Tools for the Adobe Magazine SUMMER 2002 New Work Exit

2 FAST FACTS 8 MAKE ONCE, USE MANY The inside story. Reuse Illustrator objects in Free GoLive Actions. GoLive. TLP gets some TLC. Offers galore. 10 LIQUID ASSETS About Adobe Magazine. Mould an image to another with Photoshop’s Liquify 3 LONG TIME COMING command. The paperless office is starting to deliver on its promise. 12 TURN THE TABLE Create a table of contents with 6 SOMETHING OLD InDesign 2.0. White Lab reconstructs the texture of aged paper. 14 EVENTS CALENDAR Sizzling events and white-hot 7 SNAP HAPPY training for the summer of Retrieve useful data from 2002–2003. digital cameras. Adobe Magazine FAST FACTS Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT New Work THIS ISSUE PAGE PAGE STORY Gossip, goodies and all that’s Adobe Offers galore

THE INSIDE STORY Inside The Publishing TLP GETS SOME TLC Buy five or more seats of Acrobat 5.0 John Warnock and Chuck Revolution: The Adobe Story Thanks to recent changes to before 31 December 2002 and you’ll Geschke — two scientists and documents Adobe’s 20- Adobe’s Transactional Licensing receive a free 4-hour training CD valued at friends with an appreciation year history. From the highs Program, small companies and AU$198/NZ$220. of clever engineering and (Linotype converts its fonts to individual departments can Purchase or upgrade any Adobe product fine graphic design — formed PostScript) to the lows (thugs benefit from being able to buy by 31 January 2002, and we’ll send you a Adobe Systems in 1982. kidnap Geschke), it celebrates their licences in bulk, spiffy Tools For The New Work beach towel Their goal: to develop a new the people and ideas that just like multinationals. (while stocks last, one per customer). Just language to describe the made this company the leader Adobe has reduced the TLP’s call Adobe on 1300 550 205 (Australia) or layout of printed pages. Their it is today. entry requirements from 20 0800 444 735 (New Zealand) and quote creation, PostScript, became points to 5, and most software your invoice number. the most influential publishing More about the book purchases or upgrades are And if you buy Photoshop technology since Guttenberg’s worth 1 or 2 points. Customers Elements 2.0 from Harvey Norman press, turning Adobe into a FREE GOLIVE ACTIONS become eligible for discounts (AU/NZ), Computer City (NZ) or global icon. Pamela Pfiffner’s Ever wanted a quick way as soon as they enter the TLP, Dick Smith (NZ) before Christmas, to switch between GoLive and the discount rate increases you’ll receive a free Crumpler Digits windows? To change the with their point tally. camera bag (while stocks last). doctype or text encoding of a TLP does not commit The latest Adobe offers web page? To access favourite the customer to any future GoLive items from one palette? purchases, but members ABOUT ADOBE MAGAZINE An Australian developer can join a two-year software Metamedia Solutions publishes Adobe called Big Bang Extensions has maintenance program if they Magazine on behalf of Adobe Systems. Please GoLive Actions that do all these wish, accumulating even more contact Metamedia Solutions with editorial things. Even better, they’re free. points in the process. inquiries and Adobe with product inquiries.

Download the Actions Adobe licensing programs Contact Metamedia Solutions Adobe Magazine FEATURE Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT NewWork THIS ISSUE PAGE PAGE STORY Long time coming The paperless office is starting to deliver on its promise

hen Future Shock author Alvin Toffler published The Third Wave in 1980, the IT industry was already talking about the “paperless office”, creating the impression that printers, faxes and pens were but a few W years from extinction. Even then, however, the barriers to “going paperless” were becoming clear, and Toffler wrote that the IT industry’s vision was “too neat, too smooth… to be real. Reality is always messy.” Two decades later, the exciting, messy reality is that leading companies are finally starting to eliminate paper from every suitable business processes — and they’re reaping huge rewards for their efforts.

