OWENS COMMUNITY COLLEGE REGULAR MEETING OF THE BOARD OF TRUSTEES MAY 4, 2010 ~ MINUTES A meeting of the Board of Trustees was held in the Board Room, Administration Hall, on the Owens Community College Toledo Campus. Call to Order - Chair Diana Talmage called the meeting to order at 3:00 p.m. and directed that the record show that the meeting was held in accordance with the Ohio Revised Code, Chapter 3358, and the policies of the Board of Trustees. Roll Call - Roll call was taken, and the following members were present: John Ault, David Habegger, Allan Libbe, R J Molter, John Moore, Rich Rowe and Diana Talmage (7). William Takacs and Ronald McMaster immediately arrived after roll call was taken. Approval of the Minutes of the Board of Trustees - The minutes of the March 30, 2010, regular meeting were reviewed, and the Chair declared the minutes approved as written. Presidential Search Ad Hoc Committee Report – Mr. Moore reported that there was a good turnout of the College’s key stakeholders for the April 26 and April 28 public forums with two individual finalists. He stated that he has requested Dr. Narcisa Polonio, Vice President of Board Leadership Services of the Association of Community College Trustees, to continue accepting applications for the Committee’s objective to present a minimum of three qualified finalists to the Board. Interim President’s Report – Dr. Larry McDougle, Interim President, reported on his activities through the month of April, which included internal and external meetings with employees on the Toledo and Findlay Campuses as well as leaders of the College’s bargaining units, President’s Cabinet, Student Government, Owens Foundation, Ohio Association of Community Colleges, Toledo Public School District, City of Toledo Mayor, Ohio Board of Regents and Gateway to College. Facilities/Capital Improvements Report – Mr. John Satkowski, Executive Vice President/CFO, provided an update on facilities and capital improvements in progress: Heritage Hall Phase I, 36KW solar array field and renovations to accommodate the welding program. He stated that the development of the preliminary FY 2011 budget and FY 2012 budget forecast continues and will be presented to the Board Finance Committee in May. The FY 2011 budget will have a cushion built in to address forecasted shortfalls in funding for FY 2012. The FY 2011 budget will include funding for six clinical teaching associates for the School of Nursing and will roll out a 5/5 plan of adding five new faculty positions to address academic areas of growth, program need and accreditation every fiscal year for five fiscal years. The 5/5 plan will add 25 new faculty positions over a five-year period. Interim Executive Vice President/Provost’s Report – Dr. Renay Scott, Interim Executive Vice President/Provost, reported on her activities through the month of April, which included meetings with education partners of Bowling Green State University, the University of Toledo, University of Phoenix and Millstream Career and Technology Center; with community partners of City of Toledo, Lucas County Commissioners, Lucas County Improvement Corporation and Blanchard Valley Hospital; with advisory committees; and, with student honor societies and various athletic teams. She commented that Owens representatives presented best practices at the Higher Learning Commission conference, April 9-13. She then introduced Tom Perin, Director, Organizational Performance and Accountability. Mr. Perin reported on the College’s institutional accreditation process through the Higher Learning Commission, and he specifically addressed the Higher Learning Commission’s feedback on the Academic Quality Improvement Program (AQIP) first system portfolio report, which identified a total of 78 strengths and 54 opportunities. He stated that an AQIP strategy forum is scheduled for the Fall Semester 2010, which will identify three additional action projects. Quality teams will be assigned to improve the areas of opportunity and to initiate the action projects. The cycle to complete the first seven-year period of continuous accreditation activities will be completed by September 2013. In addition, the visit by the Higher Learning Commission will include the formal reviews for approvals of the learning centers at The Source and Arrowhead Park. Report on Open Positions – Dr. Cynthia Eschenburg, Vice President of Human Resources, presented the open positions report. She commented that the report reflects seven new faculty positions. She stated that the Dean, School of Business and Information Systems, search was closed, and she announced that Mr. Brent Wickham, Chair, Information Systems, Findlay Campus, is serving as Interim Dean until Dr. Renay Scott determines the next phase for filling the