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District Council of Robe Annual Report 2014 - 2015
District Council of Robe – Annual Report 2014/2015 1
Contents
Strategic Direction ...... 3 Strategic Objectives ...... 4 Message from the Mayor ...... 10 Robe Council ...... 11 Electoral Wards ...... 16 Elected Member Information ...... 17 Confidentiality Provisions ...... 20 Committees of Council ...... 21 Council Delegate to Regional Committees ...... 22 Electoral Representation ...... 23 Organisational Structure ...... 24 Human Resource Management ...... 25 Services to the Community ...... 26 Operations ...... 27 Robe Public Library & Visitor Information Centre ...... 28 Child Care on Wheels (CCOWS) ...... 30 Council Information ...... 31 Regulatory services ...... 33 Planning and Development ...... 34 Information Statement ...... 36 Financial Statements ...... Appendix 1 Selga Annual Report 2014/15 ...... Appendix 2
District Council of Robe – Annual Report 2014/2015 2
Strategic Direction
Council’s Vision
The District Council of Robe will be a vibrant, harmonious and prosperous place to live, work & visit
Council’s Purpose
The District Council of Robe will achieve its vision by; Building a sense of community, Maintaining our built and natural environment, Providing strong leadership and prudent stewardship Delivering services within a sound financial framework
Council Core Values
Council’s Core values are; Competence Courtesy and Respect for Individuals Efficiency Ethical Behavior Fairness Openness and Accountability Responsibility
The application of these core values within Council's day to day operations will be demonstrated by: Ensuring our people have the necessary skills and knowledge, work as a cohesive team and are well led. Understanding the needs of those people who access our services and providing advice that is timely and appropriate. Acting honestly with open communication, abiding by strong business ethics and ensuring that our legal and statutory requirements are met. Taking a creative approach to meeting Council’s challenges and striving for continuous improvement. Being efficient in the management of resources providing value for money
District Council of Robe – Annual Report 2014/2015 3
Strategic Objectives
Goals
Council’s four goals are:
ECONOMIC DEVELOPMENT A strong, diverse economy that is innovative and adaptable
NATURAL AND BUILT ENVIRONMENT Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities
COMMUNITY Vibrant, cohesive, diverse community providing a healthy, quality lifestyle
GOVERNANCE / FINANCIAL SUSTAINABILITY Provide leadership, good governance, and efficient, effective and responsive Council services
Source: District Council of Robe, Strategic Plan 2014‐2018
District Council of Robe – Annual Report 2014/2015 4
Strategic Objectives
Goals
Council’s four goals are: Economic Development A strong, diverse economy that is innovative and adaptable The four pillars of the Robe economy are agriculture, fishing, service industries and tourism. Council’s role in the economic development of the district is that of an enabler and facilitator; By ensuring that the planning zones allow development to occur in appropriate locations, By facilitating the provision of infrastructure that is required for development , and By ensuring that Councils work practices and procedures do not unnecessarily inhibit development.
Tourism has emerged as a growing industry which now represents a significant component of the local economy and is a substantial employer albeit with the majority of employment options provided not being full time. Council supports the continued development of the tourism industry and understands that together with the community there is a need to ensure that a high standard of visitor experience is offered to attract higher numbers of visitors and tourists within a competitive market.
The future of the District’s economy will partly depend upon the ability to maintain and grow current business and industries with an emphasis on diversification of the economic base and the ability to attract new industries and services to the District. The future impacts of Climate Change may mean that business including agriculture will need to develop adaptation strategies and take advantage of new environment in which they operate.
A primary consideration for the continued growth of the economy is the provision of appropriate infrastructure. Council has roles as both a provider of infrastructure and an advocate on behalf of the community for additional or improved infrastructure.
Achievements against this strategic objective include:
Plan amendment report on historic and commercial precinct as identified in the Robe 2040 Plan. Lake Butler Marina – improvements and upgrading the land based assets
Projections and Targets for 2015‐2016:
Repairs to Beacon Hill Lookout In collaboration with Robe Lions redevelop Jumbo’s landing Dredging marina Channel Repairs to Straddle lift and Straddle Lift Jetty Repairs to Robe jetty Victoria Street/Robe Street intersection
District Council of Robe – Annual Report 2014/2015 5
Strategic Objectives
Natural and Built Environment Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities
Robe has an attractive rural and natural character including vista’s comprising of white beaches, abundant lakes, rugged coastline and productive farm land. Tracts of unspoilt natural vegetation and water ways still exist within the District and its air and seas are clean and relatively free of pollution.
The community has expressed a desire to protect the existing natural and built environment to ensure that the area largely retains its current “rural” seaside ambience.
The blend of the heritage buildings and sites within the township has become one of the unique attractions of Robe and Council’s role, is to ensure that the future development of the town and District will respect the attractive characteristics of our township and achieve improvement to the environmental assets.
Waste, whether it is solid (hard refuse or domestic waste), liquid (effluent and storm water) or gaseous, will continue to require careful management as the District and community expectations grow and legislative compliance increases. Council must maintain a high standard of waste management and strive to provide best practice services within its District.
Local street environments including the main street must be both functional and aesthetically pleasing. Council has identified that Victoria Street requires attention and considered the views of the community, after consultation, in developing a Robe main Street Master Plans to guide future works. This plan will address; traffic management, improvements to infrastructure, and Their integration into the local parks and reserves.
The development of the Robe township structure plan and district structure plan will provide the Council and community with guidance to ensure that future development will occur in an orderly manner that will deliver community and environmental outcomes.
The District Council of Robe’s network of sealed and unsealed roads service its community and the maintenance of these in accordance with Councils asset plans will ensure they contribute to the economic development and growth of the community. The increased costs associated with road asset construction and renewal will require Council to continue to pursue external funding sources for this work.
Robe Township is serviced by a growing network of walking track and trails which encourage passive recreation while allowing the users to enjoy the natural beauty of the coastline.
District Council of Robe – Annual Report 2014/2015 6
Strategic Objectives
Achievements against this strategic objective include: Improvements to War Memorial precinct to commemorate the centenary of the Gallipoli landing. Improvement to Lake Charra Installation of public seating throughout township Upgrade coastal walkway between the Obelisk and West Beach Rehabilitation of the Council landfill Evans Cave road (to be completed over a two year period) which may involve using material dredged from Lake Butler Sealed Road renewal o Williams Road o Bermingham Crescent o Moorakyne Drive o Grice Court Unsealed Road re‐sheeting in accordance with Councils Unsealed Road Strategy Upgrade of Community waste water pumps and systems Preparation of an Asset Management plan for Lake Butler Marina
Projections and Targets for 2015‐2016:
Park furniture renewal & upgrade Rehabilitation of the Council landfill Evans Cave Road Unsealed road re‐sheeting in accordance with Councils Unsealed Road Strategy Sealed Road renewal o Lord Syleham Street, o O’Halloran Street, o Sturt Street Design of Victoria St/Robe Street intersection Construction Sturt St /Hagan Street slip lane Footpath upgrades o Bowling Club to Marina board walk o Lipson park Bower Street drainage Replace plant and equipment Upgrade Roundabouts Esplanade
Community Vibrant, cohesive, diverse community providing a healthy, quality lifestyle
The Robe District has a long and proud history, both European and Aboriginal, and the community of today has built upon the foundations that have been laid in the past.
Council’s community goal has been developed to ensure that the community is supported by both public and private sector services that are relevant and provided in an efficient manner with a result that the quality of life within our community is enhanced.
To enable the community to achieve this Council must work with all stakeholders to facilitate the provision of high quality services. As other levels of government either reduce or centralise the provision
District Council of Robe – Annual Report 2014/2015 7 of community services it is vital that the provision of these services is adequately funded and coordinated.
Changing demographics, shifting community expectations and technological innovations require Council and the Community to continually evaluate the services that are provided and how they are provided.
Council is unique in that it facilitates the provision of childcare services to its community, services that are well respected, well used and valued by the community.
The community of the Robe District prides itself on its vibrant volunteer ethos where the members of the community help and support each other and the value of our community members must also be acknowledged as an important factor in the development of our District.
Achievements against this strategic objective include:
Upgrade coastal walkway between the Obelisk and West Beach Upgrade storm water Robe Institute Upgrade Library work spaces to ensure compliance with WHS. Replace Library photocopier
Projections and Targets for 2015‐2016:
Upgrade library /Visitor Information Centre equipment. Upgrade Robe Medical Centre Install lighting marina board walk Improvements to Lake Charra Completion of storm water management and public safety requirements Robe Institute Redevelopment of Greenways community facilities Installation of disable access crossovers Victoria Street Public carpark Hagan Street
Governance/Financial Sustainability Provide leadership, good governance, efficient, effective and responsive Council services
Council’s activities will be conducted in a manner that reflects good governance and financial sustainability.
The role of Local Government today continues to grow as it strives to meet: . the external pressures placed upon it, . the pressure for improved services from its local community, and . Increasing legislative requirements relating to accountability and governance.
Good communication within the Council as well as communication with the community is essential for the success of the District Council of Robe. It is important that Council engages with, consults and/or informs the community, where appropriate, and utilises the latest technologies and techniques thereby ensuring that the best possible communication process are used.
Council will listen to the views of its community and give these views due regard within the decision making process.
District Council of Robe – Annual Report 2014/2015 8
Effective planning processes will ensure that Council is moving in the right direction into the future and that it has the ability to measure its performance against set criteria.
The planned management of community assets linking to Council’s Long Term Financial Plans is vital to ensure that resources are allocated efficiently.
Council must, to ensure that the outcomes of this plan are achieved, take leadership in representing a balanced view within the community whilst having regard to the ideas and concerns of all stakeholders who make up the community.
Achievements against this strategic objective include:
Review of the Long Term Financial Plan Review and adoption of Internal Control, Finance & Procurement Policies Review and adoption of Delegations Register Review of Committee Terms of Reference Upgrade administration computer system Replace administration building air‐conditioners
Projections and Targets for 2015‐2016:
Review of Strategic Plans Improvements to records storage
District Council of Robe – Annual Report 2014/2015 9
Message from the Mayor
The Year 2014‐2015 saw the election of a new Council for the next four year term and I am honored to be re‐elected unopposed and look forward to working with my fellow Councilors, Staff and the community to implement Council and the community’s strategic objectives. I would like to thank Mr. Jenny Matthews, retiring Councilor, for her eleven years’ service to the Council and Community and welcome back on Council Mr. David Loxton. David has previously served as an elected member and will bring to Council his extensive experience and knowledge.
During the 2014‐2015 year Council with the support of its staff achieved the following:
Completion of the first stage of the redevelopment of the marina precinct which has improved the movement of traffic through this area and lifted the visual appeal of the marina. Completed a Marina Asset Condition report on all the assets within the Marina. This document will guide this and future Councils as to the priorities for asset renewal and or replacement to ensure that the marina is able to provide facilities for the commercial and recreational fishing fleet. Installed pedestrian activated lights in Victoria Street replacing the School Crossing lights. Council firmly believe that these lights will greatly increase pedestrian safety for school children and the public in the very busy main street. Extended our coastal trail network from the Obelisk to West Beach. This section of the trail shows of our dramatic coast line and ensures that all within our community can safely access this area and enjoy the spectacular views. Council continued the implementation of the Council’s Rural Road Strategy which saw Council undertake major upgrades on Old Naracoorte Road, Frog Island Road and Nora Creina Road. This strategy will see Council allocating sufficient resources to the rural unsealed road network to improve the network. The first stage of the redevelopment of the war memorial precinct adjacent the Institute in time for the commemoration of 100 years of the ANZAC landing at Gallipoli.
In undertaking Council’s major works and projects Council is always balancing the community needs and wants with the need to provide responsible financial management. Council believes that it has been able to find the correct balance and looks forward to continuing to balance its priorities for the next four years.
Council continues to engage and inform the community relating to Council activities and decisions. Council is always reviewing its consultation methods to ensure that it reaches the widest possible audience and notes the views of all.
Effective consultation is difficult but Council recognizes that consultation plays an important role within the decision making process of Council and is committed to effective consultation.
Peter Riseley Mayor
District Council of Robe – Annual Report 2014/2015 10
Robe Council
The Area Robe is an historic coastal township situated on the Limestone Coast of South Australia, approximately 350km south of Adelaide and 520 km east of Melbourne. The town is situated with direct access to/from the Southern Ports Highway and is also accessible by air, via Mount Gambier. The Princes Highway runs inland from Robe, but joins the Southern Ports Highway at Kingston to the north.
The location of the township on the Limestone Coast, means that Robe is a popular tourist destination and stopping‐off point for visitors and those travelling along the coastal region.
Robe also contains a large number of historic buildings and sites that contribute to the unique environment in the town and its attractiveness to both residents and visitors.
Robe has a permanent resident population of approximately 1,400 residents and during peak times, accommodates large numbers of holidaymakers and other visitors. As such, Robe has one of the highest proportions of holiday homes in South Australia and an extremely strong tourism industry.
The township is characterised by a high number of accommodation providers, restaurants and cafes, antique and gift shops, galleries, as well as fishing and diving charters and other tourist oriented businesses.
The surrounding region is primarily agricultural grazing and cropping land. Mount Gambier, the largest regional city in South Australia, is the primary service centre for the region and is located approximately 130 km to the south‐east.
