Agenda Item 4 Report Oc01/19 a Report of the Town Clerk

AGENDA ITEM 4 REPORT OC01/19

A REPORT OF THE TOWN CLERK TO A MEETING OF THE OPERATIONS AND PLANNING COMMITTEE MALVERN TOWN COUNCIL to be held on Wednesday 4 December 2019 in the Council Chamber, Belle Vue Terrace, Malvern, at 6.00 pm

BASKETBALL – VICTORIA PARK

1. Purpose of Report 1.1. For decision. 2. Recommendation 2.1. Committee is asked to note the progress with the new basketball courts at Victoria Park and agree additional funding to cover the increase in costs. 3. Background 3.1. The Malvern Hoops Campaign has been a project to secure world-class basketball facilities for Malvern and has been led by two local basketball enthusiasts, Jon May and Tom Bennett. 3.2. In December 2017, after a long period of consultation, Malvern Town Council agreed to support this project and provide funding on the proviso that funding could be secured from Section 106. 3.3. Outside funding of £59,500 was successfully secured but unfortunately the discovery of a gas main running across the original site led to a delay in being able to obtain planning permission. 3.4. Council considered this matter in June 2019 and agreed a new location for the two courts on the site of the current football pitches and the proposal was revised and an amended planning application submitted. 3.5. Planning permission has now been granted for this new location and officers have now had chance to revisit some of the quotations for this project. 3.6. A meeting has been held with Malvern Hoops campaigners to plan a schedule for the completion of this project and the suggestion is for a grand launch date of Saturday 16 May, to which the local basketball team, Worcester Wolves will be invited. 3.7. Unfortunately, it is now two years since many of the works quotations were obtained and price rises, as well as the change in location for the courts, have led to an increase in costs for this project. 3.8. The quotation from Flex Court for the court surface, basketball hoops and pro- netball goal posts has increased by £3,500 since 2017. Flex Court have stated that as a goodwill gesture, they did absorb the first two price increases but are unable to absorb a third. 3.9. The cost for the groundworks on which to lay the surfacing has also increased. This is due to the sloping nature of the new site as well as increased cost for tarmacing. It is likely that a further £8,000 will be needed to cover this work. Members should also note that the need to remove the barrier railings around the AGENDA ITEM 4 REPORT OC01/19

former football pitch has also added to the cost of the project. 3.10. Price rises are commonplace and not surprising in this case when many of the original costs are now two years old. 3.11. Members should note that this new location, as agreed by Full Council in June 2019 and now with planning permission approved, is realistically the only way of successfully delivering the basketball project to install two new world class basketball courts at Victoria Park. 3.12. The project to install new basketball courts and to upgrade the netball facilities has been led by local basketball enthusiasts and has the support of local basketball and netball players. It has become part of a larger project to improve the facilities provided at this “destination” recreation ground with an upgrade to the pavilion also being actioned. 4. Financial Implications 4.1. Updated costs

Groundworks to install foundation base for £35,000 courts

Flex Court surface £31,058

4 No. basketball goals £9,792

4 No. netball goals £4,765

Fencing £9,000

Litter bin and benches £1,500

Relocation of trim trail No longer required

Total £91,115

4.2. Funding sources

Section 106 funding £50,000

Malvern Hoops campaign £7,720

County Councillor fund £2,000

Town Council Annual Budget £1,500

Original amount of MTC agreed funding £18,000

Total £79,220

4.3. The anticipated shortfall between updated costs and agreed income is now £11,895. 4.4. As detailed in the report to council in June, there is an Earmarked Reserve of £9,000 originally allocated for works to the multi-use games area that due to the AGENDA ITEM 4 REPORT OC01/19

basketball project is no longer required. 4.5. Officers are suggesting that this £9,000 plus a further £3,000 from the Asset Repair and Development Fund is earmarked to cover the shortfall in the project. This need not impact the precept as there are suitable monies already in reserves. 5. Legal Implications 5.1. The Town Council is the owner of land at Victoria Park. 5.2. A Town council has the power to provide recreation grounds and to manage and control them. 5.3. Planning permission has now been obtained for the new location; therefore the Town Council can commence works as soon as they wish.

