TOWNSHIP OF CHAMPLAIN REGULAR MEETING
October 8, 2019 TOWNSHIP HALL
1. OPENING - 7:00 P.M.
Call to order
2. DISCLOSURE OF PECUNIARY INTEREST
(on any items that appear on the agenda)
3. ADOPTION OF AGENDA
4. PRESENTATION BY COUNCIL
5. PRESENTATION − COMMITTEES / CONSULTANTS
5.1 Michael Hickey - Amateur Radio in an Emergency
6. DEPUTATION
7. STAFF REPORTS
7.1 Planning
7.1.1 On-Going Planning Projects
7.1.2 Land Severance Application B-062-2019 - Thacker
7.2 ADOPTION OF PLANNING BY-LAWS
7.3 Administration
7.3.1 Administration Report AD-19-19 - Asset Management Plan Amendment
7.4 Finance
7.4.1 Accounts
7.4.2 Financial Statements 7.4.3 Finance Department Memo-Hiring a Receptionist Tax Clerk
7.5 Fire Department
7.5.1 District 1 - Monthly Report - September 2019
7.5.2 District 2 - Monthly Report - September 2019
7.6 Parks & Recreation
7.6.1 REC Monthly Report - September 2019
7.6.2 REC Report REC-05-19 - Investing in Canada Infrastructure Program: Community, Culture and Recreation Stream
7.6.3 Memorandum - SNC-Champlain 2020 Tree Planting Project
7.7 Roads Department
7.7.1 PWD Monthly Report - September 2019
7.7.2 PWD Report PWD-13-19 - Eldermer Street Culvert Replacement
7.7.3 PWD Report PWD-14-19 - Minimum Maintenance Standards
7.8 Building
7.8.1 CBO Monthly Report - September 2019
7.9 By-Law Enforcement
7.9.1 BEO Monthly Report - September 2019
7.10 Communications and Economic Development
7.10.1 CED Monthly Report - September 2019
7.11 Day Care Services
7.11.1 DCS Monthly Report - September 2019
7.12 Drainage
7.12.1 Drainage Monthly Report - September 2019
7.13 Water-Sewer/Ontario Clean Water Agency 8. REPORT OF LIAISON COMMITTEE MEMBERS / COMMITTEE REPORTS
8.1 Recycling
8.1.1 Minutes - August 26, 2019 Meeting
8.1.2 Minutes - September 11, 2019 Meeting
8.2 Library Board
8.2.1 LIB Monthly Report - September 2019
8.2.2 Minutes - June 10, 2019 Meeting
8.3 Committee of the Whole
Note: All items listed in this section of the agenda will be subject to approval under one non- debatable, non-amendable motion. Should any member of Council wish to hold a discussion or engage in debate on one of these items, he or she is required to ask for the item to be considered separately before a vote is taken.
8.3.1 Administration Report AD-15-19 - Procurement Policy
8.3.2 Administration Report AD-17-19 - Amendments to the Council Code of Conduct
8.3.3 PWD Report PWD-07-19 - Maintenance of Private Roads
8.3.4 Administration Report AD-16-19 - Intermunicipal Transit Project - Agreement with the United Counties of Prescott and Russell
8.3.5 Municipal property - 79 Derby Avenue
8.4 Prescott Russell Recreational Trail Committee
8.4.1 Minutes - September 19, 2019 Meeting
9. REPORT OF THE MAYOR
10. OTHER BUSINESS
11. ADOPTION OF MINUTES
11.1 Minutes - Regular Meeting - September 10, 2019
11.2 Minutes - Committee of the Whole - October 2, 2019 12. ADOPTION OF BY-LAWS
12.1 By-Law 2019-54 - to establish road maintenance standards
12.2 By-Law 2019-55 - Amendment to By-law 2019-06 - Council Code of Conduct
12.3 By-Law 2019-56 - authorizing the execution of an agreement with UCPR for the Intermunicipal Transportation Project
12.4 By-Law 2019-57 - to adopt a Procurement Policy for the Township of Champlain
12.5 By-Law 2019-58 - authorizing the execution of an agreement with Recycle-Action Inc. and Groupe Convex Inc.
13. CORRESPONDENCE (for action)
13.1 Road Closure - Vankleek Hill Remembrance Day Ceremony
13.2 N. Barton request - Farm Property Tax
13.3 Municipality of Chathan-Kent - Provincial funding cuts to Legal Aid Ontario
13.4 Township of North Glengarry - Pupil Accommodation Review Guideline (PARG)
13.5 Township of Larder Lake - Electronic Delegation
13.6 Municipality of Hastings Highlands - Mandatory Septic Systems Reports
14. CORRESPONDENCE (for information)
14.1 Township of Springwater - Joint and Several Liability Consultation
14.2 Ministry of Municipal Affairs and Housing - Building Code Services Transformation
15. QUESTION PERIOD
During this time, the public can ask questions or get information relating to items discussed during the Council meeting.
16. IN CAMERA
16.1 Potential Acquisition of Land
16.2 Potential Disposition of Land
16.3 Township Property
16.4 Human Resources matter 17. NEXT MEETING
● Regular Meeting - November 12, 2019
18. CONFIRMING BY-LAW
18.1 By-Law 2019-59
19. ADJOURNMENT
CANTON DE CHAMPLAIN RÉUNION RÉGULIÈRE
le 8 octobre 2019 SALLE MUNICIPALE
1. OUVERTURE DE LA SÉANCE - 19 H
Appel à l'ordre et ouverture
2. DÉCLARATION D'INTÉRÊTS PÉCUNIAIRES
(concernant les sujets inscrits à l'ordre du jour)
3. ADOPTION DE L'ORDRE DU JOUR
4. PRÉSENTATION PAR LE CONSEIL
5. PRÉSENTATION − COMITÉS / CONSULTANTS
5.1 Michael Hickey - radio amateur en cas d'urgence
6. DÉLÉGATION
7. RAPPORTS DU PERSONNEL
7.1 Urbanisme
7.1.1 Liste des projets d'urbanisme en cours
7.1.2 Demande de morcellement B-062-2019 - Thacker
7.2 ADOPTION DE RÈGLEMENTS D’URBANISME
7.3 Administration
7.3.1 Rapport du Service de l'administration AD-19-19 - modification au plan du gestion des actifs
7.4 Finances
7.4.1 Comptes
7.4.2 États financiers 7.4.3 Services des finances - note de service - embauche d'une réceptionniste/commis aux taxes
7.5 Service d'incendie
7.5.1 District 1 - rapport mensuel - septembre 2019
7.5.2 District 2 - rapport mensuel - septembre 2019
7.6 Parcs et loisirs
7.6.1 REC - rapport mensuel - septembre 2019
7.6.2 Rapport REC-05-19 - Programme d’infrastructure Investir dans le Canada : volet communautaire, culturel et récréatif
7.6.3 Note de service - CNS-Champlain Project de plantation d'arbres 2020
7.7 Voirie
7.7.1 PWD - rapport mensuel - septembre 2019
7.7.2 Rapport PWD-13-19 - remplacement du ponceau sur la rue Eldermer
7.7.3 Rapport PWD-14-19 - normes de maintenance minimales
7.8 Bâtiment
7.8.1 CBO - rapport mensuel - septembre 2019
7.9 Réglementation
7.9.1 BEO - rapport mensuel - septembre 2019
7.10 Communications et développement économique
7.10.1 CED - Rapport mensuel - septembre 2019
7.11 Services de garde
7.11.1 DCS - rapport mensuel - septembre 2019
7.12 Drainage
7.12.1 Rapport mensuel de drainage - septembre 2019
7.13 Eau-Égout / Agence ontarienne des eaux 8. RAPPORT DES MEMBRES DES COMITÉS DE LIAISON / RAPPORT DES COMITÉS
8.1 Recyclage
8.1.1 Procès-verbal de la réunion du 26 août 2019
8.1.2 Procès-verbal de la réunion du 11 septembre 2019
8.2 Conseil de la bibliothèque
8.2.1 LIB - rapport mensuel - septembre 2019
8.2.2 Procès-verbal de la réunion du 10 juin 2019
8.3 Comité plenier
Note : Les items énumérés dans cette section de l’ordre du jour seront sujets à être considérés pour approbation sous une résolution qui n’est pas sujette au débat et non- modifiable. Si un membre du conseil désire engager une discussion ou un débat par rapport à un de ces items, il/elle doit demander que l’item soit considéré séparément avant que le vote ait lieu.
8.3.1 Rapport du Service de l'administration AD-15-19 - politique sur l'approvisionnement des services
8.3.2 Rapport du Service de l'administration AD-17-19 - modifications au code de conduite du Conseil
8.3.3 Rapport PWD-07-19 - Rapport PWD-07-19 - Maintenance des chemins privés
8.3.4 Rapport AD-16-19 - Projet de transport inter municipal - entente avec les Comtés unis de Prescott et Russell
8.3.5 Terrain municipal - 79 avenue Derby
8.4 Comité du sentier récréatif de Prescott et Russell
8.4.1 Procès-verbal de la réunion du 19 septembre 2019
9. RAPPORT DU MAIRE
10. AUTRES SUJETS
11. ADOPTION DES PROCÈS-VERBAUX
11.1 Procès-verbal - réunion régulière - 10 septembre 2019
11.2 Procès-verbal - comité plénier - 2 octobre 2019 12. ADOPTION DE RÈGLEMENTS
12.1 Règlement 2019-54 - qui établit les normes de maintenances des chemins
12.2 Règlement 2019-55 - Modification au Règlement 2019-06 - Code de déontologie du Conseil
12.3 Règlement 2019-56 qui autorise l'exécution d'une entente avec CUPR pour le projet de transport intermunicipal
12.4 Règlement 2019-57 - qui adopte une politique sur l'approvisionnement des services
12.5 Règlement 2019-58 - qui autorise l'exécution d'une entente avec Recycle-Action Inc. et le Groupe Convex Inc.
13. CORRESPONDANCE (action requise)
13.1 Fermature de rue - Cérémonie du jour du Souvenir de Vankleek Hill
13.2 Demande de N. Barton - Taxe sur les propriétés agricoles
13.3 Municipalité de Chatham-Kent - coupures de financement provincial à Aide juridique Ontario
13.4 Canton de North Glengarry - Ligne directrice relative à l'examen portant sur les installations destinées aux élèves (LDEIE)
13.5 Canton de Larder Lake - délégation électronique
13.6 Municipalité de Hastings Highlands - rapports obligatoires sur les systèmes septiques
14. CORRESPONDANCE (à titre d'information)
14.1 Canton de Springwater - consultation sur la responsabilité solidaire
14.2 Ministère des Affaires municipales et du Logement - transformation des services liés au code du bâtiment
15. PÉRIODE DE QUESTIONS
Période de questions permettant au public d'obtenir des détails ou de poser des questions relatives aux sujets discutés lors de cette rencontre du Conseil.
16. RENCONTRE À HUIS CLOS
16.1 Acquisition potentielle de bien-fonds
16.2 Disposition potentielle d'un bien-fonds 16.3 Biens de la municipalité
16.4 Question des ressources humaines
17. PROCHAINE RENCONTRE
● Réunion régulière - 12 novembre 2019
18. RÈGLEMENT CONFIRMANT LES PROCÉDURES
18.1 Règlement 2019-59
19. CLÔTURE DE LA SÉANCE TOWNSHIP OF CHAMPLAIN Subdivisions, Rezoning, Consents and Other Updated – October 2 2019
Date Description Requested Action Date Date Initiated Action Taken Required Completed 24-Feb-09 Joe Church Subdivision - Draft plan of subdivision approved Subdivision Agreement signed May 28, 2012 & registered. M- Works completed River Lane Court 050-S-09- Nov. 25/2009 with conditions. Plan is registered and easements have been transferred. – under warranty 002 (Our file 902-1) Engineer for applicant: Levac Partial release of deposit has been made to J. Church as per period until Fall Robichaud Leclerc, Engineer for Twp: engineer's recommendation. Mr. Church was granted an 2016 Andre Desjardins extension for the second lift of asphalt. Maintenance of certain completed work that is not set out in the registered Agreement is to be addressed. Maintenance Agreement is being drafted and will be reviewed by Twp lawyer prior to execution. Maintenance Agreement was sent to developer April 2016. 2nd lift of asphalt has been completed. 09-Mar-09 Cliftondale Subdivison 050- Draft approval given by Twp Council Both Engineers working on plans. Stormwater Management Approval of Draft S-09-004 (Our file 902) of draft plan of subdivision with Report approved by SNC. SNC to give final approval to Sub Div Plan will lapse conditions Oct. 5/2009. Draft approval Agt. MOE/OCR to approve Noise assessment. Counties, Twp & Nov. 30, 2019 given by UCPR Nov. 10/09 Engineer N. Levac to discuss berm requirement. Drainage report for applicant: Levac Robichaud received. Final Plan & Noise study received. Still waiting for Leclerc; Engineer for Twp: Andre composite utility plan from Hydro. Engineering work is Desjardins complete. Planner reviewed revised plans. Neil Levac is starting 1st draft of subdivision agt. Revised plans sent to Twp. engineer & SNC. Cliftondale to develop in Phases - plans received. Planner has drawn up list of requirements. Still awaiting final plan of survey. Comments have been provided applicant's engineer. Planner working on subdivision agreement. Applicant requested a pre-servicing agreement. Further comments on the latest revision of plans sent to the Applicant's Engineer on April 3rd, 2014. Final set of plans (Revision #10) have been received by the Twp. They will be reviewed by A. Barrette. Draft Subdivision Agreement approved by Council Aug. 6, 2014. Applicant has been granted a 5-year extension to draft plan of subdivision. Revised plan from applicant's engineer has been received. Issue regarding use of existing house to be resolved (a zoning by-law amendment would be required). Outstanding issues in subdivision agree- ment have been finalized (note: the berm is no longer required). The final Agreement will be available at the Township office. Awaiting final approval by developer as well as securities before registering the Subdivision Agreement for Phase I. July 22, 2015: Discussions for a potential review of the design were initiated by the applicant. Awaiting applicant’s decision.
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Date Description Requested Action Date Date Initiated Action Taken Required Completed
03-Nov-09 Bertrand Levac Subdivision Twp approved filing of draft plan of March 25/10 Subdivision preconsultation comments received Subdivision Agreement 050-S-10-002 subdivision Nov 11/09. Public from SNC. Counties approved draft plan. Applicant working on Agreement for (Our file 900-1) meeting was held Dec. 8th to review fulfilling conditions. Street names approved. Civic numbers Phase 1 was subdivision. Application. Genivar issued. SNC commented on revised plans. Floodplain issue signed on May appointed as Township engineer. has been approved by SNC. Planner and Superintendant of 25, 2015 and PW met with Mr. Levac. Genivar comments on engineering registered on plans and stormwater manage-ment report received. Meeting August 7, 2015 EVB appointed as Township engineer to be held with Geniva, SNC, Planner & Mr. Levac Feb 11, for Phase II April 11 2017 2013 regarding stormwater. Engineering review of design drawings and storm water management plan have been completed. Comments have been sent to Mr. Levac. Meeting held between Bertrand-Levac, Genivar & Planner re revisions to infrastructure plan. Genivar's comments on revisions were provided to Bertrand-Levac. Subdivision Agt to be finalised, including requirement for parkland. A pre-servicing agreement has been reviewed by applicant, planner and Public Works Dept. Insurance issue to be resolved. Pre-servicing agreement to be finalised. Developer has commenced work on-site without signing pre-servicing agreement. Township engineer to advise developer of non-acceptance of works already completed. Township planner proceeding with final revision of Subdivision Agt. to be reviewed by Public Works and WSP. We are waiting for the M-Plan and the registered plan to complete the Agree- ment. OLS certificate received. A by-law is being submitted to Council in order to authorize the Clerk and the Mayor to sign the Agreement. We are waiting on details to complete the Agreement as the developer is to meet with the Township’s Public Works Director and meet with their lawyer. A by-law was adopted in April to authorize the Clerk and the Mayor to sign the Agreement. The Agreement was updated following the comments from the Township’s Insurance company and site visit of the Township’s Public Works Director in regards to the construction of the watermain and works proposed to the Smith Drain. The Subdivision Agt. has been signed and the Township is in receipt of the security deposit to guarantee the works to be provided. Works are underway and inspections have been completed. Agreement, transfer of blocks and easements have been registered on title. Inhibiting order has been removed from Phase I. A new composite utility plan for phase 1 will be provided. Progress payment #2 has been issued. Building permits can be issued. Request submitted on August 15th 2017 to reduce the securities of Phase 1 and review the cost estimate of Phase 2. Request submitted on September 1st 2017
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Date Description Requested Action Date Date Initiated Action Taken Required Completed
to release the Inhibiting Order for Phase 2 along with the release of turning circles. Report and By-law presented Sept. 12, 2017 for a decision. Fees and security deposit for phase 2 received. Documents are registered on title. Township can now issue building permits for Phase 2. Developer has requested new drainage easements that are not part of the original plan. Township & engineer to review this request. 03-Dec-10 Andre Ouimet Subdivision Application for subdivision received M-Plan and Subdivision Agreement have been registered. OLS 050-S-10-006 (Our file 914- by UCPR. Engineer for Applicant is certificate received. Township is retaining a partial deposit for 1) Andre Desjardins unfinished works (water/sewer connections, ditches, catchbasins & paving). June 2015 Luc Prud’Homme Pre-consultation prior to moving Original Plan of Subdivision was deregistered in October 2013. Subdivision (formerly forward for approval. Some preconsultation has taken place between owner and Spina Subdivision) Applicant engineer: Lacelle Township Planner and Director of Public Works. Owner has Engineering. submitted Stormwater Management plans for review as well as new/updated engineering details for constructions of road and
services. These have been sent to WSP for review. Awaiting EVB appointed as Township revised documents from Lacelle Engineering. Revised Engineer April 11 2017 documents received from Lacelle Engineering Dec. 8 2015. WSP currently review revision and provided comments. Awaiting revised plans from applicant. A draft Subdivision Agreement was sent to the applicant on July 28th, 2016. The final Subdivision Agreement, By-law and report were presented to Council at the November 8th meeting. The Agreement was sent for review to Mr. Prud’Homme on October 27th. On-going discussion on the Subdivision Agreement. A revised Agreement will be presented to Council for adoption. Consequently, a new by-law will have to be adopted. On March 8 an updated Subdivision Agreement was sent to Mr. Prud’Homme for review. Waiting on his reply to confirm when he would be ready to continue the process. Revised Agreement and new By-law to be present to Council April 11, 2017 for a decision. By-law adopted April 11 2017. Awaiting client’s signature of agreement, payment of fees and security deposit. April 2017 Goyer Subdivision (File No. Pre-consultation prior to moving Waiting on the circulation of plan of subdivision application and Approval of Draft 050-S017-002) forward for approval. supporting documents in order for the Township to request Plan will lapse EVB appointed as Township conditions of approval to the UCPR (approval authority). Sept. 20, 2022 Engineer on April 11, 2017 Application for draft Plan of Subdivision received May 12, 2017. Public meeting held June 13, 2017. Council imposed conditions on draft plan approval. The Approval Authority issued the Notice of Decision on August 30, 2017. Appeal
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Date Description Requested Action Date Date Initiated Action Taken Required Completed
period ended Sept. 19, 2017 and no appeal was submitted. PWD reviewing technical documents. ZONING 13-Jun-16 Official Plan Amendment Application & payment received June Public notice regarding receipt of complete application Appeal Period and Zoning By-Law 13, 2016 circulated July 20th 2016. Public meeting held October 17, 2016 ends February 21, Amendment – Colacem at Ecole élémentaire catholique Saint-Jean-Baptistes, 2017. (File D13-ZBLA Z-7-2016) L’Orignal. Decision from Council made January 24, 2017. Application refused. Notice of refusal dated February 1, 2017. Appeal period ends February 21, 2017. Appeal from Colacem OMB File: PL170192 received February 17, 2017. Documentation sent to OMB March 3, 2017. Awaiting hearing dates from OMB. OMB has requested the name of the Township’s legal representative in order to schedule a one day pre-hearing conference (July- September 2017). Pre-hearing conference was held September 1, 2017. A 5-week hearing is scheduled to start Sept. 4, 2018. The hearing has been postponed by the OMB and will be rescheduled. 1-Oct-29 Zoning Amendment Application and payment received Planning Department to review and confirm complete November 1, 2019 Application – Laroque October 1st 2019 application. Lumber File Z-5 -2019
CONSENTS 7-Dec-18 B-064-2018 W. Alan Burns Application and Planner’s comments to be presented to Council January 30, 2020 January 15, 2019. Township’s conditions submitted to UCPR on January 21, 2019. To be completed by Applicant by January 30, 2020. 30-Jan-19 B-007-2019 Guindon Application and Planner’s comments presented to Council March 30, 2020 March 12, 2019. Township’s conditions submitted to UCPR on March 15, 2019. To be completed by Applicant by March 30, 2020. 12-Apr-19 B-016-2019 Lise Lapensée, Suzanne Adia, Application and Planner’s comments presented to Council May May 25, 2020 Johanne Crimmins, & 14, 2019. Township’s conditions submitted to UCPR on May Yvon Lapensée 17, 2019. To be completed by Applicant by May 25, 2020. 25-Apr-19 B-019-2019 Patrick Laniel Application and Planner’s comments presented to Council May May 14, 2019 14, 2019. Township’s conditions submitted to UCPR on May 17, 2019. Still awaiting Counties decision (Sep 3/19)
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Date Description Requested Action Date Date Initiated Action Taken Required Completed
25-Apr-19 B-020-2019 Michel Legault, Daniel Legault & Application and Planner’s comments presented to Council May August 13, 2020 Gabriel Legault 14, 2019. Township’s conditions submitted to UCPR on May 17, 2019. To be completed by Applicant by August 13, 2020. 7-May-19 B-023-2019 Pauline Delima Beauchamp – to Application and Planner’s comments to be provided to Council October 2 2019 provide an easement for P.G.B August 6, 2019. Township’s recommendation submitted to Estate Developments Inc. UCPR on August 13, 2019. To be completed by Applicant by October 2, 2020. 27-Jun-19 B-035-2019 Carrière, Roger & Murielle Application and Planner’s comments to be provided to Council August 24, 2020 August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. To be completed by Applicant by August 24, 2020. 8-Jul-19 B-036-2019 Sam Woosey Estate, Applicant: Application and Planner’s comments to be provided to Council August 24, 2020 Cornelius & Gudula Bauer August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. To be completed by Applicant by August 24, 2020. 8-Jul-19 B-037-2019 Sam Woosey Estate, Applicant: Application and Planner’s comments to be provided to Council August 24, 2020 Jaqueline Shelly August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. To be completed by Applicant by August 24, 2020. 8-Jul-19 B-038-2019 Sam Woosey Estate, Applicant: Application and Planner’s comments to be provided to Council August 24, 2020 Steven & Elizabeth Barton August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. To be completed by Applicant by August 24, 2020. 8-Jul-19 B-039-2019 Sam Woosey Estate, Applicant: Eric Application and Planner’s comments to be provided to Council August 24, 2020 Landry & Anne-Marie Giacometti August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. To be completed by Applicant by August 24, 2020. 8-Jul-19 B-040-2019 Sam Woosey Estate, Applicant: Yvon Application and Planner’s comments to be provided to Council August 24, 2020 & Deborah Charlebois August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. To be completed by Applicant by August 24, 2020. 8-Jul-19 B-041-2019 Sam Woosey Estate, Applicant: Application and Planner’s comments to be provided to Council August 24, 2020 Percy & Barbara Kilbride August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. To be completed by Applicant by August 24, 2020. 8-Jul-19 B-042-2019 Sam Woosey Estate, Applicant: Application and Planner’s comments to be provided to Council August 24, 2020 Meghan Bennett & Remo Wicki August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. To be completed by Applicant by August 24, 2020.
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Date Description Requested Action Date Date Initiated Action Taken Required Completed
8-Jul-19 B-043-2019 Sam Woosey Estate, Applicant: Application and Planner’s comments to be provided to Council August 24, 2020 Debra Merritt August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. To be completed by Applicant by August 24, 2020. 8-Jul-19 B-044-2019 Sam Woosey Estate, Applicant: Application and Planner’s comments to be provided to Council August 24, 2020 Thomas Hall & Marie-Lyne Berth August 6, 2019. Township’s conditions submitted to UCPR on Berthiaume August 13, 2019. To be completed by Applicant by August 24, 2020. 8-Jul-19 B-045-2019 Sam Woosey Estate, Applicant: Application and Planner’s comments to be provided to Council August 24, 2020 Lyman D. Howes & Monique J Howes August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. To be completed by Applicant by August 24, 2020. 8-Jul-19 B-046-2019 Sam Woosey Estate, Applicant: Philip Application and Planner’s comments to be provided to Council August 24, 2020 & Laura Beauchesne August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. 16-Jul-19 B-048-2019 Royal Alexander Farms Limited Application and Planner’s comments to be provided to Council August 31, 2020 August 6, 2019. Township’s conditions submitted to UCPR on August 13, 2019. To be completed by Applicant by August 31, 2020 29-Aug-19 B-058-2019 Erika Morin Application and Planner’s comments to be provided to Council September 10, September 10, 2019. Township’s conditions submitted to 2019 UPCR September 18th 2019. 29-Aug-19 B-059-2019 Allensite Farms Inc. Application and Planner’s comments to be provided to Council September 10, September 10, 2019. Township’s conditions submitted to 2019 UPCR September 18th 2019. 19-Sept 19 B-062-2019 Clifford Thacker Application and Planner’s comments to be provided to Council October 8th 2019 on October 8th 2019.
OTHER REQUESTS 11-May-15 Request to purchase Letter received May 11, 2015 Request received by Council. Council declared land surplus to unopened road allowance – Township requirements on May 13, 2015. Adjacent 4 landowners adjacent to landowners have been provided with procedures to follow. A Elm Avenue by-law to stop-up, close and sell the unopened road was adopted by Council on October 14, 2015. Administration of transfer to be processed. Awaiting news from applicants. Applicants are awaiting new survey prior to registration of transfer. 11-May-15 Request to purchase Letter received May 24, 2016 Request presented to Council for consideration on June 8, unopened road allowance – 2016 and Council declared land surplus to Township 6
Date Description Requested Action Date Date Initiated Action Taken Required Completed
Grant Street –Brian requirements. Applicants have been provided with procedures Lawrence & Louise Gogarty to follow. Applicants to obtain survey to show hydro easement. 8-Aug-2017 Denis et Mélanie Guindon Application received August 8, 2017 Planner to review documents to determine if they constitute a tbd File A-5-107 complete application. Awaiting further information from applicant.
1-Sep-2017 8775648 Canada Inc. Site Plan Agreement – Application Planner and PWD to review application for completeness. On (Innovatech) c/o Miguel received September 1, 2017 Sept. 12 the applicant was informed that the application was Clément incomplete as the drawings had to be designed by a Civil engineer and stormwater management report had to be provided in support of the application. On Sept. 26 the Planner met the applicant and their Engineer. We are awaiting the drawings and the stormwater report to continue the process. Reports have been received and an engineering peer review has been completed. Awaiting further information from application prior to finalizing agreement. 26-Feb- Doreen Low for client Land Severance Inquiry for 8843 Planner, County, and MTO preliminary review. - 2019 Highway 34, Part Lot 8, Concession 10, in the Geographic Township of West Hawkesbury/Champlain 16-Jan-19 Request to purchase Letter received Jan 16, 2019 Request received by Council. Council declared land surplus to October 8, 2019 unopened road allowance – Township requirements on February 12, 2016. Applicants have Brent & Gail Maidens been provided with procedures to follow. Process is underway to obtain utility approvals. A by-law to stop-up, close and sell the unopened road will be presented to Council on August 6, 2019. A deeming by-law is required to join the two lots and allow a building permit to be issued. Deeming By-law adopted by Council on September 10, 2019. Transfer and consolidation to be registered on title. 1-May-19 UCPR Official Plan Letter received from UCPR May 1, UCPR has reviewed & confirmed complete application. June 11, 2019 Amendment 2019 Circulation process has commenced. Public meeting scheduled UCPR file: 050-OPA-19- for June 11, 2019. 001 (OPA 37 – Tim Hortons) 5-Apr-19 P.G.B Estate Site Plan application (Tim Hortons - Planner and PWD reviewed the application for completeness. Developments Inc. – Site 5560 Highway 34) Planner circulated the application and reports for comment. Plan Application Review process underway. Township’s engineer has completed its first review. First comments from applicant’s engineer’s July 18 2019. Applicant’s consultant is in discussion
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Date Description Requested Action Date Date Initiated Action Taken Required Completed
with MTO. Awaiting further comments from applicant’s consultant.
29-Jun-19 Etienne Cuerrier (Pierre Minor Variance application received Planner to review documents to determine they constitute a September 3, 2019 Perreault Garage) June 28, 2019 complete application. Hearing scheduled for August 12, 2019. File A-4-2019 Minor Variance granted with condition. Appeal period ends September 3, 2019.
6-Aug-19 Amélie Berlinguette and Minor Variance application received Planner has reviewed documents to determine they constitute September 11, 2019 1248964 Ontario Inc. August 6, 2019 a complete application. Hearing scheduled for September 11, File A-5-2019 2019.
19-Aug-19 Cathy Ann Barr & Bruce Minor Variance application received Planner has reviewed documents to determine they constitute September 11, 2019 Undersood August196, 2019 a complete application. Hearing scheduled for September 11, File A-6-2019 2019.
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PLANNING DEPARTMENT - REPORT NO. B-062-2019
To: Mayor and Members of Council
From: Jennifer Laforest, Senior Planner
Date: October 12 2019
Subject: Consent Application – Rural Zone (RU)
Recommendation
BE IT RESOLVED THAT Planning Report No. B-062-2019, dated October 12th 2019, for Clifford Thacker regarding 2926 Cassburn Road be received and that the land severance application (file B-062-2019) be granted with the following conditions:
1. Payment of the balance of any outstanding taxes, including penalties and interest, to the Township of Champlain.
2. Provide to the Township of Champlain, a site survey for severed Lot A and retained Lot B be completed by an Ontario Land Surveyor illustrating: the building locations, dimensions and yards conform to the requirements of special exception zone RU-27; and, a road widening allowance for Cassburn Rd. (County Rd. 11) to the satisfaction of the UPCR Public Works Department.
3. The relocation of the current driveway entrance for Lot B 45m west of the current vehicle entrance to the satisfaction of the UPCR Public Works Department.
4. Receive minor variance approval, from the Committee of Adjustment, clear of any appeal, allowing for the existing accessory building to exceed lot coverage allowances and to remain on site without a principal detached dwelling.
Background On August 19th 2019, the United Counties of Prescott and Russell received an application for consent by Clifford Thacker. The consent application proposes to sever Lot A from 2926 Cassburn Road. The property owner has proposed to sever Lot A as illustrated in order to sell this portion of the property.
9
Location Described as being Part of Lot 13 Concession 5, the subject property is located on the south west side of Cassburn Road having the municipal address 2926 Cassburn Rd.
Analysis The current property is zoned RU-27 which is rural land use. Lot A is where the current detached dwelling, corporate retreat center and hobby farm are currently located. Lot B currently hosts a farm related accessory building.
Property Dimensions Zoning Provision Severed Lot (A) Zoning Provision Retained Lot (B) Frontage 410m (1,346 Feet) Frontage 193m (635 Feet) Area 43,786 m2 (10.82 Acres) Area 97,124m2 (24 Acres) Depth 150m (493 Feet) Depth 503m (1653 Feet) Proposed Uses Single Detached Dwelling Proposed Uses Accessory Building Corporate Retreat Accessory Second Dwelling Hobby Farm
Services Private services (well and septic).
Road Access The retained Lot B and severed Lot A have frontage on Cassburn Rd (County Road 11). Cassburn Rd. is under the jurisdiction of the United Counties of Prescott and Russell. The Township of Champlain has proposed the existing driveway entrance for Lot B be relocated 75m West to provide safer and more visible entry point into to the retained property.
United Counties of Prescott and Russell Official Plan Schedule “A” Rural Policy Area
Township of Champlain Zoning Bylaw RU-26 Rural - Special Exception Zone
Provincial Policy Statement The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act.
UPCR Official Plan The subject land is within the ‘Rural Policy Area’ designation according the Land Use Designation Schedule, as contained in the UCPR Official Plan. Development on these lands is intended to support rural residential development in a manner which preserves the identity and character of the rural and urban areas.
Building Department Building location survey has not been provided. At this time, it is impossible to determine how close the new property lien is from the barn, the riding stake and private garage sewage system. At this time it is impossible for the Building Department to give accurate comments.
10 The property line appears to be touching the barn. A minimum setback of at least 6 m or maybe 15 m is required. Once this setback is established, *Spatial Separation calculation will be required to determine the amount of permitted unprotected openings and construction types.
These conditions apply to buildings on either side on that new property line. We recommend that the applicant consults an Architect or a Qualified Designer to determine these factors.
Planning Review The lands are zoned rural. The purpose of this zone is to permit a range of uses that support rural and agricultural communities. In 2006, a special exception zone (RU-27) was created for 2926 Cassburn Rd. in order to allow a corporate retreat centre as an additional use. Today, Lot A contains a detached dwelling, corporate retreat centre, accessory dwelling unit and a hobby farm. Lot B will contain an accessory building which was previously associated with the hobby farm on Lot A.
A minor variance is required in order to allow the accessory building to be located on Lot B without a principal use. This minor variance is also required to allow the accessory building to exceed the site coverage allowances for accessory developments related to the operation of a hobby farm.
MDS I setback requirements between livestock operations (hobby farms) and sensitive land uses (single detached dwellings) will apply to new development on retained Lot B. The site area for severed Lot A and retained Lot B can accommodate the development of a single detached dwelling and hobby farm in principle however required setbacks from existing uses and operations will be required.
Financial Implications The recommendations in this report have no financial impact
Options / Alternatives
Option 1: Council can support this consent application with the conditions recommended.
Option 2: Council can support this consent application and delete any of the conditions recommended or add further conditions that Council deems necessary.
Option 3: Council can decide to refuse to support this consent.
Conclusion I am satisfied that the proposed application is consistent with the 2014 Provincial Policy Statement and complies with the policies of the United Counties of Prescott and Russell Official Plan. I am of the opinion that the application is acceptable from a planning point of view, and should be granted, subject to the above-stated conditions.
______Jennifer Laforest Paula Knudsen Senior Planner CAO
Appendix 1 – Key Map Appendix 2 – Applicant Proposal
11 Appendix 1 – Key Map
12 Appendix 2 – Applicant Proposal
13
ADMINISTRATION REPORT NO. AD-19-19
To: Mayor and Members of Council
From: Paula Knudsen, Chief Administrative Officer
Date: October 4, 2019
Subject: Asset Management Plan Amendment
Recommendation:
BE IT RESOLVED THAT Administration Report No. AD-19-19, dated October 4, 2019, regarding an amendment to the Asset Management Plan be received and that Council approve the recommendation to amend the Asset Management Plan by adding Addendum 2019-01 and replacing pages 72-74 of the Asset Management Plan 2016.
Background:
All municipalities must adopt an Asset Management Plan (AMP) in order to minimize the lifecycle costs of owning, operating and maintaining assets, at an acceptable level of risk, while continuously delivering established levels of service for present and future needs.
The Township of Champlain adopted its first AMP in 2013 and several amendments have been made since.
Analysis:
EVB engineering have been mandated to conduct a condition assessment report for the Vankleek Hill Arena/Community Centre in order to provide staff and Council with data on the condition of the facility and guidelines as to future repairs and replacements.
On June 6, 2019 a team of structural, mechanical and electrical engineers as well as an architectural technologist conducted a site visit of the facility. EVB has provided the Township with a list of noted deficiencies and recommendations that are included in Addendum #2019-01 in order to amend the AMP 2016.
14 Financial Implications:
There are no financial implications to amend the AMP 2016.
Options/Alternatives:
Option 1 – Council can approve the recommendation to amend the Asset Management Plan by adding Addendum 2019-01 and replacing pages 72- 74 of the Asset Management Plan 2016;
Option 2 – Council can decide not to approve the recommendation to amend the Asset Management Plan with the noted deficiencies and recommendations from EVB;
Conclusion:
Having an up to date Asset Management Plan that indicates specific deficiencies greatly increases the Township’s chances of successfully obtaining financing from Provincial and Federal Infrastructure funding programs.
Respectfully submitted,
______Paula Knudsen Chief Administrative Officer
15 ACCOUNTS PRESENTED TO COUNCIL COMPTES PRÉSENTÉS AU CONSEIL
REGULAR MEETING RÉUNION RÉGULIÈRE ACCOUNTS COMPTES
OCTOBER 8, 2019 LE 8 OCTOBRE 2019
16 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 1 Cheque Release List - Summary Date : Sep 05, 2019 Time : 10:05 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
BELL01 BELL CANADA
678-2123/AUG-19 275 DAY CARE 196.55 196.55 678-2125/AUG-19 275 PUBLIC WORKS - W. HAWKESBURY GARAGE 161.22 161.22 678-2206/AUG-19 275 VKH FIRE HALL 144.04 144.04 678-2216/AUG-19 275 LIBRARY 89.22 89.22 678-2397/AUG-19 275 CHAMPLAIN LEARNING CENTRE / ST-JUDES 125.12 125.12 678-3003/AUG-19 275 ADMINISTRATION BLDG 1,044.44 1,044.44 678-5456/AUG-19 275 VKH WATER SYSTEM 338.35 338.35
Supplier Inv. Total : 2,098.94 2,098.94 2,098.94
BELL02 BELL CANADA
606 6241/AUG-19 275 DATA CHANNEL LINES - WATER SYSTEM 683.48 683.48
Supplier Inv. Total : 683.48 683.48 683.48
BELL05 BELL CANADA
509734002/AUG-19 275 OPP INTERNET - VKH FIRE HALL 98.33 98.33
Supplier Inv. Total : 98.33 98.33 98.33
BELL09 BELL MOBILITY INC
678-0110/AUG-19 275 CELLULAR TELEPHONE - DAN HOLMES 204.53 204.53
Supplier Inv. Total : 204.53 204.53 204.53
ENBR01 ENBRIDGE
146509680724/AUG-19 275 10 ELGIN ST - FIRE HALL 88.40 88.40 146575155510/AUG-19 275 948A PLEASANT CORNER - GARAGE 81.93 81.93 146575214813/AUG-19 275 948 PLEASANT CORNER ROAD / ADMIN. 97.94 97.94 156506443005/AUG-19 275 5857 HWY 34 / VKH FIRE HALL 66.90 66.90 156506553000/AUG-19 275 52 PENDLETON ST - GARAGE 3.12 3.12 156510365913/AUG-19 275 2 PLACE LAVAL 80.23 80.23 865361449992/AUG-19 275 550 FRONT RD - SEWAGE 24.36 24.36 910017455716/AUG-19 275 79 DERBY STREET 80.55 80.55
Supplier Inv. Total : 523.43 523.43 523.43
HYDR02 HYDRO ONE NETWORKS INC.
200018443509/AUG-19 275 123 STANLEY AVE - SEWAGE 89.66 89.66 200033572879/AUG-19 275 2 PLACE LAVAL - SEWAGE 94.90 94.90 200034399807/AUG-19 275 39 HOME AVE. - WATER BOOSTER STN. 256.47 256.47 200051889311/AUG-19 275 0 MAIN ST. & HWY 34 STREET LIGHTS 61.28 61.28 200053422113/AUG-19 275 1023 PLEASANT CORNER RD E - GARAGE 167.12 167.12 200055292997/AUG-19 275 MINER PARK 39.50 39.50 200061175544/AUG-19 275 6489 NEWTON RD - LAGOON 7,817.85 7,817.85 200067322617/AUG-19 275 550 FRONT RD - SEWAGE 100.61 100.61 200069168647/AUG-19 275 255 MAIN ST - SEWAGE 940.09 940.09 200070859679/AUG-19 275 79 DERBY AVE. - DAY CARE 51.52 51.52 200090807125/AUG-19 275 1501 HWY 34 - SEWAGE 1,605.03 1,605.03 200094919622/AUG-19 275 1586 CTY RD - SEWAGE 45.68 45.68 200114398535/AUG-19 275 52 PENDLETON - VKH GARAGE 73.08 73.08 200119826390/AUG-19 275 5857 HWY 34 - VKH FIRE DEPT 414.14 414.14 200123330720/AUG-19 275 948 PLEASANT CORNER - ADMIN. 732.83 732.83 200128282669/AUG-19 275 94 MAIN ST - LIBRARY 389.55 389.55 200211564344/AUG-19 275 SACHA'S PARK 39.63 39.63 200240089822/AUG-1 275 39 MAIN ST. EAST 17 55.19 55.19 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 2 Cheque Release List - Summary Date : Sep 05, 2019 Time : 10:05 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
Supplier Inv. Total : 12,974.13 12,974.13 12,974.13
TELI01 TELIZON INC
06388420190810 275 LONG DISTANCE PLAN 22.02 22.02
Supplier Inv. Total : 22.02 22.02 22.02
Grand Total : 37 Invoice(s) 7 Cheque(s) 16,604.86 16,604.86 16,604.86
18 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 1 Cheque Release List - Summary Date : Sep 11, 2019 Time : 8:37 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
ABCR01 A.B.C. RECREATION LTD
0001220-IN 277 CONSTRUCTION OF SPLASH PAD 147,462.03 147,462.03
Supplier Inv. Total : 147,462.03 147,462.03 147,462.03
ATAN01 ATANASOV NIKOLAY
25-2019 277 BLDG MAINT. CLEANING / LIBRARY 140.00 140.00
Supplier Inv. Total : 140.00 140.00 140.00
BERT04 BERTRAND SUPPLIES
468100 277 CLEANING SUPPLIES / L'ORIGNAL PARK 63.31 63.31
Supplier Inv. Total : 63.31 63.31 63.31
BOUV03 BOUVRETTE JULIE
28/08/19/JULIE B 277 LIBRARY FEES 2019 56.00 56.00
Supplier Inv. Total : 56.00 56.00 56.00
CANA10 CANADIAN TIRE 157
17696 277 CLEANER / CBO DEPT 29.27 29.27 17811 277 LEVEL & CALCULATOR / CBO DEPT 107.10 107.10
Supplier Inv. Total : 136.37 136.37 136.37
CHAR46 CHARLEBOIS ADAM
30/08/19/ADAM C 277 LIBRARY FEES 2019 54.00 54.00
Supplier Inv. Total : 54.00 54.00 54.00
CLEM04 CLEMENT FLOOR COVERINGS LES COUVRE-PLANCHERS CLEMENT
49574 277 CANTEEN - PLYNTHE BORDER FOR CABINETS 8.53 8.53
Supplier Inv. Total : 8.53 8.53 8.53
DENO01 DENOMMEE LUC
28/08/19/LUC D 277 LIBRARY FEES 2019 56.00 56.00
Supplier Inv. Total : 56.00 56.00 56.00
DIGI01 DIGITAL INCLUENCE.CA
673 277 COMPUTER MAINT. / LIBRARY 467.82 467.82
Supplier Inv. Total : 467.82 467.82 467.82
EQUI01 EQUIPEMENTS GRENVILLE
23304 277 PRESSURE WASHER REPAIR 91.93 91.93 23438 277 NEW EDGE TRIMMER 436.85 436.85 23439 277 TUNE UP / OLD EDGE TRIMMER 66.63 66.63
Supplier Inv. Total : 595.41 595.41 595.41 19 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 2 Cheque Release List - Summary Date : Sep 11, 2019 Time : 8:37 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
EVAN01 EVANS UTILITY AND MUNICIPAL PRODUCTS SUPPLY LIMITED
158550 277 6 WATER METERS @ 594.50 2,941.16 2,941.16
Supplier Inv. Total : 2,941.16 2,941.16 2,941.16
EVBE01 EVB ENGINEERING
2495 277 ARENA, LIBRARY AND BAY ROAD BRIDGE - CONDITION8,813.04 ASSESSMENT8,813.04 2511 277 CHAMPLAIN ASSET MANAGEMENT ARENA 5,513.68 5,513.68
Supplier Inv. Total : 14,326.72 14,326.72 14,326.72
FRAN03 FRANK COWAN COMPANY LIMITED
IN000010107 277 RE: DEDUCTABLE / SEGUIN 372.90 372.90
Supplier Inv. Total : 372.90 372.90 372.90
FRES02 FRESHCO
TRANS# 3146 277 FOOD COST 84.65 84.65 TRANS# 4227 277 FOOD COST 61.01 61.01 TRANS# 6134 277 FOOD COST 168.32 168.32 TRANS# 6818 277 FOOD COST 159.51 159.51 TRANS# 8620 277 FOOD COST 139.92 139.92 TRANS# 9765 277 FOOD COST 168.82 168.82
Supplier Inv. Total : 782.23 782.23 782.23
GROU01 GROUPE MATERIAUX GODIN INC.
0221363 277 SOFFIT SCREWS / TOWN SQUARE 11.62 11.62 0221412 277 LED LIGHT 33.87 33.87 0222433 277 HOSE & CONNECTOR FOR SPLASH PAD / SACHA'S43.79 PARK 43.79
Supplier Inv. Total : 89.28 89.28 89.28
GUER03 GUERIN MARUICE
456410 277 CAMPING PIPE REPAIR WITH PRESSURE WASHER296.62 296.62
Supplier Inv. Total : 296.62 296.62 296.62
HAWK05 HAWKESBURY & DISTRICT GENERAL HOSPITAL FOUNDATION
1446127 277 AMBULANCE SERVICE - L'ORIGNAL FIRE DEPT. MAY45.00 16 2019 45.00
Supplier Inv. Total : 45.00 45.00 45.00
HAWK06 HAWKESBURY LUMBER CO LTD
1776323 277 CANTEEN COUNTER & CABINETS REPAIR 294.91 294.91 1777053 277 CANTEEN COUNTER & CABINETS REPAIR 20.32 20.32
Supplier Inv. Total : 315.23 315.23 315.23
HCLD01 HCL DISTRIBUTION INC
9723 277 COFFEE / ADMIN 60.00 60.00
Supplier Inv. Total : 60.00 60.00 60.00 20 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 3 Cheque Release List - Summary Date : Sep 11, 2019 Time : 8:37 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
HUNE02 HUNEAULT PORTES DE GARAGE DOORS INC
7586 277 BLDG MAINT. VKH FIRE HALL 117.52 117.52
Supplier Inv. Total : 117.52 117.52 117.52
IGSH01 I.G.S. HAWKESBURY
361698 277 INTERNET - L'ORIGNAL FIRE DEPT / JULY-19 48.58 48.58 363685 277 INTERNET - L'ORIGNAL FIRE DEPT / AUG-19 48.58 48.58
Supplier Inv. Total : 97.16 97.16 97.16
JGBA01 J.G. BARRETTE ELECTRIC LTD.
160213 277 CHIME KIT / BLDG MAINT. - CBO DEPT 101.43 101.43
Supplier Inv. Total : 101.43 101.43 101.43
JLRI01 J.L. RICHARDS & ASSOCIATES LTD
88887 277 PLANNING SERVICES FOR JULY 2019 8,291.94 8,291.94
Supplier Inv. Total : 8,291.94 8,291.94 8,291.94
KETC01 KETCHUM MANUFACTURING INC
416039 277 2020 DOG TAGS 512.15 512.15
Supplier Inv. Total : 512.15 512.15 512.15
KOHN01 KOHNLE LOUISE
30/08/19/LOUISE K 277 LIBRARY FEES 2019 50.00 50.00
Supplier Inv. Total : 50.00 50.00 50.00
LAVI01 LAVIOLETTE EXCAVATION
29810 277 LOCATE - MAISON DES JEUNES 236.89 236.89
Supplier Inv. Total : 236.89 236.89 236.89
LEGA04 LEGAULT MECHANICAL INC.
8653 277 2 METER INSTALLATIONS / 877 & 879 VICTORIA ST 264.42 264.42
Supplier Inv. Total : 264.42 264.42 264.42
LEHO01 LEHOUX WELDING
5747 277 BLDG MAINT. / ALINE GRAVEL OFFICE 32.82 32.82
Supplier Inv. Total : 32.82 32.82 32.82
LERE01 LE REGIONAL NEWSPAPER
42097 277 AD / FESTIVAL OF FLAVOURS 62.15 62.15
Supplier Inv. Total : 62.15 62.15 62.15
LERO05 LEROUX-FOURNIER KATIA 21 26/08/19/KATRIN F 277 LIBRARY FEES 2019 56.00 56.00 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 4 Cheque Release List - Summary Date : Sep 11, 2019 Time : 8:37 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
Supplier Inv. Total : 56.00 56.00 56.00
LERO10 LEROUX MICHEL
PROG. PMT # 1 277 PROGRESS PMT 1 - LIBRARY BRICK 12,500.00 12,500.00
Supplier Inv. Total : 12,500.00 12,500.00 12,500.00
LEVA01 LEVAC PROPANE INC.