District Council of Robe – Annual Report 2014/2015 11
Robe Council
District Council of Robe – Annual Report 2014/2015 12
Robe Council
District and Community profile It is important to understand the profile of the community that a Council cares for prior to making decisions which may affect them.
Table 3.1 District Council of Robe of Robe Socio‐Economic Robe South East Regional South Characteristics, 2011 Category Region Australia Income Median individual income (annual) $28,830 $26,920 $24,910 Variation from Regional South Australia median +15.7% +8.1% 0.0% Age Structure 0‐4 years 5.6% 6.6% 6.1% 5‐19 years 16.3% 20.1% 19.1% 20‐34 years 14.5% 16.4% 15.2% 35‐64 years 45.0% 41.0% 41.3% 65‐84 years 17.2% 13.7% 16.0% 85 years and over 1.4% 2.1% 2.3% Median Age (years) 44 40 42 Country of Birth Australia 91.8% 90.1% 88.2% Other Major English Speaking Countries 5.3% 4.9% 7.2% Other Overseas Born 3.0% 5.0% 4.6% Dwelling Structure (Occupied Private Dwellings) Separate house 93.1% 89.2% 88.9% Semi‐detached, row or terrace house, townhouse etc. 4.2% 3.9% 6.1% Flat, unit or apartment 2.7% 6.4% 3.9% Other dwelling 0.0% 0.6% 1.1% Average household size 2.2 2.4 2.3 Tenure Type (Occupied Private Dwellings) Owned outright 44.3% 35.4% 38.3% Owned with a mortgage 27.1% 35.3% 32.3% Rented 27.5% 27.5% 28.0% Other tenure type 1.1% 1.7% 1.4% Housing Costs Median monthly mortgage repayment $1,140 $1,170 $1,190 Variation from Regional South Australia median ‐4.2% ‐1.7% 0.0% Median mortgage as a share of median household income 30.7% 28.8% 31.1% Median weekly rents $180 $150 $160 Variation from Regional South Australia median 12.5% ‐6.3% 0.0% Share of occupied dwellings connected to the internet 73.5% 70.9% 69.6% Car Ownership per Dwelling None 2.4% 6.1% 7.0% One 33.0% 33.5% 35.5% Two 41.5% 39.4% 37.2% Three of more 23.1% 20.9% 20.4% Employment Status Unemployed/ looking for work 2.7% 5.3% 5.4% Labour force participation rate 66.7% 65.8% 60.3% Occupation Managers & professionals 40.6% 30.8% 30.9% Clerical & sales workers 23.1% 29.3% 29.6% Technicians & trades workers 11.2% 14.7% 15.0% Machinery operators & drivers 4.5% 8.7% 8.6% Labourers & related workers 20.5% 16.4% 15.9%
District Council of Robe – Annual Report 2014/2015 13
Robe Council
The socio‐economic characteristics of residents in the Robe, as well as the South‐Eastern South Australia region are based on ABS 2011 Census of Population and Housing data.
The data reveals the following about the District Council of Robe and the surrounding South‐
The data reveals the following about the District Council of Robe and the surrounding South‐East region: Income – individual income levels in District Council of Robe and the surrounding south‐east region are well above the regional South Australian average (+16% and +8% respectively). Household incomes also higher in the surrounding south‐east region (+6%), however are slightly lower in District Council of Robe (‐ 3%) compared with regional South Australia. Age Structure – residents of District Council of Robe have a slightly older overall age profile (44 years) than residents in the surrounding South‐East region (40 years). This compares to a median age of 42 years for regional South Australia. Origin – 92% of District Council of Robe residents and 90% residents in the surrounding South‐East region were born in Australia in comparison with 88% in regional South Australia. Household size – Average household size in District Council of Robe(2.2 persons) and the surrounding South‐East region (2.4 persons) are similar to regional South Australian averages (2.3 persons) Dwelling Type ‐ District Council of Robe is characterised by detached dwellings (93% of housing stock). This is slightly higher than the surrounding South‐East region and regional South Australia where detached dwellings represent approximately 89% of housing stock. Home Ownership – home ownership levels in District Council of Robe (71%) are in‐line with the surrounding South‐East region (71%) and Regional South Australia (71%). The share of homes that are fully‐owned without a mortgage is significantly higher in District Council of Robe (44%) compared with the surrounding South‐East region (35%) and regional South Australia (38%). Housing Costs – average mortgage repayments are $1,140/mth in District Council of Robe and $1,170/mth in the surrounding South‐East region, which is 4.2% and 1.7% lower than regional South Australia, respectively. Average rents are $180/pw in District Council of Robe and $150/pw in the surrounding South‐East region, or +11% and ‐6% compared with regional South Australia. Internet Connection – a greater share of District Council of Robe households are connected to the internet. Approximately 74% of households have an internet connection in District Council of Robe, compared with71% in the surrounding South‐East region and 70% in regional South Australia. Car Ownership – rates of car ownership are higher in District Council of Robe (98%) compared to the surrounding South‐East region (94%) and regional South Australia (93%). Labour Force ‐ District Council of Robe is close to full employment (2.7% unemployment) with a strong labour force participation rate (66.7%). Occupation – a slightly higher share of District Council of Robe residents are employed in white collar occupations (64% managers or professionals, and clerical and sales workers), compared with the surrounding South‐East region (60%) and regional South Australia (61%).
In summary, District Council of Robe and the surrounding region is characterised by above average incomes, low degree of ethnicity, a high level of outright home ownership, below average housing costs. Housing stock is almost exclusively detached with high levels of internet connectivity and car ownership, compared with regional South Australia.
District Council of Robe – Annual Report 2014/2015 14
Robe Council
The Council The District Council of Robe comprises a Mayor and six elected members. The Council set Council’s strategic directions and makes policy decisions for implementation under delegation to the Chief Executive Officer and council staff.
Council also delegates specific responsibilities to its committees, including the Council Development Assessment Panel.
All Council meetings are held in the District Council of Robe Council Chambers and are open to the public, except for the circumstances where confidentiality orders prevent the public from being in attendance.
Meetings are held at the Council Chambers, Smillie Street, Robe on the second Tuesday of each month, commencing at 6.00pm.
To ensure inclusion in the agenda, correspondence for council meetings must be received at the council office one week prior to the meeting. If a member of the public wishes to address the council, there is a public forum during the meeting. Arrangements to address the council at this time must be made through the Mayor or the Chief Executive Officer. Members of the public may submit written petitions or discuss any issue relevant to Council with their elected member.
Agendas for all council meetings are placed on public display at the council office three days prior to the meeting. Minutes are placed on display at the council office, within five working days of the meeting being held. These documents are also available on council’s website www.council.robe.sa.gov.au.
Council Office Robe Public Library and Visitor Information Centre
Royal Circus (PO Box 1) Mundy Terrace (PO Box 448), Robe Robe, South Australia, 5276 Monday – Friday, 9.00 – 5.00 pm Monday – Friday, 9.00 – 5.00 pm Saturday/ Sunday 10.00 am – 4.00 pm T 08 8768 2003 (subject to change during off‐season) F 08 8768 2432 Public Holidays 10.00 am – 1.00 pm E [email protected] T 08 8768 2465 W council.robe.sa.gov.au F 08 8768 2863 E [email protected] Council Depot W robe.com.au 68 Robe Street, Robe T 08 8768 2756 F 08 8768 2700
District Council of Robe – Annual Report 2014/2015 15
Electoral Wards
Council during 2013‐2014 completed a representation review pursuant to Sec 12(8a) of the Local Government Act 1999 which resulted in the Wards being abolished.
The periodic election held in November 2014 was a district wide election for 6 Elected Members and a Mayor.
District Council of Robe – Annual Report 2014/2015 16
Elected Member Information
Mayor
Mayor Peter Riseley M 0429 799 528 E [email protected]
Councilors
Cr Lawrence Polomka M 0408 083 818 E [email protected]
Cr John Enright M 0407 133 887 E [email protected]
Cr Harvey Nolan Deputy Mayor M 0429 180 954 E [email protected] Cr Kristina Alexander M 0417 815 797 E [email protected]
Cr David Loxton M 0419 349 913 Cr Rino Dell’Antonio E [email protected] M 0407 454 647 E [email protected]
District Council of Robe – Annual Report 2014/2015 17
Elected Member Information
Elected Members Allowance Each member of a council is entitled to an allowance, which is determined by the Remuneration Tribunal. When making this determination, the Remuneration Tribunal take into account factors including the role of members of council and the size, population and revenue of the council.
The following allowances became effective from the first meeting of December 2014 and are indexed to CPI annually : Mayor $22,800 Deputy Mayor $7,125 Elected Members $5,700
Elected Members are reimbursed for expenses incurred through travel for Council related purposes e.g conferences, training and meetings in accordance with Policy 2.8 Elected Members Allowances and Benefits.
Table: Elected Members Actual Allowance and Reimbursements Paid 2014/15
Member Actual Allowance Reimbursement Paid Paid Mayor Riseley $22,528.48 $2,232.72 Deputy Mayor Nolan $ 7,040.20 $353.53 Cr Polomka $ 5,632.31 Cr Enright $ 5,632.31 Cr Dell’Antonio $ 5,632.31 Cr Loxton $ 3,505.89 Cr Alexander $ 5,632.31 Cr Mathews $ 1,961.64
Elected Members Training Council has adopted a Training and Development Plan, which coincides with Policy 2.19 Training and Development – Elected Members. The policy is aimed at providing Elected Members with assistance in the performance and discharge of their functions and duties.
Elected Member Forums Council holds Elected Member Forums pursuant to Section 90 subsection (8) of the Local Government Act and Councils Policy 2.24 Policy for Informal Meetings of Elected Members. These meetings are held to o Informing the elected body of matters that may be presented to Council for consideration at upcoming Council meetings. o Receiving presentations by third parties, consultants or staff on matters relevant to Council. o Providing a forum for elected members to raise matters with staff that require research prior to presentation to future Council meetings.
District Council of Robe – Annual Report 2014/2015 18
Elected Member Information
The Public, unless specifically invited to attend, is excluded from these meetings. Council cannot formally debate any matters under consideration at this meeting. The formal debate on the issues or subjects considered at this meeting must be undertaken at the formal monthly Council meeting. Council cannot make any decisions on matters under consideration at this meeting as formal Council/Committee meetings are the only forums at which Council decisions can be made.
Nine elected member workshops were held during the 2014/15 year.
Elected Member Meeting Attendance 2014‐2015 During 2014‐2015, Council considered items at its meeting where it was considered necessary and appropriate to exclude the public, as set out in the Local Government Act 1999. Council held twelve Ordinary Meetings and five Special Meetings.
Table: ELECTED MEMBERS MEETING ATTENDANCE 2014/2015
Adjourned Apology/ Ordinary Council Special Council Approved Member Council Attended Meetings Meetings Meeting Leave of Absence Mayor Riseley 10 4 0 14 3 Deputy Mayor Nolan 11 5 0 16 1 Cr Polomka 11 5 0 16 1 Cr Enright 10 4 0 14 3 Cr Dell’Antonio 11 4 0 15 2 Cr Mathews 4 0 0 4 0 Cr Alexander 10 3 0 13 4 Cr Loxton 8 4 0 12
District Council of Robe – Annual Report 2014/2015 19
Confidentiality Provisions
The following subjects were considered in confidence:
Council Meeting Date Subject Relevant section LG Act 12 August 2014 Sale of Land – Industrial Estate 90 (3) (b) 12 August 2014 Planning Services Consultancy 90 (3) (k) 12 August 2014 Tender Grader Replacement 90 (3) (k) 12 August 2014 Tender Rubble Crushing & Raising 90 (3) (k) 14 October 2014 Pedestrian Activated Crossing Victoria Street 90 (3) (b) 25 November 2014 Beacon Hill Lookout Tower Tender 90 (3) (k) 9 December 2014 Australia Day Award Nominations 2015 90 (3) (a) 10 February 2015 Sale of Land – Industrial Estate 90 (3) (b) 10 March 2015 Annual Review of Confidential Minutes 90 (3) (a,b,d,h,I,j,k) 10 March 2015 Selection of Agents – Auction of Property 90 (3) (d) Backler Street 10 March 2015 Golf Course Development 90 (3) (b) 14 April 2015 Auction of Property Backler Street 90 (3) (d) 14 April 2015 Construction of Coastal Trail – Obelisk to West 90 (3) (k) Beach Consideration of Tenders 14 April 2015 Repairs to Effluent Drain 90 (3) (b) 12 May 2015 Road Closure and Sale Esplanade – 90 (3) (b) Determination of Land Value 19 May 2015 IT Upgrade Tender 90 (3) (k) 9 June 2015 Road Closure and Sale Esplanade – 90 (3) (h) Consideration of Legal Advice 9 June 2015 Legal Advice William Peden 90 (3) (h) 9 June 2015 T & W Bishop – Outstanding Accounts 90 (3) (a)(i) 9 June 2015 Cleaning Tender 90 (3) (k) 23 June 2015 CEO Performance Review Process 90 (3) (d)
District Council of Robe – Annual Report 2014/2015 20
Committees of Council
Section 41 Committees The independent member receives a sitting fee of $50/ hour plus travelling for each meeting attended. Development Assessment Panel
Mr David Chapman (Presiding Member Pre Council Advisory Committees Election) Robe Marina Advisory Group Mr Niels Hansen (Pre Election) Mr Robert Miles (Pre Election) Cr Harvey Nolan (Presiding Member) Mr David Yates (Pre Election) Cr Rino Dell’Antonio Mr John Petch (Presiding Member Post Election) Mayor Peter Riseley (Proxy) Mr David Chapman (Post Election) Mrs Mary McInerney (Recreational Fisher Rep.) Ms Margaret Trotter (Post Election) Mr Geoff Hunt (Commercial Fisher Rep.) Mr Tim Rogers (Post Election) Mr Andrew Dowling (Community Rep.) Cr Jenny Mathews (Pre Election) Mr Richie White (Community Rep.) Cr John Enright (Pre Election) Mr Deane Nankivell (Community Rep. Proxy) Mayor Peter Riseley (Pre & Post Election) Mr Roger Sweetman (Chief Executive) (non‐ Cr David Loxton (Post Election) voting) Cr Lawrie Polomka (Post Election) The Robe Marina Committee met on eight occasions during the period. Agenda items The Committee dealt with 21% of the total 96 considered included; Robe Marina Risk applications received by Council, the remainder Assessment Report, Robe Marina Berth Leases being assessed by staff under delegated Terms, Classification of Assets Located within authority. and Adjacent to Lake Butler Marina and Asset Ten meetings took place during the 2014/15 Renewal Replacement. period. Meetings are held on an as needs basis, the third Tuesday of each month at 4.00 pm in Child Care on Wheels Advisory Group the Council Chambers. Independent Members receive an allowance of $120.00 per ordinary Mrs Ann Legoe (Presiding Member) meeting and $50.00 per meeting for travel Cr David Loxton further than 50 kms from Robe. Mr Roger Sweetman, Chief Executive Officer Ms Peta Baverstock, Parent Representative Audit Committee Ms Robyn Paterson, Director Child Care Services Mrs Bronwen Wilkin, Team Leader Mayor Peter Riseley Ms Wendy Higgins, Site Supervisor Cr Lawrence Polomka Mrs Karla Dew, Administration Assistant Cr John Enright Mr Deane Nankivell (Independent Member) The CCOWs committee met on 8 occasions Mr William Peden (Independent Member Pre during the year. Agenda items for discussion Election) included accountability reports to the Federal Government, the new National Quality Agenda, The Audit Committee met on four occasions the proposed change to Government Funding, during the period. Agenda items considered the National Child Care Assistance Package and included; EOY audit management letter, Interim the financial sustainability of the mobile service. audit letter, Draft Annual Business Plan & Budget 2014‐15, External Auditor Tender and Strategic Management Plan Review.
