Board of Directors Job Descriptions
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BOARD OF DIRECTORS JOB DESCRIPTIONS PRESIDENT Estimated time commitment: Approximately 2-3 hours per week REPORTS TO EXECUTIVE BOARD AND BOARD OF DIRECTORS OVERALL RESPONSIBILITY Serves as the presiding officer of the association and exercises all duties and responsibilities commonly associated with this office except as limited by the Film Florida bylaws. The President represents the association in all matters. All actions of the President are the actions of the organization as a whole. In addition to specific responsibilities and qualifications noted in the Board Member job description, additional responsibilities and requirements specific to this office are noted below. SPECIFIC RESPONSIBILITIES 1. Calls the meetings of the Executive Board and Board of Directors. 2. Establishes the agenda for and presides at all meetings of the Executive Board and Board of Directors. 3. Calls and presides over the annual business meeting of the membership. 4. Appoints members to special committees, taskforces and working groups. 5. Participates in the development and implementation of short-term and long-term strategic planning for Film Florida. 6. Serves as a principal spokesperson for the organization. 7. Serves as Film Florida representative as needed at any other relevant association or external organization meetings. TERM OF OFFICE/SELECTION CRITERIA Selection The President is elected by the membership at large and serves one year as president. Term of Office One year term. 1ST & 2ND VICE PRESIDENTS Estimated time commitment: Approximately 2-3 hours per week REPORTS TO EXECUTIVE BOARD AND BOARD OF DIRECTORS OVERALL RESPONSIBILITY Assume duties in the event of absence, death, resignation or incapacity of the President. Exercise all duties and responsibilities commonly associated with this office. In addition to specific responsibilities noted in the Board Member job description, additional responsibilities specific to this office are noted below. SPECIFIC RESPONSIBILITIES 1. Represents Film Florida at the President’s request. 2. In the absence of the President, fulfills those duties as noted in the President’s job description. 3. Participates in the development and implementation of short-term and long-term strategic planning for Film Florida. 4. Assist in appointing members to special committees, taskforces and working groups. 5. Carries out such other duties as may be assigned by the President or by the Executive Board. 6. Oversee and report on activities of one of the Film Florida Standing Committees. TERM OF OFFICE/SELECTION CRITERIA Selection The Vice President is elected by the membership at large. Term of Office One year term. TREASURER Estimated time commitment: Approximately 2-3 hours per week REPORTS TO EXECUTIVE BOARD AND BOARD OF DIRECTORS OVERALL RESPONSIBILITY Assume duties in the event of absence, death, resignation or incapacity of the President. Exercise all duties and responsibilities commonly associated with this office. In addition to specific responsibilities noted in the Board Member job description, additional responsibilities specific to this office are noted below. SPECIFIC RESPONSIBILITIES: 1. Represents Film Florida at the President’s request. 2. The Treasurer is the chief financial officer of the PTC and is responsible for overseeing all financial matters and records of the PTC. 3. Work with the Executive Board and Budget & Finance Committee to prepare an annual budget. 4. Maintain bank records of all funds and accounts of Film Florida, and reconcile the same. 5. Make any and all necessary deposits of funds on behalf of Film Florida. 6. Write necessary checks to pay for expenditures of Film Florida. 7. Provide tax-exempt letters to those requiring it, and complete any necessary forms to maintain tax-exempt status. 8. Prepare quarterly reports for Film Florida meetings on the income and expenses of the Film Florida and the expenditures of items in the approved budget. 9. Participates in the development and implementation of short-term and long-term strategic planning for Film Florida. 10. Assist in appointing members to special committees, taskforces and working groups. 11. Carries out such other duties as may be assigned by the President or by the Executive Board. 12. Oversee and report on activities of one of the Film Florida Standing Committees. TERM OF OFFICE/SELECTION CRITERIA Selection The Treasurer is elected by the membership at large. Term of Office One year term. SECRETARY Estimated time commitment: Approximately 2-3 hours per week REPORTS TO EXECUTIVE BOARD AND BOARD OF DIRECTORS OVERALL RESPONSIBILITY The secretary is the corporate secretary and as such exercises all duties and responsibilities commonly associated with this office. In addition to specific responsibilities noted in the Board Member job description, additional responsibilities specific to this office are noted below. SPECIFIC RESPONSIBILITIES 1. Responsible for overseeing the recording of the minutes of Board of Directors meetings and other meetings as appropriate. Film Florida practice is to assign staff to take the minutes at Board meetings. 