August 25, 2020 TOWN BOARD 5:15 p.m. – 6:30 p.m. Board Room/Virtual STUDY SESSION
AGENDA
The Town Board of Trustees will participate in the meeting remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020.
To view or listen to the Study Session by Zoom Webinar ONLINE (Zoom Webinar): zoom.us/join Webinar ID: 926 4967 8441 CALL-IN (Telephone Option): 1-346-248-7799 Meeting ID: 926 4967 8441
5:15 p.m. Open Space and Outdoor Recreation Plan. (Land Trust)
5:45 p.m. Future of Human Resources Management – HR Strategic Plan. (Director Williamson)
6:05 p.m. Discussion on Holding Trustee Talks. (Board Discussion)
6:20 p.m. Trustee & Administrator Comments & Questions.
6:25 p.m. Future Study Session Agenda Items. (Board Discussion)
6:30 p.m. Adjourn for Town Board Meeting.
Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 5:00 p.m.
Page 1
Page 2 Estes Valley Open Space and Outdoor Recreation Plan The Future of Open Space in the Estes Valley
ii Pagei 3 DEDICATION This Plan is dedicated to the greater Estes Valley community for their commitment to conservation and sustainable growth.
The cedar waxwing is a silky, shiny songbird with a black mask and brown crest. It can be found in open woodlands and backyards. Permanently protecting land and healthy streams will help ensure these birds continue to find suitable habitat in the Estes Valley.
Cover Photo: Sunset bathes the Estes Valley in Rocky Mountain National Park. © Jim Ward © Christian Collins Page 4 MESSAGE FROM THE ESTES VALLEY LAND TRUST EXECUTIVE DIRECTOR AUGUST 2020 The Estes Valley has a rich history. Prehistoric Native Americans were drawn to the Valley and surrounding mountains and stone hunting blinds can still be found on ridges across the Valley. The Ute, Arapaho, and Cheyenne were among the tribes that frequented the Valley to hunt game. And in the 1850s, homesteaders moved into the Valley in search of gold, to raise cattle, and to support hungry prospectors. Early tourists soon followed, awed by the breathtaking scenery. The mountains and plentiful wildlife have a long history of attracting people to the Estes Valley. Today is no different. More than 4.5 million people visit Rocky Mountain National Park each year. And thanks to the efforts of Enos Mills and others, a large portion of the Estes Valley will always be preserved for the enjoyment of future generations. Donors and volunteers with the Estes Valley Land Trust have also stepped up and preserved another nearly 10,000 acres of land to buffer the Park and Arapaho-Roosevelt National Forest and keep Estes Park and surrounding areas open and natural. But how will the Valley change in the future? As Colorado’s Front Range continues to grow and visitation to the Estes Valley increases, is there a tipping point where our mountain communities change and the special qualities of the Estes Valley are lost forever? This Plan recognizes our colorful past and strives to protect what makes the Estes Valley unique. I hope you will join me in celebrating this beautiful Valley and its people, wildlife and natural environment, and work with the land trust and our partners to preserve its special qualities forever. Sincerely, Jeffrey Boring Executive Director Estes Valley Land Trust August 2020 - Draft Plan
The Big Thompson Canyon, an important travel and ecosystem corridor, experienced extreme flooding in 2013. Land conservation can mitigate disaster events by protecting watersheds. © Alisha Jeffers iv Pagev 5 Table of Contents THANK YOU to the greater Estes Valley community for your countless contributions and, especially, our project sponsors that made this Plan possible. INTRODUCTION...... 1 CONTINUING THE VISION...... 2
COMMUNITY VISION...... 2
OUR BACKYARD ...... 2 THE ESTES VALLEY REGION...... 2
BY THE NUMBERS...... 2
A CASE FOR CONSERVATION...... 4
CONSERVATION PRIORITIES ...... 7 HOW WE DEVELOPED OUR PRIORITIES...... 7
WILDLIFE HABITAT...... 8
OPEN SPACE AND SCENERY...... 12
OUTDOOR RECREATION...... 16
HISTORY AND CHARACTER...... 22
SUSTAINABLE TOWN AND RURAL CENTER AREAS...... 26
IN CLOSING...... 30
© Charlie Johnson vi Pagevii 6 Introduction
CONTINUING THE VISION Over one hundred years ago, a small group of locals dreamed a dream as grand as a national park. In fact, the original 1,000-square-mile concept was even more ambitious – only one-third of the original proposal was actually included within the final boundaries of Rocky Mountain National Park. Enos Mills’ plea issued over 100 years ago still rings true: “Around Estes Park, Colorado, are mountain scenes of exceptional beauty and grandeur. In many respects this section is losing its wild charms. Extensive areas ... have been misused and ruined ... These scenes are already extensively used as places of recreation. If they are to be permanently and more extensively used and preserved, it will be necessary to hold them and protect them.” This Estes Valley Open Space and Outdoor Recreation Plan builds on the long history of establishing land conservation and outdoor recreation as staples of the Estes Valley. While past conservation efforts have primarily relied on landowners’ initiative, this Plan looks to provide an intentional path forward, not only for conservation but for sustainable development as well.
COMMUNITY VISION Through extensive public outreach, cooperation with community partners, and use of the best available data, the following vision was developed: We envision a resilient and charming Estes Valley with snow-capped peaks, healthy forests and meadows, clean water, interconnected wildlife habitat, close-knit and inclusive mountain communities that celebrate nature and work together to preserve it, and residents who live active lifestyles and support a strong and diverse economy. The Estes Valley should continue to be a beautiful and healthy place to live and visit. Our vision includes: • Healthy wildlife, habitat, and ecosystems • Sustainable outdoor recreation for all • Preserved historic resources that tell our story • Beautiful views of our iconic landscape • Sustainable growth that strengthens our economy
© James Frank Page1 7 Our Backyard
THE ESTES VALLEY REGION Roosevelt For this Plan, the greater Estes Valley encompasses all the public and private land in the Estes Valley School District and Estes Valley National Forest Recreation and Park District. This includes the towns of Estes Park, Drake, Glen Haven, Pinewood Springs, and Allenspark as well as portions of unincorporated Larimer and Boulder counties. However, since much of the western part of the Estes Valley is already conserved within Rocky Mountain National Park, as seen on the map to the right, the maps throughout the Plan focus on primarily unconserved areas.
The greater Estes Valley encompasses a wide diversity of ecosystems, including montane, subalpine, and riparian, and undeveloped Glen foothills. It hosts abundant populations of elk, deer, raptors, and unusual wildlife, and sweeping views of the Continental Divide. Haven The Valley also supports a vibrant outdoor recreation economy and charming mountain towns. The landscape and sky offer many ¤£34 ")43 Drake natural wonders – birds returning and wildflowers blooming in spring, the tracks of a mountain lion, the brilliance of the Milky Way,
and the experience of serenity in a wild place. For generations visitors have come to the Valley for a variety of activities across all ¤£34 ¤£34 seasons, especially as a summer respite, and to be close to this unique natural landscape.
