PACIFIC NATIONAL EXHIBITION VENUE GUIDE FOR BANQUETS & MEETINGS VENUE GUIDEFOR BANQUETS &MEETINGS venue within Hastings Park. Its unique unique Its Park. Hastings within venue and is great for meetings, seminars, seminars, meetings, for great is and 3,600 square feet of flexible space, space, flexible of feet square 3,600 expanded configuration offers over The Pacific Coliseum is the largest largest the is Coliseum Pacific The 56,000 sq. ft. on the arena level. arena the on ft. sq. 56,000 wedding receptions and parties. parties. and receptions wedding PACIFIC COLISEUM For more information, click here click information, more For For more information click here. click information more For the PNE staff has has the staff expertise the PNE help to put occasion. you unforgettable an together Unique venue optionsUnique at include avariety outdoor the PNE locations. of and indoor HASTINGS ROOM HASTINGS The Hastings Room has Whether youWhether have all decided on the details you or are still brainstorming, Thank youThank for considering the location as the PNE for your special event.
available for hosting your next event. next your hosting for available unique gardens and green spaces For more information, click here click information, more For within the Pacific Coliseum and and Coliseum Pacific the within For more information, click here click information, more For fully equipped kitchen and bar. has a private entrance, stage, stage, entrance, aprivate has The Pacific Room is located GREEN SPACES PACIFIC ROOM PACIFIC There are a number of of anumber are There GARDENS & GARDENS – 2 –
picturesque wedding photo backdrops. beautiful and unique location options in its entirety or a sliding wall divider divider wall asliding or entirety its in The PNE Forum is a flexible space of of space aflexible is Forum PNE The 45,000 square feet and can be used used be can and feet square 45,000 can be closed for smaller events. smaller for closed be can For more information, click here click information, more For For more information, click here click information, more For for ceremonies, receptions and The PNE has a variety of of avariety has PNE The WEDDINGS FORUM
06.04.2017 VENUE GUIDEFOR BANQUETS &MEETINGS Expanded banquet configuration option 1,728for guests. The Pacific Coliseum is thelargest venue withinHastings Park andoffers aunique expanded configuration making ittheperfect venue for large banquets andmeetings. PACIFIC COLISEUM – 3 – preparation andpost-event cleaning such asconversion, event staff, event Rates donot includevenue services Days: Move-in/out Multi-Day Event Rental: Days: Move-in/out Day Rental: One-Event ROOM RENTAL Ceiling height Floor CONFIGURATION) EXPANDED (IN Level Arena Floor Area Clear SPECIFICATIONS Stage Capacities are subject to configuration ONLY) FLOOR THE (ON Reception Cocktail ROUND) THE IN SEATING, ARENA (WITH Style Theatre STAGE) WITH ONLY FLOOR (ARENA Style Theatre Banquet CAPACITY Lounge (40 guests) Suites. and14Gallery Room (see page4for more info), Media (100 guests), Dressing Rooms, Pacific Additional space includes: Concourse Upper
Various sizes available 45
' -8 " – Green Room
69 17,000 guests 4,000 guests 2,000 guests 2,000 FLOOR TO SCORE CLOCK SCORE TO FLOOR 94,325 sq. ft. sq. 94,325 37,500 ft. sq. 56,825 sq. ft. sq. 56,825 $10,000/day 1,600 guests 1,600 $15,000/day $5,000/day ' $7,500/day – FLOOR TO BEAM TO FLOOR Cement
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RENFREW ENTRANCE
VENUE GUIDEFOR BANQUETS &MEETINGS MAIN ST . ENTRANCE
Located withinthePacific squareColiseum, this6,300 foot room offers aprivate entrance, stage, PA system, bar andfullyequippedkitchen. From dinnerbanquets to award ceremonies, cocktail receptions to seminars, 60' WA W OMEN'S SHROOM
52' 45 4' ' BA R Room issubject to occupancy 45 the availability ofthePacific Confirmation ofbookingis ' at thePacific Coliseum, in thePacific Coliseum. provided 6weeks prior nature ofourbusiness EXIT RENFREW to requested event KIT ST
the Pacific Room isadaptable to a variety offunctions. 112'
14'
CHEN '
AG 24 ENTRANCE Due to the EXIT E
N MAIN date. THE PACIFIC ROOM ST OTE . ENTRANCE
: 60' 27 ' WA W
OMEN'S SHROOM 3' 4'
52' 45 4' WA ' 6' BA MEN'S SHROOM R – 4 – 45 ' EXIT KIT ST
112'
14' CHEN ' AG 24 EXIT E Floor Area Clear SPECIFICATIONS event, event prep andpost-event cleaning Rates includeset upandtear down of ROOM RENTAL Illumination Ceiling Height Banquet CAPACITY Floor Stage Style Theatre Licensed 27 ' Dots onmapmarks 14
3' 4' (dance floor available upon request. WA 6' MEN'S SHROOM
Additional charges apply) Incandescent lights with track lighting track with 16 ' wide x9 ' ceiling area 6,300 sq. ft. sq. 6,300 $1,000/day 350 guests 350 guests 429 guests Carpet ' deep
12 '
06.04.2017 post-event cleaning event preparation and services suchasevent staff, Rates donot includevenue Move-in/out days: Event:Multi-day Event: One-day HALF VENUE Move-in/out days: Event:Multi-day Event: One-day FULL VENUERENTAL VENUE GUIDEFOR BANQUETS &MEETINGS EXIT 45,000 square feet whichcanbeusedinitsentirety oraslidingdividercanbeclosedfor smallerevents. There are EXIT bleacher seats around thesouthsideofbuilding,makingthisagreat venue for large theatre-style meetings.
