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WINNETKA PARK DISTRICT REGULAR BOARD MEETING THURSDAY, OCTOBER 22, 2015 Community Room 540 Hibbard Road 6:30 P.M

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WINNETKA PARK DISTRICT REGULAR BOARD MEETING THURSDAY, OCTOBER 22, 2015 Community Room 540 Hibbard Road 6:30 P.M October 22, 2015 Regular Board Meeting WINNETKA PARK DISTRICT REGULAR BOARD MEETING THURSDAY, OCTOBER 22, 2015 Community Room 540 Hibbard Road 6:30 P.M. AGENDA 1. Roll Call 2. Additions to Agenda 3. Approval of September Financials 4. Approval of October 2015 Vouchers 5. Remarks from Visitors 6. Approval of Minutes a. Regular Park Board Meeting Minutes from 9/17/15 7. Committee Reports a. Audit Committee b. Committee of the Whole 8. Communications a. NSSRA 9. Unfinished Business a. Storm Water Utility Fee b. Lakefront Advisory Committee Report c. Hubbard Woods d. Bikeway Master Plan e. Strategic Plan f. Winnetka Hockey Club 10. New Business a. Budget Review Meetings b. Auditor Contract c. Display Request 11. Matters of the Director 12. Board Liaison Reports 1 October 22, 2015 Regular Board Meeting Page 2 of 2 13. Remarks from Visitors 14. Staff Reports 15. Adjournment Persons with disabilities requiring reasonable accommodations to participate in this meeting should contact the Park District’s ADA Compliance Coordinator, John Shea, at the Park District’s Administrative Office, 540 Hibbard Road, Winnetka, IL Monday through Friday from 8:30 a.m. to 5:00 p.m. at least 48 hours prior to the meeting. Telephone number 847-501-2040; Fax number 847-501-5779. Requests for a qualified interpreter require five (5) working days advance notice. 2 SEPTEMBER 2015 FINANCIAL SUMMARY FOR ALL FUNDS COMBINED- UNAUDITED Winnetka Park District Net Surplus/(Deficit) As Of September, 2015 • 2014 YTD Actual • 2015 YTD Budget 2015 YTD Actual 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 YTD Other lnc./Dec. to YTD Revenues YTD Expenses Rev./Exp. Reserves 2014 YTO Actual 9,679,393 6,502,850 511,410 2,665,133 2015 YTD Budget 9,897,607 7,274,205 2,323,781 299,621 2015 YTD Actual 9,943, 722 6,692,977 892,353 2,358,393 September is the ninth month of the 2015 fiscal year. Current Year Net Surplus/ (Deficit) is $2,058,772 above year-to-date budget. Revenues are $46,115 above year­ to-datc budget, Expenses are $581,228 below year-to-date budget and Other Revenues/Expenses are $1,431,429 under year-to-date budget. 3 Winnetka Park District Revenues As Of September, 2015 • 2014 YTD Ac tual • 2015 YTO Budget 2015 YTD Actual s12,ooo,ooo $10,000,000 n"I ,.._ IO $8,000,000 ----,ie gi- r-.I0-------------1 1rl ,,..- o ' $6,000,000 ~k-.f'r------~, -~-g .....- ,,..- ,.., '(/) '(/) '(/) $4,000,000 $2,000,000 $- Taxes Interest User Fe es Rec Progam Pro-shop Misc Income TOTAL Income Fees Revenues are $46,115 above year-to-date budget. • Taxes are $22,820 above year-to-date budget. Property tax distributions are $9,042 above year-to-date budget. We expect to receive all budgeted property taxes (less any PTELL reductions) by year end. • Recreation Program Fees are $85,938 above year-to-date budget. Recreation Programs are doing well. Tee-Ball finished $14,418 above year-to-date budget, Middle School Madness finished $16,000 above year-to-date budget and Sports Made Personal Program Fees finished $24,615 above year-to-date budget due to higher than expected participation. Youth General Programming is $13,536 above year-to-date budget; this is new youth recreation programming that has exceeded expectation. Adventure Camp and Baseball Clinics finished $21 , 100 above year-to-date budget. • Miscellaneous Income is $86,992 below year-to-date budget. Tennis Miscellaneous Income is $14,617 above year-to-date budget due to Tournament participation greater than planned. The $26,000 New Trier Parking invoice was received in early October. Lakefront Planning Grant is $53,107 below year-to­ date budget due to grant submittals running behind anticipated schedule. Paddle Donations are $37,500 below year-to-date budget because Fire Pit construction was put on hold. 4 Winnetka Park District Operating Expenses As Of September, 2015 • 2014 YTD Actual • 2015 YTO Budget 2015 YTD Actual $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 .