ENGLEHART MUNICIPAL COUNCIL AGENDA APRIL 26, 2017 AT 6:30PM HELD IN COUNCIL CHAMBERS Page
1. ADOPTION OF AGENDA
2. DISCLOSURE OF PECUNIARY INTEREST
3. ADOPTION OF MINUTES 3-8 1. Minutes of regular council meeting April 12, 2017
4. DELEGATIONS
5. BUSINESS ARISING FROM THE MINUTES
6. CORRESPONDENCE 9-10 1. Bark in the Park - Letter requesting Council participation 11-16 2. Timiskaming Health Unit-Bill S-228 motion for support 17 3. FYI
7. FINANCE REPORT 18-21 1. Finance Report from April 6 to April 13, 2017
8. BYLAWS
9. COMMITTEE REPORTS 1. Airport 2. Environment/Public Works 3. Planning Board 22-24 4. Museum 5. Finance 6. General Government 25-26 7. Library 8. Fire 9. TMA 10. Parks and Recreation 11. Special Events 12. Community Policing 13. Emergency Management 14. Economic Development 15. Chamber of Commerce
Page 1 of 40 ENGLEHART MUNICIPAL COUNCIL AGENDA APRIL 26, 2017 AT 6:30PM Page
9. COMMITTEE REPORTS 16. Hospital Retention & Recruitment 27-40 17. Provincial Offences Act
10. NEW BUSINESS
11. IN CAMERA
12. NEXT MEETING MAY 10, 2017 AT 6:30PM 13. ADJOURNMENT
Page 2 of 40 ... Agenda Item # 31.
The Minutes ofthe last regular meeting ofthe Council ofthe Town of Englehart, held in the Council Chambers ofthe Town Hall on Wednesday April 12, 2017 @ 6:30pm
Mayor Nina Wallace chaired the meeting.
Councilors present: Doug Metson, Twyla Wilson, Pauline Brassard, ]ohn Emrick and JasondeLeeuw.
Absent: Paul Burey
Staff Present: Shawn LaCarte, IackieStewart, Ryan Vickery and Therese Hall.
it; Darlene Wroe — Timiskaming Speaker
Public Review ofMinor Variance: Town Clerk Shawn LaCarte gave a brief explanation ofthe minor variance application submitted by KRS Holdings regarding the set backs for a new construction scheduled for early this spring on Fourth Avenue Englehart. Approval ofapplication was granted via council vote.
Disclosure of Pecuniary Interest
None noted.
Adoption of Agenda COU1-17-04-01- Wilson-Brassard-Be it resolved, that the agenda be adopted as printed. "Carried"
Minutes COU1-17-04-02-Brassard-Wilson-Be it resolved, that the minutes ofthe last regular meeting held on March 22, 2017 be adopted as printed. "Carried"
Correspondence
1. Englehart Public Library — Request for donation for Children's Activity Day
COU1-17-04-03~Brassard-Wilson-Be it resolved that the Council ofthe Town of Englehart donate $150.00 worth of Recreation bucks to the Friends of the Library to be included in the children's goody bags for the Kid's Activity Day on Saturday May 6”‘, 2017. "Carried”
ll]
Minutes of regular council meeting Page 3 of 40 April 12, 2017 ... Agenda Item # 31.
2. Englehart High School - 2016—2017 graduation bursary
COU1-17-04--04-Brassard—Metson-Be it resolved that the Council oftlie Town of Englehart High School with the "Mayor and Council of Englehart Award" and the "Town of Englehart Award" in the amount of$200.00 per bursary for the 2016-2017 graduation. "Carried"
3. Municipality of Port Hope — Resolution for support
COU1—17-04--05-Emrick-deLeeuw-Be it resolved that the Council ofthe Town of Englehart support the attached resolution from the Municipality of Port Hope requesting that the Ontario Minister of the Environment and Climate Change revise the existing legislation regarding the construction and use of incinerators in Ontario;
And that a copy of this resolution be forwarded to the Municipality of Port Hope. “Carried"
Finance COU1-17-04—06-Metson-Brassard-Be it resolved that the report ofthe finance committee in the amount of$70,246.08 be adopted. "Carried"
By—Laws
By—Law2017-08 — Operational By—LawEnglehart and Area Fire Department
COU1-17-04-07—Mets0n-EmriCk- Be it resolved that the by-law for the Town of Englehart being a by-law to authorize an Operational Agreement with the Municipality of Charlton and Dack, the Townships of Chamberlain and Evanturel to maintain and operate a joint fire department, be given a first & second reading this 12*“day ofApril 2017. "Carried"
COU1-17-04--08-Emrick-Metsom Be it resolved that the by-law for the Town of Englehart being a by-law to authorize an Operational Agreement with the Municipality ofCharlton and Dack, the Townships ofChamberlain and Evanturel to maintain and operate a joint fire department, be given a third and ?nal reading, signed, sealed, numbered 2017-08 and enacted this 12th day ofApril 2017. "Carried"
[2]
Minutes of regular council meeting Page 4 of 40 April 12, 2017 ... Agenda Item # 31.
By—Law2017-09 — Jointmunicipality operation and management of Englehart and Area Fire Department
COU1-17-04-09-Metson-Emrick- Be it resolved that the by—lawfor the Town of Englehart being a by-law to authorize an agreement between the Townships ofChamberlain and Evanturel, the Municipality of Charlton And Dack and the Town of Englehart to provide for the joint management and operation ofa fire department, be given a first & second reading this 12”‘day of April 2017. "Carried"
COU1-17-04-10—Metson-Wilson Be it resolved that the by—lawfor the Town of Englehart being a by-law to authorize an agreement between the Townships of Chamberlain and Evanturel, the Municipality of Charlton And Dack and the Town of Englehart to provide for the joint management of a fire department, be given a third and final reading, signed, sealed, numbered 2017-09 and enacted this 12th day of April 2017. “Carried"
Committee Reports
Airport Councilor Metson reported on the recent meeting all is moving along well with the new agreement.
