The Augusta State University Faculty Manual

Fall 2012

University System of Georgia Augusta State University is an Affirmative Action / Equal Opportunity Institution

Augusta State University Faculty Manual - updated through 04_24_2012 1 This Manual is prepared for the convenience of the faculty and is not to be construed as an official publication of the Board of Regents of the University System of Georgia. In case of any divergence from or conflict with the By- laws of Policies of the Board of Regents, the official Bylaws and Policies of the Board of Regents shall prevail.

Information contained in this edition of the Augusta State University Faculty Manual is based on policies and procedures in effect as of August 2008.

Augusta State University Faculty Manual - updated through 04_24_2012 2 PREFACE

This FACULTY MANUAL is divided into five major sections.

Section I contains the STATUTES of Augusta State University passed by the faculty and approved by the Re- gents. The Statutes define the structure of the University and the basic duties of the faculty and administrative officers.

Section II contains the BYLAWS of the University defining the committee structure of the faculty.

Section III contains OFFICIAL POLICIES of the University. These include policies passed by the faculty and a few (numbered 1000 or higher) established by the University administration.

Section IV contains OFFICIAL PROCEDURES of the University that relate to activities of the faculty, such as appointment of faculty, evaluation of faculty, all faculty committees, evaluation of senior administrators, and travel. These were established by the University administration and the University System.

Section V provides general INFORMATION on practical matters such as university administration, retirement, and health insurance benefits, vacation and sick leave policies.

APPENDICES - Appendix A contains the Augusta State University Mission Statement. Faculty are encouraged to consult the Part-Time Faculty Handbook, Appendix B, which contains many points of useful information for newcomers and others at Augusta State University. Appendix C contains the Master Matrix for Faculty Evalu- ation, Appendix D contains Nursing Department Preceptor Procedures, and Appendix E includes the Faculty Evaluation Instrument.

Questions about policies and procedures not covered by this manual should be referred to department chairs, the college deans, or to the office of the Vice President for Academic Affairs. This Manual is available at the ASU web site (www.aug.edu). Additional publications which contain information of interest are:

The Policy Manual, Board of Regents, University System of Georgia. This is available on-line at the Board of Regents web site. (www.usg.edu/regents/policymanual/index.phtml).

The Academic Affairs Handbook (www.usg.edu/academic_affairs_handbook/).

The ASU Catalog. This contains information concerning the history, purpose and academic programs of the university. The catalog is available at: www.aug.edu/faculty_secretary/catalog/cover.htm.

The Planning Guide. This contains the philosophy and goals of the university as well as other factual data. A copy is on file in each department and college.

The Student Handbook. This contains a wide variety of information for students including student services and students’ rights and responsibilities. Copies are available at www.aug.edu/student_activities/docs/ handbook.pdf

Augusta State University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools (SACS) (1866 Southern Lane, Decatur, Georgia 30033-4097: Telephone number 404-679-4500, extension 4504) to award associate’s, bachelor’s, master’s and specialist’s degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or phone at 404-679-4500 for questions about the accreditation of ASU. ASU also is accredited by a number of program-specific agencies.

Augusta State University Faculty Manual - updated through 04_24_2012 3 Table of Contents

100 THE AUGUSTA STATE UNIVERSITY STATUTES...... 10 101 PREAMBLE...... 10 102 ARTICLE I...... 10 102.1 The University...... 10 102.2 Our Mission...... 10 103 ARTICLE II...... 10 103.1 The President...... 10

104 ARTICLE III...... 11 104.1 Administrative Organization...... 11

105 ARTICLE IV...... 14 105.1 The Faculty...... 14

106 ARTICLE V...... 19 106.1 The Student Body...... 19

107 ARTICLE VI...... 19 107.1 The University Council...... 19

108 ARTICLE VII...... 20 108.1 The Other University Committees...... 20

109 ARTICLE VIII...... 21 109.1 Procedures for Amending the Statutes...... 21

200 THE AUGUSTA STATE UNIVERSITY BYLAWS...... 22 201 FACULTY SECRETARY...... 22 202 MEETINGS OF THE FACULTY...... 22 202.1 Parliamentarian...... 22 202.2 University Advocate...... 22 203 PROCEDURES FOR AMENDING THE BYLAWS...... 22 204 UNIVERSITY STANDING COMMITTEES...... 22 204.1 The Academic Policies...... 23 204.2 The Affirmative Action Committee...... 24 204.3 The Athletics Committee...... 24 204.4 The Budget Advisory Committee...... 24 204.5 The Curriculum Committees...... 25 204.6 The Employee Benefits Committee...... 25 204.7 Faculty Recognition Committee...... 25 204.8 The Faculty Research and Faculty Development Committee...... 28 204.9 The Student Conduct Board...... 30 204.10 Green Campus Committee...... 30 204.11 The Information Technology...... 31 204.12 The Institutional Animal Care and Use Committee (IACUC)...... 31 204.13 The Institutional Review Board (IRB) on Human Research...... 32 204.14 The Intellectual Properties Committee...... 32 204.15 International Affairs Committee...... 33 204.16 The Library Committee...... 33 204.17 The Lyceum Committee...... 33 204.18 The Physical Facilities and Safety Committee...... 34 Augusta State University Faculty Manual - updated through 04_24_2012 4 204.19 The Post-Tenure Review Committees...... 35 204.20 The Program Advisory Committee...... 35 204.21 The Promotion and Tenure Committee...... 35 204.22 The Scholarship and Financial Assistance Committee...... 35 204.23 The Service to K-12 Schools Committee...... 36 204.24 The Sexual Harassment Committee...... 36 204.25 The Student Activities Committee...... 37 204.26 The Student Honors Convocation Committee...... 37 204.27 The Teacher Education Council...... 38 204.28 The University Ceremonies Committee...... 38

205 STANDARD ELECTION ...... 38

OFFICIAL POLICIES

300 PROFESSIONAL RIGHTS AND RESPONSIBILITIES...... 41 300.1 Purpose...... 41 301 RIGHTS...... 41 302 RESPONSIBILITIES...... 42 302.1 As a Scholar...... 42 302.2 As a Teacher...... 43 302.3 As a Faculty Member...... 43 302.4 As a Citizen...... 44 302.5 Relationship with Faculty Evaluation...... 44

400 FACULTY RANK AND QUALIFICATIONS...... 45 400.1 RANKS...... 45 400.1.1 LECTURER...... 45 400.1.2 SENIOR LECTURER...... 45 400.1.3 INSTRUCTOR...... 45 400.1.4 ASSISTANT PROFESSOR...... 45 400.1.5 ASSOCIATE PROFESSOR...... 45 400.1.6 PROFESSOR...... 46 401 FACULTY DEVELOPMENT...... 46 401.1 FACULTY EVALUATION AND DEVELOPMENT SYSTEM...... 46

421 AUGUSTA STATE UNIVERSITY FACULTY ROLE MODEL...... 47 422 PRINCIPLES TO GOVERN THE CAMPUS-WIDE TEACHING EVALUATION INSTRUMENT...... 51 425 SALARY INCREASES...... 52 430 PROMOTION CRITERIA AND PROCEDURE...... 52 431 CRITERIA...... 52 431.1 Teaching...... 53 431.2 Service...... 53 431.3 Professional Development...... 53 431.4 Academic Achievement...... 54 431.5 Length of Service...... 54 432 PROCEDURE...... 54 432.1 Departmental Level...... 54

440 PRE-APPLICATION REVIEW OF TENURE-TRACK FACULTY...... 57 440.1 Timing of Review...... 57 440.2 The Review Process...... 57 440.3 The Basis of Review...... 57 440.4 Reporting and Follow-up...... 58 Augusta State University Faculty Manual - updated through 04_24_2012 5 450 TENURE POLICY...... 58 451 Regulations...... 58 452 Tenure and Institutional Planning...... 59 453 Reasons for Dismissal...... 59 460 POST-TENURE REVIEW...... 60 460.1 Scope and Purpose...... 60 460.2 Procedure...... 60 460.3 Appeal Process...... 61 460.4 Institution of the Process...... 61 464.1 Procedural Explanations ...... 61

470 ENDOWED FACULTY POSITIONS...... 62 470.1 Establishment of Endowed Faculty Positions...... 62 470.2 Selection of Holders of Endowed Academic Positions...... 62 470.3 Types of Appointments to Endowed Faculty Positions...... 63 470.4 Relationship of Endowed Faculty Positions to Rank and Tenure...... 64 480 PERFORMANCE EVALUATIONS OF SENIOR ADMINISTRATORS...... 64 510 SCHEDULES, DUTIES, AND ASSIGNMENTS...... 65 520 CLASS ATTENDANCE, RECORDS AND GENERAL PROCEDURES...... 65 525 FACULTY GUIDELINES FOR ENCOURAGING APPROPRIATE STUDENT BEHAVIOR AND IMPLEMENTING EFFECTIVE STUDENT DISCIPLINE...... 66 527 FACULTY GUIDELINES FOR ACCOMMODATING STUDENTS WITH DISABILITIES IN AN ACADEMIC ENVIRONMENT...... 67 527.1 Augusta State University Prohibits Discrimination...... 67 527.2 Definition of a Disability...... 67 527.3 Inclusion Policy...... 67 527.4 Admission Process...... 67 527.5 Accommodation Authorizations...... 67 527.6 Faculty Academic Standards...... 67 527.7 Procedure for Faculty Members to Refer Students...... 68 527.8 Student Responsibilities...... 68 527.9 The Faculty Process Of Administering Accommodations...... 68 527.10 Confidentiality...... 69 527.11 The Appeals Process...... 69 527.12 Appeals Related to University Policy Standards...... 69 527. 13 Employee Procedure for the Referral of Complaints...... 70 527.14 Support from the Director of Testing and Disability Services...... 70 527.15 Test Proctoring...... 70 527.16 Transportation And Mobility Issues...... 70 527.17 Service Animals...... 70 527.18 Personal Auxiliary Aides And Equipment...... 70 527.19 Personal Care Attendants...... 71 527.20 Architectural Accommodation Needs...... 71 527.21 Issues Related to Augusta State University Employees...... 71 527.22 Issues or Grievances Not Related to a Student’s Disability...... 71 527.23 Student Disability Issues Not Specifically Covered under This Policy...... 71 528 GUIDELINES FOR PEACEFUL ASSEMBLY ON CAMPUS...... 71 530 CLASSROOM USE OF RECORDING...... 72 540 RESEARCH AND CONSULTING...... 72 545 INTELLECTUAL PROPERTY POLICY...... 73 545.1 Introduction...... 73 545.2 Definitions...... 73 545.3 Determination of Rights and Equities in Intellectual Property...... 74 545.4 INSTITUTIONAL PROCEDURES ...... 76 Augusta State University Faculty Manual - updated through 04_24_2012 6 545.5 TRADEMARKS...... 77 546 HUMAN SUBJECT AND ANIMAL RESEARCH POLICY...... 77 550 CONFLICT OF INTEREST POLICY: ALL FACULTY...... 79 551 CONFLICT OF INTEREST POLICY: TEN-MONTH FACULTY...... 80 551.1 REQUIRED USE OF SELF-AUTHORED MATERIALS...... 80

560 EDUCATIONAL AND PROFESSIONAL LEAVE...... 81 570 PART-TIME FACULTY, QUALIFICATIONS...... 82 575 PART-TIME FACULTY POLICY...... 82

600 AFFIRMATIVE ACTION POLICIES...... 84 601 Equal Employment Opportunity...... 84 602 Age Criteria...... 84

700 DUTIES AND RESPONSIBILITIES of DEPARTMENT CHAIRS...... 85 701 Faculty...... 85 702 Annual Report...... 85 703 Budget...... 85 704 Department Organization and Committees...... 85 705 Curricula...... 85 706 Advising of Students...... 85 707 Interdepartmental Coordination...... 85 708 Administrative Duties...... 86

800 FACULTY GRIEVANCE PROCEDURE...... 87 801 The Policy...... 87 802 The Procedure...... 87 802.1 Initiation of the Procedure ...... 87 802.2 Informal Review...... 88 802.3 Formal Proceedings...... 88 840 INTELLECTUAL DIVERSITY AND CRITICAL THINKING...... 90 850 STUDENT GRIEVANCE AND APPEALS PROCEDURES...... 90 850.1 Academic Rights...... 90 850.2 Academic Appeals...... 90 850.3 Academic Grievances...... 91 850.4 Academic Grievance Procedure...... 91

900 TEACHER EDUCATION COUNCIL BYLAWS...... 97 901 PREAMBLE...... 97 902 PURPOSE...... 97 903 FUNCTION...... 97 904 MEMBERSHIP...... 97 904.1 Council Membership...... 97 904.2 Eligibility for Membership...... 98 904.3 Terms of Office...... 98 905 OFFICERS...... 99 905.1 Chair...... 99 905.2 Vice Chair...... 99 905.3 Committee Chairs...... 99 906 COUNCIL COMMITTEES...... 99

Augusta State University Faculty Manual - updated through 04_24_2012 7 906.1 Curriculum Committee...... 99 906.2 Exceptions Committee ...... 99 906.3 Other Committees...... 99 906.4 Procedure...... 100

907 ORGANIZATIONAL STRUCTURE ...... 100 907.1 Curriculum Committee...... 100 907.2 Exceptions Committee...... 100 908 Council Meetings...... 100 909 Amendments to Bylaws...... 100 1010 Alcohol and Drug Policy Statement...... 100 1020 SMOKING POLICY STATEMENT...... 103 1030 ETHICAL AND LEGAL USE OF COMPUTING RESOURCES...... 103 1030.2 Email Policy...... 104

1040 SEXUAL HARASSMENT POLICY...... 105

OFFICIAL PROCEDURES...... 108 I . FACULTY SEARCH, APPOINTMENT, SALARIES, AND PROMOTION GUIDELINES .108 II. FACULTY ROLE MODEL EVALUATION PROCEDURES...... 109 III. FACULTY COMMITTEES...... 112 IV. DEVELOPMENT AND COMPREHENSIVE REVIEW OF ACADEMIC DEGREE PRO- GRAMS...... 115 V. TRAVEL REGULATIONS AND PROCEDURES...... 121 VI. GRANTS AND CONTRACTS...... 128 VII. PROCEDURES CONCERNING SEXUAL HARASSMENT...... 129 VIII. PROCEDURES CONCERNING EMAIL...... 132

INFORMATION...... 133 I. THE UNIVERSITY SYSTEM...... 133 II. AUGUSTA STATE UNIVERSITY ADMINISTRATION...... 134 III. FACULTY SERVICES AND BENEFITS...... 138 A. Retirement Plans...... 138 B. Social Security...... 138 C. Group Health Care Program...... 138 D. Dental Plan...... 138 E. Group Life Insurance...... 138 F. Cancer Insurance...... 139 G. Long-term/Short Term Disability Insurance...... 139 H. Workmen’s Compensation...... 139 I. Unemployment Compensation...... 139 J. Credit Union...... 139 K. Tax-Sheltered Annuities...... 139 L. Sick Leave...... 139 M. Sick Leave Without Pay...... 140 N. Maternity Leave...... 140 O. Family Leave ...... 140 P. Military Leave With Pay...... 141 Q. Vacation...... 141 R. Miscellaneous Leave...... 141 S. Legal Protection...... 142 T. PARKING...... 142 U. UNIVERSITY FACILITIES AVAILABLE TO FACULTY...... 142 Augusta State University Faculty Manual - updated through 04_24_2012 8 IV. BOOK STORE ...... 142 V. RECORDS MANAGEMENT...... 144 VI. FIRST AID...... 144 VII. ACCIDENT AND INJURY REPORTS...... 144 VIII. PHYSICAL DISTURBANCES...... 144

APPENDICES...... 145 APPENDIX A - AUGUSTA STATE UNIVERSITY MISSION STATEMENT...... 145 APPENDIX B - ASU HANDBOOK FOR PART-TIME FACULTY...... 146 APPENDIX C - MASTER MATRIX FOR FACULTY EVALUATION...... 150 APPENDIX D - Nursing Department Preceptor Procedures...... 156 APPENDIX E - Faculty Evaluation Instrument...... 157

History of Changes...... 159

Augusta State University Faculty Manual - updated through 04_24_2012 9 100 THE AUGUSTA STATE UNIVERSITY STATUTES

The Augusta State University Statutes were approved by the faculty on June 4, 1975, and approved by the Board of Regents on June 9, 1976. The Statutes were amended by the faculty on May 1, 1979, and the amendments were approved by the Board of Regents on June 27, 1979. Further amendments were approved by the faculty on November 16, 1983, and approved by the Board of Regents on February 8, 1984. Additional amendments, which were approved by the Board of Regents, and editorial changes were made through May 9, 1990. Sub- sequent editions were produced for Fall 1990, 1997, 1998, 1999, and 2000; and copies sent to the Board of Regents. The current edition was produced for Fall 2010.

101 PREAMBLE

This document shall embody the major policy statements of Augusta State University and of its constituent groups. It shall be regarded as the framework within which the institution and these constituent groups operate, and will provide the basic definition of the interrelationships between the institution and these constituent groups, among the constituent groups themselves, and among the constituent groups, the institution, and the Board of Regents. It is not to be regarded as imposing unchanging rules for such operation and interrelationships, since no such collection of policy statements can be expected to be fully definitive, and it should be seen as an evolv- ing document able to be adapted to changing circumstances. In its entirety, however, the document shall be the existing consensus of the constituent groups as to the necessary rules of decision-making for the productive and amicable operation of the institution in pursuit of its avowed objectives.

102 ARTICLE I

102.1 The University

Augusta State University, a unit of the University System of Georgia, is an institution offering work leading to the associate, bachelor’s, and master’s degrees in the liberal arts and in professional studies, as well as the Spe- cialist in Education degree. The university’s history, purpose and academic programs are fully described in its annual catalog.

Its policies, procedures, and programs are subject to the regulations of the University System’s Board of Re- gents, as published in The Policy Manual, Board of Regents, University System of Georgia and periodically revised, and as administered through a chancellor and the chancellor’s office. Any policy or procedure in the Augusta State University Statutes which is in conflict with the policies of the Board of Regents of the University System of Georgia is invalid.

102.2 Our Mission

Augusta State University is committed to the advancement of knowledge and the enrichment of its community in a climate that fosters a love of learning. (The complete text of the Augusta State University Mission Statement is located in Appendix A of this manual.)

103 ARTICLE II

103.1 The President

As the executive head of Augusta State University, the President not only provides the supervision and direction which will promote the efficient operations of the university, but also encourages and stimulates an atmosphere which will lead to the intellectual and personal development of faculty and students and which will make it possible for the institution to achieve its stated purpose and goals. In addition, s/he seeks to create and encourage understanding and cooperation between the university and the community which will contribute to the benefit of both.

Augusta State University Faculty Manual - updated through 04_24_2012 10 The President is elected by the Board of Regents and his/her authority and responsibilities are defined in The Policy Manual, Board of Regents, University System of Georgia. (See Part II in the Information Section of this manual for the complete text of BOR Policy Manual Subsection 205, Presidential Authority and Responsibilities.) The President of Augusta State University shall have final authority to interpret these statutes at the university. All recommendations of the faculty to the Chancellor and the Board of Regents must be transmitted via the Presi- dent. When the President receives a recommendation from the faculty, s/he may take one of several courses of action. S/he may approve it and, if appropriate, forward it to the Chancellor for consideration; s/he may send it back to the originating university committee for further consideration along with any suggestions which s/he may have and inform the faculty of his/her action; or s/he may veto it, in which case s/he will notify the faculty, explaining his/her reasons for the veto.

Upon the request of the faculty, a decision or recommendation of the faculty which is vetoed by the President shall be forwarded by the President to the Chancellor for presentation to the Board of Regents.

104 ARTICLE III

104.1 Administrative Organization

The administrative divisions of Augusta State University are as follows: Academic Affairs, Business Operations, Student Services, Development and Alumni Relations, and the Department of Intercollegiate Athletics. Adminis- trative officers shall be appointed by the President with the approval of the Board of Regents and shall hold office at the pleasure of the President. Deans, vice presidents, and other administrative team members serve in an advisory capacity on the President’s Cabinet. Periodically the President convenes meetings of the President’s Advisory Council, which includes administrative office heads, key faculty, committees, and student leaders.

Complete Position Descriptions for the Vice President for Academic Affairs, Vice President for Business, Vice President for Student Services, Vice President for Development and Alumni Relations, Athletics Director and Administrative Associate to the President, Director of Public Relations and Publications, Special Coordinator for Academic and Master Planning, and Dean of Students may be found in Part II of the Information section of this manual.

The following paragraphs describe the responsibilities of the various administrative offices and officers; all of them also participate in seeking to create, maintain, and protect an academic environment conducive to the richest growth of scholarship, learning, teaching, research, service, and respect for human dignity, rights, and responsibilities.

104.1.1 Academic Affairs

Academic Affairs shall include the Pamplin College of Arts and Sciences, the Hull College of Business, the Col- lege of Education, the Reese Library, the Office of Continuing Education, the Admissions Office, the Registrar’s Office, the Office of Institutional Research, and the Office of Information Technology Services. The Vice Presi- dent for Academic Affairs is the administrative officer in charge of these units and is responsible for instructional programs at Augusta State University. The Academic Vice President’s Council serves as a source of counsel for the Vice President for Academic Affairs and as a forum for consideration of issues affecting the University’s academic program. Its membership consists of the academic deans, the Director of the Library, the Director of Continuing Education, the Registrar, the Director of Institutional Research, and the Director of Information Tech- nology Services. The minutes of the Council are distributed to all academic unit heads and the senior administrators in other areas on campus.

The Vice President for Academic Affairs represents the institution at System-wide meetings on academic matters and conducts faculty meetings in the absence of the President.

Augusta State University Faculty Manual - updated through 04_24_2012 11 104.1.1.1 The Katherine Reese Pamplin College of Arts and Sciences

The Pamplin College of Arts and Sciences includes the Departments of Art; Biology; Chemistry and Physics; Communication and Professional Writing; English and Foreign Languages; History, Anthropology and Philoso- phy; Learning Support; Mathematics and Computer Science; Military Science; Music; Nursing; Political Science; Psychology; and Sociology, Social Work and Criminal Justice. Other organizational units are also included. The Dean of the Pamplin College of Arts and Sciences is the administrative officer in charge of this area and has primary responsibility for seeing that the mission of the Pamplin College of Arts and Sciences is accomplished in an effective manner in accordance with established policies. This includes responsibilities for personnel, including promotion and tenure recommendations; academic programs and matters pertaining to them; and the administration of the budget. Responsibility for the professional, academic, and scholarly societies and organizations relating to the Pamplin College of Arts and Sciences is also assigned to this office.

The Dean of the Pamplin College of Arts and Sciences has the responsibility each year for submitting to the Vice President for Academic Affairs the objectives of the Pamplin College of Arts and Sciences along with the budget requirements to accomplish these objectives.

104.1.1.2 The James M. Hull College of Business

The College shall include the faculty of business administration, economics, and related disciplines. The Dean of the Hull College of Business is the administrative officer in charge of this area.

The Dean of the College has the responsibility of seeing that the mission of the college is accomplished in an effective manner in accordance with established policies. The Dean has responsibilities for personnel, including promotion and tenure recommendations; academic programs and matters pertaining to them; and the administration of the budget. Responsibility for professional, academic, and scholarly societies and organizations pertaining to the Hull College of Business is also assigned to this office.

The Dean of the Hull College of Business has the responsibility each year for submitting to the Vice President for Academic Affairs the objectives of the Hull College of Business along with budget requirements to accomplish these objectives.

104.1.1.3 The College of Education

The College shall include the faculty of education and physical education and related disciplines. The Dean of the College of Education is the administrative officer in charge of this area.

The Dean of the College of Education has the responsibility of seeing that the mission of the college is accomplished in an effective manner in accordance with established policies. The Dean has responsibilities for personnel, including promotion and tenure recommendations; academic programs and matters pertaining to them; and the administration of the budget. Responsibility for professional, academic, and scholarly societies and organizations pertaining to the College of Education is also assigned to this office.

The Dean of the College of Education has the responsibility each year for submitting to the Vice President for Academic Affairs the objectives of the College of Education along with the budget requirements to accomplish these objectives.

104.1.1.4 Reese Library

Reese Library includes the faculty and staff of the library and the Media Services Center, with the Director of the Library as the administrator.

Augusta State University Faculty Manual - updated through 04_24_2012 12 The Director of the Library has the responsibility for fulfilling the objectives of the library in supporting the academic programs. Other responsibilities include personnel, including promotion and tenure recommendations, and the administration of the budget. Responsibility for professional, academic and scholarly societies and organizations pertaining to libraries and librarianship is also assigned to this office.

The Director of the Library has the responsibility each year for submitting to the Vice President for Academic Af- fairs the objectives of the library as well as budget recommendations for accomplishing these objectives.

For purposes of university committee appointments, the library faculty shall be considered to be members of the Pamplin College of Arts and Sciences.

104.1.1.5 The Office of Continuing Education

This office is responsible for off-campus faculty who teach in continuing education. Additionally, it works through academic deans and department chairs in negotiating instruction by full-time faculty in continuing education programs. The Director of Continuing Education is the administrative officer in charge of this area.

The Director of Continuing Education has the responsibility of seeing that the mission of the office is accomplished in an effective manner in accordance with established policies. The director has responsibility for personnel in continuing education, for non-credit programs and matters pertaining to them, and the administration of the budget.

The Director of Continuing Education has the responsibility each year for submitting to the Vice President for Ac- ademic Affairs the objectives for this area along with the budget requirements to accomplish these objectives.

104.1.2 Student Affairs

The Vice President for Student Services and the Dean of Students are charged with the responsibility of providing programs so that the individual student will have an opportunity to develop in a manner consistent with the objectives of the institution.

In order to ensure that institutional objectives are met, the Vice President for Student Services and the Dean of Students will staff and maintain appropriate offices in the areas of career center, counseling, financial aid, -co operative education, First Year Experience, the performing arts theater, housing, international student services, orientation, student activities, and testing and disabilities. A positive program in relation to student discipline is also the responsibility of the offices, as is the responsibility for annual revisions of theStudent Code of Conduct. In addition, the Vice President for Student Services has the responsibility each year for submitting to the Presi- dent the objectives for this area along with budget requirements to accomplish these objectives.

104.1.3 Business Operations

Business Operations shall include the Bookstore, the Budget Office, the Business Office, Campus Dining, Cen- tral Services, Human Resources, the Physical Plant, Projects Office, Public Safety, and the Purchasing Office.

The Vice President for Business Operations is the administrative officer in charge of this area and, as the chief business officer, is responsible for all fiscal and physical assets of Augusta State University and shall work with the other areas of the Augusta State University organization for the effective accomplishment of the mission of Augusta State University. The Vice President shall, in accordance with established policies, develop and administer the budget of Augusta State University and develop and administer business policies and operating procedures.

The Vice President for Business Operations has the responsibility each year for submitting to the President the objectives for this area along with budget requirements to accomplish these objectives.

Augusta State University Faculty Manual - updated through 04_24_2012 13 104.1.4 Development and Alumni Relations

The Development and Alumni Relations Office involves development (fund raising), and alumni and friends programs.

The chief administrator for this office is the Vice President for Development and Alumni Relations. The Vice Pres- ident, along with the President, maintains liaison with the Augusta State University Foundation and the Augusta State University Alumni Association.

The Vice President for Development and Alumni Relations has the responsibility each year for submitting to the President the goals and objectives for this area along with budget requirements to accomplish these objectives.

105 ARTICLE IV

105.1 The Faculty

The faculty of Augusta State University shall be the body which deliberates and makes recommendations to the President on matters pertaining to the university community. The Board of Regents of the University System of Georgia has defined the responsibilities of the faculty of each unit in the System. These are recorded in the Bylaws, Board of Regents of the University System of Georgia and in The Policy Manual, Board of Regents, University System of Georgia.

105.1.1 Faculty Organization

105.1.1.1 Membership

The faculty shall consist of the Corps of Instruction, the President of the University, the Vice President for Aca- demic Affairs, the Vice President for Business Operations, the Vice President for Student Services, the Vice President for Development and Alumni Relations, the Associate Vice Presidents, Assistant Vice Presidents, the Deans, the Associate Deans, the Assistant Deans, the Director of the Library, the Associate Director of the Library, the Librarians, the Registrar, the Directors, the Associate Directors, the Assistant Directors, the Counsel- ors, and such other administrative officers as are reported to the Board of Regents by the President as having faculty status.

The Corps of Instruction shall include full-time Professors, Associate Professors, Assistant Professors, Instruc- tors, Senior Lecturers, Lecturers, and teaching personnel with such other titles as may be approved by the Board of Regents. Full-time research and extension personnel and duly certified librarians will be included in the Corps of Instruction on the basis of comparable training. Section 105.1.1.1 changed April 14, 2009.

105.1.1.2 Bylaws

The faculty of Augusta State University shall adopt bylaws for its general organization and procedures.

105.1.1.3 Meetings

The faculty shall meet a minimum of once each semester and at such other times and for such purposes as may be designated by the President or the University Council.

The President is the presiding officer of the faculty. In the President’s absence the Vice President for Academic Affairs will preside. In the absence of this Vice President, the President shall appoint a temporary presiding officer. The agenda for meetings of the faculty shall be prepared and distributed by the Faculty Secretary seven days prior to the meeting and shall include all items submitted by the University Council.

The University Council shall prepare agenda items for meetings of the faculty and submit them to the Faculty Augusta State University Faculty Manual - updated through 04_24_2012 14 Secretary for inclusion on the agenda. University committees and individual members of the university community will submit agenda items through the University Council. Access to the agenda is the right of every member of the university community. Section 105.1.1.3 amended at April 10, 2012 Faculty Meeting.

105.1.1.4 Responsibilities of the Faculty

The faculty assumes its professional responsibilities and the broad responsibilities delineated in the Bylaws, Board of Regents of the University System of Georgia and in The Policy Manual, Board of Regents, University System of Georgia. The following specific faculty responsibilities shall be assumed:

105.1.1.4.1 Responsibility for governance. The faculty shall:

105.1.1.4.1.1 Make recommendations to the President on matters pertaining to the accomplishment of the goals and purposes of Augusta State University. This would normally be accomplished by acting on items appearing on the agenda of faculty meetings. It is the responsibility of each faculty member to attend all faculty meetings unless prevented by a specific conflict with teaching schedule or other professional commitment.

105.1.1.4.1.2 Each year elect members to the Faculty Policies Committee and the University Council.

105.1.1.4.1.3 Act as a committee of the whole on actions involving recall of a faculty member from the Fac- ulty Policies Committee, the University Council or a university committee.

105.1.1.4.2 Responsibility for student affairs. The faculty shall:

105.1.1.4.2.1 Cooperate with the administrative offices of the university and the committees of the university in the administration of student affairs.

105.1.1.4.2.2 Approve all policy statements regarding student affairs which are the responsibility of the faculty of Augusta State University.

105.1.1.4.3 Responsibility for academic affairs. The faculty shall:

105.1.1.4.3.1 Individually serve on committees of the university, colleges, or departments.

105.1.1.4.3.2 Individually serve on ad hoc committees for such purposes as may be determined by the President, the Vice Presidents, the Deans, or the chair of the Faculty Policies Committee.

105.1.1.4.3.3 Jointly contribute to an effective process of university-wide governance by responsible participation in university affairs.

105.1.1.4.3.4 Approve the candidates for graduation.

105.1.1.4.3.5 Consider all significant curriculum changes.

105.1.2 The Faculty Policies Committee

In order to facilitate execution of the responsibilities vested in the faculty by the Board of Regents, the faculty shall elect from its membership a Faculty Policies Committee. The general charge by the faculty to its Faculty Policies Committee shall be to concern itself with all aspects of faculty matters including teaching, research and other professional areas, and to encourage faculty members to participate in the process of university governance. In addition, it shall be charged with carrying out certain special responsibilities and shall serve in special capacities for the faculty. 105.1.2.1 Membership

The committee shall consist of twelve faculty members who are not members of the University Council and who forego the privileges of service on the University Council during their membership on the Faculty Policies Com- mittee. The two exceptions are that the Faculty Secretary, if duly elected, may serve on Faculty Policies, and the Chair of Faculty Policies serves on University Council by virtue of position. These faculty members shall be elected from the faculty-at-large each spring, and they shall begin their terms of service not later than the next to Augusta State University Faculty Manual - updated through 04_24_2012 15 the last week of the Spring semester. One-half of the members shall be elected annually for terms of two years. The procedure for election of members of the Faculty Policies Committee shall conform to the Standard Elec- tion Procedures except as stated herein. If the continuing committee membership has no representative from a college, the primary election results will be used to place on the general election ballot at least two names from that (those) unrepresented college(s). The candidate from each unrepresented college who receives the highest number of votes shall be declared elected, with the remaining seats determined according to the Standard Election Procedures. When a member of the Faculty Policies Committee has completed a full term of office, the individual may not serve again for a full year after the full term of office has expired.

When a vacancy occurs on the Faculty Policies Committee, the committee shall appoint the available candidate with the largest number of votes in the last election, consistent with the principle of membership from all colleges, to serve until the beginning of the next annual term. At the next regular election, a member shall be elected to serve the remainder of the unexpired term of office.

Should a faculty member be elected to both the Faculty Policies Committee and the University Council, that individual, at the time of such election, may choose the committee on which to serve. In such an event, the faculty member with the next highest number of votes shall succeed to the vacant seat.

105.1.2.2 Recall

Members of the Faculty Policies Committee shall be subject to recall by a two-thirds vote of the total faculty. A petition to recall shall be submitted to the President of the University. Such a petition must be signed by not fewer than 15 percent of the faculty members. Upon receipt of such a petition, the President, as chair of the faculty, shall call a special meeting of the faculty on a date not to exceed two weeks following the date of receipt of the petition for the purpose of giving the petitioners an opportunity to present their case. Upon a two-thirds vote in favor of recall by the total faculty present and voting by secret ballot at the special meeting, the office shall be declared vacant.

105.1.2.3 Organization

The committee shall elect annually from among its members a chair who shall not vote, except when there is a tie, and a secretary, who shall be responsible for recording actions of the committee. The Faculty Policies Com- mittee shall determine its rules of order.

105.1.2.4 Responsibilities

105.1.2.4.1 Faculty Policies

The Faculty Policies Committee shall be the major committee concerned with developing, reviewing, and recommending policies governing faculty selection, promotion, and tenure, and with faculty rights and responsibilities and their communication. They should normally be alert to all areas of faculty involvement and where appropriate, should recommend policies, rules and procedures concerning teaching, research, publications and other professional areas.

105.1.2.4.2 University Committee Appointments

Unless otherwise stated in the bylaws, the Faculty Policies Committee, with the approval of the President, shall appoint members of the faculty to the University Standing Committees in accordance with the university governance provision for membership on these committees. It shall normally seek the advice of individual faculty members, department chairs, deans, committee chairs and other appropriate people in making these appointments. University Standing Committees are listed in the Bylaws Section of this manual (Section 204).

Augusta State University Faculty Manual - updated through 04_24_2012 16 105.1.2.4.3 Special Duties

The Faculty Policies Committee shall act in a specific capacity for the faculty in special situations, including the following:

105.1.2.4.3.1 The Faculty Policies Committee shall act for the faculty in an informal review as part of the grievance procedure.

105.1.2.4.3.2 The Faculty Policies Committee shall recommend the composition of a faculty grievance committee in the case of formal grievance proceedings.

105.1.2.4.3.3 The Faculty Policies Committee shall be available for consultations with individual faculty members on matters of faculty rights, faculty responsibilities and faculty access to due process.

105.1.2.4.3.4 The Faculty Policies Committee shall conduct elections of the faculty in accordance with the bylaws.

105.1.2.4.3.5 Each year the Faculty Policies Committee shall appoint a faculty member to serve as secretary of the faculty.

105.1.2.4.3.6 The Faculty Policies Committee shall ensure that polices and procedures recommended to the faculty by the Faculty Policies Committee and that are approved by the full faculty shall be disseminated to the appropriate administrators.

105.1.2.4.3.7 The Faculty Policies Committee shall maintain a calendar of dates of required reviews/evaluations for which the committee has responsibility. The outgoing chair will be responsible for passing this information to the incoming chair.

Section 105.1.2.4.3.8 changed: April 16, 2003 Faculty Meeting. Text of the changes here. Section 105.1.2.4.3.8 deleted: December 2, 2008 Faculty Meeting

105.1.2.4.3.8 The Faculty Policies Committee shall notify the faculty of the general agenda prior to each committee meeting. Section 105.1.2.4.3.9 added: April 18, 2006. Section 105.1.2.4.3 changed: April 11, 2001. Text of the changes here. Section 105.1.2.4.3.9 renumbered to 105.1.2.4.3.8

105.1.2.4.4 Chair of Faculty Policies Committee

The chair of the Faculty Policies Committee is responsible for disseminating all policies and procedures recommended to the faculty by the Faculty Policies Committee, meeting regularly with the President , and attending the University Council Meetings, and chairing the Institutional Fee Committee.

The chair of the Faculty Policies Committee shall serve as the Augusta State University representative to the Uni- versity System of Georgia Faculty Council. As needed, the chair may name an alternate representative subject to approval of the Faculty Policies Committee.

The chair of the Faculty Policies Committee shall receive compensation for his or her efforts in the form of reassigned time for one-course or the equivalent thereof for each regular academic semester he or she serves as chair. Section 105.1.2.4.3.10 added November 30, 2010 Section 105.1.2.4.3.10 became Section 105.1.2.4.4 on November 29, 2011 (Attachment A)

105.1.3 Faculty Marshal

Augusta State University Faculty Manual - updated through 04_24_2012 17 The faculty of Augusta State University shall designate each year at the final meeting of the academic year one of its members to hold the title and position of Faculty Marshal. The position of Faculty Marshal shall be held by a tenured faculty member. The position of Faculty Marshal shall be honorific, and shall reflect the esteem with which the incumbent is held by his/her colleagues. It shall be the duty of the Faculty Marshal to bear the academic mace and to lead the faculty in academic processions.

Augusta State University Faculty Manual - updated through 04_24_2012 18 106 ARTICLE V

106.1 The Student Body

The student body is composed of all individuals regularly enrolled through the Office of the Registrar at Augusta State University.

Student conduct at Augusta State University is governed by The Policy Manual, Board of Regents, University System of Georgia and the university document, Student Rights and Responsibilities, which is a comprehensive statement on student rights, responsibilities and due process.

The principal vehicle of student involvement on campus is the Student Government Association. The Student Gov- ernment Association is an elected representative body charged with promoting programs and activities to stimulate and fulfill the students’ interests and needs. The Student Government Association is organized through a constitution which has been ratified by the student body, approved by the faculty, and approved by the President.

107 ARTICLE VI

107.1 The University Council

The University Council serves as a coordinating committee to see that the affairs of university governance are carried out effectively.

The University Council shall assist the Faculty Secretary in the preparation of the agenda for meetings of the faculty. Items for the agenda may be submitted to the Council by the President, the Vice President for Academic Affairs, the Deans, the University Council, the Student Government Association, the university committees, other committees and individuals of the student body, faculty, and staff of Augusta State University. Section 107.1 amended at April 10, 2012 Faculty Meeting.

107.1.1 Membership and Organization

Six elected members of the faculty, the President, the Vice President for Academic Affairs, the Dean of the Pamp- lin College of Arts and Sciences, the Dean of the Hull College of Business, the Dean of the College of Education, the Vice President for Business Operations, the Vice President for Student Services, the Vice President for De- velopment and Alumni Relations, the Dean of Students, the Secretary of the Faculty, the Director of the Library, the chair of the Faculty Policies Committee, the chair of the Academic Policies Committee, the chair of the Staff Advisory Council, and the President and Vice President of the Student Government Association shall comprise the membership. The six elected members of the faculty (one from the Hull College of Business, one from the College of Education, and four from the Pamplin College of Arts and Sciences) shall be elected at-large to serve two-year staggered terms. These elected individuals may not serve concurrent terms on both the University Council and the Faculty Policies Committee. Should a faculty member be elected to both the Faculty Policies Committee and the University Council, that individual, at the time of such election, may choose between the two. In such an event, the faculty member from the same college with the next highest number of votes shall succeed to the vacant seat. In the case of a vacancy, the position shall be filled until the next regular election by the appointment of the individual from the same college having gained the next most votes in the preceding election to the vacant seat. Those who are elected shall begin serving at the end of the academic year. One-half of the members shall be elected annually for terms of two years. The President shall serve as chair, and the Faculty Secretary shall serve as secretary. The University Council shall determine its own rules of order.

The faculty members of the University Council are subject to recall, and vacancies on the Council shall be filled by the same procedures described under the Faculty Policies Committee. When an elected member of the Uni- versity Council has completed his or her term of office, that individual may not serve again for a full year after the term of office has expired. Augusta State University Faculty Manual - updated through 04_24_2012 19 Section 107.1.1 amended November 4, 2008

107.1.2 Procedures

The University Council shall discharge its responsibilities with respect to governance and procedure by:

107.1.2.1 Assigning matters to committees, as appropriate. Assignment and disposition of these matters shall be reported as soon as reasonably possible to persons responsible for their submission.

107.1.2.2 Considering the actions of all university committees and the requests of individuals to include items on the agenda for faculty consideration. The University Council may send a proposal to a committee for study or restudy if it believes that the proposal should not be included on the agenda; the committee or individual concerned may still insist on having it on the agenda, in which case it will be included along with an explanation of the Council’s objection.

107.1.2.3 Assisting, upon request, administrative offices in the establishment of new procedures consistent with the implementation of policy.

107.1.2.4 The University Council will always have the right to express its recommendations concerning items on the agenda. The originating committee or individual shall be informed prior to a negative recommendation and given the option of withdrawing the proposal from the agenda. It may be resubmitted at a later date. Section 107.1.2.5 deleted April 13, 2005.

108 ARTICLE VII

108.1 The Other University Committees

The committees do much of the work of Augusta State University and are an important part of university governance. Service on committees is one of the ways that members of the student body, faculty, and staff of Au- gusta State University participate in its governance.

University committees are assigned responsibilities for certain areas of the university’s internal governance and shall operate so that these responsibilities are carried out. The university committees report to the faculty through the University Council.

The university committees may include representation from the student body, faculty and staff and shall be concerned with the interests of the University as a whole in their areas of responsibility. Unless otherwise indicated in the Committee Section of this manual, student members of committees shall be appointed by the President of the Student Government Association, faculty members shall be appointed by the Faculty Policies Committee, and staff members shall be appointed by the Staff Council. The normal term of appointment shall be for two years. A committee member who is unable to complete the term of appointment shall be replaced by the same method used in making the original appointment.

The name, composition, and responsibilities of standing university committees are set forth in the Augusta State University Bylaws. The names of the other committees are listed in the Information Section of this manual. Changes in the committee structure shall be made by the faculty, normally on recommendation of the University Council. Each committee shall elect its own chairman and secretary, except where otherwise specified, from the committee membership at the beginning of the academic year. Minutes of the meetings shall be recorded and circulated to the President, the Vice President for Academic Affairs, the Dean of the Pamplin Col- lege of Arts and Sciences, the Dean of the Hull College of Business, the Dean of the College of Education, the Vice President for Business and Student Services, the Dean of Students, the Director of Information Technol- ogy Services, the President of the Student Government Association and Reese Library.

The committee secretary shall obtain approval of the minutes of the last meeting of the year by sending a copy

Augusta State University Faculty Manual - updated through 04_24_2012 20 to individual committee members for corrections and/or additions; the approved minutes shall then be distributed as usual.

At the end of the academic year, all committees with faculty representatives shall prepare an annual report and send copies to the President, the Vice President for Academic Affairs, the Chair of the Faculty Policies Commit- tee, and Reese Library (college curriculum committees should also send the report to their respective deans). A copy of the final report should also be given to each member of the reporting committee. The Statutory and Standing committees of the University shall submit their minutes and year-end reports in a format that is conducive to posting on the University web server. The library will maintain a file of minutes and annual reports for each committee and coordinate with Information Technology Services to place these minutes and year-end reports on the University web server for a minimum period of 5 years.

Special (ad hoc) committees may be appointed when needed by the President, the Vice Presidents, the Deans, or the chair of the Faculty Policies Committee. The duration of the appointment to these committees shall be limited to one year unless otherwise specified.

Each fall semester, the Vice President for Academic Affairs shall prepare a comprehensive list of current committee memberships.

109 ARTICLE VIII

109.1 Procedures for Amending the Statutes

Motions to amend the Statutes must be presented at a meeting of the faculty, and written copies, containing the exact wording of the amendment and specifying the section of the statutes to be changed, shall be sent to the entire faculty at least a week in advance of the next regular or special faculty meeting. After presentation at the first meeting, the proposed amendment may be debated and amended but shall be voted on at the next regular or special faculty meeting after the distribution of the amendment to the faculty in writing. A quorum must be present at the time of the vote. The amendment must carry by two-thirds of the members present and voting.

Augusta State University Faculty Manual - updated through 04_24_2012 21 200 THE AUGUSTA STATE UNIVERSITY BYLAWS

The Augusta State University Bylaws were approved by the faculty on June 4, 1975, and approved by the Board of Regents on June 9, 1976. The Augusta State University Bylaws were amended by the faculty on May 1, 1979, and the amendments were approved by the Board of Regents on June 27, 1979. Further amendments were approved by the faculty on November 16, 1983, and approved by the Board of Regents on February 8, 1984. Additional amendments and editorial changes were made through May 9, 1990. Subsequent editions were produced for Fall 1990, 1997, 1998, 1999, and 2000; and copies sent to the Board of Regents. The current edition was produced for Fall 2010.

201 FACULTY SECRETARY

Each year the Faculty Policies Committee shall appoint a faculty member to serve as secretary of the faculty.

The Faculty Secretary maintains and publishes the Faculty Manual and the ASU Catalog, attends and takes minutes at all Faculty meetings and University Council meetings, and carries out other related duties.

The Faculty Secretary shall receive compensation for his or her efforts in the form of reassigned time for one- course or the equivalent thereof for each regular academic semester he or she serves as Secretary. Section 201 changed October 25, 2011

202 MEETINGS OF THE FACULTY

Regular meetings of the faculty will be announced prior to the beginning of each academic year. Other meetings may be called by the President or by the University Council. Minutes of each meeting shall be taken by the secretary and published before the next meeting. These minutes shall be subject to approval by the faculty at the next meeting.

The date, time, and place of any faculty meeting shall be announced two weeks in advance if matters requiring a vote of the faculty are to be considered.

Business at meetings of the faculty shall be conducted in accordance with the current edition of Robert’s Rules of Order unless otherwise provided for in these bylaws. All matters and motions which would require a vote must be communicated in writing to the University Council at least ten calendar days in advance of a faculty meeting. These matters and motions shall be published by the University Council one week in advance of the faculty meeting. Other matters and motions requiring a vote may not be considered unless the faculty, following the procedures in Robert’s Rules of Order, suspends the rules.

Thirty percent of the membership of the faculty constitutes a quorum. The official count of the faculty should be established by the Vice President for Academic Affairs before the first faculty meeting of the academic year. Section 202 changed November 29, 2011 (See Attachment B)

202.1 Parliamentarian Each year the Faculty Policies Committee shall recommend to the President an individual to serve as parliamentarian during faculty meetings. Section 202.1 added: February 15, 2011

202.2 University Advocate Each year the Faculty Policies Committee shall recommend to the President an individual to serve as University Advocate during faculty meetings (or at other appropriate times) who may address issues on behalf of members of the university. He or she shall be a tenured faculty member, a person of courage who will address issues without regard to his or her own personal opinion and will be accessible and plain spoken. The Faculty Policies Committee will accept nominations for this volunteer role during committee preference collection each spring. Section 202.2 added: April 24, 2012

Augusta State University Faculty Manual - updated through 04_24_2012 22 203 PROCEDURES FOR AMENDING THE BYLAWS The bylaws may be amended by a majority of the members present at a regularly constituted faculty meeting.

204 UNIVERSITY STANDING COMMITTEES (Also See IV, Official Procedures, Section III for definitions of committee types)

Faculty members are appointed to standing committees by the Faculty Policies Committee (re Article IV, 105.1.2.4.2 and Article VII, 108.1) with the approval of the President. If the President does not approve such an appointment, s/he shall send comments back to the committee asking that a reconsideration be made. The committee will then reconsider its decision. Each committee must work within the structure of the Augusta State University Faculty Manual.

All faculty members will be appointed to two-year terms unless the membership description of the committee specifies otherwise. If a faculty member resigns before his or her term is over, a faculty member will be appointed by the Faculty Policies Committee to fill the remainder of the term.

If a faculty member of a standing committee is asked to serve on an ad hoc committee, he or she may request a leave of absence from the standing committee. Another faculty member may be appointed by the Faculty Poli- cies Committee to serve during the leave of absence.

The university committees, their memberships and their responsibilities, are as follows:

204.1 The Academic Policies Committee

204.1.1 Membership

The committee shall consist of eight faculty members (two from the Hull College of Business, two from the College of Education, and four from the Pamplin College of Arts and Sciences), three students, and the Regis- trar (ex officio and non-voting) and Director of Admissions (ex officio and non-voting). Voting members serve two-year terms and may not serve consecutive terms. Faculty members are appointed by the Faculty Policies Committee; student members are appointed by the Student Government Association. Section 204.1.1 replaced: March 4, 2008.

204.1.2 Responsibilities The committee studies academic policies and presents recommendations to the faculty. These policies include policies related to admission, registration, graduation requirements, scholarship standards, academic advising, and other academic policies concerning students.

The Academic Policies Committee also reviews curriculum recommendations from the colleges which may fall into one of three categories:

(1) Any addition, deletion, or deactivation of a program, major, minor, or area of concentration, or any change to areas A-E of the core. If approved by the committee, such matters are forwarded to University Coun- cil with the recommendation that they be placed on the agenda for the faculty meeting for a vote.