2. Represents Film Florida at the President’s request. 3. Participates in the development and implementation of short-term and long-term strategic planning for Film Florida. 4. Assist in appointing members to special committees, taskforces and working groups. 5. Carries out such other duties as may be assigned by the President or by the Executive Board. 6. Oversees and reports on activities of one of the Film Florida Standing Committees. TERM OF OFFICE/SELECTION CRITERIA Selection The Secretary is elected by the membership at large. Term of Office One year term. AT-LARGE EXECUTIVE BOARD MEMBER Estimated time commitment: Approximately 2-3 hours per week REPORTS TO EXECUTIVE BOARD AND BOARD OF DIRECTORS OVERALL RESPONSIBILITY The At-Large position assumes duties in the event of absence, death, resignation or incapacity of other Executive Board members or as requested by the President. Exercise all duties and responsibilities commonly associated with this office. In addition to specific responsibilities noted in the Board Member job description, additional responsibilities specific to this office are noted below. SPECIFIC RESPONSIBILITIES 1. Represents Film Florida at the President’s request. 2. Participates in the development and implementation of short-term and long-term strategic planning for Film Florida. 3. Assist in appointing members to special committees, taskforces and working groups. 4. Carries out such other duties as may be assigned by the President or by the Executive Board. 5. Oversees and reports on activities of one of the Film Florida Standing Committees. TERM OF OFFICE/SELECTION CRITERIA Selection The At-Large Board Member is elected by their council when and if their individual Council is lacking representation on the Executive Board. Term of Office One year term. IMMEDIATE PAST PRESIDENT Estimated time commitment: Approximately 2-3 hours per week REPORTS TO EXECUTIVE BOARD AND BOARD OF DIRECTORS OVERALL RESPONSIBILITY The Immediate Past President position assumes duties in the event of absence, death, resignation or incapacity of other Executive Board members or as requested by the President. Exercise all duties and responsibilities commonly associated with this office. In addition to specific responsibilities noted in the Board Member job description, additional responsibilities specific to this office are noted below. SPECIFIC RESPONSIBILITIES 1. Represents Film Florida at the President’s request. 2. Participates in the development and implementation of short-term and long-term strategic planning for Film Florida. 3. Assist in appointing members to special committees, taskforces and working groups. 4. Carries out such other duties as may be assigned by the President or by the Executive Board. 5. Oversees and reports on activities of one of the Film Florida Standing Committees. TERM OF OFFICE/SELECTION CRITERIA Selection The Immediate Past President serves immediately following their term as President. Term of Office One year term. BOARD MEMBER Estimated time commitment: Approximately 1-2 hours per week REPORTS TO EXECUTIVE BOARD AND BOARD OF DIRECTORS OVERALL RESPONSIBILITY A member of the Film Florida Board of Directors (BOD) helps to set the vision and strategic direction of the association, safeguard the organization’s assets, and ensure the fiscal, legal and ethical integrity of the association. BOD members also translate the shared values and interests of the members into organizational plans and programs, determine desired organizational outcomes, and assess progress in achieving those outcomes. (All authority contained in this job description should be understood to be those as part of the Board of Directors as a unit and no individual authority is inferred.) SPECIFIC RESPONSIBILITIES 1. Maintain knowledge of the Film Florida bylaws, structure, activities, and processes. 2. Maintain a personal commitment to Film Florida’s goals and objectives. 3. Meet at least once annually and at such other times as may be deemed necessary. 4. Authorize committees, define their duties, receive their reports, and take action as required. 5. Establish Film Florida’s public policy positions. 6. Establish Film Florida’s governing policies. 7. Authorize revenues and expenditures of Film Florida’s funds through the annual budget process or as needed during other times of the year. 8. Establish appropriate fiscal policies and controls. TERM OF OFFICE/SELECTION CRITERIA Selection Board