End

Linda Blake Town Clerk

SITE PLAN AGENDA ITEM 6 REPORT OC02/19

STREET NAMING REQUEST

1. Purpose of Report 1.1. For decision. 2. Recommendation 2.1. Committee is asked to suggest new street names for the following new developments a) One street at Broadlands Drive in North Malvern ward b) Two streets at former Walshes Yard, Poolbrook Road. Part of this development falls in Chase ward. 2.2. The normal procedure for street naming requests is to delegate the decision to ward councilors in conjunction with the Town Clerk. Operations and Planning Committee may wish to consider a recommendation to Full Council that all street naming requests are automatically referred to the relevant ward councillors. 3. Background 3.1. The Town Council has agreed to participate in new arrangements for street naming and numbering, where the previous role for proposing new street names has been passed from Malvern Hills District Council to Malvern Town Council. 3.2. The protocol for naming of streets is as follows: i. Names should be easy to spell ii. Names should be easy to pronounce iii. Names should not duplicate or cause conflict with other streets in the area iv. Names should end with the appropriate suffix i.e. Road, Street or Drive for thoroughfares and Avenue, Lane, Close, End for “no through roads”. v. If streets are named after people who have died, all efforts should be made to obtain the permission of the next of kin. If this is not possible, the name may still be used but evidence of the efforts made should be kept on file. vi. Any roads named after people should only use the surname - Christian names should not be included vii. Streets should not be named after people who are still living viii. Street names must not end in ‘s’ ix. No abbreviations or punctuations can be used AGENDA ITEM 6 REPORT OC02/19

x. Use of any Royal name or title will need to obtain permission from the Lord Chamberlain’s office – Cabinet Office, Constitutional Policy branch. This also includes use of the word ‘royal’. 3.3. The first request relates to one new street name for the development of 33 properties on land at Broadlands Drive (location plan attached) suitable suffixes for this development are ‘Drive’, ‘Square’ and ‘Place’. The developer has suggested Coppicewood Drive and the Town Council is free to agree with this or make their own suggestion. 3.4. The second request relates to two new street names on land at the former Walshes Yard, 190 Poolbrook Road (location plan attached). Although part of this development falls in Chase ward, the majority falls within Hanley Parish. Hanley Castle Parish Council suggested two names, both of which were rejected on compliance issues. As a result they have opted out and the matter has been passed to Malvern Town Council. 4. Financial Implications 4.1. None pertaining to this report. 5. Legal Implications 5.1. None pertaining to this report.

End

Linda Blake Town Clerk

New Development of 33 Properties on Land At Broadlands Drive, Malvern

© Crown copyright and database rights 2019 30 0 30 60 90 120 m Date: 19/11/2019 Ordnance Survey Licence Number 0100018590 Scale 1:2,000 You are not permitted to copy, sub license, distribute or Produced by: Caroline sell any of this data to third parties in any form. Cherrington New Development of 6 Houses - Land at Hayes Bank Road, Malvern

© Crown copyright and database 19 0 19 38 m Date: 11/09/2019 rights 2019 Ordnance Survey Licence Produced by: Caroline Number 0100018590. Cherrington You are not permitted to copy, sub license, distribute or sell any of this data to third parties in any Scale 1:1,250 form. AGENDA ITEM 7 REPORT OC03/19

COURT ROAD, BARNARDS GREEN DISABLED PERSONS’ PARKING SPACE

1. Purpose of Report 1.1. For decision. 2. Recommendation 2.1. Committee is asked to consider a proposal to replace part of the limited waiting area on the south side of Court Road in Barnards Green with a disabled persons’ parking space. 3. Background 3.1. The Town Clerk has received notification from Worcestershire County Council of a proposed part revocation of limited waiting to be replaced with a disabled persons’ parking space. 3.2. The diagram attached at Appendix A to this report illustrates the proposal to replace part of the existing limited waiting, which is one hour, no return within two hours, with a disabled persons’ parking space. 3.3. This proposal has the support of the local county councillor with the aim of enabling blue badge holders to park directly outside the post office. The next available space being along Barnards Green Road. 3.4. This proposal was circulated to Town Council Chase ward members for comment and one member has requested that it should go to committee for comment as some of the local traders are not in support of the proposal. 3.5. The deadline for comments is 19 December 2018. 4. Financial Implications 4.1. None pertaining to this report. 5. Legal Implications 5.1. None pertaining to this report.

End

Linda Blake Town Clerk Legend Permanent Orders

Worcestershire County Council

T.2019.776 County Hall Scale: 1:800 At A4 Spetchley Road Worcester Date Printed:10/10/2019 WR5 2NP Operations and Planning Committee AGENDA ITEM 8 Work programme REPORT OC04/19

COMPLETION 2019 2020 DATE April May June July Aug Sep Oct Nov Dec Jan Feb March Victoria Park Pitch refurbishment 28/06/19 Replacement signage 11/07/19 Relocation of bowling green fence 14/06/19 Tarmac Pickersleigh Road car park entrance 14/11/19

Dukes Meadow Pitch refurbishment 28/06/19

Lower Howsell Pitch refurbishment 28/06/19 New car park

Great Malvern Cemetery Reinstatement of memorials Roofing of compost area 31/10/19