(2) Recommendations on a routine curricular matter. If the committee approves the recommendation by unanimous vote and the committee unanimously determines that the matter either does not consist of a significant change in the curriculum or is the exclusive concern of one college, then written approval is to be sought by the committee from all the deans. If all deans approve the recommendation, then the matter is forwarded to University Council with the recommendation that it be placed on the agenda for the faculty meeting for information only. If the approval either by the committee or by the deans is not unanimous, the matter is forwarded to University Council with the recommendation that it be placed on the agenda for the faculty meeting for a vote.

Augusta State University Faculty Manual - updated through 04_24_2012 23 (3) Other recommendations. If approved by the committee, such matters are forwarded to University Council with the recommendation that they be placed on the agenda for the faculty meeting for a vote.

This committee also reviews grievances of students concerning academic matters and makes recommendations to the appropriate dean. Section 204.1.2 changed: March 10, 1999 Section 204.1.2 changed: February 28, 2006. Section 204.1.2 replaced: March 4, 2008. all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.2 The Affirmative Action Committee

204.2.1 Membership

The committee shall consist of the Vice President for Academic Affairs (in his/her capacity as Faculty Affirma- tive Action Officer), the Director of Human Resources (in his/her capacity as Staff Affirmative Action Officer), four non-academic personnel, one student, and four additional tenured faculty members (who will normally be reappointed annually) with particular interest and expertise in matters of affirmative action. omenW and minori- ties will be represented. Faculty members are appointed by the Faculty Policies Committee; the student member is appointed by the Student Government Association.

204.2.2 Responsibilities

The committee shall seek ways to heighten sensitivity to issues of race, gender, and allied matters on campus and specifically to ensure that published policies relating to Affirmative Action are distributed to students, staff, and faculty. all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.3 The Athletics Committee

204.3.1 Membership

The committee shall consist of six students, one of whom shall be the Student Government Association Trea- surer; the Faculty Representative to the NCAA; the Vice President for Business Operations; one faculty representative of the Dean of Students; the Director of Athletics (ex officio and non-voting) and four additional faculty members. Faculty members are appointed by the Faculty Policies Committee; student members are appointed by the Student Government Association.

204.3.2 Responsibilities

The committee recommends policies regarding the athletic program to the faculty. The Director of Athletics will seek the advice and formal recommendation of the committee on matters such as the budget, sports to be added or dropped, increases in student athletic fees, and other pertinent athletic policies. The Athletics Com- mittee hears grievances of athletes with reference to athletic policies and reviews conference regulations and makes recommendations relative to these regulations to the President.

The chair of the Athletics Committee serves on both the Augusta State University Athletic Association and the Executive Committee of the Augusta State University Athletic Association.

Section 204.5.1 (Cullum Committee) changed: March 7, 2001.Text of the changes here. Section 204.5.1 changed: April 14, 2004. Text of the changes here. Section 204.5.1 changed: February 28, 2006. Section 204.5.2 changed: April 16, 2003. Text of the changes here. Section 204.5.2 changed: April 14, 2004. Text of the changes here. Section 204.5.2 changed: February 28, 2006. Section 204.5 (Cullum Committee) deleted. Sections renumbered: December 2, 2008 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

Augusta State University Faculty Manual - updated through 04_24_2012 24 204.4 The Budget Advisory Committee

204.4.1 Membership This committee shall be chaired by the Vice President for Business Operations and shall have four faculty members from the Pamplin College of Arts and Sciences, one faculty member each from the Colleges of Business Administration and Education, the Budget Director, a representative from Student Affairs, one staff member and the President of Student Government. Faculty members are appointed by the Faculty Policies Committee.

204.4.2 Responsibilities

This committee shall advise the Vice President for Business Operations on issues related to the budget and budgeting processes.

204.5 The Curriculum Committees

204.5.1 Each of the Colleges will have a curriculum committee.

204.5.1.1 Membership

The curriculum committee of the college shall consist of a representative group of the faculty determined by the appropriate college, and one student. Faculty Members are appointed by the Faculty Policies Committee; the student member is appointed by the Dean of the respective college.

204.5.1.2 Responsibilities

Each of these curriculum committees shall deal with matters pertinent to its curriculum. It shall report its recommendations to the dean of that college who will forward them with the dean’s recommendations, to the Academic Policies Committee.

All changes to a college’s curriculum must be submitted to its curriculum committee. Any department or college possibly affected by a curriculum change shall be consulted, at the latest, before the change is sent to the Academic Policies Committee. Section renumbered: December 2, 2008 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.6 The Employee Benefits Committee

204.6.1 Membership

The Employee Benefits Committee shall consist of a two-person subcommittee of the Faculty Policies Commit- tee (ex officio and non-voting), four non-academic personnel, the Director of Human Resources (ex officio and non-voting), the Vice President for Business and Student Services (ex officio and non-voting), and four additional faculty members (at least one from each college). Faculty members are appointed by the Faculty Policies Com- mittee.

204.6.2 Responsibilities

The committee reviews existing employee benefits, investigates new benefit options, and makes recommendations to the faculty regarding non-salary benefits. This committee shall forward its recommendations through the Faculty Policies Committee. Section renumbered: December 2, 2008 Augusta State University Faculty Manual - updated through 04_24_2012 25 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.7 Faculty Recognition Committee

204.7.1 Membership

The Faculty Recognition Committee shall consist of eight voting members: four full-time faculty (with at least one from each college), a person chosen as the recipient of the Outstanding Teaching Award in any previous year, one current undergraduate and one current graduate student, and one active alumnus. Faculty members are appointed by the Faculty Policies Committee; student members are appointed by the Student Government Association. Section 204.8.1 changed name of award April 13, 2005.

204.7.2 Responsibilities

The committee shall make recommendations to the Vice President for Academic Affairs regarding campus- wide awards to faculty for teaching or scholarly excellence. The guidelines and procedures for the Outstanding Teaching Award, the Lewis K. Bell Alumni Research Award, and the Richard S. Wallace Distinguished Service Award are shown in Sections 204.7.3 through 204.7.5. The committee may become involved in establishing other forms for recognizing outstanding faculty contributions as may be appropriate. Specific guidelines and procedures for each award shall be maintained by the committee. These should address means of soliciting nominations, gathering relevant information, evaluation, and selection. The committee will, when appropriate, invite qualified off-campus reviewers and/or the Vice President for Academic Affairs to assist with the evaluation and selection process.

IMPORTANT DATES: In the first week of October the chair of the Faculty Recognition Committee will send an announcement by multiple media inviting nominations for the Outstanding Teaching and Louis K. Bell Alumni Research awards, with reminders sent the second and last weeks of October. The deadline for submitting nominations will be the first week in November. The chair will contact each nominee to ask if the nominee wishes to submit a packet of materials by the application deadline. The deadline for receipt of the packet from the nominee will be mid-January. The committee will meet by the end of January to select the most deserving applications. The committee will select the Outstanding Teaching Award. The top three nominations for the Louis K. Bell Alumni Research Award will be submitted to the Vice President for Academic Affairs (VPAA) by the first week of February. The VPAA will arrange for a selection committee to be composed of professors from other colleges or universities who have distinguished records as research scholars who will review the packets and make recommendations to the VPAA. Nomination and selection for the Richard S. Wallace Distinguished Service Award originates from the President’s Office.

ANNOUNCEMENTS: The selection for all three awards will be completed with sufficient time to have the recipient announced and recognized at the appropriate ceremony.

Section 204.8.2 amended November 4, 2008 Important Dates and Announcements sections moved here March 8, 2011 ASU Faculty Meeting

204.7.3 Guidelines for the Outstanding Teaching Award

NAME: The name of the award shall be the “Outstanding Teaching Award.”

PURPOSE: Recognize outstanding contributions in the areas of teaching by an Augusta State University faculty member.

FORMS OF RECOGNITION: Recognition shall be in the form of an individual plaque to the recipient and $1000

Augusta State University Faculty Manual - updated through 04_24_2012 26 cash award.

ELIGIBILITY: All full-time members of the Augusta State University faculty shall be eligible for the award.

NOMINATION: An individual may be nominated by any colleague, alumnus, student, or friend of the university. If the individual who is nominated chooses to be considered, it is his or her responsibility to put together the packet of material for consideration. The packet of materials will be submitted to the chair of the Faculty Recognition Committee by the specified deadline.

PACKET CONTENTS: The nominee will make all arrangements for the contents of the packet submitted. The packet will consist of: A. A cover letter with a maximum of three (3) pages in 12-point font that specifies teaching philosophy and accomplishments

B. Current curriculum vita

C. Letters of recommendation that address the quality of the nominee’s teaching. A maximum of five (5) letters of recommendation will be submitted as follows:

1. A letter of recommendation from an administrator or former administrator of their choice 2. Four (4) letters from current or former students or anyone who can attest to the quality of the nominee’s teaching

D. Teaching evaluations from the past two years

Section reformatted March 8, 2011 ASU Faculty Meeting

204.7.4 Lewis K. Bell Alumni Research Award Guidelines

NAME: The name of the award shall be “The Lewis K. Bell Alumni Research Award.”

PURPOSE: Recognize outstanding contributions in the areas of research and publication by an Augusta State University faculty member.

FORMS OF RECOGNITION: Recognition shall be in the form of two plaques—a permanent plaque to be displayed in Reese Library and an individual plaque to the recipient—and $1000 cash award.

ELIGIBILITY: All full-time members of the Augusta State University faculty shall be eligible for the award.

PACKET CONTENTS: The nominee will make all arrangements for the contents of the packet submitted. The packet will consist of:

A. Current curriculum vita.

B. Letters of recommendation that address the quality of the nominee’s research and the contribution of the nominee’s research to the profession with special attention to making the information informative to reviewers outside of the discipline. A maximum of three letters of recommendation will be submitted as follows:

1. A letter from the chair of the nominee’s department (or Dean for the Hull College of Business). Augusta State University Faculty Manual - updated through 04_24_2012 27 2. A letter from a senior faculty member (associate professor or professor) in the nominee’s department in the same discipline, or if necessary, a closely related discipline.

3. A letter from a person in the discipline from outside of ASU such as a professor from another institution.

C. A cover letter with a maximum of 3 pages in 12-point font that specifies research accomplishments and significance in language understandable to those outside the discipline. If the contributions may not be immediately recognizable as research scholarship, then the cover letter should clarify their relevance for a research award.

D. A list of relevant examples that illustrates research productivity over the past 5 year period. Do not include actual samples. The significance of these examples should be discussed in the cover letter and not as part of the list.

Section 204.8.4 added November 4, 2008 Section reformatted March 8, 2011 ASU Faculty Meeting

204.7.5 Richard S. Wallace Distinguished Service Award

NAME: The name of the award shall be the “Richard S. Wallace Distinguished Service Award.”

PURPOSE: Recognize outstanding contributions in the areas of service by an Augusta State University faculty.

ELIGIBILITY: The recipient will be a member of the Augusta State University faculty. The recipient should demonstrate a broad range of service to the University, the students, and to the community at large.

NOMINATION: Nomination and selection for the Richard S. Wallace Distinguished Service Award originates from the President’s Office. This award is announced at the same time as the Outstanding Teaching and the Louis K. Bell Research Award.

CRITERIA: The selection criteria will be distinguished service to the University, the students, and the community. Distinguished service is that which exceeds the expectations of one’s professional obligations, which would be taken into consideration for promotion and/or tenure. Criteria will include (but not limited to):

1. The unselfish offering of time, energy, and ideas 2. Significant participation in a wide range of university and community activities 3. Action without regard to personal benefits 4. Support of service organizations and activities in leadership roles 5. Projection of a positive image for the institution 6. Involvement in programs addressing extraordinary concerns (e.g. handicapped, minority, disadvan- tages, elderly, etc.) 7. Service as a mentor within the university and the community 8. Quality service far exceeding one’s peers in the dispatch of professional responsibilities such as student advising, committee leadership and ad hoc committee service

Section 204.8.5 added November 4, 2008 Section renumbered: December 2, 2008 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010 Section reformatted March 8, 2011 ASU Faculty Meeting

204.8 The Faculty Research and Faculty Development Committee

204.8.1 Membership

Augusta State University Faculty Manual - updated through 04_24_2012 28 The Faculty Research and Faculty Development Committee shall consist of the Director of Grants and Spon- sored Programs (ex-officio and non-voting), and seven additional faculty members (one from the Hull College of Business, one from the College of Education, four from the Pamplin College of Arts and Sciences, and one at large faculty member). Faculty members are appointed by the Faculty Policies Committee.

Faculty members shall serve a term of two years. Members are not eligible to serve two consecutive terms. Prior to the end of each Spring Semester, members shall elect the chair from among those members whose committee service will continue into the coming academic year. Section 204.9.1 changed: November 8, 2005. Section 204.9.1 changed: April 17, 2007. Section 204.9.1 changed: January 29, 2008. Section 204.8.1 changed November 10, 2009 Section 204.8.1 changed October 25, 2011

204.8.2 Responsibilities

The Faculty Development and Faculty Research Committee is charged with evaluating the significance of proposals for funding support for faculty development and faculty research. Further, it shall have responsibility of recommending allotments of funds, to the VPAA. If proposals involving human or animal subjects, funding will be granted only with the concurrence of the Institutional Review Board for Research on Human Participants or the Institutional Animal Care and Use Committee, respectively.

Proposal Evaluation Criteria In the context of faculty research, the term “significance” is assumed to refer to contributions made to Augusta State University’s reputation as a place where scholarly and creative endeavors are valued and where quality work is being done. These scholarly or creative endeavors typically include research or creative work and presentation or publication of original research or creative work to peers through conference presentations, conference proceedings, journal publications, book publications, or other scholarly media. All such activities are construed as making a valuable and meaningful contribution to ASU’s reputation as an institution where scholarship is taken seriously and are deemed, in this sense, to be “significant”.

In the context of faculty development, the term “significance” is assumed to embrace the concept that faculty development is a core value of Augusta State University and must also be supported by the institution. This faculty development should be considered to include, but not be limited to, training sessions, workshops, and additional graduate training.

Attendance at a conference as a discussant or attendee does represent important scholarly activity and should therefore not be precluded from funding consideration. However, such pursuits do not contribute to ASU’s scholarly reputation as conspicuously as research productivity. Consequently, requests for funding to travel to present or generate original research may receive higher priority than requests for funding to attend a conference, even as a discussant or session leader.

In some instances, both faculty research and faculty development will qualify for external funding that requires matching funds. These proposals would also be considered “significant” in that they bring the attention of important funding institutions to work being done at Augusta State University.

In summary, FDFR funding should be available to support the following: 1) research or creative work; 2) presentation or publication of research or creative work; and 3) faculty development.

Funding Allocation Guidelines Proposals should be considered on the basis of merit. As much as possible, recommendations for the allocation of funding should be divided among the three categories of qualified work with each receiving a significant portion of the funding commensurate with the number and quality of proposals before the committee at the time. It is the responsibility of the applicant to clearly demonstrate the significance of the work for which funding is being sought. This explanation must be one that is clear to scholars from diverse fields.

Augusta State University Faculty Manual - updated through 04_24_2012 29 Further, the committee shall consider all forms of faculty research and faculty development activities in con- structing the call for proposals and the proposed budget worksheet. The call and the budget worksheet should affirmatively indicate the range of activities that can be funded by FDFR monies, including, but not limited to, travel expenses (including transportation, accommodation, food, and registration); special materials and needs (including equipment, supplies, data acquisition, data assessment, distribution costs, and other costs); and miscellaneous costs (including publication and production costs, special fees, and other costs).

Timeline Proposals will be accepted for consideration by the committee twice each academic year according to the timeline shown. A proposal is not required to be submitted during the same semester as the activity to be funded (See table below). To facilitate timely payment to faculty, the chair may recommend payment for work completed on or after July 1 and recommended for funding by the committee in the previous academic year.

The committee should strive to adhere to the timeline and guidelines below.

Funding cycle: Fall Call for Proposals: 14 calendar days after beginning fall term Proposals due: Seven days before Midterm fall semester Funding notification to applicant: Seven days after midterm of fall semester Period Covered: Current fiscal year - July past to June 30 future

Funding cycle: Spring Call for Proposals: 14 calendar days after beginning spring term Proposals due: Seven days before Midterm spring semester Funding notification to applicant: Seven days after midterm of spring semester Period Covered: Beginning of current academic year to June 30

Funding cycle: Summer Call for Proposals: 14 calendar days after beginning spring term Proposals due: Seven days before Midterm spring semester Funding notification to applicant: Seven days after midterm of spring semester Period Covered: July 1 to beginning of next academic year*

Section 204.9.2 changed: April 17, 2007. Section 204.9.2 changed: January 29, 2008. Section renumbered: December 2, 2008 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010 Section 204.8.2 changed October 25, 2011

204.9 The Student Conduct Board

204.9.1 Membership

The board shall consist of four faculty members with at least one representative from each college and three students. Faculty members are appointed by the Faculty Policies Committee. Student members will consist of one representative from each college, recommended by the respective Dean, and approved by the Dean of Students.

204.9.2 Responsibilities

The committee hears and decides all student appeal cases involving disciplinary action taken against a student by the Student Judicial Cabinet consistent with the guidelines of the Student Code of Conduct. The board does not hear issues of academic dishonesty; procdures for handling such cases are addressed in the ASU Catalog. Section renumbered: December 2, 2008 Section changed November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010 Section changed September 27, 2011 Augusta State University Faculty Manual - updated through 04_24_2012 30 204.10 Green Campus Committee

204.10.1 Membership

All committee members should have an expressed interest in environmental responsibility. The committee will include: four faculty members, at least one of whom is a natural scientist recommended by the chair of either the Chemistry & Physics or Biology departments; four staff members, including one representative each from the Physical Plant, Public Relations, and the Grants Office; and at least two students. Faculty members are appointed by the Faculty Policies Committee, staff members by the Staff Council, and student members by the Student Government Association.

204.10.2 Responsibilities

This committee shall recommend policies concerning recycling, water conservation, improving energy efficiency, reduction of carbon footprint, and other activities associated with creating a sustainable green campus. This committee shall also be active in educational outreach in the education of students and the public on environmental issues as well as being a source of information to the community for making Augusta and Georgia a sustainable community. Section renumbered: December 2, 2008 Committee renamed and renumbered: November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010 Section changed: October 25, 2011

204.11 The Information Technology Committee

204.11.1 Membership

The Information Technology Committee will consist of one representative each from the following administrative departments: Reese Library, Media Services, Continuing Education, Business Office, and Student Affairs; one other non-academic representative; the Director of Information Technology Services (ex officio and non-voting); and six additional faculty members (at least one from each college). The committee will elect the chair from the six additional faculty. Faculty members are appointed by the Faculty Policies Committee.

204.11.2 Responsibilities

The committee advises the Director of Information Technology Services regarding the computing resources, computing facilities and other technological issues, including reviewing the planning and spending proposals for campus resources. The committee will annually evaluate the computing resources and services. The committee reviews and recommends policies and procedures concerning the acquisition, installation, use, maintenance, and replacement of computing equipment. The committee will offer guidance in planning and budgeting for computing needs. The committee chair will serve as the “academic computing representative” to the Administrative Committee on Information Technology for the University System. Section renumbered: December 2, 2008 Committee renumbered: November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.12 The Institutional Animal Care and Use Committee (IACUC)

204.12.1 Membership

The Institutional Animal Care and Use Committee (IACUC) will consist of five members who will normally be reappointed annually and the Director of Grants and Sponsored Programs (ex-officio and non-voting). The five member committee will include:

* At least two ASU faculty members, one of whom shall serve as chair. * A doctor of veterinary medicine, who is certified or has training or experience in laboratory animal sci- Augusta State University Faculty Manual - updated through 04_24_2012 31 ence and medicine or in the use of the species in question. * A practicing scientist experienced in research involving animals. * A member of the public to represent general community interests in the proper care and use of animals. Public members should not be laboratory animal users, be affiliated with the institution, or be members of the immediate family of a person who is affiliated with the institution.

All members will be appointed by the Faculty Policies Committee.

204.12.2 Responsibilities

The committee shall (1) evolve guidelines for the conduct and authorization, specifically of animal subject research and pilot studies, taking into account any pertinent legislation and/or precedent, (2) review faculty research proposals involving animal subjects and approve those meeting ethical standards as established by law and/or professional, organizations appropriate to the research, (3) oversee compliance according to ethical standards, and (4) ensure that acceptable standards of sanitation and humane conditions are met in the use and keeping of laboratory animals. Section 204.17 replaced, committee renamed/split April 29, 2011

204.13 The Institutional Review Board (IRB) on Human Research

204.13.1 Membership

The Institutional Review Board (IRB) will consist of five faculty members, the Director of Grants and Sponsored Programs (ex-officio and non-voting), and one community member, all with particular interest and expertise in this area and who will normally be reappointed annually. All members are appointed by the Faculty Policies Com- mittee. Section 204.16.1 changed: November 8, 2005. Section 204.16.1 replaced, committee renamed/split April 29, 2011

204.13.2 Responsibilities

The committee shall (1) evolve guidelines for the conduct and authorization, specifically of human subject research and pilot studies, taking into account any pertinent legislation and/or precedent, (2) review research proposals involving human participants and approve those meeting ethical standards as established by law and/or professional organizations appropriate to the research, and 3) oversee compliance according to ethical standards. Section renumbered: December 2, 2008 Committee renumbered: November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010 Section 204.16.2 replaced, committee renamed/split April 29, 2011

204.14 The Intellectual Properties Committee

204.14.1 Membership

The committee shall consist of ten voting members: six tenured full-time teaching faculty (two from the Hull Col- lege of Business, two from the College of Education, and two from the Pamplin College of Arts and Sciences), a library faculty member, a fiscal affairs representative who directly reports to the Vice President for Business and Student Services, the Director of Grants and Sponsored Programs (ex-officio and non-voting), a full-time student, and a member of the Staff Advisory Council. These ten members shall be appointed by the President of ASU, who shall also appoint the chair of the committee from the teaching faculty membership. Faculty membership terms shall be for no more than three years. While certain committee members may serve for successive terms, no teaching faculty may serve on the Committee for successive terms. The President shall appoint a successor to fill any unexpired term of a vacated seat on the committee. Section 204.12.1 changed: November 8, 2005.

Augusta State University Faculty Manual - updated through 04_24_2012 32 Committee renumbered: November 10, 2009 Section 204.14.1 changed: September 27, 2011

204.14.2 Responsibilities

The Intellectual Properties Committee shall have the responsibility of: (1) recommending procedures pertaining to Intellectual Property to the faculty for approval, (2) recommending changes in policy to the faculty for approval, (3) providing information for ASU personnel regarding procedures pertaining to Intellectual Property, (4) mediating Intellectual Property disputes, (5) overseeing the administration of all matters pertaining to Intellectual Property including licensing agreements and the assigning of ownership to inventors or creators after a suitable division of income, (6) recommending to the President or to his designee the rights and equities in Intellectual Properties, (7) assisting ASU or government agencies in matters pertaining to policies concerning Intellectual Property, and (8) resolving any ambiguities with respect to ownership of items not covered by trademark, copyright or patent policies. Section renumbered: December 2, 2008 Committee renumbered: November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.15 International Affairs Committee

204.15.1 Membership

This committee shall consist of seven faculty with at least one from each college and the Campus representative to the University System Council on International Affairs (ex-officio and non-voting). Faculty members are appointed by the Faculty Policies Committee. Section 204.13.1 changed: April 16, 2003. Text of the changes here.

204.15.2 Responsibilities

This committee shall evaluate, analyze and report to the Vice President for Academic Affairs activities which contribute an international component to the campus mission. It shall also make recommendations regarding internationalization of the students and faculty at ASU. Section renumbered: December 2, 2008 Committee renumbered: November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.16 The Library Committee

204.16.1 Membership

The committee shall consist of three students, the Director of the Library (ex officio and non-voting), and six additional faculty members (with at least one member from each college). Faculty members are appointed by the Faculty Policies Committee; student members are appointed by the Student Government Association.

204.16.2 Responsibilities

The committee advises the Director of the Library on such matters as allocation of funds for library acquisitions, reviews library services to students and faculty and recommends improvements and changes in these services, and serves as a liaison between the library staff and the faculty. Section renumbered: December 2, 2008 Committee renumbered: November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.17 The Lyceum Committee

204.17.1 Membership

Augusta State University Faculty Manual - updated through 04_24_2012 33 The Lyceum Committee shall consist of nine students, nine faculty members, and a number of ex officio members as indicated. One voting faculty member each will be recommended by the Deans of the Hull College of Business and the College of Education; the Chairs of the departments of English and Foreign Languages; Com- munications and Professional Writing; Music; Art and three others at large recommended by the Committee on Committees. Three new faculty members will rotate on each year to serve three-year terms. It is recommended that new student members serve three-year terms, with three new students rotating on each fall.

The ex officio, non-voting members will be the Grover C. Maxwell Performing Arts Theater manager, the Director of the Mary S. Byrd Gallery, the Director of Public Relations, the Dean of Students, the Director of the Honors Program, the Director of Women’s Studies, the Director of the Sand Hills Writers Conference, and the Director of Student Activities who shall serve as the committee chair. Faculty members are appointed by the Faculty Policies Committee; student members are appointed by the Student Government Association. Section 204.15.1 changed: March 2, 2005. Section 204.15.1 changed: April 17, 2007. Cullum references deleted: December 2, 2008

204.17.2 Responsibilities

The committee is the primary advisory organization in matters of cultural programming on campus and is responsible for organizing, implementing, and publicizing the Lyceum Series of events. Such events should be intellec- tually and culturally stimulating, support the academic curriculum, and not be otherwise available in the CSRA. Events should represent a variety of cultural areas such as art, music, dance, theater, debate, film, and literature. When feasible the programming should support established ASU cultural organizations such as Women’s Stud- ies, Fine Arts Center Gallery, Sand Hills Writers Conference, Black Student Union/Minority Advising Program, Drama, Jazz Band, and the Film Series.

During a particular year the committee will implement the Series organized in the prior year and plan the Series for the next year. The committee shall seek expertise from the academic units on campus to ensure quality programming and publicity. The committee shall provide a procedure for individuals or groups on campus to request particular programming for consideration. The committee will work with staff from the Offices of Public Relations and Student Activities to produce materials to publicize the Lyceum Series and may include other campus cultural events. The committee shall utilize the expertise of Student Activities staff for contracts and final arrangements. The committee shall seek the support and expertise of the academic departments and appropriate campus groups in scheduling and publicizing the events. Section 204.15.1 changed: March 2, 2005. Cullum reference deleted: December 2, 2008 Section renumbered: December 2, 2008 Committee renumbered: November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.18 The Physical Facilities and Safety Committee

204.18.1 Membership

The committee shall consist of two non-academic personnel, three students, the Director of Public Safety (ex officio and non-voting), the Vice President for Business Operations (ex officio and non-voting), the Vice President for Student Services and Dean of Students (ex officio and non-voting), the Associate Vice President for Plant Op- erations (ex-officio and non-voting), and five additional faculty members (one from the Hull College of Business, one from the College of Education, two from the Pamplin College of Arts and Sciences, and one faculty member at large). Faculty members are appointed by the Faculty Policies Committee; student members are appointed by the Student Government Association.

204.18.2 Responsibilities

Augusta State University Faculty Manual - updated through 04_24_2012 34 The committee shall recommend policies concerning public safety; make recommendations concerning the utilization, adequacy, and appropriateness of existing facilities; establish policies regarding traffic appeals; recommend changes to existing traffic regulations; and review proposals for major renovations, remodeling, and new construction projects. Section renumbered: December 2, 2008 Section changed November 10, 2009 Committee renumbered: November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.19 The Post-Tenure Review Committees

The Hull College of Business and the College of Education will each have one Post-Tenure Review Committee. The Pamplin College of Arts and Sciences will have three Post-Tenure Review Committees. The membership and responsibilities of these committees are set forth in Section 460.2 (Post-Tenure Review, Procedure) in the Policies section of this manual. Faculty members are appointed by the Faculty Policies Committee. Section renumbered: December 2, 2008 Committee renumbered: November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.20 The Program Advisory Committee

204.20.1 Membership

The committee will consist of the vice president for academic affairs, as chair, a representative of the Reese Library (ex officio and non-voting), one member from each of the colleges’ curriculum committees (excluding the committees’ chairs), a representative of the Faculty Policies Committee, a representative of the Academic Poli- cies committee, the deans of the colleges (ex officio and non-voting), and three additional faculty members (one from each college). Each of the members so appointed will serve a two-year term. At the initial appointment, three of the six appointees will serve only a one-year term so that half of the appointed members will be replaced each year. Following a two-year term, an appointee will be ineligible to serve again for one year. Members are appointed by the ASU President with the recommendation of the Vice President for Academic Affairs, who will consider the advice of the three academic deans. Section 204.19.9 (now 204.19.1) changed: February 3, 1999. Section 204.19.1 changed: March 7, 2001.Text of the changes here.

204.20.2 Responsibilities

This committee shall review academic programs and will recommend new programs for faculty approval. A detailed description of the procedures to be followed by this committee may be found in the Information Section of this manual under “Development and Review of Academic Degree Programs.” Section renumbered: December 2, 2008 Committee renumbered: November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.21 The Promotion and Tenure Committee

The membership and responsibilities of the Promotion and Tenure Committee are set forth in Section 432.2.3 (Promotion, Procedure) in the Policies Section of this manual. Section renumbered: December 2, 2008 Committee renumbered: November 10, 2009 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.22 The Scholarship and Financial Assistance Committee

204.22.1 Membership

Augusta State University Faculty Manual - updated through 04_24_2012 35 The committee shall consist of six teaching faculty members (one from the Hull College of Business, one from the College of Education, two from the Pamplin College of Arts and Sciences and two at large), up to three alumni appointed by the Vice President for Development and Alumni Relations, three students, the Director of Financial Aid or his/her designee (ex officio and non-voting), the Registrar and Director of Admissions or his/her designee (ex officio and non-voting), and a representative of the Vice President for Business Operations (ex- officio and non-voting). Faculty members are appointed by the Faculty Policies Committee; student members are appointed by the Student Government Association. Section 204.22.1 changed: April 17, 2007.

204.22.2 Responsibilities

The committee recommends policies concerning academic and service scholarships and financial assistance programs. Seminars on financial aid may be sponsored by the committee and the Student Senate. The committee oversees and coordinates all activities of the Faculty Alumni Scholarship Program. This includes fund- raising, monitoring the growth of the endowment established by the Augusta State University Foundation, selecting of candidates (with the recommendation and affirmation of alumni board members), publicizing of the scholarship program and other Augusta State University scholarships, recognizing the Faculty Alumni Scholarship recipients in the fall, and preserving the high standards of this merit-based scholarship program. Based on the recommendations of the Offices of Admissions and Financial Aid, the committee approves scholarship awards controlled by the university. The committee reports to the faculty on the Faculty Alumni Scholarship program and campus-wide scholarship interests. Section renumbered: December 2, 2008 all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.23 The Service to K-12 Schools Committee

204.23.1 Membership

The committee shall consist of five faculty members (one member from each department in the College of Education, one from the Pamplin College of Arts and Sciences, and one from the Hull College of Business), a representative of the Registrar and Director of Admissions, a representative from Public Relations, two students, and one K-12 faculty member appointed by the Dean of the College of Education. Faculty members are appointed by the Faculty Policies Committee; student members are appointed by the Student Government As- sociation.

204.23.2 Responsibilities

The committee shall (1) evaluate and report to the Vice President for Academic Affairs activities that contribute to improving teaching and learning in K-12 schools; (2) disseminate to ASU students, staff, and faculty information regarding opportunities for involvement in K-12 schools; and (3) make recommendations to ensure ASU supports and rewards all faculty who participate significantly in approved efforts in teacher preparation and school improvement. Committee added March 26, 2009. all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.24 The Sexual Harassment Committee

204.24.1 Membership

The Committee shall consist of three faculty and one staff member recommended by the Staff Advisory Council who are especially sensitive to harassment issues. These members will normally be reappointed annually. Fac- ulty members are appointed by the Faculty Policies Committee.

204.24.2 Responsibilities

Augusta State University Faculty Manual - updated through 04_24_2012 36 The Committee disseminates to students, staff, and faculty information consistent with university and system policies on sexual harassment, and with Section 703 of Title VII of the Civil Rights Act of 1964 as amended, Title IX and Executive Order 11246.

The committee receives inquiries about sexual harassment and hears allegations of sexual harassment from any constituent of the university. The university’s administrators will ask the committee to assess a sexual harassment allegation which has been brought to their attention.

The committee reviews allegations, receiving information from pertinent sources while adhering to principles of confidentiality, and attempts to achieve a resolution satisfactory to all the parties involved in the allegations. In the absence of informal resolution, the complainant or the person against whom the complaint is made, may choose to institute formal grievance proceedings in accordance with prescribed sexual harassment policy procedures. Section 204.23 changed: April 16, 2003 Faculty Meeting. Text of the changes here. Section renumbered: December 2, 2008 Section renumbered March 26, 2009. all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010 Section 204.24.1 changed January 31, 2012.

204.25 The Student Activities Committee

204.25.1 Membership

The committee shall consist of six students, the Director of Student Activities, one representative from the Of- fice of the Vice President for Business Operations, and four additional faculty members. Faculty members are appointed by the Faculty Policies Committee; student members are appointed by the Student Government As- sociation. Section 204.24.1 changed: September 27, 2000 204.25.2 Responsibilities

The committee serves as an advisory committee to the Dean of Students; recommends non-academic policies concerning student activities; reviews the Student Activities budget and forwards committee recommendations to the Dean of Students who will make a recommendation to the President; recommends policies for student publications; advises student publishers concerning established policies; and hears grievances lodged against student publications by members of the university community. Section renumbered: December 2, 2008 Section renumbered March 26, 2009. all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.26 The Student Honors Convocation Committee

204.26.1 Membership

The committee shall consist of five faculty members (one from the Hull College of Business, one from the Col- lege of Education, two from the Pamplin College of Arts and Sciences, and one faculty member at large), four students, the Director of Student Activities, and the Registrar and Director of Admissions. The Vice President for Development and Alumni Relations shall be an ex officio and non-voting member of this committee. Faculty members are appointed by the Faculty Policies Committee. Section 204.25.1 replaced: March 4, 2008. Section 204.25.1 updated November 10, 2009

204.26.2 Responsibilities

For the Honors Convocation, the committee establishes policies regarding which scholastic awards and honors are to be given and coordinates with the University Ceremonies Committee in planning and conducting the honors and awards program. The committee also selects the Academic Recognition Day Scholar and selects the Augusta State University Faculty Manual - updated through 04_24_2012 37 recipients of the John C. Groves Senior Service Leadership awards. Section 204.25.2 replaced: March 4, 2008. Section renumbered: December 2, 2008. Section renumbered March 26, 2009. all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.27 The Teacher Education Council

The membership and responsibilities of the committee are set forth in Section 900 (Teacher Education Council Bylaws) in the Policies section of the manual. Members are appointed by the appropriate college. Section renumbered: December 2, 2008. Section renumbered March 26, 2009. all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010

204.28 The University Ceremonies Committee

204.28.1 Membership

The committee shall consist of the Registrar and Director of Admissions; the Associate Vice President for Plant Operations, the Director of Student Activities, the Director of Public Relations and Publications, the Vice President for Development and Alumni Relations, the Faculty Marshal, the Media Services Director, the Athletic Facility Manager, the Director of Public Safety, the Chair of the Military Science Department, the Administrative Assistant to the President, the President of the Student Government Association, the Chair of the Student Sen- ate, the President of the Student Ambassador Board, a Director of Commencement Ceremonies who shall be a faculty member, and four additional faculty all of whom will normally be reappointed annually. Faculty members are appointed by the Faculty Policies Committee.

204.28.2 Responsibilities

The committee shall concern itself with the proper functioning of official college convocations including graduations and honors programs. It shall prepare and periodically update a procedures manual detailing the routine activities of regularly scheduled ceremonial events. Section renumbered: December 2, 2008. Section renumbered March 26, 2009. all 204 committees renumbered when Budget Advisory and Recycling changed Sept. 30, 2010 Recycling changed All 204 committees updated to reflect who appoints members March 8, 2011 Faculty Meeting

205 STANDARD ELECTION PROCEDURES

205.1 The Standard Election Procedures shall govern all elections conducted by the faculty of Augusta State University. 205.1.1 Election Board

The Faculty Policies Committee shall serve as the Election Board to conduct elections, certify their results, and provide any services necessary to conduct the elections.

Any person eligible to stand for an election may designate one observer who shall be accepted as a working member of the Election Board for that election.

205.1.2 Eligibility

All members of the faculty are eligible to vote in elections. Eligibility for election shall depend on the purpose of

Augusta State University Faculty Manual - updated through 04_24_2012 38 the election and shall be defined in the bylaws.

205.1.3 Election Procedure

The election procedure shall consist of a primary election for the purpose of nominating candidates, a general election to determine who among the candidates shall fill the offices, a run-off election if there is a tie, and certification of results.

205.1.3.1 Primary Elections

Primary Elections shall be held to determine candidates for vacant offices. The Election Board shall set the times and places of the election consistent with the statutes and bylaws.

The primary ballot shall list all faculty members eligible for election.

A master list of eligible voters shall be maintained at the polling place, and each voter shall sign next to the appropriate name. An election official shall initial the signature. Voters must identify themselves upon demand of the election official.

By secret ballot, each voter shall cast a simple vote for each of a number of candidates equal to twice the number of vacant positions.

Immediately after the primary election, the Election Board shall tally the votes and prepare an official list recording the results. To certify the results, the official list shall be signed by those members of the Election Board and observers tallying the votes.

205.1.3.2 General Elections

205.1.3.2.1 General elections shall be held to determine who among the candidates shall fill the vacant offices. The general election also may be used to vote on issues requiring votes of the entire faculty.

205.1.3.2.2 The general election shall be held the next full week of classes after the primary election at times and places designated by the Election Board.

205.1.3.2.3 The Election Board shall prepare a ballot for the general election. The number of candidates selected for the ballot shall equal twice the number of vacant offices and, when necessary, an extra number to comply with 105.1.2.1 of the Statutes or as a result of ties. The candidates shall be those persons who received the highest number of votes in the primary election. Votes may be cast only for those candidates whose names are on the ballot.

205.1.3.2.4 The Election Board shall ascertain that the candidates are willing to serve.

205.1.3.2.5 The ballot shall also list proposed amendments to the Statutes and other proposals that the faculty directs be placed on it.

205.1.3.2.6 By noon of the day before the first day of the election, the Election Board shall circulate to the faculty a list of the candidates for the general election.

205.1.3.2.6 A master list of eligible voters shall be maintained at the polling place, and each voter shall sign next to the appropriate name. An election official shall initial the signature. Voters must identify themselves upon demand of the election official.

205.1.3.2.7 The Election Board shall tally the votes and prepare an official list recording the results and ranking

Augusta State University Faculty Manual - updated through 04_24_2012 39 the candidates. To certify the results, the official list shall be signed by those members of the Election Board and observers tallying the votes. Except as specified in 105.1.2.1 of the Statutes, the candidates receiving the highest number of votes shall be declared elected.

205.1.3.3 Run-Off Elections

205.1.3.3.1 Run-off elections shall be held to resolve tie votes which prevent the declaration of candidates elected.

205.1.3.3.2 The run-off election shall be held Tuesday and Wednesday of the next week of classes after the general election at times and places designated by the Election Board.

205.1.3.3.3 The ballot shall list only those candidates who received the tie votes. Votes may be cast only for those candidates listed on the ballot. Other election procedures shall be the same as those required for a general election.

205.1.3.4 Retention of Records and Inspection of Results

205.1.3.4.1 All ballots and other materials relating to the election shall be sealed and retained by the Election Board until thirty calendar days after the last day on which a vote was taken. Unless the results are challenged, only the official lists shall become a part of the permanent files of the University Council and of the Faculty Poli- cies Committee. Section 205.1.3.4.1 changed November 29, 2011 (See Attachment B)

205.1.3.4.2 Any challenge of the results of an election must be filed in writing with the University Council no later than ten calendar days after the contested vote. The University Council shall act as a Board of Review to consider the challenge. Section 202 changed November 29, 2011 (See Attachment B)

205.1.3.4.3 Upon receiving notice from the University Council of a challenge, the chair of the Election Board shall deliver the sealed material to the chair of the University Council.

Augusta State University Faculty Manual - updated through 04_24_2012 40 OFFICIAL POLICIES

300 PROFESSIONAL RIGHTS AND RESPONSIBILITIES

The statement of Professional Rights and Responsibilities was adopted by the faculty of Augusta State Uni- versity on April 15, 1992. It was amended on February 28, 1996, and again on January 21, 1998. More recent updates are reflected at the bottom of each section.

300.1 Purpose

A statement of rights and responsibilities serves to clarify for faculty members and administrators the expectations which attend the academic profession. Such a code indicates acceptance on all sides of the unique position of trust and responsibility with which the members of the profession have been invested, the obligations which that trust entails, and the rights which members inherit.

It sets out the special obligation of faculty members and administrators to promote and protect conditions of free enquiry; the neutrality and tolerance of the institution towards free enquiry; and the protection the institution extends to the concept of academic freedom. It also articulates an ideal code of professional ethics that should govern professional conduct and relationships and delineates the individual’s responsibilities as a scholar, as a teacher, as a faculty member, and as a citizen. Insofar as faculty members faithfully endeavor to discharge these responsibilities, they will be accorded just and equitable treatment when unjustly accused or mistreated.

If complaints are raised which challenge the faculty member’s rights, i.e., his or her entitlement to academic freedom, the faculty member will be protected under the terms of the American Association of University Profes- sors’ 1940 Statement of Principles on Academic Freedom and Tenure, and the 1970 Interpretive Comments on that Statement.

If an alleged offense has occurred in the area of the faculty member’s responsibilities, i.e., his or her code of professional ethics, and is deemed sufficiently serious to raise the possibility of dismissal, the procedure will be in accordance with the 1958 Statement on Procedural Standards on Faculty Dismissal Proceedings of the American Association of University Professors, its 1964 Proceedings on Extramural Utterances, and its 1967 Statement on Professional Ethics.

301 RIGHTS

While faculty members are ultimately answerable to the Board of Regents of the University System of Georgia, they are also empowered by and responsible to the basic principles of their profession. Academic freedom is one such basic principle. The AAUP’s 1970 Interpretive Comments on Academic Freedom and Tenure put the point forcefully. Quoting a United States Supreme Court ruling (Keyisham v. Board of Regents), they state: “our nation is deeply committed to safeguarding academic freedom which is of transcendent value to all of us, and not merely to the teachers concerned. That freedom is therefore a special concern of the First Amendment, which does not tolerate laws that cast a pall of orthodoxy over the classroom.”

Academic freedom, then, serves on the one hand to help safeguard the survival of the values specified in the First Amendment, and is in its turn protected by the First Amendment. The 1970 Interpretive Comments go on to assert that “professors have a particular obligation to promote conditions of free enquiry and to promote public understanding of academic freedom.”

This freedom embraces teachers’ rights to pursue and publish the results of their research, even when the results are controversial. Equally, it includes teachers’ rights to freedom in the classroom in discussing their subject, even when controversial matters are involved. The 1970 AAUP Interpretive Comments assert that, “controversy is at the heart of the free academic enquiry which the entire [1940] Statement is designed to promote”; though the Comments caution teachers “to avoid persistently intruding material which has no relationship to their subject.”

Augusta State University Faculty Manual - updated through 04_24_2012 41 These freedoms are protected by the institution in which the faculty member operates, which maintains a strictly neutral stance towards the legitimate professional activities of its faculty. The University here serves a function essentially different from secondary education, with its students acknowledged to be adults, and with university or university administrations recognizing that part of the institution’s mission is to prepare students for ideas, not protect them from ideas.

Above all, the institution will avoid discriminating against faculty members’ careers on the basis of their having exercised their rights of academic free expression.

The college or university will exercise some caution even in proscribing abhorrent views, such as racism or sexism. While such views lie, as stated in the AAUP’s 1991 Preliminary Report on Freedom of Expression and Campus Harassment Codes, “beyond the bounds of academic freedom,” since they infringe on the rights of others, the same Report stresses that “broad prohibitions pose a significant threat to the free expression of ideas.” Under no circumstances however, would the practice of racism or sexism be protected by the concept of academic freedom.

In cases where a faculty member, speaking or writing as a private individual, finds himself or herself in conflict with the views of others, he or she cannot expect the same protection against external attack, but will still enjoy immunity from institutional censure or career discrimination. The AAUP Committee on Extramural Utterances states:

The controlling principle is that a faculty member’s expression of opinion as a citizen cannot constitute grounds for dismissal unless it clearly demonstrates the faculty member’s unfitness for his or her position. Extramural utterances rarely bear upon the faculty member’s fitness for the position. Moreover, a final decision should take into account the faculty member’s entire record as a teacher and scholar.

In brief, academic freedom constitutes in itself an essential aspect -- free speech -- of community values; faculty members are entitled to exercise their right to academic freedom both in their teaching and in their research; and the academic institution, public or private, recognizes those rights, neither discriminating against the faculty member who exercises them, nor aiding and abetting any attempt to proscribe them.

302 RESPONSIBILITIES

302.1 As a Scholar

A faculty member has certain responsibilities by virtue of his/her position as a scholar in a specific academic discipline.

As a scholar, the faculty member should be committed to the advancement of knowledge and be guided by an unbiased search for truth. As a scholar who also teaches, the faculty member should be alert to new insights revealed by research which may be shared with students. As a scholar who belongs to a community of scholars, the faculty member should maintain a knowledge of current work in the field and should contribute to that knowledge and expertise through such activities as publication, participation in professional meetings, and artistic and musical production and performance.

As a scholar who is expected by the college to act as a resource for the community, the faculty member has a responsibility to make relevant research available to the public. This may be done by acting as consultant, speaking at public functions, teaching continuing education courses, or producing studies in response to public need.

As a scholar whose first duty is to the institution and its students, the faculty member should not compromise the quality of work by becoming excessively involved in outside activities. In the case of remunerative outside activities, the faculty member is expected to secure permission from the Dean, the Vice President for Academic Affairs, and the President. Augusta State University Faculty Manual - updated through 04_24_2012 42 The faculty member is a scholar with a responsibility to self. There should be continual self-evaluation which leads to self-improvement. Faculty development is the duty of each individual. The result will be a richer life for the faculty member, students, and colleagues.

In addition to the responsibilities described here, the faculty member should also consult Section 431.3.

302.2 As a Teacher

A member of the teaching profession accepts the obligation to encourage the free pursuit of learning, and the development of critical and analytical thinking skills. By example and by formal instruction the faculty member strives to equip the student for a lifetime of learning, communicating, and adapting in a society marked by rapid and continual change. Formal training in the techniques of independent study and research, including the intel- ligent use of library facilities, is an essential component of this goal. By rigorous and honest self-evaluation, and courteous and impartial treatment of students and colleagues, the instructor provides an example in keeping with the dignity of the teaching profession.

The faculty member is entitled to considerable freedom in the classroom in discussing his/her field of expertise, and actively encourages the expression of opposing views in controversial matters related to that discipline. However, classroom discussions of unrelated matters are to be avoided. The faculty member has the responsibility and right to maintain order in the classroom. In dealing with disruptive behavior, the instructor may take the steps s/he deems necessary and reasonable, including private or public requests that the student(s) refrain from the disruptive behavior, and, if the disruption continues, the expulsion of the offending student(s) from the classroom and the referral to the Dean of Students, or other appropriate college official. Students are to be provided early in the semester with a clear, written description of course goals, expectations, and methods of evaluation. Instructors are expected to prepare for and punctually meet classes, to post office hours, and to make appropriate arrangements to compensate for their absences. Every effort should be made to practice fair, open and honest procedures in evaluating student performance. Graded assignments should be returned promptly and with frequent and specific guidance for improvement.

In each course, each semester, the instructor must provide the students with some sort of evaluation and the results of that evaluation prior to the deadline for withdrawal without penalty. Students must have some knowledge of their status in class before that time.

The faculty member must express a willingness to work with students outside of the classroom in order to contribute to their intellectual growth and to assist them in making crucial choices regarding course selections and career goals. Student advising must emphasize the responsibilities of the student in considering the options which are available, but the instructor must be willing to provide assistance and clarification. Respect for the dignity of students and strict confidentiality in all areas of the student- teacher relationship must be maintained at all times.

In addition to the responsibilities described here, the faculty member should also consult Section 431.1.

302.3 As a Faculty Member

The faculty member derives obligations from common membership in the college community. In the exchange of criticism and ideas, s/he shows due respect for the opinions of others. S/he exercises restraint in the criticism and judgment of colleagues and associates, and avoids unwarranted and destructive criticism. S/he respects and defends the right of free inquiry, yet holds in high regard the right of confidentiality in private discussions. The faculty member accepts his/her fair share of faculty obligations for the governance of his/her institution in a constructive and responsible manner. S/he has an obligation to adhere to the prescribed regulations of his/her institution provided they do not contravene academic freedom. S/he maintains his/her right to seek constructive revision of those regulations.

Augusta State University Faculty Manual - updated through 04_24_2012 43 The faculty member seeks above all else to be an effective teacher and scholar. When considering the interruption or termination of his/her services, s/he recognizes the effect of his/her decision upon the program of the institution and gives due notice of his/her intentions.

302.4 As a Citizen

The university community exists as an integral part of the larger community of Augusta and the CSRA. The university and its faculty have responsibilities of membership in this larger community. Therefore, in addition to their service to the university and students, faculty members are expected to serve the wider community. Whenever possible, a faculty member should participate in community activities, especially those which draw upon that teacher’s expertise. Service to the community might include such activities as involvement in the fine arts performances and productions, offering continuing education courses, consulting, holding seminars, and addressing community groups, businesses, service organizations and educational institutions.

When writing, speaking, or acting as a private citizen, however, the faculty member avoids giving any impres- sion that s/he writes, speaks, or acts for Augusta State University. A faculty member should refrain from issuing misleading or inaccurate statements concerning the institution. As a citizen engaged in a profession, the faculty member has the responsibility to further the public’s understanding of academic freedom within a free society.

In addition to the responsibilities described here, the faculty member should also consult Section 431.2.