Environment/PublicWork
Ontario Clean Water Agency — 2016 Annual Summary Report
COU1-17-04-11-Metson-Emrick Be it resolved that the Council ofthe Town of Englehart accepts the 2016 Annual Compliance/Summary report for the Englehart Drinking Water System as prepared by the Ontario Clean Water Agency. "Carried"
Planning Board Councilor Metson report on last evening's meeting. The board dealt with an application for severance of property. There will be another severance to discuss at the next meeting.
Museum The next meeting will be April 13,2017.
Minutes of regular council meeting Page 5 of 40 April 12, 2017 ... Agenda Item # 31.
General Government
COU1-17-04-12-Emrick-deLeeuw- Be it resolved that the Council of the Town of Englehart retain the services of Nancy Hack to tend to the grounds at the Centennial Park in the amount of$150.00 per month for the 2017 season. “Carried"
Library The next meeting will be April 26, 2017.
TMA The next meeting will be April 27, 2017.
Fire COU1-17-04-13-Metson-Brassard Be it resolved that the Council ofthe Town of Englehart approve the 2017 Englehart & Area Fire Department Budget as presented with Englehart's contribution being $64,225.73. "Carried"
Parks & Recreation Councilor Wilson advised Council that she will not be organizing the "Music in The Park" this year for various reasons.
Special Events Councilor deLeeuw reported on the most recent meeting. The Board is currently reviewing the membership by—lawas it requires updating. The members will be addressing the need for fundraising for the ball field lights. Councilor Brassard suggests the fundraising board at the Centennial Park could be used.
COU1-17-04-14--Wilson—Metson- Be it resolved that the Council of the Town of Englehart appoint Crystal Roach to the Special Events Board for the remainder ofthe term ofcouncil. “Carried"
COU1-17-04~15-Emrick—Brassard— Be it resolved that the Council ofthe Town of Englehart appoint Dave Warren to the Special Events Board for the remainder of the term ofcouncil. “Carried"
COU1-17-04-16-deLeeuw-Wilson- Be it resolved that the Council ofthe Town of Englehart appoint Deanna Rooney to the Special Events Board for the remainder ofthe term ofcouncil. "Carried"
[4]
Minutes of regular council meeting Page 6 of 40 April 12, 2017 ... Agenda Item # 31.
Community Policing The next meeting will be in lune.
Emergency Management Englehart Town Clerk Shawn LaCarte updated council on the recent meeting which focused on note taking and business continuity training.
Economic Development
Public Review of Minor Variance: Town Clerk Shawn LaCarte gave a brief explanation of the minor variance application submitted by KRS lloldings regarding the set backs for a new construction scheduled for early this spring on Fourth Avenue Englehart. Approval ofapplication was granted via council vote. COU1-17-04-17-Metson-Brassard Be it resolved that the council ofthe Town of Englehart approve the minor variance submitted by KRS Holdings Englehart lnc. for the property at 141 Fourth Ave. Englehart, ON Roll #54—52-00O«001—28100-0000(North 1/2Lot 12, Concession S, the corner of Fourth Avenue and Seventh Street. “Carried"
Chamber of Commerce The next meeting is scheduled for April 18,2017. Mayor Wallace mentioned that the Chamber Awards Banquet went very well. Lovely evening and deserving recipients.
New Business Englehart Town Clerk Shawn LaCarte discussed with Council correspondence received regarding the 2018 Municipal elections and ranked balloting as well as alternative voting methods. After a brief discussion Council decided to maintain the standard balloting system.
Minutes of regular council meeting Page 7 of 40 April 12, 2017 ... Agenda Item # 31.
Adjournment COU1-17-04-17-Brassard-Be it resolved that we do adjourn.
Clerk Mayor
Minutes of regular council meeting Page 8 of 40 April 12, 2017 ... Agenda Item # 61.
RECE‘./EBf. P. 1 1 my
Englehart Barkin fhizPark Committee 20l 7
April 3, 2016
Town of Englehart C/o Mayor Wallace and Council 61 Fifth Ave. P.O. Box 399 Englehart, ON POJ 1H0
Dear Mayor Wallace and Council,
With the fast approaching summer months we have been busy planning and preparing for the upcoming Bark in the Park, a weekend event where the family dog is the star of the show. This exciting event will take place on August 26"‘and 27"‘,2017. This is a new event not only for Englehart, but also our region.
We encourage the Mayor and Council to be present throughout the event. We ask that council and representatives of the Town host and participate in the DunkTank. The dunk tank will serve as a fundraiser to aide in the efforts for the Englehart Baseball Field Light project. We are looking forward to your participation.
If you would like to attend or support our Bark in the Park, please fill out and forward the enclosed registration sheet by mail to the Englehart Special Events Board at Box 399, Englehart, ON POJ 1H0, or to the Recreation Department by fax : 705-544-1995. The deadline for vendor registrations is July 20"‘, 2017.
If you have any inquiries you are welcome to call me at 705544-1952 between Monday and Friday, 8 am—1pm and 2 pm-4 pm.
'l
Candace Pritchard Event Coordinator Special Events Board
Bark in the Park - Letter Page 9 of 40 requesting Council participation ... Agenda Item # 61.