894363 277 RENTAL RENEWAL / AUG 2019 TO JULY 2020 27.12 27.12
Supplier Inv. Total : 27.12 27.12 27.12
LIBR02 LIBRARY SERVICES CENTRE
574604 277 ENGLISH BOOKS / LIBRARY 521.56 521.56
Supplier Inv. Total : 521.56 521.56 521.56
LORI04 L'ORIGNAL PACKING LTD
I192730 277 FOOD COST 198.02 198.02 I192731 277 FOOD COST 276.12 276.12
Supplier Inv. Total : 474.14 474.14 474.14
MANI01 MANIBAL HELENE
23/08/19/HELENE M 277 LIBRARY FEES 2019 56.00 56.00
Supplier Inv. Total : 56.00 56.00 56.00
MAXI02 MAXIBURO LTEE
382406 277 OFFICE SUPPLIES / LIBRARY 181.06 181.06 382486 277 OFFICE SUPPLIES / CBO DEPT 49.19 49.19 382553 277 OFFICE SUPPLIES / CBO DEPT 11.05 11.05 382596 277 OFFICE SUPPLIES / ADMIN 311.48 311.48
Supplier Inv. Total : 552.78 552.78 552.78
MINI12 MINISTER OF FINANCE/ MTO
AC# 03494/AUG-19 277 MONTHLY COURT COST AUG. 2019 8.25 8.25
Supplier Inv. Total : 8.25 8.25 8.25
MONG01 MONGRAIN-CARRIERE LUCIE
27/08/19/LUCIE M 277 LIBRARY FEES 2019 50.00 50.00
Supplier Inv. Total : 50.00 50.00 50.00
PARI08 PARISIEN PIERRE
19/08/19/PIERRE P 277 LIBRARY FEES 2019 135.00 135.00
Supplier Inv. Total : 135.00 135.00 135.00
PARI10 PARISIEN DIANE 22 26/08/19/DIANE P 277 LIBRARY FEES 2019 50.00 50.00 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 5 Cheque Release List - Summary Date : Sep 11, 2019 Time : 8:37 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
Supplier Inv. Total : 50.00 50.00 50.00
PROD03 PRODUCTIONS ROYAL PYROTECHNIE INC
FC00002924 277 FINAL BILL FOR FIRE WORKS 3,390.00 3,390.00
Supplier Inv. Total : 3,390.00 3,390.00 3,390.00
PUBL02 PUBLIC SECTOR DIGEST INC. (THE)
12389 277 ANNUAL RENEWAL JULY 2019 TO JUNE 2020 6,780.00 6,780.00
Supplier Inv. Total : 6,780.00 6,780.00 6,780.00
QUAL02 QUALITY CLASSROOMS
2015065 277 MATERIAL & SUPPLIES / DAY CARE, ATELIERS 695.83 695.83 2015230 277 MATERIAL & SUPPLIES / DAY CARE 35.60 35.60
Supplier Inv. Total : 731.43 731.43 731.43
QUES07 QUESNEL JULIEN LEBLANC-QUESNELROXANNE
2018-09-363 277 ADMINISTRATIVE DEPOSIT RE-IMBURSEMENT PERMIT100.00 2018-09-363 100.00
Supplier Inv. Total : 100.00 100.00 100.00
RCWA01 RC WATSON GENERAL MAINTENANCE
1287 277 INSTALL NEW ENCLOSURE AND FIRE POLE AT PARC2,373.00 2,373.00
Supplier Inv. Total : 2,373.00 2,373.00 2,373.00
SEGU13 SEGUIN NANCY
15/08/19/NANCY S 277 LIBRARY FEES 2019 135.00 135.00
Supplier Inv. Total : 135.00 135.00 135.00
SHAN02 SHANNON LISE
08/12/19/LISE S 277 LIBRARY FEES 2019 56.00 56.00
Supplier Inv. Total : 56.00 56.00 56.00
STAL01 ST-ALBERT CHEESE
2019-139398 277 CHEESE / DAY CARE, ATELIERS 82.50 82.50
Supplier Inv. Total : 82.50 82.50 82.50
THER02 THE REVIEW
61293 277 AD / EMPLOYMENT - RECEPTIONIST / TAX CLERK 291.54 291.54 61429 277 ADVERTISING / LIBRARY 134.47 134.47 61445 277 ADVERTISING / DAY CARE 134.47 134.47
Supplier Inv. Total : 560.48 560.48 560.48
TRIB01 TRIBUNE /EXPRESS
B150910 277 AD / EMPLOYMENT - RECEPTION / 23 361.60 361.60 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 6 Cheque Release List - Summary Date : Sep 11, 2019 Time : 8:37 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
Supplier Inv. Total : 361.60 361.60 361.60
TROP02 TROPHY HILL/DIVISION OF 8152098 CANADA INC
20997 277 NAME PLATE - PLANNER 72.75 72.75
Supplier Inv. Total : 72.75 72.75 72.75
VANK25 VANKLEEK HILL FOODLAND
TRANS# 3315 277 FOOD COST 36.56 36.56 TRANS# 4897 277 FOOD COST 40.96 40.96 TRANS# 5775 277 FOOD COST 23.27 23.27 TRANS# 858 277 FOOD COST 36.56 36.56 TRANS# 8917 277 FOOD COST 32.21 32.21 TRANS# 9095 277 FOOD COST 41.38 41.38 TRANS# 9509 277 KLEENEX FOR OFFICE 6.77 6.77 TRANS# 9722 277 FOOD COST 129.48 129.48
Supplier Inv. Total : 347.19 347.19 347.19
WILL06 WILLOW CREEK COMPANY
85386 277 BMA SESSION # 7 175.26 175.26
Supplier Inv. Total : 175.26 175.26 175.26
Grand Total : 80 Invoice(s) 53 Cheque(s) 207,631.15 207,631.15 207,631.15
24 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 1 Cheque Release List - Summary Date : Sep 17, 2019 Time : 11:33 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
AALT01 AALTO TECHNOLOGIES
5455 278 GPS LIVE DATA SEPT 1 - 31 2019 322.45 322.45
Supplier Inv. Total : 322.45 322.45 322.45
AGRI03 AGRI-CALEDONIA INC
EP2019-15 278 EP2019-15 SD REFUND 500.00 500.00
Supplier Inv. Total : 500.00 500.00 500.00
BENS03 BENSON
11620077 278 ADJUSTABLE SCRAPER 30.77 30.77 11620979 278 # 2-12 / TRANSMISSION, OIL PAN -134.99 -134.99 11623599 278 #2-09 / AIR SLEEVE 95.88 95.88 11624731 278 #2-09 / HANDHELD INSPECT 79.83 79.83
Supplier Inv. Total : 71.49 71.49 71.49
BERT04 BERTRAND SUPPLIES
467066 278 SAFETY GLASSES 40.00 40.00 467552 278 CYLINDER RENTAL SEPT 2019 - 2020 197.75 197.75 467879 278 CAUTION TAPE 10.68 10.68
Supplier Inv. Total : 248.43 248.43 248.43
CANA22 CANADIAN LINEN AND UNIFORM
5701369183 278 COVERALLS 08-13-2019 126.83 126.83 5701372013 278 COVERALLS 08-20-2019 126.83 126.83 5701374891 278 COVERALLS 08-27-2019 126.83 126.83
Supplier Inv. Total : 380.49 380.49 380.49
CENT01 CENTRE DE COMMUNICATION TECH
175100 278 VIDEO SURVEILLANCE EQUIPMENT 2,535.16 2,535.16
Supplier Inv. Total : 2,535.16 2,535.16 2,535.16
CHAR45 CHARTRAND ERIC
EP2018-01 278 EP2018-01 SD REFUND 500.00 500.00
Supplier Inv. Total : 500.00 500.00 500.00
CLAR05 CLARK-KAVANAGH INC
7507 278 STEAMER PARTS, VALVES 917.56 917.56
Supplier Inv. Total : 917.56 917.56 917.56
CLIF01 CLIFTONDALE CONSTRUCTION CO
19652 278 FLOATING TO HUNTER RD 293.80 293.80
Supplier Inv. Total : 293.80 293.80 293.80
COLA01 COLACEM CANADA INC 25 0492-CR 278 CREDIT STOCK PILE PURCHASED -3,739.91 -3,739.91 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 2 Cheque Release List - Summary Date : Sep 17, 2019 Time : 11:33 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
503479 278 ELGIN PARKING, 196.45 MT GRAN A 2,541.77 2,541.77 503555 278 PCW CAPT. 1034.43 MT GRAN A 13,384.05 13,384.05 503585 278 PCW CAPT. 496.27 MT GRAN A 6,421.00 6,421.00 503603 278 PATCHING HL3 FINE 1.42 MT 170.01 170.01 503648 278 ELGIN CAPT. 116.32 MT GRAN A 1,505.01 1,505.01 503747 278 PATCHING HL3 FINE 1.03 MT 123.32 123.32 503755 278 ELGIN PARKING BASE 78.54 MT GRAN A 1,016.20 1,016.20 503782 278 PATCHING HL3 FINE 1.07 MT 128.11 128.11 503801 278 PATCHING HL3 FINE 2.10 MT 251.43 251.43 503829 278 PCW CAPT. 270.53 MT GRAN A 3,500.25 3,500.25 503903 278 ELGIN PARKING BASE 1,011.17 1,011.17 503943 278 ELGIN PARKING BASE 38.42MT GRAN A 497.10 497.10 503987 278 ELGIN, PARKING BASE 1,556.37 1,556.37 503988 278 ELGIN PARKING BASE 5,329.39 5,329.39 504017 278 ELGIN PARKING BASE, 83.86 MT GRAN A 1,085.03 1,085.03
Supplier Inv. Total : 34,780.30 34,780.30 34,780.30
CONW02 CONWAY CONCRETE INC
577026 278 FIRE HALL RETAINING WALL 10,780.20 10,780.20 577034 278 MAG - BULL FLOAT KNUCKLE, HANDLE 395.50 395.50 INV:07-08-2019 278 CHANGE ORDER, RETAINING WALL 1,101.75 1,101.75
Supplier Inv. Total : 12,277.45 12,277.45 12,277.45
CORE01 COREY MODE EXCAVATION INC
4985 278 FLOAT ESCAVATOR TO ELGIN ST 282.50 282.50
Supplier Inv. Total : 282.50 282.50 282.50
DE-DU01 DE-DUST
1393 278 MAG CHLORIDE DUST CONTROL 2,243.28 2,243.28
Supplier Inv. Total : 2,243.28 2,243.28 2,243.28
DENI01 DENIS MARC
16/08/19/MARC D 278 CELL PHONE / JULY 28 TO AUG 27 2019 18.08 18.08
Supplier Inv. Total : 18.08 18.08 18.08
EQUI04 EQUIPEMENT LOURDS PAPINEAU INC
0081312 278 #1-19, ACCIDENT REPAIRS BALANCE NOT COVERED6,419.00 BY INSURANCE 6,419.00
Supplier Inv. Total : 6,419.00 6,419.00 6,419.00
EVBE01 EVB ENGINEERING
2512 278 BAY RD WATER MAIN REPLACEMENT, JULY 2019 2,318.76 2,318.76 2538 278 HWY 34 CON. LINK / JULY 31 2019 25,219.91 25,219.91
Supplier Inv. Total : 27,538.67 27,538.67 27,538.67
GAUT01 GAUTHIER AUTO GLASS LTD
925002576 278 #2-19, SEAT COVER 128.26 128.26
Supplier Inv. Total : 128.26 128.26 128.26 26 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 3 Cheque Release List - Summary Date : Sep 17, 2019 Time : 11:33 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
GROU01 GROUPE MATERIAUX GODIN INC.
0220313 278 ELGIN ST / SEALANT 128.68 128.68
Supplier Inv. Total : 128.68 128.68 128.68
HAWK06 HAWKESBURY LUMBER CO LTD
1776924 278 LIBRARY BRICK - WATER RESISTANT BARRIER 289.21 289.21
Supplier Inv. Total : 289.21 289.21 289.21
HERB01 HERB'O'DEM INC
4741 278 INSPECTION & EXTERIOR TREATMENT 542.40 542.40
Supplier Inv. Total : 542.40 542.40 542.40
HOWE02 HOWES FARM EQUIPMENT INC
18440 278 #2-14, HOOK FOR BUCKET 6.78 6.78
Supplier Inv. Total : 6.78 6.78 6.78
HPEN01 HP ENGINEERING
919150 278 PW2019-11 BIENNIAL BRIDGE INSPECTION 533.93 533.93
Supplier Inv. Total : 533.93 533.93 533.93
HUNT02 HUNTER'S PLUMBING INC
10789 278 123 HIGH, CHECK WATER METER 90.40 90.40 10792 278 111 HIGH ST, CHECK WATER METER 135.60 135.60 10802 278 ELGIN ST. 4" SDR PIPE 832.81 832.81
Supplier Inv. Total : 1,058.81 1,058.81 1,058.81
LAPL01 LAPLANTE CADILLAC CHEVROLET BUICK GMC
275686 278 #1-11, ELECTRICAL DIAGNOSTIC / REPAIR 252.23 252.23
Supplier Inv. Total : 252.23 252.23 252.23
LEPA08 LEPAGE BENOIT
47 278 5 X RUBBER MAT, WATER TANK 625.00 625.00
Supplier Inv. Total : 625.00 625.00 625.00
LERO07 LEROUX CONSULTANT
FILE REF: 2019-0801 278 DRAINAGE SUPT. FEES / AUG. 2019 3,387.74 3,387.74
Supplier Inv. Total : 3,387.74 3,387.74 3,387.74
LOUT01 GROUPE LOU-TEC INC
1183829-0001 278 ELGIN ST. DIAMOND CUTTER RENTAL 265.30 265.30 1183829-0002 278 CREDIT, ELGIN ST DIAMOND CUTTER -132.64 -132.64 1185832-0001 278 BLADE FOR DIAMOND SAW 217.93 217.93 Supplier Inv. Total : 27 350.59 350.59 350.59 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 4 Cheque Release List - Summary Date : Sep 17, 2019 Time : 11:33 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
MAIN01 MAIN INDUSTRIAL SALES LTD
293954 278 SAFETY LOCKOUT 16.77 16.77
Supplier Inv. Total : 16.77 16.77 16.77
NORT01 NORTRAX CANADA INC
1279581 278 #2-14, THERMOSTAT 34.08 34.08
Supplier Inv. Total : 34.08 34.08 34.08
ONTA19 ONTARIO ONE CALL
201903553 278 OOC NOTIFICATIONS & MAPING AUG. 2019 233.28 233.28
Supplier Inv. Total : 233.28 233.28 233.28
PROM01 PROMARK TELECON INC
INV018973 278 LOCATES AUGUST 2019 581.97 581.97
Supplier Inv. Total : 581.97 581.97 581.97
RCAD01 R. CADIEUX CONSTRUCTION INC.
EP2017-08 278 EP2017-08 SD REFUND 500.00 500.00
Supplier Inv. Total : 500.00 500.00 500.00
SERV03 SERVICE HYDRAULIQUE D'ARGENTEUIL INC
2291 278 #2-09, HOSE & FITTING 198.51 198.51 2296 278 FITTINGS 50.96 50.96 2311 278 #1-00, REMOVE DICKIE JOHN 92.01 92.01
Supplier Inv. Total : 341.48 341.48 341.48
SPRO01 SPROULE POWERLINE CONSTRUCTION
38326 278 TREE CUTTING, 14 DAVIDSON 1,025.48 1,025.48
Supplier Inv. Total : 1,025.48 1,025.48 1,025.48
STRE01 STREETSCAN CANADA ULC
ULC10110 278 ASSET MANAGEMENT PLAN DATA COLLECTION13,132.86 95 KM ROADS, 7 KM13,132.86 SIDEWALKS
Supplier Inv. Total : 13,132.86 13,132.86 13,132.86
TALL03 TALLON DENNIS
DP2019-01 278 DP2019-01 SD REFUND 1,000.00 1,000.00
Supplier Inv. Total : 1,000.00 1,000.00 1,000.00
TRAN01 TRANSPORT HEATLIE
PWQ2019-01 TD 278 TENDER DEP. REFUND, PWQ2019-01 WINTER SAND13,191.30 13,191.30
Supplier Inv. Total : 13,191.30 13,191.30 13,191.30
28 TREE01 TREE TOP SERVICES CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 5 Cheque Release List - Summary Date : Sep 17, 2019 Time : 11:33 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
1337 278 BOIS FRANC, TREE REMOVAL 988.75 988.75
Supplier Inv. Total : 988.75 988.75 988.75
TROP02 TROPHY HILL/DIVISION OF 8152098 CANADA INC
20969ADJ 278 SIDEWALK CLOSED SIGN 423.75 423.75
Supplier Inv. Total : 423.75 423.75 423.75
UNIT01 UNITED COUNTIES OF PRESCOTT & RUSSELL
TP 002035 278 LINE PAINTING 13,108.34 13,108.34 TP 002054 278 PW2019-08 HOT MIX, RITCHANCE 162,236.05 162,236.05
Supplier Inv. Total : 175,344.39 175,344.39 175,344.39
WOST01 W.O. STINSON & SON LTD
6281387 278 COLOUR DIESEL, 400 LTS @ $ 0.7692 /LT 347.68 347.68 6281390 278 GASOLINE 500 LTS @ $ 0.9967 /LT 563.14 563.14 6292082 278 FUEL PUMP FOR ELECTRICAL SETUP 2,826.75 2,826.75 6296044 278 COLOUR DIESEL, 500 LTS @ $ 0.7992 /LT 451.55 451.55 6296047 278 CLEAR DIESEL 1000 LTS @ $ 0.9422 /LT 1,064.69 1,064.69 6302367 278 COLOUR DIESEL, 1200.9 LTS @ $ 0.8032 /LT 1,089.95 1,089.95 6302369 278 GASOLINE 700.7 LTS @ $ 0.9847 /LT 779.68 779.68 INT-AUG2019 278 RE: INTEREST CHARGED - AUGUST 2019 79.75 79.75
Supplier Inv. Total : 7,203.19 7,203.19 7,203.19
WSPC01 WSP CANADA INC
0856894 278 ARC FLASH, JULY 7 TO AUG 3 2019 3,005.80 3,005.80 0858688 278 I & I STUDY, JULY 7 TO AUG 10 2019 3,613.74 3,613.74
Supplier Inv. Total : 6,619.54 6,619.54 6,619.54
Grand Total : 82 Invoice(s) 42 Cheque(s) 317,269.13 317,269.13 317,269.13
29 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 1 Cheque Release List - Summary Date : Sep 10, 2019 Time : 9:24 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
DUVA25 DUVAL GILLES
04/09/19 280 RE-IMBURSEMENT - CRIMINAL CHECK & FINGERPRINTS131.00 / CROSSING GUARD131.00
Supplier Inv. Total : 131.00 131.00 131.00
LEPA14 LEPAGE GUY
05/09/19 280 RE-IMBURSEMENT - CRIMINAL CHECK / PUBLIC WORKS41.00 41.00
Supplier Inv. Total : 41.00 41.00 41.00
ROMP01 ROMPRE STEEVE
22/08/19 280 MEDICAL CHECK / VKH FIRE DEPT 90.00 90.00 B 738664 280 CRIMINAL CHECK 41.00 41.00
Supplier Inv. Total : 131.00 131.00 131.00
ROSS01 ROSS MYLES
04/09/19 280 RE-IMBURSEMENT - CRIMINAL CHECK / PUBLIC WORKS41.00 DEPT 41.00
Supplier Inv. Total : 41.00 41.00 41.00
STJE04 ST-JEAN REJEAN ST-JEANGINETTE
04/09/19 280 RE-IMBURSEMENT - PAP AUG. 2019 SHOULD NOT312.95 HAVE BEEN TAKEN AS312.95 PROPERTY SOLD JULY 17 2019
Supplier Inv. Total : 312.95 312.95 312.95
TARD01 TARDIF KARINE
040/09/19 280 RE-IMBURSEMENT - MUN. TAX ADMINISTRATION -432.20 UNIT 3 COURSE 432.20
Supplier Inv. Total : 432.20 432.20 432.20
Grand Total : 7 Invoice(s) 6 Cheque(s) 1,089.15 1,089.15 1,089.15
30 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 1 Cheque Release List - Summary Date : Sep 12, 2019 Time : 9:30 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
MINI02 MINISTER OF FINANCE
1-1166240 / 22-7 283 TILE DRAINAGE DEBENTURE - 2012-09 / A. NIXON4,565.16 4,565.16
Supplier Inv. Total : 4,565.16 4,565.16 4,565.16
MINI07 MINISTRY OF FINANCE
110509191056039 283 POLICING SERVICES FOR JULY 2019 148,323.00 148,323.00
Supplier Inv. Total : 148,323.00 148,323.00 148,323.00
Grand Total : 2 Invoice(s) 2 Cheque(s) 152,888.16 152,888.16 152,888.16
31 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 1 Cheque Release List - Summary Date : Sep 12, 2019 Time : 2:14 pm Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
AJST01 A.J. STONE COMPANY LTD
148273 287 FIRE HOSES / L'ORIGNAL F.D. 1,457.70 1,457.70
Supplier Inv. Total : 1,457.70 1,457.70 1,457.70
BERT04 BERTRAND SUPPLIES
468470 287 FLOOR CLEANER / L'ORIGNAL FIRE HALL 48.82 48.82
Supplier Inv. Total : 48.82 48.82 48.82
EDIT02 EDITIONS PETITE MINE
3111 287 PURCHASE COLOURING BOOKS / L'ORIGNAL FIRE542.40 PREVENTION 542.40
Supplier Inv. Total : 542.40 542.40 542.40
FIRE01 FIRE MARSHAL'S PUBLIC FIRE SAFETY COUNCIL
IN155128 287 2019 FRENCH KIT / FIRE PREVENTION WK / L'ORIGNAL433.92 FIRE DEPT 433.92
Supplier Inv. Total : 433.92 433.92 433.92
SEGU12 SEGUIN BENOIT
12191296-00 287 PURCHASE GAS LEAK DETECTORS / L'ORIGNAL F.D.429.40 429.40
Supplier Inv. Total : 429.40 429.40 429.40
THER02 THE REVIEW
61432 287 RE: EMPLOYMENT DIRECTOR - DAYCARE SERVICES252.67 252.67
Supplier Inv. Total : 252.67 252.67 252.67
TRIB01 TRIBUNE /EXPRESS
B150945 287 RE: EMPLOYMENT DIRECTOR - DAYCARE SERVICES361.60 361.60
Supplier Inv. Total : 361.60 361.60 361.60
VANK10 VANKLEEK HILL HOME HARDWARE
42510 287 BLDG MAINT. / LIBRARY 94.52 94.52
Supplier Inv. Total : 94.52 94.52 94.52
WOST01 W.O. STINSON & SON LTD
6269635 287 GAS FOR RESALE / MARINA 3,460.17 3,460.17 6270776 287 GAS FOR RESALE / MARINA 3,009.68 3,009.68 6271180 287 GAS FOR RESALE / MARINA 7,015.27 7,015.27 6283806 287 GAS FOR RESALE / MARINA 3,314.30 3,314.30 6286653 287 GAS FOR RESALE / MARINA 2,369.37 2,369.37 6291364 287 GAS FOR RESALE / MARINA 2,646.01 2,646.01 6292481 287 GAS FOR RESALE / MARINA 3,334.74 3,334.74 6292869 287 GAS FOR RESALE / MARINA 2,019.74 2,019.74 6298493 287 GAS FOR RESALE / MARINA 3,557.59 3,557.59 6299866 287 GAS FOR RESALE / MARINA 1,086.72 1,086.72 6300251 287 GAS FOR RESALE / MARINA 6,287.87 6,287.87 6305710 287 GAS FOR RESALE / MARINA 557.91 557.91 6307444 287 GAS FOR RESALE / MARINA 32 3,895.92 3,895.92 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 2 Cheque Release List - Summary Date : Sep 12, 2019 Time : 2:14 pm Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
Supplier Inv. Total : 42,555.29 42,555.29 42,555.29
Grand Total : 21 Invoice(s) 9 Cheque(s) 46,176.32 46,176.32 46,176.32
33 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 1 Cheque Release List - Summary Date : Sep 20, 2019 Time : 2:15 pm Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
BELL01 BELL CANADA
401-0093/SEPT-19 293 VKH SEWAGE COMM. LINE / PUMPING STN 210.18 210.18 632-2369/SEPT-19 293 LAURENTIAN PARK 56.22 56.22 678-3309/AUG-19 293 PHONE / 911 ELEVATOR - ARENA 48.49 48.49 678-3601/AUG-19 293 ARENA 124.89 124.89
Supplier Inv. Total : 439.78 439.78 439.78
BELL05 BELL CANADA
510100569/SEPT-19 293 MODEM RENTAL / GARAGE & L'ORIGNAL SEWER 320.97 320.97
Supplier Inv. Total : 320.97 320.97 320.97
HYDR02 HYDRO ONE NETWORKS INC.
200001871360/AUG-19 293 772 FR RD W - CAMPING 3,982.55 3,982.55 200023705959/AUG-19 293 SOCCER FIELD 139.00 139.00 200049358217/AUG-19 293 69 WHARF ST / MARINA 279.65 279.65 200063556488/AUG-19 293 948 PLEASANT CORNER - STREET LIGHTS 3,972.41 3,972.41 200072722584/AUG-19 293 772 FRONT RD W - OTHER MONUMENT 45.05 45.05 200243655277/AUG-19 293 1BF CONC. LOT 16, CTY RD 4 & 24 / STREET LIGHT 47.03 47.03
Supplier Inv. Total : 8,465.69 8,465.69 8,465.69
Grand Total : 11 Invoice(s) 3 Cheque(s) 9,226.44 9,226.44 9,226.44
34 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page : 1 Cheque Release List - Summary Date : Sep 20, 2019 Time : 11:04 am Bank Code : 3 - SCOTIA BANK
Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT
CATH01 CATHOLIC DISTRICT SCHOOL BOARD
SEP.ENG 03-2019 296 SEPARATE ENGLISH 3RD REQUISITION 71,472.08 71,472.08
Supplier Inv. Total : 71,472.08 71,472.08 71,472.08
CONS01 CONSEIL DE DISTRICT DES ECOLES CATHOLIQUES DE
SEP.FR-03-2019 296 SEPARATE FRENCH 3RD REQUISITION 187,152.65 187,152.65
Supplier Inv. Total : 187,152.65 187,152.65 187,152.65
CONS02 CONSEIL DES ECOLES PUBLIQUES DE L'EST
PUB.FR 02-2019 296 PUBLIC FRENCH 3RD REQUSITION 38,058.96 38,058.96
Supplier Inv. Total : 38,058.96 38,058.96 38,058.96
CORP01 CORPORATION OF THE UNITED COUNTIES OF
UCPR 03-2019 296 UCPR 3RD REQUISITION 1,068,949.00 1,068,949.00
Supplier Inv. Total : 1,068,949.00 1,068,949.00 1,068,949.00
UPPE01 UPPER CANADA DISTRICT SCHOOL BOARD
PUB.ENG 03-2019 296 PUBLIC ENGLISH 3RD REQUISITION 260,564.19 260,564.19
Supplier Inv. Total : 260,564.19 260,564.19 260,564.19
Grand Total : 5 Invoice(s) 5 Cheque(s) 1,626,196.88 1,626,196.88 1,626,196.88
35 TOWNSHIP OF CHAMPLAIN 2019 FINANCIAL STATEMENT AS OF September 30, 2019 CAPITAL STATEMENT 2019 2019 2019 2019 2019 BUDGETED ACTUAL BUDGETED ACTUAL BUDGET DEPARTMENT REVENUES REVENUES EXPENDITURES EXPENDITURES BALANCE Administration
Site Prep.- Cenotaph$ (61,000) $ (59,021) $ 61,000 $ 59,021 $ - sub-total $ (61,000) $ (59,021) $ 61,000 $ 59,021 $ -
Fire Department L'Orignal Fire Station$ - $ - $ 10,000 $ 237 $ 9,763 VKH Fire Station$ - $ - $ 20,000 $ 25,239 $ (5,239) Purchase of Rescue Vehicle$ (175,000) $ 250,000 $ - $ 75,000 sub-total $ (175,000) $ - $ 280,000 $ 25,476 $ 79,524
Roads Rural roads - Ritchance 2 km$ (264,031) $ (200,947) $ 264,031 $ 200,947 $ - Granular roads Aberdeen Rd 1.2 KM$ - $ - $ 40,000 $ 3,232 $ 36,768 Double surface treatment - Duval Rd 400 m$ (95,000) $ (1,602) $ 95,000 $ 1,343 $ 259 Double surface treatment - Pleasant Corner W$ (150,000) $ (135,396) $ 150,000 $ 135,396 $ - Pickup Truck 1 3/4 4x4 $ (35,000) $ (41,975) $ 35,000 $ 41,975 $ - Single Axle Plow $ (240,000) $ (242,842) $ 240,000 $ 242,842 $ - West Hawkesbury garage$ - $ - $ 12,000 $ 10,973 $ 1,027 Bridges & guiderails$ (95,000) $ (48) $ 95,000 $ 48 $ - Nixon Road$ - $ - $ - $ - $ - Elgin Street$ - $ - $ 40,000 $ 18,678 $ 21,322 sub-totalbt t l $ (879(879,031) 031) $ (622 (622,810) 810) $ 971 971,031 031 $ 655 655,435 435 $ 59 59,376 376
Parks & Facilities Splash Pad -Sacha's Park$ (98,900) $ (98,812) $ 139,000 $ 138,912 $ - Park - Ciment and Installation$ - $ - $ 10,000 $ 11,455 $ (1,455) Tear-down Outdoor Rink and MDJ$ - $ - $ 20,000 $ 14,020 $ 5,980 Marina (Replace Anchor)$ - $ (5,150) $ - $ 38,287 $ (33,137) Arena New Garage (Replaced by marina anchor project) $ - $ - $ 40,000 $ 40,000 Dumper truck (3/4 Tonne)$ (47,000) $ (37,083) $ 47,000 $ 37,083 $ - L'Orignal Beach$ - $ (30,000) $ - $ 38,565 $ (8,565) Main street revitalization$ (45,347) $ 45,347 $ - sub-total $ (191,247) $ (171,045) $ 301,347 $ 278,323 $ 2,823
Library Vankleek Hill Library Wall$ - $ - $ 60,000 $ 45,006 $ 14,994 sub-total $ - $ - $ 60,000 $ 45,006 $ 14,994
Economic Dev. Business Park Land - Plan $ (25,000) $ - $ 25,000 $ - $ - sub-total $ (25,000) $ - $ 25,000 $ - $ -
Water & Sewers Scada Computer System for L'Orignal Standpipe$ (40,000) $ - $ 40,000 $ - $ - Bay Road Section of Suspended Water Main Rehabilitation$ (40,000) $ (3,553) $ 40,000 $ 3,553 $ - I & I Study$ (45,000) $ (25,481) $ 45,000 $ 25,481 $ - sub-total $ (125,000) $ (29,034) $ 125,000 $ 29,034 $ - Total capital budget $ (1,456,278) $ (881,910) $ 1,823,378 $ 1,092,294 $ 156,717
36 Finance Department – Township of Champlain MEMO to Council
October 8th 2019
Members of the Council,
RE: Hiring of a new Receptionist/Tax Clerk
This is to inform Council that we were successful in filling permanent-full time for the Receptionist/Tax Clerk position. Mrs. Lynn Brosseau has worked for the Consortium de transport scolaire de l’Est as Transport Technician. She has a college certificate in accounting and a specialized training in Excel.
We are pleased to welcome her to our team and we believe that Mrs. Brosseau is a great addition to the finance department.
Respectfully submitted,
Kevin Tessier, CPA Paula Knudsen Treasurer Chief Administrative Officer
37 CHAMPLAIN FIRE SERVICE - MONTHLY REPORT TO COUNCIL
STATION: VANKLEEK HILL PREPARED BY :STATION 1 DATE September 2019 FIRE DEPARTMENT CHIEF MICHEL MARTIN
1. CALLS FOR SERVICES
CATEGORY # OF CALL APPARATUS MAN HR VOL HR A) FIRE 1 VKH RESCUE, VKH PUMPER , VKH TANKER 17 0 B)FIRE IN ( N G ) 1 VKH RESCUE ,VKH PUMPER ,VKH TANKER 9 0 C) MVA’S IN (VKH) 1 VKH RESCUE , VKH PUMPER VKH TANKER 9 0 D)MVA IN ( N G ) 1 VKH RESCUE , VKH PUMPER VKH TANKER 14 0 E) MEDICAL IN VKH 1 VKH RESCUE , VKH PUMPER 11 0 F)MEDICAL IN ( N G ) 0 VKH RESCUE, VKH PUMPER 0 0 G) ALARM IN VKH 1 VKH RESCUE ,VKH PUMPER 5 0 H) ALARM IN N G 0 0 0 I) FALSE ALARMS IN VKH 0 VKH RESCUE ,VKH PUMPER ,VKH TANKER 0 0 J) FALSE ALARM IN N G 0 0 0 K) TANKER CALL 1 ASSISTANCE TO LORIGNAL 7 0 L) FIRE HALL 0 0 0 M) OTHER 0 0 0
2. TRAINING ACTIVITY
CATEGORY DESCRIBE ACTIVITY MAN HR VOL HR REGULAR September 4 2019 tanker shuttle practice 20 PRACTICE September 18 2019 ladders 20 B) C.P.R.
C) FIRST AID
D) INDIVIDUAL TRAINING E) TRUCK September 5 2019 4 INSPECTION
38 3. FIRE PREVENTION ACTIVITIES CATEGORY # OF INSPECTIONS MAN HR VOL HR
A) INSPECTIONS – RESIDENTIAL
B) INSPECTIONS – COMMERCIAL
C) SCHOOL VISITS
D) COMMUNITY GROUP
4. MUTUAL AID ACTIVITY REQUESTED BY APPARATUS MAN HR VOL HR East Hawkesbury Tanker assist (cancelled on route ) 7 1
5. COMMUNITY VOLUNTEER ACTIVITY EVENT ASSISTANCE PROVIDED MAN HR VOL HR Food festival First aid 28
COMMENT The Champlain Fire Department has passed recertification for the water tanker shuttle at 626 gallons per minutes. This was achieved with the help from our neighbours from the Nation and East Hawkesbury . We have also hired 4 new fire fighters starting September 4 2019 . They are Steve Rompre , Kristen Martin , Mason Hinton , Jasen Riopel . We will be doing our annual dance this year which will be held on November 9 2019 . The tickets are available from all firefighter at the cost of $15.00 each . Come out and support us for a fun night at the Vankleek Hill arena . Chief Michel Martin ______
39 CHAMPLAIN FIRE SERVICE - MONTHLY REPORT TO COUNCIL
STATION:L’Orignal PREPARED BY: rsincennes DATE:9/1/2019
1. CALLS FOR SERVICES CATEGORY # OF CALLS APPARATUS MAN HR VOL HR A) FIRE 2 LPO02-LOR07-LOT18 23 B) MVA’S 2 LPO02-LOR07-LOT18 37 C) MEDICAL 1 LPO02-LOR07 11 D) ALARMS 4 LPO02-LOR07-LOT18 46 E) FALSE ALARMS LPO02-LOR07-LOT18 F) OTHER Inspection 4 LOR07-LOCHIEF 7
2. TRAINING ACTIVITY CATEGORY DESCRIBE ACTIVITY MAN HR VOL HR A) REGULAR 17 septembre Hose and appliance 22x1.5=33 PRACTICE
B) C.P.R.
C) FIRST AID
D) INDIVIDUAL 7 September Water shuttle 47 hrs TRAINING 17 September Essentials of Municipal Fire Protection 8hrs
40 3. FIRE PREVENTION ACTIVITIES CATEGORY # OF INSPECTIONS MAN HR VOL HR A) INSPECTIONS – RESIDENTIAL 4 7
B) INSPECTIONS – COMMERCIAL
C) SCHOOL VISITS
D) COMMUNITY GROUP
4. MUTUAL AID ACTIVITY REQUESTED BY APPARATUS MAN HR VOL HR
5. COMMUNITY VOLUNTEER ACTIVITY EVENT ASSISTANCE PROVIDED MAN HR VOL HR
COMMENTS
____Richard SIncennes______FIRE CHIEF - SIGNATURE
Legend: LOP02= L’ Orignal Pumper LOR07= L’Orignal Rescue LOT18= L’Orignal Pumper-Tanker LOCHIEF= Chief personal vehicle Practice = 1.5 hours each
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42 PARKS AND RECREATION DEPARTMENT October 8th, 2019 – Regular Meeting of Council SEPTEMBER 2019
ARENA: Ice was ready as of September 9th. Public skating and pick-up hockey monthly schedules are available on our Website on shared via Facebook. We offer over 60 hours of free access per month. New tenant in the canteen is settling in and we are working out a permanent schedule to accommodate patrons. Our dehumidifier required repairs. Additional seating will be added in the lobby.
RECEPTION HALL VANKLEEK HILL Regular monthly bookings: Horticultural Society, Prescott Russell Community Lunch Additional bookings: Festival of Flavours (Sept 8), Oktoberfest-United Way Charity (Sept 21), Wedding (Sept 28) and Wedding (Sept 30). Be More ACTIVE exercise classes started back on September 16th. We offer 10 different exercise classes and they are geared towards people of all ages. We have over 40 participants registered for session #7 (September to December 2019).
CHAMPLAIN SUMMER DAY CAMP Nothing to report.
CHAMPLAIN IN BLOOM Removed flower baskets and pots and winterized gardens.
CHALET ABRI: Regular monthly bookings: Club de l’Amicale and Prescott Russell Community Lunch. Additional bookings: Chevaliers de Colomb (Sept 15) and Paroisse St-Jean-Baptiste (Sept 28). Be More ACTIVE exercise classes started back on September 16th. We offer 10 different exercise classes and they are geared towards people of all ages. We have over 40 participants registered for session #7 (September to December 2019).
OUTDOOR RINKS (Miner Park, Mill St. Park, L’Orignal Park) Will make rules and regulations signs to be installed at each location.
MARINA: Low season started as of September 3rd. Deposits to reserve for next season are due by October 1st. Marina closes as of October 6th. Light fixture repairs. Sewer line issues were repaired.
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PARKS AND RECREATION DEPARTMENT October 8th, 2019 – Regular Meeting of Council SEPTEMBER 2019
Wave breakers were sinking again. Staff re-attached some chains as a temporary fix. ODS Marine will be onsite soon to further repair the wave breakers. Fisheries and Oceans will be onsite shortly as well to completely repair the cement of the boat launch. Monitoring gas tanks as we want to ensure that tanks are not full as to not incur additional costs to have them emptied at the end of the season.
CAMPGROUND/L’ORIGNAL PARK/BEACH: Park inspection is done weekly. Garbage and clean-up is done weekly. Portable washrooms at the beach were removed September 30th. Light fixture repairs. École Le Relais visit the park and use the baseball diamond and the tennis court. Campground deposits to reserve for next season were collected and the campground closed as of September 30th. Will begin fall clean-up and winterizing of the campground. Rented Bobcat to repair lots. Seasonal camper passed away on September 23rd.
MILL STREET PARK: (includes the Tennis Courts) Portable washroom removed September 30th. Garlic Festival – Lion’s Club utilize the outdoor slab for their annual garlic festival. Moved underground splash pad vault to the shed. Above ground vaults are less expensive to maintain as they are not in contact with the elements and are more easily accessible when troubleshooting is required. Light fixture repairs. Park inspection is done weekly. Garbage and clean-up is done weekly.
WOODHILLS PARK: Park inspection is done weekly. Garbage and clean-up is done weekly.
VANKLEEK HILL TOWN SQUARE: Park inspection is done weekly. Garbage and clean-up is done weekly. Planted two new trees in the park. “Music in the Park” began on July 19th and finished September 27.
LAURIER PILON PARK Park inspection is done weekly.
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PARKS AND RECREATION DEPARTMENT October 8th, 2019 – Regular Meeting of Council SEPTEMBER 2019
Garbage and clean-up is done weekly.
PARC DESJARDINS - LAURENTIAN PARK Park inspection is done weekly. Garbage and clean-up is done weekly. Received complaints regarding the ditch that separates the park and a resident. It will be recommended that the ditch be closed off next year.
MINER PARK: Park inspection is done weekly. Garbage and clean-up is done weekly. Removed fence and overgrown trees and vines. Added gravel to refresh the old parking lot and will install parking bumpers.
SACHA’S PARK Park inspection is done weekly. Garbage and clean-up is done weekly. New splash pad is fully functional.
CHAMPLAIN BIKE TRAIL AND MAIN STREET: Garbage is done weekly.
OTHER ITEMS: Treated for carpenter ants at the Higginson Tower Continue to create ads and promotions for our installations, activities and events. Electronic Sign is updated weekly. Scheduled two staff to manage the garbage and recycling for the Festival of Flavours (8 a.m. to 5 p.m.). Oktoberfest: Reserved the Reception Hall, parking and baseball diamond for the United Way Charity, had the Oktoberfest banners installed by Sproule and delivered 10 picnic tables to the Windsor. Submitted final report for the Canada Summer Jobs grant and waiting on final payment. Attended a 4 day training with the ORFA for Events Planning. Met with SNC in L’Orignal regarding the Champlain 2020 Project Tree Plant. Final revisions on the “Municipal Event Planning and Application Guide. Consulted with Department Heads. Will present final product to Council in November. Creating an “Equipment Loan” Form to enable the Township to keep track of our assets when someone makes a request (i.e. event in progress signs, barricades, tables). Main Street Revitalization Grant – sourced and purchased snowflakes for hydro poles in L’Orignal (4ft LED). Coordinating with Hydro One as they will need to install
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PARKS AND RECREATION DEPARTMENT October 8th, 2019 – Regular Meeting of Council SEPTEMBER 2019
GFIs on each of the 30 poles. Hydro One sent the layout for Longueuil Street and now waiting on the layout for King Street. Will be purchasing bike racks and fountains as planned for both Vankleek Hill and L’Orignal once I determine the remaining budget amount.
All of which is respectfully submitted by,
______Lisa Burroughs Director of Parks and Recreation
46 4
RECREATION REPORT NO. REC-05-19
To: Members of Council
From: Lisa Burroughs, Director of Parks and Recreation
Date: October 2, 2019
Subject: Investing in Canada Infrastructure Program: Community, Culture and Recreation Stream
Recommendation:
BE IT RESOLVED THAT Recreation Report No. REC-05-19 dated October 2, 2019 regarding the Investing in Canada Infrastructure Program be received and that the Director of Parks and Recreation be authorized to apply on the Community, Culture and Recreation Stream for the rehabilitation of the Vankleek Hill Community Centre.
Background:
The Investing in Canada Infrastructure Program (ICIP) - Community, Culture and Recreation Stream will support community infrastructure priorities across the province, improving access to and / or quality of community, cultural, and recreation priority infrastructure projects. Community infrastructure is defined as publicly accessible, multi-purpose spaces that bring together a variety of different services, programs and/or social and cultural activities to reflect local community needs. Completed application and supporting documentation must be submitted by November 12, 2019. The ICIP is to support substantial projects (up to $5,000,000).
Analysis:
The need for more infrastructure investment for the rehabilitation, repair, and modernization of existing infrastructure is recognizable to the Federal and Provincial Government, especially for small rural municipalities.
The Vankleek Hill Community Centre was built over 40 years ago and is a perfect example of important existing infrastructure in the Township of Champlain that sees over 25, 000 people a year and offers a variety of different services to the community. Many of its components have been upgraded throughout the years however as with any building, repairs and upkeep will always be required. The cement slab for example, will need to be changed shortly and the replacement cost is approximately $850,000, which includes upgrading all of the brine piping underneath. Also, the ever changing legislations is another example of financial
47
RECREATION REPORT NO. REC-05-19 October 2, 2019
hardship that we will have to face such as ensuring that all of our buildings meet accessibility standards for Ontarians with before January 1, 2025.
Financial Implications:
The following breakdown defines the maximum cost-share percentages of total eligible costs.
Percentage Federal Contribution 40.00 Provincial Contribution 33.33 Applicant Contribution 26.67
We will be working with EVB Engineering to fill out the application as they are familiar with the municipality’s infrastructure and have already undertaken a condition study of the Vankleek Hill Community Centre.
As per their study, the primary deficiencies are estimated at approximately $2,000,000 setting the Municipal contribution to a maximum of $533,400.
Options/Alternatives:
Option 1 Council approves the recommendation to apply to the ICIP funding for the rehabilitation of the Vankleek Hill Community Centre.
Option 2 Council may choose to not apply for funding through the ICIP and/or may propose another infrastructure project.
Conclusion:
Allowing the Director of Parks and Recreation to apply to the ICIP funding for the rehabilitation of the Vankleek Hill Community Centre will allow the Township of Champlain to properly manage and improve existing infrastructure and this project meets all of the grants community priorities. The rehabilitation of the Community Centre is an important investment and this grant provides the opportunity for the Township to lessen the burden on the taxpayers.
Respectfully submitted,
______Lisa Burroughs Director of Parks and Recreation
48 Township of Champlain Memorandum To: Members of Council
From: Lisa Burroughs, Director of Parks and Recreation
Date: October 8th, 2019
Re: South Nation Conservation - Champlain 2020 Project Tree Plant
At the September 10th Council meeting, Council agreed to allocate a budget of a maximum of $750 to plant 1,600 trees through the South Nation Conservation Tree Planting Program in L’Orignal on 2.35 acres of land owned by the Township.
The site will be planted by hand by the contractor in spring 2020 and the contractor will also brush cut, brand spray and scribe the land prior to October 1st to help control the vegetation and prepare the site before spring planting. It was discussed that the rows between the trees be spacious enough to allow a tractor to pass.
Species of trees will include Tamarak, Silver Maple, Black Walnut, Red Oak, Norway Spruce, Balsam Fir, Sugar Maple and Red Maple. This mixture of native species is what is recommended by the SNC for greatest seedling survival. Fruit and nut trees are not a recommended choice because it can attract vermin, the upkeep is too expensive (pruning, harvesting, clean-up of fallen fruit), and in order to grow any edibles, trees must be sprayed at least four times a year.
It is recommended that the landowner mow between the rows for the first two years to help control the vegetation and to purchase spiral tree guards therefore, Park and Recreation will consider this additional cost factor in the 2020 budget.
Respectfully submitted,
Lisa Burroughs Director of Parks and Recreation ______
49 Public Works Department – Township of Champlain Report to Council October 8th, 2019 – Regular Meeting of Council
Period covering September 2019
Capital Projects Duval Road was pulverized in preparation for paving from the intersection of Cty Rd 10 to McPhee Rd.
Sidewalks Sidewalk sections were excavated by the Public Works Department and the awarded contractor will have their work completed by mid October.
Road Maintenance All roads patrolled on a regular basis for regular maintenance. Public Works Department is still proceeding with potholes patching and asphalt roads repairs. The grader has been out whenever possible to repair gravel roads. The Fall roadside mowing is underway.
Equipment/Vehicle & Maintenance Regular maintenance done on all vehicles.
Buildings, Grounds Maintenance Yvon is working for all departments
Safety Road sign maintenance is ongoing.
Municipal Landfill Site The landfill is opened as per the regular schedule The fall leaf collection has been set for the week of November 4th.
Other Departments Nothing to report.
NOTES FROM DIRECTOR OF PUBLIC WORKS Winter Sand has been mixed and stored in our storage shed in preparation for winter maintenance. Public Works meets regularly to review the progress of the HWY 34 Connecting Link Project. Public Works supplied barricades and helped with event sign setup for the Festival of Flavours and Beaus Oktoberfest.
Respectfully submitted,
______James McMahon Director of Public Works
1 of 1 50
PUBLIC WORKS DEPARTMENT REPORT NO. PW-13-19
To: Mayor and Members of Council
From: James McMahon Director of Public Works
Date: October 8th 2019
Subject: Tender for Eldermer Street Culvert Replacement (Lascelles Engineering Tender 190134A)
Recommendation:
BE IT RESOLVED THAT Public Works Report No. PW-13-19, dated October 8th 2019, regarding Lascelles Engineering Tender No 190134A for the Eldermer Street Culvert Replacement be received and that after the Tender Closing date and time of October 11th 2019 at 3:00 pm the Director of Public Works and the Treasurer shall review all tender submissions to verify conformity to the Tender conditions and Council delegates the authority to the Director of Public Works to award the Tender Contract to the lowest bid.
BE IT FURTHER RESOLVED THAT the Public Works Department shall provide Council with a full report of all Tender submissions results at the November 12th, 2019 regular meeting of Council.
Background:
The Township retrained the services of Lascelles Engineering and Associates Ltd. to prepare the Tender Contract N0 190134A for the Eldermer Street Culvert Replacement. The closing date and time is Friday October 11th, 2019 at 3:00 pm and the successful Tenderer shall be required to complete the work defined in the contract by Friday November 15th, 2019.
Analysis:
Due to the timing of the closing date of this contract and that of the scheduled meeting of Council, we are asking Council to delegate authority to the Director of Public Works to be able to award this contract. This will allow the project to move forward without delay as we are approaching the winter season.
51 Financial Implications:
This project has been approved by Council under the Public Works 2019 Capital Budget.
Options/Alternatives:
Option 1: Council approves the recommendation;
BE IT RESOLVED THAT Public Works Report No. PW-13-19, dated October 8th 2019, regarding Lascelles Engineering Tender No 190134A for the Eldermer Street Culvert Replacement be received and that after the Tender Closing date and time of October 11th 2019 at 3:00 pm the Director of Public Works and the Treasurer shall review all tender submissions to verify conformity to the Tender conditions and Council delegates the authority to the Director of Public Works to award the Tender Contract to the lowest bid.
BE IT FURTHER RESOLVED THAT the Public Works Department shall provide Council with a full report of all Tender submissions results at the November 12th, 2019 regular meeting of Council.
Option 2: Council does not delegate their authority to the Director of Public Works to award this Contract and instructs staff to put the project on hold and prepare a recommendation report for the November 12th 2019 meeting so that Council can award the contract.
Conclusion:
This will allow the Public Works Department to complete the approved 2019 Eldermer Street Culvert Replacement Capital Project within this fiscal year.
Respectfully submitted,
______James McMahon Director of Public Works
52
PUBLIC WORKS REPORT NO. PW-14-19
To: Mayor and Members of Council
From: James McMahon Director of Public Works
Date: October 8th, 2019
Subject: By-Law 2019-54 being a By-Law to establish road maintenance standards and road classifications for highways within the jurisdiction of the Township of Champlain
Recommendation:
BE IT RESOLVED THAT Public Works Report Nº PW-14-19, dated October 8th, 2019, regarding the recommendation to establish road maintenance standards and road classifications for highways within the jurisdiction of the Township of Champlain be received and that By-Law 2019-54 be brought forward for consideration.
Background:
In 2011 Council passed By-Law 2011-59 being a By-Law to establish road maintenance standards and road classifications for highways within the jurisdiction of the Township of Champlain.
The Municipal Act, 2001 – O. Reg. 239/02 Minimum Maintenance Standards for Municipal Highways which formed part of this By-Law and has since been amended, therefore By-Law 2019-54 will reflect those changes.
Analysis:
The purpose is to determine the standard of care required to avoid liability for inadequate maintenance of the Public Works Service Categories in all seasons of the year, and to properly define what exactly the standard of care is. Such standards have come to function as a benchmark for reasonable levels of service among municipal road authorities in Ontario. These standards are often referenced by the courts in determining municipal liabilities in the delivery of road maintenance services. It is important to note that this by-law will not determine whether or not a municipality was negligent, it is relevant in so far as to shield against an award of damages where there is a finding of negligence. According to the OGRA, in the event of a lawsuit, one of the first matters to be reviewed by the Court in deciding whether or not a road was in
53 disrepair, is whether or not a council had in place a policy of road maintenance, and whether or not that policy was implemented. These documents in conjunction with other patrol and plow records will support our position that we always ensure that the quality and quantity of work performed will be at the very least to these standards of care or better.
Financial Implications:
There are no direct financial implications to this recommendation. The only financial implication is that in the event of a law suit related to road maintenance we will have the proper documentation in place to support the road maintenance decisions that are made, and level of work performed, as in a number of instances with other Ontario Municipalities it has been used successfully as the primary defense argument in issues of liability on municipal roads, and a key factor in reducing the amount of damages awarded to the plaintiff(s).
Options/Alternatives:
Option 1: Council brings forward By-Law 2019-54 for adoption.
Option 2: There is no reasonable alternative as this is a matter of housekeeping.
Conclusion:
This is a matter of housekeeping in order to update our By-Law to include recent changes to Reg. O. 239/02.
Respectfully submitted,
______James McMahon Director of Public Works
54 CORPORATION OF THE TOWNSHIP OF CHAMPLAIN
BY-LAW NUMBER 2019-54
______
BEING A BY-LAW TO ESTABLISH ROAD MAINTENANCE STANDARDS AND ROAD CLASSIFICATIONS FOR HIGHWAYS WITHIN THE JURISDICTION OF THE TOWNSHIP OF CHAMPLAIN
WHEREAS Section 8 of the Municipal Act S.O. 2001, c.25, states that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;
AND WHEREAS Section 27 and 28 of the Municipal Act S.O. 2001, c.25, and related regulations thereto authorizes a municipality to pass bylaws in respect of highways over which it has jurisdiction;
AND WHEREAS Ontario Regulation 239/2002 made under the Municipal Act S.O. 2001, c.25 as amended, has established Minimum Maintenance Standards for municipal highways;
AND WHEREAS Ontario Regulation 239/2002 made under the Municipal Act S.O. 2001, c.25 as amended, has established a Table of Classifications for Highways;
AND WHEREAS Council for The Corporation of the Township of Champlain deems it necessary to pass a by-law respecting the classification and maintenance of highways under its jurisdiction;
NOW THEREFORE the Council of The Corporation of the Township of Champlain enacts as follows:
1. THAT for purposes of this by-law “highway” means a “highway” within the meaning of the Municipal Act, S.O. 2001 c. 25, as amended, which is under the jurisdiction of the Township of Champlain and as further described and classified in Regulation 239/2002 made under the Municipal Act, defining minimum maintenance standards for highways with classifications of 1, 2, 3, 4 and 5, which is hereto attached as Schedule “A” and forms part of this by-law;
2. THAT the Township of Champlain hereby adopts the Winter Operations Planning Document, as set out in Schedule “B” hereto and forms part of this by-law ;
3. THAT the Township of Champlain hereby adopts “Class 6” highway standards as set out in Schedule “C” hereto and forms part of this by-law;
4. THAT the Township of Champlain hereby adopts the Minimum Level of Service for all other service categories not defined in Regulation 239/2002, as set out in Schedule “D”, attached hereto and forms part of this by-law;
5. THAT the Township of Champlain hereby adopts the Classification Listing of the Highways in the Township of Champlain, as set out in Schedule “E” hereto and forms part of this by-law.
6. THAT pursuant to Section 42 of the Municipal Act S.O. 2001 c. 25, Council for the Corporation of the Township of Champlain hereby delegates authority to the Director of Public Works of the Township of Champlain to temporarily close a highway under the jurisdiction of the municipality in the case of emergency or for maintenance or construction activities, these to be determined by the Director of Public Works, and for special events as approved by council from time to time;
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7. THAT winter maintenance on highways under the jurisdiction of the municipality shall be conducted annually beginning November 1st and continuing until April 30th;
8. THAT By-Law 2011-59 is hereby repealed;
9. THAT this by-law shall come into full force and effect upon the date of passing thereof.
READ a first, second and third time and duly adopted this 8th day of October, 2019.
______Mayor Normand Riopel Clerk Alison Collard
56 By-Law Schedule A: Municipal Act, 2001 - O. Reg. 239/02 2019-54
Municipal Act, 2001 Loi de 2001 sur les municipalités
ONTARIO REGULATION 239/02 MINIMUM MAINTENANCE STANDARDS FOR MUNICIPAL HIGHWAYS
Consolidation Period: From May 3, 2018 to the e-Laws currency date. Last amendment: 366/18.