£36 BY THE NUMBERS Rocky Mountain ¤ National Park UV66 STUDY AREA ACRES CONSERVED ACRES 329,000 ¤£36 Estes Valley Recreation District + School District 2019 by Estes Valley Land Trust 9,716 Estes Valley Land Trust 2020
Pinewood PEAKS OVER 12,400 Springs 15 Threatened & Larimer County Conserved Lands 13,000 FEET Endangered Species Estes Park Town Boulder County 16 USGS 2019 USFWS 2019 Estes Boundary Valley National Park Service U.S. Forest Service UV7 Allenspark National Park Visitors Population Other Conserved Lands 4.6 MILLION Estes Housing Needs Assessment 2016 Annual Report Rocky Mountain Nation Park 2019 Private Conserved Lands Unconserved Lands Jobs in lodging and SALES TAX COLLECTIONS food services 0 2.5 5 29%Estes Housing Needs Assessment 2016 (Town of Estes Park) Miles ´ $16.3 MTotal Annual for 2019, Town of Estes Park Monthly Economic Dashboard 2 Page3 8 A CASE FOR CONSERVATION WHY PROTECT OPEN Changes in land use, increases in visitation, and population growth throughout Colorado SPACE? and the Estes Valley put pressure on natural resources. Much of Colorado’s growth (100,000 people per year since 2015) has been in the Denver Metro and Northern Protected open space is land that is largely Colorado area; within a short drive of the Estes Valley. According to the US Census, undeveloped and conserved forever. These Estes Valley’s population has grown at a rate of nearly 7.8 percent between 2010 and lands provide a multitude of ecosystem 2017. Development can destroy or fragment the Valley’s wildlife habitat and remove services, including cleaning air and filtering opportunities for access to public lands. Highlighting ideal areas for conservation can water, storing carbon, and providing flood help direct future development to more suitable areas. control. Protected open space does more than sustain a healthy ecosystem and In addition to development impacts, the Estes Valley also experiences pressure from provide wildlife habitat. It also protects visitors. Rocky Mountain National Park has seen an increase in visitation from 2.9 the iconic views and incredible natural million visitors in 2010 to 4.6 million visitors in 2019. If unmanaged, this increase in scenery that are so central to the tourism visitation can harm wildlife and overwhelm trailheads and other recreation facilities. and recreation-based economy of the Climate change represents another impact to the natural environment in numerous Estes Valley. Protected open space creates ways, including reducing snow cover and the availability of water, prolonging drier opportunities where we can discover the conditions more conducive to invasive weeds and pests as well as wildfire, and wild and commune with nature. It can shrinking habitat for alpine plants and animals. This Plan will identify land conservation also preserve our history and deepen and outdoor recreation priorities to help offset climate impacts. our connection with the land and our ancestors.
WHY PROVIDE OUTDOOR RECREATION? Besides the obvious fun and personal health benefits, outdoor recreation allows people from all backgrounds and ethnicities to experience success by achieving personal goals, enhancing social interaction, and releasing endorphins, which decrease stress and depression. It typically provides a free or low-cost opportunity for people to connect with nature, discover adventure, and be inspired by breathtaking views. For many in Colorado, outdoor recreation is a way of life, a part of their personal, family, and community identity.
© Larry Purdy 4 Page5 9 Conservation Priorities
HOW WE DEVELOPED OUR PRIORITIES It takes the joint efforts of a community to conserve open lands and provide sustainable outdoor recreation. The partners in this effort are diverse, representing land managers, recreationists, the business community, and other community members in the Valley. They share the goals of conserving areas that reflect community values; providing inclusive outdoor recreation opportunities; seeking responsible development for housing, businesses, and civic amenities; and supporting a sustainable, strong economy. Many of these groups have partnered with the Estes Valley Land Trust to conserve or enhance open space in the past. For example, Hermit Park Open Space was made possible by a number of partners, including the Estes Valley Land Trust and Larimer County. Mrs. Walsh’s Garden is supported by a partnership between Estes Valley Land Trust and the Town of Estes Park. All of these groups recognize that we can achieve more by working together and creating shared conservation priorities. The conservation priorities highlighted in this Plan are based on the values of the Estes Valley community. Residents of Allenspark, Drake, Estes Park, Glen Haven, Pinewood Springs, and unincorporated Larimer and Boulder counties shared their values by completing surveys and attending public events. For example, residents indicated a strong interest for more land conservation and sustainable outdoor recreation across the Valley. Maps in this Plan identify where land conservation and new outdoor recreation is desired.
415 100 Community Survey Love Our Lands Social RESPONDENTS ATTENDEES
© James Frank 6 Page 710 Wildlife Habitat Sustain a Healthy Ecosystem
In an era when biodiversity is decreasing worldwide, many rare and intrinsically valuable species make the Estes Valley their home. From Longs Peak’s summit at 14,259 feet to 6,000 feet of elevation in the Big Thompson Canyon, the greater Valley includes rich foothills and alpine, subalpine, montane, and riparian ecosystems. It showcases herds of elk, Rocky Mountain bighorn sheep, and mule deer; predators such as black bears, coyotes, and mountain lions; and eagles, hawks, and numerous other bird species. Fifteen threatened or endangered species, such as the greenback cutthroat trout and the boreal toad, also inhabit the Valley. Additionally, suitable habitat for 30 Species of Greatest Conservation Need has been PIET AND HELEN HONDIUS identified in the Estes Valley, including for the Townsend’s big-eared bat and the pygmy shrew, and an additional 13 uncommon plants grow here (Colorado State Wildlife Piet was one of the founders of the Action Plan 2015). Headwater lakes and streams support a superlative ecosystem that Estes Valley Land Trust in 1987, and provides not only a sustaining environment for flora and fauna but also clean drinking he and his wife, Helen, served on the water for locals and the Front Range population. Board of Directors for many years. Over many decades, the Hondinuses Protecting native plants and animals is best guaranteed through habitat conservation. have made countless contributions Big-game populations tend to inhabit many of the areas that people do – the valley to the Estes Valley, its residents and floor and along rivers, especially in the winter season. Climate change, extreme visitors, including donating a 40-acre weather, invasive weeds, and fire suppression are altering the Valley’s wildlife habitat conservation easement adjacent to and forest structure and resulting in an extended fire season with potentially more Rocky Mountain National Park. The frequent and catastrophic fires. With less land available and more competition (i.e., easement helps protect severe winter human use) for the remainder, wildlife habitat must be more connected and of higher range habitat for Colorado’s official state quality than ever before. animal, Rocky Mountain bighorn sheep.
Above: Piet and Helen enjoying a fall day in 2018.
Left: Rocky Mountain bighorn sheep, often seen along Fall River Road and in the Big Thompson Canyon, are a conservation success story. Journals of explorers indicate great numbers of sheep in mountainous areas and along the Front Range of Colorado but the statewide population fell to 3,200 in 1958 and 2,200 in 1970. By 2007 the population rebounded to an estimated 7,040 bighorn sheep. 8 Page 11 Protecting Biodiversity Biodiversity in the broadest sense refers to the complexity of organisms in an area. It is integral to important chemical and biological processes that support ecosystems. These processes fortify, for example, resistance to catastrophic wildfire and recovery afterwards. To maintain its rich biodiversity, Colorado’s world-class natural resources require increasingly intensive management, such as controlling invasive exotic plants and bolstering the population of imperiled species (e.g., the boreal toad). Big game in Glen particular rely on large habitat blocks and wildlife corridors. Both can be fragmented Haven by commercial and residential development, recreation, and roads. )"43 Drake • Large habitat blocks - intact landscapes that provide a diversity of high-quality habitats
¤£34 • Wildlife corridors - migratory and movement corridors between habitat blocks ¤£34 The biodiversity of the Estes Valley includes rare plant species and sensitive vegetation communities that are very important to the local ecology. Montane riparian forests, £ © National Park Service which can be found in the Estes Valley, provide an ecological and wildlife benefit ¤36 disproportionate to their relative rarity. All species and systems together contribute to Plant species found in the Estes Valley help the rich biodiversity of the Estes Valley. VU66 to stabilize sensitive soils along river margins and in wetland areas. The may provide the observant nature enthusiast with a showy spectacle in the hard-to-find moist areas of ¤£36 Colorado.
