Unified EOC Advisory Committee, comprised of the following organizations: o Brant County Health Unit o Brantford Community Healthcare System o Brant EMS o County of Brant o City of Brantford o Six Nations of the Grand River o Grand Erie District School Board o Brant-Haldimand-Norfolk District Catholic School Board o Brantford Police Service o Brant County OPP o Enbridge Gas o 56th Field Artillery Regiment, RCA

Page 213 of 227

March 16 (EMPC)  The Business Resource centre and Glenhyrst Art Gallery were closed  Filming productions, including those that were already scheduled, were suspended  All POA Court matters were cancelled except essential hearings  Finance staff were asked to identify discretionary and non-discretionary spending, as well as reviewing options for property taxes  New-hire interviews and new staffing requests for resources would be suspended March 17 (EMPC)  Security began screening all visitors to City Hall  All future marriage ceremony bookings through the Clerks Dept. were suspended  Health and Human Services began eliminating in-person services at 220 Colborne Street  The Economic Development Dept. began contacting local businesses for surplus PPE  Additional buses were added to some transit routes to encourage social distancing  The Building and By-law service counter was closed  Café at the Airport was closed  Records and FOI service was reduced  Parks Dept. was asked to begin coordinating a volunteer network for interested citizens (Corporate Initiatives Dept. also assisted)  Began planning to address potential Covid-19 issues in encampments  Memo regarding corporate work-from-home policy was distributed internally  Meeting was held with unions March 18 (EMPC)  Fire Services reduced to essential staff only  Hazardous waste collections services were suspended March 19 (EOC launched)  City declares State of Emergency  Corporate Initiatives Dept. began investigating food security protocols  Sent out public notice regarding the EOC advisory committee in partnership with the County of Brant and Six Nations  Clerks Dept. began investigating the alternatives to in-person Council meetings and streaming options  Building permit application submissions were reduced to once a week  Building Dept. suspended home visits o Residents doing renovations were asked to send photos and professional engineering plans as proof of work o Asked that contractors limit staff on site when inspection of new construction only was being performed  Health and Human Services staff developed a Medium/Long Term plan for isolating homeless individuals  Parking enforcement was reduced to complaint-based service March 20  Communications Dept. began coordinating a radio/print campaign in addition to current information Page 214 of 227

regularly distributed online  Clerks Dept. began coordinating with funeral homes for alternative burial permit processing  Refund guidelines for cancelled programs were prepared by Finance Dept.  Water meter replacement services were suspended March 21  Staff from 324 Grand River were moved to City Hall in order to separate them from essential water services staff  Part-time Brantford Lyft Staff were redeployed to assist with bus cleaning efforts March 22 EOC Stand-Down Day March 23  City Hall closed to the public with a tentative reopening date set for April 14, pending review o The building remains open to staff and services are still being offered through alternative methods o Was announced after City Council on March 24  Release of Tourism Guide book delayed. Will be reviewed and revised.  Decided that transit passengers would be boarding from the rear of the bus beginning March 25; implemented free transit March 24  Visitor screening in Seniors’ Housing sites began  Homelessness Shelter / Social Isolation Plan was implemented  Recreation staff were redeployed to Senior Housing  At City Council, a by-law was passed to establish Emergency Acting Mayor(s) and a by-law to permit alternative formats for Council Meetings during an Emergency March 25  Covid-19 Assessment Centre at the Civic Centre was opened and operated by Public Health partners  No interest will be applied on fees o Utility Fees / Taxes  Community Grants review program suspended  Implemented free parking at the Parkade  Decided that dog park would be closed

March 26  Corporate Initiative Dept. began to identify potential locations for mass feeding centres in collaboration with 56th Regiment  Clerks Dept. began coordinating refunds and appointments for pick-up of licenses as necessary March 27  Decided that skate park would be closed  “Neighbours Helping Neighbours” volunteer network was launched  BIA meeting scheduled for April 8 in Council Chambers was cancelled March 28 EOC Stand-Down Day March 29 EOC Stand-Down Day March 30  Official Order from the Head of Council was signed under under section 4(1) of the Emergency Page 215 of 227