302.5 Relationship with Faculty Evaluation

Because the above principles ought to be observed by everyone in the university community, it will not normally be necessary for faculty members to include them in annual plans submitted under the Faculty Evaluation and Development System, nor for chairs or deans to address them directly in annual evaluations of faculty. However, chairs may include in their annual evaluations any notable failure to observe these principles, or any instance in which the faculty member has made a distinguished contribution to the spirit of free inquiry, without regard to the content of the faculty member’s annual plan. In addressing any alleged problems with collegiality or with responsible behavior on committees and team assignments, the chair shall explicitly assess whether the alleged effect of such problems has outweighed the faculty member’s contribution to the work of the university when considered as a whole.

Augusta State University Faculty Manual - updated through 04_24_2012 44 400 FACULTY RANK AND QUALIFICATIONS

The faculty ranks at Augusta State University are Lecturer, Senior Lecturer, Instructor, Assistant Professor, Asso- ciate Professor, and Professor. The minimum criteria listed below for each rank are normally used for determining faculty rank when initially employed by Augusta State University and should not be confused with the criteria for promotion in Section 430 of the Augusta State University Faculty Manual. Section 400 changed April 14, 2009.

400.1 RANKS

400.1.1 LECTURER

Lecturers are full-time faculty who are appointed on a year-to-year basis in departments outside of Learning Support. They hold at least a Masters degree or appropriate experience that can be recognized as valid in an academic situation. Excellent teaching abilities are essential. Generally lecturers are either not eligible for instructor or professorial ranks or do not desire the level of service and professional development required of the other ranks. Reappointment of a Lecturer who has completed six consecutive years of service to an institution will be permitted only if the Lecturer has demonstrated exceptional teaching ability and extraordinary value to the institution. Lecturers and Senior Lecturers shall not comprise more than 10% of the institution’s FTE corps of primarily undergraduate instruction. Section 400.1.1 added April 14, 2009.

400.1.2 SENIOR LECTURER

Generally faculty are not initially hired at the rank of Senior Lecturer, but are rather promoted from the Lecturer rank during the sixth year of service. Substantial achievement in service or professional development will be required as one component of promotion to this rank. Reappointment of a Senior Lecturer who has completed six consecutive years of service to an institution will be permitted only if the Senior Lecturer has demonstrated exceptional teaching ability and extraordinary value to the institution. Lecturers and Senior Lecturers shall not comprise more than 10% of the institution’s FTE corps of primarily undergraduate instruction. Section 400.1.2 added April 14, 2009.

400.1.3 INSTRUCTOR

Master’s degree and evidence of work toward doctorate or other performances or experiences that can be recognized as valid in an academic situation.

400.1.4 ASSISTANT PROFESSOR

Doctorate with minimum teaching experience or nearing award of doctorate, or the equivalent in training, ability or experience.

400.1.5 ASSOCIATE PROFESSOR

Doctorate and additional evidence of recognition in his/her field or the recognized equivalent in training or experience. Normally, five years minimum teaching experience on a senior university level is required, plus publications, research sufficient to indicate knowledge and recognition in the field, and/or performance through professional activity such as advisory or counseling situations, holding of office in a significant professional organization in the field, familiarity with publications in the field, recognition by peers as worthy of promotion to rank.

Augusta State University Faculty Manual - updated through 04_24_2012 45 400.1.6 PROFESSOR

Doctorate, wide experience and recognition in his/her field, exceptional abilities and performance, or the equivalent in training or experience. Normally, at least eight years teaching experience is required, plus publications of such quality as to gain recognition in his/her field; holding of office in a professional society of significance in his/ her field; experience as consultant, speaker, advisor, organizer; thorough familiarity with publications in his/her field, recognition by his/her peers as deserving through these experiences and abilities for promotion. Section 400 renumbered April 13, 2005. Section 400 renumbered April 14, 2009.

401 FACULTY DEVELOPMENT

The Academic Advisory Council of the University System of Georgia has approved a basic principle on faculty development which states that: “[Faculty development] is the basic responsibility of the individual faculty member. The institution and the System share in this responsibility by encouraging, assisting, and supporting this effort. Paramount to the involvement of the institution and the System is the creation of an environment conducive to faculty development.”

Faculty development has been defined by the Advisory Council as “the professional and personal growth of the individual in his or her area of specialization or complementary area, instructional skills, service to the institution, and service to the community, leading to an increased contribution to the goals and objectives of the institution as well as those of the individual.” Faculty development refers to the development of the individual faculty member through the acquisition of knowledge, the refinement of skills and techniques, the enhancement of sensitivities and the broadening of perspectives as these relate to teaching and learning.

The Vice President for Academic Affairs is administratively responsible for faculty development at Augusta State University, and this office coordinates faculty development activities.

401.1 FACULTY EVALUATION AND DEVELOPMENT SYSTEM

Each year all faculty members will develop an agreement with their chairs or dean regarding expectations for the coming year. This agreement will be based on the Faculty Role Model and will follow the procedures established by the Vice President for Academic Affairs. The Faculty Role Model is set forth in section 421 below, and the procedures established by the Vice President are in the Information section of this manual. At the end of each year, faculty members will complete a report reflecting their accomplishments in fulfilling their agreement. Annual evaluations by the chair will be based on this report and will be the primary basis for consideration of merit raises, promotion, and tenure. When a faculty member is a department chair, the same procedure will be followed except that the chair will develop agreements with their appropriate dean. That dean will perform the annual evaluation of the faculty member. The chair evaluation will include an additional Faculty Role Model category called “Administration.”

401.1.1 The Augusta State University Faculty has adopted a faculty evaluation and development system cen- tered around a faculty role model (see next section). This role model includes:

401.1.1.1 Identification and definition of three major areas of function (role categories). These categories of Teaching, Service and Professional Development and Achievement, when combined with Academic Achieve- ment and Length of Service, are those used in assessing qualifications for promotion and tenure. The fourth Faculty Role Model category, Administration, applies exclusively to departmental chairs.

401.1.1.2 A range of relative weights for the role categories within which each unit and faculty member would function. The weight ranges help define the relative significance the institution places on the role categories. Weights should be construed broadly as the quantity and quality of effort devoted to categories, not as simple numerical representations of amount of time contributed. The ranges of weights for individual units or faculty Augusta State University Faculty Manual - updated through 04_24_2012 46 may be made more narrow, but may not extend beyond the established minima and maxima.

401.1.1.3 Identification of significant and measurable components of each role category, as generated by the faculty, together with examples of these components. It is recognized that some faculty activities can contribute to more than one category or component in a category. Individual units are encouraged to develop their own examples to help guide faculty development.

401.1.1.4 A “master matrix” suggesting possible sources and means of assessing the first three Faculty Role Model Categories is included in Appendix D of this document. The Faculty Policies Committee will provide leadership in developing some assessment instruments, and individual units and faculty are encouraged to develop others, as needed. The matrix is intended as a resource guide.

401.1.2 On November 8, 1995, the Augusta State University Faculty adopted the following principles to guide the ongoing development of a comprehensive faculty evaluation and development system:

401.1.2.1 A faculty evaluation and development system should be flexible, with recognition of unique functions of the various academic units and individual faculty within those units.

401.1.2.2 Each faculty member should meet at least annually with his or her chair or dean for purposes of planning and evaluation.

401.1.2.3 Performance evaluations should have both summative and formative features. 401.1.2.4 Expectations of faculty should be made within the guidelines of the Faculty Evaluation and Devel- opment System, should be made as explicit as possible within the academic unit, and should be the product of a dialogue between faculty and the academic administrator.

401.1.2.5 Goals and expectations of faculty members should be thought of as dynamic tools, subject to revision (including during the year) upon appropriate discussion between the faculty member and his or her unit administrator.

401.1.2.6 Promotion and tenure materials should include information as to the agreed-upon roles for the faculty member, with the various peer and administrative review entities making their recommendations with due consideration of those roles.

401.1.2.7 In unusual circumstances, Section 302 above may be addressed in a faculty evaluation.

401.1.3 This model and its principles are to be implemented within the context of applicable System and Univer- sity policies on promotion, tenure, and professional standards and expectations. Section 401 renumbered April 13, 2005. Section 401 modified March 23, 2010.

421 AUGUSTA STATE UNIVERSITY FACULTY ROLE MODEL

421.1 ROLE I: TEACHING (45% - 70%)

Teaching involves those activities associated with the design and delivery of course material to the student. It is a process designed to advance the student’s learning experience. For purposes of evaluation, the teaching role may include the following components.

421.1.1 Instructional Delivery Examples include, but are not limited to: 1. Teaching classes on campus and abroad 2. Explaining concepts and procedures and demonstrating skills 3. Supervising labs/problem sessions 4. Conducting help/problem sessions 5. Communicating with students 6. Establishing good relationships with students 7. Encouraging student participation

Augusta State University Faculty Manual - updated through 04_24_2012 47 8. Directing research projects 9. Participating in field trips 10. Conducting tutorials/independent studies 11. Helping students with academic problems 12. Mentoring outside the classroom Section 421.1.1 changed April 13, 2005.

421.1.2 Content Expertise Examples include, but are not limited to: 1. Keeping up with current information in the field 2. Conveying content to students 3. Conferring with faculty in own discipline

421.1.3 Course Design Examples include, but are not limited to: 1. Preparing for classes 2. Previewing materials for possible classroom use 3. Developing pedagogy to bring latest developments to students 4. Creating or revising programs and courses 5. Preparing laboratories 6. Developing and revising course syllabi 7. Conferring with faculty in own discipline 8. Evaluating and revising instruction 9. Seeking extramural funds for curricular development or design Section 421.1.3.9 added November 29, 2011 (See Attachment C)

421.1.4 Evaluation of and Feedback to Students Examples include, but are not limited to: 1. Preparing and grading exams and make-up tests 2. Assigning grades for courses 3. Evaluating class presentations, projects, and research work

421.1.5 Advisement Examples include, but are not limited to: 1. Holding office hours 2. Pre-registering/registering 3. Providing information on majors/minors 4. Providing information on professional/ graduate college 5. Referring students to career planning 6. Referring students to counseling/testing 7. Performing administrative work on course withdrawals, class attendance, etc. 8. Evaluating graduate applications 9. Writing letters of recommendation

421.1.6 Library Activities Examples include, but are not limited to: 1. Developing the library collection in all formats 2. Acquiring, maintaining, and preserving library materials 3. Cataloging library materials 4. Facilitating access to library materials on and off campus 5. Providing research assistance 6. Teaching students to use the library collection 7. Training and supervising library staff to provide information resources to the campus 8. Promoting library information resources to the campus

421.2 ROLE II: SERVICE (10% - 40%)

421.2.1 Service to Students Examples include, but are not limited to: 1. Advising students 2. Advising student organizations 3. Participation in student programs 4. Recruitment 5. Placement 6. Writing letters of recommendation 7. Tutoring 8. Selecting students for awards 9. Registering students 10. Assisting Students while teaching or directing study abroad programs 11. Directing student research, scholarship, or creative activity 12. Seeking extramural funds for student research, scholarship, or creative activity Section 421.2.1 changed April 13, 2005. Section 421.2.1 item 11 added April 29, 2011 Section 421.2.1.12 added November 29, 2011 (See Attachment C)

421.2.2 Service to Other Faculty Examples include, but are not limited to: 1. Teaching/guest lecturing to classes of other faculty 2. Preparing/directing workshops for faculty 3. Consulting with other faculty (e.g., in class planning or reading a manuscript)

421.2.3 Service to Department/College Examples include, but are not limited to: 1. Handling specific administrative tasks for department (e.g., scheduling classes) 2. Grant writing for directing/arranging other special projects for department 3. Budget work 4. Maintaining library collections for discipline 5. Departmental paperwork 6. Active service on department committees such as Rank and Tenure, Search committee and others

421.2.4 Service to Augusta State University (university-wide) Examples include, but are not limited to: 1. Active work and service on university committees, standing and ad hoc (including search committees) 2. Serving actively as an officer on a committee 3. Special projects or consultation for university (e.g., archaeological digs) 4. Participation/attendance at university functions including faculty meetings, graduations, honors ceremonies, Lyceum, library programs, faculty presentations such as recitals, sporting events, alumni events Section 421.2.4 changed April 13, 2005. Cullum references deleted: December 2, 2008

421.2.5 Service to the University System Examples include, but are not limited to: 1. Serving on Regents’ Committee 2. Participation in a Regents’ workshop, program 3. Planning/conducting a statewide program 4. Teaching or directing study abroad programs, internships and student or faculty exchanges Section 421.2.5 changed April 13, 2005.

421.2.6 Service as an Interface of Augusta State University and the Community Examples include, but are not limited to: 1. Speeches and presentations to community organizations 2. Consultation with community groups in area of expertise 3. Writing for local media in area of expertise 4. Guest appearances on media (TV, radio) in area of expertise 5. Representing the university in community planning Augusta State University Faculty Manual - updated through 04_24_2012 49 6. Performing special duties for the university in the community 7. Responding to community inquiries in area of expertise 8. Teaching CED courses 9. Participation in activities in K-12 schools 10. Consulting or collaborating with community groups seeking extramural funding Section 421.2.6 changed March 26, 2009. Section 421.2.6.10 added November 29, 2011 (See Attachment C)

421.2.7 Service to the Community Examples include, but are not limited to: 1. Serving on boards or committees for community organizations 2. Ongoing participation in community activities 3. Consulting with community organizations

421.3 ROLE III: PROFESSIONAL DEVELOPMENT AND ACHIEVEMENT (10% - 40%)

The professional development and achievement role encompasses original contributions to knowledge or understanding; creative work in the arts; efforts which advance scholarship and/or improve professional competence; and endeavors which contribute to the teaching/learning process of college education. In this role faculty members may include intellectual, scholarly, creative or professional projects involving students. For purposes of evaluation, the professional development and achievement role may include: Section 421.3 amended April 29, 2011

421.3.1 Publication of scholarship or research, including pedagogical research, appropriate to one’s academic expertise Examples include, but are not limited to: 1. Books 2. Articles 3. Reviews 4. Manuals and teaching materials 5.Other media (software design, electronic publishing, etc.)

421.3.2 Presentations appropriate to one’s academic/artistic expertise Examples include, but are not limited to: 1. Papers 2. Practicums, workshops, seminars, and master classes 3. Other media (posters, graphic designs, videos, electronic media, etc.)

421.3.3 Artistic production, performance, and composition Examples include, but are not limited to: 1. Literary forms 2. Music 3. Visual arts 4. Theater 5. Other media

421.3.4 Grants 1. Grant proposals 2. Awarded or funded grants 3. Executed grants Section 421.3.4 added November 29, 2011 (See Attachment C). Numbering of succeeding sections in 421.3 changed to accommodate new section

421.3.5 Proposals, reports, and work in progress Examples include, but are not limited to: 1. Research proposals 2. Technical reports Section 421.3.5 changed November 29, 2011 (See Attachment C)

421.3.6 Conferences, seminars, workshops, exhibitions, and competitions Examples include, but are not limited to:

Augusta State University Faculty Manual - updated through 04_24_2012 50 1. Chair/organizer/curator/adjudicator 2. Respondent/discussant 3. Participant/attendee 4. Participant in activities designed to improve teaching and learning in K-12 schools Section 421.3.5 changed March 26, 2009.

421.3.7 Service to the profession Examples include, but are not limited to: 1. Participation in professional organizations (officer, committee member, member, etc.) 2. Editor (newsletters, journals, proceedings, etc.) 3. Reviewer (books, manuscripts, grant proposals, articles, etc.) 4. Participation in professional organizations related to study abroad programs. Section 421.3.6 changed April 13, 2005.

421.3.8 Pedagogy: Developing curricula

421.3.9 Further education and intellectual development Examples include, but are not limited to: 1. Additional course work, credit or non-credit 2. Additional degrees 3. Professional certification

421.4 ROLE IV: (for department chairs only): ADMINISTRATION (20%-70%)

The department chair administers all departmental activities and provides an environment within the department that will facilitate good teaching and further the goals of the university. The chair is responsible for the department’s overall functioning within the university community.

421.4.1 Administrative Communication: Examples include but are not limited to: 1. Clear and effective communication with faculty and staff 2. Effective communication with faculty and staff regarding academic and university developments 3. Effective solicitation of advice and suggestions from faculty/chairs and staff 4. Maintaining confidentiality 5. Effective communication with students.

421.4.2 Management: Examples include but are not limited to: 1. Effective organization of departmental goals 2. Effective delegation of responsibilities 3. Effective evaluation of financial needs of the department 4. Appropriate decisions for the best use of available funds/resources 5. Fairness in dealing with members of the department.

421.4.3 Leadership: Examples include but are not limited to: 1. Establishment of a positive work environment for faculty and staff 2. Promotion of a proper balance among teaching and advising, service, and professional growth and development 3. Recognition of contributions of individual faculty 4. Encouragement of high standards 5. Effectiveness as a role model for faculty 6. Effective leadership of the department.

421.4.4 Representation Outside Department: Examples include but are not limited to: 1. Representation of the department effectively to the administration 2. Effective representation of the department to the wider Augusta community.

422 PRINCIPLES TO GOVERN THE CAMPUS-WIDE TEACHING EVALUATION INSTRUMENT

Augusta State University Faculty Manual - updated through 04_24_2012 51 422.1 All classes in the fall and spring semesters each year will be evaluated by students.

422.2 A common evaluation instrument will be used for all classes campus-wide at least in the fall semester each year.

422.3 Departments and colleges may choose to evaluate themselves with other instruments in addition to the common instrument.

422.4 Evaluations are used for both summative and formative purposes. For both purposes, patterns of evaluation should be taken into consideration rather than reliance on one class or one semester.

422.5 Qualitative responses (written comments) will be provided only to the faculty member for formative purposes. Faculty members may then share these responses as they choose.

422.6 The evaluation instrument should encourage students to consider their own responsibility in a course as well as the faculty member’s.

422.7 Information on interpretation of the quantitative evaluation results will be provided to faculty and administrators by the office of the Vice President for Academic Affairs.

422.8 A standard rationale of the importance of the evaluation and a common set of instructions will be provided to students along with the evaluation.

422.9 Faculty members will not have access to evaluations until after grades for the course have been turned in. This will be made clear to students in the evaluation instructions.

422.10 Faculty Policies Committee or a sub-committee designated by Faculty Policies Committee will review the evaluation instrument at least every five years.

422.11 Results should be returned to faculty and administrators as soon as possible to fulfill the formative purposes of the process.

422.12 A copy of the evaluation instrument is provided in Appendix F of this manual. Section updated for online, March 8, 2011 ASU Faculty Meeting

425 SALARY INCREASES

The university will grant merit raises primarily on the basis of the faculty member’s performance as reported in his or her annual evaluation. Additional consideration will also be given to academic honors and recognitions, professional recognitions, and promotion in rank.

430 PROMOTION CRITERIA AND PROCEDURE

The Augusta State University promotion procedures were approved by the faculty on November 16, 1983, and approved by the Board of Regents on February 8, 1984. These procedures were amended by the faculty on February 28, 1996, to make the language consistent with the Augusta State University Faculty Evaluation and Development System, and again on April 28, 1999. More recent updates are reflected at the bottom of each section.

431 CRITERIA

Four ranks may be considered as promotion categories at Augusta State University. These are senior lecturer, assistant professor, associate professor, and professor. Applications, recommendations and supporting evidence from individual faculty, promotion/tenure committees, chairs, and deans should address all relevant areas listed below. Sections 431.1, 431.2, and 431.3 set out the levels of performance requisite in areas one (Teach- ing), two (Service), and three (Professional Development and Achievement). Noteworthy achievement in area one is expected of all applicants for promotion. For promotion to the rank of Senior Lecturer, applicants must Augusta State University Faculty Manual - updated through 04_24_2012 52 demonstrate exceptional teaching ability, extraordinary value to the institution, and substantial achievement in either of areas two or three. For promotion to the rank of Associate Professor, substantial achievement is expected in areas two and three, with noteworthy achievement in one of these two areas.* For promotion to the rank of Professor, significant achievement beyond that for Associate Professor should be demonstrated in areas two and three, with noteworthy achievement beyond the level for Associate Professor expected in one of these two areas. Appropriate Academic Achievement, area four, and Length of Service, area five, should be demonstrated as well. The Chancellor’s office has established guidelines that require special justification in certain situations or that clarify their interpretation of Board of Regents policy. Those guidelines are contained in the Information Section of this manual. Assessment of faculty achievement levels will be based on the Augusta State University Faculty Evaluation and Development System (Section 401.1), incorporated herein by reference, and the agreements between faculty members and supervisors required by the abovementioned Role Model (Section 421). Faculty members and supervisors should carefully consider the criteria set forth in this manual for promotion to the various ranks.

*Note that in the use of terms noteworthy and substantial, noteworthy indicates a higher level of achievement than substantial. Section 431 changed April 14, 2009. 431.1 Teaching

Effective teaching serves as an essential criterion in application for promotion at Augusta State University. Teach- ing involves those activities associated with the design and delivery of course material to the student. It is a process designed to advance the student’s learning experience. Because teaching skills are difficult to measure, applicants, promotion/tenure committees, chairs, and deans should submit evidence that indicates those skills, which may include (a) instructional delivery, (b) content expertise, (c) course design, (d) evaluation of and feedback to students, and (e) advisement. Suggestions for evidence are provided in the Augusta State University Faculty Evaluation and Development System. With reference to the three ranks, proficiency in instruction will be expected to increase with practice and experience. Persons being promoted to professor would, in addition, be expected to demonstrate solid achievement in teaching innovation or program development consonant with the educational needs of the institution, the community, and the state. Section 431.1 changed April 28, 1999 Text in the Agenda, here. Section 431.1 changed April 14, 2004. Text of the changes here.

431.2 Service

The service role constitutes all faculty activities linked to academic specialty, faculty status, or professional/personal skills which promote the mission of the institution at the department, college, college, university, system or larger community levels. (In general, compensated activities will be considered service if the department chair or other administrator determines that these activities do not interfere with the faculty’s primary duties or constitute second employment, and does not violate sections 540 and 550.) Service may include service (a) to students, (b) to other faculty, (c) to department/ college, (d) to the college or university as a whole, (e) to the University System, (f) as an interface of Augusta State University and community, and (g) to the community. Suggestions for evidence are provided in the Augusta State University Faculty Evaluation and Development System. All such activities should be carried out in the spirit of the Code of Ethics approved by the Augusta State University Fac- ulty on April 10, 1985.

Suitable contributions should be assessed in terms of the quantity and quality of service and leadership. At the assistant professor level, the beginnings of such service should be documented. Promotion to the rank of associate professor will require several examples of service and leadership. Promotion to the rank of professor will require substantial service and leadership of the highest quality. Section 431.2 changed April 14, 2004. Text of the changes here.

431.3 Professional Development and Achievement

The professional development and achievement role encompasses original contributions to knowledge or un- Augusta State University Faculty Manual - updated through 04_24_2012 53 derstanding; creative work in the arts; efforts which advance scholarship and/or improve professional competence; and endeavors which contribute to the teaching/learning process of college education. Attendance at professional meetings (workshops, symposia, conferences, conventions, etc.) and study of professional materials appropriate to the maintenance of proficiency in one’s field are expected of all faculty. For promotion consideration, a faculty member should demonstrate professional development and achievement, which may include (a) publication of scholarship or research, including pedagogical research, appropriate to one’s academic expertise, (b) presentations appropriate to one’s academic/artistic expertise, (c) artistic production, performance, and composition, (d) grants (e) proposals, reports, and work in progress, (f) conferences, seminars, workshops, exhibitions, and competitions, (g) service to the profession, (h) pedagogy, including developing curricula, and (i) further education and intellectual development. The institution anticipates that a person being promoted to assistant professor will demonstrate a clear potential for such professional development and achievement, and that a person being promoted to associate professor will provide continuous evidence of professional development and achievement. Suggestions for evidence are provided in the Augusta State University Faculty Evaluation and Development System. A person being promoted to professor should have demonstrated substantial development and achievement beyond that expected for the associate professor. Section 431.3 changed November 29, 2011 (See Attachment C)

431.4 Academic Achievement

Although completion of a degree program may be a definite asset in promotion decisions, the institution normally expects all faculty at the rank of assistant professor or above to possess the doctorate. More specifically, advancement to associate or professor rank requires the doctorate or its equivalent in training or experience. It should be noted, however, that possession of any academic degree does not assure promotion to any rank.

431.5 Length of Service

Longevity of services does not, in itself, ensure promotion. In fact, advancement beyond the levels of assistant and associate professor will not occur with additional years of service unless events justifying promotion occur during this period of time. The institution recognizes, however, that maturity of outlook and other benefits of experience are often directly related to years of quality service.

432 PROCEDURE These procedures were approved by the faculty of Augusta State University on May 22, 1974, and amended by the faculty on November 16, 1983, February 28, 1996, April 11, 2001, April 2003, and January 2010.

Applicants must follow the instructions as printed here.

432.1 Departmental Level

432.1.1 Application

Application for promotion and tenure may be made either by the individual or the individual’s immediate supervisor. Each academic unit (department/ college/library) shall make its guidelines consistent with the Augusta State University Faculty Evaluation and Development System. Each department and college and the library shall make clear to its members what the unit’s expectations are regarding the criteria established in Section 431. This clarity is likely to be maximized when candidates for promotion and tenure use an example of previous applicant packets from the unit. The expectations of each academic unit shall be made explicit via annual agreements between faculty members and supervisors as required by the Augusta State University Faculty Evaluation and Development System.

432.1.2 Supporting Documentation

The person being considered for promotion, tenure, or both shall prepare for consideration the following documents. The following documents should be included in the application, in the order specified. The vita is to be submitted on paper and on a digital disc; all other documentation should be submitted only on paper (which

Augusta State University Faculty Manual - updated through 04_24_2012 54 should not be placed in plastic sheet protectors). Less portable documentation (e.g., musical productions, web- sites) should be submitted normally in the form of peer reviews. An applicant who wishes to submit material other than paper copies (and a vita on digital disk), should receive written permission from the Chair of the Promotion and Tenure Committee before submitting such material. In the outline below, optional items in the Documentation section are clearly noted as optional; the sum total of optional pages for the entire application must not number more than twenty (20) pages (e.g. a candidate might include six optional pages for Teaching, four for Service, ten for Professional Development and Achievement). Applicants should be aware that reviewers may request additional information or use other information in their files, provided that this information is made known to the applicant. The applicant should consider for inclusion in the curriculum vitae all items suggested by Appendix D (Master Matrix) of the Faculty Manual. Materials submitted as documentation in support of an application for promotion, tenure, or both must use single spacing, one-inch margins, and a 10-point or greater font size and must conform to the following limitations.

I. A one-page summary, which highlights accomplishments in teaching, service, and professional development and achievement

II. The applicant’s curriculum vitae (both a printed copy for the committee and a copy on a digital disc which will be forwarded to the Vice-President for Academic Affairs)

III. The most recent departmental chair’s (or Dean’s) annual evaluation for the applicant and two additional annual evaluations since the last promotion (departmental or college guidelines for implementing the Faculty Role Model may be included and will not be numbered among the 20 optional pages)

IV. Documentation A. Teaching 1. Narrative (1 - 4 pages) 2. Supporting documentation a. For teaching faculty, summary sheets for student evaluations for all courses taught and evaluated in the past four academic years are to be included. For faculty who elicit additional student responses on the ASU evaluations or for departments which use non-institutional student evaluation instruments, it is incumbent upon the candidate to provide all the additional evaluation questions and/or the appropriate questionnaire(s) employed in the supporting documentation.

b. Optional: Any optional supporting documents (See Appendix D), should be included here with “Optional Supporting Document page number” indicated in the top right hand corner. This heading may be typed or neatly hand-lettered.

B. Service 1. Narrative (1 - 4 pages) 2. Optional: Any optional supporting documents should be included here with “Optional Supporting Document page number” indicated in the top right hand corner. This heading may be typed or neatly hand-lettered.

C. Professional Development and Achievement 1. Narrative (1 - 4 pages) 2. Supporting documentation a. Two entire samples of scholarly activities (See Appendix D) completed since the last review or in the last five years, whichever is longer.

b. Cover sheets (or first page) for all other scholarly activities completed since the last review or in the last five years, whichever is longer.

c. Optional: Any optional supporting documents should be included here with “Op- tional Supporting Document page number” indicated in the top right hand corner. This heading may be typed or neatly hand-lettered.

Once the initial application has been made, a candidate may not subsequently submit to the university Promo- tion and Tenure Committee supplementary or rebuttal documents without prior written consent of the chair of the committee. In unusual circumstances, the committee may initiate a request for the candidate to submit supplementary or rebuttal documents.

Augusta State University Faculty Manual - updated through 04_24_2012 55 For a historical record of changes: . Section 432.1.2 changed: March 7, 2001.Text of the changes here. Section 432.1.2 changed: April 11, 2001. Text of the changes here. Section 432.1.2 changed: April 16, 2003. Text of the changes here. Sections 432.1.1 and 432.1.2 changed January 26, 2010.

432.1.3 Consideration

The person being considered for promotion or tenure will be evaluated by a committee composed of three or more tenured members (or non-tenure track faculty with 8 or more years at assistant professor or higher rank) selected from all regularly appointed members of the department or college or library, except the college dean/ department chair/Director of the Library. Any exceptions to this procedure must be approved by the Vice Presi- dent for Academic Affairs. The faculty of each department will develop and approve a general policy concerning the selection of tenured members to serve on its departmental committee. A given department’s promotion and tenure committee may consist of tenured faculty from that department or from other departments, as decided by the faculty of that department. The faculty of each department will review, possibly change, and approve its policy every five years. Each member of the departmental committee is responsible for reading and seriously considering all of the material submitted by each applicant. Decisions concerning promotion should be based upon the faculty role model, the Faculty Manual, and Board of Regents Guidelines. Decisions concerning tenure should be based upon the same items and criteria as promotion (and these standards are commensurate with rank), on the needs of the department, and on the person’s ability to work cooperatively and effectively with colleagues and students. A given faculty member may not concurrently serve on both the departmental and campus’ promotion and tenure committees. The departmental committee should consider its letter a form of peer review, must specifically address and should qualitatively evaluate material that would be difficult for non-specialists to evaluate. The departmental committee’s written recommendation concerning promotion and/ or tenure shall be placed in the front pocket of the applicant’s packet and forwarded to the departmental chair or dean or Director of the Library, along with the individual application and all supporting materials. The interests of objective peer review and ultimately the interests of the University are best served when the objective evaluations for promotion and tenure decisions are conveyed in the written recommendations, at every decision point, to the next level of review. Section 432.1.3 changed: April 16, 2003. Text of the changes here. Section 432.1.3 changed: April 14, 2004. Text of the changes here. Section 432.1.3 changed: February 25, 2010.

432.1.4 Cross-Departmental Appointments

In the case of cross-departmental appointments within one college, the dean shall designate the applicant’s primary department for the purposes of this process and shall establish a procedure for appropriate consultation between the primary department and other department(s) in which the candidate holds appointment. In the case of cross-college appointments, the Vice President for Academic Affairs shall designate the applicant’s primary department for the purposes of this process, establish a procedure for appropriate consultation between the primary department and other department(s) in which the candidate holds appointment, and notify the deans of the appropriate colleges as to the manner in which they should share the responsibility of making a recommendation on the application.

432.2 Administrative Level

432.2.1 The departmental chair shall consider the recommendation of the departmental committee and forward the individual application and all supporting documentation, along with the chair’s letter of recommendation, to the dean of the college. The chair’s letter should evaluate the candidate using the criteria set out in section 431 and make a clear recommendation regarding promotion and/or tenure. Section 432.2.1 changed: February 25, 2010.

432.2.2 The dean of the college or the Director of the Library shall consider the individual application and the recommendations from all sources and forward these, together with dean’s or Director’s own recommendation, to the Vice President for Academic Affairs. This letter should evaluate the candidate using the criteria set out in section 431 and make a clear recommendation regarding promotion and/or tenure. Section 432.2.2 changed: February 25, 2010.

432.2.3 The Vice President for Academic Affairs shall make available to the University Review Committee on Promotion and Tenure each application for promotion and/or tenure forwarded from the college deans. The

Augusta State University Faculty Manual - updated through 04_24_2012 56 University Review Committee on Promotion and Tenure will be responsible for careful and ample consideration of each application. Each member of the University Review Committee on Promotion and Tenure shall study the materials forwarded by the various colleges within the criteria set forth by that academic unit and the committee shall make a separate written recommendation on each applicant to the Vice President for Academic Af- fairs. The Vice President for Academic Affairs will consider the individual application and recommendations from all sources and forward these, together with his/her recommendation, to the President. The University Review Committee on Promotion and Tenure shall be appointed by the President with the assistance of the Vice Presi- dent for Academic Affairs. The committee shall consist of seven tenured faculty members with the rank of professor. Each college must be represented and the equitable representation of individual departmental units shall be considered so far as faculty eligibility permits. Administrators, at or above an administrative rank of department chair, are not eligible to serve on the University Review Committee on Promotion and Tenure. Section 432.2.3 changed April 14, 2004. Text of the changes here. Section 432.2.3 amended April 29, 2011

432.2.4 The President shall consider the individual application and recommendations from all sources and make his/her recommendation to the Board of Regents.

432.2.5 At each level of the review process, faculty members shall be informed in writing of that level’s decision to support or not support the request for promotion and/or tenure; in addition, faculty members shall receive copies of any letters or evaluative comments concerning the promotion/tenure application which one level of review forwards to next level. Each level of review shall communicate its decision, including any letters or evaluative comments, to administrators and review committee chairs who have participated in previous levels of review. A member of a review committee may request copies of such letters and comments from the chair of that committee. An applicant shall have the right to withdraw his/her name from consideration for promotion and/or tenure at any time in the review process. Applicants, in conjunction with their supervisors, are encouraged to seek ways to improve their performance in the event of negative recommendation.

432.2.6 Any college/department/library which desires to deal with matters of promotion and/or tenure in a manner different from that described here shall present its alternative to the faculty of Augusta State University for approval. 440 PRE-APPLICATION REVIEW OF TENURE-TRACK FACULTY

440.1 Timing of Review For all faculty in a full-time tenure track position, a review of progress shall begin as soon as possible after completing 2 1/2 years of full-time service and shall be completed prior to the end of 3 years of full-time service. A mid-course review shall be conducted in those cases in which the candidate has been hired with prior credit. The purpose of the review shall be to provide the faculty member with a clear understanding of those areas that might need attention if the candidate is to continue his or her progress toward successfully achieving tenure.

440.2 The Review Process This review will be conducted by a committee of at least three tenured faculty members from the candidate’s department or academic unit. If an insufficient number of tenured faculty exist within the unit, tenured faculty from a related field may serve on the committee; however, the candidate must consent to the appropriateness of the appointments.

Any necessary exception to this procedure will be implemented by the Faculty Policies Committee.

440.3 The Basis of Review The committee shall review the candidate’s progress toward the completion of the requirements of tenure as outlined in the Faculty Manual. To aid the committee in this review, the candidate shall provide the committee with the following: curriculum vita, annual faculty reports, teaching evaluations, and a statement of accomplishments and service not to exceed three pages in length. No additional materials should be prepared by the candidate or submitted to the committee for the purposes of this review.

In reviewing the above materials the committee is to examine the accomplishments of the candidate and provide constructive assistance to the tenure-track faculty member seeking tenure. The committee should note the accomplishments of the candidate, but should also detail areas of weakness that the candidate should address as

Augusta State University Faculty Manual - updated through 04_24_2012 57 well as any change in the orientation or activities that might aid the candidate in meeting the requirements for tenure. The committee will write a report summarizing its recommendations for improvement. The written report of recommendations should also remind the candidate that the committee’s comments are intended as an aid to achieve tenure, but that the successful satisfaction of the committee’s recommendations will not alone guarantee a positive tenure review.

440.4 Reporting and Follow-up Upon completion of the review the committee shall produce a written summary of its recommendations, a copy of which shall be delivered to the candidate and the candidate’s chair or unit head. The candidate and chair or unit head will review the report together.

450 TENURE POLICY The tenure procedure shall be the same as the promotion procedure outlined in 432 above.

451 Regulations The following tenure regulations were approved by the Board of Regents on February 12, 1975.

451.1 It is intended that these tenure policies shall be the minimum standard for award of tenure, but they are to be sufficiently flexible to permit an institution to make individual adjustment to its own peculiar problems or circumstances. These policies are to be considered a statement of general requirements which are capable of application throughout the System and are not a limitation upon any additional standards and requirements which a particular institution may wish to adopt for its own improvement. Such additional standards and requirements, which must be consistent with the Regents’ policies, and approved by the Board of Regents, shall be incorporated into the statutes of an institution.

451.2 Tenure resides at the institutional level. Institutional responsibility for employment of a tenured individual is to the extent of continued employment on a one hundred percent workload basis for two out of every three consecutive academic semesters until retirement, dismissal for cause, or release because of financial exigency.

451.3 Only assistant professors, associate professors, and professors who are normally employed full-time (as defined by Regents’ policies) by an institution are eligible for tenure. Faculty members with adjunct appointments, lecturers, and senior lecturers shall not acquire tenure. Section 440.6.3 changed April 14, 2009.

451.4 The term “full-time” is used in these tenure regulations to denote service on a one hundred percent work load basis for at least two out of three consecutive academic semesters.

451.5 Tenure may be awarded, upon recommendation by the President and approval by the Board of Regents, upon completion of a probationary period of at least five years of full-time service at the rank of assistant professor or higher. The five year period must be continuous except that a maximum of two years interruption because of a leave of absence or part-time service may be permitted. An award of credit for a period of interruption during the probationary period shall be at the discretion of the president. A maximum of three years credit toward the minimum probationary period may be allowed for service at other institutions or for full-time service at the rank of instructor at the same institution. Such credit for prior service shall be defined in writing by the President and approved by the Chancellor at the time of the initial appointment at the rank of assistant professor or higher. Accomplishments used to justify the original award of probationary credit, even though activities at another institution, may be used in documentation of applications for institutional promotion and tenure so long as they otherwise meet the time limitations specified in 432.1.2. Section 451.5 (now 440.6.5) changed April 14, 2004. Text of the changes here. Section 451.5 (now 440.6.5) changed April 13, 2005.

451.6 The maximum time that may be served at the rank of assistant professor or above without the award of tenure shall be seven years; provided, however, that a terminal contract for an eighth year may be proffered if an institutional recommendation for tenure is not approved by the Board of Regents. The maximum time that may be served in any combination of full-time instructional appointments (an an instructor or at a professorial rank) without the award of tenure shall be ten years; provided, however, that a terminal contract for an eleventh year Augusta State University Faculty Manual - updated through 04_24_2012 58 may be proffered if an institutional recommendation for tenure is not approved by the Board of Regents. Section 440.6.6 changed April 14, 2009.

451.7 The maximum period of time that may be served at the rank of full-time instructor shall be seven years.

451.8 Tenure or probationary credit toward tenure is lost upon resignation from an institution, or written resignation from a tenured position in order to take a non-tenured position, or written resignation from a position for which probationary credit toward tenure is given in order to take a position for which no probationary credit is given. In the event such an individual is again employed as a candidate for tenure, probationary credit for the prior service may be awarded in the same manner as for service at another institution.

451.9 Upon approval of the award of tenure to an individual by the Board of Regents, that individual shall be notified in writing by the President of Augusta State University, with a copy of the notification forwarded to the Chancellor.

451.10 An annual report shall be made to the President by each unit of the institution on the status of its faculty. Numbers of tenured and non-tenured faculty, by rank, shall be furnished. Individuals who have been retained in a full-time faculty status at the institution for a period in excess of seven years without the award of tenure shall be identified by name and justification for such retention given. These reports shall be available for public inspection.

451.11 Notice of intention not to reappoint a non-tenured faculty member shall be furnished, in writing, according to the following schedule:

451.11.1 At least three months before the date of termination of an initial one-year contract.

451.11.2 At least six months before the date of termination of a second one-year contract.

451.11.3 At least nine months before the date of termination of a contract after two or more years of service in the institution. Section 440 renumbered April 13, 2005. Section 440.5 renumbered as 450 (inclusive of all subsections): April 24, 2012.

452 Tenure and Institutional Planning 452.1 Good institutional planning must ensure that academic units have input concerning proposed changes in the university’s needs and directions. When administrative decisions about such matters are made which affect tenure-track faculty positions, academic units and faculty must be given ample notice.

452.2 Administrators who make tenure recommendations must necessarily take into consideration the overall strength of an applicant’s department or program and the long-term best interest of the institution. Thus, it is possible that a faculty member might be worthy of promotion but denied tenure. However, programs will not be eliminated or revised for the purpose of denying tenure to a faculty member.

453 Reasons for Dismissal A tenured faculty member, or a non-tenured faculty member before the end of his/her contract term, may be dismissed for any reasons stated in The Policy Manual, Board of Regents, University System of Georgia or for any of the following reasons:

453.1 Conviction or admission of guilt of a felony or of a crime involving moral turpitude during the period of employment, or prior thereto if the conviction or admission of guilt was willfully concealed.

453.2 Professional incompetency, neglect of duty, or default of academic integrity in teaching, in research, or in scholarship.

453.3 Sale or distribution of illegal drugs; teaching under the influence of alcohol or illegal drugs; any other use of alcohol or illegal drugs which interferes with the faculty member’s performance of duty or his/her responsibilities to the institution or to his/her profession.

453.4 Physical or mental incompetency as determined by law or by a medical board of three or more licensed

Augusta State University Faculty Manual - updated through 04_24_2012 59 physicians and reviewed by a committee of the faculty.

453.5 False swearing with respect to official documents filed with the institution. 453.6 Disruption of any teaching, research, administrative, disciplinary, public service, or other authorized activity.

453.7 Procedures for removal and dismissal of faculty members and rules concerning faculty hearing committees may be found in The Policy Manual, Board of Regents, University System of Georgia.

460 POST-TENURE REVIEW

460.1 Scope and Purpose Post-tenure review is a means of periodic self-assessment and peer review for tenured faculty. It will occur every five years for each member of the corps of instruction at Augusta State University. The review will be based on the Augusta State University Faculty Role Model, which serves as the basis of the annual reviews of performance which are already made within the faculty member’s own department or unit. Post-tenure review is a slightly more formal process, involving peers outside one’s own department or unit. It allows faculty to assess achievements and goals over a longer term and can facilitate longer-term growth and development. The review process will place no additional burden on the tenured faculty member aside from that of preparing a personal statement reviewing the accomplishments of the previous five years and projecting goals for the next five.

Post-tenure review is not a threat to tenure or the academic freedom which tenure protects. In those rare instances when the review committee notes deficiencies in the teaching or other professional activities of a faculty member, that person will, in consultation with the department chair or unit supervisor, draw up a plan to address the deficiencies, and will be given a period of time adequate to make necessary improvement. Only in the failure of the faculty member to satisfy the conditions of the agreed plan shall the matter be referred to the administration for further action. Nothing in these guidelines alters the existing rules dealing with tenure termination.

460.2 Procedure All units will conduct cumulative reviews of tenured members of the corps of instruction, except for the president, vice presidents, and deans. This review shall be conducted by post-tenure review committees in each of the three colleges. There will be one committee of four in the College of Education and one committee of four in the Hull College of Business. Committee members in the College of Education must represent each of the three departments (Educational Leadership, Counseling & Special Education; Kinesiology and Health Science; and Teacher Education). The fourth review member may come from another college. Because the Hull College of Business is not divided into departments, at least one review member must come from another college. This committee member must be a part of the candidate’s review committee.

Because of its size, the Pamplin College of Arts and Sciences will have three tenure review committees each consisting of a representative from each department named: - one will review candidates from the departments of Art; Music; English and Foreign Languages; and Commu- nications and Professional Writing (four members) - one will review candidates from the departments of History, Anthropology and Philosophy; Political Science; Psychology; Sociology, Criminal Justice, and Social Work; and the Library (five members) - and one will review candidates from the departments of Biology; Chemistry and Physics; Mathematics and Computer Science; Nursing; and Learning Support (five members).

All members of the post-tenure review committees in all colleges must be tenured faculty. The Faculty Policies Committee will appoint the members of these committees to serve one year terms. From this pool, the faculty member being reviewed will select three to be his or her reviewers.

Any necessary exception to this procedure will be implemented by the Faculty Policies Committee.

Post-tenure reviews will take place in the Spring term. Tenured faculty members shall be reviewed five years after tenure or the most recent post-tenure promotion and continue at five-year intervals unless interrupted by a further promotion or impending candidacy for promotion within the same academic year of a scheduled Augusta State University Faculty Manual - updated through 04_24_2012 60 post-tenure review. This cumulative review should address accomplishments in teaching, advising and serving students, in research/scholarly/creative activity, and in service to the unit, the university, the profession, and the community in light of the Augusta State University Faculty Role Model. It will be based on available information: chair or supervisor annual evaluation reports for the years being reviewed, student and peer evaluations of teaching, an up-to-date curriculum vita, publications, and a personal statement of the faculty member’s accomplishments over the past five years and projected goals for the next five years. Aside from this statement, the candidate should not be expected to prepare additional materials for the purpose of this review.

The committee will review these materials and evaluate the faculty member’s teaching and other professional activities in light of Augusta State University’s Faculty Role Model and the mission of the candidate’s department or unit and the university. Each committee shall determine its own procedures for evaluation each year; the evaluation must reflect the views of the majority of the committee members. The committee will send a written report of its evaluation to the candidate and to the candidate’s chair or supervisor. This report will be used to help determine salary recommendations.

The review may result in one of the following outcomes: 1. Certification of satisfactory performance: The committee judges the faculty member’s teaching competence and other professional contributions in compliance with the expectations for a tenured faculty member.

2. Certification of deficiencies: The committee judges the candidate deficient in meeting teaching and other professional expectations in one or more ways. In such a case, the committee will detail the deficiencies, and the candidate, along with the candidate’s chair or supervisor, will draw up a plan of remediation addressing these deficiencies. This plan must define specific goals and measurable outcomes the faculty member should achieve and establish a time line for meeting the goals. This plan must be submitted to the committee for approval. The candidate’s progress will be reviewed in two years. If the committee then judges the candidate’s progress insufficient, the matter will be referred to the Dean and the Vice President for Academic Affairs.

In addition to the above, if at any time during the review process the committee becomes aware of unprofes- sional conduct, an immediate report of such conduct must be made to the Vice President for Academic Affairs. Examples of conduct rising to this level would include, but not be limited to, sexual harassment and/or gross incompetence. Section 460.2 changed: April 17, 2007.

460.3 Appeal Process A faculty member has the right to review the file and evaluation prior to its submission to each level of consideration or review. The faculty member may append a written response to the file at each stage. The faculty member may appeal the committee’s finding to an appeals committee made up of the chairs of the review committees of each of the three colleges. This committee’s certification of satisfactory performance or deficiencies will be the final statement of the candidate’s peers. The candidate has the right to appeal to the Vice President for Academic Affairs.

460.4 Institution of the Process The post-tenure review process began in the 1997-1998 academic year with the seven committee members who drafted this policy, along with those members of the 1996-97 Faculty Policies Committee who had been tenured for at least five years. During fall semester 1998, the Dean of each college and the Director of the Library developed a list of all tenured faculty members in the college into a five-year rotation, beginning with the most senior faculty, so that all members of the college will be reviewed by the end of the 2003-2004 academic year. That list is to be updated annually so that the names of all tenured faculty who are candidates for review are submitted to the appropriate Post-Tenure Review Committee at the beginning of each academic year. In particular, newly tenured and promoted faculty are placed at the end of the rotation list and so are up for review five years later. (Note: All subsequent references to the Dean in Section 464 shall be understood to include the Director of the Library.)

464.1 Procedural Explanations

The following policies shall apply to the implementation of post-tenure review procedures:

Augusta State University Faculty Manual - updated through 04_24_2012 61 464.1.1 Each Post-Tenure Review Committee shall determine its own procedures and timetable for completing the evaluation. However, all evaluations must be completed no later than March 31st.

464.1.2 A candidate who refuses to be reviewed will receive a negative review from the Post-Tenure Review Committee, and the case will be referred to his or her immediate supervisor for appropriate action.

464.1.3 Typically, a candidate for promotion will not undergo a post-tenure review in the same academic year. A faculty member scheduled for post-tenure review within the same academic year that he or she seeks promotion should inform the appropriate Dean and Post-Tenure Review Committee. In the event that the candidate is not promoted, his or her credentials will be forwarded to the Post-Tenure Review Committee the following academic year for review, regardless of whether the candidate resubmits for promotion.

464.1.4 A faculty member who plans to retire within two academic years after the end of the semester in which he or she would have been reviewed will not be expected to participate in the post-tenure review if his or her Chair or Dean has accepted a letter of resignation specifying the date of retirement. The Dean of the appropriate college should be informed in order to update the rotation list. If the candidate does not retire, his or her credentials will be sent to the post-tenure review committee the following year for review.

464.1.5 Assistant and associate deans will not be reviewed as part of the post-tenure review process. They serve at the pleasure of the administration, and their on-going effectiveness should be judged by the administrators to whom they report. This procedure is consonant with peer review. Section 464.1 changed: March 10, 1999 Section 460 renumbered April 13, 2005. Sections 460 and 464 amended to clarify timing March 8, 2011

470 ENDOWED FACULTY POSITIONS

470.1 Establishment of Endowed Faculty Positions

An endowed faculty position may be established or announced as a faculty position at Augusta State University only with prior approval of the Board of Regents and in accord with Board policy. Likewise, the appointment of a holder of an endowed faculty position must be approved by the Board. The Board recognizes the following categories of endowed positions, listed in descending order of required funding: Eminent Scholar Distinguished Chair Chair Distinguished Professorship Professorship Distinguished Scholar Fellowship (which may be used only to provide temporary support, not to exceed one academic year, for visiting faculty members participating in planned programs or for Augusta State University faculty members selected for distinguished contributions or teaching excellence)

470.2 Selection of Holders of Endowed Academic Positions

The process to select a holder of an endowed position shall not begin until the following matters have been proposed by the appropriate dean or chief officer of the library and approved by the vice president for academic affairs and the president of the university. (Note: Any further reference to “dean” in Section 470 shall indicate also the chief officer of the library.) Type of appointment, including duration of term(s) and, when applicable, number of possible terms (see 470.3) Departmental placement of and responsibility for the position Faculty rank for the holder Tenure considerations, if any Expectations for performance by the holder Salary range and anticipated endowment support for salary and other aspects of the position Procedures for selecting the holder

The criteria for selection must indicate the desired field of expertise and requirements of experience and cre-

Augusta State University Faculty Manual - updated through 04_24_2012 62 dentials. Procedures for selection must include the membership of the search committee, the planned steps in selection, and the expected duration of the process.