$3,000,000 $2,000,000 $1,000,000 S· Salaries & Supplies Services Repairs & Utilities Pro-shop TOTAL w ages Maint. Merch. Operating expenses are $581,228 below year-to-date budget. • Salaries and Wages are $187, 199 below year-to-date budget due to vacant positions throughout the year and various salary savings spread throughout the District. • Supplies are $1 15,995 below year-to-date budget. Park Maintenance and Beaches are $30,477 and $25,122 below year-to-date budget, respectively. Beaches supplies are expected to finish the year $15,000 to $20,000 below budget. The remaining savings are spread throughout the District. • Services are $221,865 below year-to-date budget due to vacant positions, which reduced Group Insurance and I.M.R.F./F.I.C.A expenditures. The $35,000 budgeted for the strategic plan process has been delayed. Also, due to high water levels, the Boat Launch did not require dredging which saved $25,000 in Contract Services. Due to a vacant outside contractor position, services at Golf are $35,717 below year-to-date budget. This is offset by a $44,520 reduction in Private Lesson Commissions revenues. The NSSRA Inclusion invoice of approximately $20,000 to be received in July has not been received. The remaining savings are spread throughout the District. Staff anticipates services will increase in October. • Repairs & Maintenance is $63,951 below year-to-date budget. Parks Repairs & Maintenance is $50,318 below year-to-date budget due to timing. The remaining savings are spread throughout the District. 5 ....... W innetka Park District Other Revenues/Expenses As Of September, 2015 • 2014 YTO Actual • 2015 YTD Budget 201 5 YTD Actual "' ~ o' <1l 2,500,000 O'I ~- 2,000,000 1,500,000 1,000,000 500,000 0 Capitals Contract Payables Other Revenues/ Expenses Other Revenues/Expenses are at $1,431,429 below year-to-date budget. • Capitals through September include $16, 180 for Admin Office Redesign, $125,746 for Beaches Master Plan, $183,737 for Hubbard Woods Renovation, $58,500 for Clubhouse Renovations, $22,651 for Halfway House Renovations, $21 ,810 for Rubber Flooring at the Ice Arena, $14,805 for the Ice Sound System, $31 ,097 for Maintenance Center Renovation and other miscellaneous capitals. 6 Winnetka Park District Statement of Cash and Investments For The Month Ended September 30, 2015 Bank Name Amount Annual Rate CASH Petty Cash 2,000.00 Harris Bank - Holiday Savings 19,503.09 Illinois Funds 74,188.71 0.03% N Corwin Fund 37,622.09 0.10% Harris Bank - Operating 128,833.04 Harris - Money Market 6,943,155.22 0.05% Harris Bank - Payroll 20.622.56 Total Cash 7,225,924. 71 INVESTMENTS Harris Bank - CD's 0.00 0.00% IPDLAF - Money Market 89,606.20 0.05% IPDLAF - CD's 0.00 0.00% North Shore Community Bank 1,219,721 .52 0.50% Total Investments 1,309,327.72 0.47% TOTAL CASH & INVESTMENTS 8,535,252.43 7 WINNETKA PARK DISTRICT ALL FUNDS COMBINED-UNAUDITED AS OF SEPTEMBER 30, 2015 ACTUAL THIS MONTH ACTUAL THIS YEAR PROJECTED ANNUAL CURRENT YR. PRIOR YEAR CURRENT YR. PRIOR YEAR YEAR-TO-DATE BUDGET TAXES 149,858 118,565 4,985,215 4,883,553 4,962,395 5,232,875 rNTEREST INCOME l,133 764 9,110 5,543 7,227 9,640 USER FEES 287,167 286,446 3,800,676 3,715,763 3,773,997 4,556,010 REC. PROGRAM FEES 34,539 29,398 734,245 687,164 648,307 720,553 PRO-SHOP 12,937 13,272 131 ,953 129,082 136,166 155,093 MISC. INCOME 49,8 17 20, 115 282,523 258,287 369,515 47 1,581 TOTAL REVENUE 535,451 468,559 9,943,722 9,679,393 9,897,607 11,145,752 SALARIES & WAGES 324,855 314,825 3,394,233 3,321,508 3,581,432 4,694,200 SUPPLIES 72,797 60,799 614,050 620,245 730,045 880,1 45 SERVICES 219,425 143 ,349 1,969, 107 1,855,950 2,190,972 2,874,789 REPAIRS & MAINT. 29,453 28,372 250,346 257,709 314,297 434,948 UTTLITIBS 92,495 36,670 375,660 364,403 366,155 500,443 PRO-SHOP MERCH. 8,591 9,381 89,581 83,035 90,703 112,220 TOTAL OPERATING EXP. 747,616 593,396 6,692,977 6,502,850 7,274,205 9,496,745 NET OPERATING INC. I (LOSS) (212,165) (124,837) 3,250,745 3,176,543 2,623,402 1,649,007 OTHER REVENUES I (EXPENSES) CAPITALS (38,506) (26,138) (561,376) (264,443) ( 1,990,945) (2,850,500) CONTRACT PAYABLES (7,446) (330,977) (246,967) (332,398) ( 1,023,554) ALLOCATIONS (438) MEMBER CONTRIBUTION ADMIN. DIST. CHARGES TOTAL CAPITAL & OTHER (38,506) (33,584) (892,353) (511,410) (2,323,782) (3,874,054) EXCESS I (DEF.) REVENUES (250,671) (158,421) 2,358,393 2,665,133 299,621 (2,225,048) OTHER FTN. SOURCES I USES CONTRACT NOTE PROCEEDS TRANSFER IN 5,552,244 TRANSFER OUT (5,552,244) OTHER TOTAL EXCESS (DEFICIENCY) AFTER OTHER SOURCES/USES (250,671) (158,421) 2,358,393 2,665,133 299,621 (2,225,048) 8 EQUITY SECTION ACTUAL THIS MON1CTUAL THIS MON1,CTUAL THIS MONTCTUAL THIS MON1 ANNUAL ANNUAL CURRENT YR.
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