Legislative History: 288/03, 613/06, 23/10, 47/13, 366/18. This Regulation is made in English only. Definitions 1. (1) In this Regulation, “bicycle facility” means the on-road and in-boulevard cycling facilities listed in Book 18 of the Ontario Traffic Manual; “bicycle lane” means, (a) a portion of a roadway that has been designated by pavement markings or signage for the preferential or exclusive use of cyclists, or (b) a portion of a roadway that has been designated for the exclusive use of cyclists by signage and a physical or marked buffer; “cm” means centimetres; “day” means a 24-hour period; “encroachment” means anything that is placed, installed, constructed or planted within the highway that was not placed, installed, constructed or planted by the municipality; “ice” means all kinds of ice, however formed; “motor vehicle” has the same meaning as in subsection 1 (1) of the Highway Traffic Act, except that it does not include a motor assisted bicycle; “non-paved surface” means a surface that is not a paved surface; “Ontario Traffic Manual” means the Ontario Traffic Manual published by the Ministry of Transportation, as amended from time to time; “paved surface” means a surface with a wearing layer or layers of asphalt, concrete or asphalt emulsion; “pothole” means a hole in the surface of a roadway caused by any means, including wear or subsidence of the road surface or subsurface; “roadway” has the same meaning as in subsection 1 (1) of the Highway Traffic Act; “shoulder” means the portion of a highway that provides lateral support to the roadway and that may accommodate stopped motor vehicles and emergency use; “sidewalk” means the part of the highway specifically set aside or commonly understood to be for pedestrian use, typically consisting of a paved surface but does not include crosswalks, medians, boulevards, shoulders or any part of the sidewalk where cleared snow has been deposited; “significant weather event” means an approaching or occurring weather hazard with the potential to pose a significant danger to users of the highways within a municipality; “snow accumulation” means the natural accumulation of any of the following that, alone or together, covers more than half a lane width of a roadway: 1. Newly-fallen snow. 2. Wind-blown snow. 3. Slush; “substantial probability” means a significant likelihood considerably in excess of 51 per cent; “surface” means the top of a sidewalk, roadway or shoulder; “utility” includes any air, gas, water, electricity, cable, fiber-optic, telecommunication or traffic control system or subsystem, fire hydrants, sanitary sewers, storm sewers, property bars and survey monuments; “utility appurtenance” includes maintenance holes and hole covers, water shut-off covers and boxes, valves, fittings, vaults, braces, pipes, pedestals, and any other structures or items that form part of or are an accessory part of any utility; “weather” means air temperature, wind and precipitation. “weather hazard” means the weather hazards determined by Environment Canada as meeting the criteria for the issuance of an alert under its Public Weather Alerting Program. O. Reg. 239/02, s. 1 (1); O. Reg. 23/10, s. 1 (1); O. Reg. 47/13, s. 1; O. Reg. 366/18, s. 1 (1, 2). (2) For the purposes of this Regulation, every highway or part of a highway under the jurisdiction of a municipality in Ontario is classified in the Table to this section as a Class 1, Class 2, Class 3, Class 4, Class 5 or Class 6 highway, based on the speed limit applicable to it and the average daily traffic on it. O. Reg. 239/02, s. 1 (2); O. Reg. 366/18, s. 1 (3).
1 57 By-Law Schedule A: Municipal Act, 2001 - O. Reg. 239/02 2019-54
(3) For the purposes of subsection (2) and the Table to this section, the average daily traffic on a highway or part of a highway under municipal jurisdiction shall be determined, (a) by counting and averaging the daily two-way traffic on the highway or part of the highway; or (b) by estimating the average daily two-way traffic on the highway or part of the highway. O. Reg. 239/02, s. 1 (3); O. Reg. 23/10, s. 1 (2); O. Reg. 366/18, s. 1 (3). (4) For the purposes of this Regulation, unless otherwise indicated in a provision of this Regulation, a municipality is deemed to be aware of a fact if, in the absence of actual knowledge of the fact, circumstances are such that the municipality ought reasonably to be aware of the fact. O. Reg. 366/18, s. 1 (4). TABLE CLASSIFICATION OF HIGHWAYS Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Column 8 Average Daily Traffic 91 - 100 km/h 81 - 90 71 - 80 61 - 70 51 - 60 41 - 50 1 - 40 km/h (number of motor vehicles) speed limit km/h speed km/h speed km/h speed km/h km/h speed speed limit limit limit limit speed limit limit 53,000 or more 1 1 1 1 1 1 1 23,000 - 52,999 1 1 1 2 2 2 2 15,000 - 22,999 1 1 2 2 2 3 3 12,000 - 14,999 1 1 2 2 2 3 3 10,000 - 11,999 1 1 2 2 3 3 3 8,000 - 9,999 1 1 2 3 3 3 3 6,000 - 7,999 1 2 2 3 3 4 4 5,000 - 5,999 1 2 2 3 3 4 4 4,000 - 4,999 1 2 3 3 3 4 4 3,000 - 3,999 1 2 3 3 3 4 4 2,000 - 2,999 1 2 3 3 4 5 5 1,000 - 1,999 1 3 3 3 4 5 5 500 - 999 1 3 4 4 4 5 5 200 - 499 1 3 4 4 5 5 6 50 - 199 1 3 4 5 5 6 6 0 - 49 1 3 6 6 6 6 6 O. Reg. 366/18, s. 1 (5). Application 2. (1) This Regulation sets out the minimum standards of repair for highways under municipal jurisdiction for the purpose of clause 44 (3) (c) of the Act. O. Reg. 288/03, s. 1. (2) REVOKED: O. Reg. 23/10, s. 2. (3) This Regulation does not apply to Class 6 highways. O. Reg. 239/02, s. 2 (3). Purpose 2.1 The purpose of this Regulation is to clarify the scope of the statutory defence available to a municipality under clause 44 (3) (c) of the Act by establishing maintenance standards which are non-prescriptive as to the methods or materials to be used in complying with the standards but instead describe a desired outcome. O. Reg. 366/18, s. 2.
MAINTENANCE STANDARDS Patrolling 3. (1) The standard for the frequency of patrolling of highways to check for conditions described in this Regulation is set out in the Table to this section. O. Reg. 23/10, s. 3 (1); O. Reg. 366/18, s. 3 (2). (2) If it is determined by the municipality that the weather monitoring referred to in section 3.1 indicates that there is a substantial probability of snow accumulation on roadways, ice formation on roadways or icy roadways, the standard for patrolling highways is, in addition to that set out in subsection (1), to patrol highways that the municipality selects as representative of its highways, at intervals deemed necessary by the municipality, to check for such conditions. O. Reg. 47/13, s. 2; O. Reg. 366/18, s. 3 (2). (3) Patrolling a highway consists of observing the highway, either by driving on or by electronically monitoring the highway, and may be performed by persons responsible for patrolling highways or by persons responsible for or performing highway maintenance activities. O. Reg. 23/10, s. 3 (1). (4) This section does not apply in respect of the conditions described in section 10, subsections 11 (0.1) and 12 (1) and section 16.1, 16.2, 16.3 or 16.4. O. Reg. 23/10, s. 3 (1); O. Reg. 366/18, s. 3 (3). TABLE PATROLLING FREQUENCY
Class of Highway Patrolling Frequency 1 3 times every 7 days 2 2 times every 7 days 3 once every 7 days 4 once every 14 days 5 once every 30 days O. Reg. 239/02, s. 3, Table; O. Reg. 23/10, s. 3 (2). Weather monitoring 3.1 (1) From October 1 to April 30, the standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once every shift or three times per calendar day, whichever is more frequent, at intervals determined by the municipality. O. Reg. 47/13, s. 3; O. Reg. 366/18, s. 4. (2) From May 1 to September 30, the standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once per calendar day. O. Reg. 47/13, s. 3; O. Reg. 366/18, s. 4.
2 58 By-Law Schedule A: Municipal Act, 2001 - O. Reg. 239/02 2019-54
Snow accumulation, roadways 4. (1) Subject to section 4.1, the standard for addressing snow accumulation on roadways is, (a) after becoming aware of the fact that the snow accumulation on a roadway is greater than the depth set out in the Table to this section, to deploy resources as soon as practicable to address the snow accumulation; and (b) after the snow accumulation has ended, to address the snow accumulation so as to reduce the snow to a depth less than or equal to the depth set out in the Table within the time set out in the Table, (i) to provide a minimum lane width of the lesser of three metres for each lane or the actual lane width, or (ii) on a Class 4 or Class 5 highway with two lanes, to provide a total width of at least five metres. O. Reg. 47/13, s. 4; O. Reg. 366/18, s. 5 (1). (2) If the depth of snow accumulation on a roadway is less than or equal to the depth set out in the Table to this section, the roadway is deemed to be in a state of repair with respect to snow accumulation. O. Reg. 47/13, s. 4. (3) For the purposes of this section, the depth of snow accumulation on a roadway and, if applicable, lane width under clause (1) (b), may be determined in accordance with subsection (4) by a municipal employee, agent or contractor, whose duties or responsibilities include one or more of the following: 1. Patrolling highways. 2. Performing highway maintenance activities. 3. Supervising staff who perform activities described in paragraph 1 or 2. O. Reg. 47/13, s. 4; O. Reg. 366/18, s. 5 (2). (4) The depth of snow accumulation on a roadway and lane width may be determined by, (a) performing an actual measurement; (b) monitoring the weather; or (c) performing a visual estimate. O. Reg. 47/13, s. 4; O. Reg. 366/18, s. 5 (3). (5) For the purposes of this section, addressing snow accumulation on a roadway includes, (a) plowing the roadway; (b) salting the roadway; (c) applying abrasive materials to the roadway; (d) applying other chemical or organic agents to the roadway; (e) any combination of the methods described in clauses (a) to (d). O. Reg. 366/18, s. 5 (4). (6) This section does not apply to that portion of the roadway, (a) designated for parking; (b) consisting of a bicycle lane or other bicycle facility; or (d) used by a municipality for snow storage. O. Reg. 366/18, s. 5 (4). TABLE SNOW ACCUMULATION - ROADWAYS
Class of Depth Time Highway 1 2.5 cm 4 hours 2 5 cm 6 hours 3 8 cm 12 hours 4 8 cm 16 hours 5 10 cm 24 hours O. Reg. 47/13, s. 4; O. Reg. 366/18, s. 5 (5). Snow accumulation on roadways, significant weather event 4.1 (1) If a municipality declares a significant weather event relating to snow accumulation, the standard for addressing snow accumulation on roadways until the declaration of the end of the significant weather event is, (a) to monitor the weather in accordance with section 3.1; and (b) if deemed practicable by the municipality, to deploy resources to address snow accumulation on roadways, starting from the time that the municipality deems appropriate to do so. O. Reg. 366/18, s. 7. (2) If the municipality complies with subsection (1), all roadways within the municipality are deemed to be in a state of repair with respect to snow accumulation until the applicable time in the Table to section 4 expires following the declaration of the end of the significant weather event by the municipality. O. Reg. 366/18, s. 7. (3) Following the end of the weather hazard in respect of which a significant weather event was declared by a municipality under subsection (1), the municipality shall, (a) declare the end of the significant weather event when the municipality determines it is appropriate to do so; and (b) address snow accumulation on roadways in accordance with section 4. O. Reg. 366/18, s. 7. Snow accumulation, bicycle lanes 4.2 (1) Subject to section 4.3, the standard for addressing snow accumulation on bicycle lanes is, (a) after becoming aware of the fact that the snow accumulation on a bicycle lane is greater than the depth set out in the Table to this section, to deploy resources as soon as practicable to address the snow accumulation; and
3 59 By-Law Schedule A: Municipal Act, 2001 - O. Reg. 239/02 2019-54
(b) after the snow accumulation has ended, to address the snow accumulation so as to reduce the snow to a depth less than or equal to the depth set out in the Table to this section to provide a minimum bicycle lane width of the lesser of 1 metre or the actual bicycle lane width. O. Reg. 366/18, s. 7. (2) If the depth of snow accumulation on a bicycle lane is less than or equal to the depth set out in the Table to this section, the bicycle lane is deemed to be in a state of repair in respect of snow accumulation. O. Reg. 366/18, s. 7. (3) For the purposes of this section, the depth of snow accumulation on a bicycle lane and, if applicable, lane width under clause (1) (b), may be determined in the same manner as set out in subsection 4 (4) and by the persons mentioned in subsection 4 (3), with necessary modifications. O. Reg. 366/18, s. 7. (4) For the purposes of this section, addressing snow accumulation on a bicycle lane includes, (a) plowing the bicycle lane; (b) salting the bicycle lane; (c) applying abrasive materials to the bicycle lane; (d) applying other chemical or organic agents to the bicycle lane; (e) sweeping the bicycle lane; or (f) any combination of the methods described in clauses (a) to (e). O. Reg. 366/18, s. 7. TABLE SNOW ACCUMULATION – BICYCLE LANES Column 1 Column 2 Column 3 Class of Highway or Depth Time Adjacent Highway 1 2.5 cm 8 hours 2 5 cm 12 hours 3 8 cm 24 hours 4 8 cm 24 hours 5 10 cm 24 hours O. Reg. 366/18, s. 7. Snow accumulation on bicycle lanes, significant weather event 4.3 (1) If a municipality declares a significant weather event relating to snow accumulation, the standard for addressing snow accumulation on bicycle lanes until the declaration of the end of the significant weather event is, (a) to monitor the weather in accordance with section 3.1; and (b) if deemed practicable by the municipality, to deploy resources to address snow accumulation on bicycle lanes, starting from the time that the municipality deems appropriate to do so. O. Reg. 366/18, s. 7. (2) If the municipality complies with subsection (1), all bicycle lanes within the municipality are deemed to be in a state of repair with respect to snow accumulation until the applicable time in the Table to section 4.2 expires following the declaration of the end of the significant weather event by the municipality. O. Reg. 366/18, s. 7. (3) Following the end of the weather hazard in respect of which a significant weather event was declared by a municipality under subsection (1), the municipality shall, (a) declare the end of the significant weather event when the municipality determines it is appropriate to do so; and (b) address snow accumulation on bicycle lanes in accordance with section 4.2. O. Reg. 366/18, s. 7. Ice formation on roadways and icy roadways 5. (1) The standard for the prevention of ice formation on roadways is doing the following in the 24-hour period preceding an alleged formation of ice on a roadway: 1. Monitor the weather in accordance with section 3.1. 2. Patrol in accordance with section 3. 3. If the municipality determines, as a result of its activities under paragraph 1 or 2, that there is a substantial probability of ice forming on a roadway, treat the roadway, if practicable, to prevent ice formation within the time set out in Table 1 to this section, starting from the time that the municipality determines is the appropriate time to deploy resources for that purpose. O. Reg. 366/18, s. 8. (2) If the municipality meets the standard set out in subsection (1) and, despite such compliance, ice forms on a roadway, the roadway is deemed to be in a state of repair until the applicable time set out in Table 2 to this section expires after the municipality becomes aware of the fact that the roadway is icy. O. Reg. 366/18, s. 8. (3) Subject to section 5.1, the standard for treating icy roadways is to treat the icy roadway within the time set out in Table 2 to this section, and an icy roadway is deemed to be in a state of repair until the applicable time set out in Table 2 to this section expires after the municipality becomes aware of the fact that a roadway is icy. O. Reg. 366/18, s. 8. (4) For the purposes of this section, treating a roadway means applying material to the roadway, including but not limited to, salt, sand or any combination of salt and sand. O. Reg. 366/18, s. 8. (5) For greater certainty, this section applies in respect of ice formation on bicycle lanes on a roadway, but does not apply to other types of bicycle facilities. O. Reg. 366/18, s. 8. TABLE 1 ICE FORMATION PREVENTION Class of Highway Time 1 6 hours 2 8 hours 3 16 hours 4 24 hours
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5 24 hours O. Reg. 366/18, s. 8. TABLE 2 TREATMENT OF ICY ROADWAYS Class of Highway Time 1 3 hours 2 4 hours 3 8 hours 4 12 hours 5 16 hours O. Reg. 366/18, s. 8. Icy roadways, significant weather event 5.1 (1) If a municipality declares a significant weather event relating to ice, the standard for treating icy roadways until the declaration of the end of the significant weather event is, (a) to monitor the weather in accordance with section 3.1; and (b) if deemed practicable by the municipality, to deploy resources to treat icy roadways, starting from the time that the municipality deems appropriate to do so. O. Reg. 366/18, s. 8. (2) If the municipality complies with subsection (1), all roadways within the municipality are deemed to be in a state of repair with respect to any ice which forms or may be present until the applicable time in Table 2 to section 5 expires after the declaration of the end of the significant weather event by the municipality. O. Reg. 366/18, s. 8. (3) Following the end of the weather hazard in respect of which a significant weather event was declared by a municipality under subsection (1), the municipality shall, (a) declare the end of the significant weather event when the municipality determines it is appropriate to do so; and (b) treat icy roadways in accordance with section 5. O. Reg. 366/18, s. 8. Potholes 6. (1) If a pothole exceeds both the surface area and depth set out in Table 1, 2 or 3 to this section, as the case may be, the standard is to repair the pothole within the time set out in Table 1, 2 or 3, as appropriate, after becoming aware of the fact. O. Reg. 239/02, s. 6 (1); O. Reg. 366/18, s. 8 (1). (1.1) For the purposes of this section, the surface area and depth of a pothole may be determined in accordance with subsections (1.2) and (1.3), as applicable, by a municipal employee, agent or contractor whose duties or responsibilities include one or more of the following: 1. Patrolling highways. 2. Performing highway maintenance activities. 3. Supervising staff who perform activities described in paragraph 1 or 2. O. Reg. 366/18, s. 8 (2). (1.2) The depth and surface area of a pothole may be determined by, (a) performing an actual measurement; or (b) performing a visual estimate. O. Reg. 366/18, s. 8 (2). (1.3) For the purposes of this section, the surface area of a pothole does not include any area that is merely depressed and not yet broken fully through the surface of the roadway. O. Reg. 366/18, s. 8 (2). (2) A pothole is deemed to be in a state of repair if its surface area or depth is less than or equal to that set out in Table 1, 2 or 3, as appropriate. O. Reg. 239/02, s. 6 (2); O. Reg. 47/13, s. 6. TABLE 1 POTHOLES ON PAVED SURFACE OF ROADWAY
Class of Surface Area Depth Time Highway 1 600 cm² 8 cm 4 days 2 800 cm² 8 cm 4 days 3 1000 cm² 8 cm 7 days 4 1000 cm² 8 cm 14 days 5 1000 cm² 8 cm 30 days O. Reg. 239/02, s. 6, Table 1. TABLE 2 POTHOLES ON NON-PAVED SURFACE OF ROADWAY
Class of Surface Area Depth Time Highway 3 1500 cm² 8 cm 7 days 4 1500 cm² 10 cm 14 days 5 1500 cm² 12 cm 30 days O. Reg. 239/02, s. 6, Table 2. TABLE 3 POTHOLES ON PAVED OR NON-PAVED SURFACE OF SHOULDER
Class of Surface Area Depth Time Highway 1 1500 cm² 8 cm 7 days
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2 1500 cm² 8 cm 7 days 3 1500 cm² 8 cm 14 days 4 1500 cm² 10 cm 30 days 5 1500 cm² 12 cm 60 days O. Reg. 239/02, s. 6, Table 3. Shoulder drop-offs 7. (1) If a shoulder drop-off is deeper than 8 cm, for a continuous distance of 20 metres or more, the standard is to repair the shoulder drop-off within the time set out in the Table to this section after becoming aware of the fact. O. Reg. 366/18, s. 9 (1). (2) A shoulder drop-off is deemed to be in a state of repair if its depth is less than 8 cm. O. Reg. 366/18, s. 9 (1). (3) In this section, “shoulder drop-off” means the vertical differential, where the paved surface of the roadway is higher than the surface of the shoulder, between the paved surface of the roadway and the paved or non-paved surface of the shoulder. O. Reg. 239/02, s. 7 (3). TABLE SHOULDER DROP-OFFS
Class of Highway Time 1 4 days 2 4 days 3 7 days 4 14 days 5 30 days
O. Reg. 366/18, s. 9 (2). Cracks 8. (1) If a crack on the paved surface of a roadway is greater than 5 cm wide and 5 cm deep for a continuous distance of three metres or more, the standard is to repair the crack within the time set out in the Table to this section after becoming aware of the fact. O. Reg. 366/18, s. 10 (1). (2) A crack is deemed to be in a state of repair if its width or depth is less than or equal to 5 cm. O. Reg. 366/18, s. 10 (1). TABLE CRACKS
Column 1 Column 2 Class of Highway Time 1 30 days 2 30 days 3 60 days 4 180 days 5 180 days O. Reg. 366/18, s. 10 (2). Debris 9. (1) If there is debris on a roadway, the standard is to deploy resources, as soon as practicable after becoming aware of the fact, to remove the debris. O. Reg. 239/02, s. 9 (1); O. Reg. 366/18, s. 11. (2) In this section, “debris” means any material (except snow, slush or ice) or object on a roadway, (a) that is not an integral part of the roadway or has not been intentionally placed on the roadway by a municipality, and (b) that is reasonably likely to cause damage to a motor vehicle or to injure a person in a motor vehicle. O. Reg. 239/02, s. 9 (2); O. Reg. 47/13, s. 9. Luminaires 10. (0.1) REVOKED: O. Reg. 366/18, s. 12. (1) The standard for the frequency of inspecting all luminaires to check to see that they are functioning is once per calendar year, with each inspection taking place not more than 16 months from the previous inspection. O. Reg. 366/18, s. 12. (2) For conventional illumination, if three or more consecutive luminaires on the same side of a highway are not functioning, the standard is to repair the luminaires within the time set out in the Table to this section after becoming aware of the fact. O. Reg. 366/18, s. 12. (3) For conventional illumination and high mast illumination, if 30 per cent or more of the luminaires on any kilometre of highway are not functioning, the standard is to repair the luminaires within the time set out in the Table to this section after becoming aware of the fact. O. Reg. 366/18, s. 12. (4) Despite subsection (2), for high mast illumination, if all of the luminaires on consecutive poles on the same side of a highway are not functioning, the standard is to deploy resources as soon as practicable after becoming aware of the fact to repair the luminaires. O. Reg. 366/18, s. 12. (5) Despite subsections (1), (2) and (3), for conventional illumination and high mast illumination, if more than 50 per cent of the luminaires on any kilometre of a Class 1 highway with a speed limit of 90 kilometres per hour or
6 62 By-Law Schedule A: Municipal Act, 2001 - O. Reg. 239/02 2019-54 more are not functioning, the standard is to deploy resources as soon as practicable after becoming aware of the fact to repair the luminaires. O. Reg. 366/18, s. 12. (6) Luminaires are deemed to be in a state of repair, (a) for the purpose of subsection (2), if the number of non-functioning consecutive luminaires on the same side of a highway does not exceed two; (b) for the purpose of subsection (3), if more than 70 per cent of luminaires on any kilometre of highway are functioning; (c) for the purpose of subsection (4), if one or more of the luminaires on consecutive poles on the same side of a highway are functioning; (d) for the purpose of subsection (5), if more than 50 per cent of luminaires on any kilometre of highway are functioning. O. Reg. 366/18, s. 12. (7) In this section, “conventional illumination” means lighting, other than high mast illumination, where there are one or more luminaires per pole; “high mast illumination” means lighting where there are three or more luminaires per pole and the height of the pole exceeds 20 metres; “luminaire” means a complete lighting unit consisting of, (a) a lamp, and (b) parts designed to distribute the light, to position or protect the lamp and to connect the lamp to the power supply. O. Reg. 239/02, s. 10 (7). TABLE LUMINAIRES
Class of Highway Time 1 7 days 2 7 days 3 14 days 4 14 days 5 14 days O. Reg. 239/02, s. 10, Table. Signs 11. (0.1) The standard for the frequency of inspecting signs of a type listed in subsection (2) to check to see that they meet the retro-reflectivity requirements of the Ontario Traffic Manual is once per calendar year, with each inspection taking place not more than 16 months from the previous inspection. O. Reg. 23/10, s. 7 (1); O. Reg. 47/13, s. 11 (1); O. Reg. 366/18, s. 13. (0.2) A sign that has been inspected in accordance with subsection (0.1) is deemed to be in a state of repair with respect to the retro-reflectivity requirements of the Ontario Traffic Manual until the next inspection in accordance with that subsection, provided that the municipality does not acquire actual knowledge that the sign has ceased to meet these requirements. O. Reg. 47/13, s. 11 (2). (1) If any sign of a type listed in subsection (2) is illegible, improperly oriented, obscured or missing, the standard is to deploy resources as soon as practicable after becoming aware of the fact to repair or replace the sign. O. Reg. 239/02, s. 11 (1); O. Reg. 23/10, s. 7 (2); O. Reg. 366/18, s. 13. (2) This section applies to the following types of signs: 1. Checkerboard. 2. Curve sign with advisory speed tab. 3. Do not enter. 3.1 Load Restricted Bridge. 3.2 Low Bridge. 3.3 Low Bridge Ahead. 4. One Way. 5. School Zone Speed Limit. 6. Stop. 7. Stop Ahead. 8. Stop Ahead, New. 9. Traffic Signal Ahead, New. 10. Two-Way Traffic Ahead. 11. Wrong Way. 12. Yield. 13. Yield Ahead. 14. Yield Ahead, New. O. Reg. 239/02, s. 11 (2); O. Reg. 23/10, s. 7 (3). Regulatory or warning signs 12. (1) The standard for the frequency of inspecting regulatory signs or warning signs to check to see that they meet the retro-reflectivity requirements of the Ontario Traffic Manual is once per calendar year, with each
7 63 By-Law Schedule A: Municipal Act, 2001 - O. Reg. 239/02 2019-54 inspection taking place not more than 16 months from the previous inspection. O. Reg. 23/10, s. 8; O. Reg. 47/13, s. 12 (1); O. Reg. 366/18, s. 13. (1.1) A regulatory sign or warning sign that has been inspected in accordance with subsection (1) is deemed to be in a state of repair with respect to the retro-reflectivity requirements of the Ontario Traffic Manual until the next inspection in accordance with that subsection, provided that the municipality does not acquire actual knowledge that the sign has ceased to meet these requirements. O. Reg. 47/13, s. 12 (2). (2) If a regulatory sign or warning sign is illegible, improperly oriented, obscured or missing, the standard is to repair or replace the sign within the time set out in the Table to this section after becoming aware of the fact. O. Reg. 23/10, s. 8; O. Reg. 366/18, s. 13. (3) In this section, “regulatory sign” and “warning sign” have the same meanings as in the Ontario Traffic Manual, except that they do not include a sign listed in subsection 11 (2) of this Regulation. O. Reg. 23/10, s. 8. TABLE REGULATORY AND WARNING SIGNS
Class of Highway Time 1 7 days 2 14 days 3 21 days 4 30 days 5 30 days O. Reg. 239/02, s. 12, Table. Traffic control signal systems 13. (1) If a traffic control signal system is defective in any way described in subsection (2), the standard is to deploy resources as soon as practicable after becoming aware of the defect to repair the defect or replace the defective component of the traffic control signal system. O. Reg. 239/02, s. 13 (1); O. Reg. 366/18, s. 13. (2) This section applies if a traffic control signal system is defective in any of the following ways: 1. One or more displays show conflicting signal indications. 2. The angle of a traffic control signal or pedestrian control indication has been changed in such a way that the traffic or pedestrian facing it does not have clear visibility of the information conveyed or that it conveys confusing information to traffic or pedestrians facing other directions. 3. A phase required to allow a pedestrian or vehicle to safely travel through an intersection fails to occur. 4. There are phase or cycle timing errors interfering with the ability of a pedestrian or vehicle to safely travel through an intersection. 5. There is a power failure in the traffic control signal system. 6. The traffic control signal system cabinet has been displaced from its proper position. 7. There is a failure of any of the traffic control signal support structures. 8. A signal lamp or a pedestrian control indication is not functioning. 9. Signals are flashing when flashing mode is not a part of the normal signal operation. O. Reg. 239/02, s. 13 (2). (3) Despite subsection (1) and paragraph 8 of subsection (2), if the posted speed of all approaches to the intersection or location of the non-functioning signal lamp or pedestrian control indication is less than 80 kilometres per hour and the signal that is not functioning is a green or a pedestrian “walk” signal, the standard is to repair or replace the defective component by the end of the next business day. O. Reg. 239/02, s. 13 (3); O. Reg. 366/18, s. 13. (4) In this section and section 14, “cycle” means a complete sequence of traffic control indications at a location; “display” means the illuminated and non-illuminated signals facing the traffic; “indication” has the same meaning as in the Highway Traffic Act; “phase” means a part of a cycle from the time where one or more traffic directions receive a green indication to the time where one or more different traffic directions receive a green indication; “power failure” means a reduction in power or a loss in power preventing the traffic control signal system from operating as intended; “traffic control signal” has the same meaning as in the Highway Traffic Act; “traffic control signal system” has the same meaning as in the Highway Traffic Act. O. Reg. 239/02, s. 13 (4). Traffic control signal system sub-systems 14. (1) The standard is to inspect, test and maintain the following traffic control signal system sub-systems once per calendar year, with each inspection taking place not more than 16 months from the previous inspection: 1. The display sub-system, consisting of traffic signal and pedestrian crossing heads, physical support structures and support cables. 2. The traffic control sub-system, including the traffic control signal cabinet and internal devices such as timer, detection devices and associated hardware, but excluding conflict monitors. 3. The external detection sub-system, consisting of detection sensors for all vehicles, including emergency and railway vehicles and pedestrian push- buttons. O. Reg. 239/02, s. 14 (1); O. Reg. 47/13, s. 13 (1); O. Reg. 366/18, s. 13.
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(1.1) A traffic control signal system sub-system that has been inspected, tested and maintained in accordance with subsection (1) is deemed to be in a state of repair until the next inspection in accordance with that subsection, provided that the municipality does not acquire actual knowledge that the traffic control signal system sub-system has ceased to be in a state of repair. O. Reg. 47/13, s. 13 (2). (2) The standard is to inspect, test and maintain conflict monitors every five to seven months and at least twice per calendar year. O. Reg. 239/02, s. 14 (2); O. Reg. 47/13, s. 13 (3); O. Reg. 366/18, s. 13. (2.1) A conflict monitor that has been inspected, tested and maintained in accordance with subsection (2) is deemed to be in a state of repair until the next inspection in accordance with that subsection, provided that the municipality does not acquire actual knowledge that the conflict monitor has ceased to be in a state of repair. O. Reg. 47/13, s. 13 (4). (3) In this section, “conflict monitor” means a device that continually checks for conflicting signal indications and responds to a conflict by emitting a signal. O. Reg. 239/02, s. 14 (3). Bridge deck spalls 15. (1) If a bridge deck spall exceeds both the surface area and depth set out in the Table to this section, the standard is to repair the bridge deck spall within the time set out in the Table after becoming aware of the fact. O. Reg. 239/02, s. 15 (1); O. Reg. 366/18, s. 13. (2) A bridge deck spall is deemed to be in a state of repair if its surface area or depth is less than or equal to that set out in the Table. O. Reg. 239/02, s. 15 (2); O. Reg. 47/13, s. 14. (3) In this section, “bridge deck spall” means a cavity left by one or more fragments detaching from the paved surface of the roadway or shoulder of a bridge. O. Reg. 239/02, s. 15 (3). TABLE BRIDGE DECK SPALLS
Class of Surface Area Depth Time Highway 1 600 cm² 8 cm 4 days 2 800 cm² 8 cm 4 days 3 1,000 cm² 8 cm 7 days 4 1,000 cm² 8 cm 7 days 5 1,000 cm² 8 cm 7 days O. Reg. 239/02, s. 15, Table. Roadway surface discontinuities 16. (1) If a surface discontinuity on a roadway, other than a surface discontinuity on a bridge deck, exceeds the height set out in the Table to this section, the standard is to repair the surface discontinuity within the time set out in the Table after becoming aware of the fact. O. Reg. 23/10, s. 9; O. Reg. 366/18, s. 13. (1.1) A surface discontinuity on a roadway, other than a surface discontinuity on a bridge deck, is deemed to be in a state of repair if its height is less than or equal to the height set out in the Table to this section. O. Reg. 47/13, s. 15. (2) If a surface discontinuity on a bridge deck exceeds five centimetres, the standard is to deploy resources as soon as practicable after becoming aware of the fact to repair the surface discontinuity on the bridge deck. O. Reg. 23/10, s. 9; O. Reg. 366/18, s. 13. (2.1) A surface discontinuity on a bridge deck is deemed to be in a state of repair if its height is less than or equal to five centimetres. O. Reg. 47/13, s. 15. (3) In this section, “surface discontinuity” means a vertical discontinuity creating a step formation at joints or cracks in the paved surface of the roadway, including bridge deck joints, expansion joints and approach slabs to a bridge. O. Reg. 23/10, s. 9. TABLE SURFACE DISCONTINUITIES
Class of Height Time Highway 1 5 cm 2 days 2 5 cm 2 days 3 5 cm 7 days 4 5 cm 21 days 5 5 cm 21 days O. Reg. 239/02, s. 16, Table. Sidewalk surface discontinuities 16.1 (1) The standard for the frequency of inspecting sidewalks to check for surface discontinuity is once per calendar year, with each inspection taking place not more than 16 months from the previous inspection. O. Reg. 23/10, s. 10; O. Reg. 47/13, s. 16 (1); O. Reg. 366/18, s. 13. (1.1) A sidewalk that has been inspected in accordance with subsection (1) is deemed to be in a state of repair with respect to any surface discontinuity until the next inspection in accordance with that subsection, provided that the municipality does not acquire actual knowledge of the presence of a surface discontinuity in excess of two centimetres. O. Reg. 47/13, s. 16 (2). (2) If a surface discontinuity on or within a sidewalk exceeds two centimetres, the standard is to treat the surface discontinuity within 14 days after acquiring actual knowledge of the fact. O. Reg. 366/18, s. 14.
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(2.1) REVOKED: O. Reg. 366/18, s. 14. (3) A surface discontinuity on or within a sidewalk is deemed to be in a state of repair if it is less than or equal to two centimetres. O. Reg. 366/18, s. 14. (4) For the purpose of subsection (2), treating a surface discontinuity on or within a sidewalk means taking reasonable measures to protect users of the sidewalk from the discontinuity, including making permanent or temporary repairs, alerting users’ attention to the discontinuity or preventing access to the area of discontinuity. O. Reg. 366/18, s. 14. (5) In this section, “surface discontinuity” means a vertical discontinuity creating a step formation at any joint or crack in the surface of the sidewalk or any vertical height difference between a utility appurtenance found on or within the sidewalk and the surface of the sidewalk. O. Reg. 366/18, s. 14. Encroachments, area adjacent to sidewalk 16.2 (1) The standard for the frequency of inspecting an area adjacent to a sidewalk to check for encroachments is once per calendar year, with each inspection taking place not more than 16 months from the previous inspection. O. Reg. 366/18, s. 15. (2) The area adjacent to a sidewalk that has been inspected in accordance with subsection (1) is deemed to be in a state of repair in respect of any encroachment present. O. Reg. 366/18, s. 15. (3) For greater certainty, the area adjacent to a sidewalk begins at the outer edges of a sidewalk and ends at the lesser of the limit of the highway, the back edge of a curb if there is a curb and a maximum of 45 cm. O. Reg. 366/18, s. 15. (4) The area adjacent to a sidewalk is deemed to be in a state of repair in respect of any encroachment present unless the encroachment is determined by a municipality to be highly unusual given its character and location or to constitute a significant hazard to pedestrians. O. Reg. 366/18, s. 15. (5) If a municipality determines that an encroachment is highly unusual given its character and location or constitutes a significant hazard to pedestrians, the standard is to treat the encroachment within 28 days after making such a determination, and the encroachment is deemed in a state of repair for 28 days from the time of the determination by the municipality. O. Reg. 366/18, s. 15. (6) For the purpose of subsection (4), treating an encroachment means taking reasonable measures to protect users, including making permanent or temporary repairs, alerting users’ attention to the encroachment or preventing access to the area of the encroachment. O. Reg. 366/18, s. 15. Snow accumulation on sidewalks 16.3 (1) Subject to section 16.4, the standard for addressing snow accumulation on a sidewalk after the snow accumulation has ended is, a) to reduce the snow to a depth less than or equal to 8 centimetres within 48 hours; and b) to provide a minimum sidewalk width of 1 metre. O. Reg. 366/18, s. 15. (2) If the depth of snow accumulation on a sidewalk is less than or equal to 8 centimetres, the sidewalk is deemed to be in a state of repair in respect of snow accumulation. O. Reg. 366/18, s. 15. (3) If the depth of snow accumulation on a sidewalk exceeds 8 centimetres while the snow continues to accumulate, the sidewalk is deemed to be in a state of repair with respect to snow accumulation, until 48 hours after the snow accumulation ends. O. Reg. 366/18, s. 15. (4) For the purposes of this section, the depth of snow accumulation on a sidewalk may be determined in the same manner as set out in subsection 4 (4) and by the persons mentioned in subsection 4 (3) with necessary modifications. O. Reg. 366/18, s. 15. (5) For the purposes of this section, addressing snow accumulation on a sidewalk includes, (a) plowing the sidewalk; (b) salting the sidewalk; (c) applying abrasive materials to the sidewalk; (d) applying other chemical or organic agents to the sidewalk; or (e) any combination of the methods described in clauses (a) to (d). O. Reg. 366/18, s. 15. Snow accumulation on sidewalks, significant weather event 16.4 (1) If a municipality declares a significant weather event relating to snow accumulation, the standard for addressing snow accumulation on sidewalks until the declaration of the end of the significant weather event is, (a) to monitor the weather in accordance with section 3.1; and (b) if deemed practicable by the municipality, to deploy resources to address snow accumulation on sidewalks starting from the time that the municipality deems appropriate to do so. O. Reg. 366/18, s. 15. (2) If the municipality complies with subsection (1), all sidewalks within the municipality are deemed to be in a state of repair with respect to any snow present until 48 hours following the declaration of the end of the significant weather event by the municipality. O. Reg. 366/18, s. 15. (3) Following the end of the weather hazard in respect of which a significant weather event was declared by a municipality under subsection (1), the municipality shall, (a) declare the end of the significant weather event when the municipality determines it is appropriate to do so; and (b) address snow accumulation on sidewalks in accordance with section 16.3. O. Reg. 366/18, s. 15. Ice formation on sidewalks and icy sidewalks 16.5 (1) Subject to section 16.6, the standard for the prevention of ice formation on sidewalks is to,
10 66 By-Law Schedule A: Municipal Act, 2001 - O. Reg. 239/02 2019-54
(a) monitor the weather in accordance with section 3.1 in the 24-hour period preceding an alleged formation of ice on a sidewalk; and (b) treat the sidewalk if practicable to prevent ice formation or improve traction within 48 hours if the municipality determines that there is a substantial probability of ice forming on a sidewalk, starting from the time that the municipality determines is the appropriate time to deploy resources for that purpose. O. Reg. 366/18, s. 15. (2) If ice forms on a sidewalk even though the municipality meets the standard set out in subsection (1), the sidewalk is deemed to be in a state of repair in respect of ice until 48 hours after the municipality first becomes aware of the fact that the sidewalk is icy. O. Reg. 366/18, s. 15. (3) The standard for treating icy sidewalks after the municipality becomes aware of the fact that a sidewalk is icy is to treat the icy sidewalk within 48 hours, and an icy sidewalk is deemed to be in a state of repair for 48 hours after it has been treated. O. Reg. 366/18, s. 15. (4) For the purposes of this section, treating a sidewalk means applying materials including salt, sand or any combination of salt and sand to the sidewalk. O. Reg. 366/18, s. 15. Icy sidewalks, significant weather event 16.6 (1) If a municipality declares a significant weather event relating to ice, the standard for addressing ice formation or ice on sidewalks until the declaration of the end of the significant weather event is, (a) to monitor the weather in accordance with section 3.1; and (b) if deemed practicable by the municipality, to deploy resources to treat the sidewalks to prevent ice formation or improve traction, or treat the icy sidewalks, starting from the time that the municipality deems appropriate to do so. O. Reg. 366/18, s. 15. (2) If the municipality complies with subsection (1), all sidewalks within the municipality are deemed to be in a state of repair with respect to any ice which forms or is present until 48 hours after the declaration of the end of the significant weather event by the municipality. O. Reg. 366/18, s. 15. (3) Following the end of the weather hazard in respect of which a significant weather event was declared by a municipality under subsection (1), the municipality shall, (a) declare the end of the significant weather event when the municipality determines it is appropriate to do so; and (b) address the prevention of ice formation on sidewalks or treat icy sidewalks in accordance with section 16.5. O. Reg. 366/18, s. 15. Winter sidewalk patrol 16.7 (1) If it is determined by the municipality that the weather monitoring referred to in section 3.1 indicates that there is a substantial probability of snow accumulation on sidewalks in excess of 8 cm, ice formation on sidewalks or icy sidewalks, the standard for patrolling sidewalks is to patrol sidewalks that the municipality selects as representative of its sidewalks at intervals deemed necessary by the municipality. O. Reg. 366/18, s. 15. (2) Patrolling a sidewalk consists of visually observing the sidewalk, either by driving by the sidewalk on the adjacent roadway or by driving or walking on the sidewalk or by electronically monitoring the sidewalk, and may be performed by persons responsible for patrolling roadways or sidewalks or by persons responsible for or performing roadway or sidewalk maintenance activities. O. Reg. 366/18, s. 15. Closure of a highway 16.8 (1) When a municipality closes a highway or part of a highway pursuant to its powers under the Act, the highway is deemed to be in a state of repair in respect of all conditions described in this Regulation from the time of the closure until the highway is re-opened by the municipality. O. Reg. 366/18, s. 15. (2) For the purposes of subsection (1), a highway or part of a highway is closed on the earlier of, (a) when a municipality passes a by-law to close the highway or part of the highway; and (b) when a municipality has taken such steps as it determines necessary to temporarily close the highway or part of a highway. O. Reg. 366/18, s. 15. Declaration of significant weather event 16.9. A municipality declaring the beginning of a significant weather event or declaring the end of a significant weather event under this Regulation shall do so in one or more of the following ways: 1. By posting a notice on the municipality’s website. 2. By making an announcement on a social media platform, such as Facebook or Twitter. 3. By sending a press release or similar communication to internet, newspaper, radio or television media. 4. By notification through the municipality’s police service. 5. By any other notification method required in a by-law of the municipality. O. Reg. 366/18, s. 15.
REVIEW OF REGULATION Review 17. (1) The Minister of Transportation shall conduct a review of this Regulation and Ontario Regulation 612/06 (Minimum Maintenance Standards for Highways in the City of Toronto) made under the City of Toronto Act, 2006 every five years. O. Reg. 613/06, s. 2. (2) Despite subsection (1), the first review after the completion of the review started before the end of 2007 shall be started five years after the day Ontario Regulation 23/10 is filed. O. Reg. 23/10, s. 11. 18. OMITTED (PROVIDES FOR COMING INTO FORCE OF PROVISIONS OF THIS REGULATION). O. Reg. 239/02, s. 18.
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11 67 Schedule B: Winter Operations Planning Document (By-Law 2019-54)
Winter Operations Planning Document for
The Corporation of the Township of Champlain
(Winter Season 2019-2020)
Approved by Council on 2019-10-08
68 Table of Contents
Table of Contents ...... 1 A. Purpose ...... 3 B. Definitions ...... 3 1. OBJECTIVE OF WINTER OPERATIONS MANAGEMENT ...... 4 2. POLICY STATEMENT ...... 5 3. QUICK OVERVIEW OF THE THE CORPORATION OF THE TOWNSHIP OF C 5HAMPLAIN 4. WINTER MAINTENANCE PROGRAM ...... 6 4.1. The System Maintained ...... 6 4.2. Level of Service ...... 7 4.2.1. Snow Accumulation and Ice Formation Policy ...... 7 4.2.2. Private Sidewalk Responsibility ...... 10 4.2.3. Plowing Private Property ...... 10 4.2.4. Damage to Private Mail Boxes Durring Winter Maintenance Operations 11 4.3. Winter Season Maintenance ...... 11 4.4. Winter Preparations ...... 11 4.4.1. Prior to Winter Season ...... 11 4.4.2. One Month Prior to the Winter Season ...... 12 4.4.3. Two Weeks Prior to the Winter Season ...... 13 4.4.4. At the Start of the Winter Season ...... 13 4.5. Winter Patrol ...... 13 4.6. Operations ...... 14 4.6.1. Staffing and Hours of Work ...... 14 4.6.2. Winter Material Used Annually ...... 14 4.6.3. Application Rates ...... 15 4.6.4. Equipment - Winter Maintenance Fleet ...... 16 4.6.5. Winter Maintenance Facilities ...... 18 4.6.6. Parking Lots ...... 19 4.6.7. Snow Removal and Disposal ...... 21 4.6.8. Plow Routes ...... 21 4.6.9. Salt Vulnerable Areas ...... 21 4.6.10. Weather Monitoring ...... 21 4.6.11. Communications ...... 22 4.6.12. Boundary Street Jurisdiction and Responsibility ...... 22 4.6.13. Callout Procedures ...... 23 4.6.14. Road Closure and Procedures ...... 23 4.6.15. Towing Illegally Parked Vehicles – Declaration Emergency Parking Ba 2n3 4.6.16. Operating Instructions and Safety Rules ...... 24 4.7. Decommissioning Winter Operations ...... 24 4.7.1. Two Weeks After the Winter Season Ends ...... 24 4.7.2. One Month After the Winter Season Ends ...... 24
Winter Operations Plan Page 1 of 57 69 4.8. Training ...... 24 4.9. Record Keeping ...... 25 5. PLAN IMPROVEMENTS (Omitted by the Municipality) ...... 26 6. MONITORING AND UPDATING ...... 26 7. ADDITIONAL DETAILS ...... 26 8. DISTRIBUTION OF THIS PLAN ...... 27 9. DISCLAIMER ...... 27 Appendix 1 ...... 28 Patrol Routes (a.k.a. Routes of Representative Roads) ...... 28 Appendix 2 ...... 33 Road and Sidewalk Routes ...... 33 Appendix 3 ...... 43 Equipment List ...... 43 Appendix 5-1 ...... 48 Media Release Road Closed ...... 48 Appendix 5-2 ...... 50 Media Release Severe Weather ...... 50 Appendix 6 ...... 52 Operating Instructions and Safety Rules (The The Corporation of the Township 5 o2f Champlain has omitted this appendix) Appendix 7-1 ...... 53 Record of Training ...... 53 Appendix 7-2 ...... 55 Record of Training – Night Patroller ...... 55
Winter Operations Plan Page 2 of 57 70 A. Purpose
This winter operations plan sets out a policy and procedural framework for ensuring that the Corporation of the Township of Champlain continuously improves on the safe and sustainable delivery of winter maintenance services and the effective and efficient use of road salt in their winter maintenance operations. This plan supersedes all previous plans for the Township of Champlain.
The plan is meant to be dynamic, to allow the municipality to evaluate and phase-in any changes, new approaches and technologies in winter maintenance activities in a fiscally sound manner. At the same time, any modifications to municipal winter maintenance activities must ensure that roadway safety is not compromised.
This Winter Operations Plan for the Corporation of the Township of Champlain was endorsed by Municpal Council on the 8th day of October 2019. B. Definitions
Anti-icing means the application of liquid de-icers directly to the road surface in advance of a winter event.
Continuous Winter Event Response is a response to a winter event with full deployment of manpower and equipment that plow/salt/sand the entire system.
De-icing means the application of solids, liquids, pre-treated material to the road surface after the on-set of the winter event.
Director of Public Works is the person who is on duty at the time directing the snow/ice removal operations of the The Corporation of the Township of Champlain. These individuals include: Director of Public Works, Public Works Lead Hand, and/or any other individual who may be assigned the responsibility of Director of Public Works.
Highway means a common and public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof.
Paved Road means a road with an asphalt surface, concrete surface, composite pavement, or portland cement.
Pre-treat means the application of liquids (sodium chloride, calcium chloride, etc.) to dry salt or sand prior to being loaded for storage or applied to the road surface.
Winter Operations Plan Page 3 of 57 71 Pre-wetting means the application of liquids (sodium chloride, calcium chloride, etc.) at the spinner of the truck just prior to application to the road surface.
Route of Representative Roads is another term used for patrol routes.
Salt Route is a collection of road segments, which during a winter storm will receive applications of salt to prevent the formation of a bond between snow and pavement, or if such a bond has already formed, to break that bond. Typically such routes have some sort of bare pavement level of service. Under certain circumstances (e.g. extremely cold pavement temperatures such that road salt would not be effective at bond breaking or prevention) sand may be applied to such routes to provide a temporary increase in grip.
Sand Route is a collection of road segments which during a winter storm will receive applications of sand to provide a temporary increase in grip. Typically such routes include gravel and other unpaved roads, where the use of salt or other freeze- depressant materials might impact road stability. The level of service on such routes would not have bare pavement as a service goal.
Spot Winter Event Response is a response to a winter event with only a partial deployment of manpower and equipment or with full deployment to only part of the system.
Surface Treated Road is road with bituminous surface treatment comprised of one or two applications of asphalt emulsion and stone chips over a gravel road.
Unpaved Road is a graded road with a gravel, stone or other loose traveling surface.
Winter Event is a weather condition affecting roads such as snowfall, windblown snow, freezing rain, frost or ice to which a winter event response is required.
Winter Event Response is a series of winter control activities performed in response to a winter event.
Winter Event Response Hours are the total number of person-hours per year (plowing, salting/sanding, winging back, etc.) to respond to winter events. 1. OBJECTIVE OF WINTER OPERATIONS MANAGEMENT
The Township of Champlain is committed to providing safe and sustainable winter maintenance operations while continuing to improve those operations to provide safety and mobility for the traveling public. As an integral part of this effort The Township of Champlain will strive to optimize the use of all winter maintenance materials as they pursue the goal of a safe and sustainable transportation system.
Winter Operations Plan Page 4 of 57 72 The Township of Champlain's public works staff will strive, insofar as reasonably practicable, to provide safe winter road conditions for vehicular and pedestrian traffic as set out in the level of service policies and within the resources established by the Council of The Township of Champlain. 2. POLICY STATEMENT
The The Corporation of the Township of Champlain will conduct safe and sustainable snowfighting to ensure, insofar as reasonably practicable, the safety and mobility of users of the municipal road network, in keeping with applicable state legislation.
The The Corporation of the Township of Champlain will provide efficient and cost effective winter maintenance to ensure, insofar as reasonably practicable, the safety of users of the municipal road network in keeping with applicable provincial legislation and accepted standards while striving to minimize adverse impacts to the environment. These commitments will be met by:
Adhering to the procedures contained within the Winter Operations Plan; Reviewing and upgrading the Winter Operations Plan on an annual basis to incorporate new technologies and new developments; Committing to ongoing winter maintenance staff training and education; and Monitoring on an annual basis, the present conditions of the winter maintenance program, as well as the effectiveness of the Winter Operations Plan. 3. QUICK OVERVIEW OF THE THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN
Winter Operations Plan Page 5 of 57 73 Type of Organization: Municipal Structural Level: Township Estimated Population (2011 Consensus): 8573 Total Area: 207.24 Square kilometres Street Address: 948 Pleasant Corner Road East Administration Building Vankleek Hill, Ontario K0B 1R0 Canada Telephone: 613-678-3003 Website: www.champlain.ca Director of Public Works: James McMahon, 613-678-3003, Police: OPP - Hawkesbury Detachment Primary Phone: 613-632-2729 Contractors: Ferrovial Services (Ottawa Area): Primary Contact Person: unknown Primary Phone: 1-888-554-5344 Contracted Tasks: Vankleek Hill Highway 34 Connecting Link 4. WINTER MAINTENANCE PROGRAM
4.1. The System Maintained
The major activities related to winter maintenance are:
Snow plowing Salt /sand application Snow removal Snow storage De-icing Sidewalk plowing and de-Icing
The The Corporation of the Township of Champlain is responsible for winter maintenance on:
Winter Operations Plan Page 6 of 57 74 Road Surface and Individual Length (Lane Total Length (Lane Category Area Type kilometres) kilometres) Class 3 Paved and Rural 9.0 9.0 Paved and Rural 36.0 Paved and Urban 53.0 Unpaved and Class 4 54.0 155.0 Rural Surface Treated 12.0 and Rural Paved and Rural 10.0 Unpaved and 23.0 Class 5 Rural 44.0 Surface Treated 11.0 and Rural Paved and Rural 2.0 Class 6 Unpaved and 15.0 13.0 Rural
Private Roads (non-classed) 7.0 Lane Kilometres
4.2. Level of Service
The The Corporation of the Township of Champlain provides the following level of service during the winter maintenance season, as set out in 4.3, in response to a winter event.
