Inclement Weather School Closing Codes and Procedures Revised 12/19/13
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Inclement Weather School Closing Codes and Procedures Revised 12/19/13 Code 0 Announcement: "All schools and offices are closed. School employees: Code 0 - no employees report." . All schools are closed . All school and non-school activities, day and evening, are canceled . School division office and all support offices are closed . No employees should report to work . Decision made by 5:30 A.M. Code 1 Announcement: "All schools and offices are closed. Code 1 - essential personnel report to perform emergency services as necessary." . All schools are closed . All school and non-school activities, day and evening, are canceled . Essential personnel will report at specified times, as safety permits, to perform emergency services as necessary . Decision made by 5:30 A.M. Code 2 Announcement: "All schools are closed. Code 2 - 12-month employees report two-hours late as safety permits. Essential personnel will report at specified times, as safety permits." . All schools are closed . All school and non-school activities, day and evening, are canceled . 12-month employees report 2-hours late, as safety permits . Essential personnel will report at specified times, as safety permits . Decision made by 5:30 A.M. Late Opening – Announcement: "Schools will open two hours late. 12-month employees report to work on time, as safety permits. All other employees report two hours late." . No code . Alternate breakfast will be served to students PROCEDURES Spotsylvania County School Board Policy EBCD states, “The Superintendent or his/her designee may order the closing, a delay in opening, or the early dismissal of any or all schools in order to protect the safety and welfare of the students and staff.” Making the decision to close schools or delay school openings involves many staff members and community organizations. On mornings when inclement weather such as snow or ice is expected or is a possibility, Spotsylvania County Schools’ Inclement Weather Team takes action. The county has been divided into six regions for observation. Prior to 4:30 a.m., representatives for each region begin checking weather reports and road conditions. The Inclement Weather Team remains in constant contact during road and school parking lot checks. The superintendent is informed about the weather conditions and a decision is made by 5:30 a.m. At that time, the decision to close or delay opening of schools is relayed to designated radio and television stations, and posted on the division’s website, ETV, SchoolsOut.com, and SpotsyAlert. If the decision is to delay the opening of schools, the Inclement Weather Team continues to check the road conditions and monitors weather forecasts. Reports received from VDOT, the sheriff’s department and surrounding school divisions will continue to be monitored. Based on those reports, it may be determined to change the two hour delay to a closing depending on weather conditions. WHERE TO FIND SCHOOL CLOSING ANNOUNCEMENTS Division Website/ Alert Systems: FM AM Television Social Media: Stations Stations: Stations: www.schoolsout.com www.spotsylvania.k12.va.us WBQB WFVA WJLA CH 7 101.5 www.spotsyalert.com 1230 ABC http://twitter.com/spotsyschools Both alert systems WGRQ 95.9 WTOP WRC CH 4 require you to 820 NBC register to receive WGRX The Free Lance-Star: notifications 104.5 WUSA CH 9 CBS www.fredericksburg.com WASH 97.1 WTTG CH 5 HOT 99.5 FOX WCVE 88.9 WTVR CH 6 CBS WCNV 89.1 WRIC CH 8 ABC WMVE 90.1 WWBT CH WTOP 103.5 12 NBC WFLS 93.3 Cable WYSK 99.3 Stations: WWUZ 96.9 Comcast Channel 18 WJMA 96.7 .