9. Valley Alliance Board of Directors to Council Member replace an appointee that wishes to 5 step down, and to execute a new Appointment and proxy form to reflect the City’s Proxy Form appointments to the Board of Directors. River Valley Alliance Report • At the February 28, 2011, Council Recommendation: meeting, Councillor P 1. That the appointment of Councillor requested that he be replaced as an R Don Iveson to the River Valley appointee to The River Valley Alliance is hereby revoked and Alliance due to conflicting meeting I Councillor Jane Batty is hereby dates with his appointment to a appointed to serve as a City of different board. V representative on the • At the October 26, 2010, Council River Valley Alliance Board of meeting, Councillors Don Iveson and A Directors, for a term commencing Linda Sloan were confirmed as upon appointment and ending at the Council’s appointees to The River T close of the River Valley Alliance Valley Alliance Board of Directors for E Annual General Meeting in 2012. the term October 26, 2010, until the 2. That Mayor Stephen Mandel, close of the Alliance’s annual Councillor Linda Sloan, and general meeting in 2012. Councillor Jane Batty, in that order, • At the March 10, 2010, City Council be authorized to serve as the City of meeting, Council set the City of Edmonton’s proxy holder to act on Edmonton’s proxy for voting behalf of the City of Edmonton at purposes at general and special General Meetings (Annual, Special or meetings of The River Valley Extraordinary as the case may be), of Alliance as, and in the following the River Valley Alliance. order, Mayor Stephen Mandel, 3. That Mayor Stephen Mandel be Councillor Don Iveson, and authorized to sign the River Valley Councillor Linda Sloan. Alliance proxy form, as outlined in • This report provides Council with the Attachment 1 of the March 2, 2011, process to appoint a different Corporate Services Department Councillor to The River Valley report 2011COC049. Alliance; and, as the proxy 4. That the March 2, 2011, Corporate appointment’s are normally the Services Department report remain Mayor and those Councillors formally private until approved by Council, appointed by the City of Edmonton, pursuant to sections 17, 21, 23 and recommends the issuance of a new 24 of the Freedom of Information and proxy. Protection of Privacy Act . Legal Implications Report Summary • The City of Edmonton is a This report recommends that Council member of the non-profit appoint a new Councillor to the River

ROUTING - PRIVATE City Council | DELEGATION – A. Sinclair/T. Cleveley WRITTEN BY – V. Gunderson | March 2, 2011 – Corporate Services Department 2011COC049 Page 1 of 2

Council Member Appointment and Proxy Form – River Valley Alliance

company called The River Valley Justification of Recommendation Alliance (the “Company”). • Section 32 of the Articles of 1. As a Member of The River Valley Association for The River Valley Alliance, and in accordance with the Alliance requires the Council of Articles of Association for The River each member of the Company to Valley Alliance, a Member may appoint municipal directors. revoke the appointment of a Municipal Director and may replace • The City of Edmonton is required that appointment with a new to appoint two directors. appointee. • Section 35 of the Articles of Association permits a member to 2. As a Member of The River Valley revoke the appointment of a Alliance, the City of Edmonton may municipal director and replace execute a proxy form to authorize a that director with another person to act on behalf of the appointee until the following municipality at general meetings. It is annual general meeting, by giving recommended that a new proxy form the Company notice in writing of be executed to reflect the change in the change. the City’s appointees to The River Valley Alliance. • Section 31 of the Articles of Association requires each 3. It is recommended that the individual member to prepare a proxy form authorized to act on behalf of the City and deposit it with the Executive of Edmonton, for the purpose of Director of the Company. signing the proxy form, be the Mayor, • The proxy form identifies the or in his absence, another attending person(s) who may cast the the meeting. member’s vote. The proxy 4. Discussion regarding appointments remains in effect until revoked in should be conducted in private and writing by the member. remain private until approved by • The proxy currently lists the Council. Mayor as the person casting the City’s vote, but in his absence, Attachments Councillor Don Iveson may 1. The River Valley Alliance Proxy exercise it, and in the absence of both the Mayor and Councillor Don Iveson, Councillor Linda Sloan may cast the City’s vote. • As Councillor Don Iveson will no longer be attending meetings of the Company, it is recommended that the proxy be amended to include the Councillor replacing Councillor Don Iveson. • Council must authorize the Mayor to sign the proxy on its behalf.

Page 2 of 2

Attachment 1

The River Valley Alliance Proxy

The River Valley Alliance

PROXY

The City of Edmonton, of the Province of , being a member of The River Valley

Alliance (the “Company”) hereby appoints ___Mayor Stephen Mandel___ or in his absence Councillor Linda Sloan or in her absence Councillor Jane Batty as its nominee to attend, vote, and act for it and on its behalf at General Meetings (or Annual or Special or Extraordinary as the case may be) of the Company and at any and all adjournments thereof, with full power of substitution, and the undersigned hereby revokes all other proxies given by the undersigned which might be used in respect of such meetings and any and all adjournments thereof.

DATED THIS 2nd day of March __ , 2011

Per:______(MEMBER SIGNATURE) for the Council of the City of Edmonton

______Mayor, City of Edmonton______(TITLE)

Page 1 of 1 Report: 2011COC049 Attachment 1