Gwennap Parish Council MINUTES OF MEETING HELD AT FROGPOOL CHAPEL ROOMS ON 28th MAY 2009 Present. Cllr I Herbert (Chairman) ,Cllr R Snell, Cllr R Humble, Cllr M Padmore, Cllr K Furnish, Cllr P Roscorla Apologies none Also present : PCSO Woodward, Mr Reburn, Mr Bawden, Mrs Wharton, Ms Ward, Cornwall Councillor Hichens PUBLIC CLINIC 1. PCSO Woodward gave his monthly report to the Meeting. A decrease of nine crimes was shown when compared to the previous years’ period. Their work in the Wheal Maid Valley showed another Section 59 warning notice being issued along with verbal advice given to bikers not actually on the Valley. Speedwatch had been carried out again at Frogpool, with three warning letters issued to vehicles exceeding the 30mph limit. 2. Mrs Wharton was informed that no date had been set for the next Wheal Maid Steering Group meeting, but it was anticipated to be in August. 3. The Clerk would also contact Mrs Wharton with the name of the Countryside Access officer who was working with the Parish Council to reduce the classification of the Byway through the Hale Mills Tunnel. ELECTION OF CHAIRMAN 09/012 The current Chairman, Cllr Irvin Herbert, was retiring from the Council after this meeting and he asked for nominations for a new Chairman. Proposed by Cllr Humble, seconded by Cllr Padmore that the current Vice-Chairman, Cllr Furnish becomes Chairman. With no further nominations, he accepted and took the Chair. ELECTION OF VICE CHAIRMAN 09/013 The (new) Chairman asked for nominations for Vice-Chairman. Proposed by Cllr Padmore, seconded by Cllr Squibb that Cllr Humble becomes Vice-Chairman. With no further nominations, Cllr Humble accepted the Vice-Chairmanship. DECLARATIONS OF INTEREST 09/014 Cllr Padmore declared a personal interest on anything SITA related. Cllr Humble declared a personal interest on anything related to the caravans at Pulla Bridge or the Trehaddle Farm development. Cllr Furnish declared a personal interest in issues relating to Wheal Maid. This followed his enquiries into the relevance of the Register of Members Interest appertaining to the Code of Conduct. PREVIOUS MINUTES. 09/015 It was RESOLVED that the previous minutes be signed as a correct record of events. ARISING OUT OF THE MINUTES. 09/016 1. Cllr Snell recalled that the Parish Council once gave a grant of £500 to the Crofthandy Village Hall, which seemed to be at variance with the impression given at the last meeting. 2. The Clerk was asked to write to FIRST bus company to advise that drivers were missing the loop that took the bus through Frogpool (Cornish Arms). WHEAL MAID 09/017 1. The Clerk had replaced some of the warning signs and had cleared the grill at the entrance to the culvert where debris had built up. A general inspection of the valley showed nothing had changed from previous months. 2. In the public clinic, Mrs Wharton had acknowledged receipt of the Council’s reply to queries raised by the Action Group. We now awaited further details from the Action Group before taking the matter further. 1 REPORTS FROM RECENT EXTERNAL MEETINGS 09/018 1. Cllr Humble gave a report on the recent SITA Liaison Group meeting he had attended with the Clerk. SITA were trying a new mobile Blower to reduce odours, they were varying the methods to scare off gulls, the ponding of Bridleway 29 would be resolved with a soakaway and it was confirmed that the October 2010 closure date was still effective. Amended plans were now being drawn up because the anticipated final profile has changed due to lack of infill. 2. Cllrs Herbert and Snell had attended the meeting of the Mining Villages Regeneration Group held on 21st May. The DVD would be handed over at the next meeting, following which a commentary needed to be added by the Council. The Group considered there was a purpose in continuing as it could augment the new Network arrangements. 3. Cllr Roscorla had attended recent meetings held by the Community Fete (Grand Summer Party). It was all coming together, but helpers were wanted on the morning of the Party to set up stalls. The Parish Council RESOLVED to give a £30 donation towards Art prizes. 4. The Clerk had attended the inaugural meeting of the Community Network, held to bring together all the constituent parishes that will form the new Camborne/Redruth Network under Cornwall Council. There would be another meeting in July, with the new Community Network Panel sitting for the first time in September. We would be expected to field one member to the Panel that would make sustainable community strategy. This member could not be the Clerk, it had to be a Councillor. CORRESPONDENCE 09/019 1. Cornwall Council had sent the Cleansing Grant for 2009-2010, continuing an arrangement that existed with Carrick District Council. 