EHGLEI-lART'S Sponsorship & Barkin 1412Park?gg Registration Form August 26 & 27, 20! 7
liiisiiicss? ()rganizzuion
('onIacl
Title
Primary Telephone I-.-mailAddress
Vendor Registration Fees Please send coinpletctl forms nnd
0 $ 35 Early Bird Special (Prim June in. 2017» payments by July 20, 2017 to:
0 $ 45 Standard Rate The Englchart Special Events Board at Box 399. F.l'lglCl1£ll'I‘ON, POJ llI0. Registrations are Two—DayCommitments Vcndors rcsponsiblc for own shelter, tables Please make cheque payable to thc Englchan and chairs. All Spaces 15' x 25’ Special Iivcnts Board. Cash accepted at the Arena Oflicc Mon. to Fri.. 8 am-noon. 1-4 pm. Participation Options 0 Vendor Cancellation Policy 0 Sponsor: Financial Contribution All Vendor cancellation requests must be 0 Sponsor: in Kind Contribution submitted in writing to [email protected] Vendor Booth \\'i|| Feature: before June 30, 2017, for a full refund. No refunds will be given after June 30, 2()l 7.
Sponsor liilbrination Sponsor In Kind Contribution Please email a digital copy of your Please Specify company logo to [email protected] for our Donation Recognition Features. $ Value
Bark in the Park - Letter Page 10 of 40 requesting Council participation ... Agenda Item # 62.
Head Office: 247WlwlewoodAvenue, Ullli43 Services de samedu v’ V‘ G TIMISKAMING :25:;::::.o,., , , my; Health Unit , ” T9‘ ’ 0° 647 4505 R“ 7V5547 5779 Enhancing your health in so many ways. Branch Offices: Engzehaii Tel 705.544»2221 Fax /Of)-{>44-8<'598 March 27, 2017 KirklandLake lel 705667-9355 Fax /Ob—567—5476 www.timiskaminghu.com The Honourable Jane Philpott Minister of Health, Health Canada 70 Colombine Driveway, Tunney's Pasture Ottawa, ON K1AOK9
Dear Minister Philpott:
Directed at Children Re: BillS-228 - Prohibiting Food and Beverage Marketing
the Board On March 22,2017, at a regular meeting of the Board for the Timiskaming Health Unit, considered the attached resolution from Sudbury & District Health Unit regarding restricting the and marketing of unhealthy foods and beverages to children under BillS-228, an Act to Amend the Food Drugs Act. The following motion was passed:
Motion 19R-2017 Moved by: Tony Antoniazzi Seconded by: Merrill Bond
the correspondence The Board of Health agrees to send a letter of support for Bills-228 by endorsing Unhealthy Food and from Sudbury & District Health Unit regarding: Restricting the Marketing of Beverages to Children. Carried
Sincerely,
" « i .,»-—/‘7 V
Chair Carman Kidd Timiskaming Board of Health
cc. The Honourable Kathleen Wynne, Premier of Ontario The Honourable Eric Hoskins, Minister of Health and Long—Term Care Health Division Ms. Roselle Martino, Assistant Deputy Minister, Population and Public Dr. David Williams, Chief Medical Officer of Health Ms. Nancy Green—Raine, Senatar Mr. Anthony Rota, MP, Nipissing - Timiskaming Mr. John Vanthof, MPP, Timiskaming~Cochrane Mr. Charlie Angus, NDP, Timmins-James Bay Mrs. Linda Stewart, Association of LocalPublic Health Agencies Ontario Boards of Health Mayor/Reeves, Timiskaming Health Unit Constituent Municipalities Stop Marketing to Kids Coaltion
Timiskaming Health Unit-Bill S- Page 11 of 40 228 motion for support ... Agenda Item # 62.
Timiskaming Health Unit-Bill S- Page 12 of 40 228 motion for support ... Agenda Item # 62.
January 25, 2017 Smlbury& Dbtnct Health
V
Servicede The Honourable Jane Philpott santé publique Minister of Health
iVl1(l .4 705 523 5183 24, 2016, the Sudbury & District Board of RniixluimCvnur At its meeting on November 10 nu‘ I in: Sriu-r Health carried the following resolution #6046: lmr /1 mm l‘a0 s.l.Ii...q tw mi am 7' .7lW,§:.' “:00 WHEREAS children are particularly susceptible to commercial n 705 077 ‘lull marketing and need to be protected from marketing in?uences on Cl\u}\‘«‘:ILi their food and beverages choices,‘ and l0l mv l’mi~Srrm-t F ism / himv his multi- t‘lx.:plemiUN l‘0.\l ll\'0 WHEREASHealth Canada, through the newly introduced vi V rm suowzm year Healthy Eating Strategy, is committed, following a review of a 705 .\’o~l0810 the evidence and consultation with experts in the ?eld, to l~|"lIl\ull'l marketing of unhealthy 800 rue ijmirrv >t|‘ur( introducing restrictions on the commercial l'mr / 1 'nm 100 \. and beverages to children; and l \l).lll\ll.\l).\l P517,ll‘) food -‘ 705 III 0302 1,70% MN 5%)‘? WHEREASthe Stop Marketing to Kids Coalitions Ottawa [l\‘l\‘.IHlI\rl1“I)l~l.I||x( Principles outline the components required for effective policies U103lliglmux / Iz.»..z.- 9+: advertisement or 11..,\~/BURL‘:47 and regulations on any form of commercial .\illxnl<‘1\1ix\'.|0IV P01‘ 150 promotion of food and beverages to children age 16 "“' Tm mwzoo othen/vise ; 70%3775530 years and younger; and .\|u{lVll)‘\'l.