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Conference Packets WANTED Town Clerks and Deputies At the 38th Annual NYSTCA Conference April 26-29, 2020 The Desmond, Albany NY Reward RMC Points _____________________________________________________________________________________________ _____________________________________________________________________________________________ By order of the PRESIDENT Susan Haag, RMC MMC NYSTCA President Dear Fellow Town Clerks: It is with pleasure that I extend a personal invitation to the 38th Annual New York State Town Clerks Association Conference being held in the newly renovated Desmond Resort and Conference Center, in Albany, New York, on April 26‐29, 2020. There are so many exciting events planned I hope you will be there. Get out your cowboy boots and saddle up for our Sunday Night Mixer. You’ll be entering the Wild Wild West! Make sure not to dilly dally on your way into Town. We’ve had some reports of bandits robbing the stagecoaches. Dress in your finest and meet us at the local watering hole for dinner, dancing and more! This is the only conference designed exclusively for the education and professional growth of Town Clerks and their Deputies. Between State agencies being available to share the latest, up‐to‐date information, topical speak‐ ers during breakout sessions, vendor specialty classes, and one of a kind offerings, the education line‐up is ex‐ ceptional. There will be something for both brand‐new and seasoned clerks. New this year is our dedication to think of others who struggle in different ways. Help us to show love to chil‐ dren around the State with our Build‐A‐Bear partnership, decorating bears to give to children’s hospitals to put a smile on suffering children’s faces. You can also participate in creating an individual quilt square that will even‐ tually be put with other squares to make beautiful baby quilts donated to Alpha Pregnancy Care Center in Albany New York. Alpha Pregnancy Care Center is a welcoming refuge where those dealing with pregnancy issues can find unconditional love, acceptance, and truthful counsel. Booths will be set up Sunday afternoon by registration for those wishing to help. I’m sure the Monday Night Excursion will be a sold‐out event! Tours of the NYS Capitol Building have been set up, with a time to actually be “on the floor” where it all takes place! Afterwards, enjoy dinner at the Corning Tower, the tallest building in New York State outside of Manhattan. The views will be spectacular from our ob‐ servation deck vantage point! Submit your conference registration early as this event is limited to the first 120 people. As you review your booklet, you will find complete descriptions of the many conference events. Included will be your NYSTCA registration form and your hotel registration form for The Desmond. For those wishing to try our new online registration, see the conference link on the home page of our NYSTCA website at www.nystca.com. Conference is a wonderful time for all clerks to network and recharge our batteries with old and new friends alike. As always, please feel free to give me a call if you have any questions. I look forward to seeing you at the 38th Annual NYSTCA Conference in Albany! Best, Susan A. Haag, RMC MMC NYSTCA President NYSTCA Scholarships Available….. The New York State Town Clerks Associa‐ formance, and education ensures that clerks tion (NYSTCA) is an organization dedicated possess levels of competence. By interacting to promoting the professional development with other professionals in a carefully of Town Clerks across the State as adminis‐ crafted educational setting, municipal clerks trative leaders. Town Clerks and their should gain valuable insights Deputies are offered encouragement, spe‐ and understanding. This promotes the for‐ cialized assistance and continuing educa‐ mation of a professional identity, fosters tion relative to professional and personal agreement on basic values and provides an improvement. opportunity to be surrounded with fellow clerks. While some Towns service a con‐ stituency of hundreds, others service hun‐ The NYSTCA Annual Conference is a worth‐ dreds of thousands, but all Town Clerks are while four day commitment from the per‐ responsible for providing the same services. sonal and professional routine that pro‐ vides an opportunity for education to en‐ able clerks to better serve their boards and For these reasons, NYSTCA offers scholar‐ community. ships for attendance at the NYSTCA Annual Conference. This year, six (6) $450 scholar‐ Traditionally, some governments consis‐ ships are available, as well as, a $640 Mar‐ tently under invest in training and em‐ garet Lamoree Founders scholarship. ployee development. Attending annual conferences is viewed as one means of en‐ Be sure to fill out an application and send it couraging decision makers to take the train‐ in! ing function more seriously. Increasing knowledge translates into better job per‐ Scholarship deadline for the 38th Annual NYSTCA