GOAL PRIORITIES Pinewood Springs Wildlife Habitat Protect landscape scale migration Conserve large habitat blocks near Allenspark, the North Fork of the Big Thompson, Larimer County corridors, riparian corridors, and rare and private inholdings surrounded by conserved land. plant and animal habitat to sustain a Boulder County Estes Park Town Boundary Increase wildlife corridor connectivity along Highway 34/Big Thompson and the North healthy ecosystem. Fork, near Rocky Mountain National Park and Allenspark, and adjacent to public Private Conserved Lands lands. Public Lands Protect stream corridors and wetlands that feed into the Big Thompson, Little Thompson, Fall, and St. Vrain rivers and their tributaries. Wildlife Conservation Priorities VU7 Work with private landowners and land managers to monitor forest health, improve Allenspark wildlife habitat, and reduce the spread of invasive weeds.
Low High 0 2 4 Miles ´ 10 Page 12 Open Space and Scener y Protect Iconic Views
Affectionately referred to as “America’s Switzerland” due to its sweeping views of snowcapped peaks and similarity to the Swiss Alps, the Estes Valley is a dramatic mountainous landscape. The alpine escarpment of Longs Peak, Meeker Mountain and Twin Sisters, along with the other 14 named peaks above 13,000 feet, loom over the valley and create a sense of awe. Lower elevation mountains and granite peaks, such as those found along Lumpy Ridge HUGHES FAMILY or Prospect Mountain, punctuate the green valley floor. Crystal clear waters of the Big and Little Thompson Rivers and the mighty Saint Vrain Creek rush through canyon walls Elizabeth Hughes and her family have forming pools, wetlands and lush riparian areas near Glen Haven, Drake and Pinewood long ties to the Estes Valley and donated Springs. a conservation easement to Estes Valley Land Trust in 1998 to preserve 60 acres A journey through these picturesque entry corridors are no less memorable than the along Dry Gulch Road, adjacent to Rocky destination. The Peak to Peak Scenic Byway, travelling through Allenspark along the Mountain National Park. The easement eastern edge of Rocky Mountain National Park past Longs Peak was established in limits development to a 3-acre building 1918 and is Colorado’s oldest scenic byway. envelope that is out of public view, thus helping to keep the north end of the Protecting scenery or open space means preserving land that is open and natural, Estes Valley open and picturesque. where views are not hindered by billboards or buildings. Many of the Valley’s natural features – the distinctive “Thumb” on Prospect Mountain, Lumpy Ridge, the Twin Owls – have shaped our identity and enjoy protection from future development. Mountain homes perched on prominent ridgelines, and the utilities and roads that serve them, scar mountainsides and take decades to recover. So far, “nature has really blessed Estes Park,” mused local historian James Pickering. “Our mountains contain few minerals, so they weren’t stripped bare by miners, and our winters are very mild so they aren’t scarred by ski runs.” Protecting scenery brings “blanket benefits” of protecting watersheds, habitats, historic landmarks, and ecosystem functions. Many visitors to the Estes Valley experience the natural scenery from their vehicle and may never hike or recreate outdoors. Just watching the mountains come into view or looking for the valley’s wildlife across a mountain meadow bring joy to millions of Above: Debby Hughes, Elizabeth’s daughter, people every year. and Leo Weber are excellent stewards of the Hughes Conservation Easement.
Left: Spectacular views of the north end of the valley and conserved lands along Devil’s Gulch Road. 12 Page 13 A Sweeping Landscape We’ve come full circle since Enos Mills, F.O. Stanley, and other tourists sought Estes Park for healing and renewal. Today more than ever, the Estes Valley is associated with health, wellness, and the pleasures of the outdoors. If cascading streams are the lifeblood of the Valley, then scenery is the soul of its people. The map to the left identifies the location of some of the most desirable sight lines and views – for example, from popular trails – based on public input. Important views include those of Glen Longs Peak, Mount Meeker, Lumpy Ridge, Deer Mountain, the Continental Divide, and Haven notable viewpoints from Enos Mills memorial, Lake Estes, downtown Estes Park, and )"43 Drake from Dry Gulch Road near MacGregor Ranch.
¤£34 ¤£34
!( ¤£36 !( VU66
¤£36 The total silence of night in the Estes Valley and incredible views of the Milky Way are an experience to behold. © Jeremy M White Open Space and Scenery Scenic Trail, Road, or GOAL PRIORITIES Pinewood Recreation Area Priority Springs Protect the Valley’s stunning mountain Protect important views on unconserved lands. Larimer County Scenic Future Planned Trail scenery. Protect community gateways along US 36, US 34, and Highway 7. Priority Boulder County Protect key scenic assets, such as Prospect Mountain, Mount Olympus, Mount Estes Park Town Pisgah, and Oldman Mountain.
Private Conserved Land Protect Fall River, the Big Thompson, and the North Fork’s cottonwood and riparian forests. Public Lands Support conservation of scenic quality through governmental development VU7 Important Viewsheds on processes, such as ridgeline protections, setbacks from public roads, and design Allenspark Unconserved Lands guidelines that help new developments to blend in with the natural environment. Implement dark-sky guidelines to avoid unnecessary impacts to the quality of night 0 2 4 skies and dark-dependent biological resources. Miles ´ 14 Page 14 Outdoor Recreation - Maybe a quote from Rose Discover the Wild, Connect with Nature
The Estes Valley is a world-renowned destination for outdoor recreation. Estes Valley and Rocky Mountain National Park, with their abundant wildlife, hundreds of miles of trails, and picture-postcard views, attract millions of visitors every year from Colorado’s Front Range and all over the world. It is no surprise that recreational tourism is the largest industry for gateway communities like Estes Park. While much of the Valley is public land and includes Rocky Mountain National Park, MURDOCK-RIVERA FAMILY Arapaho-Roosevelt National Forest, and local parks and open spaces, demand for recreation access continues to rise. Existing outdoor recreation opportunities simply Estee, Erik, and Rose moved to Estes do not meet this demand. Trailhead parking lots are often full by early morning, trails Park in 2016 to help preserve Rocky are overcrowded and eroding, campgrounds are full, and reservations are frequently Mountain National Park and support sold out moments after they become available. Human-wildlife conflicts are increasing sustainable access to the outdoors. In and unofficial trails created by hikers are causing environmental damage. Additional their free time, you may find them hiking sustainable outdoor recreation areas are needed to meet the rising demand and on the Thumb Open Space, a property reduce impacts on public lands. under conservation easement with the Estes Valley Land Trust. Studies have demonstrated that local parks that are safe for children and within easy walking distance for all are essential to the physical, social, and mental development of children and equally important to the health and wellness of adults. Residents of the Valley lead active lifestyles, and their physical and spiritual connection to nature is in large measure why they live here. A 10-minute, or 1/2-mile, walk to a local park is a common indicator of park access and public health. Yet less than one in two Estes Park residents live within a 10-minute walk of a neighborhood park, which is below the national average. The towns of Glen Haven, Drake, Allenspark, and Pinewood Springs are near the national forest; however, with the exception of Allenspark, none of those towns has a neighborhood park.