-\~Y 5xi\lln1r\>.l:,xr Health Agencies l luv Kiln! \m~u WHEREAS the Association of Local Public Rm / t§um- ‘N and has written a letter of \i ‘\\‘1i||lK'* UN l’O.\1 Z\\’0 endorsed The Ottawa Principles, :5 70$ 133.0301 for Senator Nancy Green—Raine‘sBill S-228, Child Health 70S_.\’o7 (H74 support V Protection Act, which if passed would ban food and beverage llxlivlxmr \.lx\~h‘.u~ to children under 13 years of age; and I Sm» <3: 0300 marketing \\'\\\v. 5 d lxu.co in Timiskaming Health Unit-Bill S- Page 13 of 40 228 motion for support ... Agenda Item # 62. Timiskaming Health Unit-Bill S- Page 14 of 40 228 motion for support ... Agenda Item # 62. The Honourable J. Philpott January 25,2017 Page 2 THEREFORE BE IT RESOLVED THAT the Sudbury & District Board of Health encourage Members of Parliament to endorse Bill8-228, and commend the Honourable Jane Philpott, Minister of Health, for introducing the multi-year Healthy Eating Strategy; and FURTHER THAT this motion be ton/varded to local, provincial and federal health and non-health sector partners as appropriate. Dietary patterns are established early in life and consistent exposure to unhealthy food and beverage advertisements have a significant negative impact on child food preferences, purchase requests and consumption patterns‘. Regulation of food and beverage marketing to children is an effective and cost saving population based intervention to improve health and prevent disease? The Sudbury & District Board of Health commends Senator Nancy Green—Raine for this bill and strongly urges the federal government to implement a legislative framework to protect child health by ensuring protection from aggressive marketing of unhealthy food and beverages. Sincerely, Penny Sutcliffe, MD, MHSc, FRCPC Medical Officer of Health and Chief Executive Officer cc: The Honourable Kathleen Wynne, Premier of Ontario The Honourable Eric Hoskins, Minister of Health and Long-Term Care Ms. Roselle Martino, Assistant Deputy Minister, Population and Public Health Division Dr. David Williams, Chief Medical Officer of Health Ms. Nancy Green—Raine, Senator Mr. Marc Serré, MP, Nickel Belt Mr. Paul Lefebvre, MP, Sudbury Ms. Carol Hughes, MP, A|goma—Manitoulin—Kapuskasing Mr. Glenn Thibeault, MPP, Sudbury Ms. France Gélinas, MPP, Nickel Belt Mr. Michael Mantha, MPP, Algoma-Manitoulin Ms. Linda Stewart, Executive Director, Association of Local Public Health Agencies Ontario Boards of Health Mayors/Reeves, Sudbury & District Health Unit Constituent Municipalities Stop Marketing to Kids Coalition ' McGinnis JM, Gootman JA, Kraak VI (Eds) F()()Ll'/Wt1I’k(3ll'Vlj{l(1Children and Youth.‘ T/1/‘eat or I)/)/mr/imity? Committee on Food Marketing and the Diets ofChildren and Youth. Washington, DC: IOM; 2006. 2 Cecchini M, Sztssi F, Lauer JA, Lee YY, Guajardo—Barron V, Chisholm l). Tackling of Unhealthy Diets. physical inactivity, and obesity: Health effects and cost»et'tectiveness. Lancet 20l0; 376 (9754): I775-84. Timiskaming Health Unit-Bill S- Page 15 of 40 228 motion for support ... Agenda Item # 62. Timiskaming Health Unit-Bill S- Page 16 of 40 228 motion for support ... Agenda Item # 63. BL COUNCIL MEETING April 26, 2017 OTRYC-TANIZATIONSUBJECT CTDATERECEWEDL V FONOM Re_s_oIgtio_ngg17—o1 April11, 2017 /_ if T AMO Fair Housing Plan for April 20, 2017 Ontario 7 '- AMO Waste Diversion—The April 20, 2017 Blue Box Division today and tomorrow _ 7 W MINISTRY OF Champion of Diversity April18, 2017 CITIZENSHIPAND Award IMMIGRATION V FYI Page 17 of 40 ... Agenda Item # 71. 4/20/201 7 12:52pm Town of Englehart Page 1 Accounts Payable Cheque Register Report - CIBC-26-00714 For The Date Range From 4/06/17 To 4/13/17 For All Vendors And For Ourstanding Cheques - Computer Generated, Hand Written Cheque #/ echeque ID Date 1 yendgr Name Amount Status _ I 7 7 i 7 7 16 4/06/17 293 MINISTER OF FINANCE $1,191 17 0 17 4/06/17 544 WSIB $179 80 26098 4/06/17 64 BROWNLEE EQUIPMENT $960 55 26099 4/06/17 109 CLEAN SCENE INDUSTRIAL UNIFORM $289 24 26100 4/06/17 111 CJBB $157 30 26101 4/06/17 129 GARL|N‘S GIFT GALLERY PLUS $65 52 26102 4/06/17 189 GRAND 8-TOY $206 68 26103 4/06/17 191 JERRY GAREH $493 02 26104 4/06/17 209 HYDRO ONE NETWORKS INC $175 69 26105 4/06/17 239 SECURITY TODAY $450 31 26106 4/06/17 251 KINGSTON'S SERVICE CENTRE $554 06 26107 4/06/17 290 MINISTER OF FINANCE ONTARIO SHARED SERVICES 321121935 26108 4/06/17 293 MINISTER OF FINANCE 31117274 26109 4/06/17 322 MUNICIPAL PROPERTY ASSESSMENT CORPORATION 84162512 26110 4/06/17 334 TIMISKAMINGSOCIAL SERVICES ADMINISTRATION BOARD $14,259 00 26111 4/06/17 341 NORTHERN TELEPHONE LIMITED $158 20 26112 4/06/17 362 OMERS $8,092.06 26113 4/06/17 384 ONTARIO MUSEUM ASSOCIATION 3100 00 26114 4/06/17 406 PRISM NEWS CORP $55 37 