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Westerfield 2021 Chairmans Report to the Annual Parish Meeting

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Westerfield 2021 Chairmans Report to the Annual Parish Meeting WESTERFIELD ANNUAL PARISH MEETING Wednesday 28th April 2021 PARISH COUNCIL REPORT FOR 2020/2021 Chairman’s Annual Report Financial Report Planning Report ------------------ Annual Reports from Westerfield Church and Village Charities ------------------ Annual Reports from Village Activity Groups and Organisations ---------------- Page 1 of 13 Chairmans Annual Report 2020-2021 Presented at the Annual Parish Meeting on Wednesday 28th April 2021 I have prepared Annual Reports each year since 2008 commenting on the previous years Parish Council work and looking forward to the following year. There was no meeting last year due to the sudden COVID restrictions preventing such gatherings and I do not intend to lengthen this report by referring to all that happened in 2019 but there are some things of importance that will be included in this report. At our 2019 meeting I noted that there were two vacancies for Parish Councillors and we were pleased that Trevor Cade and Jason Kirk volunteered to serve in this capacity and were co-opted. During 2020 we were disappointed that after 9 years as a Councillor Charlotte Morrison resigned due to increased work commitments that prevented her from attending sufficient meetings and contributing to Parish Council business. Volunteers were requested to fill this vacancy and existing members welcomed Felicity Borwick at the November meeting. The election in 2019 also saw the Carlford and Fynn Valley Ward represented by two District Councillors, Tony Fryatt and Colin Hedgley. With 19 parishes to serve they agreed to share attendance at Parish Council meetings and so Tony Fryatt became our main contact. Another change that occurred saw Robin Vickery resign as our County Councillor and as by-elections were not allowed to be held the County Council nominated other existing Councillors to be the member representing each Parish. Gordon Jones has been a regular attender at our Parish Council meetings since then and has taken active interest on our behalf. Concern about the amount of traffic in the village has continued and the prospect of an Ipswich Northern By-pass attracted a large attendance in 2019 when discussed by the Parish Council. The public consultation resulted in the County Council dropping the proposal and suggesting that other means of dealing with the traffic would be investigated. Apart from the intention to reduce traffic speed on the Orwell Bridge at times of strong wind we currently have no further details. Our County Councillor has taken up highways issues on our behalf, from possible lower speed limits, and potholes, to the possibility of a Speed Indicator Device with Number Plate recognition subject to ongoing trials elsewhere. The Highways Authority have also allocated funds towards road improvement in the village but no details have yet emerged. The Parish Council have recently requested views on traffic in the village from residents to provide further information to the Local Authority. Supported by Suffolk Constabulary, Westerfield operates a volunteer Speedwatch team that has the use of equipment for one week each month. The equipment is shared with three other local villages and we thank Barry Reeve for organising the rotas of volunteer staff in our village. The physical presence of operators reminds drivers to pay attention to their speed and we could do more one-hour sessions during our week if more volunteers were to be available. Training is readily available - just one or two hours per month would make a difference. There had been reports of anti-social behaviour in the village and a meeting was held with the Police and Crime Commissioner to express our concerns. This has also been discussed at Safer Neighbourhood Team (SNT) meetings. Our thanks to Peter Hudson for representing the Parish at SNT meetings in order to keep in touch with policing as our only formal contact is supposed to be a Police Community Engagement Officer based in Felixstowe. It was stressed at a recent meeting that it is important for separate individuals to keep records and report instances of anti-social Page 2 of 13 behaviour. It was pointed out that the appropriate authority for failing to ensure that the public have unhindered access along a public footpath is Suffolk County Council but if the issue amounts to antisocial behaviour by another person then it is a matter for the Suffolk Constabulary Much of the Parish Council’s work comes from dealing with Planning matters. The Parish Council has the opportunity to comment on all planning applications and while many improvements to properties are small or insignificant there are many that could have considerable impact on the village. Some applications consist of many 100s of pages and therefore need to be read carefully