District Council of Robe – Annual Report 2013/2014 21
Council Delegate to External Committees/Organisations
South East Local Government Association (SELGA) Mayor Peter Riseley Deputy Mayor Cr Harvey Nolan
Local Government Association Mayor Peter Riseley Deputy Mayor Cr Harvey Nolan
Local Government Finance Authority Mayor Peter Riseley Deputy Mayor Cr Harvey Nolan
SELGA Roads & Transport Group Mr Trevor Hondow, Works Operation Co‐ordinator
Kingston/Robe Health Advisory Council Inc Cr Rino Dell’Antonio
Robe Sports & Recreation Association Cr Rino Dell'Antonio
South East Waste Management Group Mr Nick Brown, Deputy Chief Executive
South East Coastal Management Group Mayor Peter Riseley
Kingston Community School Mr Roger Sweetman (Community Representative)
Robe Tourist Association Cr Kristina Alexander
District Council of Robe – Annual Report 2014/2015 22
Electoral Representation
Council is required to undertake a representation review at least once every eight years, pursuant to the provisions of the Local Government Act 1999.
Council undertook a review in 2012‐2013 and a result of the review Council retained the structure of the Council being; A Mayor elected at large 6 elected members Retained the Council name With the only change being that Council will no longer have wards.
The next intended review will be in 2021 and Council will invite interested persons to make written submissions to Council on the subject of the review.
The Council is the decision‐making body on all matters of policy and strategic direction, and consists of the Mayor and six Elected Members. A comparison with rural and regional Councils with a similar population base is shown below.
Council Elected Members Electors Representation Quota District Council of Robe 7 1,248 178 District Council of Cleve 8 1,269 158 District Council Elliston 8 739 92 Flinders Ranges Council 9 1,234 137 District Council of Franklin Harbour 6 938 156 Karoonda/East Murray 7 783 111 District Council of Kimba 7 791 113 Streaky Bay District Council 8 1,582 191 Orroroo/ Carrieton District Council 7 748 106 Wudinna District Council 7 940 134
District Council of Robe – Annual Report 2014/2015 23
Organisational Structure
District Council of Robe Mayor Elected Members [6]
Chief Executive
Works Operation Deputy Chief Executive General Inspector Coordinator
Director of Library Manager Administration Shared Officers Plant Operators Childcare (WRC)
Administration Library/VIC Building Inspector Planning Officer Grader Operator[s] Assistant Officer (KDC)
Casual Rates & Finance Maintenance & Environmental Team Leaders Library/VIC Officer Construction Officers Health Officer (WRC) Officers
OHS&W/Risk Administration Parks & Gardens Childcare Staff Volunteers Management Officer Records Officer Staff (WRC)
Customer Service
Officer
Administration Governance Officer Note ‐ Shared Officers: KDC ‐ Kingston District Council WRC ‐ Wattle Range Council
District Council of Robe – Annual Report 2014/2015 24
Human Resource Management
Executive Officers Council’s Chief Executive officer is appointed by the Council to manage the operational requirements of Council, to drive the implementation of Council’s Strategic Plan and to ensure that Council policy directions are followed. The Chief Executive is responsible for overall management of the organisation and reports to the Mayor and Elected Members. The Chief Executive is supported by a Deputy Chief Executive. The Chief Executive’s Total Employee Cost package is $158,543 which includes superannuation guarantee and private use of a fully maintained vehicle, 5 additional leave days. The Deputy Chief Executive’s Employee salary cost is $124,260 plus superannuation guarantee and private use of a fully maintained vehicle.
Staffing Statistics The District Council of Robe maintained a workforce of 37 employees (27.7 full‐time equivalents) in 2014/2015. Council continues to retain a balance of trained and responsive staff, supplemented by the use of contractors for specialised projects and services. The use of employed staff, contractors and shared service arrangements ensures that projects are carried out using specialist equipment and skills of contractors where necessary, whilst retaining a core workforce that can respond quickly and efficiently to localised problems and concerns. All employees are employed under Enterprise Agreements and relevant industrial awards or a common law contract of employment. Employees continue to undertake appropriate training to ensure they are equipped with the knowledge and skills required to service the community efficiently.
Equal Opportunity Council is an equal opportunity employer and will employ the best person for a vacant position. Employees are encouraged to attend training courses to improve their skills base and their opportunity for advancement in the Local Government industry.
Risk Management/ Occupation Health Safety and Welfare Council continues to use the resources and expertise of a Risk and Work Health Safety Coordinator from the Local Government Association Mutual Liability Scheme. WHS continues to be a major commitment for Council with the safety of its workers of high importance.
District Council of Robe – Annual Report 2014/2015 25
Services to the Community
Council is responsible [under legislation] to provide and maintain community infrastructure and deliver core services to the community. In addition Council provides facilities and services that meet the need of the community. Council develops policy relating to the provision of facilities and services and the governance and compliance required in their delivery to ensure a safe and harmonious workplace, community and environment.
These services currently include (but are not limited to):
Aerodrome Marina Animal Management Parking Controls Arts/ Culture Parks, Reserves and Gardens Asset Management (public) Bicycle Tracks/ Walking Paths Pest & Plant Control Boat Ramp Planning Controls Car Parks Playground Equipment Caravan Park Public Conveniences Cemetery Public Library Child Care Services Public Seating Community Halls and Centres Recreational/ Sporting Facilities Development Control Recycling Dog Control Roads/ Footpaths/ Kerbing Effluent Disposal ( CWMS) Roadside/ Street tree planting Environmental Health Matters Stormwater drainage Fire Prevention/ Protection Strategic Planning Foreshore Facilities Street Lighting Garbage Disposal Street Closures Impounding of Livestock Street Sweeping Litter Bins Tourism Waste Management
District Council of Robe – Annual Report 2013/2014 26
Operations
Council was able to maintain the provision of all existing services to the community which are typically included in the following categories; Administration & Governance; Economic Development; Health & Welfare; Housing & Community; Mining & Manufacturing [Quarries] Public Order & Safety; Sport & Recreation; Transport & Communication.
The graph below depicts Council’s total expenditure segmented by activity.
Graph:
Council participates in, fosters and supports the following community development projects and activities that are an integral part of our community. Council believes its involvement in these activities is vital in developing the social fabric of the town which has many direct and indirect benefits for Council and its community.
Australia Day Ceremony ANZAC Memorial Community Transport’ o Community Bus o Red Cross transport Mayoral Christmas Parade Volunteer Information Hub Robe Boat Show
District Council of Robe – Annual Report 2014/2015 27
Robe Public Library & Visitor Information Centre
The Robe Visitor Centre, Library Complex and History Centre is a one stop shop and community hub, providing access to information for the community, tourist, researcher and student. These services are supported by well‐informed staff and volunteers and during this reporting period there was over 71,000 visits. Such integration of services enables access to library and research services and ensures the visitor centre remains accredited.
Communities across Robe continue to embrace the State One Card and the electronic resources that are available through the Library Portal. The Robe Library is at the forefront of library and information services, recognized as a ‘community hub: the third place’, with a commitment to ‘lifelong learning, literacy and digital literacy’ supported by a wide range of resources, technology and opportunity.
EResource Central has proven to be a bonus for our community a central login point through the Library Catalogue for access to e‐resources: our communities have real time access to over 4million items from throughout the State, Online data bases: Ancestry.com is a key data base for family history research and is available through all our libraries, complimented by training readily available at the library and supported by other local and family history data bases; Lynda.com and thecomputerschool.net are two data bases available online and in our libraries to support digital literacy and enable our community to make the best use of these technologies and peripherals; health and wellness data base access and support; and access to State and National Library data bases. 2014 2015 has been another successful and rewarding year for our library and community with 15,979 loans, with 45% adult books, 25% audio and DVDs, 25% children and 5% materials. We have placed over 2130 holds and have received 1978 items and sent out 2767 transits to other libraries on the One Card Network. This movement in book stock represents a one hundred plus percentage increase over the previous Inter Library Loan system. The use of eBooks has grown exponentially with new borrowers joining weekly and reflects the increased use of online resources, journals, data bases and references available through our network. Within our library adult fiction, children’s books and DVDs have seen significant increases in use. Our library continues to play a strong role in early literacy and looks for opportunities to support reading, writing and literacy. The ability to read with fluency is the foundation for acquiring digital literacy skills key to our digital literacy strategy. National Projects supported are accompanied by book marks, promotional materials and resources and websites which support the projects and marketing and ensure we reach the targeted audience. These programs include The Little Big Book Club (selection of books and activities monthly), The Premier’s Reading Challenge (partnership with school and students) the Summer Reading program, Simultaneous Reading Time and Dad’s Read all afford us the opportunity to develop reading skills. The free wireless available through the Libraries Board is heavily utilized by the tourist and accessed regularly by the community. Such access enables the tourist and business person to stay in touch whilst on holiday or business. The continued refurbishment of the Visitor Information section with new shelving and display units, new merchandise and souvenirs has improved the ambience and had a positive impact on both visitations and sales, with many favorable comments received. The rearrangement of the brochure display area has improved access to local visitor information and improved customer service. Staff attended the Cross Border Conference at Mount Gambier and the State Accredited Visitor Information Centres Conference also hosted by Mount Gambier. These annual conferences
District Council of Robe – Annual Report 2014/2015 28 provide access to best practice, changes in accreditation procedures, innovation and ideas which they bring back to the centre, assess and implement where appropriate. Staff and volunteers have participated locally in famils and further training is planned for the Limestone Coast. Volunteers have carried out over 2000 voluntary hours supporting both visitor and library services. Our success in collaboration and community engagement has enabled us to further build and strengthen our partnerships with community groups, government agencies and commercial businesses and achieve the success we have and to continue to implement service improvements. The challenge continues to be the ability to provide both information and opportunity for our community and visitors: enabled by the ability for the visitor services to leverage off access to free wireless and the One Card, informed staff and volunteers and access to an inviting community hub.
District Council of Robe – Annual Report 2014/2015 29
Child Care on Wheels (CCOWS)
Our philosophy states “CCOWS aims to create an early childhood service that values children’s learning, respects children’s rights, and understands the critical nature of connection between families and early years educators in delivering the best experience for children.” The Child Care on Wheels Service is based in Robe and provides care and education in a long day setting, to children from families across the region. This service is funded by the Federal Government and supported by the Robe District Council. CCOWS works with an ongoing Quality Improvement Plan and at regular intervals through the year it submits outcomes, budgets, financial statements, utilization reports and funding acquittals to the Australian Government Department of Social Services. Funding renewal depends on the satisfactory compliance with agreed standards of performance.
CCOWS operates every day of the working week. This responsive, flexible service is valued and appreciated by children and families in the community, (particularly working parents). Each week there are 127 places available for child care, across four sites. At this time there are 63 children attending each week, from families in Robe, Kangaroo Inn, Beachport and surrounding districts. Many families travel from farms and properties to attend. At present there are also 64 children requesting 170 places on the waiting list.