INFORMATION EXPRESS GfK has branches from India to Indonesia that collect reams of local data about the sale of consumer goods, including their marketshare, price, brand and other vital facts. These branches forward their data to Malaysia, where GfK creates product tracking and marketing reports for clients throughout Asia. Until recently, paper was the backbone of this process, and Kevin Long, Operations Director Asia, estimated that GfK was printing and couriering up to 400,000 pages per month. Today, PDF and email are more popular with GfK’s clients, and Long is considering building a web portal to make it Kevin Long, >> Operations Director Asia, GfK Marketing Services Adobe Magazine FEATURE Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT New Work THIS ISSUE PAGE PAGE STORY

End-to-end Acrobat >> even easier for marketing managers to order and There’s more to Adobe • Acrobat Capture receive their reports electronically. Acrobat than Acrobat (pictured below) can For GfK’s clients, a big advantage of receiving reports Reader, the free scan warehouses full of in this way is that the information is more useable. Long software for viewing printed documents and “We’ve always explained that a report for China could analyse more PDF files on computers, convert them to PDF. been convinced than 100 cities with a 15-page summary for each — that’s handhelds and mobile • Adobe Form Designer, a lot of information. But when it’s delivered in PDF phones: Adobe Forms Server of the ability and format, the report includes a hierarchical, interactive • The full version of and Adobe Documents power of PDF to table of contents, so it takes only two or three clicks can Server — all distributed to reach the page that breaks down television sales in create, edit, compress, by Indigo Pacific in change the way Guangzhou by screen size. annotate and digitally the Asia Pacific region that people do sign PDF files. — help companies to PIECES OF THE PUZZLE automatically present business” Karl De Abrew — CEO of Binary Thing, a developer, information in PDF retailer and publisher based in Melbourne, Australia — is format, and to store, — Karl De Abrew also enthusiastic about moving from paper to PDF. process and exchange After helping ANZ Investment Bank to begin publishing this data as XML. its stockmarket reports electronically in the mid-90s, De Abrew founded Binary Thing and began developing plug-ins to extend the abilities of Adobe Acrobat. “We’ve always been convinced of the ability and power of PDF to change the way that people do business,” he says. Today, Binary Thing will print invoices for clients, but otherwise the company is completely paperless. Nonetheless, De Abrew is realistic about the changes that he champions. ”We’re not going to wake up one day, and all of a sudden there’s no paper,” he says. >> Adobe Magazine FEATURE Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT New Work THIS ISSUE PAGE PAGE STORY

A programmer’s tale >> “Rather, there’s going to be gradual changes that we Qual-IT, a developer based in Sydney, Australia, can make to our businesses over time.” produced the software that creates GfK’s reports. Hugh Millikin — founder and CEO of Indigo Pacific, which At the back of the system sits SAS, which can distributes Adobe’s PDF forms and server products in the process mountains of data very quickly. Asia Pacific region — is also upbeat. “I’ve been hearing the At the front sits Adobe Acrobat, as it does a term ‘paperless office’ for 20 years,” he says, “and I think great job of compressing the PDF files in batches, “I’ve been it’s starting to come to reality.” according to Rudy Gyzen — a director of Qual-IT and hearing the term According to Millikin, the expectations that we’ve all the lead developer on this project. formed through a lifetime of using paper are a barrier to SAS can produce simple “out of the box”, ‘paperless office’ “going paperless”. To solve this problem, Indigo Pacific but Qual-IT needed to access some of PDF’s more for 20 years, and its customers create PDF forms that have the complex features, such as its support for Asia’s double-byte writing and I think it’s look and feel of paper, and then convert the data they capture to XML for use by business applications like systems. So they bought starting to come SAP. The PDF format also makes it easy to run off a a copy of Adobe’s PDF well-designed paper form, for those who require it. reference book, and started to reality.” writing their code by hand. MAKING IT WORK Michael Matthews — Hugh Millikin Moving beyond paper can seem like an incredible — Qual-IT’s resident SAS/ challenge, but “it comes down to basic project PDF guru — introduces management and high-level support,” according to the techniques they used Long. He says the keys to success are understanding the in Publishing To PDF, business workflows that are in need of reform, deciding which is available for how to change them, prioritising the workflows, and download in the Papers then working down the list. & Presentations section of “Reality is always messy,” wrote Toffler, when Qual-IT’s website. discussing the paperless office in The Third Wave. “But Papers & Presentations page, Qual-IT website it is clear that we are rapidly on our way.” A Adobe Magazine PROFILE Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT NewWork THIS ISSUE PAGE PAGE STORY

