I. AGENDA ITEM No...... 3......

STRATHCLYDE JOINT POLICE BOARD - MINUTES OF MEETING ON 76 APRIL 1998

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4EFVT

Thursday 16 April 1998

Held in City Chambers, George Square,

Contact Officer: Mike Blair: 0141 287 4167

If you have any queries about this minute or about the Joint Police Board in general please phone or write to Mr Blair, Assistant Clerk, City Chambers, George Square, Glasgow G2 1 DU. JOINT POLICE BOARD - MINUTES OF MEETING ON 16APRlL 1998

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Minutes of Meeting in City Chambers, Glasgow on 16 April 1998

eresent: City of GlasaoW: : Cou nci Ilor W illiam Ti money (Convener) Councillor Tom Barrie Councillor William Aitken Councillor Alex Craig Councillor Liz Cameron (substitute) Councillor Frank Gormill Councillor Robert Gould Councillor Charles Hebenton Councillor Robert Gray Councillor James McCarron : Councillor Bashir Maan Councillor Tom McCabe (Vice Convener) Councillor Allan Falconer East : Councillor James Boyd (Vice Convener) : Councillor Robert Stirling Councillor Rita Miller

ir : Renf rewshire Councillor Barbara Grant Councillor Nancy Allison Councillor Allan Steele Councillor Nan Macgregor

North Ayrshire: East Dunbartonsh ire: Councillor Jim Jennings Councillor Tom Smith

West Dunbartons hire: &and: Councillor Duncan Mills Councillor Stanley Latimer

Apoloaies: Councillor Charles Kennedy (), Councillors Alistair MacDonald and Patrick O’Neill (), Bailie William O’Rourke (Glasgow City Council), Councillor Jeanette Pieper (South Lanarkshire) and Councillor Ruth Simpson (Glasgow City Council).

Attending : M L Blair (Assistant Clerk); A F Kane (Joint Board Manager); G Black (for the Treasurer); M Quinn (for the Legal Adviser to the Board); J Orr (Chief Constable); J Richardson (Deputy Chief Constable); H Bunch (Chief Superintendent); E M Roger (Chief Superintendent); A Macleod (Chief Finance Officer for ) and I McPherson (Head of Strathclyde Police Legal Services).

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1 Notice callina the meeting

The notice calling the meeting of the Strathclyde Joint Police Board was held as read.

2. Strathclyde Police Personnel

The Chief Constable introduced to the Board Mr Andrew Cameron recently appointed Assistant Chief Constable, Chief Superintendent Harry Bunch who now moves from Administration to take up command of “L” Division, Chief Superintendent Mitch Roger who replaces Chief Superintendent Bunch at Police Headquarters, Chief Inspector Carolyn Harper who replaces Inspector Kenny Welsh as Liaison Officer to the Board and to the City Council and Detective Superintendent Noel Ashby currently on exchange from Victoria Police Service, Melbourne, Australia.

3. Correspondence

There were no items of correspondence.

4. Minutes of previous meetinq

The minutes of the Board meeting of 19 February 1998 were submitted and approved under amendment that apologies received from Councillor Charles Hebenton of North Lanarkshire Council be recorded. That amendment having been accepted by the Board the minutes were duly authorised to be signed.

5. Minutes of sub-committee3

(i) the minutes of the Police (Senior Officers and Tribunals) Sub-committee of 19 February 1998 were submitted and noted;

(ii) the minutes of the Human Resources Review Sub-committee of 25 February 1998 were submitted and noted;

(iii) the minutes of the Convener’s Sub-committee of 4 March 1998 were submitted, approved where necessary and noted;

(iv) the minutes of the Special Sub-committee on the Appointment of Assistant Chief Constable of 4 and 12 March 1998 were submitted and noted;

(v) the minutes of the Legal Assistance Appeals Sub-committee of 24 March 1998 were submitted and noted; and

(vi) the minutes of the Convener’s Sub-committee of 31 March 1998 were submitted, approved where necessary and noted.