The minimum standard for clearing snow accumulation is:
4.2.1. Snow Accumulation and Ice Formation Policy
SNOW ACCUMULATION:
Winter Operations Plan Page 7 of 57 75 1. The standard for addressing snow accumulation is: a. after becoming aware of the fact that the snow accumulation on a roadway is greater than the depth set out in the Table to this section, to deploy resources as soon as practicable to address the snow accumulation; and b. after the snow accumulation has ended, to address the snow accumulation so as to reduce the snow to a depth less than or equal to the depth set out in the Table within the time set out in the Table, i. to provide a minimum lane width of the lesser of three metres for each lane or the actual lane width, or ii. on a Class 4 or Class 5 highway with two lanes, to provide a total width of at least five metres. O. Reg. 47/13, s. 4. 2. If the depth of snow accumulation on a roadway is less than or equal to the depth set out in the Table to this section, the roadway is deemed to be in a state of repair with respect to snow accumulation. O. Reg. 47/13, s. 4. 3. For the purposes of this section, the depth of snow accumulation on a roadway and, if applicable, lane width under subsection (1)(b), may be determined in accordance with subsection (4) by a municipal employee, agent or contractor, whose duties or responsibilities include one or more of the following: a. Patrolling highways. b. Performing highway maintenance activities. c. Supervising staff who perform activities described in paragraph 1 or 2. O. Reg. 47/13, s. 4. 4. The depth of snow accumulation on a roadway and lane width may be determined by, a. performing an actual measurement; b. monitoring the weather; or c. performing a visual estimate. O. Reg. 47/13, s. 4. 5. For the purposes of this section, addressing snow accumulation on a roadway includes, but is not limited to, a. plowing the roadway; b. salting the roadway; i. the application of other chemical or organic agents to the roadway; c. applying abrasive materials to the roadway; or d. any combination of the methods described in clauses (a), (b), (b.1) and (c). O. Reg. 47/13, s. 4. 6. This section does not apply to that portion of the roadway designated for parking. O. Reg. 47/13, s. 4.
Winter Operations Plan Page 8 of 57 76 7. If at any time a municipality declares a weather emergency, then all roadways within the municipality are deemed to be in a state of repair in respect of any snow accumulation present, until the applicable time under the Table to this section expires following the end of the declared weather emergency.
ICE FORMATION:
1. The standard for attempting the prevention of ice formation on roadways is doing the following in the 24-hour period preceding an alleged formation of ice on a roadway: a. Monitor the weather in accordance with section 3.1. b. Patrol in accordance with section 3. c. If the municipality determines, as a result of its activities under paragraph 1 or 2, that there is a substantial probability of ice forming on a roadway, treat the roadway to attempt to prevent ice formation within the time set out in the Table to this section, starting from the time that the municipality determines is the appropriate time to deploy resources for that purpose. O. Reg. 47/13, s. 5. 2. If the municipality meets the standard set out in subsection (1) and, despite such compliance, ice forms on a roadway, the roadway is deemed to be in a state of repair until the earlier of, a. the time that the municipality becomes aware of the fact that the roadway is icy; or b. the applicable time set out in the Table to this section for treating the roadway to prevent ice formation expires. O. Reg. 47/13, s. 5. 3. The standard for treating icy roadways after the municipality becomes aware of the fact that a roadway is icy is to treat the icy roadway within the time set out in the Table to this section, and an icy roadway is deemed to be in a state of repair until the applicable time set out in the Table for treating the icy roadway expires. O. Reg. 47/13, s. 5. 4. For the purposes of this section, treating a roadway means applying material to the roadway, including but not limited to, salt, sand or any combination of salt and sand. O. Reg. 47/13, s. 5. 5. If at any time a municipality declares a weather emergency, then all roadways within the municipality are deemed to be in a state of repair in respect of any ice present, until the applicable time under the Table to this section expires following the end of the declared weather emergency.
TABLE SNOW ACCUMULATION
Winter Operations Plan Page 9 of 57 77 Class of Highway Depth Time 1 2.5 cm 4 hours 2 5 cm 6 hours 3 8 cm 12 hours 4 8 cm 16 hours 5 10 cm 24 hours
TABLE ICE FORMATION PREVENTION AND ICY ROADWAYS
Class of Highway Time 1 3 hours 2 4 hours 3 8 hours 4 12 hours 5 16 hours
The snow accumulation and ice-formation policies are attached herein as a separate document, in Appendix 3-1
4.2.2. Private Sidewalk Responsibility
Private sidewalk clearing is the responsibility of the adjacent property owner(s).
4.2.3. Plowing Private Property
The Township of Champlain shall provide regular and winter maintenance operations for private roads (those grandfathered from the former Municipalities, prior to amalgamation) and these private roads will be maintained as "non- classed roads" that are not regulated under the Ontario Regulation 239-2002 Minimum Maintenance Standard as follows;
Street/Road Name (known as)
Seguin St., Vankleek Hill (Road Allowance)
Church St.,Vankleek Hill (Road Allowance)
Pepin Rd., West Hawkesbury (Road Allowance)
Brabant Rd.,West Hawkesbury (Road Allowance)
Dufour St., L’Orignal (Private Rd)
Montpetit St. Extension, L’Orignal (Private Rd)
Winter Operations Plan Page 10 of 57 78 Winter Maintenance: As per the Township’s Winter Operations Planning Document“non-classed road”Schedule B to By-Law 2019-54
Neither the Corporation of the Township of Champlain nor its officials or employees make any promise, assurance or guarantee that the services provided by the Public Works Department will be in excess of the minimum standard, as required by regulation and detailed in By-Law 2019-54 and any amendments thereto. Inherent with the standard is the expectation that drivers will act responsibly and will operate their vehicles, at all times, reasonably with due regard for the prevailing weather and roadway conditions.
4.2.4. Damage to Private Mail Boxes Durring Winter Maintenance Operations
During winter operations, snow ploughing vehicles or the pushing of snow may result in the damage of mail boxes located on municipal roads. Mail Boxes are considered an obstruction on municipal roads and are permitted as a convenience since Canada Post rural delivery service will not enter within private driveways. As such, the Township of Champlain Public Works Department employees and contractors will attempt to avoid any destruction or damages to private mailboxes, however, will not be responsible for the replacement, installation, or reimbursement of costs for damages to mail boxes. Residents are advised to ensure the proper location and rigid construction of their mail boxes to avoid any inconvenience.
4.3. Winter Season Maintenance
For Operational purposes, the The Corporation of the Township of Champlain assumes the winter season commences on 2019-11-01 and is completed by 2020-04-30 , while acknowledging that winter events may occur outside of this timeframe.
4.4. Winter Preparations
In the months prior to the start of the winter maintenance season, as identified in 4.3, the The Corporation of the Township of Champlain undertakes the following tasks to prepare for the upcoming winter season.
4.4.1. Prior to Winter Season
Prior to the winter season, if required, prepare and call tenders for the supply of materials (e.g. salt, sand, liquid, etc.), replacement parts (for plows, solid and liquid application equipment), value added meteorological services (VAMS) and contract equipment (e.g. plow trucks, spreader trucks, combination units,
Winter Operations Plan Page 11 of 57 79 etc.).
Sometime prior to the winter season the The Corporation of the Township of Champlain will:
Conduct a mandatory training session for staff and contract operators where all policies, procedures, schedules, reporting procedures for callout, route maps, equipment training and safety precautions will be discussed. Any issues resulting from the meeting with regard to the policies, procedures, schedules, reporting procedures for callout, route maps, equipment training and safety precautions shall be resolved either at the meeting or prior to the winter season. Train winter patrollers (or staff whose duties also include patrolling) on the route of representative roads to be patrolled, their duties during a winter event, record keeping requirements, callout procedures and the de-icing chemicals to be applied for the forecast weather conditions. Inspect equipment to ensure proper working order. Schedule and complete any and all equipment repairs. Arrange for the delivery of materials (salt, sand and liquid solution) and begin filling storage facilities. If liquid solution is mixed on site, begin mixing and filling storage tanks. Confirm that all guiderail, catchbasin, hazard and fire hydrant markers, steep hill, sharp curve ahead warning signs, bridges ices sign, if any, are in place. Any missing markers should be replaced prior to the winter session.
4.4.2. One Month Prior to the Winter Season
One month prior to the winter season the The Corporation of the Township of Champlain will:
Winter Operations Plan Page 12 of 57 80 Assign equipment to staff. Calibrate material application equipment. Allow operators (staff and contract) time to familiarize themselves with any new equipment, material application rates, material application equipment and their route (driving the route and noting obstacles along the route). Assign staff to monitor and record weather forecasts on a daily basis. Upon the forecast of an approaching winter event, schedule a patrol of a route of representative roads. If a winter event is forecast prior to the start of the next scheduled shift a night and/or weekend patrol(s) of a route of representative roads should be scheduled. If a night or weekend patrol is scheduled the patroller should monitor and record the weather forecast and road conditions. The patrol person should be authorized to initiate a winter event response if conditions warrant a response. Have 90 % of the fleet ready to respond to a winter event. Have sufficient staff available to operate the fleet if conditions warrant a winter event response.
4.4.3. Two Weeks Prior to the Winter Season
Two weeks prior to the winter season the The Corporation of the Township of Champlain will:
Begin regularly scheduled night patrol of representative roads Have 100 % of the fleet ready to respond to a winter event. Have staff available to operate the required complement of the fleet if conditions warrant a winter event response
4.4.4. At the Start of the Winter Season
At the start of the winter season:
Implement the winter shift schedule. Begin patrolling representative roads in all roads/areas that the organization is responsible for Respond to winter events as per the winter operations plan.
4.5. Winter Patrol
During the winter maintenance season, 4.3, The Corporation of the Township of Champlain carries out a winter patrol on a route of representative roads twice daily, 7 days a week. Between winter events a patrol of representative roads will occur during daylight hours and a second night patrol will be also be scheduled. The purpose of the patrol is to monitor and record weather and road conditions and mobilize winter maintenance operators and equipment should a winter event be observed and a winter event response is required. On the approach of a winter event or during a winter event the route of representative
Winter Operations Plan Page 13 of 57 81 roads may be modified, insofar as reasonably practicable, depending on the type and severity of winter event or the direction from which the storm approaches. The patrol person will be familiar with local conditions in their patrol area, and prepare a condition log of road and weather conditions as well as any actions taken during the shift. The winter patrol schedule parallels the designated winter season.
4.6. Operations
4.6.1. Staffing and Hours of Work
The Corporation of the Township of Champlain has a full time employee assigned to each vehicle used for winter operations. Each vehicle is assigned a route for sanding/salting and or plowing.
The Corporation of the Township of Champlain adheres to the hours of service as disctated by the Highway Traffic Safety Act, Reg. 555/06 (Ontario, Canada).
The Director of Public Works (or designate) shall;
receive issue and concerns of the citizens regarding snow and ice control efforts be responsible for making operational decisions be authority to which the field staff will communicate the field conditions to be responsible for shift scheduling when physically possible, be responsible for providing appropriate signage and or barricades in case a road has to be closed due to severe winter storm ensure media releases of road closures are distributed accordingly
Winter Operations Plan Page 14 of 57 82 4.6.2. Winter Material Used Annually
Comes Primary Expected Quantity this Brand Name or Pre- In-House Mix Solid Season vs. Actual Supplier Mixed Added Material Quantity Last Season with Salt 690.0 Tonnes(Can) K&S Windsor Salt (NaCl) vs. 605.66 Tonnes(Can) Winter Sand - Magnesium Transport Heatlie 2000.0 Tonnes(Can) Chloride Sand 9244-1369 Quebec vs. 1994.54 Tonnes(Can) (MgCl2) Inc. 100.0%
Primary Brand Expected Quantity this Comes In-House Liquid Name or Season vs. Actual Quantity Pre-Mixed Mix Material Supplier Last Season with Added Magnesium Denchem 60000.0 Litres Chloride Surface vs. 57664.0 Litres (MgCl2) Solutions
4.6.3. Application Rates
Sand
Sand is used as an abrasive to provide traction on slippery surfaces. It is most often used under conditions when the temperature is too low for salt to be effective. As a general rule, sand should be used when the temperature is falling below, or not expected to rise above -12o C. However, sand should be used at higher temperatures where improved traction is required. Sanding, when required, should normally follow the plowing operations. This minimizes the amount of sand being pushed off the side of the road. The application rate of sand shall be 570 kg/2 lane km. The spinner of the spreader shall be turning at such a rate that sand is applied only on the Travelled Portion. Spread width should be between 2 and 2.5 m along the centre of the Travelled Portion. Priority areas such as hills, curves, intersections, bridge decks, shaded areas may require heavier application rates of sand.
Salt
Winter Operations Plan Page 15 of 57 83 Salt applied to snow forms a brine mixture. This reduces the possibility of the snow sticking or packing on the pavement. It also prevents ice build- up and allows the plow to remove the snow easier. Salt, assisted by sun, traffic and warmer daytime temperatures, is also used as a melting agent to eliminate icy conditions. As the temperature decreases, the effectiveness of the salt decreases until it becomes ineffective. Normally, salt should not be applied when the temperature is below -12 degrees Celcius. However, in the presence of sun and/or heavy traffic volume, which creates a higher road surface temperature, salt can be effective down to a temperature of -18 degrees Celcius. Salting is not recommended if the pavement is dry and the snow is not packing or sticking. Salting should commence before 0.5 cm of snow accumulates on the Pavement. In general, salt should be applied a minimum of 30 minutes in advance of plowing to prevent the salt from being pushed off because it has had the chance to work. This is consistent with salt being used to assist in the plowing operations. The lower the temperature, the longer it will take for the salt to work. Salt shall be applied at the rate of 130-170 kg/2 lane km. Salt should be applied in a narrow strip by chute(s) or slow moving spinner, along the centre-line (crown) of two-lane Highways. On super-elevated sections (curves) the salt should be kept as high up on the curve as possible to allow the brine to flow across the two lanes. The spinner, operating at normal speed, should be used to spread salt uniformly where the brine cannot flow across the Travelled Portion and on Travelled Portions with: open graded asphalt mixes; distorted crossfall; cracked pavements; or no cross fall
4.6.4. Equipment - Winter Maintenance Fleet
The The Corporation of the Township of Champlain provides winter maintenance services on 12 routes with the equipment listed in Appendix 3.
Winter Operations Plan Page 16 of 57 84 VEHICLE VEHICLE ASSOCIATED LOCATION NAME OR ASSOCIATED ROUTES TYPE EMPLOYEES /YARD NUMBER #1-08 Single Single A6 Plow Route (L'OR L'Orignal Axle Plow - Benoit Tessier Axle Town) #1-08 Garage GMC 4x4 #1-09 Single West Single A4 Plow Route (Rural Axle Plow - Sylvain Pilon Hawkesbury Axle Subdivisions) #1-09 Ford Sterling Garage #1-12 Tandem Tandem Patrol Route - Twice Daily Longueuil Sylvain Pilon Plow - Axle 7 Days/week Garage International #1-16 West Tandem Tandem A1 Plow Route (West 1, Louis Lacroix Hawkesbury Plow - Ford Axle North) #1-16 Garage Sterling #1-19 Tandem Tandem A3 Plow Route (West 2, Vankleek Myles Ross Plow - Axle South) #1-19 Hill Garage Western Star #1-20 Single Single A5 Plow Route (VKH Algenord Vankleek Axle Plow - Axle Town) #1-20 Leblanc Hill Garage Freightliner #2-09 West Tandem Tandem A2 Plow Route (Longueuil Eric Sauve Hawkesbury Plow - Ford Axle Rural) #2-09 Garage Sterling A2 Plow Route (Longueuil #2-10 Algenord Rural) #2-09, A3 Plow Grader - Leblanc, Eric Vankleek Grader Route (West 2, South) #1- John Deere Sauve, James Hill Garage 19, A1 Plow Route (West 1, 770GP McMahon North) #1-16 #2-11 Sidewalk Sidewalks L'Orignal Plow L'Orignal Other Guy Lepage Skid Steer - Route #2-11 Garage Case 420 #2-14 Front A6 Plow Route (L'OR End Loader - Vankleek Other Town) #1-08, A5 Plow Sylvain Pilon John Deere Hill Garage Route (VKH Town) #1-20 544K #2-16 Sidewalk Sidewalks Vankleek Hill Vankleek Other Benoit Lepage Tractor - Plow Route #2-16 Hill Garage Holder
Winter Operations Plan Page 17 of 57 85 4.6.4.1. Mechanics
The The Corporation of the Township of Champlain has:
1 in-house mechanic(s) available 3 external (e.g. contracted) mechanic(s) available Facilities with mechanics include: West Hawkesbury Garage The timings for the above mechanics are as below: As needed
4.6.5. Winter Maintenance Facilities
The Corporation of the Township of Champlain provides winter maintenance services from the facilities listed below.
4.6.5.1 West Hawkesbury Garage
Patrol Yard: 1023 Pleasant Corner Road E, Vankleek Hill Ontario K0B 1R0
Equipment Stored at this facility: #1-16, #2-09, #1-09, #2-14
Material Details: 1200 MT Sand and 1200 MT Sand-Salt Mixture are stored in the coverall dome, and 500 MT of Salt is stored in the salt shed.
All materials are handled in a designated area characterized by an impermeable surface. Equipment is in place to prevent overloading of trucks Ongoing clean-up of site surfaces and spilled materials is swept up quickly Risk Management and emergency measures plans are in place
4.6.5.2 Longueuil Garage
Patrol Yard: 925 Cty Rd. 17, L’Orignal, Ontario K0B 1K0
Equipment Stored at this facility: #1-12
Material Details: There is no material stored at this facility.
4.6.5.3 L’Orignal Garage
Patrol Yard: 10 Elgin St., L’Orignal, Ontario K0B 1K0
Equipment Stored at this facility: #2-11, #1-08
Winter Operations Plan Page 18 of 57 86 Material Details: 400 MT Sand and 100 MT of Salt are stored in the coverall dome.
All materials are handled in a designated area characterized by an impermeable surface. Equipment is in place to prevent overloading of trucks Ongoing clean-up of site surfaces and spilled materials is swept up quickly Risk Management and emergency measures plans are in place
4.6.5.4 Vankleek Hill Garage
Patrol Yard: 52 Pendleton St. Vankleek Hill K0B 1R0
Equipment Stored at this facility: #2-16, #1-20, #2-10
Material Details: 10 MT of Salt is stored inside this facility.
All materials are handled in a designated area characterized by an impermeable surface. Equipment is in place to prevent overloading of trucks Ongoing clean-up of site surfaces and spilled materials is swept up quickly Risk Management and emergency measures plans are in place
4.6.6. Parking Lots
The Corporation of the Township of Champlain provides winter maintenance services to the parking lots accessed by the general public and staff as follows;
ADMINISTRATION
Administration Office (Town Hall), 948 Pleasant Corner Rd. E Vankleek Hill
BUILDING/BY-LAW DEPARTMENT
Administration Office (CBO), 925 County Road 17, L'Orignal
PUBLIC WORKS DEPARTMENT
West Hawkesbury Municipal Garage, 1023 Pleasant Corner Road East, Vankleek Hill
Vankleek Hill Municipal Garage, 52 Pendleton Street
L'Orignal Municipal Garage, 10 Elgin Street, L'Orignal (Beside L'Orignal Fire Hall) 925 County Road 17
Winter Operations Plan Page 19 of 57 87 Longueuil, Municipal Garage, 925 County Road 17, L'Orignal
Snow Storage Site, 6414 Hwy 34, Vankleek Hill
Municipal Landfill, 1897 Cassburn Road, L'Orignal
Cold Storage, 240 Main Street East, Vankleek Hill
FIRE DEPARTMENT
Vankleek Hill Fire Station, 5857 Hwy 34
L’Orignal Fire Station, 10 Elgin Street
RECREATION DEPARTMENT
Vankleek Hill Community Center, 36 Mill Street
Chalets Abris (L'Orignal Park), 772 Front Road
WATER FACILITIES
L’Orignal Water Tower, Between 681-665 Front Rd. W
Vankleek Hill Water Tower, 39 Home Ave.
Booster Station, 1501 Hwy 34 JCT of Cty. Rd 17 Hawkesbury
SEWER FACILITIES
L’Orignal WWTP, 550 Front Rd.
King St. SPS, 822 Bay Rd.
Vankleek Hill Lagoon, 6489 Newton Rd.
VKH SPS #1, 255 Main St. E.
VKH SPS #2, Between VCI and Hillview Circle (West side)
VKH SPS #3, Between 92 and 110 County Rd. 10 (Fair Grounds)
VKH SPS #4, Between 121 and 125 Stanley St.
Winter Operations Plan Page 20 of 57 88 VKH SPS #5, Before 100 Oswald St.
Laurentian Park SPS, Place Laval, Hawkesbury
OTHER
Vacant Building, 79 Derby St., Vankleek Hill
The The Corporation of the Township of Champlain does not provide winter maintenances services to parking lots. note: system error and this sentence should be omitted.
4.6.7. Snow Removal and Disposal
Currently, municipal staff removes and hauls snow to the snow storage site when the accumulation of piled snow impeded traffic on the road and/or site lignes at intersections.
The decision to initiate the hauling operation will be dependent upon the depth and accumulation of snow. Snow will only be removed from intersections where a public street intersects with another public street. This operation will typically be conducted after other higher priority post-storm activities have been completed.
Under normal circumstances, hauling of the snow will be conducted during normal working hours. Snow removal from the rights-of-way into private property driveways will be the responsibility of the adjacent property owner(s).
The The Corporation of the Township of Champlain does not have dedicated Disposal Site(s) in its jurisdiction.
4.6.8. Plow Routes
Appendix 2 contains maps of the salt/sand routes, anti-icing routes and plow routes.
4.6.9. Salt Vulnerable Areas
Certain locations within the area of responsibility of the Corporation of the Township of Champlain have been identified as being potentially vulnerable to the over-application of road salt. Accordingly, salt storage, snow disposal and material application in these ares will be monitored and in some cases may be restricted in a variety of ways.
4.6.10. Weather Monitoring
Winter Operations Plan Page 21 of 57 89 In order to determine an effective winter event response and allocate the appropriate resources the The Corporation of the Township of Champlain supplements their general observations with weather information from various sources which includes:
Meteorological Services: Weather Network - http://www.theweathernetwork.com/weather/canada/ontario/vankleek- hill Environment Canada - https://weather.gc.ca/city/pages/on- 71_metric_e.html Observations from municipal staff, communication with staff of adjacent municipalities; We communicate with the United Counties of Prescott & Russell in order to get weather monitoring details from their RWIS. OGRA Weather Tracking Service
4.6.11. Communications
Maintaining reliable internal communications is a critical component of winter operations.The The Corporation of the Township of Champlain uses the following:
All winter maintenance vehicles are equipped with two way communications (radios, cell phone, etc.).
All citizen issues concerning snow and ice control efforts will be routed to Director of Public Works . The Director of Public Works will determine appropriate follow-up responses to citizen inquiries.
The municipality provides external communication with the general public via:
Information posted on the municipality's web site (www.champlain.ca)
4.6.12. Boundary Street Jurisdiction and Responsibility
The table below outlines the responsibilities of each agency has to the roads bordering with the The Corporation of the Township of Champlain. The agencies listed in the table have first response maintenance responsibility to these roads. If the The Corporation of the Township of Champlain has its snow routes open and serious problems remain on the boundary streets,The The Corporation of the Township of Champlain snow plows may assist based upon the judgement of Director of Public Works on duty.
TABLE
Winter Operations Plan Page 22 of 57 90 Telephone Organization, and Contact Responsibility Details Number The Nation Municipality, portion of Fitzpatrick Rd 613-524-2932 Marc Legault Township of Alfred and Plantagenet, Domaine Chartrand 613-673-4797 Roch Hebert Township of North Glengarry, service road beside Hwy 613-551-6501 Roch Lajoie 417 United Counties of Prescott and Russell, All County Roads 613-675-4727 Guy Tessier
4.6.13. Callout Procedures
Operational decisions will be made by the Director of Public Works or his/her designate with the aid of available forecasting, Level of Service policy, patrolling etc. However, it should be emphasized that decisions will be subjective and external input, whether in this plan or elsewhere, merely acts as an aid in determining if a call out of staff and equipment by the Director of Public Works to respond to a winter event is warranted.
It is vital therefore that the Director of Public Works records the prevalent conditions and relevant information when he/she makes a decision.
The patrol person shall inform the Director of Public Works of changing road and weather conditions observed in the field. When a winter event response is required the Director of Public Works or designate will contact the staff as per the shift schedule and the direction given by the Director of Public Works. In the absence of the Director of Public Works the patrol person shall be his/her designate and initiate a call out in response to a winter event.
4.6.14. Road Closure and Procedures
In the event a road must be closed due to a severe winter storm, OPP - Hawkesbury Detachment will request signs be placed to close the road. Appropriate signage and barricade will be available at the patrol yard. Upon receiving a request from OPP - Hawkesbury Detachment to close a road to traffic, the Director of Public Works or his/her designate will organize manpower and equipment to place the signs and barricades. The Director of Public Works or his/her designate will contact the call centre and request that a media release (Appendix 5-1 ) be sent to the local news and radio stations advising of the road closure. Roads will be deemed to be closed once the signs and barricades are placed. When it is physically impossible to place signs and barricades to close a road, the Director of Public Works or his/her designate will advise OPP - Hawkesbury Detachment and request OPP - Hawkesbury Detachment permission to send the media release (Appendix 5-2 ).
Winter Operations Plan Page 23 of 57 91 4.6.15. Towing Illegally Parked Vehicles – Declaration Emergency Parking Ban
Cars parked on the streets during a snow removal effort may be ticketed and/or towed away. A snow emergency parking ban may be declared by Director of Public Works , or their designee. The OPP - Hawkesbury Detachment and media will be notified when the parking ban is initiated.
4.6.16. Operating Instructions and Safety Rules
All individuals (whether local staff or contracted) shall abide by operating instructions and safety rules as stated in Appendix 6.
4.7. Decommissioning Winter Operations
After the winter season identified in 4.3 expires, the The Corporation of the Township of Champlain undertakes the following tasks to decommission winter operations:
4.7.1. Two Weeks After the Winter Season Ends
Two weeks after the winter season ends:
Cease regularly scheduled winter night patrols. Continue monitoring and recording weather forecasts. Assign night patrol shift if forecast indicates an overnight winter event is probable. Decommission 50 % of the fleet.
4.7.2. One Month After the Winter Season Ends
One month after the winter season ends:
Cease all winter highway maintenance operations Decommission the remainder of the equipment providing weather forecasts warrant the decommissioning.
4.8. Training
The The Corporation of the Township of Champlain provides winter operations training for all staff involved in the delivery of winter services.
Individuals in the following positions within and outside of the organization have been trained:
Winter Operations Plan Page 24 of 57 92 Within Organization: Manager(s) Supervisor(s) Operator(s) Mechanic(s) Patroller(s) Contracted Staff: Operator(s)
It is compulsory for the organization's in-house staff to be trained for winter services. Staff, including contractors´ employees, will verify that the training was received by either signing the “Record of Training” included in Appendix 7-1 or 7- 2, or another verification document.
Current winter operations training(s) for in-house staff:
Equipment Circle Check Equipment Calibration Record Keeping Health and Safety Level of Service – policies, practices and procedures Identification of Plow Routes – including variations for year to year and issues identified along the route De-icing chemicals – application procedures, rates, storage and handling Identification of vulnerable areas Yard and Equipment maintenance
4.9. Record Keeping
Full and accurate completion of the documents listed below, according to the applicable procedures, ensures that the municipality is protected from liability by providing solid documentation that procedures have been followed.
Staff is responsible for keeping the following records:
For Equipment Operators:
Materials used (sand, salt, liquids) Route Plowed and strategy used (plow only, salt/sand only, anti-ice, combination plowing/sanding/salting Snow Hauling Records Record of Daily Status Weekly Time Sheets
For Patrollers
Winter Operations Plan Page 25 of 57 93 Winter Patrol Record Call Out Diary Weather and/or RWIS Information Received
For Operations Supervisors
Operations Diary Incident/Collision Reports Total materials used Equipment Calibration Records
In order to help improve decision-making for maintenance strategy, The The Corporation of the Township of Champlain:
Retains records of salt application rates of your fleets Has Automatic Vehicle Location (AVL) system installed on fleet
The date will be recorded as YYYY-MM-DD. It will be written in a numerical format ( 2019-10-03 ). The time shall be documented using the 24 hour clock format.
Always retain the original copy of documents regardless of their appearance. Writing must be legible for others to read and written in ink. Stains or dirt on the documents is not an issue. If a document requires correction then a line is to be placed through the incorrect information without making it illegible and continue writing on the original document. Initial corrections or change in the colour of ink in a case where you change writing pens. 5. PLAN IMPROVEMENTS (Omitted by the Municipality) 6. MONITORING AND UPDATING
Safe and sustainable winter operations includes, as one of its fundamental tenets, the monitoring and updating of winter operations plans, policies and procedures of the Corporation of the Township of Champlain in an ongoing manner.
The winter season of 2019-2020 will be the benchmark year for the Winter Operations Planning Document (WOPD). Year over year achievement using performance measures will be measured against said benchmark year. Performance measures wil be used to determine whether or not the objectives of the WOPD or winter maintenance policies, practices and procedures have been met. 7. ADDITIONAL DETAILS
Winter Operations Plan Page 26 of 57 94 7. ADDITIONAL DETAILS 8. DISTRIBUTION OF THIS PLAN
This Plan shall be distributed to the following:
Mayor and Council Director of Public Works Public Works Supervisors and staff 9. DISCLAIMER
This Manual may be affected by at least one or more of the following events which could delay or alter snow and ice control by the The Corporation of the Township of Champlain:
1. Equipment breakdown 2. Vehicles disabled in deep snow. 3. Weather so severe as to cause work to be stopped for the safety of all personnel. 4. Unforeseen conditions and emergencies. 5. Significant medical related emergencies.
Winter Operations Plan Page 27 of 57 95 Appendix 1
Patrol Routes (a.k.a. Routes of Representative Roads)
Winter Operations Plan Page 28 of 57 96 Patrol Route - 1 Snow Event (Detail Capture 1 of Patrol Distance: 43.96 Lane Kilometres 1) Patrol Routes
Winter Operations Plan Page 29 of 57 97 Patrol Route - 3 Wind and Drifting Event (Detail Patrol Distance: 59.4 Lane Kilometres Capture 1 of 1) Patrol Routes
Winter Operations Plan Page 30 of 57 98 Patrol Route - 2 Freezing Rain Event (Detail Patrol Distance: 44.15 Lane Kilometres Capture 1 of 1) Patrol Routes
Winter Operations Plan Page 31 of 57 99 Patrol Route - Twice Daily 7 Days/week (Detail Patrol Distance: 135.72 Lane Kilometres Capture 1 of 1) Patrol Routes
Winter Operations Plan Page 32 of 57 100 Appendix 2
Road and Sidewalk Routes
Winter Operations Plan Page 33 of 57 101 Jurisdiction Boundary Jurisdiction Area Drawn The Corporation of the Township of Champlain 212.19 Square Kilometres
Winter Operations Plan Page 34 of 57 102 A1 Plow Route (West 1, North) #1-16 (Detail Total Length: 63.26 Lane Kilometres Capture 1 of 1) Roadway Route
Winter Operations Plan Page 35 of 57 103 A2 Plow Route (Longueuil Rural) #2-09 (Detail Total Length: 76.04 Lane Kilometres Capture 1 of 1) Roadway Route
Winter Operations Plan Page 36 of 57 104 A3 Plow Route (West 2, South) #1-19 (Detail Total Length: 66.15 Lane Kilometres Capture 1 of 1) Roadway Route
Winter Operations Plan Page 37 of 57 105 A4 Plow Route (Rural Subdivisions) #1-09 (Detail Total Length: 20.4 Lane Kilometres Capture 1 of 1) Roadway Route
Winter Operations Plan Page 38 of 57 106 A5 Plow Route (VKH Town) #1-20 (Detail Total Length: 22.29 Lane Kilometres Capture 1 of 1) Roadway Route
Winter Operations Plan Page 39 of 57 107 A6 Plow Route (L'OR Town) #1-08 (Detail Total Length: 31.41 Lane Kilometres Capture 1 of 1) Roadway Route
Winter Operations Plan Page 40 of 57 108 Sidewalks L'Orignal Plow Route #2-11 (Detail Total Length: 2.85 Lane Kilometres Capture 1 of 1) Sidewalk Route
Winter Operations Plan Page 41 of 57 109 Sidewalks Vankleek Hill Plow Route #2-16 (Detail Total Length: 4.4 Lane Kilometres Capture 1 of 1) Sidewalk Route
Winter Operations Plan Page 42 of 57 110 Appendix 3
Equipment List
Winter Operations Plan Page 43 of 57 111 Electronic Anti- Infrared Calibration Pre-Wet Equipment Type Owned By Controller Icing Thermometer Date Capability Installed Capacity installed The #1-08 Single Corporation Single 2018-Nov- Axle Plow - G of the Y N N N Axle 01 MC 4x4 Township of Champlain The #1-09 Single Corporation Single 2018-Nov- Axle Plow - F of the Y N N N Axle 01 ord Sterling Township of Champlain The #1-12 Tande Corporation Tandem 2018-Nov- m Plow - Inter of the Y N N N Axle 01 national Township of Champlain The #1-16 Tande Corporation Tandem 2018-Nov- m Plow - For of the Y N N N Axle 01 d Sterling Township of Champlain The #1-19 Tande Corporation Tandem 2018-Nov- m Plow - Wes of the Y N N N Axle 01 tern Star Township of Champlain The #1-20 Single Corporation Single 2019-Jul- Axle Plow - Fr of the Y N N N Axle 01 eightliner Township of Champlain The #2-09 Tande Corporation Tandem 2018-Nov- m Plow - For of the Y N N N Axle 01 d Sterling Township of Champlain The #2-10 Grader Corporation - John Deere Grader of the N N/A N N N 770GP Township of Champlain The #2-11 Sidewa Corporation 2018-Nov- lk Skid Steer - Other of the Y N N N 01 Case 420 Township of Champlain The #2-14 Front E Corporation nd Loader - J Other of the N N/A N N N ohn Deere 54 Township of 4K Champlain The
Winter Operations Plan Page 44 of 57 112 The #2-16 Sidewa Corporation 2018-Nov- lk Tractor - H Other of the Y N N N 01 older Township of Champlain
Winter Operations Plan Page 45 of 57 113 Anti- Pre-Wet Other Equipment Icing Comments Capability Features Capacity - solid salt #1-08 Single application Axle Plow - G N N ready,- Has MC 4x4 a spreader - solid salt #1-09 Single application Axle Plow - F N N ready,- Has ord Sterling a spreader - solid salt #1-12 Tande application m Plow - Inter N N ready,- Has national a spreader - solid salt #1-16 Tande application m Plow - Ford N N ready,- Has Sterling a spreader - solid salt #1-19 Tande application m Plow - West N N ready,- Has ern Star a spreader - solid salt #1-20 Single application Axle Plow - Fr N N ready,- Has eightliner a spreader - solid salt #2-09 Tande application m Plow - Ford N N ready,- Has Sterling a spreader #2-10 Grader This equipment is used to ice blade - John Deere N N gravel roads, and wing back snow 770GP banks. - solid salt #2-11 Sidewa application lk Skid Steer - N N ready,- Has Case 420 a spreader #2-14 Front E This loader is used to clear snow from nd Loader - Jo Municipal Buildings, and parking lots. N N hn Deere 544 It is also used during snow bank K removal operations. #2-16 Sidewa - Has a lk Tractor - Ho N N spreader lder
Winter Operations Plan Page 46 of 57 114 Legend Y = Yes N = No
Winter Operations Plan Page 47 of 57 115 Appendix 5-1
Media Release Road Closed
Winter Operations Plan Page 48 of 57 116 The The Corporation of the Township of Champlain
Date ______
Time ______
Media Release
Due to a severe winter storm OPP - Hawkesbury Detachment advise that the following roads in the The Corporation of the Township of Champlain are impassable due to (reason, e.g. “drifting and blowing snow”) and have been closed to traffic.
Street Name From To
OPP - Hawkesbury Detachment advise that these roads will remain closed until the storm subsides and driving conditions improve.
Winter Operations Plan Page 49 of 57 117 Appendix 5-2
Media Release Severe Weather
Winter Operations Plan Page 50 of 57 118 The The Corporation of the Township of Champlain
Date ______
Time ______
Media Release
Due to a severe winter storm OPP - Hawkesbury Detachment advise that many roads in the The Corporation of the Township of Champlain are impassable due to drifting and blowing snow. OPP - Hawkesbury Detachment advise that you do not drive until the storm subsides and driving conditions improve.
(Sometimes it is physically impossible to place signs and barricades to close a road, in this instance use this release when the roads have NOT been physically been closed by the placement of signs and barricades or an officer is present to redirect traffic)
Winter Operations Plan Page 51 of 57 119 Appendix 6
Operating Instructions and Safety Rules (The The Corporation of the Township of Champlain has omitted this appendix)
Winter Operations Plan Page 52 of 57 120 Appendix 7-1
Record of Training
Winter Operations Plan Page 53 of 57 121 The The Corporation of the Township of Champlain
Record of Training
This statement certifies that the below named individual has successfully completed the in-house Winter Operations Training program as required by The The Corporation of the Township of Champlain Winter Operations Plan.
The Winter Operations Training program is comprised of the following modules:
Equipment Circle Check Equipment Calibration Record Keeping Health and Safety Level of Service – policies, practices and procedures Identification of Plow Routes – including variations for year to year and issues identified along the route De-icing chemicals – application rates, storage and handling Identification of road salt vulnerable areas and the procedures to follow in those areas Yard and Equipment maintenance
Employee Name ______(Please print name)
Employee Signature ______Date ______
Trainer Signature ______Date ______
Supervisor Signature ______Date ______
Winter Operations Plan Page 54 of 57 122 Appendix 7-2
Record of Training – Night Patroller
Winter Operations Plan Page 55 of 57 123 The The Corporation of the Township of Champlain
Record of Patroller Training
This certifies that ______(employee name) has successfully completed the in-house Winter Operations –Patroller Training as required by the The Corporation of the Township of Champlain Winter Operations Plan.
The Winter Operations –Patroller Training workshop includes the following modules:
Weather monitoring and forecasting results including: Road Weather Information System, Value Added Meteorological Service, eutectic temperature, pavement temperature, dew point Winter Shift Schedules Record Keeping Health and Safety Level of Service – policies, practices and procedures Identification of Plow Routes – including variations for year to year and issues identified along the route De-icing chemicals – usage, application rates, storage and handling Identification of road salt vulnerable and/or susceptible areas and the procedures to follow in those areas Call-out procedures Emergency contacts Yard and Equipment maintenance
Employee Name ______(Please print name)
Date of Training______
Location of Training______
Trainer Signature______
Supervisor Signature______
Winter Operations Plan Page 56 of 57 124 OGRA and Salt Institute DISCLAIMER: Ontario Good Roads Association (OGRA) and Salt Institute DISCLAIMER: The information and statements contained within this document do not constitute legal advice. They are not intended to take the place of legal advice. All users are encouraged to consult with their own legal counsel with respect to the information and statements contained herein. Furthermore, the information and statements contained in this document are solely the opinion of OGRA and the Salt Institute. They are not intended to establish, and they should not be viewed as establishing, legal standards, requirements or policies. They may not be applicable in every situation or circumstance. They are not intended to cover all proper methods or approaches. OGRA, the Salt Institute, and their members and officers disclaim all liability for the accuracy and completeness of the information and statements contained in this document and disclaim all warranties, express or implied, to incorrect application or usage of the information and statements.
Winter Operations Plan Page 57 of 57 125 Schedule C: Minimum Level of Service (MLS) for By-Law 2019-54 Class 6 Highways
Reg. 239/02 does not apply to Class 6 highways, therefore all minimum maintenance standards for Class 6 highways will be defined by the Township of Champlain as per By-Law 2019-54, Schedule C.
REGULAR MAINTENANCE:
Routine Patrol:
Roadway Patrolling Class Frequency 6 Once every 60 days
Potholes & Patching:
Table 1 – Potholes on Paved Surface of Roadway:
Roadway Surface Depth Time Class Area 6 1500 cm2 10 cm 90 days
Table 2 – Potholes on Non-Paved Surface of Roadway:
Roadway Surface Depth Time Class Area 6 2000 cm2 14 cm 90 days
Table 3 – Potholes on Paved or Non-Paved Surface of Shoulder:
Roadway Surface Depth Time Class Area 6 2000 cm2 14 cm 90 days
Shoulder Drop-Offs:
Roadway Depth Time Class 6 14 cm 90 days
Cracks:
Roadway Width Depth Time Class 6 8 cm 10 cm 180 days
Luminaries:
Roadway Time Class 6 28 days
126 Schedule C: Minimum Level of Service (MLS) for By-Law 2019-54 Class 6 Highways
Signs:
Roadway Time Class 6 90 days
Bridge Decks and Spalls:
Roadway Surface Depth Time Class Area 6 1500 cm2 10 cm 21 days
Surface Discontinuities:
Roadway Depth Time Class 6 10 cm 60 days
WINTER MAINTENANCE:
Sanding and Salting:
Roadway Time Class 6 16 hours
Ploughing Snow Accumulation:
Roadway Depth Time Class 6 15 cm 30 hours
127 Schedule D: Minimum Level of Service (MLS) for By-Law 2019-54 all other service categories not defined in Reg. 239/02
Reg. 239/02 does not apply to the service categories listed below. All minimum levels of services will be defined by the Township of Champlain By-Law 2019-54, Schedule D. However, if Council decides not to do something based on budget or Council priorities, then the Director of Public Works shall reserve the right to male “level of service” decisions which will support and adhere to those limitations, and further more that this has now been enshrined in the Municipal Act, 2001, Section 450 of which provides that no action in negligence shall be brought against a municipality arising from exercise of a discretionary power, if the municipal action arises from a policy decision.
1. Roadside Litter and Debris In this section “Debris” means any material or object on a roadway;
a. That is not an integral part of the roadway or has not been intentionally placed on the roadway by the municipality; b. That is reasonably likely to cause damage to a motor vehicle or to injure a person in a motor vehicle. c. If there is debris on a roadway, the minimum standard is to deploy resources as soon as practicable after becoming aware of the fact, to remove the debris.
2. Drainage a. The thawing of frozen culverts, catch basins and drainage systems will be conducted as soon as practical and will be serviced on a priority basis with particular emphasis to protecting municipal infrastructure & transportation routes, private property, and citizens. b. The Director of Public Works will work in conjunction with the Drainage Superintendent and they will make service decisions with respect to the “Drainage Act”.
3. Roadway Washouts a. Road washouts will be conducted on a Roadway Class priority basis and as soon as assessable. Once becoming aware that a road has been washed out, immediate action will be taken. b. In the event of multiple washouts, repairs will be conducted on a priority basis however; safety of the general public will be secured on all affected roads.
4. Grading a. The grading of all municipal gravel roads will be conducted after spring thaw and prior to fall freeze up. b. Applications of liquid calcium for dust control and maintenance is recommended however, are optional.
5. Sidewalk Maintenance a. Required sidewalk maintenance will be postponed during winter conditions and temporary repairs will be introduced in the interim. b. Repairs may consist of patching with acceptable material (concrete, asphalt, cold mix, brick or gravel) or total removal and reinstallation.
6. Culverts and Ditching a. Centerline culverts will be repaired or replaced on an as need basis to address drainage problems, road failures, washouts, or any event that restricts vehicular mobility or threatens that well being of persons and property. b. All entrance culverts are the responsibility of the property owner served to install. Owners are required to obtain an Entrance Permit prior to installing an entrance culvert on municipal right of way. The Municipality will replace entrance culverts at the Municipality’s expense when conducting ditching or roadwork that affects existing culverts. c. Emergency ditching will be conducted as soon as possible to the area where drainage is seriously impaired and when re-establishing the ditch line or
128 Schedule D: Minimum Level of Service (MLS) for By-Law 2019-54 all other service categories not defined in Reg. 239/02
introducing a new ditch will be effective in correcting flooding conditions. d. Regular ditch maintenance will be conducted on a priority basis and built into the regular summer and fall maintenance programs. e. All outfalls will be cleaned out at least once per year and preferably in the fall. f. Problem beavers and dams will be handled in association with the Trapper’s Association.
7. Storm Sewers a. All storm sewer manholes will be cleaned and inspected at least once a year to promote free flow and prevent flooding. b. All storm sewer failures will be addresses as soon as becoming aware of the situation.
8. Brushing a. Trees, shrubs and limbs which encroach onto the travelled portion of the road or sidewalk will be removed on an as needed basis to accommodate municipal equipment working on roadways or sidewalks, or to correct visibility obstructions, snow storage or drainage concerns. b. Fallen trees onto roadways will be removed immediately once becoming aware of the occurrence. The operation may entail the immediate removal of the obstruction from the walking or driving surface and the temporary storage on the municipal roadway. However, disposal of all debris will be conducted as soon as it is practical (i.e. storm event). c. Private hedges or branches encroaching onto Municipal property are the responsibility of the private landowner to remove and dispose of at an approved disposal site.
9. Hot Asphalt Patching a. Small areas where deformations in the existing pavement are noted will be repaired as soon as practicable (i.e. seasonal) and when a paving contractor can be made available. b. Asphalt or surface treated road surfaces that have been removed due to a scheduled or unscheduled (i.e. washout) excavation will be repaired as soon as practical and when the contractor can be scheduled.
10. Street Sweeping a. The sweeping up of winter sand on the Municipal roadways will be conducted in the spring on all urban streets and subdivisions and sidewalks.