26115 4/06/17 410 PETERS GARAGE $574 98 26116 4/06/17 442 RAY 8. SONS 91.254 30 26117 4/06/17 444 CANADA CUSTOMS & REVENUE AGENCY — TECHNOLOGY C 818.392 24 26118 4/06/17 509 TIMISKAMINGHEALTH UNIT $15 304 12 26119 4/06/17 541 WILLIAMS & SCOTT HARDWARE S84 04 26120 4/06/17 544 WSIB 51160752 26121 4/06/17 581 CGIS Centre $274 67 26122 4/06/17 598 Flags 8. Banners $400 02 26123 4/05/17 629 Phippen Waste Management $857 67 26124 4/06/17 662 MUNICIPAL SERVICE PROVIDERS $6,046 20 26125 4/06/17 752 AUST|N'S VALU—MART $50 12 26126 4/06/17 765 SPI Health and Safety Inc $160 69 26127 4/06/17 766 NORTHEASTERN ONTARIO TOURISM $593 25 26128 4/06/17 829 THOMAS MCLEAN $442 96 26129 4/06/17 836 XEROX CANADA LIMITED $351 96 26130 4/06/17 838 Canadlan UITIOI1of PUDIICEmployees $346 64 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO00000000000 0000 0 0 0000 0000 000000 00 -1I~<‘Utn1 Finance Report from April 6 to Page 18 of 40 April 13, 2017 ... Agenda Item # 71. Finance Report from April 6 to Page 19 of 40 April 13, 2017 ... Agenda Item # 71. Page 2 4/20/2017 12-'52Pm Town of Englehart Accounts Payable Cheque Register Report - CIBC-26-00714 For The Date Range From 4/06/17 To 4/13/17 - Written For All Vendors And For Outstanding Cheques Computer Generated, Hand ” T ‘ F 1 ’ eI.ec;.m Amount ‘f _ Vendor ‘ * St? Date W ID _ jc?eqtg Typgl I 7 Name’ 7 I I » Window Doctor 513550 0 251 '31 C 4/06/17 856 The $5726 0 26132 C 4/06/17 931 EXPRESS PARCEL PLUMBING $17116 0 26133 C 4/06/17 937 CHURCH $5321.56 0 26134 C 4/06/17 1002 CHOICEPROPERTIES $219.31 0 26135 C 4/13/17 4 ACKLANDS-GRAINGER AWARDS $400 00 0 26136 C 4/13/17 137 EHS STUDENT HOMEHARDWARE $429.07 0 26137 C 4/13/17 143 GRANT REGIONALAIRPORT $13.960.00 0 26138 C 4/1 3/17 159 EARLTON-TIMISKAMING OF NORTHERNONTARIOMUNICIPALITIES $220.50 0 26139 C 4/13/17 175 FEDERATION GAREH $24.82 0 26140 C 4/13/17 191 JERRY NETWORKS INC. 32.78022 0 26141 C 4/13/17 209 HYDRO ONE STANDARDS& SAFETY $330 53 0 26142 C 4/13/17 267 TECHNICAL PRINTING $396 60 0 26143 C 4/13/17 268 TEMISKAMING $300 00 0 MINISTEROF FINANCE 26144 C 4/13/17 292 $19,602.55 0 CLEAN WATER AGENCY 26145 C 4/13/17 385 ONTARIO $289.80 0 PLAUNT 26146 C 4/13/17 394 ROD BOWES $422.42 0 26147 C 4/13/17 401 PITNEY $980.83 0 26148 C 4/13/17 402 PITNEYWORKS 0 TIRE $973.35 26149 C 4/13/17 446 FOUNTAIN COUNTRYSTORE $549 15 0 26150 C 4/13/17 469 EARLTON $485.90 0 USTI CANADAINC 26151 C 4/13/17 489 AUTOMOTIVE $286.49 0 26152 C 4/13/17 519 TRI~TOWN $71 0 CORP 19 26153 C 4/13/17 526 PEPCO $2,104.63 0 VICKERYLTD. 26154 C 4/13/17 526 L.V. 0 UNIONGAS $5,110.52 26155 C 4/13/17 530 $341.56 0 Laframnoise Oil and Lubes 26156 C 4/13/17 610 $365.00 0 TEMISKAMING MUNICIPAL BUILDINGASSOCIATION 26157 C 4/13/17 647 06 0 VICKERY 5271 26158 C 4/13/17 651 RYAN $4,180 91 O ECO-LOGIX 26159 C 4/13/17 888 Cleared $0.00 Outstanding $162,579.18 ~ Void $0.00 Finance Report from April 6 to Page 20 of 40 April 13, 2017 ... Agenda Item # 71. Finance Report from April 6 to Page 21 of 40 April 13, 2017 ... Agenda Item # 94. Englehart & Area Historical Museum Board Meeting Minutes on April 13"‘,2017 Call to order: A Board meeting ofthe linglehart & Area Historical Museum was held at 4:00 pm at the Town Hall on Thursday April l3. 2017 Attendance: Chair: Bonnie Warner Barbara Beaehey Pauline Brassard John Emriek Pauline Handy llelene King Candace Pritchard Jackie Stewart Bruce Wilson Absent: Sharell Foster Karen Pileh 1. Motion to accept the Agenda. Moved by John limrick and Seconded by Bruce Wilson as Amended to add to no. 5 Correspondence c) Englehan Nordic Ski Club Inc. . “Carried”. 2. Motion to adopt the minutes of the last meeting. Moved by John limriek and Seconded by Pauline llandy. "Carried “ 3. Business arising from the minutes. 2) Calendar 2018 llelene will contact Karen Pileh to confirm that she has contacted the artists concerning pictures for the calendar. b) Places to ap_p|v for 2017 donations Bonnie Warner informed the Board that ifthey have other places to apply for donations to let llélene or herselfknow. Donations for Postcard Show llelene informed the Board that there is $ 1.l75.00 in donations. The Board decided on the amount for the prizes. Motion Whereas $1,175.00 has been collected for the “Post Card Show: be it resolved that Prizes be awarded as follows: $300- 15'.$200 — 2"".$100 ~ 3”. t\\ o Honorable mentions of$5().00 each and $300 honorarium for the Judge, the remainder to used for refreshments & advertising. Moved by Pauline Brassard and Seconded by John limrick “Carried” Museum Page 22 of 40 ... Agenda Item # 94. 4. Committee Reports 3) Membership Pauline Brassard and John Emrick reported that they did the phone calls and most will pay for their membership at the Opening reception. b) Volunteer List Pauline Handy will work with Candace Pritchard in linding volunteers. 