It shall be the dean’s responsibility to ensure that all descriptions of the position and communications with applicants accurately reflect the full requirements, arrangements, and expectations for the position. Copies of the university policy for endowed faculty positions shall be presented to each finalist.

470.3 Types of Appointments to Endowed Faculty Positions

There are two types of appointment for any endowed faculty position at Augusta State University. In both cases, the holder of an endowed faculty position is employed under written contract and is subject to the personnel policies of the Board of Regents as well as all university policies that apply to faculty members.

A. Single-Term Appointment

Such an appointment is for a single term intended to range in duration from a single calendar unit (e.g., quarter, semester, summer session) to five years. If the intended term is longer than one year, the offering of a contract for each succeeding year is contingent upon the holder’s performance and the needs of the university.

The letter of appointment to a single-term appointment will state that in no circumstances shall the holder be employed in the endowed faculty position longer than the intended term. In cases where the intended term is longer than one year, the letter will also state that contracts for subsequent years of the term are contingent upon the holder’s performance and the needs of the university.

For single-term appointments, evaluations of the holder are accomplished through the regular procedures for annual evaluation. In these regular procedures, faculty committees and administrators are obligated to take into consideration any special responsibilities or expectations of the endowed faculty position.

B. Renewable-Term Appointment

A renewable-term appointment is one for which the university may renew the holder’s initial term for a definite or indefinite number of times thereafter, contingent upon the performance of the holder and the needs of the university. Terms may be three years or shorter. The contract for each year within a multi-year term is contingent upon the holder’s performance and the needs of the university.

The letter of appointment to a renewable-term appointment will specify the length of the initial term as well as the length and number of subsequent terms to which the holder is eligible for reappointment. The letter also will state that contracts for individual years of any term are contingent upon the holder’s performance and the needs of the university.

Reappointment of a holder to a subsequent term in an endowed faculty position will be conditional on a satisfactory report of the holder’s performance in the position. In cases where the initial term is less than three years, the holder will be evaluated solely through regular procedures for the annual evaluation of faculty, though the evaluator will be obligated to take into consideration any special responsibilities or expectations of the endowed faculty position. The evaluator will, where applicable, provide a copy of the evaluation to the dean, who will recommend to the vice president for academic affairs whether the holder will be appointed to a subsequent term.

When the holder is reappointed to a subsequent term which will add up to at least three years in the position, or when the initial term is set at three years, there must be a special evaluation of the holder’s performance. This evaluation must be conducted separately from and in addition to regular procedures for annual evaluation and, when applicable, tenure and promotion. Although the special evaluation does not supplant any other required evaluations, its results must be taken into consideration in any regular evaluations of the holder thereafter. The special evaluation must be completed at least one year prior to the conclusion of the holder’s current term, except in cases where the third year is a single year contract. In such cases, the special evaluation must be completed by the end of the Fall semester of that year.

The special evaluation of the holder of an endowed faculty position must meet the following requirements:

1. Be conducted under the authority of the vice president for academic affairs, who is responsible to the president for the proper administration of all policies related to endowed faculty positions.

Augusta State University Faculty Manual - updated through 04_24_2012 63 2. Be supervised by the dean of the college, who is responsible for the fair and prompt conduct of the evaluation, and who must recommend reappointment or non-reappointment to the vice president.

3. Incorporate the special knowledge of the holder’s performance gained by the department chair (where applicable). The holder must submit to the department chair a portfolio whose purpose will be to establish that the expectations of the appointment have been fulfilled. The department chair must make a recommendation to the dean of either reappointment, reappointment with reservations, or non-reappointment, together with a brief report explaining the reasons for the recommendation. A copy of the chair’s report must then be forwarded, together with the holder’s portfolio, to the faculty committee (see below).

4. Rely upon the judgment of a review committee composed of five faculty members, two from the holder’s department and three from other departments, all of whom are to be of the holder’s academic rank or higher if possible. The two members from the holder’s department must be recommended to the dean by the faculty of the department, and the other three must be recommended by the Faculty Policies Committee. The review committee will elect one of its members as chair and proceed with a broad-based review of the holder’s performance in the light of the expectations established for the endowed faculty position. The review must include at least a survey of faculty opinion in the holder’s department and an examination of the supporting portfolio submitted by the holder. When applicable, and especially when the nature of the position specifies that the holder’s work gain recognition from constituencies beyond the campus, the committee should seek statements of opinion from outstanding professors in the holder’s field of expertise at other institutions, or from community contacts. At least half of the statements must be requested of persons drawn from a list provided by the holder. The review committee must recommend directly to the dean either reappointment, non-reappointment, or reappointment with reservations; its recommendation must be accompanied by a brief report explaining the review process and the reasons for its recommendation. Any and all documents of opinion reviewed or received by the committee during the review process must be made available to the holder upon request.

The holder of the endowed faculty position must be offered an opportunity to respond to the recommendations of the review committee and/or the department chair. The dean, having received both reports, must provide the holder a copy of the department chair’s report; and must provide the holder and the department chair a copy of the review committee’s report. The holder will be allowed 15 working days to make any desired written response to either or both of the reports. After taking any response into consideration, and following any appropriate discussions with the holder and the chair of the department, the dean must then recommend to the vice president for academic affairs whether the holder shall be reappointed for an additional term. In doing so, the dean must transmit to the vice president the original recommendations of the review committee and the department chair and any written response from the holder.

470.4 Relationship of Endowed Faculty Positions to Rank and Tenure

Decisions on rank and tenure are separate from decisions on appointment and reappointment to endowed faculty positions, except that any special evaluation of a holder for the purpose of reappointment must be taken into consideration in any subsequent decision on rank or tenure.

A faculty member may hold an endowed professorship and be identified as the “______Professor of ______” but still hold academic rank that is less than that of professor.

If a tenured faculty member is appointed to an endowed faculty position and then is later removed from it, the removal from the endowed faculty position does not constitute removal of tenure. Likewise, if a faculty member is awarded tenure while holding an endowed faculty position and then is later removed from the position, the removal does not constitute a removal of tenure.

480 PERFORMANCE EVALUATIONS OF SENIOR ADMINISTRATORS

Senior administrators, other than the president, (including vice presidents, deans, associate and assistant vice presidents, and associate and assistant deans) are not appointed for specific terms but rather serve at the pleasure of the president. Therefore, evaluation of their performance shall be an ongoing process which consists of open communication between the senior administrator and his or her supervisor on both individual and institutional goals and objectives as well as on the methods and processes used to achieve these goals and objectives. Documentation of this process will be maintained in the office of the administrator’s supervisor.

Augusta State University Faculty Manual - updated through 04_24_2012 64 Section 480 added April 13, 2010

500 WORKLOAD The normal workload for faculty members consists of those activities associated with the instruction of four three- hour classes. Section 500 rewritten: April 15, 2008.

510 SCHEDULES, DUTIES, AND ASSIGNMENTS Augusta State University, as an Affirmative Action—Equal Employment Opportunity institution (see Section 600), recognizes and respects that policies and procedures must be established and followed that promote equal opportunities for all faculty members to excel in their duties and responsibilities as professors. At the minimum, faculty members can expect equitable and fair schedules, assignments, duties, and workloads within the constraints of the unit. Faculty members with health or family considerations—including but not limited to children and parents—are entitled to considerations with regard to schedules, assignments, duties, and workloads (as recognized by the federal Family and Medical Leave Act of 1993). Under these circumstances, the faculty member must both discuss his/her particular situation with his/her unit head and document the issue in writing. The unit head must respond by working with the faculty member to find a way for the faculty member to meet both his/her family needs and those of the institution. Section 510 added: April 24, 2012.

520 CLASS ATTENDANCE, RECORDS AND GENERAL PROCEDURES The rights and responsibilities of faculty members are outlined above in Section 300. The following comments are intended to clarify, not to supersede or constrain those rights and responsibilities. The workload for faculty members normally consists of those activities associated with the instruction of four three-hour classes.

Faculty members are expected to meet regularly all classes and laboratories for which they are responsible. In case of absence the department chair or the person designated by the chair to collect and post this information should be notified. In the absence of a chair, the dean’s office should be notified directly.

If severe weather requires the cancellation of classes, “makeup” days will be scheduled by the VPAA in conjunction with the Registrar, according to the academic calendar with sensitivity to institutionally established dates. Any rescheduling shall observe the institution’s policy on religious holidays. Faculty members may alternatively assign additional work or use other appropriate measures.

Faculty members are required to monitor student attendance including ongoing participation in online courses. Faculty members should ask any person attending class or participating in an online course and not on the class roll to see the Registrar to determine if the records are correct.

To assist the University in complying with federal regulations pertaining to financial aid, faculty members are required to maintain a record of and report student non-attendance at the start of each academic term. The Vice President for Academic Affairs is responsible for informing faculty of the duration of the non-attendance verification period and appropriate reporting method at the beginning of each academic term.

A student may be withdrawn from a course in which s/he has missed more than the equivalent of 10 percent of class time. The last date of attendance must be reported whenever a student is assigned a grade of W, WF, F or U.

Since faculty are responsible for maintaining appropriate decorum in their classrooms, a) students’ guests are to be allowed in class only by permission of the instructor, and b) instructors have the responsibility to ask anyone to leave a class whenever that person obstructs or otherwise disrupts class activities.

Faculty members are expected to be available to students on a regular basis outside of class time and to inform students of their availability.

Augusta State University Faculty Manual - updated through 04_24_2012 65 Policy requires that the faculty provide written information for students at the beginning of each course concerning the goals and requirements for the course, the nature of the course content, the methods of evaluation to be employed, and the basis on which grades are to be determined. Typically such information would be included in a class syllabus. Every reasonable effort should be made to give students timely academic feedback as the course progresses. Graded results on all assignments should be reported to students in a timely manner. As stated in Section 302.2, in each course, each semester, the instructor must provide the students with some sort of evaluation and the results of that evaluation prior to the deadline for withdrawal without penalty. Students must have some knowledge of their status in class before that time.

In some courses, the instructor may decide that a major examination at the end of the term is not appropriate. For most courses, however, a major test or final exam is given at the end of the term. The registrar has crafted a final examination master schedule to ensure that students’ workload for final preparations is manageable. To this end instructors should give the last major evaluation of the term on the scheduled exam day at the scheduled time; it should not be administered on the last scheduled meeting day of the class. Long-term projects may be due on the last day of class.

Requests for exceptions to the scheduled exam time should be made only in exceptional circumstances and for educationally sound reasons. Requests for such changes should be made to department chairs/college deans; chairs will forward these requests with a recommendation to the appropriate dean. Before asking for a change in the exam schedule, faculty members should determine that the proposed exam time will not conflict with any scheduled exam. Before approving such requests, Deans and Department Chairs must ascertain that the proposed change will not create a conflict with other scheduled exams.

In order to give faculty adequate time to grade final examinations, the deadline for turning in course grades will be no sooner than twenty-four hours after the last exam of the semester is scheduled to end. Section 520 changed: March 7, 2001.Text of the changes here. Section 520 rewritten: April 15, 2008. Section amended March 8, 2011 ASU Faculty Meeting; weather cancellations Section 520 amended April 29, 2011

525 FACULTY GUIDELINES FOR ENCOURAGING APPROPRIATE STUDENT BE- HAVIOR AND IMPLEMENTING EFFECTIVE STUDENT DISCIPLINE

Establishing Expectations for Student Course Behavior

Faculty must set the tone for expected course behavior at the beginning of each term. This is best achieved by directly addressing policies regarding attendance, tardiness, decorum, student misconduct, withdrawal policies, and by referring the student to the ASU Student Handbook Code of Conduct.

Faculty members should state in writing any unique policies in their syllabi, and provide students with an opportunity to clarify issues. They should clarify the definition of student misconduct, citing specific examples of misconduct that would result in disciplinary action. For example, physical or verbal abusiveness toward professors, staff, or other students will not be tolerated. Obscenities, aggressive tone, disruptiveness are all behaviors that should be quickly addressed and appropriately reprimanded.

Ultimately, faculty members have a responsibility to respond to students in a calm and objective manner. Even in the face of inappropriate behavior, it is imperative for faculty members to maintain a professional and controlled demeanor with students in order to facilitate constructive interactions.

Options for Dealing with Inappropriate Student Behavior in a Course in the Classroom

If a faculty member determines that any improper classroom behavior is limited to a single event or is of a less serious nature, s/he may choose to address the infraction in the classroom, or may speak to the offending student individually outside of the class. An individual meeting outside of class presents an opportunity to explore the nature of the misconduct with the student, and to reiterate the faculty member’s expectations for behavioral standards. The meeting with the student should be documented in writing, noting the specific guidelines and con- sequences that were communicated to the student. Depending upon the behavior, a referral to the Counseling and Testing Center may be appropriate. The faculty member may refer the student to the Dean of Students but should report the classroom incident and meeting to the department chair.

Augusta State University Faculty Manual - updated through 04_24_2012 66 If a faculty member determines that any improper behavior is of a recurring pattern or is of a serious nature, s/he may immediately expel a student from the actual classroom. For example, a student who becomes physically or verbally aggressive should be expelled from the classroom, and Public Safety may be called for any necessary assistance. After an expulsion from the classroom, the faculty member may also officially withdraw the student from the course. However, any action to officially withdraw a student from the course must be reported in writing to the student, department chair (or appropriate administrator in the HCoB) and Dean of Students. Without the written consent of the faculty member, the student may not be reinstated in the course from which s/he was withdrawn by the faculty member for behavior reasons, although, the student may seek other remedies through the student appeal process outlined in the Student Handbook.

If a faculty member feels threatened or if the misconduct is of an abusive nature, s/he may file charges against the student through the Dean of Students.

Options for Dealing with Inappropriate Student Behavior in a Course Outside of the Classroom

If a faculty member feels threatened by the behavior of a student outside of the classroom, s/he may officially withdraw the student from the course. The procedures for notification and appeal would be the same as for the section dealing with disruptive or threatening behavior in a classroom.

A faculty member may also file charges against the student through the Dean of Students. Section added: April 26, 2000. Text in Agenda here.

527 FACULTY GUIDELINES FOR ACCOMMODATING STUDENTS WITH DISABILI- TIES IN AN ACADEMIC ENVIRONMENT Students With Disabilities

All students, including students with disabilities, attending Augusta State University (ASU) shall have equivalent access to all university programs and services. Faculty members are a vital part in the process of making ASU accessible to students with disabilities. The faculty at ASU should adhere to the following regulations relating to students with disabilities:

527.1 Augusta State University Prohibits Discrimination ASU prohibits discriminatory practices against people with disabilities. In accordance with Section 504 of The Rehabilitation Act of 1973 as amended (the Rehab. Act) and the Americans with Disabilities Act of 1990 (the ADA) “...no qualified person with a disability, shall, on the basis of that disability, be excluded from participation, be denied the benefits of, or otherwise be subjected to discrimination under any entity” atASU.

527.2 Definition of a Disability ASU shall use the definition of disability noted in the ADA. The term “disability” with respect to a student means (A) a physical or mental impairment that substantially limits one or more of the major life activities (including learning) of an individual, (B) a record of such an impairment, or (C) being regarded as having such an impairment. The Director of Testing and Disability Services (hereafter the Director) is the designated campus authority who determines whether or not a student has a disability.

527.3 Inclusion Policy It shall be the policy of ASU to educate students with disabilities in inclusive environments to the greatest extent possible, using the same class atmosphere, teaching tools, and methods as employed when teaching students without disabilities.

527.4 Admission Process Students with disabilities are reviewed for admission to the institution using the same criteria as students without disabilities. The Office of Testing and Disability Services is not involved in the process of deciding which students are admitted or denied. The Admissions Office handles the entire admissions process for all applicants.

527.5 Accommodation Authorizations An accommodation is a unique and reasonable support service provided to ensure that students with disabilities have the same access to the university as other students. Reasonable accommodations promote equal access, not additional privileges. Accommodations may include, but are not limited to, Brailled tests, physical class relocation, or extended test time. The Director is the assigned faculty member who conducts the initial review Augusta State University Faculty Manual - updated through 04_24_2012 67 and authorization or denial of accommodation requests. The Director will make decisions related to accommodation requests based on the ADA; the Rehab. Act; University System of Georgia policy and procedures; and on mandates and regulations delivered by the United States Office of Civil Rights (OCR), the United States Justice Department, national institutional standards, and current related case law. All inquiries related to the provision of special accommodations for students with disabilities should be referred to the Director. Teaching faculty members should bring any concerns related to accommodations to the attention of the Director by making responses on the authorization response form or by calling the Director.

527.6 Faculty Academic Standards All faculty members have an obligation to ensure that students with disabilities have equal access to the institution. Academic competence should not be compromised in the process of providing accommodations for students with disabilities. Faculty members should expect students with disabilities to perform on the same academic level as students without disabilities. Faculty members should evaluate and grade students with disabilities in the same manner as other students. Students with disabilities are expected to adhere to the same standard of conduct and to follow the same academic policies as other students. Faculty members have the liberty to inquire about the effectiveness of any accommodation and may initiate discussion about implementation with the Director or the student.

527.7 Procedure for Faculty Members to Refer Students Faculty members should advise students seeking accommodations that they are required to make an appointment with the Director. The first appointment is critical in the evaluation process. As a result of the initial intake and review, the Director will make decisions related to both a student’s need or lack of need for reasonable accommodations and to the type of accommodations that may be appropriate.

It is the responsibility of a student seeking support services to request accommodations from the Office of Test- ing and Disability Services. Applicants to ASU are not asked if they have a disability. The Office of Testing and Disability Services, therefore, has no direct way of knowing that a student with a disability is present on campus. All students who request accommodations must complete the initial intake and review with the Director prior to receiving any accommodations at ASU.

527.8 Student Responsibilities It is a student’s responsibility to take the initiative and to disclose his or her disability to the Office of Testing and Disability Services at ASU, to complete the initial intake with the Director, to submit documentation of his or her disability, and to request academic accommodations. Every semester students also have a responsibility to request academic accommodations in a timely manner. They should do this by submitting a completed accommodation request form to the Director. Normally, accommodation requests will not be authorized after the first week of class, but emergencies will be evaluated and authorized at the discretion of the Director. Students requesting accommodations after the beginning of the current semester will not receive accommodations until the following semester. Students are required to meet with faculty members each semester in order to develop a mutually agreeable system for administering accommodations. Since some accommodations can take several months to coordinate, it is imperative that students notify the Office of Testing and Disability Services as early as possible. Students also have a responsibility to schedule test times with the Office of Testing and Disability Services at least two weeks in advance. Students have a responsibility to express their accommodation needs and to self-advocate.

527.9 The Faculty Process Of Administering Accommodations As a result of the initial intake, the Director will make a determination of whether or not to authorize a requested accommodation. If the request is deemed to be legally required, reasonable, and necessary, the Director will submit a written authorization for accommodations to faculty members on a semester-by-semester basis. Facul- ty members who receive authorization to implement accommodations must complete the authorization response form and send it back to the Director as soon as possible, but no later than twenty working days after the first day of class. When a faculty member receives an authorization for an accommodation, the faculty member can be assured that documentation supporting a need for a reasonable accommodation has been received by the Director. Any concerns or issues about an authorized accommodation should be noted on the authorization response form. The faculty member may also contact the Director by telephone to discuss concerns related to an accommodation. In such cases, the Director will review the concerns of the faculty member and either modify or confirm the authorized accommodation.

The Director is the designated university agent who shall make a commitment, agreement, or a promise relating to a reasonable accommodation for a student with a disability. Faculty members should follow the prescribed accommodations authorized by the Director. No type of accommodation should be executed, in part or in full, Augusta State University Faculty Manual - updated through 04_24_2012 68 until the faculty member receives a signed authorization form for the current semester. Implementing unauthorized accommodations may create problems for students, other faculty members, and the university. Faculty members should notify the Director if there are concerns related to an authorized accommodation.

Within fifteen working days of receiving an authorization form, a faculty member should meet privately with the student to discuss how the authorized accommodation(s) can best be implemented to suit both the needs of the faculty member and the student.

In some cases, supplemental or updated documentation from the student may be deemed necessary. In such cases, some students may be granted limited provisional accommodations for a period of no more than one semester. No provisional accommodations will be extended for COMPASS, the Regents’ Exam, Praxis, the Graduate Records Exam (GRE), the Miller Analogies Test (MAT), or similar standardized tests which require testing accommodations.

Faculty members, department heads, and students with mobility impairments should work together to coordinate an emergency evacuation plan each semester. The faculty member or the student may request a classroom relocation to a room closer to a building exit or to the ground floor. The request should be submitted to the Director.

527.10 Confidentiality Every student with a disability has the right to keep his or her disability confidential. Disclosure, however, must be made to the Office of Testing and Disability Services in order to verify the need for special accommodations. Faculty members should not inquire about the nature of a student’s disability when the authorization form indicates that the disability has not been disclosed or is confidential. This indicates that the student has requested that his or her disability should remain confidential.

Faculty members should not publicly refer to or single out a student’s disability (in written or oral form) without the prior consent of the student. Inquiries related to how the faculty member can accommodate a student should be done privately either before or after a class period. Faculty members should not disclose a specific student’s disability (actual or assumed) or information related to accommodations to individuals who are not employed at ASU. Disclosure of a student’s disability and issues related to accommodation needs may be made to a faculty member’s supervisor and the Director. All faculty members do have academic freedom and the right to have general discussions related to disabilities and other related matters, so long as no individual student is pointed out and specifically discussed.

Faculty members have the liberty to inquire about the effectiveness of any accommodation and may initiate discussion with appropriate faculty members and the individual student about accommodation procedures. As with all students, faculty members may privately receive and solicit advice and information from other faculty members about accommodations and academic services for individual students with disabilities. Once accommodations have been authorized by the Director, faculty members may implement effective, alternative accommodations with the mutual consent of the student. The Director may be consulted for assistance in matters related to accommodation alterations.

In certain situations, there may be a need to reveal the nature of a student’s disability in order to secure reasonable accommodations. Information related to the nature of a student’s disability should be released at the discretion of the Director. Details about a student’s disability may be released by the Director in situations where an actual or potential danger exists that may cause physical harm or danger to the student or another individual.

527.11 The Appeals Process Teaching faculty members and academic administrators have a right to voice concerns informally or to appeal authorized accommodations formally if they think that an authorized accommodation will create a major and detrimental change in the academic nature of a course or general course objectives, or if they think that the accommodation violates university system policy. Faculty members should be reasonable and attempt to negotiate a resolution with the Director prior to filing any appeal.

When a conflict in opinion occurs, every “good faith” effort should be made to resolve the matter without resorting to a higher authority. The concerns may be handled informally by contacting the Director to discuss the issue, by having a formal meeting with the Director, or by making a written statement on the authorization faculty response form. In order to avoid discriminatory actions against a student with a disability, the authorized accommodation must be implemented on behalf of the student until the appeals process is finalized. If a specific disagreement cannot be informally resolved within ten working days, either party may continue mediation or issue a written appeal to the Vice President for Academic Affairs. The written appeal must include documented attempts to resolve

Augusta State University Faculty Manual - updated through 04_24_2012 69 the matter.

Upon receiving a letter of appeal, the Vice President for Academic Affairs should consult with the teaching faculty member, the appropriate academic administrator, and the Director prior to making a final decision. The Vice President for Academic Affairs has the authority to make a final decision on all matters. All final decisions on appeals will be issued to all involved parties in writing by the Vice President for Academic Affairs and delivered to them in the mail.

527.12 Appeals Related to University Policy Standards Accommodations specifically authorized to comply with policies or specific criteria of the University System of Georgia (USG) Board of Regents cannot be appealed at the level of ASU. Faculty members cannot appeal accommodations or criteria that are mandated by the Board of Regents’ Center, for Learning Disorders, legal agents, or other experts employed by the Board of Regents to make expert decisions for the USG. In cases where a faculty member disagrees with the Board of Regents’ Policy or Board of Regents’ experts, the faculty member and his or her department head may solicit the assistance of the Vice President for Academic Affairs to petition the Board of Regents to review the policy or expert decisions in question. If a faculty-appeal issue or proposed remedy is in conflict with Board of Regents’ Policy or an expert opinion, the Director will inform the faculty member and the Vice President for Academic Affairs. The appropriate policy of ASU relating to appeals to the Board of Regents should be followed when petitioning the Board of Regents. Only the President of ASU can solicit the Board of Regents to modify USG policy relating to students with disabilities.

527. 13 Employee Procedure for the Referral of Complaints Complaints about university services relating to students with disabilities should be referred to the Director for resolution.

527.14 Support from the Director of Testing and Disability Services In cases where a faculty member cannot execute an accommodation by using department resources, the faculty member may solicit support services from the Director. When possible, however, faculty members are expected to execute authorized accommodations with the use of departmental resources. Accommodations may include using an empty classroom as a special testing area; using departmental equipment to enlarge or tape tests; and using the Brailling machine in Media Services to braille small projects.

The information needed to implement an accommodation can be found on the authorization form sent by the Director. Faculty members may also request additional resources or advice from the Director. In all cases, the Director will act as the chief faculty consultant and resource person in all matters related to students with disabilities.

527.15 Test Proctoring Students must schedule all test proctoring services at least two weeks in advance. Emergency testing needs cannot be guaranteed. It is the student’s responsibility to call or come by the Office of Testing and Disability Ser- vices to schedule test proctoring services at the Office of Testing and Disability Services. The submission of a course syllabus does not substitute for scheduling a testing appointment. After scheduling a testing appointment, the student must inform the professor that a test proctoring reservation has been made.

The professor may confirm that an appointment has been made by contacting the Office of Testing and Dis- ability Services or by asking the student. Once a student has scheduled an appointment, a faculty member may request test proctoring support services through the Office of Testing and Disability Services by completing a test proctoring form and delivering it to the Director. Proctoring forms are usually enclosed with an authorized accommodation form. An instructor may also contact the Office of Testing and Disability Services to request a blank test proctoring form. Each section on the front of the test proctoring form must be completed in full by the instructor. Both the test and a completed test proctoring form must be delivered to the Office of Testing and Dis- ability Services prior to the time that the regular class test is scheduled. A completed test proctoring form must be attached to each test. Professors should be aware that test proctoring rooms and services are limited.

527.16 Transportation And Mobility Issues ASU does not provide transportation services for students. Faculty and staff members are not authorized to provide transportation, tactile mobility or guide services (outside of the scope of general verbal directions). Referrals to appropriate service providers, however, can be made by the Director or any faculty member. Students should use their regular mode of transportation to attend classes, labs, internships or other types of events. In rare cases where transportation is provided for a particular group of students, accessible transportation must be pro- Augusta State University Faculty Manual - updated through 04_24_2012 70 vided for students with disabilities. If a faculty member feels that the student is in need of any additional services, the faculty member should immediately refer this matter and the student to the Director. Public Safety reserves the right to provide any necessary accommodations to properly ensure the safety of students with disabilities.

527.17 Service Animals A service animal can be any guide-dog, signal-dog, protective-dog, tasks-dog or other animal (not necessarily a dog) used to perform tasks for the benefit of a student with a disability. Students with disabilities are automatically authorized to use seeing-eye or guide dogs in all classes, labs or other environments on the campus of ASU. The necessity for other animals or service dogs, however, must be reviewed by the Director. In such cases, the Director will render a decision related to the necessity of the service animal. A student must submit documentation to verify the need for a service animal other than a seeing-eye or guide dog. Faculty members should not authorize the use of a service animal (other than a guide dog) and should not allow unauthorized animals to enter classrooms. All issues related to service animals (other than seeing-eye-or guide dogs) should be referred to the Director.

527.18 Personal Auxiliary Aides And Equipment Students with disabilities are permitted to use personal auxiliary aides such as scribes, sign language interpret- ers, and specialized equipment, so long as the auxiliary aide or equipment does not interfere with other students or the teaching faculty member. Faculty members may work with students on alternative auxiliary aides and equipment which might help students in accessing academic materials. Problems related to auxiliary aides should be referred to the Director for resolution.

527.19 Personal Care Attendants Attendants are authorized to accompany students with disabilities and to perform both personal and academic tasks for them, such as taking notes, scribing, and turning pages. These attendants should not, however, interfere with other students or the teaching faculty member. Faculty members are not permitted to provide personal care services for students with disabilities. Problems related to personal attendant services should be referred to the Director.

527.20 Architectural Accommodation Needs The Physical Plant at ASU is responsible for administering accommodations related to the physical alteration of classrooms and bathrooms, and the provision of elevators and ramps in classroom buildings. It is also responsible for making alterations in parking lots and other physical structures.

527.21 Issues Related to Augusta State University Employees Accommodation issues and other matters related to employees and student employees with disabilities at ASU will be handled by the Director of Human Resources at ASU.

527.22 Issues or Grievances Not Related to a Student’s Disability Academic issues and matters which are personal in nature and unrelated to a student’s disability should be handled among the teaching faculty member, his or her supervisor, and the student. In such cases, the Director may be called upon for consultation by either the student or the faculty member. The appropriate faculty policy will be utilized to address such issues.

527.23 Student Disability Issues Not Specifically Covered under This Policy Issues related to students with disabilities that are not specifically covered under the current policy should be referred to the Director. The Faculty Policies Committee will conduct reviews and make policy revisions as necessary. Section 527 added April 28, 1999

528 GUIDELINES FOR PEACEFUL ASSEMBLY ON CAMPUS

Augusta State University acknowledges the rights of faculty, staff, students, and others to spontaneous or planned peaceful assemblies, rallies, demonstrations, or gatherings on campus. At such gatherings, the Uni- versity requires that the rights and privileges of all persons be respected and that there will be no endanger- ments to health or safety. The University may ensure that these gatherings in no way disrupt the normal conduct of University affairs or endanger University property. Peaceful assembly may be held in any outdoor area on campus except in any location that interferes with University functions or violates BOR policies or violates local safety ordinances (e.g. Fire Marshal regulations). Augusta State University Faculty Manual - updated through 04_24_2012 71 The University recognizes the freedoms of speech guaranteed by the United States Constitution. These freedoms do not include advocacy of the following: 1. The violent overthrow of our local, state, or federal government, 2. The willful damage or destruction, or seizure and subversion, of the institution’s buildings or other property, 3. The forcible disruption or impairment of, or interference with the Institution’s regularly scheduled classes or other educational functions, 4. The physical harm, coercion, intimidation, harassment, or other invasion of lawful rights of the Institution’s officials, faculty members, staff, or students; or 5. Any other campus disorder of a violent nature. Advocacy of these items are in violation of this policy and are subject to sanctions specified below. Peaceful assembly must comply with The University System of Georgia Policy Manual Section 11.2 on disruptive behavior: Any student, faculty member, administrator, or employee, acting individually or in concert with others, who clearly obstructs or disrupts, or attempts to obstruct or disrupt any teaching, research, administrative, disciplinary, or public service activity, or any other activity authorized to be discharged or held on any campus of the University System is considered by the Board to have committed an act of gross irresponsibility and shall be subject to disciplinary procedures, possibly resulting in dismissal or termination of employment (BR Minutes, 1968-69, pp. 166-168; 1970-71, p. 98). http://www.usg.edu/policymanual/section11/policy/11.2_disruptive_behavior/

Signs of paper or cardboard are encouraged. Chalking (sidewalk chalk) is allowed on concrete ground sur- faces (not on paving stones or walls) and must be at least 10 feet away from any entrance. For public safety concerns, the following objects are not allowed: wire, rope, sticks, chains, and / or any object that might injure oneself or others. Demonstrations using amplified sound are only permitted in the area to the west of the south entrance of Washington Hall, in the area to the north of the Science building and east of Allgood Hall, in the area around the University flagpole, and in other locations approved by the University President or his designee. Sound levels are not to exceed 80 decibels at any point. The University will closely monitor the sound level to ensure amplified sound will in no way disrupt the normal conduct of University Business.Amplified sound is permitted between the hours of 8 am and 10 pm in order to comply with local ordinances. Groups are encouraged to coordinate planning with the Director of Public Safety and/or the Dean of Students in advance of the event. University assistance (from staff, public safety officers, or media services personnel) may be available with sufficient advance coordination. The assistance of the University police may be required to help with safety, traffic, or crowds. A planned event is the responsibility of the sponsoring individual organization and must be coordinated in advance. Planned events will be scheduled based on the University’s ability to safely support the event. The sponsoring individual or group must assume responsibility for compliance with all state and local laws and University policies. Participants in any event failing to comply with this policy are subject to sanctions which may include immediate removal from the University property, suspension, arrest under applicable state and local laws, and possible termination of employment. Section 528 added: April 14, 2004 Faculty Meeting. Text of the addition here.

530 CLASSROOM USE OF RECORDING DEVICES BY STUDENTS The use of recordings of classroom lectures or other activities may be a valuable supplement to student learning. Recordings may also be of assistance to students forced to miss class due to illness or other circumstances. For students with demonstrated motor or sensory impairments or learning disabilities, access to recordings may be both essential and required by law.

Under most circumstances, however, recordings are no substitute for active listening, analyzing, and note taking. Too, recording some class sessions would not be appropriate, as when the presence of a recording is inhibitory to an open exchange of ideas or personal experiences. Finally, it must be noted that professors have a propri- etary right to their lecture material which prohibits the unauthorized duplication of that material.

With due consideration to the types of issues and circumstances described above, professors should inform each class about their policy with respect to electronic or mechanical recording of any course activities. In the absence of such a policy statement, recordings are permitted. Persons with special needs for making recordings are responsible for coordinating necessary arrangements through personnel in Testing and Disability Services,

Augusta State University Faculty Manual - updated through 04_24_2012 72 who will provide documentation to the professor. Section 530 updated at March 8, 2012 Faculty Meeting.

540 RESEARCH AND CONSULTING It is expected that Augusta State University faculty will engage in research on a continuing basis and, from time to time, may accept consulting responsibilities. In the case of consulting activities outside the university, for additional compensation or on a service basis, the following guidelines apply:

No member of the faculty or other employee in the service of the university shall devote to private purposes any portion of time due the university without the consent of the President, or his/her delegated authority. Administra- tive approval of such activity shall be granted only after taking into account the time required, the nature of the service, and its contribution to the professional advancement of the staff member. Any changes after a project has been initiated shall also require approval in advance.

545 INTELLECTUAL PROPERTY POLICY

545.1 Introduction

Augusta State University (ASU) is dedicated to teaching, research, and the extension of knowledge to the public. Its personnel recognize as two of their major objectives, the production of new knowledge and the dissemination of both old and new knowledge. Inherent in these objectives is the need to encourage the development of new and useful devices and processes, the publication of scholarly works, and the development of computer software. Such activities at the very least (1) contribute to the professional development of the faculty, staff or students involved, (2) enhance the reputation of the institution (3) provide additional educational opportunities for participating students, and (4) promote the general welfare of the public at large.

Patentable inventions and other revenue generating Intellectual Properties often come about because of activities of ASU faculty, staff or students who have been aided wholly or in part through the use of resources of ASU. It becomes significant, therefore, to ensure the utilization of such Intellectual Properties for the public good and to expedite their development and marketing. The rights and privileges, as well as the incentive, of the inventor or creator must be preserved so that the abilities of any such person and those of other faculty, staff or students of ASU may be further encouraged and stimulated.

ASU recognizes and encourages the publication of scholarly works as an integral part of the processes of teaching, research, and service. ASU acknowledges that faculty, staff or students regularly prepare for publication, usually through individual effort and initiative, articles, pamphlets, books and other Intellectual Properties which may be subject to copyright and which may generate income for the author. Such Intellectual Property may also result from work supported, either partially or completely, by the institution. With the advent of innovative techniques and procedures, the variety and number of materials which might be created on a university campus have increased significantly, causing the placing of ownership of such copyrightable materials to become an increasingly complex endeavor.

The citizens of ASU recognize the need for enhanced development and dissemination of Intellectual Property as a means of expressing both old and new knowledge. The populace of ASU is aware of the dynamic nature of certain types of Intellectual Property such as software and that the value of Intellectual Property comes from the ability of its owner to control its use and that such value is directly related to the degree of protection it enjoys under the law. As an institution ASU encourages the protection of such expressions of knowledge by the utilization of appropriate intellectual property laws and the creation of comprehensive Intellectual Property ownership transfer policies and procedures.

In many instances, Intellectual Property will become, in whole or in part, the property of the Board of Regents (see BOR Policy Manual Section 6.3). When this policy speaks to ownership of Intellectual Property by ASU, the Board shall be the owner, and unless ownership has been transferred by the Board to an affiliated nonprofit organization, authority to further allocate or to dispose of rights in such Intellectual Property lies with the Presi- dent of Augusta State University.

The foregoing considered, Augusta State University does hereby establish the following policy with respect to the development, protection, and transfer of rights to Intellectual Property resulting from the work of its faculty, staff or students. Augusta State University Faculty Manual - updated through 04_24_2012 73 545.2 Definitions

“Intellectual Property” shall be deemed to refer to patentable materials, copyrighted materials, trademarks, software, and trade secrets, whether or not formal protection is sought.

“Patentable Materials” shall be deemed to refer to items other than software which reasonably appear to qualify for protection under the patent laws1 of the United States or other protective statutes, including Novel Plant Va- rieties and Patentable Plants, whether or not patentable there under.

“Copyrighted Materials” shall include the following: (1) books, journal articles, texts, glossaries, bibliographies, study guides, laboratory manuals, syllabi, tests and proposals; (2) lectures, musical or dramatic compositions, works of art, unpublished scripts; (3) films, filmstrips, charts, transparencies, and other visual aids; (4) video and audio tapes or cassettes; (5) live video and audio broadcasts: (6) programmed instructional materials; (7) mask works; and (8) other materials or works other than software which qualify for protection under the copyright laws of the United States (see 17 U.S.C.§102 et seq.) or other protective statutes whether or not registered there under.

“Software” shall include one or more computer programs existing in any form, or any associated operational procedures, manuals or other documentation, whether or not protectable or protected by patent or copyright. The term “computer program” shall mean a set of instructions, statements or related data that, in actual or modified form, is capable of causing a computer or computer system to perform specified functions.

“Trademarks” shall include all trademarks, service marks, trade names, seals, symbols, designs, slogans, or logotypes which are used as symbols of an organization (See 15 U.S.C. § 1127.) “Trade Secrets” means information including, but not limited to technical or nontechnical data, a formula, a pattern, a compilation, a program, a device, a method, a technique, a drawing, a process, financial data, financial plans, product plans, or a list of actual or potential customers or suppliers which: (1) derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons, who can obtain economic value from its disclosure or use; and (2) is the subject of efforts that are reasonable under the circumstances to maintain its secrecy. (See O.C.G.A. § 10-1-761.)

“Patentable Plant” means an asexually reproduced distinct and new variety (See 35 U.S.C. §161.)

“Mask Work” means a series of related images, however fixed or encoded: (i) having or representing the prede- termined, three dimensional pattern of metallic, insulating, or semi-conductor material present or removed from the layers of a semiconductor chip product; and (ii) in which series the relation of the images to one another is that each image has the pattern of the surface of one form of the semiconductor chip product. (See 17 U.S.C. § 901.)

“Novel Plant Variety” means a novel variety of sexually reproduced plant. (See 7 U.S.C. § 2321 et seq.)

545.3 Determination of Rights and Equities in Intellectual Property

545.3.1 Sponsor-Supported Efforts The grant or contract between a sponsor and ASU, under which Intel- lectual Property is produced, may contain specific provisions with respect to disposition of rights pertaining to these materials. The sponsor (1) may specify that the materials be placed in the public domain, (2) may claim reproduction, license-free use, or other rights, or (3) may assign all rights to ASU. In those cases where income is realized by ASU, the inventor or creator may appropriately share in the income. The nature and extent of inventor or creator participation in this income, however, shall be subject to sponsor and ASU regulations. The ASU regulations are set forth in Section 3-F.

545.3.2 Institution-Assigned Efforts Ownership of Intellectual Property developed as a result of assigned institutional effort shall reside with ASU; however, sharing of any derived income with the inventor or creator is authorized as an incentive to encourage further development of Intellectual Property. The nature and extent of inventor or creator participation in this income, however, shall be subject to ASU regulations. The ASU regulations are set forth in Section 3-F. It should be noted that the general academic obligation for faculty and students to produce scholarly and creative works does not constitute an “assigned institutional effort” for the purpose of determining ownership of such works (see BOR Policy Manual Section 6.3.3.2 and section 3-D below).

545.3.3 Institution-Assisted Individual Effort Ownership of Intellectual Property developed by faculty, staff, or students of ASU where ASU provides support of their efforts or use of ASU resources in more than a purely incidental way (unless such resources are available without charge to the public) shall be shared by the inventor or

Augusta State University Faculty Manual - updated through 04_24_2012 74 creator and ASU. The nature and extent of inventor or creator participation in income, however, shall be subject to ASU regulations. The ASU regulations are set forth in Section 3-F. It is the responsibility of ASU to determine the extent and nature of ASU support to and usage of resources by inventors and creators (see BOR Policy Manual Section 6.3.3.3 and section 3-D below. To this end, it should be noted that ASU encourages institutional inventors and creators to make use of campus facilities during normal business hours, and at other times as well, in order that professors, students, and staff can interact in the process of such creation. Therefore, the normal usage of goods such as paper, oil paints, clay, computer discs, and the normal consumption of laboratory supply budgets, mailing budgets, telephone budgets, and maintenance contract budgets and the like, as determined by the administrative supervisors of the inventor or creator, is deemed to be not more than a purely incidental usage of ASU resources. Further, typical ASU support of efforts by way of the provision of assets such as computers, offices, internet connections, lights, secretarial assistance time, heat, copy machine time, assistance by a professor whether formally in a course or informally, and the like is deemed to be not more than purely incidental ASU support. In the case that an inventor or creator and an administrative supervisor disagree, the dispute shall be resolved by the Intellectual Properties Committee (see section 545.4.1 below). If, in the final analysis, the ASU support of efforts or the use of ASU resources is deemed to be more than purely incidental, that is, more than the typical supports and usages that ASU provides every student, staff member, or faculty member to successfully complete the appropriate academic mission, the ownership shall be shared by the inventor or creator and the institution, unless the Intellectual Properties Committee allows the inventor or creator to repay ASU for the value of the support, as adjusted for inflation, including the cost to ASU of determining such value. In cases where there is not more than a purely incidental usage of ASU resources, no portion of the salary paid to any employee of ASU shall be counted as institutional support. If the inventor or creator chooses to not repay ASU, the ownership shall be shared by the inventor or creator and the institution.

545.3.4 Individual Effort Ownership rights to Intellectual Property developed by faculty, staff or students of ASU shall reside with the inventor or creator of such Intellectual Property provided that: (1) there is no use, except in a purely incidental way, of ASU resources in the creation of such Intellectual Property (unless such resources are available without charge to the public); (2) the Intellectual Property is not prepared in accordance with the terms of ASU contract or grant; (3) the Intellectual Property is not developed by faculty, staff or students as a specific institutional assignment. The general obligation of students, faculty and staff to produce scholarly and creative works does not constitute a specific assignment for this purpose. The nature and extent of the use of ASU resources shall be subject to ASU regulations and shall be determined by ASU. Such determinations shall follow the guidelines found in clause 3-C. above. Disputes are to be resolved by the Intellectual Properties Committee. If it is the decision of the Intellectual Properties Committee that ASU support is more than purely incidental, then clause 3-C. above shall apply.

545.3.5 Other Efforts Ownership rights to Intellectual Property developed under any circumstances other than those listed in Section 3 A - D of this policy shall be determined on an individual basis by Intellectual Properties Committee. The nature and extent of inventor or creator participation in royalty income, however, shall be subject to institution regulations. The disposition of such matters will be to place the ownership rights as dictated by one of clauses 3-A, 3-B, 3-C, or 3-D above.

545.3.6 Income Distribution It is noted (see BOR Policy Manual Section 6.3.4) that faculty, staff and students are required to promptly report in writing to their immediate supervisor and to the Intellectual Properties Com- mittee, all Intellectual Property invented or created by them which is reasonably likely to have commercial value (given that the inventor or creator chooses to market the Intellectual Property). However, it is the intent of this policy that the inventor or creator shall own the first $10,000 of net income from any such property. This Intel- lectual Policy document establishes the default procedures as to the sharing of net income generated by commercial intellectual property created by faculty, students, or staff of ASU in the case that the net income exceeds $10,000. If, prior to realizing a net income exceeding $10,000 from an Intellectual Property, an inventor or creator desires to establish a written agreement with ASU that differs from the default procedures detailed below, that person is encouraged to negotiate with the Intellectual Properties Committee to create such an agreement, which must be approved by the President or the President’s designee. (Typical negotiation issues could concern changes of amounts, changes of percentages, reassigned time for product development, or the like.) How- ever, all agreements are restricted in the following fashions:

1. The inventor or creator should receive net income that reflects accepted practice, as determined by the Intel- lectual Properties Committee, in the discipline which most closely fits the commercial product. The inventor or creator has the responsibility to document the accepted practices of the appropriate field.

2. ASU must, at the very minimum, be reimbursed for all non-incidental ASU costs involved in developing the product. The inventor or creator has the responsibility to carefully document personal and ASU costs involved Augusta State University Faculty Manual - updated through 04_24_2012 75 in developing the product, following the guidelines of section 3-C above.

If there is no such written agreement, the net income to ASU from a commercial intellectual property shall be distributed as follows: the first $10,000 of the real net income (as indexed to the value of dollars on January 1, 2000) shall be distributed to the inventor(s) or creator(s); any net income above $10,000 shall be split equally 50% to the inventor(s) or creator(s) and 50% to ASU.

Net income is defined as gross income minus the patenting, legal and marketing costs incurred by ASU related to such invention, including as costs (1) any income share that may be retained by an outside patent management organization and (2) the costs pertaining to the accounting for and collection of gross income. A statement of such costs shall be issued to the inventor or creator at least once per year.

If more than one person is the inventor or creator of a given income-deriving Intellectual Property, such persons shall be allocated equal amounts of the net income to be distributed by ASU unless they otherwise jointly in- struct ASU in writing. Where such persons are unable to agree on the subdivisions of their distribution, any one of them may request a hearing before the Intellectual Properties Committee, where an allocation plan shall be constructed.

Each inventor or creator shall be paid the full amount of the distribution of net income due even if this person is no longer affiliated with ASU. Upon the death of this person, all monies due shall be paid to the estate or designee of this person.

Net Income earned by ASU shall be used to stimulate research. The first $500,000 of net income paid to ASU from each income-generating Intellectual Property shall be allocated within ASU as follows:

a. 35% to the Department or Unit responsible for generating the Intellectual Property; b. 15% to the College or Administrative Office responsible for generating the Intellectual Property; and c. 50% to the Augusta State University Foundation.

The distribution of the funds in a. and b. above to any academic unit shall be used as a research supplement to the budgets of the respective Units. The distribution of the funds in a. and b. above to any non-academic unit shall be used to supplement funds allocated to research facilities or equipment. Where there is more than one Department, College, or other ASU unit responsible for generating the Intellectual Property, the Intellectual Properties Committee shall allocate the 50% share of net income from a. and b. above according to the relative contributions of the creators or inventors involved.

The net income due to ASU from a specific Intellectual Property in excess of $500,000 shall be allocated by ASU to stimulate and support research, provided that 20% of such excess monies shall continue to be equally allocated to the Units responsible for generating the Intellectual Property. The allocation formula of the institutional share of these monies may be revised by the President, in consultation with the Intellectual Properties Commit- tee, if any unit has received at least $200,000 per year for three consecutive years in total distributions of net income generated by Intellectual Property.

With the consent of ASU, a person may donate to ASU, all or an undivided interest in the person’s rights to any given Intellectual Property. In such case, ASU shall not be obligated to make the distributions of net income to the donor that would otherwise be required with respect to such donated interest.

545.4 INSTITUTIONAL PROCEDURES

Pursuant to Board of Regents Policy (see BOR Policy Manual Section 6.3.4), the Intellectual Properties Com- mittee is established at ASU to administer the Intellectual Property Policy of ASU. It is noted (see BOR Policy Manual Section 6.3.4) that faculty, staff and students are required to promptly report in writing to their immediate supervisor and to the Intellectual Properties Committee, all Intellectual Property invented or created by them which is reasonably likely to have commercial value.

545.4.1 The Intellectual Properties Committee

545.4.1.1 Membership See Section 204.12.1 Augusta State University Faculty Manual - updated through 04_24_2012 76 545.4.1.2 Responsibilities See Section 204.12.2

545.4.1.3 Management The President shall designate an office or individual(s) within ASU which shall be responsible for the day-to-day management of matters concerning Intellectual Property. The office or individual(s) shall serve as staff to the Intellectual Properties Committee, shall make recommendations to the Committee and to ASU officials regarding Intellectual Property policy implementation, shall serve as liaison between inventors or creators and others in securing swift disposition of disclosures, and shall generally expedite any patent and licensing processes as the President and Committee deem appropriate.

545.4.2 Policy Applicability to Faculty, Staff and Students All faculty, all staff and all students of Augusta State University shall be subject to this Intellectual Property policy.

545.4.3 Appeals All appeals shall first be addressed to the Intellectual Properties Committee. Neither ASU as a whole, nor any subdivision of ASU, can make more than one appeal on any given matter. Individual faculty, staff, and students may make appeals of decisions by the Intellectual Properties Committee. Any such appeal shall be processed under the same procedure as that of a Grievance as found in section 800 of the ASU Faculty Manual.