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6. Strathclyde Police Capital Proaramme 199812001

There was submitted a report by the Chief Constable (i) intimating that the Scottish Office had now issued the Boards consent to incur capital expenditure for the financial year 1998199 in the amount of E6.25m, (ii) commenting on the difficulties which would be created for the capital programme as a consequence of such a restricted capital allocation and (iii) proposing to the Board a programme for the Boards capital expenditure for the financial year 1998199. The Board noted that the Chief Constable had already expressed his concerns on this matter to the Minister of State and also endorsed the terms of a letter from the Convener, also to Mr Henry McLeish, setting out the Boards serious reservations concerning the capital allocation. Having heard the Chief Constable and after discussion in which the Board unanimously deplored the inadequacy of the capital allocation, the Board agreed :

(a) to endorse the Chief Constable’s serious concerns about the reduction in funding for the capital programme and the inevitable adverse impact on service delivery, and to that end that the Convener and the Vice-conveners seek a meeting with the Minister of State to discuss the matter further ;

(b) to note the intention of the Chief Constable to report to a future Board meeting on an alternative funding strategy for police vehicles; and

(c) to approve implementation of the 199812001 Police Capital Programme as set out in Appendix 1 to this minute.

7. Contrac ts accepted s ince last Board meeting

The Board noted a report by the Chief Constable providing details of all contracts accepted during the period 24 January 1998 to 31 March 1998 which in terms of Standing Orders did not require individual Board approval.

8. Investigation of comp laints against police off icers for the period 1 January 1998 jo 28 Februarv 1998

There was submitted a report by the Chief Constable providing statistics on the investigation and disposal of complaints against police officers for the period 1 January 1998 to 28 February 1998. Having heard the Deputy Chief Constable and that Table D1 item 3 should read 3 unsubstantiated cases the Board agreed to note the report.

9. New Sub Divisional Headauarters. Kirkintilloch

There was submitted a report by the Chief Constable providing details of the tenders submitted for the contract for the construction of the new Sub Divisional Headquarters at Kirkintilloch. Having heard the Chief Constable in further explanation the Board agreed to accept the lowest tender submitted by Mowlem () Ltd of Kilsyth whose tender after adjustments for savings amounted to El ,653,446.38.

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10. UPdate on Strathclyde trial of CS sp ray

There was tabled table an amended report by the Chief Constable updating members on the Strathclyde trial of the CS incapacitant spray. The Board agreed to note his report.

11. Update on evaluation of protective vests

There was submitted a report by the Chief Constable providing members of the Board with an updated evaluation of the use of types of protective vests within Strathclyde Police. Two officers demonstrated two different types of vests which were presently undergoing wearer trials and the Board agreed to note the report and to request a further update report in course which would also address the use of this equipment by women officers.

12. The Home Office Police Research Award Scheme 1998

There was submitted a report by the Chief Constable advising the Board of the successful application by Strathclyde Police to the Home Office Police Research Award Scheme in respect of the selection, training and development of officers involved in witness protection. Having heard the Chief Constable in further explanation the Board noted (i) the success of Strathclyde Police in the award scheme and (ii) the Chief Constable's report.

13. Cri me Prevention Panels: APproval of financial assista n-ce Quarte rly report

There was submitted a report by the Chief Constable advising the Board of the details of payments made to Senior and Junior Crime Prevention Panels during the period 1 October 1997 to 31 December 1997 and having heard the Chief Constable in further explanation the Board agreed to note the quarterly report.

14. Attenda nce by t he Chief Constable at the FBI National Executive Institute mnual reunion: Sun Valley. Idaho. USA

There was submitted a report by the Chief Constable advising the Board of his attendance at the FBI National Executive Institute annual reunion to be held at Sun Valley, Idaho, United States between 8-14 June 1998. The Board having heard the Chief Constable agreed to note his attendance at the conference.

15. aGran ir iTI iinl9 9

The Chief Constable submitted a report detailing the applications which had been made to the Board for grant assistance in support of local authority backed Closed Circuit Television systems in the Strathclyde Police area which operate or propose to operate under the Strathclyde Police Enabling Guidelines and Code of Practice which have been approved by the Board. Having heard the Chief Constable the Board agreed to approve, subject to satisfactory acceptance of the conditions of grant, the payment in total of 2513,000 grant support for the financial year 1998/99 to the applicants. and in the individual amounts as set out in Appendix 2 to this minute.

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16. Application for grant by Loch Lomond Rescue Boat

The Chief Constable submitted a report advising members of the Board of an application for a grant of 21,000 in support of the Loch Lomond Rescue Boat. Councillor Duncan Mills intimated an interest in this matter and took no part in the decision. Having heard the Chief Constable the Board approved the grant in the sum requested.