0) Fundraising Remanded till next meeting. <1) Yard Sale Helene informed the Board that the items can be brought to the Museum starting on April 26. 0) Gift Shop Bonnie informed the Board that consignment items can and be brought to the Museum starting on April 26. The Board decided to give a single membership to Jean Bott for all the items donated to the Gift Shop. 0 Art Shows Remanded till next meeting. g) Autumn Fest Pauline Brassard is having a committee meeting right after the Board meeting. 5. Correspondence £1) Rotary Club of Englehart Bonnic read a letter from Rotary Club of ljnglehart if the Museum would like to donate an auction item to their BBQ Roast BeefDinner and Auction on May 13. It was decided that we will donate a membership and a Tartan Bear and Bonnie will decorate a wreath with those items. She also reported to the Board that the Rotary Club gave a $2000.00 donation towards the lift. bl Special Events Bonnie read a letter from the Special livents concerning the Bark in the Park asking if we would be able to take care ofa booth on August 26-27 from 10-4. It was decided to be remanded till May meeting. Englehart Nordic Ski Club Inc. The Board was informed that the Englchart Nordic Ski Club Inc. cannot give a donation for the Post Card Show. 6. Finance Report 3) Treasurer Report Motion to accept Treasurer Report. Moved by John Emrick and Seconded by Barbara Beachey. “Carried” b) The Temiskaming Foundation — Ruby C. Bryan Fund Grant 2017 Bonnie read a letter from The Tcmiskaming Foundation re Ruby G. Bryan Fund Grant 2017 informing the Board that there is a grant o1‘$768.00. Motion Be it resolved that the grant in the amount ot‘$768.()0l‘rom the Ruby (1. Bryan Fund be deposited for the operation ofthe museum. Moved by Bruce Wilson and Seconded by Barbara Beachey “Carried” Museum Page 23 of 40 ... Agenda Item # 94. 7. New Business 8) Museum Opening/ NOAA Show & Reception May 7"‘ Candace Pritehard will be the chair person for the Museum Opening and Board members will bring some food for the reception. b) Library Fun Day Helene will contact Sharell Foster to con?rm that she will do the llsh pond for the Library Fun Day and will also check on the prizes . C) Canada 150"‘Birthday Helene asked the Board ifthey would like to do something on going for the Museum and also for the Day in the Park. Is remanded till next meeting. d) Youth Showcase Candace informed the Board that there is l student from ESSM in New Liskeard and 5 students from Englehart High School who are interested in exhibiting and the date is May 24-28. 8. Next meeting Thursday, May 1l“‘2017 at 4:00 pm at the Englehart & Area Historical Museum. Helene will contact board members to remind them oftime and date. 9. Adjournment The meeting was adjourned at 4:55 pm. Motion to Adjourn Moved by Bruce Wilson. “Carried” Museum Page 24 of 40 ... Agenda Item # 97. Engleharl Public Library March 20l7 MINUTES OF MEETING DATE HELD: March 20, 2017. TIME: 7:00 PM TO 7:26 PM THOSE INA TTENDANCE Shawn LaCarIe Suzanne Burke-Lalana'e Twyla Wilson Brooke Black, Derek Mundle —Chair Joyce Marie Smilh Shirley Blackburn ABSENT: 5 Correspondence 5.1 Town ol‘Englehart Per Household payment 37.60000 5.2 Series of regular requests from the Auditor.I will ?nalize information this week. 6 Old Business 6.1 Lighting update. mayor and council approved our request to cover halfthe lighting upgrades with the Town‘s portion being 2.105.0().in the future we will ask for halfof anything over $500 unless it becomes too high. ifit is more than $2000 we would need the town to cover more than 50%. our hall‘would be from the Credit Union. Getting 2 more quotes Eng. & Campsall Electric. 6.2 The ?nal reports for Libraries Capacity Fund will be sent in the first week of April. program ends and all funding must be spent by March 315‘. 7. CE()’s Report : Sip and Paint we made about 20.00 on wine. not a thirsty crowd. we will make some changes for the next time. Teidra and Erin had great attendance for their reading program for the Carnival. Teidra spent all of March 2"".Dr Seuss’s 113"‘birthday reading to kids and families. We had 3 separate reading sessions. Get Well card has been sent to Gwen Middaugh from the Board and Staff. Someone has requested tutoring for children in Math. English and Reading. l am trying to set up a staff person for the reading part but we may not have stafftime for the others. ifl can put it together there will have to be a fee it‘there are staffresourees involved. Board decided to charge user fees or refer them to Earlton. Library Page 25 of 40 ... Agenda Item # 97. 