position. Dates to Remember – Dr. McDougle commented on updated information and highlighted the College’s legislative breakfast scheduled for May 10, and the Ohio Association of Community Colleges (OACC) annual meeting, May 20-21. Chair Talmage commented that during the annual meeting Trustee John Moore will be honored with the OACC Dr. Richard N. Adams Educational Leadership Award for being a model in trustee engagement. RECOMMENDATIONS OF THE INTERIM PRESIDENT TO THE BOARD OF TRUSTEES Resignations, Terminations and Leaves of Absence for Non-Bargaining Unit Personnel: RESOLUTION 2010-05-04-01 BE IT HEREBY RESOLVED that the recommendation of the Interim President to accept the resignation of Christopher Bauerschmidt, Director, Business Services, effective April 14, 2010, for personal reasons be approved by the Board of Trustees. RESOLUTION 2010-05-04-02 BE IT HEREBY RESOLVED that the recommendation of the Interim President to accept the resignation of Stacey Clink, Associate Vice President, Business Affairs/Controller, effective April 8, 2010, for personal reasons be approved by the Board of Trustees. Mr. Rowe made a motion to approve the above listed resolutions, which was seconded by Mr. Moore. Ms. Talmage abstained. Following a voice vote, the motion was adopted. Resignations, Terminations and Leaves of Absence for Bargaining Unit Personnel: RESOLUTION 2010-05-04-03 BE IT HEREBY RESOLVED that the recommendation of the Interim President to accept the resignation of Richard Leibfarth, Journeyman Maintenance Specialist (Findlay), effective April 13, 2010, for personal reasons be approved by the Board of Trustees. RESOLUTION 2010-05-04-04 BE IT HEREBY RESOLVED that the recommendation of the Interim President to accept the resignation of Sarah Rodgers, Professor, English Department, effective May 13, 2010, for reasons of retirement be approved by the Board of Trustees. Mr. Moore made a motion to approve the above listed resolutions, which was seconded by Mr. Libbe. Following a voice vote, the motion was adopted. Employment of Non-Bargaining Unit Personnel: RESOLUTION 2010-05-04-18 BE IT HEREBY RESOLVED that the recommendation of the Interim President to employ the following person, in compliance with Affirmative Action Guidelines established by the College, be approved by the Board of Trustees: NAME: Connie Schaffer ADDRESS: Lambertville, MI EDUCATION: Doctor of Philosophy, with a major in Higher Education Leadership, from The University of Toledo; Master of Liberal Studies, with a major in Public Administration, from The University of Toledo; Bachelor of Arts, with a major in Business Management and Marketing, from Siena Heights College; Bachelor of Science, with a major in Information Systems, from The University of Toledo EXPERIENCE: Over seven years experience as an information officer ASSIGNMENT: Chief Information Officer RESOLUTION 2010-05-04-05 BE IT HEREBY RESOLVED that the recommendation of the Interim President to award a revised contract on the basis indicated below be approved by the Board of Trustees: NAME ASSIGNMENT Mark Durivage Director of Academics, Arrowhead Park Learning Center Mr. Takacs made a motion to approve the above listed resolutions, which was seconded by Mr. Habegger. Mr. Molter asked about the Dean, School of Technology position, and Dr. Scott responded that Glenn Rettig, Associate Dean/Chair, Engineering Technologies, Findlay Campus, and Randy Wharton, Chair, Design Technologies, are serving as Co-Interim Deans, School of Technology. Following a voice vote, the motion was adopted. Employment of Bargaining Unit Personnel: RESOLUTION 2010-05-04-06 BE IT HEREBY RESOLVED that the recommendation of the Interim President to employ the following person, in compliance with Affirmative Action Guidelines established by the College, be approved by the Board of Trustees: NAME: Lori Bell ADDRESS: Findlay, OH EDUCATION: Bachelor of Arts, with a major in English, from University of Wisconsin- Milwaukee EXPERIENCE: Over a year experience working in a library with additional experience working as a part-time library clerk at Owens Community College ASSIGNMENT: Clerk, Library RESOLUTION 2010-05-04-07 BE IT HEREBY RESOLVED that the recommendation of the Interim President to award a revised contract on the basis indicated below be approved by the Board of Trustees: NAME ASSIGNMENT Amy Fox Facilitator, Campus Computer Lab Student Employees Dr. McMaster made a motion to approve the above listed resolutions, which was seconded by Mr. Ault. Following a voice vote, the motion was adopted. Individual Personnel Contracts (Non-Bargaining Unit Exempt Staff): RESOLUTION 2010-05-04-08 BE IT HEREBY RESOLVED that the recommendation of the Interim President to award contracts to the members of the non-bargaining exempt