Management and Civil Protection Act to prohibit the use of all municipally-owned outdoor recreational amenities  Pandemic survey was distributed to local business owners  Clerks Dept. advised that a Council Resolution to extend the original emergency declaration would be required  Clean-up team created by Public Works Dept. to redeploy staff city-wide to clean litter, graffiti and other maintenance  By-law Dept. began preparing to enforce new provincial direction for social distancing measures March 31  The Economic Development Dept. began working with local companies with 3D printing capabilities who could create PPE for Public Health partners  Local business support campaign was launched April 1  City launched Covid-19 violations reporting process; enforcement to be carried out by By-law officers  Clerks Dept. finalized preparations for virtual Council meetings (in-camera and open session)  Approval granted for use of identified community centres as mass feeding centres  General Managers were asked to provide the names of all eligible enforcement officers in their commissions in the event By-law officers required additional help answering service calls April 2  First day of enforcement of Covid-19 measures by By-law officers  Began re-evaluating original re-opening dates for facilities so they could be appropriately deferred  Developed “Front Line Friday” initiative to be launched on April 3  $1.2 million in funding received from provincial and federal governments (combined); will be used to assist homeless population and provide additional social services during the pandemic  Coordinated with local providers of food security resources to offer support where needed as part of the food security plan April 3  Letters were prepared for mailing to Part-time employees advising them of their Declared Emergency Leave until further notice April 4 EOC Stand-Down Day April 5 EOC Stand-Down Day April 6  Began hourly transit service  All fees were waived for Downtown parking lots until further notice  Updated signage was created for outdoor spaces to reflect the closure of amenities April 7  Staff from Recreational services were redeployed to monitor park traffic and to educate users about maintaining social distancing  Food Security initiatives continued to be carried out o Includes an agreement with the Salvation Army to become lead agency for this initiative in Brant County, and an agreement with the Food Bank to lead this initiative in Brantford Page 216 of 227

 Decided to advise Council to keep Winter Warmth Shelter open until the end of May using provincial funding  Construction on City facilities will only continue in cases where it is essential to protect the existing structure (i.e. leaks) or has been deemed as an essential project (e.g the new fire hall)  The first alternative (teleconference) meeting of Council was conducted. April 8  Launched Brantford Together initiative to support local businesses April 9  Approved the offering of childcare to essential workers April 10 EOC Stand-Down Day (Good Friday) April 11  Decided to allow walking on trails on public golf courses while still prohibiting playing April 12 EOC Stand-Down Day (Easter Sunday) April 13 EOC Stand-Down Day (Easter Monday) April 14  Senior staff were asked to review summer programming and events to prepare for discussion regarding the potential cancellation of these events  It was decided that staff would continue to acquire and store PPE, but local lead health organizations (BCHU, BCHCS) would be asked at the next Joint EOC advisory meeting to coordinate the distribution  Departments and partner agencies were asked to being compiling high-level estimates of financial outlook if current service rates and revenue loss were to continue April 15  Human Resources staff prepared and distributed a document for staff regarding the use of masks April 16  Decided to reduce number of transit riders to 10 per bus after running tests on impacts to service; will be providing additional busses on busier routes as needed April 17  Completed financial modelling until the end of June, and began projections for the end of August  Parks staff began examining outlook for Fall events and programming  Launched phase 2 of “Neighbours Helping Neighbours” campaign and “Healthy Kids at Home” initiative  By-law continuing to enforce social distancing measures, and business closures, and looked into parameters around fishing  Communications began developing clear content on by-law violations for website April 18 EOC Stand-Down Day April 19 EOC Stand-Down Day April 20  Transit began running a modified hourly service schedule. Communication was released moving to 10 riders maximum  It was decided that 5 Parks and Recreation staff would be deployed to HHS  HHS escalated concerns about mobile testing of vulnerable communities (including shelters) to healthcare system (BCHSYS). BCHSYS will follow up when required  Developing Virtual Children Services EarlyON Programming April 21 EOC Stand-Down Day Page 217 of 227

