GOVERNMENT OF KARNATAKA REQUEST FOR PROPOSALS (RFP No. 30733 DMA 06 KMDS 2021-22) EMPANELMENT OF CHARTERED ACCOUNTANT FIRMS FOR APPOINTMENT OF FINANCIAL STATEMENT AUDITORS IN ULBs FOR A PERIOD OF 3 YEARS (2020-21 to 2022-23) KARNATAKA MUNCIPAL DATA SOCIETY, (Directorate of Municipal Administration of Karnataka) 1-4, 6th Floor, IT Park, Rajajingar Industrial Estate, Bangalore – 560010 1 GOVERNMENT OF KARANATAKA KARNATAKA MUNCIPAL DATA SOCIETY, (Directorate of Municipal Administration in Karnataka) 1-4, 6th Floor, IT Park, Rajajingar Industrial Estate, Bangalore - 560010 Phone: 080-2300 3100; Email: [email protected], [email protected] Website: www.mrc.gov.in No. 30733 DMA 06 KMDS 2021-22 August 2021 Tender details : Tender Reference 30733 DMA 06 KMDS 2021-22 : Sale of Tender document Tender document can be downloaded free of Cost at https://eproc.karnataka.gov.in : Last date and time for receipt of tenders 08- 09-2021 : Date for opening of Technical Bid 09-09-2021 : PLACE OF OPENING OF TENDERS KMDS, 1-4, 6th Floor, IT Park, Rajajingar Industrial Estate, Bangalore - 560010 : Joint Director (Reforms), ADDRESS FOR COMMUNICATION KMDS, 1-4, 6th Floor, IT Park, Rajajingar Industrial Estate, Bangalore - 560010 2 CONTENTS Annexures Description Page No. Letter of Invitation 3 Annexure 1 Terms of Reference 10 Annexure 2 Supplementary Information for Consultants 16 Technical Proposal – Standard Forms 17 Annexure 3 Contract for Consultant Services 22 3 SECTION: 1– LETTER OF INVITATION (LOI) Subject: Empanelment of CA Firms for appointment of financial statement auditor in ULBs For a period of three years (2020-21 to 2022-23). 1. You are hereby invited to submit Technical proposals required for the above empanelment, which could form the basis for future transactions and ultimately a contract between your firm and Karnataka Municipal Data Society/Directorate of Municipal Administration. 2. The purpose of the assignment is to: (a) The Selected CA firm is required to do Certification of accounts of the ULBs allotted and give its opinion as per the requirements under KMABR 2006 (Karnataka Municipalities Accounting & Budgeting Rules 2006) Accounting Rules. 3. The following documents are enclosed to enable you to submit your proposal: (a) Terms of Reference (TOR) – Annexure 1 (b) Supplementary Information for the including suggested formats for the submission of Technical Proposal –Annexure 2 (c) Form of Contract for empanelment under which the Services will be performed – Annexure 3 4. Eligibility: 4.1. Must be a Chartered Accountant Registered with ICAI as Partnership Firm, or a proprietary firm in existence for a minimum of 3 full financial years. 4.2. Must have GST registration. 4.3. Must have Head Office or Branch Office in Karnataka. 5. In order to obtain first-hand information on the assignment and local conditions, it is desirable that a representative of your firm visit the Client before the proposal is submitted. Your representative shall meet the following officials: Joint Director (Reforms), or Joint Director (Finance), Karnataka Municipal Data Society, Directorate of Municipal Administration, # 1-4, 6th Floor, IT Park, VV Towers, Ambedkar Veedhi, Rajajinagar Industrial Estate, Bangalore-01 Bangalore – 560010 Please ensure that advance intimation regarding your visit is sent to enable them to make appropriate arrangements. 