129 By-Law Schedule E: Champlain Township Highway 2019-54 Classifications
Rural Roads Road Name (Alphabetical) From To Length Location Surface Traffic Range Road Posted kph (m) Env. Type (2019 traffic Class count) Aberdeen (E) Hwy 34 Newton 2000 R AC 200-499 4 80 Newton Township Limit 500 R ST 4 80 Aberdeen (W) Hwy 34 Duval 1000 R GR 200-499 5 50 Duval Hunter 2600 R GR 5 60 Allen Ritchance 4300 R GR 50-199 4 80 Bangs Sandy Hill Greenlane (W) 1200 R ST 50-199 4 60 Barton Cty Road 10 to dead end 500 R GR 0-49 6 80 Beauchesne Hunter to dead end 700 R GR 0-49 6 60 Blue Corner Bay Township limit 3500 R AC 500-999 4 80 Borris Hwy 34 Emerson 700 R AC 200-499 4 60 Emerson Cassburn 1900 R GR 4 60 Cassburn Pearl 1300 R GR 0-49 4 60 Charbonneau Sandy Hill Ste-Anne 1000 R ST 50-199 4 80 Dick Cassburn Dunning 1800 R GR 50-199 4 80 Dubois Blue Corner Dead end 300 R AC 0-49 6 60 Dunning Ritchance Allen 4300 R GR 50-199 4 80 Duval Cty Road 10 McPhee 1400 R ST 50-199 5 50 McPhee Aberdeen (W) 1300 R GR 5 50 Emerson Borris Cassburn 700 R GR 0-49 6 60 Fitzpatrick Ridge West Bernique 2900 R GR 50-199 4 80 Graham Dick Dead end 600 R GR 0-49 6 60 Greenlane (E) Hwy 34 2.4 km East 2400 R ST 500-999 4 60 2.4 km mark Township limit 1700 R GR 4 60 Greenlane (W) Hwy 34 RR tracks 600 R AC 200-499 4 60 RR tracks Bridge 1000 R AC 4 60 Bridge Bangs 1100 R AC 4 60 Happy Hollow Hwy 34 200 m East 200 R GR 200-499 5 50 200 m mark Dead end 3900 R GR 5 50 Hunter Cty Road 10 Dead end 3200 R GR 200-499 4 80 Lacelle Cty Road 17 Dead end 800 R AC 0-49 6 60 Marston Ritchance Dead end 200 R GR 0-49 6 60 McPhee Duval Dead end 1000 R GR 0-49 6 80 Newton Cty Road 10 Hibbard 200 R AC 200-499 5 60 Hibbard Aberdeen East 2500 R GR 5 60 Nixon Boundary Hwy 34 Fitzpatrick 3800 R GR 4 80 Pattee Hwy 34 Township limit 3800 R AC 1000- 4 60 1999 Pearl Cassburn Township limit 2600 R AC 500-999 4 60 Pleasant Corner (E) Hwy 34 Township limit 3500 R AC 200-499 4 80 Pleasant Corner (W) Hwy 34 RR tracks 300 R AC 200-499 5 60 RR tracks Cassburn 3900 R ST 5 60 Ridge (E) Hwy 34 Dead end 900 R GR 0-49 6 80 Ridge (W) Hwy 34 Sale Barn (Sale) 600 R AC 500-999 4 80 Hwy 34 Hunter (no sale) 1200 R ST 200-499 4 80 Top of hill Hunter 1600 R GR 4 80 Ritchance Cassburn Blue Corner 8600 R AC 550 4 80 Blue Corner (Int) Alfred Limit 1034 R AC 500-999 4 80 Sandy Hill Hwy 34 Fauteux 300 R AC 3000- 3 50 3999 Fauteux Charbonneau 2100 R AC 3 60 Charbonneau Cassburn 2600 R AC 500-999 4 80 Ste-Anne Sandy Hill Charbonneau 2100 R AC 2000- 3 60 2999 Charbonneau Cty Road 17 1200 R AC 200-499 4 60 Stephens Happy Hollow Cty Road 10 2000 R GR 0-49 6 80 Rural Local Un-Divided Road Name (Alphabetical) From To Length Location Surface Traffic Range Road Posted kph (m) Env. Type Class Ascension Orchard Place Laval 100 RLUD AC N/A 4 N/A Bedard Sandy Hill Dead end 800 RLUD AC N/A 4 N/A Bois Franc Fox Run Poplar 400 RLUD AC N/A 4 N/A Burroughs Cassburn Dead end 300 RLUD AC N/A 4 N/A Cadieux Carillon Vanier 400 RLUD AC N/A 4 N/A Carillon Front Each Dead end 700 RLUD AC N/A 4 N/A Chartrand Domaine Chartrand 1700 RLUD AC N/A 4 N/A De la Bergerie Du Parc Des Eaux Paisible 900 RLUD AC N/A 4 N/A Des Cedres Place Laval Orchard 100 RLUD AC N/A 4 N/A Des Eaux Paisibles De la Bergerie East to West 1000 RLUD AC N/A 4 N/A Deslaurier Hwy 34 Dead end 500 RLUD AC N/A 4 N/A Du Bercail Des Eaux Paisibles Dead end 900 RLUD AC N/A 4 N/A
130 By-Law Schedule E: Champlain Township Highway 2019-54 Classifications
Du Parc Front De la Bergerie 800 RLUD AC N/A 4 N/A Du Paturages Du Parc Du Becail 218 RLUD AC N/A 4 N/A Eldermer Pattee Deslaurier 200 RLUD AC N/A 4 N/A Fauteux Sandy Hill May 200 RLUD AC N/A 4 N/A Fox Run Pattee Poplar 700 RLUD AC N/A 4 N/A Frost Cadieux St-Laurent 100 RLUD AC N/A 4 N/A Gerard Bedard Dead end 0 RLUD AC N/A 4 N/A Gilles Lucien Dead end 300 RLUD AC N/A 4 N/A Henry Fauteux May 300 RLUD AC N/A 4 N/A Hoffman Front Dead end 200 RLUD AC N/A 4 N/A Ladouceur Charthrand Dead end 700 RLUD AC N/A 4 N/A Lacelles Hwy 17 Dead end 900 RLUD AC N/A 4 N/A Levac Chartrand Dead end 700 RLUD AC N/A 4 N/A Lucien Sandy Hill Dead end 500 RLUD AC N/A 4 N/A Maple Orchard Place Laval 100 RLUD AC N/A 4 N/A Maplewood Pattee Pattee 1100 RLUD AC N/A 4 N/A March Sandy Hill Fauteux 300 RLUD AC N/A 4 N/A Maurice Ste-Anne Lucien 300 RLUD AC N/A 4 N/A May Fauteux March 300 RLUD AC N/A 4 N/A McCallums Lane Aberdeen East Dead end 100 RLUD AC N/A 4 N/A Menard Front Dead end 200 RLUD AC N/A 4 N/A Place Laval Maple Des Cedres 400 RLUD AC N/A 4 N/A Orchard Front Maple 400 RLUD AC N/A 4 N/A Poplar Fox Run Bois Franc 700 RLUD AC N/A 4 N/A St-Laurent Frost Vanier 200 RLUD AC N/A 4 N/A Tessier Domaine Chartrand end 92 RLUD AC N/A 4 N/A Valois Lucien Dead end 300 RLUD AC N/A 4 N/A Vanier St-Laurent Cadieux 100 RLUD AC N/A 4 N/A Urban Local Un-Divided (Town of Vankleek Hill) Road Name (Alphabetical) From To Length Location Surface Traffic Range Road Posted kph (m) Env. Type Class Barton Home Dead end 399 RLUD AC N/A 4 N/A Bertha Main Mill 150 RLUD AC N/A 4 N/A Mill Dead end 400 RLUD AC N/A 4 N/A Bond Derby Stanley 170 RLUD AC N/A 4 N/A Boyd Mill Caroline 323 RLUD AC N/A 4 N/A Caroline Bertha Dead end 82.3 RLUD AC N/A 4 N/A Church Hwy 34 (High St) End 74 RLUD AC N/A 4 N/A Derby Main Higginson 196 RLUD AC N/A 4 N/A Higginson Grout 90 RLUD AC N/A 4 N/A Grout Dead end 106 RLUD AC N/A 4 N/A Dewar Barton Around crescent 87 RLUD AC N/A 4 N/A Elizabeth Main Caroline 167.6 RLUD AC N/A 4 N/A Farmers Main Dead end 147.8 RLUD AC N/A 4 N/A Fournier Home Barton 239.8 RLUD AC N/A 4 N/A Fraser High Pendelton 100 RLUD AC N/A 4 N/A Grout Derby Home 138.6 RLUD AC N/A 4 N/A Hamil High Union 253 RLUD AC N/A 4 N/A Hibbard Main RR tracks 124 RLUD GR N/A 4 N/A RR tracks Newton 220 RLUD AC N/A 4 N/A Higginson High Stanley 495.3 RLUD AC N/A 4 N/A Stanley Dead end 60.5 RLUD AC N/A 4 N/A Hillview Circle Highway 34 Around circle 251 RLUD AC N/A 4 N/A Home Main Higginson 192 RLUD AC N/A 4 N/A Higginson Grout 103 RLUD AC N/A 4 N/A Grout Stanley 766 RLUD AC N/A 4 N/A Jay Main Mill 168.3 RLUD AC N/A 4 N/A Kirk Lane Main Hamil 79.2 RLUD AC N/A 4 N/A Kronberg Home Dead end 69 RLUD AC N/A 4 N/A Loch Union Wall 121.9 RLUD AC N/A 4 N/A Martel Barton Around crescent 41 RLUD AC N/A 4 N/A Methot Main High 97.1 RLUD AC N/A 4 N/A Mill High W to Pendelton 102.9 RLUD AC N/A 4 N/A High E to Dead end 782 RLUD AC N/A 4 N/A Oswald St-Denis Kronberg 208 RLUD AC N/A 4 N/A Pearl Pendelton Methot 102 RLUD AC N/A 4 N/A Pendelton Main Dead end 664.5 RLUD AC N/A 4 N/A Perrault Hwy 34 Home 240 RLUD AC N/A 4 N/A Russell Pendelton High 108 RLUD AC N/A 4 N/A Smith Pendelton High 104 RLUD AC N/A 4 N/A
131 By-Law Schedule E: Champlain Township Highway 2019-54 Classifications
St-Denis Home Stephens 197.5 RLUD AC N/A 4 N/A Stanley Main Higginson 201.7 RLUD AC N/A 4 N/A Higginson Home 624.3 RLUD AC N/A 4 N/A Stephens St-Denis Dead end 300.5 RLUD AC N/A 4 N/A Steve Fonyo Terry Fox Dead end 91.4 RLUD AC N/A 4 N/A Terry Fox County Road 10 Dead end 575 RLUD AC N/A 4 N/A Union Main Dead end 375 RLUD AC N/A 4 N/A Wall High Union 282 RLUD AC N/A 4 N/A Urban Local Un-Divided (Town of L’Orignal) Road Name (Alphabetical) From To Length Location Surface Traffic Range Road Posted kph (m) Env. Type Class Aime Front Dead end 160 ULUD AC N/A 4 N/A Arcand 68 ULUD AC N/A 4 N/A Belmont Davidson Lecours 4.82 ULUD AC N/A 4 N/A Bernard Victoria Victoria 366 ULUD AC N/A 4 N/A Bobois Front Dead end 191 ULUD AC N/A 4 N/A Bonin Front Davidson 670 ULUD AC N/A 4 N/A Court Queen Victoria 120 ULUD AC N/A 4 N/A King Victoria 121 ULUD AC N/A 4 N/A Daniel Pilon Dead end 167 ULUD AC N/A 4 N/A Davidson Eliza Ravary 1100 ULUD AC N/A 4 N/A De la Seigneurie Lecours Lecours 700 ULUD AC N/A 4 N/A Des Chalets Bay Dead end 1100 ULUD AC N/A 4 N/A Dufour Front Dead end 296 ULUD AC N/A 4 N/A Elgin Longueuil Dead end 107 ULUD AC N/A 4 N/A Eliza Front Dead end 1200 ULUD AC N/A 4 N/A Franche Bay Dead end 33 ULUD AC N/A 4 N/A Fries Front Dead end 428 ULUD AC N/A 4 N/A Hall Lane Longueuil Dead end 160 ULUD AC N/A 4 N/A Herritage Court Davidson Dead end 340 ULUD AC N/A 4 N/A Jacquot Laliberte Lecours 500 ULUD AC N/A 4 N/A John Cty Road 17 Civic #114 475 ULUD AC N/A 4 N/A Julien Pilon End 105 ULUD AC N/A 4 N/A John Civic #114 Longueuil 375 ULUD AC N/A 4 N/A Longueuil Bay 100 ULUD AC N/A 4 N/A Laliberte Davidson Lecours 500 ULUD AC N/A 4 N/A Landriault Montpetit Dead end 430 ULUD AC N/A 4 N/A Lecours Eliza Dead end 740 ULUD AC N/A 4 N/A Lemoyne Lecours Soulanges 515 ULUD AC N/A 4 N/A Lisgar Longueuil Dead end 258 ULUD AC N/A 4 N/A Marston Wharf Peter 183 ULUD AC N/A 4 N/A Montpetit Front Dead end 520 ULUD AC N/A 4 N/A Peter Victoria Marston 294 ULUD AC N/A 4 N/A Pharand Cty Road 4 Dead end 224 ULUD AC N/A 4 N/A Pilon Victoria Dead end 163 ULUD AC N/A 4 N/A Queen John Court 168 ULUD AC N/A 4 N/A Court Dead end 332 ULUD AC N/A 4 N/A Ravary Bonin Davidson 413 ULUD AC N/A 4 N/A Riverlane King end 147 ULUD AC N/A 4 N/A Soulanges Lecours Lemoyne 95 ULUD AC N/A 4 N/A Victoria John Dead end 775 ULUD AC N/A 4 N/A Water King Dead end 154 ULUD AC N/A 4 N/A Wharf King Dead end 800 ULUD AC N/A 4 N/A
Road Surface Description Abbreviation Asphalt AC Surface Treatment ST Granular GR Roadside Environment Abbreviation Rural R Rural Local Un-divided RLUD Urban Local Un-divided ULUD
Note: for RR, where there is a blank traffic range, the traffic volume for that section is included in the above traffic count for the road as a total, not per surface type. The traffic range for RLUD & ULUD streets and roads aren’t conclusive enough to meet the set criteria for road Classification; therefore, all RLUD & ULUD streets and roads will be serviced as a Class 4. Road Class aside, during a winter emergency, where roads will be serviced on a priority basis, see the Minimum Level of Service Policy for details.
132 BUILDING DEPARTMENT'S MONTHLY REPORTS / RAPPORT MENSUEL DU SERVICE DU BATIMENT SEPTEMBER 2019 / SEPTEMBRE 2019 PERMIT ISSUED / PERMIS ÉMIS Reason # OF PERMITS VALUE REVENUE PRE. REVENUE 2019 TOTAL REVENUE 2018 JANUARY REVENUE Raison # DE PERMIS VALEUR REVENU REVENU PREC. (UP TOSEPTEMBER) (UP TO SEPTEMBER) RESIDENTIAL - RESIDENTIEL 1 210,000 $ 3,087 $ 15,878 $ 18,965 $ 75,057 $ New - Nouveau Addition 0 0 $ 0 $ 2,391 $ 2,391 $ 1,722 $
Inground - Above Ground Pool 2 45,000 $ 676 $ 2,895 $ 3,571 $ 4,540 $ Piscine creusée - Hors-terre Garage - Carports 3 94,002 $ 1,688 $ 4,661 $ 6,349 $ 4,347 $ Garage - Abri-auto Deck - Shed 10 63,236 $ 2,124 $ 12,285 $ 14,409 $ 10,971 $ Patio - Remise Renovation - Rénovation 16 252,745 $ 5,182 $ 33,147 $ 38,329 $ 41,945 $
Fence-Clôture 2 3,818 $ 120 $ 1,380 $ 1,500 $ 1,065 $
MULTI-RESIDENTIAL 0 0 $ 0 $ 41,666 $ 41,666 $ 29,359 $ New - Nouveau Renovation - Rénovation 0 0 $ 0 $ 3,164 $ 3,164 $ 1,853 $
COMMERCIAL 0 0 $ 0 $ 15,903 $ 15,903 $ 2,590 $ New - Nouveau Addition 1 20,000 $ 1,087 $ 0 $ 1,087 $ 1,247 $
Renovation - Rénovation 1 5,000 $ 250 $ 12,679 $ 12,929 $ 11,807 $
Fence-Clôture 0 0 $ 0 $ 0 $ 0 $ 155 $
INDUSTRIAL - INDUSTRIEL 0 0 $ 0 $ 0 $ 0 $ 3,766 $ New - Nouveau Addition 0 0 $ 0 $ 3,328 $ 3,328 $ 0 $
Renovation - Rénovation 0 0 $ 0 $ 383 $ 383 $ 374 $
INSTITUTIONAL-INSTITUTIONNEL 0 0 $ 0 $ 495 $ 495 $ 732 $ New - Nouveau Addition 0 0 $ 0 $ 0 $ 0 $ 0 $
Renovation - Rénovation 0 0 $ 0 $ 10,025 $ 10,025 $ 17,073 $
AGRICULTURE- AGRICOLE 0 0 $ 0 $ 2,494 $ 2,494 $ 2,630 $ New - Nouveau Addition 0 0 $ 0 $ 0 $ 0 $ 0 $
Renovation - Rénovation 0 0 $ 0 $ 3,110 $ 3,110 $ 0 $
SIGN - ENSEIGNE 0 0 $ 0 $ 948 $ 948 $ 1,817 $
DEMOLITION 2 1,040 $ 200 $ 2,220 $ 2,420 $ 1,860 $
RENEWAL - RENOUVELLEMENT 0 0 $ 0 $ 1,690 $ 1,690 $ 4,155 $ Res.- Com - Ind - Inst - Agri TOTAL 38 694,841 $ 14,414 $ 170,742 $ 185,156 $ 219,065 $
Jacques Gauthier, CBO
133 BY-LAW ENFORCEMENT OFFICER'S REPORT Municipal By-Law Enforcement Officer: Normand Sauvé
SUBMITTED TO COUNCIL: October 1, 2019 MONTH: September, 2019
RECENT INVESTIGATION UPDATES
1. One person was told to remove a couch that they had placed at road side. 2. One letter was sent regarding the Animal Control By-Law. 3. Two verbal warnings issued regarding the Animal Control By-Law. 4. I have issued two Part 1 tickets for Animal Control By-Law. 5. One person was told to take down his fence that was obstructing motorists view. 6. Sent a Clean Yard Order to Comply. 7. Delivered an Order to Remedy Violation of Standards of Maintenance and Occupancy. 8. Sent an Order to Remedy Violation of Standards of Maintenance and Occupancy.
Sept. Sept. YTD Permits / By-Law & Infraction Calls / New Cases tickets Insp. Cases / / Infr. Issued Infr. Mth / Ytd Animal Control 47 4 35 2 / 7 Noise 4 - 4 N/A Obstruction of Highways / Ditches 11 1 11 N/A Property Standards 47 1 19 N/A Pool / Fence 50 - - N/A Parking By-Law / Parking Ticket 5 - - 1 47 Parking Warning 1 - - N/A Fire By-law / Fire Permit 22 - - 17 114 Taxi By-law / Taxi Permit 0 - - 0 2 Chip & Vegetable Stand / Permit 2 - - 0 6 Water Meter 0 - - N/A Kennel / Permit 0 - - 0 2 Garage Sale / Permit 0 - - 15 79 Tempo Garage / Permit 0 - - N/A ON Building Code (demolition, insp., illegal const.) 19 - - N/A Zoning By-law 2 - 5 N/A Park / Marina Safety Inspection 8 - - N/A Sign 6 - - N/A Clean Yard 50 3 35 N/A Others (recycle, garbage, encroachment, peddler) 27 - 2 0 1
Permits for pool, fence, tempo garage and sign are issued by the Building Department.
OTHER COMMENTS:
- Consulted the following people on different issues: James McMahon; Jacques Gauthier; Jennifer Laforest; Michel Martin; two OPP Officers and Paula Knudsen. - Delivered documents for different departments of the Township. - Attended MLEOA, Annual Training Seminar for a week in Collingwood. - Carried out some crossing guards inspections.
134 BY-LAW ENFORCEMENT OFFICER'S REPORT Municipal By-Law Enforcement Officer: Normand Sauvé
SUBMITTED TO COUNCIL: October 1, 2019 MONTH: September, 2019
- Inspected some sites before issuing a Fire Permit. - Inspected some sites before issuing Fence and Pool Permit. - Inspected tents at the Vankleek Hill fairground for Beau’s Oktoberfest. - One verbal warning issued regarding the Highway Obstruction By-Law. - Three verbal warnings issued regarding the Clean Yard By-Law. - Two people were advised that a building permit is required. - Two people were advised that a fence permit is required. - Two people were advised that an advertising sign permit is required. - Had long grass and weeds cut by a contractor, after owner failed to comply with an Order. - Three cases were resolved before Orders or fines were issued, i.e. two Clean Yard By-Law and one Highway Obstruction By-Law.
Normand Sauvé Municipal By-law Enforcement Officer
135 COMMUNICATIONS AND ECONOMIC DEVELOPMENT October 1st, 2019 – Regular Meeting of Council SEPTEMBER 2019
COMMUNICATIONS: GENERAL o Monitored media for news on Municipal Affairs and other stories of interest for our community. o Managed email [email protected] . Answered or forwarded to appropriate person for answer.
SOCIAL MEDIA (Champlain’s Facebook page, Instagram, Twitter and Highway 34 Facebook page)
o Wrote and published various items in both languages - An average of 4 publications were done on a daily basis by Lisa Burroughs and I. Total 128 publications on Facebook in September. A huge promotion has been done for our Be More ACTIVE program. . Press releases and Notices . News and municipal information . Activities . Be More ACTIVE program . Events . Reminders (RDD, Fall Collection,…) . Pertinent information from OPP, Prescott & Russell, EOHU, Government . Job opportunities . And much more
o Analyzed the stats to improve communications. . Facebook: 1558 followers (36 new in September) The three more popular publications were: Opening of the arena with Steve Barton (5,3K persons), The Moose is back (4,7K persons), Hazardous Waste Drop (3K persons), . Instagram: 183 followers (16 new in September) . Twitter: 11 followers (PR Tourism, Radio Canada, SDCPR, Valoris, Ontario 211, and more are following our page). I follow 46 pages, mainly Health, Government, Media pages.
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COMMUNICATIONS AND ECONOMIC DEVELOPMENT October 1st, 2019 – Regular Meeting of Council SEPTEMBER 2019
WEBSITE
o Added news and notices in both languages . Temporary Closure of County Road 10 (Main street) . Community Grants available . Notice Tax counter closed . Update: Repairs to Champlain Library’s Wall . Update: Highway 417 westbound on/off ramps will be closed
o Updated information on these pages (added or modified) Home Section o Careers and Volunteering . Patrolman/Loader Operator/Snow Plow Driver . Temporary Recreation Coordinator Living Here o Taxes o Community Groups o Fall Collection Waste diversion Recreation and Leisure o Public skating Schedule o Be more active o L’Orignal Beach Township Services Section o Agenda and Minutes Contact o Added Jennifer Laforest
o Approved new additions to our calendar
137 2
COMMUNICATIONS AND ECONOMIC DEVELOPMENT October 1st, 2019 – Regular Meeting of Council SEPTEMBER 2019
ECONOMIC DEVELOPMENT: Met and welcomed new residents and gave them all the required information Completed “Moving in Champlain” promotion document in both language Chose and ordered promotional material Prepared presentation and material for Active Retirees’ Fair
REPRESENTATIONS: Festival of Flavours – Booth, promotion and pictures
WRITING / REVISION / TRANSLATION Job Opportunity: Patrolman/Loader Operator/Snow Plow Driver Job Opportunity: Temporary Recreation Coordinator Revised documents for colleagues Translated documents for colleagues Translated the new resident guide Created a new document for taxes Wrote a press release to announce the new senior planner Revised Council Meeting minutes Revised Council Agenda Prepared Fire prevention week publications
MEETINGS Senior Staff Meeting
PROJECTS IN PROGRESS Welcome kit (new businesses) Sports and activities guide Unpublished or changes pending website pages Lunch and learn
138 3
COMMUNICATIONS AND ECONOMIC DEVELOPMENT October 1st, 2019 – Regular Meeting of Council SEPTEMBER 2019
TRAINING: Attended to 9 conferences and did networking at Ontario East Economic Development Attended a webinar on Social media
Respectfully submitted,
Aline Gravel
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SERVICES DE GARDE CHAMPLAIN DAYCARE SERVICES :
REPORT TO COUNCIL : September 2019
1) Ministry of Education /Ministère de L’Éducation: - We have been accepted to add 5 toddler spaces and 4 preschool places in L’Orignal. We are planning on filling up the spaces by November 1st. - - Comtés-Unis/United Counties : - Il y aura des cours offerts aux éducatrices afin de parfaire leur connaissances au niveau de la nouvelle pédagogie concernant l’observation et la créativité afin d’améliorer la qualité de service. Ces cours sont offerts gratuitement par le département des Services de garde de Prescott-Russell
2) Atelier des Petits Champlain :. - Nous avons eu notre inspection annuelle du Bureau de santé et devons maintenant répondre à de nouvelles règles concernant l’alimentation .selon le nouveau Guide alimentaire canadien. Nous avons eu la chance de recevoir la nutritionniste du BSEO pour une session de formation. - Le projet de réfection de la cour extérieure devrait être fini par la mi-octobre. - 3) Garderie Champlain Daycare : - Nous avons aussi eu la formation en nutrition du Bureau de santé. - 4) Centre Éducatif Champlain Learning Centre : - L’entente avec le conseil scolaire demeure en effet donc nos services resteront en place pour cette année. Nous sommes à regarder à ouvrir sous d’autres formes afin de maximiser notre groupe. 5) Varia : - Service Garderie CECLC (St-Jude) Atelier des Petits Champlain &PJP License 1 to 4 yrs old 39 0 35 License 4 to 13 yrs old 56 56 102 Enrollment 1 to 4 yrs 46 0 29 old Enrollment 4 to 13 yrs 26 8 56 old
Respectfully submitted by :
Marie Pageau Handfield RECE Daycare Services Coordinator
140 141 142 JOINT RECYCLING COMMITTEE August 26th, 2019 HAWKESBURY TOWN HALL ______
PRESENT: Normand Riopel, Chairperson, Mayor, Township of Champlain Robert Kirby, Mayor, Township of East Hawkesbury André Chamaillard, Councillor, Town of Hawkesbury Paula Knudsen, Chief Administrator Officer, Township of Champlain Luc Lalonde, Administrator Clerk-Treasurer, Township of East Hawkesbury Daniel Gatien, Chief Administrator Officer, Town of Hawkesbury Robert Lefebvre, Recycling Coordinator
Also Present: Robert Lessard, Recycle Action Inc.
Chairperson Normand Riopel called the meeting to order at 8:33 am
Declaration – Conflict of Interest
Robert Lefebvre declared a pecuniary interest on page 20, 22 and 23 of the Agenda being amounts for consulting services for the months of June, July and August 2019. Robert Lefebvre also mentioned that he would withdraw from the meeting room during the presentation of the accounts and requested Paula Knudsen to act as the recording secretary during his absence. .
Recycle Action Inc.
Robert Lessard mentioned that with respect to plastic agricultural bale wrapping that a non-profit organization entitled “Clean Farm” accepts this material as a “broker” and, in turn, is sold to a cement plant in Quebec which burns this material for the purpose of operating their facility.
Robert Lessard stated that this cement plant has all of its environmental approvals in burning this material but cannot accept plastic film since this product contains chlorine and therefore cannot be burnt. Clean Farm charges $65 per tonne to accept this material exclusive of transportation costs.
Robert Lessard mentioned that he would be meeting Carole Lavigne of the United Counties of Prescott and Russell to further discuss this issue since the annual budget of $35,000 of the United Counties of Prescott and Russell is insufficient to fund this additional cost of $65 per tonne.
Robert Lessard also mentioned that he would also be discussing the issue of storage of this material. Robert Lessard stated that outside storage of this material cannot be considered in order to have Clear Farm accept it since it affects the quality of this material. Mr. Lessard stated that he would continue to inform the Committee Members as to all aspect of their recycling programs.
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JOINT RECYCLING COMMITTEE August 26th, 2019 HAWKESBURY TOWN HALL ______
Recycle Action Inc. - Processing Agreement
Robert Lessard mentioned that they have investigated the issue of the processing fee and stated that the processing centre of “Tricentri” is charging $85 per tonne.
Robert Lessard also stated that certain materials can no longer be collected and processed and therefore should be excluded from the contract. Robert Lessard mentioned that only plastics 1, 2, 5 and 7 can be accepted. With respect to plastics #3 it has a content of PVC’s which no longer has a market; and with regards to plastics #4, being for example grocery plastic bags, the same applies in having no markets for the sale of this material.
Robert Lessard mentioned that plastics 1 and 2 are acceptable but also mentioned that the price per tonne has gone down by 50% and that new granular plastic material for producing packaging products is cheaper than producing packaging products from recycled material.
After further discussion it was the general consensus that Robert Lefebvre review with Robert Lessard the terms and conditions of the Agreement. In addition, it was also agreed that the pamphlet which identifies the material that is recyclable needs to be modified/amended to reflect the realities that certain products are no longer accepted in the blue box program. Robert Lefebvre also mentioned that he would coordinate this with Robert Lessard.
Chairperson Riopel thanked Robert Lessard for his continual update as to the current situation.
Adoption of minutes – June 10th, 2019
After a brief discussion as to the minutes of the meeting of June 10th, 2019 it was subsequently
Moved by: Robert Kirby Seconded by: André Chamaillard
THAT the minutes of the meeting of June 10th, 2019 be adopted as presented.
CARRIED
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JOINT RECYCLING COMMITTEE August 26th, 2019 HAWKESBURY TOWN HALL ______
Tonnage Reports
The Recycling Coordinator stated that the material collected for the months of January to July 2019 was 857.30 tonnes in comparison to 848.03 tonnes for the same period the previous year, being an increase of 9.27 tonnes or 1.1%.
The Recycling Coordinator also stated that the tonnage of the electrical and electronic waste diverted from landfill sites by Recycle Action Inc. for the months of January to July 2019 was 51.22 tonnes in comparison to 57.15 tonnes for the same period the previous year, being a decrease of 5.93 tonnes.
Update – Recycling Vehicles
Luc Lalonde mentioned that one of the vehicles had to be sent for mechanical repairs and that it was becoming difficult to maintain and respect a collection schedule as a result of these failures.
It had been mentioned that an advertisement had been placed in the local newspapers indicating that should collection of recyclable material not occur by 5:00 pm that collection for that day would be cancelled for the week. Continued discussion ensued on this matter and it was the general consensus of the Committee Members that this advertisement be placed in the local newspaper every three (3) months to remind the residents that cancellation of the pickup of recyclable material could not occur due to mechanical problems of the recycling vehicles.
Further discussion ensued regarding the problems of having no backup/replacement vehicle in the event of vehicle failure during a collection schedule. Robert Lefebvre mentioned that the garbage collection contractors are unable to always provide us with a vehicle in the event of our recycling vehicle having a mechanical failure during a collection activity. As such, Robert Lefebvre stated that operating one (1) recycling vehicle is unable to complete the collection of recyclable material.
The Members of the Committee held further discussion on this matter including the acquisition of an additional vehicle as a replacement due to continual mechanical failures of existing recycling vehicles. It was also stated by the Members that the purchase of a new/modified existing vehicle at the cost of $350,000 was excessive in additional to current changes being proposed under the new process of “Full Producer Responsibility”.
Discussion also occurred regarding the purchase of an actual garbage collection vehicle since it is currently being used when a mechanical failure occurs to one of the existing recycling vehicles. It was recognized that the purchase of a garbage truck as a replacement vehicle would be less expensive and would probably retain a greater residual value.
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JOINT RECYCLING COMMITTEE August 26th, 2019 HAWKESBURY TOWN HALL ______
Update – Recycling Vehicles (continuation)
After continued discussions on this matter, it was
MOVED BY: André CHAMAILLARD SECONDED BY: Robert KIRBY
WHEREAS the Hawkesbury and Area Joint Recycling program is regularly experiencing problems in the collection of recyclable material due to the mechanical problems of the existing recycling vehicles;
AND WHEREAS the leasing of garbage trucks are currently being used for the collection of recyclable material, however, these vehicles are not always available due to other commitments by the garbage collection contractors;
AND WHEREAS the Hawkesbury and Area Joint Recycling Committee wishes to provide a reliable service for the collection of recyclable material;
AND WHEREAS the Minister of the Environment, Conservation and Parks has recently announced that transitioning to full producer responsibility will only occur being January 1, 2023 and to terminate by December 31, 2025;
AND WHEREAS existing recycling program will be required to continue in providing for the collection and processing of recyclable material pending transition;
AND WHEREAS the Hawkesbury and Area Joint Recycling Committee now deems it necessary and appropriate to acquire a third (3rd) vehicle for the purpose of ensuring reliability of recycling services;
AND WHEREAS the Members of the Hawkesbury and Area Joint Recycling Committee deems necessary and effective to acquire a garbage truck in lieu of a modified recycling vehicle, as presently in use, due to its excessive costs of a modified recycling vehicle including its poor residual value for resale;
4 146 JOINT RECYCLING COMMITTEE August 26th, 2019 HAWKESBURY TOWN HALL ______
Update – Recycling Vehicles (continuation)
AND WHEREAS the Hawkesbury and Area Joint Recycling Committee have, as of December 31, 2018, a reserve fund of $659,132 excluding the planned contribution of $140,000 for the year 2019;
NOW THEREFORE BE IT RESOLVED THAT HAWKESBURY AND AREA JOINT RECYCLING COMMITTEE HEREBY RECOMMENDS TO THE THREE (3) PARTICIPATING MUNICIPALITIES THE FOLLOWING:
1. THAT the Hawkesbury and Area Joint Recycling Committee be authorized to proceed with the purchase of a pre-owned garbage truck for the purpose of using this vehicle as a replacement due to mechanical failures of the existing recycling vehicles;
2. THAT the costs for the purchase of this vehicle be fully funded by the Equipment Reserve of the Hawkesbury and Area Joint Recycling Committee; and
3. THAT this resolution of the Hawkesbury and Area Joint Recycling Committee become effective only upon the approval by the municipal councils of all three (3) participating municipalities. CARRIED
Accounts
Robert Lefebvre withdrew from the meeting room further to the declaration of a pecuniary interest and Paula Knudsen acted as Recording Secretary.
Chairperson Riopel mentioned that the cost for the May 2019 Household Hazardous Waste Event had increased by approximately $10,000 and that the repairs to the transmission of one of the recycling vehicle had costed $24,000.
The accounts were presented to the Members of the Committee and it was
Moved by: Robert Kirby Seconded by: André Chamaillard
BE IT RESOLVED THAT the accounts paid, as per Schedule “A” attached hereto and forming part of these minutes, be approved as presented to the Committee.
CARRIED
Robert Lefebvre returned to the meeting and assumed his duties as Recording Secretary.
5 147 JOINT RECYCLING COMMITTEE August 26th, 2019 HAWKESBURY TOWN HALL ______
2019 Financial Report
Robert Lefebvre provided an update as to the revenues and expenditures of the joint recycling operations with the following comments being made:
- The revenues for the grants in holding the bi-annual household hazardous waste events would increase by approximately $10,000 in comparison to the budget for the year 2019;
- The interest revenue generated on the bank balance is expected to increase by $5,000 over the original budget estimate of $7,800;
- The budgeted amount of 1,700 tonnes of recyclable material to be processed had been estimated, however, the actual amount projected to be processed is 1,500 tonnes. As such, a reduction of $10,000 in expenditures is estimated in comparison to the original budget;
- Since repairing the internal mechanism of the recycling vehicles for weighing recyclable material is actually more expensive and that repairs are continually required, it will be necessary to continue to weigh at IKO Industries. As such, it is estimated that it will cost an additional $3,500 over the expenditure budget;
- That the 2019 salaries are projected to be approximately $25,000 over the original budget estimates. Robert Lefebvre mentioned that he had an earlier conversation with Luc Lalonde regarding this item with the following explanations being provided for this year:
a) The return-to-work of a recycling truck driver who had been absent required assistance during this return to work. This represents eight (8) weeks of an additional employee; b) The return-to-work of the employee has more seniority and is therefore paid more than the replacement truck driver; c) An addition of five (5) weeks of an additional employee was required when renting a garbage truck to collect the recyclable material; d) An existing truck driver resigned therefore his accumulated sick-leave had to be paid.
- Additional vehicle costs repairs with the combined costs to date being approximately $32,000 with the 2019 budget being $45,000. As such, a projection of $55,000 is estimated with a deficit of $10,000;
- Additional leasing costs of vehicles during mechanical failures of the existing recycling vehicles. The leasing costs to date are $20,000 with a 2019 budgeted amount of $15,000. As such, it is estimated to be over-budget by approximately $18,000 to $20,000 for the year 2019. Robert Lefebvre mentioned that based upon the preceding that a projected deficit of $25,000 to $30,000 is expected, however, the Committee will be able to amend the “Transfer to Reserve” that had been budgeted and being in the amount of $140,000.
6 148 JOINT RECYCLING COMMITTEE August 26th, 2019 HAWKESBURY TOWN HALL ______
Household Hazardous Waste Day Activities
Robert Lefebvre stated that he had been in contact with an official from L’École le Sommet” and that they were interested in participating in the next event for the collection of household hazardous waste scheduled for October 5th, 2019.
Robert Lefebvre mentioned that the appropriate advertisements would be placed in the local newspapers and that the costs for the newspaper “The Review” and “Le Carillon/Tribune-Express” are free since these newspapers are Members of the Ontario Community Newspaper Association and the Canadian Newspaper Association and they are required to donate free advertising space.
WASTE-FREE ONTARIO ACT 2016
Robert Lefebvre indicated that the Special Advisor to the Minister of the Environment, Conservation and Park, being Mr. David Lindsay, had completed his Report. The Report of Mr. Lindsay had been completed and filed with the Ministry in the latter part of July 2019. Robert Lefebvre stated that he had prepared a summary of Mr. Lindsay’s report of which the same is attached hereto and identified as Schedule “B” to the minutes of this Committee.
Robert Lefebvre also indicated that on August 15th, 2019, the Minister of the Environment, Conservation and Park, being Jeff Yurek, had issued a number of statements or directions regarding the existing waste diversion initiatives that must transition into the Resource Recovery and Circular Economy Act, 2016, being as follows:
- With respect to the Waste Electronic & Electrical Equipment (WEEE) Program, that this operation shall cease by December 31, 2020 instead of June 30, 2020 and that the existing fee elimination would be extended during this wind-up period;
- The waste diversion program for Municipal Hazardous Special Waste (MHSW) will cease operation on June 30, 2021 instead of December 31, 2020. Also, as a result of the surplus funds being in excess of $40-million dollars, that a plan must be submitted to the Minister in returning this surplus to MHSW consumers (an example, being a consumer rebate program). As such, Stewardship Ontario is to submit a windup plan to the Resource Productivity and Recovery Authority (RPRA) by September 30, 2019 and the Plan is to be approved no later than December 31, 2019.
7 149 JOINT RECYCLING COMMITTEE August 26th, 2019 HAWKESBURY TOWN HALL ______
WASTE-FREE ONTARIO ACT 2016 (continuation)
Robert Lefebvre stated that the Minister of the Environment, Conservation and Parks and based upon a majority of the comments produced by the Special Advisor David Lindsay, has issued a “direction” letter to Stewardship Ontario for transitioning to full producer responsibility.
As such, the Minister has directed Stewardship Ontario to develop a plan of the funding program for blue box materials and to submit this plan no later than June 30, 2020. The following are the general comments/statement for direction in this Plan:
- Parties affected are to be consulted during the development and implementation of the Plan;
- The Plan shall support competition; The Plan shall not provide for unfair or preferential treatment;
- There shall be no disruption in payments made by Stewardship Ontario to municipalities until the time when a municipality transitions;
- A description of the designated wastes that are to be covered in the blue box program; regulations should establish a standard list of blue box materials;
- Transition will cover a six (6) year period (from 2019 through 2025) with the following timelines:
o One and one-half (1 ½) years for consultation and issuing draft regulations (2019-2020); o Producers prepare to assume responsibilities (2021-2022); and o Over a 3-year period (January 1, 2023 to December 31, 2025) phased-in transfer of responsibility from municipalities to producers; o That transitioning over this 3-year period to full producer responsibility must attempt to distribute equally the volume of recyclable material over this same period;
- The ability for municipalities to fairly bid in a competitive process on future services;
- Producers should not be forced to use, or pay for, municipal assets they do not need. Municipalities will be able to bid on future services for producers and municipalities may decide whether, and how, their existing assets may be part of their bids.
Robert Lefebvre stated that he will continue to monitor the activities and participate in the process during the development of the plan by Stewardship Ontario prior to its submission to the Minister and will continue to inform the Committee Members.
8 150 JOINT RECYCLING COMMITTEE August 26th, 2019 HAWKESBURY TOWN HALL ______
Service Agreement – Mike’s Waste Disposal Inc. - Collection – Part of Ward 4 – Champlain
Robert Lefebvre re-submitted this Agreement with Mike’s Waste Disposal Inc. for the collection of recyclable material for a portion of Ward 4-West Hawkesbury in the Township of Champlain which is scheduled to expire on March 31, 2020.
Robert Lefebvre mentioned that as a result of the issuance of a “Direction Letter” by the Minister stating that transitioning will only occur beginning January 1, 2023 and that municipalities currently offering recycling services must continue until transition. As such, Robert Lefebvre stated that the existing Agreement with Mike’s Waste Disposal Inc. could simply be extended under the current terms of the Agreement.
Robert Lefebvre indicated that the current agreement does not have an automatic renewal clause nor does it have a notification clause for early termination. Robert Lefebvre also stated that since the existing Agreement has an automatic “Cost-of-Living (COLA)” clause that the current Agreement could simply be amended by adding an automatic renewal clause with an early termination clause. It was agreed that Paula Knudsen contact Mike Sauvé to inquire if he is willing to accept this proposal.
Correspondence
Robert Lefebvre provided to the Members of the Committee with a News Release from the Province of Ontario indicated that a working group would be established to set up clear rules on compostable products and packaging and expanding the Green Bin Programs.
Robert Lefebvre also provided a Release from the Government of Canada indicated that they are taking steps to reduce Canada’s plastic waste and support alternatives. One of these steps would be to ban harmful single-use plastics as early as 2021 (bags, straws, cutlery, plates, stir sticks).
Next Meeting
The next meeting is scheduled for September 11th, 2019 at 8:30 am to discuss the issue of acquiring a garbage vehicle for the collection of recyclable material.
Adjournment
This meeting of the Recycling Committee was adjourned at 9:26a.m. on a motion by André Chamaillard and seconded by Paula Knudsen.
NORMAND RIOPEL ROBERT LEFEBVRE CHAIRPERSON RECYCLING COORDINATOR
9 151 Schedule “A” to the minutes of the Joint Recycling Committee dated August 26, 2019
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Schedule “B” to the minutes of the Joint Recycling Committee dated August 26, 2019
Executive summary of Report by Special Advisor David Lindsay to the Minister of the Environment, Conservation & Parks
Seven (7) key issues were identified for discussion by the parties:
A measured timeframe for transition; Ensuring a common collection system; Transitioning municipal assets; Standardizing what’s in the blue box; Determining eligible sources for blue box materials; Setting effective diversion targets; and Promoting increased diversion from landfill
Parties were able to achieve consensus in many areas, and some topics will need more time than was available to reach agreement. Based on the consensus achieved, and on the conversations and perspectives shared by all participants in this mediation process, I am providing the province with recommendations that will help inform a planned, successful transition to producer-run recycling services for Ontarians.
Transitioning the blue box program will be a multi-stage process that will involve many opportunities for stakeholder and public input. This mediation process is only the first step to identify and develop a common understanding of key operational issues that need to be addressed to provide a clear path forward for transition. After this mediation process, the province will need to consider the advice given and chart a path for blue box transition that will include further public consultation.
A measured timeframe for transition
A clear and consistent timeline is needed to make it easier for all parties to effectively manage change.
Recommendations
Transition should occur over a six-year period according to the following approximate timelines (i.e., from 2019 through 2025): o Before the end of 2019: Minister issues transition direction to Stewardship Ontario outlining the timeline for transition. o Over a one to one-and-a-half-year period (e.g., 2019-2020): Government consults on, and finalizes, regulations that specify how the blue box will move to producer responsibility. o Over a two-year period (e.g., 2021-2022): Producers prepare to assume responsibility for the blue box and engage all parties, including municipalities and service providers. o Over a three-year period (e.g., 2023-2025): Phased transfer of responsibility from municipalities to producers that transitions a similar amount of waste over each year.
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The province should provide transition direction and begin gathering the necessary information as early as possible to help all parties plan for the new producer responsibility framework. The province should issue a consultation document to provide additional information and clarification when consulting on the draft regulations. To provide the certainty needed to kick-start planning for transition, the timeline should provide early notification of the government’s plan for producer responsibility, expedited development of producer responsibility regulations, and sufficient time for municipalities and producers to prepare.
Ensuring a common collection system
The province has been clear that transitioning the blue box to full producer responsibility must not negatively impact the recycling services that the people of Ontario use every day.
Recommendations
Regulations should maintain blue box collection as an essential part of any collection system, but also allow producers the flexibility to collect some packaging through other methods. Taken together, the blue box and other methods will create a common collection system that will give producers access to the materials they need to recycle and will ensure that the people of Ontario have uninterrupted service across the province during the transition period. The regulation-making process will determine how this collection system is to be established. The complexity of doing so should not be underestimated, which is why I recommend that the first step must be to collect and analyze the information on the existing blue box and recycling system in Ontario. This information could include:
o Programs and collection methods operated by municipalities. o Populations serviced by blue box programs. o Expiry of municipal collection contracts and lifespan of waste facilities. o Municipal readiness to transition. o Location of waste transfer, sorting and processing facilities. o The volumes and flows of collected printed paper and packaging.
The province should consider retaining expert advice to analyze the collected information and provide a recommendation on how best to proceed with transitioning services. This information will inform regulation development and facilitate producer preparation.
16 158 Transitioning municipal assets
Municipalities have made significant investments in facilities and equipment to collect, sort, transfer and process blue box materials. As producers develop an efficient province-wide collection system, some municipal infrastructure may no longer be needed. The certainty on timing and the ability for municipalities to fairly bid in a competitive process on future services for producers are key issues in achieving consensus on how to deal with transitioning municipal assets.
Recommendations
Parties agreed that if producers are given full responsibility and accountability, they must have control to decide which assets will be used in a future collection and management system. Producers should not be forced to use, or pay for, municipal assets they do not need. Parties agreed that municipalities must be able to bid fairly on future services for producers, and municipalities may decide whether, and how, their existing assets may be part of their bids.
Standardizing what’s in the blue box
It should be easier for Ontarians to understand what’s recyclable and what’s not. A common collection system should have a standard list of materials.
Recommendations
Regulations should make producers responsible for all printed paper and packaging they put into the market by setting clear goals for diversion from landfill, but they should provide flexibility for producers to identify the best way to achieve these goals. Regulations should establish a standard list of blue box materials that must be collected through blue boxes across Ontario, and also allow producers to use other methods to meet or supplement diversion requirements. Regulations should establish a transparent process that will allow producers to change which materials are collected in the blue box versus other methods. Producers should be encouraged to use other methods to divert materials that cannot be recycled by the blue box or that might contaminate collected materials.
17 159 Determining eligible sources for blue box materials
Ontarians generally associate blue boxes with curbside or depot collection, but in most communities the blue box program extends to multi-residential buildings, some businesses, and sometimes parks and other public spaces. Transition must consider whether and when it makes sense for producers to be responsible for blue box services beyond curbside or depot collection.
Recommendations
Producers should provide blue box collection wherever it was provided by municipalities or Indigenous communities as of a specified date, and going forward they will provide blue box service for new residential developments. After completing transition, producers should gradually expand collection in multi-residential buildings, as well as parks and public spaces where municipalities provide waste collection. Blue box services should not be expanded to industrial, commercial and institutional establishments as these facilities already have their own waste servicing arrangements and existing contracts for diversion. In addition, recycling in these facilities is covered by a different regulatory framework at this time. It is important that Ontarians have similar opportunities to recycle whether they are at home, work or out in public. The province should review and modernize the regulatory framework for industrial, commercial and institutional facilities to improve overall diversion rates in Ontario and to better align the kinds of materials recycled in this sector with the materials that are recycled through the blue box.
Setting effective diversion targets
Regulated and enforceable targets are necessary to set a level playing-field and ensure that the blue box system strives to achieve meaningful environmental outcomes.
Recommendations
A single, overall blue box target is neither workable nor effective. The province should consult to identify specific targets for different types of printed paper and packaging material. The categories should be specific enough that they can be used to identify materials that have low diversion rates, so that action can be taken to improve diversion. The province should set targets that will drive diversion and challenge the ingenuity of Ontario’s industry to innovate and find new efficiencies and cost-savings. Targets should progressively increase over time to ensure that Ontario’s recycling services continue to innovate and evolve.
18 160 Promoting increased diversion from landfill
What goes in the blue box should be reused or recycled – and not go to landfill. A producer-run blue box system must motivate producers to maximize reuse and recycling, while leaving room for innovative ways to divert emerging and problematic materials from landfill.
Recommendations
Reduce, reuse, recycle should count as diversion. That is, processes that continue to make materials available as a resource for new products or packaging should be considered diversion. Incineration and energy-from-waste should not count as diversion. Don’t lose sight of the first R – reduction. Where feasible, producer responsibility regulations should recognize and reward producers for reducing waste and improving their environmental performance.
Thinking bigger than the blue box
The transition of the blue box to producer responsibility is an opportunity for additional actions to increase waste diversion, reduce litter, and build a recycling economy in Ontario.
Recommendations
Co-ordinated, province-wide promotion and education is critical to build upon our blue box culture, reduce litter, and make waste reduction a part of everyday life. Ontario should take strong action to reduce plastic pollution and be a voice for decisive, focused, and coordinated action at both the national and international level. All parties must not lose sight of the fact that packaging is only one part of our plastics problem. The province should ensure that all ministries work together to develop a collaborative plan for Ontario to become a leading jurisdiction for innovation and economic growth in the recycling industry.
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JOINT RECYCLING COMMITTEE September 11th, 2019 HAWKESBURY TOWN HALL ______
PRESENT: Normand Riopel, Chairperson, Mayor, Township of Champlain Robert Kirby, Mayor, Township of East Hawkesbury André Chamaillard, Councillor, Town of Hawkesbury Luc Lalonde, Administrator Clerk-Treasurer, Township of East Hawkesbury Daniel Gatien, Chief Administrator Officer, Town of Hawkesbury Robert Lefebvre, Recycling Coordinator
Also Present: Robert Lessard, Recycle Action Inc.
Chairperson Normand Riopel called the meeting to order at 8:27 am
Declaration – Conflict of Interest
No declaration as to a conflict of interest made by anyone present. .
Purchase of Vehicle for pickup of recyclable material
Robert Lefebvre indicated that the resolution that was adopted by the Hawkesbury and Area Joint Recycling Committee at the last meeting, being August 26, 2019, requested that each municipal council authorize the Committee to proceed with the purchase of a third (3rd) garbage collection truck for the purpose of providing a “backup” vehicle during mechanical failures of the two (2) existing recycling vehicles.
Robert Lefebvre mentioned that the Hawkesbury Municipal Council had approved the resolution of the Hawkesbury and Area Joint Recycling Committee on September 9th. Mayors Riopel and Kirby also mentioned that their respective municipal council had approved the resolution last evening, being September 10th, 2019. Robert Lefebvre mentioned that since all three (3) participating municipalities had authorized the Committee to proceed with the purchase of a 3rd vehicle that authority had now been granted and that any purchase made would be funded from the Equipment Reserve.
Robert Lefebvre continued by stating that Luc Lalonde had verified suppliers of pre-owned vehicles and that a 2017 international truck with 43,000 km with a box having a 20-cubic yard carrying capacity of 5-tonnes was available from “Camions Laussier Lussicam Inc.” located at Sainte-Julie, Québec. Robert Lefebvre stated that this vehicle was inspected by the Township of East Hawkesbury and recommended for purchase and that a 30-day warranty was being provided. Luc Lalonde mentioned that the box was only used for recyclable material and never for garbage collection.
1 162 JOINT RECYCLING COMMITTEE September 11th, 2019 HAWKESBURY TOWN HALL ______
Purchase of Vehicle for pickup of recyclable material (continuation)
The Committee Members discussed the matter and it was subsequently
Moved by: Robert Kirby Seconded by: André Chamaillard
NOW THEREFORE BE IT RESOLVED THAT the purchase of a 2017 International Truck with a 20-yard capacity box in the amount of $113,000 plus HST be and is hereby authorized and that this expense be completely funded by the Equipment Reserve Fund.
CARRIED
Recycle Action Inc. - Processing Agreement
Robert Lefebvre mentioned that he had circulated to each Member of the Committee a copy of the proposed processing Agreement with Recycle-Action Inc. and that Robert Lessard was present to respond to any questions regarding the terms of the agreement.
Robert Lefebvre also stated the highlights/changes that were included in this new agreement in comparison to the current agreement schedule to expire October 31, 2019. The highlights/changes are as follows:
1 - The price per tonne has been established at $85.00 per metric tonne with a clause mentioning that the price will be reviewed every three (3) months and reset based upon the current market rate. The price per tonne will not be less than $65 per tonne and will not exceed $90 per tonne. Robert Lessard cited an example whereby the price of certain plastic material had a value of $280 at the end of August 2019 and that beginning September the price had dropped to $60 per tonne. Robert Lessard stated that he has and will be using the processing company called “Tricentris” which have three (3) processing facilities in the province of Québec (Lachute, Gatineau and Terrebonne) and have analysts who conduct market pricing to assist in determining the market rate;
2 - That plastic items having the numbers 3 and 4 have been removed for collection and they represent grocery bags and other types or PVC material which has no marketable value; and
3 - A Termination Clause has been included for the benefit of Recycle-Action Inc. in the event that they are no longer able to provide processing services of recyclable material. Robert Lefebvre indicated that the Termination Clause of three (3) months’ notice is similar to the provisions for the Recycling Committee.
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JOINT RECYCLING COMMITTEE September 11th, 2019 HAWKESBURY TOWN HALL ______
Recycle Action Inc. - Processing Agreement (continuation)
It was stated that with the changes of plastics 3 and 4 no longer being accepted that appropriate publicity would be required to inform the residents of these changes. Robert Lefebvre indicated that he would be reviewing this with Robert Lessard for the purpose of informing the municipal residents of the participating municipalities.
Robert Lefebvre indicated that all three (3) municipalities would have to be in agreement with the new agreement with Recycle Action Inc. for the processing of recyclable material and that once approval has been unanimously granted, that the Township of Champlain would execute this Agreement on behalf of all municipalities since the Inter-Municipal Agreement designates the Township of Champlain responsible for executing all legal documents.
After further discussion on this matter, it was
Moved by: André Chamaillard Seconded by: Robert Kirby
NOW THEREFORE BE IT RECOMMENDED TO ALL PARTICIPATING MUNICIPALITIES OF THE HAWKESBURY AND AREA JOINT RECYCLING COMMITTEE THE FOLLOWING:
1. THAT an Agreement with Recycle Action Inc. for the processing of recyclable material be authorized according to the terms and conditions as set out in the Agreement of which the same is attached hereto and identified as Schedule “A” to these minutes of the Committee; and
2. THAT the Township of Champlain be authorized to execute this Agreement, as identified as per Schedule “A” to these minutes, upon confirmation of endorsement by the all municipal councils of the participating municipalities.
CARRIED
Robert Lefebvre mentioned that the Town of Hawkesbury including the Township of East Hawkesbury advise the Township of Champlain once approval has been granted to this resolution in order that the Agreement with Recycle-Action Inc. may be executed.
3 164 JOINT RECYCLING COMMITTEE September 11th, 2019 HAWKESBURY TOWN HALL ______
Next Meeting
The next meeting is scheduled for November 18th, at 8:30 am at the Town of Hawkesbury.
Adjournment
This meeting of the Recycling Committee was adjourned at 8:47 a.m. on a motion by André Chamaillard and seconded by Robert Kirby.
NORMAND RIOPEL ROBERT LEFEBVRE CHAIRPERSON RECYCLING COORDINATOR
4 165 Schedule “A” to the minutes of the Hawkesbury & Area Recycling Committee dated September 11, 2019 ______
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7 168 Head Librarian’s Report for September 2019
June 2019 statistics 2019 2018 % +/- Computer usage 190 120 58.3% Loans & renewals 2,254 2,180 3.4% ILL Loan requests (by Champlain) 15 30 (50.0)% ILL Loans supplied (by Champlain) 18 61 (70.5)% DVDS 407 442 (7.9)% Young Adult/jeunes adultes fiction 43 53 (18.9)% Downloads on Overdrive 452 374 20.9% Story Time 100 57 75.4% Crafts & Kids activities 82 49 67.3% Adult Book Club 18 8 125.0% Teen Book Club 4 7 (42.9)% Adult programming 54 18 200.0% Contests 154 61 152.5% Pop up 143 21 581.0%
We currently have 1715 patrons 186 East Hawkesbury Patrons 62 Non-resident Patrons and 69 Student non-resident patrons. Total patrons 2032.
479 Likes on FB
1 169 Head Librarian’s Report for September 2019
July 2019 statistics 2019 2018 % +/- Computer usage 143 278 (48.6)% Loans & renewals 2,891 2,661 8.6% ILL Loan requests (by Champlain) 13 31 (58.1)% ILL Loans supplied (by Champlain) 30 66 (54.5)% DVDS 623 489 27.4% Young Adult/jeunes adultes fiction 73 53 37.7% Downloads on Overdrive 476 412 15.5% Story Time 113 64 76.6% Crafts & Kids activities 76 46 65.2%
Community outreach ESL /day camps 50 69 (27.5)%
Adult programming 21 10 110.0% Contests 86 54 59.3% Pop Up Library 32 35 (8.6)%
We currently have 1754 patrons 188 East Hawkesbury Patrons 62 Non-resident Patrons and 71 Student non-resident patrons. Total patrons 2063.
494 Likes on FB
2 170 Head Librarian’s Report for September 2019
August 2018 statistics 2019 2018 % +/- Computer usage 216 212 1.9% Loans & renewals 2,694 2,666 1.1% ILL Loan requests (by Champlain) 18 87 (79.3)% ILL Loans supplied (by Champlain) 68 80 (15.0)% DVDS 447 495 (9.7)% Young Adult/jeunes adultes fiction 55 81 (32.1)% Downloads on Overdrive 531 439 21.0% Story Time 110 48 129.2% Crafts & Kids activities 160 143 11.9% Summer Reading Club Members 119 107 11.2% Contests 56 181 (69.1)% Pop Up 55 78 (29.5)% Adult programming 17 4 325.0% Kindness Garden 200 NA
We currently have 1762 patrons, 188 East Hawkesbury Patrons, 66 Non-resident Patrons and 72 Student non-resident patrons, 12 volunteers and 5 staff. Total patrons 2105.
500 Likes on FB
Adult Programming • The Knitting and Crocheting Club continued to meet every second Wednesday throughout the summer. • We had 21 people attend the Senior Appreciation Day in June. The history tours and genealogy workshops were very well received. • The Astronomy Club stopped for the summer but will resume September 30th. • Our Father’s Day Draw had 93 entries.
