Operate a Database Application

ICA10105 Certificate I in Information Technology ICAU1131B Operate a Database Application (35hrs) ICAU1131B: Operate a Database Application Description This unit defines the competency required to operate database applications and perform basic operations. The following units are linked and form an appropriate cluster: ICAU1128B Operate a personal computer ICAU1129B Operate a word processing application ICAU1130B Operate a spreadsheet application ICAU1132B Operate a presentation package (No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.) Employability Skills This unit contains employability skills. Unit Sector Use Performance Criteria Element Performance Criteria 1. Create 1.1 Open a database application and design a two- database table simple relational database incorporating basic designprinciples 1.2 Develop a table with fields and attributes according to database usage, as well as user requirements 1.3 Create a primary key and establish an index for each table 1.4 Modify table layout and field attributes as required 1.5 Create a relationship between the two tables 1.6 Add and modify data in a table according to information requirements 1.7 Add and delete records as required 1.8 Save and close down database to disk 2. Customise 2.1 Adjust page layout to meet user requirements basic settings 2.2 Open and view different toolbars 2.3 Format font as appropriate for the purpose of the database entries 3. Create reports 3.1 Design reports to present data in a logical sequence 3.2 Modify reports to include/exclude additional requirements 3.3 Distribute reports to appropriateperson in a suitable format 4. Create forms 4.1 Use a wizard to create a simple form 4.2 Open existing database and modify records through a simple form 4.3 Rearrange objects within the form to accommodate information requirements 5. Retrieve 5.1 Access existing database and locate required information records 5.2 Create simple query and retrieve required information 5.3 Develop query with multiple criteria and retrieve required information 5.4 Select data and display appropriately Skills and Knowledge Required skills • Reading and writing at a level where basic workplace documents are understood • Clear and precise communication • Interpretation of user manuals • Ability to create a simple database Required knowledge • Basic database design • Knowledge of relationships between tables (cardinality) • Knowledge of forms, reports and queries for retrieving and displaying information Range Statement The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. Design principles may • naming conventions include: • data layout • formatting Attributes may include: • name • data type • size Relationship may be • one-to-one but is not limited to: • one-to-many • many-to-many relationships Disk may include but • diskettes (floppy disks) are not limited to: • CDs • CD-RW (Compact Discs-Read Write) • DVD RW • zip disks • solid state hard drives Page layout may • landscape include: • portrait Toolbars may contain: • buttons • menus • a combination of both Font • The combination of typeface and other attributes, such as size, pitch, and spacing character or symbol Appropriate person • supervisor may include: • teacher • authorised business representative • client Objects may include: • buttons • checkboxes • option buttons • text boxes • drop down lists Evidence Guide The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. Overview of assessment Critical aspects for Evidence of the following is essential: assessment and evidence required to • Assessment must ensure a person has the ability to demonstrate design and develop a simple database using a competency in this unit standard database package. The person must add data, use queries, and create forms and reports. To demonstrate competency in this unit the person will require access to: • Personal computer • Basic software • Documents or information containing data suitable for creating a database Context of and specific An individual demonstrating these competencies, may use resources for pre-existing data (e.g. doc uments, spreadsheet data, data assessment from database tables) or create new data when creating and manipulating databases and tables. The breadth, depth and complexity of knowledge and skills in this competency would prepare a person to perform a defined range of a ctivities many of which may be routine and predictable. • Assessment must ensure Applications may include a variety of employment related skills including preparatory access and participation skills, broad-based induction skills and/or specific workplace skills. They may also include participation in a team or work group. Method of assessment The purpose of this unit is to define the standard of performance to be achieved in the workplace. In undertaking training and assessment a ctivities related to this unit, consideration should be given to the implementation of appropriate diversity and accessibility practices in order to accommodate people who may have special needs. Additional guidance on these and related matters is provided in ICA05 Section 1. • Competency in this unit should be assessed using summative assessment to ensure consistency of performance in a range of contexts. This unit can be assessed either in the workplace or in a simulated environment. However, simulated act ivities must closely reflect the workplace to enable full demonstration of competency. • Assessment will usually include observation of real or simulated work processes and procedures and/or performance in a project context as well as questioning on underpin ning knowledge and skills. The questioning of team members, supervisors, subordinates, peers and clients where appropriate may provide valuable input to the assessment process. The interdependence of units for assessment purposes may vary with the particul ar project or scenario. Guidance information Holistic assessment with other units relevant to the industry for assessment sector, workplace and job role is recommended, for example: • ICAU1128B Operate a personal computer • ICAU1129B Operate a word processing application • ICAU1130B Operate a spreadsheet application • ICAU1132B Operate a presentation package An individual demonstrating this competency would be able to: • Demonstrate knowledge by recall in a narrow range of areas • Demonstrate basic practical skills, such as the use of relevant tools • Perform a sequence of routine tasks given clear direction • Receive and pass on messages and information • Maintain knowledge of industry products and services Lets get startedstarted………… Comet Bay College Certificate I in Information Technology ICAU1131A – Operate a Database Application Activity: Create a Database This activity can also be used for ICAU1204B - Locate and use relevant online information. In this activity you will address the following elements from ICAU1131B - Operate database applications: • Create a database • Customise basic settings • Create reports • Create forms • Retrieve information Using a search engine search online for at least 8 businesses that you consider you would like to work for. Keep records of the following: • Business name • Address • Phone number • Email • Web address Create a second table called Job Hunting . You will use this to keep records of contacts you have with employers in your Job search. Create a table that includes: • Phone number • Contact name • Contact type You are going to enter cold call, letter, email or phone as your options in this field • Contact date • Contact outcome Create a relationship between the two tables using the phone number. 1. Create forms to enter data into the database. 2. Create a simple query that lists the employers you have sent letters to 3. Design a report to list the number of employers you have had contact with ICAU1131A Operate a database application | Create multiple table relational databases Builder’s Friend The Builder’s Friend hardware store is an old family based company that currently uses a paper-based recording system for all aspects of its business. They have made the decision to change to a computerised database system and as the first part of this process want to create tables and enter the data to hold current hire items and supplier details. Currently details for each product made available to for sale are stored in a filing cabinet holding folders labelled with each letter of the alphabet. Each folder contains a brochure or sheet of paper for each product whose name starts with that letter and of the supplier of that item. Where product names differ only slightly and come from the same supplier, such as 25mm nails and 50mm nails, details of all are recorded on a single sheet. Each product is always purchased from only one supplier but each supplier can supply more than one product. Current information stored for each separate product in the paper based system is: product name supplier address

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