CCOWS has 16 staff comprising a mixture of permanent, permanent part‐time and casual employees coming from Kingston, Beachport, Lucindale, Greenways, Millicent and Robe.
Currently, CCOWS provides its services from premises under lease or license agreements with other organizations, hence the need to transport all the needs for the day to those sites. Trolleys and small sheds are essential to be able to facilitate shifting of furniture, portable cots, activities, administration needs and more. The four‐wheel drive vehicle travels to Robe as well as Beachport and Kangaroo Inn. Having a cargo barrier enables staff to pack activities and resources for the changing curriculum program each week.
Over the past year CCOWS changes have included: The growing effective use of the RSL office Relevant professional development for CCOWS educators enabling them to transition successfully to the New Education Reform Agenda. A wider involvement with the community by raising awareness and funds for Cystic Fibrosis, Muscular Dystrophy and Hearing Loss. Inclusion and intervention for children with autism, diabetes1 and cystic fibrosis.
CCOWS looks forward to further improving the ability to meet the needs of children and families in Robe and the surrounding districts.
District Council of Robe – Annual Report 2014/2015 30
Council Information
Council’s performance against the Annual Business Plan
Projects undertaken
Council’s Annual Business Plan contained the following Capital and Major projects to be undertaken during 2014‐2015
The following schedule details Council’s performance in completing these projects.
Project Completed Comments Administration Upgrade administration computer system Replace administration vehicle Council resolution to defer replacement until 2016‐2017. Upgrade Library work spaces to ensure compliance with WHS. Replace Library photocopier Capital budget adjustment via Council resolution. Replace administration building air‐ Capital budget adjustment conditioners via Council resolution. Community Improvements to War Memorial precinct to commemorate the centenary of the Gallipoli landing. Plan amendment report on historic and Plan Amendment report commercial precinct as identified in the Robe process commenced 2040 Plan. Planning and design of upgrade to Skate Park Council resolution to defer project. Improvement to Lake Charra Town statement and entrance signage Not completed Installation of public seating throughout township Repairs to Robe Medical Centre roof Council resolution to defer project. Management of storm‐ water and disabled Partially completed access Robe institute Redevelopment of Community Facilities at Council resolution to defer Greenways project. Upgrade LED lighting throughout Robe Not completed Upgrade beach access ramps in accordance Not completed with the Beach Access Strategy to ensure the coastal dune system is protected Upgrade coastal walkway between the Obelisk Grant funding received in and West Beach 2013‐2014 Infrastructure Upgrade of Community waste water pumps and systems Preparation of an Asset Management plan for
District Council of Robe – Annual Report 2014/2015 31
Lake Butler Marina Commencement of the upgrade of Victoria Completed the installation of Street in accordance with the Traffic the pedestrian activated Management Plan contained within the Robe lights. 2040 plan. Design of the Robe Street Victoria Street intersection. Installation of pedestrian activated lights Lake Butler Marina – improvements and First stage of this project upgrading the land based assets completed Dredging the Lake Butler Marina channel Council resolution to defer project. Rehabilitation of the Council landfill Evans Cave Work undertaken to obtain road ( to be completed over a two year period) approvals. Project to which may involving using material dredged commence in 2015‐2016 from Lake Butler Obtaining an easement through the Robe Not completed Primary School to allow for improvements to the storm water system Bower Street Sealed Road renewal Williams Road Bermingham Crescent Moorakyne Drive Grice Court Unsealed Road re‐sheeting in accordance with Councils Unsealed Road Strategy Footpath upgrade – Lipson park Council resolution to defer project. Footpath upgrade – Esplanade Council resolution to defer project. Purchase of safety barriers Purchase of replacement plant Grader Work Utility Ride on Mower
Of the 34 major projects and capital works included within the Annual Business Plan Council completed 23 of these projects, with another 3 partially completed.
District Council of Robe – Annual Report 2014/2015 32
Regulatory services
Robe Lake Butler Marina No. of berths leased = 50 No of commercial vessels = 32 No of times recreational vessels use boat ramp = 2400
Compliance – Dogs & Parking There were 414 dogs registered in Robe for 2014‐15 and 18 infringements issued. 28 dogs were picked up and returned to their owners.
There were 17 Parking infringements and 6 by‐law infringements issued for 2014‐15.
CFS Fire Stats and Safety Assist Police or other Gov Agency 1 Building Fire 2 Severe Weather and Natural Disaster 1 Grass/Stubble Fire 27 Medical Assist 2 Search 6 Vehicle Accidents 8 Other 7
There were 149 105F notices issued for 2014‐15 with 3 infringements issued.
Dog on Longbeach, Robe, SA
District Council of Robe – Annual Report 2014/2015 33
Planning and Development
Development Assessment Development Plan assessment involves assessment of a development proposal the provisions of the Development Act 1993 and Regulations 2008 and against the relevant provisions of the District Council of Robe Development Plan.
The majority of applications processed by Council under the Development Act were “consent” applications which do not include public notification and are dealt with by Council staff using delegated authority granted to them by Council. Seventy nine percent of development applications were dealt with under delegated authority.
Other applications considered as Category 2 or 3 forms of development pursuant to the Development Act required public notification procedures to be followed. Similarly, those forms of development classed as non‐complying followed the public notification process.
During the 2014/15 financial year, there were three Category 2 development applications assessed and two non‐complying applications processed.
In all 96 development applications were submitted to Council during the financial year, the majority for residential uses.
Building Statistics 2014/15 2013/14 2012/13 2011/12 Estimated Expenditure $8.1m $9.8m $11.7m $15.5 Dwellings 26 26 37 34 Dwelling additions 9 19 12 11 Garages/verandahs/carports 30 18 30 33 Commercial 9 17 10 11 Industrial 4 3 2 6 Sheds – Rural 2 4 5 6 Land Divisions 10 3 7 13 Other 6 11 5 3 TOTAL 96 101 108 117
Development Assessment Panel The Development Act 1993 requires Council to establish a Council Development Assessment Panel (CDAP) to act as a delegate of Council in accordance with the Act; to provide advice and report to Council, as it thinks fit in regards to planning.
The CDAP’s role is to make development decision as a relevant planning authority pursuant to the Development Act 1993, having sole regard to the Councils’ Development Plan.
The Development Act 1993, has determined that all CDAP’s must be comprised of one Independent Presiding Member, three Independent Members and three Elected Members. All members of CDAP have been appointed by Council.
Prior to the Council elections in November the Panel’s Presiding Member was Mr David Chapman and was assisted by Independent Members, Mr Robert Miles, Mr Niels Hansen and Mr David
District Council of Robe – Annual Report 2014/2015 34
Yates. The Panel also consists of Elected Members, Mr Peter Riseley, Mrs Jenny Mathews and Mr John Enright.
The Panel post‐election consists of Presiding Member, Mr John Petch, Independent Members, Ms Margaret Trotter, Mr David Chapman and Mr Tim Rogers. Elected Members; Mr Peter Riseley, Mr David Loxton and Mr Lawrie Polomka.
The Panel adheres to the Ministers Code of Conduct under Section 21A of the Development Act 1993 and adopts its own Operating Procedures for the conduct of its members and for its meetings.
Environment Resources and Development Court Proceedings As provided for by the Development Act 1993, should a person be aggrieved by a decision of Council with respect to their development application, or who are third parties that have lodged representations during the public notification period, appeals may be lodged with the Environment, Resources and Development Court.
Building Development applications are assessed against various Acts mainly the Development Act 1993 and Development Regulations 2008, Council Policies and with the National Construction Code of Australia.
Tasks carried out by the building division include: Building Assessments; On‐site building inspections; Management of building maintenance services for Council’s built assets; Maintenance of asbestos and essential safety provisions Advisory services Project management of Council projects
Development Register In accordance with the Development Regulations 2008, an electronic Development Application register was established and published on Council’s website.
Inspections Site inspections are undertaken on building work in progress to ensure development is constructed in accordance with the development approval and also to meet the relevant codes and standards. The inspections are undertaken in accordance with Council’s Building Inspection Policy and the Roof Truss legislation.
Compliance/Illegal Development Further to inspection of building work resulting from development applications, Council also undertakes inspections of compliance issues where development approval has not been sought for unapproved building work, changes in land use and dangerous structures and emergency situations. Mindful of costs involved with action through the Environment, Resources and Development Council, Council attempts to work with property owners towards a suitable outcome for all parties.
District Council of Robe – Annual Report 2014/2015 35
Information Statement
Structure and Functions of Council
Full Council Full Council, consisting of 7 Elected Members including the mayor and Deputy Mayor, is the decision making body for all policy matters. Some of the roles and functions set out in the Act are: Being a representative, informed and responsible decision‐maker in the interests of the community; Participating in public policy development and planning activities with the other spheres of Government; Providing and coordinating services and facilities that benefit the area, ratepayers, residents and visitors; Developing its community and resources in a socially just and sustainable manner; Providing for the welfare, well‐being and interests of individuals and groups within its community; Representing the interests of its community to the wider community and other levels of Government; Planning at the local and regional level for the development and future requirements of its area; Managing, developing, protecting and conserving the environment; and Regulating local activities such as building, keeping animals, parking, maintaining public health etc.
The operations and affairs of the Council should be managed in a manner that emphasises the importance of service to the community. Ordinary meetings of Full Council are held monthly, on the second Tuesday of the month at 6.00 pm. Members of the public are welcome to attend all Council meetings which are held at the Council Chambers, Smillie Street Robe. Agendas of all Full Council meetings are placed on public display no less than three days prior to those meetings. Minutes are placed on display within five days of meetings. These documents are also available on the District Council of Robe website www.council.robe.sa.gov.au
Key Committees Council Development Assessment Panel The Development Act 1993 requires all Councils in South Australia to establish a Development Assessment Panel to operate as the relevant authority under the Development Act to assess development applications. The creation of the Panel is to ensure that Council makes development decisions as a relevant planning authority pursuant to the Development Act, 1993 having sole regard to the Council’s authorised Development Plan and any referral advice to determine the merit of the proposal. The Local Government Act 1999 does not apply to the Development Assessment Panel.
The membership structure of the Panel is now prescribed under the Development Act 1993 and requires Council to appoint a 7 member Panel comprising an independent Presiding Member, 3 independent members and 3 elected members/ officers of Council. The operation of the Panel is also subject to the delegations of the Council under the provisions of the Act. The Development Act requires the Panel to achieve the following functions: To act as a delegate of Council and make decisions on development applications in accordance with the requirements of the Act; To provide advice to Council on trends, issues and other matters relating to planning or development that have become apparent during the assessment of development applications; and To perform other roles, except policy formation, as assigned by Council.
The primary role of the Panel is to make decisions on development applications and is responsible for determining and establishing its own meeting and operating procedures.
District Council of Robe – Annual Report 2013/2014 36
Information Statement
The District Council of Robe Council Development Assessment Panel meets on the third Tuesday of each month. Meetings commence at 4.00 pm at the Council Chamber, Smillie Street, Robe.
Committees The following committees have been established by Council pursuant to Section 41 of the Local Government Act, 1999 comprising elected members, staff and members of the public to investigate and provide advice to Council on particular issues. These are as follows: Audit Committee
Minutes of these meetings are included in the Agendas for the meetings of the full Council, or are available for perusal at the Council office or on Council’s website.
Delegations The Local Government Act allows Council to delegate a power, function or duty to a council committee or the Chief Executive. Section 44 of the Act also places some prohibitions upon delegations.
The use of delegated authority enables many routine matters to be acted upon promptly and facilitates a more efficient operation and better service to communities. Delegation also allows Council members to concentrate their effort on; Policy development Representation Strategic Planning and Community leadership
Council reviews their delegations to the Chief Executive each year. Delegations to the Chief Executive are available for inspection at Councils Offices and website. The Chief Executive can further delegate powers, functions and duties to appropriate staff.
Public Participation The District Council of Robe provides a variety of ways for the community to participate in decisions made by Council.
Council Meetings Members of the public have a number of opportunities to put forward their views on particular issues before Council. These are: Deputations – with the permission of the Council or Mayor, a member of the public can address Council personally or on behalf of a group of residents. Presentations to Council – with prior notification and arrangement with the Mayor, a member of the public can address the Council on any issues relevant to Council. Petitions – written petitions can be addressed to the Council on any issues within the Council’s jurisdiction. Written Requests – a member of the public can write to the Council on any Council policy, activity or service. Elected Members – members of the public can contact their Elected Members of Council to discuss any issue relevant to Council.
District Council of Robe – Annual Report 2014/2015 37
Information Statement
Internal review of Council decisions A key element in providing open, responsive and accountable government is access by citizens to a fair process for raising grievances regarding Council’s decisions, with confidence that these matters will be dealt with objectively, fairly and in a timely manner. Complaints may arise as a result of dissatisfaction with a decision of Council, or the way that a policy procedure, service or fee has been applied. Council and staff will endeavor to resolve complaints as they arise without having to resort to a formal procedure. If a complaint cannot be resolved, a member of the public may choose to request a formal review of the Council decision. All councils are required to establish procedures for the internal review of its decision. This is set out in the ‘Internal Review of Council’s Decisions Policy’ listed on Council’s website or available at the Council office.
