Overview of Legislature’s Proposed Video Streaming Pilot Project – SB413 Meeting: 10:30PM on Thursday, March 13 in Presentation Materials Prepared by: Terri Clark, Legislative Director of Technical Services and Jim Miller, Legislative CITO _______________________________________________________________________ Presentation Materials Prepared for: Senate Committee on Federal and State Affairs Chair, Vice Chair, Ranking Minority Member, Senator Ralph Ostmeyer Senator Clark Shultz Senator Oletha Faust-Goudeau Members: Senator Tom Holland Senator Jeff Longbine Senator Robert Olson Senator Mitch Holmes Senator Jacob LaTurner Senator Caryn Tyson Staff: Committee Assistant Connie Burns Legislative Research Julian Efird Michael Steiner Revisor's Office Mike Heim Tamera Lawrence Proposed Presentation: Background: Video Streaming from the Capitol SB413 – Proposed Video Streaming Pilot Project Headlines of the Proposed Video Streaming Pilot Project: Structure and Cost A Committee Room View of Video Streaming A Technical View of Video Streaming from the Committee Room to the Internet The Cost Elements of Video Streaming Presentation Materials - Table of Contents: page# Lead Sheet including Table of Contents …………………..…………………………………………………………………………….. 1 Overview of Proposed Video Streaming Pilot Project Headlines ………………………………………………………………….…………………………………………………………………………….. 2 Committee Room Camera Layout (Diagram) ….…..…………………………………………………………………………….. 3 Technical Structure for Video Streaming: Committee Room to Internet (Diagram) …….……………….. 4 Cost Estimates for Video Streaming from 4 Committee Rooms ………………………………………………..……….. 5 Notes: What Is Included and What is Not Included …………………………………………………………….……………….. 6 Text of SB 413 ……………………………………………………………………………………………………………………………..………………….. 7 - 8 Text of Fiscal Note Response for SB 413………………………………………………………………………………………..………………..9 Overview of Legislature’s Proposed Video Streaming Pilot Project – SB413 Thursday 13 March 2014 Headlines Structure of Proposed Video Streaming Pilot Project Includes Outfitting Four Committee Rooms – probable candidates include: o 112-N House Appropriations o 144-S Senate Fed & State, also Education o 346-S Old Supreme Courtroom o 548-S Senate Ways and Means Each Committee Room Will Be Set Up With Three (3) Cameras o 1 camera mounted on left wall covering right side of Committee table o 1 camera mounted on right wall covering left side of Committee table o 1 camera mounted on front wall covering conferee station Video system will be integrated with existing audio systems in Committee Rooms The “live” video stream will show speaker with the “active” microphone Access to video stream o Video content will be streamed to the internet using either OITS or a CDN1 o Links from the Legislature’s KLISS website 2 o Key specific URL into your web browser (URL is uniform record locator or web address) Costs of Proposed Video Streaming Pilot Project Cost: Year 1 (One-Time Implementation plus Year 1 Operations) ……..............………… $ 177,920 o One-Time Implementation $ 138,000 o Operations $ 39,920 Cost: Year 2 and Ongoing Years (Annual Maintenance plus Annual Operations) ……… $ 50,390 o Maintenance $ 10,470 o Operations $ 39,920 Cumulative Two Year Total Cost of Pilot Project ……......................................………........... $ 228,310 Cumulative Five Year Total Cost of Pilot Project ……….....……………..………………..…………… $ 379,480 1 CDN, content distribution network, is a service provider that makes video content accessible on the internet. 2 URL, uniform record locator, is commonly referred to as a web address, e.g., http://www.kslegislature.org/li/ c:\users\cburns\appdata\local\microsoft\windows\temporary internet files\content.outlook\xxt8cqxp\videostreaming_commmtg20140313_v3 (2).docx Page 2 Overview of Legislature’s Proposed Video Streaming Pilot Project – SB413 Thursday 13 March 2014 Committee Room Camera Layout camera #3 mic mic mic mic mic mic mic mic mic mic mic Staff mic mic mic mic Table mic mic mic mic mic mic camera camera #1 #2 mic Conferee Podium COVERAGE AREA OF CAMERA #3 GALLERY c:\users\cburns\appdata\local\microsoft\windows\temporary internet files\content.outlook\xxt8cqxp\videostreaming_commmtg20140313_v3 (2).docx Page 3 Overview of Legislature’s Proposed Video Streaming Pilot Project – SB413 Thursday 13 March 2014 Technical Structure for Video Streaming: Committee Room to Internet Function . Location and Equipment Committee Room Set Up : Camera records video in committee -- 3 Camera set up with the live camera room. Existing audio system captures set to active microphone audio. - 1 angled to committee table left - 1 angled to committee table right - 1 on Conferee -- Kill switch Video Encoder receives video and - simple shut down switch audio feeds, encodes