6. Method of selection Method of selection is Fixed Budget Selection. The fee structure for the assignment is as follows, only those firms who are willing to accept the fee structure offered need submit the proposal. The period of assignment for the audit of three financial years, is from 2020-21 to 2022-23. 7. Audit Fee: Audit fees payable for this audit are mentioned in the table given below. 4 Proposed fees Payments as per Receipts and Payments (Rs) Sl No Account (excluding GST) 1 Up to 1 Crore 27500 2. Over 1 Crore and up to 3 Crores 38500 3. Over 3 Crores and up to 5 Crores 66000 4. Over 5 Crores and up to10 Crores 88000 5. Over 10 Crores and up to 15 Crores 110000 6. Over 15 Crores and up to 25 Crores 137500 7. Over 25 Crores and up to 50 Crores 165000 8. Over 50 Crores and up to 75 Crores 192500 9. Over 75 Crores and up to 125 Crores 220000 10. Above 125 Crores 275000 Note: 1) The fee includes all costs, excluding GST that would be incurred for carrying out the assignment. No other expenditure claims are allowed. 2) The audit fees will be arrived based on the Receipt & Payment account (KMF 74) generated in FBAS software. The Grand total of payment side total as reduced by Cash & bank balances listed in R & P will be considered for arriving at net payments, the net payment as arrived will be traced against the slab rate provided herewith. 3) Delayed submission of reports from the target date will be levied with penalty at the rate of 2% for every week delay subject to 10% of upper limit. 8. Submission of Proposals: Proposals should be submitted through e-procurement Portal of Government of Karnataka. Last date for submission of proposals is as per the e procurement portal. 9. The Tender is divided into 41 Packages, as follows. List of Packages of ULBs (41) Sl No of District Name of the ULBs Type No ULBs 1 Doddaballapur CMC 2 Devanahalli TMC 3 Hoskote CMC Bangalore Rural 6 4 Vijayapura TMC 5 Nelmangala TMC 6 Bashettihalli TP 7 Hebbagodi CMC 8 Bommasandra TMC 9 Attibele TMC Bangalore Urban 9 10 Chandapura TMC 11 Jigani TMC 12 Anekal TMC 5 13 Hunasamaranahalli TMC 14 Chikkabanavara TMC 15 Madanayakanahalli CMC 16 Chikkaballapur CMC 17 Chintamani CMC 18 Bagepalli TMC Chikkaballapur 6 19 Gudibande TP 20 Gowribidanur CMC 21 Shidlaghatta CMC 22 Chitradurga CMC 23 Challakere CMC 24 Nayakanahatti TP 25 Chitradurga Hiriyur CMC 7 26 Holalakere TP 27 Hosadurga TMC 28 Molakalmuru TP 29 Davanagere CC 30 Harihar CMC 31 Malebennur TMC 32 Harapanahalli TMC 33 Davanagere Honnali TP 9 34 Jagalur TP 35 Channagiri TMC 36 Nyamathi TP 37 Ranebennur CMC 38 Kolar CMC 39 Robertsonpet CMC 40 Bangarpet TMC Kolar 6 41 Malur TMC 42 Mulbagilu CMC 43 Srinivasapura TMC 44 Channapatna CMC 45 Bidadi TMC 46 Ramanagara CMC Ramanagara 6 47 Kanakapura CMC 48 Magadi TMC 49 Harohalli TP 50 Bhadravathi CMC 51 Shimoga CC 52 Soraba TP 53 Sagar CMC 54 Shimoga Shikaripura TMC 11 55 Hosanagara TP 56 Kargal TP 57 Holehonnur TP 58 Shiralakoppa TP 6 59 Anavatti TP 60 Thirthahalli TP 61 Tumkur CC 62 Chikkanayakanahalli