April 22  Library launched new webpage for home-based activities  Received a delivery of hygiene kits from Proctor and Gamble; kits were distributed to shelters and healthcare professionals for distribution  Health and Safety staff began drafting a policy to allow staff working from to take office chairs to their homes  EOC began preparing documents for the Corrective Action Plan, which would be compiled at a later date April 23 EOC Stand-Down Day April 24  Decided to prohibit yard-sales as per the advice of the BCHU  Decided that fireworks for holidays would only be permitted in personal backyards for members of the household only o the sale of fireworks will only be permitted from businesses that are deemed essential (i.e. convenience stores and malls with permits; pop-up shops and trailers selling fireworks will not be permitted) April 25 EOC Stand-Down Day April 26 EOC Stand-Down Day April 27  Recovery planning was added as a regular EOC agenda item April 28 EOC Stand-Down Day April 29  Communicated messaging regarding Council’s decision regarding RVs  Senior staff were asked to begin planning future financial policies (i.e. refunds and cancellations for memberships or pre-paid programs happening in the coming months) April 30 EOC Stand-Down Day May 1  Incorporated recovery planning into formal EOC status reports  Focus beginning to shift to economic recovery May 2 EOC Stand-Down Day May 3 EOC Stand-Down Day May 4  Launched Mental Health Week Campaign for staff and community May 5 EOC Stand-Down Day May 6  Return-to-work planning added to regular recovery planning May 7 EOC Stand-Down Day May 8  Prepared plans for new cemetery signage reminding visitors of rules regarding public gathering in preparation for Mother’s Day  Began planning to increase Transit ridership to 15 passengers per bus pending approval of the EOC  Approved the holding of 702 Colborne Street and 10 Park Avenue until September 30 for the purposes of additional sheltering  Purchasing Department continuing to secure more PPE in preparation for COB employees returning to Page 218 of 227

work  Legal analysis of essential municipal construction projects completed  Organizational Change Management team began drafting a corporate return-to-work timeline and plan in collaboration with Health and Safety Staff May 9 EOC Stand-Down Day May 10 EOC Stand-Down Day May 11  By-law staff finalized arrangements on the reporting of encampments May 12 EOC Stand-Down Day May 13  Received confirmation from BCHU to open community gardens  Human Resources began assisting departments to redeploy staff to assist with seasonal positions May 14 EOC Stand-Down Day May 15  A Special EOC meeting was called to address the May 14th Provincial Announcements regarding the reopening of certain businesses and services  Approved the removal of the waiver document that had been added to all building permit applications to allow the permit to proceed without inspections o However, there will still be no interior inspections of occupied residences  Legal began process for rescinding the closures of amenities as per both the Mayor’s Order and those implemented by now-lifted Provincial order  Approved the reinstatement of the 100% staff complement in Water Services  Approved the June opening of the household hazardous waste program  Approved the increase of Transit passengers to 15 per bus  By-law staff were asked to work with the BCHU for clarification on enforcement matters in light of the Provincial announcement May 16 EOC Stand-Down Day May 17 EOC Stand-Down Day May 18 EOC Stand-Down Day May 19 EOC Stand-Down Day May 20  Began planning to re-open tennis courts on the 24th of May  Opened Steve Brown Running Track for public use  Began plans for transitioning Fire Prevention Officers back to regular duties; would continue to support By- law enforcement as required May 21 EOC Stand-Down Day May 22 EOC Stand-Down Day May 23  Approved the re-opening of park benches for use (i.e. remove caution tape) May 24 EOC Stand-Down Day Page 219 of 227

May 25  Approved the discontinuation of the “housing sites outreach” program effective May 31  Approved the discontinuation of the “seniors housing site screening” effective June 30, using a phase-out approach beginning May 25 May 26 EOC Stand-Down Day May 27  Decided that Wastewater Compliance staff would return to the office June 8 to manage increased work load due to the opening of businesses and the need for field sampling of wastewater and storm discharge  Approved the opening of the Dog Park effective May 30 May 28 EOC Stand-Down Day May 29 EOC Stand-Down Day May 30 EOC Stand-Down Day May 31 EOC Stand-Down Day June 1  Installed first germ-free barrier on transit for road testing and inspection  Human Resources Dept. began organizing the redeployment of Recreation Staff from Seniors Housing Sites and Housing Department Outreach June 2 EOC Stand-Down Day June 3  Continued working with community partners to address matters arising from Covid-positive workers from Norfolk being re-located to Brantford for their recovery June 4 EOC Stand-Down Day June 5  A special EOC meeting was called to further discuss matters relating to the Covid-positive workers from Norfolk  A letter was sent to the CAO of the County of Norfolk to express concerns with the way this situation was addressed and asked for better communication in the future June 6 EOC Stand-Down Day June 7 EOC Stand-Down Day June 8  Approved the purchase of an online appointment-booking software module as part of the City’s Reopening Plan o In preparation for coming service changes that will require users to pre-arrange appointment times for in-person services that were suspended due to Covid June 9 EOC Stand-Down Day June 10  Began preparing for the re-opening of the Brantford Farmer’s Market on June 20  Clerk’s Department began preparations to being offering Marriage Licenses (in-person) by appointment only  Approved the Reopening Plan for City Staff  Began Reopening campaign/messaging June 11 EOC Stand-Down Day Page 220 of 227