Conference: February 28, 2020 Direct questions to and receive an application from: Carol Chase, Scholarship Chair Town of Summerhill 13606 State Route 90 Locke, New York 13092 315­497­3494 [email protected] Applications also available at www.nystca.com CTO Points from AOT Are you a Certified Town Official? Be sure to check the con‐ ference program for The Association of Towns of the State of New York sponsors a certification program for town officials. The Certified Town Official (CTO) program classes that can be used assures that recipients will have a comprehensive education that encom‐ toward your Certified passes every office at the Town level. Town Official designation A number of classes offered at the NYSTCA Annual Conference will be from the Association of eligible to be used toward the CTO designation. Be sure to check the con‐ Towns. ference program for eligible classes . 4 Registered Municipal Clerk (RMC) Points Available... The RMC program was established to recognize educational and professional ac‐ Are you an RMC? complishments in preparation for a Municipal Clerk career. The program serves to promote the continuing education of Municipal Clerks to enable clerks to better RMC Benefits... serve their Boards and Community. • Elevate skill levels of clerks Applicants must attain points for work in the categories of experience and educa‐ tion, endorse the Code of Ethics for Clerks and fulfill other requirements for Certi‐ • Promote the image of fication. clerks profession • Enhance performance In considering why you should become a Registered Municipal Clerk you should and status of clerks consider the following: Technology and rapid social change continually impact • Enable clerks to make local governments and require informed and professional performance from pub‐ their skills more mar‐ lic managers. The RMC program helps you as a municipal clerk understand change, learn skills required in the new information age and perform as compe‐ ketable tent professionals. • Promote the forma‐ tion of a professional Full attendance at the 2020 NYSTCA Annual Conference will earn you identity 10.5 RMC points! • Foster agreement on basic values, ethics, and norms of conduct Conference Tips and Tricks! • Ensure the public that RMCs are required to You may be wondering, “What should I pack for Conference?” Here are some tips and possess at least a tricks that may help! minimal level of com‐ petence. Dress in layers: Room temperatures tend to fluctuate. Bring a sweater or jacket for classes. An umbrella is always a good idea! Check the local weather ahead of time for Albany, New York. Bring a tote bag: This is always helpful for carrying class information, sweater, Direct questions to and snacks, water bottle, writing utensils, notebook and any other personal items you receive an application from: might want to schlep instead of going back and forth to your room. Dress Code: There is not a formal dress code, but here are some general guidelines: Tamera Vezzose, RMC Chair Sunday Night Mixer: Come as you are, or join the fun and dress the part! Town of Huron This year the theme is the Wild, Wild West! Come as a ranch hand, a cow 10880 Lummisville Road boy, a gun slinger, a saloon worker, a school teacher...the sky's the limit! Wolcott, New York 14590 Monday and Tuesday Classes: While many choose to go with business 315­594­8074, Ext 1 [email protected] casual, it is perfectly acceptable to wear jeans. You’ll spend a large portion of the day seated, so comfortable and casual works. Also, you’ll do more walking than you think, so go with comfy footwear! Applications also available at Monday Night Event: Your choice! www.nystca.com Tuesday Annual Banquet: After 5 Attire. Semi‐Formal is okay as well. Dress up, take some photos! Wednesday Morning Class: Anything goes‐you’ll be traveling home, so • 3 Day Conference Atten‐ get comfy! dance: 10.5 RMC Points Pro Tips: Black or other solid color pants can go a long way. You could wear the • Monday Attendance: 4 RMC Points same ones for every event and change up tops, shoes, and/or jewelry and voila! • Tuesday Attendance: 4 RMC Packing is easy‐peasy! Points • Wednesday Attendance: 2.5 *Hotels tend to be noisy = ear plugs. RMC Points *Our souvenir shop will be set up Sunday, Monday and Tuesday so maybe bring a little spending money and treat yourself! 5 Breakout Sessions To Look Forward To: Education Highlights! ♦ F.O.I.L. ♦ Referendums Education Co‐Chairs, ♦ Open Government ♦ NYS Comptroller’s Office: Bambi Avery and Lisbeth Fraud Detection Fumagalli, have put to‐ ♦ NYS Gaming gether another great edu‐ ♦ Association of Towns cation line up! Try some‐ ♦ NYS Archives: Websites and thing new this year by Social Media & Managing Inac‐ ♦ Procurement taking the Athenian Dia‐ tive Records ♦ NYSDOH Marriages logue on Sunday‐a one ♦ NYMIR day event this year! We’ll ♦ NYSDOH Birth, Death and open each day’s education ♦ Notary Refresher EDRS session with a General Session.
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