Above: Estee, Erik, and Rose hike at the Thumb Open Space.
Left: Mountain bikers enjoy the scenic vistas from the Limber Pine Trail at Hermit Park Open Space, a 1,362-acre public park under conservation easement with the Estes Valley Land Trust. This easement skillfully balances park like features, such as campgrounds and pavilions, with open space preserved for wildlife habitat. 16 Page 15 All future land preserved should include public access, where it does not harm wildlife No future land preserved should allow public access Desire for Providing Public Access Some future land preserved should include public access,Responsible where it does Trailnot Recreation on Conserved Lands harm wildlife Trail-based recreation, specifically for hiking, running, snowshoeing, cross-country skiing, and environmental education, is by far the most popular outdoor recreation activity in the Estes Valley. Some trails are designated for mountain biking and motorized 23% use. And new trails can’t seem to be built fast enough to meet demand. !F" When located and used sustainably and responsibly, recreational trails can be a way for residents and visitors to experience solitude, serenity, a sense of spirituality, challenge, All future land preserved13% shouldself-reliance, include curiosity, public and access, learning. where However, it trailsdoes can not damage harm the environment wildlife64% if they are not located, designed and maintained properly. They can be a vector for )"43 invasive weeds, and their use during critical nesting or calving season can harm wildlife. No future land preserved shouldCommunity allow feedback public highlighted,access at a rate of nearly 90 percent , strong support for more public access as long as it does not harm wildlife. ¤£34 ¤£34 SomeSome future future conserved land land preservedshould include shouldSome residents include of the public Estes Valleyaccess, have wherea longstanding it does tradition not of allowing public !F" public access, where it does not harm wildlife !F" Allharm future wildlife land preserved shouldaccess include across their public private access, land and whereColorado itlaw does limits not liability harm to landowners who AllAll future future conserved land landpreserved should include should provide include access for public no fee. access, This public whereaccess can it be does lost with not a changeharm in ownership or ¤£36 !F" publicwildlife access, where it does not harm wildlife if trail users do not respect private property and posted signs or practice responsible !F" wildlife NoNo future future conserved land land preserved should allow public should trail etiquette. allow public access VU66 !F" accessNo future land preserved should allow public access © 23%Level of Support by Activity Type Some future land preserved should includeHiking or running public trails access, on where it does not Some future land preserved should includenatural public surfaces access, where it does not ¤£36 harm wildlife harm wildlife Neighborhood parks Environmental education/ 13%interpretation
64% Backpacking 23% !F" Snowshoeing Recreation 23% !F" Proposed Trailhead Cross-country skiing Larimer County Larimer County Estes Park Town Boundary Fishing Boulder County Boulder County Private Conserved Land 13% 64% 13% Public Lands 64% To achieve the vision for an integrated, connected trail system for diverse users, !F" Outdoor Recreation Priorities additional trails and trailhead access points are needed. Outdoor recreation priorities, © Estes Park Museum shown in yellow, are the gaps in land conservation needed to provide or connect Trail Connection Priorities Estes Park has been promoting bicycle recreation resources. Critical trail corridors identified include the Fall River corridor, U 7 V recreation since the 1960s. Otie’s Trail, connections to Fish Creek, and YMCA/Lily Lake connection. Details of these trail corridors, along with more than 40 other trail recommendations, are highlighted in the Estes Valley Master Trails Plan and will improve multimodal connectivity and soft-surface trail connections throughout the Valley.
18 Page19 16 Neighborhood Recreation
)"43 Recreation areas close to home, such as paved and accessible trails, neighborhood parks, picnicking areas, community gardens, and natural-surface trails with access ¤£34 from neighborhoods within the town, are important to the community. The National Park and other public lands, while abundant, are not always accessible to local families, either due to visitor crowding, distance, time constraints, and/or cost. Further, most public lands do not provide the amenities found at a typical neighborhood park, such as a restroom, shelter, accessible path, or playground.
¤£34 The rural centers of Glen Haven, Drake, and Pinewood Springs have no neighborhood parks. And despite its name, Estes Park offers few community parks, neighborhoods parks, or pocket parks for its residents. A walkability study of roads and trails from the ¤£36 Neighborhood parks, like Bighorn Park in Vail, town’s existing parks was completed to identify neighborhood park deficiencies and Colorado, provide opportunities for locals to trail connection gaps. The results show what many residents already know – many explore nature's beauty and relax with family neighborhoods on the western, northeastern, and southern outskirts of town are not ¤£36 and friends close to their homes. Nature served by local parks. play features incorporate the surrounding landscape and vegetation.
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GOAL PRIORITIES 7 UV Create sustainable recreation access, Conserve land for new multi-use trail corridors identified in the Estes Valley Trails nurture an adventurous spirit, and Master Plan while meeting this Plan’s other priorities. encourage environmental stewardship. Create three new parks in areas of Neighborhood Recreation Priorities, which are identified as having a lack of access. Improve neighborhood connectivity to existing parks. Neighborhood Recreation Create publicly accessible open spaces outside of Estes Park town limits. Estes Park Town Boundary Local Parks Work with agency and district partners to sustainably manage and maintain future Restricted Public Access Private Conserved Land (No Public Access) trails and recreation areas. 1/2- Mile Walk From Local Parks Public Lands Improve public access to Arapaho-Roosevelt National Forest near Allenspark, Glen Haven, Pinewood Springs, and in the Big Thompson Canyon. Neighborhood Recreation Priorities 0 1 2 Miles ´ Provide additional fishing access on the Big Thompson River near Glen Comfort, as identified in theA Bigger Vision for the Big T: Recreation and Conservation Plan. 20 Page 17 History and Character Recognize Our Past, Tell Our Stories
Estes Valley’s varied cultures have been tied closely to natural resources for at least 10,000 years. The Valley has a long history of Ute and Arapaho tribal use and importance, with later influences of fur trapping, prospecting, ranching, and tourism. The Arapaho and Ute enjoyed excellent hunting and fishing while camped in the Valley. To those with a keen eye, Native American artifacts and remnants of sawmills, dams, and game drives are still visible as are those of historic ranger stations and cabins, CCC trails, and early guest ranches. TOWN OF ESTES PARK The first organized expedition to view the Rockies was led by Major Stephen H. Long The Stanley Hotel is one of the most in 1820. In the mid-1800s settlers such as Joel Estes and ranchers like the MacGregors iconic historic hotels in the US and is began working the land, but most pioneering families soon discovered that a more listed on the National Register of Historic profitable living could be made taking care of the summer visitors who arrived in Places. The Town of Estes Park donated ever-increasing numbers to recreate and rest among scenery that many described as conservation easements on foreground rivaling Switzerland itself. As hunting and fishing decimated the wildlife population and parcels around the Stanley to ensure timber harvesting increased, Enos Mills, the Colorado Mountain Club, the Estes Park the public will forever have unimpaired Improvement and Protective Association, and others set their sights on preserving views of the colonial revival hotel. 1,000 square miles that stretched from Wyoming to Pikes Peak. Their advocacy was rewarded when in 1915 Rocky Mountain National Park was established. F.O. Stanley’s stately hotel stands prominently over a century later, and the MacGregor Ranch continues to run cattle to this day. Maintaining these icons enriches our cultural memory. Many other notable hotels, buildings and artifacts have come and gone – especially those originally constructed within Rocky Mountain National Park – reminding us that significant natural landmarks long outlast our built environment and will continue to influence the community’s character for future generations.