June 12 EOC Stand-Down Day June 13 EOC Stand-Down Day June 14 EOC Stand-Down Day June 15  Approved the Phase 1 Reopening of Parks, which includes park benches, picnic tables and picnic shelters, basketball courts

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Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date June 23, 2020 Report No. 2020-287

To Mayor and Members of City Council

From Brian Hutchings Chief Administrative Officer

1.0 Type of Report Consent Item [] Item For Consideration [X]

2.0 Topic Funding for Flood Control Gate Condition Assessment [Financial Impact: $50,000 Potential Grant Funding]

3.0 Recommendation

A. THAT report 2020-287 Funding for Flood Control Gate Condition Assessment BE RECEIVED; and B. THAT staff BE DIRECTED to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Flood Control Gate – Condition Assessment; and C. THAT staff BE DIRECTED to conduct the following activities as outlined in the Municipal Asset Management Program application to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program: i. a condition assessment and inventory verification, ii. a level of service needs assessment, iii. improvements to data reporting and financial modelling to support asset management related activities; and Page 222 of 227 Report No. 2020-287 Page 2 June 23, 2020 D. THAT staff BE DIRECTED to forward a declaration of the City of Brantford’s financial contribution towards this initiative of $115,000, as approved through the 2018 budget process, to the Federation of Canadian Municipalities for inclusion in the grant application; and E. THAT if the City is successful with the grant application, $50,000 BE RETURNED from Capital Project ST1804 (Flood Control Gate Condition Assessment) to the Roads and Related Reserve RF0537. 4.0 Purpose and Overview

This report outlines an opportunity to access funding from the Municipal Asset Management Program (MAMP) administered through the Federation of Canadian Municipalities (FCM) to offset costs associated with a Flood Gate Control Assessment.

As part of the application process, FCM requires a council resolution that acknowledges staff are submitting the application, a commitment to undertake the activities proposed in the application should the application be approved, and a declaration of the municipality’s financial contribution.

5.0 Background

This report is coming directly to Council, in accordance with Chapter 15, Section 15.3.11(a) of the City of Brantford Municipal Code (Procedure By-law). This report has been deemed urgent by the Chief Administrative Officer. Staff needs to complete the application for funding prior to the work commencing as cost incurred prior to application approval may not be deemed eligible for funding. This project is anticipated to begin in August 2020.

The City of Brantford is responsible for maintaining a total of forty-two (42) flood control gates. The purpose of the flood gates vary by structure but include flow augmentation, and water supply. To maintain the quality of service and public safety associated with these assets, the City is embarking on a condition assessment for the flood control gates maintained by the City’s Operational Services Department. The condition assessment will include: an inspection and inventory verification, a level of service needs assessment, improvements to data reporting and financial modelling to support asset management related activities.

Through the 2018 budget process, Council approved $115,000 for the flood control gate condition assessment. The tender for this project will be closing on Page 223 of 227 Report No. 2020-287 Page 3 June 23, 2020 June 25th and is expected to be awarded in early July. It is anticipated that the work will begin in August 2020 and be completed by January 2021.

6.0 Corporate Policy Context

Corporate Policy #45 - Strategic Asset Management

7.0 Input From Other Sources

Public Works Staff - Engineering Services Federation of Canadian Municipalities

8.0 Analysis

Funding for the flood gate condition assessment was approved during the 2018 budget process. Since that time staff have identified an opportunity to offset this cost through Municipal Asset Management Program (MAMP) Funding administered by the Federation of Canadian Municipalities (FCM).

The MAMP is an eight-year, $110-million program funded by Infrastructure Canada to support Canadian municipalities and communities in making informed infrastructure investment decisions based on stronger asset management practices. The funding is intended to focus on building strong foundations in asset management by supporting activities that incorporate asset management into daily practices.