Craig Lea Teenage climbing frame

Adam Lea Replacement fencing hoop top and chainlink 01/09/19

Various Wet pour renewal - ongoing Removal spring bedding 23/05/19 Planting of summer bedding 12/06/19 Removal of summer bedding 25/09/19 Planting of spring bedding 16/09/19 Hedgecutting Goal post dismantle/erection 12/09/19 Topping up of graves Belle Vue Gardens Christmas lights (erect & dismantle) Malvern in Bloom 30/09/19 Erection of new lights Church Street 21/11/19

Goodwood Road Concrete entrance 29/11/19

Overhaul of Ausa 25/06/19 AGENDA ITEM 9 OC05/19

PLANNING CONSULTATIONS

1. Purpose of Report 1.1. For comment as necessary. 2. Recommendation 2.1. The Committee is recommended to note and comment on: i. Specific planning applications raised by Ward members, Officers or requested by members of the public. ii. Any major planning applications currently being considered iii. Any ‘live’ planning applications as circulated on the Weekly Planning Lists and on the Planning Application Log attached at appendix A. 2.2. The Committee is recommended to nominate a Councillor to speak on behalf of the Town Council at MHDC’s Southern Area Planning Committee where relevant. 3. Background 3.1. A list of planning applications is sent to members each week. Following a change in the Council’s policy dating from December 2013, members are now asked to consider both major and minor applications and comment as appropriate. 3.2. There have not been any specific planning applications raised by ward members: 3.3. There are no major planning applications currently being consulted on. 3.4. Other ‘live’ applications from the planning log can be raised by Committee members at the meeting. Full details of the applications are available at: https://plan.malvernhills.gov.uk/ 3.5. Members are asked to look at details of any planning applications for discussion before the meeting to allow an expeditious decision-making process. 3.6. Members should note that they are asked to notify the office of any applications with deadlines arising during the period between meetings. These comments will then be passed on to MHDC. 3.7. Members are reminded that the Town Council is a consultee in the planning process and the comments that Council makes will go forward to the District Council as part of the planning application process and therefore comments should relate to material planning considerations so that they will be properly considered. 4. Financial Implications 4.1. None pertaining to this report. AGENDA ITEM 9 OC05/19

5. Legal Implications 5.1. None pertaining to this report.

End.

Linda Blake Town Clerk AGENDA ITEM 9 APPENDIX A

Planning log to 29/11/19

Comment Application Location Ward Description of Works Applicant Deadline Number or update 19/01648/HP 12 Cromwell Road, Malvern, Link Proposed dormer window to side elevation Mrs E Teale 06/12/2019 WR14 1NA 19/01741/ADV National Westminster Bank, 30 Priory Display of 1 externally illuminated fascia sign AuraQ Ltd 11/12/2019 Church Street, Malvern, WR14 2ZF 19/01584/LB Mount Pleasant Hotel, 50 Belle Priory Erection of shelter to side elevation (part-retrospective) in Mr A J Bains 12/12/2019 Vue Terrace, Malvern, WR14 conjunction with works to restore Foley Fountain. Associated ref 4PZ 19/01599/FUL 19/01600/FUL Land at (OS 7841 4709) Willow Link Erection of dwelling Mr Schwarz 12/12/2019 Grove, Malvern 19/01381/FUL Land at (OS 7915 4674) The Pickersleigh Erection of 2 flats, 2 bedrooms each flat. Resubmission of lapsed Mr Neil Biddle 09/12/2019 Stores, 205-207 Elgar Avenue, approved planning application 14/00082/FUL Malvern 19/01353/LB Abberley House, 56 Worcester Priory Replacement guttering to front and sides. Abberley 16/12/2019 Road, Malvern House (Malvern) Ltd 19/01583/HP 2 Arosa Drive, Malvern, WR14 Chase Erection of single storey extension and demolition of garage - Dr L APPROVED 3JP DECISION NOTICE Ainsworth 19/01740/LB Malvern Public Library, 44 Priory External stonework repairs Worcester 17/12/2019 Graham Road, Malvern, WR14 County 2HU Council 19/01748/HP 3 Mason Close, Malvern, WR14 Pickersleigh Proposed rear bedroom extension and rear garage extension Mr Martin 18/12/2019 2NF Goodwin 18/01865/FUL Land at (OS 7935 4695), North Pickersleigh Residential development of 50 dwellings (100% affordable), Lovell APPROVED End Lane, Malvern access, car parking, landscaping, open space and associated Partnerships works. Ltd

AGENDA ITEM 9 APPENDIX A

19/01779/HP 1 Churchill Drive, Malvern, Link Demolition of single storey garage and construction of 1.5 storey Ms Elizabeth 20/12/2019 WR14 1DJ extension Checketts 19/00145/FUL Land at (OS 7841 4709) Willow Erection of bungalow Mr Denis Notification Grove, Malvern Schwarz of planning appeal