Above: Town of Estes Park Administrator Travis Machalek admires the historic Stanley Hotel.
Left: The Stanley Hotel was built by Freelan Oscar Stanley of Stanley Steamer fame and opened on July 4, 1909. 22 Page 18 Historic Sites Cultural Landscapes The National Register of Historic Places lists a number of significant historic sites and districts within the Estes Valley. Many, from A cultural landscape is a geographic area, including both cultural and natural resources, the late 1800s and early 1900s, are camps, homes, hotels, and roads associated with homesteaders, recreational travel, and the that is associated with a historic event, activity or person, or exhibiting any other cultural early years of the National Park. Others include more modern infrastructure, such as the Colorado-Big Thompson water project, or aesthetic values. When preserving cultural landscapes, it is necessary to include and other water and energy projects. Dozens of other significant cultural properties are eligible for the National Register but have their significant physical attributes, biological systems, and uses that contributed to not yet been formally listed. their historical significance.
© Estes Park Museum Indigenous cultural landscapes demonstrate aspects of the natural and cultural Cultural Districts (geographically definable Cultural Object (a manmade object over Historic Buildings (a structure built resources that supported Native Americans’ lives and settlements. The natural world’s 9 areas with a significant concentration of 1 50 years in age): 24 over 50 years ago and suitable for CHEYENNE & ARAPAHO landforms, water, wildlife and plants were used for more than subsistence – they sites united by a past event over 50 years human occupation) including: TRIBES anchored the Native Americans’ history, medicines, oral traditions, and spirituality. ago) including: Snogo Snow Plow Some Native languages give names to natural locations in such a way that the history of Enos Mills Homestead Cabin “We have legends of this place. A place we go the place is passed down. Today, the entirety of the natural environment is important Moraine Park Bunce School to gather medicines, to worship Our Father Elkhorn Lodge Fall River Pass Ranger Station and to survive the winters. physically and spiritually.
Stanley Hotel District Twin Sisters Lookout For example, current day Rocky Mountain National Park was once the hunting grounds MacGregor Ranch The Crags Lodge When you begin to think of what to preserve, think of the beauty of the land, keep as much of the Arapaho and a potential reservation location. A first hand account of an important Hewes-Kirkwood Inn Edgemont as possible in its natural state, keep the water 1914 Arapaho naming expedition with two Arapaho elders passes on native names for clear and let the natural habitat remain for it important trails, travel routes, battles, events, camps and Arapaho stories about area. is part of our survival. The Tribes, museums, historic preservation groups, and this project’s partners pursue When the Arapaho come, they will be coming home, they will feel the attachment to this a common goal: to share the legends, stories, customs, and natural landscape with land, they will be happy to have returned as present and future generations. the old ones live through us. Wohei.”
- Fred Mosqueda, Sr. Arapaho Coordinator
GOAL PRIORITIES Preserve our cultural landscapes and Preserve cultural landscapes, such as Oldman Mountain. historic structures to deepen our Preserve lands listed on the National Register of Historic Places and the State Register connection to the land and to those who as well as eligible historic sites. were here before us. Work with partners to inventory, interpret, and manage historic structures. Continue interaction with Ute, Arapaho, and other tribal communities to understand protection and use of ethnographic resources and traditional cultural properties. Embrace various ways people have used this land over time, including recreational tourism such as mountain climbing and camping.
Archaeological evidence indicates that Oldman Mountain was used by Native Americans as a vision quest site. 24 Page 19 Sustainable Town and Rural Center Areas Grow Sustainably
One hundred years ago the campaign to establish Rocky Mountain National Park pitted conservation against commercial interests, who argued that such a designation would condemn private lands and hinder tourism. While there may still be tensions between ESTES PARK HOUSING conservation and development today, the economic development interests in the Estes Valley recognize that nature is the golden goose and that protecting the environment AUTHORITY is in everyone’s best interest, residents and visitors alike. Estes Park is a wonderful place to Likewise, conservation advocates recognize that we all depend on a healthy economy visit, although living and working here and that our quality of life is tied to vibrant town centers and a strong job market. can bring challenges to those looking Housing for the Valley’s workforce has become unaffordable, and towns and businesses for affordable housing. The Housing struggle to retain the teachers, police officers, grocery store clerks, and others that Authority is committed to serving serve us all. the community’s housing needs. Our workforce not only serves the many This Plan recognizes that we need to balance conservation and development and that visitors to the community, it also we all benefit from a healthy environment and economy. Growth is inevitable, but it supports a diverse and stable economy. can occur in a fashion that protects the environment and our quality of life, while still The Housing Authority works with providing housing for all. This is called “sustainable growth.” Estes Valley Land Trust as well as other partners to create housing opportunities that protect both the environment and the economy of our community.
“Most employers feel that the availability of workforce housing is a problem, and that recruiting Above: Housing Authority Executive Director Naomi Hawf stands in front of Falcon Ridge, and retaining employees has gotten harder.” an affordable apartment and townhome community in Estes Park. - Estes Valley Housing Needs Assessment Left: Charming downtown Estes Park buzzes © Davis Tilley with activity on a summer day. 26 Page 20 RESPONSIBLE DEVELOPMENT AN UNTAPPED TOOL The three options available – growing up, growing out, or not Among several others, one market strategy that has not been growing at all – lead many to emphasize compact growth and tapped in the Estes Valley is transferable development rights better use of land in our towns. Both Larimer and Boulder (sometimes referred to as purchase of development rights). counties’ Comprehensive Plans support a clustered, village This incentive method allows development rights of land pattern of tourist/commercial/civic nodes in Rural Centers with conservation value (“sending areas”) to be purchased by to serve the daily needs of the unincorporated community. developers and transferred to “receiving areas” planned to Glen Responsible development should be focused in places that are: accommodate growth and development. Through the transfer, Haven )"43 conservation values are protected through a deed restriction or Drake • Outside of the conservation priorities identified in this conservation easement. Targeted receiving and sending areas Plan. are decided upon through an open, deliberative process using a • Within or adjacent to the Estes Park town limits or Rural community’s Comprehensive Plan and Land Use Code. ¤£34 Centers (Pinewood Springs, Allenspark, Drake, and Glen ¤£34 Haven). Transferable development rights programs have been used successfully in Larimer and Boulder counties and throughout • Within 1/2 mile of major roads. Colorado for decades to protect environmental resources, historic • Serviceable by urban infrastructure, such as sewer, water, areas, and areas susceptible to natural hazards. To truly be used ¤£36 and emergency services. successfully, developers must realize the extra value (profit) • Set back from waterways and ridgelines. beyond the cost of the development rights, and landowners VU66 in sending areas must feel adequately compensated for giving • On slopes less than 15 percent. up the right to develop. Development rights transferred to • Resilient to flooding, wildfires, rockfalls, landslides, and receiving areas can potentially diversify housing stock, upgrade ¤£36 avalanches. infrastructure, and make housing more affordable. • Consistent with locations shown on the counties’ and towns’ Comprehensive Plan Future Land Use Maps.