NORTH FORUM 139' N.FORUM
16 3'6" WIDTH The PNEForum isconveniently located at thecorner ofRenfrew &Hastings. Itisaflexible space of LOADING RAMP 12' 6"x18' (NORTH OR SOUTH) 40' 6"
$4,000/day $5,000/day $3,000/day $7,500/day $7,500/day
WIDTH BETWEEN PILLARS-124' $2,500/day $1,500/day EXIT
WASHROOMS F ENTRANCE SLIDING DIVIDER M OFFICE SPACE H.C. WASHROOMS
WASHROOMS Cocktail Reception Cocktail Style Theatre Style Theatre Banquet WHOLE BUILDINGCAPACITY side South side North Floor Area Clear SPECIFICATIONS M 365' 226' S.FORUM EXIT EXIT
FORUM
SOUTH FORUM – 5 WASHROOMS – (WITH BLEACHER SEATING) (WITH BLEACHER 97' - 4" 44,579 sq. ft. sq. 44,579 F 3,500 guests 3,500 22,657 sq. ft. 22,657 sq. 4,287 guests 4,287 1,500 guests 1,500 21,922 sq. ft. sq. 21,922 (SOUTH FLOOR ONLY) FLOOR (SOUTH 850 guests (ON THE FLOOR) THE (ON ENTRANCE
EXIT
EXIT LOBBY Seating Bleacher Permanent Ceiling Height Style Theatre Banquet SOUTH CAPACITY Reception Cocktail Style Theatre Banquet NORTH CAPACITY Floor Stage configuration Capacities are subject to Reception Cocktail Style Theatre
Various sizes available 40 1,000 guests 1,000 guests 4,287 guests 4,287 1,750 guests 1,750 guests (BLEACHER SEATING) (BLEACHER 60 800 guests 700 guests ' to beams
(ON THE FLOOR) THE (ON (ON THE FLOOR) THE (ON ' to peak to (FLOOR ONLY) Cement 3,437
06.04.2017 WEDDINGS CLICK TO PACKAGES! SEE OUR VENUE GUIDEFOR BANQUETS &MEETINGS With 3,600 square feet ofspace, theHastings Room includesfloor to ceiling slidingglass doors facing north,alarge WA The Hastings Room at thePNEislocated besidethenatural parksurroundings oftheSanctuary. This room isan MEN'S patio, bar, PA system andprojector screen. The room hasaslidingdividerthat allows for flexible configurations. SHROOM N excellent venue for hosting meetings, seminars, banquets, wedding receptions andseasonalcelebrations. WA MEN'S SHROOM
30' SHROOM WA
OMEN'S W
30' SHROOM WA EXIT
EXIT & BA
OMEN'S W ENTRANCE
R
3.3 10' MAIN
M. EXIT
EXIT & BA ENTRANCE
R
3.3 10' MAIN M. 9.05 29' THE HASTINGS ROOM - DIVIDER SLIDING 9" M. 9.05 29' PA DECK - 22 DIVIDER SLIDING 60' 9" M. TIO M. KITCHEN PA DECK 22 60' TIO M. KITCHEN EXIT
9.05 29' M. EXIT 18.38
15' - 66' 9" M. 22' –
6 7.3 M.