dvertising awards annuals are it a bit, screwing it up and then scanning balanced like Swiss watches, it”. They borrowed the fly pages from a Aaccording to Icarus Klepac, the photo album, took pictures of a wall, and creative director at White Lab, a design then layered everything in Photoshop, company based in Sydney, Australia. experimenting with blend modes to achieve The annual’s design has to be first-class, the desired effect. but it should never distract from the These Photoshop files became the advertisements that it’s meant to honour. background images for eight different In the case of the 2002 Folio Awards master pages in InDesign, including left winners’ book, the margin for error was and right pages for the start of each section even finer. That’s because the team wanted of the annual, and for the ads that each to create an annual that advertising section would showcase. professionals would browse for pleasure, To mark the start of each part of the rather than one they’d merely “go back to… book, White Lab needed photos, but they looking for a bank ad when they’ve got a knew to avoid stock images because banking client.” anyone in the advertising industry would After experimenting with a few ideas recognise them quickly. So, they raided based on the theme “make you feel their personal collections instead. special,” White Lab and the awards “Our shot for the automotive section was committee settled on a scrapbook design. one of our staff members, back in the 60s, “We tried using some old paper,” says standing very proudly next to a Mini,” says Klepac of their attempts to recreate the Klepac. “He was the coolest kid in school, appearance of an old, paper scrapbook. because he had a car.” Today, the Folio “But it didn’t look old enough.” Awards annual is his definition of cool. A Something old Soon, the designers found themselves White Lab reconstructs the texture of aged paper spilling coffee and tea on paper, “tearing The White Lab website Adobe Magazine TUTORIAL: DIGITAL PHOTOGRAPHY Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT New Work THIS ISSUE PAGE PAGE STORY

The left side of the File Browser Snap happy shows the EXIF data Retrieve useful data from digital cameras

hen? Where? How? Most digital cameras Batch Rename from the palette menu (a right-facing hide the answers to these questions in triangle in a circle). W every photo, where they can be read by To insert additional EXIF data into an image — such and Photoshop Elements. as a caption or copyright statement — double-click it and then select File Info from the File menu. To add This EXIF data, as it’s known, can include the time the same data to many photos, use this window to and date at which each photo was taken, the shutter save and load the data as an XMP file. To automate speed and aperture, the flash and metering modes, the process of applying an XMP file to a series of and even the camera’s make and model. photos, record the process using the Actions palette Finding this info is, well, a snap. Just fire up and then save it as a droplet. Photoshop 7.0 or Elements 2.0, select File Browser When it’s possible, Photoshop 7.0 and Elements from the Window menu, and navigate to the folder 2.0 will retain all EXIF data when they save a containing the photos. The data will appear in the modified image. However, Adobe ImageReady 7.0 File Browser’s bottom-left corner. is designed for preparing images for the web, so it Examine one item in particular: Color Profile. If it’s behaves differently. Nonetheless, you can still tick not correct, your camera is miswriting the data: a the Retain EXIF Metadata checkbox in ImageReady’s common problem. Adobe’s Ignore EXIF Color Space Optimize palette if you don’t mind sharing EXIF data tools tell Photoshop 7.0 to ignore the incorrect data. with anyone who visits your site. A You can then apply the correct settings manually. Photoshop and Elements can rename your photos The Ignore EXIF Color Space Plug-in for Macintosh using their EXIF data. To do this, select a folder or The Ignore EXIF Color Space Utilities for Windows several photos in the File Browser, and then choose Adobe Magazine TUTORIAL: GOLIVE Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT New Work THIS ISSUE PAGE PAGE STORY Make once, use many Reuse Illustrator objects in GoLive