Development Suitability Private Conserved Land GOAL PRIORITIES Pinewood Springs Conserved Lands Promote sustainable, stable economic Concentrate commercial and housing development towards Town and Rural Centers. Larimer County development in areas that are not Encourage redevelopment of existing buildings and houses as well as development Suitable Development Areas conservation priorities or hazardous on vacant and under-used lots in downtown Estes Park and along state highways Boulder County areas. Suitable Development Areas Definition: within Town and Rural Center limits. Conceptual areas around the Town Locate development to avoid natural hazards and impacts to distinctive and/or and Rural Centers that may be more suitable for redevelopment and sensitive natural, cultural, and scenic features, and to protect water quality. sustainable economic development. Ensure a range of higher-density housing types to meet the housing needs of young VU7 families, the local workforce, and aging citizens. Allenspark Explore and work with partners to implement incentives, such as transfer of development rights programs, to promote open space protection while allowing for 0 2 4 increased density. Miles ´ Develop new financial incentives to facilitate conservation and sustainable 28 29 development. Page 21 In Closing What will the future of open space and outdoor recreation in the Estes Valley look like? Can we continue to grow the Valley’s economy while at the same time conserve our beautiful scenery, providing housing for all, and preserving our quality of life? By working together, in the next 10 years we could: • conserve another 5,000 acres • build 20 miles of trails; and • create new tools and partnerships that preserve: • Healthier wildlife, habitat, and ecosystems • Beautiful views of our iconic landscape • Sustainable outdoor recreation for all • Historic resources that tell our story • Sustainable growth that strengthens our economy
A CALL TO ACTION We, the Estes Valley Land Trust and our partners, invite you to:
• enjoy the outdoors and marvel in the beauty of the Estes Valley
• support conservation efforts that protect the Valley
• support sustainable development that protects the environment, serves our community, and grows the economy
• become a member of the Estes Valley Land Trust
• donate a conservation easement
• volunteer with a partner Learn more at: evlandtrust.org
© James Frank 30 Page 22 Town Clerk
Fw: Citizen Concern about the Estes Valley Land Trust Open Space and Outdoor Recreation Plan
ROBERT AND DIANE ERNST
Good morning: I am forwarding to you the email I just sent to each of the Trustees in prepara on for Tuesday's study session.
Thank you for your me.
Diane Ernst
From: ROBERT AND DIANE ERNST
To Estes Park Trustees:
I am a ci zen who is seriously concerned about the Estes Valley Open Space and Outdoor Recrea on Plan to be presented at the Tuesday August 25 Trustee study session
The Estes Valley Land Trust (EVLT) partnered with community partners such as the Estes Park Economic Development Corpora on and the Estes Valley Board of Realtors to develop this plan. The plan was supposedly based in part on community input from a survey unveiled at the Love Our Land Social in February of this year and made available online. A ached are the pages of this survey.
Please note that on the Estes Valley Land Trust web site, the stated mission for EVLT is: "Our mission is to preserve and protect open space, valleys, wetlands, streams ranch lands, and wildlife habitat in the Estes Valley and surrounding area" Estes Valley Land Trust web site at: https://evlandtrust.org/about-us/what- we-do/
The EVLT has seriously strayed from this mission based on the informa on in the Open Space and Outdoor Recrea on Plan as found on an unnumbered page towards the end of the document when it displays the following priori es
Concentrate commercial and housing development towards Town and Rural Centers. Encourage redevelopment of exis ng buildings and houses as well as development on vacant and under-used lots in downtown Estes Park and along state highways within Town and Rural Center limits. Locate development to avoid natural hazards and impacts to dis nc ve and/or sensi ve natural, cultural, and scenic features, Page 23 and to protect water quality. Ensure a range of higher-density housing types to meet the housing needs of young families, the local workforce, and aging ci zens. Explore and work with partners to implement incen ves, such as transfer of development rights programs, to promote open space protec on while allowing for increased density. Develop new financial incen ves to facilitate conserva on and sustainable development.
This plan iden fies where the EVLT and its partners believe development, increased density, and recrea on should occur in the Estes Valley. As one reads the last few pages of the document, it is clear that the plan has a major emphasis on promo ng development and increasing density in Estes Park and the Estes Valley.
The a ached survey the EVLT used to obtain "community" input is extremely biased and should not be promoted as represen ng the voice of the ci zens of Estes Park and the Estes Valley. The survey is biased towards iden fying what land could be developed and locked survey respondents into forced responses.
This plan should NOT be the basis for determining zoning changes and where there can be the expansion of commercial development and density in Estes Park. This is NOT the role of the EVLT and its community partners to make this determina on.
Thank you for your considera on of my concerns as you discuss this plan during the study session.
Diane Ernst Estes Park
4 attachments EVLT Survey Page One.pdf 345K EVLT Survey Page Two.pdf 124K EVLT Survey Page Three.pdf 100K EVLT Survey Page Four.pdf 88K
Page 24 Estes Valley Open Space and Outdoor Recreation Plan Survey
The Estes Valley Land Trust, in partnership with the Town of Estes Park and several other open space and recreation partners, is preparing an Estes Valley Open Space and .Outdoor Recreation Plan. The Plan will identifypriority land that should be acquired or preserved to conserve open spate or provide additional outdoor recreation opportunities, such as hiking. Completing this survey will ensure your input is considered when identifyingthese land preservation priorities.
Since 1987, the Estes Valley Land Trust has conserved nearly 10;000 acres of land in Larimer and Boulder counties, mostly which preserves wildlife habitat and mountain scenery on privately owned land. A few properties allow public outdoor recreation, such as hiking, biking, camping, and wildlife watching. Hermit Park Open Space and Centennial Open Space at Knoll-Willows are two examples of properties conserved by the Estes Valley Land Trust and our partners, which allow public access.
Now, we are asking you, which additional lands we should preserve in the future. After the public survey data has been collected and analyzed, the Estes Valley Land Trust and our partners will share the results with the public and complete the Open Space and Outdoor Recreation Plan. In the future, the land trust and our partners will work together to preserve the lands prioritized in the Open Space and Outdoor Recreation Plan.
We need your help to identify the highest land conservation priorities. Please complete the 10-minute survey. I For more information please visit https://evla ndtrust.org/
This map displays the geographic scope of the Estes Valley Open Space and Outdoor Recreation Plan. For this project, the Estes Valley is considered all the public and private land in the Estes Valley School District and Estes Valley Recreation and Park District. The towns of Estes Park, Drake, Glen Haven, Pinewood Springs and Allenspark as well as portions of unincorporated Larimer and Boulder Counties are included in this project scope. This is the general area that will be analyzed for conservation opportunities. When answering the questionnaire please keep the extent of the study area in mind.