545.5 TRADEMARKS

All trademarks arising out of research by ASU constitute property of the Board of Regents of the University Sys- tem of Georgia, and applications for registration, use of and licensing of such trademarks shall be governed by the policies of the Board.

Trademarks arising out of research done by ASU pursuant to an agreement with a cooperative organization shall be the property of such cooperative organization and such organization may file all appropriate applications and other documents necessary to protect such trademarks and may exercise all other rights consistent with ownership of the trademarks. Section 545 added: February 2, 2000 Text of addition in the Agenda, here.

546 HUMAN SUBJECT AND ANIMAL RESEARCH POLICY 546.1 Introduction The Institutional Research Board (IRB) Committee and the Institutional Animal Care and Use Committee (IA- CUC) use guidelines established by the Department of Health and Human Services (DHHS), the Protection of Human Subjects in the Federal Register (Vol. 56, No. 117, Tuesday June 18, 1991), and relevant professional organizations (e.g., American Psychological Association, American Sociological Association).

Three ethical principles and six points of procedure (Belmont Report, 1978) define the philosophy and practice of research on human subjects. The three ethical principles are:

(a) respect for persons and their capabilities, including the idea that those with diminished autonomy, such as minors, are entitled to protection; (b) beneficence, or the dedication to the fact that the investigator will not harm the research participant physically or psychologically, will minimize risk of harm, and maximize possible benefits; and (c) justice, or the idea that all individuals should be treated equally and fairly in research investigations.

These ethical principles embody specific ethical convictions. Individuals should be considered “autonomous agents” capable of thinking clearly about their personal goals. Research participants should be dealt with openly and fairly. Research participants should be able to trust those who conduct research. Finally, justice as a strat- egy implies careful scrutiny of any process by which research participants are selected.

The three ethical principles are embodied in and inform the evaluation criteria established for Institutional Review Boards by the Office for Protection from Research Risk (OPRR), a division of the Department of Health and Hu- man Services for research on human subjects:

(a) risks to subjects are minimized; (b) risks to subjects are reasonable in relation to anticipated benefits (if any) to subjects, and the impor-

Augusta State University Faculty Manual - updated through 04_24_2012 77 tance of knowledge that may reasonably be expected to result; (c) selection of subjects is equitable; (d) informed consent will be sought from each prospective subject or the subject’s legally authorized representative and be appropriately documented; (e) when appropriate, the research plan makes adequate provision for monitoring the data collected to ensure the safety of subjects; and (f) when appropriate, there are adequate provisions to protect the privacy of subjects and to maintain the confidentiality of data.

546.2 ASU Guidelines for the Conduct and Authorization of Human Subject and Animal Re- search

Augusta State University encourages and supports research by its faculty and students. However, the university recognizes the need for ensuring the privacy, safety, health, and welfare of human research participants and animal subjects. For any questions regarding what constitutes research, and the procedures for submitting proposals, please see the Institutional Research Board (IRB) Committee’s web site www.aug.edu/IRB/ for human research, and the IACUC web site www.aug.edu/IACUC/ for animal research.

Human Participants The IRB was created to review and approve all research conducted with human participants at Augusta State University and by individuals affiliated with the university. The committee also oversees compliance with ethical standards. Additional information is available at the committee’s web site, www.aug.edu/IRB/.

All individuals who intend to use Augusta State University’s facilities and/or personnel to initiate research involving human participants are responsible for ensuring that the research is reviewed and approved by the IRB prior to the recruitment and involvement of human participants. Any subsequent changes in the research procedures must also be approved. Proposals seeking support from extra-university agencies must be reviewed and approved prior to submission to an agency.

The IRB reviews research proposals and approves those meeting ethical standards as established by law, the Office for Human Research Protections (OHRP) of the Department of Health and Human Services (DHHS), and professional organizations appropriate to the research.

Animal Research The Institutional Animal Care and Use Committee (IACUC) was created to review and approve all research conducted with animal subjects at ASU and by individuals affiliated with the university. The committee also oversees compliance with ethical standards. Additional information is available at the committee’s web site: www.aug.edu/ IACUC/.

All individuals who intend to use Augusta State University facilities and/or personnel to initiate research involving animal subjects are responsible for ensuring that the research is reviewed and approved by the IACUC prior to involving vertebrate animals in the research. Any subsequent changes in the research procedures must also be approved. Proposals seeking support from extra-university agencies must be reviewed and approved prior to submission to an agency.

The Institutional Animal Care and Use Committee reviews research proposals and approves those meeting ethical standards as established by law, U.S. Department of Agriculture, which regulates the Animal Welfare Act and the Public Health Service (PHS) Policy on Humane Care and Use of Laboratory Animals according to the Office of Laboratory Animal Welfare (OLAW).

Appeal Process Appeals of IRB or IACUC decisions shall first be addressed to the originating committee and then, if not resolved, to the Vice President for Academic Affairs. Appeals that are not resolved administratively may be processed under the grievance procedure in section 800 in the ASU Faculty Manual. Section 546.2 replaced April 29, 2011

546.3 Procedure For Submitting Research Proposals

a. Obtain a copy of the “Application for Review of Research Involving Human Participants” from the IRB’s web site www.aug.edu/IRB/, or the “Application for Review of Research Involving Animal Subjects” from the Augusta State University Faculty Manual - updated through 04_24_2012 78 IACUC web site, www.aug.edu/IACUC/.

b. Follow the instructions on the application and answer all questions completely.

c. Before completing an application for human participant studies, read the criteria appended to the application which define the three categories of review (i.e., Full Committee, Expedited, and Exempt) as defined by DHHS regulations and check which criteria apply to this research. The IRB will make the final determination of the category for review.

d. All individuals conducting human participant research at Augusta State University must undergo certification. Information on how to obtain certification can be found on the committee web site at www.aug.edu/IRB/.

e. For both human participant and animal research, email one copy of the proposal and all supporting materials (i.e., checklist, measures, and any recruitment flyers) to the appropriate chairperson, [email protected] or [email protected]. If any materials or files are too large, send them through Inter Campus Mail to the committee chair.

f. Proposals will be reviewed on a continuous basis as they are received.

546.4 Student Proposals for Course Required Research Projects

When a course requires students to conduct research on human and/or animal subjects, the research proposals MUST be reviewed by the course instructor prior to submission to the Oversight Committee on Human Subject and Animal Research. The instructor must sign off on the application that they have reviewed the proposal and the proposal completely addresses the seven items in Section B Overview of the Research. The instructor should determine the category of review (Full Committee, Expedited, Exempt) not the student. Inadequate proposals will be returned for revision and re-submission.

546.5 Graduate Theses and Dissertations

Graduate student research proposals for theses and dissertations that conduct research on human and animal subjects MUST be reviewed by the student’s major advisor prior to submission to the Oversight Committee on Human Subject and Animal Research. The advisor must sign off on the application that they have reviewed the proposal and the proposal completely addresses the seven items in Section B Overview of the Research. The advisor should determine the category of review (Full Committee, Expedited, Exempt) not the student. Inad- equate proposals will be returned for revision and re-submission. April 26, 2000 Faculty Meeting. Text in Agenda here.

550 CONFLICT OF INTEREST POLICY: ALL FACULTY Because of the diverse nature of activities of Augusta State University faculty, it is important to maintain a policy which assures the proper disclosure and review of circumstances in which conflicts of interest may arise. Such situations include any extramural activity, commitment, or interest that might compromise or conflict with the proper discharge of normal responsibilities of an Augusta State University faculty member.

Proper disclosure begins with a written request, through the proper channels, of permission from the President of the University, or the President’s designee, to engage in external activity, as required by Board of Regents policy (8.2.15.1, 8.2.15.2).

This request must include all information pertinent to a potential conflict of interest, including: * Any external professional activities related to responsibilities, in which the individual is a principal, consultant, or employee. * Any significant financial ties (except for small holdings of common stock or other securities) with a supplier of equipment, resources, or services for work being performed. * Any significant financial ties with any firm having commercial interest in a product which the individual is involved in evaluating or developing. * Any significant financial ties with firms which might reasonably be perceived to affect the research or other Augusta State University Faculty Manual - updated through 04_24_2012 79 normal employment responsibilities of the individual.

For the purposes described above, significant financial ties shall be defined as the holding of a financial interest of 10 percent equity or more in a publicly or privately held corporation or other business entity; and/or earning or compensation in the amount of $5,000 or more in the preceding 24 months, or during the period of a project.

The disclosed ties identified above must include any involvement by immediate family members or business associates.

The President or the President’s designee should review such requests and determine whether actual or potential conflicts of interest exist. If so, and if agreement with the individual on suitable modifications of the arrangement cannot be reached, the President or the President’s designee can deny final approval of the proposed activity, or notify the granting agency (where a grant proposal is involved) that significant conflicts have been determined to exist.

551 CONFLICT OF INTEREST POLICY: TEN-MONTH FACULTY

A. This policy applies to all faculty with ten month contracts with Augusta State University.

B. In the event of any conflict between this policy and the policies of the Board of Regents as stated in Board of Regents Manual sections 8.2.15, the Regents Manual shall govern.

C. Outside activities, except as provided in paragraph 4, must receive advance approval from the President or his designee. Approval for continuous or repeated activity expires one calendar year after it is granted.

D. Activities that do not have to be submitted for approval are:

1. Uncompensated activities, provided they are linked to institutional service.

2. Activities that are entirely conducted while the faculty member is off duty. “Off duty” is defined as holidays, and other times that the faculty member is not required to be on duty, and periods that the faculty member is not under contract. Duty time must include sufficient time for faculty to teach, prepare classes, serve the institution, and engage in professional development, as required by the Augusta State University Role Model; provided, however, that time spent conducting outside activities that constitute professional development as defined by the Role Model shall be considered as on-duty time.

3. Public and community service, provided that the standard in paragraph 4(a) above is met.

4. Single occasion activities. A single-occasion activity is an activity that relates to the faculty member’s area of expertise and does not occupy more than three working days at one time. This exception cannot be used for a total of more than five working days during the academic year. Working days refers to days that the employee is required to be on duty.

E. The burden for correctly ascertaining whether or not an activity falls within the exceptions in paragraph 4 above lies on the employee. Failure to request permission for an outside activity can result in disciplinary action.

F. A request for permission to engage in a planned or prospective outside activity must be directed to the Presi- dent or his designee at least ten working days before the activity is to commence, except when the activity was not known to the applicant in time to meet this requirement. A decision shall be rendered and communicated within five working days of the receipt of the request for permission. Failure to communicate a decision within this time period will be the equivalent of the granting of permission.

G. Decisions by designees shall be reported to the office of the President for record-keeping purposes.

H. If the outside activity involves the use of University personnel or facilities (see B.O.R. 8.2.15.2), the em- Augusta State University Faculty Manual - updated through 04_24_2012 80 ployee must submit a separate letter detailing this use to the President, who will refer it to the appropriate administrator for determination of costs and how the University is to be reimbursed. Use of institutional resources should not occur prior to approval by the President or designee.

I. A decision by a Presidential designee may be appealed to the President, provided that the appeal is made within five working days of the designee’s decision. Section 505.I changed November 29, 2011 (See Attachment B)

551.1 REQUIRED USE OF SELF-AUTHORED MATERIALS

Educational materials are defined by Board of Regents policy 2.19 -Academic Textbooks, in part, as “any instruments, devices, software, web content, or copied or published materials used in the classroom, laboratory, on-line courses, or correspondence courses.” Augusta State University faculty may require the use of textbooks or other educational materials, which they have authored or collected.

In order to prevent any possible conflicts of interest, each department or unit will establish a review process. Prior to the adoption of a textbook (or any other materials) written by the faculty member that is required to be purchased by the student, approval must be obtained by the faculty member through that process, using the following guidelines.

1. Copyright clearance must be obtained by the issuing department or faculty from the copyright holder, where necessary, for compilations to be sold through institutional bookstores. University System of Georgia copyright guidelines must be followed.

2. Royalties may not be paid to individual faculty for compilations produced by faculty for copy and resale through an institutional bookstore.

3. No faculty member may charge/collect remuneration for educational materials directly from students.

4. E-books and used copies of a current edition of a textbook are always legitimate. Faculty may not require purchase of a new textbook when a used copy of the same edition is available.

5. Faculty may not profit from self-published materials. Self-published materials are materials written and published by the faculty member teaching the class. To avoid the appearance of conflict of interest, faculty requiring the use of self-published materials should state on the course syllabus that they do not profit from their students’ purchase of these materials.

If any conflict of interest arises as a result of sales of textbooks or other educational materials, the Intellectual Properties Committee will hear the case, seeking consultation from the Deans, Faculty Policies Committee, and Student Government as needed, and advise the Vice President for Academic Affairs on a course of action. Section added at April 10, 2012 Faculty Meeting.

560 EDUCATIONAL AND PROFESSIONAL LEAVE The president may, with the approval of the Chancellor and the Board of Regents, grant leaves of absence, with or without pay, to employees of Augusta State University. Leaves of absence of one academic term or less, with or without pay, may be granted by the president. An extension of such leaves requires the approval of the Chan- cellor and the Board.

In considering a request for leave with pay, the president should bear in mind that it is the policy of the Board of Regents that such leave shall be granted only for the purposes of promoting scholarly work and encouraging professional development. The president should examine carefully the program or project on which the employee proposes to work, and he/she should also consider the likelihood of the employee’s being able to accomplish the purposes for which leave is requested. The pay and benefits for the employee should be negotiated during the request process. This negotiation process should take into account a combination of external and internal funding so that the employee will not have to bear a substantial financial hardship during his/her leave. Augusta State University Faculty Manual - updated through 04_24_2012 81 In considering a request for a leave, the president should take into consideration the effect that the granting of the leave will have on the institution or on the department of which the employee is a member. If the employee’s work cannot be handled by other employees and if funds are not available for the employment of a substitute or if external or internal funds are not available to support the employees salary and benefits during the leave time, the president will be justified in refusing to recommend that the leave be granted or in deferring action upon the request for a leave. If, after careful consideration, the president feels the interests of the institution and of the employee will be served by the granting of the leave requested, the president shall submit a recommendation through theChancellor to the Board of Regents to this effect, together with a statement of the reasons supporting his/her recommendation.

The president ordinarily will not approve a request for a leave with pay if the applicant for leave has been employed at an institution for the period of less than three years, nor should the president ordinarily approve a leave with pay for a person in an academic position who has not already completed the requirements for a master’s degree.

Any employee who has been granted a leave of absence with pay shall be required, before beginning the leave, to sign an agreement indicating that:

1. for a leave with pay of less than one year, the employee will return to the institution at the termination of the leave for a period of at least one year;

2. for a one-year leave with pay, the employee will return to the institution at the termination of the leave for a period of at least two years; and that

3. if the employee does not return to the institution for the full amount of time specified in the agreement, the employee will reimburse the institution for the amount of compensation received while on leave, as well as any other expenses paid by the University System of Georgia during the leave.

A faculty or staff member who returns from an authorized leave that enhances professional study and development shall be entitled to an appropriate salary increase in accord with raises for other faculty members that occurred during the period of leave.

No leaves of absence will be granted to persons in the University System who are retired and who are drawing retirement benefits from the Teachers’ Retirement System of Georgia or from the University System. Approved leave shall allow employees the right to elect to continue group insurance benefits with institutional participation. (Other types of leave are described in the Information Section of this manual.) Section 560 changed April 13, 2005.

570 PART-TIME FACULTY, QUALIFICATIONS Part-time faculty represent the Corps of Instruction of Augusta State University. Since effective teaching and specific subject expertise are criteria in selection of full-time faculty, it is essential that these qualities be carefully evaluated in the selection of part-time faculty as well.

The qualifications of part-time faculty members must meet the same standards as full-time faculty and thus must comply with the requirements of the Board of Regents of the University System of Georgia and the Commission on Colleges. As a general rule:

* Part-time faculty teaching at the undergraduate level (other than physical education activities courses) must have completed 18 graduate semester hours (30 graduate quarter hours) in their teaching fields and hold a master’s degree. Part-time faculty teaching at the graduate level must hold the highest earned degree in their disciplines.

* In certain exceptional cases, unique experience and demonstrated competence may substitute for advanced academic preparation. However, written documentation by the appropriate departmental chair must clearly justify each exception; and, in all instances, minimum formal academic preparation must be equal to the degree level at which the faculty member is teaching.

* Part-time faculty who teach courses below the 1000 level must have a bachelor’s degree in a field related to their teaching assignment and either classroom experience in a field related to their teaching

Augusta State University Faculty Manual - updated through 04_24_2012 82 assignment or graduate training in remedial education.

In exceptional cases where a part-time faculty member does not meet the above standards a substantial “Alter- native Justification” can be offered as evidence of qualification.

Section renumbered April 26, 2000. Section 570 changed: April 17, 2007 Section rewritten March 29, 2011

575 PART-TIME FACULTY POLICY 1. The initial qualifying of part-time faculty will be conducted through the department chair or unit head for which the faculty member will teach. Whenever possible a committee (or committees) of full time faculty in each department or program should be asked to review the part time faculty member’s qualifications.

2. The terms and conditions of every appointment to a part-time faculty position will be stated in writing, including the length of service. A copy of the appointment document will be provided to the part-time faculty member.

3. Department chairs should make part-time faculty aware of the relevant sections of this manual, including Ap- pendix B, and direct them to become familiar with these sections.

4. Each department, or small groups of related departments, will hold an orientation program for new part-time faculty members to include faculty policies, policies on disruptive students, testing and grading procedures, procedures for ordering textbooks, departmental requirements and policies, and other pertinent information.

5. Every new part-time faculty member will be assigned a mentor from the full time faculty of the department to provide aid and advice during the first year of their employment.

6. Each department shall ensure student access to part-time faculty. Part-time faculty involved in classroom teaching should be available on campus to students for at least one hour per week.

7. A listing of part-time faculty by department will be published in the ASU Campus Directory.

8. A uniform evaluation procedure of part-time faculty should include peer evaluation with occasional classroom visitation as well as student evaluation. Initial evaluation should be conducted during the first semester of teaching and subsequent evaluation should be conducted at regular intervals.

9. Part-time faculty shall have access to the same events and services as full time faculty.

10. The university shall provide a system of compensation for part-time faculty based on academic credentials, longevity of service, and quality of service. At least every five years, the part-time faculty pay scale will be re- evaluated and revised based on both cost of living and an analysis of the marketplace.

(A Handbook for Part-Time Faculty may be found in Appendix B.) Section added April 26, 2000 Text in Agenda here. Section changed April 11, 2001. Text of the changes here. Section rewritten March 29, 2011

Augusta State University Faculty Manual - updated through 04_24_2012 83 600 AFFIRMATIVE ACTION POLICIES AUGUSTA STATE UNIVERSITY

601 Equal Employment Opportunity No person shall, on the grounds of race, color, sex, religion, creed, national origin, age, or handicap be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity conducted by Augusta State University or any of the System institutions now in existence or hereafter established.

602 Age Criteria The employment of all persons under the age of 18 years shall be in compliance with the regulations of the U.S. Department of Labor and the State of Georgia. Individuals who are retired shall not be employed or offered employment in any capacity without prior approval of the Board of Regents.

The employment of individuals beyond retirement will be considered only upon certification by the employing institution that the individual possesses academic distinction and/or qualifications not otherwise available to the institution, and that the compensation for services will be paid from private funds.

Augusta State University Faculty Manual - updated through 04_24_2012 84 700 DUTIES AND RESPONSIBILITIES of DEPARTMENT CHAIRS The chair has the authority to administer all departmental activities and is responsible for providing an environment within the department that will facilitate good teaching and further the goals of the university. The chair is appointed by the Board of Regents and reports to the appropriate dean. The chair is also responsible for the department’s overall functioning within the university community. Additional responsibilities and specific duties of the department chair are as follows:

701 Faculty Building and maintaining a qualified faculty for instruction.

Encouraging and assisting professional growth and development of faculty, primarily in the area of teaching, but also in the area of research and/or other professional activities.

Making a continuing evaluation of faculty to include submission of a written evaluation to the college dean. The evaluation shall be consistent with the requirements of the Augusta State University Faculty Evaluation and De- velopment System (See Section 401.1).

Submitting recommendations to the dean concerning: -- Promotion in rank and tenure for members of the department. -- Annual salary adjustments. -- Candidates for appointment to departmental faculty. -- Work load schedules (including time for professional activities that relate to department objectives) for members of the department. -- Travel requests for members of the department

702 Annual Report The chair is required to submit once each year a written report as specified by the appropriate dean.

703 Budget Annually the chair recommends to the dean a departmental budget in order to implement outlined objectives. Once approved, the departmental budget will provide the fiscal guidelines for the department’s operation.

704 Department Organization and Committees To aid the chair in administering the department and in formulating department policy, the chair should create an internal organization consistent with the department’s goals and objectives, and s/he may ask members of the department to serve on committees.

705 Curricula The chair is responsible for developing and maintaining quality curricula for the major and minor programs and service courses where appropriate in the discipline(s) of the department and submits each semester a proposed schedule of course offerings.

706 Advising of Students The chair is responsible for creating the appropriate organizational structure within the department to ensure that all students assigned to the department receive proper academic advisement.

707 Interdepartmental Coordination The chair is responsible for coordinating with other departments and with related community organizations to optimize teaching and service to students and to the community at large.

Augusta State University Faculty Manual - updated through 04_24_2012 85 708 Administrative Duties The chair is responsible for the department’s equipment and for the overall administrative functioning of the department, to include ordering of textbooks and coordinating departmental requests for books and periodical subscriptions to the library, and for the proper use of student assistants.

Augusta State University Faculty Manual - updated through 04_24_2012 86 800 FACULTY GRIEVANCE PROCEDURE The faculty grievance policy was approved by the faculty of Augusta State University on October 29, 1969. It was amended by the faculty on April 15, 1981, May 20, 1992, and May 28, 1997. In the procedure outlined below, the word “faculty” designates all those persons defined as faculty under section 105.1.1.1 of the Augusta State University Statutes, which is in turn governed by sections 203.03, 203.0301, and 203.0302 of the Board of Regents Policy Manual. More recent updates are reflected at the bottom of each section.

801 The Policy It should be recognized that the President’s decision is final in all matters concerning grievance and that the Fac- ulty Grievance Committee established by the procedures outlined below is advisory. In the case of a grievance against the President, Article IX of the Bylaws of the Board of Regents shall apply.

801.1 All members of the faculty of Augusta State University shall have the right to seek redress of grievances within the university community after the matter has received appropriate administrative hearing or disposition according to the scope of responsibility, accountability, and professional ethics of the individual or group so petitioning.

801.2 Questions of grievance shall concern academic freedom; academic or administrative due process; facilities; equipment or supplies; equitable and fair schedules, assignments, duties, and workloads (see also section 510); continued professional achievement, including leaves; questions of tenure, promotion, and salary where it is reasonably alleged that the action complained of was the result of discrimination based on race, color, sex, religion, creed, national origin, handicap, age, or other constitutionally impermissible reasons; or other such matters. The institution’s prerogative not to offer a nontenured faculty member a contract is not subject to grievance but may be heard by the Board of Regents pursuant to the Bylaws of the Board of Regents of the University System. Section 801.2 added: April 24, 2012.

801.3 A grievance shall substantively exist when its elements have been submitted in writing and the appropriate procedures instituted.

801.4 A duly constituted Faculty Grievance Committee will hear and make disposition on matters of grievance.

801.5 Disposition of grievances in the appropriate line of organization is encouraged. 801.6 The disposition of a grievance shall be governed by the recognition of the personal rights of the aggrieved; the policies of the Board of Regents; and the policies, procedures, and organization of Augusta State University. No discrimination, coercion, harassment, or intimidation of an individual will result from the invoking of the grievance procedure outlined below.

801.7 All parties shall withhold publicity of grievances during a grievance procedure.

802 The Procedure

For this procedure, a “working day” is defined as “any day during the 10 month faculty contract period excluding weekends, days the university is closed, final exam periods, the winter break from the end of fall final exams to the beginning of spring registration, and spring break.

In order to maintain the integrity of the timeline of the grievance procedure, the receipt of any document needs to be documented. This documentation could be, but is not limited to, a signed statement of hand delivery, an email time stamp, or documentation from a delivery service, such as the USPS or UPS. All parties to a grievance must have current contact information on file with ASU. Section 802 text added November 29, 2011 (See Attachment B)

802.1 Initiation of the Procedure Augusta State University Faculty Manual - updated through 04_24_2012 87 To initiate the procedure, the aggrieved party shall discuss the matter in personal conferences with the department chair or director, the appropriate dean/Director of the Library or vice president, and, if requested, the Presi- dent. Conferences may be requested by any of the parties involved. If a solution is achieved in any conference, the matter shall be terminated.

As an alternative to the formal grievance procedure or if at any stage in the formal grievance procedure the aggrieved party is not satisfied with the procedure or solution, the aggrieved party is encouraged to refer the matter to the Alternative Dispute Resolution (ADR) Committee in lieu of an informal review or formal proceedings. Augusta State University has chosen mediation as its ADR process. Mediation involves the use of a neutral third party who seeks to aid the disputants in their effort to reach a mutually satisfying resolution.

In those cases where the matter falls outside the academic sphere and the aggrieved party is not expected to follow the procedures outlined in the first paragraph of this section (Section 802.1), the individual may refer the matter to the Alternative Dispute Resolution Committee.

802.2 Informal Review

If agreement is not achieved, the problem shall be referred by either party to the chair of the Augusta State Uni- versity Faculty Policies Committee, a standing committee. A signed written statement citing the particulars of the problem shall be formulated by the aggrieved party and submitted to the chair of the Faculty Policies Committee in quintuplicate. Copies of this statement shall be submitted to the President, the Vice President for Academic Affairs or the appropriate vice president, the college dean and the department chair of the aggrieved party, as appropriate. The Faculty Policies Committee shall informally consult with the parties and review the situation for recommendation.

If within five (5) working days after the presentation of the written statement, a mutually satisfactory agreement between the individuals has not been reached, the Faculty Policies Committee shall submit its recommendations, which may include the recommendation for a Faculty Grievance Committee, to the President for the purpose of a formal hearing on the grievances. Regardless of the recommendations of the Faculty Policies Committee, the aggrieved party is entitled to a hearing before the Faculty Grievance Committee if s/he so wishes. If the aggrieved party petitions the Faculty Policies Committee, ten (10) working days will be allotted to the organization of a Faculty Grievance Committee for formal proceedings. At any time the matter may be terminated by notification to the president of the university that a mutually acceptable solution has been found. Section 802.2 changed November 29, 2011 (See Attachment B)

802.3 Formal Proceedings

802.3.1 The Faculty Policies Committee will recommend to its chair the composition of a Faculty Grievance Committee and its chair. Hereinafter this group will be referred to as the committee. The chair of the Faculty Policies Committee will then officially appoint the committee. The chair of the Faculty Policies Committee will notify all parties of the time and place of the first meeting of the committee. The chair will make available to the parties a document of the Board of Regents, “Conduct of a Faculty Grievance Hearing,” as a guide to specific detail for conducting the hearings. Hearings and formal procedures will be instituted within fifteen (15) working days of the filing of a written statement by the aggrieved party. Section 808.3.1 changed November 29, 2011 (See Attachment B)

802.3.2 The Faculty Grievance Committee will consist of three to seven (3-7) members of the tenured faculty of Augusta State University, including the appointed chair. The Faculty Policies Committee shall consult with the parties to assure that its selection of a chair is acceptable to both parties. Each party shall also be permitted to strike from one to three other proposed members from the board. The chair must be acceptable to both parties and will be a voting member of the committee. The chair will seat the committee and conduct the proceedings of the committee, including the admission of qualified parties and representatives to the hearings, amelioration proceedings, and the taking of testimony and disposition of the findings of the committee. The President, the Vice President for Academic Affairs or the appropriate vice president, and the appropriate dean may attend the hearings of the committee. All communications and responses transpiring prior to the seating of the committee shall be transmitted to its members upon seating. The chair of the committee shall utilize appropriate means to obtain a verbatim written record of the proceedings, the cost of which shall be borne by the institution. The chair shall distribute copies of the proceedings and findings of the committee to its members, the disputing parties, the President, the Vice President for Academic Affairs or the appropriate vice president, the appropriate dean and

Augusta State University Faculty Manual - updated through 04_24_2012 88 the archives of Augusta State University for future reference by authorized personnel.

802.3.3 No party to the dispute shall be a member of the committee.

802.3.4 The committee shall sit in closed session. The chair of the committee will seat the members according to the procedure in 802.3.2 above, in the presence of the disputing parties or their duly appointed representatives. Once seated, the chair of the committee will be responsible for the agenda and will conduct the hearings with all deliberate speed. The chair of the committee will establish the procedures of the hearing and may set unusual or special elements of the proceedings of the committee, giving due notice to the disputing parties or their representatives.

802.3.5 The time, place, and conduct of the hearings shall be determined by the committee. Written notification shall be given both parties at least five (5) working days in advance of the hearings, and in no case shall hearings be delayed more than ten (10) workingdays later than the seating of the committee. Section 802.3.5 changed November 29, 2011 (See Attachment B)

802.3.6 The statement of the grievance, previously formulated by the parties, shall be presented to the committee. The chair of the committee shall advise the aggrieved parties of their procedural rights. These shall include:

802.3.6.1 The right to have present a non-participating advisor (Advisor is defined as a member of the full-time faculty or administration of Augusta State University or a member of the legal profession.)

802.3.6.2 The right to call witnesses to support his/her position.

802.3.6.3 The right to inquire into all written and oral testimony, depositions, and exhibits of evidence.

802.3.6.4 The right to know the identity of all witnesses and the authors of all written testimony, and the opportunity to confront and cross-examine all such persons, or to submit a counter-affidavit.

802.3.6.5 The right of rebuttal of all evidence.

802.3.6.6 The right to interpret and summarize his/her position, particularly in relation to wider issues of professional ethics and academic freedom.

802.3.6.7 The right to communication of the findings of the committee.

802.3.6.8 The right to seek recourse by appeal to the President and ultimately the Board of Regents of the Uni- versity System of Georgia or by any avenues open to a private citizen. Appeal must be made within twenty (20) working days or the matter will be considered closed. Section 802.3.6.8 changed November 29, 2011 (See Attachment B)

802.3.7 The committee shall give the opportunity to the parties involved, or their representatives, to present their cases orally. Normally, the presentations will include a statement of the case, presentation of testimony in person or by affidavit, arguments, and a summarizing argument that includes expected considerations and actions by the committee in determining its findings for the case.

802.3.8 When the chair of the committee has closed the hearings, the committee may deliberate no more than five (5) working days after the closing date of the hearing, or after receipt of the transcript of the hearing if one is deemed necessary before a decision is rendered. The committee shall confine its deliberations to the case presented. Within ten (10) working days the committee shall report its recommendation to each of the parties involved, to the President, to the Vice President for Academic Affairs or the appropriate vice president, to the appropriate dean, and to the chair of the Faculty Policies Committee. If the President does not agree with the report, s/he should state the reasons in writing to the committee for response before rendering a final decision.

The President, shall, within ten (10) working days after receipt of written notification of the recommendations of the committee, advise the employee and other parties concerned in writing of his/her decision, or s/he may refer it back to the committee for further response and recommendation before rendering a final decision.

After complying with the foregoing procedures, the President shall send an official letter to the employee notifying him/her of the decision. Such letter shall be delivered by hand or certified mail, to be delivered to the ad- dressee only, with receipt to show to whom and when delivered and address where delivered. The employee shall also be advised by the President in writing of his/her right to apply to the Board of Regents for review of the Augusta State University Faculty Manual - updated through 04_24_2012 89 President’s final decision in accordance with the provisions of the Bylaws of the Board of Regents. Section 802.1 changed: November 15, 2000. Text of changes in Agenda, here. Section 802.3.8 changed November 29, 2011 (See Attachment B)

840 INTELLECTUAL DIVERSITY AND CRITICAL THINKING

ASU is committed to nurturing intellectual diversity on the campus. While faculty members have the responsibility to present in the classroom their understanding of current scholarship in their fields, and at appropriate times should feel free to express their personal opinions, they should create an atmosphere where students feel free to retain their own beliefs, and should treat with respect dissenting opinions which are civilly and sin- cerely expressed. However, faculty bear responsibility for managing the classroom and are under no obligation to ensure that all opinions are expressed or that opposing opinions receive equal class time; faculty members may determine that some opinions or subjects—which might be maintained and discussed elsewhere on campus—are inappropriate for individual classrooms.

Students should not be rewarded or assessed according to whether they as individuals share their professors’ personal opinions; students should be appropriately assessed on their understanding of generally accepted theories and ideas current in the field. Section 840 added March 26, 2009.

850 STUDENT GRIEVANCE AND APPEALS PROCEDURES

As Amended 8/5/92 and 3/10/99

850.1 Academic Rights

The student has a right to take reasoned exception to data and views offered in the classroom and to reserve judgement about matters of opinion without fear of penalty. S/he has a right to a course grade that represents the instructor’s good-faith judgment of his/her performance in the course, and to protection against improper disclosure of information concerning his/her grades, views, beliefs, political associations, health or character which instructors acquire in the course of their professional relationships with the student.

The student has a right to accurately and clearly stated information which should enable him/her to determine:

a. the general requirements for establishing and maintaining an acceptable academic standing;

b. his/her own academic relationship with the University and any special conditions which apply;

c. the graduation requirements for a particular curriculum and major.

If you feel any of your rights have been violated or that you have been treated unfairly, you should follow one of the two procedures outlined below.

850.2 Academic Appeals

An academic appeal is a request for review of an administrator’s decision made with respect to an individual student which bears upon his/her student career. The appeals procedure does not apply to issues which have broad application to the university as a whole or to constituent groupings within the university. However, appeals can be made in matters such as admission, transfer of credit, probation, suspension, dismissal, and other similar matters. A supervisor’s decision in an appeal can itself be appealed, but there is no appeal of the President’s decisions except in cases where it is reasonably alleged that a decision against the student was based on discrimination with respect to race, sex, age, handicap, religion, or national origin.

You may file an appeal whenever you can reasonably claim that an administrator’s decision affecting your program of study was not justified by the procedures and/or guidelines established to govern that decision. It is not necessary that you allege discrimination or other wrongdoing on the part of the administrator.

Augusta State University Faculty Manual - updated through 04_24_2012 90 You should submit the appeal in writing to the immediate supervisor of the administrator whose decision you question. It is your responsibility to gather the evidence necessary to support your case and to include that evidence when submitting the written appeal. In preparing the appeal, you should keep in mind that the primary issue is whether the administrative decision was justified by the procedures and/or guidelines established to govern that decision.

The supervisor to whom the appeal is made may choose to appoint and be advised by a consultative board composed of students and/or faculty and/or administrators of the supervisor’s own choosing, and may also choose to charge such a board with hearing oral arguments and/or with making inquiries into specified matters of fact. However, if you have alleged discrimination on the basis of race, sex, age, handicap, religion, or national origin, a consultative board must be appointed and must include at least one student and at least one faculty member who is not an administrator. In no case will the supervisor be bound by the advice of the board.

850.3 Academic Grievances

The following grievance procedure primarily applies to alleged violations of a student’s rights by his/her instructor. However, if your problem is related to admission, transfer of credit, probation, suspension, or dismissal, you may wish to enter an academic appeal, as described in the previous section of this manual. If your problem is with an administrator’s decision regarding a matter between you and your instructor, you should use the academic appeals process unless you can reasonably claim that the administrator’s decision constitutes a violation of your rights. In the latter case, you may choose to use the academic grievance procedure, adapting it to your case so as to begin with the administrator and his/her supervisor rather than the instructor and his/her chair and dean (as outlined below). The Academic Policies Committee is the final arbiter of whether such a grievance against an administrator should be resolved instead through the appeals process. If your problem is related to a non-academic issue, you should refer to the Student Conduct Code.

If you wish to initiate a grievance, you must follow the student academic grievance procedure as outlined below, keeping in mind the following principles:

1. As outlined in Stage One below, except when the complaint is of the most egregious nature or is related to intellectual diversity, you must start with a sincere attempt to settle the dispute in an informal manner with the instructor. In general, administrators can initially hear the student’s concerns and refer him or her to this document, but they will not discuss any specific grievance until the appropriate procedural steps have been taken. The Dean of Students or designee may serve an advisory role for the most egregious incidents or those involving intellectual diversity by hearing specific grievances and facilitating the procedures outlined below.

2. Within the guidelines of the institution, faculty have authority and responsibility for course content, classroom procedure, and grading, except insofar as it can be shown that a decision was arbitrary or capricious, or based on discrimination with respect to race, religion, sex, handicap, age, or national origin.

3. In order for you to prepare your case, keep in mind that when you present the facts the burden of proof is on you, not on the instructor.

4. Students who have legitimate grievances which cannot be resolved at the departmental level are encouraged to pursue their cases and follow the procedures outlined below. However, frivolous or mendacious complaints are discouraged. Students and faculty are further advised that adherence to the full truth represents the best service to their cases, and indeed that misstated or overstated claims by the principals or their witnesses about the misdeeds of others may lead to civil penalties.

850.4 Academic Grievance Procedure

Administrators shall not discuss the details of a specific grievance with a student who has not followed the procedure outlined herein, and any representative of a student must follow the same procedure. Public statements about a case shall be withheld by the parties involved, by the board of review, and by all participants in the hearings until the final decision has been communicated to the parties to the grievance. If and when an official statement is made of the result of the procedures outlined below, it shall be made through the office of the appropriate dean. Access to the written record of the hearing, and to all other records, findings, and recommendations of the board of review and any administrators involved in appeals shall be limited to authorized personnel.

Augusta State University Faculty Manual - updated through 04_24_2012 91 In the following document, the term “faculty” shall be construed to mean those persons defined as “faculty” by the Bylaws and Policies of the Board of Regents, the Statutes of the University and those persons appointed by the President to administrative positions at the institution. Further, the term “days” denotes normal working days during the 10 month faculty contract period. Weekends, holidays, final exam periods, and breaks between and within semesters are not to be counted in calculating these time lines. It should be understood that, at each level in the academic chain of command above the instructor, e.g. the department chair, dean of the college, vice president for academic affairs, and president of the institution, the administrator may designate an appropriate representative. Once a student has initiated a written grievance procedure, all responses along this chain of command must be in writing. Section VI (grievance procedure) changed: March 10, 1999 Stage 1 changed March 26, 2009 Section 850.4 changed November 29, 2011 (See Attachment B)

I. STAGE ONE: THE INFORMAL PROCEDURE

Unless the complaint is of the most egregious nature or is related to intellectual diversity, the student must make a sincere attempt to settle a dispute in an informal manner with the instructor. If the student is still not satisfied with the instructor’s decision, the student may then discuss the matter with the instructor’s department chair. If the problem remains unresolved, the student may then discuss the matter with the instructor’s dean.

For the most egregious incidents or those involving intellectual diversity, the student may feel uncomfortable speaking to the instructor about the matter. In these cases, the student may elect to have initial discussions of the matter with the instructor’s immediate supervisor. Prior to meeting with academic personnel, the student may contact the Dean of Students or designee who may be able to assist in informal resolution with the academic unit but is otherwise not a party to the grievance process.

II. STAGE TWO: THE WRITTEN GRIEVANCE

If the student has exhausted the procedures outlined in section I above, s/he may continue as follows:

A) The student shall submit the grievance in writing to the instructor involved. This document, hereinafter referred to as the written grievance, shall include, but not be limited to, all supporting documentation and a statement of the specific relief sought by the student. The written grievance must be submitted to the instructor no later than midterm of the semester following the actions which gave rise to the grievance.

B) If agreement is not reached within five (5) days of the receipt of the written grievance by the instructor, the student may appeal the instructor’s decision to the department chair. The student shall also advise the chair within five (5) days of receiving that decision.

C) The department chair shall respond to the written grievance within five (5) days of receiving it. The student may choose to appeal the chair’s response by submitting a copy of the grievance to the dean of the appropriate college. The appeal must be made within five days (5) of the student’s having received the response. No appeal may be initiated after the fifth day following the student’s receipt of the chair’s response. Section VI (written grievance) changed: March 10, 1999

III. STAGE THREE: THE FORMAL HEARING

If agreement is not reached within five (5) days of the submission of the written grievance to the dean, then the dean or either party may ask the Academic Policies Committee to arrange a hearing before a formal board of review.

A) The person submitting this request to the Academic Policies Committee shall transmit with it a copy of the written grievance and any other documents or exhibits which s/he considers pertinent.

B) Within five (5) days of receiving the request to arrange a hearing, the Academic Policies Committee shall act upon that request. In the case of a grievance against an administrator, the committee shall first determine whether the problem should more appropriately be resolved through the academic appeals process or whether the academic grievance process is the appropriate context. In the latter case, the committee shall then determine how to adapt the procedures of the academic grievance process to this particular situation. It shall then appoint a board of review, hereinafter referred to as Augusta State University Faculty Manual - updated through 04_24_2012 92 the board, in the following manner:

1. The board shall consist of five to seven (5-7) members, including faculty members, at least one student, and the Vice President for Student Affairs or his/her designate. One of the faculty members shall be designated by the Academic Policies Committee to serve as the chair of the board.

2. The Academic Policies Committee shall consult with the parties to assure that its selection of a chair is acceptable to both parties. Each party shall also be permitted to strike from one to three other proposed members from the board. When a party strikes a proposed member, the committee will name another in his/her place; such substitutions may also be struck by either party if that party has not already exhausted his/her three strikes.

3. No party to the dispute shall be a member of the board.

4. Immediately upon acceptance of the appointment by the chair of the board, the chair of the Academic Policies Committee shall deliver to him/her the written grievance and all other documents and/or exhibits received by the committee in the context of the grievance.

C) Within five (5) days of the appointment of the board, the Chair shall convene a preliminary closed session of the board for the following purposes:

1. To determine the day and hour of the hearing. The hearing must begin within ten (10) days of the preliminary session.

2. To distribute to the board all prior communications and documents pertinent to the grievance, including copies of the written grievance.

D) After the preliminary meeting of the board, the chair shall:

1. Continue attempts at arbitration at any appropriate point in these proceedings.

2. Prepare an agenda for the hearing and arrange for a meeting place.

3. Engage the assistance of the Vice President for Student Affairs in utilizing the services of a confidential secretary or other appropriate means to obtain a verbatim written record of the proceedings.

4. Give written notice to both parties at least five (5) days before convening the hearing. In so doing, the chair shall advise the parties of their procedural rights, which shall include the right of due process and specifically the right to:

(a) have present a non-participating advisor. The faculty member may have present either a member of the legal profession or a full time Augusta State University faculty member. The student may have present any one individual and may choose to replace that individual with another at any point during the hearing.

(b) Call for supporting witnesses.

(d) Know the identity of all witnesses and the authors of all written testimony and have the opportunity to confront all such persons by cross-examination or by affidavit.

(e) Endeavor to rebut all evidence.

(f) Interpret and summarize their individual positions, particularly in relation to wider issues of academic rights and responsibilities.

(g) Be informed of the findings and recommendations of the board.

Augusta State University Faculty Manual - updated through 04_24_2012 93 The chair shall be deemed to have satisfied this requirement if s/he calls the attention of the parties to section III(D)4 of this document.

E) The hearing shall be held in closed session. The chair shall distribute copies of the agenda to the parties, the board members, and any witnesses who may have been called. The chair shall supervise the proceedings and shall rule on any unusual or special elements with respect to procedures of the board after giving due notice to disputing parties or their representatives of their procedural rights.

F) The parties involved must present their own cases even though counsel may be present during the formal hearing. Normally, the presentations shall include a lucid statement of the case, a presentation of the case by affidavits testimony and/or exhibits, and a summary which includes a statement of the specific relief sought from the board.

G) The board shall try to complete the agenda for the hearing in one session. If this is not possible, the term “hearing” as used throughout this document shall apply collectively to all sessions taken together. The board shall in any case see to it that all sessions of the hearing have been concluded within five (5) days of the first session of the hearing.

IV. STAGE FOUR: DELIBERATIONS OF THE BOARD AND ITS REPORT

A) Within five (5) days of the conclusion of the hearing, the chair shall see to it that copies of a written verbatim record of the hearing are distributed to the members of the board, to the two parties, and to the appropriate dean.

B) Within five (5) days of the distribution of the written verbatim record the board shall meet again to deliberate upon its findings and recommendations. The board may choose to meet more than once for this purpose, but in no case may the deliberations continue past the tenth day following the distribution of the written verbatim record. The board shall confine its deliberations to the case presented.

C) Within five (5) days of reaching a decision, the board shall issue to the appropriate dean a written report giving its findings and recommendations.

V. STAGE FIVE: THE DEAN’S DECISION

A) If the board has found that the instructor made an arbitrary or capricious decision against the student, or one based on discrimination with regard to race, religion, sex, handicap, age, or national origin, and if the board has recommended appropriate relief, the dean may order that relief. Such relief may include, but is not limited to, a change in a disputed course grade. If the board has made a recommendation on a basis other than a finding that the instructor made an arbitrary or capricious decision against the student, or one based on discrimination with regard to race, religion, sex, handicap, age, or national origin, the dean may order that the recommendation shall be followed.

B) Within five (5) days of receiving the board’s findings and recommendations, the dean shall forward the following by registered mail to each of the parties involved:

1. A copy of the board’s findings and recommendations. 2. The dean’s decision with regard to any relief sought by the parties and/or recommended by the board. 3. Notification to both parties of the right to appeal before the dean takes action. The dean shall be deemed to have satisfied this requirement if s/he calls the attention of the parties to section VI of this document.

C) If no party makes a written appeal within five (5) days of having been notified by the dean of his/her decision, that decision shall be considered final and the dean shall see to its implementation.

VI. STAGE SIX: THE APPEALS PROCESS

Augusta State University Faculty Manual - updated through 04_24_2012 94 A) It is particularly emphasized that senior administrators are not to be contacted about the details of a grievance except in the context of an appeal. Neither of the parties is to take his/her case to senior administrators until after the procedures set forth above have come to their conclusion. This rule applies equally to any representative of the parties.

B) Neither the faculty grievance procedure nor any other procedure may be invoked as a substitute for the appeals process set forth below.

C) Appeal to the Vice President for Academic Affairs

1. If either party wishes to appeal the decision of the dean, s/he must do so in writing to the Vice President for Academic Affairs within five (5) days of receiving notification from the dean. The appeal shall include, but is not limited to, the following:

a) Copies of the written grievance, of the findings and recommendations of the board, of the written verbatim record of the hearing, and of the dean’s letter notifying the parties of his/her decision.

b) An explanation of the reason for the appeal.

c) A specific statement of the relief which the appellant is seeking from the vice president.

2. In the case of an appeal by the student, if the vice president finds that the instructor made an arbitrary or capricious decision against the student, or one based on discrimination with regard to race, religion, sex, handicap, age, or national origin, s/he may order relief for the student, including but not limited to a change in a disputed course grade.

3. Within five (5) days of receiving the written appeal, the vice president shall forward his/her decision to the appropriate dean, to the two parties, and to the chairs of the board and the Academic Policies Committee. In communicating this decision, the vice president shall advise the two parties of the right to appeal to the president before the vice president’s decision takes effect. The vice president shall be deemed to have satisfied this requirement if s/he calls the attention of the parties to sections VI(D) and VI(E) of this document.

4. If no party makes a written appeal within five (5) days of having been notified by the vice president of his/her decision, that decision shall be considered final and the vice president shall communicate it to the appropriate dean, who shall see to its implementation.

D) Appeal to the President

1. If either party wishes to appeal the decision of the Vice President for Academic Affairs, s/he must do so in writing to the president of the university within five (5) days of being notified of the vice president’s decision.

2. At the same time, the appellant shall give notice of the appeal to the Vice President for Academic Affairs, who shall thereupon forward to the president the materials listed above in section VI(C)1.

3. In the case of an appeal by the student, if the president finds that the instructor made an arbitrary or capricious decision against the student, or one based on discrimination with regard to race, religion, sex, handicap, age, or national origin, s/he may order relief for the student, including but not limited to a change in a disputed course grade.

4. The president shall communicate his/her decision to the two parties, the chairs of the board and the Academic Policies Committee, the Vice President for Academic Affairs, and the appropriate dean.

5. If either party wishes to appeal the president’s decision to the Board of Regents, s/he shall so advise the president in writing within five (5) days of receiving that decision. If no party so advises the president within those five days, the decision shall be considered final and the president shall communicate this to the appropriate dean, who shall see to its implementation. Augusta State University Faculty Manual - updated through 04_24_2012 95 E) Final Disposition

Final disposition of the case shall be made in accordance with Article VIII of the By-Laws of the Board of Regents of the University System of Georgia [extract]:

APPEALS

I. Any student or employee in the University System aggrieved by a final decision of the president of an institution may apply to the Board of Regents for a review of the decision. The Board’s review shall be limited to the record from the institutional appeal process. Nothing in this policy shall be construed to extend to any employee or student substantive or procedural rights not required by federal or state law. This policy shall not be construed to extend to employees or students any expectation of employment, admission, or additional due process rights.

Each application for review shall be submitted in writing to the Board’s Office of Legal Affairs within a period of twenty days following the decision of the president. It shall state the decision complained of and the redress desired. A hearing before the Board (or a Committee of or appointed by the Board) is not a matter of right but is within the sound discretion of the Board.

Appeals brought by students shall be governed by Policy 4.7.1 of The Policy Manual of the Board of Regents. Appeals brought by employees shall be governed by Policy 8.2.21 of The Policy Manual of The Board of Regents.

The Board may at its discretion refer a matter for mediation, arbitration, or evaluation of settlement options. If an application for review is granted, the Board, a Committee of the Board, a Com- mittee appointed by the Board, or a hearing officer appointed by the Board shall investigate the matter thoroughly and report its findings and recommendations to the Board. The decision of the Board shall be final and binding for all purposes.

Under current Board of Regents procedures, action by the president on grade appeals is the final and binding administrative decision; however, in making a policy decision to reject routine grade appeals, the Board of Regents did not intend to bar the receipt of grade complaints grounded upon alleged invidious discriminatory motivations, such as improper considerations of race, gender, national origin, religion, age, or handicap.