ave a repeating web DESIGN A DYNAMIC BANNER graphic that stays In Illustrator, design a web banner tem- Hthe same, except plate. Include placeholder content for for a wording change? text that will change, such as a page Variables in Illustrator 10 title that appears in different languages. artwork allow you to keep To set up a text object so that it those objects consistent can be changed — that is, be dynamic without sacrificing flex- — select it, and then click the Make Text SAVE THE BANNER ibility. With Smart Objects, 1 Dynamic button in the Variables palette. In this tutorial, we will use the SVG format, as GoLive rec- you can change the con- Illustrator adds a Text String variable to 2ognises variables in SVG files saved using the Save As dia- tent of a text variable each the Variables palette. Double-click the logue box. You could also create SVG files using the Save time the object appears in variable in the Variable Options dia- For Web dialogue box, but they wouldn’t retain variable your website. And because logue box and then type a name for it. information. the objects link to a single Deselect the variable in the palette, and Choose Save As from the File menu. Select SVG from the template, changes you then create variables for each dynamic Format pop-up menu, then click the Save button. make in Illustrator are text object in the web banner. In the SVG Options dialogue box, embed fonts and imag- automatically reflected Give each variable a meaningful name es. Select Preserve Illustrator Editing Capabilities to ensure everywhere the object (such as Page_Title), so that you can that you can return to Illustrator to edit the file later. appears in GoLive. In this identify it later in GoLive. You can also Click Advanced. Choose Presentation Attributes from the tutorial you’ll create a create variables for data-driven graphs CSS Properties pop-up menu, and make sure that Include web banner. in Illustrator. Extended Syntax for Variable Data is selected. Adobe Magazine TUTORIAL: GOLIVE Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT New Work THIS ISSUE PAGE PAGE STORY

CREATE A SMART OBJECT In GoLive, click the Smart icon in the Objects palette, and then drag a Smart Illustrator object onto the page. In the Inspector, link the Smart Object to the SVG file you saved from Illustrator. GoLive opens 3the Variable Settings dialogue box. SAVE AND REPEAT A Smart Object links the source file (such In the Save For Web dialogue box, as the SVG file) with the optimised copy specify settings for the optimised copy of the file (called the target) that is used of the image (the target file). You can in GoLive. You can change the content for 4specify settings individually or choose a variable without ever having to leave a set from the Settings pop-up menu. GoLive. However, the target file remains When you’ve saved the target file, linked to the source file; if you make chang- GoLive displays the banner in the es to the source file, GoLive automatically Layout Editor. updates the target file. GoLive optimises the image to In the Variable Settings dialogue box, ensure that it is in a format recog- select Use for each variable whose nised by web browsers and to reduce the content for each banner on your website — attributes you want to change. To change the file size so that the image can like our English and Bahasa banners for a fiction- the content of a text variable, select it and accommodate the bandwidth avail- al bee-keeping supplies shop (above). If you need type in the text box. Do not select Use for able to most web users. GoLive saves to make changes to the banner template, open variables you want to leave as they are. the target file with the content you the SVG file in Illustrator, make the changes, and (You can change variable content later by specified for the variables, leaving the save the file. GoLive updates each version of the selecting the Smart Object on the page original SVG file untouched. You can banner automatically. A and clicking Variables in the Basic pane of generate multiple copies of the same the Inspector.) When you click OK, GoLive file throughout a website. More great GoLive tips and tricks opens the Save For Web dialogue box. Repeat steps 2 through 4 to customise Adobe Magazine TUTORIAL: PHOTOSHOP Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT New Work THIS ISSUE PAGE PAGE STORY Liquid assets Mould an image to another with Photoshop’s Liquify command