9.05 29' M. 18.38
15' – - 66' 9" M. 22' 6' 10' 7.3 M. EXIT 3.3 M. 6' 10' EXIT 3.3 M. SPECIFICATIONS event, event prep andpost-event cleaning Rates includeset upandtear down of Full Room Half (East or West) ROOM RENTAL Illumination Dance floor Floor and runnorth/south across theroom roof come down 3 Three 9"widebeamsthat supportthe Stage Reception Cocktail Style Theatre Banquet CAPACITY Patio Outdoor Floor Area Clear Ceiling Height
(AVAILABLE UPON REQUEST. ADDITIONAL ADDITIONAL REQUEST. UPON (AVAILABLE ' from ceiling every 14" (STAGE AVAILABLE UPON REQUEST) Incandescent lights
(DEPENDANT ON CONFIGURATION) with track lighting track with 16 ' 175–200 guests wide x6 3,600 sq. ft. sq. 3,600 1,000 sq. ft sq. 1,000 200 guests 275 guests $400/day $800/day CHARGES APPLY.)CHARGES Carpet ' deep 11 ' –9 "
06.04.2017 ITALIAN GARDENS MOMIJI GARDENS VENUE GUIDEFOR BANQUETS &MEETINGS Amphitheatre. There are anumberofuniqueoptionsfor wedding ceremonies, cocktail receptions, company BBQs, From thequaint private MomijiandItalianGardens to thelarge Centre Grounds, Lagoonpicnicarea andoutdoor The PNEhasavariety ofbeautifulgardens, green spaces andoutdoor venues for hosting specialevents. renting the amusement park exclusively park amusement the your for renting Ask us about corporate about us eventsAsk atPlayland or Please discuss the options available with your PNE sales representative. available your sales with options PNE the discuss Please large group! There’s experience group! no large like it. The below green spaces can be customized to suit your customized to be suit event. spaces below can The green GARDENS &GREENSPACES Floor Stage Capacities are subject to configuration Reception Cocktail Style Theatre Banquet CAPACITY preparation andpost-event cleaning such asconversion, event staff, event Rates donot includevenue services days: Event MOMIJI GARDENSRENTAL LAGOON PICNICAREA
family reunions andlarge outdoor meetings.
Grass withGrass gravel paths Various sizes available (LICENSED) – 7
–
300 guests 200 guests 150 guests 150 $800/day $800/day CENTRE GROUNDS GARDEN MOMIJI HASTINGS ROOM EAST HASTINGS ST ST HASTINGS EAST PNE AMPHITHEATRE
SANCTUARY THE
06.04.2017 VENUE GUIDEFOR BANQUETS &MEETINGS • • • • • Our catering coordinator willassist inplanningandexecuting theperfect day withexpertise inevery last detail the Bride andGroom!” Bride the andmost ofall friends family, day memorable for made this who Thank youall without ahitch. day off come attention making the detail to to wasinvaluable up.Her clean suggestions final and the to planning initial detail the from wasamazing organizing andtaking care ofevery Coordinator The PNE grounds. leave the without ever to having perfectly day flows venue,the Because pictures. it anall-in-one is for beautiful grounds asthe ceremony &reception aswell the for So perfect awedding. for is Hastings Room PNE venuethe afabulous “What WEDDING TESTIMONIAL Table numbers andstands Assistance increating floorplan Onsite wedding coordination all guests Complimentary parkingfor and Renfrew Street on ourdigitalboard at Hastings Congratulations announcement Wedding photographs would beexquisite inany ofourpicturesque gardens oreven fun-filled at Playland including decor, DJ services, photography andmore to ensure your specialday isagreat success. Weddings ceremonies at thePNEcanbeheldinany oneofourmany beautifulgreen spaces —Mother oftheBride, Virginia Robinson on ourfamous Wooden Roller Coaster orMerry-Go-Round. or banquet rooms, withacatered reception to follow.