There were no applications for an internal review of a Council decision pursuant to Sec 270(8) of the LGA 1999 received in the 2014/15 financial year
Public consultation Council members are elected by their communities to make decisions on behalf of those communities within the legislative requirements. Consultation with the community can be a valuable tool for councils to assist in the decision making process, however it would not be practical to consult the community on every decision that Council is required to make. The Local Government Act 1999 sets out a number of areas which require public consultation prior to Council making a decision and Council must adopt a Public consultation Policy to follow in these circumstances. Council may decide to consult the public on other issues where they determine this would be useful. Council also produces a community newsletter to provide information to the community. The issues that require consultation are set out in Council Public Consultation Policy. This policy is available at the Council office or on Council’s website. The community is notified through newspapers, Council’s newsletter and the website when public consultation is required. Responses can be received by Council via mail and email.
Access to Council Documents Information Requests Requests for other information not included in Clause 4.1 above will be considered in accordance with the Freedom of Information Act, 1991. Under this legislation, an application fee and a search fee must be forwarded with the completed request form as provided for in Section 9, unless the applicant is granted an exemption. Forms are available at the Council Office.
Freedom of Information requests should be addressed to:
Freedom of Information Officer District Council of Robe PO Box 1, Robe SA 5276
Freedom of Information Requests for 2014/2015 Council received one freedom of information requests in the 2014/15 year
Documents Available for Inspection In accordance with Section 132 of the Local Government Act, 1999 a member of the public is entitled to: Inspect the following documents at the Council Office during ordinary hours without charge; and Obtain a copy of the following documents at the Council Office during ordinary hours
District Council of Robe – Annual Report 2014/2015 38
Information Statement
List of Documents Available to the Public
POLICIES/CODES OF CONDUCT/PRACTICES/GUIDELINES Customer Service Electronic Communications Facilities Fund Raising – Charitable & Community Groups Provision of Council Resources to Support the Emergency Services in Emergencies Septic Tank Effluent Drainage Connection Guide Kerbside Waste & Recycling Collection Records Management Australia Day Awards Privacy Debt Collection Records Management for Elected Members Motor Vehicle Volunteers Code of Conduct Volunteers Environmental Street & Parks Tree Planting Maintenance Child Safe Environment Gift for Employees Leaving Council Christmas Function Interaction of the Development Act 1993 Credit Card Annual Leave Long Service Leave Busking in Robe Asset Capitalisation Footpath Dining Supplementary Elections Underground Power Lines Asset Capitalisation & Materiality Thresholds General Ledger Budget Reporting Code of Conduct Employees Procedure for Internal Review of Council Decision Code of Practice for Access to Meetings & Equal Employment Opportunity Documents Equal Employment Opportunity Guidelines Elected Member Access to Information Elected Members Allowances & Benefits Grievance Procedure Bullying & Harassment Order Making Performance Management/Disciplinary Code of Conduct Elected Members Public Consultation Treasury Management Whistleblower Protection Caretaker Training & Development Elected Members Fraud & Corruption Mayor Seeking Legal Advice Contracts/Tenders/Purchasing Elected Members Code of Conduct – Complaints Procedure for Informal Meetings of Elected Members Handling Cemetery Prudential Management Contracts/Tenders/Disposal of Assets Internal Financial Controls Naming Roads & Places Rating Building & Swimming Pool Inspection CDAP Complaint Handling Contribution to the Provision of Roads
REGISTERS OTHER DOCUMENTS Notice and agenda for meetings of the Council and Register of Interests (Elected Members) Committees Register of Interests (Development Assessment Minutes of meetings Panel Members) Register of Elected Members Allowances and Record of delegations under the Local Govt Act, 1999 Benefits Register of By‐Laws Strategic Management Plan Register of Community Land and Management Plans Annual Business Plan & Summary Register of Fees and Charges Annual Budget Register of Public Roads Audited Financial Statements Register of Interests (Officers) Annual Report Register of Salaries (Officers) Assessment Record Register of Campaign Donations Returns
District Council of Robe – Annual Report 2014/2015 39
Information Statement
Amendment of Council Records Under the Freedom of Information Act, a person may request a correction to any information about themselves that is incomplete, incorrect, misleading or out of date. To gain access to these Council records, a person must complete and lodge with Council an application form as indicated above outlining the records that he/she wishes to inspect. Where the documents require amending, details of the changes should be lodged with the Council’s Freedom of Information Officer.
Competitive Tendering Council IS COMMITTED in providing a fair, transparent and accountable process for the provision of services and the purchasing of goods and services. Council’s Contracts/ Tender/ Purchasing Policy does not provide for any deviation from the best value for money principle in purchasing locally
The following information is provided in accordance with schedule 4 subsection 2 (b) of the Local Government act detailing activities conducted by Council which have been subject to competitive tendering or other measures to ensure councils services are delivered cost effectively.
Councils purchasing of goods and service is undertaken in accordance with Councils Contracts Tenders and Purchasing Policy unless Council have resolved due to special circumstances to act outside this policy. Competitive tendering was undertaken in relation to;
Trail construction The supply of bitumen products Construction of a Waste Transfer Station The supply of line marking services Purchasing plant The supply of motor vehicles Raising and crushing road making material
Council also undertake the provision of services in cooperation with neighboring councils to ensure that services are provided cost effectively. These services include;
Building Surveyor Mechanic Environmental Health officer Library Manager Work Health and Safety Officer
Authorised by:
Roger Sweetman Chief Executive
District Council of Robe – Annual Report 2014/2015 40
Financial Statements Appendix 1
Attached are Council’s Audited Financial Statements.
District Council of Robe – Annual Report 2014/2015 41
SELGA Annual Report 2014/15 Appendix 2
Council is a member of the South East Local Government Association [SELGA].
SELGA is a regional subsidiary representing its Constituent Councils and is established pursuant to Sec 43 of the LGA 1999 by its Constituent Councils.
SELGA’s Goal: To represent and serve our Constituent Councils and to advance the Limestone Coast communities through advocacy, facilitation and innovation.
The SELGA Annual report for 2014/2015 is attached.
District Council of Robe – Annual Report 2014/2015 42
Annual Report 2014-2015 South East Local Government Association
South East Local Government Association Inc. PO BOX 1445, MOUNT GAMBIER, SA 5290 Phone: (08) 8723 1057 Email: [email protected] Web address: www.selga.sa.gov.au
President’s Report
SELGA has continued to meet its objectives of advocacy and representation on behalf of its constituent councils. SELGA has met regularly with State Government Ministers , including the Hon Geoff Brock, Hon Tom Koutsantonis and Hon Tony Piccolo, Federal Member of Parliament Mr Tony Pasin and State Members of Parliament Mr Troy Bell and Mr Mitch Williams. The regional perspective of Local Government is strongly represented by SA Regional Organisations of Councils and SELGA has continued input into local government policies through SAROC and the LGA SA Board SELGA Board has reviewed its Charter and this has resulted in refinements of its Objects and Purpose, clarified Subscription and Project Fee provisions, simplified the Strategic Plan and Business Plan requirements, added guiding provisions for filling the President and Vice President positions and the renaming of the organisation to be known as Limestone Coast Local Government Association. SELGA has continued to further develop co-operation between its Constituent Councils for the benefit of the communities of the Limestone Coast region. This includes the Special Local Roads Program 2014-2015, working with the South East Natural Resources Management Board, the South Eastern Water Conservation and Drainage Board and RDA Limestone Coast on actions to secure additional funding for upgrade, maintenance and operation of the SE drainage network and the Heritage Advisory Service which is an important role for the care and management of heritage assets in the region. The Limestone Coast Economic Diversification Group has continued to be an important forum for work on regional economic priorities. These have included Cluster development, Innovation Hub, mobilising regional industry leaders and determining the region’s business capabilities to attract investment and realise export opportunities. During the past year SELGA has continued to take a lead for local government’s response to exploration activities for unconventional gas resources in the South East. SELGA has continued to partner with Regional Development Australia Limestone Coast with a formal funding agreement and four delegates. SELGA has also continued to invest in regional tourism through the Tourism Development Officer. SELGA has had a number of regional projects including the Regional Waste management project which has examined ways to co-ordinate regional management initiatives with all constituent councils. This project has been supported by Zero Waste SA. SELGA has partnered with SENRM, RDA LC and DEWNR on a number of coastal management initiatives and the commencement of the Integrated Vulnerability Assessment and Climate Change Adaption Plan for the Limestone Coast. The partnership with the Office of Recreation and Sport to deliver the Star Club Program to sporting and recreational clubs throughout the Limestone Coast has assisted clubs with financial sustainability, compliance and volunteer management. In 2014 SELGA commenced the preparation of the Limestone Coast Regional Trails Master Plan with a grant partnership with the Office of Recreation and Sport. The Master Plan was adopted in December 2014 and the implementation of the plan is being overseen by the Limestone Coast Regional Trails Implementation Group. Through the partnership with the Motor Accident Commission, SELGA
SELGA Annual Report 2014-15 1
has continued to deliver the Community Road Safety Project to assist Community Road Safety Groups, councils and State authorities to promote and deliver road safety campaigns. I acknowledge the excellent work of all the project officers during 2014-2015: Josephine Duigan, Tony Elliston, Rob Forgan, Daniel Wilsmore, Michaela Bell, Biddie Shearing and the support of office and RDA staff: Jan Shanahan, Dani McKinnon, Alice McLeod and Julie Scott. I thank Executive Officer Ann Aldersey who has with professionalism and dedication responded to and managed the many projects and issues. I wish to acknowledge the support of the constituent council Mayors, elected members and Chief Executive Officers.
Erika Vickery
SELGA President Mayor Erika Vickery with SELGA Vice President Mayor Richard Sage
SELGA Annual Report 2014-15 2
Introduction This document is the Annual Report of the South East Local Government Association Inc. for the period 1st July 2014 to 30th June 2015. This document is prepared pursuant to the Local Government Act 1999 to report to Constituent Councils on the work and operation of the Association for the preceding financial year. This Report details the activities of the Association to represent and serve the seven Constituent Councils and to advance the Limestone Coast communities through effective advocacy, facilitation and innovation. Our Association The South East Local Government Association (SELGA) was established as a regional body on 6th October 1885. SELGA is a regional subsidiary representing its Constituent Councils and is established pursuant to Section 43 of the Local Government Act 1999 by the Constituent Councils.
The Association is comprised of the following Constituent Councils: City of Mount Gambier District Council of Grant Kingston District Council Naracoorte Lucindale Council District Council of Robe Tatiara District Council Wattle Range Council
Under its Charter, SELGA’s objects are to: Work in association with both the Local Government Association of South Australia and the Australian Local Government Association to assist in the achievement of their aims and objectives. Undertake co-coordinating, advocacy and representational roles on behalf of its Constituent Councils at a regional level. Facilitate and co-ordinate activities of local government at a regional level related to social, environmental and community development with the object of achieving improvement for the benefit of the communities of its Constituent Councils. Develop, encourage, promote, foster and maintain consultation and co-operation and to strengthen the representation and status of local government when dealing with other governments, private enterprise and the community. Develop further co-operation between its Constituent Councils for the benefit of the communities of its region. Develop and manage policies which guide the conduct of programs and projects in its region with the objective of securing the best outcomes for the communities of the region. Undertake projects and activities that benefit its region and its communities.
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Associate, collaborate and work in conjunction with other regional local government bodies for the advancement of matters of common interest. Implement programs that seek to deliver local government services on a regional basis. The SELGA Board The SELGA Board comprises nominated representatives from each of the Constituent Councils, and is chaired by the SELGA President. Each Constituent Council can nominate up to two Deputy Board Members. SELGA Board Members to 14th November 2014 Council Delegate Deputy Board Member/s Cr Merv White City of Mount Gambier Mayor Steve Perryman Cr Ian Von Stanke Cr Brian Collins District Council of Grant Mayor Richard Sage Cr Bruce Bain Wattle Range Council Mayor Peter Gandolfi Cr Rob Dycer District Council of Robe Mayor Peter Riseley Cr Harvey Nolan Cr Christopher England Kingston District Council Mayor Evan Flint Cr Chris (Sid) Frankling Naracoorte Lucindale Council Mayor Erika Vickery Cr John Flynn Cr Graham Excell Tatiara District Council Mayor Richard Vickery Cr Robert Mock
In November 2014, the Local Government Election was held in South Australia. This bought about changes to the membership of the SELGA Board. SELGA Board Members from 12th December 2014 Constituent Council SELGA Board Member Deputy Board Member/s Cr Penny Richardson City of Mount Gambier Mayor Andrew Lee Cr Ian Von Stanke Cr Brian Collins District Council of Grant Mayor Richard Sage Cr Bruce Bain Wattle Range Council Mayor Peter Gandolfi Cr Rob Dycer Cr Scott McLachlan Naracoorte Lucindale Council Mayor Erika Vickery Cr Craig McGuire Cr Kay Rasheed Kingston District Council Mayor Reg Lyon Cr Chris England District Council of Robe Mayor Peter Riseley Cr Harvey Nolan Cr Robert Mock Tatiara District Council Mayor Graham Excell Cr Diana Penniment
The Board held six ordinary bi-monthly General Meetings, one Special Meeting and the Annual General Meeting during 2014-15. Meetings are hosted by Constituent Councils on a rotational basis. The Coorong District Council attends SELGA meetings as welcomed observers.