Page 25 General Land Preservation Preferences 1. Please rank the type of land that could be developed, but instead should be preserved by the Estes Valley Land Trust and our partners in the future. Please rank the following in order of most important to least important to you {1 being the most important and 4 being least important, only using each number once). __ Land primarily for scenic enjoyment __ Land primarily for wildlife habitat __ Land primarily for outdoor recreation or education, with public access allowed __ Land for historic preservation,(such as MacGregor Ranch, or sacred tribal lands, etc.) __ I don't have a preference for the type of land that should be preserved
2. How importantis providing public access on any new lands conserved by the Estes Valley Land Trust or our partners? (Note: Public access is difficult to secure on private land). Select one option. D All future land preserved should include public access, where it does not harm wildlife D Some future land preserved should include public access, where it does not harm wildlife D No future land preserved should allow public access
3. How important is it to preserve the following types of land that could otherwise be deveioped? (please check one for each row)
Most Somewhat Neutral Not Comments Important Important important Scenic land (highly visible natural scenery) Environmentally sensitive land or critical wildlife habitat ------�,- --·' . - -- - _ Private land with�publk:-access,with - - �-- ---� ------landowner consent I Public land for new outdoor recreation areas, such as a park with trails Cultural and historic lands, such as tribal areas or a historic cabin Low density, rural land character (10-acre sized lots or larger), to prevent subdivision into smaller home lots Ranching land and other working lands Land specifically to preserve water quality Land to specifically offsetclimate change Other: Specifically
Specific Land Preservation, Outdoor Recreation and Historic Preservation Preferences 4. What type of scenery is most important to preserve? {Select up to three) □ Views of mountains □ Views of meadows □ Views of forests □ Views of land adjacent to Rocky Mountain National Park .or other preserved lands D Views of the town of Estes Park from roads or trails □ Views of rock outcrops □ Views of lakes, rivers or streams □ Other (please provide): ____...;.._ __ Page 26 □ No opinion
5. Where are scenic views most important? (Select 6. What type of wildlife habitat is most important to up to two). preserve? (Select up to four) 0 From a public road □ Elk/Deer/Bear habitat □ From a public trail □ Moose habitat □ From outdoor recreation areas (campgrounds, □ Birds of Prey nesting areas RMNP, etc.) □ Bighorn Sheep habitat □ From downtown Estes Park □ Riparian/Lake/Wetland areas □ Frain historic landmarks (such as Enos Mills □ Forest areas Cabin) □ Wildlife corridors that connect existing □ Other (please provide): ______· preserved land □ Endangered, threatened, or rare plant habitat □ Endangered, threatened, or rare animal habitat □ Other (please provide): ______
7. What type of outdoor recreation activities do you participate in? What type(s) of new outdoor recreation lands are needed?
Do you participate in Should more land be preserved for this activity? this recreation use? Yes No Yes No No Opinion Mountain bike trails Mountain bike skills course/track
Hiking or running trails - natural surface I I Equestrian trails Paved trails (bike, jog, skate, etc.) ATV/UTV/Snowmobilingtrails Fishing Dog parks Picnicking Campgrounds Dispersed car camping (not in campgrounds) Backpacking Rock climbing , Neighborhood parks Community vegetable gardens Environmental education/interpretation Hunting Cross-country skiing Snowshoeing Other, specify
8. Which types of historic resources are the most important to preserve? (Select as many that apply) □ Historic structures (Such as historic cabins) □ Historic landscapes (sacred tribal lands, for example) □ Neither, land should not be preserved for cultural or historic purposes
Page 27 Other comments 9. Please provide any additional comments on your priorities for open space and outdoor recreation in the Estes Valley.
Demographics (Optional) Demographic data will be utilized in comparison against population statistics to determine if this survey reached a representative sample population. Data will only be reported at a summarized level.
10. What community do you identify with? 12. What is your gender? D Town of Estes Park □ Female □ Unincorporated Larimer County □ Male □ Unincorporated Boulder County □ Other □ Drake D Prefer not to answer □ Glen Haven D Atlenspark _. · ·· 13. How old are you?· □ Pinewood Springs □ Under Il9 □ Prefer not to answer □ 19-39 years □ None of the above □ 40-64 years □ 65-74 years 11. What race/ethnicity do you identify with? □ 75 years or older (Select all that apply) □ Prefer not to answer □ White □ Black or African American 14. What is the highest degree or level of school □ Native American you have completed? □ Asian American □ No high school degree □ Native Hawaiian □ High school graduate, diploma or the □ Hispanic/Latinx equivalent (for example: GED) □ Other □ Trade/technical/vocational training □ Prefer not to answer □ College degree □ Graduate/post-graduate
15. To receive future updates on the Estes Valley Open Space and Outdoor Recreation Plan, please provide your contact information below:
Name: ______Email: ___;______Thank you! Thank you for taking our survey. Your response is very important to us. Your input on values and priorities will inform the community perspective and will direct strategies for the plan. For more information, please visit https://evlandtrust.org/ Page 28 Town Clerk
Dear Town Clerk: Please forward this email to the Mayor and Trustees, and include it in the study session packet. Thank you.
Mayor and Trustees:
What is the mission of the Land Trust now? I thought that it was to submit to you, as our elected officials, a proposed plan for open space and for certain recreational facilities within the town.
Now I understand that the EDC, Board of Realtors and Housing Authority have been involved.
Apparently, the mission of the Land Trust has been expanded.
The Plan is not clear about what is suggested as open space and how that is to be preserved.
With one of the maps included in the Plan, large areas are designated "suitable for development". That is way beyond what the Land Trust's Plan should be about. That is the job of the Planning Commission, Town Board and eventually the Comprehensive Plan after much public input.
The "Goal" and "Priorities" statements set forth on the next to last page of the Plan, raise this concern to even a higher level.
On a collateral note, it is my understanding that the Land Trust will consider amending it's existing and future agreements with landowners. If so, what is this also going to involve?
I hope that you will address these concerns at your study session next Tuesday.
Thank you. John Phipps, Estes Park
Page 29
Human Resourc es Report
To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson, Director Date: August 25, 2020 RE: Future of Human Resources Management - HR Strategic Plan Objective: To review the Town’s strategic plan for Human Resources which addresses the needs and expectations of both the employees and the residents served by the Town through the recruitment and retention of highly skilled employees.
Present Situation: The Town’s HR function has evolved throughout the past 20 years from simply processing payroll and addressing minor employee issues to now addressing a full scope of employee relations. As the Town employee base has grown there has been a need for a more comprehensive HR department to address the ever-changing world of HR, from federal regulations related to pay and benefits to local issues to ensure the Town can attract skilled employees and remain a competitive employer.
HR enlisted the services of Graves Consulting/ESM Consulting in the fall of 2018 to review current processes and resources, facilitate a discussion with the Leadership Team to identify priorities, and provide recommendations regarding resources and HR department structure to accomplish priorities. The process consisted of assessing the current state, completion of a SIPOC (Supplies, Inputs, Processes, Outputs, and Customers) for the HR functions, and a SWOT analysis (Strengths, Weaknesses, Opportunities, and Threats). From the information gathered an HR Strategic Plan was created to address a multi-year approach divided into three phases of work to address training and development, recruiting, selection and onboarding, retention, engagement and communication, compensation and benefits, and infrastructure.
The HR Strategic Plan was finalized in January 2019, however, the HR Manager for the Town resigned in November 2018 leaving the Town Clerk/HR Director to fill both roles as the Town filled the vacancy. During this time the Town Clerk’s office conducted a Recall election and a Special election to consider a citizen-initiated ordinance to allow marijuana sales within Town limits. The Town Administrator retired in October 2019 which required a review of the next steps related to HR staffing. All of this to say, the HR Strategic Plan was placed on hold in 2019. With the hiring of an HR Generalist at the end of August 2019, staff completed a revision of the HR Strategic Plan which was finalized at the end of January 2020. Since the revision of the plan, the country has been in the middle of the worst pandemic experienced in 100 years.