17. Betiral of Assistant Chief Constable Peter G ibson and Assistant Ch ief Constable Geo rae- MacDonaId - Filling of vacancies

The Chief Constable submitted a report advising the Board of the intended retiral on 30 September 1998 of Assistant Chief Constable Peter Gibson and Assistant Chief Constable George MacDonald. The Board noted the retirals, agreed that the consequential vacancies be filled and agreed that the Special Sub-committee on the appointment of Assistant Chief Constable be given full delegated powers to make the appointments of Assistant Chief Constables and to make whatever arrangements are necessary in connection with that purpose and that the Special Sub-committee comprise the Convener, the two Vice-Conveners and Councillor William Aitken and Councillor Tom Smith.

18. Add ress by Detective Supe rintendent NoeI Ashby

Detective Superintendent Noel Ashby addressed the Board comparing and contrasting Strathclyde Police with his home force in Melbourne, Victoria, Australia. At the conclusion of his brief talk the Convener thanked him and on behalf of the Board wished him a happy stay in the Strathclyde Police area during his exchange visit.

19. Fxclusion of publie

The Board resolved, in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, to exclude the public from the meeting for the following item of business as exempt information, as defined in terms of paragraph 6, 8, 9 and 10 of Schedule 7A of that Act was likely to be disclosed.

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20. 1, East Kilbride

The Chief Constable submitted a report updating members on progress made in the process leading towards the development of a new force training and recruitment centre at East Kilbride within the framework of a Private Finance Initiative and setting out the decisions which were now required to be taken by the Board in order to progress to the next stage of the process. The Board, having heard the Deputy Chief Constable and Mrs Annette Pairman and Mr Paul Brewer two of the external advisors on the project in further explanation, after discussion agreed:

(i) to select Babcock and Brown Properties Ltd as the preferred bidder, subject to them agreeing the Project Agreement in terms satisfactory to the Force’s Head of Legal Services (acting on behalf of the Board) within three weeks of intimation to them of their preferred bidder’s status;

(ii) to retain Barr Holdings Ltd as reserve preferred bidder in accordance with the Private Finance Treasury Task Force Guidance: “Partnership for Prosperity - Private Finance Initiative”;

(iii) on the requirements of (i) above being satisfied, to instruct the Force’s Head of Legal Services (acting for the Board) in consultation with the PFI Project Team, the other in-Force Heads of Department and the specialist advisers to negotiate appropriate terms for the Project Agreement and to commence the preparation of a full Business Case for the Scottish Office’s consideration; and

(iv) to instruct the Chief Constable to report further to the Board on the terms of the final Project Agreement and the full Business Case, with recommendations, before referral to the Scottish Office for final approval of a PFI contract being awarded by the Board.

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APPENDIX 1

STRATHCLYDE JOINT POLICE BOARD SUMMARY OF CAPITAL EXPENDITURE COMMITTED AND UNCOMMITTED PROJECTS

Cumulative ESTIMATED EXPENDITURE TO 31 MARC PROJECT NAME START DATE to 31st Later Mar 1997 1997198 1998199 1999100 2000l01 Years

COMMITTED 3,724,000 9,500,000 4,321,000 2,309,000 333,000 0

UNCOMMITTED 0 0 3,735,000 5,910,000 8,412,000 16,993,000 3,724,000 9,500,000 8,056,000 8,219,000 8,745,000 16,993,000

SOHHD ALLOCATION 10,098,000 6,250,000 4,375,000 3,125,000 CASH LIMIT 10,510,000 7,960,000 NIA NIA PROGRAMME TARGET 9,500,000 8,056,000 NIA N/A ~~~ 10,098.000 6,250,000 Underloverspend 41 2;OOO 1,010,000 0 0

Ins. Recoveries 0 200,000 200,000 200,000

Capital Receipts 01 500,000 I 800,000 I 0 I I I Additional Allocations 0 0 0 0 10,510,000 7,960,000 1,000,000 200,000

, 10% Overspend 1,010,000 625,000 NIA NIA I 11,520,000 8,585,000 NIA NIA

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STRATHCLYDE JOlP T POLICE BOARD COMMITTED WOJECTS

Cumulative PROJECT NAME START TOTAL to 31st Later DATE COST Mar 1996 1997198 1998199 1999100 2000101 Years

Mainline 314,000 0 245,000 48,000 21,000 Retentions

G' Div HQ 5/96 6,620,000 2,498,000 3,678,000 354,000 90,000 (PHASE 2)

Stewart Street 10197 456,000 434,000 9,000 13,000 Div HQ, Phase 1

Saltcoats 5198 2,620,000 0 120,000 1,791,000 662,000 47,000 Sub-Div HQ

Kirkintilloch 6/98 1,910,000 0 74,000 1,037,000 763,000 36,000 Sub-Div HQ

Stewart Street 10198 270,000 0 0 260,000 10,000 Div-HQ, Phase 2 --Pc O.H.W.U. 1,100,000 0 0 I 600,000 I 250,000 I 250,000 I 0 Caledonian Univ.