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Office Bearers 2014-15 In accordance with the SELGA Charter, the positions of SELGA President and Vice President are appointed at the Annual General Meeting, held in February. Following the results of the Local Government Election in November 2014, both the position of SELGA President and Vice President became vacant. At the General Meeting on the 12th December, the SELGA Board appointed a President and Vice President to serve until the Annual General Meeting in February 2015. The SELGA President and Vice President were then appointed for a period of 12 months at the Annual General Meeting. From July to November 2014, Mayor Richard Vickery served as SELGA President, and Mayor Evan Flint served as Vice President. At the December 2014 General Meeting, Mayor Erika Vickery was elected as SELGA President, with Mayor Peter Riseley elected as Vice President. At the Annual General Meeting in February 2015, Mayor Erika Vickery was again elected as SELGA President, to serve in the position for a period of 12 months. Mayor Richard Sage was elected as SELGA Vice President. During 2014-15, the Executive Officer role was filled by Ann Aldersey, and Galpins are the appointed Auditor. During 2014-15, SELGA engaged the following staff to deliver regional programs: SELGA STARCLUB Field Officer Josephine Duigan (to January 2015) Tony Elletson (from February 2015) Regional Community Road Safety Officer Rob Forgan Regional Waste Management Coordinator Daniel Willsmore SELGA Project Administrator Michaela Bell (from September 2014)
Project Staff: Michaela Bell, Tony Elletson, Biddie Shearing, Rob Forgan
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SELGA Delegates to the Local Government Association of South Australia Under the Constitution of the Local Government Association of South Australia (LGA SA), regions are represented via appointed members to serve on the LGA Board and the South Australian Regional Organisation of Councils (SAROC).
SELGA Representative LGA Board Mayor Richard Vickery (to 14 November 2014) Mayor Erika Vickery Mayor Evan Flint (Proxy) (to 14 November 2014) Mayor Richard Sage (Proxy) SAROC Mayor Richard Vickery (to 14 November 2014) Mayor Erika Vickery Ms Ann Aldersey Mayor Evan Flint (Proxy) (to 14 November 2014) Mayor Richard Sage (Proxy)
The South Australian Regional Organisation of Councils (SAROC) is an important LGA committee for non-metropolitan Councils. Membership is drawn from each of the six non- metropolitan Regional Local Government Associations with members meeting bi-monthly to discuss the key issues affecting non-metropolitan Councils. Association Committees and Working Parties To undertake specific projects or fulfil areas of operational responsibility, SELGA convenes a number of committees and working parties. SELGA acknowledges the work of all who have contributed to the following committees and working parties throughout 2014-15. Committee / Working Representative Council Party Cr Jamie Jackson Tatiara District Council Mr Surya Prakash Cr Merv White (to Nov 2014) City of Mount Gambier Cr Ian Von Stanke Mr Daryl Sexton SELGA Roads and Mr Steve Bourne Naracoorte Lucindale Transport Working Group Council Mr Bob Bates Kingston District Council Mr Peter Halton Wattle Range Council Mr Adrian Schutz District Council of Grant Mr Trevor Hondow District Council of Robe Mayor Richard Vickery (to Tatiara District Council Nov 2014) Mayor Graham Excell Cr Jim Maher (to Nov 2014) City of Mount Gambier Mr Mark McShane Limestone Coast Economic Cr Steve Perryman Diversification Group Mayor Richard Sage District Council of Grant Mr Trevor Smart (proxy) Dr Helen Macdonald Naracoorte Lucindale Council Mayor Peter Riseley District Council of Robe
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Committee / Working Representative Council Party Mr Peter Harriott Wattle Range Council Ms Ann Aldersey SELGA Mr Andrew MacDonald Kingston District Council Cr Brian Collins District Council of Grant Mr Rocky Callisto Tatiara District Council SELGA Building Fire Safety Mr Milan Hodak Kingston District Council Committee Mayor Erika Vickery Naracoorte Lucindale Council Cr Ian Von Stanke City of Mount Gambier Mayor Richard Vickery (to Tatiara District Council Nov 2014) Mayor Peter Riseley District Council of Robe SELGA Development Mr Roger Sweetman Assessment Panel Working Mr Trevor Smart District Council of Grant Party Mayor Erika Vickery Naracoorte Lucindale Council Mr Peter Harriott Wattle Range Council Mr Bob Bates Kingston District Council Naracoorte Lucindale Mr Steve Bourne South East Local Council Government Supervisory Mr Daryl Morgan City of Mount Gambier Officers Association - Mr Adrian Schutz District Council of Grant SELGSOA Mr Trevor Hondow District Council of Robe Mr Surya Prakash Tatiara District Council Mr Wayne Fennell Wattle Range Council South East Relief Trust Current trustees are SELGA President and Vice President (SERT) Cr Jeff Pope Kingston District Council Mr Andrew MacDonald Cr Ian Von Stanke City of Mount Gambier Mr Daryl Sexton Mayor Peter Riseley District Council of Robe Mr Roger Sweetman SELGA Regional Planning Mayor Richard Sage District Council of Grant Alliance Implementation Mr Trevor Smart Group. Cr Scott McLachlan Naracoorte Lucindale Cr Ken Schulz Council Mr Paul McRostie Cr Gwenda Lawlor Wattle Range Council Mr Peter Harriott Mayor Graham Excell Tatiara District Council Mr Robert Harkness Coorong and Limestone Cr Des Mutton City of Mount Gambier Coast Coastal Management Cr Robert Mock Tatiara District Council Committee Mr Bob Bates Kingston District Council Regional Waste Mr Steve Bourne Naracoorte Lucindale Management Steering Council Committee Cr Des Mutton City of Mount Gambier Mr Daryl Sexton
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Committee / Working Representative Council Party Ms Nicole Dodds District Council of Grant Mr Nick Brown District Council of Robe Mr Andrew Pollock Tatiara District Council Mr Peter Halton Wattle Range Council Ann Aldersey SELGA Daniel Willsmore SELGA Mr Surya Prakash Tatiara District Council Mrs Sally Klose Naracoorte Lucindale Council Limestone Coast Regional Mr Andrew MacDonald Kingston District Council Trails Implementation Mr Roger Sweetman District Council of Robe Group Ms Barbara Cernovskis City of Mount Gambier Ms Jane Featherstonhaugh District Council of Grant Mr Peter Halton Wattle Range Council
Association Representation – Outside Organisations SELGA has numerous representatives on working parties, boards and committees including State Government boards, cross border bodies and regional boards and committees. This representation allows SELGA to keep in touch with communities, and have input to new and existing initiatives. During 2013-14, SELGA made or continued the following appointments to other organisations.
Board / Committee Representative Council Dr Helen Macdonald (to Feb Naracoorte Lucindale South East Natural Resources 2015) Council Management Board District Council of Mayor Peter Riseley Robe On behalf of South East Regional Bushfire Mr David Hood Naracoorte Lucindale Prevention Committee Council On behalf of Mr David Hood (Chair) Naracoorte Lucindale South East Zone Emergency Council Management Committee Cr Sonya Mezinec (Delegate) City of Mount Gambier Ms Ann Aldersey (Deputy SELGA Delegate) Ms Ann Aldersey (Local SELGA Government Controller) Mr Ken Stratton (Local Limestone Coast Zone District Council of Government Deputy Emergency Centre Committee Grant Controller) District Council of Leith McEvoy Grant District Council of Anglicare Community Care Mrs Jane Fetherstonhaugh Grant Cr Merv White (Delegate) (to Green Triangle Freight Action Nov 2014) Plan – Implementation City of Mount Gambier Mayor Steve Perryman Management Group (proxy)
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Board / Committee Representative Council Mr Peter Harriott (from Feb Wattle Range Council 2015) Cr Ian Von Stanke City of Mount Gambier District Council of Cr Julie Reis Grant Group Training Employment Cr Ian Von Stanke (from City of Mount Gambier 7/02/14) Greater Green Triangle Cr Jim Maher (to Nov 2014) City of Mount Gambier University Department of Rural Cr Frank Morello City of Mount Gambier Health (GGTUDRH) Naracoorte Lucindale Limestone Coast Community Mayor Erika Vickery Council Services Roundtable Cr Hanna Persello City of Mount Gambier Naracoorte Lucindale Mayor Erika Vickery Council Regional Development Australia District Council of Mayor Richard Sage Limestone Coast Grant District Council of Cr Harvey Nolan Robe Limestone Coast Industry Ann Aldersey SELGA Leaders Group
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Strategic Activities 2014-2015
SELGA Charter Review In late 2014, SELGA commenced the review of its Charter. The regular review of the Charter is required under the Local Government Act 1999, and forms the cornerstone of sound organisational governance. The review of the Charter also included a review of the basis and methodology for calculating financial subscriptions to SELGA. A small Working Party comprising SELGA President Mayor Erika Vickery, Mayor Peter Gandolfi and Mr Robert Harkness guided the Charter and subscription review process. The process included a workshop with SELGA Board and CEOs in February 2015. In April 2015, the SELGA Board referred a series of proposed revisions to the Charter to all Constituent Councils for endorsement. At the June 2015 General Meeting, following endorsement by all Councils, the SELGA Board adopted a revised Charter to be operational from 1 September 2015. The revisions to the Charter include:
Refinement of the Objects and Purpose of the organisation; Clarification of Subscription and Project Fee provisions; Simplification of Strategic Plan and Business Plan requirements, with closer alignment to the requirements of the Local Government Act 1999. Inclusion of additional provisions to guide the filling of the President and Vice President positions; A key revision to the Charter will see SELGA renamed as the Limestone Coast Local Government Association from 1st September 2015. The change in name will bring the Association into closer alignment with acknowledged regional naming and branding as well as other regional organisations. After extensive consideration, it was determined that no change was required to the method of calculation of SELGA Subscriptions for 2015-16. South Australian Government As the peak Local Government body in the region, SELGA maintains close contact with the State Government and regularly meets with Ministers and senior agency staff on issues relevant to the Region. During 2014-15, SELGA maintained its close partnership with the Hon Geoff Brock MP, Minister for Local Government and Minister for Regional Development. Throughout the year, the SELGA Board and Chief Executive Officers met with Minister Brock several times to discuss a number of key issues, including: Local Government reform, Emergency Services reform, pensioner concessions, as well as the range of economic development opportunities for the Limestone Coast. In January 2015, the SELGA Board met with the South Australian Treasurer and Minister for Mineral Resources and Energy, the Hon Tom Koutsantonis MP, to discuss State Government legislation and policy regarding the development of unconventional gas resources in the region, as well as important economic policies of pensioner concessions and the Emergency Services Levy.
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As part of the Regional Community Road Safety Project, Minister for Road Safety, the Hon Tony Piccolo MP, has visited the region a number of times to meet with SELGA and members of Community Road Safety Groups in the region. SELGA continues to work closely with our local Members of Parliament, Federal Member for Barker Mr Tony Pasin, Member for Mount Gambier Mr Troy Bell, and Member for Mackillop Mr Mitch Williams, and commends the work they do on behalf of our region.
Constituent Council Briefings With the expansion of regional initiatives delivered by SELGA in 2014-15, SELGA introduced a new regional program of Constituent Council briefings. Following the Local Government Elections, the SELGA President, Vice President, Executive Officer and the project staff provided in-person briefings to all Constituent Councils. The briefings included an overview of all the key activities and projects of SELGA for the ensuring year. It was also an opportunity to connect with new Elected Members and to highlight the role of SELGA in the region. The briefings were well received and will form part of an annual program of two routine briefings for Constituent Councils, together with the presentation of the Annual Business Plan and Budget ahead of the new financial year. The Executive Officer and relevant staff continue to make additional presentations to Constituent Councils on specific issues throughout the year. To further assist with keeping Constituent Councils up to date on the activities and results of SELGA, a monthly Topical was introduced in late 2014.
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Infrastructure
Special Local Roads Program 2014-2015 In 2014, SELGA submitted six prioritised applications for funding under the Special Local Roads Program (SLRP) for 2014-15, requesting a total of $1,679,737. All projects were approved for investment under the SLRP by the Local Government Transport Advisory Panel:
Rank Council Road SLRP Category Tatiara District Emu Flat Road Stage 1, 1 $147,500 Freight Council Segment 4 Tatiara District Emu Flat Road Stage 2, 2 $454,000 Freight Council Segment 2 Naracoorte 3 Butler Terrace $565,737 Freight Lucindale Council District Council of 4 Meyers Road $200,000 Tourism Grant City of Mount 5 Graham Road $175,000 Freight Gambier Tatiara District Wolseley East Crossings and 6 $138,000 Freight Council Intersections
To support the process for the 2015-16 round of Special Local Roads Funding, SELGA engaged HDS Australia to ensure an independent and robust process of assessing the quality and regional priority of SLRP applications. HDS provide an independent review and assessment of each application, allowing the SELGA Roads and Transport Working Group to prioritise the applications for submission. The SELGA Board endorsed seven applications for submission for funding under the SLRP in 2015-16, for a total of $1,331,000. South East Drainage Infrastructure SELGA continued to work with the South East Natural Resources Management Board, the South Eastern Water Conservation and Drainage Board and Regional Development Australia Limestone Coast on actions to secure additional funding for the upgrade, maintenance and operation of the South East drainage network. There is over 2,500km of drains and 3,621 structures in the network, with a replacement value in the order of $250 million. The current level of investment in the infrastructure is $500,000 per annum. SELGA continued to liaise with the South Australian Minister for Sustainability, Environment and Conservation, Hon Ian Hunter MLC on a range of issues related to the funding for the upgrade, maintenance and operation of critical bridge and drainage infrastructure in the region. In particular, the SELGA Board met with the Minister to discuss the Community Panel on the Drainage Network. The Community Panel was charged with the responsibility of investigating funding options to maintain the South East Drainage Network. Specifically, the Panel assessed the funding options required in addition to the State Government’s $2.2 million annual contribution. SELGA provided a submission to the Panel, supplying information in support of additional State Government investment in this important regional infrastructure that provides benefits to
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South Australia. SELGA does not support the introduction of a regional levy to pay for additional maintenance and upgrade of this State Government infrastructure. The Community Panel concluded that the South East Drainage Network provides benefits not just to landholders but to the whole State. The Panel rejected a regional levy, and recommended that the State Government should fully funds its ongoing maintenance and operation at a level above the current rate of investment. Ahead of the Minister tabling this report in parliament, SELGA wrote to Minister Hunter in support of the Community Panel’s recommendations. Heritage Advisory Service A heritage advisory service is an important part of Local Government’s planning role for the proper care and management of heritage assets in the region. On behalf of the seven Constituent Councils, SELGA coordinates the engagement of a consultant to provide heritage advisory services; the project is funded by councils on a fee for service basis. During 2014-15, SELGA engaged Habitable Places Architects to provide heritage advisory services to the seven Constituent Councils in the region. A copy of the Heritage Advisor’s Annual Report for 2014-15 is available from participating councils or from SELGA.