8. Committee Reports: Finance and Treasurer: ( Derek. Shirley and Shawn) update included Investment Committee: (Derek, Shirley and Shawn) Planning, Programs and Policies: (Derek, Joyce) Personnel: (Derek. Joyce Marie, Twyla, Brooke) Teidra has accepted a full time administration position in New Liskeard, she gave a weeks notice. and linished on March I 1, 2017 Building and maintenance: (Twyla and Derek) Lighting FOL: (Derek, Suzanne, Twyla and Brooke) Kids Fun Day Receipts and Thank you cards have. been sent to anyone that has donated by cheque Publicity: (Derek, Joyce Marie, Suzanne and Brooke) 9. New Business: I have applied to YCW ltttern program to hire 11 graduate for 16 weeks and requested 75% contribution from them. Application was due on March l5"‘,don’t expect to hear from them until June. MOTIONS 17-22 That the meeting adjourn at 7:26 p.m. to meet at 7:00 p.m. Mon. April 24, 2017 at the Library. MOVER: Twyla Wilson SECONDER: J.M. Smith Library Page 26 of 40 ... Agenda Item # 917. Page 1 City of Temiskaming Shores Income Statement 01/01/2016 to 31/12/2016 REVENUE REVENUES FINES — HIGHWAY TRAFIC ACT 688.317 85 FINES - LIQUOR LICENCE ACT 16,572 27 FINES — BY—LAWPARKING 10,126 40 FINES - OTHER PROVINCIAL O . 238.967 47 FINES— DEDICATED 11,4170O FINES - VICTIM SURCHARGE 205.405 70 PAYMENT TAKEN BY OTHER 206,846 77 INVESTMENT INCOME 3,139 77 TRANSCRIPT REVENUE 21 00 TOTAL REVENUE 1,380 814 23 TOTAL REVENUE 1,380.614 23 EXPENSE ADMINISTRATION EXPENSES WAGES AND BENEFITS 173,005 68 MATERIALS AND SUPPLIES 6,349.52 LEGAL FEES 88.868 93 ACCOUNTING FEES 2 300 00 FORM SUPPLIES 9,449 76 TELEPHONE 2,153 05 COMPUTER SERVICES 10,253 49 BANK CHARGES 10.17318 ADVERTISING AND PROMOTI 0 00 TRAVEL AND CONFERENCES 2,199.31 RENT - TEMISKAMING SHORE 14,100 00 RENT - KIRKLAND LAKECOUR . 3,640.00 HAILEYBURYADMIN FEES 51,92415 PROV GOVERNMENT COST 97,496 54 WITNESS FEES 854 50 INTERPRETERS FEES 4,786 96 TRANSCRIPTS 267 80 REFUND OF FINES 2,270 75 RESTITUTIONS 929 49 COLLECTION FEES 24,968 47 TOTAL ADMINISTRATION EXP... 505,991 58 EXTERNAL TRANSFERS DEDICATED FINES 11,417.00 VICTIM FINE SURCHARGE 205 405 70 MUNICIPAL BY—LAWFINES 8,379 75 OTHER PROVINCIAL OFFENC 55,38717 TRANSFER TO MUNICIPALITIES 594,233 03 TOTAL EXTERNAL TRANSFERS 874.822,65 TOTAL EXPENSE 1,380,814 23 NET INCOME 0 00 Printed On: 07/04/2017 Provincial Offences Act Page 27 of 40 ... Agenda Item # 917. Provincial Offences Act Page 28 of 40 ... Agenda Item # 917. PROVINCIAL OFFENCES ACT OFFICE — CITY OF TEMISKAMINGSHORES AUDITED FINANCIALSTATEMENTS DECEMBER 31, 2016 Provincial Offences Act Page 29 of 40 ... Agenda Item # 917. Provincial Offences Act Page 30 of 40 ... Agenda Item # 917. rErere'l.ELlion.cPA,cA TEL705*647'8l74 SWQNMAmND,Cp4, C4 CHARTEREDPROFESSIONALACCOUNTANTS DANlELl_E GlRARD, CPA, FAX705.447.7444 CA a ARMSTRONGST. P 0 BOX 1465 FMNL NEW LISKEARD.orv Pod rec <=dmin@l INDEPENDENTAUDlTORS' REPORT To the Members of Council, Inhabitants and Ratepayers of the Corporation of the ClTY OF TEMISKAMINGSHORES We have audited the accompanying ?nancial statements of the ProvincialOffences Act Of?ce — City of Temiskaming Shores, which comprise the statement of ?nancial position as at December 31, 2016 and the statements of operations and cash ?ows for the year then ended, and a summary of signi?cant accounting policies and other explanatory information. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these ?nancial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of ?nancial statements that are free from material misstatement, whether due to fraud or error. Auditors’ Responsibility Our responsibility is to express an opinion on these ?nancial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the ?nancial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the ?nancial statements. The procedures selected depend on the auditor’s judgment, includingthe assessment of the risks of material misstatement of the ?nancial statements, whether due to fraud or error. in making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the ?nancial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the ?nancial statements. We believe that the audit evidence we have obtained is suf?cient and appropriate to provide a basis for our audit opinion. Basis for Quali?ed Opinion The ?nancial records of the City of Temiskaming Shores Court Service Area are maintained and generated by the ICON system, maintained by the Province of Ontario. The scope of our audit did not include a review over the controls of this system nor was a service auditors report made available to us. included in the revenue for the year ended December 31, 2016 are revenues of $206,847 received on behalf of the City of Temiskaming Shores Court Service Area by other courts located throughout the Province of Ontario. The