to be fully understood. The general principle is to consider whether the application complies with the Local District Plan. The East Suffolk District Council Local Plan up to 2036 has now been adopted. A similar Plan for Ipswich Borough Council is in its final stages and continues to include the Ipswich Garden Suburb Supplementary Planning Document without further changes. In 2019 East Suffolk DC offered groups of parishes to form Community Partnerships. Kesgrave, Martlesham, Rushmere and 19 villages in the Carlford and Fynn Valley Ward form our group. First year Priorities were established and funding provided to a total of £35000. Environmental Care priorities are being considered for 2021 i) Green village initiatives to promote sustainability and a greater awareness of the environment, ii) rewilding projects, and iii) establish advice hubs for residents to get free unbiased help locally. The Parish Council are taking an active role. These initiatives embrace some things that already happen in the village such as the Station Adopter Scheme, tree planting and wild-life protection but more can be done with greater publicity and encouragement for participation by all residents. Although the Parish Council can take a lead it demands a more far-reaching involvement to really make a difference.. A presentation was expected at last years Annual Parish Meeting on what was needed to prepare a Neighbourhood Plan for Westerfield. Volunteers from a cross-section of the community would have been asked to get together to identify what the village does well, what needs to improve and how the future of the village can be promoted within the framework of the East Suffolk Local Plan. Preparation of a plan is unlikely to be achieved in less than two years so to have one in place before the next Local Plan review takes place should be the target. Once adopted the Neighbourhood Plan would be a reference point for East Suffolk DC in their decisions on future development. Once gatherings are allowed and residents are happy to meet together the opportunity must be taken to commence this process. COVID has affected us all and I thank all those who were prepared to help others should the need arise. Thanks to our Councillors who delivered newsletters while taking precautions to keep safe and maintain social distancing. The ability to hold virtual meetings has enabled us to participate in ways that we had not previously explored but now provide us with a way of participating with others while not having to travel so frequently. I suspect many of these methods of communication will remain. We do look forward to regaining some of our freedom and it is with real hope that we anticipate meeting together in something like what was our “norm”. The current ability to go to the paddock on Wednesday mornings for a coffee and chat with other residents is a step in the right direction. I hope next years report confirms this optimism. Finally, thanks to our Clerk, Rod Caird, who has guided us through the difficult pieces of legislation that we have to comply with and who has managed our finances efficiently. Peter Miller (Chairman) Page 3 of 13 Financial Report 2020-21 Income and expenditure The precept of £9,520.77 and less than £20.00 in bank interest made up the Parish Council’s income for the year. Approximately £380.00 is due to be received as a refund of VAT spent during the year. As at March 31 2019 the Deposit Account at Lloyds Bank stands at £61,391.42 and the Current Account at £6,838.24 making a total of £68,229.69. Payments made by cheque and not yet presented amount to £1,420.18 leaving an actual balance carried forward of £66,809.51. The following is a summary of expenditure under various headings during the year: Wages: £2,257.88; Admin £490.64; Insurance £426.49; Grounds £1,071.96; SALC £260.79; Audit and Accounts £484.50; Other £1396.75 (including sign refurbishment, training, and street lighting). Future Plans CIL payments, received from East Suffolk as a result of the levy charged on housing developers, are held as specified reserve for village infrastructure projects: £16,801.56 Earmarked reserve: £35,000.00 General reserve: £15,007.95 NB it is acceptable for a general reserve to amount to around 150% of precept income. During the year the Parish Council has been developing a Draft Parish Infrastructure Investment Plan which outlines a wide range of village projects it would be possible to support, from road safety improvements to provision of more footpaths to better signage throughout the village and better design and use of both outdoor and indoor space. It is expected that during 2021-22 with the help of public consultation a detailed list of spending priorities will be developed. It will be possible to use both the CIL funds and the earmarked reserve for these projects. All figures and accounts are subject to internal audit by SALC and also the approval of the Parish Council.
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