Proposal: Attached is the revised HR Strategic Plan finalized prior to the pandemic this spring. The plan will most likely need to be reviewed and possibly revised due to the changing employment environment. This will continue to be monitored by staff and adjusted as necessary, however, the key elements of the plan remain valid, simply the timing of each issue may change. Page 30 Prior to March, staff was able to make considerable progress on the Phase I items, including the formation of a Recruitment and Retention Task Force (Final stage of review with an employee group), implementation of benefit management through Paylocity (HRIS system used for payroll) to significantly reduce the staff time associated with managing this task, culture survey to gain employee feedback, and continued implementation of NeoGov (Application and Applicant tracking system). The only significant item not addressed directly in Phase I is the compensation structure. This item was discussed in detail by the Recruitment and Retention Task Force with a separate implementation plan outlined for the next few years.
The next phases will require the creation of a collaborative approach and shared ownership among the Leadership Team of the Town to address personnel and culture related initiatives and strategies. The HR department as structured with 1.5 FTEs can facilitate and manage the HR Strategic Plan and key areas identified, but the employees of the Town report to and take direction from the Leadership Team. A key area, Training and Development, including Performance Management, is an area that must be addressed to successfully recruit and retain the existing workforce. Building a training system that includes areas ranging from technical skills to leadership skills as well as a performance management system will be critical and will require all members of the management team to be involved.
A final key element in establishing the HR Strategic Plan was a resource assessment and a review of the HR department structure. Acquiring and growing talent are the two most important deliverables within the HR function of any organization. These processes are identified in the HR Strategic Plan as Training and Development and Recruiting, Selection and Onboarding. Options for the structure of HR were also reviewed with two options presented for the Town’s consideration. Option 1 would maintain the current structure with the Town Clerk/HR Director, backfill the HR Manager, and add an FTE. This would allow each HR staff to focus on a key functional area. Option 2 would separate the role of Town Clerk and HR with the possibility of having HR overseen by Administration or hiring an additional HR staff member such as a Director. At this time, staff has proposed a status quo to train and develop the newly hired staff under the Town Clerk/HR Director. Staff will continue to evaluate the next steps as staff development and promotion occurs, and to evaluate the proper use of expert consulting services, such as compensation and benefit analysis, when appropriate.
Key outcome areas/deliverables of the HR Strategic Plan include: • Continue to operationalize the plan and develop metrics to evaluate effectiveness. • Expand HR resources and train HR staff in key skillsets addressed in the plan. Continue to identify areas in which outsourcing tasks and utilizing subject matter experts when appropriate. • Building collaborative cross-functional ownership of all major people-related initiatives within the Leadership Team.
Advantages: • To attract, retain, engage, and develop talent within the Town’s employee base. • To serve the expanding needs of employees and the Town departments. • To properly staff the HR function of the Town to meet the needs of Town and its employees.
Disadvantages: • The need for additional resources both personnel and financial to meet the growing needs of the Town and to attract and retain staff.
Action Recommended: Page 31 The HR Strategic Plan is informational at this time and prepares the Board for future discussions related to HR.
Finance/Resource Impact None at this time.
Level of Public Interest. Low.
Attachment. 1. HR Strategic Plan.
Page 32 Town of Estes Park ‐ Strategic HR Plan ‐ Revised Jan 2020 1/27/2020
Key Area Desired State High Potential Area Phase 1 - 2020 Phase 2 - 2021 Phase 3 - 2022 Metrics Succession Planning Process Internal Promotions
Training & The Skillsets of the Town's Internal Training System (Sr Leaders & Front Line) Assess Current State of Training; Develop Plan Training Delivered Workforce Support the Current and for Training System; Identify Necessary Development Future Needs of the Town Revise Performance Mgmt System (Focus Resources on Development)
Online Applications and Applicant Tracking Number of Open Positions The Town has the Best Possible Pool of Qualified Applicants, an Develop Marketing Campaign for Recruiting, Selection & Deploy Online Applications and Applicant Number of Applicants per Effective Selection Process and an Recruitment of Front Line Staff (external Onboarding Tracking System Position Onboarding Experience that partnership) Engages New Talent Time to fill/onboard Structured Onboarding Process
Regular EE Surveys with Action Plans Design & Deploy Employee Survey; Compile Feedback and Communicate to all Ees; Build Employees are Informed, Engaged Strategic Two‐Way Ongoing Action Plan based on results (facilitated by and Committed to Enhancing the Communication Plan EE Survey Data Retention, Engagement external consultant) Continue to deploy plans built from EE survey Town's Position as a Premier and Task Force work in 2020 & Communication Mountain Community Employee Recognition Process Turnover/Retention Metrics Engage Task Force to develop recruiting and Stay & Exit Interview ‐ Defined Process with retention plan ‐ present to leadership by May Reporting 2020
Add Access to Spousal Medical Coverage
Benefits Benchmarking (Health, Disability, Add access to spousal medical insurance for The Town's Total Compensation Retirement, PTO) 2020; Expand to all spouses regardless of Competitive Total Comp ‐ Package is Competitive and Focused access to other coverage for 2021 Continue to deploy plans built from EE survey Benchmarked to Market Comp & Benefits on Needs of the Current and Future Student Loan Forgiveness Program and Task Force work in 2020 Workforce Make relevant changes to comp structure Improve Opportunities for Home based on Task Force plan Ownership
Page 33 Human Resources Strategic Plan
HR Functions - Evolution
Previous Service Level Main focus Payroll & Benefit Administration
Current Services Include: Compensation & Benefit Administration Employee Hiring & Retention Employee Recognition & Events Home Ownership Program Dependent Care Assistance Program Post Employment Benefits
Page 34 HR Strategic Plan Process To develop a comprehensive HR department to meet the needs of the employees to ensure the Town maintains and attract skilled talent. Process: Engage Consultants in fall 2018 to facilitate conversations with Leadership Identify Priorities Provide Recommendations on Resources HR Structure to complete priorities Assess current state – SIPOC – Supplies, Inputs, Processes, Outputs and Customers Complete SWOT – Strengths, Weaknesses, Opportunities, and Threats
Strategic Plan – Key Areas Key Areas: Training & Development Succession Planning, Training System, Performance Mgmt Recruitment, Selection & Onboarding Online Applications/Tracking, Onboarding Process, etc. Retention, Engagement & Communication Surveys/Interviews, Communication Plan, Recognition Process, etc. Compensation & Benefits Comp Study, Benefit Benchmark, Spousal Coverage, etc. Infrastructure Assess Outsourcing vs In House Functions, Est. Meterics, etc.
Page 35 Strategic Plan – Phased Key Areas were further broken down into phases to aid in the planning annually: Phase I Formation of a Recruitment and Retention Task Force Benefit Management through Paylocity Culture Survey to gain employee feedback Implementation of Applicant Tracking
Strategic Plan – HR Structure Option 1: Maintain current structure with the addition of 1 FTE
Option 2: Separate out the Town Clerk/HR roles HR overseen by Administration or hire HR Director
Staff recommends Option 1 to train an develop current staff – Continue to evaluate
Page 36 Future Town Board Study Session Agenda Items August 25, 2020
September 22, 2020 Items Approved – Unscheduled: • Downtown Estes Loop Quarterly • Discussion with County Assessor Update regarding Assessment of Vacation Rentals December, 2020 • Distributed Energy Discussion • Downtown Estes Loop Quarterly • Reverse Decriminalization of Update Municipal Code • Vacation Home Cap and Transferability of Licenses
Items for Town Board Consideration: • Family Advisory Board Recommendations • Childcare Funding Guidelines • Revisit Fee Waiver/Subsidy Policies
Page 37