3 171 Head Librarian’s Report for September 2019
• We had a full house at our adult craft in June with 10 participants. • We have received a grant from Frank Cowan Insurance to offer a Computer Tech Hub to Seniors. We will offer various programs on devices, applications, and online help. Our launch party is Sept 9th. • Anne attended the Prescott Russell Community luncheon in VKH June 27th and spoke to attendees about library programming. She attended the luncheon in L’Orignal in September 5th to promote our programs and our Senior Computer Help Hub.. • An adult fall craft will take place Sept 23rd with Jane Fantie hosting. • Our Senior’s Month contest had 61 entries. The winner was Bonnie Brazeau. • We launched a Adult Summer Reading Club online and in house. We gave away a small gift each week to 1 lucky participant. • 26 patrons took seeds home from our Seed Library. • Plans are underway for Ontario Library week Oct 20-26th. We will have Food For Fines and will also host a customer appreciation Day Monday Oct 21st. We will have a giant book sale which will be our last book sale this year. This is a great fund-raising event for the library.
Children and Teen Programming. • Teen Book Club will resume in September and will now meet on the 3rd Wednesday of each month. • We had a movie June 1st with 9 kids in attendance. • 40 children took part in our Bird Scavenger Hunt. • Our Junior book club will meet the first Thursday of each month. • Our Literacy Walks were very popular we had 82 participants over the summer.
TD Summer Reading Club C We had our Summer Reading Club kick off event Sat. June 22nd. It was well attended with 21 kids taking part. The kids made Fairy Gardens to take home, Jade Gardens donated lots of interesting materials for the kids to use. C We partnered with Let’s Talk Science to offer science based programs to kids. We had workshops/activities on Bee Keeping, Birds nests, and Animal Tracking. We had crafts and hands on fun with 79 children taking part. C Continuing our community outreach, we had the ESL summer school kids visit the library every Tuesday for 3 weeks. 17 kids were given library applications and a calendar of events. Many students got new library cards and took home books. C We showed 4 movies 2 in each language with 22 kids attending C Our Summer Reading Club wrap up party with the Ray’s Reptiles had 84 people attend. We partnered with Champlain Recreation to bring in this show. We had a scavenger hunt and a craft for kids. We awarded prizes to 7 lucky participants. C In total we had 119 kids registered for the SRC which is a record number!
4 172 Head Librarian’s Report for September 2019
Staff Meetings We held our monthly staff meetings during July & August.
Media Every month we increase our “likes” on our Facebook page; we now have 500. We post our activities in-house (through posters and sign up sheets), at the arena and via Facebook, our web site and through the local papers. We also send updates to the various schools, to the Women’s Institute, to local senior’s clubs and also on the Jewel radio station. We will continue to promote the library at the Farmer’s Market. We ran ads in the paper for our Fall children`s activities and for our Senior activities.
Pop Up Library C Champlain Soccer. Alicia attended the soccer closing event and handed our calendars for Summer Reading Club and spoke to 30 families. C Alicia went to 2 schools for their end of year events. At P.C.P.S. she met with 27 parents. As St Gregoire she met with 46. C We attended the Canada Day Soft Ball tournament in V.K.H. Emily spoke to 33 people and signed up 5 kids for SRC. C Emily went to the Farmer’s Market in July & August. C We attended the Vankleek Hill Fair on Kids day and had activities for the children.
Building We are working on renovating the front seating area of the Library. We will add a accessible workstation and an area for patrons with laptops to sit and work. We also purchased a new magazine rack. We have repainted the front area. Repairs are being made to the brick work outside the library.
Grant Applications Our application to Sarah Badgley was unsuccessful. The Frank Cowan Grant was successful and we received a total of $4000 to offer Adult Computer/Tech courses. We purchased Windows 10 for our computers and will look into replacing two of our computers. I applied to Walmart for a grant to pay for an accessible workstation. I applied to Better World Books to help in buying book club sets for our French and Teen Book clubs.
Accreditation I have booked our accreditation. We will have a site assessment on Oct 7th.
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Minutes
Date: Monday, June 10, 2019 Place: Champlain Library Time: 1:00 p.m.
Present: Jill Cass Chairperson Fran Bailey Member Michelle Landriault Member Pat Parent Member Pauline Sarrazin Member Cynthia Martin Secretary-Treasurer/Head Librarian
Absent: Lucia Trommer Member Norman Riopel Mayor
26-19 Moved by Pauline Sarrazin and seconded by Pat Parent that the agenda be adopted as presented. Motion carried.
27-19 Moved by Michelle Landriault and seconded by Fran Bailey that the minutes of the May 11th meeting be accepted. Motion carried.
Business arising from the minutes:
Our Pre-audit for accreditation audit has been received. We have passed 6 of 7 sections, five of them with 100%. We received a score of 86.7 in Physical and Facilities, mainly because our shelving is higher than the standard. As we cannot adjust the shelving, we will need an accessible workstation in order to meet the qualifications. Cynthia will look into the cost of a desk and find grant to cover the cost. SOLS has reinstated VDX. They have also established a budget to reimburse a portion of the shipping costs for mailing books, approximately $0.81 per book. It costs the library 1.30-2.25 to ship a book. ILL is a valued service for the library should continue. Staff will limit the number of books a patron can request to 4 per month.
28-19 Moved by Pat Parent and seconded by Michelle Landriault that Champlain Library will continue to participate in the ILL service.
174 Correspondence: The Township received a letter from Hawkesbury Public Library regarded user fee increases. Adult membership increased from $54 to $56. Senior from $49 to $50 and student from $33 to $34. Seasonal (6 months) $38 to $39, and family from $130-$135. The Champlain Township sent a resolution to the Ontario Government regarding the cuts to Library Services.
29-19 Moved by Fran Bailey and seconded by Pauline Sarrazin that the bills for May paid as submitted. Motion carried.
Head Librarian’s Report
Discussion: The Library will contact the Alzheimer’s Society to arrange a training session for staff members in order to obtain a Blue Umbrella Safety Zone certification.
The following documents were reviewed: Board Recruitment Policy, Board Role & Responsibilities.
30-19 Moved by Pat Parent and seconded by Fran Bailey that the Board Recruitment Policy, Board Role & Responsibilities be amended as Discussed.
Next meeting: Our next Board meeting will be held on Monday, September 16 at the Champlain Library.
31-19 Moved by Michelle Landriault and seconded by Pauline Sarrazin that that the meeting be adjourned at 1:45 pm.
Motion carried.
...... Cynthia Martin Acting Chairperson Secretary-Head Librarin
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176 Alison Collard
André Roy
The Can Bike Safety Program was offered in 6 schools and 3 day care centres situated in Wendover, St Eugene, Alfred, Plantagenet, Bourget and St Pascal. This has brought in a revenue of $1000.00. The committee is now looking for an additional instructor in the Prescott County.
The statistics from the electronic counters which were installed in Vankleek Hill and Hammond are now available. For the months of June, July and August, the number of counts on the eastern side of highway 34 in Vankleek Hill were; 2887, 2134, 2869. For the same period in Hammond, the numbers were; 2179, 2572, 2614.
A survey is now being completed with trail users as well as residents living near the trail in order to gather other information.
A meeting was held with Mr Stéphane Sarazin mayor of Alfred who is responsible for Economic Development at the Counties and certain members of the committee in order to discuss the futur of the Trail.
A presentation to the Mayors will be given at the Counties monthly meeting in October in order to discuss the renewal of the lease with VIA Rail.
The committee also plans on submitting funding requests to the Canada Infrastructure Program before the November 12 deadline in which the Federal Government pays 40%, the Province 33.33% and the Municipality 26.67%
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TOWNSHIP OF CHAMPLAIN
REGULAR COUNCIL MEETING
September 10, 2019 TOWNSHIP HALL
MEMBERS PRESENT: Normand Riopel, Mayor Peter Barton, Councillor Jacques Lacelle, Councillor André Roy, Councillor Michel Lalonde, Councillor Violaine Tittley, Councillor Sarah Bigelow, Councillor Gérard Miner, Councillor
MOTIVATED ABSENCE: Troy Carkner, Councillor
ALSO PRESENT: Paula Knudsen, CAO Alison Collard, Clerk Kevin Tessier, Treasurer James McMahon, Director of Public Works Lisa Burroughs, Director of Parks & Recreation Marie Pageau Handfield, Daycare Coordinator Jennifer Laforest, Senior Planner
OPENING - 7:00 P.M. The regular meeting was opened at 7:12 p.m. DISCLOSURE OF PECUNIARY INTEREST Councillor Barton declared a conflict of interest with point 6.1 Van Kleek Manor - New housing project, being related to the presenter, and to point 7.1.4 Severance application B-059-2019 Allensite Farms, being related to the applicant. Later during the meeting Councillor Roy declared a conflict of interest with item 6.1 Vankleek Hill Manor new housing project being related to a Board member. Councillor Barton and Mayor Riopel both declared a conflict of interest with item 7.4.3. Duval Road Capital Project, having relatives living on that road.
ADOPTION OF AGENDA Two items were added to the agenda: 7.4.3 Duval Road Capital Project; and 10.1 Ad Hoc Committee for negotiations with the Town of Hawkesbury. It was Resolution 2019-365 Moved By: Gérard Miner Seconded By: Michel Lalonde BE IT RESOLVED THAT Council approve the agenda of the regular meeting of September 10, 2019, as amended. CARRIED
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The Mayor introduced and welcomed Jennifer Laforest, who joined the Township staff as full-time senior planner on September 3, 2019.
PRESENTATION BY COUNCIL None
PRESENTATION − COMMITTEES / CONSULTANTS Jean-Jacques Lacombe - Integrity Commissioner Mr. Jean-Jacques Lacombe, who was appointed as Integrity Commissioner for the Township of Champlain made a brief presentation to Council and the public on his role and responsibilities as Integrity Commissioner to Council as mandated by the Municipal Act. These responsibilities include: the application of the Council code of conduct; the application of the procedures and rules and policies; the application of sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act; answering requests for advice from members; and educating members and the public about the municipality’s code of conduct for members of council and about the Municipal Conflict of Interest Act. .
Mr. Lacombe highlighted his duty to investigate complaints made at request of council, or by a member of council, or member of public. Mr. Lacombe informed the public that the role of the integrity commissioner, the Council Code of Conduct and the procedure for making a complaint regarding a breach of the Council Code of Conduct can be found on the Township’s website. The Mayor thanked Mr. Lacombe for his presentation.
Carole Lavigne, UCPR - Intermunicipal transportation Carole Lavigne, Director, Economic Development and Tourism Department, United Counties of Prescott and Russell (UCPR) presented the Intermunicipal Transportation Project to Council. She informed Council that UCPR have been awarded a $2,000,000 grant from the Ontario Ministry of Transportation’s Community Transportation Grant Program that would allow them to establish a pilot project for an inter-municipal transit system which will enable residents of the eight municipalities in Prescott and Russell to benefit from a new public transit service, which will allow them to travel easily across the region in order to access various essential services, all the while reducing barriers to transportation mobility in rural areas and encouraging economic growth. Mrs Lavigne ran through the results of a survey in the Spring 2019 that was carried out in the region to gauge interest and the needs of the residents. She also highlighted the proposed routes and stops for the buses. She indicated that Champlain Township will have to approve the proposed bus stops on its territory as well as install signage and maintenance (snow and ice removal) at the selected stops.
The Mayor informed Mrs. Lavigne that the Township will confirm which bus stops it will be able to accommodate and thanked her for her presentation.
DEPUTATION Gary J. Barton, Van Kleek Manor Non-Profit Housing Corporation - New Housing Project Councillor Barton left the room during this presentation having declared a conflict with this item. Councillor Roy also left the room during this presentation after declaring he had a conflict with this item.
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Mr. Gary J. Barton, Chair, along with other members of the Board of Directors and administration of the Van Kleek Manor were in attendance at the meeting (Gilles Fournier, Bruce Barton, Douglas Goodkey and Robin McRae) to provide Council with an update on their proposal for the extension of the Van Kleek Manor, senior citizens housing situated at 71 Derby Avenue. Mr. Barton introduced Mr. Edward Power, a consultant hired by the Van Kleek Manor, who has worked on similar projects, to provide a status report on their project proposal. The project is for a 3-storey, 30 unit addition (20 1-bedroom & 10 2-bedroom units) of which 13 will be affordable units and 17 will be at market value. The initial estimate for the project is $6.8 million, which is planned to be financed by CMHC SEED funding and the Rental Construction Financing Initiative, as well as community support and partnerships. Mr. Power presented the Van Kleek Manor’s request for the Township contribution of former daycare property at 79 Derby Avenue to the expansion. They propose using it as a seniors’ recreation centre servicing Van Kleek Manor’s existing 40 units, the 30-unit expansion and UCPR’s 14-unit retirement complex, as well as other senior’s groups within the Township. This donation of land for the project would help reduce capital costs; provide project access and a lay down area during construction; and provide site and administrative offices during project development and construction. There would be a conversion and renovation costs. In addition, the Van Kleek Manor is asking for a Letter of support that would include a Township statement on the need for affordable housing that they can present with their funding and financing applications. The Mayor thanked the Vankleek Hill Manor group for their presentation and informed them that Council will consider their request.
Georgia Dawood - Composting Georgia Dawood, Township resident, made a presentation to Council on composting and proposed that the Township of Champlain consider implementing a composting program. She highlighted the benefits of composting, gave some guidance on how to compost and suggested that compost collection could be introduced on a biweekly basis, alternating with garbage collection. The Mayor thanked her for her informative presentation.
André Denis & Susan MacGregor Denis - Automobile Service Station, 1725 County Road 4 Susan MacGregor Denis addressed Council with her concerns relating to the construction of a new automobile service station at the intersection of County Road 4 and Front Road (County Road 24) which is directly opposite her residence. She has concerns relating to the flow of traffic into and out of the new service station, in particular with vehicles exiting the service station whose headlights shine directly into her residence. She requested that the entrance on Front Road be removed. The Consulting Planner, Mr. Marc Rivet, explained that the owners of the service station did a traffic study prior to applying for Site Plan Approval in order to develop this lot. The use is permitted by the Zoning By-Law. He indicated that the site plan was reviewed by County and Township engineers. Transport trailers cannot turn on site, so the United Counties permitted two entrances, one on County Road 4 and one on Front Road. A one-way flow of traffic that would avoid exiting on Front Road may be a slim possibility, however the site is small and there is a lot of infrastructure on the site. The Site Plan has already been approved, it has been registered on title and a building permit has been issued.
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There was a short break from 8:23p.m. to 8:35 p.m.
STAFF REPORTS Planning On-Going Planning Projects Council reviewed this list. It was Resolution 2019-366 Moved By: Gérard Miner Seconded By: Violaine Tittley BE IT RESOLVED THAT the on-going planning project list, as updated on September 3, 2019, be received and filed. CARRIED
Application to deem subdivision not to be a registered plan of subdivision - Home Avenue (Maidens) Council reviewed the Planner's report. It was Resolution 2019-367 Moved By: Peter Barton Seconded By: Sarah Bigelow BE IT RESOLVED THAT the Planning Department report dated September 3, 2019 regarding the submission of an application pursuant to Sub-Section (4) of Section 50 of the Planning Act, R.S.O. 1990, Chapter P.13 (as amended) deeming those parts of Plan M29 Described as Block G, Plan M29, Champlain and Lot 33, Plan M29, Champlain, not be a registered plan of subdivision be received and that By-Law 2019-51 be presented for adoption. CARRIED
Land Severance Application B-058-2019 - Erika Morin Council reviewed the planner's report. It was Resolution 2019-368 Moved By: Gérard Miner Seconded By: Violaine Tittley BE IT RESOLVED THAT the land severance application for Erika Morin, as well as comments from the Planner, the Drainage Superintendent and the Chief Building Official, be received and that the land severance application (file B-058-2019) be granted with the following conditions: 1. That the applicant be required to obtain a zoning amendment, with all possibility of appeal exhausted, to change the zone of the severed lot (Lot A) to the Rural Residential (RR) Zone in order to address the lot frontage and lot area provisions of the Township of Champlain Zoning By-Law. As such, a zoning amendment is required to: • Require a minimum lot frontage of 45 metres; and • Require a minimum lot area of 4,000 m2. 2. That the applicant be required to submit a hydrogeological investigation conducted by a qualified professional in order to ensure that the proposed development can be adequately serviced. 3. That the drain assessment schedules of the W.J. Douglas and the Little Rideau Creek Extension municipal drains be updated by an engineer appointed by the owners and at the owners’ expense. CARRIED
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Land Severance Application B-059-2019 - Allensite Farms Inc.
Councillor Barton left the Council room during the discussion of this item. Council reviewed the planner's report. It was Resolution 2019-369 Moved By: Sarah Bigelow Seconded By: Michel Lalonde BE IT RESOLVED THAT the land severance application for Allensite Farms Inc., as well as comments from the Planner, the Drainage Superintendent and the Chief Building Official, be received and that the land severance application (file B-059-2019) be granted with the following conditions: 1. That the severed lot (A) be transferred to and merged on titled with the property at 2273 Allen Road; 2. That the applicant demonstrate that all buildings and septic systems meet applicable zone provisions and Ontario Building Code to the satisfaction of the Chief Building Official. 3. That an easement be registered over the property at 2273 Allen Road in favour of the retained lot (B) for access and use of the drilled well that services the dwelling at 3122 Dunning Road; and, 4. That the applicant be required to obtain a zoning amendment, with all possibility of appeal exhausted, in order to address some aspects of the proposed severance which do not comply with the provisions of the Township of Champlain Zoning By-Law. As such, a zoning amendment is required to: • Prohibit all agricultural uses on the retained lot (B). CARRIED
ADOPTION OF PLANNING BY-LAWS By-Law 2019-51 – By-Law to deem a Plan of Subdivision not to be a Registered Plan of Subdivision within the meaning of the Planning Act Council reviewed this proposed by-law. It was Resolution 2019-370 Moved By: Peter Barton Seconded By: Michel Lalonde BE IT RESOLVED THAT three readings and final passage be granted to By-Law 2019- 51, being a By-Law pursuant to Sub-Section (4) of Section 50 of the Planning Act, R.S.O. 1990, Chapter P.13 (as amended) deeming those parts of Plan M29 Described as Block G, Plan M29, Champlain and Lot 33, Plan M29, Champlain not be a registered plan of subdivision. CARRIED
Administration Forests Ontario - 50 Million Tree Program Resolution 2019-371 Moved By: Violaine Tittley Seconded By: Jacques Lacelle BE IT RESOLVED THAT the Township of Champlain participate in the Forests Ontario: 50 Million Tree Program by planting trees in collaboration with South Nation Conservation, on the 2.35 acre municipal property fronting on Daniel Street, L'Orignal to maximum investment value of $750.00. CARRIED
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Finance Accounts Council reviewed this document. It was Resolution 2019-372 Moved By: Gérard Miner Seconded By: Sarah Bigelow BE IT RESOLVED THAT the accounts paid and as presented by the Treasurer on September 10, 2019, be received and filed. CARRIED
Provincial One-Time Funding Grant This item was tabled until the next Committee of the Whole meeting.
Administration Report ADM-14-19 - Duval Road Capital Project Mayor Riopel and Councillor Barton declared a conflict of interest with this item, both having relatives living on this road, and both members of Council left the room during this discussion. Resolution 2019-373 Moved By: André Roy Seconded By: Sarah Bigelow BE IT RESOLVED THAT Administration Report No. AD-14-19, dated September 10, 2019, regarding Duval Road Capital Project be received and that Council approves the recommendation to change the financing of Duval Road Capital Project to the remaining Ontario Community Infrastructure Fund (OCIF) for the portion of this project already financed with taxes and increase the budget by $15,000 to a total of $95,000. CARRIED
Fire Department Council reviewed these reports. It was Resolution 2019-374 Moved By: Sarah Bigelow Seconded By: Michel Lalonde BE IT RESOLVED THAT the monthly Fire Department Reports for August 2019, as submitted by the District 1 and District 2 Chiefs, be received and filed. CARRIED
District 1 - Monthly Report - August 2019 (CARRIED) District 2 - Monthly Report - August 2019 (CARRIED)
Parks & Recreation REC Monthly Report - August 2019 Council reviewed this report. It was Resolution 2019-375 Moved By: Violaine Tittley Seconded By: André Roy
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BE IT RESOLVED THAT the monthly Recreation Report for August 2019, as submitted by the Director of Parks & Recreation, be received and filed. CARRIED
Roads Department PWD Monthly Report - August 2019 Council reviewed this report. It was Resolution 2019-376 Moved By: Jacques Lacelle Seconded By: Gérard Miner BE IT RESOLVED THAT the Road report for August 2019 as submitted by the Director of Public Works be received and filed. CARRIED
PWD Report PWD-12-19 - Regular and Winter Maintenance Operations on private road - Montpetit Street extension Council reviewed this report. It was Resolution 2019-377 Moved By: Gérard Miner Seconded By: Violaine Tittley BE IT RESOLVED THAT Public Works Report No. PW-12-19, dated September 10th 2019, regarding regular and winter maintenance operations by the Township on Montpetit Street (Extension) in L’Orignal be tabled to a future meeting. CARRIED
PWD Memorandum - Hiring of two new road crew This memorandum was provided for information purposes.
PWD Memorandum - Release of Wastewater Systems Effluent on Open Government Data This memorandum was provided for information purposes. Traffic Count 2019 This document was provided for information purposes. Building CBO Monthly Report - August 2019 Council reviewed this report. It was Resolution 2019-378 Moved By: Gérard Miner Seconded By: Michel Lalonde BE IT RESOLVED THAT the Building Department report for August 2019, as submitted by the Chief Building Official, be received and filed. CARRIED
By-Law Enforcement BEO Monthly Report - August 2019
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Council reviewed this report. It was
Resolution 2019-379 Moved By: Gérard Miner Seconded By: Sarah Bigelow BE IT RESOLVED THAT the By-Law Enforcement report for August 2019, as submitted by the By-Law Enforcement Officer, be received and filed. CARRIED
Communications and Economic Development CED Monthly Report - August 2019 Resolution 2019-380 Moved By: André Roy Seconded By: Jacques Lacelle BE IT RESOLVED THAT the Communications and Economic Development report for August 2019, as submitted by the Communications and Public Relations Coordinator, be received and filed. CARRIED
Day Care Services DCS Monthly Report - August 2019 Council reviewed this report. It was Resolution 2019-381 Moved By: Gérard Miner Seconded By: Violaine Tittley
BE IT RESOLVED THAT the Daycare report for August 2019, as submitted by the Daycare Services Coordinator, be received and filed. CARRIED
Drainage Drainage Monthly Report - August 2019 Council reviewed this report. It was Resolution 2019-382 Moved By: Gérard Miner Seconded By: Jacques Lacelle BE IT RESOLVED THAT the report for the month of August 2019, as submitted by the Drainage Superintendent be received and filed. CARRIED
Water-Sewer/Ontario Clean Water Agency None
REPORT OF LIAISON COMMITTEE MEMBERS / COMMITTEE REPORTS Recycling Hawkesbury and Area Joint Recycling Committee - Purchase of a new garbage truck
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Resolution 2019-383 Moved By: Jacques Lacelle Seconded By: Michel Lalonde BE IT RESOLVED THAT the Township of Champlain endorses the Hawkesbury and Area Joint Recycling Committee's Resolution dated August 26, 2019 : 1. THAT the Hawkesbury and Area Joint Recycling Committee be authorized to proceed with the purchase of a pre-owned garbage truck for the purpose of using this vehicle as a replacement due to mechanical failures of the existing recycling vehicles; and 2. THAT the costs for the purchase of this vehicle be fully funded by the Equipment Reserve of the Hawkesbury and Area Joint Recycling Committee. CARRIED
Library Board None Prescott Russell Recreational Trail Committee None
REPORT OF THE MAYOR This documentation was provided for information purposes.
OTHER BUSINESS Ad Hoc Committee - Discussions with the Town of Hawkesbury Resolution 2019-384 Moved By: Jacques Lacelle Seconded By: André Roy
BE IT RESOLVED THAT Councillor Sarah Bigelow replace Councillor André Roy as member of the Ad Hoc Committee established to negotiate with the Town of Hawkesbury. CARRIED
ADOPTION OF MINUTES Minutes - Regular Meeting - August 6, 2019 Council reviewed these sets of Minutes. It was Resolution 2019-385 Moved By: Sarah Bigelow Seconded By: Violaine Tittley
BE IT RESOLVED THAT the Minutes of the August 6, 2019 Regular Council meeting be approved. CARRIED
ADOPTION OF BY-LAWS By-Law 2019-50 - to repeal By-law 2019-47 - Tile Drain Loan Council reviewed this proposed by-law. It was Resolution 2019-386 Moved By: Peter Barton Seconded By: Michel Lalonde
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BE IT RESOLVED THAT three readings and final passage be granted By-Law 2019-50, being a by-law to repeal By-Law Number 2019-47 imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act.
CARRIED
By-Law 2019-52 - Agreement with the Federation of Canadian Municipalities (FCM) - Municipal Asset Management Grant Council reviewed this proposed by-law. It was Resolution 2019-387 Moved By: Sarah Bigelow Seconded By: Peter Barton BE IT RESOLVED THAT three readings and final passage be granted By-Law 2019-52, being a by-law authorize the entering into a Grant Agreement with the Federation of Canadian Municipalities for funding under the Municipal Asset Management Program (MAMP) for the development of asset management strategies and capacities in Champlain Township. CARRIED
CORRESPONDENCE (for action) Vankleek Hill Christmas Home Tour Resolution 2019-388 Moved By: Gérard Miner Seconded By: Sarah Bigelow
BE IT RESOLVED THAT Council approve a $300 sponsorship for the cost of one bus for the Vankleek Hill Christmas Home Tour organized by The Review. CARRIED
Norfolk County - Request for Provincial Response - Leaking Gas Wells Resolution 2019-389 Moved By: Gérard Miner Seconded By: Michel Lalonde BE IT RESOLVED THAT the County of Norfolk's resolution dated July 9, 2019, requesting that the Provincial Government address leaking gas well issues, as outlined in their resolution, be endorsed. CARRIED
Town of Bradford West Gwillimbury - Never Forgotten National Memorial
Resolution 2019-390 Moved By: Violaine Tittley Seconded By: Sarah Bigelow BE IT RESOLVED THAT the Town of Bradford West Gwillimbury's resolution dated August 6, 2019, supporting efforts of the Never Forgotten National Memorial Foundation to develop the Never Forgotten National Memorial, be endorsed. CARRIED
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City of Kitchener - Flushable wipes
Resolution 2019-391 Moved By: Peter Barton Seconded By: André Roy BE IT RESOLVED THAT the City of Kitchener's resolution dated August 26, 2019, requesting that the Federal Government review regulations related to consumer packaging on single-use wipes to remove the word flushable, be endorsed. CARRIED
CORRESPONDENCE (for information) None QUESTION PERIOD There were no questions from the public.
IN CAMERA At 9:29 p.m. Council resumed the In Camera meeting that commenced at 5:00 p.m. and was temporarily adjourned at 6:58 p.m. in order to complete the discussions. It was Resolution 2019-392 Moved By: Sarah Bigelow Seconded By: Jacques Lacelle BE IT RESOLVED THAT Council go in-camera for the purpose of discussing personal matters about identifiable individuals; information that is subject to solicitor-client privilege; and negotiations; as well as for the purpose of educating its members, as provided under sections 239.(2)(b), (f), and (k) and 239.(3.1) of the Municipal Act, 2001.
CARRIED
Insurance Claim L'Orignal Flood Montpetit Street Champlain Township Landfill Site Education - Role of the Integrity Commissioner The In Camera meeting adjourned at 10:11 p.m. and the Regular Meeting resumed.
NEXT MEETING
Committee of the Whole - October 2, 2019 - 4:30 p.m.
Regular Meeting - October 8, 2019 - 7:00 p.m.
CONFIRMING BY-LAW By-Law 2019-53 Having dealt with the matters at hand, it was Resolution 2019-395 Moved By: Jacques Lacelle Seconded By: Gérard Miner
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BE IT RESOLVED THAT three readings and final passage be given By-Law 2019-53, being a by-law to confirm the proceedings of Council at its meeting of September 10, 2019. CARRIED
ADJOURNMENT Subsequently, it was Resolution 2019-396 Moved By: Michel Lalonde Seconded By: Gérard Miner BE IT RESOLVED THAT Council adjourn until October 8, 2019, at the Champlain Township Hall Council chambers at 7:00 p.m. or at the call of the Mayor or Clerk. CARRIED The meeting was adjourned at 10:14 p.m.
______NORMAND RIOPEL, MAYOR ALISON COLLARD, CLERK
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CANTON DE CHAMPLAIN
RÉUNION RÉGULIÈRE DU CONSEIL
le 10 septembre 2019 SALLE MUNICIPALE
MEMBRES PRÉSENTS: Normand Riopel, maire Peter Barton, conseiller Jacques Lacelle, conseiller André Roy, conseiller Michel Lalonde, conseiller Violaine Tittley, conseillère Sarah Bigelow, conseillère Gérard Miner, conseiller
ABSENCE MOTIVÉE: Troy Carkner, conseiller
AUSSI PRÉSENTS: Paula Knudsen, directrice générale Alison Collard, greffière Kevin Tessier, trésorier James McMahon, directeur des travaux publics Lisa Burroughs, directrice des parcs et loisirs Marie Pageau Handfield, coordonnatrice des Services de garde Jennifer Laforest, urbaniste senior
OUVERTURE DE LA SÉANCE - 19 H La réunion régulière a été ouverte à 19 h 12. DÉCLARATION D'INTÉRÊTS PÉCUNIAIRES Le conseiller Barton a déclaré un conflit d'intérêts au point 6.1 Manoir Van Kleek - projet de nouveaux logements, en étant parenté avec le présentateur; et au point 7.1.4 Demande de morcellement B-059-2019 - Allensite Farms, étant parenté avec le demandeur. Plus tard dans la réunion, le conseiller Roy a déclaré un conflit d'intérêts au point 6.1 Manoir Van Kleek, en étant parenté avec un membre du conseil d'administration. Le conseiller Barton et le maire Riopel ont déclaré un conflit d'intérêts au point 7.4.3. Projet d'investissement chemin Duval, ayant de la parenté qui réside sur ce chemin.
ADOPTION DE L'ORDRE DU JOUR Deux points ont été ajoutés à l'ordre du jour : 7.4.3. Projet d'investissement - chemin Duval; et 10.1 Comité spécial pour les négociations avec la Ville de Hawkesbury. Il fut Résolution 2019-365 Proposé par: Gérard Miner Appuyé par: Michel Lalonde
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QU'IL SOIT RÉSOLU QUE le Conseil approuve l'ordre du jour de la réunion régulière du 10 septembre 2019, tel que modifié. ADOPTÉ
Le maire a présenté et accueilli Jennifer Laforest qui s'est jointe au personnel du Canton à titre d'urbaniste senior le 3 septembre 2019.
PRÉSENTATION PAR LE CONSEIL Aucun PRÉSENTATION − COMITÉS / CONSULTANTS Jean-Jacques Lacombe - Commissaire à l'intégrité M. Jean-Jacques Lacombe, qui a été nommé commissaire à l’intégrité pour le Canton de Champlain, a fait une brève présentation au Conseil et au public relativement à son rôle et ses responsabilités en tant que commissaire à l’intégrité, tel que prescrit par la Loi sur les municipalités. Ses responsabilités comprennent : l’application du code de déontologie du conseil; l’application des modalités, des règles et des politiques de la municipalité; l’application des articles 5, 5.1 et 5.2 de la Loi sur les conflits d’intérêts municipaux; la réponse aux demandes de conseils des membres du conseil; et informer les membres du conseil et le public concernant les codes de déontologie de la municipalité applicables aux membres et concernant la Loi sur les conflits d’intérêts municipaux.
M. Lacombe a fait un survol de son mandat d’investigation des plaintes déposées par le conseil, ou par un membre du conseil ou du public. M. Lacombe a informé le public que de l’information concernant son rôle; le code de déontologie; et la procédure pour la déposition des plaintes relativement à une violation du code se trouvent sur le site Web du Canton. Le maire a remercié M. Lacombe pour sa présentation.
Carole Lavigne, CUPR - transport inter-municipal Carole Lavigne, Directrice du bureau de Développement économique et touristique des Comtés unis de Prescott et Russell (CUPR) a présenté au Conseil le projet de transport intermunicipal de Prescott et Russell. Elle a informé le Conseil que les CUPR ont reçu une subvention de 2 millions de dollars du Ministère des transports de l’Ontario par le biais du Programme de subvention pour les transports communautaires qui leur permettront d’établir un projet pilote pour un service de transport intermunicipal qui permettra aux citoyens des huit municipalités de Prescott et Russell de bénéficier d’un nouveau service de transport en commun, qui leur permettra de se déplacer aisément à travers la région pour recourir aux différents services essentiels tout en réduisant les barrières à la mobilité en milieu rural et en encourageant la croissance économique. Mme Lavigne a fait un survol des résultats d’un sondage fait au printemps 2019 dans la région pour évaluer l’intérêt et les besoins des résidents. Elle a aussi souligné les routes et les arrêts d’autobus proposés. Elle a indiqué que le canton de Champlain devra approuver les arrêts d’autobus proposés sur son territoire et installer les enseignes et entretenir (déneigement et déglaçage) les arrêts sélectionnés. Le maire a informé Mme Lavigne que le Canton confirmera les arrêts d’autobus que le canton peut accommoder et il l’a remercié pour sa présentation.
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DÉLÉGATION
Gary J. Barton, Corporation de logement à but non-lucratif Manoir Van Kleek - projet de nouveau logement Le conseiller Barton a quitté la salle pendant cette présentation ayant déjà déclaré un conflit d'intérêt avec ce point. Le conseiller Roy a quitté la salle pendant cette présentation après avoir déclaré un conflit d'intérêt avec ce point. Monsieur Gary J. Barton, président, était présent, avec les autres membres du Conseil d’administration et l’administration du Manoir Van Kleek (Gilles Fournier, Bruce Barton, Douglas Goodkey and Robin McRae) afin de donner au Conseil une mise à jour de leur proposition pour l’expansion du Manoir Van Kleek, logements pour les personnes âgées situé au 71 avenue Derby. M. Barton a présenté M. Edward Power, consultant embauché par le Manoir Van Kleek, qui a travaillé sur d’autres projets similaires, pour faire la présentation. Le projet est un bâtiment additionnel de 30 unités en 3 étages (13 unités d’une chambre, 17 unités de 2 chambres) 20 unités seront des logements à loyer indexé sur le revenu (LIR) et 10 unités seront au prix du courant. L’estimation initiale pour le projet est de 6,8 millions $ qui pourraient être financés par Le programme de Financement initial et le Financement de la construction de logements locatifs de SCHL, ainsi que par l’appui communautaire et le partenariat. M. Power a présenté la requête du Manoir Van Kleek qui demande que le Canton fasse don de l'ancienne garderie située à 79 avenue Derby pour l’expansion. M. Power a présenté la demande du Manoir Van Kleek concernant la contribution du canton avec l’ancien service de garde situé au 79, avenue Derby. Ils proposent que ce bâtiment puisse être un centre récréatif pour les personnes âgées des 40 unités existantes du Manoir Van Kleek, les 30 unités de l’expansion et les 14 unités du logement des CUPR, ainsi que d’autres groupes des personnes âgées du Canton. Ce don de bien-fonds au projet contribuera à la réduction des coûts d’investissement, fournira un accès au projet et un endroit d’entreposage pendant la construction, ainsi qu’un bureau de site et d’administration pendant la construction. Il y aura des frais de conversion et de rénovation. De plus, le Manoir Van Kleek demande une lettre d’appui qui inclurait une déclaration par le Canton du besoin de logements abordables que le Manoir pourrait présenter lors de leurs demandes de financement. Le maire a remercié le groupe Van Kleek pour leur présentation et il les a informé que le Conseil considérera leur demande.
Georgia Dawood - le compostage Georgia Dawood, résidente du Canton, a fait une présentation au Conseil au sujet du compostage et elle a proposé que le canton de Champlain considère l’implémentation d’un programme de compostage. Elle a mentionné les bénéfices du compostage, elle a fourni des conseils sur la façon de composter et elle a suggéré que la collecte de compostage pourrait être mises en place toutes les deux semaines, en alternance avec la collecte des déchets. Le maire l’a remerciée pour sa présentation informative.
André Denis et Susan MacGregor Denis - station service, 1725 chemin de Comté 4 Madame Susan MacGregor Denis a présenté au Conseil ses inquiétudes relativement à la construction d’une nouvelle station-service à l’intersection du chemin de Comté 4 et du chemin Front (chemin de Comté 24), directement en face de sa résidence. Elle a des soucis relativement à la circulation de véhicules qui entrent et sortent de la station-
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service, particulièrement pour les véhicules qui sortent de la station-service dont les phares brillent directement dans sa résidence. Elle a demandé que l’entrée (sortie) soit enlevée. L’urbaniste consultant, M. Marc Rivet, a expliqué que les propriétaires de la station- service ont fait une étude de circulation avant de demander l’approbation du plan de localisation pour développer ce terrain. L’usage est permis selon le règlement de zonage. Il a indiqué que le plan de localisation a été révisé par les ingénieurs des Comtés et du Canton. Les gros camions de transport ne peuvent pas tourner sur le site, donc les Comtés unis ont permis une deuxième entrée/sortie. La circulation à sens unique ne sortant pas sur le chemin Front peut être une mince possibilité, cependant le site est petit et il y a beaucoup d’infrastructures sur le site. Le plan de localisation a été déjà approuvé, inscrit au registre des titres et un permis de construction a été émis. Il y a eu une brève pause de 20 h 23 à 20 h 35.
RAPPORTS DU PERSONNEL Urbanisme Liste des projets d'urbanisme en cours Le Conseil a examiné la liste. Il fut Résolution 2019-366 Proposé par: Gérard Miner Appuyé par: Violaine Tittley QU’IL SOIT RÉSOLU QUE la liste des projets d’urbanisme en cours, telle que mise à jour le 3 septembre 2019, soit reçue et classée. ADOPTÉ
Demande pour un règlement qui décrète qu’un plan de lotissement n’est pas un plan enregistré de lotissement - avenue Home (Maidens) Le Conseil a examiné le rapport de l'urbaniste. Il fut Résolution 2019-367 Proposé par: Peter Barton Appuyé par: Sarah Bigelow QU’IL SOIT RÉSOLU QUE le rapport du Service d’urbanisme, daté du 3 septembre 2019, relativement à un dépôt d’une demande selon l’article 50(4) de la Loi sur l’aménagement du territoire, L.R.O. 1990, chap. P. 13 (tel que modifié), afin de désigner Parties du Plan M29, décrit comme Bloc G, Plan M29, Champlain, et Lot 33, Plan M29, Champlain, comme plan de lotissement non enregistré, soit reçu et que le Règlement 2019-51 soit présenté pour adoption. ADOPTÉ
Demande de morcellement B-058-2019 - Erika Morin Le Conseil a examiné le rapport de l'urbaniste. Il fut Résolution 2019-368 Proposé par: Gérard Miner Appuyé par: Violaine Tittley QU’IL SOIT RÉSOLU QUE la demande de morcellement Erika Morin de même que les commentaires de l’urbaniste, le surveillant de drainage et l’officier en chef de la construction soient reçus et que la demande de morcellement (dossier B-058-2019) soit
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accordée moyennant ces conditions : 1. Que le propriétaire soit tenu d'obtenir un changement de zonage, avec toutes les possibilités d'appel épuisées, afin d’inclure le terrain détaché (A) dans la zone résidentielle rurale (RR) pour adresser certaines dispositions du règlement de zonage du canton de Champlain. À ce titre, un changement de zonage est nécessaire pour : • Permettre une façade du terrain minimale de 45 mètres; et • Permettre une superficie du terrain minimale de 4000 m2. 2. Que le propriétaire soit tenu de soumettre une enquête hydrogéologique menée par un professionnel qualifié pour assurer que le développement proposé puisse être desservi de manière adéquate. 3. Que les cédules d'évaluation des drains municipaux W.J. Douglas et Little Rideau Creek Extension soient mis à jour par un ingénieur nommé par les propriétaires et aux frais des propriétaires. ADOPTÉ
Demande de morcellement B-059-2019 - Allensite Farms Inc. Le conseiller Barton a quitté la salle du conseil pendant la discussion de ce point. Le Conseil a examiné le rapport de l'urbaniste. Il fut Résolution 2019-369 Proposé par: Sarah Bigelow Appuyé par: Michel Lalonde QU’IL SOIT RÉSOLU QUE la demande de morcellement Allensite Farms Inc. de même que les commentaires de l’urbaniste, du surveillant de drainage et de l’officier en chef de la construction soient reçus et que la demande de morcellement (dossier B-059- 2019) soit accordée moyennant ces conditions : 1. Que le lot détaché (A) soit transféré et fusionné avec le titre de propriété situé au 2273 chemin Allen ; 2. Que le requérant démontre que tout bâtiment et installation septique sont conforme avec le zonage et le Code du Bâtiment à la satisfaction de l’officiel en chef de la construction. 3. Qu'une servitude soit enregistrée sur la propriété au 2273 chemin Allen en faveur du lot conservé (B) pour l'accès et l'utilisation du puits foré utilisé par le logement situé au 3122 Dunning Road; et, 4. Que le propriétaire soit tenu d'obtenir un changement de zonage, avec toutes les possibilités d'appel épuisées, afin de traiter certains aspects de l’autorisation proposée qui ne sont pas conformes aux dispositions du règlement de zonage du canton de Champlain. À ce titre, un changement de zonage est nécessaire pour : • Interdire tout usage agricole sur le lot retenu (B). ADOPTÉ
ADOPTION DE RÈGLEMENTS D’URBANISME Règlement 2019-51 - Règlement qui décrète un plan de lotissement comme n’étant pas un plan enregistré de lotissement comme l’entend la Loi sur l’aménagement du territoire Le Conseil a examiné ce règlement proposé. Il fut Résolution 2019-370 Proposé par: Peter Barton Appuyé par: Michel Lalonde QU’IL SOIT RÉSOLU QUE trois lectures et l’approbation finale soient accordées au Règlement 2019-51, selon l’article 50(4) de la Loi sur l’aménagement du territoire,
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L.R.O. 1990, chap. P13 (tel que modifié) afin de dés enregistrer Parties du Plan M29, décrit comme Bloc G, Plan M29, Champlain et Lot 33, Plan M29, Champlain. ADOPTÉ
Administration Forests Ontario - Programme 50 millions d’arbres Résolution 2019-371 Proposé par: Violaine Tittley Appuyé par: Jacques Lacelle QU'IL SOIT RÉSOLU QUE le canton de Champlain participe dans le Programme 50 millions d’arbres en plantant des arbres en collaboration avec la Conservation de la Nation Sud, sur le terrain municipal qui a un façade sur la rue Daniel, L'Orignal à une valeur d'investissement maximale de 750 $. ADOPTÉ
Finances Comptes Le Conseil a examiné ce document. Il fut Résolution 2019-372 Proposé par: Gérard Miner Appuyé par: Sarah Bigelow QU’IL SOIT RÉSOLU QUE les comptes payés et tels que présentés par le trésorier le 10 septembre 2019, soient reçus et classés. ADOPTÉ
La subvention provinciale non-récurrente Ce point a été différé à la prochaine réunion du comité plénier.
Rapport ADM-14-19 - Projet d'investissement - chemin Duval Le maire Riopel et le conseiller Barton ont déclaré un conflit d'intérêt avec ce point, les deux ayant de la parenté qui résident sur ce chemin, et les deux membres du conseil ont quitté la salle pendant cette discussion. Il fut Résolution 2019-373 Proposé par: André Roy Appuyé par: Sarah Bigelow
QU'IL SOIT RÉSOLU QUE le rapport AD-14-19 du Service de l'administration, daté du 10 septembre 2019 relativement au projet d'investissement - chemin Duval soit reçu et que le conseil approuve la recommandation de modifier le financement du projet d'investissement - chemin Duval et de financer la portion de ce projet déjà financé par les taxes via la subvention du fonds ontarien pour l'infrastructure communautaire (FOIC) ainsi qu'augmenter le budget de ce projet de 15 000$ pour totaliser 95 000$. ADOPTÉ
Service d'incendie Le Conseil a examiné ces rapports. Il fut
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Résolution 2019-374 Proposé par: Sarah Bigelow Appuyé par: Michel Lalonde QU’IL SOIT RÉSOLU QUE les rapports mensuels du Service d'incendie pour le mois d'août 2019, tels que soumis par le chef de district 1 et le chef de district 2, soient reçus et classés. ADOPTÉ
District 1 - rapport mensuel - août 2019 (ADOPTÉ) District 2 - rapport mensuel - août 2019 (ADOPTÉ)
Parcs et loisirs REC - rapport mensuel - août 2019 Le Conseil a examiné ce rapport. Il fut Résolution 2019-375 Proposé par: Violaine Tittley Appuyé par: André Roy QU’IL SOIT RÉSOLU QUE le rapport mensuel du Service des parcs et loisirs pour le mois d'août 2019, tel que soumis par la directrice du Service des parcs et loisirs, soit reçu et classé. ADOPTÉ
Voirie PWD - rapport mensuel - août 2019 Le Conseil a examiné ce rapport. Il fut
Résolution 2019-376 Proposé par: Jacques Lacelle Appuyé par: Gérard Miner QU’IL SOIT RÉSOLU QUE le rapport de la voirie pour le mois d'août 2019, tel que soumis par le directeur du Service des travaux publics, soit reçu et classé. ADOPTÉ
Rapport PWD-12-19 - Entretien régulier et hivernal sur le chemin privé - extension du chemin Montpetit Le Conseil a examiné ce rapport. Il fut Résolution 2019-377 Proposé par: Gérard Miner Appuyé par: Violaine Tittley QU'IL SOIT RÉSOLU QUE le rapport PW-12-19 daté du 10 septembre 2019 relativement aux opérations de maintenance régulières et hivernales du Canton sur l'extension de la rue Montpetit à L'Orignal soit différé à une réunion ultérieure. ADOPTÉ
PWD Note de service - l'embauche de deux nouveaux membres du personnel roulant Cette note de service a été fournie à titre d'information.
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PWD Note de Service - Rejet d'effluent des systèmes des eaux usées sur Données ouvertes du gouvernement Cette note de service a été fournie à titre d'information. Comptage de la circulation 2019 Ce document a été fourni à titre d'information.
Bâtiment CBO - rapport mensuel - août 2019 Le Conseil a examiné ce rapport. Il fut Résolution 2019-378 Proposé par: Gérard Miner Appuyé par: Michel Lalonde
QU’IL SOIT RÉSOLU QUE le rapport du Service du bâtiment pour le mois d'août 2019, tel que soumis par l’officier en chef de la construction, soit reçu et classé. ADOPTÉ
Réglementation BEO - rapport mensuel - août 2019 Le Conseil a examiné ce rapport. Il fut Résolution 2019-379 Proposé par: Gérard Miner Appuyé par: Sarah Bigelow QU’IL SOIT RÉSOLU QUE le rapport du Service de la réglementation pour le mois d'août 2019, tel que soumis par l’officier de la réglementation, soit reçu et classé. ADOPTÉ
Communications et développement économique CED - Rapport mensuel - août 2019 Résolution 2019-380 Proposé par: André Roy Appuyé par: Jacques Lacelle QU’IL SOIT RÉSOLU QUE le rapport de communication et développement économique pour le mois d'août 2019, tel que soumis par la coordonnatrice en communications et relations publique, soit reçu et classé. ADOPTÉ
Services de garde DCS - rapport mensuel - août 2019 Le Conseil a examiné ce rapport. Il fut Résolution 2019-381 Proposé par: Gérard Miner Appuyé par: Violaine Tittley QU’IL SOIT RÉSOLU QUE le rapport des Services de garde pour le mois d'août 2019, tel que soumis par sa coordonnatrice, soit reçu et classé. ADOPTÉ
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Drainage Rapport mensuel de drainage - août 2019 Le Conseil a examiné ce rapport. Il fut Résolution 2019-382 Proposé par: Gérard Miner Appuyé par: Jacques Lacelle QU’IL SOIT RÉSOLU QUE le rapport du surintendant du drainage pour le mois d'août 2019, tel que soumis par celui-ci, soit reçu et classé. ADOPTÉ
Eau-Égout / Agence ontarienne des eaux Aucun
RAPPORT DES MEMBRES DES COMITÉS DE LIAISON / RAPPORT DES COMITÉS Recyclage Comité conjoint de recyclage pour Hawkesbury et région - achat d'un nouveau camion à ordures Résolution 2019-383 Proposé par: Jacques Lacelle Appuyé par: Michel Lalonde QU'IL SOIT RÉSOLE QUE la résolution du Comité conjoint de recyclage de Hawkesbury et de la Région, datée le 26 août 2019 : 1. QUE le Comité conjoint de Hawkesbury et de la Région soit autorisé à procéder à l'achat d'un camion à ordures d'occasion dans le but d'utiliser ce véhicule comme remplacement en raison de défaillance mécanique des véhicules de recyclage existant ; et 2. QUE les coûts d'achat de ce véhicule soient entièrement financés par la réserve d'équipement du Comité conjoint de Hawkesbury et de la région; soit appuyée par le canton de Champlain. ADOPTÉ
Conseil de la bibliothèque Aucun Comité du sentier récréatif de Prescott et Russell Aucun RAPPORT DU MAIRE Cette documentation a été fournie à titre d'information.
AUTRES SUJETS Comité spécial pour les discussion avec la Ville d'Hawkesbury Résolution 2019-384 Proposé par: Jacques Lacelle Appuyé par: André Roy
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QU'IL SOIT RÉSOLU QUE la conseillère Sarah Bigelow remplace le conseiller André Roy comme membre du comité spécial établi afin de négocier avec la Ville de Hawkesbury. ADOPTÉ
ADOPTION DES PROCÈS-VERBAUX Procès-verbal - réunion régulière - 6 août 2019 Le Conseil a examiné ces procès-verbaux. Il fut Résolution 2019-385 Proposé par: Sarah Bigelow Appuyé par: Violaine Tittley QU'IL SOIT RÉSOLU QUE le procès-verbal de la réunion régulière du Conseil du 6 août 2019 soit approuvé. ADOPTÉ
ADOPTION DE RÈGLEMENTS Règlement 2019-50 - abrogation du Règlement 2019-47 - prêt - drainage au moyen de tuyaux Le Conseil a examiné ce règlement proposé. Il fut Résolution 2019-386 Proposé par: Peter Barton Appuyé par: Michel Lalonde QU’IL SOIT RÉSOLU QUE trois lectures et l’approbation finale soient accordées au Règlement 2019-50 qui abroge le Règlement 2019-47, qui impose des taux spéciaux de drainage sur des terres, occasionnant un emprunt sous l’égide de la Loi sur le drainage au moyen de tuyaux. ADOPTÉ
Règlement 2019-52 - entente avec Fédération Canadienne des Municipalités (FCM) - Programme de gestion des actifs municipaux Le Conseil a examiné ce règlement proposé. Il fut Résolution 2019-387 Proposé par: Sarah Bigelow Appuyé par: Peter Barton QU’IL SOIT RÉSOLU QUE trois lectures et l’approbation finale soient accordées au Règlement 2019-52, qui autorise l’exécution d’un contrat de subvention avec la Fédération Canadienne des Municipalités pour le financement dans le cadre du programme de gestions des actifs municipaux (PGAM) pour le développement des stratégies de gestion des actifs et leurs capacités dans le canton de Champlain. ADOPTÉ
CORRESPONDANCE (action requise) Tournée des maisons de Vankleek Hill décorées pour Noël Résolution 2019-388 Proposé par: Gérard Miner Appuyé par: Sarah Bigelow
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QU’IL SOIT RÉSOLU QUE le conseil approuve une commandite de 300$ pour le coût d’un autobus pour la Tournée des maisons de Vankleek Hill décorées pour Noël organisée par le Review. ADOPTÉ
Comté de Norfolk - demande d'une réponse provinciale - écoulement des puits de gaz Résolution 2019-389 Proposé par: Gérard Miner Appuyé par: Michel Lalonde QU’IL SOIT RÉSOLU QUE la résolution du comté de Norfolk, en date du 9 juillet 2019, qui demande au gouvernement provincial d'adresser les problèmes d'écoulement des puits de gaz, telles que détaillés dans la résolution, soit appuyée. ADOPTÉ
Ville de Bradford West Gwillimbury - Le mémorial national N’oublions jamais Résolution 2019-390 Proposé par: Violaine Tittley Appuyé par: Sarah Bigelow QU’IL SOIT RÉSOLU QUE la résolution du comté de Bradford West Gwillimbury, en date du 6 août 2019, qui appuie les efforts de développement de la Fondation du mémorial national N'oublis pour le mémorial national N'oublions jamais, soit appuyée. ADOPTÉ
Cité de Kitchener - lingettes jetables dans les toilettes
Résolution 2019-391 Proposé par: Peter Barton Appuyé par: André Roy QU’IL SOIT RÉSOLU QUE la résolution de la cité de Kitchener, en date du 26 août 2019, qui demande au gouvernement fédéral de réviser les règlements relativement à l'emballage de vente pour les linguettes à usage-unique d'enlever les mots "jetables dans les toilettes", soit appuyée. ADOPTÉ
CORRESPONDANCE (à titre d'information) Aucun PÉRIODE DE QUESTIONS Il n'y a eu aucune question de la part du public.