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Sustainable Economy
Limestone Coast Economic Diversification Group The Limestone Coast Economic Diversification Group continues to be an important forum to further regional economic priorities. The Group consists of SELGA members, Regional Development Australia Limestone Coast and the South East Natural Resources Management Board. It continues to work with the State Government through Primary Industries and Regions SA (PIRSA) and the Department of State Development. The Group delivers on actions under a structured work plan, including: Cluster Development & Value Chain Assessment - Supporting emerging collaborative projects currently funded under the PIRSA Co-Innovation Cluster Program, and continuing to work with priority industries and/or issues to source funding or support for cluster development. Limestone Coast Innovation Hub - Working with key stakeholders to develop a business case for a ‘hub’ with education, training, and applied research capacity. Mobilising Regional Industry Leaders - Facilitating events (master classes, guest speakers etc) for the Limestone Coast Leaders Network when opportunities arise, and designing a framework for a regionally based leadership program (emerging and existing) including funding and support options. Investor & Export Ready Businesses - for priority industries, determining the region’s business capability and production capacity to attract investment and realise export opportunities. Key achievements of the Group in 2014-15 include:
Continued support for a range of successful projects under PIRSA’s Co-Innovation Cluster Program. Group members support industry clusters in red meat, dairy, and potatoes and cold storage. Grant funding from the Foundation for Rural and Regional Renewal for the Limestone Coast Economic Diversification Leadership Project. Under the auspice of RDA Limestone Coast, the grant will support the development of a regional leadership program. The promotion of industry leadership was identified as a key component of building capacity of regional industries. Provided a detailed submission to the Forest Industry Advisory Council’s strategic directions issues paper Meeting future market demand, Australia’s forest products and forest industry. Unconventional Gas Exploration in the South East During 2014-15, SELGA continued to lead Local Government’s regional response to exploration activities for unconventional gas resources in the South East. In particular, SELGA undertook actions to further a number of resolutions passed at the June 2014 General Meeting. The resolutions sought to encourage the strengthening of both State and Federal legislative controls relating to protection of water resources, landholder approval for access to land, separation distances from community assets, and appropriate placement of unconventional gas projects in the South East agricultural landscape. The resolutions also called for SELGA to support a moratorium on unconventional gas projects in the South East until these legislative and industry practice issues are addressed.
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In January 2015, the SELGA Board and Chief Executive Officers met with the Hon Tom Koutsantonis MP in his capacity as Minister for Mineral Resources and Energy. The meeting was an opportunity for SELGA to highlight the key economic drivers of the South East economy, and to highlight community concerns regarding the compatibility of the unconventional gas industry with existing regional industries. In November 2014, the Natural Resources Committee of Parliament announced an inquiry into the potential risks and impacts in the use of hydraulic fracture stimulation (Fracking) to produce gas in the South East. SELGA provided a written submission to the inquiry, and the SELGA President and Executive Officer appeared before the Committee during a hearing in Millicent in February 2015. As a member of the South Australian Regional Organisation of Councils (SAROC), SELGA has worked with other regional Local Government Associations to develop a Local Government and Resources Industry Development in Regional South Australia – Community Engagement Protocol. Funded under the Local Government Research and Development Scheme, this project sought to provide common best practice guidance to all regional councils and associations to support community engagement on major resource projects in regional areas.
Regional Development Australia Limestone Coast SELGA continues to partner with Regional Development Australia (RDA) Limestone Coast to support the economic growth and diversification of the region. The partnership between SELGA and RDA Limestone Coast was formalised through a Funding Agreement for the period 2013-2015. The partnership is guided by a number of Key Performance Indicators related to economic diversification activities, the provision of a support service for small business, and leadership to attract external funding into the region. RDA reports on progress against the KPIs at bi- monthly SELGA Meetings. Local Government is represented on the RDA Limestone Coast Board by four SELGA Delegates. Regional Tourism The SELGA Constituent Councils continue to invest in regional tourism in the Limestone Coast through the Tourism Development Officer, as well as through multiple initiatives, events and local Visitor Information Centres. The Tourism Industry Development Program is a 3-way partnership between SELGA, Regional Development Australia Limestone Coast (RDA) and the South Australian Tourism Commission (SATC). The partnership engages a Tourism Industry Development Officer (TIDO) with a focus on facilitating activities to develop business capacity, grow tourism business through more visitation and longer length of stay. This is achieved through a comprehensive work plan which details 70 key actions for the period of 2012 – 2015. The Work Plan covers six pillars of work including:
- Industry Development - Event Development (packaging) - Distribution (packaging) - Access - Experience Development
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- Infrastructure Development This plan is underpinned by relationship management with a broad cross-section of stakeholders including 22 tourism or reference groups in the region in addition to the various groups in western districts of Victoria. A well-established working partnership exists with the 7 accredited Visitor Information Centres in the region, as-well as a further 8 non-accredited centres. This group meets regularly across the year and where possible the TIDO attends these meetings. As part of the agreement with the SATC, a Key Strategic Priority is to ‘build the awareness and commercialisation of the Melbourne to Adelaide Touring Route’ of which there has been a dedicated commitment to support this through attendance at Trade Events, Caravan & Camping Shows, in addition to media familiarisations that lead to published content, including individual platforms A key component of work in 2014-15 is the SELGA Travel Trade Project, endorsed by the SELGA Board in December 2014. The first activity as part of this 6-month project was attendance at Corroboree Europe 15 in April. This event was attended by 138 tourism operators/regions from across Australia. Limestone Coast was one of only 14 representatives from South Australia. There were 100 12-minute appointments across 3 days with the top retail travel agents from key markets of UK and continental Europe. This was an opportunity to influence itinerary planners and to inspire longer length of stay in the Limestone Coast. An important part of the project is the post-event follow-up to facilitate inbound business to tourism operators and the region. This also includes developing a regular product update which can be circulated throughout the year. Attendance at this event brought immediate results, with the confirmation of a new incoming tour package for the region. The second component of this Travel Trade project included attendance at the Australian Tourism Exchange in Melbourne from 21st – 26th June. This event provided 106 15-minute appointments with the top wholesalers from 19 countries. This event was an opportunity to promote internationally ready and ‘saleable’ experiences of the region, and to enable wholesalers to directly contact businesses to book visitors to the region. This also coincided with in the region hosting 20 Wholesale Agents from China. The Tourism Industry Development Officer has worked closely with the Constituent Councils on local tourism opportunities and events, as well as with local tourism and business groups. Importantly, the TIDO is closely involved in the highly successful Limestone Coast Collaborative, which is working to raise the profile of the Limestone Coast region through the development, promotion and integration of the food, wine, tourism and agricultural sectors, leading to the creation of a sustainable brand proposition for the region.
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Tourism Industry Development Officer Biddie Shearing as part of the SELGA Travel Trade Project 2015.
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Environmental Sustainability
Waste Management The Regional Waste Management Project examines ways to create efficiencies in regional waste management, in particular to coordinate regional waste management initiatives, in partnership with the seven Constituent Councils. The project is delivered by the Regional Waste Management Coordinator, Daniel Willsmore. The position works with the Constituent Councils to review and optimise regional waste contracts, coordinate regional community educational programs, and explore regional waste disposal options. The Coordinator assists with the measuring and monitoring of the effectiveness of waste management strategies, as well as assists the SELGA Executive Officer to effectively advocate for regional resources for waste management.
The Regional Waste Management Coordinator’s position was supported by Zero Waste SA through the Zero Waste SA Regional Implementation Program.
The project is guided by the Regional Waste Management Steering Committee. The Committee comprises membership from each Constituent Council, and guides the Regional Waste Management Coordinator’s Work Plan, including action items to:
Benchmark and targets for regional waste Public education to improve waste management behaviour Information exchange and coordination Identify future options for Council waste contracts and practices
The Regional Waste Management Project achieved the following results in 2014-15:
Collated existing regional waste and recycling data from the seven Constituent Councils. Facilitated kerbside performance bin audit training for all Constituent Councils. Updated the regional waste management plan in conjunction with Constituent Councils. Identified behaviours that needed to be addressed through regional education campaign/s for each sector, and designed and implemented relevant regional campaign. Promoted Councils as taking the lead role in diverting waste from landfill through a regional public place recycling program. The regional public place recycling program was successful in attracting over $60,000 of funds into the region for new dual recycling bins, and diverted approximately 45% of recyclable material from landfill within the public place areas these bins were placed. Improved consistency across the region to reduce resident recycling confusion. The public awareness material provided through this project includes calendars, pull up banners, fact sheets, open days and workshops. Promoted information exchange between Councils. Provided a regional waste contract review for Council’s collection and processing contracts. Sourced external funding streams and assisted Constituent Councils in successfully applying for external funds.
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Developed a public awareness and education program to include education material and a bin tagging program which reduced recycling contamination by an average of 40% in the trial areas. The bin tagging program consisted of SELGA and Council officers visually inspecting resident’s kerbside bins over a six week period and providing specific feedback to improve awareness. The Project successfully attracted $197,500 in external resources to the region in 2014-15, in the form of funding, educational tools, workshops, equipment and access to expertise.
SELGA gratefully acknowledges the support provided by the Naracoorte Lucindale Council in developing this project, and in hosting the Regional Waste Management Coordinator at the Naracoorte office.
Dual Waste/Recycling Bins installed in the Cave Gardens Mount Gambier as part of the SELGA Public Place Recycling Project 2015.
South East Natural Resources Management Board The South East Natural Resources Management (SENRM) Board plays an active role in the management of the region’s soil, water, ecosystems, coastal and marine environments. Dr Helen Macdonald, CEO of Naracoorte Lucindale Council, is SELGA’s nominee to the SENRM Board, providing a Local Government perspective for the Board. SELGA has worked closely with staff of Natural Resources South East on a number of issues during 2014-15, including coastal management and the commencement of the Integrated Vulnerability Assessment and Climate Change Adaptation Plan for the Limestone Coast. This project commenced in late 2014, and will deliver an Adaptation Plan for the region in response
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to the social, environmental, economic, infrastructure and industry risks posed by climate change. Limestone Coast and Coorong Coastal Management SELGA is actively involved in a number of coastal management initiatives in the South East. The Limestone Coast and Coorong Coastal Management Group is a sub-committee of SELGA formed in 2003 to implement the Limestone Coast and Coorong Coastal Action Plan. The Group comprises Local Government, State Government and community representatives, and focuses on all aspects of coastal management across the region, including biodiversity protection and enhancement, pest control, coastal access and tourism. SELGA is the proponent for two significant regional coastal management projects funded by the Australian Government: 1. Implementing the Limestone Coast and Coorong Coastal Action Plan, which provides $2,300,000 from 2012 to 2017; and 2. Limestone Coastwatchers, a $980,000 project from 2013 to 2018. SELGA sub-contracts the delivery of the projects to the Department of Environment, Water and Natural Resources in the region. Combined, the projects enable DEWNR to engage a number of staff to deliver key initiatives, including: 1. An extensive on-ground works program including: fox baiting, habitat protection, fence repair and construction, weed control, prescribed burns and revegetation of coastal areas on crown and private land; 2. A Ranger Program provide opportunities for Indigenous Ranges to lead on-ground activities; 3. Coastal Connections, a summer education and activity program attracting over 1,100 visitors over two weeks in seven coastal locations. 4. Clean Up Australia Day beach clean-ups attracting 50 volunteers and disposing of 900kg of rubbish, with an ongoing program cleaning up over 50km of beach. 5. Shorebird and waterfowl bird counts. 6. Ongoing advice and support to landholders and Local Government on coastal management, and grants for on-ground works. 7. Coastal Access Planning events including Lucindale Field Days, Kingston Show and Community Workshops 8. Support of groups including Friends of Shorebird South East, Robe Coastcare, Reefwatch, Friends of Little Dip & Friends of Butchers Gap 9. Regional school participation in coastal conservation A Project Management Committee has oversight of the projects, which includes the SELGA Executive Officer and Mayor Peter Riseley of District Council of Robe.
