1 Southern California Swimming House of Delegates Veterans’ Memorial Bldg - Culver City, CA - Wednesday, November 13, 2013 Meeting called to order at 8:10pm by Dick Pierson (General Chair) Attendees: Jeri Marshburn (Admin Vice Chair), Mary Jo Swalley (Exec Director), Stacy Smith (Age Group Chair), Clem West (Review Chair), Ed Ruth (Legislation), Ron Ross (Treasurer), Lauren Hancock (Coach Rep Coastal), Omar deArmas (Officials Chair), Rick Shipherd (Coach Advisory), Don Garman (Coach Rep Metro), James Bilbrey (Coach Rep Eastern), T. Sorenson (MVN). Judi Divan (Times Recognition), Madeleine Lepesant (Athlete Rep Metro), Terry Stoddard (Planning Chair), Mike Cody (TRID), Mike Jafari (MAX), Mark Warkentin (SBSC), Maureen Lennon ( Safe Sport), Jeff Julian (Senior Chair), Jeremy Anderson (Disability Chair), Mark Schubert (GWSC), Sheri Stoddard (Metro Committee Chair), Mark Tierney (ORCA), Jon Moore (LKWD), Ruth Anatalio (LKWD), Marilyn Bolton (Registration Orange), Paul Szuszkiewicz (Eastern Official Rep), Mike Gautreau (CAA), Sergio Ruiz (Coach Rep Pacific), Tyler Storie (TORR), Leslie Tomlinson (NOVA), Gyongyver Sovago (SMT), Steve Quan (MVN)j Motion: Approved minutes of September 18, 2013 and approval of 2013 Board actions S/C Presentation of 2013 Special Recognition Awards • 2013 Conoco Phillips Service Award - Jeri Marshburn • 2013 Coach of the Year Award - Bill Rose • 2013 Excellence in Officiating Award - Marilyn Bolton Elections for 2014 Officers - White ballot presented for Board of Directors M/S/C. 2014 Officers: Dick Pierson (General Chair), Jeri Marshburn (Administrative Vice Chair), Jeff Julian (Senior Vice Chair), Stacy Smith-Thornton (Age Group Vice Chair), Bettie Williams (Secretary), Ron Ross (Treasurer), Terry Stoddard (Planning Chair), Rick Shipherd (Coach Chair, selected by coaches at end of meeting) 2014 Board of Review: Sheri Stoddard, Jeff Conwell, Omar de Armas, Kim Hoesterey, Clem West, Ellen Whalen plus six committee representatives. Executive Director report - Ms. Swalley -- Written report submitted The LSC was reminded that we have experienced, along with the rest of the county, an unprecedented post-Olympic “bump” in membership. Acknowledged SCS athletes and coaches who participated in 2013-2014 National teams. Noted the loss of Belmont Plaza. Temporary 50 meter parking lot pool under construction. Relocation of the SCS office in May. Reminder of importance of Safe Sport to all teams and requirements of pre-employment requirements for hiring coaches. All committees are reminded that there must be a collaborative effort to meet competitive needs of athletes within the committee. Yearly planning should include declaration by teams within committees to meet needs of athletes. Recruiting has become a major complaint within our sport. Parent education must be part of Club values and ongoing education within the clubs must be constant. SCS registration for 2013 totaled 24,640 members. The 2014 year is off to good start. Registration report submitted through 11/12/13 2 2013 to 2014 to Committee 2013 Total 11/12/12 11/12/13 Coastal 3,950 2,004 2,073 Pacific 3,784 1,495 1,599 Eastern 4,400 1,307 1,253 Orange 7,197 3,251 3,265 Metro 3,543 1,690 1,196 Desert 1,766 938 998 Totals 24,640 10,685 10,374 Non-Athlete: 609 members; 280 are current coaches (111 have an alert or incomplete or expired certification) 118 are officials. Clubs: 74 cleared plus 3 leagues. Pacific Coast Meet will be January 4-5 in Olympia, WA. Current plans include flying into Seattle and busing to Evergreen State College. The athletes cost will be $200.00. Hosted by Pacific Northwest Swimming. Head Coach will be Ken Lamont (NOVA), Manager Terry Merlihan. NACC - August 5-9, 2014 - Veracruz, Mexico. Teams competing will be Gulf Swimming (Texas) - Pacific Swimming – Southern California Swimming and Mexico. Planning for meet includes athlete housing/meals and social event for athletes. Flights are reserved. In preparation for the Japan exchange meet: airfare will be higher than anticipated. Preparations for the meet are ongoing. Application deadline is 12/2/2013. Coaches are reminded that Safety Training/ First Aid for 2014 registration is an ARC “blended learning” course to cover both STSC and First Aid combined in a 2 year certificate. General Chair - Mr. Pierson - Written report submitted Thanked Jeri Marshburn for always being available for consultation and stepping in when scheduling conflicts arose Acknowledged the assistance from SCS office by Mary Jo Swalley and Cadie Faulkner. We have three candidates running for positions in USA Swimming in 2014 – Ms Swalley = candidate for USA Swimming President - Mr Stoddard candidate for Technical Vice President and Mr Britten = candidate for Western Zone Coach Director. It is noted that if elected Ms Swalley will retire from her position as SCS Executive Director but will be available as a consultant to the LSC. 2014 will be a busy year as are scheduled to renew Leap 1 with USA Swimming including amending our by-laws to conform to items passed at convention. We