WEDDING BOOKINGSINCLUDE: • • • • • DJ table, headtable Gift table, cake table, and cake lifter Use ofsilver cake knife microphone andiPod adapter Portable soundsystem with Microphone andpodium buffet style orplated Choice ofexcellent menus, WEDDINGS April 2016 – 8
–
• • • • • Easel for seating assignment Fully licensed barfacilities (for videopresentations) of screen andprojector Complimentary use or blacktableskirts white linennapkinsandwhite White linentablecloths, Indoor tablesandchairs
06.04.2017 VENUE GUIDEFOR BANQUETS &MEETINGS wedding favours, centrepieces, place cards, etc. will be your will etc. your be cards, place centrepieces, favours, wedding and taken down by PNE staff. Any additional décor such as as such décor down taken staff. byAny additional and PNE DECOR: All décor acquired through the PNE will be set up will set up be PNE the through acquired décor All DECOR: decisions. The price of the tasting will depend on the type type the on will depend price of tasting the The decisions. TASTINGS: Tastings can be arranged to assist with menu with menu to assist TastingsTASTINGS: arranged be can MUSIC: In-houseMUSIC: audio can be provided for background of dinner service and which items you which would like and to service try. of dinner music for your indoor reception. Bands are permitted permitted are Bands reception. for your indoor music responsibility to remove of night. the responsibility at end the (Maximum of 175 of guests) (Maximum catering and tax plus $3,000 RoomHastings Receptionand at the Ceremony in Momiji Gardens Outdoor Wedding Please discuss details with details your coordinator. discuss Please for indoor receptions; DJs must bring in all in all bring DJs receptions; must for indoor necessary equipment.necessary The PNEoffers fullycustomizable wedding packages; ourmost popularbeing:
ADDITIONAL INFORMATION: WEDDINGS
– 9 • (Additional charges apply) Tents available uponrequest • • • • In addition to Wedding Bookings, packages include: – HOTEL: The Atrium Inn is located one block west of the PNE. of PNE. the west block one Atrium located is The HOTEL: Inn and confirm with your PNE catering coordinator no less than than cateringless no coordinator with confirm PNE and your SHUTTLE SERVICE: Available upon request. Please discuss discuss Please Available request. upon SERVICE: SHUTTLE Rehearsals and set time up and dayRehearsals prior to event tearSet and down up x 12') (18' dance floor Indoor chair and Outdoor skirted signing table Outdoor white folding chairs padded CAKE CUTTING FEES: $2.00 per guest if PNE cuts, plates plates cuts, if PNE guest per $2.00 FEES: CUTTING CAKE and serves cake buffet style. $2.50 per guest if PNE cuts, cuts, PNE if guest per $2.50 style. buffet cake serves and (subject to availability—1 hour) make a decision about the location of your ceremony location the about make a decision 3 weeks prior to to availability.prior your wedding ensure 3 weeks WEATHER: For outdoor ceremonies and receptions, receptions, and ceremonies WEATHER: outdoor For in the event in the weather, of inclement we that you ask Special rates are offered to PNE event guests. eventPNE ratestoguests. offered are Special plates and serves cake tocake guests. serves plates and 24 hours prior to guest arrival. to prior guest 24 hours
06.04.2017 VENUE GUIDEFOR BANQUETS &MEETINGS Copyright Act of Canada. action for copyright infringement underthe without avalid SOCAN license may leadto legal Please note that theuse of copyright music to obtainyour license. Please visit perform, copyright musicinpublic. a SOCAN license to perform, orauthorize others to Publishers ofCanada requires users of musicto obtain The Society ofComposers, Authors andMusic SOCAN LICENSE PNE SalesTeam for more information andrates. Subject to availability. Please contact the Additional rental items available through thePNE. • • • AUDIO VISUAL EQUIPMENT Laptop LCD Projector Projector Screen www.socan.ca for more information and FACILITY INFORMATION Contact the
604-252-3585
PNE SalesTeam: – 10 comprehensive general liability insurance inthe All rentals are required to obtainandmaintain INSURANCE to unionguidelines. The PNEisaunionsite andalllicenses must adhere UNION SITE Rates donotincludeapplicable taxes at timeofevent. RATES waived inadvance by thePNEinwriting. license agreement, unless allorpartofsuchrights are and beverages onthepremises duringtheterm ofthe concessions and/or thesupplyandservices ofallfood The PNEretains theright to allfood andbeverage FOOD ANDBEVERAGE Excludes theHastings Room andPacific Room as additionalinsureds. Pacific National ExhibitionandtheCity of Vancouver amount of$5,000,000 Canadian, namingboththe –
06.04.2017 VENUE GUIDEFOR BANQUETS &MEETINGS full food andbeverage services. We require aminimumof25guests inorder to provide custom menuto suityour taste andbudget. menus for information. We’re alsohappy to designa birthday cakes). Pleaserefer to thePNE’s catering unless otherwisediscussed (excluding wedding and All food andbeverage isto beprovided by thePNE CATERING at To place aholdpleasecontact the received by thePNE. Events are notconsidered confirmed until adepositis provide adepositorrelease thehold. down adeposit,you have 48business hours to either This meansthat ifapotential client isready to put do have theoptionto challengeyour hold. temporary holdonavenue. However, potential clients All we require isyour contact information to place a MAKING ARESERVATION 604-252-3585 or [email protected] FACILITY INFORMATION PNE SalesTeam Contact the [email protected] 604-252-3585
PNE SalesTeam: – 11 PARKING by thePNE. Use ofthePNE’s logoinadvertising must beapproved Handwritten signsare notpermitted. manner orisdeemedunsightly orinappropriate. remove signagethat isnotprepared inaprofessional your venue space. The PNEreserves theright to Your signagemay onlybedisplayed directly outside SIGNAGE PNE’s event schedule. Parking availability andcharges are subject to the proximity to eachvenue. Parking isconveniently located onsite andinclose –
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