Staff have reviewed upcoming projects for their suitability in regards to this funding opportunity. Given the time frames and associated costs, the flood control gate condition assessment was identified as the best candidate for this funding opportunity. Staff are seeking up to $50,000 through the MAMP program to offset the costs of the flood control gate condition assessment. This project will allow for the City to maximize the potential funding allotment and the time frame will allow for a second application to the MAMP program for future projects, as municipalities are permitted to submit additional applications upon completion of the projects from previous applications.

In order to be eligible for MAMP funding, municipalities must submit a Council resolution that outlines:

 That Council acknowledges that staff is submitting the application; Page 224 of 227 Report No. 2020-287 Page 4 June 23, 2020  A commitment to undertake the activities proposed in the application should the application be approved; and

 A declaration of the municipality’s financial contribution.

This report includes a recommendation to Council that meets the criteria of this resolution. As noted above, the municipal funding contribution for this project has already been approved.

9.0 Financial Implications

If the MAMP funding application is awarded to the City, the result would be funding of up to $50,000 to offset the cost of the flood gate condition assessment, which has been budgeted at a total cost of $115,000. Should the city be successful with the grant application the offset funding will be returned from Capital Project ST1804 (Flood Control Gate Condition Assessment) to the Roads and Related Reserve RF0537.

10.0 Conclusion

In an effort to improve asset management practices staff are embarking on a condition assessment for the flood control gates maintained by the City’s Operational Services Department. This project was included in the 2018 budget with an approved cost of $115,000.

MAMP funding available through FCM provides an opportunity for cost savings of up to $50,000 to offset the cost of this project. As part of the application process, FCM requires a resolution that acknowledges staff are submitting the application, a commitment to undertake the activities proposed in the application should the application be approved, and a declaration of the municipality’s financial contribution.

Brad Smith Brian Hutchings Corporate Initiatives Coordinator Chief Administrative Officer

Mike Abraham Manager of Infrastructure Planning Page 225 of 227 Report No. 2020-287 Page 5 June 23, 2020

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [X] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [X] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [X] no Page 226 of 227 By-laws Page 1 City Council June 23, 2020

14. BY-LAWS

BY-LAW READINGS PREAMBLE

89-2020 THREE By-law to amend Traffic By-law 37-83, being a by-law to regulate Traffic in the City of Brantford (Repeal in their entirety Schedule 11 – Left Turns Only, Schedule 12 – Right Turns Only) (2019-625) (Committee of the Whole – Operations and Administration Report #2019-12-10)

90-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Alfred Street – Schedule 7 – Parking Prohibited at Any Time, Schedule 11 – Alternate Side of Street Parking) (Public Works Policy – 021 Amending On-Street Parking Regulations)

91-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Brant Avenue – Schedule 7 – Parking Prohibited at Any Time, Schedule 8 – Stopping Prohibited During Certain Time, Schedule 9 – Parking Prohibited During Certain Time, Schedule 10 – Parking – Restricted Time Limit) (Public Works Policy – 021 Amending On-Street Parking Regulations)

92-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Edwin Street - Schedule 10 – Parking – Restricted Time Limit) (Public Works Policy – 021 Amending On-Street Parking Regulations)

93-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Gailmount Court – Schedule 7 – Parking Prohibited at Any Time) (Public Works Policy – 021 Amending On-Street Parking Regulations)

94-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Golfdale Road – Schedule 7 – Parking Prohibited at Any Time) (Public Works Policy – 021 Amending On-Street Parking Regulations)

95-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Morton Avenue – Schedule 12 – Alternate Side of Street Parking, Schedule 14 – Alternate Side of Street Parking) (Public Works Policy – 021 Amending On-Street Parking Regulations)

96-2020 THREE By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (Brant Avenue - Schedule 4 – Page 227 of 227 By-laws Page 2 City Council June 23, 2020

Turns Prohibited, Schedule 5 – Lane Designation) (Public Works Policy – 021 Amending On-Street Parking Regulations)

97-2020 THREE By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (Affecting the lands located at 195 Henry Street to add “Medical Clinic” as a permitted use to the “Industrial Commercial – Exception 14 Zone) (M1- 14)” (File No. PZ-04-20) (2020-164) (Combined Committee of the Whole Report #2020-06-09).

98-2020 THREE Being a By-law to repeal and replace Chapter 16 of the City of Brantford Municipal Code regarding the Code of Conduct for Members of the Council of the Corporation of the City of Brantford and of its Local Boards. (Code of Conduct Committee Report #2020-06-11)

99-2020 THREE By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on May 26, 2020