Augusta State University Faculty Manual - updated through 04_24_2012 96 900 TEACHER EDUCATION COUNCIL BYLAWS 901 PREAMBLE The unit responsible for teacher education and other school personnel preparation programs at Augusta State University is the College of Education. The Dean of the College of Education also serves as the Director of Teacher Education and has overall administrative responsibility for all teacher education and other school personnel preparation programs.

902 PURPOSE To provide a structure for the consideration of all issues affecting the preparation of teachers and other school personnel in the undergraduate and graduate programs.

To promote cooperation and collaboration among the various academic colleges, P-12 public school practitioners, and students in the planning, implementation, and evaluation of programs to prepare teachers and other school personnel.

To make recommendations to the Director of Teacher Education on issues related to the preparation of teachers and other school personnel.

903 FUNCTION

903.1 To advise the Director of Teacher Education on all matters related to the preparation of teachers and other school personnel, including:

903.1.1 policies for the admission, retention, and exit of students in teacher and other school personnel preparation programs

903.1.2 policies for follow-up, evaluation, and dissemination of studies of graduates of all teacher, leadership, counselor, and all other school-based certificate programs

903.1.3 compliance with all appropriate scholarly society, state, regional, and national guidelines and standards related to program approval and accreditation

903.2 To review and make recommendations to the Director of Teacher Education on all changes and/or rede- sign of undergraduate and graduate teacher education and other school personnel curriculum and programs

903.3 To establish standing committees, as needed, to carry out Council functions

904 MEMBERSHIP

904.1 Council Membership

The Council is composed of 20 individuals from programs within and outside the College of Education.

904.1.1 One faculty representative from each of the programs listed below (14 total) within and outside of the College of Education. Representatives from each of the two colleges will be chosen by a process determined to be appropriate by the dean in each of the individual units. Counselor Education Early Childhood Education Educational Leadership English Music Foreign Languages Health and Physical Education Mathematics Middle Grades Education Augusta State University Faculty Manual - updated through 04_24_2012 97 Science Secondary Education Social Sciences Special Education At-large member PCAS

Each college will choose one alternative to represent programs in that area when a council member from that college is unable to attend a meeting.

904.1.2 Two representatives (2) from P-12 practitioners to include one teacher and one administrator. These representatives will be appointed by the Dean of the College of Education.

904.1.3 Two representatives (2) from students currently enrolled and in good standing in a teacher or other school personnel preparation program. These students, one undergraduate and one graduate, will be chosen by the Dean of the College of Education

904.1.4 The Director of Clinical and Field Experiences/Certification Officer (1) for teacher education and other school personnel programs

904.1.5 The Director of Teacher Education will serve as a member and chair of the Council Section 904.1 changed: November 15, 2000. Text of changes in Agenda, here. Section 904.1.1 changed: January 27, 2009. Section 904.1.1 changed March 10, 2009, to correct error in total number of members; request via FPC chair

904.2 Eligibility for Membership

904.2.1 All full time College of Education and other university faculty whose responsibilities include teaching classes designed for undergraduate and/or graduate teacher education and other school personnel programs, and/or supervise apprenticeship or graduate internship experiences

904.2.2 Any practicing full time licensed public or private school educator who either teaches in or administers a program in which apprenticeship or internship experiences are conducted

904.2.3 Any full time student, undergraduate or graduate, who is in good standing and has been fully admitted to a professional education program

904.3 Terms of Office

904.3.1 Faculty: Faculty members serve three-year terms and are eligible for continued service. The following program representatives will serve through the 1997-1999 period and hereafter be selected during odd numbered years:

Counselor Education Music Foreign Languages Health and Physical Education Middle Grades Education Social Sciences At-large member PCAS

The following program representatives will serve through the 1997-98 period and hereafter be selected during even numbered years:

Early Childhood Education Educational Leadership English Mathmatics Science Secondary Education Special Education

Augusta State University Faculty Manual - updated through 04_24_2012 98 904.3.2 P-12 Practitioners: Teachers and administrators will be appointed for one year and are eligible for continued service

904.3.3 Students: Undergraduate and graduate students will be appointed for one year and are eligible for continued service Section 904.3.1 changed: January 27, 2009.

905 OFFICERS

905.1 Chair

The permanent chair of the Council will be the Director of Teacher Education. Duties of the Chair include:

905.1.1 To conduct all meetings in a fair and impartial manner to allow for full discussion and consideration of issues important to the preparation of teachers and other school personnel

905.1.2 To insure that all issues appropriate for discussion and consideration are presented to the Council in a timely manner

905.1.3 To participate in the employment, promotion, tenure, merit pay decisions, and termination/non-renewal of all faculty involved in any phase of the teacher or other school personnel preparation process

905.2 Vice Chair

At the first meeting of the Council in the fall term, a vice chair will be elected by the membership of the Council to a one-year term. The vice chair may not hold an administrative appointment at the time of election. Duties of the Vice Chair include:

905.2.1 In the absence of the Chair or when requested to do so, to perform all of the duties of the Chair

905.2.2 Prepare minutes of the meetings of the Council and disseminate these to the appropriate campus faculty and administrators

905.3 Committee Chairs

The Chairs, in consultation with the vice chair and the Council, shall appoint individuals to direct the activities of Council committees for one-year terms. Committee chairs are eligible for reappointment.

906 COUNCIL COMMITTEES

906.1 Curriculum Committee

This committee will be composed of six members and consider all changes to admission, retention, exit, and program (courses, field experiences) requirements for teacher education and other school personnel programs. The committee will make recommendations to the full Council at its regularly scheduled meetings.

906.2 Exceptions Committee

This committee will be composed of six members and consider all student appeals for exceptions to admission, retention, and exit requirements for teacher education and other school personnel programs.

906.3 Other Committees The Chair, in consultation with the vice chair and Council, may appoint additional committees as needed to conduct Council business.

Augusta State University Faculty Manual - updated through 04_24_2012 99 906.4 Procedure

906.4.1 Selection: The Chair and the membership of the committees will be appointed by the Director of Teacher Education in consultation with the vice chair and Council for a one-year term. Members are eligible for reappointment.

906.4.2 Meetings: The committees will meet at least once per term to conduct the business of the committee.

906.4.3 Minutes: It will be the responsibility of the committee chair to record minutes of the committee’s actions and disseminate these to the membership of the Council.

907 ORGANIZATIONAL STRUCTURE FOR FLOW OF RECOMMENDATIONS AND ACTION OF THE COUNCIL

907.1 Curriculum Committee Curriculum matters should originate in the appropriate department and follow the approval process within that department and college. Once approved by the appropriate college, these are considered by the Curriculum Committee of the Council. Actions recommended by the Curriculum Committee are considered by the full Coun- cil. If approved, this recommendation would be sent to the Director of Teacher Education. If supported by the Director of Teacher Education, recommendations are forwarded to the appropriate university-level committees/ councils.

907.2 Exceptions Committee Students requesting exceptions to stated admission, retention, and/or exit requirements should file a letter outlining the reasons for the exception, together with any supporting data, in the office of the Dean of the College of Education. These credentials will be duplicated and sent to the Chair of the Exceptions Committee prior to the regularly scheduled meeting of the committee.

Recommendations for action on the student appeals will be presented to the full Teacher Education Council at a regularly scheduled meeting. Recommendations from the Council will be forwarded to the Director of Teacher Education for consideration.

908 Council Meetings The Council will meet at least once per month, with additional meetings as needed, to conduct Council business. An agenda will be prepared at least one week prior to the meeting and forwarded to the membership. Minutes will be prepared for all meetings and sent to appropriate campus faculty and administrators.

909 Amendments to Bylaws Amendment of the bylaws shall require a vote of two-thirds of those members of the Council present and voting at a regular or properly called meeting at which a quorum is present. Fourteen calendar days notice of pending bylaw change must be given to members prior to change action on the bylaws. Section 909 changed November 29, 2011 (See Attachment B)

1010 Alcohol and Drug Policy Statement (Revised October 2004)

The purpose of the Alcohol and Drug Policy is to uphold local, state and federal laws and to help create a safer campus. Augusta State University prohibits the unlawful possession, use, or distribution of illicit drugs and alcohol and distributes this document as a part of the University’s compliance with the Drug Free Schools and Com- munities Act Amendments of 1989. Effective April 1, 1991, the serving or consumption of alcoholic beverages by all students, employees, alumni, and guests on all ASU campuses was prohibited at all events/functions that are university affiliated, and any activity sponsored by organizations associated with ASU except by prior approval Augusta State University Faculty Manual - updated through 04_24_2012 100 of the President. Individuals and groups are accountable for their choices and behavior. Campus advertising of products and services related to alcohol is prohibited (vendor policy available in Vice President for Business Operations Office). ASU is considered a Drug Free Campus and Workplace.

STUDENT MISCONDUCT The Drug-Free Post-Secondary Education Act of 1990 provides for mandatory suspension of individual students committing certain felony offenses involving marijuana, controlled substances, or dangerous drugs. It applies to students enrolled in courses for academic credit.

Violations and offenses of the laws regarding drugs and alcohol will be prosecuted on campus through the judicial process found in the Student Code of Conduct. Additionally, students will face criminal prosecution through the Augusta State University Public Safety Department and local law enforcement authorities. This prosecution will proceed under Georgia and/or federal law according to the appropriate statutes and sanctions. Students and employees found to be in violation of this policy will be held accountable for their actions and will face disciplinary action and/or legal prosecution. Students and employees may also be held accountable for allowing or soliciting violations of the standards of conduct by their guests. University sanctions imposed on those found guilty may include probation, loss of privileges, restitution, suspension, dismissal or expulsion. Disciplinary sanctions for students convicted of a felony or misdemeanor offense involving the manufacture, distribution, sale, possession or use of marijuana, controlled substances, or other illegal or dangerous drugs, may include the forfeiture of academic credit and possible temporary or permanent suspension or expulsion from the institution. In addition, a student who has been convicted of any offense under any federal or state law involving the possession or sale of a controlled substance may not be eligible to receive any grant, loan or work study assistance. For more information, contact the Financial Aid Office.

Student organizations which knowingly permit illegal drug activity will be excluded from campus for a minimum of one year, and leases or agreements for use of University property will automatically terminate pursuant to Board of Regents’ Policy and Georgia law.

EMPLOYEE MISCONDUCT According to Board of Regents’ policy, no employee of Augusta State University may engage in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance. If an employee is convicted of violating any criminal drug statute of any jurisdiction, regardless of whether the alleged violation occurred at the workplace or elsewhere, the employee must notify the Human Resources Office within five working days after the conviction. Failure to comply with any part of this policy may result in disciplinary action, including termination of employment. State law provides that any employee, including faculty and staff of the University, with a criminal drug conviction will be suspended for at least two months and required to undergo a University-approved drug abuse treatment and education program before reinstatement. Upon a second conviction, the employee will be terminated and made ineligible for any state employment for five years. In some cases, an employee may be terminated as a result of the first conviction.

Board of Regents policy permits an employee to maintain employment for up to one year if the employee dis- closes to his/her employer that he/she is using drugs prior to an arrest for a drug offense and agrees to receive treatment. Retention of such employee is conditioned upon satisfactory completion of the treatment program. The employee’s job may be restructured however. This provision does not affect any disciplinary action for criminal conviction or drug-related misconduct on the job. In addition to the sanctions outlined below, employees convicted of drug-related offenses are subject to civil penalties. Such penalties may include suspension or revo- cation of professional and occupational licenses, restriction from public employment for up to five years, denial of retirement benefits, and denial of state-sponsored loans and mortgages. Workers’ compensation benefits will also be denied in certain instances where alcohol or other drugs are a cause of injury.

CRIMINAL SANCTIONS Georgia law prohibits the purchase or possession of alcohol by a person under the age of 21, or the furnishing of alcohol to such a person. Driving under the influence of alcohol or other drugs or possession of an open con- tainer of alcohol while operating a motor vehicle is illegal. It is against Georgia law, under certain circumstances, to walk or be upon a roadway while under the influence of alcohol or other drugs. The punishment of these offenses may include imprisonment, payment of a fine, mandatory treatment and education programs, community service, forfeiture of motor vehicles and mandatory loss of one’s driver’s license.

Under Georgia and federal law, it is a crime to possess, manufacture, sell, or distribute illegal drugs. Federal sanctions for the illegal possession of drugs include imprisonment up to 1 year and/or minimum fine of $1,000 for a first conviction, imprisonment for 15 days-2 years and a minimum fine of $2,500 for a second drug conviction; and imprisonment for 90 days-3 years and a minimum fine of $5,000 for a third or subsequent drug conviction. Augusta State University Faculty Manual - updated through 04_24_2012 101 For possession of a mixture or substance which contains a cocaine base, federal sanctions include 5-20 years in prison and a minimum fine of $1,000, for a first conviction if the mixture of substance exceeds 5 grams, for a second conviction if the mixture or substance exceeds 3 grams, and for a third or subsequent conviction if the mixture or substance exceeds 1 gram. Additional possible penalties for the illegal possession of drugs are forfeiture of real or personal property used to possess or to facilitate possession of a controlled substance if the offense is punishable by more than 1 year imprisonment; forfeiture of vehicles, boats, aircraft, or any other con- veyance used, or intended for use, to transport or conceal drugs; civil fine up to $10,000 per violation; denial of federal benefits, such as student loans, grants, contracts, and professional and commercial licenses for up to 1 year for a first and up to 5 years for a second or subsequent offense; successful completion of a drug treatment program; community service; and ineligibility to receive or purchase a firearm.

As required by Federal regulations, you may review the following pages detailing Federal penalties for drug trafficking and state sanctions for unlawful possession or distribution of illicit drugs. • Federal Trafficking Penalties – Marijuana • Federal Trafficking Penalties • Georgia State Drug Law Summary

Violations occurring within a Drug Free Zone (on or within 1,000 feet of any ASU campus) may carry enhanced penalties. Specific information about these penalties is available from the Public Safety Office on the Walton Way campus.

HEALTH RISKS ASSOCIATED WITH ALCOHOL OR OTHER DRUG USE Misuse of alcohol and other drugs can result in, or make worse, a number of personal, relationship, physical or legal problems. Such use may result in: impaired judgement and coordination, making driving dangerous; damage to vital organs such as the heart, stomach, liver and brain; inability to learn and remember information; psychosis and severe anxiety; unwanted or unprotected sex resulting in pregnancy, sexually transmitted disease (including AIDS), or sexual assault; and serious injury or death. Women should be aware that they are more likely to become intoxicated faster and stay intoxicated longer than a man of the same weight, with the same drinking history, ingesting the same amount of alcohol. Intoxicated women are often perceived by men as more interested in sex than they really are and as easy targets for sexual aggression. Mothers who drink alcohol during pregnancy may give birth to infants with fetal alcohol syndrome. These infants have irreversible physical abnormalities and mental retardation. Research has also shown that children of alcoholic parents are at a greater risk than other youngsters of becoming alcoholics. Men should be aware that excessive alcohol consumption can cause problems with impotence. In addition, men who are intoxicated in sexual situations also run a risk of committing sexual assault. Every year thousands of people are treated in hospitals for drug-related accidents and mental and physical illness. Use of alcohol and other drugs is also common when suicides occur. Addition- ally, the long-term use of alcohol or other drugs may set up habitual patterns that can lead to psychological and physical addiction. Cocaine, crack and heroin, for example, are highly addictive and physically dangerous. Use of these may result in coma and/or death. Marijuana users may impair or reduce their short term memory/com- prehension, reduce coordination/energy level and often have a lowered immune system and are at an increased risk for lung cancer. To learn of additional health risks associated with the use of alcohol or other drugs, contact the Counseling and Testing Center or view the chart below. • Controlled Substances Uses & Effects

SMOKING POLICY AND HEALTH RISKS Smoking is prohibited in all campus buildings and in any state automobiles, trucks or enclosed golf carts. Smok- ing is permitted only in officially designated smoking shelters or outside of all buildings, except within 25 feet of building entrances. The definition of a building entrance includes doorway, steps, fire escape, exterior chair lift & the immediate clear passage to the same.

Lung cancer is the leading cause of cancer death for both men and women & is also the most preventable cancer. Smoking tobacco - whether cigarettes, cigars or pipes – accounts for 87% of lung cancers. Until tobacco use is sharply decreased, lung cancer will continue to be the number one cause of cancer death in the U.S., killing more than 150,000 Americans every year.

EDUCATION AND TREATMENT RESOURCES

ON-CAMPUS: All undergraduate students of Augusta State University are required to complete Wellness 1000, which includes an education segment on alcohol and other drugs. In addition, faculty, staff and students are regularly exposed to alcohol and other drug prevention and education programs hosted by various Student Affairs offices & the Augusta State University Faculty Manual - updated through 04_24_2012 102 Alcohol and other Drug Task Force. The Athletic Department also provides substance abuse education and a drug-screening program for student-athletes. Individual counseling for students and employees with problems of drug and alcohol abuse is available in the Counseling and Testing Center on the Augusta State University campus. Call 706-737-1471 to make an appointment. If additional services beyond the scope of the Counseling Center appear necessary, referrals will be made.

OFF-CAMPUS: In addition to the ASU Counseling and Testing Center, there are other resources listed in the telephone directory for students or employees desiring help with alcohol and drug use/abuse problems. Refer to the “Alcoholism Information & Treatment Centers” and “Drug Abuse & Addiction Information & Treatment” sections in the yellow pages.

LOCAL RESOURCES: Aiken Center Addiction Services (803)649-1900 Al Anon Information Center (706)738-7984 Alcoholics Anonymous-Augusta (706)860-8331 Alcoholics Anonymous-North Augusta (803)279-1060 Aurora Pavilion Behavioral Health Services 1-800-273-7911 or (803)641-5900 Serenity Behavioral Health Systems (800)715-4225

HELP LINES: Community Mental Health Crisis Line (706)826-1802 Drug Helpline 1-800-662-HELP Georgia Drug Abuse Helpline 1-800-338-6745 Georgia Tobacco Quit Line 1-877-270-STOP Narcotics Anonymous Helpline (706)855-2419 24 Hour Addictions Referral Network 1-800-577-4714

Concerns, suggestions or questions about this document should be submitted to the Alcohol and Drug Task Force via the Dean of Students Office, (706)737-1411.

1020 SMOKING POLICY STATEMENT The specific provisions of the policy are as follows:

1020.1 Smoking is prohibited in all campus buildings. 1020.2 Smoking is prohibited in all state automobiles, trucks, and enclosed golf carts. 1020.3 Smoking is permitted outside of all buildings, except at building entrances. The definition of a building entrance includes doorway, steps, fire escape, exterior chair lift & the immediate clear passage to the same.

1020.4. Smoking is permitted in any officially designated smoking shelter.

1030 ETHICAL AND LEGAL USE OF COMPUTING RESOURCES 1030.1 Ethical and Legal Use of Software Augusta State University supports the work of EDUCOM, a non-profit consortium of over 400 colleges and universities committed to the use and management of information technology in higher education, and ADAPSO, the computer software and services industry association. This work is outlined in their brochure Using Software: A Guide to the Ethical and Legal Use of Software for Members of the Academic Community.

Quoting from this document:

1. Unauthorized copying of software is illegal. Copyright law protects software authors and publishers, just as patent law protects inventors.

2. Unauthorized copying of software by individuals can harm the entire academic community. If unauthorized copying proliferates on campus, the institution may incur a legal liability. Also, the institution may find it more difficult to negotiate agreements that would make software more widely and less expensively available to members Augusta State University Faculty Manual - updated through 04_24_2012 103 of the academic community. 3. Unauthorized copying of software can deprive developers of a fair return for their work, increase prices, reduce the level of future support and enhancement, and inhibit the development of new software products.

Respect for intellectual work and property of others has traditionally been essential to the mission of colleges and universities. As members of the academic community, we value the free exchange of ideas. Just as we do not tolerate plagiarism, we do not condone the unauthorized copying of software, including programs, applications, databases, and code.

It is expected that each employee and student of Augusta State University will follow and support the above principle.

1030.2 Email Policy

Electronic mail (email) is an official method of communication atAugusta State University, delivering information in a convenient, timely, cost-effective and environmentally sensitive manner. It is the policy of this institution that: • all students, faculty and applicable personnel have access to email, and • the university may send official communications via email and electronic mailing lists.

Student Email

All students registered for classes at Augusta State University are provided an email account through their access to the ASU Campus Pipeline system. The University may use this email account to send communications to the student body. Student email addresses will be recorded in the University’s electronic directories and records. Students are responsible for reading official University email no less than twice a week.

Privacy Issues

While email is personalized and relatively confidential, there is no guarantee of absolute privacy in a computer system. Computer users should be aware that the Georgia Open Records Act applies to records stored in computers as well as on paper. Recent rulings indicate that the public has a right to review any documents created on email by government officials and that companies who own the media on which email is implemented have the right to read that email.

Federal and state law may require the university to examine email under some circumstances including provision of messages to outside agencies. However, employees of the Office of Information Technology Services at Augusta State University are prohibited from accessing information for which they have no job-related “need to know.” They are also expected to maintain the strictest confidentiality regarding any information obtained during the course of fulfilling their job function.

Appropriate Use of Email

All use of email will be consistent with other university policies, including the Augusta State University computer and network usage policy. Policies concerning acceptable use of information technology resources can be found on the Information Technology Services website (http://www.aug.edu/computer_services/policies. html).

Email is not appropriate for transmitting: • sensitive or confidential information, • obscene material, • chain letters or “mail bombs”, • hoaxes, scams, false warnings, or • mass mailings.

Misuse of Augusta State University email is subject to penalty including, but not limited to, suspension from Augusta State University Faculty Manual - updated through 04_24_2012 104 email use, banning from email use, suspension from Augusta State University, or expulsion from Augusta State University.

Legal Issues

All use of email will be consistent with local, state, and federal law including laws against private use of state property, divulging confidential educational records, copyright infringement, fraud, slander, libel, harassment, and obscenity. Laws against obscene or harassing telephone calls apply to computers that are accessed by telephone.

Changes to this policy will be authorized by approval of the Faculty Policies Committee. Questions or comments about this policy should be directed to the Vice President for Academic Affairs. Section 1030.2 added: April 16, 2003. Text of the changes here. Note procedures added at: Procedures VIII. Section 1030.2 changed April 13, 2005.

1030.3 Computer Security Policy and Ethical Use Statement

Augusta State University maintains computing resources designed specifically to support instruction and to provide academic and administrative support for its students, faculty, and staff. The use of these resources is a privilege not a right. Abuse of this privilege can lead to denial of access, expulsion through the institution’s disciplinary procedures, and/or prosecution to the fullest extent of the law.

The Georgia Computer Systems Protection Act of 1991 provides for criminal liability and penalties for violations. Penalties for computer-related crimes include fines up to $50,000 and imprisonment up to fifteen years.

Abuse of computing resources includes copyright violations; unauthorized access; invasion of privacy; use for individual profit; intentional waste; vandalism; manipulation of data or programs for deliberate sabotage; destruction of data, programs, or hardware; theft; computer trespass; computer forgery; and computer password disclosure.

At the most general level, the principles of responsible and ethical behavior in regard to computing are not different from those related to other aspects of work and class behavior.

1040 SEXUAL HARASSMENT POLICY

Definition of Sexual Harassment

Sexual harassment is a form of discrimination which is prohibited by law. Sexual harassment is unwelcome verbal or physical conduct of a sexual nature, which creates an unproductive or offensive, hostile, or intimidating working or learning environment and which has a harmful effect on an individual. Federal law provides that it shall be an unlawful discriminatory practice for an employer, because of the sex of any person, to discharge without cause, to refuse to hire, or otherwise discriminate against a person with respect to any matter directly or indirectly related to employment or academic standing. Harassment of an employee or student on the basis of sex violates federal law.

Sexual harassment of employees or students in the University System of Georgia is prohibited (Section 8.2.16 of Board of Regents Policy) and shall subject the offender to dismissal or other penalties in compliance with procedural due process requirements. Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature are inappropriate in the university environment. Such conduct constitutes sexual harassment when the Sexual Harassment Committee confirms that the conduct constitutes sexual harassment and when the offended party perceives the conduct to have the same effect as described in #1, #2 or

Augusta State University Faculty Manual - updated through 04_24_2012 105 #3 below:

1. Submission to such conduct is made explicitly or implicitly a term or condition of an individual’s employment or academic standing; or

2. Submission to or rejection of such conduct by an individual is used as a basis for employment or academic decisions affecting an individual; or

3. Such conduct unreasonably interferes with an individual’s work or academic performance or creates an intimidating, hostile, or offensive working or academic environment; or

Examples of sexual harassment may include but are not limited to: * inappropriate comments of a sexual nature including remarks about a person’s clothing, body, sexual activity, experience, or orientation; * inappropriate letters, notes, or other written materials; * inappropriate sexually explicit statements, questions, jokes, or anecdotes; * suggestive or insulting sounds; * suggestive or obscene gestures; * inappropriately displaying sexually oriented materials such as photographs, videos, computer images, graphics, cartoons, or drawings. It should be noted that sexually explicit materials may at times be appropriately used in academic settings. * inappropriate touching, patting, hugging, or brushing against a person’s body; * attempted or actual kissing or fondling; * inappropriate invitations or propositions for sexual activity.

This pattern of conduct creates a hostile environment when the conduct unreasonably interferes with a person’s work or academic environment. A single remark is not likely to be considered sexual harassment.

Scope of Policy

It is important to note that, under this definition of sexual harassment, it is not necessary that physical harassment occur or be threatened or intended. It is also important to note that conduct of this type can result from a lack of awareness of the offended person’s sensitivities or from an attitude of general indifference toward the sensitivities of others.

If lack of awareness or insensitivity is a factor, the most immediate solution to sexual harassment might well be that the offended party advises the other party that he/she finds the other party’s conduct (touching, language, graphics, etc.) to be offensive (intimidating, hostile, etc.) and asks that the other party refrain from this conduct. Offensive conduct is a basis for complaint even where no conditions regarding employment or academic standing have been implied or expressed. This policy is intended to cover sexual harassment by peers or by persons at different levels of authority in the work or study environment (for example, faculty‑faculty, staff‑staff, student‑student, student-faculty, faculty‑student harassment, etc.) This policy applies only to sexual harassment. Those who feel they have been harassed or discriminated against for other reasons, such as gender or race, should avail themselves of other grievance procedures (see appropriate grievance procedures). More severe behaviors, such as stalking or threats to physical safety, should be reported to Public Safety or the police.

Retaliation Policy

Augusta State University Faculty Manual - updated through 04_24_2012 106 Retaliation against an individual for reporting sexual harassment or for participating in an investigation is prohibited. Retaliation is a serious violation which can subject the offender to sanctions independent of the merits of the sexual harassment allegation. Examples of retaliatory actions may include but are not limited to punitive uses of: • grades; • performance evaluations; • employee action (e.g., termination, transfer, or demotion); • scheduling; • resource allocation; • work assignments.

Consensual Relationships

Consensual romantic or sexual relationships between supervisor and employee or between faculty and their students are strongly discouraged. No person involved in a consensual relationship should have direct responsibility for evaluating the employment or academic performance or for making decisions regarding the promotion, tenure, or compensation of the other party to the relationship. In the event of an allegation of sexual harassment, the University will be less sympathetic to a defense based upon consent when the facts establish that a professional power differential existed within the relationship.

False Allegations

It is a violation of this policy for anyone knowingly to make false accusations of sexual harassment. Failure to prove a claim of sexual harassment is not equivalent to a false allegation. Those who are falsely accused may avail themselves of other grievance procedures (see appropriate grievance procedures).

(For procedures concerning sexual harassment, see part VII in the Official Procedures section of this manual.)

Augusta State University Faculty Manual - updated through 04_24_2012 107 OFFICIAL PROCEDURES

I . FACULTY SEARCH, APPOINTMENT, SALARIES, AND PROMOTION GUIDE- LINES

A. Faculty Position Searches

When an academic department receives approval to fill a full-time position, the department chair, in conjunction with the dean, appoints a search committee consisting of at least three faculty members. This group advertises the open position in professional publications and lists it with the University System of Georgia Applicant Clear- inghouse. Special efforts are made to encourage minority candidates to apply. Typically, the search committee screens applicants, interviews several people, and then recommends one to three candidates to the department chair. The department chair then makes a recommendation to the appropriate dean.

B. Appointment of Faculty

After the candidate has been selected (and perhaps has informally agreed to accept an offer), a formal written offer is made. When the candidate has accepted the offer in writing, approval must be obtained from the administration and the Board of Regents.

The department chair assembles a packet containing the following documents: a completed Faculty Applica- tion Form, notarized Security Questionnaire/Loyalty Oath, Employment Eligibility Verification signed by the department chair/dean, Pre-appointment Personal Data Form, Applicant Clearinghouse Form, Affirmative Action Checklist, resume or curriculum vitae, official transcripts showing degrees earned, and three letters of recommendation. This packet is forwarded to the dean, who forwards it along with a recommendation to the Vice President for Academic Affairs. Upon his/her approval the packet is forwarded to the Office of Institutional Re- search.

The required data are entered into the Faculty Information System of the University and the University System of Georgia. The President sends a letter with his recommendation for appointment to the Chancellor. Once formal approval has been received, a contract is prepared and sent to the appointee. Two signed copies are returned to the President.

Complete details of this process of appointing of new full-time faculty are contained in the Augusta State Univer- sity appointments/Leaves of Absence Procedures Manual. The Manual also contains procedures for appointing new part-time or adjunct faculty, teaching assignments for administrative personnel, appointments of personnel for major faculty and administrative positions, reassignment of administrative personnel to faculty positions with academic rank, appointment of teaching faculty to administrative positions, and leaves for professional personnel. Copies of the Manual are held in the department, the college, and other administrative offices.

C. Entry Level Salary

Entry-level salary shall be determined on the basis of the specific requirements of the position and the qualifications of the individual employed to fill the position. Position criteria shall include: the academic rank, the academic discipline, and the nature of the responsibilities to be performed. Criteria related to the qualifications of the individual shall include: academic degrees earned, teaching and other relevant experience, research and publication record, academic achievements and honors, and relevant professional achievements or recognitions.

D. Special Promotion Guidelines of the Chancellor’s Office

1. Strong justification should be provided in support of any recommendation for promotion tothe ranks of Associate Professor or Professor if the individual has not earned the terminal degree in his/her discipline.

Augusta State University Faculty Manual - updated through 04_24_2012 108 2. Equally strong justification should be provided in support of any recommendation for “early” promotion; a promotion is considered “early” if the individual has served less than the number of years in rank at the current institution as listed below:

Promotion to: Assistant Professor - 3 years as instructor Associate Professor - 4 years as Assistant Professor Professor - 5 years as Associate Professor

3. The Chancellor is reluctant to consider recommendations for promotions of individuals who are currently on leaves of absence or who hold “temporary” appointments.

E. Procedure and Administration of Part-time Faculty

Requests for part-time faculty positions are made by the department chair to the college dean. The requests will list each course to be taught, the person to teach it, and the salary to be paid. Candidate qualifications are found in the Faculty Manual, Section 405.

When an academic unit seeks approval of a part-time faculty member, the Departmental Chair will forward to the appropriate dean a packet containing the following items:

1. Memo in which the Chair approves the candidate 2. A completed faculty application 3. A notarized Security Questionnaire/Loyalty Oath 4. An employment Eligibility Verification (Form I-9) 5. A pre-appointment personal data form 6. A curriculum vita 7. All official transcripts showing degrees earned 8. Three letters of recommendation.

If upon review the Dean approves the candidate, the Dean’s approval memo is added and the packet is forwarded to the Vice President for Academic Affairs. Following approval by the Vice President for Academic Affairs and the President, applications are sent to the Chancellor of the University System for final approval. Until the Chancellor’s approval is received by the Vice President for Academic Affairs, a part-time candidate will not, under any circumstances, be allowed to teach. Part-time faculty approval may be renewed annually.

Orientation, supervision, and evaluation of part-time faculty are the responsibility of the department chair. When appropriate and feasible, the chair will introduce part-time faculty to other faculty and staff. Part-time faculty are to make themselves available to their students at times other than class meetings for the purpose of academic assistance. A schedule for this assistance will be approved by the Chair and provided to the students.

Salary for part-time faculty depends upon the individual instructor’s qualifications and experience.

II. FACULTY ROLE MODEL EVALUATION PROCEDURES

The Augusta State University Faculty Role Model was developed and approved with the intentions that it: be used by all academic units on campus; constitute the principal evaluation criterion for tenure, promotion, pre/ post-tenure review and salary adjustments; provide faculty with a clear understanding of how and by what criteria they are to be evaluated; and allow faculty, by agreement, to concentrate a larger percentage of their efforts into one or more of the three primary performance areas. A department chair will be evaluated using the procedures outlined below. The evaluation will also include the fourth category, Administration (20-70%). The evaluator will be the respective dean.

Augusta State University Faculty Manual - updated through 04_24_2012 109 A. Faculty Role Model Agreement

Throughout the remainder of this document, the term “Chair” will include the Dean of the Hull College of Business and the Director of the Library. The term “department” will include the Hull College of Business and the Reese Library. If a department’s initial ranges vary from the University ranges, that department will be expected to submit its reasons to the Faculty Policies Committee for review with a recommendation to be sent to the Vice President for Academic Affairs. After this initial approval, departments may change their departmental ranges in each role area as long as their ranges fall within the approved University-wide ranges for each area. Such changes should be made by a majority vote of all regularly-appointed full-time faculty of the department, not solely by the chair. These changes need not be approved by Faculty Policies, unless there is a specific request for review from a faculty member in the department.

At the beginning of each reporting year, the chair of each department shall meet individually with each full-time faculty member in the department. During this meeting the department chair and the faculty member will: 1. designate by mutual agreement the values that will be placed in each of the three mandatory role model areas of “Teaching” (45%-70%), “Service” (10%-40%) and “Professional Development and Achieve- ment” (10%-40%)

The value assigned to each of the three major roles is not intended to indicate the amount of time spent on activities in these areas, but rather the amount of evaluation attributed to that role. Weights are used first and foremost to reflect institutional and unit priorities with respect to the several major functions in which faculty members are engaged. Additionally, weights permit faculty and chairs some discretion in capitalizing on individual talents and inclinations, and on existing circumstances and opportunities. Thus, weights should be selected with regard to productivity. A chair may be inclined to use weights to emphasize areas of greatest needed productivity within the unit; a faculty member may be inclined to use weights to emphasize areas of greatest expected personal productivity.

A faculty member who wishes to place a higher percent of his or her evaluation within a given area of the role model will reasonably be expected to perform more or higher quality work within that area than a faculty member with a lower percent.

2. develop a written agreement outlining the area components and component elements of the role model to be addressed by the faculty member during the evaluation period and establishing the performance expectations in those area components and component elements. There must be sufficiently detailed attention given to each of the three major areas so that progress in meeting performance expectations can be readily assessed. Faculty should not be expected to show performance in every component of every area of the role model. While some activity must take place in each of the three mandatory areas of the role model, it is unreasonable to expect that each area component, or component element, of an area be addressed.

The faculty member’s academic rank, experience, and years of service are expected to affect the standards of productivity and performance established in the annual agreement. Care should be taken that the quantitative and qualitative expectations contained in the annual agreement are reasonably chal- lenging, but not unreachable.

3. sign the agreement, with a copy provided to both the faculty member and the Chair.

If satisfaction is not achieved, the chair will assign the values. The faculty member may choose to appeal this decision to the appropriate dean.

If an agreement is still not reached, the faculty member may seek redress through the faculty grievance procedure established in Section 800 of The Augusta State University Faculty Manual.

In addition to the above steps the chair will:

Augusta State University Faculty Manual - updated through 04_24_2012 110 4. inform the faculty member that the agreement is always open to adjustment as a result of substantive changed circumstances, and

5. provide the faculty member with a written explanation of how the final evaluation of his or her performance, under the Faculty Role Model, will be translated into salary considerations prior to the end of the evaluation period.

B. Faculty Role Model Report

Each College will develop a calendar establishing a beginning and an ending date for the annual Faculty Role Model Report. This calendar will encompass the twelve months prior to the ending date for the Faculty Role Model Report.

Prior to annual evaluation, faculty members will fill out a Faculty Role Model Report outlining their activities for the year. Faculty should pay particular attention to those areas outlined in their agreement, but should report all relevant activities. This report is to be given to the chair.

C. Faculty Role Model Performance Area Evaluations

The chair is to use the faculty member’s Faculty Role Model Report to complete an annual evaluation of the faculty member’s performance. In completing this evaluation, the chair is not to compare faculty to one another, but rather, the faculty member’s performance is to be compared to the Faculty Role Model agreement set up at the beginning of the process and the standards of performance established within the department prior to the making of said Role Model agreement. In completing this evaluation, each chair shall:

1. assign a numeric value to each of the relevant components of the three Faculty Role Model areas in keeping with the following scale:

5 = Performance Expectations Far Exceeded 4 = Performance Expectations Exceeded 3 = Performance Expectations Met 2 = Performance Expectations Minimally Deficient 1 = Performance Expectations Largely Deficient NA = Not Applicable to this Year’s Agreement

Weights are not used in this step of the evaluation.

The most commonly earned numeric rating should be a “3”. The standards established in the annual agreement may be inappropriate if frequent ratings above or below that level are attained. On the other hand, truly outstanding or disappointing performances must be recognized.

2. assign a final score to each of the three Faculty Role Model areas that represents an accumulation of all component scores for that area. The chair may also wish to provide a narrative evaluating the faculty member’s performance for one or more relevant components of the three role model areas and/or a narrative evaluation of one or more of the overall areas.

If a chair decides not to provide a narrative evaluation, a written explanation of how numeric values were assigned should be made available to the faculty and should be forwarded by the faculty member as part of any application for promotion and tenure or for post-tenure review.

Augusta State University Faculty Manual - updated through 04_24_2012 111 D. Overall Faculty Role Model Evaluation

After evaluating each of the three mandatory areas of the role model, the chair shall provide each faculty member with an overall evaluation of his or her performance. This overall evaluation may reflect the numeric scores assigned to each of the three mandatory areas or may make substantial use of the narrative explanations provided in these areas. However, in either event the overall evaluation must:

1. make use of the values that were assigned to each of the three role model areas, and

2. compare the faculty member’s performance to the original agreement and established departmental standards rather than to the performance of other faculty members. These departmental standards must be approved by the departmental faculty.

Components of the Faculty Role Model excluded by the original agreement should only be included in the Chair’s faculty evaluation to show those areas in which faculty members have exceeded the provisions of the original agreement reached.

E. Mutual Agreement to Evaluation

Upon completion of the overall evaluation, the chair is to provide each faculty member with a copy of his or her proposed evaluation. At that time, the faculty member may agree with the evaluation and sign it or may request the opportunity to discuss the proposed evaluation with the chair. In either event the final evaluation should represent a mutual agreement between the chair and the individual faculty member concerning the faculty members performance during the evaluation period. If the parties agree that the evaluation is a fair representation of the faculty member’s performance it should be signed by both the chair and the individual faculty member, with a copy being provided to each.

If the faculty member does not agree with the evaluation, he or she may choose to:

1. attach an addendum to the evaluation, outlining the faculty member’s disagreement; or

2. appeal to the appropriate dean.

If satisfaction is not achieved, the faculty member may seek redress through the faculty grievance procedure established in Section 800 of The Augusta State University Faculty Manual.

III. FACULTY COMMITTEES

A. Description of Categories Six categories are recognized for the university-wide committees, councils, work groups, and other groups. These categories are described below. (A comprehensive list of these committees, councils, etc. follows.)

1. Statutory Bodies (Elected Standing Committees) The Faculty Policies Committee and the University Council are the only bodies in this category and are elected by the entire faculty. They are described in the Statutes Section of this manual.

2. University Standing Committees These committees are assigned responsibilities for certain areas of the university’s internal governance. They report to the faculty through the University Council. Faculty members are appointed to these committees by the Faculty Policies Committee with the approval of the President. The name, composition, and responsibilities of standing committees are set forth in the Bylaws Section of this manual.

Augusta State University Faculty Manual - updated through 04_24_2012 112 3. Permanent Committees These committees have been in place for more than one year and are considered permanent, yet need not be University Standing Committees, i.e., committees in the Bylaws reporting to the Board of Regents. The appointing person or body varies.

4. Ad Hoc Committees These committees may be appointed when needed by the administration, faculty or students. The duration of the appointment to these committees shall be limited to one year unless otherwise specified.

5. Administrative Work Groups These groups are usually composed of administration and staff, although faculty may be appointed by the administration. They are named to clarify where specific work is being done: e.g., a question concerning the growth of the student population should be directed to the Enrollment Projection Group.

6. University Chartered Groups These groups are created by the University Council. Subsequent membership is determined by their constitu- ents or current members.

B. List of Current Committees Statutory Bodies Academic Vice President’s Council Faculty Policies President’s Cabinet University Council

University Standing Committees Academic Policies Affirmative Action (membership non-rotating) Arts and Sciences Curriculum Arts and Sciences Post-Tenure Athletics Budget Advisory Business Administration Curriculum Business Administration Post-Tenure Curriculum Committee (Subcommittee of the Teacher Education Council) Education Curriculum Education Post-Tenure Employee Benefits Faculty Recognition Faculty Research & Development Faculty-Student Judiciary Information Technology Intellectual Properties International Affairs Library Lyceum Oversight Committee on Human & Animal Research Physical Facilities & Safety Program Advisory Promotion and Tenure Recycling Scholarship & Financial Assistance Service to K-12 Schools Sexual Harassment (membership non-rotating)

Augusta State University Faculty Manual - updated through 04_24_2012 113 Student Activities Student Honors and Awards Teacher Education Council University Ceremonies (membership non-rotating)

University Permanent Committees Alcohol and Drug Abuse Task Force Alternative Dispute Resolution Banner Oversight Exceptions Committee (Subcommittee of Teacher Education Council) Fort Gordon Liaison General Education Assessment Georgia Consortium Graduate Council Homecoming Honorary Designations Honors Program Humanities Institutional Fee Review Institutional Study Abroad Minority Advising Quality Enhancement Project Committee Who’s Who Women’s Studies Program

Ad Hoc Committees

Administrative Work Groups, Etc. Arts and Sciences Committee for Undergraduate Research Arts and Sciences Council Behavioral Assessment and Intervention Catalog Educational Chairs Council Educational Programs and Institutional Effectiveness Faculty Development Institute Cohorts Enrollment Projection Function and Space Team (FAST) Information Security Advisory PAC (President’s Advisory Council) Property Utilization Registration Management and Planning Retention Student Center Advisory Team Student Technology Fee

University Chartered Committees Advocacy Group for Evening and Non-Traditional Students Staff Advisory Council

Groups Outside the University Proper ASU Foundation/Board of Trustees Emeriti Faculty Council

Cullum references deleted: December 2, 2008 Delete Adopt-A-School as Permanent Comm.; add Service to K-12 Schools as Standing Comm; March 26, 2009

Augusta State University Faculty Manual - updated through 04_24_2012 114 IV. DEVELOPMENT AND COMPREHENSIVE REVIEW OF ACADEMIC DEGREE PROGRAMS

Review of academic programs is essential to the continuation of quality education. As times change, so do the needs of our students and the needs of the society which they will serve. Thus we must constantly strive to ensure that the programs we currently offer are appropriate and that any new programs we offer are both in demand and in response to need. Therefore, the following procedure will be implemented:

A. Program Advisory Committee A permanent Program Advisory Committee will be appointed. The committee will consist of the vice president for academic affairs, as chair, a representative of the Reese Library (ex officio and non-voting), one member from each of the colleges’ curriculum committees (excluding the committees’ chairs), a representative of the Faculty Policies Committee, a representative of the Academic Policies Committee, the deans of the Colleges (ex officio and non-voting), and three additional faculty members (one from each college). The curriculum committee members and the additional faculty members will be appointed by the president upon the recommendation of the vice president for academic affairs, who will consider the advice of the three academic deans. Each of the members so appointed will serve a two-year term. At the initial appointment, three of the six appointees will serve only a one-year term, so that half of the appointed members will be replaced each year. Following a two-year term, an appointee will be ineligible to serve again for one year.

B. Proposals for New Programs 1. Each proposed certificate, major, and/or minor program will be initiated at the departmental level (the term department as used here includes the Hull College of Business). The department will provide electronically a proposal that may serve as the one-step process required by the Board of Regents.

Proposals should address the following issues and may be submitted electronically template

1. Basic information: Name of institution, institutional contact (President or Vice President for Aca- demic Affairs), institutional contact for program, school/office, department, name of proposed program, degree, degree inscription, major, CIP code, anticipated starting date. Ensure that degree nomenclature is aligned with national, regional, and state norms as well as accrediting body req- uisites, where applicable, for the discipline with due consideration for accurate representation of program content, facilitation of promotion and marketing, and consistency with the nomenclature of similar degrees.

2. Description and Objective of the Degree – abstract suitable for presentation to the Board of Re- gents.

3. Program fit to institutional mission and to nationally accepted trends in the discipline.

4. Program proposal demonstrates demand and justification in discipline/geographic region/state/nation and is not unnecessary program duplication.

5. Institutional resources that will be expended specifically for the program (i.e. personnel, library, equipment, laboratories, supplies & expenses, capital expenditures and other - at two times: program start-up and when the program undergoes its first comprehensive program review).

6. Curriculum.

7. Student admissions criteria.

8. Availability of assistantships (if appropriate), provisions to assist students who transfer in or out of this program degree. Augusta State University Faculty Manual - updated through 04_24_2012 115 9. Anticipated student learning and other outcomes for students who complete the proposed program.

10. Administration.

11. Accreditation.

12. Projected enrollment, revenues, and expenditures for the first three years.

13. Facilities implications of the proposed program.

14. Inventory of faculty directly involved. For each faculty member, give the following data: name, rank, highest degree, degrees earned, academic discipline, current workload for a typical semester, explanation of how workload will be impacted with the addition of the proposed program; expected responsibilities in the proposed program. If it will be necessary to add faculty in order to begin the program, give the desired qualifications of the persons to be added, with a timetable for adding new faculty and plan for funding new positions.

2. The program proposal will be sent electronically to the appropriate college curriculum committee, which will forward a recommendation concerning the program to the dean of the college.

3. The dean’s recommendation concerning a graduate program will be submitted to the graduate council, which, in turn, will submit its recommendation to the Program Advisory Committee. The dean’s recommendation concerning a pre-baccalaureate or undergraduate program will be submitted to the Program Advisory Committee.

4. The Program Advisory Committee will establish a priority listing of program proposals. The priority listing will be established as follows:

• Initially, a date will be established by the Program Advisory Committee for receiving new proposals.

• When that deadline is reached, all proposals will be priority ranked, taking into consideration the preliminary proposal and the recommendations of the deans, the college curriculum committees, and the graduate council, if appropriate.

• After that time, proposals may be submitted, through the curriculum committees and the deans, at any time. Late proposals may be included at the end of the ranking. If proposals submitted after the submission date cannot be forwarded during the year they are submitted, they will be placed on the next year’s priority list at the appropriate locations.

5. The proposals on the Program Advisory Committee list will then be submitted electronically, in priority order, to the Academic Policies Committee for consideration.

6. The Academic Policies Committee will select the proposals to recommend to the University Council for inclusion on the agenda of the faculty meeting. Proposals not selected will be returned to the Program Advisory Committee to be reinstated on the priority list at the appropriate place.

7. If a proposal is approved by the faculty, the preliminary report will be returned to the department for any needed revisions. The proposal will then go from the Vice President of Academics Affairs to the Chancel- lor’s Office for consideration. This ends the process for certificate programs. The Chancellor’s Office will notify Augusta State University when the certificate program is approved. The Chancellor’s Office expects that each program proposal will:

a. Demonstrate the programmatic need at the state, regional and/or national level.

Augusta State University Faculty Manual - updated through 04_24_2012 116 b. Provide evidence that program graduates will be regionally/ nationally competitive, as appropriate to mission and demonstrate that the program will provide outstanding contributions to Georgia and be competitive with the best programs in the nation.

c. Identify outcomes for students who complete the proposed program, i.e. knowledge skills, values and competencies to be demonstrated by graduates, career opportunities.

d. Demonstrate full financial program support through institutional commitment of resources sufficient to guarantee program excellence. Include the program’s/institution’s ability to obtain external resources.

e. Identify highly qualified program faculty, who cover an array of subspecialties in their discipline or area, and enough full-time faculty to assure that the program will not be built on part-time or temporary faculty.

f. Show, where appropriate, plans are in place for students to experience practica, internships, and clinical placements.

g. Show how the proposing institution will help students complete their degrees in a timely manner.

h. Demonstrate adequacy of core offerings in support of the new program proposal.

i. Demonstrate that, the program will attain accreditation in a reasonable time if it is in a discipline or an area in which specialized or professional accreditation is available.

j. Request (when applicable) external reviews.

k. Provide evidence of the institutional resources that will be expended specifically for this program – i.e. personnel, library, equipment, laboratories, supplies & expenses, capital expenditures and other – at two critical times: a) program start-up, b) at the time of the program’s first comprehensive program review.

Upon receipt at the System Office, a new program proposal will be posted on the web for information and institutional feedback. The system office review is based on the criteria for evaluation. The Office of Academic Programs will also consult the appropriate Regents Advisory Committee (disciplinary committee) for additional review of the curriculum. The program review staff will make a recommendation regarding acceptance of the proposal to the University System Chief Academic Officer & Executive Vice Chancellor.

As part of the process for reviewing proposals, the Office of Academic Programs will disseminate to all Univer- sity System of Georgia institutions, on a regular basis, a list of program proposals under consideration, and will invite interested parties to request a copy of proposals for review and comment. Information received through this process will be considered in evaluating proposed programs.

Should the program be approved, it will, during its seventh year of operation, undergo a review by the Univer- sity System of Georgia Office of Academic Affairs commensurate with the institution’s comprehensive program review timetable. This review will evaluate how well the program is meeting the expectations that were outlined in the proposal.