RENCONTRE À HUIS CLOS À 21 h 29 le Conseil a repris la réunion à huis clos qui a commencé 17 h et qui a été ajournée temporairement à 18 h 58 afin de compléter les discussions. Résolution 2019-392 Proposé par: Sarah Bigelow Appuyé par: Jacques Lacelle
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QU’IL SOIT RÉSOLU QUE le Conseil ouvre une réunion à huis clos afin de discuter de renseignements privés concernant des personnes qui peuvent être identifiées, des conseils qui sont protégés par le secret professionnel; les négociations; et pour l’éducation des membres, sous l’égide des sections 239.(2)(b), (f), (k) et 239.(3.1) de la Loi de 2001 sur les municipalités. ADOPTÉ
Déclaration de sinistre Inondation à L'Orignal Rue Montpetit Site d'enfouissement du canton de Champlain Formation - rôle du commissaire à l'intégrité La réunion à huis clos a été ajournée à 22 h 11 et la réunion régulière a repris.
PROCHAINE RENCONTRE
Comité plénier- 2 octobre 2019 - 16 h 30
Réunion régulière - 8 octobre 2019 - 19 h
RÈGLEMENT CONFIRMANT LES PROCÉDURES Règlement 2019-53 Puisque tous les sujets ont été traités, il fut
Résolution 2019-395 Proposé par: Jacques Lacelle Appuyé par: Gérard Miner
QU’IL SOIT RÉSOLU QUE trois lectures et l’approbation finale soient accordées au Règlement 2019-53, qui confirme les procédures du Conseil lors de sa réunion du 10 septembre 2019. ADOPTÉ
CLÔTURE DE LA SÉANCE Subséquemment, il fut Résolution 2019-396 Proposé par: Michel Lalonde Appuyé par: Gérard Miner QU’IL SOIT RÉSOLU QUE le Conseil ajourne ses travaux jusqu’au 8 octobre 2019 à la salle du Conseil du canton de Champlain à 19 h ou à la convocation du Maire ou de la greffière. ADOPTÉ La réunion a été ajournée à 22 h 14.
______NORMAND RIOPEL, MAIRE ALISON COLLARD, GREFFIÈRE
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TOWNSHIP OF CHAMPLAIN
COMMITTEE OF THE WHOLE MEETING
October 2, 2019 TOWNSHIP HALL
MEMBERS PRESENT: Normand Riopel, Mayor Peter Barton, Councillor Troy Carkner, Councillor Jacques Lacelle, Councillor André Roy, Councillor Michel Lalonde, Councillor Violaine Tittley, Councillor Sarah Bigelow, Councillor
MOTIVATED ABSENCE: Gérard Miner, Councillor
ALSO PRESENT: Paula Knudsen, CAO Alison Collard, Clerk Kevin Tessier, Treasurer James McMahon, Director of Public Works Marie Pageau Handfield, Daycare Coordinator Jennifer Laforest, Senior Planner
OPENING - 4:30 P.M. The meeting was opened at 4:30 p.m. DISCLOSURE OF PECUNIARY INTEREST None noted. ADOPTION OF AGENDA It was Resolution 2019-397 Moved By: André Roy Seconded By: Sarah Bigelow
BE IT RESOLVED THAT the Committee of the Whole approve the agenda of the Comittee of the Whole meeting of October 2, 2019, as presented. CARRIED
STAFF REPORTS Administration Administration Report AD-15-19 - Procurement Policy The Committee reviewed this report. It was
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Resolution 2019-398 Moved By: Michel Lalonde Seconded By: Sarah Bigelow BE IT RESOLVED THAT Administration Report No. AD-15-19, dated September 26, 2019, regarding a Procurement Policy be received and that the Committee of the Whole recommends that a by-law be brought forth for consideration by Council to adopt the Procurement Policy. CARRIED
Administration Report AD-17-19 - Amendments to the Council Code of Conduct The Committee reviewed this report. It was Moved By: Sarah Bigelow Seconded By: Violaine Tittley BE IT RESOLVED THAT Administration Report No. AD-17-19, dated September 24, 2019, regarding proposed amendments to the Council Code of Conduct be received and that the Committee of the Whole recommends that By-law 2019-55, being a by-law to amend By-Law 2019-06 establishing the Council Code of Conduct be brought forward for adoption. CARRIED
Public Works Department PWD Report PWD-07-19 - Maintenance of Private Road The Comittee reviewed this report. It was Resolution 2019-400 Moved By: Sarah Bigelow Seconded By: Troy Carkner BE IT RESOLVED THAT Public Works Report No. PWCW-07-19, dated October 2nd 2019, regarding the recommendation to continue to provide regular and winter maintenance operations for private roads (those grandfathered from the former Municipalities, prior to amalgamation) be received and brought forward for consideration. BE IT FURTHER RESOLVED THAT these private roads will be maintained as non- classed roads that are not regulated under the Ontario Regulation 239-2002 Minimum Maintenance Standard as follows;
Street/Road Name Winter Maintenance Grading Garbage/Recycling (known as)
Seguin St. Vankleek Hill As per the Twice As per the (Road Allowance) Township’s Winter Annually Township’s collection Operations Planning schedule Document “non- classed road” Schedule B to By-Law 2019-54
Church St. Vankleek Hill (Road Allowance)
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Pepin Rd. West Hawkesbury (Road Allowance)
Brabant Rd. West Hawkesbury (Road Allowance)
Dufour St. L’Orignal (Private Rd)
Montpetit St. Extension L’Orignal (Private Rd)
BE IT FURTHER RESOLVED THAT neither the Corporation of the Township of Champlain nor its officials or employees make any promise, assurance or guarantee that the services provided by the Public Works Department will be in excess of the minimum standard, as required by regulation and detailed in By-Law 2019-54 and any amendments thereto. Inherent with the standard is the expectation that drivers will act responsibly and will operate their vehicles, at all times, reasonably with due regard for the prevailing weather and roadway conditions. BE IT FURTHER RESOLVED THAT any costs for roadside ditching and or supply of gravel shall be the responsibility of the adjacent property owners of each private road. The Township shall spread the gravel with the Township’s equipment if the property owner(s) coordinate with the Director of Public Works for one of the twice annual grading services. BE IT FURTHER RESOLVED THAT the Township extends the commercial liability insurance to cover the maintenance of private roads as described above for the additional annual insurance premium. CARRIED
Memorandum - Intermunicipal Transit Project (Bus Stops) The Director of Public Works informed the Committee that the Township reviewed the numerous bus stops proposed by UCPR and that the Township recommends starting with two stops in Vankleek Hill and two stops in L'Orignal. These stops will not take away any current on-street parking places. Stops can be relocated or added as the pilot project proceeds, if necessary. Administration Report AD-16-19 - Intermunicipal Transit Project - Agreement with the United Counties of Prescott and Russell
Resolution 2019-401 Moved By: Troy Carkner Seconded By: André Roy BE IT RESOLVED THAT Administration Report No. AD-16-19, dated September 26, 2019, regarding an agreement with the United Counties of Prescott Russell (UCPR) for Bus Stop Maintenance be received and that the Committee of the Whole recommends that a by-law be brought forth for consideration by Council to adopt the agreement. CARRIED
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Day Care Services Champlain Learning Centre at St-Jude Catholic School - update The CAO informed the Committee that she spoke with the superintendant at the Catholic District School Board regarding the low enrollment. The number has increased to 8 and the school board has agreed not to terminate the contract at this time, but will reassess the situation in January 2020.
Water-Sewer/Ontario Clean Water Agency High Strength Discharge into the Vankleek Hill Wastewater Treatment Plant The Mayor provided the Committee with an update on the issue of the high strength discharge that is impacting the Township's Waste Water Treatment Plant in Vankleek Hill.
The Vankleek Hill Treatment Plant has recently undergone a $9.2 million upgrade and rehabilitation, of which $3 million is paid for by the users of the municipal water and sewer system. The Township has been working with a local company to find a solution to reduce the high strength discharge from their production facility. The company in question has invested a lot of time and money into an in-house pre-treatment system; however it has not yielded the desired results. Everyone is working together to find a solution to protect the infrastructure and ensure that there is no impact on the effectiveness of the treatment process and that the Township remains in compliance with the seasonal Lagoon discharge effluent limits outlined by the Ministry of Environment, Conservations and Parks. Moving forward, the Ontario Clean Water Agency (OCWA) will continue to take weekly samples from the company’s production facility in order to monitor and ensure that their discharge is being fully treated and is in compliance with the by-law prior to being released into the municipal waste water collection system
OTHER BUSINESS None
QUESTION PERIOD Mr. Chamberlain, journalist at Éditions André Paquette, asked if bus shelters would be built at the four stops in Champlain Township. The Mayor said that there would be no shelters. Mr. Chamberlain also inquired as to the name of the company releasing the high strength discharge into the sewers. The Mayor declined to provide the name at this time in order to protect the company. Mr. Morgan, journalist at The Review, asked how long this problem been going on. The Mayor indicated that there have been issues since 2017.
IN CAMERA At 5:14 p.m. Committee decided to go In Camera to discuss three matters. It was Resolution 2019-402 Moved By: Jacques Lacelle Seconded By: Violaine Tittley BE IT RESOLVED THAT Council go in-camera for the purpose of discussing personal matters about identifiable individuals; the proposed disposition of land; as well as
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negotiations, as provided under sections 239.(2)(b), (c) and (k) of the Municipal Act, 2001. CARRIED
Municipal property - 79 Derby Avenue L'Orignal Flood Human Resources - Director of Daycare Services The In Camera portion of the meeting ended at 7:01 p.m. and the Committee of the Whole meeting resumed. Municipal property - 79 Derby Avenue Further to closed meeting discussions it was Resolution 2019-405 Moved By: Sarah Bigelow Seconded By: Troy Carkner BE IT RESOLVED THAT the Committee of the Whole recommends that the Township of Champlain enter into an agreement with the Van Kleek Senior Citizens Manor, a non- profit housing corporation, to assist them with the development of a residential senior citizen housing complex, which would include the sale of the municipal property at 79 Derby Avenue for $1.00. CARRIED
NEXT MEETING Next Committee of the Whole meeting - to be confirmed ADJOURNMENT Subsequently, it was Resolution 2019-404 Moved By: Peter Barton Seconded By: Violaine Tittley BE IT RESOLVED THAT the Committee of the Whole meeting of October 2, 2019 be adjourned. CARRIED The Committee of the Whole meeting was adjourned at 6:13 p.m.
______NORMAND RIOPEL, MAYOR ALISON COLLARD, CLERK
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CANTON DE CHAMPLAIN
RÉUNION DU COMITÉ PLÉNIER
le 2 octobre 2019 SALLE MUNICIPALE
MEMBRES PRÉSENTS: Normand Riopel, maire Peter Barton, conseiller Troy Carkner, conseiller Jacques Lacelle, conseiller André Roy, conseiller Michel Lalonde, conseiller Violaine Tittley, conseillère Sarah Bigelow, conseillère
ABSENCE MOTIVÉE: Gérard Miner, conseiller
AUSSI PRÉSENTS: Paula Knudsen, directrice générale Alison Collard, greffière Kevin Tessier, trésorier James McMahon, directeur des travaux publics Marie Pageau Handfield, coordonnatrice des Services de garde Jennifer Laforest, urbaniste senior
OUVERTURE DE LA SÉANCE - 16 H 30 La réunion a été ouverte à 16 h 30. DÉCLARATION D'INTÉRÊTS PÉCUNIAIRES Aucun conflit noté. ADOPTION DE L'ORDRE DU JOUR Il fut Résolution 2019-397 Proposé par: André Roy Appuyé par: Sarah Bigelow
QU'IL SOIT RÉSOLU QUE le comité plénier approuve l'ordre du jour de la réunion du comité plénier du 2 octobre 2019, tel que présenté. CARRIED
RAPPORTS DU PERSONNEL Administration Rapport du Service de l'administration AD-15-19 - politique sur l'approvisionnement des services Le comité a examiné ce rapport. Il fut
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Résolution 2019-398 Proposé par: Michel Lalonde Appuyé par: Sarah Bigelow QU'IL SOIT RÉSOLU QUE le rapport AD-15-19 du Service de l'administration, daté du 26 septembre 2019 relativement à une politique sur l'approvisionnement des services soit reçu et que le comité plénier recommande qu'un règlement pour l'adoption de la politique soit présenté pour considération. CARRIED
Rapport du Service de l'administration AD-17-19 - modifications au code de conduite du Conseil Le comité a examiné ce rapport. Il fut Proposé par: Sarah Bigelow Appuyé par: Violaine Tittley QU'IL SOIT RÉSOLU QUE le rapport AD-17-19 du Service de l'administration, daté du 24 septembre 2019 relativement aux modifications proposées au code de conduite du conseil soit reçu et que le comité plénier recommande que le Règlement 2019-55, un règlement qui modifie le Règlement 2019-06 qui établit un code de conduite du conseil soit présenté pour adoption. CARRIED
Travaux publics Rapport PWD-07-19 - Rapport PWD-07-19 - Maintenance des chemins privés Le comité a examiné ce rapport. Le directeur des travaux publics a confirmé que le Canton devra obtenir de l'assurance additionnelle pour couvrir la maintenance des chemins privés. Il fut Résolution 2019-400 Proposé par: Sarah Bigelow Appuyé par: Troy Carkner QU'IL SOIT RÉSOLU QUE le rapport PWCW-07-19 du Service des travaux publics, daté du 2 octobre 2019 relativement à une recommandation que le Canton continue à fournir les opérations de maintenance régulières et hivernales pour les chemins privés (ceux qui ont les droits acquis des anciennes municipalités avant l’amalgamation) soit reçu et présenté pour considération. DE PLUS, QU'IL SOIT RÉSOLU QUE ces chemins privés soient maintenus comme les routes non classées qui ne sont pas réglementées sous le Règlement d’application d’Ontario 230-2002 Normes de maintenance minimales, comme suit :
Nom de chemin/rue Maintenance hivernale Nivellement Déchets/recyclage (connu comme)
Rue Seguin, Selon le Document de Deux fois Selon l’horaire de Vankleek Hill (emprise planification des activités par an collecte de chemin) hivernales « route non classée »Règlement 2019-54, Cédule B
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Rue Church, Vankleek Hill (emprise de chemin)
Chemin Pepin Hawkesbury Ouest (emprise de chemin)
Chemin Brabant Hawkesbury Ouest (emprise de chemin)
Rue Dufour, L’Orignal (chemin privé)
Extension de la Rue Montpetit, L’Orignal (chemin privé)
DE PLUS, QU'IL SOIT RÉSOLU QUE ni la Corporation du canton de Champlain ni ses officiers ou employés fassent toute promesse, assurance ou garantie que les services fournis par le Service des travaux publics seront au-dessus des normes de maintenance minimales, telles que requis par règlement et tel que détaillé par le règlement 2019-54, et toutes modifications qui y sont apportées. La norme veut que les personnes qui conduisent agissent de manière responsable et conduisent leur véhicule en tout temps de manière raisonnable, en tenant dûment compte des conditions météorologiques et de l’état de la chaussée. DE PLUS, QU'IL SOIT RÉSOLU QUE tous frais pour l’entretien des fossés et l’approvisionnement en gravier soit la responsabilité des propriétaires adjacents de chaque chemin privé. Le Canton épandra le gravier à l’aide de l’équipement du Canton si les propriétaires se coordonnent avec le directeur des travaux publics pour l’un des deux nivelages annuels. DE PLUS, QU'IL SOIT RÉSOLU QUE le Canton étende l’assurance de responsabilité commerciale pour couvrir l’entretien des chemins privés, comme décrit ci-dessus pour la prime d’assurance annuelle supplémentaire. CARRIED
Note de service - projet de transport inter municipal (arrêts d'autobus) Le directeur des travaux public a informé le comité que le Canton a considéré les nombreux arrêts d'autobus proposés par CUPR and que le Canton recommande de commencer avec deux arrêts à Vankleek Hill and deux arrêts à L'Orignal. Ces arrêts n'enlèveront aucun stationnement sur la rue. Les arrêts peuvent être déplacés ou le nombre d'arrêts peur être augmenté au fur et à mesure que le projet pilote avance, si nécessaire. Rapport AD-16-19 - Projet de transport inter municipal - entente avec les Comtés unis de Prescott et Russell Résolution 2019-401 Proposé par: Troy Carkner Appuyé par: André Roy QU'IL SOIT RÉSOLU QUE le rapport AD-16-19 du Service de l'administration, daté du 26 septembre 2019 relativement à une entente avec les Comtés unis de Prescott et
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Russell (CUPR) pour la maintenance des arrêts d'autobus soit reçu et que le comité plénier recommande qu'un règlementation soit présenté pour considération.
CARRIED
Services de garde Centre Éducatif Champlain à l'École catholique St-Jude - mise à jour La directrice générale a informé le comité qu'elle a parlé au surintendant du Catholic District School Board relativement au faible taux d'inscription. Le nombre a augmenté à 8 et le conseil scolaire a accepté de ne pas résilier l'entente pour le moment, mais il réévaluera la situation en janvier 2020.
Eau-Égout / Agence ontarienne des eaux Réjet à haut résistance dans l'usine de traitement des eaux usées de Vankleek Hill Le maire a présenté au comité un compte rendu de la question du rejet à haut résistence qui a une incidence sur l'usine municipale de traitement des eaux usées à Vankleek Hill. L'usine de traitement des eaux usées de Vankleek Hill a récemment fait l'objet d'une rénovation et d'une réfection de 9,2 millions de dollars, dont 3 millions de dollars sont payés par les utilisateurs du système municipal d'aqueduc et d'égout. Le canton travaille avec une entreprise locale pour trouver une solution permettant de réduire le rejet à haut résistance de leurs installations de production.
La société en question a investi beaucoup de temps et d’argent dans un système interne de prétraitement ; cependant, le système n'a pas donné les résultats souhaités. Tout le monde travaille ensemble pour trouver une solution de protection de l'infrastructure, pour s'assurer que l'efficacité du processus de traitement ne soit pas affectée et que le canton reste en conformité avec les limites saisonnières des effluents de rejets des lagons définies par le ministère de l'Environnement, de la Conservation et des Parcs. L'Agence ontarienne des eaux (AOEW) continuera de prélever des échantillons hebdomadaires des installations de production de la société afin de surveiller et de s'assurer que leur rejet est intégralement traité et conforme au règlement avant d'être relâché dans le système municipal de collecte des eaux usées.
AUTRES SUJETS Aucun PÉRIODE DE QUESTIONS M. Chamberlain, journaliste aux Éditions André Paquette, a demandé si des abris sera construits aux quatre arrêts d'autobus du Canton. Le maire a dit qu'il n'y aura pas d'abris. M. Chamberlain a demandé aussi le nom de la compagnie qui relâche le rejet à haut résistance dans l'usine de traitement des eaux usées de Vankleek Hill. Le maire a refusé de fournir le nom en ce moment afin de protéger la compagnie. M. Morgan, journaliste, à The Review, a demandé depuis combien de temps dure ce problème. Le maire a indiqué qu'il y a eu des problèmes depuis 2017. RENCONTRE À HUIS CLOS À 15 h 15 le Conseil a décidé d'aller en réunion à huis clos pour discuter de trois sujets. Il fut
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Résolution 2019-402 Proposé par: Jacques Lacelle Appuyé par: Violaine Tittley QU’IL SOIT RÉSOLU QUE le Conseil ouvre une réunion à huis clos afin de discuter de renseignements privés concernant des personnes qui peuvent être identifiées, la disposition projetée d'un bien-fonds; ainsi que les négociations, sous l’égide des sections 239.(2)(b), (c) et (k) de la Loi de 2001 sur les municipalités. CARRIED
Terrain municipal - 79 avenue Derby Inondation de L'Orignal Ressources humaine - Directeur/directrice des Services de garde La réunion à huis clos s’est terminée à 19 h 01 et la réunion du comité plénier a repris.
Terrain municipal - 79 avenue Derby Suite aux discussions à huis clos, il fut Résolution 2019-405 Proposé par: Sarah Bigelow Appuyé par: Troy Carkner QU'IL SOIT RÉSOLU QUE le comité plénier recommande que le canton de Champlain conclut une entente avec le Vankleek Hill Senior Citizens Manor, un organisme de logements sans but lucratif, pour les assister à développer une complexe de logements pour personnes âgées, qui comprendraient la vente du terrain municipal à 79, avenue Derby pour 1,00 $.
CARRIED
PROCHAINE RENCONTRE La prochaine réunion du comité plénier - à confirmer CLÔTURE DE LA SÉANCE Subséquemment, il fut Résolution 2019-404 Proposé par: Peter Barton Appuyé par: Violaine Tittley QU’IL SOIT RÉSOLU QUE la réunion du comité plénier du 2 octobre 2019 soit ajournée. CARRIED La réunion du comité plénier a été ajournée à 18 h 13.
______NORMAND RIOPEL, MAIRE ALISON COLLARD, GREFFIÈRE
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212 CORPORATION OF THE TOWNSHIP OF CHAMPLAIN
BY-LAW NUMBER 2019-54
______
BEING A BY-LAW TO ESTABLISH ROAD MAINTENANCE STANDARDS AND ROAD CLASSIFICATIONS FOR HIGHWAYS WITHIN THE JURISDICTION OF THE TOWNSHIP OF CHAMPLAIN
WHEREAS Section 8 of the Municipal Act S.O. 2001, c.25, states that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;
AND WHEREAS Section 27 and 28 of the Municipal Act S.O. 2001, c.25, and related regulations thereto authorizes a municipality to pass bylaws in respect of highways over which it has jurisdiction;
AND WHEREAS Ontario Regulation 239/2002 made under the Municipal Act S.O. 2001, c.25 as amended, has established Minimum Maintenance Standards for municipal highways;
AND WHEREAS Ontario Regulation 239/2002 made under the Municipal Act S.O. 2001, c.25 as amended, has established a Table of Classifications for Highways;
AND WHEREAS Council for The Corporation of the Township of Champlain deems it necessary to pass a by-law respecting the classification and maintenance of highways under its jurisdiction;
NOW THEREFORE the Council of The Corporation of the Township of Champlain enacts as follows:
1. THAT for purposes of this by-law “highway” means a “highway” within the meaning of the Municipal Act, S.O. 2001 c. 25, as amended, which is under the jurisdiction of the Township of Champlain and as further described and classified in Regulation 239/2002 made under the Municipal Act, defining minimum maintenance standards for highways with classifications of 1, 2, 3, 4 and 5, which is hereto attached as Schedule “A” and forms part of this by-law;
2. THAT the Township of Champlain hereby adopts the Winter Operations Planning Document, as set out in Schedule “B” hereto and forms part of this by-law ;
3. THAT the Township of Champlain hereby adopts “Class 6” highway standards as set out in Schedule “C” hereto and forms part of this by-law;
4. THAT the Township of Champlain hereby adopts the Minimum Level of Service for all other service categories not defined in Regulation 239/2002, as set out in Schedule “D”, attached hereto and forms part of this by-law;
5. THAT the Township of Champlain hereby adopts the Classification Listing of the Highways in the Township of Champlain, as set out in Schedule “E” hereto and forms part of this by-law.
6. THAT pursuant to Section 42 of the Municipal Act S.O. 2001 c. 25, Council for the Corporation of the Township of Champlain hereby delegates authority to the Director of Public Works of the Township of Champlain to temporarily close a highway under the jurisdiction of the municipality in the case of emergency or for maintenance or construction activities, these to be determined by the Director of Public Works, and for special events as approved by council from time to time;
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7. THAT winter maintenance on highways under the jurisdiction of the municipality shall be conducted annually beginning November 1st and continuing until April 1st;
8. THAT By-Law 2011-59 is hereby repealed;
9. THAT this by-law shall come into full force and effect upon the date of passing thereof.
READ a first, second and third time and duly adopted this 8th day of October, 2019.
______Mayor Normand Riopel Clerk Alison Collard
214 THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN
BY-LAW NUMBER 2019-55 ______
BEING A BY-LAW TO AMEND BY-LAW 2019-06 (A BY-LAW TO ESTABLISH A CODE OF CONDUCT FOR MEMBERS OF COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN)
WHEREAS section 8 of the Municipal Act, 2001 S.O. 2001, chapter 25 as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person;
AND WHEREAS Section 11 of the Municipal Act, 2001 S.O. 2001, c.25, as amended, authorizes municipalities to pass By-laws regarding accountability and transparency of the municipality and its operations and of its local boards and their operations;
AND WHEREAS Section 223.2(1) of the Municipal Act, 2001 S.O. 2001, c.25, as amended, provides that municipalities shall establish codes of conduct for members of the council of the municipality and of its local boards;
AND WHEREAS Council of the Corporation of the Township of Champlain established a Council Code of Conduct on February 12, 2019; Council of the Corporation of the Township of Champlain now deems it appropriate and expedient to amend the Council Code of Conduct;
NOW THEREFORE the Council of the Corporation of the Township of Champlain orders and enacts as follows:
1. THAT PART 6: GIFTS, BENEFITS AND HOSPITALITY be replaced in its entirety with the following:
“PART 6: GIFTS, BENEFITS AND HOSPITALITY
6.1 Members are expected to represent the public and the interests of the municipality and to do so with both impartiality and objectivity. The acceptance of a gift, benefit or hospitality can imply favouritism, bias or influence on the part of the Member. At times, the acceptance of a gift, benefit or hospitality occurs as part of the social protocol or community events linked to the duties of an elected official and their role in representing the municipality.
6.2 Members shall not accept gifts that would, to a reasonable member of the public, appear to be in gratitude for influence, to induce influence, or otherwise to go beyond the necessary and appropriate public functions involved. For these purposes, a gift, benefit or hospitality provided with the Member’s knowledge to a Member’s spouse, child, or parent, is deemed to be a gift to that Member.
6.3 To enhance transparency and accountability with respect to gifts, benefits and hospitality, Members will file a disclosure statement with the Clerk if a member receives a gift or benefit and the value of the gift or benefit exceeds $100 from one source in a calendar year. The disclosure statement must indicate: (a) the nature of the gift or benefit; (b) its source and date of receipt; (c) the circumstances under which it was given or received; (d) its estimated value; (e) what the recipient intends to do with it; and (f) whether it will at some point be given to the Township.
215 Any disclosure statement made under this subsection will be a matter of public record.
6.4 The following are recognized as exceptions and do not require registration:
(a) Compensation or benefit authorized by Council or by law; (b) Such gifts or benefits that normally accompany the responsibilities of office and area received as an incident or protocol or social obligation; (c) A political contribution otherwise reported by law; (d) Services provided without compensation by persons volunteering their time; (e) A suitable memento of a function honoring the member; (f) Food, lodging, transportation and entertainment provided by provincial, regional and local governments or political subdivisions of them, by the federal government or by a foreign government within a foreign country, or by a conference, seminar or event organizer where the member is attending in an official capacity; (g) Food and beverages consumed at banquets, receptions or similar events, if: Attendance serves a legitimate business purpose; The person extending the invitation or a representation of the organization is in attendance; and The value is reasonable and the invitations infrequent. (h) Media communications provided to the office of a Member, including subscriptions to newspapers and periodicals; (i) A sponsorship or donation to a community event organized or run by a member, or a third party on behalf of a member, subject to the limitations set out in any applicable municipal policy; (j) gifts of a nominal value (e.g. baseball cap, t-shirt, flash drive, book, etc); (k) a sponsorship or donation to a community event, a sporting activity, a charitable event or program or any other social cause where the member or a member of his or her family, as defined in section 6.2 above, are involved on terms common to any persons of that class of individuals, unless such class of individuals in only made up of the member and/or his family, and provided further the same is reasonable under the circumstances; and (l) any other gift or personal benefit, if the Integrity Commissioner is of the opinion it is unlikely that receipt of the gift or benefit gives rise to a reasonable presumption that the gift or benefit was given in order to influence the Member in the performance of his or her duties.
6.5 Except for exception 6.4.(c) (political contributions authorized by law), these exceptions do not apply where a gift or benefit is provided by a lobbyist or a lobbyist’s client or employer. In this provision a lobbyist is an individual, organization or business who or that:
(a) lobbies, or causes the lobbying of, any public office holder or the Town, the Municipal Council or a local board; or
(b) the Member knows is attempting or intending to lobby the Member or any of the public persons or bodies listed in paragraph 6.4.(a).
6.6 Council is the custodian of the assets of the municipality. The community places its trust in Council and those it appoints to make decisions for the public good in relation to these assets.
6.7 Members of Council, local boards and members of the public appointed to committees must not use municipal assets for personal convenience, for profit or to assist during an election or in relation to a nomination, except where such privileges are granted to the public or provided by law.”
216 2. That the following new paragraph be added after paragraph 13.2:
“13.3 Notwithstanding anything contained in this Council Code of Conduct, a member shall not be considered to be in a conflict of interest position simply because of the fact that the member shall receive a direct or indirect benefit from a decision of Council, if the member or a member of his or her family, as defined in section 6.2. above, receives such benefit on terms common to any persons of that class of individuals, unless such class of individuals is only made up of the member, or his or her family, and provided further the same is reasonable under the circumstances.”
3. That this By-law shall be known and may be cited as the “Council Code of Conduct By-law Amendment September 2019”.
4. That this By-law shall come into full force and effect upon its passing.
READ a first, second and third time and duly adopted this 8th day of October, 2019.
______Normand Riopel, Mayor
______Alison Collard, Clerk
217 THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN
BY-LAW NUMBER 2019-56 ______
A BY-LAW TO EXECUTE AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF VANKLEEK HILL AND THE UNITED COUNTIES OF PRESCOTT AND RUSSELL
WHEREAS under section 9 of the Municipal Act, 2001, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act, and;
WHEREAS under subsection 11 (1) of the Municipal Act, 2001, a lower-tier municipality and an upper-tier municipality may provide any service or thing that the municipality considers necessary or desirable for the public, subject to the rules set out in subsection (4), and;
WHEREAS under paragraph (2) of subsection 11 (3) of the Municipal Act, 2001, a lower-tier municipality and an upper-tier municipality may pass by-laws, subject to the rules set out in subsection (4), to establish a transportation systems, other than highways, and;
WHEREAS the United Counties of Prescott and Russell has established a public transportation system pilot project to service its 8 local municipalities.
NOW THEREFORE, the Council of the Corporation of the Township of Champlain enacts as follows:
1. THAT the Corporation of the Township of Champlain enters into and executes an agreement for the maintenance, snow removal and signage of the bus stops located within the Township, as per Schedule “A” attached hereto for the period starting October 14, 2019 until March 31, 2023.
2. THAT the Mayor and the Clerk be and are hereby authorized to execute the said Agreement on behalf of the Corporation of the Township of Champlain.
3. THAT this By-law shall come into force and effect on the date of its adoption.
READ a first, second and third time and adopted this 8th day of October 2019.
______NORMAND RIOPEL, MAYOR
______ALISON COLLARD, CLERK
218 AGREEMENT– BUS STOP (MAINTENANCE, SNOWREMOVAL AND SIGNAGE)
Between UNITED COUNTIES OF PRESCOTT AND RUSSELL (UCPR) And TOWNSHIP OF CHAMPLAIN
RE: PUBLIC TRANSPORTATION PILOT PROJECT
WHEREAS the UCPR has established a public transportation pilot project for the UCPR which includes bus stop locations situated in the Township of Champlain. AND WHEREAS this Agreement establishes the responsibilities of both parties with regards to the location and maintenance of the bus stop locations and the installation of the signage supplied by the UCPR. NOW THEREFORE, the parties agree as follows: Location of bus stop areas The Township of Champlain will identify in Appendix A the location of the bus stop locations on its lands which shall be part of the public transportation circuit. 1. Signage The UCPR shall provide, at its own cost, the signage for each bus stop identified in Appendix A and the Township of Champlain shall be responsible for the proper installation of said signage in a visible area. 2. Maintenance The Township of Champlain shall be responsible for all maintenance related to the bus stop areas on its lands, including but not limited to, snow and ice removal. 3. Promotion of the project The Township of Champlain supports the public transportation pilot project and shall make best efforts to promote same by having in display bus route pamphlets that its residents can acquire. 4. Duration of this Agreement This Agreement is in effect from October 14th, 2019 to March 31st, 2023, unless terminated earlier by either party upon providing the other party with two (2) months written notice. 5. General Liability Insurance At all times throughout the duration of this Agreement and any extension thereof, the parties shall keep and maintain appropriate insurance consistent with the intent of this Agreement and the obligations of the parties hereunder. General Liability Policy insuring against injury or damage to persons or property, underwritten by an insurer licensed to conduct business in the Province of Ontario with a limit of not less than $5,000,000. The policy shall be endorsed to include each party to the agreement as an additional insured with respect to the Mutual Aid Fire Protection Services as per the agreement. The policy shall further be endorsed to include cross-liability, contractual liability and personal injury. 6. Indemnification
Each party shall indemnify, defend and hold the other party and its assignees, agents, officers and employees harmless from and against any claims, suits, proceedings, costs, liabilities, expenses (including court costs and reasonable legal
219 AGREEMENT– BUS STOP (MAINTENANCE, SNOWREMOVAL AND SIGNAGE)
fees), or damages to real or tangible personal property and/or bodily injury to persons, including death, resulting from its or its employees’, agents’, officers’ or employees’ negligence or wilful misconduct arising from or related to this Agreement.
8. Contact person i) For Township of Champlain : Paula Knudsen Email: [email protected] ii) For the UCPR : Isabelle Péladeau, Economic Development and Tourism Project Officer Email: [email protected] (o) 613.675.4661 x 8112 (cell.) 613-307-7318
220 AGREEMENT– BUS STOP (MAINTENANCE, SNOWREMOVAL AND SIGNAGE)
IN WITNESS WHEREOF this agreement has been executed by the parties hereto. SIGNED, SEALED AND DELIVERED
This of , 2019
THE CORPORATION OF THE UNITED COUNTIES OF PRESCOTT AND RUSSELL
_____ Per: Stéphane P. Parisien, CAO
Date:
______Carole Lavigne, Ec. D. Director
______Date:
Township of Champlain
Per: Norman Riopel
Title: Mayor
Date:
______Per: Alison Collard Title: Clerk
______Date:
221 AGREEMENT– BUS STOP (MAINTENANCE, SNOWREMOVAL AND SIGNAGE)
Appendix A
Bus stops for the Township of Champlain with the PR Transpo project.
1. 36 Mill Vankleek Hill
2. 35 Main East Vankleek Hill
3. 1018 King St L'Orignal
4. Intersection CR17 & rue Longueuil, l'Orignal.
2.
1.
3.
4.
222
THE CORPORATION OF THE CHAMPLAIN
BY-LAW NUMBER 2009-049
Being a By-law to establish a Procurement Policy for The Corporation of the Township of Champlain
WHEREAS Section 9 of the Municipal Act, S.O. 2001, c. 25, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority;
AND WHEREAS Section 8 of the Municipal Act, S.O. 2001, c. 25, provides that Sections 9 and 11 shall be interpreted broadly so as to confer broad authority on municipalities to a) enable municipalities to govern their affairs as they consider appropriate and, b) enhance their ability to respond to municipal issues;
WHEREAS Section 20 (1) of the Municipal Act, S.O. 2001, c. 25, as amended, provides the authority for adjoining municipalities to enter into agreements for joint undertakings;
WHEREAS Section 270 of the Municipal Act, S.O. 2001, c. 25, requires that municipalities enact a procurement policy;
WHEREAS it is deemed expedient to establish procurement policies for The Corporation of the Township of Champlain;
NOW THEREFORE the Council for The Corporation of the Township of Champlain hereby enacts as follows:
1. That this By-law shall be known and may be cited as the “Procurement Policy By-law”.
2. That Schedule “A” attached hereto forms part of this by-law.
3. By-law 2004-69 is hereby repealed.
4. That this by-law shall come into effect upon its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8th DAY OF OCTOBER 2019.
______NORMAND RIOPEL, MAYOR ALISON COLLARD, CLERK
223
PROCUREMENT POLICY
Schedule A to By-law No. 2019-57
Revision:
224 TABLE OF CONTENTS
Part I Definitions ...... 4 Part II Procurement Policy Goals ...... 8 Part III General Provisions ...... 9 Application of Policy ...... 9 Compliance with Legislation and Trade Agreements ...... 9 Restrictions ...... 10 Conflict of Interest ...... 10 No Lobbying ...... 11 Authorizations and Responsibilities ...... 11 Delegated Authority ...... 11 Council Approval ...... 12 CAO Approval ...... 13 Treasurer Approval ...... 13 Part IV Preparing for a Bid Request ...... 14 Bid Documentation ...... 14 Advertisement of Bid Requests ...... 14 Bid Deposits ...... 15 Security Requirements ...... 16 Insurance Requirements ...... 16 Discretionary Power ...... 19 Conditions Applicable to All Bids ...... 20 Information to Bidders ...... 20 Part V Purchasing Methods ...... 23 Informal Low Value Procurement: Procurement Between $5,000 and $10,000 ...... 23 Informal Request for Quotation: Procurement Between $10,000 and $25,000 ...... 23 Request for Quotation: Procurement Between $25,000 and $50,000 ...... 23 Request for Tender: Purchases Exceeding $50,000 ...... 23 Request for Proposal ...... 23 Request for Expressions of Interest ...... 24 Request for Pre-Qualification ...... 24 Non-Competitive Procurements...... 25 Emergency Purchases ...... 26 Contract Extensions ...... 26 Cooperative Purchasing and Piggyback ...... 27 No Cost Procurement ...... 27 Purchase by Negotiation ...... 27 Purchase of Used Equipment ...... 28 Exemptions ...... 28 Corporate Credit/Purchase Cards ...... 29 Part VI Opening and Evaluating Bids ...... 30 Opening Bids ...... 30 Local Preference ...... 30 Only Compliant Bids to be Considered ...... 30 Duty of Fairness to Bidders ...... 30 Part VII Problems Encountered in the Administration of Procurement Procedures ...... 31 Where Strict Adherence to Policy Unmanageable ...... 31 Unresponsive or Excessive Bids ...... 31 Identical Bids...... 31 Bid Irregularities ...... 32 Part VIII Formal Contract ...... 33 Part IX Other ...... 34 Access to Information ...... 34 Accessibility ...... 34
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225 Policy Review...... 34
Appendix A Goods and Services Exempt ...... 35 Appendix B Delegated Authority ...... 37 Appendix C Purchasing Process, Dollar Threshold, Circumstance for Use, Goals...... 39 Appendix D Administration of Irregularities in Bid Opening ...... 41 Appendix E Statement by Bidder ...... 42
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226
Part I: Definitions
As used herein the following definitions shall apply unless otherwise indicated:
1. Definitions
1.1. The following definitions apply to this Policy:
“Authorized Officers” means the Mayor, Chief Administrative Officer, Treasurer or Clerk for signing purposes. “Award” means the approval given by the Department Head to enter into a Contract. “Bid(s)” means a tender, quotation, proposal or other form of submission from a prospective Supplier in response to a Request for Quotations, Request for Tenders, or other Bid Request for the purchase of goods or services issued by the Township of Champlain, which is subject to acceptance or rejection. “Bid Deposit” means a financial guarantee to ensure that the successful Bidder will enter into an agreement. “Bid Request” means all documents which solicit a response with respect to supplies or services, including, but not limited to, a Request for Information, Request for Proposals, Request for Qualifications, Request for Quotations, or Request for Tenders. “Bidder” means any proponent, respondent, or other person or entity who has obtained official procurement documents for the purpose of submitting or who has submitted a Bid in response to a Bid Request. “CETA” means the Canada-European Union (EU) Comprehensive Economic and Trade Agreement. “CFTA” means the Canadian Free Trade Agreement. “Chief Administrative Officer” (CAO) means the Chief Administrative Officer of the Township of Champlain. “Construction” means construction, reconstruction, demolition, repair, or renovation of a building, structure, or other civil engineering or architectural work, and includes site preparation, excavation, drilling, seismic investigation, supply of products and materials, and supply of equipment and machinery, if they are included in and incidental to the construction, installation, and repair of fixtures of a building, structure, or other civil engineering or architectural work, but does not include professional consulting services related to the construction Contract, unless they are included in the procurement.
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227 “Contract” means a binding agreement between two or more parties that creates an obligation to provide or sell goods or perform services, which may be evidenced by an agreement executed by the Township and a Supplier in accordance with this Policy. “Contractor” means a person or entity having a Contract with the Township for the delivery of goods or services. “Council” means the Council of the Township of Champlain “Department” means an organizational business or service unit of the Township to which Council has allocated a budget. “Department Head” means the person responsible for the management and operational control of a Department within the Township. “Digital Bid Bond” (e-Bond) means a Bid Bond in an electronically verifiable/enforceable format. “Electronic Tendering System” means a world wide web or internet based system that is used by purchases of goods and/or services to submit requests (such as Merx). “Emergency Purchase” means a situation where, in the opinion of the Chief Administrative Officer or Department Head, the immediate purchase of goods and services is essential. Such a situation shall include a need to prevent an imminent or actual danger to the life, health, or safety of a Township employee or to the public, to prevent delays in service delivery, to prevent or remedy damages to municipal properties, or to restore an essential service, and may include, but is not limited to, an emergency declared under the Emergency Management and Civil Protection Act. “Finance Department” means the Finance Department of the Township. “Goods and Services” means all supplies, equipment, materials, services (including without limitation, insurance, professional consulting services, and Construction contracts) to be supplied or furnished by a Supplier and all components thereof. “Invoice” means a document showing the details and the cost of goods purchased and/or services received from a supplier. An invoice shall clearly identify the supplier, be addressed to the Township of Champlain and show the sales tax charged on goods and services as well as the sales tax number. “Invoice Approval” means the approval format as prescribed by the Finance Department of the Township from time to time. “Irregularity” in reference to the contents of a Bid means a departure from the strict requirements of a Bid Request as reflected in the Bid Documents. “OQTCA” means the Ontario Québec Trade and Cooperation Agreement.
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228 “Partner” A corporation or a community agency with which an agreement is currently in place for the exchange or the delivery of goods and/or services. “Procurement” means the acquisition by any means, including by purchase, rental, lease of goods, services, or construction, but does not include: a. any form of government assistance such as grants, loans, equity infusion, guarantees, or fiscal incentives; or b. government provision of goods and services to persons or other government organizations. “Purchase Designate” means an employee designated by a Department Head and approved by the Chief Administrative Officer to exercise any or all responsibilities with respect to this Policy. “Quotation” means a response to a Request for Quotations for prices on specific goods and/or services from selected suppliers, submitted in writing as specified in the Request for Quotations. “Request for Information” (RFI) means a process where information is requested from suppliers regarding the feasibility and availability of specific goods and/or services in the marketplace and to determine if there are enough suppliers to justify a Request for Proposals. The responses to a RFI can be used to pre- qualify suppliers for an upcoming Request for Proposals. “Request for Proposals” (RFP) means a formal request for details on the supply of goods or the provision of services, which cannot be fully defined or specified at the time of the request. “Request for Qualifications” means a document used for evaluating suppliers based on issues such as capacity, adequacy of personnel, past record experience, etc. The responses to a Request for Qualifications can be used to pre-qualify suppliers for an upcoming Request for Proposals. “Request for Quotations” means a document that describes the supplies or services required and which requires proposals in the form of a written Quotation. “Request for Tenders” (RFT) means a formal, publicly advertised request for Bids for the supply of goods and/or services. “Services” means requirements of the Township that are not goods or supplies. “Single Source” means there is more than one (1) source in the open market, but for operational reasons, only one (1) supplier is recommended for providing the particular product or service. This indicates a non-competitive purchase. “Sole Source” means there is only one (1) known source of supply of a particular product. This product could be copyrighted, trademarked, or simply not available for general purchase. “Successful Bidder” is the Bidder selected by the Township of Champlain to provide goods and/or services in response to a Bid Request. By-law No. 2019-00XX – Procurement Policy Schedule A September 10, 2019 Page 6 of 43
229 “Supplier” means any person or company supplying goods or services to the Township. “Supplies” means goods, items, merchandise, material, and equipment. “Trade Agreements” means CFTA, OQTCA and CETA.
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230 Part II: Procurement Policy Goals
2.1 To ensure openness, fairness, accountability and transparency while protecting the financial best interests of the Township of Champlain “Township”, Council, staff, suppliers and residents by providing clear direction.
2.2 To ensure that all purchases of materials, supplies, and services provide for consistent and lowest costs, as well as the required level of quality and service.
2.3 To encourage the procurement of goods and/or services with due regard to the preservation of the natural environment, Suppliers may be selected to supply goods or provide services made by methods resulting in the least damage to the environment. Consideration may be given to energy efficiency, reduction in solid waste for disposal, reduction in chemical emissions, and incorporation of recycled materials where practicable. When feasible, and when stated in the tender documents, preference may be given to those purchases that reduce the life-cycle costs.
2.4 To have regard to the accessibility of persons with disabilities in the procurement of goods and/or services purchased by the Township of Champlain.
2.5 To promote the use of innovation and the use of technology in procurement activities to ensure the utilization of the most efficient and effective processes and practices.
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231 Part III: General Provisions
Application of Policy
3.1 The provisions of this Policy shall be followed by all Persons who act on behalf of the Township in: (i) the issuance of a Bid Request; (ii) the conduct of a Bid Request; and (iii) the making of an Award.
3.2 The Purchase of Goods and/or Services listed in Appendix A attached to this Policy are exempt from the provisions of this Policy.
3.3 The terms of this Policy are applicable to the Township mutatis mutandis. Any Person carrying on activities on and from Township property must refer to the appropriate Department Head all proposals for Purchases of any Goods or Services that will be used by such Person on Township property and will thereafter become the property of the Township.
Compliance with Legislation and Trade Agreements
3.4 Purchasing by the Township may be subject to the provisions of Trade Agreements or applicable legislation.
3.5 Where a Trade Agreement or applicable legislation is in conflict with this Policy or requires or mandates deviation from the policies contained herein, the Trade Agreement or applicable legislation shall take precedence.
3.6 The Municipal Act, 2001, Subsection 270(1) provides that a municipality shall adopt a policy for its procurement of goods and services. Integrity is required in procurements to maintain the public’s trust and reduce the Township’s exposure to legal risk, achieved the requirement of complying with all applicable laws. Procurement at the Township must be conducted in accordance with all laws, regulations and standards, including but not limited to:
(i) Municipal Act and Regulations (ii) Municipal Freedom of Information and Protection of Privacy Act and Regulations (iii) Discriminatory Business Practices Act, R.S.O. 1990, Chapter D.12 (iv) Accessibility for Ontarians with Disabilities Act and Regulations; (v) Occupational Health and Safety Act and Regulations; (vi) Competition Act (R.S.C., 1985, c. C-34) and Regulations; (vii) Municipal Conflict of Interest Act and Regulations; (viii) Income Tax Act and Regulations; (ix) Ontario Business Corporations Act (x) Ontario Expropriations Act
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232 3.7 Procurement activities at the Township must comply with the applicable sections of the following, but not limited to trade agreements as amended from time to time:
(i) Canadian Free Trade Agreement (CFTA) (ii) Ontario and Quebec Trade and Cooperation Agreement (OQTCA) (iii) Canada-Europe Union (EU) Comprehensive Economic and Trade Agreement.
Restrictions
3.8 No Person shall approve or initiate the Purchase of Goods and or Services except in accordance with the terms and conditions set out in this Policy.
3.9 No Person shall divide any Contract or Bid Request into two or more parts with the intent of avoiding the application of the provisions of this Policy.
Conflict of Interest
3.10 The submission of all bids must include a Statement by Bidder Appendix E that there is no actual, potential, or perceived conflict of interest in that Bidder submitting a Bid in respect of that Procurement Process, or where there is an actual, potential, or perceived conflict of interest, the Bidder must provide details of the conflict of interest. Where a Bidder submits details in respect of an actual, potential, or perceived conflict of interest, the Department Head shall review the details and, in consultation with the Township’s Legal Advisor, determine if the actual, potential, or perceived conflict of interest serves to disqualify that Bidder from further participation in the Procurement Process.
3.11 Elected Officials shall not approve nor acquire any goods or services.
3.12 The Township shall make no purchase of goods or services for the personal use of elected or appointed Officials or employees or any member of their respective families except programs authorized by Council.
3.13 No goods or services shall be purchased from an Officer or employee of the Township, or from any associate of such Officer or employee, unless the extent of the interest of such Officer or employee has been fully disclosed and the CAO has approved the purchase.
3.14 All types of procurement must meet the conflict of interests and corporate gifts sections of the Township’s code of conduct.
No Lobbying
3.15 No bidder or potential bidder shall contact any member of Council or any Township employee to attempt to influence the award of the Bid. Any activity By-law No. 2019-00XX – Procurement Policy Schedule A September 10, 2019 Page 10 of 43
233 designed to influence the decision making process of a Bid Request, including but not limited to, contacting any member of Council or registering as a delegate to a Council or Committee of Council meeting prior to an award of a contract or contacting Township employees for such purposes as meetings of introduction, social events, meals or meeting related to Bid solicitation may result in disqualification of the Bidder for the Bid Request to which the influential activity is deemed to be directed.
3.16 Notwithstanding the above, this prohibition does not apply to meetings specifically scheduled by the Township for presentation or negotiations, or to questions which Bidders may pose for clarifications of the Bid requirements.
3.17 A bidder who violates this provision may be prohibited from further bid solicitation opportunities for up to three (3) years as determined by the Township.
Authorizations and Responsibilities
Delegated Authority
3.18 Council has ultimate authority for all expenditures. Council delegates this authority to Department Heads by approving budgets or by specific resolutions. Notwithstanding sections 5.19 to 5.21 of this Policy, Department Heads cannot procure any item exceeding $10,000 that has not been authorized by Council through budgetary appropriation or a specific resolution. This Policy provides guidelines outlining how spending authority is to be used.
3.19 The list of Department Heads to whom authority is delegated to carry on Procurement activities are identified in Appendix B attached to this Policy. Unless otherwise provided in this Policy, Department Heads shall have full authority and responsibility for the conduct of the Bid Request (including without limitation, the preparation, issuance and advertising of Bid Documents) and the Award of the Contract.
3.20 Department Heads are responsible for procurement activities within their Department and are accountable for achieving the specific objectives of the procurement project.
3.21 Department Heads have the authority to award Contracts in the circumstances specified in this Policy, provided that the delegated power is exercised within the limits prescribed in this Policy and that the requirements of this Policy are met.
3.22 Before entering into a procurement process, the Department Head shall ensure that the goods or services needed are not already covered under an exclusive Contract agreement binding the Township.
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234 3.23 Department Heads are responsible for approval of accounts within the approved budget for their Department or any amendment thereto as approved by Council.
Council Approval
3.24 Unspecified expenditures in the annual estimates in excess of $10,000 require prior Council approval by way of a resolution. Expenditures up to $10,000 that are not included in the budget require prior approval by the Department Head and Treasurer.
3.25 Resolutions to approve budget amendments or special appropriations shall contain a description of the purpose of the expenditure, cost estimates or expenditure limitation, and the fund within which an appropriation has been provided. All reports by Department Heads recommending such resolutions shall require the Treasurer’s authorization.
3.26 Resolution to approve any proposed Bid Request in connection with a procurement where the Total Acquisition cost, or in the case of proposed multiple Bid Requests with respect to a particular project or program, the sum of the respective proposed Total Acquisition Costs and other related expenses, which is the greater of $10,000 or 20% higher than the amount of the Council approved budget for such project or program.
3.27 The Contract is subject to Council’s approval, when a major irregularity precludes the award of a tender to the supplier submitting the lowest responsive Bid.
