, & Council

Minutes of the meeting of FULL COUNCIL Council Offices, Newport Road, Bedwas on Thursday 5 March 2015 at 6pm

Present Apologies L Aldworth E Davies DJ Davies – In the Chair JR Davies RT Davies J Gale D Havard B James L Jones A McConnell K Regan

Also Present: Diane Probert (Asst Clerk), Neighbourhood Police Inspector Gareth Jones, Lana Rees, Local Neighbourhood Police.

Declaration of Interest: DJ Davies – Bedwas RFC/Bedwas Rocks

Minutes were agreed with the addition to Minute 174 – Cllr Gale informed Council that although Cllr James had stated no planning permission had been given on this site, it was actually given in 1999 and has been renewed every 5 years.

Minutes of the Meeting of the POLICE & ROAD SAFETY COMMITTEE

178. The Police Report (as attached) was handed out and Councillors raised questions.

Parking issues were discussed.

Offenders on release in the area are known and monitored by the Police. Councillors agreed this was reassuring and queried how decisions were made regarding the re-housing of released offenders.

The 20mph scheme was discussed in regard to Machen.

Clerk passed information to Police from a resident concerned about parking on Pandy Road, Bedwas.

18.41-RT Davies left the meeting.

18.55 - Police left the meeting

Jill James, Caretaker/Cleaner to the Council for nearly 30 years, attended the meeting as invited. Councillors thanked Jill for her work over the years and made a presentation as a token of our thanks as she retires.

Minutes of the Meeting of FULL COUNCIL

179 . The Clerk informed Councillors of an invite to all to attend the official event for the return of the Bedwas Bus. This is to take place on 28 March in Barry. Councillors were asked to notify the organisers if they will be able to attend.

Councillors have also been invited to attend the presentation of a defibrillator to Machen RFC at 7pm on Wednesday 18 March.

180. Councillors have had the log on information for the One Voice website. Cllr Aldworth moved that we sign up to be members of One Voice Wales for the coming year. This was seconded by Cllr Havard.

181. Councillors have all been given the information from CCBC regarding BTM Minor Authority representative school governors

182. The Clerk pointed out to Councillors that the next two scheduled meeting dates may need to be changed. The 2 nd April falls at the start of the Easter Weekend so it was agreed that this be altered to the 9 th April. The May meeting falls on the day of the General Election so has been changed to Tuesday 12 May – this will also be our Annual Meeting. RESOLVED: Clerk to advertise the change of dates.

Minutes of the meeting of the LAND & BUILDINGS COMMITTEE

183. The Assistant Clerk reported on a meeting she had attended with Gina from GAVO and Andrea from the Bedwas Workmen’s Hall Committee. There are limited places to apply for funding as the building is owned by the Community Council. The possibility of taking back the downstairs and applying for funding based on the whole building was mentioned by CCBC.

The urgent maintenance required to the building will need to be funded by the Community Council, this will however count as match funding towards possible future grant funding. CCBC have agreed to assist this Council in putting together a specification document which can then be put out to tender. Agreed that this is the best way forward.

184. Cllr DJ Davies reported that the drains have once again been causing a problem to the Adult Education Centre. The Centre manager is going to liaise with CCBC to get this remedied and they will forward the invoice for work to us.

Minutes of the meeting of the FINANCE COMMITTEE

185. Payments since last meeting were noted.

186. Ward Project Expenditure was noted.

187. Applications for Financial Assistance:- BTM Urdd Eisteddfod Fundraising Committee – It was RESOLVED £300 to be donated - £100 from each Ward.

Bedwas RFC/Bedwas Rocks Festival – RESOLVED £300 to be awarded - £100 from each Ward. Cllr DJ Davies declared an interest in this application.

188. Acknowledgements Received and noted.

Minutes of the Meeting of the PLANNING COMMITTEE

189. Cllr James stated that he felt unable to Chair this section of the Meeting as he was awaiting a meeting with the Chair of Council. Cllr Havard took the Chair.

The Candidate Sites Register was discussed. Cllr McConnell was advertising the details of the proposals to let residents know where the consultations were being held.

190. Applications for Planning were decided as follows:

Case Ref. 15/0082/RET Site Area: 406m² Location: Pentre Poeth Farm Penllwyn Lane Machen CF83 8RL Proposal: Retain the change the use from agricultural land to land within the residential boundary Applicant: Mr & Mrs R Owens Pentre Poeth Farm Penllwyn Lane Machen Caerphilly CF83 8RL Case Officer: Mr C Powell _01495 235019 _ [email protected] Ward: Bedwas, Trethomas & Machen Map Ref : 319368 (E) 189698 (N) RESOLVED: More information from CCBC required as to the meaning of the Proposal

Case Ref. 15/0043/FULL Site Area: 507m² Location: Land Between Units 4 & 10 Bedwas Business Centre Bedwas House Industrial Estate Bedwas Caerphilly Proposal: Erect industrial storage unit Applicant: Chemical Corporation Mr A Barkham Atlas House Unit 9 Bedwas Business Park Bedwas Caerphilly CF83 8DU Agent: Meridian Building Design Mr G Tuck The Rise 41A Highwalls Avenue Dinas Powys Vale Of Glamorgan CF64 4AQ Case Officer: Mrs M Davies _01495 235227 _ [email protected] Ward: Bedwas, Trethomas & Machen Map Ref : 316693 (E) 188762 (N) Expected Decision Level: Delegated RESOLVED: More information as to what will be stored here Location: Bryn Gwyn Colliery Engine House Dol-Y-Pandy Manor Parc Estate Bedwas Proposal: Install an interpretation sign Applicant: Mr G Maslen Old School House Mountain Road Bedwas Caerphilly CF83 8ES Case Officer: Mr C Powell _01495 235019 _ [email protected] Ward: Bedwas, Trethomas & Machen Map Ref : 316203 (E) 189289 (N) Expected Decision Level: Delegated RESOLVED : No Objection

Minutes of the Meeting of the ENVIRONMENT & LEISURE COMMITTEE

8pm Cllr B James left the meeting stating he would contact the Chairman.

191 . Cllr J Gale disputed what Cllr James was reported to have said regarding the Playscheme. Councillors agreed that Cllr James needed to explain his actions. Cllr Aldworth stated that following the meeting in January where Councillors were informed of new guidelines with regard to the running of Playschemes, we had to be seen to be following these rules.

192. It was agreed that as the Clerk has not heard back from the Playscheme co- ordinator, Council would now have to invite her, along with others to apply to run the scheme if she is interested in doing so. A letter to be sent to Donna letting her know that the Council would like her to apply.

193. Council asked Clerk to write to Jan Norris to thank her for her efforts to keep Machen Tidy by regular litter picking. Council to consider an Awards Ceremony for next year.