Section B, Procedures IV, changed: April 14, 2004. Text of the changes here. Section B, Procedures IV, changed: December 18, 2008; BOR policy change forwarded via AAVPAA.

C. Existing Programs

1. Process Each undergraduate degree program will undergo a comprehensive program review, at least every seven years Augusta State University Faculty Manual - updated through 04_24_2012 117 (see exception below), with the first such seven year cycle beginning in Fall, 2001.

Each graduate degree program will undergo a comprehensive program review, at least every ten years, with the first such cycle of ten years beginning in Fall, 2001.

Each comprehensive program review will be a self-study by members of the department (or College, in the case of the Hull College of Business) in which the program is housed. The chair of the department (or dean, in the case of the Hull College of Business) will be responsible for the assignment of members of that unit to the review teams. A written report of the review is required.

All program reviews must conform to the guidelines, given in 2. below.

There is no specific format for the program review report. However, each review must satisfy the guidelines.

All review reports on undergraduate programs are to be submitted by the department chair (except for the Hull College of Business), through the dean, to the Vice President for Academic Affairs who will arrange for the reports to be studied, a summary report written on each review, and the summary reports sent to the University System of Georgia Central Office as required by policy.

All review reports on graduate programs are to be submitted by the department chair (except for the Hull College of Business), through the dean, through the graduate council, to the Vice President for Academic Affairs, who will arrange for the reports to be studied, a summary report written on each review, and the summary reports sent to the University System of Georgia Central office as required by policy.

All program reviews in a single department are to be distributed over the seven- or ten-year period at the discretion of the department. The written review reports are due to the VPAA within thirty calendar days of the completion of the review process.

Each department and the Hull College of Business must submit to the Vice President for Academic Affairs, a list of exactly the year in which each program is to be reviewed during the seven and ten year cycles. This initial list is due to the VPAA no later than April 1, 2001. The schedule of reviews must be approved by the University System and, if approved, must be strictly adhered to unless a situation arises which necessitates a change in the schedule, in which case, an entirely new schedule must be submitted. Essential changes should be submitted as soon as known.

Programs accredited by external entities may substitute an external review for institutional program review, provided the external review follows the guidelines listed below. If not, the external review must be supplemented so that it satisfies the guidelines. If a program is currently accredited by an external entity and the external accreditation entity’s review cycle for undergraduate programs is ten years, the ten-year review cycle may be used for that program only. No program review at any level shall exceed ten years. Section IV.C.1 changed November 29, 2011 (See Attachment B)

2. Guidelines a. The program under review will conduct a self-study focusing on relevant data such as program admissions, student credit hours, number and percent of graduates, cost/student credit hour, and resources committed to the program. The self-study should include defined expectations and a measurement of these expectations relative to internal standards and external benchmarks. These internal standards are those of the Southern Association of Colleges and Schools (see SACS Criteria, Section 3.1). The external benchmarks are those contained in the 2000 Benchmarking Study conducted by the University System of Georgia.

b. Appropriate input and evaluative elements of an academic program review include:

Mission—program mission, relation to University mission, relation to University System mission, needs of students, and demand for graduates.

Augusta State University Faculty Manual - updated through 04_24_2012 118 Teaching and Learning, Research and Scholarship, and Service— evaluation of these program functions should include, but may not be limited to, the following kinds of elements:

Students—percent and number of majors and graduates, percent and number of graduates passing professional and qualifying examinations, diversity, selectivity, skills at entry, service course enrollments, program applications compared to program capacity, credit-hour generation, and student learning, satisfaction, and evidence of success in meeting student needs and learning outcomes.

Faculty and Staff—numbers (part-and full-time), costs, student-faculty ratio, average class size, faculty productivity, maintenance of an adequate faculty cohort for program success, delivery, credentials, and professional development.

Facilities—space (adequacy and condition), cost, technology labs, equipment, library, and other indicators of adequacy of campus infrastructure to support the program.

Curriculum—coherence, currency, relevance to program learning outcomes and student needs, course sequencing or frequency of course offerings, and enrollment patterns.

Other Learning and Service Activities—advising, tutoring, internships, service-learning, practica, study abroad, and career and placement.

Research and Scholarship—faculty and student involvement, productivity, reputation, level of financial support, mentoring and development opportunities for new faculty.

Service—projects completed and outcomes (program, division/school/college, University, community and/or region levels) and contributions to mission. c. As appropriate, performance indicators such as the following should be addressed in all program reviews:

Dedicated Resources (Human, physical, fiscal)

Faculty Qualifications—the program meets all regional accreditation requirements for faculty qualifications. It is suggested that the program meet discipline-based accreditation requirements, whether or not special accreditation is sought.

Faculty/Student Ratio—the program reports the faculty/student ratio and demonstrates that it is adequate and efficient for its mission. (Suggestion: The faculty/student ratio meets the standard recommended by accrediting organizations.)

Instructional Technology—the program demonstrates that instructional technology is current and adequate for the institution’s mission.

Facilities and Non-Instructional Technical Support—the program demonstrates that its physical facilities and non-instructional technical support are current and adequate for the program’s mission.

Learning Resources for Faculty and Students—the program demonstrates that the library and other information resources are current and adequate for the mission and that they meet the requirements of the relevant accreditation body or other national/regional organization standards/guidelines as appropriate if specialized accreditation is not available or appropriate for the program.

Budget Resources—there is evidence that the program has financial resources necessary to support its teaching, research, and outreach efforts as appropriate to program and University mission.

Augusta State University Faculty Manual - updated through 04_24_2012 119 Program, Learning, and Service Outcomes

Faculty/Graduate Ratio—the program’s faculty/graduate ratio is computed and judged to be appropriate to the program’s mission.

Success of Graduates—the program’s graduates find appropriate employment or meet post-graduation educational goals in light of market trends and the needs of the state.

Scholarly Contribution—the program’s scholarly productivity is appropriate to the mission of the program and the University.

Community Service and Outreach—the program’s activity in community service and outreach is appropriate to the mission of the program and University.

Retention Rates—the program demonstrates that retention rates are appropriate for the program and the student population.

Student Learning Outcomes—graduates of the program demonstrate that the knowledge, skills, at- titudes, and behaviors of general education have been maintained and advanced. Graduates of the program exhibit mastery of their disciplines.

Processes

Curriculum Review—the program demonstrates that periodic review of the curriculum (focusing on coherence, level, and comparison with similar programs) is carried out, based on assessment of learning outcomes and other types of feedback, such as practice in the field.

Design of Learning Experiences—learning experiences are designed to reinforce the general attributes of a college graduate through recognized good practices such as the following:

High expectation of students Coherence in learning Synthesizing experiences Integrating education and experience Active learning Ongoing practice of learned skills Prompt feedback to students Collaborative learning Significant time on task Respect for diverse talents and ways of learning

Note: Each department must give careful consideration as to the documentation relative to these practices.

Attrition Rates—the program monitors attrition rates in light of similar rates for comparator institutions, with particular attention to sub-populations of the student body. The program demonstrates that it has a process to monitor and promote student progress.

3. University Process The Program Advisory Committee will formulate a plan and processes for comprehensively reviewing all academic programs. The plan and processes (this document) will be submitted to the Academic Policies Committee for submission through the regular faculty governance process to be approved by the faculty.

The departments (and the Hull College of Business) will submit their schedules by April 1, 2001 for the seven and/or ten year period during which each and every program will be reviewed.

Augusta State University Faculty Manual - updated through 04_24_2012 120 The approved plan and processes and the complete schedule of program review for each program will be submitted to the University System for approval by April 30, 2001.

The VPAA will receive written program reviews from the departments according to the previously approved schedule.

The VPAA will submit individual review reports to the Academic Vice President’s Council for input and analysis. The VPAA will then ask the department to write a two-page (max) summary report, using the AVP Council input. This summary report is to be submitted to the University System.

Following the submission of the review report to the Vice President for Academic Affairs, the Department Chair and any others in the department of the Chair’s choosing, the Dean, the Associate Vice President for Academic Affairs, and the Vice President for Academic Affairs will meet to evaluate the findings of the review. Utilizing these data, a determination will be made by this group to either maintain support at its current level, provide additional resources, and/or develop plans to decrease support or terminate the program.

D. Additional Information Each year the System Office will compile indicator data and review it against the prescribed thresholds. The System Office will provide to the University a list of programs for which the data call into question program vi- ability. The University will be asked to submit any extenuating circumstances which explain the results of the indicator review. There can be routine responses for many programs that are highlighted in this manner. If the explanation is:

acceptable, then the program will be placed in the normal 7 or 10-year cycle. Potential flags in subsequent years within that cycle will be evaluated within the context of the acceptance of the University’s explanation and will not usually result in any further action by the University.

not acceptable, then the department will be required to develop a Program Action Plan and the department will be required to review the program in the next year of the cycle. Following this review, if the program is to be continued, the department must develop a Program Action Plan for improvements, and a follow-up review will be conducted again in three years.

The Central Office will monitor annually a small number of indicators or”triggers” in order to identify programs which may need additional study. The full policy document for the University System of Georgia, including the monitoring process as approved by the Board of Regents, is available on the System web site as indicated below. http://www.usg.edu/academic_programs/cpr/

V. TRAVEL REGULATIONS AND PROCEDURES

A. REGULATIONS (revised 2010) 1. General ASU employees required to travel in the performance of official duties and entitled to reimbursement for expenses must have prior travel authorization from the department head or other designated official. Travel is considered to be authorized when the Business Office receives a completed, signed and approvedTravel Request Form. Reimbursement to an individual may cover only those expenses pertaining to that individual. Reimbursement may not include expenses pertaining to another person.

Travel Exceptions for Emergency Personnel On occasion, agency personnel who are responsible for responding to emergency situations regarding public health and safety are called out after normal working hours and on weekends, or are required to work hours which far exceed the number of hours in a normal work day.

Examples of such emergency situations may include: bioterrorism threats, arson investigations, gas leaks, or prisoner escapes. Given the nature of these jobs and the requirements placed upon such personnel during emer-

Augusta State University Faculty Manual - updated through 04_24_2012 121 gency situations, it may be appropriate for agencies to reimburse emergency personnel for certain meals and mileage incurred by personnel when they are responding to emergency situations.

Employees may also be reimbursed for meals when they are required to be on-site beyond their normal work hours.

ASU’s travel policies are governed by the laws of the State of Georgia and the policies of the Board of Regents of the University System of Georgia.

2. Subsistence

2.1 Per Diem Allowance for Meals Associated with Overnight Travel within Georgia (General Rules)

Employees traveling overnight may be paid a per diem amount designed to cover the cost of meals (including taxes and tips), based on the number of meals per day for which the employee is eligible.

The daily meal limits shown below may be considered as a single daily total:

Number of Meals Meals Reimbursed Maximum Allowable Expense (1) Reimbursed

3 meals per day breakfast/lunch/dinner $28.00 2 meals per day breakfast/lunch $13.00 breakfast/dinner $21.00 lunch/dinner $22.00 1 meal per day breakfast $ 6.00 lunch $ 7.00 dinner $15.00

Note 1: (1) Taxes and tips are allowable expenses. However, they should be included in the total expense for the meal.

Note 2: Meal limits applicable to employees traveling to high cost areas within Georgia.

Employees may only receive per diem for meals occurring while officially on travel status. Employees traveling overnight are generally eligible for per diem amounts designed to cover the cost of three (3) meals per day for all days on travel status other than day of departure and the day of return. There are specific instances, however, in which an employee may be eligible for the three (3) meal per diem rate on departure/return days, as noted below:

Day of Departure Time of Departure/Return Day of Return B L D 12:00 a.m. – 6:30 a.m. —— —— —— —— L D 6:30 a.m. – 11:00 a.m. B —— —— —— —— D 11:00 a.m. – 1:30 p.m. B —— —— —— —— D 1:30 p.m. – 5:30 p.m. B L —— —— —— —— 5:30 p.m. – 7:30 p.m. B L —— —— —— —— 7:30 p.m. – 12:00 a.m. B L D

Day of Departure 1. If an employee departs on an overnight trip prior to 6:30 am, the employee is eligible for per diem for breakfast on the day of departure, along with being eligible for lunch and dinner per diem on that day.

Augusta State University Faculty Manual - updated through 04_24_2012 122 2. If an employee departs on an overnight trip prior to 11:00 am, the employee is eligible for per diem for lunch on the day of departure, along with being eligible for per diem for dinner on that day. 3. If an employee departs on an overnight trip prior to 5:30 pm, the employee is eligible for per diem for dinner on the day of departure.

Day of Return 1. If an employee returns from an overnight trip after 6:30 am, the employee is eligible for per diem for breakfast on the day of return.

2. If an employee returns from an overnight trip after 1:30 pm, the employee is eligible for per diem for lunch on the day of return.

3. If an employee returns from an overnight trip after 7:30 pm, the employee is eligible for per diem for dinner on the day of return.

2.2 Meals included in Conference Registrations, etc. If any meal is included as a part of the cost of a conference registration, etc., such meal(s) should not be considered eligible in the calculation of per diem and an employee may not receive per diem for the normally eligible number of meals. For example, if conference registration includes breakfast and lunch, the employee will only receive per diem for the dinner meal ($15, or $20 for high cost areas). Because most conferences, etc., accommodate a variety of dietary needs/restrictions, employees are expected to participate in such meals.

In rare circumstances, an employee may be unable to participate in a conference meal. In such a case, the employee may request the per diem amount associated with the meal purchased in lieu of that provided. If requesting such reimbursement, a receipt documenting the meal purchase must be attached to the travel expense statement, and a justification for the meal purchase must be indicated on the statement.

2.3 Per Diem Allowance for Meals Associated with Overnight Travel within High Cost Areas in Georgia In some areas of Georgia, employees may experience high costs that cause the employee to exceed the general meal limits. In recognition of this fact, certain areas, as defined in Section 4.1.7 on page 4-3, have been designated “high cost areas.” As is true with the general meal limits, the daily meal limits for high cost areas may be considered as a single daily total.

When working and spending the night in lodging in the designated high cost areas, the following meal limits apply:

Number of Meals Meals Reimbursed Maximum Allowable Expense (1) Reimbursed

3 meals per day breakfast/lunch/dinner $36.00 2 meals per day breakfast/lunch $16.00 breakfast/dinner $27.00 lunch/dinner $29.00 1 meal per day breakfast $ 7.00 lunch $ 9.00 dinner $20.00

Note: Taxes and tips are allowable expenses. However, they should be included in the total expense for the meal.

Employees are considered traveling in high cost areas of Georgia when their official responsibilities must be performed at a location in the high cost area. Employees who are not both working and spending the night in lodging in a designated high cost area are subject to the general meal limits.

Augusta State University Faculty Manual - updated through 04_24_2012 123 2.4 Per Diem Allowance for Meals Associated with Overnight Travel outside Georgia Employees are considered traveling outside Georgia when their official responsibilities must be performed at an out-of-state location.

Note: Employees who are working in Georgia but spending the night in lodging in another state are not traveling outside Georgia. Travel to points just beyond the state border necessary for the accomplishment of in-state business shall not be construed as out-of-state travel for the purpose of these regulations.

Employees traveling outside Georgia should make every effort to remain within the meal limits prescribed in these travel regulations. However, employees may experience some high cost areas that cause the employee to exceed the authorized meal expenses.

Employees traveling outside of Georgia may receive meal per diem amounts up to the federal per diem rates, at the discretion of the approving agency head or designee. Note: These meal per diem amounts will not include the $3 federal “incidentals” allowance.

The federal per diem rates and meal amounts are located at the following Internet addresses: * Federal per diem rates for locations within the continental United States: http://www.gsa.gov/perdiem * Breakdown by meal for federal per diem amounts: http://www.gsa.gov/mie * Federal per diem rates for foreign travel: http://www.state.gov/m/a/als/prdm

Per diem rates associated with travel to high cost out-of-state areas should be approved by the agency head or his/her designee prior to the trip, in order that the employee might plan meals accordingly.

2.5 Per Diem Allowance for Meals Not Associated with Overnight Travel

Employees who are required to travel for their job and do not stay overnight may be reimbursed for certain meal expenses under the following situations.

1. Employees acting as an official representative for their department may receive per diem for meals that are an integral part of a scheduled, official meeting. Per Diem is only authorized, however, if the meeting is with persons outside the employee’s department and if the meeting continues during the meal. Employees are not authorized to receive this per diem if they leave the premises of the meeting site.

2. Employees may be reimbursed for noon meals that are part of a required registration fee that is paid by the employee. Note: In this instance, a per diem is not authorized, since the registration fee is the basis for reimbursement.

3. Employees on State business who travel more than thirty (30) miles from home or headquarters on a work assignment, and are away for more than thirteen (13) hours, may receive per diem for the noon meal, even when there is no overnight lodging. In addition to the noon meal, employees who depart prior to 6:30 a.m. are entitled to per diem for breakfast, and employees who return later than 7:30 p.m. are entitled to per diem for dinner. Employees must meet the eligibility requirements outlined above for per diem related to the noon meal before per diem for breakfast and/or dinner will be considered.

Employees who are reimbursed for any of these circumstances are still expected to remain within the authorized meal limits.

Note: Statewide travel regulations do not authorize employees to be reimbursed for meals purchased during a “lunch meeting” in which the meal and the meeting are one and the same.

Augusta State University Faculty Manual - updated through 04_24_2012 124 2.6 Required Documentation of Meal Expenses

Receipts for meals are not required, except as discussed in Section 4.3.1, starting on page 4-7. Times of departure (for the day of departure) and return (for the day of return) should be noted on the employee travel expense statement to substantiate meals eligible for payment of per diem. All meals included as a part of conference registration fees, etc., should be noted on travel form. Meal expenses incurred that exceed the authorized per diem amounts due to travel in high cost areas or out-of-state should be itemized separately and explained on the travel expense statement, and are eligible for reimbursement as determined by the approving official.

3. Lodging

Employees who travel more than 50 miles from their home office, residence, or headquarters may be reimbursed for lodging expenses associated with approved overnight travel. Reimbursement may be made for actual lodging expenses, including state sales taxes, based on reasonable rates as determined by the circumstances of the trip. All lodging claims must be documented by itemized receipts. It is expected that employees will secure reasonable rates by making reservations in advance whenever practical, utilizing minimum rate accommodations, avoiding “deluxe” hotels and motels, and obtaining corporate/ government rates whenever possible. Expenses exceeding reasonable rates should be explained on the employee’s travel expense statement.

Employees staying at a hotel inside Georgia are required to submit a copy of the tax-exempt form to the hotel at registration. This form exempts state employees from local excise taxes associated with lodging. If the hotel refuses to accept the tax-exempt form at check-in, the employee should attempt to resolve the issue with hotel management before checking out at the end of his or her stay. If the matter is not resolved by the time the employee checks out, the employee should pay the tax and explain the payment as a miscellaneous expense on the travel expense statement. The University will reimburse the employee for the tax if the documentation supporting the travel expense statement includes the dates of lodging and the name, address and telephone number of the hotel. The University will then forward this information to the Travel Regulations Section of the State Accounting Office.

4. Transportation

4.1 General Provisions

The Legislature in its 2005 special session passed Senate Bill 1 EX, amending OCGA 50-19-7 and tying the mileage reimbursement rate for use of a personal motor vehicle to the rate established by the United States General Services Administration (GSA) pursuant to the Federal Travel Regulations Amendment 2005-01 as of July 1, 2005, or subsequently amended. These GSA rates are based on a determination of the most advantageous form of travel. Advantageous use may be determined based on energy conservation, total cost to the State (including costs of overtime, lost work time, and actual transportation costs), total distance traveled, number of points visited, and number of travelers. Documentation of the determination of “advantageous use” should be retained for audit purposes.

Note: For more information, refer to the following Internet addresses:

• General Services Administration: http://www.gsa.gov/pov • DOAS Vehicle Cost Comparison Tool: http://ssl.doas.state.ga.us/vehcostcomp/

Employees are encouraged to utilize agency-owned vehicles, if available, for travel within the state of Georgia, and when appropriate for travel outside the state. However, if agency owned vehicles are not available, employees may choose between using DOAS or personal vehicles. Institutions may reimburse employees for the mileage incurred during the employee’s use of a personal vehicle.

Augusta State University Faculty Manual - updated through 04_24_2012 125 The mileage reimbursement encompasses all expenses associated with the operation of a personal motor vehicle, with the exception of tolls and parking expenses, which are reimbursed separately.

4.2 Use of Agency-Owned or DOAS Vehicles

Institutions that maintain a fleet of vehicles should establish the necessary policies and procedures consistent with state fleet management policy for employees to request, utilize, and maintain the vehicles. Employees traveling in state-owned vehicles should purchase fuel using the state contracted fuel program credit card at fuel program network fuel stations. If the vehicle should break down while traveling, the institution responsible for maintaining the vehicle will provide for repairs and roadside assistance to the driver.

4.3 Mileage Reimbursement Rates for Use of Personal Vehicles

The following rates should be used for mileage reimbursement for personal vehicles.

Note: Mileage rates are changed only upon notification from the State Accounting Office and the Office of Planning and Budget via the State Accounting Office web site. New rates should not be utilized based solely on GSA updates.

1. Tier 1 Rate. When it is determined that a personal motor vehicle is the most advantageous form of travel, the employee will be reimbursed for business miles traveled as determined by the State of Georgia Travel Regulations.

2. Tier 2 Rate. If a government-owned (institution-owned or DOAS motor pool, for employees in the vicinity of Capitol Hill) vehicle is available, and its use is determined to be most advantageous to the state, OR if it is determined (through institution policy or otherwise) that a rental vehicle is the recommended method of travel, but a personal motor vehicle is used, the employee will be reimbursed for business miles traveled at the rate of $0.19 per mile.

3. Tier 3 Rate. When a government- or institution-owned vehicle is assigned directly to an employee, but that employee utilizes a personal motor vehicle, the employee will be reimbursed for business miles traveled at the rate of $0.125 per mile.

Employees may be reimbursed for the mileage incurred from the point of departure to the travel destination. If an employee departs from headquarters, mileage is calculated from headquarters to the destination point. If an employee departs from his/her residence, mileage is calculated from the residence to the destination point, with a reduction for normal one-way commuting miles. For the return trip, if an employee returns to headquarters, mileage is calculated based on the distance to such headquarters. If an employee returns to his/her residence, mileage is calculated based on the distance to the residence, with a reduction for normal one-way commuting miles.

Exceptions include:

1. If travel occurs on a weekend or holiday, mileage is calculated from the point of departure with no reduction for normal commuting miles.

2. If an employee does not regularly travel to an office (headquarters) outside of his/her residence (i.e., residence is “headquarters”), the requirement to deduct normal commuting miles does not apply.

Employees may also be reimbursed for business miles traveled as follows: * Miles traveled to pick up additional passengers * Miles traveled to obtain meals for which employee is eligible for reimbursement

Augusta State University Faculty Manual - updated through 04_24_2012 126 * Miles traveled to multiple work sites

Employees are not entitled to mileage reimbursement for: * Travel between their place of residence and their official headquarters, or * Personal mileage incurred while on travel status.

4.4 Air Transportation Airline transportation expenses will be reimbursed only at the coach rate. Costs must be documented by ticket stub or original itinerary from a travel agent. Limousine or taxi service will be reimbursed between the individual’s departure point and the common carrier’s departure point, between the common carrier’s arrival point and the individual’s lodging or meeting place, and between the lodging and meeting places if at different locations. A point-to-point explanation should be included on the back of the expense statement when claiming expense.

Employees who require air travel should obtain the lowest available airfare to a specified destination, which may include the use of the Internet, a travel agency, or the State airfare contract. The State Pur- chasing Office of the Department of Administrative Services has contracted with airlines for various travel destinations. Employees should refer to the statewide contract when making travel arrangements. Air- fares included in this contract may be accessed on the Internet. You may access this information through the Statewide Travel Regulations.

Many travel agencies now charge small fees for issuing tickets. These fees, if reasonable, are part of the cost of travel. Employees may, therefore, be reimbursed for such costs. However, employees are strongly encouraged to use the Internet in order to avoid travel agency fees.

4.5 Miscellaneous Expense Registration fees required for participation in workshops, seminars or conferences which an employee is directed and/or authorized to attend will be allowed when supported by a paid receipt or copy of canceled check showing payment. Any part of a registration fee applicable to meal expense should be reported as meal expense and not as a registration fee if the costs can be separately identified. Expenses for official telephone and telegraph messages should be explained and claimed in the Miscel- laneous section of the Travel Expense Statement.

5. State Auditor’s Comment The State Auditor has issued the following statement with respect to the reimbursement of travel expenses: “Obtaining funds by padding of expense accounts is a misappropriation of public funds. A diligent effort should be made by department heads and persons responsible for certifying claims for reimbursements to see that expense accounts submitted are reasonable and accurate, both as to transportation and subsistence, and to cover only expenses actually incurred in traveling in the interest of the State by State employees on travel status. Each and every State employee on travel status should consider seriously the wording of the statement which he or she signs in submitting claim for reimbursement, which reads as follows:

“I do solemnly swear, under criminal penalty of a felony for false statements subject to punishment by not less than one year nor more than twenty years of penal servitude, that the above statements are true and I have incurred the described expenses and State mileage in the discharge of my official duties for the State and have not been reimbursed and have not filed nor will I file reimbursement from any other source for said expenses.”

GEORGIA HOTEL AND MOTEL OPERATORS: On April 2, 1987, Act No. 621, amending section 48-13-51 of the Georgia Code became effective. This act provides that Georgia state or local government officials or employees traveling on official business should not be charged county or municipal excise tax on lodging.

Sales tax is not exempted under the current sales tax law, since the payment of hotel/motel bills by an employee

Augusta State University Faculty Manual - updated through 04_24_2012 127 is not considered to be payment made directly by a state agency from appropriated funds. Upon verification of the identity of the state official or employee identified below, Georgia hotel and motel operators are authorized to exempt the individual from any applicable county or municipal lodging excise tax. Sales tax, however, should continue to be charged.

A copy of this notification should be maintained with your tax records to document the individual’s status as a state official or employee traveling on official business. If you have any questions, please contact the Travel -Of fice of the department or agency employing the individual identified below.

STATE OF GEORGIA

EXEMPTION OF THE LOCAL HOTEL-MOTEL EXCISE TAX

CERTIFICATION THIS TO CERTIFY THAT THE LODGING OBTAINED ON THE DATE(S) IDENTIFIED BELOW WAS REQUIRED IN THE DISCHARGE OF MY OFFICIAL DUTIES FOR THE STATE AND QUALIFIED FOR EXEMPTION OF THE LOCAL HOTEL/MOTEL EXCISE TAX UNDER OCGA CHAPTER 48-13 (AMENDED BY ACT 621). Signature of Official or Employee ______Date:

Print or Type Name of Office or Employee ______(Name) (Title)

Agency Representing: Augusta State University, 2500 Walton Way, Augusta, GA 30904-2200

Personnel Office Contact: ASU Human Resources Office Phone No. (706) 737-1763

Date(s) of Lodging

Form - HMTAX1

VI. GRANTS AND CONTRACTS

The mission statement of Augusta State University indicates that the university is committed to excellence in teaching, advancement of knowledge, and enrichment of the community in a climate that fosters humane values and a life-long love of learning. Both effective teaching and the advancement of knowledge presuppose the necessity of research and other scholarly work by the faculty. Although it is true that research is an important aspect of the professional lives of many professor-scholars and can be time-consuming, grants and contracts often offer the opportunity of off-setting some of the expenses involved, as well as the opportunity to enhance the professional status of the individual faculty member and the academic prestige of the university.

Augusta State University is not designated as a research university. Therefore, care must be taken to maintain a proper balance between teaching responsibilities and research activities. In most cases, research undertaken by a faculty member will be in addition to a regular teaching load. In some instances, the grant or contract itself may provide for some reassigned time for the faculty member by providing funds for a substitute. However, reassigned time will not be authorized except in cases where the course needs of the students are guaranteed. As is the case in consulting activities, the faculty member must communicate, in writing, to the Vice President for Academic Affairs that the research activity will not interfere with the faculty member’s teaching and other responsibilities.

If there are salary supplements and/or fee payments for faculty members as a result of a grant or contract or Augusta State University Faculty Manual - updated through 04_24_2012 128 consultative activities, arrangements must be made in advance with the Business Office for this provision. In the case of summer pay from grants and contracts, the following process will be observed: The individual faculty member(s) will request permission for the activity from the Vice President for Academic Affairs who will submit the approval, if granted, to the Office of Institutional Research, where the activity will be recorded. Institutional Research will send a recap of approved summer salaries to Human Resources for processing. Instructors who are specially funded are included in this recap. Human Resources will then set up summer pay in PeopleSoft. Payroll will process summer payroll for midterm and end of session payments, and finally, Payroll will balance actual expenditures against listing received from Human Resources.

Any faculty member wishing to apply for a grant or contract is referred to the Grants and Contracts Manual for Research and Sponsored Programs for detailed information as to policy and procedure. This manual is on the ASU web site. Note that all applications for approval, all approvals, and all associated documents are to be permanently housed in the Office of the Grants Coordinator. Questions should be addressed to the Office of the Grants Coordinator.

VII. PROCEDURES CONCERNING SEXUAL HARASSMENT

Augusta State University has a formal Sexual Harassment Policy. Copies of the policy are available through the following departments:

Human Resources (Human Resources building) Student Activities (Jaguar Student Activities Center) Vice President for Academic Affairs (Bellevue Hall) Vice President for Business Operations (Fanning Hall) Dean of Students (Bellevue Hall)

Processing of Complaints

Alleged incidents of sexual harassment should be promptly reported. The complainant may choose to file the initial complaint with any chair, administrator, or member of the Sexual Harassment Committee. All complaints consistent with the definitions of sexual harassment herein should be forwarded to and processed by the Sexual Harassment Committee. It should be noted that immediate supervisors, instructors, members of the Sexual Ha- rassment Committee, etc., who are considered to be the offending party in a sexual harassment complaint may be bypassed in processing a complaint.

The names of the members of the Sexual Harassment Committee are listed on the annual Augusta State Univer- sity Statement on Sexual Harassment, which is posted on central bulletin boards throughout the campus and on the University web site. Names and copies of the policy are also available through the following departments: Human Resources (Human Resources building) Student Activities (Jaguar Student Activities Center) Vice President for Academic Affairs (Bellevue Hall) Vice President for Business Operations (Fanning Hall) Dean of Students (Bellevue Hall)

The complainant will be advised about both the informal and formal steps that can be taken to redress the situation. All allegations of sexual harassment will be investigated promptly and thoroughly by the Sexual Harass- ment Committee. NOTE: This Policy is consistent with Board of Regents Personnel Policy 8.2.16 and Section 703 of Title VII of the Civil Rights Act of 1964, as amended. Legal actions for claims of sexual harassment may also be taken under Title IX and Executive Order 11246.

Augusta State University Faculty Manual - updated through 04_24_2012 129 The committee will use its best efforts to keep complaints and reviews of complaints confidential. Only proper authorities (see Processing of Complaints section) will be advised of the situation. Any complaint, informal or formal, received by a member of the Sexual Harassment Committee will be reviewed by the entire committee and will be considered confidential.

Informal Grievance Procedure

It is advantageous to all members of the University community for allegations of sexual harassment to be resolved promptly and to the satisfaction of all involved parties. Individuals seeking resolution of a sexual harassment complaint may first seek to pursue informal procedures through the Sexual Harassment Committee. As part of the informal step, the Sexual Harassment Committee will undertake an independent informal investigation of the incident.

Informal procedures may include but are not limited to: 1. A discussion between the complainant and one or more authorized officials 2. A discussion with the person against whom the complaint is made; 3. A discussion with the supervisor(s) of the person against whom the complaint is made; or 4. A discussion between the person against whom the complaint is made and an authorized official.

If the complaint can be resolved informally in a manner that is agreeable to both the complainant and the respondent, the Chair of the Sexual Harassment Committee shall summarize the resolution of the complaint in a written report and provide a copy of the summary to the complainant and the respondent. If it is the finding of the Com- mittee during the informal grievance procedure that the respondent should be exonerated of any complaints, this finding shall be clearly stated in the summary. Within ten (10) working days of the agreement between complainant and respondent, the Chair will send the summary and any written documents submitted or developed during the proceedings to the President’s Office for permanent filing. At the discretion of the Committee, copies of the summary may also be sent to any supervisor or other person who was involved in the informal resolution.

If the complaint cannot be resolved informally, the Chair of the Sexual Harassment Committee will notify the complainant that he or she may file a formal grievance; the Chair will also inform the respondent that such notification has been given. Within ten (10) working days after notifying the complainant, the Chair shall send a written summary of the committee’s efforts and any written documents submitted or developed during the proceedings to the President’s Office for permanent filing. If it is the finding of the Committee during the informal grievance procedures that even in a case where a complaint cannot be resolved informally the respondent should be exonerated of any complaints, this finding shall be clearly stated in the summary. At the committee’s discretion, copies of the summary may be sent to any person who was involved in efforts to reach an informal resolution.

Formal Grievance Procedure

If a complaint cannot be resolved informally or if the complainant wishes to bypass the informal procedure, the formal grievance procedure may be initiated.

1. The complainant will submit a statement of a grievance to the Chair of the Sexual Harassment Committee which shall include a written statement of the alleged incident and the relief desired.

2. The Sexual Harassment Committee will provide a copy of the complaint and the requested relief to the respondent. The respondent shall respond in writing to the Sexual Harassment Committee within ten (10) working

Augusta State University Faculty Manual - updated through 04_24_2012 130 days following the receipt of the complaint. The respondent’s reply will be provided to the complainant. If the matter is not resolved through the exchange of correspondence, the complaint may proceed to the next step.

3. The Sexual Harassment Committee will ordinarily arrange a meeting between the complainant and the respondent within ten (10) working days after receipt of the respondent’s reply in Step 2 above. This meeting will be chaired by the Chair of the Sexual Harassment Committee and attended by members of the Sexual Harass- ment Committee. The purpose of this meeting is to attempt to reach a mutually agreeable resolution of the complaint. Both the complainant and the respondent may be accompanied by a non-participating advisor. If the outcome of this meeting is not satisfactory, the complaint may proceed to the next step.

4. The Sexual Harassment Committee will undertake an independent investigation of the incident. The procedures for this investigation will include the following: A. The complainant will be afforded the opportunity to file another statement, setting forth in detail the alleged incidents of sexual harassment, any supporting documentation, and the relief desired; B. The Sexual Harassment Committee will invite statements from witnesses suggested by the complainant; C. The respondent will be afforded the opportunity to file another statement after reviewing the written statement of the complainant; and D. The Sexual Harassment Committee or other authorized individual will invite statements from witnesses suggested by the respondent.

5. Within ten (10) working days after concluding the proceedings, the chair of the Sexual Harassment Commit- tee shall prepare a written report that summarizes the Committee’s proceedings, findings, and any recommendations for action to be taken by the university. The findings may range from exoneration of the respondent to substantiation of all complaints. Copies of the summary shall be sent to the complainant and the respondent. At the committee’s discretion, copies of the summary may be sent to any person(s) involved in formal grievance proceedings and to any university official(s) in the chain of supervision above the respondent. Within ten (10) working days after the conclusion of the Committee’s work, the summary and any written documents submitted or developed during the proceedings will be sent to the President’s Office for permanent filing.

6. If a complaint against an employee is substantiated, the Chair of the Sexual Harassment Committee will communicate its proposed resolution or recommendations for action to the appropriate university official(s), ordinarily including the respondent’s immediate supervisor or department chair and the chain of supervision above the immediate supervisor. If a complaint against a student is substantiated, the Chair of the Sexual Harassment Committee will communicate its proposed resolution or recommendations for action to the Dean of Students. In cases of a substantiated complaint against the President, the communication, along with the summary of the committee’s work and any written documents submitted or developed during the proceedings, shall be sent to the Chancellor of the University System.

7. If the proposed resolution or recommendation is not satisfactory to the complainant or the respondent, either party may, within ten (10) working days of the receipt of communication from the Committee, submit a written request for a review by the President. The request must explain and substantiate the grounds for a review. De- nial of due process is an acceptable reason for review. Ordinarily within ten (10) working days after receiving a request for review, the President shall either accept or deny the request. If the request for review is accepted, the President may appoint an ad hoc committee to conduct the review and shall communicate the results of the review ordinarily within twenty (20) working days after granting the request for a review. Under ordinary circumstances, the results of the review shall constitute final institutional action in the case.

Augusta State University Faculty Manual - updated through 04_24_2012 131 VIII. PROCEDURES CONCERNING EMAIL

Information Technology Services

Contact Information Technology Services immediately if: • you are bothered by uninvited email and have asked the sender to cease yet the email persists; • you require specific instructions about or assistance with email accounts.

Helpdesk services for students are also available from Information Technology Services.

Student Use of Email

The following procedures apply to student email accounts: 1) Students are expected to check their Augusta State University official email no less than twice per week; 2) Faculty may require students to check their email more frequently than twice per week; 3) Faculty may also require students to subscribe to university provided electronic mailing lists or other lists related to their coursework; Please see section 1030.2 for Email Policy Section added: April 16, 2003. Text of the changes here.

Augusta State University Faculty Manual - updated through 04_24_2012 132 INFORMATION

I. THE UNIVERSITY SYSTEM

Augusta State University is a unit of the University System of Georgia which operates under the policies of the Board of Regents and whose major funds derive from the Board of Regents.

The Board of Regents is responsible for the employment of all faculty members and other personnel of the Uni- versity System and its institutions. The universities, senior colleges, and junior colleges offer comprehensive programs of instruction, research and public service. They are located throughout the state so that approximately 90 percent of all Georgians live within 35 miles of at least one of the institutions.

The 15 member constitutional Board of Regents includes one member from each of the state’s ten congressional districts and five members from the state at large. Members, who serve seven-year terms, are appointed by the Governor, subject to confirmation by the State Senate. Two members of the Board are appointed each year except that three members are appointed one year during each seven-year period.

OFFICERS

The officers of the Board of Regents shall be the Chair, the Vice Chair, the Chancellor, the Vice Chancellor, the Executive Secretary, and the Treasurer.

The Chair, with the authority of vote, appoints the members of all committees and designates the chair of each committee. The Chair of the Board is an ex-officio member of all committees and has the authority to vote.

The Vice Chair of the Board has the powers of the Chair during the absence of the Chair. The Vice Chair is a member of the Board.

The Chancellor is elected by the Board of Regents and is the chief administrative officer of the University Sys- tem as well as the chief executive officer of the Board of Regents. The Chancellor makes all recommendations regarding appointments, promotions, salaries, transfers, suspensions, and dismissals, and recommends the appointment of all employees of the institutions and divisions of the University System. The Chancellor is not a voting member of the board.

The Vice Chancellor acts as deputy to the Chancellor and speaks for the Chancellor in the latter’s absence. All members of the staff of the Chancellor’s office report to the Vice Chancellor.

The Executive Secretary is elected by the Board but is not a member of the Board.

The Treasurer is recommended by the Chancellor and is elected by the Board but is not a member of the Board.

The University System Advisory Council consists of the Chancellor and the presidents of institutions of the Uni- versity System. The council makes recommendations to the Chancellor, and through him/her to the board, on all educational and administrative affairs of concern to the System as a whole.

The Advisory Council creates such standing and special committees as may be needed to discharge its functions. All administrative officers, faculty members and professional employees of the several institutions of the System are eligible to serve on committees of the Council. Committees established by the council for the study of curricula and programs of instruction of the several institutions are known as academic committees. Those which are established for the study of administrative procedures and problems are known as administrative committees.

Augusta State University Faculty Manual - updated through 04_24_2012 133 The duty of each member of any academic or administrative committee is to represent the position of the home institution. It is expected, therefore, that the committee member will confer with colleagues and appropriate officials at the home institution concerning issues to be brought before the committee.

II. AUGUSTA STATE UNIVERSITY ADMINISTRATION

Description of Administrative Positions

A. President (excerpted from and numbered according to the Board of Regents Policy Manual)

2.5.1 Executive Head of Institution The president of each USG institution shall be the executive head of the institution and of all its departments, and shall exercise such supervision and direction as will promote the efficient operation of the institution. The president shall be responsible to the Chancellor for the operation and management of the institution, and for the execution of all directives of the Board and the Chancellor. The president’s discretionary powers shall be broad enough to enable him/her to discharge these responsibilities (BoR Minutes, 1972-74, pp. 69-71; 1977-78, pp. 167-168; April, 2007, pp. 76-77).

2.5.2 Ex-Officio Faculty Chair The president shall be the ex-officio chair of the faculty and may preside at meetings of the faculty. The president and/or the president’s designee shall be a member of all faculties and other academic bodies within the institution. He/she shall decide all questions of jurisdiction, not otherwise defined by the Chan- cellor, of the several councils, faculties, and officers. The president shall have the right to call meetings of any council, faculty, or committee at his/her institution at any time. The president shall have the power to veto any act of any council, faculty, or committee of his/her institution but, in doing so, shall transmit to the proper officer a written statement of the reason for such veto. A copy of each veto statement shall be transmitted to the Chancellor. At those institutions that have a council, senate, assembly, or any such body, the president or the president’s designee may chair such body and preside at its meetings. The president shall be the official medium of communication between the faculty and the Chancellor and between the council, senate, assembly, or any such body and the Chancellor (BoR Minutes, 1993-94, p. 239; April, 2007).

2.5.3 Personnel Policies The president shall be responsible for the initial appointment of faculty members and administrative employees of each institution, the salary and all promotions of each, and be authorized to make all re- appointments of faculty members and administrative employees, except as otherwise specified in this Policy Manual. The president has the right and authority to grant leaves of absence for up to one (1) year for members of the faculty for study at other institutions or for such reasons as the president may deem proper.

He/she shall make an annual report to the Board, through the Chancellor or his/her designee, of the condition of the institution under his/her leadership (BoR Minutes, February, 2007). The president of each institution, or his/her designee, is authorized to accept on behalf of the Board the resignation of any employee of his/her institution (BoR Minutes, 1977-78, p. 123; 1982-83, p. 225).

2.5.4 Agreements The president of each institution, or the president’s designee, shall have the authority to execute, accept, or deliver, on behalf of the Board, the following types of research agreements, settlement agreements, service agreements, and reciprocal emergency law enforcement agreements affecting his/her institution:

1. Research or service agreements whereby the institution concerned, for monetary compensation or other good and valuable consideration, agrees to perform certain institution-oriented research or other personal services within a time period of one (1) year or less.

Augusta State University Faculty Manual - updated through 04_24_2012 134 2. Agreements between USG institutions and hospitals or other organized medical facilities, both public and private, located within the State of Georgia, whereby the hospital or medical facility concerned agrees to provide clinical services to nursing and other students enrolled in nursing and allied health programs at the institution concerned. Said agreements shall be effective for one year with the option of annual renewal as specified therein and shall be subject to cancellation by either party.

3. Reciprocal emergency law enforcement agreements between USG institutions and county and municipal authorities, as authorized by the Georgia Mutual Aid Act, as amended (BoR Minutes, 1993- 94, pp. 63-64).

4. Settlements of grievances and complaints, including those filed by state and federal agencies, that do not include a monetary commitment of more than $100,000. Notice of settlements shall be filed with the University System Office of Legal Affairs (BoR Minutes, May 2006; April, 2007).

5. Any agreements necessary for the day-to-day operation of the institution (BoR Minutes, April, 2007).

B. Vice President for Academic Affairs

The vice president for academic affairs (VPAA) is the chief academic officer of Augusta State University. As such, the VPAA is directly responsible to the president for the management and leadership of the university’s instructional programs, research efforts, faculty development, and academic services in a manner that supports the mission of the university and the University System of Georgia. The VPAA is specifically responsible for the operations and development of the academic colleges, the library, the registrar’s office, information technology services, the division of continuing education, and institutional research. The responsibilities include managing the administrative budget, evaluating academic instruction, recruiting faculty, and overseeing the processes for promotion and tenure recommendations.

As a member of the President’s Cabinet, the VPAA is expected to provide leadership in the development of campus-wide administrative teamwork and to offer sound advice to the president and other members of the President’s Cabinet. The VPAA also is expected to keep his or her administrative colleagues–including the president–fully informed on important academic matters and issues.

The VPAA serves at the discretion of the president.

C. Vice President for Business Operations

The vice president for business operations (VPBO) of Augusta State University is directly responsible to the president for the fiscal management of the university, for all business and personnel services, for plant operations and public safety. These responsibilities include continuous attention to the mission of the university, careful preparation of the university budget, and monitoring of revenues and expenditures in accord with the policies and procedures of the Board of Regents. The VPBO serves as a member of the executive committee of the university’s athletic association and as a fiscal adviser to the director of intercollegiate athletics; the VPBO also is expected to provide advice and information as needed to the Vice President for Development and Alumni Rela- tions on fiscal matters related to the university foundation.

As a member of the President’s Cabinet, the VPBO is expected to provide leadership for the development of campus-wide administrative teamwork and to offer sound advice to the president and to other members of the President’s Cabinet, especially on budgetary and other fiscal matters.

The VPBO serves at the discretion of the president.

Augusta State University Faculty Manual - updated through 04_24_2012 135 D. Vice President for Development and Alumni Relations

The Vice President for Development and Alumni Relations(VPDAR) of Augusta State University is directly responsible to the president for university fund raising, general support from the Augusta area community, relations with and support from the Augusta State University Foundation, legislative relations, and alumni relations. These responsibilities include continual efforts to understand the needs of the university, to maintain high morale among faculty and staff, to expand the university’s circle of friends, and to promote the benefits of the university within the greater Augusta area. The VPDAR serves as vice president of the university foundation and as a member of the executive committee of the Jaguar Club. On matters of fund raising and community relations, the VPDAR serves as an adviser to the director of intercollegiate athletics in particular and to faculty and staff in general.

As a member of the President’s Cabinet, the VPDAR is expected to provide leadership for the development of campus-wide administrative teamwork and to offer sound advice to the president and to other members of the President’s Cabinet, especially on matters of fund raising, community relations, and alumni relations.

The VPDAR serves at the discretion of the president.

E. Vice President for Student Services

The Vice President for Student Services (VPSS) and Dean of Students (DOS) serves as the chief student affairs officer of the University. As such, the VPSS/DOS is responsible for campus leadership of all student affairs programs and offices. Specifically, the VPSS is responsible for the administration of the offices of Career Ser- vices, Counseling, Financial Aid, First Year Experience, International Student Services, Maxwell Performing Arts Theatre, Orientation, Student Activities, Testing and Disability Services, as well as the campus judicial system and student government.

As a member of the President’s Cabinet, the VPSS is expected to be a leader in the development of campus wide administrative team work, to facilitate positive relationships between academic and student services, and to serve as chief adviser to the President and other cabinet members on matters related to student development and overall student success.

The VPSS serves at the discretion of the President.

F. Athletics Director and Administrative Associate to the President

The athletics director and administrative associate to the president (AD) is responsible first of all to the president for the operation and development of intercollegiate athletics at Augusta State University in a manner that supports the mission statements of the university and of intercollegiate athletics at the university. The AD is therefore responsible for the supervision of personnel in athletics, for careful oversight of the athletics budget, and for the raising of funds for athletics. The AD must also oversee the academic welfare of student athletes and uphold high standards of behavior and ethics in sports competition, including compliance with the policies and rules of the NCAA, the Peach Belt Conference, and other regulatory agencies involved in intercollegiate athletics. The AD must serve effectively as the executive director of the Jaguar Club and as the secretary of the Augusta State University Athletic Association.

The AD also serves as administrative associate to the president, carrying out tasks as assigned, serving as a member of the President’s Cabinet, and providing an additional liaison between the university and the community.

As a member of the President’s Cabinet, the AD is expected to support campus-wide administrative teamwork, to provide sound advice–especially on matters related to athletics and to general student welfare–to the president and other members of the cabinet. The AD bears special responsibility to maintain good lines of communication with the VPAA and the dean of students on matters of student welfare, with the VPBO on fiscal and facilities

Augusta State University Faculty Manual - updated through 04_24_2012 136 matters, with the VPDAR on matters of fund raising, and with the director of public relations and publications on matters of publicity and university image.

The AD serves at the discretion of the president.

G. Director of Public Relations and Publications

The director of public relations and publications is manager of the Office of Public Relations and Publications, adviser to the president and other senior administrators on matters of public relations and publications, and the university’s chief public information officer. As such, the director bears special responsibility to ensure that the university is accurately and positively represented in its publications, its public events, its ceremonies, and its various marketing efforts–and that its mission is clearly understood within the greater Augusta community.

As a member of the President’s Cabinet, the director is expected to support campus-wide administrative teamwork, to provide sound advice–especially on matters related to public relations, publications, university image, and media relations–to the president and other members of the cabinet. The director also is responsible for offering advice on public relations and public relations to the Office of Admissions and all other university offices and departments–and is responsible for maintaining good lines of communication between Augusta State Uni- versity and the university system offices involved in media relations and public information.

The director of public relations and publications serves at the discretion of the president.

H. Special Coordinator for Academic and Master Planning

The special coordinator for academic and master planning (SCAMP) is responsible for ensuring a smooth and effective implementation of the physical master plan of the university. This role requires that the SCAMP serve as the primary administrative contact for all communications to and from architectural firms involved in master planning and the design of major buildings, as the campus manager of programming and design efforts for major buildings, as the president’s chief adviser on matters related to master planning, as the president’s chief liaison with the university system’s Office of Facilities, as an adviser to and collaborator with the university’s director of plant operations, as the chair of the university’s Building Administrative Team, as chair of the Parking Advisory Team, and as a general liaison between faculty and administration on all matters related to physical facilities.

In addition to these responsibilities, the SCAMP assists the president and other chief administrative officers as necessary on special projects and on matters related to planning.

As a formal member of the President’s Cabinet, the SCAMP has the responsibility of keeping all cabinet members informed–and seeking necessary information from cabinet members–on matters related to planning and campus architectural projects.

The SCAMP serves at the discretion of the president.