will also need to develop a transition plan for executive director. Age group championship schedule will need to be reviewed as we are in our second year of the program put in place for 2013-2014. Admin Vice Chair Report - Mrs. Marshburn - No Written report submitted Made a few changes in sanctioning and currently in process of making additional changes in order to make the form more editable. Noted new administrative assistant, Cadie Faulkner, in office and office relocation. Currently working on by-law changes and Executive Director job description in anticipation of a transparent and smooth transition plan for Executive Director position. Senior Vice Chair - Jeff Julian - Written report submitted 3 Age Group Vice Chair - Stacy Smith - Written report submitted Noted that committees are being creative to serve age group athletes. In looking at 2015 schedule Ms. Smith will be looking at the possibility of increasing the number of WAG and JAG meets to be offered. Summer JO has been stabilized with the number of offered meets. Thanked Jay Anderson and the CANY club for offering clinics and competition opportunities for Open Water for our age group athletes. Committee Reports: o Coastal - Lauren Hancock . Voted to have 2 committee athlete reps to ensure having at least one at meetings. Coastal committee has 4 athletes at USA Swimming select camp. o Pacific - Jeff Julian . The committee’s January meet has been re-evaluated to host two meets to avoid rejections that have happened recently. o Eastern - Jeff Conwell - Not present -No report o Orange - Devon Ames -Not present - No report o Metro - Sheri Stoddard . Committee has submitted new officers and meet schedule for 2014, . The committee hosted its first Metro Committee Age Group Camp. Jessica Hardy and Anthony Ervin were the keynote speakers. The camp was a success serving 90 athletes, and thanks were given to Michael Jafari for his efforts to ensure the success of the camp. o Desert - Mike Polk - Not Present - No report Treasurer -Ron Ross - Written report submitted There was a meeting held with our LSC investment manager Ryan A. Martinez of Bernstein Global Wealth Management where it was recommendation to move 50% of the intermediate duration bond portfolio into global bond portfolio. M/S/C Audit committee has been setup to include Ed Ruth, Clem West and Bettie Williams. Motion: Senior Travel reimbursement for 2013-14 travel year will be Winter Nations at Knoxville $800.00, Open Water 10K $800.00, Summer Nationals at Irvine $750.00, Jr. National $400.00 (2 meets). December Jrs: half to be paid out in January 2014 and the balance payable at end of fiscal accounting year). M/S/C SCSpolicy for mileage reimbursement for volunteer is IRS standard of $0.14 per mile. This is per car not per person in car. Secretary - Ms. Williams - Present - No report Athlete - None It was noted that committee athletes should be encouraged to come to SCS meeting. There is an athlete ratio that should be maintained at meting to follow USA Swimming regulations. It was suggested that an email be sent to all committee athlete reps to encourage participation. Terry Stoddard will spearhead a move to contact committee athlete reps and encourage participation at LSC level. 4 Coach Advisory - Mr. Shipherd - Written report submitted Noted success of annual coaches’ clinic and suggested that format be used in future years. Nine coaches were nominated for Coach of Year. Suggested: A meeting of all committee coach reps be held to: 1. open avenues of coach education, 2. create a coach newsletter to promote annual coaching clinic and provide summary reports on each major SCS sponsored event ( JOs, JAG, WAG and Senior circuit) and 3. establish future SCS Coach of Year Criteria. Disability - Mr. Anderson - Present - No report Diversity -Mr. Dinis - Not Present - No report Legislation -Mr. Ruth – Present - Written report submitted Reflects changes made by USA Swimming at convention Updating Rules and Procedures to conform to current practice, board actions and proof edits. Motion: Accept legislation as presented S/C Officials - Mr. de Armas - Present - Written report submitted Currently we have 154 registered officials, short of what we need in SCS to meet LEAP requirements. Clubs are encouraged to have parents train to become officials. The 2013 Officials Clinic focused on the basics of officiating by reviewing technical rules of strokes and also provided session for Administrative Officials. The use of Administrative Officials in SCS was noted. Acknowledge the large number of certified officials who volunteered time to officiate at the National level meets in Southern California and across the country as noted by achieving N2 and N3 certification levels. Congratulations to Ed Ruth on receiving the Kenneth B Pettigrew Award at this year’s USA Aquatics Sports Convention. This is the highest honor an official in USA Swimming can receive. Open Water -Mr. Rose -Not present -Written report submitted Southern California Swimming had a very successful Open Water year in 2013.