3.28 Resolution to approve the Award of a Proposed Contract or the making of a proposed Bid Request in respect of the procurement of a Good and/or Service that is known to be available from only one source of supply or the making of a proposed Bid Request where the Bid Request is to be restricted to a single source of supply because standardization or compatibility of supply is determined by the Department Head as being the overriding consideration in the selection of a Bid and where the Total Acquisition Cost of such Good and/or Service exceeds $25,000;
3.29 Resolution to approve any proposed cooperative procurement (piggyback tender) in which the policies of the agency or public authorities calling the cooperative Bid Solicitation are not consistent with this Policy;
3.30 Council must approve any Contract prescribed by statute.
3.31 No provision of the Policy precludes a Department Head from submitting an award to Council where, in the opinion of a Department Head and the CAO, it is in the best interest of the Township to do so.
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235 CAO Approval
3.32 The Contract is subject to the CAO’s approval, when a substantive objection emanating from the Bid Request has been filed with the Department Head.
3.33 The CAO has the authority to instruct a Department Head not to award a Contract, may direct staff to submit recommendations to Council for approval, and may also provide additional restrictions concerning procurement where such action is considered necessary and in the best interests of the Corporation.
3.34 A Department Head may delegate his authority to a Manager, Supervisor, or Designate, provided the Designate follows the requirements of this Policy. The CAO must approve any such appointment in writing, and the appointment must specify the maximum amount up to which the Department Head has authority to purchase goods and services. A copy of the appointment must be forwarded to the Finance Department.
Treasurer Approval
3.35 Between the last regular meeting of Council in any year and the adoption of the budget estimates for the next year, the Treasurer is authorized to pay the accounts of any business transaction for the Township that are required to maintain services. This shall include the payment of accounts for previously approved capital items and projects.
After the adoption of the budget estimates, the Treasurer is authorized to pay accounts approved by the Department Heads and to pay contact amounts upon receipt of evidence of value received and approval of the Department Head.
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236 Part IV: Preparing for a Bid Request
Bid Documentation
4.1 All documents related to Procurement activities, including without limitation, all Bid Requests and Bid Documents, shall be reviewed by the Township’s Treasurer before release to prospective Bidders to ensure:
(i) compliance with this Policy;
(ii) internal consistency between any Bid Documents that are proposed to be issued and those that have been issued by the Township in the past; and
(iii) that any substantive amendments to standard clauses have been approved by the Township’s legal counsel.
4.2 The Department Head may seek out the expertise of engineers, lawyers, architects, planners and other qualified professional consultants for assistance in the design of Bid procedures and in the preparation of Bid Requests and Bid Documents.
4.3 The Bid Documents issued in connection with every competitive Bid Request shall contain:
(i) a privilege clause advising Bidders that the lowest or any Bid may not necessarily be accepted;
(ii) a provision reserving the right of the Township to cancel the Bid Request at any time up to the Award of a Contract;
(iii) Bid Deposits requirements (if applicable);
(iv) Insurance requirements;
v) Statement of bidder (Appendix B)
4.4 The Department Head shall ensure that all terms and criteria, apart from price, that are to be relied upon in awarding a Contract be fully disclosed in the Bid Documents.
Advertisement of Bid Requests
4.5 Bid Requests in respect of Procurements having a Total Acquisition Cost in excess of $50,000 shall be advertised on an Electronic Tendering System in addition to any other advertising or issuance
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237
4.6 In addition to the minimum standards set out in this Policy, Bid Request advertisements may be supplemented by other means of notification where deemed appropriate by the Department Head in keeping with the stated goals and objectives of this Policy as set out in Part II.
4.7 The minimum advertisement period for Bid Requests shall be seven (7) days from the posting of the Bid Request.
Bid Deposits
4.8 Bid Bonds shall be required to accompany Bids in the following circumstances:
(i) All Bids for municipal construction projects estimated to cost more than $100,000; (ii) Other projects or special contracts and purchases as deemed appropriate by the Department Head.
4.9 Bid Bonds shall be not less than 10% of the estimated value of the work before bidding, or an amount equal to a minimum of 10% of the Bid submitted.
4.10 A Bid Bond shall be issued in Canadian currency by a recognized bonding company currently licensed to operate in the Province of Ontario, naming the Township as the creditor. A Bid Bond must be irrevocable and open for Bid acceptance for at least sixty (60) days from the date of Bid closing.
4.11 The Department Head shall select the appropriate means to guarantee execution and performance of the Contract. Means may include one or more of, but are not limited to, certified cheque, bank draft, irrevocable letter of credit, money order an e-Bond as acceptable to the Treasurer. A scanned PDF copy of a Bid Bond is not an e-Bond and is therefore not acceptable. All instruction details for accessing authentication should be included with the uploaded Bond. For more information regarding e-Bonds, Bidders are encouraged to contact their surety.
4.12 Any costs associated with Bonds are the responsibility and cost of the Bidder. No interest will be paid on any Bid deposit.
4.13 It is noted that the Bid Bond is a guarantee that the Contractor or supplier will execute a Contract agreement with the Township for the delivery of the services, material, or equipment provided for in the applicable Bid Request documents.
4.14 All Bid deposits shall be payable to the Township. Unless otherwise mentioned, the Township shall return all Bid Deposits, except the lowest Bid and the next lowest Bid, within twenty (20) business days after the close of the Bids, unless
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238 some anomalies are found in the analysis of the two (2) lowest Bids in which case, the third (3rd) lowest Bid Deposit will be retained. The Bid Deposits retained by the Township shall be released after execution of the Contract agreement and submission to the Township of all documents required for the Contract. If the Bidder refuses or neglects to execute the Contract agreement or to submit the required documents as specified by the Township in its Bid Request documents within a delay of three (3) weeks after the date of the Contract award, the Township, in its sole discretion, may act upon a Bid Bond in its possession relating to the specific Bid Request documents for default of the Bidder, and the Township has full, unfettered rights to use the funds in its sole discretion, and any Bidder who has defaulted as herein shall have no claim whatsoever against the Township for such action taken by the Township.
Security Requirements
4.15 Performance, Labour and/or Material Payment and/or Maintenance Bonds are required for all construction projects exceeding $100,000; bonding amount shall not be less than 50% of the Bid amount.
4.16 All Bonds must be signed originals. No faxes or photocopies will be accepted.
4.17 Once the Contract is granted, and where required, the Contractor must provide to the Township, at his cost, a Performance Bond in the amount specified in the Bid Request documents. Such bond must be deemed satisfactory by the Township.
4.18 The Performance Bond shall unconditionally guarantee that the work will be satisfactorily completed or the materials supplied, or both, within the terms of the Contract, up to the face value of the Bond. In other words, the bonding company will be liable whenever the Contractor is liable. Without limiting the generality of the foregoing, such bond shall cover extensions to the Contract, modifications thereof, and a twelve (12)-month maintenance guarantee. The bonding company shall NOT replace a prime Contractor or Sub-Contractor without prior approval of the appropriate Department Head or Consultant of the Township.
4.19 Contracts for more than $500,000 shall be secured by a Performance Bond and a Labour and Material Payment bond in accordance with the provisions of Section 85.1 of the Construction Act, R.S.O. 1990, c. C30.
Insurance Requirements
4.20 The following insurance requirements are standard for procurement for goods, services or construction on behalf of the Township. The successful Bidder shall provide the Township with an insurance certificate as follows:
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239 (i) Commercial General Liability Insurance issued on an occurrence basis for an amount of not less than $5 million per occurrence of $5 million. Such insurance shall include, but is not limited to, bodily injury and property damage including loss of use; personal injury; contractual liability; premises, property & operations; non-owned automobile; broad- form property damage; owners & Contractors protective; occurrence property damage; products; broad form completed operations; employees as Additional Insured(s); contingent employers liability; tenants legal liability; Non-Owned Automobile; cross liability and severability of interest clause.
If applicable, the Commercial General Liability Insurance policy shall not contain any exclusions of liability for damage, etc. to properties, buildings, or land arising from:
a. removal or weakening of support of any property, building, or land, whether such support is natural or otherwise; b. use of explosives for blasting; c. vibration from pile driving, or caisson work, if minimum coverage for any such loss or damage is $5 million. The Township shall be added as an additional Insured. This insurance shall be non-contributing with and apply as primary and not as excess of any insurance available. (ii) Automobile Liability Insurance with respect to owned or leased vehicles used directly or indirectly in the performance of the Services covering liability for bodily injury, death, and damage to property, with a limit of not less than $2 million inclusive for each and every loss. (iii) Professional Liability (Errors and Omissions) Insurance coverage shall be obtained to a limit of not less than $2 million. If such insurance is written on a claim-made basis, the policy shall contain a twenty-four (24)-month extended reporting period or shall be maintained for a period of two (2) years subsequent to conclusion of services provided under this Agreement. The Township shall be added as an additional Insured. This insurance shall be non-contributing with and apply as primary and not as excess of any insurance available. (iv) Environmental Impairment Liability with a limit of not less than $2 million per Incident. Coverage shall include Third Party Bodily Injury and Property Damage, including on-site and off-site clean-up. Coverage shall not be limited to sudden & accidental. If such insurance is issued on a claims-made basis, the policy shall contain a twenty-four (24)-month extended reporting period or shall be maintained for a period of two (2) By-law No. 2019-00XX – Procurement Policy Schedule A September 10, 2019 Page 17 of 43
240 years subsequent to conclusion of services provided under this Agreement. The Township shall be added as an additional Insured. This insurance shall be non-contributing with and apply as primary and not as excess of any insurance available. Any and all deductibles applicable to the above-noted insurance policies shall be the sole responsibility of the Named Insured, and the Township shall bear no cost towards such deductibles.
The Contractor is responsible to effect physical damage on their assets/equipment—failure to do so will not impose any liability on the Township. (v) If required, the Contractor shall provide and maintain during the term of the Contract, Broad Form Builders’ Risk and Equipment Breakdown insurance coverage to the full replacement cost of the existing building and all improvement and renovation construction costs. Such insurance shall be written on an All-Risk basis including earthquake, flood, sewer backup, and equipment testing/commissioning. The policy shall not contain an exclusion for resultant damage from freezing. The policy shall be issued in the name of the Contractor and the Township and shall name the Township as a loss payee as their interests may appear to the replacement value of the completed building including improvement and renovation costs. 4.21 The successful Bidder must provide, at his or its cost, a certificate of insurance verifying the above-noted coverage prior to the effective date of the Contract, to the satisfaction of the Township, and in force for the entire Contract period.
4.22 The successful Bidder must provide an endorsement to the effect that the policy or policies will not be altered, cancelled, or allowed to lapse without giving the Township a written notice of thirty (30) days;
4.23 The Township reserves the right to assess exposures and add additional insurance requirements when deemed necessary.
4.24 The successful Bidder shall indemnify and save harmless the Township, their elected officials, officers, employees, and agents from and against any and all claims, actions, losses, expenses, fines, costs (including legal costs), interest, or damages of every nature and kind whatsoever, including, but not limited to, bodily injury or damage to or destruction of tangible property including loss of revenue arising out of or allegedly attributable to the negligence, acts, errors, omissions, whether willful or otherwise by the Bidder, their officers, employees, agents, or others to whom the Bidder is legally responsible. This indemnity shall be in addition to and not in lieu of any insurance to be provided by the Bidder in accordance with this agreement and shall survive this agreement.
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4.25 Depending on the size and scope of the contract, the CAO or Treasurer in collaboration with Department Heads can modify the insurance requirements.
Discretionary Power
4.25 The Bidder acknowledges that the Corporation shall have the right to reject any, or all, Bid(s) for any reason, or to accept any, or all, Bid(s), which the Township in its sole unfettered discretion deems most profitable. The lowest Bid, or any Bid, will not necessarily be accepted, and the Township shall have the unfettered right to:
i) accept a non-compliant Bid; ii) accept a Bid which is not the lowest Bid; iii) reject a Bid that is the lowest Bid even if it is the only Bid received; iv) request clarification or further information regarding any item in a Bid; v) consider any alternate goods, services, terms, or conditions that may be offered, whether such offer is contained in a Bid or otherwise; vi) breakdown a Bid request, or any agreement negotiated in connection with same, into multiple parts and accept proposals (or portions thereof) from more than one (1) Bidder; vii) enter negotiations, at any time before or after a proposal submissions deadline with anyone, in relation to the subject matter hereof; viii) reject, if applicable, any Bidder’s recommendation of any Sub-Contractor or any other third (3rd) party associated with a Bid and jointly, along with such Bidder, determine alternate acceptable third (3rd) parties; ix) extend or otherwise vary the proposal submission deadline, or any other timeline set out within the Bid Request; x) revise or modify the Bid Request; xi) withdraw or cancel the Bid Request, in whole or in part, whether having received any response thereto or not; and xii) waive any of the stated requirements set out in a Bid Request or request non-compliant proponents to rectify any non-compliance within such time as the Corporation may require.
4.26 During the evaluation of the Bids, the Township reserves the right to consider:
i) information provided in the Bid document itself; ii) information provided in response to credit and industry reference enquiries set out in the Bid; iii) information provided in response to enquiries made by the Township of third (3rd) parties, apart from those disclosed in the Bid in relation to the reputation, reliability, experience and capabilities of the Bidder; iv) the manner in which the Bidder provides services to others; v) the experience and qualification of the Bidder’s senior management and project management;
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242 vi) the compliance of the Bidder with the Township’s requirements and specifications; and vii) innovative approaches proposed by the Bidder in the Bid.
4.27 The Bidder acknowledges that the Township may rely upon the criteria that the Township deems relevant, even though such criteria may not have been disclosed to the Bidder. By submitting a Bid, the Bidder acknowledges the Township’s rights under this section and absolutely waives any right or cause of action against the Township and its consultants, by reason of the Township’s failure to accept the Bid submitted by the Bidder, whether such right or cause of action arises in Contract, negligence, or otherwise
Conditions Applicable to All Bids
4.28 The following conditions apply to all Bids:
i) Bid documents must be submitted and received in the manner specified in the Bid Request document. No exceptions are permitted. ii) A bidder who has already submitted a Bid may recall his Bid and resubmit a new Bid at any time up to the official closing time. iii) A Bidder may withdraw his Bid at any time up to the official closing time. iv) All Bids shall first (1st) be checked by the Department Head or Purchasing Designate to ensure that: - Statement by Bidder is filled out in full by an individual who has the authority to bind the company or corporation; - any other documents as requested in the Bid Request have been included; - the Bid Deposit is sufficient and in an acceptable form; and - all other Bid Request requirements have been met.
4.29 Bids may be rejected for the reasons specified in Appendix D.
Information to Bidders
4.30 All prospective suppliers of goods or services should ensure that they are familiar with the Township’s Procurement Policy. The Policy is available on the Township’s website at all times. (www.champlain.ca).
4.31 Bidders shall carefully examine and study all of the Bid Request documents, drawings, specifications, work sites (if applicable), etc., to ensure that all conditions affecting the Contract and the detailed requirements have been met.
4.32 Should a Plan Taker find discrepancies in, or omissions from the Bid Request documents, or should he or she be in doubt as to the meaning, he or she shall clarify them by requesting clarifications to the Township, as per the stipulations of the Bid Documents. An addendum will then be available to all Plan Takers. No oral explanation or interpretation will be provided. By-law No. 2019-00XX – Procurement Policy Schedule A September 10, 2019 Page 20 of 43
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4.33 Where sub-trades are to be used, a complete list showing the sub-trades name shall accompany the Bid submission. Sub-trades may be changed by the main Contractor but only on written approval by the appropriate Department Head or the Township’s Consultant.
4.34 The Bidder shall provide a clearance certificate from the WSIB (or other Province equivalent) as specified in the Bid request. This clearance certificate is required in order to verify the firm’s standing with the Board at the time of the recommendation to award this Contract.
4.35 The estimate of quantities as shown in the Bid Request documents shall be used as a basis of calculation upon which the award of Contract will be made. These quantities are not guaranteed to be accurate and are furnished without any liability on the part of the Township.
4.36 The unit price or lump sum price for all items in the Schedule of Quantities and Unit Prices shall be deemed to be full compensation for all the works including all necessary labour, equipment, and materials specified in the Special Provisions, standard specifications, and additional specifications.
4.37 After notification of award, the successful Bidder will be responsible for adhering to the following, as applicable to the Bid Request documents requirements:
(i) The successful Bidder shall be bound to execute the Contract agreement and to file satisfactory bonds and insurance policies and a WSIB (or other Province equivalent) clearance letter, as required herein, with the Township within a delay of three (3) weeks to the date of Contract award, and these documents shall be maintained by the Township until Contract completion.
(ii) Failure to execute the Contract or to file satisfactory bonds and insurance policies and WSIB (or other Province equivalent) clearance letter as required by the Bid Request document within the specified period shall be just cause for the cancellation of the Contract award and the forfeiture of the Bid Deposit to the Township, not as penalty, but in liquidation of damages sustained. The Township shall then have the right to award the Contract to any other Bidder or to reissue the Bid Request documents.
4.38 Payments to the Contractor, holdbacks and their release, as well as certificates of substantial performance and completion under this Contract shall be in full compliance with the provisions of The Construction Act, R.S.O. 1990, unless otherwise specified.
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244 4.39 In his or its Bid price, the Bidder shall be deemed to have made due allowance for the publication of a copy of the certificate of substantial performance as set out in the regulations, in order to facilitate the holdback release under the substantial performance certificate.
4.40 Successful Bidders shall be responsible for all permits.
4.41 The Contract must be completed by the time specified in the Bid Request documents or as agreed upon in the Contract.
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245 Part V: Purchasing Methods
5.1 Appendix C applies to this section.
Informal Low Value Procurement : Procurement Between $5,000 and $10,000
5.2 At the discretion of the Department Head and whenever practical and possible, a documented solicitation of 2 or more quotations may be undertaken for procurement between $5,000 and $10,000 inclusive.
Informal Request for Quotation: Procurement Between $10,000 and $25,000
5.3 A documented solicitation of 3 quotations must be undertaken for procurement having a total estimated cost of between $10,000 and $25,000.
Request for Quotation: Procurement Between $25,000 and $50,000
5.4 A Request for Quotation shall be issued for procurement having a total estimated cost of between $25,000 and $50,000 where the Supplier is not a single source vendor.
Request for Tender: Purchases Exceeding $50,000
5.5 A Request for Tender shall be used for any purchases of goods and/or Services having a total estimated cost exceeding $50,000.
Request for Proposal
5.6 For Purchases having a total estimated cost exceeding $10,000, a Request for Proposal shall be used in place of a Request for Tender or a Request for Quotation in circumstances where, in the opinion of the Department Head:
(i) Owing to the nature of the project: - the project requirements are not capable of being specifically delineated; - Bidders are invited to propose a solution to a problem, requirement or objective; and - the selection of a Supplier is to be based on the effectiveness of the proposed solution rather than on price alone; or
(ii) It is expected that negotiations with one or more Bidders may be required with respect to any aspect of the requirement.
5.7 In preparing an Evaluation Grid, Department Heads shall use evaluation criteria which may include factors such as location, approach, equipment and facilities, experience and qualifications, methodology, past performance and scheduling, price and strategy. By-law No. 2019-00XX – Procurement Policy Schedule A September 10, 2019 Page 23 of 43
246
5.8 The Department Head may Award a Contract emanating from Bids in response to a Request for Proposal provided that:
(i) The Award is made to the Bidder meeting all mandatory requirements and determined, by reference to an Evaluation Grid, as providing best value;
(ii) Sufficient funds are available and identified in appropriate accounts within Council Approved Budgets; and
(iii) The provisions of this Policy are complied with.
5.9 The Department Head shall follow the provisions of Part VIII regarding the form of Contract required to complete the purchase.
Request for Expressions of Interest
5.10 The Department Head responsible for the purchase of goods, services or construction may conduct a Request for Expressions of Interest for the purposes of determining the availability of any goods, services or construction.
5.11 The receipt of a submission in response to a Request for Expressions of Interest shall not create any contractual obligation on the part of the Township.
5.12 A Request for Expressions of Interest may be conducted as a pre-condition to another procurement procedure set out in this policy.
Request for Pre-Qualification
5.13 The Department Head responsible for the purchase of goods and/or services may conduct a Request for Pre-Qualification for any goods, services or construction for the purpose of selecting qualified Bidders to respond to a Bid, if the nature of the work performed requires ascertainable minimum standards.
5.14 When a Request for Pre-Qualification is issued, a pre-qualification Bid document shall be provided to potential Bidders setting out the criteria for pre-qualification, which may include: (i) Experience of similar work; (ii) references provided by customers in respect of similar work; (iii) verification of applicable licenses and certificates, if applicable; and (iv) financial capability of the Bidder.
5.15 The selection of potential Bidders following a Request for Pre-Qualification shall not create any Contractual obligation between the Township and any pre-qualified Bidder.
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247 Non-Competitive Procurements: Suppliers of Specialized goods and/or Services
5.16 A non-competitive process shall be used if one (1) or more of the following conditions apply and a process of negotiation is undertaken to obtain the best value in the circumstances for the Township:
i) when the proposed acquisition is a sole source acquisition due to: - a statutory or market-based monopoly; - rarity of supply in the market; - the existence of exclusive rights such as patent, copyright, or licence; or - the complete items, services, or systems being unique to one (1) supplier and not alternatives or substitutes existing within Canada. ii) when the proposed acquisition is a single source acquisition and one (1) or more of the following reasons for selecting a particular supplier apply: - the need for compatibility with goods/services previously acquired and there are no reasonable alternatives, substitutes, or accommodations; - the need to avoid violating warranties and guarantees where services/support is required; - the extension of an existing Contract would prove more cost effective or beneficial; - due to market conditions, required goods/services are in short supply; - the required goods/services are to be supplied by a particular Bidder having special knowledge, skill expertise, or experience, which cannot be provided by any other person, or - the nature of the requirement is such that it would not be in the public interest to solicit competitive Bids, as in the case of security or confidential matters. iii) An attempt to purchase the required goods/services has been made in good faith, using a competitive Bid process, and has failed to identify a successful Bidder; iv) The required goods/services are to be supplied as a result of an emergency as covered under sections 5.19 to 5.21 Emergency Purchases v) Where it is deemed to be in the best interests of the Corporation to negotiate with the Bidder as covered under sections 5.28 and 5.29; Purchase by Negotiation
5.17 A sole and single source listing will be kept by the Finance Department. This list will be presented to Council on an annual basis.
5.18 All non-competitive purchases over $100,000 for goods and services and over $250,000 for construction must be listed on the website as an awarded Contract. To meet the reporting requirements from the Trade Agreements in
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248 place, regarding the use of limited tendering for purchases at/or above threshold, the following information shall be included: i) the name of the Supplier ii) the value of the procurement; iii) the kind of goods and services procured and; iv) the circumstances and conditions under which the limited tendering exceptions are claimed.
Emergency Purchases
5.19 In cases of emergency, as determined by a Department Head or the CAO, the purchase of goods and services may be authorized in accordance with this section.
5.20 Where the total cost of the purchase does not exceed $50,000, the Department Head or CAO may authorize the purchase.
5.21 Where the total cost of the purchase exceeds $50,000, the CAO may authorize the purchase, and a report shall be submitted to Council by the CAO, as soon as reasonably possible, setting out details of the purchase made pursuant to this authority and the circumstances justifying the action taken.
Contract Extensions
5.22 Prior to the actual expiring date of the contract, the Department Head shall commence the procedure either to acquire the goods/services by the appropriate procurement method or negotiate a contract extension. The Department Head shall consider the following points prior to initiating an extension:
Is an extension cost effective or beneficial? Are the best interests of the Township being served? Were the previous bids competitive? What are the current market conditions? Have any new Suppliers expressed an interest in bidding on the contract? Past performance from the current Supplier? How does proposed pricing compare to the current CPI How does proposed pricing compare to other local municipalities’ costs? How many previous extensions were negotiated?
Cooperative Purchasing and Piggyback
5.23 The Township may participate with other government agencies or public authorities in cooperative purchasing where, in the view of the Department Head it is in the best interest of the Township to do so and the policies of the
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249 cooperative purchase venture are consistent with the Township’s Procurement Policy.
5.24 Where other government agencies have included a Piggyback clause in their Bid Request, and with the Contractor(s) approval, The Department Head may decide to Piggyback on other government agencies or public authorities Contracts, where it is in the best interest of the Township to do so. The Township may also allow other government agencies or public authorities to Piggyback Contracts established by the Corporation with the approval of the Corporation’s selected Contractor(s).
No Cost Procurement
5.25 A “no-cost” procurement is procurement for goods, services or construction where the Township will not bear any cost (expense or capital expenditure).
5.26 These types of procurement include revenue-generating opportunities and/or costs passed through a third (3rd) party.
5.27 No Cost Procurement shall be managed in the same manner and using the same procurement methods and corresponding approval requirements as any procurement that has a cost to the Township, depending on the estimated value of the No Cost Procurement.
Purchase by Negotiation
5.28 A formal Bid Request process may be waived and a Department Head or Purchasing Designate may purchase by negotiation with one (1) or more suppliers under the following conditions:
i) When the proposed acquisition is a sole source, as covered in section 5.16 (i). ii) When the proposed acquisition is a single source, as covered in section 5.16 (ii).
5.29 After a formal Bid Request process has taken place, a Department Head or Purchasing Designate may purchase by negotiation with one (1) or more suppliers under the following conditions:
i) When an attempt to purchase the required goods/services has been unsuccessful, as covered in section 5.16 (iii). ii) When two (2) or more identical Bids have been received and meet the specified requirements, the Department Head or Purchasing Designate may negotiate with the two (2) lowest Bidders, keeping all negotiations fair, ethical and well documented.
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250 5.30 The Department Head must provide the CAO with valid justification for the types of procurement described above by means of a business case.
i) The business case must include all the pertinent facts that give rise to justifying the Single Source or Sole Source procurement. These facts will be contained in the Sole and Single Source listing as covered in section 5.16 (i) and (ii).
Purchase of Used Equipment
5.31 Provided that such expenditures have been approved in the budget process, a Department Head or Purchasing Designate is authorized to purchase used equipment that is sold by other municipalities, by private sale, or public auction; sold through a Vendor licensed to sell used equipment; by Sealed Bid; or by negotiation, provided that:
i) the equipment meets or exceeds the departmental equipment requirements; ii) it is documented that it is financially profitable to purchase a used piece of equipment rather than purchase new equipment, and it is deemed acceptable to the Department Head; iii) if the total expenditure on the used equipment exceeds $10,000, a report will be forwarded to the CAO detailing the purchase information and expenses; and
Exemptions
5.32 A Department Head may request exemption from any or all of the purchasing processes outlined in this Policy by submitting a written report requesting same to the CAO. Any exemption must be requested and approved in writing, prior to making the purchase or signing a Contract, and a copy must be forwarded to the Finance Department. Any exemption request above $25,000 must have Council’s approval prior to making the purchase or signing a Contract. Exemption requests below $25,000 require approval by the CAO.
5.33 When the CAO requires the exemption, his request shall be approved by Council
Corporate credit/purchase card
5.34 Corporate credit/purchase cards may be used by an authorized cardholder to purchase any eligible good or service where the total purchase price, including all applicable taxes, is within the cardholder’s authorized monthly maximum.
All use of corporate credit cards must be in accordance with current procedures defined by the Treasurer and supported by valid authorized source documents.
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251 All such source documents must be approved by the Department Head in accordance with Appendix B.
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252 Part VI: Opening and Evaluating Bids
Opening Bids
6.1 All Bids, where the estimated Total Acquisition Cost exceeds $25,000, shall be received at the Township office where they shall be opened with at least the CAO or designate and / or the Treasurer or designate present.
6.2 Bids received later than the specified closing time will be returned unopened to the Bidder.
6.3 Bidders may withdraw their bids at any time up to the official closing time specified in the Bid Documents in the manner specified therein.
Local Preference
6.4 The following legislative documents prohibit municipalities from adopting a Local Preference Policy: i) The Discriminatory Business Practices Act (R.S.O. 1990, Chapter D12), as amended; ii) CFTA; and iii) CETA
6.5 The primary objective of the purchasing process is to acquire goods/services at the lowest possible cost, consistent with the demands of suitability, quality, service, and delivery capabilities.
Only Compliant Bids to be Considered
6.6 Subject to Section 7.6, in evaluating Bids, the Department Head shall not consider any Bids that are not in compliance with the terms and conditions set out in the Bid Documents.
Duty of Fairness to Bidders
6.7 The Department Head:
(i) shall not permit a Bidder to alter or amend his Bid once the time for Bid submissions tenders has closed;
(ii) shall act fairly, bargain in good faith, and not give any Bidder an unfair advantage over other Bidders; and
(iii) shall not conduct bid shopping or procedures akin to bid shopping.
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253 Part VII: Problems Encountered in the Administration of Procurement Procedures
Where Strict Adherence to Policy Unmanageable
7.1 If, in the context of either the approval to issue a Bid Request, the actual conduct of a Bid Request, or the determination of whether the Township shall enter into a Contract and with whom, circumstances arise that, in the view of the Department Head, would make strict adherence to the provisions of this Policy difficult, impractical, unmanageable or would otherwise run counter to the stated goals of this policy or not be in the best interests of the Township, the Department Head shall:
(i) advise both the CAO and Treasurer of the Township who shall together have joint authority to determine the appropriate action;
(ii) notify Council immediately or at the earliest possible opportunity.
Unresponsive or Excessive Bids
7.2 Where Bids are received in response to a Bid Request, but all are significantly in excess of project estimates or are non-compliant with or unresponsive to the Bid Documents then:
(i) The Department Head may issue a revised Bid Request; or
(ii) The Department Head, Treasurer and CAO, jointly may enter negotiations with the lowest compliant Bidder to achieve an acceptable Bid within the project estimate.
Identical Bids
7.3 If the Lowest Compliant Bids from two or more Bidders are identical in total cost or unit price, as the case may be, the Department Head, in conjunction with the Treasurer and CAO, may enter into negotiations with the Bidders who have submitted the identical price in an attempt to obtain a lesser price and shall maintain a record in respect of such negotiations.
7.4 The Department Head, CAO, and Treasurer shall not reveal information pertaining to such negotiations or the manner in which the final price was determined to any of the Bidders concerned. The Department Head shall include as part of the record, a report concerning the results of such negotiations.
7.5 If the Lowest Compliant Bids from two or more bidders are identical in total cost or unit price, as the case may be, and negotiations for the purposes of
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254 obtaining a lower price have not been successful, the Department Head may break the tie in a manner consistent with the provisions of the Bid Documents. In this regard, the Department Head shall not utilize any arbitrary means in order to break a tie, but may have regard to certain factors provided such factors are specifically identified in the Bid Documents as being available for consideration in the event of identical Bids.
Bid Irregularities
7.6 The procedure for administering Irregularities shall be as set out in Appendix D. The Department Head is directed to respond to an Irregularity in the manner specified in the third column.
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255 PART VIII: FORMAL CONTRACT
8.1 Formal agreements shall be used for complex requirements which may contain terms and conditions other than the standard contractual terms and conditions.
8.2 Where it is deemed that a formal agreement is required, the formal agreement shall be reviewed by the Clerk and the Department Head. When required and applicable, the CAO and/or Treasurer will also review the formal agreement.
8.3 Authority to enter into a formal agreement shall be provided by Council in the form of a by-law authorizing the execution of the contract.
8.4 Where a formal agreement is required, the agreement shall be executed by the Mayor and Clerk or Authorized Officer.
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256
Part IX: Other
Access to Information
9.1 The disclosure of information received relevant to the issue of Bid Requests or the Award of Contracts emanating from Bid Requests shall be in accordance with the provisions of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c.M56, as amended. Any requests for information received shall be forwarded to the Clerk for action.
Accessibility
9.2 The Township of Champlain will incorporate accessibility criteria and features into its procurement of Goods and Services and facilities, whenever practical. Bid Documents shall, upon request, be made available in an accessible format to persons with a disability at no additional charge.
9.3 The Supplier, and all sub-contractors hired by the Supplier in the completion of its work, will meet or exceed compliance with all applicable regulations under the Accessibility for Ontarians with Disabilities Act, 2005, as may be amended from time to time. It is the responsibility of the Supplier to ensure that they are fully aware of, and meet all requirements under the Act and all applicable regulations.
Policy Review
9.4 The Treasurer will randomly review Departmental purchasing on an ongoing basis to assess the effectiveness and efficiency of the procedures and to ensure that this Policy has been consistently applied.
9.5 This Policy shall be reviewed periodically by the CAO, Treasurer and Department Heads and any amendments thereto shall be brought to Council for approval.
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257
APPENDIX A: Goods and Services “Exempt” from Provisions of the Procurement Policy
1. Petty Cash Items
2. Training and Education a) Conferences b) Courses c) Conventions d) Memberships e) Seminars f) Periodicals g) Magazines h) Staff training i) Staff development j) Staff workshops k) Subscriptions
3. Employee Expenses a) Advances b) Meal Allowances c) Travel & Hotel accommodation d) Entertainment e) Miscellaneous – Non-Travel
4. Employer’s General Expenses a) Payroll deduction remittances b) Licenses (vehicles, elevators, radios, etc) c) Debenture payments d) Grants to agencies e) Payments of damages f) Tax remittances g) Charges to/from other Government or Crown Corporations h) Employee income i) Petty cash replenishment
5. Professional and Special Services a) Committee fees b) Honoraria c) Arbitrators d) Mediators e) Legal settlements f) Contracts related to the provision of “controlled acts” by persons “governed by a health profession Act” as those expressions are used in the Regulated Health Professions Act, S.S. 1991, c18 as amended
6. Utilities a) Postage b) Water and sewer charges c) Hydro d) Telephone e) Natural Gas
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258 7. Advertising services required by the Township on or in but not limited to radio, television, newspaper and magazines
8. Bailiff or collection agencies
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259 APPENDIX B: Delegated Authority
Procurement Authorizations
The following table shall determine the identity of the Department Head in respect of Budgetary Departments
Department Head Operating Budget Capital Budget Other Authorizations Chief Administrative All departments and sub All departments and Officer departments sub departments Treasurer All departments and sub All departments and departments sub departments Director Public Works Roads Roads and sub Landfill expenses Administration departments in the Garbage Bridges and culverts Landfill capital disposal budget Grass mowing – expenses in Facility expenses rural Garbage for all Brushing and disposal budget departments trimming Building (depending on Ditching maintenance the circumstance) Catch basins and Water systems gutters Sewer Debris, litter pick-up Municipal drains Grass maintenance Facility capital – urban expenses for all Sidewalk and curb departments maintenance (depending on Patching circumstance) Sweeping, cleaning Grading, dust layer Patching, washout Grading, scarifying Dust layer Summer patrol Gravel resurfacing Snow plowing and removal Sanding and salting Snow fence, culverts Winter patrol Safety devices, equipment Locates Fleet maintenance Street lighting Building maintenance Water systems Sewer systems Municipal drains Animal Control
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260 Department Head Operating Budget Capital Budget Other Authorizations Director Parks & Parks & Recreation Parks & Recreation Events Recreation administration and sub Marina departments Arena – community centre Activities Higginson Tower Information Centre Camping l’Orignal L’Orignal Park Outside rinks Other parks Champlain in Bloom Summer day camp Recreation fleet Winter carnival Canada Day In kind Director of Daycare Daycare Daycare and sub Services Administration departments Day nursery program Dietary Provincial wage enhancement grant St-Judes learning program Atelier des petits Special needs Chief Building Official Building Building n/a Head Librarian/Library Library Library n/a Board Senior Planner Planning and zoning Planning & zoning Events Economic Development Economic Development Fire Chiefs (Vankleek Fire Services Fire Services n/a Hill & L’Orignal) Clerk n/a n/a Elections
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261 APPENDIX C: Purchasing Process, Circumstances for Use and Goals
Process Dollar Circumstances for Use Goals Threshold Informal Low Between $5,000 At the discretion of the Value and $10,000. Authorized Person. Procurement To obtain competitive pricing for Informal Request Between $10,000 When timely purchasing is procurement in an expeditious for Quotation and $25,000. critical. and cost effective manner When the formal process is not through phone, fax, e-mail, other cost beneficial. similar communication method vendor advertisement or vendor catalogues. Same as for Request for Tender Request for Between When the process requires except that bid solicitation is Quotation $25,000.and seeking out quotes without done primarily on an invitational $50,000 commitment to a contract. basis from a pre-determined However the magnitude of the bidders list but may be project requires a more formal supplemented with public process. advertising of the procurement opportunity. To implement an effective, Request for Over $50,000 Requirements clearly defined. objective, fair, open, transparent Tender and accountable and efficient process for obtaining competitive bids based on precisely defined requirements for which a clear or single solution exists. To implement an effective, Request for Over $10,000 Project requirements not objective, fair, open, transparent, Proposal specifically delineated accountable and efficient process for obtaining unique proposals designed to meet broad outcomes to a complex problem or need for which there is no clear or single solution. Statutory or market-based To allow for procurement in an Non-Competitive monopoly. efficient and timely manner or No bids received in without seeking competitive Single Source competitive process. pricing. Item covered by exclusive right such as patent, To provide for exceptions to the copyright or exclusive procurement requirements of licence. interprovincial trade agreements. Item covered by a lease- purchase agreement where payments are partially or totally credited to the purchase. Where it is necessary to ensure compatibility with
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262 existing products or to avoid violating warranty/guarantee requirements. When item is in short supply due to market conditions. When competitive sourcing would be uneconomical. Emergency situations. Exempted goods, services as outlined in Appendix A. Vendor is the only supplier of goods and or services. Previously identified as a specialized service or product.
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263 APPENDIX D: Administering Irregularities in Bid Opening
Irregularity Response 1 Late Bids Automatic rejection and not opened or read publicly 2 Where a sealed bid is required in the bid Automatic rejection documents and the document is not sealed 3 Bids written in pencil rather than Automatic rejection typewriter or completed legibly in ink 4 Bids received on tender documents other Automatic rejection than those provided by the Township 5 Corporate Seal or Authorized Signatory Automatic rejection signature missing 6 Failure to provide bid securities as Automatic rejection required by tender document 7 Documents in which addenda with Automatic rejection financial implications have not been acknowledged 8 Bid requirements not completely met Rejection depends on significance of bid requirements oversight
9 Restricted or qualified bids Rejection depends on significance of bid restriction or qualification
10 Bids containing clerical and/or arithmetical An acknowledgement and correction errors by email within 1 hour of notification, to be followed in letter form within 24 hours to correct and initial errors 11 Overwrites, strikethroughs, or erasures of 24 hours to initial from time of bidder’s entries are not initialed notification 12 All other irregularities Depending on the significance of the irregularity, at the discretion of the Department Head, in consultation with the CAO or Treasurer, the bid envelope will either be automatically rejected, 24 hours will be given to correct and initial, or the bid may be accepted with the irregularities. Where the Department Head is the CAO, the CAO shall seek the direction of Council. In any case of questionable direction, the Department Head may seek the opinion of the Township’s legal counsel.
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264 APPENDIX E: Statement by Bidder
1. I/We have read, reviewed, and understood all terms and conditions of all forms included as part of this Bid Request and in the Corporation’s Procurement Policy (ADM-019). 2. I/We understand that if my/our Bid is chosen, all requirements of the Successful Bidder as outlined in this Bid Request as well as in the Corporation’s Procurement Policy (ADM-019) will be completed by the time and in the format required. 3. I/We acknowledge and agree that any issued Addendum/Addenda form(s) part of the Bid Request document(s). 4. If the Bid is accepted, I/we agree to provide the insurance and all documentation, as required and specified by the Bid Request Document(s). 5. If I/we am/are the Successful Bidder, I/we agree to provide all Supplies, Services, and/or Construction as more specifically set out and in accordance with the Corporation’s Bid Request document(s), including but not limited to the scope of work, specifications, drawings, Addenda (if issued by the Corporation), the terms and conditions, etc. stated therein, which are expressly acknowledged and made part of this Contract. 6. I/We certify that this Bid is made without any connections, knowledge, and comparison of figures or arrangements with any other company, firm, or person making a Bid for the same work and is in all respects fair and without collusion or fraud. 7. I/We do hereby Bid and offer to enter into a Contract to do all the work as specified in the Bid Request document(s) which shall include all costs but are not limited to freight, duty, currency, etc. in accordance with the prices and terms as submitted by the Bidder herein. 8. If I/we withdraw this Bid before the formal Contract is executed by the Successful Bidder for the said work or sixty (60) calendar days, whichever event first occurs, the amount of the Bid Deposit accompanying this Bid (if applicable to this Bid) shall be forfeited to the Corporation. 9. I/We (including any related or affiliated entities and any principal thereof) have no unresolved litigation with the Corporation. 10. I/We hereby confirm that any and all workers performing work under this Contract have been properly trained under the Occupational Health and Safety Act and that every Supervisor appointed is a “competent person” as defined in the Act. Furthermore, I/we confirm that all work shall be in compliance with the Act’s regulations.
11. I/We agree to perform the work in compliance with the required completion schedule stated in the Bid Request document(s), or if no schedule is stated, to By-law No. 2019-00XX – Procurement Policy Schedule A September 10, 2019 Page 42 of 43
265 attain substantial performance of the work in compliance with the required completion schedule stated in the Bid Request document(s). 12. I/We certify that I/we am/are not a party or privy to any deceit to mislead the Corporation into accepting this Bid as a truly competitive Bid whether to the prejudice, injury, or benefit of the Corporation. 13. I/We, including Non-Resident Bidder, shall comply with all Federal, Provincial (Ontario), and Municipal Laws, Acts, Ordinances, Regulations, and By-laws, which in any way pertain to the Services and/or Supplies outlined in the Bid Request or to the Employees of the Bidder. 14. I/We, including Non-Resident Bidder, shall charge applicable HST for Ontario.
______Bidder’s Name or the name of a representative
By-law No. 2019-00XX – Procurement Policy Schedule A September 10, 2019 Page 43 of 43
266 CORPORATION OF THE TOWNSHIP OF CHAMPLAIN
BY-LAW NUMBER 2019-58 ______
BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN RECYCLE-ACTION INC. AND THE GROUPE CONVEX INC. AND THE HAWKESBURY AND AREA JOINT RECYCLING COMMITTEE AS REPRESENTED BY THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN REGARDING A RECYCLING PROGRAM
REFERENCE: Section 9 and 11 of the Municipal Act, S.O. 2001;
AND WHEREAS Section 9 of the Municipal Act states, inter alia, that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;
AND WHEREAS paragraph 3 of the Table under Subsection 11(2) of the Municipal Act, being the Sphere of Jurisdiction entitled AWaste Management, is an Exclusive Assignment only to certain Upper-tier Municipalities and does not include the Upper-tier municipality of The Corporation of the United Counties of Prescott and Russell;
AND WHEREAS The Corporation of the Township of Champlain, The Corporation of the Town of Hawkesbury and The Corporation of the Township of East Hawkesbury, under the name of the “Hawkesbury and Area Joint Recycling Committee”, operate a waste diversion program including municipal household hazardous or special waste collection programs;
AND WHEREAS The Corporation of the Township of Champlain has been appointed, by the three (3) municipalities as the designated legal representative of the Hawkesbury and Area Joint Recycling Committee;
NOW THEREFORE the Council of the Corporation of the Township of Champlain hereby enacts as follows:
1. THAT The Corporation of the Township of Champlain, on behalf of the “Hawkesbury and Area Joint Recycling Committee”, hereby authorizes the entering into a ARecycling Agreement” with Recycle-Action Inc. and Groupe Convex Inc.
2. That the Mayor and the Clerk be and they are hereby authorized to execute the ARecycling Agreement@, the said Agreement being attached hereto and identified as Schedule AA@ to this By-Law, and that the Mayor and the Clerk be and they are hereby further authorized to execute any and all other document as counsel may advise in order to give effect to these presents.
READ a first, second and third time and duly adopted this 8th day of October, 2019.
______NORMAND RIOPEL, Mayor
______ALISON COLLARD, Clerk
267 Alison Collard
Road Closure - VKH Remebrance Day Ceremony
Diane Alexander
Alison, Would you please add the following request to the October 8th Council Agenda:
Request to close Main Street between High Street and Home Street for the Remembrance Day Ceremony on Sunday, November 10, 2019 between 1:30 p.m. and 3:00 p.m.
Thank you.
Diane Alexander Secrétaire au Maire/Mayor’s Secretary Canton de Champlain Township 948 est, chemin Pleasant Corner Road East Vankleek Hill, ON K0B 1R0 Tel: (613) 678-3003 Ext: 239 Fax: (613) 678-3363
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______
Mayor Vic A. Bodnar The Municipality of Hastings Highlands Mayor P.O. Box 130, 33011 Hwy 62, Maynooth, ON K0L 2S0 613 338-2811 Phone Suzanne Huschilt 1-877-338-2818 Toll Free Municipal Clerk
September 12, 2019
Hon. Christine Ellliot Minister of Health Ministry of Health and Long-Term Care 5th Floor 777 Bay St. Toronto, ON M7A 2J3 [email protected]
Dear Minister Elliott,
Re: Mandatory Septic System Reports ______Please be advised that at its Regular Meeting of Council held on September 4, 2019 the Council of the Municipality of Hastings Highlands passed the following resolution:
Resolution 559-2019
WHEREAS the Federation of Ontario Cottagers’ Associations has released their latest report “Septic Re-inspection Programs in Ontario: A Guide for Lake Associations;”
AND WHEREAS this municipality has serious concerns over current available septic re- inspection information;
AND WHEREAS numerous companies already perform a septic pumping service and could easily perform an additional service by simply filling out a three part one page report with one copy going to the homeowner, one to the municipality, and one for their own records. This would develop an ongoing database from which septic re-inspection programs could be generated. This report could include requirements such as a visual inspection by the operator on type of system, time, date, location, and noticeable system problems;
275 NOW THEREFORE BE IT RESOLVED that this council endorse such a mandatory reporting system and that letters be sent requesting support for this initiative to the following people; Anne Egan, President of the Ontario Onsite Wastewater Association, John FitzGibbon, Professor, University of Guelph, Liz Huff, Director Rural Ontario Municipal Associations, Terry Rees, Executive Director Federation of Ontario Cottagers’ Associations, Rick Phillips, Warden, Hastings County Council and Christine Elliott, Minister, Ontario Ministry of Health, our Local MP and MPP and all Ontario Municipalities.
CARRIED AS AMENDED
Sincerely,
Vic A. Bodnar Mayor
cc: Anne Egan, Association President, Ontario Onsite Wastewater Association [email protected] John FitzGibbon, Professor, University of Guelph [email protected] ROMA [email protected] Terry Rees, Executive Director, FOCA [email protected] Rick Phillips, Warden, Hastings County [email protected] Mike Bossio, MP, Hastings-Lennox and Addington [email protected] Daryl Kramp, MPP, Hastings-Lennox and Addington [email protected] All Ontario Municipalities
276 277 278 279 280 Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel.: 416 585-7000 Tél. : 416 585-7000
19-4232
September 24, 2019
RE: Building Code Services Transformation
Dear Head of Council,
I am writing today to announce that my ministry is launching a consultation on potential changes to the delivery of building code services. On September 24, 2019, I released a discussion paper: Transforming and Modernizing the Delivery of Ontario’s Building Code Services.
Our government has heard from stakeholders about the need for better, modern, and timely services to support the building sector’s ability to understand and apply building code requirements. To do this, the ministry is proposing to establish a new administrative authority to deliver a suite of enhanced and new user-driven services. Modernized service delivery will ensure that the sector has the supports it needs to continue growing Ontario’s economy, while protecting public health and safety.
Your feedback is important and will help inform enhancements to current building code services and the development of new services, which would: strengthen public safety streamline customer service and approval processes deliver sector-driven services provide timely and modern tools and products promote consistency across the province enhance integrity in the system.
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We will also be hosting regional information sessions that will include an informational session for the sector earlier in the afternoon (1:00 - 3:00 p.m.) and a public open house in the evening (5:30 - 7:00 p.m.). Sessions will be held on the following dates:
1. City of Belleville: Friday, October 4, 2019 Belleville Lions Club, 119 Station St., Belleville
2. City of North Bay: Monday, October 7, 2019 North Bay Memorial Gardens, 100 Chippewa St. W., North Bay
3. Municipality of Chatham-Kent: Wednesday, October 9, 2019 Chatham-Kent Cultural Centre, 75 William Street, Chatham-Kent
4. City of Vaughan: Wednesday, October 16, 2019 Vellore Hall, 9541 Weston Road, Woodbridge
For more information about this consultation and for additional ways to participate, please visit www.ontario.ca/buildingtransformation where you will find: A link to the discussion paper Information about how to provide feedback A short optional survey
The consultation will close on November 25, 2019.
I look forward to your feedback on the transformation of building code service delivery. Please note that Chief Building Officials will also receive notification of this transformation initiative and associated opportunities for engagement.
If you have any questions about the consultation, please contact ministry staff at [email protected].
Sincerely,
Steve Clark Minister c: Municipal Clerks
282 Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M5G 2E5 Toronto (Ontario) M5G 2E5 Tel.: 416 585-7000 Tél. : 416 585-7000
19-4232
Le 24 septembre 2019
Objet : Transformation des services liés au code du bâtiment
Aux présidentes et présidents des conseils municipaux,
Je vous écris aujourd’hui pour vous informer du lancement, par mon ministère, de consultations sur un projet de réforme de la prestation des services liés au code du bâtiment. Le 24 septembre 2019, nous avons publié un document de consultation intitulé Transformer et moderniser la prestation des services liés au code du bâtiment de l’Ontario.
Les intervenants ont mentionné à notre gouvernement le besoin de disposer de services améliorés, modernes et opportuns pour aider le secteur du bâtiment à comprendre et appliquer les exigences du code du bâtiment. Pour ce faire, le ministère propose de créer une nouvelle autorité administrative chargée de fournir une série de services améliorés et de nouveaux services axés sur les utilisateurs. La prestation de services modernisés permettra au secteur de bénéficier du soutien nécessaire pour maintenir la croissance de l’économie ontarienne, tout en protégeant la santé et la sécurité publiques.
Vos commentaires sont importants et contribueront à éclairer les améliorations qui seront apportées aux services actuels liés au code du bâtiment et la création de nouveaux services de façon à : renforcer la sécurité publique; rationaliser le service à la clientèle et les procédures d’approbation; fournir des services axés sur les besoins du secteur; fournir des outils et des produits modernes et opportuns; promouvoir la cohérence dans la province; améliorer l’intégrité du système.
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Nous organiserons aussi des séances d’information régionales qui comprendront un volet informatif destiné au secteur en début d’après-midi (de 13 h à 15 h) et un volet portes ouvertes destiné au public en soirée (de 17 h 30 à 19 h). Ces séances régionales auront lieu aux dates suivantes :
1. Belleville : vendredi 4 octobre 2019 Lions Club de Belleville 119, rue Station,
2. North Bay : lundi 7 octobre 2019 North Bay Memorial Gardens, 100 rue Chippewa Ouest, North Bay
3. Chatham-Kent : mercredi 9 octobre 2019 Centre culturel de Chatham-Kent, 75, rue William Nord, Chatham-Kent
4. Vaughan : mercredi 16 octobre 2019 Vellore Hall, 9541 Weston Road, Woodbridge
Pour de plus amples renseignements sur cette consultation et sur les moyens d’y participer, veuillez consulter le site www.ontario.ca/buildingtransformation où vous trouverez : un lien vers le document de consultation; des renseignements sur la manière de fournir des commentaires; un bref sondage facultatif.
La consultation prendra fin le 25 novembre 2019.
Je vous remercie d’avance de vos commentaires et suggestions sur le projet de réforme de la prestation de services liés au code du bâtiment. Veuillez noter que les chefs du service du bâtiment seront également avisés de cette initiative de transformation et des possibilités de participation qui y sont associées.
Si vous avez des questions au sujet de la consultation, veuillez contacter le personnel du ministère à [email protected].
Meilleures salutations.
Le ministre,
Steve Clark c.c. : Secrétaires municipaux
284
CORPORATION OF THE TOWNSHIP OF CHAMPLAIN
BY-LAW NUMBER 2019-59
______
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING HELD ON OCTOBER 8, 2019.
WHEREAS Council deems it necessary to adopt a By-Law to confirm the proceedings of Council with respect to any action taken by the Council of the Corporation;
NOW THEREFORE the Council of the Corporation of the Township of Champlain hereby enacts as follows:
1. That the action of Council in respect of each motion, resolution and other actions adopted by council at its meeting, except where the prior approval of the Ontario Municipal Board is required, is hereby adopted, ratified and confirmed.
2. That the Mayor, or in his absence the Presiding Officer, and the proper officers of the corporation are hereby authorized and directed to give effect to the said actions or to obtain approval where required and, except where otherwise provided, the Mayor or in his absence, the Presiding Officer, and the Clerk are hereby directed to execute all documents necessary and the Clerk is hereby authorized and directed to affix the corporate seal of the Municipality to all such documents.
READ a first, second and third time and duly adopted this 8th day of October, 2019.
______Mayor NORMAND RIOPEL
______Clerk ALISON COLLARD
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