Section E added 06/22/2010

Augusta State University Faculty Manual - updated through 04_24_2012 137 III. FACULTY SERVICES AND BENEFITS

A. Retirement Plans

Membership in either the Teachers Retirement System of Georgia or the Optional Retirement Plan is required for all regular faculty members and administrative officers (defined in sections 3.2.1.1, 3.2.1.2, and 3.2.1.3 of The Policy Manual, Board of Regents) who have a work commitment of half-time or more.

A TRS member’s contributions of 5% of the gross salary are made on a before tax basis. Augusta State Univer- sity contributes 9.24% of the gross salary. (This amount will vary slightly from time to time.)

Your TRS contributions are refundable if you terminate before retirement. Interest is credited to active member accounts each June 30th on the account balance on the previous June 30th. Interest is not prorated for any period less than a full year. If you withdraw your contributions, you will be paid 4 1/2% interest which has accumulated to your account as of June 30 preceding the date of your withdrawal.

The minimum requirement for TRS service retirement is 10 years of creditable service and attainment of age 60. Minimum requirement for disability retirement is 9 1/2 years of creditable service.

Active TRS members may receive service retirement after completing 30 years of creditable service, regardless of age.

All TRS members are subject to the regulations and policies of the TRS regarding permissive retirement.

An employee who decides to participate in the Optional Retirement Plan must select one of the Plan participating companies which offer annuity contracts. The ORP annuity contract provides retirement and death benefits. Amount/ benefit distribution is regulated by the contract.

An ORP member’s contributions of 5% of the gross salary are made on a before tax basis. Augusta State Uni- versity contributes 9.62% of the gross salary to ORP. (Contribution amounts may vary slightly.)

B. Social Security

All regular employees working half-time or more are subject to the full terms of the Social Security Act. Both Augusta State University and the employee contribute toward payment of the social security tax. Temporary part- time faculty contribute only to the Medicare portion of the tax.

C. Group Health Care Program

All regular employees working half-time or more may choose to enroll in one of three health care plans. Em- ployees have a choice between the traditional health insurance plan, a health maintenance organization, and a preferred provider plan. Dependent coverage is available. Augusta State University pays a considerable portion of the monthly premium for each employee member. The monthly cost to the employee varies depending on the plan and the coverage selected.

D. Dental Plan

All regular employees working half-time or more are eligible to enroll in one of two available dental plans.

E. Group Life Insurance

Basic life and accidental death and dismemberment insurance is provided free to all regular employees working half-time or more. Dependent coverage and supplemental life with accidental death and dismemberment insurance is available at reasonable rates. Augusta State University Faculty Manual - updated through 04_24_2012 138 F. Cancer Insurance

Cancer insurance is available for out of pocket expenses in addition to the regular Health Insurance Plan.

G. Long-term/Short Term Disability Insurance

Long-term disability insurance is available at group rates to all regular employees working half-time or more. A short-term disability plan is available through another company.

H. Workmen’s Compensation

Workmen’s Compensation is provided, according to Georgia law, for on-the-job injury.

I. Unemployment Compensation

Unemployment compensation is provided, according to the Georgia employment security law.

J. Credit Union

The Health Center Credit Union is a non-profit institution owned and operated by its members to provide a method of saving money and securing credit.

The main office of the Credit Union is located at the Medical College of Georgia. For a few hours each week, the ASU branch is available to employees in the Book Store in Washington Hall.

K. Tax-Sheltered Annuities

Personnel may participate in tax-deferred savings plans. For further information contact the Payroll Office.

L. Sick Leave

Ten-month faculty shall accrue ten days of sick leave each academic year (at the rate of one day per month of service). Sick leave shall be cumulative. Faculty members working less than one-half a normal load shall accrue no sick leave.

Sick leave may be granted, at the discretion of Augusta State University and upon approval by the supervisor of an employee’s absence, for any of the following reasons:

A. Illness, disability due to pregnancy, or injury of the employee.

B. Medical and dental treatment or consultation of the employee.

C. Quarantine due to a contagious illness in the employee’s household.

D. Illness, disability, or injury of the employee’s spouse or child, when the employee’s presence is required to offer medical attention. The definition of “child” includes natural child, adopted child, step child, foster child, and legal work, regardless of age.

(1) Illness, disability, or injury of the employee’s immediate family member, other than spouse or child, when the employee’s presence is required to offer medical attention. Paid sick leave may be granted up to ten (10) consecutive full or partial days per occurrence. Additional time off during the same occurrence may be granted; however, time off must be charged to either accrued vacation leave and/or the personal holiday, or when these balances are exhausted, to leave without pay. Paid sick leave may be granted, subject to these regulations, for additional occurrences, provided the employee has worked no less than Augusta State University Faculty Manual - updated through 04_24_2012 139 one (1) regular day immediately before the re-occurrence begins.

For purposes of Section D (1) above, a family member is defined as follows: parent, parent-in-law, broth- er, sister, grandparent, grandchild, foster parent or legal guardian.

E. Death in the employee’s family requiring the employee’s presence. The immediate family is defined as spouse, parents, parents-in-law, brothers, sisters, children, stepchildren, sons-in-law, daughters-in-law, grand- parents, grandchildren, foster parents, or legal guardians.

If sick leave is claimed for a continuous period in excess of one week (5 working days) a physician’s statement is required to permit further claim of sick leave rights by the employee-patient. A physician’s statement approving an employee’s return to an active work status is required in cases of non-routine surgery, illness, disability (including post delivery) or injury.

A terminating employee shall not accumulate sick leave or be entitled to receive payment for sick leave after the last working day of his or her employment.

M. Sick Leave Without Pay

Any employee unable to return to work due to health problems after exhausting all accumulated paid leave may be granted sick leave without pay for a period not to exceed one year. Furthermore, such approved sick leave shall allow the employee the right to elect to continue his or her group insurance benefits, and Augusta State University will continue its share of the cost for such period. All other benefits are prohibited which otherwise would accrue to the employee.

N. Maternity Leave

Although Augusta State University does not have a maternity leave policy per se, disability due to pregnancy shall be considered as any other disability, and appropriate sick leave provisions of the aforementioned policies shall apply.

O. Family Leave

Any employee who has been employed on a half-time basis or greater for at least twelve (12) months is eligible for twelve (12) work weeks of unpaid family leave during a twelve (12) month period, commencing on the date the family leave begins. The employee may elect to take less than twelve (12) weeks. If an employee is eligible to use accumulated sick leave, the employee, after obtaining permission from the supervisor, may do so exclusive of the twelve (12) weeks of family leave. The employee may also utilize any accrued annual leave with the approval of the supervisor.

Family leave shall be granted to an eligible employee in the event of:

(a) The birth of a child of the employee: (b) The placement of a child with the employee for adoption; (c) A serious health condition of the employee’s child, spouse, parent or spouse’s parent; or (d) A serious health condition of the employee which renders him/her unable to perform the responsibilities of his/her position.

With certain exceptions as indicated in the Family Leave Acts (Public Law 103-3 and Georgia Laws 1992, p. 1855; O.C.G.A. Title 45, Chapter 24), family leave entitles the employee to be restored to the position held prior to going on family leave or to an equivalent position with equivalent benefits and pay. Family leave allows the employee to maintain his/her employee insurance benefits at the regular premium level during the period of leave.

Augusta State University Faculty Manual - updated through 04_24_2012 140 When leave is foreseeable (adoption of a child, for example), an employee should give at least thirty (30) days prior notice.

An employee requesting leave for his/her own or a family member’s serious illness is required to produce a health care provider’s certification. The certification should include information about the employee’s inability to work or the necessity of having the employee care for an ill family member and the probable duration of the absence. The certification should be attached to the supervisor-acknowledged leave request and submitted to the Human Resources Department.

P. Military Leave With Pay

“Military duty,” for the purpose of these regulations, shall include any ordered military duty in the service of the state or the United States. It shall include colleges of the armed forces of the United States. To be identified as “military duty,” such duty must be performed by a member of one of the armed forces and must be of less than thirty (30) days duration.

Regular employees shall be entitled to leave with pay while engaged in the performance of military duty and while going to and from such duty.

The maximum length of military leave with pay shall be eighteen (18) working days in any one calendar year and shall not exceed eighteen (18) working days in any one continuous period, except that in the event the Governor declares an emergency and orders an employee to state active duty as a member of the National Guard, the leave shall not exceed thirty (30) days in any one continuous period of such state active duty service.

Q. Vacation

All administrative faculty members who have a work commitment of half-time or more, and who are employed on a twelve (12) months or fiscal year basis shall be entitled to vacation earned at the rate of one and three-fourths (1 3/4) working days per month. All working days during the fiscal year shall be counted, absences during academic calendar breaks shall be recorded as vacation, and all vacation days shall be recorded on Augusta State University leave records.

Earned vacation may be accrued up to a maximum of forty-five (45) working days, and employees shall be compensated for all accrued vacation time up to but not exceeding forty-five (45) days upon termination of service from the University System of Georgia. The compensation shall be based on Augusta State University leave records. A terminating employee shall not accrue vacation leave after the last working day of his or her employment.

Vacation shall be taken at times mutually acceptable to the employee and his/her supervisor.

Teaching faculty members employed on an academic year (nine months) basis do not earn vacation time.

R. Miscellaneous Leave

1. Court Duty Court duty leave with pay shall be granted to regular employees for the purpose of serving on a jury or as witnesses. Such leave shall be granted upon presentation of official orders from the appropriate court. Court leave may not be given to an employee summoned to court as a defendant or plaintiff.

2. Voting Employees of the University System are encouraged to exercise their constitutional right to vote in all federal, state, and local elections. When an employee’s normal working hours coincide with voting hours, the employee shall be granted leave as stipulated by his or her immediate supervisor, for the purpose of voting.

Augusta State University Faculty Manual - updated through 04_24_2012 141 3. Selective Service and Military Physical Examination Any regular employee required by federal law to take a Selective Service or Military physical examination shall be paid for any time lost to take such an examination.

4. Personal Leave At the discretion of the President of an institution, personal leaves of absence without pay for periods not to exceed one year may be approved. Such approved personal leave shall allow the employee the right to elect to continue group insurance benefits.

5. Other Leave In the event of inclement weather or any emergency which requires leaves of absence of employees, the Presi- dent may declare leave with or without pay.

S. Legal Protection

Legal protection is made available to faculty members through several professional organizations such as the American Association of University Professors. In addition, a self-insurance fund has been created to provide personal injury protection for employees of the University System of Georgia. This fund is also intended to provide for bodily injury and property damage liability. Qualifying liabilities under this fund are intended to include all costs of defense resulting from occurrences arising out of activities associated with the faculty member’s employment by the Board of Regents of the University System of Georgia.

The Board of Regents, or its authorized representative, shall, upon notice of a potential claim incident, investigate such incident and report to the Department of Administrative Services and the Attorney General of Georgia the results of their investigation. The decision to settle a claim, prior to the filing of an action at law or suit in equity, shall be the responsibility of the Board of Regents. The Board also has the discretionary authority to request that the Attorney General provide for the defense of a faculty member prosecuted for acts associated with the faculty member’s employment by the Board of Regents of the University System of Georgia.

T. PARKING

Parking areas for faculty are clearly marked. However, each automobile used by a faculty member must carry a faculty parking sticker obtainable from the Public Safety Office.

U. UNIVERSITY FACILITIES AVAILABLE TO FACULTY

Certain university facilities are available to faculty for academic special events. The facility and the office responsible for its availability are:

The Grover C. Maxwell Performing Arts Theater, all classrooms, the University Hall Lecture Hall, Christenberry Fieldhouse, and most other facilities are available through the Physical Plant Office. The Maxwell Alumni House is available through the Alumni Office. The meeting rooms and Ballroom in the Jaguar Student Activities Center are available through the Office of Student Activities. (Classroom scheduling for regular classes is handled by the Registrar’s Office.)

IV. BOOK STORE

A. Book Store Guidelines The Augusta State University Bookstore is an institutionally owned and operated facility with the purpose of providing students with necessary textbooks and supplies. The bookstore also supplies non-essential items such as magazines, trade books, gift items and clothing in order to enrich the students’ experience. The bookstore is required to operate in a self-sustaining manner while generating a 5 percent replacement reserve each year. The bookstore accepts cash, checks or charge cards for all purchases; the bookstore does not maintain charge Augusta State University Faculty Manual - updated through 04_24_2012 142 accounts for individuals.

B. Textbook Services Department chairs are responsible for coordinating the ordering of textbooks from the Bookstore. Administrators should give all faculty sufficient time to prepare text requisitions in order to meet the due dates for requisitions (printed on the Textbook Requisition Form Cover Letter as well as the “Important Dates for Academic Adminis- trators” calendar). Department chairs should ensure that all texts are ordered and the information on the form is complete and accurate. Department chairs are in the best position to verify course number and location, expected enrollment and textbook edition to simplify ordering and minimize confusion.

Faculty members should submit all textbook requests on the Textbook Requisition Form to their department chairs, who will in turn forward the requisition to the bookstore. If a faculty member agrees to assume teaching a course which was previously assigned to someone else for that semester, the faculty member will also agree to use the textbooks which were previously ordered for that course. Requisitions do not extend beyond the semester for which they are submitted; if the bookstore does not receive a requisition for a particular title, the as- sumption is the text is no longer in use and should be returned to the publisher if possible. The bookstore begins returning unsold overstock of textbooks during the fifth week of each semester. Students should be encouraged to make their purchases before those times.

The bookstore should be notified immediately if a class size is increased, a section added or if the class is canceled. These changes are the most common reason for the bookstore not being able to supply a particular text. Prompt communication of out-of-stock situations speed the reorder of texts for students.

The printing or duplicating of materials for classes must be initiated well in advance. The faculty will need to provide the bookstore with complete copyright clearance for custom publishing service. The bookstore must handle all sales since it is authorized to collect cash, pay sales tax and account for sales.

A notification will be sent to the instructor if the book ordered is temporarily out of stock, out of print, or if for any other reason the book cannot be obtained or will be delayed. The instructor should immediately fill out the bottom half of the sheet stating whether he or she wishes to use the books when they arrive, cancel the order, or prefers to choose another text. Return the completed form to the bookstore.

C. Desk Copies It is the responsibility of the faculty member to order a desk copy of each textbook s/he adopts. This order is best done at the same time the textbook order is approved by the department chairman. The bookstore provides both Desk Copy Request Forms and Publishers address to all departments. Check with the departmental secretary for these forms.

Should your desk copy not arrive from the publisher in time for class, faculty may obtain a text from the bookstore. First check with your chairman for departmental policy on obtaining desk copies. The bookstore will charge your department for the desk copy when it is picked up. Upon receipt of an identical copy in new condition, the bookstore will cancel the charge. The bookstore will not accept books stamped “Professional Copy--Not for Resale” or any other promotional copies with chapters or pages missing.

All desk copies not replaced with identical texts by the end of each semester will be charged to the departments’ budget.

D. Customer Return Policy The bookstore offers refunds or adjustments as a courtesy to those students who have changed classes. All requests for refunds or adjustments must be accompanied by a cash register receipt. New textbooks are eligible for a full refund or exchange up to two weeks from the first day of class. Books must be in mint condition with no writing or marks of any kind. All books bought with shrink-wrap must be returned with shrink-wrap intact for a full refund. Defective books will be replaced without charge.

Augusta State University Faculty Manual - updated through 04_24_2012 143 E. Used Books The most practical way to reduce students’ cost of textbooks is to increase the quantity of used books available. The bookstore obtains as many used books as possible from our students as well as wholesalers. We will avoid buying back lab manuals or workbooks unless they are clean and unused by the student.

Faculty can help by using the same textbook for several semesters; this can save many students a large percent of their textbook costs.

F. Faculty Discounts Faculty members and their dependents are given a 10% discount on all purchases from the supply area of $2.00 or more.

V. RECORDS MANAGEMENT

Augusta State University is vitally concerned with having the right information at the right time and place. This is the primary objective of the Records Management Program. Other objectives include filing only that material which should be filed, facilitating filing and retrieval of information promptly and economically, and providing for the timely transfer of files from high cost office space to low cost storage.

Guidelines for retention, storage or destruction of various types of files are available in each academic department. Section V changed: January 29, 2003. Text of the change here.

VI. FIRST AID

For first aid emergencies, dial Extension 2911 on campus or dial 911 if off-campus or using a cell phone.

VII. ACCIDENT AND INJURY REPORTS

Accident reports must be submitted to the Public Safety Department by the supervisor or faculty member involved as soon as possible. All accidents should be reported.

VIII. PHYSICAL DISTURBANCES

Campus Police may be reached in emergencies by dialing Extension 2911 on campus; dial 911 if off-campus or using a cell phone. Non-emergency requests should be made to the Police Dispatcher on campus at x1401 or 706-737-1401 off-campus; Parking Services may be reached at 1400 on campus or 706-729-2090 off campus.

Augusta State University Faculty Manual - updated through 04_24_2012 144 APPENDICES

APPENDIX A - AUGUSTA STATE UNIVERSITY MISSION STATEMENT

Augusta State University is committed to the advancement of knowledge and the enrichment of its community in a climate that fosters a love of learning. The university is committed to the value of a liberal arts education and strives to be open to the voices of all its members, to be responsive to the needs of its community, and to appraise its success through the achievement of its students, faculty, and staff.

To accomplish its mission, the university offers a broad array of programs that range from learning assistance to advanced degrees. All programs and student experiences in and outside the boundaries of the traditional classroom are designed to foster the intellectual growth of students and cultivate faculty members who are excellent in teaching, active in scholarship, and generous in service. revised 8-31-2010.

University Vision Augusta State University shall be recognized as an institution of excellence by providing an environment of teaching and learning where all that we do fosters the creation, cultivation, application, and dissemination of superior scholarship. Re- vised 9-21-2010.

Core Values Accountability We believe that education is a public trust that we will uphold by being good stewards of the human, intellectual, physical, and fiscal resources given to our care.

Excellence We perform our duties in ways that foster a culture of quality that contributes positively to the community, state, and nation.

Inclusivity We strive to educate a diverse student body without regard to race, creed, religion, socio-economic background, age, gender, sexual orientation, or disability, and to develop a diverse faculty and staff.

Integrity We will treat each person with respect, fairness, and compassion, and we will be honest in all our actions.

Scholarship We engage in mission-driven activities that promote learning among our students and faculty and that develop the capacity to engage in rational, critical, and creative thought. Created 9-21-2010.

Augusta State University Faculty Manual - updated through 04_24_2012 145 APPENDIX B - ASU HANDBOOK FOR PART-TIME FACULTY

Welcome to Augusta State University. We hope your experience as an instructor working with our students will be a rewarding one. This handbook provides some basic information about policies, procedures and resources that should be helpful to you as a member of the ASU faculty.

Augusta State University Faculty Manual Part-time faculty should become familiar with the Augusta State University Faculty Manual, particularly the attached sections: 570 - Qualifications of Part-time Faculty, 300 – Professional Rights and Responsibilities, 520 - Class Attendance, Records, and General Practice, 525 -Faculty Guidelines for Encouraging Appropriate Student Behavior and Implementing Effective Student Discipline, 527 - Faculty Guidelines for Accommodating Students with Disabilities in an Academic Environment, 530 – Classroom Use of Recording Devices by Students, and 850.4 - Academic Grievance Procedure.

Instructor Information Course Offerings: Levels and descriptions of courses are found in the Augusta State University Catalog (http:// www.aug.edu/faculty_secretary/catalog/cover.htm). Consult the current updated class schedule for specific class meeting times and their location (http://www.aug.edu/infocentral). Any changes from the published times/dates/ location must be approved by your dean through your department chair .

Class Meetings: With only a few exceptions, all courses, day and evening, will meet for class as scheduled. You are expected to teach every class meeting. If you must be away for an academic conference or illness, you should make arrangements for your class to be covered. If this is not possible, you must notify administrative staff in your department and send an email to your class. Your department chair will provide you with information about procedures for covering your class in your absence.

Class Attendance: Students are responsible for regular class attendance. Instructors are responsible for reporting student absences. The Augusta State University Catalog states that students who miss more than the equivalent of 10% of class time may be withdrawn from the class. Your attendance policy should be included on course syllabi and may be more lenient than that stated in the University Catalog

Checking Class Rolls: This is very important. Students who are not on the roll must not be allowed to attend class. Students who think they should be on the roll, but are not, should be sent to the Registrar’s Office to check their registration status. After the first week of classes you will be asked to report student attendance. Those who have not yet attended your class will be administratively dropped.

Syllabus: Each student should be given a clearly written syllabus during the first week of class (preferably the first day). This document should specify grading, attendance, and other class policies. Additional information about expectations for the syllabus appear in Section 520 of the Faculty Manual. This syllabus should also be submitted to your department chair.

Course Evaluations: During fall and spring semesters, every section of each course you teach will be evaluated by students. Check with your department chair or dean to see how this evaluation will be handled.

Examinations: Faculty members are expected to hold final examinations when scheduled. The official examination schedule appears in InfoCentral (http://www.aug.edu/infocentral). Any request for an exception should be made to the department chair. Chairs will forward such a request to the appropriate dean. Additional information about examination policy appears in Section 520 of the Faculty Manual.

Grading: Each student must be assigned a grade. The ASU Catalog provides the following guidance regarding grade assignment in undergraduate classes. Grades used in calculating the undergraduate grade point average are as follows:

Grade Meaning Quality points/credit hour

Augusta State University Faculty Manual - updated through 04_24_2012 146 A Excellent 4.0 B Good 3.0 C Satisfactory 2.0 D Passing 1.0 F Failure 0.0 WF Withdrew, failing 0.0

The following symbols are used in the cases indicated, but are not included in the determination of the grade point average:

I: Incomplete─Student doing satisfactory work, but unable to meet the full requirements of the course because of non academic reasons. The maximum time for completing course work to remove an I is one semester; otherwise, the I will be automatically changed to F. W: Withdrawal, without penalty ─ The W will be assigned if the student officially withdraws from the course by semester midterm, unless the student has been charged with academic dishonesty. A grade of WF will be assigned after midterm unless the student withdraws because of non academic hardship and has a passing average at the time of withdrawal. S: Satisfactory*─Indicates satisfactory completion of degree requirements other than academic course work. U: Unsatisfactory*─Indicates unsatisfactory performance in an attempt to complete degree requirements other than academic course work. The S and U symbols are used for dissertation and thesis hours, student teaching, clinical practicum, internship, and proficiency requirements in graduate programs, and specifically designated courses. V: Audit ─ Indicates that the student was enrolled in the course as an auditor. Students may not transfer from audit to credit status or vice versa. K: Credit by examination. NR: Not Reported ─ Indicates that the grade was not reported. IP: In Progress ─ Indicates that credit has not been given in courses that require a continuation of work beyond the semester for which the student signed up for the course. The only courses for which the IP grade is approved are Learning Support, Regents’ test remediation, dissertation and thesis hours, and project courses.

All grades are to be entered directly online by faculty by the scheduled deadline. The Registrar’s Office has a frequently asked questions document on their website (http://www.aug.edu/registrar_va) that explains how this is done. You must also enter a last date of attendance for any F, U, W, or WF grade that you enter. Students must receive the results of at least one evaluation on or before the deadline date for withdrawal without penalty (i.e. mid-term).

Grade Appeals: See the Faculty Manual, 850.4 Academic Grievance Procedures.

Change-of-Grades: A special form, to be signed by the instructor, department chair, and the Dean, must be com¬pleted for all grade changes. As noted in the catalog, “Any grade changes must be accomplished within the se¬mester immediately following the semester in which the grade was originally reported.” However, “In-Progress” grades are carried over from semester to semester, so you need not complete a form if the student continues in the program.

Withdrawal Procedures: When a student withdraws after the drop/add period but before the announced deadline for withdrawal, a W will be assigned for each course. A student who withdraws after the deadline will receive a WF grade except when the student is passing and extenuating, non-academic circumstances dictate otherwise, in which case the W grade may be assigned with approval by the department chair.

Student Privacy: Instructors are expected to protect the privacy of their students’ academic information. Under

Augusta State University Faculty Manual - updated through 04_24_2012 147 the provisions of the Family Education Rights and Privacy Act of 1974 (FERPA), no personally identifiable information will be released to any party not authorized to have access to such information without the written consent of the student.

•Grades and Papers: Instructors should not post grades by name, SSN (all or partial), or 927 number. If an instructor does wish to post scores or grades, he or she should use a code known only to the respective instructor and the individual student. In no case should the list be posted in alphabeti- cal sequence by student name. Instructors should distribute grades and graded papers (and accept submitted assignments) in person, during class, or via GeorgiaView (the ASU learning management system), which may offer an option for some grades where the assignments are made and graded electronically. Papers and grades may also be accepted or returned via a more secured method such as a box in the departmental office where a staff member accepts or hands back assignments.

•Class rosters/grade sheets: These and other reports should be handled in a confidential manner and the information contained on them should not be disclosed to third parties.

•Parents: Parents may see a student’s educational record only if they have a signed release from the student or if the student is shown as a dependent on the income taxes of the parent. Significant others do not have a right to information contained in a student’s education record.

•Employers: Employers do not have a right to educational information pertaining to a student.

•Letters of recommendation: Statements based on your personal observation or knowledge do not require signed consent from the student. However, you must have signed written consent from the student to include information about a student’s grades, grade point averages or class rank. A sample consent form can be found here. Please don’t assume that it’s OK with the student to include his or her grade or GPA. And don’t include this information based on a verbal request. It is vital that you have this permission in writing with the signature of the student.

•Students’ schedules: Do not provide anyone with a student’s schedule; do not assist anyone other than a university employee in finding a student on campus. If someone indicates it is necessary to contact a student due to a family emergency, refer them to Public Safety....

For more information on ASU procedures and policies regarding student privacy, see http://www.aug.edu/regis- trar_va/Records%20release.htm.

Department Resources

Text Materials: The University Bookstore will order materials required of your students to complement the instructional program. Check with your department to determine who makes the initial book adoption orders.

Instructional Supplies: Consumable supplies (chalk, dry erase markers, paper, pencils, grade-books, etc.) are available from the department secretary during the regular working hours. Any special requests should be sent to the department chair for approval.

Room Assignments: If you find that your room assignment is not suitable or if you know of special needs for your classroom in advance, contact the department chair. Do not move furniture in your class from one instructional area to another without prior arrangement.

Administrative Assistance: Check with the administrative staff of the department for which you teach to determine proper lead time of copying or other requests.

Office Assignments: Any office assignments are made on a departmental basis through the Deans of each col- Augusta State University Faculty Manual - updated through 04_24_2012 148 lege. If space is available, Depart¬ment Chairs will make every effort to accommodate you.

Mail and Telephone: See your department chair for information about access to mail and telephone services.

Employment

Payroll / Human Resources (http://www.aug.edu/humanresources/): When you are selected to be a part time instructor you will be given an employment packet by your department administrator. The documentation must be accurately completed and returned to the administrator prior to the start of classes. Our payroll system is called ADP. The first time you receive a payment from Augusta State University it will be a paper check mailed to your address of record. All following payments will be made by direct deposit. Part time faculty are paid four times a semester, September, October, November, and December for Fall, January, February, March, and April for Spring.

Jag Card (http://jagcard.aug.edu/): The Augusta State University photo identification card is called a JagCard. After you have been assigned to teach a class your department administrator will provide your name to the Jag Card office to issue or update your card. The Jag Card office is located on the second floor of the Student Activi- ties Center. The JagCard must be revalidated every semester that you teach.

Parking (http://www.aug.edu/public_safety/rules.html): All faculty, staff, and students operating a vehicle on the campus must have a current parking decal or parking permit appropriately displayed. After receiving JagCard, you may visit the Public Safety Office to register your car.

University Resources

Center for Teaching and Learning (http://www.aug.edu/ctl): The ASU Center for Teaching and Learning (CTL) supports efforts aimed at enhancing and maintaining effective teaching by advancing a collegial culture of inquiry about learning and teaching. The Center offers faculty development opportunities in the form of workshops, speakers, and symposia throughout the academic year and provides a variety of teaching resources in the CTL office, some specifically tailored for part-time faculty members.

Library (http://www.aug.edu/library/): Your JagCard is your library card for the period of your employment. Part- time faculty members have interlibrary loan privileges and may check out books for the length of the current semester. Please stop by the Circulation Desk to be entered in the library system. Books and materials may be placed on reserve under your name and course number at the circulation desk. Please submit reserve items at least two weeks before they will be needed. Collection development funds are allocated to schools/departments for selecting library materials. Each faculty member has a responsibility for developing the collection. If you would like to have a personal tour of the library, contact the Reference Department (667- 4912). Library instruction sessions may be scheduled for any course you teach. Contact the Library Instruction Coordinator, Ext. 4908, at least two weeks in advance of your desired visit date. If you specify a particular topic for research, the librarian will suggest related materials. When you schedule your class for one of these sessions, please plan to accompany your students.

Media Services Center (http://www.aug.edu/media_services/): The Media Services Center (MSC), a part of the Reese Library, is located on the first floor of University Hall (737-1703). Arrangements should be made in advance with the MSC for any audio-visual equipment needs. Viewing rooms located in the MSC may be scheduled for the viewing of videos. Media Services also houses the Learning Resource Center that contains the library’s media holdings including videotapes and DVD’s. These materials may be used in class or in the MSC. Videos and audiotapes may be placed on reserve under your name and course number. Databases of digitized film may be available through GALILEO, along with hundreds of research databases.

Technology Resources: There are a variety of technology resources available for faculty, staff, and students – Campus Portal, Email, Blogs, Wikis, course management system, JagNET Account with web page and file storage accessible from off campus, and wireless access. Student computers are located in general purpose

Augusta State University Faculty Manual - updated through 04_24_2012 149 labs, study areas, and departmental labs and most classrooms are equipped with computer and projection tools. Campus computers have a standard suite of office software for word processing, spreadsheets, presentations, and databases installed. Other specialized applications are installed as requested by departments. Information Technology Services (http://www.aug.edu/its/) provides Help Desk Support for all of your technology needs and the Instructional Services within ITS group assists faculty with the use of technology in the instructional process.

Writing Center (http://www.aug.edu/writing_center/writing_center.htm): The Augusta State University Writing Center, located in University Hall 235, offers free peer consultations to guide students through the writing process. The goal of staff members is to empower students to make well-informed decisions about their writing products. The Writing Center is a space for all students, regardless of discipline, to meet with tutors to discuss any of their writing concerns. Appendix B updated November 29, 2011

APPENDIX C - MASTER MATRIX FOR FACULTY EVALUATION Augusta State University Faculty Manual - updated through 04_24_2012 150 Service SOURCE COMPO- FACULTY STU- ACADEMIC2 RESPON- INDIVIDU- ALUM- NENT MEMBER DENTS AND OTHER DENTS4 ALS IN NI PROFESSION- COMMU- AL3 PEERS NITY AND COL- LEAGUES Service to Letters, Student Students Student Evalua- Evaluations, tions, Summaries Letters Service to Letters, Letters Other Faculty List Service to Letters, Letters, Department/ Committee Committee Chair School List Evaluations Service to Letters, Letters, Augusta Committee Committee Chair State Univer- List Evaluations sity (Institu- tion-wide) Service to Letters, Letters, the Univer- Committee Committee Chair sity System List Evaluations Service as Letters, CED Eval- Letters Letters Letters an Interface Committee uations of Augusta List State Univer- sity and the Community Service to Letters, Letters Letters the Commu- Committee nity List

SOURCE

Teaching COMPO- FACULTY MEM- STU- ACADEMIC5 AND RESPON- INDIVIDU- ALUMNI NENT BER DENTS OTHER PRO- DENTS7 ALS IN FESSIONAL6 COMMU- PEERS AND COL- NITY LEAGUES Instructional Evalua- Letters, Letters, delivery tions Evaluations Surveys

Augusta State University Faculty Manual - updated through 04_24_2012 151 Content ex- Documentation Letters, Letters, pertise (syllabi, hand- Evaluations Surveys outs, schedules, tests, materials prepared by instructor, assignments, additional course work as evidenced by transcripts, or certificates, etc.) Course de- Documentation Evalua- Letters, sign (syllabi, hand- tions Evaluations outs, schedules, tests, materials prepared by instructor, assignments, etc.) Evaluation of Documentation Evalua- Letters, and feedback (syllabi, hand- tions Evaluations to students outs, schedules, tests, materials prepared by instructor, assignments, etc.) Advisement Record of Ad- Evalua- Letters, visements tions Surveys

Faculty De- SOURCE velopment & Achievment COMPO- FACULTY STU- ACADEMIC8 RESPON- INDIVIDU- ALUM- NENT MEMBER DENTS AND OTHER DENTS10 ALS IN NI PROFES- COMMU- SIONAL9 NITY PEERS AND COL- LEAGUES Publication of Complete Letters, Reviews scholarship list, Citations, or research, Sample of References to including published published work pedagogi- work cal research, appropriate to one’s academic expertise

Augusta State University Faculty Manual - updated through 04_24_2012 152 Presentations Complete Letters, Formal re- appropriate list, Evaluations, sponses to one’s aca- Sample of Requests for demic/artistic presenta- copies of pre- expertise tions, sentations Docu- mentation (programs, abstracts, etc. Artistic pro- Complete Letters Formal reduction, per- list, sponses, formance, Docu- Reviews and composi- mentation tion (programs, brochures, catalogs, audio visual tapes, slides, etc.) Proposals, Complete Letters Forma re- reports, work list, sponses, in progress Sample, Reviews Documenta- tion of research Conferences, Complete Letters, Formal re- seminars, list, Evaluations sponses, workshops, Docu- Reviews exhibitions, mentation and competi- (programs, tions brochures, photographs, etc.) Service to the Complete Letters profession list, Documen- tation (Of- fices held, conferences organized, etc.) Pedagogy: Complete Letters, Reviews developing list, Evaluations curricula Documenta- tion (course material, syllabi, etc.)

Augusta State University Faculty Manual - updated through 04_24_2012 153 Further Edu- Complete list, Letters cation and Documenta- tion (tran- Intellectual scripts, certifi- Development cates, )

(Footnotes) 1 “Whoever invented (sic) or discovers any new and useful process, machine, manufacture, or composition of matter, or any new and useful improvement thereof, may obtain a patent therefore, subject to the conditions and requirements of this title.” United States Code Annotated, Title 35, Section 101, as amended.

2 Academic peers and colleagues (including Chairs and other administrators): Academic peers: individuals (i.e., associates) within academia of comparable quality and ability (predominantly from Augusta State University)

Academic colleagues: individuals within academia and within related fields of expertise including collaborators and associates (from ASU and other academic institutions)

3 Other professional peers and colleagues: Other professional peers: individuals outside of academia of comparable quality and ability

Other professional colleagues: individuals outside of academia and within related fields of expertise

4 Respondents: reviewers, moderators, discussants, curators, adjudicators, jurors, referees

5 Academic peers and colleagues (including Chairs and other administrators): Academic peers: individuals (i.e., associates) within academia of comparable quality and ability (predominantly from Augusta State University)

Academic colleagues: individuals within academia and within related fields of expertise including collaborators and associates (from ASU and other academic institutions)

6 Other professional peers and colleagues: Other professional peers: individuals outside of academia of comparable quality and ability

Other professional colleagues: individuals outside of academia and within related fields of expertise

7 Respondents: reviewers, moderators, discussants, curators, adjudicators, jurors, referees

8 Academic peers and colleagues (including Chairs and other administrators): Academic peers: individuals (i.e., associates) within academia of comparable quality and ability (predominantly from Augusta State University)

Academic colleagues: individuals within academia and within related fields of expertise including collaborators and associates (from ASU and other academic institutions)

9 Other professional peers and colleagues:

Augusta State University Faculty Manual - updated through 04_24_2012 154 Other professional peers: individuals outside of academia of comparable quality and ability

Other professional colleagues: individuals outside of academia and within related fields of expertise

10 Respondents: reviewers, moderators, discussants, curators, adjudicators, jurors, referees

Augusta State University Faculty Manual - updated through 04_24_2012 155 APPENDIX D - Nursing Department Preceptor Procedures

AUGUSTA STATE UNIVERSITY DEPARTMENT OF NURSING PROCEDURE FOR COLLABORATIVE SELECTION, APPROVAL, AND ROLE DEVELOPMENT OF CLINICAL PRECEPTORS

Collaborative Preceptor Selection

The Augusta State University (ASU) Department of Nursing faculty assigned as the Course Coordinator or designee will contact the appropriate liaison person (s ) for the clinical facility prior to the initiation of the students’ preceptorship experiences to review the ASU criteria for preceptor selection. The minimum criteria are based on the ASU Department of Nursing Preceptor Guidelines; clinical facilities with formal in house preceptor training programs may impose additional criteria for nurse preceptors. In the event there is a conflict between the ASU preceptor criteria and that of the facility, the ASU Nursing Course Coordinator will bring the conflict to the attention of the Augusta State University Department of Nursing Chair. Upon the advice of the Department Chair, the Nursing Course Coordinator may negotiate a mutually agreeable compromise or may elect to decline the preceptor/preceptorship at the facility.

Collaborative Preceptor Approval

Using the ASU preceptor criteria as a screening tool, the facility’s liaison will assume initial responsibility for identifying qualified registered nurses within the facility as potential preceptors. Once a pool of potential preceptors are identified, the ASU Nursing Course Coordinator or designee will meet with the potential preceptors to validate the individual’s qualification and to determine the nurse’s potential fit with the ASU nursing preceptorship clinical experience.

The Nursing Course Coordinator or designee assumes responsibility for selecting the ASU nursing students for the preceptorship experience and for matching each student with a designated preceptor. Us- ing the Augusta State University Preceptorship Survival Kit as a guide, the Nursing Course Coordinator or designee will orient each student to the role expectations of the preceptor, student, and faculty liaison. Based on ongoing feedback from the preceptor, the student, or the faculty liaison’s assessment of the quality of the student’s preceptorship experience, the Nursing Course Coordinator may terminate the preceptorship experience for the student prior to the completion of the preceptorship. Students, whose preceptorships are ended prior to completion of the designated clinical hours, will be reassigned to a comparable clinical experience that satisfies the course objectives and clinical hours mandates to fulfill course requirements.

Preceptor Role Development

Based on the guidelines found in the Augusta State University Preceptorship Survival Kit, the Nursing Course Coordinator or designee will orient the preceptor to the ASU Department of Nursing Preceptor- ship Guidelines prior to assigning the preceptor to an ASU nursing student. The orientation shall include the overall objectives of the clinical preceptorship experience, including the role expectations of the preceptor, student, faculty liaison, and the anticipated time commitment. The Nursing Course Coordinator or designee will serve as a resource for the preceptor throughout the preceptorship experience. As per the ASU Department of Nursing Preceptor Guidelines, at the end of the semester, feedback obtained from preceptors concerning their experiences with the ASU Nursing program will be addressed in a faculty team meeting and incorporated whenever feasible.

Revised 5/25/10

Augusta State University Faculty Manual - updated through 04_24_2012 156 APPENDIX E - Faculty Evaluation Instrument

SECTION I: THE STUDENT’S ROLE

1. What is your reason for taking this course? 1. Learning Support requirement 2. Prerequisite 3. Major/minor requirement 4. Elective 5. Core requirement

2. On average, approximately how many hours per week did you devote to this course outside of class and lab? 1. 0-2 2. 3-5 3. 6-8 4. 9-11 5. 12 or more hours

3. Compared to other courses at ASU, the amount of work outside of class required for this course was: 1. much greater 2. greater 3. average 4. less 5. much less

4. How often did you seek assistance from the instructor outside of class during the term? 1. never 2. once 3. twice 4. three or four times 5. five times or more

5. How difficult has this course been for you? 1. Extremely hard 2. Relatively hard 3. Middle of the road 4. Relatively easy 5. Extremely easy

[responses for questions 6 through 10: 5 = “always” to 1 = “never”]

6. How frequently did you complete assignments on time?

7. How frequently did you attend class?

8. How often did you feel that you prepared well for graded assignments, such as tests, papers, presentations, projects, etc.?

9. My prerequisite courses prepared me sufficiently for this course.

10. My academic background prepared me sufficiently for this course.

SECTION II: COURSE OVERVIEW

[responses for questions 11 to 18: 5 = “strongly agree” to 1 = “strongly disagree]

11. The course objectives were clearly stated in the syllabus or in class.

12. The course objectives were achievable with appropriate effort and preparation

13. Doing the course assignments contributed to my learning the subject matter.

14. Overall the course materials were helpful (textbooks, handouts, online supplements, etc.).

15. Tests, projects, and other graded work were representative of the content of the course +materials, lectures, discussions, and other assignments.

16. This course required in-depth thinking.

17. As a result of taking this course, my interest in the subject matter has increased.

Augusta State University Faculty Manual - updated through 04_24_2012 157

18. After taking this course, I see how this course relates to other academic areas and/or practical situations.

SECTION III: THE ROLE OF THE PROFESSOR [responses for questions 19 to 31: 5 = “strongly agree” to 1 = “strongly disagree]

19. The professor stated clearly in the syllabus what methods of evaluation were to be used in the course.

20. The professor showed enthusiasm in the teaching of this course.

21. The professor encouraged students to ask questions and to participate in class.

22. The professor was available for consultation during posted office hours, by appointment, or electronically.

23. The professor showed respect for students.

24. The professor’s teaching skill helped me learn the material.

25. The professor gave clear instructions for course assignments. ______[responses: 5 = “always” to 1 = “never”]

26. The professor graded in a fair manner.

27. The professor gave feedback (oral or written or both) on tests, papers, and other assignments.

28. The professor returned graded assignments, except for long-term projects or papers, within one week.

29. The professor effectively and fully used the time allotted for the course.

30. The professor was well prepared for class.

31. During class, the professor kept the focus on material relevant to the course.

SECTION IV: OVERALL EVALUATION [responses for questions 32 to 34: 5 = “excellent” to 1 = “poor”]

32. How would you rate the professor’s overall performance in this course?

33. How would you rate your overall performance as a student in this course?

34. How would you rate the overall effectiveness of the instructional methods?

35. The course professor was present when I filled out this course evaluation form. 1. True 5. False

36. I anticipate that my grade for this course will be: 1. A 2. B 3. C 4. D E. Other

Augusta State University Faculty Manual - updated through 04_24_2012 158 History of Changes May 10, 2011 Changed mileage reimbursement rate under V. Travel Regulations per request of campus auditor

April 29, 2011 Added/Updated items from April 29, 2011 ASU Faculty Meeting. Includes sections 204.15, splitting to two committees; 546.2 and 546.3, to reflect these changes also; 421.21 and 421.3, credit for student research; 432.2.3, changes P&T membership; 520, class attendance

March 14, 2011 Added/updated items from March 8, 2011 ASU Faculty Meeting. Includes sections 204 (almost all subsections); 204.7.2; 204.7.3; 204.7.4; 204.7.5; 422; 460; 520.

Feb. 18, 2011 Updated ASU Mission Statement (as approved by ASU Faculty and by the BOR), Vision Statement and added Core Values (both of which were approved by ASU Faculty and did not require BOR approval.)

Nov. 24, 2010 Amended Human Resources information on medical plans. Appendix 3, section C, Faculty Services and Benefits.

Sept. 30, 2010 changed committee information in 200s and in the official procedures, section III, Faculty Committees Sept. 30, 2010

June 22, 2010 Added Section E (VPSS) to Part II

April 15, 2010 Added section 480 April 13, 2010

March 24, 2010 401.1 and subparts modified March 23, 2010.

February 27, 2010 Modified sections 432.1.3, 432.2.1, 432.2.2 February 25, 2010.

January 27, 2010 Modified sections 432.1.1 and 432.1.2 January 26, 2010 Jan 26, 2010

November 2, 2009 added See Also reference from the Standing Committees section to Official Procedures, Section III, where committee definitions are provided.

May 28, 2009 Modified sections 105.1.1, 105.1.1.1, 400, 431, 440.6.3, 440.6.6; added sections 400.1.1, 400.1.2 April 14, 2009.

April 7, 2009 Added new section 204.22, Service to K-12 Schools Committee; revised trailing section number up; March 26, 2009. Modified 421.2.6, 421.3.5, 850.3, 850.4; March 26, 2009. Added new section 840; March 26, 2009.

February 10, 2009 Section 904.1.1 changed February 10, 2009, to correct error in total number of members; request via FPC chair

February 2, 2009 Added change to Section 904.1.1: January 27, 2009. Added change to Section 904.3.1: January 27, 2009. Replaced section Section B, Procedures IV: December 18, 2008; BOR policy change forwarded via AAVPAA.

December 2, 2008 Deleted all references to and sections for the Cullum Committee at the December 2, 2008 Faculty Meeting.

November 11, 2008 Added VPDAA to University Council Membership. Added text of Bell Research Award guidelines and text of Richard Wallace Award guidelines and amended introduction, as passed at the November 4, 2008 Faculty Meeting.

Augusta State University Faculty Manual - updated through 04_24_2012 159 September 16, 2008

Added revised Bell Research Award guidelines as passed at the September 9, 2008 Faculty Meeting.

April 24, 2008 replaced sections 500 (text under main heading) and 520 entire section (Workload), based on April 15, 2008 Faculty Meeting

April 4, 2008 replaced 204.25 Student Honors and Awards Comm and 204.1.1, 204.1.2, Academic Policies Comm March 4, 2008 Faculty Meeting.

February 25, 2008 change from Executive Director for Development and Alumni Relations to Vice President for Development and Alumni Relations throughout. Did not require Faculty approval.

April 17, 2007 204.15.1 Lyceum Committee; 460.2 Post-Tenure Committee; 570 Part-Time Faculty section; 204.9.1, 204.9.2 Faculty Research and Development Committee; and 204.22.1 Scholarship and Financial Assistance Aid Committee, from April 17, 2007 Faculty Meeting.

March, 2007 typographical corrections and updates to department names, etc., as approved by Faculty Policies. Did not require Faculty approval.

April 18, 2006 Added 105.1.2.4.3.9, requiring announcement of agenda to faculty prior to FPC meetings, from the April 18, 2006 Faculty Meeting.

February 28, 2006 204.1.2 Academic Policies, 204.5.1, 204.5.2, Cullum Committee from the February 28, 2006 Faculty Meeting.

January 29, 2008 Changed 204.9.1, added 204.9.2 from the January 29, 2008 Faculty Meeting

November 8, 2005 added Director of Grants and Sponsored Programs to three standing campus committees, sections 204.9, 204.12.1, 204.16.1 from the November 8, 2005 Faculty Meeting.

April 13, 2005 Numbering change to Faculty Manual; 421 Study Abroad program and the Faculty Role Model; 450 Tenure Policy; 560, Leave of Ab- sence; 204.8.1 from “Outstanding Faculty Member” to “Outstanding Teaching Award,” at the April 13, 2005 Faculty Meeting.

March 2, 2005 Changes to 204.15.1, 204.15.2 Lyceum Committee composition and responsibilities from the March 2, 2005 Faculty Meeting.

April 14, 2004 Changes to the Procedures IV, Section B, Development and Comprehensive Review of Academic Degree Programs; 528 Peaceful Assembly Guidelines; 431, 432, 451 Promotion and Tenure policy; 204.5.1, 204.5.2 Cullum Committee; Appendix B, Part-time faculty Course Evaluations, from the April 14, 2004 Faculty Meeting. Text of the changes here.

November 12, 2003 Changes to section 108.1 Electronic Annual Submission of Commtitee Reports, from the November 12, 2003 Faculty Meeting. Text of the changes here.

April 16, 2003 Added Section 1030.2 (Email Policy) and Procedures VIII (Email Procedures); added 105.1.2.4.3.8 (Faculty Policies Committee) and 204.5.2 Cullum Committee responsibilities; 204.13.1 International Affairs Committee; 204.23 Sexual Harassment Committee name and Policy; and 432.1.2, 432.1.3 Promotion and Tenure Guidelines, from the April 16, 2003 Faculty Meeting. Text of the changes here.

January 29, 2003 Change to Records Management section, Information section V, from the January 29, 2003 Faculty Meeting. Text of the change here.

April 11, 2001 Changes to Section 575, Part-Time Faculty; Section 105.1.2.4.3, Special Duties of Faculty Policies Committee; and Section 432.1.2 Supporting Documentation of Promotion and Tenure Rules, from the April 11, 2001 Faculty Meeting. Text of the changes here. March 7, 2001 Changes to 204.19.1, Program Advisory Committee membership; 204.5.1, Cullum; 520, Class Attendance policy; and 432.1.2, Promo- tion and Tenure Guidelines, from the March 7, 2001 Faculty Meeting. Text of the changes here.

November 15, 2000 Changes to the Teacher Education Council membership (section 204.26, but reflected in policies section 904); Alternative Dispute Res-

Augusta State University Faculty Manual - updated through 04_24_2012 160 olution process insertion, section 802.1, from the November 15, 2000 Faculty Meeting. Text of changes in Agenda, here.

September 27, 2000 Changes to Section 204.24.1, Membership of the Student Activities Committee from the September 27, 2000 Faculty Meeting.

April 26, 2000 1. Renumber Section 405 of the Faculty Manual, Qualifications for Part-Time Faculty, as Section 570, and delete the last two paragraphs of this section. 2. Adoption of Part-Time Faculty Policy, to be added to the Faculty Manual as Section 575. 3. Add Student Behavior Policy, Section 525. 4. Add Section 546, Human Subject and Animal Research Policy, from the April 26, 2000 Faculty Meeting. Text in Agenda here.

February 2, 2000 Added Section 545, Intellectual Properties Policy from February 2, 2000 Faculty Meeting. Text of addition in the Agenda, here.

April 28, 1999 Added Section 527, Faculty Guidelines for Accommodating Students with Disabilities in an Academic Environment, and changed 431.1, Criteria for dealing with promotion from the April 28, 1999 Faculty Meeting. Text in the Agenda, here.

March 10, 1999 Changed post-tenure review process, Section 464; Section 204.1.2, Responsibilities of the Academic Policies Committee; and Section VI, Student Grievance and Appeals Procedure from the March 10, 1999 Faculty Meeting.

February 3, 1999 Changed composition of the Program Advisory Committee, Section 204.19.9, from the February 3, 1999 Faculty Meeting.

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