The Liquify feature lets you interactively push, pull, rotate, enlarge and shrink any area of an image. Whether you want to add flames to some text or a reflection to a pond, Liquify is the tool you need. Here’s how to use Liquify to bend an object to match the contours of its background. >>

Foreground image Background image Merged via the Liquify tool Adobe Magazine TUTORIAL: PHOTOSHOP Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT New Work THIS ISSUE PAGE PAGE STORY

> Channel contrast > Bend me, shape me > Meld the layers In the background image, copy the Select Liquify from push pixels upwards. With the top layer still selected, channel with the most contrast the Filter menu. In Note that areas that choose a blending mode from the by dragging it to the Create New the Freeze Area of are darkened by the pop-up menu in the Layers palette to Channel button at the bottom of the Liquify window, blue channel copy will make the top layer pick up shadows the Channels palette. In this image, choose the channel resist this movement. and highlights from the layer below. In the blue channel offered the most copy. A dim image of Now click Invert this case, Linear Light mode with 85% contrast. the channel appears in the Freeze Opacity delivered the best results. A Increase the copy’s contrast with below the image Area controls, Photoshop’s Levels tool and soften you’re reshaping. and use the gradients with the Gaussian In the Tool Options leftward strokes Blur tool. section of the Liquify to push pixels Create window, choose a down. a new large brush size and Once you’re layer and enter a low value for satisfied insert the the brush pressure. with the foreground The lower the brush general image. pressure, the more effect, use Do not subtle the distortion a smaller Photoshop Elements deselect will be, which gives brush to refine provides similar tools this layer. you greater control the distortion in TIP to those discussed over the effect. specific areas. here. To find them, choose Liquify Now, paint with the Click OK when from the Distort submenu, under Shift Pixel tool, using you’re done. Photoshop Element’s Filter menu. The Liquify Gallery: inspiration online rightward strokes to Adobe Magazine TUTORIAL: INDESIGN Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT New Work THIS ISSUE PAGE PAGE STORY Turn the table Create a table of contents with InDesign 2.0

uilding and format- SPECIFY BOOK ting a table of con- PAGINATION Btents is as easy as 1- Choose Book Page SPECIFY DOCUMENT 2-3 with the new Table of Numbering Options from 2PAGINATION Contents feature in Adobe the Book palette menu Select one of the book’s documents InDesign 2.0. Use it, and and select a Page Order and choose Document Page not only will your readers option. To number the Numbering Options from the have a quick way to scan pages automatically, select palette menu. Select Automatic your publication for infor- 1 Automatic Pagination. Page Numbering if the document mation, but you’ll be free is a regular chapter, with page to focus your energies on numbers following consecutively bringing flair to this part from the document before it. If the of your publication. Just document is numbered differently from the one before it, select use consistent paragraph Start Page Numbering At and type a number for the first page of styles to format your chap- the document. Then, select a numbering style — typically 1, 2, 3, ter headings, arrange the 4 for regular chapters; i, ii, iii, iv for prefaces, and so on. Add a chapters in an InDesign section prefix if you want one to appear with the page number book, and then follow the Most chapters start on a right — this is a good option to use with appendices. steps in this tutorial. page, requiring occasional blank Specify these options separately for each document in the pages. You can choose to have book. If you have already designated a prefix for a document, it chapters begin on odd pages, even appears in the Book palette; if you change the prefix using the pages, or the next page. Book palette, InDesign automatically updates the document. Adobe Magazine TUTORIAL: INDESIGN Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT NewWork THIS ISSUE PAGE PAGE STORY