2. The minutes of a meeting of the Mining Villages Regeneration Group, 21st May had been received. 3. Carrick Housing Ltd had replied regarding trimming needed at Trelawney Estate, Frogpool. A further telephone call had been received to confirm they had visited the site and would be taking action. 4. The minutes of a meeting of Carharrack Parish Council held on 20th April were noted. 5. Cornwall Council had written to advise of a new address for notification and changes to the Register of Members Interests. 6. A copy of a resident’s letter to Highways regarding an accident at Pulla Cross was read. The Clerk confirmed he had already reminded Highways of our previous letter asking for road markings at several junctions, including this one, to be re-painted. A reply from Highways reported that the list for road marking is still being prepared but this area would be given priority. 7. We had received notes of a meeting of Cornwall Council Planning Liaison Group held 8th April. Of interest was that when a planning application was able to be decided by the Planning Officer under delegated powers, if the decision differed from that of the Parish Council then the application would be referred to the Management Team. We would receive prior notification of this and be able to make further comment if required. 8. Letters had been received by some Councillors regarding the proposed new Crofthandy Village Hall from two Crofthandy residents who could possibly be committee members. The Clerk was asked to reply on behalf of all members, acknowledging their requests whilst explaining the Council’s position. 9. Notes and recommendations from the internal auditor had been received. The Clerk would follow the recommendation regarding the recording of income separately, and had already explained the deferral of going out to tender for trimming (which had been previously minuted by the Council). 10 The Clerk had received Notices for forthcoming European and Unitary elections which would be displayed on notice boards. PLANNING 09/020 Planning received from Cornwall Council for Parish Council comment: 1. Mr G Angell, 45 Treneglos, Frogpool - garage replacement and side, front & rear extensions OBJECT 2. Mr A Darlington, Chyvounder, Coombe Lane - works to trees with Tree Preservation Orders SUPPORT 3. Mr S J Moorfield, Oakdene, Point Mills, Bissoe - (FOR INFO. ONLY) siting of caravan as ancillary accom. 4. Gwennap Parish Council - new Parish Meeting Room and kitchen. SUPPORT. The Clerk was asked to get clarification on “Lawful Development Certificates”. PARISH COUNCIL REPRESENTATIVES ON OUTSIDE GROUPS 09/021 The Parish Council needed to field representatives on various outside bodies. It was agreed that the following arrangements would provide the necessary cover:. Mineral Tramways - Cllr Snell (and the Clerk) Mining Villages Regeneration Group - Cllr Snell 2 Historic Churchyards Group - thought to be winding up Community Network Panel - Cllr Furnish Gwennap Playing Field Association - Cllrs Squibb, Roscorla, Humble (and the Clerk) SITA Liaison Group - Cllr Humble (and the Clerk) Wheal Maid Steering Group - ALL Internal Financial check of Council records - Cllr Padmore REPAIRS AND MAINTENANCE 09/022 1. The Clerk had obtained a quote of £80 from a competent tree surgeon to reduce the size of the maple close to the proposed new build in the Playing Field. He was asked to confirm that the roots of the tree would not be damaged to such an extent during excavation that the tree would have to be removed. If this was confirmed, it was RESOLVED to pay the £80 to have the tree reduced. 2. It was RESOLVED that the Clerk purchases some wood preservative to treat the wooden play equipment. The total cost should not exceed £50. 3. Cllr Humble reported some subsidence in the road edge outside Killigrew House at Lowertown. The Clerk would draw this to the attention of the Area Surveyor. PLAYING FIELD PARISH ROOMS UPDATE 09/023 1. Since the last full Council meeting, a meeting of some Councillors, GPPA members and Andy Burton was held to discuss what happens next, should our planning application be successful. Some constructive amendments to the current drawings were suggested, most of which Andy could change without having to submit a new application. 2. The Clerk read comments in an e-mail from a parishioner which were noted. 3. The SITA Trust grant application was signed by the Chairman and Clerk. It needed to be with SITA Trust by the end of May for consideration at their July meeting. FOOTPATHS 09/023 1. A revised offer from Cornwall Council for footpath trimming in 2009/10 had yet to be received. 2. Footpath 23 at Frogpool needed trimming. The Clerk would arrange this with Paul Chegwidden. 3. The Byway behind Trelawney Estate was flooded again, and needed extensive ditching work to relieve the large pool.