Force Training 500,000 0 0 0 500,000 Centre (PFI)

Minor Works 499,000 0 421,000 78,000 1997198

Minor Works 1,102,000 1,031,000 55,000 16,000 qetentions

Major Maintenance 435,000 0 41 2,000 23,000 I997198

klajor Maintenance 214,000 195,000 14,000 5,000 3etentions

2apitalisation 269,000 0 269,000 if Salaries & CPS 1 2ommunications & 2,000,000 0 2,000,000 T Equipment 1 1 1 1 1 1 /ehicles 01,578,000 Special 250,000 150,000 100,000 0 0 cquipment

'urniture & Office 50,000 50,000 0 0 0 Iquipment + 2ornmitted 20,187,000 3,724,000 9,500,000 4,321,000 2,309,000 333,000 -otals to Summary L

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STRATHCLYDE JOINT POLICE BOARD UNCOMMITTED PROJECTS

Cumulative ESTIMATED EXPENDITURE TO 31 MARCH PROJECT NAME START TOTAL to 31st Later DATE COST Mar 1997 1997198 1998199 1999100 2QQQIQ1 Years

Minor Works 1,400,000 0 0 500,000 400,000 500,000

Major 1,400,000 0 0 500,000 400,000 500,000 Maintenance

Communications & 6,390,000 0 0 2,240,000 2,150,000 2,000,000 IT Equipment

Command and 7,000,000 0 0 100,000 1,000,000 2,000,000 3 900 000 Control Transferred to Transferred Transferred Vehicles 0 0 0 Revenue to Revenue to Revenue

Special 300,000 0 0 100,000 100,000 100,000 Equipment

Furniture and 150,000 0 0 50,000 50,000 50,000 Office Equipment

Traffic Complex 6/99 5,330,000 0 0 245,000 1,810,000 3,187,000 88,000 Phase 3 lrvine 07/01 2,680,000 0 0 0 0 75,000 2,605,000 Sub-DiV HQ

Dog Training 5/02 2,000,000 0 0 0 0 0 2,000,000 Centre

Port Glasgow 8/02 1,000,000 0 0 0 0 0 1,000,000 Section Station

Police Station 7,400,000 7,400,000 Replacement Prog

Totals to Summary 38,050,000 0 0 3,735,000 5,910,000 8,412,000 16,993,000

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APPENDIX 2

GRANT SUPPORT FOR CCTV 1998-1999

Amount Becornmended PurDose Bid For mim

Oban Watch Limited Revenue support El3,762.50 55,850 Helensburgh CCTV Trust Replace and upgrade E1 4,500.00 El4,000 equipment

Dunoon CCTV Steering Group Revenue support E22,143.64 E9,000 Bute CCTV Steering Group Revenue support E7,600.00 53,440 Citywatch Revenue support and 5195,080.00 E73 ,700 upgrades

Safe Greater Easterhouse Revenue/equi pment/ E28,108.00 524.1 86 building

City of Glasgow (Saracen) Revenue support/ 537,000.00 E5,800 equipment

City of Glasgow (Helen St) Revenue support E25,000.00 57,500 Elderpark Housing Association Revenuehpgrade link SO E45,208 E15,OOO Council Revenue support 555,552.00 237,550 Kirkintilloch CCTV Trust Revenue support E34,000.00 E25,000 E Dunbartonshire (Milngavie) Maintenance costs E7,500.00 E3,000 E Council Revenue supportlnew 256,600.00 E23,374 lnverclyde Council Revenue support E50,000.00 El 5,000 N Lanarkshire CCTV Limited Revenuekapital support E249,OOO.OO E89,200

Paisley Town Centre Man Trust Revenue support 564,686.00 555,000 South Ayrshire Council Revenue support/ E41,550.00 523,650 upgrades

South Lanarkshire Council Revenue support 568,700.00 533,000 E Kilbride Crime Prev Trust Revenue support 51 0,000.00 55,000 Lookout CCTV () Revenue support E35,000.00 525,000 Clydebank CCTV Trust Revenue and link to 558,320.00 El7,750 Total El ,536,485.14 e513,000

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