FORMAT THE CONTENTS Open the section of your book that will house the table of contents and then choose Table of Contents from InDesign’s Layout menu. From the Other Styles list, select a paragraph style you CUSTOMISE AND CREATE 3want to include in the table of contents Click More Options to format your table of contents (such as Headline, Subhead, or Figure), more precisely. You can determine where the and then click Add. The style appears page number will appear (if at all) and what in the Include Paragraph Styles list. 4characters (such as a tab) appear with it, apply From the Entry Style pop-up menu in character styles to the page number and additional the Style section, choose a paragraph characters, and specify its hierarchical level. style to apply to its entry in the table of Click Save Style and then name the style. contents. Repeat this process for each You can use the same settings for the tables of paragraph style you want to include. contents in future books. You can create multiple Select Include Book Documents. TOC styles, and you can edit them to fine-tune the To include a paragraph in a table of formatting. contents, assign a paragraph style to Click OK in the Table of Contents dialogue box. that paragraph. By default, entries in Your cursor changes into a loaded text icon. Place a table of contents are formatted with it wherever you want the table of contents to the same paragraph style applied to appear — in the first document, after a preface, the text in the document. However, or in a new document that you can add to your the additional options in the Table book. of Contents dialogue box give you If you make further changes to your documents, flexibility in formatting your table of update your table of contents by selecting it and contents, without having to manually then choosing Update Table of Contents from format it. InDesign’s Layout menu. A Animated tutorial (registration is free) Adobe Magazine EVENTS Tools for the SUMMER 2002 CONTENTS PREVIOUS NEXT NEXT NewWork THIS ISSUE PAGE PAGE STORY Sizzling events and white-hot training for the summer of 2002–2003 KIND WORDS GO FAR HEADS UP FOR 2003 CERTIFIED TRAINING PROVIDERS We were touched by the fl attering feed- January and February 2003 will be fun-fi lled The members of the Adobe Certifi ed Training Providers back we received from so many who came and informative, with free Adobe events in program are skilled instructors and Adobe product to the recent Arresting Design roadshow. Adelaide, Auckland, Brisbane, Canberra, experts. Click any provider’s name to go to its website. This really means a lot to us. Melboune and Sydney. Register on the web to ACT Absolute Data Group 1800 153 408 “There were lots of oohs and aahs,” be the fi rst to receive the juicy details. NSW Allette Systems Australia 02 9660 8866 wrote one attendee, “so I think everyone Be notified of upcoming Adobe events Alpha Computer Consultants 02 9438 2250 thought you guys put on a pretty good Computer WorkGroup Training 02 9858 4744 show.” Another captured the whole room’s Equatorial Skills 02 9269 0455 feelings in just eight words: “Please give us AFTER THE ROADSHOW Shillington College 02 9299 1166 more seminars. They are great!” A big thankyou to the 4000 people who The Training Group 02 4961 0388 attended the Arresting Design roadshow. QLD Absolute Data Group 07 3832 6888 PDF POWER PRIMER For everyone else, we’ve posted the Internet & Business Training Centre 07 3808 6869 Learn to quickly create the perfect speaker’s notes and demonstration fi les QANTM Australia CMC 1300 136 933 PDF, reduce its size for email or the on the Adobe website, along with try-out SA Ngapartji Multimedia Centre 08 8235 4001 web, add security features like digital versions of InDesign 2.0 and Photoshop 7.0. Systems Education 08 8267 6199 signatures, and incorporate comments Download speakers’ notes and files VIC McHugh Digital Graphics 0419 490 711 from colleagues. Adobe’s Nick Hodge Ong Training 1300 366 118 will explain all this and more in Adobe The School 03 9662 4194 PDF: Beyond The Basics, a free, hour-long WE TEST THE BEST WA Cari Jansen 0417 972 883 seminar to be held five times a day on An Adobe Certified Expert has proven their Desktop Applications 08 9322 6789 December 10 (Melbourne), January 29 skills with one or more Adobe products, Perth Pro Sales 08 9328 3377 (Adelaide) and January 30 (Perth), with whether to promote their business or boost other dates and venues to be announced. their employability. Take the test today! Prepress Skills Centre 08 9322 6160 Procad Desktop Training 08 9382 4680 Register for the Adobe PDF seminar Become an Adobe Certified Expert NZ New Horizons Computer Learning Center 09 639 0700