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Council Part a Open Agenda 21.10.19 - 0 COUNCIL PART A OPEN AGENDA 21.10.19 - 0. Cover page Agenda, 21.10.19 Council 21 October 2019 4:00pm to 6:00pm 1 COUNCIL PART A OPEN AGENDA 21.10.19 - 00. COUNCIL, 21.10.19 AGENDA PART A Council Agenda Part A (Open Agenda) 21.10.19 4:00pm Page # 1. APOLOGIES The Chancellor moves that the apologies, Ms Newsome be noted. 2. DISCLOSURES OF The attention of Members is drawn to the Conflicts of Interest Policy The Chancellor moves that the INTEREST BY and the need to disclose any interest in an item on the Agenda of the disclosures, if any, be noted and the action MEMBERS meeting as set out in s175 of the Education Act 1989. taken be endorsed. In accordance with the provisions of the Conferment of Academic Qualifications and Academic Dress Statute 1992 the 10 Chancellor will confer the degrees listed (as attached) by stating: 3. CONFERMENT OF By the authority vested in me by resolution of The University of Auckland Council I, SCOTT ST JOHN, Chancellor, DEGREES confer the degrees stated upon those who, within their several faculties, have satisfied the requirements of this University. In accordance with the provisions of the Conferment of Academic Qualifications and Academic Dress Statute 1992 the 13 Chancellor will award the diplomas listed (as attached) by stating: 4. AWARD OF By the authority vested in me by resolution of The University of Auckland Council I, SCOTT ST JOHN, Chancellor, DIPLOMAS award the diplomas stated to those who, within their several faculties, have satisfied the requirements of this University. 14 5. COUNCIL 5.1 Council, Draft Minutes (Part A), 26.08.19 The Chancellor moves that the Minutes MEETINGS (Part A), 26.08.19 be taken as read and confirmed. 5.2 Matters arising from the Minutes (Part A), 26.08.19 not elsewhere on the Agenda With regards to item 10.3: The processions scheduled for Graduation on 24.09.19 had to be cancelled because of the weather. Council Agenda 21.10.19 Page 1 of 11 2 COUNCIL PART A OPEN AGENDA 21.10.19 - 00. COUNCIL, 21.10.19 AGENDA PART A 6. VICE- 22 The Chancellor moves that the Vice- CHANCELLOR’S Chancellor’s Report be noted. REPORT 7. REPORTS OF 7.1 AUDIT AND RISK COMMITTEE COUNCIL 68 COMMITTEES 7.1.1 Minutes (Part A), 02.10.19 The Chancellor moves that the Audit and Risk Committee Minutes (Part A), 02.10.19 be received. 7.2 CAPITAL EXPENDITURE COMMITTEE The Chancellor moves that the Capital 70 7.2.1 Minutes (Part A), 25.09.19 Expenditure Committee Minutes (Part A), 25.09.19 be received 7.3 FINANCE COMMITTEE 7.3.1 Minutes (Part A), 25.09.19 The Chancellor moves that : the Finance Committee Minutes (Part A), 73 25.09.19 be received; and 7.3.2 Domestic Student Fees 2020 and International Student the Report on Domestic Student Fees 2020 78 Fees 2021 and International Student Fees 2021 be received; and THAT Council: a) Approve the attached Domestic Fees Schedule for 2020; b) Approve the attached International Fees Schedule for 2021; c) Authorise the Vice-Chancellor to assign any new programmes, or programmes becoming newly available to international students in 2021, to an appropriate band to enable offers to be made during the recruitment cycle, and report these decisions back to Council; d) Authorise the Vice-Chancellor to set fees for University programmes delivered offshore and to report those Council Agenda 21.10.19 Page 2 of 11 3 COUNCIL PART A OPEN AGENDA 21.10.19 - 00. COUNCIL, 21.10.19 AGENDA PART A to the Council meeting immediately following; e) Authorise the Vice-Chancellor to authorise faculty Deans to award bursaries (effectively a discount) on international fees on the understanding that this should drive volume, that the published fee remains at the approved rate and that standard University overheads are not compromised; and f) Approve the Compulsory Student Services Fee at $7.86 per point (GST inclusive), g) Authorise the Vice-Chancellor: To exempt from the CSSF those students outside NZ (e.g. those students on an exchange programme) and those students in non-formal programmes such as New Start To reduce the CSSF proportionally for those programmes fully delivered at locations where only a subset of student services are able to be accessed h) Approve the attached Other Fees Schedule for 2020 i) Consider Sections 5.5, 5.6 and Appendix C in Part B of the meeting. 7.4 RŪNANGA 7.4.1 Terms of Reference of Rūnanga – revised and current – The Chancellor moves that the revised deferred from the Council meeting of 26.08.19 Rūnanga Terms of Reference be approved 145 7.5 STUDENT APPEALS COMMITTEE The Chancellor moves that the Student Appeals Committee Report be received. 