TMC 63 Kunigal TMC 64 Madhugiri TMC 65 Sira CMC 66 Tumkur Tiptur CMC 11 67 Gubbi TP 68 Koratagere TP 69 Pavagada TMC 70 Huliyar TP 71 Turuvekere TP 72 Gundlupete TMC 73 Kollegal CMC 74 Chamarajanagar Hannur TP 5 75 Yelandur TP 76 Chamarajanagara CMC 77 Chickamagalur CMC 78 Birur TMC 79 Kadur TMC 80 Tarikere TMC 81 Chickamagalur Koppa TP 9 82 Mudigere TP 83 Narasimharajapura TP 84 Ajjampur TP 85 Shringeri TP 86 Mangalore CC 87 Puttur CMC 88 Ullal CMC 89 Dakshina Kannada - 1 Kottekaru TP 7 90 Vitla TP 91 Bantwal TMC 92 Belthangadi TP 93 Mulki TP 94 Sulya TP 95 Someshwara TMC 96 Dakshina Kannada - 2 Bajape TP 7 97 kadaba TP 98 Kinnigoli TP 99 Moodabidri TMC 100 Hassan CMC 101 Arsikere CMC 102 Hassan Channarayanapatna TMC 8 103 Holenarsipura TMC 104 Sakaleshpura TMC 7 105 Alur TP 106 Arkalgudu TP 107 Belur TMC 108 Madikere CMC 109 Kushalnagara TP Kodagu 4 110 Somvarpet TP 111 Virajpet TP 112 Maddur TMC 113 Mandya CMC 114 Malavalli TMC 115 Srirangapatna TMC Mandya 8 116 Pandavapura TMC 117 K.R.Pet TMC 118 Belluru TP 119 Nagamangala TMC 120 Mysore CC 121 Hunsur CMC 122 K.R.Nagar TMC 123 Mysore - 1 Nanjangud CMC 7 124 Bannur TMC 125 H.D.Kote TMC 126 Sargur CMC 127 T.Narasipura TMC 128 Periyapatna TMC 129 Srirampura TP 130 Mysore - 2 Rammanahalli TP 7 131 Bogadi TP 132 Kadakola TP 133 Hootagalli CMC 134 Kundapur TMC 135 Kapu TMC 136 Udupi CMC Udupi 6 137 Karkala TMC 138 Bainduru TP 139 Saligrama TP 140 Aminagad TP 141 Badami TMC 142 Bagalkot CMC 143 Shiruru TP 144 Bagalkote - 1 Belagali TP 9 145 Bilagi TP 146 Guledgudda TMC 147 Ilkal CMC 148 Jamkhandi CMC 149 Hungund TMC Bagalkote - 2 8 150 Kamatagi TP 8 151 Kerur TP 152 Mahalingpur TMC 153 Mudhol CMC 154 Rabkavi-Banahatti CMC 155 Lokapura TP 156 Terdal TMC 157 Ainapur TP 158 Arabhavi TP 159 Athani TMC 160 Kagawada TP 161 Belagavi - 1 Piranawadi TP 9 162 Macche TP 163 Bailhongal TMC 164 Hukkeri TMC 165 Belagavi CC 166 Boragaon TP 167 Channammana Kittur TP 168 Chikkodi TMC 169 Chinchali TP 170 Examba TP Belagavi - 2 10 171 Gokak CMC 172 Harugeri TMC 173 Ankalagi TP 174 Ghataprabha TMC 175 Konnur TMC 176 Kabbur TP 177 Kalloli TP 178 Kankanwadi TP 179 Khanapur TP 180 Kudachi TMC Belagavi - 3 10 181 Mudalagi TMC 182 Mugalkhod TMC 183 Munavalli TMC 184 Raibag TP 185 Nippani CMC 186 Mallapur PG TP 187 MK Hubballi TP 188 Naganur TP 189 Ramdurg TMC 190 Sadalga TMC Belagavi - 4 10 191 Sankeshwar TMC 192 Saundatti TMC 193 Yaragatti TP 194 Shedabal TP 195 Ugarkhurd TMC 196 Bijapur / Vijayapur - 1 Almel TP 6 9 197 Basavana Bagewadi TMC 198 Chadachan TP 199 Devarahipparagi TP 200 Thikota TP 201 Vijayapur CC 202 Indi TMC 203 Kolhar TP 204 Managuli TP 205 Muddebihal TMC Bijapur / Vijayapur - 2 8 206 Nalatawad TP 207 Nidagundi TP 208 Sindagi TMC 209 Talikote TMC 210 Hubli-Dharawad CC 211 Annigeri TMC 212 Alnavara TP Dharwad 6 213 Kalaghatagi TP 214 Kundagol TP 215 Navalagund TMC 216 Gadag-betageri CMC 217 Gajendragad TMC 218 Lakshmeshwara TMC 219 Naragunda TMC 220 Gadag Mulagunda TP 9 221 Mundargi TMC 222 Naregal TP 223 Ron TMC 224 Shirahatti TP 225 Guttal TP 226 Haveri CMC 227 Ranebennur CMC 228 Byadagi TMC 229 Hanagal TMC Haveri 10 230 Savanoor TMC 231 Hirekerur TP 232 Bankapura TMC 233 Rattihalli TP 234 Shiggaon