them to create - not tied into Capitol security streaming video feed. Audio System captures audio from Wiring Closet: room microphones, pushes to room -- 1 Video Encoder speakers and video encoder. -- 1 Audio System System monitoring consists of a pc and monitors displaying system Control Room: status, allows tech to administer -- 1 pc system remotely. Application Servers host video application, streaming video for Data Center: users in the Capitol. -- 1 application server OITS Cloud Web Server provides limited bandwidth for public users to Web Server: access streaming video. -- OITS Data Center for Content Distribution Networks (CDN) limited levels of distribution are third party distributors of -- Content Distribution Network for streaming video, i.e. Amazon.com, higher levels of ongoing distribution for a fee. c:\users\cburns\appdata\local\microsoft\windows\temporary internet files\content.outlook\xxt8cqxp\videostreaming_commmtg20140313_v3 (2).docx Page 4 Overview of Legislature’s Proposed Video Streaming Pilot Project – SB413 Thursday 13 March 2014 Cost Estimates for Video Streaming from 4 Committee Rooms Costs of Proposed Video Streaming Pilot Project Cost: Year 1 (One-Time Implementation plus Year 1 Operations) ……..............………… $ 177,920 o One-Time Implementation $ 138,000 o Operations $ 39,920 Cost: Year 2 and Ongoing Years (Annual Maintenance plus Annual Operations) ……… $ 50,390 o Maintenance $ 10,470 o Operations $ 39,920 Fixed Foundation Costs Fixed foundation costs are those costs that will be incurred whether we implement video streaming in one committee room or four committee rooms and include the cost of: o Hardware: Web server, PC and display for monitoring plus annual maintenance o Software: Sliq software (video management), server license plus annual maintenance o Support staff (cost of 0.5 contractor FTE) o Subscription to CDN (content distribution network) Fixed Foundation costs for Proposed Video Streaming Project o One-Time Implementation: $ 16,352 o Annual Maintenance $ 2,130 o Annual Operations $ 33,800 Variable Costs Variable costs are those costs that are incurred for each Committee Room outfitted with the proposed video streaming capabilities and include the cost of: o Hardware: Cameras, video/audio encoders, kill switch, application server plus annual maint. o Software: Server license plus annual maintenance o Telecomm: Initial wiring, ongoing port fees o Professional Services: Video system and kill switch implementation and configuration Variable costs for each Committee Room o One-Time Implementation $ 30,412 o Annual Maintenance $ 2,085 o Annual Operations $ 1,530 # of Committee One-Time Cost of Cost of Total Cost Total Cost Rooms Implementation Annual Annual in In Year 2 and Implemented Costs Operations Maintenance Year 1 Ongoing Years 1 46,764 35,330 4215 82,094 39,545 2 77,176 36,860 6300 114,036 43,160 3 107,588 38,390 8385 145,978 46,775 4 138,000 39,920 10470 177,920 50,390 c:\users\cburns\appdata\local\microsoft\windows\temporary internet files\content.outlook\xxt8cqxp\videostreaming_commmtg20140313_v3 (2).docx Page 5 Overview of Legislature’s Proposed Video Streaming Pilot Project – SB413 Thursday 13 March 2014 c:\users\cburns\appdata\local\microsoft\windows\temporary internet files\content.outlook\xxt8cqxp\videostreaming_commmtg20140313_v3 (2).docx Page 6 Overview of Legislature’s Proposed Video Streaming Pilot Project – SB413 Thursday 13 March 2014 Notes: What Is Included and What is Not Included A) For the pilot project four Committee Rooms will be outfitted with the proposed “three camera” set up with telecomm connections routed into the appropriate wiring closets. The three camera set up has one camera directed at the right side of the Committee, a second camera directed at the left side of the Committee, and a third camera directed at the Conferee. The four likely Committee Rooms in this pilot project, subject to further debate, include: 112-N House Appropriations 144-S Senate Fed & State, also Education 346-S Old Supreme Courtroom 548-S Senate Ways and Means B) In using three cameras, the video stream will be fed by the camera which is directed at the “active microphone”. This automation will require integration with the capabilities of the existing audio systems in the Committee Rooms. Effective use of the “active mic” approach will require some level of process change management and training of Committee members and staff. C) Kill switch functionality provides a switch at the Chair’s seat to be activated in case of an “event” in the meeting. 1) This proposal includes a simple, non-integrated switch that will effectively end the video/audio streaming process. 2) A more complex and significantly more expensive switch integrated with the Capitol