150 7.5.1 Report, 08.07.19 Council Agenda 21.10.19 Page 3 of 11 4 COUNCIL PART A OPEN AGENDA 21.10.19 - 00. COUNCIL, 21.10.19 AGENDA PART A The Chancellor moves that the 151 8 SENATE MATTERS 8.1 REPORT OF SENATE, 23.09.19 recommendations in Part A of the Report of Senate, 23.09.19 be adopted and Parts B Part Ai, 1 - 8: Reviews to be received by Council and C be noted Part Aii, 9 - 12: Policy and other matters requiring Council approval Part B, 1: Matters for noting by Council Part C, 1-2: Matters handled under Delegated Authority 9 CORRESPONDENCE No items received. REFERRED BY THE CHANCELLOR 10 OTHER MATTERS 10.1 SEAL The Chancellor moves that the affixing FOR DECISION OR of the seal to the listed document be NOTING Since the Council meeting on 26.08.19 the seal has been noted. applied to the following document in accordance with the Council resolution of 18.02.1991: 1. Deed of Lease – 70 Stanley Street, Parnell- L2 & part of the GF of the Building and car parks as stated in the Deed – Windsor Park Leasing Ltd (Landlord) & The University of Auckland (Tenant) 10.2 RESCINDMENT 156 10.2.1 Memorandum, 08.10.19 from Margaret Allen, Manager, The Chancellor moves that the Scholarships and Graduation regarding the rescindment of the Memorandum, 08.10.19 from the Manager, Master of Professional Studies (Food Safety) awarded without Scholarships and Graduation be received class of Honours to the above student. and that Council rescind the Master of Professional Studies (Food Safety) conferred in May 2019 to the named student and confer the Master of Professional Studies (Food Safety) with First Class Honours Council Agenda 21.10.19 Page 4 of 11 5 COUNCIL PART A OPEN AGENDA 21.10.19 - 00. COUNCIL, 21.10.19 AGENDA PART A 10.3 PASTORAL CARE OF STUDENTS IN UNIVERSITY The Chancellor moves that Council note 157 ACCOMMODATION the Pastoral Care of Students in University Accommodation 10.3.1 Memorandum from the Associate Director Campus Life (Accommodation), Mr Rengers regarding the provision of pastoral care in University of Auckland Student Accommodation. 10.3.2 Letter regarding accommodation from the Chief Executive of the Tertiary Education Commission, Mr Fowler to TEI Council Chairs. 10.3.3 Pastoral Care in Accommodation 10.4 HONORARY DEGREES AND AWARDS The Chancellor moves that Council adopt 276 the Honorary Degrees and Awards Statute 10.4.1 Memorandum, 29 September 2019 from the Vice-Chancellor 2019. regarding proposed amendments to the Honorary Degrees and Awards Statute 1998. 10.4.2 Proposed Honorary degrees and Awards Statute 2019. 10.4.3 The current Honorary Degrees and Awards Statute 1998. 11. ELECTIONS - 11.1 REAPPOINTMENT OF SKILLS-BASED MEMBERS OF The Vice-Chancellor moves that both 280 APPOINTMENTS COUNCIL Scott St John and Jan Dawson be appointed to the University Council as a skills-based The Registrar takes the Chair for this item. members, each for a further term of four years. 11.1.1 Memorandum, 09.09.19 from the Vice-Chancellor regarding the reappointment of skills-based members of Council. The Registrar takes the Chair for the first part of this item. 11.2 ELECTION OF CHANCELLOR FOR 2020 Note that, under: s177(3) of the Education Act 1989, the Chief Executive, staff members and the student member are not eligible to be elected as Chancellor or Pro-Chancellor. s177(4) The Chairperson and Deputy Chairperson of a Council each hold office, subject to this section, for 1 year but are eligible for re-election. Council Agenda 21.10.19 Page 5 of 11 6 COUNCIL PART A OPEN AGENDA 21.10.19 - 00. COUNCIL, 21.10.19 AGENDA PART A The election of Chancellor and Pro-Chancellor will take place for a period starting on 01.01.2020 and ending 31.12.2020. Procedure for Election of Chancellor Council 12.07.1974 resolved: 1. The Registrar to call for nominations – each nomination to have a proposer and a seconder. 2. Should one nomination only be received the person nominated to be declared elected. 3. Should more than one nomination be received then a secret vote be held as follows: (i) Each member of Council entitled to vote be asked to write the name of the candidate for whom (s)he wishes to vote on a voting paper. (ii) The voting papers to be collected and the Registrar and one other member of the administrative staff to act as scrutineers. (iii) The Registrar to declare the nominee gaining the highest number of votes elected. In the event of an equality of votes the election shall be determined by lot. 11.3 ELECTION OF PRO-CHANCELLOR FOR 2020 The Chancellor resumes the Chair for this part of the item.
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