scope of our audit did not include a review of the systems or controls over cash collections and deposits at these other court locations. Provincial Offences Act Page 31 of 40 ... Agenda Item # 917. Provincial Offences Act Page 32 of 40 ... Agenda Item # 917. L.L.P. Page 2 Quali?ed Opinion In our opinion, except for the effects of the matters described in the Basis for Quali?ed Opinion paragraphs, these ?nancial statements present fairly, in all material respects, the ?nancial position of the Provincial Offences Act — Of?ce City of Temiskaming Shores as at December 31, 2016 and its operations and cash flows for the year then ended in accordance with Canadian public sector accounting standards. KEMPELLIOTT& BLAIRLLP ‘ J 3 \ Licensed Public Accountants égéj M” ‘M New Liskeard, Ontario &“f March 31, 2017 Chartered Professional Accountants Provincial Offences Act Page 33 of 40 ... Agenda Item # 917. Provincial Offences Act Page 34 of 40 ... Agenda Item # 917. Page 3 PROVINCIAL OFFENCES ACT OFFICE — CITY OF TEMISKAMINGSHORES STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31, 2016 2016 2015 FINANCIALASSETS Cash S 202,219 $ 215,812 Accounts receivable 70 957 71 450 $ 273,176 $ 287,262 LIABILITIES Victim surcharge payable - Province of Ontario $ 77,745 $ 82,284 Accounts payable - other provincial offences act of?ces 11,198 14,034 - other payables and accrued liabilities 88,678 20,611 Municipal allocations payable 95 555 170 333 $ 273,176 $ 287,262 The accompanying notes form an integral part of these ?nancial statements. Provincial Offences Act Page 35 of 40 ... Agenda Item # 917. Provincial Offences Act Page 36 of 40 ... Agenda Item # 917. Page 4 PROVINCIAL OFFENCES ACT OFFICE — CITY OF TEMISKAMINGSHORES STATEMENT OF OPERATIONS FOR THE YEAR ENDED DECEMBER 31, 2016 _j_ Budget Actual Actual REVENUES 2016 2016 2015 Fines, costs and fees Home court Highwaytraf?c $ 750,988 $ 688,318 $ 788,493 Liquor license 17,748 16,572 18,682 Provincial offences 185,021 236,697 194,288 Municipal by—law?nes 17,866 10,126 13,246 Dedicated ?nes 21,680 11,417 26,610 Victim ?ne surcharge 222,048 205,406 218,747 Other provincial offences act of?ces 206 249 206,847 216 494 1,421,800 1,375,383 1,476,560 Investment and other income 2 926 3 161 2 989 Total revenues 1,424 726 1 378,544 1 479 549 EXPENDITURES Salaries, wages and employee bene?ts 172,580 173,006 174,025 Materials Office supplies 10,829 9,450 12,979 Materials 4,225 6,350 6,118 Telephone 9,701 2,153 17,526 Travel and conference 4,365 2 199 2 225 29 120 20 152 38 848 Services Legal and auditing 93,917 91,169 78,134 Computer services - 10,253 - Witness fees 2,077 855 1,642 lnterpreter's fees 6,423 4,787 5,080 Transcripts 328 268 — Restitution - 929 - Collection fees 19,168 24,968 23,215 Provincial government cost recovery 120 179 97 497 87,020 242 092 230 726 195 091 Rent and ?nancial expenses Rent and administrative fees 72,960 69,664 73,175 Bank charges 8 218 10,173 10 501 81 178 79 837 83 676 External transfers Fines collected on behalf of others Dedicated ?nes 21,880 11,417 26,610 Victim ?ne surcharge 222,548 205,406 218,747 Municipal by—law?nes 17,866 8,380 15,095 Other provincial offences act of?ces 37,426 55,387 46,150 Transfer to municipalities 600 036 594 233 681 307 899 756 874 823 987 909 Total expenditures 1 424 726 1 378 544 1 479 549 Annual surplus $ - $ - $ - The accompanying notes form an integral part of these ?nancial statements. Provincial Offences Act Page 37 of 40 ... Agenda Item # 917. Provincial Offences Act Page 38 of 40 ... Agenda Item # 917. Page 5 PROVINCIAL OFFENCES ACT OFFICE — CITY OF TEMISKAMINGSHORES STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER31,2016 j. Operating activities 2016 2015 Net change in non-cash workingcapital items — Accounts receivable $ 493 $ (21 ,240) Accounts payable and accrued liabilities 14 086 15 560 Cash used for operating activities and net change for the year (13,593) (5,680) Cash, beginning of year _ 215 812 221 492 Cash, end ofyear $ 202,219 $ j. 215,812 Represented by Cash $ 202,219 $ 215,812 The accompanying notes form an integral part of these ?nancial statements. NOTES TO THE FINANCIALSTATEMENTS The City of Temiskaming Shores serves as the lead municipalityin administering the ProvincialOffences Act Of?ce — City of Temiskaming Shores. The activities of the Provincial Offences Act Ofiice — City of Temiskaming Shores are reported on the accrual basis of accounting. A Statement of Change in Net Financial Assets has not been included since the annual surplus reported on the Statement of Operations reflects the change in Net Financial Assets for the year. Provincial Offences Act Page 39 of 40 ... Agenda Item # 917. Provincial Offences Act Page 40 of 40