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Community and Social Well-Being
Sport and Recreation Local Government recognises the importance of sporting and recreation clubs to regional communities, and is pleased to partner with the Office for Recreation and Sport to deliver the Star Club Program in the Limestone Coast. The Star Club Program promotes involvement in recreation and sport by supporting all sporting and recreation clubs in the Limestone Coast in the areas of leadership, financial sustainability, compliance, planning and volunteer management. SELGA hosts the Starclub Field Officer, who serves as an on-ground resource and a conduit between clubs, councils, associations and the Office of Recreation and Sport. The long term goals of this program are:
to ensure clubs in the region are compliant with State and Federal Legislation, clubs are financially stable through prudent self-management and have access to appropriate funding maintain and build on membership, players and volunteers within the club. The STARCLUB Field Officer provides support to clubs and associations in a number of areas: Funding and Financial Stability – awareness of grant availability and application support, increased eligibility through Starclub membership, and education and training regarding financial stability. Volunteer Management - sourcing and retaining volunteer support, running nationally- accredited training and education locally, information on education and training courses, providing templates for job descriptions for volunteers, Volunteer Management Policy assistance, ideas to involve, recognise and reward volunteers, and providing information on Succession Plans and complaints / conflict procedure. Compliance - occupational Work, Health and Safety for club staff and volunteers, Child Protection, constitutions - update, review or start from scratch, incorporation, affiliation with State or national bodies, compliance with the Discrimination Act, risk management and information on licensing requirements for clubs selling alcohol. Planning - long term maintenance of facilities, Strategic Planning, job descriptions, Codes of Conduct, Good Sports Program and Play by the Rules program. The Starclub Field Officer is guided by the Regional Sport and Recreation Advisory Group, established with membership from all Constituent Councils. This Group provides direction and feedback for the Starclub Field Officer as well as determining issues for clubs and associations that can be dealt with on a regional level.
The STARCLUB Field Officer program delivered the following outcomes in 2014-15:
Child Safe Officer Training held in Keith, Naracoorte, Mount Gambier, Millicent and Kingston. These were attended by over 60 participants. Grant Assistance provided for over 40 clubs in Limestone Coast, including for the Office of Recreation and Sports, Active Club Grants and Community Recreation Sports Facility Program. STARCLUB Field Officer has had contact with over 75 clubs to provide support. The Starclub Field Officer has provided leadership and advice towards the formation of a Tatiara Soccer Association, with full committee designed to ensure competitive soccer is
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offered to both junior and senior participants. The committee with the assistance of the Starclub program is in the process of putting together all policies and procedures required to run a sustainable association. The committee will meet monthly and are in the process of becoming incorporated and affiliating with the Football Federation of South Australia In October 2014, SELGA hosted the Regional Sports Star Awards. There were 58 nominations in 9 categories, showcasing the region’s sporting talent as well as recognising individuals and clubs who demonstrate commitment and community spirit through their participation in sport. Planning is underway to host the event in October 2015. The Starclub Field Officer provides information and resources in the region via Twitter, Facebook, the SportSE web site and e-news, and regional radio and print media.
SELGA President Mayor Erika Vickery with Starclub Field Officer Tony Elletson.
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Regional Road Safety Through partnership with the Motor Accident Commission, SELGA continued to deliver the Limestone Coast Regional Community Road Safety Project. The project engages a Regional Community Road Safety Officer (0.6 FTE) to work with Community Road Safety Groups in the Limestone Coast, as well as with other community groups, councils and State authorities to promote road safety, delivery road safety campaigns and provide leadership to regional road safety efforts. The Officer is strongly engaged with the four Community Road Safety Groups in the Limestone Coast, as well as with communities without a formal road safety group, such as in Kingston and Robe. The Officer works closely with the Motor Accident Commission (MAC) to ensure consistent road safety messaging and ensure maximum reach of MAC initiatives into the region. Regionally, the Community Road Safety Officer has been responsible for significant engagement of the Community Road Safety Groups, including recent regional representation at the State Road Safety Forum. Through the project, the region has had close links with the Minister for Road Safety, Hon Tony Piccolo MP, as well as the Motor Accident Commission Chair and General Manager, to meet with Local Government regarding road safety issues such as roadside hazards, particularly trees. Key outcomes for the Regional Community Road Safety Program in 2014-15 include:
The Regional Community Road Safety Officer has been recognised by the Region’s Community Road Safety Groups for the role as a motivator and facilitator for local road safety actions. Supported by the efforts of the Officer, the Wattle Range Road Safety Group was recognised as a State Finalist in the 2014 Community Achievement Awards. Together with the Wattle Range Road Safety Group, the Officer has supported advocacy for road safety improvements to the Tenison Woods – Mary McKillop Park, which enabled Wattle Range Council to secure funding for safety measures. The Regional Community Road Safety Officer has convened meetings with the Mr Tony Piccolo MP, Minister for Road Safety. This has enabled Community Road Safety Group members to directly raise their issues and concerns. The Community Road Safety Program supports the Rotary Young Driver Awareness Program (RYDA) which involved students from senior schools across the region in September 2014. The Community Road Safety Officer was able to secure funding from the RAA Regional Road Safety Grant program to create a sustained ‘Driver Distraction’ road safety campaign, with regional coverage. The Officer regularly provides opportunities for topical road safety messaging on a range of regional media, including radio segments newsletters and e-updates. The project provided regional support to the Annual Rotary Lights and Car Safety Check held in four centres in the Limestone Coast. Current regional projects include those that underpin MAC promotions into communities via country football and netball clubs, safer cycling for school children and driver awareness programs that include Rotary’s Youth Driver Awareness program (RYDA).
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SELGA acknowledges the dedication and the ongoing commitment of the volunteer members of our network of Regional Community Road Safety Groups, the support of our Constituent Councils and the generous sponsorship of the Motor Accident Commission.
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Limestone Coast Regional Trails Master Plan In 2014, SELGA commenced the preparation of the Limestone Coast Regional Trails Master Plan, following a successful grant partnership with the Office of Recreation and Sport. The Master Plan provides a comprehensive and innovative plan for the establishment of a network of regional trails to promote community recreation, tourism and amenity in the Limestone Coast. The SELGA Board adopted the Master Plan in December 2014. The plan identified over 200 trails already in use across the Limestone Coast and flagged the possibility of expansion and the creation of new trails. The implementation of the Regional Trails Master Plan aims to have multiple social, tourism, economic and infrastructure benefits for the Limestone Coast. The Limestone Coast Regional Trails Master Plan is part of a 3 stage project, with the development of the Master Plan completing Stage 1. Stage 2 of the project seeks funding to enable SELGA together with the Constituent Councils to identify priority trails and assess costs, feasibility and finalise concept plans. Stage 3 involves investment in the physical development of regional trails in the Limestone Coast.
The Limestone Coast Regional Trails Implementation Group (LCRTIG) oversees and guides the implementation of the Master Plan, including representatives from all SELGA Constituent Councils and Regional Development Australia Limestone Coast. The Group have met five times since its formation in late 2014.
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To commence Stage 2 of the Project, SELGA received $10,000 from Regional Development Australia Accelerating Strategic Investment Program to develop the Limestone Coast Regional Trails Implementation Priority Feasibility Study. Oneighty Sport & Leisure Solutions have been engaged to undertake and develop the Feasibility Study to establish the feasibility of developing trail based concepts through:
The identification of key priority trails in the Limestone Coast along with cost estimates including lifecycle costs and design parameters. Identifying annual & cyclic maintenance requirements linked to proposed management arrangements & infrastructure specifications. Investigating management options and provide recommendations in light of current & proposed community, local & state government resources and existing management structures. The Feasibility Study will be completed in August 2015, and will undertake comprehensive assessments of the following priority regional trails: 1. Border – Coorong Coastal Trail 2. Mackillop – Woods (Camino) Trail 3. Rail Trail (Mount Gambier to Bordertown) SELGA, with guidance from the Implementation Group, will oversee the development of detailed plans and indicative costing to develop these trails. The development of these trails will be a long-term priority for the region. Throughout the project, SELGA has maintained broad stakeholder engagement, including Department of Transport, Planning and Infrastructure, the Department of Environment, Water and Natural Resources, Green Triangle Forest Products, Forestry SA and various trail groups.
Emergency Management SELGA and the Constituent Councils continue to play an active role in South East Zone Emergency Management. SELGA and all Constituent Councils are members of the Zone Emergency Management Committee with responsibility for regional emergency preparedness and response planning and implementation. The SELGA Executive Officer is the Local Government Controller on the Zone Emergency Centre. The Centre is activated in the case of a regional emergency; the role of the Local Government Controller is to provide a single point of contact for Local Government across the region for the Control Agency to enable the efficient transmission of information and coordination of resources. The full Zone Emergency Centre was not activated in 2014-15.
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SELGA Governance, Leadership and Financial Sustainability
On behalf of the seven Constituent Councils, SELGA takes a lead role in regional projects, briefings and workshops for Local Government in the South East. A summary of these is provided below:
SELGA has continued participation in the Local Excellence Expert Panel “Council of the Future” process, as well as the Local Government Planning Reform Process. The Region hosted a number of visits from the Panel and LGA to discuss the recommendations. SELGA convenes a number of regional working parties to provide detailed recommendation on key issues to the SELGA Board. SELGA sub-groups and working parties include: o The Limestone Coast Economic Diversification Group o The Regional Waste Management Steering Committee o The Regional Planning Alliance Implementation Group o The Limestone Coast Regional Trails Implementation Group o The SELGA Sport and Recreation Advisory Group o The SELGA Roads and Transport Working Group o SELGA Charter and Subscription Review Working Party o SELGA Vocational Education, Training and Skills Working Party During 2014-15, SELGA commenced update of website to ensure it is a useful regional resource and communication tool. The SELGA Vocational Education, Training and Skills Working Party provided regional input on the review of the Skills for All Program. The Working Party met with Minister for Employment, Higher Education and Skills Gail Gago MLC regarding changes to the vocational education and training resources for the region. The Working Party also worked with the Regional Manager of TAFE SA with input towards the development of a regional training needs plan. Regional Planning Alliance Project In partnership with the Local Government Association SA, the SELGA region is a pilot region to examine options for regional development planning and development decision making. This project is assessing the opportunities to streamline regional development planning processes, including Development Assessment Panels, plans as well as models for regional decision making. Stage one of this project was concluded in early 2015, with a Discussion Paper detailing the legislative and practical options for regional planning reform. Stage 2 of the project will develop detailed business cases as a foundation for any regional reforms. SELGA Chief Executive Officer Group The Chief Executive Officers of the seven Constituent Councils and the SELGA Executive Officer meet bi-monthly to further operational cooperation and implement shared projects across the region. The Group has been instrumental in coordinating the development of regional internal control policies for use by all councils resulting in significant savings. Wattle Range Council has led the development of the SELGA Regional Public Health and Well Being
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Plan, supported by staff of the Constituent Councils. The CEO Group continue to look for opportunities to share services and expertise to create efficiencies and cost savings. The Group is chaired by Dr Helen Macdonald, Chief Executive Officer of Naracoorte Lucindale Council, with excellent administration support provided by Sally Klose. Local Government Association SA SELGA and the Constituent Councils continue to work closely with the LGA SA on a range of local government issues and opportunities. The LGA SA provided sector leadership in SELGA worked with the LGA SA on developing sector positions on issues such as pensioner concessions, response to the Emergency Services Sector reform, and the changes to the Emergency Services Levy. SELGA is represented on both the South Australian Regional Organisation of Councils (SAROC) and the LGA Board and plays a key role in forming and implementing sector-wide initiatives on a range of matters. Financial Management Financial reports are considered by the SELGA Board at each General Meeting. The Audited Financial Statements for 2014-15 are included at the rear of this report.
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Acknowledgements SELGA acknowledges the Constituent Council Mayors, Elected Members, Chief Executive Officers and staff for their support of the regional role of the Association. During 2014-15, the SELGA Board engaged a small team to implement a diverse and comprehensive regional work plan: Ann Aldersey (Executive Officer), Josephine Duigan (SELGA Star Club Field Officer to January 2015), Rob Forgan (Community Road Safety Officer) and Daniel Willsmore (Regional Waste Management Coordinator). The Team welcomed Michaela Bell as Project Administrator in August 2014, and Tony Elletson as Star Club Field Officer in February 2015. SELGA is well supported by staff of Regional Development Australia Limestone Coast, including Jan Shanahan (Finance Officer), Dani McKinnon and Alice McLeod (Administration and Board Minutes) and Julie Scott (Administration). Alan Richardson provides media support to communicate the results of each SELGA meeting. The Local Government Association SA has continued to provide strong support to SELGA and its members throughout the year. SELGA acknowledges the contributions of SAROC members, Chief Executive Officer Wendy Campana and the many LGA staff that have supported SELGA throughout the year. The Local Government Research and Development Scheme funding has enabled SELGA to undertake a range of additional projects throughout the year, both through additional Research and Development Fund projects and via the Regional Capacity Building Grants. SELGA enjoys a close working relationship with Regional Development Australia Limestone Coast Board members and staff.
Ann Aldersey Executive Officer South East Local Government Association August 2015
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